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Home My WebLink About2019-04-01 (Regular) Meeting Agenda Packet Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 1000 Englewood Pkwy – Council Chambers Englewood, CO 80110 AGENDA City Council Regular Meeting Monday, April 1, 2019 ♦ 7:00 PM 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Consideration of Minutes of Previous Session a. Minutes of the Regular City Council Meeting of March 18, 2019. City Council Regular - 18 Mar 2019 - Minutes - Pdf 6. Recognition of Scheduled Public Comment The deadline to sign up to speak for Scheduled Public Comment is Wednesday by 5 p.m., prior to the meeting, through the City Clerk’s Office. Only those who meet the deadline can speak in this section. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five minutes.) Written materials for presen tation to Council may be submitted to the City Clerk as the speaker approaches the podium. A USB port is available for public presentation. a. Marcia McGilley, Executive Director, Aurora-South Metro Small Business Development Center (SBDC) will provide update on our strategic economic partnership. b. Frances Padilla, District Director, from the Small Business Administration - Colorado District Office will address Council regarding the Emerging Leaders Program. c. Doug Cohn, an Englewoood resident, will address Council regarding historic preservation. 7. Recognition of Unscheduled Public Comment Speakers must sign up for Unscheduled Public Comment at the beginning of the meeting. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be continued to General Discussion.) Written materials for presentation to Council may be submitted to the City Clerk as the speaker approaches the podium. A USB port is available for public presentation. A Council Member will respond to Public Comment. a. 7b 4-1-19 8. Communications, Proclamations, and Appointments Page 1 of 153 Englewood City Council Regular Agenda April 1, 2019 Please note: If you have a disability and need auxiliary aids or se rvices, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. a. Declaring April 19, 2019 Arbor Day in the City of Englewood Proclamation 9. Consent Agenda Items a. Approval of Ordinances on First Reading i. CB 8 - South Metro Enterprise Zone – Administrative Grant # POGG1 EDAA 2019-2568 CB 8 Staff recommends City Council approve a Bill for Ordinance accepting $16,950 from Colorado’s Office of Economic Development and International Trade (OEDIT). This annual grant funds administrative activities for the South Metro Enterprise Zone. Staff: Interim City Manager Dorothy Hargrove ii. CB 13 - Redistricting CB 13 Staff recommends City Council approve a Bill for an Ordinance amending Title 1, Chapter 5, Section 1, of the Englewood Municipal Code 2000, relating to redistricting of City Council Districts. Staff: City Clerk Stephanie Carlile b. Approval of Ordinances on Second Reading. c. Resolutions and Motions i. Reappointment of a Hearing Officer for Liquor and Marijuana Licensing Reappointment of a Hearing Officer for Liquor and Marijuana Licensing - Pdf Staff recommends City Council approve, by Resolution, the reappointment of Hearing Officer Kathie Guckenberger as the Englewood Licensing Authority for liquor and marijuana licensing and approve, by Motion, a professional services agreement. Staff: Deputy City Clerk Jackie McKinnon ii. Golf Carts Pdf Staff recommends the purchase of golf carts from Masek Golf Cars of Colorado in the amount of $257,436.00. Staff: Parks/Recreation and Library Acting Director Dave Lee 10. Public Hearing Items 11. Ordinances, Resolutions and Motions a. Approval of Ordinances on First Reading i. CB 10 - Co-Sponsor Agreement with US Small Business Administration for Emerging Leaders Program CB 10 Staff recommends City Council approve a Bill for an Ordinance co-sponsoring the 2019 US Small Business Administration's (SBA) Emerging Leaders Program in Englewood. Staff: Economic Development Manager Darren Hollingsworth Page 2 of 153 Englewood City Council Regular Agenda April 1, 2019 Please note: If you have a disability and need auxiliary aids or se rvices, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. b. Approval of Ordinances on Second Reading i. CB 9 - Procurement Policy Ordinance CB 9 Staff recommends City Council approve, by Ordinance, the municipal purchasing policy. Staff: Finance and Administrative Services Director Maria Sobota c. Resolutions and Motions i. Great Outdoors Colorado Connect Initiative Concept Application Pdf Staff recommends City Council approve, by Resolution, the submittal of a Concept Paper to Great Outdoors Colorado (GOCO) for the Rail Trail project. Staff: Planning Manager Wade Bukholder ii. Award Contract to Mike's Camera for an Interview Room Management System (IRMS) Pdf Staff recommends City Council award, by Motion, a contract with Mike’s Camera in the amount of $67,715.00 for supply, delivery and installation of a Case Cracker Onyx 8 system in seven interview rooms at the new Police Headquarters Building. Staff: Public Works Director Maria D'Andrea iii. Contribution to Metro Mayor Flex Fund Pdf Staff requests direction from City Council to approve a contribution of $1,000 to the Metro Mayor and Metro Denver Homeless Initiative Flex Fund. Staff: Interim City Manager Dorothy Hargrove 12. General Discussion a. Mayor's Choice b. Council Members' Choice 13. City Manager’s Report 14. City Attorney’s Report 15. Adjournment Page 3 of 153 MINUTES City Council Regular Meeting Monday, March 18, 2019 1000 Englewood Pkwy – Council Chambers 7:00 PM 1 Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Olson at 7:10 p.m. 2 Invocation The invocation was given by Council Member Martinez 3 Pledge of Allegiance The Pledge of Allegiance was led by Council Member Martinez 4 Roll Call COUNCIL PRESENT: Mayor Linda Olson Mayor Pro Tem Rita Russell Council Member Othoniel Sierra Council Member Laurett Barrentine Council Member Dave Cuesta Council Member Amy Martinez Council Member Cheryl Wink COUNCIL ABSENT: None STAFF PRESENT: City Manager City Attorney McKenney Brown City Clerk Carlile Deputy City Clerk McKinnon Director D'Andrea, Public Works Director Sobota, Finance and Administrative Services Acting Director Lee, Parks/Recreation and Library Engineering Manager Weller, Public Works Senior Facility Supervisor-Aquatics Anderson, Parks and Recreation Revenue and Tax Audit Supervisor Driscoll, Finance and Administrative Services Technical Support Specialist II Munnell, Information Technology Page 1 of 12 Draft Page 4 of 153 City Council Regular March 18, 2019 Police Commander Fender, Police Department Police Officer Martinez, Police Department 5 Consideration of Minutes of Previous Session a) Minutes of the Regular City Council Meeting of March 4, 2019. Moved by Council Member Rita Russell Seconded by Council Member Othoniel Sierra TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF MARCH 4, 2019. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra (Seconded By) x Laurett Barrentine x Dave Cuesta x Amy Martinez x Cheryl Wink x 7 0 0 Motion CARRIED. 6 Recognition of Scheduled Public Comment a) Suzanne Dircksen, an Englewood resident, addressed Council regarding Friends of Englewood Parks. b) Jason Sakry, an Englewood resident, addressed Council regarding food truck licensing. c) Dagan Thomas, an Englewood resident, addressed Council regarding food truck licensing. d) Jerry Walker, an Englewood resident, addressed Council regarding the Simon Center drinking water. e) JJ Margiotta, an Englewood resident, was scheduled to address Council but was not present. f) C.A. Dickerson, an Englewood resident, addressed Council regarding Staff, Police and Code Enforcement. g) Doug Cohn, an Englewood resident, addressed Council regarding historic preservation. 7 Recognition of Unscheduled Public Comment a) Mike Jones, an Englewood resident, addressed Council regarding Englewood Page 2 of 12 Draft Page 5 of 153 City Council Regular March 18, 2019 Environmental Foundation. b) Joe Anderson, and Englewood resident, addressed Council regarding City Financial Report. Mayor Pro Tem Russell Responded to Public Comment. 8 Communications, Proclamations, and Appointments There were no Communications, Proclamations, or Appointments. 9 Consent Agenda Items Council Member Barrentine removed agenda items 9(c)(i,ii,iv,v,vi and vii) from the Consent Agenda. Moved by Council Member Wink seconded by Council Member Martinez to approve Consent Agenda Items 9(b)(i) and 9(c)(iii). a) Approval of Ordinances on First Reading There were no additional Ordinances on First Reading (See Agenda Item 11(a)(i).) b) Approval of Ordinances on Second Reading. i) CB 7 - Equitable Sharing IGA ORDINANCE NO. 13, SERIES OF 2018 (COUNCIL BILL NO. 7, INTRODUCED BY COUNCIL MEMBER SIERRA) AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT ENTITLED “EQUITABLE SHARING AGREEMENT AND CERTIFICATION” BETWEEN THE UNITED STATES DEPARTMENT OF JUSTICE, UNITED STATES DEPARTMENT OF TREASURY AND THE CITY OF ENGLEWOOD, COLORADO ACCEPTING FORFIETURE MONIES DURING FISCAL YEARS 2018, 2019, 2020, 2021. c) Resolutions and Motions i) Council Travel to Colorado Municipal League Conference [Clerks Note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Amy Martinez Seconded by Council Member Othoniel Sierra Page 3 of 12 Draft Page 6 of 153 City Council Regular March 18, 2019 Motion approving Mayor Olson and Council Member Winks travel to Breckenridge, Colorado for the 97th Annual Colorado Municipal League Conference. For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra (Seconded By) x Laurett Barrentine x Dave Cuesta x Amy Martinez (Moved By) x Cheryl Wink x 7 0 0 Motion CARRIED. ii) Pirates Cove Food Vendor [Clerks Note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rita Russell Seconded by Council Member Cheryl Wink Motion approving a contract with Shamrock Foods to provide food concessions at Pirates Cove in the amount of $ $98,000. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez x Cheryl Wink (Seconded By) x 7 0 0 Motion CARRIED. iii) Annual Appointment of Independent Hearing Officers RESOLUTION NO. 37, SERIES OF 2019 A RESOLUTION SETTING THE 2019 LIST OF PERSONS ELIGIBLE FOR APPOINTMENT AS INDEPENDENT HEARING OFFICERS FOR THE CITY OF ENGLEWOOD. Page 4 of 12 Draft Page 7 of 153 City Council Regular March 18, 2019 iv) Vehicle Purchase: Police Department Detective, Special Operations & Fire Marshall Vehicles [Clerks Note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez RESOLUTION NO. 38, SERIES OF 2019 A RESOLUTION AWARDING A CONTRACT FOR THE PURCHASE OF FOUR CHEVROLET TRAVERSES AND TWO CHEVROLET EQUINOXES UNDER THE TERMS OF THE ARAPAHOE COUNTY COOPERATIVE AGREEMENT FOR SERVICES WITH JOHN ELWAY CHEVROLET. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x 7 0 0 Motion CARRIED. v) Vehicle Purchase: Police Department Patrol Vehicles & Victim's Assistance Vehicle [Clerks Note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rita Russell Seconded by Council Member Laurett Barrentine RESOLUTION NO. 39, SERIES OF 2019 A RESOLUTION AWARDING A CONTRACT FOR THE PURCHASE OF ONE UNMARKED DODGE CHARGER, FIVE MARKED DODGE CHARGERS AND ONE DODGE GRAND CARAVAN UNDER THE TERMS OF THE STATE OF COLORADO PRICE AGREEMENT WITH LARRY H. MILLER CHRYSLER DODGE JEEP RAM 104th. For Against Abstained Page 5 of 12 Draft Page 8 of 153 City Council Regular March 18, 2019 Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine (Seconded By) x Dave Cuesta x Amy Martinez x Cheryl Wink x 7 0 0 Motion CARRIED. vi) Vehicle Purchase: Police Department Code Enforcement Vehicles [Clerks Note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Cheryl Wink Seconded by Council Member Amy Martinez RESOLUTION NO. 40, SERIES OF 2019 A RESOLUTION AWARDING A CONTRACT FOR THE PURCHASE OF ONE CHEVROLET COLORADO EXTENDED CAB AND ONE CHEVROLET COLORADO CREW CAB UNDER THE TERMS OF THE STATE OF COLORADO PRICE AGREEMENT WITH DELLENBACH CHEVROLET dba DELLENBACH MOTORS. For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink (Moved By) x 7 0 0 Motion CARRIED. vii) Vehicle Purchase: Police Department Detective Vehicles [Clerks Note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rita Russell Seconded by Council Member Cheryl Wink Page 6 of 12 Draft Page 9 of 153 City Council Regular March 18, 2019 RESOLUTION NO. 41, SERIES OF 2019 A RESOLUTION AWARDING A CONTRACT FOR THE PURCHASE OF ONE CHEVROLET TAHOE AND ONE CHEVROLET IMPALA UNDER THE TERMS OF THE STATE OF COLORADO PRICE AGREEMENT WITH JOHN ELWAY CHEVROLET. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez x Cheryl Wink (Seconded By) x 7 0 0 Motion CARRIED. Moved by Council Member Cheryl Wink Seconded by Council Member Amy Martinez Motion to approve Consent Agenda Items 9(b)(i) and 9(c)(iii). For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink (Moved By) x 7 0 0 Motion CARRIED. 10 Public Hearing Items No public hearing was scheduled before Council. 11 Ordinances, Resolutions and Motions a) Approval of Ordinances on First Reading Page 7 of 12 Draft Page 10 of 153 City Council Regular March 18, 2019 i) CB 9 - Procurement Policy Ordinance Moved by Council Member Dave Cuesta Seconded by Council Member Rita Russell Motion to amend the Procurement Policy by keeping sealed bids at $25,000 and all items $50,000 and above will come to City Council for approval. For Against Abstained Linda Olson x Rita Russell (Seconded By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta (Moved By) x Amy Martinez x Cheryl Wink x 3 4 0 Motion DEFEATED. Moved by Council Member Amy Martinez Seconded by Council Member Cheryl Wink COUNCIL BILL NO. 9, INTRODUCED BY COUNCIL MEMBER MARTINEZ A BILL FOR AN ORDINANCE AMENDING TITLE 4, CHAPTER 1, SECTIONS 3-1 AND 3-2 OF THE ENGLEWOOD MUNICIPAL CODE 2000, IN ASSOCIATION WITH MUNICIPAL PURCHASING AND DISPOSITION/TRANSFER OF GOODS AND SERVICES. For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Moved By) x Cheryl Wink (Seconded By) x 4 3 0 Motion CARRIED. b) Approval of Ordinances on Second Reading Page 8 of 12 Draft Page 11 of 153 City Council Regular March 18, 2019 There were no additional Ordinances on Second Reading (See Agenda Item 9(b)(i).) c) Resolutions and Motions i) Romans Park Tennis and Playground Grant Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez RESOLUTION NO. 42, SERIES OF 2019 A RESOLUTION SUPPORTING THE CITY OF ENGLEWOOD’S ARAPAHOE COUNTY OPEN SPACE (ACOS) GRANT APPLICATION FOR ROMANS PARK TENNIS AND PLAYGROUND IMPROVEMENTS. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x 7 0 0 Motion CARRIED. ii) Approval of Change Order with Adolfson & Peterson for Police Headquarter Building Modifications Moved by Council Member Othoniel Sierra Seconded by Council Member Amy Martinez Motion approving a change order with Adolfson & Peterson Colorado, Inc. in the amount of $811,935.98 for completion of the parking lot perimeter wall and the parking lot canopies. For Against Abstained Othoniel Sierra (Moved By) x Amy Martinez (Seconded By) x Linda Olson x Rita Russell x Laurett Barrentine x Dave Cuesta x Cheryl Wink x Page 9 of 12 Draft Page 12 of 153 City Council Regular March 18, 2019 5 2 0 Motion CARRIED. iii) Citizen of the Year Decision Moved by Council Member Rita Russell Seconded by Council Member Laurett Barrentine Motion approving the selection of William (Bill) A. Clayton, Jr. as the 2019 Citizen of the Year. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine (Seconded By) x Dave Cuesta x Amy Martinez x Cheryl Wink x 7 0 0 Motion CARRIED. The meeting recessed at 8:58 p.m. for a break. The meeting reconvened at 9:05 p.m. with all Council Members present 12 General Discussion a) Mayor's Choice i) Executive Session for a conference with the City attorney for the purpose of receiving legal information and advice on specific legal matters pursuant to C.R.S. Section 24-6-402(4)(b), including review of matters associated with active or threatened litigation. Moved by Council Member Linda Olson Seconded by Council Member Amy Martinez TO MOVE INTO EXECUTIVE SESSION FOR A CONFERENCE WITH THE CITY ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL INFORMATION AND ADVICE ON SPECIFIC LEGAL MATTERS PURSUANT TO C.R.S. SECTION 24-6-402(4)(B), INCLUDING REVIEW OF MATTERS ASSOCIATED WITH ACTIVE OR THREATENED LITIGATION. For Against Abstained Page 10 of 12 Draft Page 13 of 153 City Council Regular March 18, 2019 Linda Olson (Moved By) x Rita Russell x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x 4 3 0 Motion DEFEATED Discussion ensued. Moved by Council Member Linda Olson Seconded by Council Member Amy Martinez TO MOVE INTO EXECUTIVE SESSION FOR A CONFERENCE WITH THE CITY ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL INFORMATION AND ADVICE ON SPECIFIC LEGAL MATTERS PURSUANT TO C.R.S. SECTION 24-6-402(4)(B), INCLUDING REVIEW OF MATTERS ASSOCIATED WITH ACTIVE LITIGATION. For Against Abstained Linda Olson (Moved By) x Rita Russell x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x 6 1 0 Motion CARRIED. The meeting recessed at 9:28 p.m. to go into Executive Session. The meeting reconvened at 9:51 p.m. with all Council Members present Mayor Olson recited the following statement: For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Page 11 of 12 Draft Page 14 of 153 City Council Regular March 18, 2019 None stated. b) Council Members' Choice 13 City Manager’s Report 14 City Attorney’s Report 15 Adjournment MAYOR OLSON MOVED TO ADJOURN. The meeting adjourned at 10:20 p.m. City Clerk Page 12 of 12 Draft Page 15 of 153 >n?O—4_Z._.z_..u...