HomeMy WebLinkAbout2021-07-06 (Special/Regular) Meeting Agenda Packet
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1000 Englewood Pkwy
Englewood, CO 80110
AGENDA
Hybrid City Council Special/Regular Meeting
Tuesday, July 6, 2021 ♦ 6:00 PM
This meeting will be held on Tuesday, July 6th due to the City Observed Holiday on July 5th.
Council dinner will be available at 5:30 p.m.
This City Council Special/Regular meeting will be a hybrid meeting. City Council, staff, and the
public are welcome to attend the meeting either in person or virtually.
To view the meeting, please follow this link to our YouTube live stream link:
https://www.youtube.com/watch?v=vwn_4BRj1Fc
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Study Session Topic
a. Director of Finance Jackie Loh will be present to discuss the monthly General Fund
financial report.
Information
Presentation: 5 minutes
Discussion: 5 minutes
4a
b. Staff Liaison Darren Hollingsworth, Economics Development Manager, will be present
to discuss the future of the Alliance for Commerce in Englewood committee.
Direction
Presentation: 10 minutes
Discussion: 15 minutes
4b
c. Director of Public Works Maria D'Andrea will be present to discuss a brief status
update on the US 85 Planning & Environmental Linkages (PEL) Study.
Information
Presentation: 15 minutes
Discussion: 10 minutes
4c
d. Director of Public Works Maria D'Andrea will be present to discuss a comprehensive
list of missing/gap sidewalk segments and prioritization for construction.
Information and Direction
Page 1 of 219
Englewood City Council Regular Agenda
July 6, 2021
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood
(303-762-2405) at least 48 hours in advance of when services are needed.
Presentation: 10 minutes
Discussion: 10 minutes
4d
5. Consideration of Minutes of Previous Session
a. Minutes of the Hybrid City Council Special/Regular Meeting of June 21, 2021.
Hybrid City Council Special/Regular - 21 Jun 2021 - Minutes - Pdf
6. Appointments, Communications, Proclamations, and Recognition
a. Liberty Proclamation
6a
7. Recognition of Scheduled Public Comment
The deadline to sign up to speak for Scheduled Public Comment is Wednesday by 5 p.m., prior to the
meeting, through the City Clerk’s Office. This is an opportunity for the public to address City Council.
There is an expectation that the presentation will be conducted in a respectful manner. Council may
ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five
minutes. Written materials for presentation to Council may be submitted to the City Clerk.
a. Mary Hanks, an Englewood resident, will address Council regarding dog parks.
b. Erika Zierke, an Englewood resident, will address Council regarding Downtown
Englewood.
c. Brad Nixon, a business owner in Englewood, will address Council regarding the
Englewood Downtown Development Authority debt authorization.
d. Laura MacKenzie, an Englewood resident, will address Council regarding unfenced
off-leash dog access at Jason and Centennial Park.
e. Steven Kelly, an Englewood resident, will address Council regarding finding a
compromise with a mediator.
8. Recognition of Unscheduled Public Comment
If you would like to sign-up to speak for public comment at the upcoming City Council
meeting on Tuesday, July 6, please visit
https://englewoodco.zoom.us/webinar/register/WN_-vizESn7Tji92m9CPUZjPQ and register,
or plan to attend the meeting in person at 1000 Englewood Pkwy, Second Floor
Community room.
If registering to speak virtually, you will receive a unique and personalized invitation by email
to join the meeting. Every speaker who wants to register should sign-up with their own email
address. If you do not have an email address or if you have any questions regarding this
process, please reach out to the City Clerk's Office at CityClerk@englewoodco.gov or call
303-762-2430.
Citizens may also submit written public comments to the City Clerk's Office at
CityClerk@englewoodco.gov until 12 p.m. Wednesday, July 7.
Page 2 of 219
Englewood City Council Regular Agenda
July 6, 2021
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood
(303-762-2405) at least 48 hours in advance of when services are needed.
This is an opportunity for the public to address City Council. There is an expectation that the
presentation will be conducted in a respectful manner. Council may ask questions for
clarification, but there will not be any dialogue. Please limit your presentation to 3 minutes.
Council Response to Public Comment.
9. Consent Agenda Items
a. Approval of Ordinances on First Reading
i. CB 26 - Intergovernmental Agreement between the City of Englewood and the
Englewood Downtown Development Authority.
9ai
Staff recommends City Council approve a Bill for an Ordinance approving an
IGA between the City of Englewood and Englewood Downtown Development
Authority detailing the responsibilities of each entity. Staff: Redevelopment
Manager Dan Poremba
ii. CB 28 - Intergovernmental Agreement with Arapahoe County for Coordinated
Election Services.
9aii
Staff recommends City Council approve a Bill for an Ordinance approving an
Intergovernmental Agreement between the City of Englewood and Arapahoe
County for the Coordinated November 2, 2021 Election. Staff: City Clerk
Stephanie Carlile
b. Approval of Ordinances on Second Reading.
i. CB 25 - Crossing Agreement with Xcel Energy to allow the installation of a new
gas service line across City Ditch.
9bi
Staff recommends City Council approve an Ordinance authorizing the City of
Englewood to grant a temporary City Ditch Crossing Agreement to Xcel Energy
to allow installation of a new 1.25” gas service line over City Ditch at the
Swedish Medical Center complex. Staff: Deputy Director of Engineering
Utilities Steve Simon
c. Resolutions and Motions
10. Public Hearing Items
11. Ordinances, Resolutions and Motions
a. Approval of Ordinances on First Reading
i. CB 27 - Ordinance repealing Emergency Ordinance #10, Series of 2020
concerning the Coronavirus public health emergency.
11ai
Page 3 of 219
Englewood City Council Regular Agenda
July 6, 2021
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood
(303-762-2405) at least 48 hours in advance of when services are needed.
Staff recommends City Council approve a Bill for an Ordinance repealing
Emergency Ordinance No. 10, Series of 2020 concerning the COVID-19 Public
Health Emergency. Staff: City Attorney Tamara Niles
ii. CB 29 - Approval to conduct an Englewood Downtown Development Authority
election on November 2, 2021, for qualified electors to vote on a debt
authorization measure.
11aii
Staff recommends City Council approve a Bill for an Ordinance approving the
Englewood Downtown Development Authority tabor language for the
November ballot. Staff: Redevelopment Manager Dan Poremba
b. Approval of Ordinances on Second Reading
c. Resolutions and Motions
i. Approval of the 2021 Budget and Operational Plan of the Englewood
Downtown Development Authority
11ci
Staff recommends City Council approve, by Motion, the Englewood Downtown
Development Authority 2021 Budget and Operational Plan. Staff:
Redevelopment Manager Dan Poremba
12. General Discussion
a. Mayor's Choice
i. Council will discuss Board and Commission options for in-person and virtual
meetings.
b. Council Members' Choice
13. City Manager’s Report
14. City Attorney’s Report
15. Adjournment
Page 4 of 219
STUDY SESSION
TO: Mayor and Council
FROM: Jackie Loh
DEPARTMENT: Finance
DATE: July 6, 2021
SUBJECT: May Monthly Financial Report
DESCRIPTION:
May Monthly Financial Report
RECOMMENDATION:
Director of Finance, Jackie C. Loh, will review the 2021 May Financial Report.
PREVIOUS COUNCIL ACTION:
Staff provides financial updates to City Council each month. During the Study Session
discussion, the Director of Finance will review the 2021 May General Fund financials by
revenues and expenditures. Sales & Use Tax by areas are also included in the Appendix of the
attached presentation.
SUMMARY:
Through May 2021, the City of Englewood's General Fund receipts total $22,859,000 that are
43.5% of budgeted revenue. Total revenue YTD is tracking 6.4% higher than the same period in
2020.
Revenue highlights are below:
• Sales & Use Tax remittances total $13,675,000 and are 42% of fiscal budgeted revenue;
Sales & Use Tax received is $1,078,000 higher than the same time last year. Of the
$1,078,000 variance, $300,000 is due to closing a liability account for a potential
incentive program. Additionally, the Sales & Use Tax audits and voluntary disclosure
collections amount to $446,000, which is not in the amended budget.
• Marijuana Sales Tax accounts for $634,000 of the total Sales & Use Tax revenue YTD
and is $58,000 lower than the prior year. The unfavorable variance is partially due to a
$215,000 outstanding balance from a retailer.
• Franchise Fees received are $1,274,000, which is $12,000 lower than the same as last
year, which is largely due to the change of utilities billing from quarterly to monthly. In
the past, the fees were recognized quarterly in advance; after conversion, the fees are
recorded only one month in advance. The variances will even out at quarter-end.
• Licenses & Permits Revenue totals $969,000, and is 81% of budgeted revenue.
Compared to last year, this positive variance is mainly due to one large development
plan review fee of $70,000. The City expects to receive additional use tax estimated at
$484,597 from a planned apartment complex project near Dartmouth and Santa Fe.
Page 5 of 219
• Parks, Recreation, Library & Golf (PRLG) YTD revenue of $306,000 is $45,000 below
last year. The facilities were operating at reduced capacity during COVID-19 in 2021
until May 16th.
• Investment Earnings are negative, $403,000, less than the same time last year, due to
interest rates rise. The portfolio, predominantly in bonds, is valued at market value each
month, so earnings can fluctuate when interest rates move in either direction.
• Englewood McLellan Reservoir Foundation (EMRF) leases contain periodic rate
increase terms. Rates have increased on several of the leases since January 2021.
• Misc. Revenues are up due to the health insurance savings of $251,000.
Expenditures YTD are $23,442,000 or 39.9% of the fiscal year budget. The total expenditures
YTD are $1,191,000 higher than those of 2020. The primary factors are:
• There is a timing issue in IT, Public Works, Police, and PRLG during the first few months
of the year as departments are paying one-time items like renewals and other fees.
Additionally, 2021 CERF charges of approximately $500,000 were billed at the start of
the year for all of 2021 versus being allocated monthly in 2020.
• Around $400,000 of optional leave was paid out in March.
• Community Development is $271,000 under the 2020 amount due to more COVID-19
related small business loans being paid in 2020.
• Communications Department is $82,000 lower than the same time last year due to more
COVID-19 related expenditures for public outreach.
The Operating Deficit (Excess Expenditures over Revenues) are $583,000, compared to the
original Budgeted Operating Deficit of $1,986,000 ($1.4M for COP debt payment included). The
$131,000 transfer from the Public Improvement Fund for Debt Services and $3,000,000 transfer
out for capital projects are not included in the original Budgeted Operating Deficit.
After including the changes in Budget Supplemental #1, 2, 3, and 4, the amended Budgeted
Operating Deficit is $6,173,000 ($1.4M for COP debt payment and $2.8M for EEF outstanding
loan included).
The General Fund Transfers slide shows $165,000 transfers into the General Fund and
$10,960,000 transfers out of the General Fund, resulting in a net transfer of $10,795,000 out of
the General Fund.
The General Fund – Fund Balance Composition slide shows a YTD Deficit of $11,378,000,
including the Operating Deficit of $583,000 and a net transfer of $10,795,000 out of the General
Fund.
ANALYSIS:
Information included above.
CONCLUSION:
Staff will review the current financial report with Council monthly and welcomes questions and
discussion.
FINANCIAL IMPLICATIONS:
Information included above.
Page 6 of 219
CONNECTION TO STRATEGIC PLAN:
Governance: Assist the City to become fiscally accountable, effective and efficient.
OUTREACH/COMMUNICATIONS:
N/A
Page 7 of 219
May 2021Monthly Financial Report
by Jackie Loh
Page 8 of 219
•41.7% of fiscal year complete; $22,859,000 in revenue received YTD –43.5% of budgeted revenue
•2021 YTD revenues are 5.6% above the 5 year YTD average
General Fund Revenues
2021 2020
Amended Budget May-21 % Budget Dec-20 May-20 % YTD $ Diff % Diff
Revenues
Property Tax 4,624,000 2,815,000 60.9%4,606,000 2,724,000 59.1%91,000 0.0%
Specific Ownership Tax 450,000 177,000 39.3%528,000 159,000 30.1%18,000 0.0%
Sales & Use Taxes 32,528,000 13,675,000 42.0%29,921,000 12,597,000 42.1%1,078,000 8.6%
Sales Tax - Marijuana - 634,000 1,928,000 692,000 0.0%(58,000) -8.4%
Cigarette Tax 170,000 75,000 44.1%169,000 66,000 39.1%9,000 13.6%
Franchise Fees 3,594,000 1,274,000 35.4%3,602,000 1,286,000 35.7%(12,000) -0.9%
Hotel/Motel Tax 25,000 9,000 36.0%20,000 9,000 45.0%- 0.0%
Licenses & Permits 1,197,000 969,000 81.0%1,649,000 830,000 50.3%139,000 16.7%
Intergovernmental Revenue 1,144,000 440,000 38.5%4,040,000 370,000 9.2%70,000 18.9%
Charges for Services 2,963,000 948,000 32.0%2,810,000 904,000 32.2%44,000 4.9%
Parks and Recreation 2,336,000 306,000 13.1%998,000 261,000 26.2%45,000 17.2%
Fines & Forfeitures 659,000 239,000 36.3%883,000 336,000 38.1%(97,000) -28.9%
Investment Earnings 455,000 (8,000) -1.8%454,000 395,000 87.0%(403,000) -102.0%
EMRF Rents 1,700,000 741,000 43.6%1,699,000 682,000 40.1%59,000 8.7%
Miscellaneous 691,000 565,000 81.8%497,000 170,000 34.2%395,000 232.4%
Total Revenues 52,536,000 22,859,000 43.5%53,804,000 21,481,000 39.9%1,378,000 6.4%
2021 vs 2020
Page 9 of 219
Sales and Use Tax Revenues
Top Ten Business Categories
Page 10 of 219
Sales and Use Tax Revenues
2019 –2021 Monthly Comparison
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
4000000
4500000
January February March April May June July August September October November December
2019 2020 2021
Page 11 of 219
2017-2021 Cumulative Change in Sales and Use Tax Collected
$5.9 million increase
since 2017
Page 12 of 219
General Fund Expenditures
•41.7% of the fiscal year is complete; YTD Expenditures of $23,442,000 –39.9% of budgeted expenditures
2021 2020
Amended Budget May-21 % Budget Dec-20 May-20 % YTD $ Diff % Diff
Expenditures
Legislation 332,000 86,000 25.9%298,000 129,000 43.3%43,000 33.3%
Administration 1,239,000 400,000 32.3%1,111,000 422,000 38.0%22,000 5.2%
City Attorney 981,000 293,000 29.9%833,000 349,000 41.9%56,000 16.0%
Court 1,321,000 456,000 34.5%1,048,000 421,000 40.2%(35,000) -8.3%
Human Resources 1,166,000 365,000 31.3%948,000 444,000 46.8%79,000 17.8%
Finance 1,821,000 643,000 35.3%1,557,000 632,000 40.6%(11,000) -1.7%
Information Technology 3,973,000 1,703,000 42.9%3,524,000 1,557,000 44.2%(146,000) -9.4%
Community Development 3,369,000 1,241,000 36.8%3,620,000 1,512,000 41.8%271,000 17.9%
Public Works 7,745,000 3,226,000 41.7%7,341,000 2,740,000 37.3%(486,000) -17.7%
Police 15,431,000 6,744,000 43.7%14,453,000 6,172,000 42.7%(572,000) -9.3%
Fire and Emergency Management 7,364,000 3,568,000 48.5%6,851,000 3,410,000 49.8%(158,000) -4.6%
Parks, Recreation and Library 8,491,000 2,927,000 34.5%6,778,000 2,684,000 39.6%(243,000) -9.1%
Communications 765,000 274,000 35.8%862,000 192,000 22.3%(82,000) -42.7%
Debt Service 4,375,000 1,471,000 33.6%1,566,000 1,457,000 93.0%(14,000) -1.0%
Contingency 335,000 45,000 13.4%336,000 130,000 38.7%85,000 0.0%
Total Expenditures 58,708,000 23,442,000 39.9%51,126,000 22,251,000 43.5%(1,191,000) -5.4%
2021 vs 2020
Page 13 of 219
General Fund Transfers
2021 General Fund Transfers
Transfers into the General Fund
From the Public Improvement Fund for debt service 131,000$
From the Risk Management Fund for the transfer of .25 FTE costs 34,000
Total transfers into the General Fund 165,000
Transfers out of the General Fund
To the Public Improvement Fund for capital projects 9,825,000
To the Capital Projects Fund for capital projects 985,000
To the Water Fund for the utility bill Customer Assistance Program 50,000
To the Capital Equipment Replacement Fund for additional vehicle purchases 100,000
Total transfers out of the General Fund 10,960,000$ Page 14 of 219
General Fund-Fund Balance Composition
(in millions)
2017 2018 2019 2020
2021 YTD
Surplus/
(Deficit)
2021 YTD
Balance
TABOR - Restricted 1,580,000 1,740,000 1,730,000 1,720,000 - 1,720,000
LTAR - Committed 3,385,000 4,995,000 4,995,000 4,995,000 - 95,000
Unassigned Fund Balance 9,166,000 13,683,000 15,406,000 18,221,000 (11,378,000) 11,743,000
Total Fund Balance 14,131,000$ 20,418,000$ 22,131,000$ 24,936,000$ (11,378,000)$ 13,558,000$
Reserve = Unassigned + LTAR +12,551,000$ 18,678,000$ 20,401,000$ 23,216,000$ 11,838,000$
Loan to the Storm Water Fund -$ -$ 3,000,000$ 3,000,000$ 3,000,000$
Reserve Policy = 16.7% of total revenues ---7,806,000$ 8,422,000$ 8,599,000$ 9,007,000$ 8,758,000$
Reserve available above policy 4,745,000$ 10,256,000$ 8,802,000$ 11,209,000$ 80,000$
% of Total Revenues 10.1%20.3%17.1%20.8%0.2%
$0.0
$2.5
$5.0
$7.5
$10.0
$12.5
$15.0
$17.5
$20.0
$22.5
$25.0
$27.5
2017 2018 2019 2020 2021 YTD Balance
TABOR - Restricted LTAR - Committed Unassigned Fund Balance Reserve Policy = 16.7% of total revenues
Page 15 of 219
YTD Sales & Use Collections by Area
2020 2021 % Change $ Change
Total Sales & Use Tax Collected 13,648,315$ 14,115,512$ 3.4%467,197$
Refunds 15,515$ 107,454$ -90.3%91,939$
Unearned Sales Tax 2,000,000$ 2,050,000$ 2.5%-$ Page 16 of 219
3 Year Avg YTD Sales Tax Collected by Area
Area 13 $175,936
Area 14 $59,494
Page 17 of 219
Area Sales Tax Slides
Appendix
Page 18 of 219
City of Englewood Sales Tax Area Map
Page 19 of 219
YTD Sales & Use Tax Collections by Area
Busines
s Area
$ YTD
Variance
CY vs PY
% YTD
Variance
CY vs PY
YTD New
Businesses
YTD Closed
Businesses
YTD Net
New
(Closed)
Businesses Comments
Area 1 114,346 8.10%6 (18) (12)
Area 2 146,798 15.39%9 (12) (3)
Area 3 207,615 19.07%12 (20) (8)
Area 4 (5,410) -1.10%- (1) (1)
Area 5 (187,567) -20.78%1 (8) (7)
Area 6 94,331 6.22%41 (69) (28)
Area 7 320,617 6.22%190 (201) (11)
Area 8 89,736 15.06%- - -
Area 13 (167) -0.10%- (1) (1)
Area 14 22,795 200.00%- - -
Regular
Use (335,896) -25.43%N/A N/A N/A
Use tax revenue fluctuates depending on the timing of when businesses
replace large ticket items such as operating machinery and equipment. If
items purchased outside of Englewood at a local tax rate less than 3.5%,
then the tax payer is liable for the difference between the local tax paid and
3.5% tax due.
Totals 467,197 3.42%259 (330) (71) Page 20 of 219
Area 1 Sales Tax
CityCenter (Formerly Cinderella City)
1,472,463 1,511,691
1,395,623 1,412,445
1,526,791
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
2017 2018 2019 2020 2021
Page 21 of 219
Area 2 Sales Tax
South of Yale, north & south side of Jefferson Ave/US 285 between Bannock and Sherman
875,376
953,176 979,673 953,545
1,100,343
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
1,100,000
1,200,000
2017 2018 2019 2020 2021
Page 22 of 219
Area 3 Sales Tax
S of Jefferson Ave/US 285 between Bannock & Sherman and north side of Belleview between Logan & Delaware
760,870
1,005,358 1,050,183 1,088,707
1,296,323
0
150,000
300,000
450,000
600,000
750,000
900,000
1,050,000
1,200,000
1,350,000
2017 2018 2019 2020 2021
Page 23 of 219
Area 4 Sales Tax
Broadway and Belleview (Between Fox and Sherman and south of Belleview and to the southern City Limits)
662,861
527,429 508,784 490,260 484,850
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
2017 2018 2019 2020 2021
Page 24 of 219
Area 5 Sales Tax
Area 5 -Federal and Belleview W of Santa Fe Drive
404,246
627,036
740,952
902,720
715,153
0
200,000
400,000
600,000
800,000
1,000,000
2017 2018 2019 2020 2021
Page 25 of 219
Area 6 Sales Tax
Area 6 -All other City locations
1,395,711 1,435,101
1,624,972
1,515,861
1,610,192
0
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2017 2018 2019 2020 2021
Page 26 of 219
Area 7 Sales Tax
Area 7 -Outside City limits
4,294,614 4,330,010
5,093,376 5,151,042
5,471,659
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2017 2018 2019 2020 2021
Page 27 of 219
Area 8 Sales Tax
Public Utilities
669,982 646,362
682,799
595,962
685,699
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
2017 2018 2019 2020 2021
Page 28 of 219
Area 13 Sales Tax
Area 13 -Hampden Avenue (US 285) and University Boulevard
164,983
181,785
189,961
169,007 168,840
0
25,000
50,000
75,000
100,000
125,000
150,000
175,000
200,000
2017 2018 2019 2020 2021
Page 29 of 219
Area 14 Sales Tax
Online Sales
0
99,963
59,724
47,981
70,776
0
20,000
40,000
60,000
80,000
100,000
2017 2018 2019 2020 2021
Page 30 of 219
Regular Use Tax
1,541,024 1,596,041
1,134,657
1,320,783
984,887
0
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2017 2018 2019 2020 2021
Page 31 of 219
STUDY SESSION
TO: Mayor and Council
FROM: Darren Hollingsworth
DEPARTMENT: Community Development
DATE: July 6, 2021
SUBJECT: Alliance for Commerce in Englewood (ACE) discussion
DESCRIPTION:
Discussion on future of Alliance for Commerce in Englewood
RECOMMENDATION:
At the June 9 Alliance for Commerce in Englewood (ACE) meeting, members approved the
following motion with a 5-1 vote:
A motion to request that city council disband the Alliance for Commerce in Englewood to
further Englewood’s partnership with the Greater Englewood Chamber of Commerce by
incorporating ACE’s efforts into a robust chamber business advisory capacity to the City
of Englewood.
At the July 6 study session, Mr. Nathan Hoag, ACE Chair and Mr. David Carroll, Chamber
Executive Director will present ACE’s recommendation and review the chamber’s proposal to
serve in a business advisory capacity to the city.
PREVIOUS COUNCIL ACTION:
ACE was established in 2001 as a business advisory committee to Englewood City Council.
The committee was formed after the dissolution of the former Englewood Downtown
Development Authority and at a time when the chamber of commerce was widely perceived as
ineffective. ACE was formed with a five-year sunset provision and was envisioned to be a
temporary business advisory board, with the intent that the chamber of commerce or another
business association/special district would emerge to become a business voice for the
community.
Attached is the enabling ordinance that created ACE. This ordinance has been revised twice
since 2001; once to remove the five-year sunset provision and another revision to increase the
membership from seven to nine members.
Many communities have mechanisms for policymakers to create and sustain connections to
their business community. These communities typically have forged links to businesses through
their local chamber of commerce, merchant associations, special districts, or other business
interest groups.
ANALYSIS:
The rationale to support the chamber’s proposal includes the following elements:
Page 32 of 219
• Many of the ideas and much of the feedback from ACE focus on initiatives that are more
closely associated with a chamber of commerce role (shop local initiatives, business to
business activities) and not city council policy issues.
• The chamber is in a position to collaborate with the newly formed Englewood Downtown
Development Authority because the chamber was a strong advocate for its creation.
• The chamber has a large and diverse membership which represents a variety of
business sectors throughout Englewood. The ACE committee currently is
disproportionately represented by sole proprietors.
• The broad reach of the chamber could be utilized to inform council and the city
administration about the business impacts associated with major city initiatives and
projects.
• Enabling the chamber to take on this role will strengthen the relationship between the
City of Englewood and the Greater Englewood Chamber of Commerce.
• ACE is constituted as an advisory committee to city council and at times the group has
strayed from this mission and instead offered advice to the chamber.
• As of July 1, ACE has five members and the enabling ordinance calls for a committee of
nine.
• ACE members will be offered a free, one-year chamber membership and a leadership
position on either the board or a committee.
• The chamber will provide two (or more as requested) updates per year to council about
the “health of Englewood’s businesses.”
• The chamber will form a committee, similar to ACE, through which businesses can
participate in a business advisory capacity. This may be a legislative committee,
business retention committee, business outreach committee, or a government affairs
committee. Businesses that interact with the committee will not be required to be
chamber members in order to have a voice with this committee.
• ACE members, city staff and chamber members have individually or collectively
expressed the following concerns about maintaining the ACE committee as it currently
exists:
o The chamber offers events and programs throughout the year that enable
businesses to interact with one another. ACE’s role, scope, and capacity are
limited in comparison to the chamber.
o ACE was originally envisioned as a temporary committee with a five-year sunset
provision and was formed during a time of uncertainty within the business
community. Conditions are more stable now.
o ACE routinely considers the same or similar topics generated by the chamber.
Many of the activities of ACE have become redundant.
Page 33 of 219
o ACE is a city-appointed committee that has a limited range of membership. A
city-appointed committee is more challenged to represent the broader business
voices in the community. Business representatives that are not ACE members
may not often interact with a city committee. Businesses may be intimidated to
approach a city committee with an issue versus interacting with the chamber of
commerce.
CONCLUSION:
ACE is a city commission and sunsetting this committee would be accomplished by a council
approved ordinance. Staff is seeking council direction on bringing forward an ordinance to
disband ACE based on its recommendation to support the proposal from the Greater
Englewood Chamber Commerce. The following ACE motion requests council’s support for this
action:
A motion to request that city council disband the Alliance for Commerce in Englewood to
further Englewood’s partnership with the Greater Englewood Chamber of Commerce by
incorporating ACE’s efforts into a robust chamber business advisory capacity to the City
of Englewood.
ATTACHMENTS:
Greater Englewood Chamber of Commerce Presentation from May ACE meeting
ACE Enabling Ordinance – Series of 2001
Page 34 of 219
Greater
Englewood
Chamber of
Commerce
Page 35 of 219
Your Chamber Team
Lindsey Runyan, Director of Marketing and CommunicationsDavid Carroll, Executive Director
Page 36 of 219
Your Chamber Board of Directors
Carol Willis, President
The Clapping Oak
Tracey Brummett, Vice President
Café 180
Debi Kelly, Secretary
Premier Travel Planners
Andrea Manion, Treasurer
Manion & Associates
Clarice Fortunato
Englewood Schools
George Gastis
Grow + Gather
AJ Guanella
John Elway Dealership
Kara Hamersky
Swedish Medical Center
Darren Hollingsworth
City of Englewood
Judy Browne
Judy Browne Realty
Jason Whyte
First Western Trust
Page 37 of 219
2020 Chamber Membership (212)
Category Percent
of Total
Category Percent
of Total
Category Percent
of Total
Attorney / Legal 2% Fitness Centers 4% Nonprofit 7%
Automotive 3% Food & Beverage 12% Property Management 5%
Banking 2% Government 3% Pet and Supplies 1%
Marketing 8% Healthcare 8% Salons and Spas 2%
Construction 7% Hospitality 1% Retail 9%
Consulting 4% Insurance 4% Real Estate 6%
Education 3% Manufacturing 2% Transportation 4%
Finance 2% Media 1%Page 38 of 219
Membership Distribution
Page 39 of 219
How We Connect
The Englewood Leadership Exchange
is a group for business professionals
of all ages, dedicated to building a
better Englewood.
If you want to expand your local
networking then grab a cup of coffee
and join us at the Virtual Coffee
Network.
The Chamber's Idea Lab 101 Series
is an innovative and creative
program where members teach
members.
