HomeMy WebLinkAbout2022 Resolution No. 0151
RESOLUTION NO. 15
SERIES OF 2022
A RESOLUTION AWARDING A CONTRACT FOR THE
PURCHASE OF SEVEN FORD POLICE INTERCEPTOR UTILITY
VEHICLES UNDER THE TERMS OF THE STATE OF
COLORADO PRICE AGREEMENT #171217 WITH SILL-
TERHAR MOTORS, INC.
WHEREAS, Section 4-1-3-1(C) of the Englewood Municipal Code 2000 allows
for the purchase of commodities, supplies and equipment under any general bid or
purchase contract of the United States Government, State of Colorado or other
governmental jurisdiction at the prices, terms and conditions contained therein, when, in
the opinion of the City Manager, the prices available to the City through such agreement
are deemed to be the lowest and best price available to the City; and
WHEREAS, the City of Englewood Police Department requires replacement
vehicles; and
WHEREAS, the Public Works Department has determined that the following
vehicles will be needed: seven (7) 2023 Ford Police Pass Util Medium AWD Patrol Ford
Interceptor Utility vehicles. Six (6) of the vehicles will be marked patrol vehicles at
$39,995 each and one (1) of the vehicles will be an unmarked vehicle at $39,610, for a
total cost to purchase all seven (7) units at $279,580; and
WHEREAS, the City, as a municipality, has the opportunity for a limited time to
take advantage of the pricing offered by the State of Colorado Price Agreement #171217,
which is currently allowing local jurisdictions to take advantage of the pricing structure
negotiated by the State through the cooperative bidding process; and
WHEREAS, the funds for this purchase of seven (7) units would come from the
Public Works 2022 Capital Equipment Replacement Fund (CERF), 62-1001-61402, in
the amount of $279,580; and
WHEREAS, the purchase of the seven (7) units would bring the total purchase
cost with Sill-TerHar Motors, Inc. to $279,580.
.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Englewood City Council hereby authorizes the purchase of seven
vehicles from Sill-TerHar Motors, Inc. in lieu of the internal competitive bid process, by
using the State of Colorado Price Agreement #171217 for a total amount of $279,580, as
set forth in the Price Agreement, attached hereto as Exhibit 1.
DocuSign Envelope ID: 0B190B5B-8932-4DEC-974A-92651908EF6A
2
ADOPTED AND APPROVED this 4th day of April, 2022.
Othoniel Sierra, Mayor
ATTEST:
__________________________________
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify
the above is a true copy of Resolution No. 15, Series of 2022.
______________________________
Stephanie Carlile
DocuSign Envelope ID: 0B190B5B-8932-4DEC-974A-92651908EF6A
Contract Approval Summary
March 2019 Update
Page | 1
Contact Identification Information (to be completed by the City Clerk)
ID number: Authorizing Resolution/Ordinance:
Recording Information:
City Contact Information
Staff Contact Person: Steve Ortega Phone: 303 762-2535
Title: Maintenance & Operations Manager Email: sortega@englewoodco.gov
Vendor Contact Information
Vendor Name: Sill-TerHar Motors, Inc Vendor Contact: Jon Hansen
Vendor Address: P.O. Box 344, 150 Alter St Vendor Phone: 303-588-3052
City: Broomfield Vendor Email: jhansen@sthmotors.com
State: Colorado Zip Code: 80038
Contract Type
Contract Type:Other (describe below)
Description of ‘Other’ Contract Type: Vehicle purchases
Description of Contract Work/Services:
Attachments:
☒Contract -- ☐Original ☒Copy
☐Addendum(s)
☐Exhibit(s)
☐Certificate of Insurance Summary of Terms:
Start Date: 4/5/2022 End Date:12/31/2022 Total Years of Term: 1
Total Amount of Contract for term (or estimated amount
if based on item pricing):
$ 279,580.00
If Amended: Original Amount
$
Amendment Amount
$
Total as Amended:
$
Renewal options available:
Payment terms (please
describe terms or attach
schedule if based on
deliverables):
Attachments:
☐Copy of original Contract if this is an Amendment
☐Copies of related Contracts/Conveyances/Documents
Source of Funds (Insert Excel Document Image):
Purchase seven (7) 2022 Ford Police SUV Interceptors.
DocuSign Envelope ID: 0B190B5B-8932-4DEC-974A-92651908EF6A
Contract Approval Summary
March 2019 Update
Page | 2
Attachment (For Capital Items Only / Expense Line Item Detail is Located in Open Gov):
☐Prior Month-End Project Status and Fund Balance Report
Process for Choosing Vendor (Check Box):
☐Bid: ☐ Bid Evaluation Summary attached
☐ Bid Response of Proposed Awardee
☐RFP: ☐ RFP Evaluation Summary Attached
☐ RFP Response of Proposed Awardee
☐Quotes: Copy of Quotes attached
☐Optimal Source: Provide Detailed Explanation:
☐ Sole Source (Use as much space as necessary for detailed explanation):
☐ Qualification Based Selection / Best Value* (Continue on Next Page):
CAPITAL ONLY A B C 1 = A-B-C
Capital
Operating Year
Tyler / New
World
Project # / Task#Fund Division Object Line Item Description Budget Spent to Date
Contract
Amount
Budget
Remaining
C 2022 62 1001 61402 $3,320,973.00 2,353,340.45$ -$ 967,632.55$
Purchases Pending Approval at April 4, 2022 City Council Meeting
C 2022 62 1001 61402 Patch Truck 144,985.00$ 822,647.55$
Bergkamp
C 2022 62 1001 61402 7 SUV Interceptors 279,580.00$ 543,067.55$
Sill-TerHar Motors
Total by Fund - Current Year 62 1001 $3,320,973.00 2,353,340.45$ 424,565.00$ 543,067.55$
C 2022 30 1001 001 Patch Truck 3,830,267.63$ 2,403,685.62$ 23,800.00$ 1,402,782.01$
Bergkamp
Total by Fund - Current Year 30 1001 3,830,267.63$ 2,403,685.62$ 23,800.00$ 1,402,782.01$
Grand Total 7,151,240.63$ 4,757,026.07$ 448,365.00$ 1,945,849.56$
CAPITAL & OPERATING EXPENSE
DocuSign Envelope ID: 0B190B5B-8932-4DEC-974A-92651908EF6A
Contract Approval Summary
March 2019 Update
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*Note: Qualifications Based Selection / Best Value Justification detailed explanation may include
the following information, but is not limited to:
1.) Product and provider reliability
2.) Product and project understanding
3.) Product availability / Low risk solution
4.) Ability to connect to with current City of Englewood IT systems
5.) Familiarization with the City of Englewood
DocuSign Envelope ID: 0B190B5B-8932-4DEC-974A-92651908EF6A