-.m.u-.5.nxwwum9..2...m?cxvmu Q?nxm wmmsnm_.ooB._oz Em_.§..,_._,%:.§XE7)<4 I n .3>805...ZCSWMS mmmsnmP EFCZD>4m ucmDhdm usmz?eu m>u.zo lawn:B1362Sanmem 3 D35O?552 30:nmasnmEsau .3 >BO53.m umm<ocmm_E2m 35 re.mu><§.MZ4...:>zx<0 maam._mE?mn.nrimmm 83 mos ma?a;P8 mmémnnsurmm._..20 . 8§..~o.m ma?a...mum.‘E P.»o<o_.m2:.29 ozaéoa macmaz.M560 mocax>m>_u>.._omm>2_§:oz m...20 Sazmoa 8n:..~o:.. c.=5.mmom..>a3_m5 uou.a».»3ooznmmanocmmdozmSu.3u.88m=.Pzcawm. ‘V .>.3»mm.....mm_.»..».«m_...6u.m»mm mmmmazcmw;.3 >20 >m«I xhm .znum>mmmmmm3._<m3 .0 inmmnrm?moO2 :.=mm=._..HIMm.Ba§...>:un §=:...§C!.m9u..m5.i >20 .~.Imzms EvmmsocmDEM _m8 Page 16 of 153 >OOO:2._.zssmmm $1 m__._._zmU>._.mccmU>._.m 85:8.ooeoiuoa .::.m01mmmsom 4|: nxmsocmm.F_zo n><_<_mz4.._.I>ZX<OC <<>ammo<9mm__.:zo wm<<mmo<o_.mm__._._zo _m>o<o:mm__.:zm oozommamo<o_.mm_:._zo moca:mzmrméooum>z:>:ozm.mam:<<>«mmo<o_.mm=._._zo .£m<_o:m Sm mmmsnm_.OO>._._O2 .58mm>zzooxma mm>u_zmvmmmmzq Eu mac:mmxsomu>..mm :a:~o3 85:25 8a:mo$ 8a:~o$ 85:83 8<o:mo8 ooaamzqm >E:mm<<mmm?m_zomm>mmm_u.umo:<m2:8>20>m4ox_.<_<<3mmx?m_zomm>mmmInmo:<m.330>mmmmnrmoqmooz._.I_mm=._rAimm3m:<<>:mm.<__z__<_c_s_m 2u_§o§>20AimZm<<=s_umm<_ocmx>4m_m8.o:9mo32». 85%.; oma:m.3 85:23 853.; 853.; oma?o; 250:2...cam 33.3 s:5.m__.oo2mc..s3_o2 :_w3m< o>._.mu><m :m>om SEQ»:08 - oo_._m:3!_o:_m3zoom3 ou__2._m $8: 30¢: 3+8 m:8 u><_smz.ro.92mm.s>omm<>oommm_zmqxmoz_._zm..><_smz..m<m...mz_>._._EER..mz0.r.mE|0.0uUb.Or0Okm<uzozm>._.u8.:a.m8o.m<2»...or_zummmoz>4._.ImmzorméoooO_<_Oomzamm.=uu><_smz«>m=>zom_smz..m>mmzmommm>m<E.m>mmo>.._.._u_.m>mmmmzov><.smzam>20>Z<_zo:_m_mm._.OuC._.=.._._._mmUm_u>I.2<_m2._.wou.NmM.Mmummzorméooocdcummom:ooznmmamocmmdozm w8.um~.~um...Ecom:m_o<<oon_m.m..xs.m<w=.._.zC_<_mm_um:m_m<<oon.oo8.3 .82 mm Page 17 of 153 P R O C L A M A T I O N Declaring April 19th, 2019 as Arbor Day within the City of Englewood and encouraging all residents to support efforts to care for our trees and woodlands WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the United States and the world; and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WHEREAS, trees in the City of Englewood increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal; and WHEREAS, the City of Englewood, Colorado has been recognized for 34 consecutive years as a Tree City USA by The National Arbor Day Foundation and desires to continue its tree-planting ways; and WHEREAS, the State of Colorado will celebrate Arbor Day on April 19th, 2019; NOW THEREFORE, I Linda Olson, Mayor of the City of Englewood, Colorado, hereby proclaim ARBOR DAY in the City of Englewood, Colorado, and I urge all Englewood citizens to support our City's efforts to protect our trees and woodlands. Further, I urge all Englewood citizens to plant trees to gladden the hearts and promote the well being of present and future generations. GIVEN under my hand and seal this 1st day of April, 2019. Linda Olson, Mayor Page 18 of 153 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Darren Hollingsworth DEPARTMENT: Community Development DATE: April 1, 2019 SUBJECT: CB 8 - South Metro Enterprise Zone – Administrative Grant # POGG1 EDAA 2019-2568 DESCRIPTION: CB 8 - South Metro Enterprise Zone – Administrative Grant # POGG1 EDAA 2019-2568 RECOMMENDATION: Staff recommends that City Council approve on First Reading a Bill for Ordinance accepting $16,950 from Colorado’s Office of Economic Development and International Trade (OEDIT). This annual grant funds administrative activities for the South Metro Enterprise Zone. PREVIOUS COUNCIL ACTION: Each year Englewood receives funding from the Colorado Office of Economic Development and International Trade to support Enterprise Zone administrative expenses. This is a continuation of an annual grant award. SUMMARY: Englewood administers the South Metro Enterprise Zone, which includes all of Englewood, and portions of Littleton, Sheridan, and the Town of Parker. The City’s administ ration of the Enterprise Zone involves annual reporting and ongoing approvals of submissions, data input, marketing and outreach associated with the Enterprise Zone within Englewood. ANALYSIS: Englewood economic development staff promotes the enterprise zone exclusively in our community. Enterprise zone promotion outside of Englewood is the responsibility of staff in Sheridan, Parker and Littleton. At this time, Englewood does not receive compensation from Sheridan, Parker or Littleton for enterprise zone administrative activities. The annual enterprise zone administrative grant supports staff time for Nancy Fenton, Zone Administrator and Darren Hollingsworth, Economic Development Manager. Last year the State reimbursed the City of Englewood $16,800 for staff time associated with the administration and promotion of the enterprise zone. Each year the City of Englewood receives a grant from the Office of Economic Development and International Trade towards expenses related to the Enterprise Zone administration. The Enterprise Zone is a critical element of our Economic Development program with approximately 100 Englewood businesses claiming valuable State of Colorado tax credits annually. Page 19 of 153 FINANCIAL IMPLICATIONS: The grant requires that the City provide an in-kind match in the form of staff time and overhead. This is already accounted for in Community Development’s departmental budget and will not be an additional expense to the City. ATTACHMENTS: Council Bill #8 POGG1 EDDA 2019-2568 Enterprise Administration Grant 2019 Page 20 of 153 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 8 SERIES OF 2019 INTRODUCED BY COUNCIL MEMBER _______________ BILL FOR AN ORDINANCE AUTHORIZING ACCEPTANCE OF A GRANT FROM THE STATE OF COLORADO, OFFICE OF ECONOMIC DEVELOPMENT AND INTERNATIONAL TRADE (OEDIT) TO FUND ADMINISTRATION ACTIVITIES FOR THE SOUTH METRO ENTERPRISE ZONE. WHEREAS, since 1998 the City of Englewood has applied for grant funds from the State of Colorado, Office of Economic Development and International Trade (OEDIT) to fund administration activities for the south metro enterprise zone; WHEREAS, in 2015 the City of Englewood applied to the Colorado Economic Development Commission and was granted Enterprise Zone status for the entire City of Englewood; WHEREAS, the City of Englewood is the administrator for the South Metro Enterprise Zone for the cities of Littleton, Sheridan, the Town of Parker and Englewood; and WHEREAS, this year the State of Colorado Economic Development Commission issued an unsolicited grant to the City of Englewood to reimburse the City for the administration of the Enterprise Zone; WHEREAS, the Enterprise Zone is used in the City to initiate business retention, business expansion, and business attraction activities; WHEREAS, the Grant and related Agreement between the State of Colorado Economic Development Commission and International Trade (OEDIT), and the City of Englewood pledges $16,950.00 in local matching funds in the form of staff time, overhead, and marketing materials to meet this obligation; and WHEREAS, this Grant will be used for Enterprise Zone administrative activities and will reimburse the City of Englewood for staff time and expenditures. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The State of Colorado, Economic Development Commission Colorado Purchase Order #PO POGG1, EDAA, 2019-2568 for the Grant of $16,950.00 to be used for Enterprise Zone Administrative activities, attached hereto as Exhibit A – Purchase Order, is hereby accepted. Page 21 of 153 Introduced, read in full, and passed on first reading on the 1st day of April, 2019. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 4th day of April, 2019. Published as a Bill for an Ordinance on the City’s official website beginning on the 3rd day of April, 2019 for thirty (30) days. __________________________ Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for an Ordinance introduced, read in full, and passed on first reading on the 1st day of April, 2019. Stephanie Carlile Page 22 of 153 Page 23 of 153 Page 1 of 2 Purchase Order Statement of Work Enterprise Zone Administrative Grant 1. General Description This purchase order grants funds for local administration of the Enterprise Zone Program in calendar year 2019. Enterprise Zone administrative agencies are designated by the Economic Development Commission. This funding shall be applied to direct administrative costs for the Program including personnel, over-head, and Enterprise Zone marketing materials. A dollar-for-dollar match of the award by the Grantee for Program administration is required. 2. Definitions A. “Economic Development Commission” means the body authorized under C.R.S. 24-46-102. B. “Enterprise Zone” and “EZ” means the Colorado Enterprise Zone program authorized under C.R.S. 39-30-101 to 112. C. “Grantee” is City of Englewood. D. “Program” means the Enterprise Zone program defined in 2.B. above. 3. 3. Obligations A. Grantee shall administer the Enterprise Zone Program locally, and may request reimbursement for direct administrative costs including personnel, over-head, and marketing materials. B. Administration includes at a minimum: i. Pre-Certifying and Certifying all EZ tax credits using the State’s systems and/or forms, ii. Acting as the local resource for questions and implementation of the Program, iii. Managing any authorized Contribution Projects as allowed by the Statutes, and iv. Participation in peer review of new Contribution Project Proposals. v. Reporting data to the State as required. C. Grantee must expend an equal amount from local funds as the amount requested from OEDIT. 4. Personnel Grantee’s performance hereunder shall be under the direct supervision of Darren Hollingsworth, an employee or agent of the Grantee, who is hereby designated as the responsible administrator of this Purchase Order. 5. Payments and Budget A. The Grantee will be reimbursed for actual costs up to a maximum amount of $16,950 which OEDIT agrees to pay for completion of the Obligations outlined herein. B. Grantee shall invoice OEDIT via a signed letter stating the total amount spent for Program Administration (half of which will be reimbursed under this Purchase Order. Grantee shall attach an accounting report to the letter identifying the direct Program administrative costs. C. Grantee may submit invoices as frequently as quarterly, for expenses incurred during the calendar quarter, within 60 days following the quarter end-date. Otherwise, invoices may cover any combination of quarters in the calendar year, but must be submitted at least annually by 2/28/2020 for expenses incurred in calendar year 2019. D. Grantee expenditures for Program administration from 1/1/2019 may be used to fulfill the required match for the award. Expenditures made following the date of the Purchase Order may be reimbursed by the State. Page 24 of 153 Page 2 of 2 E. The State is prohibited by law from making commitments beyond the term of the State’s current fiscal year. Therefore, Grantee’s compensation beyond the State’s current Fiscal Year is contingent upon the continuing availability of State appropriations as provided in the Colorado Special Provisions. 6. Remedies Should the Obligations outlined in 3. above not be fulfilled in full, OEDIT may withhold payment in full or in part as determined by OEDIT. 7. Administrative Requirements - Accounting A. Payee shall maintain properly segregated books to identify the work associated with this purchase order. B. All receipts and expenditures associated with the work shall be documented in a detailed and specific manner. C. Payee shall make and maintain accounting and financial books and records documenting its performance hereunder in a form consistent with good accounting practices. Page 25 of 153 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Stephanie Carlile DEPARTMENT: City Clerk's Office DATE: April 1, 2019 SUBJECT: CB 13 - Redistricting DESCRIPTION: CB 13 - Redistricting RECOMMENDATION: Staff recommends Council approve a Bill for an Ordinance amending Title 1, Chapter 5, Section 1, of the Englewood Municipal Code 2000, relating to redistricting of City Council Districts. PREVIOUS COUNCIL ACTION: Ordinance No. 12, Series of 2015, adopted by City Council on April 20, 2015, established the current City Council District boundaries. At the February 19, 2019 Study Session City Council reviewed two redistricting options as prepared by Community Development Planner II, John Voboril, specifically, Option 1, which the Election Commission recommended. SUMMARY: The Englewood City Charter requires that the number of registered voters be reviewed every four years in an effort to equalize the Council Districts. The Englewood City Charter (Article Ill, Section 20) requires that the number of registered voters should vary no more than 15% between the highest and lowest Council Districts. We use the number of registered voters, as determined by the number registered to vote at the preceding General Municipal Election, which was November 7, 2017. The Constitution of the State of Colorado (Article V, Section 46) has a population provision which case law supports, even though the provision is not specifically applicable to municipalities. The provision stipulates that the population of the districts reflect no more than a 5% differential between the most and the least populated district. Option 1: District Population Registered Voters I 7,500 5,243 II 7,473 5,529 III 7,521 5,421 Page 26 of 153 IV 7,761 5,285 Population % difference between highest and lowest figure = 3.85% Registration % difference between highest and lowest figure= 5.46% The proposed redistricting meets both the population and registered voter criteria. The Charter requires that redistricting be completed at least six months before the General Municipal Election at which it is to become effective. FINANCIAL IMPLICATIONS: Minimal (cost of printing maps). ATTACHMENTS: Council Bill #13 Proposed City Council District Map Option 1 Page 27 of 153 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 13 SERIES OF 2019 INTRODUCED BY COUNCIL MEMBER _______________ A BILL FOR AN ORDINANCE AMENDING TITLE 1, CHAPTER 5, SECTION 1, OF THE ENGLEWOOD MUNICIPAL CODE 2000, RELATING TO REDISTRICTING OF CITY COUNCIL DISTRICTS WITHIN THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the Englewood City Council established the current Council District boundaries by the passage of Ordinance No. 12, Series of 2015; WHEREAS, pursuant to Article III, Section 20, of the Englewood Home Rule Charter, the four Council Districts shall be contiguous and compact and have approximately the same number of registered voters, and every four years Council shall make such divisions, changes, and consolidations necessary to carry out the intent of Article III, Section 20, of the Home Rule Charter; WHEREAS, the Englewood City Charter requires that the number of registered voters should vary no more than 15% between the highest and lowest Council Districts; WHEREAS, the Article V, Section 46 of the Constitution of the State of Colorado has a population provision that case law supports, even though the provision is not made specifically applicable to municipalities; WHEREAS, the Constitution of the State of Colorado provision stipulates that the population of the districts reflect no more than a 5% differential between the most and the least populated district; WHEREAS, the proposed redistricting meets both the population and registered voter criteria; WHEREAS, the proposed redistricting meets the registered voter criteria of the Englewood Home Rule Charter with a 5.46% differential; WHEREAS, pursuant to population requirements established by the Constitution of the State of Colorado, Article V, Section 46, the proposed redistricting meets the population criteria with a 3.85% differential; and WHEREAS, the Englewood Home Rule Charter requires that any redistricting be completed at least six months prior to the General Municipal Election November 5, 2019 at which it is to become effective. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Page 28 of 153 2 Section 1. The City Council of the City of Englewood, Colorado, hereby amends Title 1, Chapter 5, Section 1, of the Englewood Municipal Code 2000, to read as follows: 1-5-1: Council Districts. A. Districts Described. Each district is located in the State of Colorado and the County of Arapahoe. Council District No. 1: Council District No. 1 shall include and be comprised of all that portion of the City lying northerly and westerly of the following described line: Beginning at the intersection of the westerly prolongation of the centerline of West Jefferson Avenue and the westerly City Limit line of Englewood; thence easterly along said centerline of West Jefferson Avenue to the intersection at South Delaware Street; thence southerly along the centerline of South Delaware Street to the intersection at West Kenyon Avenue; thence easterly along the centerline of West Kenyon Avenue to the intersection at South Broadway; thence continuing easterly along the centerline of East Kenyon Avenue to the intersection at South Sherman Street; thence northerly along the centerline of South Sherman Street to the intersection at East Hampden Avenue; thence easterly along the centerline of East Hampden Avenue to the intersection at South Logan Street; thence northerly along the centerline of South Logan Street to the intersection at East Floyd Avenue; thence easterly along the centerline of East Floyd Avenue to the intersection at South Clarkson Street; thence northerly along the centerline of South Clarkson Street to its intersection with the northerly City Limit line. Council District No. 2: Council District No. 2 shall include and be comprised of all that portion of the City lying northerly and easterly of the following described line: Beginning at the intersection of the centerline of East Kenyon Avenue and the easterly City Limit line of Englewood; thence westerly along said centerline of East Kenyon Avenue, and the prolongation thereof, to the intersection at South Sherman Street; thence northerly along the centerline of South Sherman Street to the intersection at East Hampden Avenue; thence easterly along the centerline of East Hampden Avenue to the intersection at South Logan Street; thence northerly along the centerline of South Logan Street to the intersection at East Floyd Avenue; thence easterly along the centerline of East Floyd Avenue to the intersection at South Clarkson Street; thence northerly along the centerline of South Clarkson Street to its intersection with the northerly City Limit line. Page 29 of 153 3 Council District No. 3: Council District No. 3 shall include and be comprised of all that portion of the City bounded by the following described line: Beginning at the intersection of the centerline of East Kenyon Avenue and the easterly City Limit line of Englewood; thence westerly along said centerline of East Kenyon Avenue, and the prolongation thereof, to the intersection at South Broadway; thence continuing westerly along the centerline of West Kenyon Avenue to the intersection at South Delaware Street; thence northerly along the centerline of South Delaware Street to the intersection at West Jefferson Avenue; thence westerly along the centerline of West Jefferson Avenue, and the prolongation thereof, to the intersection with the westerly City Limit line of Englewood; thence southwesterly along said westerly City Limit line to its intersection with the centerline at West Oxford Avenue; thence easterly along said centerline of West Oxford Avenue to the intersection at South Delaware Street; thence southerly along the centerline of South Delaware Street to the intersection at West Stanford Avenue; thence easterly along the centerline of West Stanford Avenue to the intersection at South Broadway; thence southerly along the centerline of South Broadway to the intersection at East Belleview Avenue; thence easterly along the centerline of East Belleview Avenue to its intersection with the City Limit line; thence continuing easterly along said City Limit line to the easterly City Limit line at South Clarkson Street; thence northerly along said City Limit line to the intersection with the centerline of East Kenyon Avenue, said intersection also being the Point of Beginning. Council District No. 4: Council District No. 4 shall include and be comprised of all that portion of the City lying southerly and westerly of the following described line: Beginning at the intersection of the centerline of West Oxford Avenue and the westerly City Limit line of Englewood; thence easterly along said centerline of West Oxford Avenue to the intersection at South Delaware Street; thence southerly along the centerline of South Delaware Street to the intersection at West Stanford Avenue; thence easterly along the centerline of West Stanford Avenue to the intersection at South Broadway; thence southerly along the centerline of South Broadway to the intersection at East Belleview Avenue; thence easterly along the centerline of East Belleview Avenue to its intersection with the City Limit line. B. Equivalent Size. The City Council finds, determines and declares that the four (4) districts, as hereinabove established, contain an approximately similar number of citizens as determined by the 2010 Census figures. The districts contain a similar number of registered voters as determined by the number of registered voters as of November 7, 2019, and the variance between the district with the highest number of registered voters and the district with the lowest number of registered voters is not in excess of fifteen percent (15%). Page 30 of 153 4 C. Annexations. All territory annexed to the City shall be and becomes a part of the Council district to which the said district is contiguous, until such time as the Council shall redistrict the City. Section 2. Safety Clauses. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Englewood, that it is promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Section 3. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the application thereof to any person or circumstances shall for any reason be adjudged by a court of competent jurisdiction invalid, such judgment shall not affect, impair or invalidate the remainder of this Ordinance or its application to other persons or circumstances. Section 4. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of such inconsistency or conflict. Section 5. Effect of repeal or modification. The repeal or modification of any provision of the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter, modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which shall have been incurred under such provision, and each provision shall be treated and held as still remaining in force for the purposes of sustaining any and all proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or order which can or may be rendered, entered, or made in such actions, suits, proceedings, or prosecutions. Introduced, read in full, and passed on first reading on the 1st day of April, 2019. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 4th day of April, 2019. Published as a Bill for an Ordinance on the City’s official website beginning on the 3rd day of April, 2019 for thirty (30) days. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk Page 31 of 153 5 I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for an Ordinance read in full, and passed on first reading on the 1st day of April, 2019. Stephanie Carlile Page 32 of 153 BANNOCK ST.S. PLATTE RIVER DR.LOGAN ST.JEFFERSON AVE.RACE ST.FOX ST.DOWNING ST.ILIFF AVE.OGDEN ST.BROADWAY 00DARTMOUTH AVE.PEARL ST.GAYLORD ST.FRANKLIN ST.CLARKSON ST.MANSFIELD AVE. HARVARD AVE.LAFAYETTE ST.BATES AVE.DECATUR ST.RADCLIFF AVE. STANFORD AVE.ZUNI ST.AMHERST AVE.SHERMAN ST.UNION AVE. CORNELL AVE. FLOYD AVE. GIRARD AVE. CENTENNIAL AVE.WILLIAMS ST.GRAND AVE. CHENANGO AVE.JASON ST.LEHIGH AVE.RARITAN ST.LIPAN ST.NASSAU AVE.FEDERAL BLVD.LAYTON AVE.IRVING ST.PRINCETON AVE. OXFORD AVE. EVANS AVE.U.S. 85 SANTA FE DR.BELLEVIEW AVE. KENYON AVE. TUFTS AVE.LOWELL BLVD.WESLEY AVE.HURON ST.YALE AVE. WARREN AVE.UNIVERSITY BLVD.VASSAR AVE. U.S. 285 HAMPDEN AVE. EASTMAN AVE. QUINCY AVE.DELAWARE ST.WINDERMERE ST.TEJON ST.PECOS ST.VALLEJO ST.JEFFERSON AVE. 104 105 106 107 108 112 109 110 113114111 117115 116 120 121 118 119 130 129 125 124 123122 140 I City of Englewood, Colorado Selected City Council District Boundaries Option for the 2019 Election Cycle Splits Precinct 115 along Jefferson Avenue, Delaware Street, and Kenyon Avenue Splits Precinct 111 along Logan Street Splits Precinct 112 along Clarkson Street Splits Precinct 108 along Clarkson Street Splits Precinct 117 along Sherman Street March, 2019 0 0.5 1 1.5 Miles L E G E N D Street Network ArapCo Voting Precincts City Boundaries Proposed 2019 City Council Boundary Lines Current City Council Districts District I District II District III District IV H:\jvoboril\gis\census\redistrict19\plots\redistrict19_final.pdf District Population Re giste re d Vote rsI7,500 5,243II7,473 5,529III7,521 5,421IV7,761 5,285TOTAL30,255 21,478 Re d indicate s highe st and lowe st figure s. Population % diffe re nce be twe e n highe st and lowe st figure = 3.85%Re gistration %diffe re nce be twe e n highe st and lowe st figure = 5.46%Page 33 of 153 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Jackie McKinnon DEPARTMENT: City Clerk's Office DATE: April 1, 2019 SUBJECT: Reappointment of a Hearing Officer for Liquor and Marijuana Licensing DESCRIPTION: Reappointment of a Hearing Officer for Liquor and Marijuana Licensing RECOMMENDATION: Staff recommends Council approve a Resolution reappointing Hearing Officer Kathie Guckenberger as the Englewood Licensing Authority for liquor and marijuana licensing and approve, by motion, a professional services agreement. PREVIOUS COUNCIL ACTION: On November 6, 2017 Englewood City Council passed Ordinance 65 establishing a sole Hearing Officer as the Local Licensing Authority for Liquor and Marijuana. The Hearing Officer shall be annually appointed/reappointed by the City Council by resolution. On January 2, 2018 Council approved a Resolution Appointing Hearing Officer Kathie Guckenberger as the Englewood Licensing Authority for liquor and marijuana licencing. SUMMARY: The Hearing Officer will fulfill all statutory requirements and duties of the Local Liquor & Marijuana Licensing Authority as defined by state statute and modified by local ordinance, including, but not limited to, review and upon license applications and associated documents, conduct public hearings required on new liquor and fermented malt beverages and Medical/Retail Marijuana license applications, transfers of ownership, and conduct show cause hearings. The Hearing Officer's primary staff contact will be the City Clerk's office. The Hearing Officer shall not hold any other City office, appointment or position. Additionally the Hearing Officer shall not have any financial interest in the operation of any business located or operating in the City that holds a license pursuant to the Colorado Beer Code, Colorado Liquor Code or Colorado Medical /Retail Marijuana Code. FINANCIAL IMPLICATIONS: Hourly rate of $185.00 per hour as needed not to exceed $10,000. The City Clerk's office has budgeted $30,000 for professional services in 2019. $10,000 of this figure was specifically budgeted for the Hearing Officer. ATTACHMENTS: Page 34 of 153 Resolution Contract Approval Summary Contract Page 35 of 153 RESOLUTION NO. SERIES OF 2019 A RESOLUTION APPOINTING THE 2019 LOCAL LIQUOR AND MARIJUANA LICENSING AUTHORITY FOR THE CITY OF ENGLEWOOD, COLORADO, AND SETTING FORTH THE TERMS OF SUCH APPOINTMENT. WHEREAS, Title 2, Section 2-6-1 of the Englewood Municipal Code authorizes the Englewood City Council to annually appoint a hearing officer to serve as the Englewood Local Liquor and Marijuana Licensing Authority, and authorizes the City Council to establish the rate of compensation for such services; WHEREAS, Title 5, Section 5-3A-3 of the Englewood Municipal Code empowers the Local Liquor and Marijuana Licensing Authority to exercise all powers of the local licensing authority as set forth by the State of Colorado, to grant or refuse licenses for the sale at retail of malt, vinous or spirituous liquors and fermented malt beverages, to conduct investigations as required by law, and to suspend or revoke such licenses for cause in the manner provided by law; WHEREAS, Title 5, Section 5-3D-2 of the Englewood Municipal Code empowers the Local Liquor and Marijuana Licensing Authority to grant or refuse local licenses for the cultivation, manufacture, distribution, and sale of Marijuana as provided by law, suspend, fine, restrict, or revoke such licenses upon a violation of applicable law, or a rule promulgated pursuant to applicable law, and may impose any penalty authorized by applicable law or any rule promulgated pursuant to applicable law; WHEREAS, Kathie Guckenberger, J.D., in association with Michow Cox & McAskin LLP, was selected for appointment to the position of hearing officer, following an RFQ application process, and interview, and a determination that she possessed the qualifications set forth within the Englewood Municipal Code; WHEREAS, the Englewood City Council desires to appoint Michow Cox & McAskin LLP, as represented by Kathie Guckenberger, to serve as the Englewood Local Liquor and Marijuana Licensing Authority, pursuant to the terms of a Professional Services Agreement and all applicable provisions of the Englewood Municipal Code. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Michow Cox & McAskin, LLP, as represented by Kathie Guckenberger, an attorney licensed to practice law in the State of Colorado, with experience in the areas of marijuana and liquor licensing, is hereby appointed to serve as the Englewood Local Liquor and Marijuana Licensing Authority. This appointment will be effective immediately and will expire January 1, 2020, or until a successor is duly appointed and qualified. Page 36 of 153 Section 2. In accordance with the appointment provided for in Section 1 above, the professional services agreement by and between Michow Cox & McAskin, LLP and the City of Englewood, which sets forth the terms of such appointment, is hereby approved, and the Mayor is authorized to execute such agreement. ADOPTED AND APPROVED this 1st day of April, 2019 ATTEST: Linda Olson, Mayor __________________________________ Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. , Series of 2019. ______________________________ Stephanie Carlile Page 37 of 153 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Jackie McKinnon Phone: 303-762-2429 Title: Deputy City Clerk Email: jmckinnon@englewoodco.gov Vendor Contact Information Vendor Name: Michow Cox & McAskin LLP Vendor Contact: Kathie Guckenberger Vendor Address: 6530 S. Yosemite St. Vendor Phone: 303-459-2725 City: Greenwood Village Vendor Email: kathie@mcm-legal.com State: CO Zip Code: 80111 Contract Type Contract Type :Professional Services Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☐Copy ☐Addendum(s) ☐Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date: 4-1-2019 End Date: 4-1-2020 Total Years of Term: 1 Total Amount of Contract for term (or estimated amount if based on item pricing): $185.00 per hour, not to exceed $10,000.00 a year. If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Payment terms (please describe terms or attach schedule if based on deliverables): Attachments: ☐Copy of original Contract if this is an amendment 1 year contract for Hearing Officer Services. Liquor and Marijuana new license applications, transfers of ownerships, and conduct show cause hearings. For additional detail and statement work see Schedule A. Page 38 of 153 Contract Approval Summary V10/25/2017 Page | 2 ☐Copies of related Contracts/Conveyances/Documents Source of funds: Budgeted Funds: $10,000.00 per year. Line Item Description: Line Item Total Funding: $10,000.00 Portion of Line Item spent to date: $0 Funding Source: Fund: 02 Division Code: 0602 Note (if needed): Program: Attachments: ☒Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below In order to procure the enterprise wide licenses the City is required to enter into a three year software master agreement directly with ESRI. The agreement is not available through third party resellers or value added resellers. ☒Other: Please describe Qualified interested individuals submitted a current resume with complete work history, wage requirements, and references to the City Clerk's Office. Interviews were conducted by a panel with representatives from the City Clerk's Office, City Attorney's Office and the Englewood Police Department. Of the four qualified candidates interviewed, we selected a candidate based on experience, Page 39 of 153 Page 40 of 153 Page 41 of 153 Page 42 of 153 Page 43 of 153 Page 44 of 153 Page 45 of 153 Page 46 of 153 Page 47 of 153 Page 48 of 153 Page 49 of 153 r _z <<_...zmmm éxmmmou.Sm umamm8=.__m>m_.mm..:m:.=m<momcmmn.2 8 am952%..E Em m.._3o_._Nmq oa._nm_.mmm2 Em my‘man<mm~mam.mao<msigma.dam >u«mm3m:.:.m<cmmxmn?ma_: nocim?mnm.mun:2 :22.£6:umammamnm:26.3..oz.w__3 San:.8nm=.m_.w_._m__no_._m._E.m26 manEm mmao .=w...:3m:.. 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N.z>_<_mm_uxozmzcammmm>20m_<_>__.mO_uuxogmoaooomo_z>.3mm ._mnx_m_sn_A.::o..:0.?2m:m_m<<oon_8u.qm~-m..~o .=._nE::o:m...Esoonoo.o< xm=.._m98.6355»;E8302Ooxm2.8%:_._._u.>=o:..m<mm»rmiuou.3o-m§m .6353n:_._mm_.no3 m.mcz__s>x<O_uucauomm_uO_..~ma>am_smz._.01<<Om_A ._.:mrmmzamoanmqE...35..m__mnmE.o_.<qmn:__.m:._m_.:mman95%23m_.onm__.E_._o_.w_<_m:_.:m:m_._nm:m:.m>_._=._o_.=<mm$2.3E‘m??m~m._.:mman_.:oa=._mn_5Sam.o_.n=:m_._nm._=o__.a.:n.U5 :0. __3=ma8._.m<_m<<man.cue:__nm:mmm_uu=nm._o_._mmanmmmonmmnmqnoncama?.8:95 us smmazmm~mn:=mnonams_E:2manqm.._.:m=.ma_._._m=_um<m~mnmmman_<_ma_nm_=»m.m.__<_m_.._.:m:m__nm_..mm mE.=om:o:m.¢m:m«m_.mono<<:m_.m:__u.mannoaaco.mzoénmcmmzmmzzmm.._.:mrmmzauoaomwmu.._:_m_.< m?mooamn»5.:am3m0.?o_m_.x.moaom.._.:m:2=._8oaomqm:m__:3:o_n m:<2:2 92 oaom. mu_uo.=.3m:.Q.uomaoz.>qn=_o:m__<EmImmzzm033..mg:no.:m<mm:<m:m_..n_m_.:.m_.mu.5 5moum_.m:o_._oqm3.ccmimmm_oom.mno..oum_.m=:m.35m923m.:23m_.nm:mmucacma8 3moo_o_.mn.ommm_.Ooam.Oo_oEno_.Eco_.Comm2.oo_2mno33.8.Ems..._sm:._:m_._m9%. A.mDC=u_<_mZ._.>20_umoom>_<__<__zo._.Omm_umo<_omom<0_.?