Thought CO-OP keeps member
informed of the latest conversations
around workforce development,
transportation and economic
growth
Page 40 of 219
How We Promote
Unique Pageviews: 1,600 / Month
Subscribers: 525
Open Rate: 33.6%
Followers: 489
2020 Growth Rate: 361%
Followers: 125
Avg. Impressions: 120
Subscribers: 9
Avg. Views / Video: 62
Followers: 797
Avg. Monthly Reach: 6,565
Page 41 of 219
How We Advocate
Council Bill No. 60 – Regulations for Third Party Food Delivery Services
Non-Profit COVID-19 Recovery Grant – City of Englewood
Home Based COVID-19 Recovery Grant – City of Englewood
Business Grant for Marketing and Consulting – City of Englewood
1070 W Hampden Ave PUD (former Sports Authority Headquarters)
COVID-19 Outdoor Heaters, Temporary Shelters and Open Containers District
Page 42 of 219
How We Partner
With City of Englewood
created four-part
webinar series
With Downtown Matter
consultants to host
DDA events
With Arapahoe
Community College to
find speakers for
Displaced Worker
Bootcamp
With Arapahoe/Douglas
Works to find employers
for virtual job fair
Page 43 of 219
Signature Events
Page 44 of 219
How Can We Work Together?Page 45 of 219
The Proposal
Chamber membership for first year
Leadership position on either Board or Committee
Yearly presentation to Council on “Health of Englewood Business” Page 46 of 219
BY AUTHORITY
Z
ORDINANCE NO.0_
SERIES or 2001
COUNCIL BILL NO.5
INTRODUCED BY COUNCIL
MEMBER WOLOSYN
AN ORDINANCE AMENDING TITLE 2,OF THE ENGLEWOOD MUNICIPAL
CODE 2000 BY THE ADDITION OF A NEW CHAPTER 11,ESTABLISHING THE
ALLIANCE FOR COMMERCE IN ENGLEWOOD (ACE)FOR THE CITY OF
ENGLEWOOD,COLORADO.
WHEREAS,business activities are important to the very essence of the City of
Englevs/ood’s community;and
WHEREAS,the City Council recognizes the importance of business and citizen
involvement in local government;and
WHEREAS,an advisory committee focusing on the business community will help
create an environment which is supportive of Englewood businesses;and
WHEREAS,a member of the Englewood City Council shall participate as a
non-voting liaison;and
WHEREAS,the Eng ewood City Council has requested the Greater Englewood
Chamber of Commerce executive director to act as a non-voting liaison;
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD,CO LORADO,AS FOLLOWS:
Section 1.The City Council of the City of Englewood hereby approves amending
Title 2,of the Englewood Municipal Code 2000,by adding a new Chapter 11,
establishing the Alliance for Commerce in Englewood (ACE),which shall read as
follows:
2-11:ALLIANCE FOR COMMERCE IN ENGLEWOOD (ACE):
2—11—1:PURPOSE:The Alliance for Commerce in Englewood (ACE)is established
as an advisory group to the Citv Council.focused on t 1e creation of an environment
in which existing business can thrive and new ousiness can prosper.The qualitv of
life enioved bv the residents of Enalewood is directly imp acted by the vitality of the
business communitv.ACE will strengthen the Englewood communitv by supporting
the business community that creates iobs.invests capital and adds to the enerrv of
our local economv while maintaining our environment and lifestvle.ACE will link
the Citv and the Enalewood business communitv.fostering methods of successful
interaction through improved communication.more eficient focus and overall
enhancement of tie local economv as Well as providing a conduit for outreach to other
oraanizations and a regional focus.
10bii
Page 47 of 219
2:COMPOSITION AND MEMBERSHIP:ACE will be comprised of seven1-
members appointed bv Citv Council.
Business ownership and/or manavement and commercial propertv ownership and/or
manaszement shall be a requirement for membership without reward to residencv.A
diverse group of representation is desirable and mav come from retail,office and
industrial sectors,including at least one member from the Greater Enzzlewood
Chamber of Commerce membership.The Citv Council shall make appointments to
fill vacancies for unexpired terms.Council shall consider input as to potential
appointees from staff,ACE and the Greater EnszlewoodChamber of Commerce.
2-11-32 TERMS OF MEMBERS:Initiallv the terms shall be as follows:two (2)
members shall be appointed to a term of one (1)vear:two (2)members shall be
appointed to a term of two (2)vears:and three (33 members shall be appointed to a
term of three (3)vears.Thereafter.members shall be appointed to overlapping
terms of three {3}vears.
2—11—4:COMPENSATION:
A.The members of the ACE shall serve without compensation.
B.Reasonable expenses directlv related to performing the duties of the ACE
shall be allowed.
2-11-5:POWERS AND DUTIES:
The Alliance for Commerce in EnsrlewoodLACE)shall have the followinsgpowers and
duties:
A.Provide input or analvsis on economic impacts on the business districts of
the Citv.
B.Review of Citv regulations and policies to provide input on reeulatorv impacts
to the business communitv,
C.Consider communitv issues for potential implementation in communitv
development activities.
D.VVork collaborativelv with Citv staff to obtain reasonable and creative
problem solvinc for the betterment of the commercial interests in Enalewood.
E.In cooperation with the Citv.work to enhance the image of the business
districts in the Citv throueh combined marketine programs and image
enhancement campaigns.
Page 48 of 219
F.Assist the Citv in expanding outreach opportunities including work with
other organizations and regional issues.
2-11-6:APPOINTMENT OF OFFICERS AND ADOPTION OF RULES:
A.ACE shall organize.adopt administrative rules and procedures and elect
from its members such officers as it shall deem necessary to accomplish its
purposes.Officers of ACE shall be elected for one-vear (1)terms.No officer
shall serve in the same capacitv for more than two (2)consecutive terms.
B.The chairperson may appoint such standing or special sub-committees from
the membership of ACE as the Chairperson shall determine necessary or
useful in carrving out its purposes and powers.The purpose.term and
members of each sub-committee shall be determined by the chairperson.
Section 2.Sunset Provision:The Alliance for Commerce in Englewood (ACE)
and the provisions of Title 2,Chapter 11,shall terminate in five (5)years unless
ACE and the provisions of Title 2,Chapter 11,are renewed by Council ordinance.
Section 3.Safety Clauses.The City Council,hereby ?nds,determines,and
declares that this Ordinance is promulgated under the general police power of the
City of Englewood,that it is promulgated for the health,safety,and welfare of the
public,and that this Ordinance is necessary for the preservation of health and safety
and for the protection of public convenience and welfare.The City Council further
determines that the Ordinance bears a rational relation to the proper legislative
object sought to be obtained.
Section 4.Severabiitv.If any clause,sentence,paragraph,or part of this
Ordinance or the application thereof to any person or circumstances shall for any
reason be adjudged by a court of competent jurisdiction invalid,such judgment shall
not affect impair or invaidate the remainder of this Ordinance or its application to
other persons or circumstances.
Section 5.Inconsistent Ordinances.All other Ordinances or portions thereof
inconsistent or conflicting with this Ordinance or any portion hereof are hereby
repealed to the extent of such inconsistency or conflict.
Section 6.Effect of repeal or modi?cation.The repeal or modification of any
provision of the Code of the City of Englewood by this Ordinance shall not release,
extinguish,alter,modify,or change in whole or in part any penalty,forfeiture,or
liability,either civil or criminal,which shall have been incurred under such provision,
and each provision shall be treated and held as still remaining in force for the
purposes of sustaining any and all proper actions,suits,proceedings,and
prosecutions for the enforcement of the penalty,forfeiture,or liability’,as well as for
the purpose of sustaining any judgment,decree,or order which can or may be
rendered,entered.or made in such actions,suits,proceedings,or prosecutions.
Page 49 of 219
Introduced,read in full,and passed on first reading on the 5th day of February,
200 1.
Published as a Bill for an Ordinance on the 9th day of February,2001.
Read by title and passed on ?nal reading on the 20th day of February,2001.
Z
Published by title as Ordinance No.Q_,Series of 2001,on the 23rd day of
February,2001.
Loucrishia A.Ellis,City Clerk
I,Loucrishia A.Ellis,City Clerk of the City of Englewood,Colorado,hereby certify
that the above and foregoing is a true copy of the Ordi nce pass -1 on ?nal reading
and published by title as Ordinance No.1,Series of O0
Loucrishia A.Ellis
Page 50 of 219
STUDY SESSION
TO: Mayor and Council
FROM: Maria D'Andrea
DEPARTMENT: Public Works
DATE: July 6, 2021
SUBJECT: US 85 Planning & Environmental Linkages Study Update
DESCRIPTION:
Update the City Council on the status of the US 85 PEL Study currently underway
PREVIOUS COUNCIL ACTION:
On October 1, 2018, the City Council authorized the Mayor to sign a letter of support, including
financial contribution, towards the Study.
On February 18, 2020, the City Council approved an Intergovernmental Agreement with the
Colorado Department of Transportation (CDOT) for to US 85 (Santa Fe Drive) Planning and
Environmental Linkages Study. The City contributed $61,800.00 towards this project.
On October 26, 2020, staff provided a project update to the City Council.
SUMMARY:
The Colorado Department of Transportation (CDOT) is undertaking a US-85 Planning and
Environmental Linkages (PEL) study on US-85, between C-470 and I-25/Alameda Avenue
(approximately 11 miles). The cities and counties along the US 85 corridor, including
Englewood, are participating in the study.
The PEL study will assess the needs of US 85 and identify improvements for all modes of
transportation in and across the corridor. The study will focus on the issues identified by various
stakeholders along the corridor and develop alternatives to address such issues. The study will
be the first step in establishing a vision for improvements, operations, and changes within the
corridor and will prioritize such for further evaluation, level of National Environmental Policy Act
(NEPA) action required, design, and implementation. Another goal would be for consideration of
the results/recommendations to be included in various other plans, (i.e. DRCOG 2050 Plan,
CDOT Statewide Freight Plan, etc.).
The purpose of the recommended transportation improvements from this study is to improve
safety for all users, improve operational performance, and enhance multimodal connectivity for
the Santa Fe Drive (US 85) corridor from C-470 to I-25 through Arapahoe County, City and
County of Denver, Douglas County, Englewood, Littleton, and Sheridan.
Early-action items, which can result in improved safety and/or operational improvements, will
also be identified for short-term implementation.
Page 51 of 219
The goals of the project are to:
• Consider local community surroundings and context
• Support local and regional planning efforts
• Minimize environmental impacts as practicable
• Balance local access and regional travel with consistent application of the defined
access category for Santa Fe Drive
• Optimize transit use and multimodal travel opportunities for the travel corridor.
• Enhance connections and wayfinding to adjacent pedestrian and bicycle facilities
• Provide redundancy for the regional transportation system to accommodate traffic when
incidents impact other north-south routes such as I-25, Broadway, or Federal.
The study is expected to be completed in November 2021.
ANALYSIS:
The study has concluded the Level 2A screening of options. This screening utilizes planning-
level analysis to identify location-specific options. Overall, 96 options were identified. Of these,
61 will be carried forward for further analysis, 24 are Future Action items, and 11 are not
recommended for further consideration.
Given the length of the corridor and the variety of issues and needs, Level 2B screening will
begin with the creation of "themes" or areas of primary focus for the ultimate study
recommendations. The four themes that have been identified are:
• Corridor Safety and Operations Focus
Corridor Access Focus
• Premium Multimodal
• Adaptability/Flexibility
Many of the identified options "fit" under one or more of these themes. Level 2B screening will
continue over the next several months to evaluate each theme with additional technical
analysis, consideration of public input and consideration of Future Action options, as needed.
The Level 2B analysis will conclude with study recommendations based on the most effective
elements of the corridor themes.
Also, six (6) early-action projects have been identified within the corridor:
• Crestline Avenue Conversion to Right-In/Right-Out
• Northbound Auxiliary Lane at Prince Street with Bike Lanes
• Northbound Auxiliary Lane - Vinewood St. to Bowles Ave.
• Auxiliary Lanes - Hampden to Florida
• New Sidewalk - North Side of Hampden Avenue
• New Sidewalk - South Side of Oxford Avenue
Several of these early-action projects directly impact the City of Englewood. The goal would be
to utilize a portion of the PEL project funding to implement these early-action items in the near
future.
CONCLUSION:
No action or direction is required at this time. This information is being provided to help keep the
City Council apprised of the status of the project.
Page 52 of 219
FINANCIAL IMPLICATIONS:
N/A
CONNECTION TO STRATEGIC PLAN:
Strategic Outcome: Transportation
A city that fosters safe and accessible multi-modal transportation options
• Resolve dangerous crossing areas
• Develop integrated mobility systems such as bike and pedestrian routes and trails
through partnerships with surrounding communities
Strategic Outcome: Safety
A city that protects its people, infrastructure and built environment
• Pursue zero vehicular, pedestrian and cyclist deaths
Strategic Outcome: Infrastructure
A city that proactively and in a cost-effective manner invests in, maintains and protects its
infrastructure
• Educate public on the importance of building, maintaining, replacing and funding
infrastructure
Strategic Outcome: Sustainability
A city that protects its natural environment
• Consider long-term sustainability in infrastructure
OUTREACH/COMMUNICATIONS:
A project website has been established on CDOT's website at: Santa Fe Drive Planning &
Environmental Linkages (PEL) Study | C-470 to I-25 — Colorado Department of Transportation
(codot.gov). A link to this page is included on Englewood's website under Public Works-Future
Projects.
A brief video provides a good overview of the project: Santa Fe Drive PEL from C-470 to I-25 -
YouTube
CDOT will be conducting another virtual public input event over the last three weeks of July
2021. Englewood staff will coordinate with them to provide social media posts and participate in
local events such as the Summer Concert series.
ATTACHMENTS:
Presentation
January 2021 Newsletter
Page 53 of 219
US 85 Planning & Environmental Linkage
(PEL) Study Update
July 6, 2021
Page 54 of 219
Overview, Process, & Schedule
Page 55 of 219
•Level 1. Purpose and Need Screening
•Level 2. Comparative Screening
•2A. Infrastructure Options
•2B. Corridor Themes
•Recommendations
•Project Definition and Costs
•Recommended Plan and Identified
Projects
Alternatives Evaluation
Process
Page 56 of 219
Project Schedule and Progress
WE ARE
HERE
Page 57 of 219
•Evaluated options
•Roadway, intersection, and multimodal
elements
•Applied to specific locations/areas
•Focus on implementation
•Recommendations that can be
implemented relatively quickly (10-year
timeframe)
•Results
•Carried Forward
•Future Action
•Not Recommended
Alternatives Evaluation Process
–Level 2A
Page 58 of 219
•96 options evaluated
Level 2A Evaluation Results
Type Number of
Options
Roadway 20
Intersection/Interchanges 48
Multi-Modal 28
•Carried Forward = 61 options
•Future Action = 24 options
•Not Recommended = 11 optionsPage 59 of 219
•Packaged corridor themes
•Analyze interaction of different options
•More detailed analysis/evaluation
•Consider options for future action as
needed
•Level 2B results will be study
recommendations
•Mix and match of different corridor
themes
•Build to an overall Implementation
Plan of projects
Alternatives Evaluation Process
–Level 2B
Page 60 of 219
•Corridor Safety and Operations Focus
•Corridor Access Focus
•Premium Multimodal
•Adaptability/Flexibility
Level 2B Evaluation Corridor Themes
Page 61 of 219
•Auxiliary lane improvements
•Intersections/interchanges providing
highest capacity/minimal conflicts for
Santa Fe
•Minimize direct access to Santa Fe
•Multi-modal improvements to reduce
impacts from Santa Fe crossings
Corridor Safety and Operations Focus
Level 2B Evaluation Corridor Themes
Page 62 of 219
•Auxiliary lane improvements
•No new frontage roads or public road
access closures
•Intersections/interchanges maintaining
existing and future access
•Multimodal improvements with minimal
or no property impacts
Corridor Access Focus
Level 2B Evaluation Corridor Themes
Page 63 of 219
•No auxiliary lane improvements along
Santa Fe
•All frontage road options providing
opportunity for additional multimodal
facilities
•Intersections/interchanges optimizing
multimodal crossing comfort and safety
•All multimodal improvement options
Premium Multimodal
Level 2B Evaluation Corridor Themes
Page 64 of 219
•Add wider shoulders along Santa Fe where feasible to
improve safety and provide flexibility for future
improvements/ construction
•All frontage road options providing additional area for
traffic during future project construction
•Intersections/interchanges most easily adaptable to
future upgrades
•Multimodal improvements that improve north south
multimodal corridors without limiting Santa Fe ROW
modifications
Adaptability / Flexibility
Level 2B Evaluation Corridor Themes
Page 65 of 219
•Develop graphics to depict the themes
•Evaluate each theme
•Technical analysis
•Public Input
•Identify the most effective elements of the corridor
themes that should be recommendations
Level 2B Evaluation -Next Steps
Page 66 of 219
Early Action Projects
Page 67 of 219
Benefits:
•Improves safety
•Improves operations along Santa Fe Drive
Agencies:
•CDOT, City of Littleton, Arapahoe County
Crestline Ave Conversion to Right-in/Right-out
Early Action Project Update
Page 68 of 219
Benefits:
•Improves safety
•Improves multimodal safety and connections
•Improves operations along northbound Santa
Fe Drive
Agencies:
•CDOT, City of Littleton, Arapahoe County
Northbound Auxiliary Lane at Prince St with Bike Lanes
Early Action Project Update
Page 69 of 219
Benefits:
•Improves operations along northbound Santa Fe Drive
•Improves safety
Agencies:
•CDOT, City of Littleton, Arapahoe County
Northbound Auxiliary Lane –Vinewood to Bowles
Early Action Project Update
Page 70 of 219
Benefits:
•Improves operations along Santa Fe Drive
•Improves safety
Agencies:
•CDOT, City and County of Denver
Auxiliary Lanes –Hampden to Florida
Early Action Project Update
Page 71 of 219
Benefits:
•Provides important missing
pedestrian/bicyclist connection
•Improves safety
Agencies:
•CDOT, City of Englewood, City of Sheridan
New Sidewalk –North Side Hampden Ave
Early Action Project Update
Page 72 of 219
Benefits:
•Provides missing pedestrian
connection to Santa Fe Drive
Agencies:
•CDOT, City of Sheridan
New Sidewalk –South Side
of Oxford Ave
Early Action Project Update
Page 73 of 219
•Launch week of July 12 for 3 weeks
•Providing outreach info at city/county
events
•Englewood will promote via social media
and on city website
July Online Public Event
Page 74 of 219
Questions or Comments
Page 75 of 219
JANUARY 2021 Newsletter
PROJECT OVERVIEW
The Colorado Department of Transportation, in partnership with Arapahoe County, the City
and County of Denver, Douglas County, and the cities of Englewood, Littleton, and Sheridan,
is conducting a Planning and Environmental Linkages (PEL) study for an 11-mile stretch of
Santa Fe Drive (US Highway 85) between C-470 and the junction of Alameda Avenue and I-25
(Santa Fe Drive corridor). The timeline for the PEL study is shown in Figure 1.
ONLINE EVENT BETWEEN JANUARY 18 AND FEBRUARY 8
Join CDOT’s self-guided online event from the comfort of your couch on your own time!
Learn more about the Santa Fe Drive PEL Study and share your thoughts on how we can
improve your travel experience along Santa Fe Drive whether you are driving, accessing
transit, walking or biking. Topics include:
• An overview of the PEL study and process• Existing conditions of the corridor• Purpose, need and goals of the study• An interactive comment map for participants to comment on specific areas of concern• Level 1 evaluation of transportation concepts• Next steps in the process
Visit the online event until February 8 at https://www.codot.gov/projects/santafepel
If you need an alternative format for the event, please email your request to
santafepel@gmail.com or call 303-524-8386.
Figure 1: Project Timeline
2020 2021
Public Information Meeting Publish Corridor Conditions Report and Purpose and Need Publish PEL Study and Appendices
Online Public Meeting
Available January
18th to February 8th
PUBLIC AND STAKEHOLDER
ENGAGEMENT
CORRIDOR CONDITIONS AND
PURPOSE AND NEED DEVELOPMENT
SCREENING CRITERIA
DEVELOPMENT
LEVEL 1 ALERNATIVES
DEVELOPMENT AND SCREENING
LEVEL 2 ALERNATIVES
DEVELOPMENT AND SCREENING
CONSIDERATION OF EARLY
ACTION PROJECTS
PEL STUDY DOCUMENTATION
Page 76 of 219
2
NewsletterJANUARY 2021
ALTERNATIVES DEVELOPMENT AND EVALUATION
The PEL Study will develop and evaluate alternatives using two levels: Level 1 will develop a full range of high-level
concepts that are not attached to a particular location, and Level 2 will refine the concepts into alternatives, select
which alternatives are appropriate at each location throughout the corridor, and assemble location-specific alternatives
into corridor-wide recommendations.
LEVEL 1 EVALUATION
During the Level 1 Evaluation the Project Team developed various roadway concepts to address the purpose and need
of the PEL Study. The purpose and need for the PEL Study is the basis for the Level 1 screening criteria. The screening
criteria were used to decide which concepts would be retained for the Level 2 Evaluation and which would not.
The roadway concepts were categorized into the following topics:
• Cross-section• Roadway Classification • Intersections/Interchanges• Multimodal Treatments • Technology
The full range of Level 1 concepts and their definitions is available as part of the self-guided online event and will also
be available on the project website after the online event has concluded. Figure 2 shows an example of a cross-section
concept, and Figure 3 shows an example of a roadway classification concept. Level 1 concepts are not attached to a
location and have not been designed or adjusted to fit local context.
Figure 2: Reversible Lanes
Figure 3: Expressway
Level 1 Screening Criteria
●Does the concept improve safety for users?
●Does the concept reduce future congestion?
●Does the concept provide consistent travel time?
●Does the concept improve geometric characteristics that create safety concerns and traffic disruptions?
●Does the concept improve connections across Santa Fe Drive to existing multimodal facilities?
Page 77 of 219
3
NewsletterJANUARY 2021
WE WANT
TO HEAR
FROM YOU!
The self-guided online event provides
an opportunity for you to provide
input, including an opportunity to
provide location-specific comments
using a map tool.
PHONE 303-524-8386
EMAIL santafepel@gmail.com
PRELIMINARY RESULTS OF LEVEL 1 EVALUATION
The project team developed a list of 45 concepts that could be applied to improve corridor safety, operations
and multimodal mobility. Of those, the following four concepts were the only ones that did not meet the Level 1
screening criteria and will therefore not be carried forward into the Level 2 Evaluation:
• Convert Existing Corridor Lanes/Shoulders for Multimodal Use• Increased Capacity/Widening on Parallel Roadway • Non-Rural Arterial Roadway Classification • Special Bus Operations
The definition of each concept and the rationale used to either carry them forward or eliminate them is
available as part of the self-guided online event and will also be available on the project website after the online
event has concluded.
CONTACT
Page 78 of 219
STUDY SESSION
TO: Mayor and Council
FROM: Maria D'Andrea
DEPARTMENT: Public Works
DATE: July 6, 2021
SUBJECT: Sidewalk Gap Prioritization
DESCRIPTION:
Staff has developed a map and list of all "missing" sidewalk segments. Priorities have also been
established to assist in determining which sidewalks could be constructed.
RECOMMENDATION:
City staff will present a brief overview of the findings of the sidewalk assessment and a list of
prioritized segments for possible construction. Staff will also present information on substandard
widths of sidewalks and measures to widen these in a cost-effective manner.
PREVIOUS COUNCIL ACTION:
In 2001, the Public Works Department presented a prioritized list of sixteen (16) prioritized
missing sidewalk links to the City Council. At that time, the city began funding a Sidewalk
Missing Links program with the last appropriation in 2005. $430,000 of city funds were allocated
in that time period and ten of the sixteen segments were constructed.
In July 2019, the City Council authorized funding in the amount of $190,322.83 to widen the
sidewalk along the north side of Girard Avenue, from the alley west of Emerson St. to Downing
St. as well as portions along the south side of Girard Avenue, west of Downing St .
ANALYSIS:
Missing Sidewalk Segments/Gaps in Network
An assessment of the sidewalk network was conducted as a planned element of the Public
Works Department's asset management efforts. Public Works staff has completed an inventory
of all "missing" sidewalk segments in the city. Overall, approximately 51,000 feet or 9.65 miles
of sidewalk segments could be constructed in various locations to provide a more robust
sidewalk network throughout the community. Maps of these locations is attached.
The missing sections are generally sporadic in residential areas as well as along higher volume
roads, where there is no adjacent development, or in industrial areas where sidewalk may not
have been deemed a necessity. Some segments also may be quite difficult to construct due to
either natural or manmade impediments such as steep grades and structures located close to
the edge of the right-of-way.
In order to assist in prioritizing the 9.65 miles of missing segments, staff has developed the
following criteria for consideration:
Page 79 of 219
• Adjacent to schools & parks
• Adjacent to arterial and collector roadways
• Connection to trails, bus stops, light rail stations and other multi-modal facilities
• In areas where neither side of the street currently has sidewalk
Missing segments on dead-end streets or cul-de-sacs would be considered a low priority for
installation.
Given these criteria, staff has identified the following 15 segments for possible construction:
Street Side of Street From/To Length (Feet)
Zuni St East North of College Ave 195
Inca St West North end of parking lot to
Dartmouth Ave 725
Belleview Ave North
Clarkson St to Washington St
and Logan Ave to E of
Broadway
1,060
Union Ave North Santa Fe (US 85) to Platte
River bridge 790
Rob Roy St North or South Santa Fe (US 85) to S Platte
River Dr
Yale Ave South Clarkson St to Downing St 1,160
Lowell Blvd East Belleview Ave to Saratoga
Ave (city limits) 1,250
Dartmouth Ave North Dartmouth Cir to E of
Dartmouth Cir 360
Radcliff Ave South or North Windermere St to Navajo St 570
Navajo St East Oxford Ave to Quincy Ave 1,200
Quincy Ave South Windermere St to Navajo St 375
S Platte River Dr East Dartmouth Ave to city limits 1,920
Washington St East or West Yale Ave to Amherst Ave 610
Union Ave North Plate River bridge to Federal
Blvd. 1,930
Inca St West Floyd Ave to north end of
parking lot 530
Total 13,175
This equates to 2.50 miles at an estimated cost of $2,831,500. More detail is provided in the
attached spreadsheet.
Pedestrian Ramps
City staff has also completed an inventory of all "missing" pedestrian ramps in the city. There
are currently 229 missing ramps; of these, 199 are at locations where there is existing sidewalk
that abuts the corner and 30 locations are at sites where no sidewalk currently exists. The city
has invested significant funding in the last three years through both the Annual Concrete
Program (funded by the city) and the Annual Pavement Management Program to replace
substandard ramps or install ones where none existed. These efforts are in accordance with the
Page 80 of 219
federal requirements for ADA compliance. It is anticipated that the remaining ramps, where
sidewalk currently exists, will be installed within the next 10-15 years, at 2021 funding levels.
Substandard Width Sidewalks
A significant portion of the city has existing sidewalks but they do not meet current ADA
guidelines for width. ADA guidelines require a minimum width of 42 inches. As can be seen from
the attached map, significant portions of the existing sidewalk network do not meet the 42-inch
width requirement.
The most cost-effective solution to correct this would be to widen existing sidewalks by one or
two feet without removing the curb & gutter. A strip of sidewalk could be added on to the "back"
side of the existing walk. A drawing of this can be found in the attached Council Request
Tracker. On most streets, the city's right-of-way extends at least two to three feet behind the
existing sidewalk. So, no right-of-way would likely be needed. However, homes with sprinkler
systems would need to relocate these systems to allow for the new walk and temporary
easements might be required from property owners to allow for minor grading behind the new
walk to tie into the existing grass or landscaping.
FINANCIAL IMPLICATIONS:
The vast majority of sidewalks in the city were funded through paving districts or sidewalk
districts between 1956 and 1991. Prior to the TABOR Amendment being enacted in 1992, the
City Council periodically formed districts to repair or install concrete curb & gutter and sidewalk.
The city typically sold bonds to finance the work and property owners paid a special assessment
with their property taxes. After the TABOR Amendment was enacted, the city was required to
obtain voter approval to sell bonds for financing of projects and assess the subsequent costs of
the improvements. In 1993, the city placed three proposed special assessment districts on the
ballot. All three were defeated. Concrete District 1995 was approved by the voters within the
boundaries of that district.
The Concrete Utility was created by the city in 1997 to assist property owners with a funding
mechanism for required concrete repairs. Installation of new concrete is not within the scope of
the funding capabilities of the Utility. Therefore, new sidewalk must compete with other capital
improvement projects for funding.
Given that funding of most sidewalks by adjacent property owners, construction and funding by
the city should be considered judiciously. It is unlikely that adjacent property owners would be
amenable to being assessed for these improvements.
