HomeMy WebLinkAbout2021 Resolution No. 0091/2
RESOLUTION NO. 9
SERIES OF 2021
A RESOLUTION AWARDING A CONTRACT FOR THE LEASING OF
VEHICLES FROM ENTERPRISE SERVICES UNDER THE TERMS OF
THE SOURCEWELL COOPERATIVE PURCHASING AGREEMENT
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WHEREAS, Section 116(b) of the Englewood Home Rule Charter, allow contracts
for public works or improvements associated with capital improvements to be negotiated,
provided that contracts for which no competitive bids have been requested are approved
and accepted by Resolution setting forth the reason for the exception to the competitive
bidding requirement;
WHEREAS, Section 4-1-3-1(C) of the Englewood Municipal Code 2000 allows for
the purchase of commodities, supplies and equipment under any general bid or purchase
contract of the United States Government, State of Colorado or other governmental
jurisdiction at the prices, terms, and conditions contained therein, when, in the opinion of
the City Manager, the prices available to the City through such agreement are deemed to
be the lowest and best price available to the City;
WHEREAS, the City's Fleet Management Division is charged with the purchase of
vehicles used by various City departments; WHEREAS, past practice of the City was to purchase needed vehicles using CERF
funds, and upon the conclusion of the vehicles useful life to auction the vehicle with the
funds being deposited in the City's General Fund account;
WHEREAS, if the City were to purchase the needed vehicles outright, the City would
need to utilize several different vehicle dealers, with the total cost of purchase being
$193,548.00;
WHEREAS, under the Enterprise Fleet Management proposal, the City would pay
$28,888.00 over five years, for a total cost of $144,440.00, realizing a savings of
$49,280.00 over the five years;
WHEREAS, by utilizing Enterprise Fleet Management, the vehicles would be
configured to the City's specifications prior to delivery, at the conclusion of the lease
period the City could purchase the vehicles, or the vehicles could be resold at a 10 to 15
percent price increase above the traditional auction price, which could then be applied to
the leasing of additional vehicles;
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WHEREAS, the City, as a municipality, has utilized the Sourcewell Cooperative
Purchasing Agreement obtained from the National Joint Powers Alliance ("NJPA")
serving governmental entities able to use both negotiated agreements and cooperative
agreements to obtain bids for the products needed by its members from a larger pool of
providers, thereby securing lower prices than members can obtain independently;
WHEREAS, the NJPA secured price for Fleet Management Services is based on
Request for Proposals and an award of contract to Enterprise Fleet Management on June
6, 2018;
WHEREAS, the funds for the lease of vehicle comes from the Fleet Division budget,
line item 62-1001-61402 CERF Vehicles; and
WHEREAS, the cost of leasing vehicles over the next year under the cooperative
purchasing agreement is not anticipated to exceed $28,880.00.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Englewood City Council hereby authorizes the leasing vehicles from
Enterprise Fleet Management pursuant to a cooperative purchasing agreement in lieu of
the internal competitive bid process, in an amount not to exceed $28,880.00
ADOPTED AND APPROVED this 15th day of March, 2021.
Linda Olson, Mayor
ATTEST:
__________________________________
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above
is a true copy of Resolution No. 9, Series of 2021.
______________________________
Stephanie Carlile, City Clerk