< 225 m.o.:._m_»oozmcrizammmocmnmm zozm mommox_3_ozO_u<<O_»_Avmoocoa>20um_._<mx>m_.mm .38m=o_m<<oon_um_._3m<manmsaoaooQmuoas3.88aceummhuoo$.32m_._u_msEo...Eo<ca ._-Ca‘:2:.Zn::3 :25 8.3 Page 51 of 153 Page 52 of 153 Page 53 of 153 Page 54 of 153 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Dave Lee DEPARTMENT: Parks, Recreation & Library DATE: April 1, 2019 SUBJECT: Golf Carts DESCRIPTION: Golf Carts RECOMMENDATION: Broken Tee Golf Course staff recommends the purchase of golf carts from Masek Golf Cars of Colorado. This will allow for the purchase of twelve new golf carts per year for a total of six years as part of the golf course's annual trade-in and maintenance program of the golf cart fleet. These purchases would be made using the City's purchase order. Masek Golf Cars of Colorado was the low bidder because E-Z Go Textron would not guarantee future pricing beyond 2019. PREVIOUS COUNCIL ACTION: In years past, City Council has approved multi-year purchases between Broken Tee Golf Course and EZ-Go Textron to allow for yearly trade-ins and purchases of golf carts (12 per year on average) in order to maintain the facility's fleet. These contracts allowed Broken Tee to maintain and eventually replace the fleet throughout the duration of the contract. Council approved a gradual switch from gas powered to electric powered carts in 2010 and the golf course currently owns a fleet of sixty-nine electric carts. ANALYSIS: Quotes were obtained through the City's RFQ process from three golf cart distributors regarding a one year purchase agreement with five extensions for annual purchases of new golf carts as part of the facility's golf cart fleet maintenance and renewal program. Colorado Golf & Turf (Club Car) and Masek Golf Cars (Yamaha) were able to guarantee pricing for six years and provide a pricing breakdown for the entire six year period. Textron EZ-Go was able to offer a 2019 price but wasn't able to guarantee future pricing. Their 2020-2024 prices were an estimate based on current market conditions. Furthermore, the local distributor for E-Z Go carts, C&M Golf and Grounds Equipment, went bankrupt in 2018 which has made obtaining necessary service, parts, and support extremely difficult. Staff test drove demo Club Car and Yamaha carts, compared them to the facility's current EZ-Go carts, and determined that the Yamaha cart fits the needs of Broken Tee Golf Course. FINANCIAL IMPLICATIONS: Broken Tee Golf Course will spend $257,436.00 over six years in net cost by purchasing twelve Yamaha golf carts per year from Masek Golf Cars as opposed to $258,606.00 over six years if Page 55 of 153 purchasing Club Car golf carts from Colorado Golf & Turf. This is a difference of $1,170.00 lower in favor of Masek Golf Cars. By purchasing carts from Masek Golf Cars, the golf course will spend $40,656.00 in 2019, $41,556.00 in 2020, $42,456.00 in 2021, $43,356.00 in 2022, $44,256.00 in 2023, and $45,156.00 in 2024. No purchase will be made in the event monies are not appropriated for any given year. ALTERNATIVES: Not purchasing new golf carts is an alternative. However, it is recommended that the golf course continue the program of trading in twelve used carts and buying twelve new carts each year in order to maintain a current and a well-functioning fleet of carts for our customers. ATTACHMENTS: RFQ-19-006 Request for Quote RFQ-19-006 Broken Tee Golf Cart Fleet Bid Tab RFQ-19-006 Colorado Golf & Turf Quote RFQ-19-006 Masek Golf Cars Quote RFQ-19-006 Textron EZ-Go Quote Page 56 of 153 Page 57 of 153 m.>:<mima 3%S Smuoamm8 =...m26 cmSwan 8 33 _.mmuo:m__m<m:n_o_.Szommcams 8n::_nm__<.25 umSow»mn<m:.mumo:w85m03.I u_._oo..a_.mi.omzam?manow»2 emamuoamgoz.man039..mn8_.m noamaman..25 once:2 mm_¢o3:m m _um:_m_o_.oo3u_o..mEH0 mam:am....=:5 Em?mzoa o__=5 03.o.m:n_os6oa. m.>:<953 6 ._._mm:n8mmE_<m..ao.._Sm <2ao~3m<um32.3..5 :3.man38..53 cam a :6 O=<.m%_ama oosqmo?o_.um_.¢n:__.ma8 cmm=5 o=<.m_uc..o=mmmoae.._.:m<m:no..m_._m__am_.mn:__.mn8maam3.5m aaammanooanzaammm.3...:.3 m_._<8:._.mn.o_.ucasmmacan:>mmau_m oq=5 O=<.mooazdn.5m.5...am53 3..Eu u_.o_mnr9.5m _u:_.n:mmmCam...am:amu_.o<Emacue: Encmmn 8.._.:m0.?ca m:m_ms6oam:m__:m<mSn .6...8 _.m_.mn.m:<o_.m__mmow.man8 <<m_<mm3. _:3_.3m_.zmm o_._=.mn:_u..=_.mm§m..m_:manSncom.:92 _u..o_uomm_mism:_.mn:__.mq. .3..26 <m:..._2 3m<2.._.on:=ma8:m<mSm 3__o<<_:n_:mcB:8 maoca?Oo:.__._._m3_m_0m:m..m_ Emc__=<__._=6 m3o_.==on$_8o.8o um“oon_.=...m:n9 _u3«mwm_o:m__._mE_=<\m_...o_.mmanO3_mm.o_..m5 3m m3o::~o__a..8998 um_.onoc?oaomu m3u_o<mmU_m:o:mm€manoo3uSm_._u_.mca.:Em maocz. 9 2.o8_8o um_.ooncamaomnman<<o18«m ooaumzmmmoa55mmBE.o_.<m3o:=.m..26 <33.m:m__u3<EmEm 0.2 2::nou?m2 5m nmaanm?2 _=mEm:nm cue:Encmmw_:....a%_o:_man:nmnanmnammg:__m.=6 0.2 mmm:maa=.o:m__:mc..mn. ‘N .26 <2a2 m:m__no3n_<5::m___oom_.£29 man333._mSm. 3.<m:ao_.w:m__noa??m<mwo<n__u:_.o:mm_:m>a3_:_m._.m.o...O5.2 m:u_ms6on_._u3oEm3m:. U _m_o:.3.m.=.m__5:...m3.ncmmzoam3_m::m8 5m 25 man_s_:.3:3 mumnsomzosmmn macn ma _m<<ooano.o< 3.E.mcuiwmmoz2 Eu scan.:6 9.2.3 9.3 0358 3m.5m nco?3mmown:m_..._<mam. _=%E=%a_<manmcaa?ma §=._oS nooa_=m.._o:5.5 m3.03$a_.§8 m:»=<. m<mwows...own _u:..n:mm_:u>n_.=_:_m:m.oq 03.2 m:u_mSooa vcarmmiuU_<_m_o: 88 m235 _£<m_.U25... mzn?ioon.oo.2:3.33 Ecom.__%§=.___.s_2§..m=_u__a£ac._.Oo_oE._a we3.33 3.38:3 88 E‘(<-Page 58 of 153 m3_$=4mmmo:nu:Emma S\~w\~o$ Dconm£52 n_2s§.o=&ma252 33..Emobopm noaan 2::cam <m:ao_.8 _.mu_mnmHNnmnmumq<mm««on munion&m<mm_.m3 83¢33..2:2:23. noam??3 mmnmnm.$.92 Emmmmu_.o<amEm om:uanm3.3:...3m 3%<m_:mu am"aom»can83 x H~ Sam 9:uznm .3%<m_:m 23 92 x 5 Sam BE 88 N03. 88 83 BE mo:9..I so 3.3 Ewoboum <<:#mo_.cmmmm3.0..3..mmm?ea mxnm_._o_. ...o.u\nm_._ou< 12....332 ._.o<<uanxm? u2.32 nmnm_cm“8.. mimmnmnRa? _<_mmmmmm:oEm_. N$_.&$m._:oEm_.m 5::.538 «magma3.2 mcmam .a_%c_mE_:nmEm_n_m 5.3:3nm_umn_n<.38.. 5.m=._m_mno.3 Emnm_._:m9:33 5.cmmuonm HP._.<_umon_um3m2\cm3m2_:m\cm:m..<<<m_._.m:n< Hm.ossmacum32:5.?m_.<_nmmanumzmv Hm.9.<<m_._.m:n< 5.m:.uE:w\:m:a__:mnom?5.8 mmum_.mnm_< 5.no3.u_m8 mum.”“.52 5.:3oqamqmqmsnmm2.......253 2.3:»; g.‘°P°."$'-"5"PS“!"!" Emmmm8.5%was3...8LB.~mdal§_.m1ao.a2_o:on _._m<m Page 59 of 153 City of Englewood Bid Tabulation Sheet Bid Opening Date: January 31, 2019 2:00PM Apparent Low Bidder ITEM BID: RFQ-19-006 Broken Tee Golf Cart Fleet Vendor Cart Price ($)Trade Value ($)Net Total Cost ($)Exceptions/Comments Masek Golf Car Company - Yamaha $360,036.00 $102,600.00 $257,436.00 5345 Newport Street Commerce City, CO 80022 303-952-7400 Colorado Golf & Turf - Club Car $361,056.00 $102,450.00 $258,606.00 11757 S. Wadsworth Blvd. Littleton, CO 80125 303-761-3332 TEXTRON - E-Z-GO $320,220.00 $106,512.00 $213,708.00 Unable to guarantee future pricing. 4040 Swanson Way #206 2020-2024 is an estimate based on Castle Rock, CO 80109 current market conditions. 303-917-7266 Page 60 of 153 Page 61 of 153 Page 62 of 153 Page 63 of 153 1/28/2019 Exclusive Proposal for #RFQ-19-006Page 64 of 153 01 Executive Summary 02 Vendor Information 03 Features & Benefits 04 Products Proposed 05 Proposal Pricing 06 Warranty & Maintenance Information 07 Company Impact 08 References Page 65 of 153 Colorado Golf & Turf, Inc has been servicing Colorado’s golf and utility market for over 35 years. Tom Bauerle founded Colorado Golf & Turf, Inc in 1983. Our mission is to provide the highest quality product and service to our customers. We pride ourselves on the relationships we have formed with customers across the states of Colorado, Wyoming, Nebraska, and Kansas. From fleets to street-legal golf carts to turf equipment, Colorado Golf & Turf, Inc is determined to provide you a quality buying experience. Colorado Golf & Turf, Inc specializes in providing a golf car and service that fits your course’s specific needs. We have built relationships with golf courses, management companies, and vendors to make your job easier. Our experience will help you provide the end user and unforgettable golf experience. Executive Summary 01 Page 66 of 153 Who is Colorado Golf & Turf? Colorado Golf & Turf was founded in 1983 with a clear vision to provide the highest quality product and service. Products –Club Car's golf, utility and transportation vehicles are recognized as industry leaders in efficiency and long-lasting value. Today, more than 40 base models with applications in golf course, grounds maintenance, industrial, commercial and recreational markets are available. Club Car repeatedly leads the industry, a fact many attribute to the company's winning style and state-of-the-art engineering. The preparation Club Car has made for tomorrow will serve you well today and in the years to come. Service –Colorado Golf & Turf, Inc has made an investment in our service and parts departments that is unmatched in the state of Colorado. In 2017, Club Car awarded Colorado Golf & Turf, Inc. with the “Golf Distributor Service” award. We have more technicians, a larger inventory of parts, and faster response times than any of our local competitors. We make sure every single customer is a satisfied one. Customers -Colorado Golf and Turf, Inc. will provide at no cost on-site training for your personnel on the necessary routine maintenance procedures for your new Club Car Fleet. This will include setting up maintenance records for each car, which can be invaluable for liability purposes. References are available upon request. Club Car recently rewarded our efforts by naming us a prestigious Black &Gold Dealer. Initiated in 2013,this distinction is currently held by 50 of the company’s 600 authorized dealers and distributors.It means we exceed Club Car’s most demanding standards,day in and day out.Colorado Golf &Turf,Inc.has been awarded the Black &Gold honor all six years of its existence (2013,2014,2015,v 2016,v2017,2018). Vendor Information 02 2018 Page 67 of 153 Our Team Tom Bauerle –President Tom founded Colorado Golf & Turf, Inc in 1983 and has been the President ever since. During Tom’s tenure, Club Car’s golf course market share in Colorado has grown from 5% to over 50%. He now has over 30 employees and is a valuable business partner to a variety of people in the golf course industry. Drew Hunter –General Manager Drew has been with Colorado Golf & Turf for over 6 years. Drew is responsible for the successful and profitable operation of all aspects of Colorado Golf & Turf. Drew manages all areas of the business including salesmen, rental fleet staff and drivers, and also sales golf maintenance and golf cars as well. Rudy Coto –Service Manager Rudy has been at Colorado Golf & Turf, Inc for over 20 years, the last 17 years he has been the Service Manager. Rudy manages a service shop with over 15 employees; 7+ are certified Club Car technicians and 4+ are full-time Parts Specialists. Dave Lopez–Fleet Sales Dave joined the Colorado Golf & Turf, Inc team in April 2018. Dave has been in the golf business for the past 25 years. Most recently he was was the Director of Golf at Beaver Creek Golf Club for 12 years and the Head Golf Professional at The Country Club at Castle Pines for 2 years. Dave is very excited to be part of the Colorado Golf & Turf, Inc and Club Car and help out his fellow golf professionals. Vendor Information 02 Page 68 of 153 Features & Benefits 03 Parts /Components Club Car Yamaha EZGO Frame LIFETIME 3 Years LIFETIME Batteries 4 Years – 25,000 amp hours 4 Years – 23,500 amp hours 4 Years – 25,000 amp hours. Water fill system is up charge Canopy, electronics, suspension 4 Years 3 Years 4 Years Body Panels, electric 3 Years 3 Years 3 Years Pedal Group 4 Years 3 Years 4 Years Standard Seats 4 Years 2 Years 3 Years All remaining components 2 Years 1 Years 2 Years Warranty Page 69 of 153 Standard Features •Standard Molded Color Body –White, Beige, Cashmere, Platinum, Green, Sapphire •Canopy Color –Beige, White, Black •Seat Color –White, Beige, Black, Gray •Alum iCore Chassis: Ladder-style Box Beam Frame •Sport Drive Suspension & Dual Ended Maintenance Free, Self Adjusting Rack-N-Pinion Steering •IQ System With On-Board Computer & Diagnostics •Power Shield Protective Battery Housing •Six 8-Volt Battery Power Plant •Single-Point Watering System •Efficiency Battery Chargers •Monsoon Top with Built-in Drain Spouts •Best-in-Class Storage Capacity •Sweater Basket •Re-engineered Bagwell: The Industry’s largest •360°Bumper: 5 MPH Impact Protection •Single-Point Service Access Panel •FlexiDrink Holders: 2 Large, 2 Regular •Pedal Group: Pre-set and Sealed •Domed Number Decals (2) •Set Up And Delivery to Broken Tee Golf Course Selected Options: •Fold Down Windshield •Sand/Seed Bottles Strut Mounted 2 each •USB Port -Dual •Information Holders •Tow Brackets •Extra set of number decals •IQDM Programmer & Diagnostic tool 2019 Club Car Tempo Electric Golf Cars Features & Benefits 03 Page 70 of 153 Meet E.R.I.C.: Your Battery Valet Efficient:With energy costs high and getting higher, reducing consumption is the surest way to control costs. E.R.I.C. is rated at 7.5 amps with efficiency at 91%. Reliable: E.R.I.C. is constructed to handle whatever your staff and nature can dish out. Charger is sealed from water and dust and has a power light that insures the charger is getting power from the outlet. The AC/DC cords are built with a break away design to protect the internal charger parts. EXCLUSIVE TO CLUB CAR Intelligent:Charger status lights, on-car dash light and audible alerts communicate the car is charging, the state of the charge cycle, battery state of charge and charger faults. Connected:E.R.I.C is adaptable, updatable and stores data—information that can help you make more informed business decisions. Features & Benefits 03 Page 71 of 153 CLUB CAR GOLF CAR EXCLUSIVE FEATURES BODY COLORS MOLDED IN: No paint to scratch or chip TIGHTEST TURNING CIRCLE: This makes the Club Car much more maneuverable on the course and also in the storage facility. ALL ALUMINUM FRAMES: Resulting in each Club Car weighing about 100 pounds less than the competition. On each course, this could mean in excess of 400 tons of additional weight per year that would not be compacting your turf. 360 DEGREE FULL BUMPER PROTECTION POWERSHIELD PROTECTIVE BATTERY HOUSING: This helps prevent dirt and debris build-up on the batteries. SELF-ADJUSTING BRAKES EASY RELEASE PARK BRAKE COMFORTABLE STEERING WHEEL LOCATION SELF-ADJUSTING MAINTENANCE-FREE RACK AND PINION STEERING: “Play” will not develop in the steering wheel of the Club Car and it will have the same tight steering years from now that the new cars will have upon delivery. Features & Benefits 03 Page 72 of 153 ELECTRIC CAR EXCLUSIVE FEATURES Tempo Connect 48 VOLT GOLF CAR : •Club Car pioneered the more powerful and efficient 48 volt system for golf cars, which has since been copied by others. A battery pack of six 8-Volt JCI batteries is our standard configuration. 4 Year Warranty or 25,000 amp hours. •The Single-Point Watering System has been available as an option for several years providing significant savings of time and safety for your staff. This is now a standard feature on Tempo golf cars. •Club Car has introduced a solid state battery charger (ERIC), which charges more efficiently, controls the charging process, keeps batteries from overcharging, and will not let the golf car move while the charger is plugged in. •The handheld IQ Display Module (IQDM)enables superior diagnostics, checking 17 diagnostic functions and history of each car, and real-time testing of important functions on the car. With this ability to diagnose problems within minutes, the vehicle uptime is improved significantly. This unit will also display amp-hour usage for each car which is very helpful in managing golf car rotation PROGRAMMABLE FEATURES TO OPTIMIZE FOR YOUR COURSE : SPEED: •Programmable from 8.0 MPH to 14.8 MPH in .1 MPH increments ACCELERATION: •ON (Aggressive Acceleration) •OFF (Traditional Acceleration) PEDAL UP BRAKING (Regenerative Motor Braking): 0 -No Pedal Up (The Vehicle Will Coast Upon Pedal Up). 1 -Mild Pedal Up (The Vehicle Will Motor Brake Upon Pedal Up With A “Mild Feel”). 2 -Aggressive Pedal Up (The Vehicle Will Motor Brake Upon Pedal Up With An “Aggressive Feel”). Features & Benefits 03 Page 73 of 153 Tempo Electric 04 Beige White Cashmere Broken Tee Body Color Options Page 74 of 153 Tempo Electric 04 Standard Seats White Gray Black Beige 3 Canopy Options Page 75 of 153 Proposal Pricing 05 _ Cash Pricing Option 1 -Replace 12 cars per year for a periord of 6 years 2019 2020 2021 2022 2023 2024 Total 12 -Club Car Tempo $39,688.20 $39,688.20 12 -Club Car Tempo $40,639.20 $40,639.20 12 -Club Car Tempo $42,152.04 $42,152.04 12 -Club Car Tempo $43,822.80 $43,822.80 12 -Club Car Tempo $45,412.32 $45,412.32 12 -Club Car Tempo $46,891.44 $46,891.44 Annual Expense $39,688.20 $40,639.20 $42,152.04 $43,822.80 $45,412.32 $46,891.44 $258,606.00 Page 76 of 153 Warranty & Maintenance Information 06 Limited Warranty •Limited Lifetime: Frame •4 Year: JCI Batteries –(or 25,000 amp-hours) on electric car, electronics, pedal group, seats, suspension, canopy •3 Year: Body panels, Underbody •2 Year: All remaining components Not Covered Under Warranty Are Items Such As Flat Tires, Damage Caused By Operator, Neglect Or Abuse.Page 77 of 153 Warranty & Maintenance Information 06 OTHER CONSIDERATIONS •With the most Service Technicians and by far the largest inventory of parts for golf cars in the region, Colorado Golf & Turf, Inc. is equipped to provide you the very best service. •Colorado Golf & Turf, Inc. offers on-site training for your personnel on the necessary routine maintenance procedures for your new Club Car Fleet. This will include setting up maintenance records for each car. This can be invaluable for liability purposes. •Club Car has been one of the most respected names in the golf industry for more than half a century. The company's dependable and efficient Tempo golf cars and Carryall Turf utility vehicles are integral to the successful operations of thousands of courses in the U.S. and around the world. The world's largest manufacturer of electric vehicles is also recognized as an innovation leader. The Augusta, Ga.