$175,000 was allocated in 2021 through the capital supplemental appropriation in April for
Sidewalk Gap Construction from the unassigned fund balance. Staff would recommend
constructing the segment on Zuni Street as well as the northerly segment of Inca Street with
these funds.
An annual allocation of $250,000 for sidewalk "gap" construction was included in the 2022-2026
Capital Improvement Program (CIP) request from the Public Works Department. However, it
was ranked as a Tier 2 project and, therefore, is not currently included in the proposed 2022
CIP.
Page 81 of 219
Current, planned sidewalk funding for 2022:
Item Requested Amount
Planning & Zoning
Recommended
Amount
Sidewalk Repair, through Concrete Utility $750,000 $750,000
City Share of Sidewalk Repair $325,000 $325,000
Accessible Pedestrian Ramps $240,000 $50,000
CONNECTION TO STRATEGIC PLAN:
Strategic Outcome: Transportation
A city that fosters safe and accessible multi-modal transportation options
• Improve safety and walkability from neighborhoods to parks and schools
• Resolve dangerous crossing areas
• Develop integrated mobility systems such as bike and pedestrian routes and trails
through partnerships with surrounding communities
Strategic Outcome: Safety
A city that protects its people, infrastructure and built environment
• Pursue zero vehicular, pedestrian and cyclist deaths
Strategic Outcome: Infrastructure
A city that proactively and in a cost-effective manner invests in, maintains and protects its
infrastructure
• Establish a long-term Capital Improvement Program
• Establish a city-wide Asset Management PlanEducate public on the importance of
building, maintaining, replacing and funding infrastructure
Strategic Outcome: Sustainability
A city that protects its natural environment
• Consider long-term sustainability in infrastructure
ATTACHMENTS:
Presentation
Prioritized Segments List
Council Request Tracker CRT-0174
Page 82 of 219
Missing & Substandard Sidewalk Inventory
By: Maria D’Andrea, Director of Public Works
July 6, 2021
Page 83 of 219
•51,000 linear feet or 9.65 miles of “missing” sidewalks
•Generally located in:
o Industrial Areas
o Areas without adjacent development
o Cul-de-sacs & dead ends
•Sidewalks are already in place around schools, parks, and commercial areas
Missing Sidewalk Inventory
Page 84 of 219
•229 corners where pedestrian ramps are missing
•Of these, 199 locations have abutting sidewalk
•Address these locations over the next 10-15 years
•Also addressing sub-standard ones, each year
Missing Pedestrian Ramp Inventory
Page 85 of 219
Prioritization Criteria:
•Adjacent to schools & parks
•Adjacent to arterial and collector roadways
•Connection to trails, bus stops, light rail stations and other multi-modal facilities
•In areas where neither side of the street currently has sidewalk
Missing Sidewalk Prioritization
Page 86 of 219
Missing Sidewalk Segments
Street From/To Length
(feet)
Estimated
Cost
Zuni St North of College Ave 195 $33,200
Inca St North end of parking lot to Dartmouth Ave 725 $123,300
Belleview Ave Clarkson St to Washington St & Logan Ave
to E of Broadway 1,060 $540,600
Union Ave Santa Fe (US 85) to Platte River bridge 790 $134,300
Rob Roy St Santa Fe (US 85) to S Platte River Dr 500 $255,000
Yale Ave Clarkson St to Downing St 1,160 $197,200
Lowell Blvd Belleview Ave to Saratoga Ave 1,250 $212,500
Dartmouth Ave Dartmouth Cir to E of Dartmouth Cir 360 $122,400
Radcliff Ave Windermere St to Navajo St 570 $96,900
Navajo St Oxford Ave to Quincy Ave 1,200 $204,000
Quincy Ave Windermere St to Navajo St 375 $63,800
Page 87 of 219
Missing Sidewalk Segments
Street From/To Length
(feet)
Estimated
Cost
East Platte River Dr Dartmouth Ave to city limits 1,920 $326,400
Washington St Yale Ave to Amherst Ave 610 $103,700
Union Ave Platte River bridge to Federal Blvd 1,930 $328,100
Inca St Floyd Ave to north end of parking lot 530 $90,100
Total 13,175 =
2.50 miles $2,831,500
Page 88 of 219
Zone 1
Page 89 of 219
Zone 2
Page 90 of 219
Zone 3
Page 91 of 219
Zone 4
Page 92 of 219
Zone 5
Page 93 of 219
Zone 5
Page 94 of 219
Substandard Sidewalk Widths
Page 95 of 219
Substandard Sidewalk Widths
Page 96 of 219
2021 Sidewalk Funding
Project Amount Funding Source
Annual Sidewalk Repair
Program $750,000 Concrete Utility Fund
Annual Sidewalk Repair –
City Share $300,000 Public Improvement Fund
Accessible Pedestrian
Ramps $220,000 Public Improvement Fund
Sidewalk Gap
Construction $175,000 Unassigned Fund
Balance*
Total $1,445,000
*through Supplemental Appropriation
Page 97 of 219
2022 Sidewalk Funding
Project Amount Funding Source
Annual Sidewalk Repair
Program $750,000 Concrete Utility Fund
Annual Sidewalk Repair –
City Share $325,000 Public Improvement Fund
Accessible Pedestrian
Ramps $50,000 Public Improvement Fund
Sidewalk Gap
Construction $0
Total $1,125,000
Page 98 of 219
Questions & Discussion
Page 99 of 219
Prioritized Missing Sidewalk Segments
Rank Street Side of Street From/To Length (feet)Estimated Cost Comments
1 Zuni St East North of College Ave 195 $33,200 Parking lot paving extends to back of curb; can walk
in this area but is not ADA compliant
2 Inca St West North end of parking lot to Dartmouth Ave 725 $123,300 Beaten down walking path in grass; would connect
to trail
3 Belleview Ave North Clarkson St to Washington St and Logan Ave to E of
Broadway 1,060 $540,600
Existing paved area is not ADA compliant; overhead
power poles will need to be undergrounded or
relocated as well as private fencing
4 Union Ave North Santa Fe (US 85) to Platte River bridge 790 $134,300
Some sidewalk is present in areas. Better
connections from Union Ave sidewalk to Mary Carter
trail are needed.
5 Rob Roy St North or South Santa Fe (US 85) to S Platte River Dr 500 $255,000 No sidewalk on either side of street; will require
overhead Xcel power pole relocation
6 Yale Ave South Clarkson St to Downing St 1,160 $197,200 Sidewalk is present on Denver (north) side of Yale
7 Lowell Blvd East Belleview Ave to Saratoga Ave (city limits)1,250 $212,500 Collector street
8 Dartmouth Ave North Dartmouth Cir to E of Dartmouth Cir 360 $122,400 Steep grade behind curb; will significantly affect
driveways
9 Radcliff Ave South or North Windermere St to Navajo St 570 $96,900 Construct with detention pond project
10 Navajo St East Oxford Ave to Quincy Ave 1,200 $204,000 Collector street
11 Quincy Ave South Windermere St to Navajo St 375 $63,800 Collector street
12 Washington St East or West Yale Ave to Amherst Ave 610 $103,700 No sidewalk on either side of street
13 S Platte River Dr East Dartmouth Ave to city limits 1,920 $326,400 Collector street
14 Union Ave North Platte River bridge to Federal Blvd.1,930 $328,100 Existing trail around Centennial Park pond
15 Inca St West Floyd Ave to north end of parking lot 530 $90,100 Future development site
13,175 lineal feet $2,831,500
2.50 miles
Page 100 of 219
Request No.:
CRT - 0174
COUNCIL REQUEST MEMO
TO: Mayor and Council
REQUESTOR: Othoniel Sierra
FROM: Maria D'Andrea
DEPARTMENT: Public Works
DATE: September 14, 2020
SUBJECT:
Improvement to short sidewalks along Galapago and east of train
tracks near Ironworks Village. Currently, some of the sidewalks
are smaller and not friendly to this type of activity. Is the city able
to widen the sidewalks to allow strollers and wheelchairs within
this area?
RESPONSE:
Sidewalks are required to be in conformance with national ADA guidelines. The guidelines are
currently 42" in width, at a minimum. The city's design standards call for a 48" (4 feet) width of
sidewalk, from the back of the curb, for local/residential streets. This can be increased to 5 feet
for new development adjacent to major arterial roads. The majority of sidewalks within the city
are less than 4 feet in width. As many people can attest, this makes it difficult to walk two
abreast on a sidewalk. Even if one person is walking and another approaching, it often requires
one person to step aside (onto the grass or into the street), to make room for the oncoming
person.
It would be possible to widen existing sidewalks by one or two feet. As can be seen in the
attached drawing, a strip of sidewalk could be added on to the "back" side of the existing walk,
(see red hatched area). On most streets, the city's right-of-way extends at least two to three feet
behind the existing sidewalk. So, no right-of-way would likely be needed. However, homes with
sprinkler systems would need to relocate these systems to allow for the new walk and
temporary easements might be required from property owners to allow for minor grading behind
the new walk to tie into the existing grass or landscaping.
Per the Municipal Code, Section 16-6-5 (copy attached), all new developments are required to
provide detached sidewalks. Detached sidewalks are where there is a planting strip between the
back of curb and the edge of the sidewalk. However, only non-residential developments are
required to have a sidewalk width of 5 feet. The code does not specifically call out the width of
sidewalks for residential properties. This is a potential area for modification in the upcoming Title
16 code re-write. Staff has provided feedback to the consultant that the width of all new
sidewalks should be, at a minimum, 5 feet.
Page 101 of 219
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Page 102 of 219
16-6-5: - Pedestrian and Bicycle Access and Connectivity.
A. Purpose. These standards provide for a safe and convenient system of well-connected pedestrian
ways and bikeways that link developments with shopping, employment centers, recreational
facilities, open space, parks, transit stops, and schools. Within individual developments, these
standards require safe and convenient pedestrian and bikeway systems that directly link buildings,
parking areas, open space, transit stops, services, and other areas of interest. In addition, these
standards encourage convenient access to transit services, including linking transit access to on-site
pedestrian and bicycle systems.
B. Applicability. This Section shall apply to all new nonresidential development and to all new
residential development containing four (4) or more dwelling units, except where development
standards are modified through approval of a Planned Unit Development, or where a variance is
granted under Section 16-2-16 EMC.
C. Detached (Separate) Sidewalks.
1. Detached (separate) sidewalks meeting City design and construction standards shall be
installed along all local, collector, and arterial streets.
2. Sidewalks shall be detached from the curb at least six feet (6') to allow for a landscaped
planting strip between the edge of the right-of-way and sidewalk, except for transitioning at
street intersections where sidewalks shall be attached.
D. On-Site Pedestrian and Bicycle Access.
1. General Standards. All new development subject to this Section shall provide on-site pedestrian
and bicycle systems that comply with the following standards:
a. On-site bicycle systems shall connect to the City's existing and planned on-street or off-
street bike path network. Safe and convenient bicycle and pedestrian access from the site
shall be provided to designated bicycle paths or greenways located adjacent to the
development.
b. On-site connections shall be made at points necessary to provide direct pedestrian and
bicycle travel from the development to major pedestrian destinations located within the
adjacent neighborhood(s). In order to provide direct pedestrian connections to these
adjacent destinations, the City may require additional sidewalks, walkways, or bikeways
not associated with a street, or the extension of a sidewalk from the end of a cul-de-sac to
another street or walkway.
c. The City may require, when necessary to assure public safety, pedestrian and/or bicycle
overpasses, underpasses, or traffic signalization in the vicinity of parks, shopping areas, or
other uses that may generate considerable pedestrian and/or bicycle traffic.
2. Pedestrian Connections.
a. All primary entrances of principal structures containing nonresidential uses, and each
entryway serving multiple dwelling units in a multi-unit dwelling, shall have direct access
(i.e., access without having to cross a street) to a sidewalk, pedestrian walkway, or trail
that leads to a sidewalk adjacent to a public street. In addition, all such principal structures
shall provide direct pedestrian connections:
(1) Between each principal structure in the development;
(2) To sidewalks on adjacent properties; and
(3) To all existing or planned transit stop or park-n-ride locations identified by RTD (see
subsection E., "Pedestrian Access to Transit," below).
b. In any development that includes parking areas that extend more than two hundred fifty
feet (250') from an entrance to the principal structure used by residents, employees, or the
public, the development shall provide a designated walkway from the row of parking
Page 103 of 219
furthest from the principal structure either to the structure entrance or to a sidewalk leading
to such entrance. Such walkways shall be distinguished from surrounding parking areas by
changes in color or texture, raised surfaces, or landscaped edges. (See subsection F,
"Pedestrian Street Crossings," below for related standards.)
c. All nonresidential development should provide:
(1) A walkway at least five feet (5') wide extending across the front of each principal
structure; and
(2) Weather protection features such as awnings or arcades at each entrance used by
residents, employees, or the public.
d. All sidewalks, pedestrian walkways, or trails required by this subsection shall be a
minimum of five feet (5') wide, or a minimum of seven feet (7') wide where it is adjacent to
areas where parked cars may overhang the walk or trail.
3. Bicycle Connections. In developments containing nonresidential uses or multi-unit dwelling uses
containing ten (10) or more units, bicycle access routes shall be provided between public
bikeways and on-site bicycle parking areas. Sites should be designed to avoid or minimize all
conflicting bicycle/motor vehicle and bicycle/pedestrian movements. All bicycle access routes
connecting to the Englewood park, open space, and greenway system shall be constructed of
concrete, shall be at least six feet (6') wide, and shall comply with all other applicable City
design and construction standards.
E. Pedestrian Access to Transit. Nonresidential and multi-unit residential developments shall
incorporate bus stop locations within their Site Improvement Plan if requested by the Regional
Transportation District (RTD) or other transit provider. Bus stop locations shall accommodate a bus
shelter and passenger-loading apron complying with RTD (or other transit provider) design criteria.
All existing and proposed bus stops and park-n-ride facilities shall be linked by paved walkways to at
least one sidewalk and to at least one internal walkway within each adjacent nonresidential and
multi-unit development that contains more than one building. Applicants are responsible for
contacting and coordinating with RTD or any other transit provider to assure compliance with this
provision.
F. Pedestrian Street Crossings. Pedestrian access and safety shall be emphasized when a pedestrian
walkway crosses drive aisles or internal roadways. The material and layout of the pedestrian access
shall be continuous as it crosses the driveway, with a break in continuity of the driveway paving and
not in the pedestrian access way. The pedestrian crossings shall be well marked using pavement
treatments, signs, striping, signals, lighting, traffic calming techniques, median refuge areas, and/or
landscaping.
G. Security, Lighting, and Visibility. On-site pedestrian walkways, bicycle routes, and transit stops shall
be illuminated to ensure personal safety. Lighting fixtures shall be compatible with the architectural
character of the principal structures. Clear and direct lines of sight shall be provided to the maximum
extent practicable in pedestrian settings to increase visibility and security. Any service areas (loading
docks or storage areas) adjacent to pedestrian walkways or bicycle routes shall be fully screened
from view. See Section 16-6-7.K EMC, for additional standards.
(Ord. 04-5; Ord. 08-37, § 8; Ord. 29-14, § 4)
Page 104 of 219
MINUTES
City Council Regular Meeting
Monday, June 21, 2021
1000 Englewood Parkway - 2nd Floor Community Room
5:30 PM
1 Call to Order
The Hybrid City Council Special/Regular meeting of the Englewood City Council was
called to order by Mayor Pro Tem Sierra at 5:32 p.m.
2 Pledge of Allegiance
The Pledge of Allegiance was led by Mayor Pro Tem Sierra
3 Roll Call
COUNCIL PRESENT: Mayor Pro Tem Othoniel Sierra
Council Member Joe Anderson
Council Member Dave Cuesta
Council Member Rita Russell
Council Member Steven Ward
COUNCIL ABSENT: Mayor Linda Olson
Council Member Cheryl Wink
STAFF PRESENT: City Manager Lewis
City Attorney Niles
Assistant to the City Manager Dodd
City Clerk Carlile
Deputy City Clerk Truscott Reed
Director of Community Development Power
Director of Public Works Maria D'Andrea
Director of Utilities and South Platte Renew Van Ry
Director of Finance Loh
Director of Parks, Recreation, Library, and Golf Underhill
Interim Director of Information Technology King
Redevelopment Manager Poremba, Community Development
Manager of Open Space Lee, Parks, Recreation, Library, and Golf
Capital Project Engineer Keener, Public Works
Deputy Director of Operations and Maintenance Goodman, Utilities
Deputy Director of Engineering Utilities Simon, Utilities
Page 1 of 8
Draft
Page 105 of 219
City Council Regular
June 21, 2021
Network Administrator Hunnicutt, Information Technology
Officer Martinez, Police
4 Study Session Topic
a) Redevelopment Manager Dan Poremba and Interim EDDA Executive Director
Hilarie Portell updated City Council on the EDDA's recent progress and
provided an overview of items that will require Council's formal consideration.
b) Director of Finance Jackie Loh and members of the Leadership Team were
present to discuss their department's preliminary 2022 Budget requests.
The meeting recessed at 7:41 p.m. for a break.
The meeting reconvened at 7:51 p.m. with five Council Members present,
Mayor Olson and Council Member Wink were absent.
5 Consideration of Minutes of Previous Session
a) Minutes of the Hybrid City Council Special/Regular Meeting of June 7, 2021.
Moved by Council Member Joe Anderson
Seconded by Council Member Steven Ward
APPROVAL OF THE MINUTES OF THE HYBRID REGULAR CITY COUNCIL
MEETING OF, JUNE 7, 2021.
For Against Abstained
Othoniel Sierra x
Joe Anderson (Moved By) x
Dave Cuesta x
Rita Russell x
Steven Ward (Seconded By) x
5 0 0
Motion CARRIED.
b) Minutes of the Hybrid City Council Special Meeting of June 14, 2021.
Moved by Council Member Joe Anderson
Seconded by Council Member Steven Ward
APPROVAL OF THE MINUTES OF THE HYBRID SPECIAL CITY COUNCIL
MEETING OFJUNE 14, 2021
For Against Abstained
Othoniel Sierra x
Joe Anderson (Moved By) x
Page 2 of 8
Draft
Page 106 of 219
City Council Regular
June 21, 2021
Dave Cuesta x
Rita Russell x
Steven Ward (Seconded By) x
5 0 0
Motion CARRIED.
6 Appointments, Communications, Proclamations, and Recognition
There were no Communications, Proclamations, or Appointments.
7 Recognition of Scheduled Public Comment
a) Jake Gilbert, an Englewood resident, addressed Council regarding the off-
leash survey.
b) Doug Cohn, an Englewood resident, addressed Council regarding changing
the building code.
8 Recognition of Unscheduled Public Comment
a) Becky Deal, an Englewood resident, addressed Council regarding Jason Park.
b) Lisa Swenson, an Englewood resident, addressed Council regarding Jason
Park.
c) Wallace Lukowski, an Englewood resident, addressed Council regarding Jason
Park.
d) Steven Kelly, an Englewood resident, addressed Council regarding Off-Leash
Dog Parks.
e) Martha Griego, an Englewood resident, addressed Council regarding Jason
park.
f) Gary Maes, an Englewood resident, addressed Council regarding Jason park.
Mayor Pro Tem Sierra responded to Public Comment.
9 Consent Agenda Items
Moved by Council Member Anderson seconded by Mayor Pro Tem Sierra to approve
Consent Agenda Agenda Items 9(b)(i) and 9(c)(i-iv).
a) Approval of Ordinances on First Reading
There were no additional Ordinances on First Reading. (See Agenda Item 11
(a) (i).)
b) Approval of Ordinances on Second Reading.
Page 3 of 8
Draft
Page 107 of 219
City Council Regular
June 21, 2021
i) CB 22 - Approval of an Intergovernmental Agreement (IGA) with the
Cities of Littleton and Sheridan and Arapahoe County for the purposes
of developing a Tri-Cities Homelessness Plan of Action
ORDINANCE NO. 24, SERIES OF 2021 (COUNCIL BILL NO. 22,
INTRODUCED BY COUNCIL MEMBER WARD)
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN CITY OF LITTLETON, CITY OF SHERIDAN,
ARAPAHOE COUNTY AND THE CITY OF ENGLEWOOD,
COLORADO FOR THE DEVELOPMENT OF A TRI-CITIES
HOMELESSNESS PLAN OF ACTION.
c) Resolutions and Motions
i) Resolution appointing Hearing Officers for 2021.
RESOLUTION NO. 28, SERIES OF 2021
A RESOLUTION SETTING THE 2021 LIST OF PERSONS ELIGIBLE
FOR APPOINTMENT AS INDEPENDENT HEARING OFFICERS FOR
THE CITY OF ENGLEWOOD.
ii) Resolution authorizing the City to submit a loan application through
WIFIA.
RESOLUTION NO. 29, SERIES OF 2021
A RESOLUTION SUPPORTING THE CITY OF ENGLEWOOD’S
WATER INFRASTRUCTURE FINANCING AND INNOVATION ACT
FUNDING APPLICATION.
iii) Resolution awarding an optimal source contract with ConvergeOne,
Inc.
RESOLUTION NO. 30, SERIES OF 2021
A RESOLUTION AWARDING A SOLE SOURCE CONTRACT FOR
THE PURCHASE OF COMPUTER SERVER AND FIREWALL
UPGRADE FOR THE ALLEN WATER PLANT COMPUTER
NETWORK, FROM CONVERGEONE.
iv) Professional Services Agreement with Huffman Engineering
Approval of Professional Services Agreement with Huffman Engineering
to procure, install, and program a new Filter Interface Panel and control
software at the Allen Water Treatment Plant in the amount of $530,290.
Moved by Council Member Joe Anderson
Seconded by Council Member Othoniel Sierra
Page 4 of 8
Draft
Page 108 of 219
City Council Regular
June 21, 2021
Approval of Consent Agenda Items 9(b)(i) and 9(c)(i-iv).
For Against Abstained
Othoniel Sierra (Seconded By) x
Joe Anderson (Moved By) x
Dave Cuesta x
Rita Russell x
Steven Ward x
5 0 0
Motion CARRIED.
10 Public Hearing Items
No public hearing was scheduled before Council.
11 Ordinances, Resolutions and Motions
a) Approval of Ordinances on First Reading
i) CB 25 - Crossing Agreement with Xcel Energy
Moved by Council Member Joe Anderson
Seconded by Council Member Othoniel Sierra
COUNCIL BILL NO. 25, INTRODUCED BY COUNCIL MEMBER
ANDERSON
A BILL FOR AN ORDINANCE AUTHORIZING A CITY DITCH
CROSSING LICENSE AGREEMENT IN ORDER FOR PUBLIC SERVICE
COMPANY OF COLORADO (XCEL) TO PROVIDE NATURAL GAS
SERVICE TO 501 E. HAMPDEN AVENUE.
For Against Abstained
Othoniel Sierra (Seconded By) x
Joe Anderson (Moved By) x
Dave Cuesta x
Rita Russell x
Steven Ward x
5 0 0
Motion CARRIED.
b) Approval of Ordinances on Second Reading
Page 5 of 8
Draft
Page 109 of 219
City Council Regular
June 21, 2021
i) CB 21 - A Perpetual non-exclusive easement for the transmission and
distribution of electricity and related communication signals on, over,
under, and across the following described premises at Belleview Park.
Moved by Council Member Steven Ward
Seconded by Council Member Joe Anderson
ORDINANCE NO. 25, SERIES OF 2021 (COUNCIL BILL NO. 21,
INTRODUCED BY COUNCIL MEMBER WARD)
AN ORDINANCE AUTHORIZING A GRANT OF AN ELECTRIC
TRANSMISSION LINE EASEMENT BETWEEN THE CITY OF
ENGLEWOOD, COLORADO AND PUBLIC SERVICE COMPANY OF
COLORADO.
For Against Abstained
Othoniel Sierra x
Joe Anderson (Seconded By) x
Dave Cuesta x
Rita Russell x
Steven Ward (Moved By) x
5 0 0
Motion CARRIED.
ii) CB 23 - Memorandum of Understanding between the City of Englewood
and the Colorado State Patrol to share License Plate Reader information.
Moved by Council Member Joe Anderson
Seconded by Council Member Steven Ward
ORDINANCE NO. 26, SERIES OF 2021 (COUNCIL BILL NO. 23,
INTRODUCED BY COUNCIL MEMBER WARD)
AN ORDINANCE APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE COLORADO STATE PATROL AND
THE CITY OF ENGLEWOOD POLICE DEPARTMENT REGARDING
THE SHARING OF LICENSE PLATE READER INFORMATION FOR
THE BEAT AUTO THEFT THROUGH LAW ENFORCEMENT
INITIATIVE.
For Against Abstained
Othoniel Sierra x
Joe Anderson (Moved By) x
Dave Cuesta x
Rita Russell x
Steven Ward (Seconded By) x
Page 6 of 8
Draft
Page 110 of 219
City Council Regular
June 21, 2021
5 0 0
Motion CARRIED.
c) Resolutions and Motions
i) The City has been awarded $8,776,000 as part of the federal American
Rescue Plan Act (ARPA) and requires Council's approval to move
forward with the certification process.
Moved by Council Member Joe Anderson
Seconded by Council Member Steven Ward
RESOLUTION NO. 31, SERIES OF 2021
A RESOLUTION SUPPORTING THE CITY OF ENGLEWOOD’S
CERTIFICATION FILING FOR AMERICAN RESCUE PLAN ACT
FUNDING.
For Against Abstained
Othoniel Sierra x
Joe Anderson (Moved By) x
Dave Cuesta x
Rita Russell x
Steven Ward (Seconded By) x
5 0 0
Motion CARRIED.
ii) Approval of a contract to construct the S. Acoma St. Drainage
Improvements Phase 1 project in the South Englewood Drainage Basin,
Project S3a.
Moved by Council Member Joe Anderson
Seconded by Council Member Steven Ward
Summers Construction, Inc. for the South Acoma Street Drainage
Improvements Phase 1 Project in the amount of $831.919.00 with
allowance for a 10% contingency in the amount of $83,191.90.
For Against Abstained
Othoniel Sierra x
Joe Anderson (Moved By) x
Dave Cuesta x
Rita Russell x
Steven Ward (Seconded By) x
5 0 0
Page 7 of 8
Draft
Page 111 of 219
City Council Regular
June 21, 2021
Motion CARRIED.
12 General Discussion
a) Mayor's Choice
i) Discussion of the upcoming meeting with the Apartment Association of
Metro Denver.
Mayor Pro Tem Sierra announced the upcoming meeting on Monday,
June 28, 2021.
b) Council Members' Choice
i) Review of Proposed Procamation
Council discussed the proposed proclamation, suggested revisions and
reached consensus to bring it forward for a vote on July 6, 2021.
13 City Manager’s Report
14 City Attorney’s Report
15 Adjournment
Roll call was taken to adjourn the meeting - Five Ayes. The meeting adjourned at 9:38
p.m.
City Clerk
Page 8 of 8
Draft
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PROCLAMATION
WHEREAS, on July 4, 1776, our Founding Fathers ratified the Declaration of
Independence, a historic document declaring that, "We hold these truths to be self-evident,
that all men are created equal, and that they are endowed by their Creator with certain
unalienable Rights, that among those are Life, Liberty, and the pursuit of Happiness;" and
WHEREAS, this document laid a foundation for future prosperity and helped
establish a government based on individual liberties and the rule of law, which is society's
sacred bond; and
WHEREAS, it is the right and duty of Englewood citizens, as a free, sovereign and
independent people; to enjoy and defend their liberties and alter or abolish their form of
government in order to do so; and
WHEREAS, emergency powers such as those enacted throughout the COVID
pandemic at all levels of government entail a real risk of abuse that can permanently affect
the freedom of citizens by limiting freedoms of speech, movement, and assembly, and
WHEREAS, face covering requirements, business closures, the involuntary
quarantine of healthy people, curfews, and capacity limitations, may be necessary to prevent
unnecessary deaths, but such interventions should be reserved for the most dire of
emergencies, and
WHEREAS, since 1870, the 4th of July has been recognized as a federal holiday so
that Americans may celebrate our Nation's timeless truths and great freedoms that call to
our higher sense of patriotism.
NOW, THEREFORE, I Linda Olson, Mayor of the City of Englewood, Colorado and
the City Council, hereby:
1. Proclaim July Liberty Month in Englewood in recognition of the founding of our great
Nation; and
2. Ask all residents of Englewood to take time to celebrate the freedoms enshrined in
our Nation’s founding on the 245th anniversary of the signing of the Declaration of
Independence.
