HomeMy WebLinkAbout2021 Resolution No. 0061/2
RESOLUTION NO. 6
SERIES OF 2021
A RESOLUTION AWARDING A CONTRACT FOR THE PURCHASE OF
FUEL FROM HILL PETROLEUM UNDER THE TERMS OF THE
COLORADO MULTIPLE ASSEMBLY OF PROCUREMENT
OFFICIALS (MAPO) COOPERATIVE PURCHASING AGREEMENT
WHEREAS, Section 116(b) of the Englewood Home Rule Charter, allow
contracts for public works or improvements associated with capital improvements to be
negotiated, provided that contracts for which no competitive bids have been requested are
approved and accepted by Resolution setting forth the reason for the exception to the
competitive bidding requirement;
WHEREAS, Section 4-1-3-1(C) of the Englewood Municipal Code 2000 allows
for the purchase of commodities, supplies and equipment under any general bid or
purchase contract of the United States Government, State of Colorado or other
governmental jurisdiction at the prices, terms, and conditions contained therein, when, in
the opinion of the City Manager, the prices available to the City through such agreement
are deemed to be the lowest and best price available to the City;
WHEREAS, the City utilizes four different fuels to power its vehicles and
equipment used in the execution of employee’s work;
WHEREAS, the City, as a municipality, has utilized the Cooperative Purchasing
Agreement obtained from the Colorado Multiple Assembly of Procurement Officials
(MAPO), serving governmental entities able to use both negotiated agreements and
cooperative agreements to obtain bids for the products needed by its members from a
larger pool of providers, thereby securing lower prices than members can obtain
independently;
WHEREAS, the MAPO secured price for fuel is based on a Daily Pricing Option
whereby the margin pricing (in cents to a maximum of four (4) decimal places) is added
to the “rack average” price published by the Denver, Colorado Oil Price Information
Service (OPIS) for the type of fuel required in order to determine the actual purchase
price, which the professional staff of the City deem to be the lowest and best price
available to the City;
WHEREAS, the City anticipates the following expenditures in 2021:
Fuel Type
Estimated
Total 2021
Expenditure
Estimated
Gallons (Avg Cost)
Diesel $166,515 79,292 ($2.10 per gal)
Mid-Grade $47,000 26,111 ($1.80 per gal)
Unleaded $180,000 90,000 ($2.00 per gal)
2/2
Diesel Exhaust Fluid (DEF) $3,000 1,428 ($2.10 per gal)
Total $396,515 190,539 (estimated gallons)
WHEREAS, the funds for the purchase of fuel comes from the Fleet Division
budget, line item 61-1007-53001, Fuel; and
WHEREAS, the cost of purchasing fuel over the next year under the cooperative
purchasing agreement is not anticipated to exceed $396,515.00.
.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Englewood City Council hereby authorizes the purchase of fuel from Hill
Petroleum pursuant to a cooperative purchasing agreement in lieu of the internal
competitive bid process, in an amount not to exceed $396,515.00.
ADOPTED AND APPROVED this 19th day of January, 2021.
Linda Olson, Mayor
ATTEST:
__________________________________
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above
is a true copy of Resolution No. 6, Series of 2021.
______________________________
Stephanie Carlile, City Clerk