-based company, a division of Ingersoll Rand, is equally respected for the support it provides the game's leading associations and organizations, including the PGA of America, the NGCOA, EGCOA, GCSAA, CMAA, The First Tee and the Executive Women's Golf Association.Page 78 of 153 Colorado Golf & Turf, Inc Outreach Colorado PGA REACH works daily to support our PGA Professionals to make a difference in our local communities. Colorado PGA REACH programming ensures that regardless of your age or background, cost will never inhibit one’s involvement and enjoyment of the game of golf. Younglife Introducing adolescents to Jesus Christ and helping them grow in their faith. Every Heart Foundation mission is to reduce cardiovascular disease in young Americans, through advanced diagnostic testing, comprehensive education, and ground-breaking research. Hope House of Colorado empowers parenting teenage moms to strive for personal and economic self-sufficiency and to understand their significance in God’s sight, resulting in a healthy future for them, and for their children. Colorado Uplift mission is building long-term, life-changing relationships with urban youth. The Dolphin House and the entire 7th Judicial District Multidisciplinary Team is to educate, advocate, and protect victims of child abuse. Infinite Hero’s pledge to those who have risked their lives is to reward their sacrifice and bravery with support that articulates our gratitude. Company Impact 07 Page 79 of 153 Colorado Golf & Turf, Inc Sustainability Policy Principles Our approach to the golf and commercial industry is guided by our commitment to doing the “right thing.” We believe this is done through relationships, integrity, and passion for the industry and environment. Issues Our industry is tested by challenges that are as broad as economy and climate. We believe value, service, and quality are issues that drive utility vehicle buying decisions. Action We believe a value proposition backed by Club Car and Colorado Golf & Turf, Inc has proven itself over the past thirty years in the state of Colorado. We also believe that service is the base of a strong business. We will continue to invest in our customers through training, response time, and access of service. Progression Annually, we review our principles and assess if the correct actions are occurring to provide our customers with the best possible product and service. Company Impact 07 Page 80 of 153 Colorado Golf & Turf, Inc Supports Colorado Golf & Turf, Inc. is the leading supporter among golf car manufacturers represented in Colorado of the Colorado Section of the PGA, the CMAA Mile High Chapter, and is also a supporter of the Rocky Mountain Section of the GCSAA. Company Impact 07 Page 81 of 153 References 08 Page 82 of 153 References 08 Page 83 of 153 References 08 Page 84 of 153 Colorado Golf & Turf, Inc looks forward to being a solutions provider for THANK YOU Page 85 of 153 RFQ-19-006 Broken Tee Golf Cart Fleet Request # RFQ-19-006 Date: January 24, 2019 Specifications and General Conditions Broken Tee Golf Cart Fleet The City of Englewood will receive quotes for supplying “Broken Tee Golf Cart Fleet” as per the attached specifications no later than 2:00 P.M. prevailing time, on Thursday January 31, 2019. Request for Quotes (RFQ) must be received by date and time indicated above: City of Englewood Phone (303) 762-2300 Purchasing Department 1000 Englewood Parkway Englewood, Co. 80110-1407 1. All RFQ’s must be submitted via email to Eboyd@englewoodco.gov by the date and time indicated above. 2. The City of Englewood is exempt from Federal, State and local taxes. Federal Tax I.D. #84-6000583, State of Colorado Exemption #98-03470-000. 3. Price will be firm for a period of at least 90 days from date of RFQ. 4. Proposals will be quoted F.O.B. Englewood, Colorado. 5. Any exception to the minimum specifications, general conditions, and proposals shall be stated as an exception. Any item offered or shipped as a result of this quote shall be new and the current model offered at the time of the RFQ. 6. If a Vendor finds discrepancies in or omission from the RFQ specifications/general conditions or shall be in doubt as to their meaning, he shall notify the Buyer for clarification. If the point in question is not fully set forth, a written amendment will be included on the RFQ. The City will not be bound or responsible for any explanations or interpretations other than those given in writing as set forth in this RFQ. No oral interpretations shall be binding on the City. 7. The City of Englewood is an environmentally conscious City. Vendors supplying products made from recycled materials and environmentally sound packaging will be given preference when all other evaluation criteria are deemed equal. Page 86 of 153 _____________________________________________________________________________________________ 1000 Englewood Parkway, Englewood, Colorado 80110-1407 Ph (303)762-2300 www.englewoodco.gov 8. Any award made in response to this RFQ will be made to that responsible Vendor whose offer technically will be most advantageous to the City -- price, delivery, estimated cost of transportation, and other factors considered. The option of selecting a partial or complete RFQ shall be at the discretion of the City of Englewood. 9. Any award to the successful Vendor, the Vendor may be required to use, and enter into one of the City’s standard contracts or be required to use the City’s Purchase Order. The Vendor shall be required to abide by the terms and conditions set forth in any contract or purchase order. A sample of the City’s contract that will be used for this project, or the Purchase Order, can be provided upon request. 10. The City of Englewood shall have the right to reject any or all RFQ’s, and to waive any informalities or irregularities therein and request new proposals when required. 11. The vendor may be required to have the following insurance amounts: Commercial General Liability in the amount of $3,000,000 per occurrence; Professional Liability/Errors and Omissions in the amount of $1,000,000 per occurrence; Employee Dishonesty and Computer Fraud in the amount of $1,000,000 per occurrence; and Workers Compensation in the statutory amounts. The Vendor shall provide the City with copies of the certificate of insurance upon request. In addition, such certificates shall list the City as an additional insured. 12. The Vendor shall comply with all local, state, and federal laws. 13. Vendor shall contact Eva Boyd, Purchasing Administrator, City of Englewood, Procurement Division, by e-mail with any questions relating to the RFQ and Minimum Specifications at: Eboyd@englewoodco.gov 14. By submission of this quote, the quoting firm certifies that the quote has been arrived at independently and submitted without coordination with any other bidding entity. Eva Boyd, CPP Purchasing Administrator City of Englewood Purchasing Division 2800 S Platte River Drive Englewood, Co. 80110-1407 Page 87 of 153 _____________________________________________________________________________________________ 1000 Englewood Parkway, Englewood, Colorado 80110-1407 Ph (303)762-2300 www.englewoodco.gov GENERAL INFORMATION AND MINIMUM SPECIFICATIONS RFQ-19-006 Broken Tee Golf Cart Fleet 1/24/2019 Quote Sheet Contract with one vendor to replace 12 carts per year for a period of 6 years -72 carts total- current fleet consists of 69 carts. Below please provide the cart price minus the trade value = net cost per cart X 12 carts. Cart Price - Trade Value = Net Cost X 12 carts 2019 _________ _________ _________ _________ 2020 _________ _________ _________ _________ 2021 _________ _________ _________ _________ 2022 _________ _________ _________ _________ 2023 _________ _________ _________ _________ 2024 _________ _________ _________ _________ Golf Cart Specs 1. White or beige color for seats and exterior 2. Top/canopy 3. Hour meter 4. Tow brackets 5. 3 number decal per car 6. Sweater basket 7. Message holder 8. 2 sand/seed holders with bottles 9. Fender scuff guards 10. Foldable windshields 11. Battery capacity meter 12. Single point watering system 13. USB ports 14. Type of battery/battery life/battery warranty 15. Owner ops manual (service and parts) 16. Car warranty 17. Shipping/handling costs listed separately 18. Complete spec sheet 19. List of references and phone numbers $4,813.00 $1,425.00 $3,388.00 $40,656.00 $4,888.00 $4,963.00 $5,038.00 $5,113.00 $5,188.00 $1,425.00 $1,425.00 $1,425.00 $1,425.00 $1,425.00 $3,463.00 $41,556.00 $3,538.00 $42,456.00 $3,613.00 $43,356.00 $3,688.00 $44,256.00 $3,763.00 $45,156.00 Page 88 of 153 1/31/2019 Eva Boyd Broken Tee 2800 S.Platte River Drive Englewood,CO 80110 Dear Eva, E-Z-GO®is honored to prepare this exclusive proposal for Broken Tee and its members.Since 1954,E—Z-GOhaspioneeredthegolfcarindustrywithitsinnovative,reliable and durable vehicles.E—Z-GOis committed to providingitscustomerswithvehiclesolutionsthatexceedexpectationsandperformtothedemandsoftheirfacilities. E—Z-GOand Cushman®vehicles are manufactured in our globally recognized,award-winning facility in Augusta,GA.Whether you choose the TXT®or RXV®golf car,you can expect proven reliability and the industry's latestinnovations.Cushman utility and hospitality vehicles are available in electric,gas and diesel models,and are purpose-built to tackle all of your operation's maintenance and hospitality needs. But the E—Z-GOadvantage goes beyond our products.When you choose E—Z-GO,you gain access to a level ofserviceandsupportunsurpassedintheindustry,through the largest ?eet of factory direct service technicians,our strong network of factory-owned branch locations and authorized distributors. E—Z-GOis dedicated to advancing the game of golf and the industry that is the engine behind it.We are a Platinum Corporate Advantage partner of the Club Managers Association of America,a silver partner with the GolfCourseSuperintendentAssociationofAmerica,and provide support to numerous regional and local associationchaptersandeventsthroughouttheworldofgolf. Our reputation for quality,performance and customer service has made us fortunate to enjoy the company ofsomeofthemostfamousfacilitiesingolf,from Pebble Beach Resorts,Bandon Dunes Golf Resort,and PinehurstResort. As you review the enclosed materials,please do not hesitate to contact me with additional questions.l lookfonrvardtohearingfromyousoon,and to sewing you at Broken Tee. With sincere appreciation, Steve Kurilich Territory Sales Manager -Colorado (303)917-7266 skuri|ich@textron.com l3U5HlVlAN_' A Textron Company Page 89 of 153 w..o_.m=qmmmo:nu:.98$Ema noun»:2::cam<m:ao«8_,mu_mnm5no:nmnmum.‘<mw1o..mumzouomm<33.U81383.an3%5n:.._.m:1_mmc uznmsm3..Sm:02.25._.x._.\53>9.wm3m_.< 2229..uznm243%<m_:mum.33..5nm..m~ nom?3..mun:<mm«GmSE~93m...~mo.oom{EwesmNmmwoomww.&m.oc ..~a~om».wG.oomimsoowNmhmbommE.Em.oo ..~o~Hmiovoomrm?oom~.m$.8wEuowoo *~o-.£.&m.ooMr?woomwbibomwmpmwoo 38w2.mE.oowr?woomw.8...oomwskwoo $3»mym?oomr?woomw.$m.8m.u.m.w...~.oo..~8.mu_.§:mG22:.c:mu_m8mcmaimmFEEuanim.~o~o.N8»uanwzmJm:mmza?mcmmmaonn::.m:.n33.8»noaaaozm...>mm:3mmsom_m:::_nm3nsmzmmm8._.x..385.8.» wean::.3Umnm3um_.oqm<m_.<<3...oqms£33Euo:33mmmnm3man33uznim§Emnoaman<8: Immzaamn5%<m_:mmEm_.m33..oz23Amamenuma_u<m_.o_Am:ammmo:nocamw 23¢”vznmm€23muo<mmum30$n:2m3_<.5mmm?25mamwcmaanmmum:_2.mn»3wnnmuasnm5.sin2..%<m13m.35oizmu_.ouomm_.>2.nmu_mmamSxmm._onm_?xmmman__..m:_.m:nmmam:335.3.rmmmmSnmm3m<ormamm:m:m3%m.v_:m:n.:mW_.mn:__.ma.vm<3m_#mn:mac_mEnomm:339amm:<mzmznm.aon:3m:S:o:. on_::_m:o:mmmmEB3m<u1.a_S_&E:_..Sm_..__?om<3m_.:.>___mmmm83man:333:3cm25m85%amagmmam"_:m_umn:o:<<:5um1o_.3mquncle2%cu.:mmEmn_:c.mamwnozm..<8m::m_.«mun._m3mmmm:33ca22EnEmEumwm8cmno3n_m$a.> _ m_mn3nS335...:95mSu?smn_..m_.mm...>=u_._n.:wmagQua»<m_:mw mamnozzammzncue:3m:mmm3m:.m_un3<m_. Page 90 of 153 Q29.m=m_m<<ooo_.wqoxm:._.mm mo:nu:mm:=m3m:$ skimo.‘cmmmmno.33..mmm?mam£312 eon\9.53. 19:.Emma, w.232mmnm;umqom: msmmam?w$_§ EmmmmmnwIoam? ~$=&$&scam;E5.coEmm _um_.am_.macmmcedm moEm_u_m<<=.am§m_n_m $2»:nmumn..2:58.‘ m=_m_mno.3Emnmzamm<m$3 cmmnozm ._.<um2um£m_.<\U382Em\v3.82Em_,..m:.2 O<<:m~.3m::m_Ammwsnmmannmnmv new<<m:,m3< w:__uE:m\:m:a=:mnom?=m~mnmmumSnm_< no3n_m.8mumn?nmzoz£52 :39.$3323ea2.253:333 dmx?ozm.~-mo x x xEma»Qmmsomzn._.oo: x )<><><><><><>< x xAmmmmzmaaqonzamimaoi xE..%2_5::mo:83 xAmmmm?aaQon:3m:S:o3 m_d.m3_=n_.a8_3now”om8:2onsmamm3.mm».628.. xAwmmmnmnrmanonc3m:S:o3 xAmmo£338aoocamn?mmozv Page 91 of 153 MODEL YEAR2019 Limited Warranty Terms and Conditions -RXVand TXT Fleet Vehicles The Textron Specialized VehicIa(i’SV)Division of Textron inc.("Company")provides that any new Model Vear Z019 E-Z»G0 RXV Fleet and TXT Fleet gasoline or lead-acid electric vehicle (the "Vehicles")and/or battery charger purchased from the Company,a Company affiliate,or an authorized Company dealer or distributor,or leased from a leasing company approved by the Company,shall be free from defects In material or workmanship under normal use and senrice (the “Limited Warranty’).This Limited warranty with respect only to parts and labor is extended to the Original Retail Purchaser or the Original Retail Lessee (“Purchaser”)for defects reported to the Company no later than the following warranty periods forthe Vehicle parts and components set forth below (the "warranty Period"): Part or Component warrantyPeriod FRAME -WORKMANSHIP LIFETIME MAJOR SUSPENSION COMPONENTS-Steering Gearbox,steering column,shocks,struts and leafsprings 4 years MAJOR ELECTRONICS—-Electricmotor,solid state speed controller and battery charger 4 years LEADACID DEEPCYCLEBATTERV-TXT ELECTRICMODEIS: -Standard Battery Earlier of 4 years or 23,500 amp hours‘ -Standard Battery with optional water ?ll system Earlier of 4 years or 25,000 amp hours‘ LEADACID DEEPCYCLEBATTERY—RXVELECTRICMODELS:Earlier oftt years or 25,000 amp hours‘ GAS CARBATTERY(Gas cars with added eiectritzl loads must be equipped with heavy duty battery)Zyears PEDALGROUP -Pedal assemblies,brake assemblies,brake cables and motor brake 4 years CANOPYSYSTEM-Canopy and canopy struts 4 years SEATS-Seat bottom,seat back and hip restraints 3 years POWERTRAIN—Gasoline engine,gasoline axle,engine air intake and exhaust system 4 years POWERTRAIN—Electric axle 3 years BODYGROUP —From and rear cowls,side panels and instrument panel 3 years OTHER ELECTRICALCOMPONENTS —Solenoid,limit switches,starter generator,voltage regulator,F&R 3 yearsswitch,charger cord and charger receptacle AIJ.OPTIONS ANDACCESSORIES-All options and accessories supplied by Company at time of purchase 2 years ALLOTHER COMPONENTS-Allother componens supplied by Company at time of purchase 2 years iNiTiALADJUSTMENTS—initial alignment,adjustments,fastener retightening 90 Days ‘Added electrical components not part oforiginal Vehicle drive system equipment that consume equal to or more than .4 amps shall reduce the amp hour battery warranty by ?fteen percent (15%).Added electrical components not part of original Vehicle drive system equipment that consume less than .4 amps sholl reduce the amp hour battery warranty by ten percent (10%).See reverse foratherbortery worraritylimitatians,conditions and exceptions. The Warranty Period for all parts and componenu ofthe Vehicle otherthan Lead Acid Deepcycle Batteries shall commence on the dateof delivery to the Purchaser's location or the date on which the Vehicle is placed in Purchaser-requested storage. The Warranty Period for Lead Acid Deep Cycle Batteries shall commence on the earliest ofthe date of: a Vehicle delivery to the Purchaser's location, -on which the Vehicle is placed in Purchaser-requested storage or -that is one (1)year from the date of manufacture of the Vehicle. Parts repaired or replaced under this Umited Warranty are warranted for the remainder of the length of the warranty Period.This Limited Warranty applies only to the Purchaser and not to any subsequent purchaser or lessee without the prior written approval of the TSV Customer Care /Warranhy Department. EXCLUSlONS:Specifically EXCLUDEDfrom this Limited Warranty are: -routine maintenance items,normal wear and tear,cosmetic deterioration or electrical components damaged as a result of fluctuations in electric current; -damage to or deterioration of a Vehicle,part or battery charger resulting from inadequate or improper maintenance,neglect,abuse,improper usage,accident or collision; -damage resulting from installation or use of parts or accessories not approved by Company,including but not limited to subsequent failures of the Vehicle,other parts or the battery charger due to the installation and/or use of parts and accessories not approved by Company; -warranty repairs made by other than a Company branch or an authorized and quali?ed Dealer designee.Warranty repairs by other than a Company branch or an authorized and qualified Dealer or designee shall void the Limited Warranty; -damage or loss resulting from acts of nature,vandalism,theft,war or other events over which Company has no control; c any and all expenses incurred in transporting the Vehicle to and from the Company or an authorized and quali?ed Dealer,distributor or designee for warranty service or