Linda Olson, Mayor
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Dan Poremba
DEPARTMENT: Community Development
DATE: July 6, 2021
SUBJECT: CB #26 - IGA between city and Downtown Development Authority
DESCRIPTION:
CB #26 - Approve the Intergovernmental Agreement (IGA) between the City of Englewood and
the Englewood Downtown Development Authority (EDDA).
RECOMMENDATION:
In accordance with the EDDA Board approval of the IGA at the May 26, 2021 EDDA Board
Meeting, staff recommends that the city council approve a bill for an ordinance for the execution
of the IGA between the city and the EDDA. The recommended IGA is attached together with a
copy of the minutes from the April 28, 2021 EDDA Board meeting. If approved, the second
reading of the ordinance will be scheduled for July 19, 2021.
Interim EDDA Executive Director, Hilarie Portell, will be available to provide additional details
and address council questions along with Hilary Graham from the EDDA’s law firm of Hoffmann,
Parker, Wilson & Carberry P.C.
PREVIOUS COUNCIL ACTION:
On July 6, 2020, council approved Ordinance No. 25, Series 2020, authorizing an election to
form the Englewood DDA, including three TABOR-required ballot questions pertaining to
funding DDA operations and investment in public improvements. The EDDA was approved by
the qualified electors at the November 3, 2020 election and the funding was ratified in part by
the voters. Based on the split results of the November 2020 DDA election and the December
14, 2020 city council study session evaluation of alternatives, council directed staff to proceed
with establishing and operationalizing the EDDA in 2021.
SUMMARY:
The EDDA Board approved the proposed IGA with the City of Englewood at its first meeting on
April 28, 2021 (the proposed IGA and board minutes are attached). The proposed IGA
document had previously been distributed to all city department directors to solicit their
feedback (together with sample IGAs from Town of Castle Rock and the City of Longmont). The
IGA was prepared by EDDA counsel and reviewed by the City Attorney’s Office.
The recommended ordinance approving the IGA is being processed in concert with council's
consideration of the following three measures, which were addressed during the June 21, 2021
city council study session informational update on EDDA matters:
• The EDDA 2021 Operating Budget and Operational Plan, to be considered by council on
July 6, 2021 and approved by motion,
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• 2021 EDDA Debt Authorization Ballot Measure, to be considered by council on July 6,
2021 and approved by ordinance (first reading on July 6, 2021 and, if approved, second
reading scheduled for July 19, 2021), and
• The Downtown Plan of Development, to be considered by council and approved by
resolution at a subsequent meeting following Planning and Zoning Commission review
and comment.
The general purpose of these measures is to equip the EDDA to maximize the total benefit that
it can generate for downtown and, in turn, all of Englewood. As contemplated under the state
DDA statue, the EDDA was formed for the purpose of promoting the cohesive improvement and
redevelopment of the downtown area of the City of Englewood through actions and with
resources that are not available directly to the city.
ANALYSIS:
An IGA between a DDA and its city partner is a common approach in Colorado to document the
collaborative, partner-like relationship between a local municipality and its related DDA entity.
Following a typical template in Colorado, Article I of the agreement describes the required duties
of the EDDA and Article II defines the required duties of the city. In accordance with Article I, the
work to be performed by the EDDA includes 17 different duties, including the following services
and programs:
a. To prepare or have prepared the Englewood Downtown Plan, including a plan of
development as contemplated by C.R.S. § 31-25-807, and providing a long-term vision
for the downtown district for economic development, marketing, public
space/placemaking, mobility and land use/design goals and strategies,
b. To encourage and stimulate economic development in each of Englewood’s three
identified sub-areas – South Broadway, CityCenter and Medical District – by providing
information and services to existing and prospective businesses and investors,
c. To establish policies and programs in accordance with EDDA goals and strategies in five
main topic areas: (1) Economy, Jobs and Housing; (2) Marketing and Programming; (3)
Public Space Enhancements and Placemaking; (4) Mobility, Parking and Transportation;
and (5) Land Use and Urban Design,
d. To implement short- and long-term strategies to guide the EDDA in accordance with the
topics above such that Downtown Englewood realizes both short- and long-term benefits
of the EDDA's strategic mission, and
e. To coordinate work and consult with the designated representatives of the city in
preparation of economic development, marketing, public space/placemaking, mobility
and land use/design activities.
As consideration for the work to be performed by the EDDA, the city agrees to provide the
assistance and services set forth in Article II. Twelve defined areas of assistance and services
are identified in the IGA, including the following services that the city will provide to the EDDA:
a. Access to the services of its Risk Management Division of the Human Resources
Department as a resource for advice and assistance on purchasing of insurance, claims,
safety, and other risk management issues,
b. The resources of purchasing services, supplies, and equipment through the City’s
Procurement Division,
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c. Accounting services and monthly detailed financial reports relating to EDDA expenses,
income, and budgets,
d. Access to the City Clerk's Office for services ensuring compliance with the Open
Meetings Law and the Open Records Act, as well as for assistance with election
activities,
e. Access to the city's economic development division to coordinate economic recovery
assistance efforts.
Article III addresses tax increment financing (TIF) and the possible collection and expenditure of
sales tax TIF and other potential revenue sources, including property tax TIF, as authorized by
EDDA qualified electors on November 3, 2020 (ballot question B). Article III also addresses
possible adjustments to the sales tax TIF base year in anticipation of the possible negative
revenue impacts of the COVID-19 pandemic. Adjustments to the property tax TIF base were
not addressed in the same manner because property taxes are not expected to see the same
level of COVID-19 impact and the bi-annual assessment regime in Colorado ensures that the
base year will be established based on the high pre-COVID commercial values of 2019.
Article IV addresses the city’s advance of $150,000 to fund the initial year of EDDA operating
expenses and the contemplated future loan agreement to repay the city from TIF collections.
Approval of the EDDA debt authorization measure by EDDA electors would be required to
legally establish the anticipated loan agreement between the City of Englewood and the EDDA
to facilitate the repayment to the city of the operating funds advanced to the EDDA during its
first year ($150,000) and, possibly, in subsequent years.
The remaining three articles address topics that are typical in IGAs such as insurance
requirements, length of term and miscellaneous provisions. The IGA between the EDDA and the
city is a one-year agreement that terminates on December 31, 2021 unless mutually extended
by the parties.
CONCLUSION:
Staff recommends that city council approve the Intergovernmental Agreement between the
EDDA and the City of Englewood.
FINANCIAL IMPLICATIONS:
In addition to the city funding of EDDA 2021 operating expenses, the city’s various departments
will advise and assist the EDDA as requested. Although there will be some city employee tasks
associated with this EDDA assistance, they are expected to be intermittent and the city will
receive comparable or greater value from the duties to be performed by the EDDA, as specified
in the IGA.
If the debt authorization measure is approved by council, placed on the 2021 ballot and
approved by the qualified electors, the anticipated convertible loan agreement between the
EDDA and the city would then obligate the EDDA to pay the city back for the operating funds
advanced to the EDDA in the first year and possible subsequent years. This obligation would be
secured by the collection of TIF revenues identified in the Downtown Plan for activation as
approved by council.
CONNECTION TO STRATEGIC PLAN:
The local economy outcome area of the strategic plan includes the following goals:
Page 116 of 219
• Establish a Downtown Development Authority,
• Retain and sustain local business, and
• Hold commercial vacancy along S. Broadway to a minimum by supporting
redevelopment of aging properties and supporting new business development in the
area,
Council adoption of the recommended IGA will facilitate the fulfillment of these goals.
ATTACHMENTS:
Council Bill #26
April 28, 2021 EDDA meeting minutes
IGA between the EDDA and the City of Englewood
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1
BY AUTHORITY
ORDINANCE NO. ___ COUNCIL BILL NO. 26
SERIES OF 2021 INTRODUCED BY COUNCIL
MEMBER _____________
A BILL FOR
AN ORDINANCE APPROVING AND AUTHORIZING AN
INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN
THE CITY OF ENGLEWOOD AND THE ENGLEWOOD DOWNTOWN
DEVELOPMENT AUTHORITY
WHEREAS, the City Council of the City of Englewood approved the formation of
a Downtown Development Authority pursuant to section 31-25-801 et. seq., of the
Colorado Revised Statutes ("C.R.S.");
WHEREAS, the Englewood Downtown Development Authority ("EDDA") was
formed by the passage of Ordinance No. 25, Series 2020, and approved by the voters
in November 2020;
WHEREAS, the EDDA was formed and approved for the purpose of promoting
the cohesive improvement and redevelopment of the downtown area of the City of
Englewood;
WHEREAS, the EDDA Board reviewed and approved the Intergovernmental
Agreement ("IGA") at its first meeting on April 21, 2021;
WHEREAS, the passage of this Ordinance and approval of the IGA will provide a
mutual agreed framework outlining both the EDDA's duties to the City of Englewood
and the City's duties to the EDDA, as set forth in Article I and Article II of the IGA;
WHEREAS, the Parties may engage in additional negotiations for separate
agreements to modify the amount of sales taxes increments available for spending
within the EDDA boundaries and to establish repayment terms for the City's initial
funding of the EDDA;
WHEREAS, the Englewood City Council has authorized a one-time payment of
$150,000 in the City's 2021 budget, and the payment will be used to reimburse the
Community Development Department's Professional Services Agreement for Phase II
of the project in the amount of $49,000 with the remainder to fund the EDDA and
provide the services set forth in the IGA, in the amount of $101,000;
WHEREAS, the EDDA will procure and maintain insurance that will insure its
obligations and liabilities under the IGA, including but not limited to, general liability
coverage, workers compensation coverage, and property insurance. All policies shall
name the City of Englewood as an additional insured;
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2
WHEREAS, the initial term of the IGA shall be from January 1, 2021 through
December 31, 2021 and shall automatically renew subject to annual appropriations by
the City;
WHEREAS, either party may terminate the IGA by giving the other party 30 days
written notice or in the event that in the public interest requires such termination the
Englewood City Council or Board of Directors of the EDDA may immediately terminate
the Agreement;
WHEREAS, the Parties, their officers, attorneys, employees and agents are
relying on and do not intend to waive any monetary limitations, rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101
et seq., as amended; and
WHEREAS, consistent with Article X, § 20 of the Colorado Constitution, any
financial obligation of either Party not performed during the current fiscal year is subject
to annual appropriation, shall extend only to monies currently appropriated and shall not
constitute a mandatory charge, requirement, debt or liability beyond the current fiscal
year.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, THAT:
Section 1. The attached “Intergovernmental Agreement Between the City of
Englewood and the Englewood Downtown Development Authority" attached hereto as
Exhibit A, is hereby accepted and approved by the Englewood City Council.
Section 2. The Mayor and City Clerk are hereby authorized to sign and attest
said Agreement for and on behalf of the City of Englewood, Colorado.
Introduced, read in full, and passed on first reading on the 6th day of July, 2021.
Published by Title as a Bill for an Ordinance in the City’s official newspaper on the
9th day of July, 2021.
Published as a Bill for an Ordinance on the City’s official website beginning on the
8th day of July, 2021.
Linda Olson, Mayor
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3
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that
the above and foregoing is a true copy of the Bill for an Ordinance introduced, read in
full, and passed on first reading on the 6th day of July, 2021.
Stephanie Carlile
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MINUTES
Englewood Downtown Development Authority Board of Directors
Meeting
Wednesday, April 28, 2021
Members Present: Amy Gallegos
Blake Calvert
Brad Nixon
Diane Reinhard
Erika Zierke
Hugo Weinberger
Othoniel Sierra
Members Absent:
Staff/Consultants
Present:
Hilarie Portell, Acting Executive Director, Englewood DDA
Meryl Icove, Secretary, Englewood DDA
Hilary Graham, Legal Counsel, Englewood DDA
City Representatives: Shawn Lewis, City Manager
Dan Poremba, Chief Redevelopment Officer
Brad Power, Director of Community Development
Darren Hollingsworth, Economic Development Manager
Mark Tompkins, Public Finance Consultant, Strae Advisory Services
1. Call to Order
The Regular Meeting of the Englewood Downtown Development Authority
Board was called to order by Meryl Icove, Board Secretary, at 2:32 pm and
held by teleconference.
2. Welcome Remarks
Acting Executive Director Hilarie Portell and City Manager Shawn Lewis made
welcoming remarks.
3. Introductions
Board Members
• Blake Calvert, CORE Consultants, President
• Amy Gallegos, Eye Logic, Owner
• Brad Nixon, Nixon's Coffee House, Owner
• Diane Reinhard, Craig Hospital, Vice President, Patient Care
• Othoniel Sierra, City Councilmember
• Hugo Weinberger, The Situs Group, President
• Erika Zierke, The Englewood Grand, Owner
Staff
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Englewood Downtown Development Authority
April 28, 2021
• Hilarie Portell, Interim Executive Director
• Meryl Icove, Administrative Assistant
Consultants
• Hilary Graham, DDA Legal Counsel, Hoffmann, Parker, Wilson &
Carberry, P.C.
City of Englewood
• Dan Poremba, City of Englewood, Chief Redevelopment Officer
• Brad Power, City of Englewood, Director, Community Development
Department
• Mark Tompkins, City of Englewood, Public Finance Consultant, Strae
Advisory Services
• Darren Hollingsworth, City of Englewood, Director of Economic
Development
4. Public Meeting Access
No members of the public participated in this meeting.
5. Legal Organization
a. Rules of Procedure
1. With regard to the official posting of public meetings of this Board, the
Englewood Downtown Development Authority (EDDA) will follow the
City Council's policy and designate the City's website as the official
posting place for all legal notices of the EDDA for 2021.
2. Approval of Resolution
Moved by Member Hugo Weinberger
Seconded by Member Brad Nixon
RESOLUTION NO. 1, SERIES OF 2021
A RESOLUTION APPROVING AND ADOPTING RULES GOVERNING THE
PROCEDURE OF THE ENGLEWOOD DOWNTOWN DEVELOPMENT
AUTHORITY
For Against Abstained
Brad Nixon (Seconded By) x
Hugo Weinberger (Moved By) x
Amy Gallegos x
Blake Calvert x
Diane Reinhard x
Erika Zierke x
Othoniel Sierra x
7 0 0
Motion CARRIED.
Page 122 of 219
Englewood Downtown Development Authority
April 28, 2021
b. Election of Officers
Moved by Member Hugo Weinberger
Seconded by Member Amy Gallegos
ELECTION OF OFFICERS FOR THE ENGLEWOOD DOWNTOWN
DEVELOPMENT AUTHORITY, AS FOLLOWS:
CHAIRPERSON ERIKA ZIERKE
VICE-CHAIRPERSON BLAKE CALVERT
TREASURER BRAD NIXON
For Against Abstained
Amy Gallegos (Seconded By) x
Blake Calvert x
Brad Nixon x
Diane Reinhard x
Erika Zierke x
Hugo Weinberger (Moved By) x
Othoniel Sierra x
7 0 0
Motion CARRIED.
c. Designation of Regular Meetings
Moved by Member Erika Zierke
Seconded by Member Diane Reinhard
DESIGNATION OF THE FOURTH WEDNESDAY OF EACH MONTH, AT 3:30
PM, AS THE REGULAR MEETING TIME FOR THE ENGLEWOOD
DOWNTOWN DEVELOPMENT AUTHORITY.
For Against Abstained
Amy Gallegos x
Blake Calvert x
Brad Nixon x
Diane Reinhard (Seconded By) x
Erika Zierke (Moved By) x
Hugo Weinberger x
Othoniel Sierra x
7 0 0
Motion CARRIED.
6. City Partnership
a. Intergovernmental Agreement
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Englewood Downtown Development Authority
April 28, 2021
Moved by Member Erika Zierke
Seconded by Member Hugo Weinberger
APPROVAL OF RESOLUTION
RESOLUTION NO. 2, SERIES OF 2021
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
BY AND BETWEEN THE ENGLEWOOD DOWNTOWN DEVELOPMENT
AUTHORITY AND THE CITY OF ENGLEWOOD FOR DOWNTOWN
DEVELOPMENT AUTHORITY SUPPORT AND SERVICES
For Against Abstained
Amy Gallegos x
Blake Calvert x
Brad Nixon x
Diane Reinhard x
Erika Zierke (Moved By) x
Hugo Weinberger (Seconded By) x
Othoniel Sierra x
7 0 0
Motion CARRIED.
b. Operational Loan and Repayment
1. The Board discussed an operational loan from the City of Englewood
and repayment of that loan
c. Supplementary Budget - Downtown Projects
7. Proposed 2021 Plan and Budget
a. Approval of Resolution
Moved by Member Erika Zierke
Seconded by Member Blake Calvert
RESOLUTION NO. 3, SERIES OF 2021
A RESOLUTION ACCEPTING THE PROPOSED BUDGET FOR 2021 AND
SETTING WEDNESDAY, MAY 26, AT 3:30 PM, FOR A PUBLIC HEARING
FOR CONSIDERATION AND POSSIBLE ADOPTION OF THE BUDGET.
For Against Abstained
Amy Gallegos x
Blake Calvert (Seconded By) x
Brad Nixon x
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Englewood Downtown Development Authority
April 28, 2021
Diane Reinhard x
Erika Zierke (Moved By) x
Hugo Weinberger x
Othoniel Sierra x
7 0 0
Motion CARRIED.
8. Scheduling of Work Session on Tax Increment Financing
a. Designation of Time for a Special Meeting
Moved by Member Blake Calvert
Seconded by Member Diane Reinhard
DESIGNATION OF WEDNESDAY, MAY 12, AT 3:30 PM, FOR SPECIAL
BOARD MEETING
For Against Abstained
Amy Gallegos x
Blake Calvert (Moved By) x
Brad Nixon x
Diane Reinhard (Seconded By) x
Erika Zierke x
Hugo Weinberger x
Othoniel Sierra x
7 0 0
Motion CARRIED.
9. Staff's Choice
10. Board Members' Choice
11. Adjournment
The meeting was adjourned at 3:56 p.m.
Meryl Icove, Secretary
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INTERGOVERNMENTAL AGREEMENT
FOR DOWNTOWN DEVELOPMENT AUTHORITY
SUPPORT AND SERVICES
THIS AGREEMENT is made and entered into by and between the City of Englewood,
Colorado, a municipal corporation (the "City"), and the Englewood Downtown Development
Authority ("EDDA"), effective this ____ day of ___________, 2021 (each a "Party" and
collectively, the "Parties").
RECITALS
The City of Englewood formed the Downtown Matters planning initiative in January 2020
as a grant study initiative. The City of Englewood subsequently formed a Downtown Development
Authority as a body corporate pursuant to Colorado Revised Statutes section 31-25-801, et seq., in
July 2020, the funding of which was ratified in part by qualified electors at the November 2020
election.
The EDDA was formed by Ordinance No. 25, Series 2020, and approved by voters for the
purpose of promoting the cohesive improvement and redevelopment of the downtown area of the
City of Englewood. As consideration for the work to be performed by the EDDA, the City agrees
to provide assistance and services as set forth herein.
ARTICLE I
DUTIES OF THE EDDA
1. EDDA Services. The EDDA agrees to provide the following downtown development
services and programs on behalf of the City:
a. To prepare or have prepared the Englewood Downtown Plan, including a plan of
development as contemplated by C.R.S. § 31-25-807, and providing a long-term vision for
the downtown district for economic development, marketing, public space/placemaking,
mobility and land use/design goals and strategies.
b. To encourage and stimulate economic development in each of Englewood’s three
identified sub-areas – South Broadway, City Center and Medical District – by providing
information and services to existing and prospective businesses and developers.
c To establish policies and programs in accordance with EDDA goals and strategies
in five main topic areas: (1) Economy, Jobs and Housing; (2) Marketing and Programming;
(3) Public Space Enhancements and Placemaking; (4) Mobility, Parking and
Transportation; and (5) Land Use and Urban Design.
d. To implement both short- and long-term strategies to guide the EDDA moving
forward in accordance with the topics above such that Downtown Englewood realizes both
short- and long-term benefits of the EDDA's strategic mission.
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e. To promote downtown special events, COVID-19 pandemic restrictions permitting,
with implementation assistance from the City, including without limitation, partnering with
and leveraging local business promotions and their individual events as an opportunity to
attract patrons to the EDDA area and supporting municipal events in the downtown district.
f. To prepare digital and print marketing materials to assist in achieving economic
development and marketing in the Downtown district.
g. To conduct, prepare, or have prepared planning and technical surveys as may be
necessary for data and informational needs.
h. As necessary, to coordinate work and consult with the designated representatives of
the City in preparation of economic development, marketing, public space/placemaking,
mobility and land use/design activities.
i. To serve on project teams or as a stakeholder for several downtown projects, to
have a representative serve on the Development Review Team, and to participate in the
City's development code update.
j. To propose projects and prepare documents and presentations, as necessary, for
City evaluation and consideration.
k. To serve as a liaison to the Police Department on crime and safety matters
affecting the Downtown area.
l. To evaluate quarterly spot maintenance along South Broadway, Old Hampden and
Englewood Parkway, to support the local storefront economy, and enhance a sense of
safety and cleanliness for customers.
m. To prepare information for additional appropriations and Capital Improvement
Program project amendments for the current fiscal year on the same schedule as City
departments and to be available to present information during council meetings if necessary.
n. To coordinate with the City to ensure consistent and appropriate management of
independent contractors and, when appropriate, to use City Personnel Rules and processes
for management of employees.
o. To use the City’s Procurement Division for all procurement contracts and
purchasing transactions, and to adhere to all of the City’s purchasing rules and regulations.
However, where it states in the purchasing rules that contracts must be approved by City
Council, EDDA contracts will be approved by the EDDA Board. Where purchasing rules
dictate that the Procurement Manager will sign contracts, the EDDA Director will have
this signing authority.
p. To do all things necessary, proper, advisable or convenient for the accomplishment
of the above purposes and to do all other things incidental thereto or connected therewith.
2. Downtown Projects. The Parties agree to explore funding and partnerships related to
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downtown projects aligned with the Downtown Plan, including streetscape, mobility and
pedestrian safety improvements, and development and small business grants. When appropriate
for city-led downtown projects, the EDDA will have a representative on such a project team.
ARTICLE II
DUTIES OF THE CITY
1. Support Services. In conjunction with the services to be performed by the EDDA as set
forth above, the City agrees to provide the EDDA with the following support services:
a. The City’s Human Resources Department shall provide services and resources to
the EDDA that reflect those provided to City independent contractors.
b. The City shall provide the EDDA with copies of all policies and procedures
applicable to independent contractors.
c. The City shall provide the EDDA access to the services of its Risk Management
Division of the Human Resources Department as a resource for advice and assistance on
purchasing of insurance, claims, safety, and other risk management issues.
d. The City shall provide the EDDA with the resources of purchasing services, supplies,
and equipment through the City’s Procurement Division.
e. The City shall provide to the EDDA accounting services and monthly detailed
financial reports relating to EDDA expenses, income, and budgets.
f. The City shall provide to the EDDA access to the City Clerk's Office for services
ensuring compliance with the Open Meetings Law and the Open Records Act, as well as
for assistance with election activities.
g. The City shall provide to the EDDA access to the City's economic development
department to allow coordination of economic recovery assistance efforts.
h. The City shall provide the EDDA access to the services of the Building Inspection
staff as a resource for advice and assistance on electrical and building design and
compliance issues.
i. Subject to all professional and legal duties the City Attorney and his or her staff
owe to the City and its officers and employees, including loyalty, conflict of interest, and
confidentiality, the City will provide the EDDA access to its City Attorney’s Office as an
informal resource on legal issues. The City Attorney will provide this service as a matter
of information only, as part of his work for the City. This service shall not create the
relation of attorney and client between the City Attorney or his staff and the EDDA. The
EDDA acknowledges that it has authority under C.R.S. § 31-25-807(g), to retain and
fix the compensation of legal counsel and that the City Attorney is not such legal
counsel.
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j. The City shall provide the EDDA services of the Community Development
Department and other City staff as needed for implementation of the Englewood
Downtown Plan.
k. Safety in the EDDA area: The City shall work with the EDDA to collaborate
on solutions, staffing and best practices to keep Downtown a clean and safe environment
for all.
l. The City shall provide the EDDA information technology services, including access
to the EDDA’s website, email, engagement and video conferencing tools.
2. Request for Services. Requests for said services shall be made by the EDDA Director, an
EDDA Board designee, or the Chair of the EDDA Board.
ARTICLE III
SALES TAX TIF; NEGOTIATED BASE
1. Pursuant to C.R.S. § 31-25-807(3)(a) and any adopted plan of development contemplated
by C.R.S. § 31-25-807, the EDDA can accrue and spend sales tax funds collected within the EDDA
boundaries in excess of the sales tax collected within the EDDA boundaries in the base year. The
Parties acknowledge that, pursuant to C.R.S. § 31-25-307(3)(a)(I), the statutory formula to set the
base year for sales tax TIF is as follows: “…municipal sales taxes collected within the boundaries
of said development area in the twelve-month period ending on the last day of the month prior to
the effective date of approval of said plan…” (the "Statutory Base").
2. Recognizing the Statutory Base, the Parties may nonetheless desire to negotiate a different
calculation as a base amount for sales tax TIF calculations in order to avoid penalizing the City in
the event the COVID-19 pandemic of 2020 negatively impacted sales tax revenues, resulting in an
understated Statutory Base that would have been higher during a more typical 12-month period.
Any such agreement will be memorialized by separate written agreement and will be subject to
City Council and EDDA Board approval.
ARTICLE IV
CITY CONTRIBUTION AS A LOAN
1. The City has authorized One Hundred Fifty Thousand Dollars ($150,000.00) in its 2021
budget to provide the services described in this Agreement (the "City Contribution"). It is the
understanding of the Parties that the City Contribution shall constitute the total compensation
payable by the City for the services identified herein and provided by the EDDA.
2. At the option of the Parties, they may negotiate by separate agreement a mechanism by
which the City Contribution shall be considered a loan to the EDDA, repayable from sales tax TIF
the EDDA collects or from other sources. Any such agreement would be subject to City Council
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and EDDA Board approval.
ARTICLE V
INSURANCE REQUIREMENTS
1. The EDDA shall procure and maintain in full force and effect such insurance that will insure
its obligations and liabilities under this Agreement. Coverage will initially be limited to general
liability insurance for the EDDA Board through the Special District Association. When and if
necessary, the EDDA shall procure and maintain workers’ compensation; property insurance
necessary to protect real and physical assets owned by the EDDA including without limitation real
property, business equipment, streetscape improvements, automobile liability (including, as
appropriate, owned, non-owned and hired autos); and general liability.
2. The EDDA shall attach to this Agreement, prior to its final approval, a certificate showing
it has in effect the policies required by this Agreement. The certificate shall name the City as
additional insured and EDDA shall promptly notify the City’s Risk Manager if it learns of any
termination, cancellation, or modification of any insurance policy. Any variance proposed by the
EDDA to these insurance provisions must be approved in writing by the City’s Risk Manager and
will become incorporated as an addendum to this Agreement.
3. EDDA shall not cancel, materially change, or fail to renew insurance coverages. The
EDDA shall notify the City of Englewood Risk Manager, 1000 Englewood Parkway Englewood,
CO 80110, of any material reduction or exhaustion of aggregate limits.
ARTICLE IV
TERM OF AGREEMENT
1. Notwithstanding the date of execution, this Agreement shall be for a term beginning
January 1, 2021, and ending December 31, 2021, unless extended or modified by mutual agreement
between the Parties. The City reserves the right to review the performance of the EDDA and to
renegotiate at the end of the contract period if mutually agreeable between the City and the EDDA.
Subject to annual appropriations by the City, this Contract shall be automatically renewable for
each subsequent calendar year period. Either Party may elect not to renew this Contract by giving
the other Party written notice of that decision at least ninety (90) days prior to the expiration of the
current contract term.
2. Either Party may otherwise at any time terminate this Agreement by giving the other Party
thirty (30) days written notice. However, the City Council of the City or Board of Directors of the
EDDA shall have the authority to sooner or immediately terminate this Agreement upon a finding
that the public interest requires such termination.
3. If this Agreement is terminated by either Party or it expires, such termination or expiration
shall not prevent implementing the terms, conditions, and covenants of any agreement for
assistance entered into by an applicant and the EDDA prior to such termination or expiration, unless
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such agreement is contrary to law.
ARTICLE V
MISCELLANEOUS PROVISIONS
1. The Parties and their officers, attorneys, employees and agents are relying on, and do not
waive or intend to waive by any provision of this Agreement, the monetary limitations or any other
rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S.
§ 24-10-101, et seq., as amended, or otherwise available to the Parties and their officers, attorneys,
or employees.
2. Consistent with Article X, § 20 of the Colorado Constitution, any financial obligation of
either Party not performed during the current fiscal year is subject to annual appropriation, shall
extend only to monies currently appropriated and shall not constitute a mandatory charge,
requirement, debt or liability beyond the current fiscal year.
3. There are no intended third-party beneficiaries to this Agreement.
4. If any provision of this Agreement is found by a court of competent jurisdiction to be
unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full
force and effect.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and
year written above.
CITY OF ENGLEWOOD ENGLEWOOD DOWNTOWN
DEVELOPMENT AUTHORITY
By: _________________________________ By: _______________________________
MAYOR LINDA OLSON EDDA BOARD CHAIR
ATTEST ATTEST
________________________________ ___________________________________
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Stephanie Carlile
DEPARTMENT: City Clerk's Office
DATE: July 6, 2021
SUBJECT: IGA with Arapahoe County for Coordinated Election Services
DESCRIPTION:
CB #28 - IGA with Arapahoe County for Coordinated Election Services
RECOMMENDATION:
Staff recommends Council approve a Bill for an Ordinance for an Intergovernmental Agreement
between the City of Englewood and Arapahoe County for the November 2, 2021 Coordinated
Election.
PREVIOUS COUNCIL ACTION:
The City of Englewood has participated with Arapahoe County in conducting coordinated
elections for every City of Englewood General Municipal Election since 1993.
ANALYSIS:
Because of State Legislation and the Taxpayer’s Bill of Rights (TABOR) amendment approved
by the voters in 1992, coordinated elections are to be conducted throughout the State by County
Clerks. The County has the capability of coordinating this election and including the City of
Englewood.
The Election Commission has agreed that it is in the best interest of the electors of Englewood
to conduct future elections jointly with the other political entities within the County. In order to
participate in the 2021 Coordinated Election, the City of Englewood must enter into an
Intergovernmental Agreement with Arapahoe County.
Staff has reviewed the proposed Intergovernmental Agreement Between Arapahoe County
Clerk and Recorder and City of Englewood regarding the Conduct and Administration of the
November 2, 2021 General Election and concurs with the Commission’s recommendation.
FINANCIAL IMPLICATIONS:
Since costs are based on several variables, e.g. the number of registered electors in the City of
Englewood at the time of the election, the number of entities participating in the election, the
financial impact is only an estimate. The County's estimate of our final cost is $ 12,592.01.
ATTACHMENTS:
Council Bill #28
IGA
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Cost Estimate
IGA Calendar of dates
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1
BY AUTHORITY
ORDINANCE NO. ___ COUNCIL BILL NO. 28
SERIES OF 2021 INTRODUCED BY COUNCIL
MEMBER __________
A BILL FOR
AN ORDINANCE APPROVING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN ARAPAHOE COUNTY CLERK AND
RECORDER AND THE CITY OF ENGLEWOOD, COLORADO, TO
CONDUCT A COORDINATED ELECTION ON NOVEMBER 2,
2021.
WHEREAS, pursuant to the Uniform Election Code of 1992 (Articles 1 to
13 of Title 1, C.R.S.) as amended, governmental entities are encouraged to
cooperate and consolidate elections in order to reduce taxpayer expenses;
WHEREAS, the City of Englewood has participated with Arapahoe County
in conducting coordinated elections since 1993;
WHEREAS, Arapahoe County and the City of Englewood have
determined that it is in the best interest of the taxpayers and the electors to
conduct a Coordinated Election on November 2, 2021;
WHEREAS, the City shall provide the Coordinated Election Official with a
copy of the ordinance stating that the City has adopted the exclusive use of Title
1 of the Colorado Election Code and that the City will participate in the
Coordinated Election in accordance with the terms and conditions of this
Agreement;
WHEREAS, the ordinance shall further authorize the Mayor to execute
this Agreement; and
WHEREAS, Arapahoe County and the City of Englewood desire to set
forth their respective responsibilities for the Coordinated Election pursuant to the
Intergovernmental Agreement.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF ENGLEWOOD, COLORADO, THAT:
Section 1. The Intergovernmental Agreement for Coordinated Election is
attached hereto as “Exhibit A”. The Intergovernmental Agreement for
Coordinated Election is hereby accepted and approved by the Englewood City
Council.
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2
Section 2. The Mayor is authorized to sign said Agreement for and on
behalf of the City of Englewood.
Introduced, read in full, and passed on first reading on the 6th day of July,
2021.
Published by Title as a Bill for an Ordinance in the City’s official newspaper
on the 9th day of July, 2021.
Published as a Bill for an Ordinance on the City’s official website beginning
on the 8th day of July, 2021 for thirty (30) days.
Linda Olson, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby
certify that the above and foregoing is a true copy of the Bill for an Ordinance
introduced, read in full, and passed on first reading on the 6th day of July, 2021.
Stephanie Carlile
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Arapahoe County Elections IGA Page 1
INTERGOVERNMENTAL AGREEMENT
BETWEEN
ARAPAHOE COUNTY CLERK AND RECORDER
AND
CITY OF ENGLEWOOD
REGARDING THE CONDUCT AND ADMINISTRATION OF THE
NOVEMBER 2, 2021
COORDINATED ELECTION
PREPARED BY:
ARAPAHOE COUNTY CLERK AND RECORDER’S OFFICE
ELECTIONS DIVISION
5334 S. PRINCE STREET
LITTLETON, COLORADO 80120
303-795-4511
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Arapahoe County Elections IGA Page 2
THIS AGREEMENT is made by and between the Board of County Commissioners of the County of
Arapahoe, State of Colorado, on behalf of the Arapahoe County Clerk and Recorder (hereinafter referred
to as the "County") and City of Englewood (hereinafter referred to as the “Jurisdiction") (hereinafter
collectively referred to as the “Parties”); and
WHEREAS, pursuant to the Uniform Election Code of 1992 (Articles 1 to 13 of Title 1, C.R.S.) as
amended, governmental entities are encouraged to cooperate and consolidate elections in order to
reduce taxpayer expenses; and
WHEREAS, pursuant to section 1-7-116, C.R.S. if more than one jurisdiction holds an election on
the same day in November and the eligible electors for each such election are the same or the
boundaries overlap, the County Clerk and Recorder is the coordinated election official and, pursuant to
section 1–5–401, C.R.S. shall conduct the elections on behalf of all jurisdictions whose elections are part
of the coordinated election utilizing the mail ballot procedures set forth in article 7.5 of title 1; and
WHEREAS, the County and Jurisdiction have determined that section 1-7-116, C.R.S. applies and
it is in the best interest of the taxpayers and the electors to enter into this Agreement to conduct a
Coordinated Election on November 2, 2021; and
WHEREAS, such agreements are authorized by State law.
WHEREAS, the County and the Jurisdiction have a history of successful coordinated elections
and have therewith established certain practices and procedures to preserve the integrity of the
election process; and
WHEREAS, the Parties understand and agree that conducting coordinated elections
subjects all Parties participating in the process to the strictures of Article XXIX of the Colorado
Constitution pertaining to Ethics in Government, including that all Parties must: hold the respect and
confidence of the people; carry out their duties for the benefit of the people; and avoid conduct that is
in violation of their public trust or that creates a justifiable impression in the public that such trust is
being violated.
NOW, THEREFORE, for and in consideration of the promises herein contained, the sufficiency of
which is hereby acknowledged, the Parties hereto agree as follows:
This election shall be conducted as a Coordinated Election in accordance with the Uniform Election Code
of 1992 (Articles 1-13 of Title 1, C.R.S.). The election participants will execute agreements with
Arapahoe County for this purpose and may include municipalities, school districts, and special districts
within the Arapahoe County limits and the State of Colorado.
The Arapahoe County Clerk and Recorder shall be designated as the Coordinated Election Official
(hereinafter “CEO”) and the Jurisdiction hereby identifies Stephanie Carlile as its Designated Election
Official (hereafter “DEO).
FURTHER, the Parties agree as follows:
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Arapahoe County Elections IGA Page 3
SECTION I.
PURPOSE AND GENERAL MATTERS
1.01 DEFINITIONS.
A. “Address Library Report” means the address report from the Secretary of State voter registration
system that defines street addresses and precincts within the jurisdiction.
B. “Coordinated Election Official” (hereinafter “CEO”) shall mean the County Clerk and Recorder who
shall act as the “coordinated election official,” as defined within the Code and Rules and, as such,
shall conduct the election for the Jurisdiction for all matters in the Code and the Rules which require
action by the CEO.
C. "Colorado Election Code" or “Code” means any part of the Uniform Election Code of 1992, (Articles 1-
13 of Title 1, C.R.S.) or any other Title of C.R.S governing participating Jurisdiction's election matters,
as well as the Colorado Constitution, and the State of Colorado Secretary of State (SOS) Rules.
D. “Coordinated Election" means an election where more than one jurisdiction with overlapping
boundaries or the same electors holds an election on the same day and the eligible electors are all
registered electors, and the County Clerk is the Coordinated Election Official for the jurisdictions.
E. “Contact Officer” means the individual who shall act as the primary liaison or contact between the
Jurisdiction and the County Clerk. The Contact Officer shall be that person under the authority of
the County Clerk who will have primary responsibility for the coordination of the election for the
Jurisdiction and the procedures to be completed by the County Clerk hereunder.
F. “Designated Election Official" (hereinafter “DEO”) means the individual who shall be identified by the
Jurisdiction to act as the primary liaison between the Jurisdiction and the Contact Officer and who
will have primary responsibility for the conduct of election procedures to be handled by the
Jurisdiction hereunder. To the extent that the Code requires that an Election Official of the
Jurisdiction conduct a task, the DEO shall conduct same.
G. “IGA” or “Agreement” means this Intergovernmental Agreement between the County and the
Jurisdiction for election coordination.
H. “Jurisdiction” means a political subdivision as defined in § 1-7.5-103(6), C.R.S. and referenced in the
Code and, in this Agreement, is interpreted to refer to the City of Englewood.
I. “Logic and Accuracy Test” means a test of all electronic and electromagnetic voting equipment to
test mail, provisional and audio ballots, in accordance with § 1-7-509, C.R.S. by processing a
preaudited group of ballots.
J. “Mail Ballot Packet” means the packet of information provided by the CEO to eligible electors in the
mail ballot election. The packet includes the ballot, instructions for completing the ballot, and a
return envelope. § 1-7.5-103(5), C.R.S.
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K. “Post Election Audit” means such audit as set forth substantially in the Colorado Election Code.
L. “Precinct” means an area with established boundaries within a political jurisdiction used to establish
election districts.
M. “Proposed Jurisdiction” means a jurisdiction which may be formed pursuant to this election which is
not yet identified by a tax authority code in the County Assessor database. When the context of this
Agreement so requires, a Proposed Jurisdiction will simply be referred to as a Jurisdiction.
N. “SOS” means the Colorado Secretary of State.
O. “Election Calendar” means the “2021 Coordinating Election – Abridged Calendar Key Dates for
Coordinating Jurisdictions,” attached hereto as Attachment B, which is based upon and incorporates
the most recent election calendar as published on the SOS website located at www.sos.state.co.us.
P. “TABOR” means a ballot issue that is governed by article X, § 20 of the Colorado Constitution.
Q. “UOCAVA voters” means military personnel and overseas civilians who are registered to vote and
receive services under the Uniformed and Overseas Citizens Absentee Voting Act of 1986 and the
Military and Overseas Voter Empowerment Act of 2009.
1.02 JURISDICTIONAL LIMITATION.
A. The Jurisdiction encompasses territory within Arapahoe County. This Agreement shall be construed
to apply only to that portion of the Jurisdiction within Arapahoe County.
SECTION II.
COUNTY/JURISDICTION RESPONSIBILITIES
2.01 JOINT RESPONSIBILITIES.
Nothing herein shall be deemed or construed to relieve the County or the Jurisdiction from their official
responsibilities for the conduct of the election as generally set forth in the Colorado Election Code.
All parties shall:
A. Familiarize themselves and adhere to all applicable provisions and timelines of the Colorado Election
Code while performing their official responsibilities for the conduct of the election, unless superseded
by other legal authority.
B. Enforce all applicable provisions of the Fair Campaign Practices Act.
C. Review and execute this IGA with all required signatures on or before the deadline set forth in § 1-7-
116(2), C.R.S.
D. Confirm they have sufficient funds available and appropriated in an approved budget to pay their
expenses for this election.
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Arapahoe County Elections IGA Page 5
E. All parties shall remain cognizant of their obligations under article XXIX of the Colorado Constitution at
all times during the election process, from the signing of this IGA to final certification of election
results to the SOS.
2.02 COUNTY RESPONSIBILITIES.
The County shall perform the following duties:
A. Designate a Contact Officer to provide assistance and information to the DEO of the Jurisdiction on
matters relating to the conduct of this election. Such information shall not include legal advice.
B. Maintain voter records and an address library for Arapahoe County voters within the Colorado SCORE
voter registration database. Comply with Colorado SOS and Arapahoe County cyber-security
recommendations to protect confidential voter information.
C. Send a certified list of registered voters to the Jurisdiction via secure FTP transfer if requested by the
DEO of the Jurisdiction.
D. In order to identify which addresses are eligible to receive and vote on the Jurisdiction’s ballot
question, the County shall perform the following duties for the Address Library:
a. Use the Colorado SCORE voter registration database to produce an Address Library Report that
indicates residential street ranges included within the boundaries of the Jurisdiction.
b. Provide the Jurisdiction with the Address Library Report in an electronic format, along with an
Acknowledgement Form that the Jurisdiction should use to confirm the accuracy of the ranges or
note any errors, omissions, and/or corrections.
c. Verify any errors, omissions, and/or corrections identified by the Jurisdiction against County
Assessor data, and where appropriate, modify street ranges to accurately define the eligible
electors within the Jurisdiction.
E. Receive certified ballot content from the Jurisdiction in electronic format. Layout the text of the
official ballot using the certified content without any modifications or formatting changes. Provide an
electronic proof of the ballot to the Jurisdiction’s DEO via email for written approval prior to final
production. Post a sample ballot to www.arapahoevotes.com.
F. Determine the number and letter of each ballot issue and question for the Jurisdiction and any other
coordinating jurisdictions participating in the election, in accordance with SOS Rule 4.5.2:
a. If the Jurisdiction is entirely contained within Arapahoe County, the County has authority to set
the ballot measure order and number.
b. If the Jurisdiction includes territory in more than one county, the County will coordinate with the
other applicable counties for purpose of determining the controlling county and agreeing upon
ballot measure numbers for shared issues and questions.
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G. Conduct a Logic and Accuracy Test in accordance with § 1-7-509, C.R.S. Invite the Jurisdiction to
participate along with the Testing Board to verify the accuracy of electronic vote tabulation equipment.
Post a public notice of the Test seven (7) days in advance.
H. Provide a candidate hotline at 303-734-5365, which every candidate running for office in the
Jurisdiction (if applicable) shall call to provide the phonetic pronunciation of their name as it appears on
their Statement of Intent, title of the office, and Jurisdiction for which they are running.
I. Prepare an accessible audio ballot for the electronic ballot marking devices to be made available to
voters upon request at any Voter Service and Polling Center.
J. Contract with a vendor acceptable to the SOS to print and send Mail Ballot Packets to every active
registered voter and transmit ballots electronically to every active registered UOCAVA voter.
K. Publish and post the required legal notice of election pursuant to § 1-5-205(1), C.R.S. for the
Jurisdiction’s ballot issues, ballot questions, and/or candidates.
L. If the Jurisdiction’s election includes a TABOR issue, the County shall perform the following duties
relative to the TABOR Notice:
a. Provide a Microsoft Word document template for the TABOR Notice to the jurisdiction with
instructions to submit its certified ballot language, pro/con statements and financial summary for
each ballot question or issue governed by TABOR by the deadline listed in Attachment B.
b. Prepare the TABOR Notice using the certified content provided by the Jurisdiction, without revision.
c. Contract with a printing vendor to produce and mail one copy of the TABOR notice to every
household where an active registered voter of the Jurisdiction resides at the least cost possible in the
time frame as required by law. If the Jurisdiction is a special district, the TABOR notice also will be
mailed to every eligible property owner who is not already a registered voter in Arapahoe County.
The County may send the TABOR Notice to persons other than electors of the Jurisdiction in an effort
to mail the TABOR Notice package at the “least cost.”
d. Post the TABOR Notice on www.arapahoevotes.com.
e. Keep a careful and accurate accounting of time, supplies, printing costs and salaries attributable to
the County’s TABOR Notice services for the Jurisdiction. The Jurisdiction’s proportional share of
actual costs shall be based on the County’s total expenditures relative to the TABOR Notice.
M. Hire, instruct and oversee election judges and temporary workers necessary for the conduct of the
election.
N. Establish and maintain mail ballot 24-hour drop-boxes, and designate and operate Voter Service and
Polling Centers as required by the Code.
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Arapahoe County Elections IGA Page 7
O. Provide trained personnel to pick up sealed ballot containers containing voted ballots from every
Voter Service and Polling Center and 24-hour drop-box each business day. Provide a replacement sealed
empty ballot container(s), except if the location is a stand-alone 24-hour drop-box.
P. Provide the necessary equipment, the adequately trained personnel, and the secure facility, and
conduct and oversee the process to receive, verify voter signatures, open, tabulate and store ballots.
Q. Maintain a record of every eligible voter’s registration and every ballot sent, received, voided and
cast using the Colorado SCORE voter registration and election management system. A SCORE download
providing an update on every eligible voter’s registration and ballot status will be posted on
www.arapahoevotes.com daily during the voting period. No person will be given preferential treatment
regarding the receipt of updated SCORE information, except that the Clerk’s Office may respond to
lawful records requests made pursuant to the Colorado Open Records Act.
R. Send letters to voters whose mail ballot envelopes are missing a signature, missing identification or
have a signature discrepancy, and provide instructions and an affidavit to cure this issue within eight (8)
days of Election Day for the ballot to be counted. Conduct the process to receive and verify voter
affidavits and where appropriate, cure and count these ballots.
S. Maintain the following reports for all Arapahoe County eligible voters, and publish a public version
(excluding confidential voters) on www.arapahoevotes.com:
a. A registered voter list, including the names of eligible electors;
b. A turnout list, including the names of eligible electors, precinct number, date mail ballot was sent,
and date ballot was issued at a Voter Service and Polling Center.
T. Accept public inquiries by phone at 303-795-4511 and by email at elections@arapahoegov.com.
Respond to all correspondence and calls within the County’s expertise relating to election procedures.
Refer members of the public and news media to the DEO for any matters pertaining to the Jurisdiction’s
race, questions, measures or operations.
U. Post unofficial election results by ballot question after the polls close on Election Night at
www.arapahoevotes.com, and regularly update the unofficial results as more eligible ballots are
counted. Election results will not be shared before the online posting.
V. Conduct a recount of the ballots cast if required by law or if requested by the Jurisdiction pursuant to
state law. In either scenario, the cost of the recount will be charged to the Jurisdiction. If more than one
Jurisdiction is involved in the recount, the cost will be pro-rated among the participating Jurisdictions
equally.
W. Prepare and run the required Post Election Risk Limiting Audit in accordance with the Code before
certifying election results.
X. Appoint a Canvass Board and conduct a canvass of the votes in order to certify the results of the
Jurisdiction's election pursuant to C.R.S. § 1-10-103. Provide the Jurisdiction with a copy of all election
statements and certificates which are to be created under the Code.
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Y. Keep a careful and accurate accounting of time, supplies, printing costs and salaries attributable to
the County’s administration of the election.
Z. Submit to the Jurisdiction a good faith preliminary cost estimate at the time of this Agreement, an
updated cost estimate after the deadline for ballot content to be submitted has passed pursuant to
state law, and an itemized invoice for all expenses incurred under this Agreement post-election.
a. The County allocate costs using a Weighted Population Average, which reflects the proportionate
number of active registered voters in each Jurisdiction on Election Day compared to the sum of all
active registered voters in all coordinating jurisdictions for that election (including the County
itself).
b. The total shared costs attributable to the County’s administration of the election are multiplied by
the Weighted Population Average to determine the Jurisdiction’s allocation based on this formula.
The final invoice detailing the Jurisdiction’s portion of shared election costs will reflect actual cost
totals as well as any changes in the total number of coordinating jurisdictions participating in the
election and any increases in active voter count between the cost estimates and Election Day.
AA. Store all election records as required by the Code for 25 months in such a manner that they may be
accessed by the Jurisdiction, if necessary, to resolve any challenges or other legal questions that might
arise regarding the election.
2.03 JURISDICTION RESPONSIBILITIES.
The Jurisdiction shall perform the following duties:
A. Identify a Designated Election Official to act as liaison between the Jurisdiction and the County.
B. Notify the County prior to executing this IGA if the Jurisdiction’s boundaries include property in any
other county.
C. Review the Address Library Report provided by the County, which determines which residential
addresses are within the jurisdiction. View the street ranges in a map format at:
http://gis.arapahoegov.com/ArapaMAP/. Confirm the street ranges are correct and identify any errors,
omissions or deletions if necessary. Provide the County with certification of any annexations, inclusions,
and/or exclusions to the Jurisdiction, including all supporting documents. Return via email a signed copy
of the provided Acknowledgement Form to the County, including any corrections if necessary, by the
date set forth in Attachment B.
a. If the Jurisdiction is a Proposed Jurisdiction not already identified by a tax authority code in the
County Assessor’s records, the Jurisdiction shall provide the County with a certified legal
description, map, and a list of street ranges for all streets within the Proposed Jurisdiction on or
before eighty (80) days prior to Election Day. If residential addresses are not available, provide a
list of the land parcel numbers that are within the boundaries of the Proposed Jurisdiction.
D. For elections where owning property in the Jurisdiction is a requirement for voting in the election,
the Jurisdiction must perform the following tasks relating to the property owners list:
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a. Coordinate directly with the Arapahoe County Assessor’s Office to order and pay for an initial and
a supplemental certified list of all recorded owners of taxable real and personal property within
the Jurisdiction’s boundaries in Arapahoe County, in accordance with § 1-5-304, C.R.S. and by the
deadlines in Attachment B.
b. Contact Minerva Padron at the Colorado SOS’s Office to receive access to DEO SCORE lookup.
(Minerva Padron, 855-428-3555 ext. 6332, minerva.padron@sos.state.co.us).
c. Using the list from the Assessor’s Office:
i. Remove from the list non-person entities and persons not living in the state of Colorado.
ii. Look up the remaining names using the SOS SCORE look-up tool to determine if each
person is a registered voter. Remove from the list those individuals who are not registered
to vote.
iii. Remove from the list persons who reside in the district, as they will already receive a mail
ballot.
iv. Deliver to the County via email an initial and a supplemental list of property owners who
are property owners in the district, registered to vote in the state of Colorado, and not
physically residing in the district. Each list should be delivered by the deadline indicated in
Attachment B. The list should be a Microsoft Excel spreadsheet and must contain no more
than one (1) eligible elector’s name per line. Each line must consist of the following
separated fields: eligible elector’s voter identification number, last name, first name,
middle name, mailing address, city, state, zip, parcel number, and phone number, if
available.
E. Directly manage the responsibilities defined in § 1-4-901 to 912, C.R.S. for all candidate petitions for
all local election races held by the Jurisdiction, including but not limited to: reviewing the petition
format, receiving petitions that are filed, verifying voter validity, determining sufficiency, notifying
candidates of sufficiency, responding to protest filings, and cures if applicable.
F. Determine the title and text of the Jurisdiction’s ballot races, measures and/or issues using plain, non-
technical language, worded with simplicity and clarity, in accordance with § 1-40-105(1), C.R.S.
Determine the order of candidates in each race by lot drawing, or if applicable, city/town charter.
G. Defer to the County to determine the number and letter of each ballot issue and question, as
outlined in Section 2.02. Abstain from communicating or publicizing a ballot issue or question in
conjunction with a letter or number before it has been officially determined by the County.
H. Submit the Jurisdiction’s certified ballot content, verbatim, as it should appear on the ballot for the
Jurisdiction’s races, questions and issues to the County. Submit the ballot content via email to Corene
Henage at chenage@arapahoegov.com on or before the deadline as set forth within Attachment B.
Format the ballot content in a Microsoft Word document in plain text; do not include bold, italic,
underline, bullets, tables, strikethrough or indentation. Titles should indicate whether the question is a
referred measure or an initiative from a citizen petition. TABOR issues must be in all caps. All other
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Arapahoe County Elections IGA Page 10
measures and races must be mixed case. (Ballot content submitted to the County after the deadline will
not appear on the ballot.)
I. Within one business day of receipt from the County, proofread the layout and the text of the
Jurisdiction’s portion of the official ballots and provide written notice of acceptance to the County via
email to Corene Henage at chenage@arapahoegov.com.
J. If the Jurisdiction’s election includes a race, contact all candidates on the ballot and ask them to call
the County’s candidate hotline at 303-734-5365 by the deadline indicated in Attachment B and record a
voicemail with the phonetic pronunciation of their name, the title of the race and jurisdiction for which
they are running.
K. If the Jurisdiction’s election includes a TABOR issue, the Jurisdiction shall perform the following duties
relative to the TABOR Notice by the relevant deadlines indicated in Attachment B:
a. Receive petition representative’s written summary of comments relating to ballot issues/ballot
questions. Receive and compile community members’ written summary of pro/con statements
relating to ballot issues/ballot questions.
b. Prepare a financial summary for each ballot question or issue.
c. Prepare a Microsoft Word document using the template provided by the County for the TABOR
Notice with the final and exact text of its certified ballot language, pro/con statements and financial
summary for each ballot question or issue governed by TABOR by the deadline in Attachment B,
delivered to Briana Kacinski at bkacinski@arapahoegov.com.
d. Defend and resolve, at the Jurisdiction’s sole expense, all challenges related to the candidates,
ballot issues and/or ballot questions, or to the TABOR Notice if applicable, as certified to the
County.
L. Publish and post any required legal notices for the Jurisdiction’s candidates, ballot issues and/or ballot
questions, other than the notice published by the County in conformance with § 1-5-205, C.R.S. A copy
of such published legal notice shall be submitted to the County for its records.
M. Respond to all correspondence and calls for any matters pertaining to the Jurisdiction’s race,
question or measures or operations. Refer members of the public and news media to the County for any
matters outside of the DEO’s expertise relating to election procedures.
N. Notify the CEO by the statutory deadline whether a recount is required or desired. The Jurisdiction
shall reimburse the County for the full cost of the recount. If other Jurisdictions are included in the
recount, the cost of the recount will be prorated among the participating Jurisdictions as per § 1-10.5-
101, C.R.S.
O. Remit to the County the total payment for the Jurisdiction’s prorated share of costs for the printing
and mailing of ballots, TABOR Notice (if required), any additional or unique election costs resulting from
Jurisdiction delays and/or special preparations or cancellations, and all other election expenses within
sixty (60) days from the date of receipt of an invoice from the County.
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Arapahoe County Elections IGA Page 11
SECTION III.
CANCELLATION OF ELECTIONS
3.01 CANCELLATION OF ELECTION BY THE JURISDICTION.
In the event that the Jurisdiction resolves not to hold the election, notice of such resolution shall be
provided to the CEO immediately. The Jurisdiction shall be liable for the full actual costs of the activities
of the CEO relating to the election incurred before receipt of such notice and activities of the CEO
relating to cancelling the election after the receipt of such notice. The Jurisdiction shall provide and post
notice by publication as defined in the Code. In the event that the Jurisdiction resolves not to hold the
election after the last day for the DEO to certify the ballot order and content to the CEO (see
Attachment B), the text provided by the Jurisdiction cannot be removed from the ballot and/or the
Ballot Issue notice (TABOR Notice).
SECTION IV.
MISCELLANEOUS
4.01 NOTICES.
Any and all notices required to be given by this Agreement are deemed to have been received and to be
effective: (1) three days after they have been mailed by certified mail, return receipt requested; (2)
immediately upon hand delivery; or (3) immediately upon receipt of confirmation that an email or fax
was received; to the address of a Party as set forth below or to such Party or addresses as may hereafter
be designated in writing:
To County: Joan Lopez
Arapahoe County Clerk and Recorder’s Office
Elections Division
5334 S. Prince St.
Littleton, Colorado 80120
Fax: (303) 794-4625
Email: jlopez@arapahoegov.com
To Jurisdiction: Stephanie Carlile
City Clerk
and Designated Election Official
1000 Englewood Parkway, 1000 Englewood
Parkway
Englewood CO 80110
Email: scarlile@englewoodco.gov
Phone: 3037622405
4.02 TERM OF AGREEMENT.
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Arapahoe County Elections IGA Page 12
The term of this Agreement shall continue until all statutory requirements concerning the conduct of
the election and the creation, printing, and distribution of the TABOR Notice, if needed, are fulfilled.
4.03 AMENDMENT.
This Agreement may be amended only in writing, and following the same formality as the execution of
the initial Agreement.