in performing field warranty service;and c any and all expenses,fees or duties incurred relative to inbound freight,importation,or customs. THIS LIMITEDWARRANTYMAY BE VOIDED OR LIMITEDAT THE SOLE DISCRETIONOF COMPANY IF THE VEHICLEAND/ORBATTERYCHARGER: -shows indications that routine maintenance was not performed per the Owner's Manual,including but not limited to rotation of fleet,proper tire in?ation,lack of charging,inadequate battery watering,use of contaminated water,loose battery hold downs,routine scheduled oil and filter changes,corroded battery cables and loose batteryterminais; -lacks an adequate number of operating battery chargers,uses unapproved battery chargers for the vehicle or uses extension cords with battery chargers; -shows indications that the charger has been modilied to charge vehicles not approved for the charger; -gasoline vehicles fueled with unleaded gasoline containing more than 10%ethanol,E85 ethanol fuel or other non-recommended fuels, contaminated gasoline or other non-recommendedlubricants; -shows indications that the speed governor was adjusted or modi?ed to permit the Vehicle to operate beyond Companyspecifications; -shows indications it has been altered or modi?ed in any way from Company speci?cations,including but not limited to alterations to the speed braking system,electrical system,passenger capacity or seating; -has been altered to be used in an application other than a fleet golf vehicle such as a Personal Transportation Vehicle (PTV),utility vehicle,or other non-fleet golf vehicle -has non-Company approved electrical accessories or electrical energy consuming devices installed on a gasoline powered Vehicle without installation of a heavy duty 12V battery;or -is equipped with non-standard tires not approved by Company for the application. FOR FURTHERWFORMATION,CAIJ.1-800474-3946,GO TO l:’lGO.TXTSV.COM,OR WRITETO TSV DIVISIONOF TEXTRONlNC.,ATTENTTON: TSV CUSTOMER CARE]WARRANTY DEPARTMENT,1451 MARVINGRIFFINROAD,AUGUSTA,GEORGIA30906 USA. TSV P/N646534619 Page 92 of 153 MODEL YEAR2019 USE OF NON-APPROVED COMPANY PARTS AND ACCESSORIES:THIS LIMITEDWARRANTYIS VOID WITH RESPECTTO ANY PROPERTY DAMAGE OR ADDITIONAL ENERGYCONSUMPTION ARISING FROM OR RELATEDTO PARTS OR ACCESSORIESNOT MANUFACTUREDOR AUTHORIZEDBYTHE COMPANY,OR WHICH WERE NOT INSTALLEDBYTHE COMPANY,ITSDEALERSOR DISTRIBUTORS,INCLUDINGBUT NOT LIMITEDTO NON-APPROVEDGPSSYSTEMS,COOLINGAND HEATING SYSTEMS,COMMUNICATIONSYSTEMS,INFORMATIONSYSTEMS,OR OTHER FORMS OF ENERGYCONSUMING DEVICESWIREDDIRECTLYOR INDIRECTLYTO THE VEHICLEBATTERIES. REMEDY:Purchaser's sole and exclusive remedy under this Limited Warranty in the event of a defect in material or workmanship in the Vehicle,any part or component,or battery charger during the applicable Warranty Period is that E G0 will,at its sole option,repair or replace any defective parts.if the Company elects to repair or replace a defective part,the Company may at its discretion provide a factory reconditioned part or new component from an alternate supplier.Allreplaced parts become the sole property ofthe Company.This exclusive remedy will not be deemed to have failed of its essential purpose so long as the Company has made reasonable efforts to repair or replace the defective parts. DISCLAIMER:THIS LIMITEDWARRANTYIS THESOLE AND EXCLUSIVEWARRANTYPROVIDED FOR THE VEHICLESAND BATTERYCHARGERAND IS MADE IN LIEUOF ALLOTHER WARRANTIES,EXPRESS OR IMPLIED,INCLUDINGBUT NDTLIMITED TO THEIMPLIEDWARRANTIESOF MERCHANTABILITY OR FITNESSFOR A PARTICULAR PURPOSE,ALLSUCH OTHER WARRANITESBEING EXPLICITLYDISCLAIMED. LIABILITYLIMITATIONS:IN NO CASESHALLTHECOMPANY BE LIABLEFOR INDIRECT,INCIDENTAL,SPECIAL,PUNITIVE OR CONSEQUENTIALDAMAGES,INCLUDING BUT NOT LIMITEDTO DEATH,PERSONAL INJURYDR PROPERTY DAMAGEARISING FROM OR RELATEDTO ANYALLEGEDFAILUREIN A VEHICLEOR BATTERY CHARGER,OR ANY DAMAGE OR LOSSTO THE PURCHASEROR ANY THIRD PARTY FOR LOSTTIME,INCONVENIENCEOR ANY ECONOMIC LOSS,WHETHEROR NOTTHE COMPANY WAS APPRISED OF THE FORSEEABILITYOF SUCH DAMAGES OR LOSSES.THE RIGHTOF PURCHASERTO RECOVERDAMAGES WITHIN THE LIMITATIONS SET FORTH IN THIS SECTION IS PURCHASER'SEXCLUSIVEALTERNATIVEREMEDYIF THE UMITEDREMEDYOF REPAIR OR REPLACEMENTOF THE VEHICLEFAILSOF ITS ESSENTIALPURPOSE.THE PARTIES AGREE THAT THIS ALTERNATIVEREMEDYWILLBE ENFORCEABLEEVEN IF THE LIMITEDREMEDYOF REPAIROR REPLACEMENT FAILSOF ITS ESSENTIALPURPOSE.ANY LEGALCLAIMOR ACTIONARISINGTHAT ALLEGESBREACHOF WARRANTYMUST BE BROUGHT WTTHINTHREE(3)MONTHS FROM THE DATE THE WARRANTYCLAIM ARISES.THIS LIMITEDWARRANTYGIVES YOU SPECIFICLEGALRIGHTSAND YOU MAY HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE.SOME STATES DO NOT ALLOWTHE EXCLUSIONOF INCIDENTALDAMAGES OR LIMITATIONSON HOW LONGAN IMPIJEDWARRANTYMAY LAST,SOTHEABOVE EXCLUSIONSAND LIMITATIONSMAYNOTAPPLYTO YOU. WARNING:ANY MODIFICATION OR CHANGE TO THE VEHICLEOR BATTERY CHARGERWHICH ALTERS THE WEIGHT DISTRIBUTIONOR STABILITYOF THE VEHICLE,INCREASESTHE VEHICLE'S SPEED,OR ALTERS THE OUTPUT OF THE BATTERYCHARGER BEYOND FACTORY SPECIFICATIONS,CAN RESULT IN PROPERTY DAMAGE,PERSONAL INJURYOR DEATH.DONOTMAKEANYSUCI-IMODIFICATIONSORCHANGES.SUCH MODIFICATIONS OR CHANGES WILL VOID THE LIMITED WARRANTY.THE COMPANY DISCLAIMSRESPONSIBILITYFOR ANY SUCH MODIFICATIONS,CHANGES OR ALTERATIONS WHICH WOULD ADVERSELYIMPACTTHE SAFE OPERATION OF THE VEHICLEOR BATTERYCHARGER. LEAD ACID DEEP CYCLEBATTERYWARRANTYLIMITATIONS,CONDITIONS AND EXCEPTIONS: -The amp hour warranty Period for electric Vehicle batteries is as recorded by the Vehicle's controller. -Claims for battery warranty replacement require specific testing,as speci?ed by the TSV Customer Care /Warranty Department.The Company,or an authorized Company dealer or distributor,should be contacted to obtain a copy of the required tests,which must be performed and corrected for temperature,based upon BCI(Battery Council international)recommendations. ‘NON-FACTORY INSTALLEDPARTS OR ACCESSORIESINSTALLEDDIRECTLYTO LESS THAN THE COMPLETEVEHICLEBATTERYPACK WILL VOID THE WARRANTYFOR THE ENTIREBATTERYPACK. 'ALLNON-FACTORY INSTALLED ACCESSORIESREQUIRETHE INSTALLATION AND USE OF ACOMPANY APPROVED DC TO DC CONVERTERTHAT USES ENERGYFROM ALLBATTERIES -Electric Vehicle storage facilities must provide the following: -ample electrical power to charge all Vehicles and allow the chargerto shut off automatically; -battery chargers must each have an independent dedicated 15 amp circuit; -each battery charger must be connected to its circuit with at minimum a NEMA 15-SR three—pin receptacle; -?ve (5)air exchanges per hour in the charging facility; -ifthe facility utilizes an electrical energy managementsystem,the timer must be set to have available fourteen (14)hours of electricity;and -one (1)functional charger for each Vehicle in the fleet with a proper electrical supply as speci?ed above. OTHER COMPANY RIGHTS: -Company may perform vehicle inspections (directly or through assigned E-Z-GOrepresentatives)through the term of the warranty period. -Company may improve,modify or change the design of any Company vehicle,part or battery charger without being responsible to modify previously manufacturedvehicles,parts or battery chargers. -Company may audit and inspect the Purchaser‘:facility,maintenance records and its Vehicles by a Company representatives prior to approving a warranty claim and may contract with a third party to evaluate the Purchaser's storage facilities,fuel storage tanks and/orbatteries. 'THE WARRANTY FOR ALLVEHICLESIN A FLEETSHALLBE VOIDED IF DATA SUBMITTEDFOR AN INDNIDUAL VEHICLEWARRANTYCLAIMCONTAINS AUTHORITY:No Company employee,dealer,distributor or representative,or any other person,has any authority to bind the Company beyond the terms ofthls Limited Warranty without the express written approval of the TSVCustomer Care]Warranty Department. EMISSIONS CONTROL WARRANTY:The Vehicle may also be subject to an emissions control warranty,as required by the U.S.Environmental Protection Agency and CaliforniaAir Resources board,which is provided in a separate Statement with the Vehicle. FOR FURTHERINFORMATION,CALLL800-774-3945,GO TO EZGO.TXTSV.COM,OR WRITETO TSV DIVISION OF TEXTRON|NC.,ATTENTION: TSV CUSTOMER CAREI WARRANTY DEPARTMENT,1451 MARVIN GRIFFIN ROAD,AUGUSTA,GEORGIA30906 USA. TSV P]N 546534619 Page 93 of 153 “J GO TXT TIME—YESTEIIPERFORNIANCE.PROVE?!mraevman. M N A Textron Company Page 94 of 153 v A Textron Company FRONT REAR ‘H1;H rum ww’n H I’x.'\\w, Page 95 of 153 \'\r’\N\N.€ZgO.CO$’T\ ELECTREC E GAS E2i?s§E%{S£8%§3 Swami!Length Overaéi‘a'~.'i£%{fn z‘%1t{2~;fo{e@€3 46.5Emf§18 gm E M imp afsieesin whee?) in(T7?vrre}13:3ofss_mc«' -335%‘J2.:33D}<H):3: Gm::3 ‘ ShuntV Sf?rhp .2 §:§’J;ICom:' 48 ‘Jali . 8 ‘JeétDeepCycée E....,-.,_,-,..,.,,,.v,W,M,N/k IV §/,, Z _..,. ‘‘i.. .. , =$20 ‘»’A£:,UL3»CSA 2. i.. , I i 2 N15.f ?£8F§%?§!!l?éCE Seaééng;322;: Dr;“’~s%gh£éfwfabaiienes;I ‘ Cum‘£2 ‘Ii I VeésédeL039’{lapzzcity Z Ouéside CieasanceCircée 2. I 3 BaneyGséd,Béaaié,Sazgu i F‘*maeReai,‘nfemaRed,Java 8:"*2,§ 5 ‘A $3:Biue,Pia SE96Bins,8:1:I E S%aa§3::§$35?€3»:s2s;2z Bfacéz,Buguncégz,Bark£5651 (£5531 Ra?,‘i.?n:%;e I Biack,Bagzgxznaig,Sari;G:ea§:,:3 ?ea%i3res sgsciiieaiians sf vahisieg S??ié?f is mamaz?sit?s?$855z*%’=$as §}§§8§§5§?'*§'§éEi§5:33‘in 69 ogaiisnsf‘sGi§€1€/§E.E<§'2’:§6;:{$339 mega;r%Z?2Gi<iE—3-E53§9:;:3??e:§za;s !;£2,’EEE3E-3$9E%‘8€§.3225 A TéxtronCompany Page 96 of 153 Mark Lampe Head Professional Snowmass Club 0239 Snowmass Club Circle Snowmass Village,CO 81615 970‘923'9306 Derek Zachman Director of Golf Timber Creek Golf Club 7050 Del Webb Blvd. Roseville,CA 95747 916-774-3875 Ronnie Black Director of Golf San Ignacio Golf Club 4201 S.Camino Del Sol Green Valley,AZ 85622 520-909-3890 Greg Lown Director of Golf Jasper Park Lodge 1 Old Lodge Rd. Jasper,Alberta Canada 780-852-6454 Colorado Textron References E-Z-G0 /Cushman /Jacobson Page 97 of 153 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Darren Hollingsworth DEPARTMENT: Community Development DATE: April 1, 2019 SUBJECT: CB 10 - Co-Sponsor Agreement with US Small Business Administration for Emerging Leaders Program DESCRIPTION: CB 10 - Co-Sponsor Agreement with US Small Business Administration for Emerging Leaders Program RECOMMENDATION: Staff recommends that City Council approve a Bill for an Ordinance co-sponsoring the 2019 US Small Business Administration's (SBA) Emerging Leaders Program in Englewood. PREVIOUS COUNCIL ACTION: City Council authorized an Intergovernmental Agreement to co-sponsor the SBA’s Emerging Leaders program by the passage of Ordinance No. 15, Series 2016 and Ordinance No. 6, Series 2017. SUMMARY: The SBA Emerging Leaders Program includes 14 executive training and peer-to-peer coaching sessions beginning in May 2019 and continuing through November 2019. The training component will provide up to 20 small businesses with approximately 100 hours of intensive training over a 7-month period. The training curriculum will focus on developing a winning business expansion strategy including information on access to new forms of capital and government contracting. This program is designed to support companies that have achieved local success and are ready for the next level of growth. During each classroom session participants will have the opportunity to network with one another and the instructors/guest speakers. ANALYSIS: The 2016 and 2017 Emerging Leaders Initiative hosted by the City of Englewood was very successful with approximately 20 participants each year. As a result of this positive experience, the SBA is returning to Englewood for the 2019 Emerging Leaders program. FINANCIAL IMPLICATIONS: As co-sponsor, the City of Englewood will provide a $500 cash contribution to support the graduation ceremony. These funds are budgeted in the Community Development Department’s budget. As with the prior sponsorship of this program, Englewood will also provide a non-cash contribution of $3,910 which represents the waiver of room rental and setup fees for the use of City facilities. The SBA may invite additional nongovernmental parties to participate in the Page 98 of 153 agreement, but the City of Englewood’s in-kind and cash contribution is fixed and defined in the agreement. ATTACHMENTS: Council Bill #10 Co-Sponsorship Agreement Page 99 of 153 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 10 SERIES OF 2019 INTRODUCED BY COUNCIL MEMBER _________ A BILL FOR AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT TO COSPONSOR THE UNITED STATES SMALL BUSINESS ADMINISTRATION COLORADO EMERGING LEADERS PROGRAM BETWEEN THE U.S. SMALL BUSINESS ADMINISTRATION AND THE CITY OF ENGLEWOOD. WHEREAS, the City Council of the City of Englewood, Colorado authorized an intergovernmental agreement to cosponsor the US Small Business Administration’s Emerging Leaders program by the passage of Ordinance No. 15, Series of 2016; WHEREAS, the City Council of the City of Englewood, Colorado authorized an intergovernmental agreement to cosponsor the US Small Business Administration’s Emerging Leaders program by the passage of Ordinance No. 6, Series of 2017; WHEREAS, the U.S. SBA Emerging Leaders Program includes 14 executive training and peer- to-peer coaching sessions beginning in May 2019 and continue through November 2019; WHEREAS, the training component will provide approximately 20 small businesses with approximately 100 hours of intensive training over a 7 month period; WHEREAS, the training curriculum will focus on developing a winning business expansion strategy including information on access to new forms of capital and government contracting; WHEREAS, it is designed to support companies who have achieved local success and are ready for the next level of growth; WHEREAS, during each classroom session, participants will have the opportunity to network with one another and the instructors/guest speakers; WHEREAS, as cosponsor the City of Englewood will provide a $500 cash contribution to support the graduation ceremony. These funds are budgeted in Community Development Department’s budget. Englewood will also provide a non-cash contribution of $3,910 which represents the waiver of room rental and setup fees for use of City facilities; WHEREAS, the U.S. SBA may invite additional nongovernmental parties to participate in the agreement, but the City of Englewood’s in-kind contribution is fixed and defined in the agreement. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Page 100 of 153 2 Section 1. The Intergovernmental Agreement between the U.S. Small Business Administration, and the City of Englewood to Cosponsor the United States Small Business Administration Colorado Emerging Leaders Program, attached hereto as "Exhibit A," is hereby accepted and approved by the Englewood City Council. Section 2. The Mayor is hereby authorized to sign said Intergovernmental Agreement for and on behalf of the City of Englewood Introduced, read in full, and passed on first reading on the 1st day of April, 2019. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 4th day of April, 2019. Published as a Bill for an Ordinance on the City’s official website beginning on the 3rd day of April, 2019 for thirty (30) days. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for an Ordinance introduced, read in full, and passed on first reading on the 1st day of April, 2019. Stephanie Carlile Page 101 of 153 1 of 10 COSPONSORSHIP AGREEMENT between The U.S. Small Business Administration, Colorado District Office and City of Englewood Authorization No: (To Be Provided by SBA’s Office of Strategic Alliances; hereafter, ‘OSA’) 1) Parties This Cosponsorship Agreement (“Agreement”) is between the U.S. Small Business Administration (“SBA”) and the following Cosponsor(s) (individually a “Cosponsor” or collectively the “Cosponsors” or “Parties”): Government Entity The Honorable, Linda Olson, Mayor 1000 Englewood Parkway, Englewood, CO 80110 (303) 762.2310 The City of Englewood is an incorporated municipality located in the Denver, Colorado metropolitan statistical area. Englewood has a distinctive history and character proven attractive to small and mid-size employers who wish to take advantage of a location in Englewood. With outstanding access, Englewood is ideally situated for residents, businesses, and visitors. The community boasts a strong employee base, diverse housing choices, and a busines s- friendly municipal government. 2) Purpose The purpose of this Agreement is to describe the rights and responsibilities of each Cosponsor regarding the activity described below pursuant to SBA’s Cosponsorship Authority, section 132(a) of Division K in Public Law No. 108-447, as extended by the annual Appropriations Act, and 13 C.F.R. Part 106. The Agreement encompasses this document and all Attachments. The Cosponsor shall comply with all applicable laws and regulations in its performance under this Agreement. Except as properly amended, this Agreement is the final and complete agreement of the Cosponsors. It does not authorize the expenditure of any funds, other than by express terms of this Agreement nor does it create special consideration by SBA regarding any other matter. This Agreement shall not limit any Cosponsor from participating in similar activities or arrangements with other entities. 