4.04 INTEGRATION.
The Parties acknowledge that this Agreement constitutes the sole and entire Agreement between them
relating to the subject matter hereof and that no Party is relying upon any oral representation made by
another Party or employee, agent or officer of that Party.
4.05 CONFLICT OF LAW.
In the event that any provision in this Agreement conflicts with the Code or other statute, this
Agreement shall be modified to conform to such law.
4.06 TIME OF ESSENCE.
Time is of the essence for this Agreement. The time requirements of the Code shall apply to completion
of the tasks required by this Agreement. Failure to comply with the terms of this Agreement and/or the
deadlines in Attachment B or the Code may result in consequences up to and including termination of
this Agreement.
4.07 GOOD FAITH.
The parties shall implement this Agreement in good faith, including acting in good faith in all matters
that require joint or general action.
4.08 NO WAIVER OF GOVERNMENTAL IMMUNITY ACT.
The Parties understand and agree that the County, its commissioners, officials, officers, directors,
agents, and employees, are relying on, and do not waive or intend to waive by any provisions of this
Agreement, the monetary limitations or any other rights, immunities, protections or defenses provided
by the Colorado Governmental Immunity Act (the “CGIA”), §§ 24-10-101 to 120, C.R.S., or otherwise
available to the County or the Jurisdiction. To the extent the CGIA imposes varying obligations or
contains different waivers for cities and counties, both the Jurisdiction and the County agree that they
will remain liable for their independent obligations under the CGIA, and neither party shall be the agent
of the other or liable for the obligations of the other.
4.09 NO THIRD PARTY BENEFICIARIES.
The enforcement of the terms and conditions of this Agreement and all rights of action relating to such
enforcement shall be strictly reserved to the County and the Jurisdiction, and nothing contained in this
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Arapahoe County Elections IGA Page 13
Agreement shall give or allow any such claim or right of action by any other or third person under such
Agreement.
4.10 GOVERNING LAW: JURISDICTION AND VENUE.
Unless otherwise agreed in writing, this Agreement and the interpretation thereof shall be governed by
the laws of the State of Colorado. Venue for any and all legal actions arising under this IGA shall lie in the
District Court in and for the County of Arapahoe, State of Colorado.
4.11 SEVERABILITY.
Should any provision of this Agreement be determined by a court of competent jurisdiction to be
unconstitutional or otherwise null and void, it is the intent of the parties hereto that the remaining
provisions of this Agreement shall be of full force and effect.
4.12 ATTACHMENTS.
The following attachments are incorporated herein by this reference.
Attachment A – 2021 Preliminary Cost Estimate
Attachment B – Key Dates for Coordinating Jurisdictions (subject to updates)
END OF PAGE
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Arapahoe County Elections IGA Page 14
Arapahoe County
_______________________________________ _____________________
Joan Lopez, Coordinated Election Official Date
Clerk and Recorder
_______________________________________ _____________________
Stephanie Carlile, City Clerk Date
Designated Election Official
Page 149 of 219
Jurisdiction's Share of Total Election Costs Based On:
Total Jurisdiction Active Registered Voters 23,068
÷ Sum of Active Registered Voters for all Coordinating Entities 1,177,947
= Weighted Population Average (WPA)0.019583
Election Expenses for 2020 Coordinated Election Total Cost
County Staff
Permanent staff overtime compensation (after 9/03/2021)8,000.00$
Temporary election staff compensation (after 9/03/2021)8,000.00$
Total 16,000.00$
Election Judges
Election Judge training materials 1,000.00$
Election Judge compensation (VSPCs & ballot processing)140,000.00$
Election Judge communications 250.00$
Total 141,250.00$
Ballot and Envelope Printing (Mail, in-person, test, etc.)
Mail Ballot Printing 135,000.00$
Ballot envelopes (outgoing, return and labels)50,000.00$
Voter instructions, secrey sleeves, inserts 55,000.00$
Ballot shipping fees 16,000.00$
Ballot-on-Demand supplies (card stock, toner, etc)5,000.00$
Total 261,000.00$
Ballot Printing, Programming & Insertion
Vendor onsite election support (3rd party vendor only)-$
Ballot layout and programming (3rd party vendor only)-$
Ballot insertion and mailing fees (3rd party vendor only)115,000.00$
BOD Ballot Programming (3rd party vendor only)-$
Total 115,000.00$
VSPC Location Costs
VSPC set up expenses 5,000.00$
VSPC location rental expenses
Signage 500.00$
Office Supplies (pens, forms, etc.)2,000.00$
Electronic equipment for VSPCs purchased/leased 18,000.00$
Vehicle expenses (rentals, mileage etc)8,000.00$
Ballot and equipment delivery/collection 7,000.00$
Remote connectivity expenses (Wifi)1,000.00$
Total 41,500.00$
Security Expenses related to Judges and VSPCs
Transfer cases and portable ballot boxes -$
Security personnel costs 1,000.00$
CBI background checks for Election Judges/temp staff 4,000.00$
ATTACHMENT A - PRELIMINARY COST ESTIMATE
City of Englewood
NOV. 2, 2021 ELECTION COORDINATING COSTS
(no TABOR issue)
Page 150 of 219
Total 5,000.00$
Election Notices
Statutory notice of election 250.00$
TABOR Notice - printing and production n/a
Total 250.00$
Postage
Mail Ballot Postage 55,000.00$
TABOR Notice Postage n/a
Mail Ballot Undeliverable/Return Postage Due 8,000.00$
Total 63,000.00$
Total Election Expense 643,000.00$
x Weighted Population Average (WPA) 0.0196$
Total Due to Arapahoe County 12,592.01$
Page 151 of 219
Revised March 2021 1
20 21 Coordinated Election - Abridged Calendar
Key Dates for Coordinating Jurisdictions
Resource provided by Arapahoe County Elections. Use this as a reference guide only.
Always refer to the Colorado Constitution, Revised Statutes and Secretary of State rules for applicable provisions.
Find a complete election calendar at:
https://www.sos.state.co.us/pubs/elections/calendars/2021ElectionCalendar.pdf
Date Event Reference Accountable
July 2021
5-Jul Preferred date for County Clerk to provide Election Plan
to the Secretary of State (120 days prior)
1-7.5-105(1)
Rule 7.1.1
County Clerk
23-Jul Deadline for Jurisdiction to notify County Clerk of intent
to coordinate in the election (100 days prior)
1-1-106(5)
1-7-116(5)
Jurisdiction
August 2021
24-Aug Deadline for Jurisdiction to return Address Library
Report acknowledgment form with any necessary
revisions to County Clerk (70 days prior)
IGA Jurisdiction
24-Aug Deadline for County Clerk and coordinating jurisdictions
to sign intergovernmental agreement (70 days prior)
1-7-116(2),
Rule 4.1.2
Jurisdiction,
County Clerk
30-Aug Deadline for candidates to record their name on a phone
voice mail provided by County Clerk for the audio ballot
Rule 4.6.2 Candidates
September 2021
3-Sep Deadline for Jurisdiction to certify ballot content to
County Clerk (60days prior)
1-5-203(1)
1-1-106(5)
Jurisdiction
3-Sep Deadline for Jurisdiction to order initial property owner
list from County Assessor (60 days prior)
IGA Jurisdiction
17-Sep Last day for Jurisdiction to accept pro/con comments
pertaining to local ballot issues for the TABOR Notice
(by noon the Friday before 45th day before the election)
1-7-901(4)Voters,
Petition Reps,
Jurisdiction
18-Sep Deadline to send mail ballots to military and overseas
electors. (No later than 45 days before the election)
1-1-106(5)
1-8.3-110(1)
County Clerk
20-Sep Deadline for Jurisdiction to provide initial list to County
Clerk of eligible property owners to receive ballots and
TABOR notice (43 days prior)
IGA Jurisdiction
20-Sep Deadline for Jurisdiction to deliver full text of TABOR
issue notices to County Clerk (43 days prior)
1-7-904 Jurisdiction
October 2021
1-Oct Deadline for County Clerk to mail TABOR Notice to
registered voter households on behalf of all coordinating
jurisdictions (30 days prior)
Art. X, Sec. 20(3)(b)
1-1-106(5)
Rule 4.3.1
County Clerk
1-Oct Deadline for Jurisdiction to order supplemental list of
property owners from County Assessor (30 days prior)
IGA Jurisdiction
Attachment B
Page 152 of 219
Revised March 2021 2
8-Oct Deadline for Jurisdiction to withdraw a ballot issue or
question from the ballot (25 days prior)
1-5-208(2) Jurisdiction
8-Oct Deadline for Jurisdiction to provide supplemental list of
eligible property owners to County Clerk (25 days prior)
IGA Jurisdiction
11-Oct First day County Clerk can mail ballots to voters,
excluding UOCAVA voters (22 days prior)
24-hour ballot drop boxes will be open for ballot return
1-7.5-107(3)(a)
Rule 7.2.3
County Clerk
11-Oct Deadline to register to vote through a Voter Registration
Drive and receive a mail ballot (22 days prior or day
after holiday)
1-2-201(3)(b)(I) Voters
12-Oct Deadline for County Clerk to conduct the public Logic
and Accuracy Test (21 days prior)
Rule 11.3.2(a) County Clerk
13-Oct Deadline for County Clerk to publish notice of election in
newspaper (20 days prior)
1-1-104(34)
1-5-205(1)(a)
County Clerk
18-Oct First day that County may count ballots. (15 days prior)
No results may be disclosed until 7 p.m., Election Day
1-7.5-107.5 County Clerk
25-Oct First day Voter Service & Polling Centers must be open
(Beginning at least 8 days before and on election day,
except Sundays)
1-5-102.9(2)
Rule 7.9
County Clerk
25-Oct Deadline for voters to register to vote or make updates
and still receive a mail ballot (Through the 8th day prior)
1-2-201(3)(b)(III)
1-2-201(4)
1-2-508(3)(a)(1)
Voters
29-Oct Deadline to return a completed Certificate of Appointment
to County Clerk to appoint watchers observe election
activities on Election Day (earlier if want to observe
earlier days)
1-7-107 Candidate,
Ballot Issue
Proponents or
Opponents
November 2021
2-Nov Coordinated Election(Voter Service and Polling
Centers and Ballot Drop-Off locations open 7 a.m. - 7
p.m.)
1-1-104(17)
1-4-201
Rule 7.9.1(b)
County Clerk,
Voters
10-Nov Deadline for UOCAVA (military and overseas) ballots to
be received by Clerk to be received (8 days after)
1-8.3-111 and 113
Rule 16.1.5
Voters
10-Nov Deadline for voters to cure signature discrepancy or
missing signature, and/or to provide missing ID for mail
and provisional ballots (8 days after)
1-7.5-107(3.5)(d)
1-7.5-107.3 (2)(a)
1-8.5-105(3)(a)
County Clerk,
Voters
Page 153 of 219
Revised March 2021 3
12-Nov Deadline for County Clerk to count eligible provisional
ballots (9 days after)
1-8.5-105(5) County Clerk
23-Nov Deadline for County Clerk to complete risk-limiting audit
(21 days after)
Rule 25.2.3(d) County Clerk
24-Nov Deadline for County Clerk to canvass the election (22
days after)
1-10-102(1)
1-10-103(1)
Rule 10
County Clerk
26-Nov Last day for Jurisdiction to provide written notice to
Clerk to waive an automatic recount of a referred ballot
issue or question that failed (23 days after)
1-10.5-103 Jurisdiction
30-Nov Deadline for any interested party to request a recount
of election results at their own expense (28 days after)
1-10.5-106(2) Any
December 2021
7-Dec Deadline for County Clerk to complete a statutory
recount of any race (35 days after)
1-10.5-102(2)
1-10.5-103
County Clerk
9-Dec Deadline for County Clerk to complete a requested
recount (37 days after) 1-10.5-106(2) County Clerk
Note on Computation of Time
NOTE If the last day for any act to be done or the last day of any period is a Saturday,
Sunday, or legal holiday and completion of the act involves a filing or other action
during business hours, the period is extended to include the next day which is not
a Saturday, Sunday, or legal holiday.
1-1-106(4)
If a statute or rule requires doing an act in "not less than" or "no later than" or "at
least" a certain number of days or "prior to" a certain number of days or a certain
number of months before the date of an election, the period is shortened to and
ends on the prior business day that is not a Saturday, Sunday, or legal holiday.
1-1-106(5)
Page 154 of 219
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Steve Simon
DEPARTMENT: Utilities
DATE: July 6, 2021
SUBJECT:
City Ditch Crossing Agreement with the Public Service Company
of Colorado (Xcel Energy)
DESCRIPTION:
CB #25 - Crossing Agreement with the Public Service Company of Colorado, Xcel Energy, to
allow the installation of a new gas service line across City Ditch.
RECOMMENDATION:
Utilities staff recommends that Council approve an Ordinance authorizing the City of Englewood
to grant a temporary City Ditch Crossing Agreement to Xcel Energy to allow installation of a new
1.25” gas service line over City Ditch at the Swedish Medical Center complex.
The Water and Sewer Board approved a motion recommending that Council approve the
temporary City Ditch Crossing Agreement at the May 11, 2021, meeting.
PREVIOUS COUNCIL ACTION:
None.
SUMMARY:
A portion of the City Ditch alignment runs through densely developed portions of Englewood.
Occasionally development in these areas requires installing new utility services across City
Ditch. These requests are considered and granted through a crossing agreement that sets the
terms and conditions for the work, including full acceptance of risk and liability to person and
property.
Xcel Energy provides gas service to multiple buildings within the Swedish Medical Center and is
requesting permission to install a new 1.25” service line across City Ditch at 501 East Hampden
Avenue.
ANALYSIS:
The work can be performed while the City Ditch is in operation. The location of the new crossing
is near the termination point of the City Ditch pipeline alignment. Only two contract users are
located downstream of the crossing location. All other contract users, as well as the City’s
diversion point at the Allen Water Treatment Plant, are located upstream of the crossing
location. This minimizes risk to the City and contract users if the pipeline were to become
compromised.
Page 155 of 219
The City requires a minimum 18 inches of separation between new utilities and the City Ditch
pipeline. The City Ditch pipeline is approximately six feet deep at the requested crossing;
therefore, the new gas service may be installed above the City Ditch pipeline. Xcel Energy has
informed the City of its intention to install the service line by horizontal directional drilling.
Horizontal directional drilling is a common and proven construction method for this type of work.
Staff has reviewed the installation plan and based on the construction methodology and location
of the crossing has determined the work can be performed with minimal risk to the City. City
staff will be onsite during installation to inspect the work to ensure it is performed safely and in
compliance with City requirements.
CONCLUSION:
Utilities staff recommends that Council approve an Ordinance authorizing the City of Englewood
to grant a temporary City Ditch Crossing Agreement to Xcel Energy.
FINANCIAL IMPLICATIONS:
Not applicable. The construction of the gas service line will be paid by Xcel Energy.
CONNECTION TO STRATEGIC PLAN:
Safety: Ensure well-maintained residential and commercial properties throughout the City.
Local Economy: Ensure pro-business climate while maintaining high standards for development.
OUTREACH/COMMUNICATIONS:
Not applicable.
ATTACHMENTS:
Council Bill #25
Xcel Gas Line Crossing Agreement & Exhibit document
PowerPoint Presentation - City Ditch Crossing Agreement
Page 156 of 219
1
BY AUTHORITY
ORDINANCE NO. ____ COUNCIL BILL NO. 25
SERIES OF 2021 INTRODUCED BY COUNCIL
MEMBER ANDERSON
AN ORDINANCE AUTHORIZING A CITY DITCH CROSSING LICENSE
AGREEMENT IN ORDER FOR PUBLIC SERVICE COMPANY OF
COLORADO (XCEL) TO PROVIDE NATURAL GAS SERVICE TO 501 E.
HAMPDEN AVENUE
WHEREAS, the City Ditch right-of-way is located along a portion of the real
property occupied by Swedish Hospital;
WHEREAS, Swedish Hospital is expanding the medical center and requires
natural gas service in the new expansion;
WHEREAS, the Public Service Company of Colorado (Xcel) submitted a request
to the City of Englewood to construct a natural gas line over the City of Englewood’s City
Ditch Right-of-Way in order to provide the property at 501 E. Hampden with natural gas
service;
WHEREAS, the Public Service Company of Colorado (Xcel) has signed the City
Ditch Crossing License Agreement;
WHEREAS, Englewood’s City Ditch Right-of-Way runs along a portion of the
property and requires license agreements for crossing the City Ditch with a buried natural
gas line;
WHEREAS, Public Service Company of Colorado (Xcel) natural gas line will be
buried approximately 30" to 36" deep and run to the natural gas meter located on the
property;
WHEREAS, the City of Englewood will retain all of its Right-of-Way ownership and
shall not be obstructed from constructing, operating, maintaining, repairing, replacing,
removing, improving and enlarging the City Ditch, and all necessary underground and
surface appurtenances thereto necessary or desirable for the transmission of water within
this Right-of-Way; and
WHEREAS, the Englewood Water and Sewer Board recommended approval of
the City Ditch Crossing License Agreement in order for Public Service Company of
Colorado (Xcel) to construct a buried natural gas line over Englewood’s City Ditch
Easement at 501 E. Hampden Avenue Englewood, Colorado at their May 11, 2021
meeting.
Page 157 of 219
2
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, THAT:
Section 1. The City Council of the City of Englewood, Colorado hereby
authorizes City Ditch Crossing License Agreement to the Public Service Company of
Colorado for the construction of a natural gas line over Englewood’s City Ditch Right-of-
Way at 501 E. Hampden Avenue, Englewood, Colorado.
Section 2. The Mayor is hereby authorized to execute and the City Clerk to
attest and seal for and on behalf of the City of Englewood the City Ditch Crossing
License Agreement to Public Service Company of Colorado (Xcel) to provide natural
gas service to the building at 501 E. Hampden Avenue, Englewood CO, attached
hereto as Exhibit 1.
Introduced, read in full, and passed on first reading on the 21st day of June,
2021.
Published by Title as a Bill for an Ordinance in the City’s official newspaper on
the 24th day of June, 2021.
Published as a Bill for an Ordinance on the City’s official website beginning on
the 23rd day of June, 2021 for thirty (30) days.
Read by Title and passed on final reading on the 6th day of July, 2021.
Published by Title in the City’s official newspaper as Ordinance No. ___, Series
of 2021, on the 9th day of July, 2021.
Published by title on the City’s official website beginning on the 8th day of July,
2021 for thirty (30) days.
This Ordinance shall take effect thirty (30) days after publication following final
passage.
Linda Olson, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify
that the above and foregoing is a true copy of the Ordinance passed on final reading
and published by Title as Ordinance No. ___, Series of 2021.
Stephanie Carlile
Page 158 of 219
LICENSE -CITY DITCH CROSSING AGREEMENT
THIS LICENSE AGREEMENT,made and entered into as of this day of
,2021,by and between the CITY OF ENGLEWOOD,a municipal
corporation of the State of Colorado,herein referred to as “City",and Public Service Company of
Colorado dba “Xcel Energy”herein referred to as "Licensee".
WITNESSETH:The City without any warranty of its title or interest whatsoever,hereby
authorizes Licensee,its successor,assigns,to install a natural gas service line (hereinafter service
line)over the City’s rightvofvwayfor the City Ditch,described as a parcel of land situated in the
South-East ‘/oof the South~East ‘/4of Section 34,Township 4 South,Range 68 West of the 6"‘
P.M.,County ofArapahoe,State of Colorado described as follows:
Also known by the following address:501 E.Hampden Avenue
Englewood,Colorado 80113
See Attachment A for detailed location drawings and construction speci?cations.
1.Any construction contemplated or performed under this License shall comply with and
conform to standards formulated by the Director of Utilities of the City and such
construction shall be performed and completed according to the plans,consisting of one
sheet,a copy of which is attached hereto and made a part hereof.
2.The Licensee shall notify the City’s Director of Utilities at least three (3)days prior to the
time of commencement of the construction of,or any repairs made to,Licensee’s service
line so that the City may,in its discretion,inspect such operations.
3.Within thirty (30)days from the date of the commencement of construction of said service
line the Licensee shall complete such construction,place and maintain permanent,visible
markers,of a type and at such locations as designated by the City’s Director of Utilities,
referring to the centerline of the installation and shall clear the crossing area of all
construction debris and restore the area to its previous condition as near as may be
reasonable.In the event the planning of the centerline markers and the clearing and
restoration of the crossing area is not completed within the time speci?ed,the City may
complete the work at the sole expense of the Licensee.
4.The City shall have the right to maintain,install,repair,remove or relocate the City Ditch
or any other of its facilities or installationswithin the City’s rights-of-way,at any time and
in such manner as the City deems necessary or convenient.The City reserves the exclusive
right to control all easements and installations.In the event the service line should interfere
with any future use ofthe City’s rights-of—wayby the City,the Licensee shall,upon request
and at its sole expense,relocate,rearrange,or remove its installations so as not to interfere
with any such use.
5.Any repair or replacement of any City installation made necessary,in the opinion of the
City’s Director of Utilities because of the construction of the service line or other
appurtenant installation thereof,shall be made at the sole expense of the Licensee.
1
Page 159 of 219
10.
ll.
12.
I3.
14.
The stipulation and conditions of this License shall be incorporatedinto contract
specifications if the construction herein authorized is to be done on a contract basis.
The rights and privileges granted in this License shall be subject to prior agreements,
licenses and/or grants,recorded or unrecorded,and it shall be the Licensee’s sole
responsibility to determine the existence of said documents or con?icting uses or
installations.
The Licensee shall contact and fully cooperate with the City’s personnel and the
construction shall be completed without interference with any lawful,usual or ordinary
?ow of water through the City Ditch.Licensee shall assume all risks incident to the
possible presence of such waters,or of stonn waters,or of surface waters in the City
Ditch.
All trenches or holes within the City’s rights-of—wayshall be backfilled and tamped to the
original ground line in layers not to exceed six (6)inches loose measure to a compaction
of ninety percent (90%)Standard Proctor Maximum Density.
Licensee,by acceptance of this License,expressly assumes full and strict liability for any
and all damages of every nature to person or property caused by water from the ditch
leaking through the ditch banks or pipeline at the point or points where the Licensee
performs any work in connection with the crossing provided by this License.The
Licensee assumes all responsibility for maintenance of the Licensee’s installation.
Licenseeshall indemnify and save hannless the City,its officers and employees,against
any and all claims,damages,actions or causes of action and expenses to which it or they
may be subjected by reason of said conduit being within and across and under the
premises of the City or by reason of any work done or omission made by Licensee,its
agents or employees,in connection with the construction,replacement,maintenanceor
repair of said installation.
It is expressly agreed that in case of Licensee's breach of any of the within promises,the
City may,at its option,have speci?c performance thereof,or sue for damages resulting
from such breach.
Upon abandonmentof any right or privilege herein granted,the right of Licensee to that
extent shall terminate,but its obligation to indemnify and save hannless the City,its
officers and employees,shall not terminate in any event.
The undersigned represents that he is an authorized officer of Licensee and has authority
to enter into this Agreement on behalf of Licenseeand that Licenseewill accept and abide
by all the tems and conditions hereof.
In granting the above authorization,the City reserves the right to make full use of the propertyinvolvedasmaybenecessaryorconvenientintheoperationofthewaterworksplantandsystemunderthecontroloftheCity.
Page 160 of 219
IN WITNESS WHEREOF,this instrument has been executed as of the day and year
first above written.
CITY OF ENGLEWOOD
ATTEST:
By:
Linda Olson,Mayor
Stephanie Carlile,City Clerk
LICENSEE:
By:—
Title:Manager*Operations Gas
As Agent for Public Service Company of Colorado
Xcel Energy Services Inc.
1225 17th Street
Denver,CO 80202-5533
Phone:5u~Ss'1 75‘Q,
STATE OF COLORADO )
)SS4
COUNTY OF E )3’<FF<rson
The foregoing License —City Ditch Crossing Agreement was acknowledged before me
this E day of,2021 by U‘N 30 ,as Agem for Public Service
Company of Colorado Xeel Energy Se ices Inc.,Title: ,Qgm ?rm;.
JUDY MARCOLINA
NOTARY PUBLIC
sure or COLORADO
NOTARY ID 20214003235 mar},Mv00MMl5Sl0Namass mrzmnzs
Page 161 of 219
K:\UEN_!Jivi\\095u95D00_9a:d¥sl\rn»m\cmu\mimu\cuy um En:-roar1meM\C\Iy nucn Encmaehmenl Exhrbltdwg s LOGAN st.
EX.36‘NC?‘cm:mew [to Ramw)
s.LOGAN ST.
/—ww»=
Ex 36'my -cm
anon‘(re Rauw)
15‘wnzn Lw:
mow.236 wuzn um:zaszmzm \
nun.mt um:um nsnarr
SWEDISH MEDICAL CENTER
CITY DITCH ENCROACHMENTEXHIBIT
OSRMZDZO
K|mley>»Horn
Izma xmzv m.an mm»:M:
45.2 smvn msvm snzn,ant usnn.uao?l manPage 162 of 219
City Ditch Crossing Agreement
Monday, June 21, 2021
City Council, Regular Session
Steve Simon, Utilities Deputy Director –Engineering
Page 163 of 219
Discussion
•Temporary
permission
•Contractor liability
•City staff onsite
•Trenchless install
above pipe
East Hampden
Page 164 of 219
Q&A
Page 165 of 219
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Tamara Niles
DEPARTMENT: City Attorney's Office
DATE: July 6, 2021
SUBJECT:
CB #27 - An ordinance repealing emergency ordinance #10,
Series of 2020 concerning the Coronavirus public health
emergency.
DESCRIPTION:
CB #27 - An ordinance repealing emergency ordinance #10, Series of 2020 concerning the
Coronavirus public health emergency.
RECOMMENDATION:
Consider CB #27 - An ordinance repealing emergency ordinance #10, Series of 2020
concerning the Coronavirus public health emergency.
PREVIOUS COUNCIL ACTION:
City Council passed Emergency Ordinance 10, Series of 2020, on March 18, 2020. Under that
authority, the City Manager issued several Emergency Orders designed to respond to the
effects of Covid-19 on commercial enterprise within the City of Englewood. During its June 14,
2021 Study Session, City Council directed the City Attorney's Office to prepare an Ordinance
repealing Emergency Ordinance 10, Series of 2020, but continue the authority granted under
several emergency orders to encourage continued patronage of businesses.
SUMMARY:
Pursuant to the direction received from City Council at its June 14, 2021 Study Session, the City
Attorney's Office prepared an Ordinance repealing in full Emergency Ordinance 10, Series of
2020, passed on March 18, 2020 to authorize emergency orders responsive to the Coronavirus
(Covid-19) public health emergency. City Council indicated a desire to continue implementation
of several City Manager emergency orders issued under the authority of Emergency Ordinance
No. 10, Series of 2020, and therefore the proposed ordinance authorizes the temporary
extension of the following: electronic participation in meetings; expanded outdoor seating; the
sale and consumption of to-go alcohol in certain designated public areas; and the use of
outdoor heating elements.
ANALYSIS:
City Council directed staff to prepare an Ordinance repealing Emergency Ordinance 10. Should
the proposed Ordinance be passed as written, City laws temporarily modified/stayed as a result
of Covid largely will continue until City Council takes action. Thus, City of Englewood
bars/restaurants will continue to be able to utilize: private parking lots for expanded seating,
outdoor heating elements, and the sale of to-go alcohol drinks for public consumption in
designated areas. In addition, expanded electronic participation in City Council meetings will be
continued. The City Attorney's Office anticipates each of the four matters temporarily extended
Page 166 of 219
in the Ordinance of Repeal will be reviewed and discussed separately by the City Council during
Study Sessions to receive direction for the drafting and implementation of permanent legislation.
CONCLUSION:
City Council may proceed to repeal Emergency Ordinance 10 in full by passing the proposed
Ordinance as written, modify the Ordinance, or delay action to a later date.
FINANCIAL IMPLICATIONS:
It is unknown whether a repeal of this Ordinance will have future financial implications for the
City or commercial enterprise located within the City of Englewood, by way of potential federal
funding for cities in a continued state of emergency as a result of COVID-19. The City
Attorney's Office knows of no financial impacts to the City at this time.
CONNECTION TO STRATEGIC PLAN:
This item relates to Governance in the Strategic Plan, specifically a City government that is
accountable, effective, and efficient.
OUTREACH/COMMUNICATIONS:
None known
ATTACHMENTS:
Council Bill #27
Power point
Page 167 of 219
1
BY AUTHORITY
ORDINANCE NO. ____ COUNCIL BILL NO. 27
SERIES OF 2021 INTRODUCED BY COUNCIL
MEMBER ________________
A BILL FOR
AN ORDINANCE REPEALING EMERGENCY ORDINANCE NO. 10,
SERIES OF 2020 CONCERNING THE CORONAVIRUS (COVID-19)
PUBLIC HEALTH EMERGENCY AND AUTHORIZING EXTENSION OF
TEMPORARY PROVISIONS INTENDED TO RESPOND TO LINGERING
EFFECTS OF COVID-19
WHEREAS, Englewood Municipal Charter §36 allows for repealing ordinances;
WHEREAS, on March 10, 2020 Jared Polis, the Governor of the State of Colorado,
declared a statewide emergency in response to coronavirus (COVID-19);
WHEREAS, on March 18, 2020 the City Council of the City of Englewood in
response to coronavirus (COVID-19) passed Ordinance No. 10, Series of 2020 declaring
a public health emergency as authorized by Englewood Municipal Charter §41;
WHEREAS, Ordinance No. 10, Series 2020 granted to the City Manager full power
and authority to take certain actions and issue certain orders to protect the public health,
safety, and welfare in the face of the coronavirus (COVID-19);
WHEREAS, with the onset of widely available vaccines to combat coronavirus
(COVID-19) the public health emergency has diminished across the country and within
the boundaries of the City of Englewood;
WHEREAS, with the reduced impacts of coronavirus (COVID-19), the City Council
of the City of Englewood desires to repeal Emergency Ordinance No. 10; and
WHEREAS, in order to address the lingering effects of COVID-19 on commercial
enterprise and in-person events within the City of Englewood, the City Council of the City
of Englewood desires to temporarily extend the provisions of various emergency orders
and authority granted by Emergency Ordinance No. 10.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. In accordance with Englewood Municipal Charter §36, the City Council
of the City of Englewood, Colorado hereby finds that Ordinance No. 10, Series 2020 has
fulfilled the need of protecting the public health, safety, and welfare.
Page 168 of 219
2
Section 2. Ordinance No. 10, Series 2020 is hereby repealed in full, and the
powers granted to the City Manager by such ordinance is hereby dissolved, all in
accordance with Englewood Municipal Charter, and the Laws of the State of Colorado.
Section 3. While the City of Englewood is no longer in a state of emergency
such that an Emergency Ordinance is warranted, the City of Englewood hereby
temporarily extends the following provisions of Emergency Ordinance No. 10 and/or
Emergency Orders issued under the authority of Emergency Ordinance No. 10, Series
of 2020:
A. Electronic Participation. In order to ensure accessibility and
participation by Council Members, City staff, and the public, the City of Englewood
hereby extends Section 8 Emergency Ordinance No. 10, Series of 2020 as follows:
1. The City Council may meet in accordance with its duly approved electronic
meeting policy. Despite any conflicts with the 2019 City of Englewood Council Policies,
if a City Council member reasonably determines that their personal attendance at an in-
person City Council meeting would not be prudent, such Council member may participate
by telephone, video conferencing, or other electronic means to any Council meeting
(“Electronic Participation”). Such Council member participating via telephone or other
electronic means shall be deemed present for purposes of determining a quorum. The
member of City Council may not participate nor vote in a quasi-judicial public hearing;
however, the Council member may maintain the electronic connection and monitor and
listen to the hearing. The member of City Council may participate and vote in legislative
matters. Electronic Participation is also available to a City Council member during an
executive session, upon assurance by the member that no other person is in their
presence or can otherwise listen to the executive session as a result of the member’s
Electronic Participation. The City Council may discontinue the use of Electronic
Participation by one or more members during a meeting where the participation results in
delays or interference in the meeting process; e.g., where the telephone connection or
connection by other electronic means is repeatedly lost, the quality of the connection is
unduly noisy or otherwise problematic to the conduct of the meeting, or the listening
member is unable to hear speakers using a normal speaking voice amplified to a level
suitable for the meeting audience in attendance. Whenever a City Council member is
allowed to participate in a City Council meeting by Electronic Participation, the following
additional rules shall be observed:
a. All members of the City Council must be able to hear one another or
otherwise communicate with one another, and be able to hear all discussion
and testimony in a manner designed to provide maximum notice and
participation;
b. Members of the public present at the meeting location must be able
hear all discussion, testimony, and votes;
c. All votes held at the meeting shall be conducted by roll call;
Page 169 of 219
3
d. To the extent possible, full and timely notice shall be given to the
public setting advising that one or more members of the City Council may
participate in the meeting electronically; and
e. Participation in a regular City Council meeting by Electronic
Participation shall not be considered to be a “failure to attend” a regular
Council meeting for determining whether a vacancy in the office of the
Mayor or a Council member has occurred.
2. Any official act or meeting required to be performed at any regular location
of the City Council is valid when performed through Electronic Participationat any
temporary location under this section.
3. The provisions of this section shall apply to all executive, legislative, and
judicial branches, powers and functions conferred upon the City and its officers,
employees, and authorized agents by the Colorado Constitution, Colorado Statutes, the
City of Englewood Charter, and the City of Englewood Municipal Code.
These provisions shall remain in full force and effect unless and until (a) City Council
repeals this authority, through a motion to amend the 2019 City of Englewood Council
Policies or otherwise; or (b) other applicable law prohibits the authority granted
hereunder.
B. Expanded Outdoor Seating. In order to respond to the lingering financial
effects of COVID-19 on commercial enterprise, the City of Englewood hereby extends
provisions of the City Manager Emergency Order issued in September 2020 related to
the expansion of outdoor patio seating for restaurants within the City of Englewood. The
City of Englewood hereby stays enforcement of the following Municipal Code
provisions, if those provisions otherwise would bar the usage of privately-owned parking
spots for outdoor seating:
1. Unified Development Code 16-5-5 Temporary Use and Structures;
2. Unified Development Code 16-6-4.E.1 Off-Street Parking and Loading
Requirements; and
3. Unified Development Code 16-65-13.D.1 and D.2 Signs in the Public Right
of Way.
This subsection B does not authorize a stay on enforcement of Ordinance No. 46 Series
2008, Temporary Occupancy of the Public Right of Way for Street Furniture; or a stay
on any required Fire Department Operational Permit. Ordinance No. 46 Series 2008
and any applicable Fire Department Operational Permit shall resume in full force and
effect as of the effective date of this Ordinance.
The stay on enforcement of the Unified Development Code as detailed above shall remain
in full force and effect unless and until (a) City Council acts by legislation or motion to
repeal or amend the stay authorized above or to adopt amendments to the Unified
Development Code, or (b) other applicable law prohibits the authority granted hereunder.
C. Outdoor Heating Elements. In order to respond to the lingering financial
effects of COVID-19 on commercial enterprise and encourage continued patronage of
Page 170 of 219
4
restaurants and bar establishments, the City of Englewood hereby extends all
provisions of the City Manager Emergency Order issued on October 23, 2020 related to
use of outdoor heating elements within the City of Englewood. The City of Englewood
hereby authorizes the placement and operation of outdoor heating elements (natural
gas fire pits, propane hearing systems and electric heating systems) in commercial
settings, including restaurants and bar establishments, subject to the following
requirements:
1. All outdoor propane heating devices shall comply with the following:
a. Shut off valve either must be in a visible location or signage indicates
the location;
b. Ten feet of separation required from all combustible/flammable
materials in all directions (may be reduced to five feet with Fire Marshall
approval following review for noncombustible materials);
c. Propane storage must be outside and in secured location;
d. Propane heater susceptible to tip-over hazard must be secured and
out of the path of egress;
e. Comply with all other guidelines, listed in City of Englewood propane
heater application.
2. All outdoor electric heating devices shall comply with the following:
a. No extension cords permitted;
b. Tip-over safety mechanism required;
c. Equipment rated for outdoor or indoor use required;
d. Multiple power strips cannot be interlinked/connected;
e. Each power strip must be plugged into an outlet directly, must be UL
listed and must have a breaker inside;
f. Trip hazard: cords must have protection guard, rubber preferred;
g. Conduit to outdoor plugs preferred; and
h. Egress obstruction prohibited.
3. All Tents with heaters shall comply with the following:
a. Tents utilizing propane heating devices only may be enclosed on two
sides; and
b. Tents utilizing electric heating devices that meet UL requirements
may be enclosed on four sides.
4. The following additional requirements apply to outdoor heating elements
authorized herein:
a. No open fire pits are authorized, that utilize fuels not approved by the
Fire Marshall’s office;
Page 171 of 219
5
b. No outdoor seating may block Fire Department or ADA access, and
all outdoor seating shall be arranged to meet minimum egress standards;
c. A portable fire extinguisher must be mounted or conspicuously
located within 15 feet of the outdoor heating element; and
d. Final approval for outdoor heating element(s) contingent upon prior
plan reviews and on-site inspection by the Fire Marshall’s office.
Nothing herein shall authorize the open burning of combustible materials, such as wood.
The authority granted in this subsection C shall remain in full force and effect unless and
until (a) City Council acts by legislation or motion to repeal or amend the authorization
granted herein, or (b) other applicable law prohibits the authority granted hereunder.
D. Public Consumption Areas. In order to respond to the lingering financial
effects of COVID-19 on commercial enterprise and encourage continued patronage of
restaurants and bar establishments, the City of Englewood hereby extends all
provisions of the City Manager Emergency Orders issued on June 26, 2020 and June
12, 2020 related to authorized public consumption areas within the City of Englewood.
The City of Englewood hereby orders a temporary stay of Englewood Municipal Code 5-
3C-3(A), Unlawful to Possess Open Container of Intoxicating Liquor in Public, to
authorize the consumption of alcoholic beverage on the designated public rights of way
within certain described areas of the City (“Designated Zones”), purchased in a manner
authorized by State law and in compliance with City requirements (“Drink
Requirements”), and consumed by persons legally permitted to consume alcoholic
beverage.
1. Designated Zones are only on public rights of way (and not privately-
owned property or parking lots) and legally described as follows:
Zone 1: Beginning at the intersection of West Eastman Avenue and South
Broadway, then South on South Broadway to East Girard Avenue, then East on
East Girard Avenue to the South Lincoln Street Alley, then South along the South
Lincoln Street Alley to East Hampden Avenue, then West to South Broadway,
then South on South Broadway to the on-ramp from South Broadway to
Westbound Highway 285, then Northwest along Westbound Highway 285 to a
point of intersection along a line extending from W. Hampden Avenue to the
seating area on the West side of the Little Dry Creek Plaza Pond, then East
along said line to the South Acoma Street alley, then North along the South
Acoma Street alley to East Girard Avenue, then East to South Broadway, then
North along South Broadway to South Floyd Avenue, then West on South Floyd
Avenue to South Acoma Street, then North on South Acoma Street to West
Eastman Avenue, then East on West Eastman Avenue to the point of beginning.
Zone 2: Beginning at the Southwest corner of West Lehigh Avenue and South
Broadway, then East on West Lehigh across South Broadway to the Southeast
corner of East Lehigh Avenue and South Broadway, then South along the East
side of South Broadway to the Northeast corner of East Radcliff Avenue, then
Page 172 of 219
6
West across South Broadway to the Northwest corner of West Radcliff, then
North along the West side of South Broadway to the point of beginning,
approximately six City blocks.
2. Drink Requirements include the following:
a. Alcohol drinks must be purchased from licensed establishments
located within the Designated Zone;
b. Alcohol beverages shall be in a cup or other contained closed
securely with a lid taped securely to the cup or other container. A plastic
lid complies with this regulation so long as any holes in the lid are sealed
securely with tape, no straw is inserted through the lid, and the contents of
the cup or other container shall be affixed with a label containing a
warning statement, with a minimum fourteen (14) font size, stating as
follows: “WARNING: DO NOT OPEN OR REMOVE SEAL WHILE IN
TRANSIT”. Purchasers are subject to state and local laws prohibiting
drinking or possessing open containers of alcoholic beverages in motor
vehicles, including Colo. Rev. Stat. 42-4-1305;
c. All alcohol beverages sold by a retailer through delivery or takeout
pursuant to this authority and any authorizing executive order(s) shall be
sold with food, such as meals and/or sandwiches and light snacks. Both
food and alcohol beverages sold for take-out or delivery must be reflected
on the same receipt or transaction;
d. Alcohol drinks may not be brought into/back into any establishment
after they have been removed from the establishment where purchased;
e. Alcohol beverage purchased outside the Designated Zone may not
be carried into or consumed within the Designated Zone;
f. The consumption of alcohol shall not be allowed in any other City
Park, Greenbelt, or Open Space Area unless specifically authorized by
this subsection D;
g. Hours of public consumption authorized within a Designated Zone
shall be Sunday through Thursday, 12 p.m. through 9 p.m.; and Friday
through Saturday, 12 p.m. through 11 p.m.
The authority granted in this subsection D shall remain in full force and effect unless and
until (a) City Council acts by legislation or motion to repeal or amend the authorization
granted herein, or (b) other applicable law prohibits the authority granted hereunder.
Section 4. The following general provisions shall apply to interpretation and
application of this Ordinance:
A. Severability. If any clause, sentence, paragraph, or part of this Ordinance
or the application thereof to any person or circumstances shall for any reason be adjudged
by a court of competent jurisdiction invalid, such judgment shall not affect, impair or
invalidate the remainder of this Ordinance or it application to other persons or
circumstances.
Page 173 of 219
7
B. Inconsistent Ordinances. All other Ordinances or portions thereof
inconsistent or conflicting with this Ordinance or any portion hereof are hereby repealed
to the extent of such inconsistency or conflict.
C. Effect of repeal or modification. The repeal or modification of any
provision of the Code of the City of Englewood by this Ordinance shall not release,
extinguish, alter, modify, or change in whole or in part any penalty, forfeiture, or liability,
either civil or criminal, which shall have been incurred under such provision, and each
provision shall be treated and held as still remaining in force for the purposes of sustaining
any and all proper actions, suits, proceedings, and prosecutions for the enforcement of
the penalty, forfeiture, or liability, as well as for the purpose of sustaining any judgment,
decree, or order which can or may be rendered, entered, or made in such actions, suits,
proceedings, or prosecutions.
D. Safety Clauses. The City Council hereby finds, determines, and declares
that this Ordinance is promulgated under the general police power of the City of
Englewood, that it is promulgated for the health, safety, and welfare of the public, and
that this Ordinance is necessary for the preservation of health and safety and for the
protection of public convenience and welfare. The City Council further determines that
the Ordinance bears a rational relationship to the proper legislative object sought to be
obtained.
E. Effect of Repeal on Emergency Orders. Except as specifically extended
herein, all Emergency Orders issued under the authority granted by Emergency
Ordinance No. 10, Series of 2020, shall be repealed as of the effective date of this
Ordinance.
Introduced, read in full, and passed on first reading on the 6th day of July, 2021.
Published by Title as a Bill for an Ordinance in the City’s official newspaper on the
9th day of July, 2021.
Published as a Bill for an Ordinance on the City’s official website beginning on the
8th day of July, 2021.
Linda Olson, Mayor
ATTEST:
Stephanie Carlile, City Clerk
Page 174 of 219
8
I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that
the above and foregoing is a true copy of the Bill for an Ordinance introduced, read in
full, and passed on first reading on the 6th day of July, 2021.
Stephanie Carlile
Page 175 of 219
Repeal of Covid-19Emergency Ordinance
Tamara Niles
City Attorney
Page 176 of 219
•March 18, 2020, City Council passes Emergency Ordinance 10, Series of 2020 in response to COVID-19
•Emergency Ordinance 10, Series 2020 authorizes:
•Attendance of meetings electronically
•City Manager Emergency Orders
•Under this authority, City Manager issues Emergency Orders to encourage social distancing:
•Expanded Outdoor Seating
•Use of Outdoor Heating Elements
•To -go cocktails and public consumption areas
Background
Page 177 of 219
•June 14, 2021, City Council directs staff to prepare legislation to repeal Emergency Ordinance 10, Series of 2020
•City Council further directs staff to contemporaneously draft legislation to implement successful directives contained within Emergency Ordinance and City Manager Emergency Orders
Repeal of Emergency Ordinance
Page 178 of 219
•Because this is an Ordinance, requires first and second reading and becomes effective 30 days after passage
•Effect of Repeal
•City of Englewood no longer in a proclaimed state of emergency
•All provisions of Ordinance are no longer valid
•City Manager Emergency Orders are null and void
•Concern that such a repeal may eliminate eligibility for potential future federal aid
Ordinance of Repeal
Page 179 of 219
•City Council directed staff to prepare legislation to continue authorization of expanded outdoor heating elements and expanded outdoor seating for restaurants and bars authorized by Emergency Order
•Emergency Orders on these issues support commerce, encourage business patronage
•Future study session will discuss permanent incorporation into City Code, permitting requirements
•Outdoor seating waives UDC requirements for private parking lots (which will be permanently modified in 2022)
•Outdoor seating does not waive 2008 Permit, Encroachment Agreement requirements for use of City right-of-way (such as sidewalks)
Outdoor Heating, Seating
Page 180 of 219
•Emergency Ordinance 10, Series 2020 expanded the use of electronic participation in meetings
•Emergency Ordinance 10 expanded Electronic Participation
•Attendance of all meetings authorized electronically with some limitations
•Council Members, City Staff, and Public may participate electronically
•If fail to expand Electronic Participation provisions, upon repeal of Emergency Ordinance:
•City Council can attend only Study Sessions through telephone or Teams, but discouraged
•Public cannot attend/participate/give comment through Teams
Electronic Participation in Meetings
Page 181 of 219
•These provisions temporarily extended
•At future Study Session, City Council will discuss amending its 2019 City of Englewood Council Policies to permanently incorporate some or all of these provisions
Electronic Participation in Meetings
Page 182 of 219
•These provisions temporarily extended
•At future Study Session, City Council will discuss amending its 2019 City of Englewood Council Policies to permanently incorporate some or all of these provisions
Electronic Participation in Meetings
Page 183 of 219
•Two City Manager Emergency Orders authorize to-go alcohol and public consumption in designated areas to encourage patronage of local bars and restaurants
•Proposed Ordinance maintains the status quo to continue to allow this practice
•At future Study Session, City Council will discuss:
•Whether to continue to allow public consumption, and if so, where
•Whether to continue to regulate to-go alcohol (which is currently authorized by State
Executive Order)
•Staff anticipates State may legislate in this area
Public Consumption/To-Go Alcohol
Page 184 of 219
Page 185 of 219
Page 186 of 219
QUESTIONS?Page 187 of 219
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Dan Poremba
DEPARTMENT: Community Development
DATE: July 6, 2021
SUBJECT:
CB #29 - Approval to conduct an Englewood Downtown
Development Authority (EDDA) election on November 2, 2021 for
EDDA qualified electors to vote on a debt authorization measure.
DESCRIPTION:
CB #29 - Approval to conduct an Englewood Downtown Development Authority (EDDA)
election on November 2, 2021 for EDDA qualified electors to vote on a debt authorization
measure.
RECOMMENDATION:
The EDDA Board and staff recommend that city council adopt the proposed ordinance seeking
the TABOR-required authorization by EDDA qualified electors for the EDDA to enter into debt,
including multi-year fiscal obligations and possibly issuance of future tax increment financing
(TIF)-backed bonds (through a subsequent ordinance). This recommendation is based on the
June 23, 2021 EDDA Board motion recommending that City Council set a debt question for
EDDA voters. This recommendation also follows the city council informational update during the
June 21, 2021 study session. The unapproved minutes from the June 23, 2021 EDDA Board
meeting are attached in draft form along with the ordinance.
Interim EDDA Executive Director, Hilarie Portell, will be available to provide additional details
and address council questions along with Hilary Graham from the EDDA’s law firm of Hoffmann,
Parker, Wilson & Carberry P.C. Mark Tompkins from Strae Advisory Services will also be
available to answer financial questions pertaining to the proposed ordinance.
PREVIOUS COUNCIL ACTION:
On July 6, 2020, council approved Ordinance No. 25, Series 2020, authorizing an election to
form the Englewood DDA, including three TABOR-required ballot questions pertaining to
funding DDA operations and investment in public improvements. The formation of the EDDA
was approved by the qualified electors at the November 2020 election and the funding was
ratified in part by the voters. Based on the split results of the election, council directed staff to
proceed with establishing and operationalizing the EDDA in 2021, including steps to request
EDDA Board recommendations regarding funding for EDDA operations and to implement a city-
directed investigation of potential future tax increment financing by the EDDA.
SUMMARY:
If approved by the qualified electors, the ballot issue would authorize the EDDA to enter into
multi-year fiscal obligations totaling up to $70 million over the next 30 years. Within this
amount, before future EDDA bonds backed by tax increment revenues could be issued, an
additional city council ordinance (or ordinances) would be required. The TABOR-required,
Page 188 of 219
worst-case total debt obligation must be stated in the ordinance and ballot language and that
amount is $189 million. The total debt amount is based on applying a conservative interest rate
of nine percent as though the entire $70 million was outstanding debt during the entire 30-year
TIF period. A significant portion of the total authorization will likely be for multi-year obligations
that are not debt per se, such as multi-year contracts for services, projects and programs.
The recommended ordinance is being processed in coordination with council consideration of
the following three measures, which were addressed during the June 21, 2021 city council study
session informational update on EDDA matters:
• The EDDA 2021 Operating Budget and Operational Plan, to be considered by council on
July 6, 2021 and subject to approval by motion,
• The Intergovernmental Agreement (IGA) between the EDDA and the City of Englewood,
to be considered by council on July 6, 2021 and subject to approval by ordinance (First
reading and, if approved, second reading will be scheduled for July 19, 2021), and
• The Downtown Plan of Development, to be considered by council and subject to
approval by resolution at a future meeting following review and recommendation of the
planning commission.
The general purpose of these measures, including the debt authorization measure, is to equip
the EDDA to maximize the total benefit it can generate for downtown and all of Englewood. As
contemplated under the state DDA statue, the EDDA was formed for the purpose of promoting
the cohesive improvement and redevelopment of the downtown area of the City of Englewood in
ways and with resources that are not available directly to the city.
ANALYSIS:
On November 3, 2020, the initial EDDA debt authorization measure, Ballot Question C, failed to
pass by nine votes. This was one of four questions on the ballot. If passed, it would have
authorized the EDDA to enter into multi-year fiscal obligations and incur debt. It would have also
authorized TIF-backed bonds to be issued at future dates, subject to approval by the EDDA
Board and City Council. In collaboration with the EDDA interim Executive Director, legal
counsel, financial consultant and city staff, the EDDA Board has evaluated funding alternatives
for future EDDA operational and project activities.
Without a voter-approved debt authorization in place, the EDDA Board and support team
concluded that the EDDA would be hard pressed, without substantial annual funding from the
city, to carry out its mission as described in the Downtown Plan. As a result, the EDDA Board
and staff recommend that the city council approve the placement of the EDDA debt
authorization question on the November ballot again this year as a single EDDA ballot question.
At its June 23, 2021, the EDDA Board held a robust discussion on the appropriate level of debt
authorization to seek from voters, and there was significant support for increasing the request
even above the initial $80 million request in 2020. This is due to a clearer understanding of
potential large-scale project costs and inflationary factors associated with the cost of
construction. However, the EDDA Board reached consensus support on the $70 million amount
with the goal of securing city council and voter support.
Page 189 of 219
The debt authorization measure can be voted on only by qualified electors within the EDDA
district. The electors are Colorado registered voters who are business owners, property owners
and residential tenants in commercially-zoned properties within the district (approximately 1,500
total potential voters).
The EDDA would benefit from a voter-approved debt authorization in order to carry out its
prescribed functions which involve multi-year fiscal obligations. These obligations which make
up a portion of the $70 million authorization, would include multi-year service contracts and
public improvement projects requiring more than one year to develop, implement and complete.
The collection and expenditure of TIF revenues were authorized by the qualified electors
through the November 3, 2020 EDDA formation election (Ballot Question B). However, city
council approval of the final Downtown Plan is required to activate the EDDA’s collection and
expenditure of the specific sub-area tax increment revenues. Voter approval of a debt
authorization measure is still required in order to authorize multi-year fiscal obligations of the
EDDA to utilize these funds, even if the council never approves a subsequent issuance of
EDDA bonds.
The most significant potential impacts of the EDDA are associated with its ability to leverage TIF
revenues to issue EDDA TIF-backed bonds for public improvements and other investments in
the EDDA district over the course of its 30-year authorization. If the debt authorization ballot
measure is approved by the district voters, future EDDA TIF-backed bonds could be issued,
subject to EDDA Board and city council approval of individual bond issues and the investments
and projects proposed to receive bond funding. A successful voter debt authorization in
November, 2021 would function as a “pre-pre-approval” for a potential future bond issuance,
without obligation to issue such bonds in the future.
City staff has been advised by multiple parties involved with revenue bond transactions that the
EDDA TIF-backed bonds would not constitute debt of the city, impact the city’s debt rating or
increase taxes. It should be noted that under TABOR, the ordinance and ballot language refer to
the specific dollar amounts as requesting authorized increases in the debt of the city. This
language is a specific TABOR requirement that does not negate the advice staff has received
that EDDA bond debt is not actually considered debt of the city from a general underwriting or
rating perspective.
Approval of a debt authorization measure by EDDA electors is also required before the
anticipated loan agreement between the City of Englewood and the EDDA can take effect. This
loan agreement would facilitate the repayment to the city of the operating funds advanced to the
EDDA during its first year ($150,000) and, possibly, additional sums in subsequent years.
In 2020, the city council’s consideration of the election to authorize the formation of the EDDA
included extensive discussion of the specific dollar amount for inclusion in the ordinance and
ballot language. The council considered debt amounts between $40 million and $150 million.
Council ultimately selected a debt authorization of $80 million for the ordinance and ballot
measure. This figure was presented in coordination with the separate TABOR-required, full-cost
equivalent of $216.5 million (including 30 years of 9% interest on the full amount).
For this year’s recommended ballot measure, the EDDA Board, EDDA staff and city staff are
recommending $70 million (with $189 million as the TABOR-required full-cost equivalent). The
Page 190 of 219
$10 million reduction in debt authorization recommended reflects an adjustment to the
expressed concern of the qualified electors in 2020.
The future projects and programs that could be financed with EDDA bonding and other
financing tools are expected to occur in all three sub-areas of the EDDA. These projects and
programs would be funded in accordance with needs and opportunities prioritized by the EDDA
Board and approved by the city council. As staff has previously discussed with city council and
with the EDDA Board, there is a general expectation that a significant portion of early bond
proceeds could be utilized to fund public improvements in the CityCenter sub-area that are
required to facilitate needed redevelopment. These improvements could help catalyze
redevelopment and revitalization across the entire downtown area and further expedite the
growth of EDDA TIF revenues. The actual allocation of future TIF-backed bond proceeds will
remain subject to EDDA Board recommendation and approval.
CONCLUSION:
taff recommends that city council approve the ordinance authorizing a November 2021 EDDA
election for purpose of enabling the EDDA qualified electors to consider a $70 million debt
authorization.
FINANCIAL IMPLICATIONS:
If council authorizes the placement of the debt authorization question on the ballot for the
November 2, 2021 EDDA election, the EDDA will incur election administration and
communication expenses. These expenses have been included in the 2021 EDDA budget
previously approved by the EDDA Board and recommended for city council approval ($10,700
for election administration plus internal reallocations to provide additional funding for
communications and election-related legal support).
With passage of the debt authorization measure, combined with council approval of the
Downtown Plan of Development, the EDDA would be positioned to sponsor significantly more
investments in the downtown area than the city could facilitate on its own. This opportunity
would accelerate the revitalization of Downtown Englewood and would likely free up additional
city funding for projects outside of downtown.
If the debt authorization is approved by the qualified electors, the anticipated convertible loan
agreement between the EDDA and the city could be negotiated to obligate the EDDA to pay the
city back for the operating funds advanced to the EDDA in the first year and possible
subsequent years.
CONNECTION TO STRATEGIC PLAN:
The local economy outcome area of the strategic plan includes the following goals:
• Establish a Downtown Development Authority,
• Retain and sustain local business, and
• Hold commercial vacancy along South Broadway to a minimum by supporting
redevelopment of aging properties and supporting new business development in the
area.
Page 191 of 219
Council adoption of the recommended debt authorization election ordinance, followed by voter
approval, would facilitate the fulfillment of these goals.
ATTACHMENTS:
Council Bill #29
PowerPoint Presentation
June 23, 2021 draft EDDA meeting minutes
Page 192 of 219
1
BY AUTHORITY
ORDINANCE NO. ____ COUNCIL BILL NO. 29
SERIES 2021 INTRODUCED BY COUNCIL
MEMBER _________________
A BILL FOR
AN ORDINANCE SETTING A BALLOT ISSUE AT THE NOVEMBER 2,
2021 ELECTION FOR DECISION BY THE QUALIFIED ELECTORS OF
THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY TO
AUTHORIZE THE INCURRENCE OF DEBT BY THE ENGLEWOOD
DOWNTOWN DEVELOPMENT AUTHORITY
WHEREAS, the City Council of the City of Englewood approved the formation of
the Englewood Downtown Development Authority pursuant to the Downtown
Development Authority Act, Part 8 of Article 25 of section 31, of the Colorado Revised
Statutes ("C.R.S.");
WHEREAS, the Englewood Downtown Development Authority ("EDDA") was
formed by the passage of Ordinance No. 25, Series 2020, and approved by the voters in
November 2020;
WHEREAS, the EDDA was formed and approved for the purpose of promoting
the cohesive improvement and redevelopment of the downtown area of the City of
Englewood;
WHEREAS, pursuant to Section 31-25-804(1), C.R.S., the City Council may
provide for submission to the EDDA's qualified voters, ballot issues on any local
government matters arising under Section 20 of Article X of the state constitution, as
defined in Section 1-41-103(4), C.R.S.; and
WHEREAS, the Englewood City Council has determined that one such ballot issue
should be submitted to the EDDA's qualified voters for decision at the November 2, 2021
election.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. Recitals. The above recitals are incorporated by reference in this
Ordinance and such recitals constitute findings in support of the following ordaining
sections.
Section 2. Pursuant to Section 31-25-804(1) C.R.S., there shall be submitted to
the qualified electors of the Englewood Downtown Development Authority, as defined in
Page 193 of 219
2
the Downtown Development Authority Act and Ordinance No. 25, Series 2020, the
following ballot issue in substantially the following form:
SHALL THE CITY OF ENGLEWOOD DEBT BE INCREASED $70,000,000
(MAXIMUM PRINCIPAL AMOUNT) WITH A REPAYMENT COST OF
$189,000,000.00 (MAXIMUM TOTAL PRINCIPAL AND INTEREST
COSTS), WITHOUT RAISING TAXES AND TO FINANCE THE
OBJECTIVES AND PURPOSES CONTAINED IN ANY ENGLEWOOD
DOWNTOWN DEVELOPMENT AUTHORITY PLAN OF DEVELOPMENT,
AS SUCH PLAN OR PLANS MAY BE ADOPTED AND AMENDED FROM
TIME TO TIME, AND SHALL SUCH DEBT CONSTITUTE A VOTER-
APPROVED REVENUE CHANGE, OFFSET AND EXCEPTION TO LIMITS
THAT WOULD OTHERWISE APPLY UNDER ARTICLE X, SECTION 20
OF THE COLORADO CONSTITUTION (TABOR), OR ANY OTHER LAW?
Section 3. Mail Ballot Election. The election shall be conducted as a mail ballot
election in accordance with Articles 1 to 13 of Title 1, C.R.S. (the “Uniform Election Code”)
and the laws of Colorado, except as otherwise provided in the City Charter or ordinances
of the City, all as impliedly modified by relevant judicial decision, including without
limitation all acts required or permitted thereby with respect to voting by early voters’
ballots, absentee ballots, and emergency absentee ballots.
Section 4. Designated Election Official. Community Resources Services of
Colorado, LLC, is appointed as the designated election official (the “Designated Election
Official”) for all matters except as otherwise provided for by ordinances of the City or by
agreement.
Section 5. The City Clerk, the Designated Election Official, and other City
officials and employees are hereby authorized and directed to take all action necessary
or appropriate to effectuate the provisions of this Ordinance.
Section 6. The submission of the foregoing issue to the qualified electors is
authorized by Part 8 of Article 25, Title 31, C.R.S., Article X, Section 20 of the Colorado
Constitution, the City Charter and the Englewood Municipal Code.
Section 7. Severability. If any one or more sections or parts of this Ordinance
shall be judged unenforceable or invalid, such judgement shall not affect, impair, or
invalidate the remaining provisions hereof, it being the intention of the City Council that
the provision hereof is severable.
Section 8. Declaration. The City Council finds and declares that this Ordinance
is promulgated and adopted for the public health, safety, and welfare and this Ordinance
bears a rational relationship to the legislative object sought to be obtained.
Section 9. This Ordinance shall be in full force and effect from and after its
passage and publication as provided by the City Charter.
Page 194 of 219
3
Introduced, read in full, and passed on first reading on the 6th day of July, 2021.
Published by Title as a Bill for an Ordinance in the City’s official newspaper on
the 9th day of July, 2021.
Published as a Bill for an Ordinance on the City’s official website beginning on
the 8th day of July, 2021.
Linda Olson, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby
certify that the above and foregoing is a true copy of the Bill for an Ordinance
introduced, read in full, and passed on first reading on the 6th day of July, 2021.
Page 195 of 219
Englewood Downtown Development Authority (EDDA)City Council MeetingJuly 6, 2021Debt Authorization Ballot MeasurePage 196 of 219
EDDA Debt Authorization Ballot Measure2EDDA boundaries with revised sub-district boundariesPage 197 of 219
• November 2021 EDDA election for debt authorization ballot measure • Recommended by EDDA Board, staff and city staff• Only qualified electors in the EDDA area vote (about 1,500)EDDA Debt Authorization Ballot Measure 3Page 198 of 219
• Bond issues require EDDA Board and council approval• EDDA bonds would not increase taxes• EDDA bonds would not constitute city debtEDDA Debt Authorization Ballot Measure4Page 199 of 219
• Voter Approval:Allows EDDA to issue TIF-backed bondsAuthorizes EDDA to enter into multi-year fiscal obligations (not associated with bond issuance)Would facilitate repayment of city funds advanced to EDDA for operationsEDDA Debt Authorization Ballot Measure5Page 200 of 219
• Debt Authorization:Council considered $40M - $150M, authorized $80 million 2020 ballot measure EDDA Board recommends $70M for 2021 ballot measure; strong sentiment to increase to $90M• Ballot would include separate TABOR-required, full-cost figure of approximately $189M (includes 30 years interest on full amount) EDDA Debt Authorization Ballot Measure6Page 201 of 219
7EDDA Debt Authorization Ballot MeasureTax Increment Financing OverviewPage 202 of 219
EDDA Debt Authorization Ballot Measure8Illustrative EDDA Projects and InvestmentsPage 203 of 219
MINUTES
Englewood Downtown Development Authority
Board of Directors Meeting
Wednesday, June 23, 2021
Members Present: Amy Gallegos
Blake Calvert
Diane Reinhard
Erika Zierke
Othoniel Sierra
Members Absent: Brad Nixon
Hugo Weinberger
Staff Present: Meryl Icove, Secretary
Hilarie Portell, Acting Executive Director
City Representatives: Dan Poremba, Chief Redevelopment Officer
Brad Power, Director of Community Development
John Voboril, Senior Planner
Mark Tompkins, Public Finance Consultant
Guests:
1.Call to Order
The Regular Meeting of the Englewood Downtown Development Authority
Board was called to order by Erika Zierke, Chair, at 3:37 pm.
2.Roll Call
3.CORE Consultants Introduction
4.Consideration of Minutes of Previous Session
a. Minutes of the Regular Board Meeting of May 26, 2021
Moved by Member Blake Calvert
Seconded by Member Amy Gallegos
APPROVAL OF THE MINUTES OF THE REGULAR EDDA BOARD MEETING
OF MAY 26
For Against Abstained
Amy Gallegos (Seconded By) x
Blake Calvert (Moved By) x
DraftDraftDraftDraft
DRAFTPage 204 of 219
Englewood Downtown Development Authority
June 23, 2021
Diane Reinhard x
Erika Zierke x
Othoniel Sierra x
5 0 0
Motion CARRIED.
5. Old Business
a. Downtown Plan of Development
1. Approval of Resolution
Moved by Member Blake Calvert
Seconded by Member Amy Gallegos
RESOLUTION NO. 6, SERIES OF 2021
A RESOLUTION OF THE ENGLEWOOD DOWNTOWN DEVELOPMENT
AUTHORITY RECOMMENDING APPROVAL OF A PROPOSED PLAN OF
DEVELOPMENT TO THE CITY OF ENGLEWOOD
For Against Abstained
Amy Gallegos (Seconded By) x
Blake Calvert (Moved By) x
Diane Reinhard x
Erika Zierke x
Othoniel Sierra x
5 0 0
Motion CARRIED.
6. New Business
a. Ballot Measure regarding Debt Authorization
Moved by Member Amy Gallegos
Seconded by Member Erika Zierke
RECOMMENDATION THAT THE CITY COUNCIL AUTHORIZE A BALLOT
MEASURE REGARDING DEBT AUTHORIZATION IN THE AMOUNT OF $90
MILLION FOR THE NOVEMBER 2, 2021 ELECTION
For Against Abstained
Amy Gallegos (Moved By) x
Blake Calvert x
Diane Reinhard x
Erika Zierke (Seconded By) x
DRAFTPage 205 of 219
Englewood Downtown Development Authority
June 23, 2021
Othoniel Sierra x
1 4 0
Motion DEFEATED.
Moved by Member Othoniel Sierra
Seconded by Member Diane Reinhard
RECOMMENDATION THAT THE CITY COUNCIL AUTHORIZE A BALLOT
MEASURE REGARDING DEBT AUTHORIZATION IN THE AMOUNT OF $70
MILLION FOR THE NOVEMBER 2, 2021 ELECTION
For Against Abstained
Amy Gallegos x
Blake Calvert x
Diane Reinhard (Seconded By) x
Erika Zierke x
Othoniel Sierra (Moved By) x
5 0 0
Motion CARRIED.
b. Economic Development
1. Greater Englewood Chamber of Commerce Forum on Homelessness
("Thought CO-OP: Homelessness Resources")
Thursday, June 24, 2021, 8:00-9:00 am
The Sacred Grace
3220 S. Acoma St. Englewood, CO 80110
http://https//www.myenglewoodchamber.com/event/thought-co-op-
homelessness-resources/
c. Marketing Update
d. Placemaking & Public Spaces
1. Colorado Department of Transportation Grant
2. Third Quarter 2021 Downtown Cleanup
e. Land Use & Urban Design
1. CityCenter Planning & Rezoning
7. Board Member's Choice
a. EDDA Contracts
b. Change of meeting time for EDDA Regular Board Meetings
Moved by Member Erika Zierke
Seconded by Member Diane Reinhard
DRAFTPage 206 of 219
Englewood Downtown Development Authority
June 23, 2021
DESIGNATION OF 4:30 PM ON THE FOURTH WEDNESDAY OF EACH
MONTH, RATHER THAN 3:30 PM, AS THE REGULAR MEETING TIME FOR
THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY BOARD
For Against Abstained
Amy Gallegos x
Blake Calvert x
Diane Reinhard (Seconded By) x
Erika Zierke (Moved By) x
Othoniel Sierra x
5 0 0
Motion CARRIED.
8. Recognition of Public Comment
(presentation limited to 3 minutes)
No members of the public participated in this meeting.
9. Adjournment
The meeting was adjourned at 5:36 p.m. by the Chairperson.
Meryl Icove, Secretary
DRAFTPage 207 of 219
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Dan Poremba
DEPARTMENT: Community Development
DATE: July 6, 2021
SUBJECT:
Motion to approve the 2021 Budget and Operational Plan of the
Englewood Downtown Development Authority (EDDA)
DESCRIPTION:
Motion to approve the 2021 Budget and Operational Plan of the Englewood Downtown
Development Authority (EDDA)
RECOMMENDATION:
Following approval of the 2021 EDDA Budget and Operating Plan by the EDDA Board on May
26, 2021, the EDDA and staff recommend that the city council approve by motion the 2021
EDDA Budget and Operational Plan. The 2021 Budget and Operational Plan are attached
together with a copy of the minutes from the May 26, 2021 EDDA Board meeting.
Interim EDDA Executive Director, Hilarie Portell, will be available to provide additional details
and address council's questions along with Hilary Graham from the EDDA’s law firm of
Hoffmann, Parker, Wilson & Carberry P.C.
PREVIOUS COUNCIL ACTION:
On July 6, 2020, council approved Ordinance No. 25, Series 2020, authorizing an election to
form the Englewood DDA, including three TABOR-required ballot questions pertaining to
funding DDA operations and investment in public improvements. The EDDA was approved by
the qualified electors at the November 2020 election and the funding was ratified in part by the
voters. Based on the split results of the November 3, 2020 DDA election and the December 14,
2020 city council study session evaluation of alternatives, council directed staff to proceed with
establishing and operationalizing the EDDA in 2021.
SUMMARY:
City Council consideration of the EDDA 2021 Operating Budget and Operational Plan is being
processed in coordination with council consideration of three other EDDA measures, which
were reviewed during the June 21, 2021 city council study session informational update on
EDDA matters:
• The Intergovernmental Agreement between the EDDA and the City of Englewood, to be
considered by council on July 6, 2021 and approved by ordinance (First reading on July
6, 2021 and, if approved, second reading scheduled for July 19, 2021),
• 2021 EDDA Debt Authorization Ballot Measure, to be considered by council on July 6,
2021 and approved by ordinance (First reading on July 6, 2021 and, if approved, second
reading scheduled for July 19, 2021), and
Page 208 of 219
• The Downtown Plan of Development, to be considered by council and approved by
resolution at a subsequent meeting following Planning and Zoning Commission review
and comment.
The general purpose of these measures is to equip the EDDA to maximize the total benefit that
it can generate for downtown and, in turn, all of Englewood. The EDDA was formed in
accordance with the state statute for the purpose of promoting the cohesive improvement and
redevelopment of the downtown area of the City of Englewood in ways and with resources that
are not available directly to the city.
ANALYSIS:
The total EDDA 2021 Proposed Budget is $200,000 based on the estimated line item expenses
reflected on the attached Proposed Budget and Operational Plan. Supporting assumptions and
detail are provided in the Operational Plan.
As is typical among other Colorado DDAs, a portion of the EDDA’s potential out-of-pocket
expenditures are mitigated through the city’s various departments in accordance with the
proposed IGA between the EDDA and the City of Englewood. The city departments provide the
EDDA with advice and resources in fair consideration for the value of the duties performed by
the EDDA (please refer to the related council memo of July 6, 2021 regarding the proposed
IGA.).
Under two interim Professional Services Agreements with the Community Development
Department, which run through July 31, 2021, Hilarie Portell of Portell Works is serving as the
Interim Executive Director of the EDDA. As a subcontractor to Portell Works, the law firm of
Hoffmann, Parker, Wilson & Carberry P.C. is serving as the EDDA’s legal counsel. All other
interim expenses have also been funded through the Portell Works PSAs.
Beginning August 1, 2021, EDDA operational funding of $150,000, will commence for the
remainder of 2021. This funding was authorized by council through the 2021 supplemental
budget appropriations. This amount includes a reimbursement of $49,500 to the Community
Development Department for the second interim PSA with Portell Works.
CONCLUSION:
Staff recommends that city council approve the 2021 EDDA Budget and Operational Plan.
FINANCIAL IMPLICATIONS:
In addition to the city funding of EDDA 2021 operating expenses, the city’s various departments
will advise and assist the EDDA as requested. Although there will be some city employee tasks
associated with this EDDA assistance, they are expected to be intermittent and the city will
receive comparable or greater value from the duties to be performed by the EDDA, as specified
in the IGA.
It is expected that the EDDA will pay the city back for advancing the operating funds for the first
year, and possible subsequent years if necessary. Article IV of the proposed IGA addresses the
city’s advance of $150,000 to fund the initial year of EDDA operating expenses and the
contemplated future loan agreement to repay the city from tax increment financing (TIF)
collections. Approval of an EDDA debt authorization measure by EDDA electors would be
Page 209 of 219
required to approve the multi-year aspect of the anticipated loan agreement between the City of
Englewood and the EDDA to facilitate the repayment to the city of the operating funds advanced
to the EDDA during its first year ($150,000) and, possibly, in subsequent years. City Council
approval of the Plan of Development would also be required to fully implement the loan since
the source of repayment would be the specific TIF sub-districts activated by the plan.
CONNECTION TO STRATEGIC PLAN:
The local economy outcome area of the strategic plan includes the following goals:
• Establish a Downtown Development Authority,
• Retain and sustain local business, and
• Hold commercial vacancy along S. Broadway to a minimum by supporting
redevelopment of aging properties and supporting new business development in the
area.
Council adoption of the recommended 2021 Budget and Operational Plan will facilitate the
fulfillment of these goals.
ATTACHMENTS:
May 26, EDDA meeting minutes
2021 EDDA Budget and Operational Plan
Page 210 of 219
MINUTES
Englewood Downtown Development Authority
Board of Directors Meeting
Wednesday, May 26, 2021
Members Present: Amy Gallegos
Blake Calvert
Brad Nixon
Diane Reinhard
Erika Zierke
Hugo Weinberger
Othoniel Sierra
Members Absent:
Staff Present: Meryl Icove, Secretary, Englewood DDA
Hilarie Portell, Acting Executive Director
Daniel Harvey, Legal Counsel, Englewood DDA
City Representatives: Mark Tompkins, Public Finance Consultant, Strae Advisory Services
Dan Poremba, Chief Redevelopment Officer
1. Roll Call
2. Call to Order
The Regular Meeting of the Englewood Downtown Development Authority
Board was called to order by Erika Zierke, Chair, at 3:33 pm and held by
teleconference.
3. Consideration of Minutes of Previous Sessions
a. Minutes of the Regular Board Meeting of April 28, 2021
Moved by Member Amy Gallegos
Seconded by Member Brad Nixon
APPROVAL OF THE MINUTES OF THE REGULAR EDDA BOARD MEETING
OF APRIL 28
For Against Abstained
Amy Gallegos (Moved By) x
Blake Calvert x
Brad Nixon (Seconded By) x
Diane Reinhard x
Page 211 of 219
Englewood Downtown Development Authority
May 26, 2021
Erika Zierke x
Hugo Weinberger x
Othoniel Sierra x
7 0 0
Motion CARRIED.
b. Minutes of the Special Board Meeting of May 12, 2021
Moved by Member Blake Calvert
Seconded by Member Diane Reinhard
APPROVAL OF THE MINUTES OF THE SPECIAL EDDA BOARD MEETING
OF MAY 12, 2021
For Against Abstained
Amy Gallegos x
Blake Calvert (Moved By) x
Brad Nixon x
Diane Reinhard (Seconded By) x
Erika Zierke x
Hugo Weinberger x
Othoniel Sierra x
7 0 0
Motion CARRIED.
4. Old Business
a. Tax Increment and Subarea Update
A motion was made to place agenda item "Tax Increment and Subarea
Update" before agenda item "Operational Plan."
Moved by Member Othoniel Sierra
Seconded by Member Brad Nixon
MOTION TO PLACE AGENDA ITEM "TAX INCREMENT AND SUBAREA
UPDATE" BEFORE AGENDA ITEM "OPERATIONAL PLAN"
For Against Abstained
Amy Gallegos x
Blake Calvert x
Brad Nixon (Seconded By) x
Diane Reinhard x
Erika Zierke x
Hugo Weinberger x
Page 212 of 219
Englewood Downtown Development Authority
May 26, 2021
Othoniel Sierra (Moved By) x
7 0 0
Motion CARRIED.
b. Operational Plan
1. Approval of Resolution
Moved by Member Blake Calvert
Seconded by Member Hugo Weinberger
RESOLUTION NO. 4, SERIES OF 2021
A RESOLUTION ADOPTING A 2021 OPERATIONAL PLAN FOR THE
ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY
For Against Abstained
Amy Gallegos x
Blake Calvert (Moved By) x
Brad Nixon x
Diane Reinhard x
Erika Zierke x
Hugo Weinberger (Seconded By) x
Othoniel Sierra x
7 0 0
Motion CARRIED.
B. 2021 Budget
1. Budget Hearing
2. Approval of Resolution
Moved by Member Brad Nixon
Seconded by Member Blake Calvert
RESOLUTION 5, SERIES OF 2021
A RESOLUTION ADOPTING A 2021 BUDGET FOR THE ENGLEWOOD
DOWNTOWN DELVELOPMENT AUTHORITY, MAKING APPROPRIATIONS
THEREFOR, AND SUBMITTING THE SAME TO THE CITY OF
ENGLEWOOD
For Against Abstained
Amy Gallegos x
Blake Calvert (Seconded By) x
Brad Nixon (Moved By) x
Page 213 of 219
Englewood Downtown Development Authority
May 26, 2021
Diane Reinhard x
Erika Zierke x
Hugo Weinberger x
Othoniel Sierra x
7 0 0
Motion CARRIED.
5. New Business
6. Director's Choice
7. Board Member's Choice
8. Recognition of Public Comment (presentation limited to 3 minutes)
No members of the public participated in this meeting.
9. Adjournment
The meeting was adjourned at 4:46 p.m. by the Chairperson.
Meryl Icove, Secretary
Page 214 of 219
Englewood Downtown Development Authority
2021 Proposed Budget
Revenue Budget Feb-April May-July Aug-Dec NotesCommunity Development Dept.50,000 50,000.00 Start-up fundingCity Loan 150,000 49,500.00 100,500.00 Annual operations; repayment via tax incrementGovernment Grants TBD: state economic recovery grants
Contract Arrangement Feb-July: Professional Services Agreement between Englewood Community Development and Portell Works. Aug-Dec: DDA contracts directly with staff, professional services, vendors.
TOTAL REVENUE 200,000 50,000.00 49,500.00 100,500.00
EXPENSES
BID Management & Services
Management 88,800 25,500.00 21,900.00 41,400.00
Executive Director (20 hours/wk, $75/hour, 48 wks, $72K) Administrative assistant (start up time plus 10 hours/week, $30/hr, April-July; 15 hrs/wk, $30/week, Aug-Dec, $13,800). No taxes, insurance, benefits, office or equipment. Insurance 2,500 0.00 2,500.00 0.00 Colorado SDA membership, general/board liability insurance Bookkeeping 1,350 0.00 1,350.00 0.00 Ottowa Accounting and Consulting, $450/mo.
Legal Services 34,000 18,400.00 7,200.00 8,400.00 Hoffmann, Parker, Wilson & Carberry, P.C. District start-up services, IGA, research, TABOR election legal support. Annual state compliance. TABOR Election Administration 10,700 0 1,700.00 9,000.00 Contractor TBD
Marketing
Communications 20,000 5,350.00 8,000.00 6,650.00
Programming: JHF Design. DDA website, e-newsletter, Bang the Table web pages, articles. Marketing & communications support for DDA and TABOR election. Printing/Mailing 10,000 0.00 5,000.00 5,000.00 4 elector mailings Events 10,000 0.00 10,000.00 city and merchant event sponsorships
Mobility 0.00 Planning 5,000 5,000.00 multimodal program planning
Clean & Safe 3,200 1,600.00 1,600.00 2 cleanups on S Broadway, Old Hampden. Crime and safety programs as needed.
Operations 3,000 750.00 750.00 1,500.00 office supplies, meeting expenses, misc. expenses
Contingency 11,450 0.00 0.00 11,450.00 unanticipated costs and opportunities
TOTAL EXPENDITURES 200,000 50,000.00 50,000.00 100,000.00 200,000.00
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Englewood Downtown Development Authority Proposed Operational Plan April 2021
Overview
The Englewood Downtown Development Authority (EDDA) was approved by downtown voters in November 2020 following a year-long public process. And, notably, during sudden economic upheaval related to the Covid-19 pandemic. Voters authorized the EDDA to receive and spend funding from a variety of sources, did not approve a mil levy increase and narrowly voted down debt authorization for TIF financing. Start-up funding for the EDDA will come from a city loan and possible government grants related to economic recovery from the pandemic. This will allow the EDDA to start work as a champion for downtown, working to make it more economically vibrant, connected, safe and green. This year, the EDDA can serve as an economic recovery catalyst for downtown stakeholders, pursue federal recovery grant funding and implement projects in partnership with the city. Long term, sustainable funding must be secured by the EDDA and will require an election to seek debt authorization for tax increment financing, without proposing a tax increase. While the EDDA will be a key partner of the city, it is important to remember that it is a separate legal, government entity regulated by state statute (CSR 31.25.801). It is accountable to its board as well as to the city, as set forth in the statute. The EDDA should be set up to operate accordingly, with specialized professional support and close coordination with city departments. The following offers a year-one operational plan for the EDDA, based on recommendations in the Englewood Downtown Plan and refined through discussions with city staff, board members and research on economic recovery funding.
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GOALS:
1. Support economic recovery of downtown stakeholders 2. Leverage city downtown investments and initial projects 3. Secure sustainable operational and project funding 4. Ensure professional administration of the DDA and its programs
STRATEGIES/ACTIONS
Administrative: DDA Start-up and Statutory Compliance
• Draft 2021 operational plan and budget, based on recommended strategies in Englewood Downtown Plan, discussions with city staff and EDDA board members, and research on economic recovery grant funding.
• Ensure that legal state compliance and foundational documents are in place, including state registration, federal EIN, state tax-exempt status, by-laws, special district association membership and liability insurance.
• Create an IGA with the City of Englewood, clarifying roles, coordination, funding, services to be provided by the EDDA, any shared resources.
• Administer an operating loan from the city and a sales tax increment agreement for repayment, pending council approval.
• Establish internal working procedures, systems and interface with city departments.
• Secure professional services: legal, marketing, administrative.
• Assess feasibility of city accounting support for the EDDA.
• Participate in research related to TIF bonding and tax increment programs to fund operations and community improvement projects.
• Research state economic recovery grant opportunities.
• Seek EDDA board and city council approval of 2021 budget.
• Manage EDDA vendors and monthly billing; secure professional bookkeeping services.
• Refine database of EDDA property owners and businesses.
• Schedule organizational meeting with board, city staff and consultants.
• Seek board, planning commission and city council approval of Englewood Downtown Plan.
Economic Development: secure sustainable funding; support downtown businesses; keep
stakeholders informed
• Pending board direction, support TABOR election for debt authorization with stakeholder educational outreach:
o DDA Bang the Table project page: information, animated graphic, FAQs, recorded forums
o Monthly e-newsletters, quarterly Citizen magazine articles (print, digital)
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o Local media relations
o Open houses in each sub area and forum with the Chamber of Commerce
o Direct mail to eligible downtown electors
o Small group meetings, personal outreach
o Involve EDDA board in outreach activities
• Research state economic recovery funding grant opportunities for small business support: apply if eligible and in coordination with city economic development department.
• Keep downtown stakeholders informed about downtown news, economic recovery assistance, pandemic policy changes and forums offered by the Greater Englewood Chamber of Commerce and other business support entities.
Support business recruitment and development in Downtown District
• Work with community development department:
o Track vacancies, new investment, and job creation in the downtown district, consistent with goals in the city’s strategic plan.
o Help recruit new businesses or developers to the downtown district, consistent with the Englewood Downtown Plan.
o Assist downtown businesses with regulatory questions and concerns, and access to city programs.
Clean & Safe: Maintain a clean and safe environment for district businesses and
community members.
• Quarterly cleanups along South Broadway and Old Hampden: spot clean of sidewalks, benches, trash cans, sweeping of curb/gutter, picking up litter, cleaning up graffiti.
• Work with police and property owners on crime and safety programs, information, and response.
Marketing: Position Downtown Englewood as an attractive consumer destination and
investment.
• Modify the existing Downtown Matters brand and create high quality, cost-effective marketing tools including a downtown web page, e-newsletter, engagement page, templates for presentations and handouts, and stationery package.
• Work with city communications team on alignment with city brand and messaging.
• Apply for Downtown Colorado, Inc. award for Best Downtown Plan.
• Promote tangible signs of economic recovery and momentum: business re-openings, expansions, relocations, new development.
• Contribute downtown content to city communications department to extend the reach of Downtown communications & marketing to the local consumer market.
• Play a supporting role for key downtown events organized by the city and merchants.
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Placemaking: Create a more inviting, connected destination
• Work with city departments on design and community engagement for city-funded placemaking projects in the downtown district, including:
o Hwy 285/S Hampden improvements
o Little Dry Creek park enhancements
o Enhanced crosswalks and lights over South Broadway
o Old Hampden complete street design
o Wayfinding project
• Analyze and pursue economic recovery funding options to leverage city investments in downtown placemaking.
Mobility: Provide more ways to get around Downtown
• Analyze feasibility of a developer-funded multimodal program to invest in mobility infrastructure, amenities, and services.
Advocacy: Build partnerships to benefit all
• Meet monthly with Greater Englewood Chamber of Commerce leadership to share information and coordinate activities.
• Advocate in support of continued COVID adaptations: outdoor patio expansions, common consumption area, and alley activation.
• Work with the Greater Englewood Chamber of Commerce, Englewood Historical Society, Englewood Cultural Arts Commission, accessibility advocates and other civic organizations to represent downtown interests and provide feedback regarding policies, regulations, or programs.
• Work collaboratively with other groups to problem-solve in the downtown district.
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