3) Cosponsored Activity a) Name of Activity/Event(s): U.S. Small Business Administration’s Emerging Leaders Program b) Date(s): May through November, 2019 c) Place: 1000 Englewood Parkway, Englewood, CO 80110 d) Estimated Number of Attendees: 20 Emerging Leaders Participants, 1 Program Manager, 1 Facilitator, and 1-2 Subject Matter Expert speakers Page 102 of 153 2 of 10 e) Budgeted Expenses of Cosponsored Activity: In-kind contribution received from the City of Englewood for use of their community room (14 iterations), auditorium (single use for graduation in late November and participant access to the facilities. f) Summary of Events/Activity: SBA and the Cosponsors will jointly host the SBA Emerging Leaders activities to include executive educational training and coaching sessions. The training component will provide 15 -20 small businesses owners and approximately 100 hours of intensive training over a seven month period. The education series focuses on developing business expansion strategies and includes information on access to new forms of capital and government contracting. It is designed to support companies who have achieved local success and are ready for the next level of growth. During each classroom session, participants will also have the opportunity for peer -to-peer networking, as well as instructors/guest experts. At the conclusion of the executive-level training program, firms will participate in a graduation ceremonial event. 4) Cosponsors’ Responsibilities The Cosponsors agree that each will do the following in support of the cosponsored activity: a) SBA will:  Coordinate and manage overall planning and marketing of the cosponsored activities  Coordinate the registration process of small business participants  Coordinate all training logistics  Coordinate national and local media outreach  Provide course instructors (directly or through contract)  Provide subject matter experts and session panelists  Provide all marketing and registration materials  Provide participants with the training curriculum and other required course materials  Market the training opportunity to interested small business executives  Have final approval of all cosponsored materials and activities b) The City of Englewood will:  Market the Emerging Leaders program to interested small business owners  Have the ability to host and provide refreshments for the cosponsored event  Provide meeting space for Emerging Leaders activities and cosponsored events  Plan and coordinate with the logistics in paying the vendor directly for refreshments and/or meeting space  Assist in the coordination of Emerging Leaders kick-off events and graduation ceremonies  Assist in participant recruitment and registration of small business owners  Assist in local media outreach and communications  Participate in the overall planning, marketing and execution of the cosponsored event  Serve as subject matter experts and/or session panelists 5) Budget Other than in-kind contributions, there are no anticipated expenses associated with conducting the cosponsored activity. Should unanticipated expenses for the cosponsored activity be incurred, the cosponsors will prepare an itemized budget to reflect such expenses and whether such expenses were met by cash or in-kind contributions. 6) Section Intentionally Deleted 7) No Profit Page 103 of 153 3 of 10 Each Cosponsor agrees that it will not make a profit on this event. 8) Appropriate Recognition Cosponsor will include appropriate recognition for SBA in all materials created for this activity. Each Cosponsor will be given appropriate recognition by SBA for Cosponsorship of the activity outlined in this Agreement, however such recognition does not constitute an express or implied endorsement by SBA of any of the opinions, products or services of any Cosponsor, its subsidiaries or its contractors. As such, all appropriate disclaimers and authorization numbers will be visible on all Cosponsored Materials. SBA has the right to determine what constitutes appropriate recognition, in its reasonable discretion. 9) Cosponsored Material Cosponsored Material refers to all print and electronic materials used to promote the activity or material used during or as the activity. This includes, but is not limited to, flyers, brochures, mailers, email promotions, web pages, promotional items, or any other physical, print or electronic item bearing SBA’s name or logo. Cosponsors grant SBA a perpetual, irrevocable, non-exclusive, worldwide, royalty-free license to use and to create derivative works of any material developed for the Cosponsorship outlined in this Agreement. Cosponsors agree that SBA will review and have final approval of all Cosponsored Materials to ensure compliance with federal law, regulations, and SBA policies. 10) Use of SBA Logo Each Cosponsor agrees to use its name and logo in connection with SBA’s name and logo on Cosponsored Materials or in factual publicity only for the cosponsored activity as outlined in this Agreement. Factual publicity includes dates, times, locations, purposes, agendas, fees and speakers involved with the activity. Any materials (print or electronic) bearing SBA’s logo must include the appropriate disclaimers as outlined in the “Disclaimers” paragraph and be approved in advance by SBA’s Responsible Program Official. Cosponsors are not permitted to use SBA’s name or logo for commercial purposes, such as advertising a product or service. 11) Section Intentionally Deleted 12) Political Speech It is SBA’s policy that public officials or candidates for public office (including their staff), whether a direct Cosponsor or invitee of a Cosponsor, be informed by the SBA that they may not include political comment as part of their participation. Political comment includes speech or remarks designed to facilitate, or be directed toward, the success or failure of a political party, candidate for public office, or political group. 13) Website and Online Registrations All online activities will be accessible to persons with disabilities. Online registration will only include the questions necessary to attend the event. Affirmative opt-in is required for future communication to registrants/attendees. 14) Disclaimers All Cosponsored Materials, print or electronic, must be approved in advance by SBA’s Responsible Program Official listed in this Agreement and contain the following statement(s): a) Cosponsorship Authorization # (supplied by OSA). SBA’s participation in this Cosponsored Activity is not an endorsement of the views, opinions, products or services of any Cosponsor or other person or entity. All SBA programs and services are extended to the public on a nondiscriminatory basis. b) Reasonable arrangements for persons with disabilities will be made if requested at least two weeks in advance. Contact: Darren Hollingsworth, 303.762.2599 and Steve White, 303.844.5237. 15) Responsible Program Official Page 104 of 153 4 of 10 The SBA Responsible Program Official for this Cosponsored Activity is Steve White, Lead Lender Relations Specialist, Colorado District Office, SBA at 303.844.5237 or steven.white@sba.gov. 16) Points of Contact The respective Points of Contact for this Cosponsored Activity will be Darren Hollingsworth at 303.762.2599 or dhollingsworth@englewoodco.gov for Englewood and Steve White at 303.844.5237 or steven.white@sba.gov for SBA. These individuals will facilitate contact between the Cosponsors to plan, organize and execute the Activity contemplated in this Agreement. 17) Additional Cosponsors The Cosponsors agree that other entities may join this Agreement as additional cosponsors to help plan, market and participate in the Activity. The Cosponsors agree that additional cosponsors may join this Agreement upon execution of a joinder agreement. The Cosponsors agree that SBA may execute all joinder agreements with additional cosponsors on behalf of all c osponsors. 18) Term, Amendment and Termination This Agreement will take effect upon signature of all Cosponsors and will remain in effect through December, 2019. This Agreement can only be amended in writing. Any Cosponsor may terminate its participation in the activity upon 30 calendar days advance wr itten notice to the other Cosponsors. Termination by one cosponsor will not affect continued participation by remaining cosponsors. Such termination will not require changes to materials already produced, and will not entitle the terminating cosponsor to a return of funds or property contributed. 19) Signature Each of the persons signing this Agreement represents that he/she has the authority to enter into this Agreement on behalf of the entity involved. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same agreement. SBA: _______________________________________________________________ (Name) Date Associate Administrator, Communications and Public Liaison City of Englewood _______________________________________________________________ Linda Olson Date Mayor Page 105 of 153 5 of 10 The following is provided as an example only. Please customize to fit your specific activity. See the instructions for definitions of cash and in-kind. The following is just an example. Page 106 of 153 6 of 10 Attachment B – Draft Agenda/Project Overview (All Proposed Dates are Tentative) SBA’s Emerging Leader Program, Englewood, CO February – March: Recruiting participation from Englewood, SBA, SBDC, Resource Partners (Various) for the Colorado Emerging Leaders Cohort. Wednesday, 15 May, Session Zero - Introductions to the 2019 Emerging Leaders Colorado Cohort by: Englewood City Mayor, SBA CO District Director, Englewood Chamber of Commerce, SBDC Director, SCORE Counselor, Facilitator, and Program Manager Wednesday, 29 May, Session One – Emerging Leaders Curriculum Wednesday, 12 June, Session Two – Emerging Leaders Curriculum Wednesday, 26 June, Session Three – Emerging Leaders Curriculum Wednesday, 10 July, Session Four – Emerging Leaders Curriculum Wednesday, 24 July, Session five – Emerging Leaders Curriculum Wednesday, 7 August, Session Six – Emerging Leaders Curriculum Wednesday, 21 August, Session Seven – Emerging Leaders Curriculum Wednesday, 4 September, Session Eight – Emerging Leaders Curriculum Wednesday, 18 September, Session Nine – Emerging Leaders Curriculum Wednesday, 2 October, Session Ten – Emerging Leaders Curriculum Wednesday, 16 October, Session Eleven – Emerging Leaders Curriculum Wednesday, 30 October, Session Twelve – Emerging Leaders Curriculum Wednesday, 13 November, Session Thirteen – Emerging Leaders Curriculum Wednesday, 20 November, Em erging Leaders Graduation - Guest Speakers would include: Englewood City Mayor, SBA CO District Director, Englewood Chamber of Commerce, SBDC Director, SCORE Counselor, Facilitator, and Program Manager December TBD Report Back to City of Englewood from the Program Manager, Data, Successes, Needs Improvement and Suggested Economic Development Outreach Opportunities Page 107 of 153 7 of 10 Joinder Agreement Number: (Provided By OSA) Pursuant to SBA Cosponsorship Agreement Authorization Number: (Provided By OSA) As set forth in the Cosponsorship Agreement (“Agreement”) indicated above between the U.S. Small Business Administration (“SBA”) and The City of Englewood. SBA on behalf of all Cosponsors agrees to add the following Cosponsors to this Agreement and work together in support of the cosponsored activity. The Below Listed Cosponsors permit SBA to enter into additional joinder agreements on its behalf. All terms and provisions of the Agreement are incorporated herein by reference. (1) Accion Colorado Gwen Bonilla, Market Manager & Senior Regional Loan Officer 1441 18th Street, Suite 150, Denver, CO 80202 (720) 951-4532 | GBonilla@accionco.org www.accionco.org Accion is an award-wining, nonprofit organization dedicated to providing the tools individuals need in order to operate, grow or start their businesses. They increase access to business credit, make loans and provide training to help entrepreneurs realize their dreams and help businesses thrive. (2) Colorado Enterprise Fund Ceyl Prinster, President and CEO 1888 Sherman Street, Suite 530, Denver, CO 80203 (303) 860-0242 | Ceyl@coloradoenterprisefund.org www.coloradoenterprisefund.org We help Colorado’s small business owners get access to affordable loans and lines of credit with flexible rates and terms. Our lending practices are responsible, transparent, and patient – we take time to get to know our applicants during the loan process. We also offer our borrowers free business advising for the life of their loans so they can achieve their dreams of small business ownership. (3) Colorado Lending Source Mike O’Donnell, Executive Director 1441 18th Avenue, Suite 100, Denver, CO 80202 (303) 857-0010 | Mike@coloradolendingsource.org www.coloradolendingsource.org At Colorado Lending Source, our mission is to the foster the economic growth of diverse small businesses within our communities. We care about making Colorado the best state in the nation to start and grow a business! (4) Colorado Small Business Development Center Network Kelly Manning, State Director c/o Glenn Plagens, Senior Director 1625 Broadway, Suite 1700, Denver, CO 80203 (303) 892-3840 | kelly.manning@state.co.us www.coloradosbdc.org The Colorado Small Business Development Center Network (CSBDC) is dedicated to helping existing and new businesses grow and prosper in Colorado by providing free and confidential consulting and no- or low-cost training programs. (5) Englewood Chamber of Commerce Nancy Byers, President and CEO 3501 S Broadway #2, Englewood, CO 80113 Page 108 of 153 8 of 10 (303) 789-4473 | randy@myenglewoodchamber.com www.myenglewoodchamber.com Our businesses are the heart of the city. We are unique, diverse and sometimes eclectic, yet we all have the same purpose – to be the best at what we do and share our businesses with our local community and the greater metropolitan area. As a chamber we are dedicated to promoting our member businesses in a manner that builds each business and showcases the best of who our business members are and what their products or services provide (7) Mi Casa Resource Center – Women’s Business Center Elena Vasconez, Director of Business Development Programs 1820 Lowell Boulevard, Denver, CO 80204 (303) 571-1881 | evasconez@micasaresourcecenter.org Our Mission is to advance the economic success of families with limited opportunities, as an organization grounded in our Latino heritage. By their signatures below, the Cosponsors agree to incorporate this Joinder Agreement into the Agreement. Each of the persons executing this Agreement represents that he or she has the authority to enter into this Agreement on behalf of their respective organization. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same agreement. SBA: ________________________________________________________ Name (date) Associate Administrator, Communications and Public Liaison Accion ________________________________________________________ Jill Gassen, SBA Program Manager (date) Colorado Enterprise Fund ________________________________________________________ Ceyl Prinster, President and CEO (date) Colorado Lending Source ________________________________________________________ Mike O’Donnell, Executive Director (date) Colorado Small Business ________________________________________________________ Development Center Kelly Manning, Executive Director (date) Englewood Chamber ________________________________________________________ of Commerce Nancy Byers, President (date) Page 109 of 153 9 of 10 Mi Casa Resource ________________________________________________________ Center Elena Vasconez, Director, Business Development (date) (Additional Cosponsor(s) ________________________________________________________ TBD) Name, Title (date) Page 110 of 153 10 of 10 This Page Intentionally Left Blank Page 111 of 153 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Maria Sobota DEPARTMENT: Finance & Administrative Services DATE: April 1, 2019 SUBJECT: CB 9 - Procurement Policy Ordinance DESCRIPTION: CB 9 - Procurement Policy Ordinance RECOMMENDATION: Staff is requesting City Council approve, by Ordinance, the municipal purchasing policy. PREVIOUS COUNCIL ACTION: On February 25, 2019, City Council reviewed a draft of the attached procurement policy grid. On March 11, 2019, Staff presented an updated draft to include updates to the Emergency Purchases Signature Authority section as requested by Council during the first Study Session review in late February. SUMMARY: Upon review of the updated draft, Council reached consensus at the March 11, 2019 Study Session to bring forth an Ordinance for their approval. Their recommendation included two additional updates. In the attached draft, in columns 5 and 6, the language "Select Low Bid or Provide Optimal Source Justification" was added. In addition, in the Change Orders column and Signature Authority row, the following clarification was included as a part of #3: "$>100,000; and.....". ANALYSIS: The recommended procurement policy grid and Ordinance will promote a clear understanding and interpretation of the purchasing policy through the simplification and consistent requirements for all purchases. As a result, adherence to Charter, Municipal Code, and Policy will be ensured. FINANCIAL IMPLICATIONS: Not Applicable ALTERNATIVES: Alternatives have been previously discussed at prior Study Sessions. CONCLUSION: Staff is recommending that Council approve the attached Ordinance. Page 112 of 153 ATTACHMENTS: Council Bill #9 Procurement Policy Grid Dated March 18, 2019 Page 113 of 153 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 9 SERIES OF 2019 INTRODUCED BY COUNCIL MEMBER MARTINEZ AN ORDINANCE AMENDING TITLE 4, CHAPTER 1, SECTIONS 3-1 AND 3-2 OF THE ENGLEWOOD MUNICIPAL CODE 2000, IN ASSOCIATION WITH MUNICIPAL PURCHASING AND DISPOSITION/TRANSFER OF GOODS AND SERVICES. WHEREAS, Englewood’s City Charter (Charter) Section 111 provides that “the City Manager shall be responsible for contracting for and purchasing all supplies, materials, equipment and contractual services required by any department, office or agency of the City. The purchasing officer shall be the City Manager or such person as he may designate;” WHEREAS, Charter Section 113, as amended in 2001, limits the purchasing officer’s authority to purchase supplies, materials or equipment without a competitive bid, to those purchases in an amount of $25,000 or less, unless otherwise prescribed by ordinance; WHEREAS, Charter Section 116, as amended in 2001, limits the purchasing officer’s authority to purchase supplies, materials or equipment for capital improvements without a competitive bid, to those purchases in an amount of $50,000 or less, unless otherwise prescribed by ordinance; WHEREAS, Ordinance 9, Series of 2001, limits the purchasing officer’s authority to purchase supplies, materials or equipment associated with Enterprise Funds, to those purchases in an amount of $50,000 or less, citing the inefficiencies associated with competitive bidding for products required for the effective operation of utilities; WHEREAS, due to inflationary impacts upon the dollar the cost of supplies, materials or equipment necessary to operate the City of Englewood in 2019 frequently exceeds the dollar limits established in 2001; WHEREAS, failure to modify spending limits to conform to inflation results in unnecessary costs to the City, including the necessity to retain additional procurement personnel to generate requests for proposals on low budget items or standard items, and filling City agendas with requests for approval of purchases of relatively small budget items and standard items; and WHEREAS, the implementation of software with increased levels of administrative oversight and publicly accessible financial portals provides open access to all expenditures of the City, regardless of amount, allowing for a level of transparency and citizen oversight unavailable in 2001, the last time spending authorities were reviewed by the City Council. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. Amendment of Title 4, Chapter 1, Section 3-1. Title 4, Chapter 1, Section 3-1 of the Englewood Municipal Code shall be amended as follows: Page 114 of 153 2 4-1-3-1: Purchases Without Bids. A. The City Council shall have the authority to authorize the City Manager is authorized to purchase commodities, equipment, devices, machinery, materials and parts, supplies, and services, including capital purchases of equipment and services, upon the open market or through negotiations and without receiving sealed, competitive bids therefor, in the following general situations as follows: 1. In the purchase of special equipment, devices, machinery, materials and parts provided that the same are available only from one source and no similar devices are available or able to satisfactorily serve the needs of the City. 2. In the purchase of materials, equipment, machinery or devices where the standardization of such materials and equipment is necessary to ensure the proper functioning of existing equipment, machinery or devices and/or to prevent the duplication of existing equipment. 1. In amounts not exceeding $10,000.00, neither bids nor quotes shall be required; 2. In amounts not exceeding $50,000.00, upon solicitation and receipt of two written quotes or upon providing documentation supporting a purchase through an optimal source. 3. In amounts not exceeding $100,000.00, pursuant to any general bid or purchase contract of the United States Government, State of Colorado, or other governmental jurisdiction, or governmental/not-for-profit cooperative purchasing organization, at the prices, terms and conditions contained therein, when, in the opinion of the City Manager, the governmental unit cooperative purchase price is deemed to be the source of the lowest and best bid available to the City, or upon providing documentation supporting a purchase through an optimal source. B. The City Council is authorized to purchase commodities, equipment, devices, machinery, materials and parts, supplies, and services, including capital purchases of equipment and services, upon the open market or through negotiations and without receiving sealed, competitive bids therefor, in the following general situations as follows: 1. In amounts exceeding $100,000.00, the City Council may waive competitive bidding for any professional or technical services, or services of/on behalf of the City’s regulated public utilities, for reasons deemed in the best interests of the City. 2. In amounts exceeding $100,000.00, the City Council may, by Resolution, approve a purchase through an optimal source. The Resolution shall provide information concerning the specific benefits to the City for utilizing the optimal source. B. The City Manager or designee shall have the authority to purchase supplies, materials and equipment in excess of five thousand dollars ($5,000.00) upon the open market or through negotiations and without receiving sealed, competitive bids therefor, in the following situations and subject to the following conditions, provided that none of such purchases shall exceed twenty-five one hundred thousand dollars ($25100,000.00): Page 115 of 153 3 1. In the purchase of water meters, fire hydrants, gate valves and fire hose, provided that notice is given to all firms within the City offering the identical items for sale and each is given the opportunity to give informal price quotations for the purchase. 2. In the purchase of sand-gravel aggregate and asphaltic materials to be used for street fill, repair and maintenance, provided that all such purchases shall be based upon a unit quantity basis. 3. In the purchase of special devices and machine repair parts for both moving and stationary mechanical devices, provided that the same are available only from one source, and no other generally similar device is available from another source. 4. In the purchase of replacement parts and equipment, when furnished as a part of a repair service to equipment owned or leased by the City. 5. In the rental of equipment and machinery, provided that the period of rental is for an indeterminate time and the rental fee is negotiated upon a unit of time basis. 6. In the purchase of materials and equipment where the standardization of such materials and equipment is necessary to ensure the proper functioning of existing equipment and/or to prevent the duplication of existing equipment necessitated by the award of a low bid to alternate-make equipment when such purchases are expressly approved by the City Manager. 7. The purchase of supplies, materials and equipment for use by enterprises under the sole ownership of the City. 8. The retention of professional services. C. The City Manager or designee shall have the authority to purchase commodities, supplies and equipment under any general bid or purchase contract of the United States Government, State of Colorado or other governmental jurisdiction, or governmental/not- for-profit cooperative purchasing organization at the prices, terms and conditions contained therein, when, in the opinion of the City Manager, the governmental unit cooperative purchase price is deemed to be the source of the lowest and best bid. D. Administrative Decision. The City Manager or his designee shall have the authority to purchase goods that are for resale by the City, upon the open market or through negotiations and without receiving sealed, competitive bids therefor. EC. The City Manager shall have the authority to prescribe rules, regulations and policies necessary to control purchasing activities in an effective and efficient manner in accordance with the Home Rule Charter and Municipal Code of the City of Englewood. Any administrative purchasing policy, or revisions to a purchasing policy, shall be provided to the City Council for informational purposes. Section 2. Amendment of Title 4, Chapter 1, Section 3-2. Title 4, Chapter 1, Section 3-2 of the Englewood Municipal Code shall be amended as follows: 4-1-3-2: Purchases with Bids. Page 116 of 153 4 Nothing herein shall be construed to prohibit the purchasing officer from calling for sealed, competitive bidding upon any purchase of supplies, materials, and equipment, or professional services in any case where he the purchasing officer determines it advisable to do so, the sole intent of this Chapter being to dispense with the necessity therefor at the option of the said purchasing officer, in the purchase of those items described in Section 4-1-3-1 hereof. In all cases where purchases are made without calling for sealed, competitive bidding, the purchasing officer shall utilize such means of purchasing the items involved as he believes will assure that the prices paid by the City do not exceed the reasonable market values of the supplies, materials or equipment so purchased. Section 3. Addition of Title 4, Chapter 1, Section 3-3. Title 4, Chapter 1, Section 3-3 of the Englewood Municipal Code shall be amended as follows: 4-1-3-3: Disposition of Property. Items of personal property with value shall be advertised for sale by the purchasing officer in a manner deemed most effective and efficient to the City. If no bids are received for an advertised article, the purchasing officer shall dispose of the article in a manner most advantageous to the City. Items may be transferred to other governmental entities through donation, or exchange for a similar item or service when such donation or exchange provides a value most advantageous to the City. The term “governmental entity” shall include any such entity so defined by Colorado Revised Statutes. Section 4. Notice of general provisions and findings applicable to interpretation and application of this Ordinance: Saving Clause. E.M.C. Title 1, Chapter 2, “Saving Clause” shall apply to interpretation and application of this Ordinance, including, but not limited to, the provisions regarding severability, inconsistent ordinances or code provisions, effect of repeal or modification, and legislation not affected by repeal. Enforcement. E.M.C. Title 1, Chapter 4, “General Penalty” provisions mandate that except as otherwise specifically provided for in this Code, the violation of any provisions of this Code or of any secondary code adopted herein shall be punished by a fine not exceeding two thousand six hundred and fifty dollars ($2,650.00) or imprisonment for a term not exceeding three hundred sixty (360) days or by both such fine and imprisonment. The imposition of one (1) penalty shall not excuse any violation nor permit it to continue. Safety Clauses. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Englewood, for the health, safety, and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Introduced, read in full, and passed on first reading on the 18th day of March, 2019. Page 117 of 153 5 Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 21st day of March, 2019. Published as a Bill for an Ordinance on the City’s official website beginning on the 20th day of March, 2019 for thirty (30) days. Read by Title and passed on final reading on the 1st day of April, 2019. Published by Title in the City’s official newspaper as Ordinance No. ___, Series of 2019, on the 4th day of April, 2019. Published by title on the City’s official website beginning on the 3rd day of April, 2019 for thirty (30) days. This Ordinance shall take effect thirty (30) days after publication following final passage. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. ___, Series of 2019. Stephanie Carlile Page 118 of 153 CITY OF ENGLEWOOD – PROCUREMENT POLICY MARCH 18, 2019 City of Englewood (Including Enterprises)* Excludes only publicly regulated utilities (i.e., Excel Energy, Denver Water) – (1) < $5,000 > $5,000 but < $10,000 (Including All Materials, Supplies & Equipment, Capital Equipment AND All Services) = or > $10,000 but < $50,000 (Including All Materials, Supplies & Equipment, Capital Equipment AND All Services) = or > $50,000 but < $100,000 (Including All Materials, Supplies & Equipment, Capital Equipment AND All Services) = or > $100,000 (Including All Materials, Supplies & Equipment, Capital Equipment AND All Services) Emergency Purchases = or > $100,000 Change Orders (Unforeseen Circumstances Only on Existing Contract) Forms / Contract Required P-Card OR Invoice (only if P-Card not accepted) Purchase Order Purchase Order AND Contract Required Purchase Order AND Contract Required Purchase Order AND Contract Required Emergency Purchase Confirmation Letter AND Purchase Order (to support invoice payment) Change Order Request in Writing Bids / Quotes Not Required Not Required Two Written Quotes Select Low Bid OR Provide Optimal Source Justification OR Cooperative Purchasing Agreement through Approved Organizations (1) Required: Schedule A (Statement of Work) & Sealed Bid & Publication & Contract Select Low Bid OR Provide Optimal Source Justification OR Cooperative Purchasing Agreement through Approved Organizations (1) Required: Schedule A (Statement of Work) & Sealed Bid & Publication & Contract Select Low Bid OR Provide Optimal Source Justification OR Cooperative Purchasing Agreement through Approved Organizations (1) Per Charter Part IV Purchases and Sales, Section 118: Emergency Purchases: “In case of emergency affecting the public property, health, peace or safety, the Council may waive all provisions for competitive bidding…” N/A Signature Authority P-Card; One Level Approval IT purchases require IT Manager approval Legal Services Require City Attorney approval Department Director IT purchases require IT Manager approval Legal Services Require City Attorney approval Department Director City Manager IT purchases require IT Manager approval Legal Services Require City Attorney approval Department Director City Manager IT purchases require IT Manager approval Legal Services Require City Attorney approval Department Director City Manager City Council IT purchases require IT Manager approval Legal Services Require City Attorney approval Mayor or Mayor Pro Tem will call a Special Meeting within 24 hours of emergency for City Council to make a decision regarding Emergency Purchases exceeding $100,000 1) <$5k – Project Manager and Department Director 2) >$5k – All of the above & City Manager 3) $>100,000; and/or Cumulatively, = to or > than 10% of original contract price (for original contracts, $100,000 and over) – Include Contract Language– All of the above and City Council Page 119 of 153 CITY OF ENGLEWOOD – PROCUREMENT POLICY MARCH 18, 2019 General Policies:  Split purchases are not allowed on P-Cards, Purchase Orders. This includes purchases in the current and following year from one vendor.  Services (i.e., Engineering, Repair, Abatement) require appropriate level of approval as noted above; Quotes or Bids should be obtained based on estimated fiscal year cost & Purchase Orders must be in place prior to service beginning.  If lowest competitive bid or quote is not accepted, Department is required to provide an Optimal Source justification with requests for approval to City Manager and/or City Council (depending upon required approval threshold).  Regulated Utilities (i.e., Excel Energy, Denver Water) are excluded from this policy. Notes: 1) Further clarification required by City Attorney and Finance Director Page 120 of 153 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Wade Burkholder DEPARTMENT: Community Development DATE: April 1, 2019 SUBJECT: Great Outdoors Colorado Connect Initiative Concept Application DESCRIPTION: Great Outdoors Colorado Connect Initiative Concept Application RECOMMENDATION: Public Works, Parks and Recreation, and Community Development Staff recommend that City Council approve a Resolution authorizing the submittal of a Concept Paper to Great Outdoors Colorado (GOCO) for the Rail Trail project. PREVIOUS COUNCIL ACTION: There is no previous Council Action. SUMMARY: GOCO has announced the final round of the Connect Initiative grant program which is a five- year strategy aimed at increasing access to outdoor experiences through the construction of non-motorized trails of local, regional, and statewide significance. Through Connect Initiative, GOCO seeks to address existing gaps in trails or trail networks, construct new trail systems in high demand, and provide increased access for youth and families to existing parks, open spaces, and natural areas. Connect Initiative applications are subject to multi-stage review processes. With this initial phase, GOCO is soliciting concept paper proposals and subsequently will invite select applicants among those proposals to submit full grant applications. Concept papers are due April 4, 2019. The GOCO Board will invite full grant applications from those selected at its June 13, 2019 meeting and grant awards would be issued September 27, 2019. If the grant application is successful, the City would have three years from the award date to complete the project and submit final close-out documents. ANALYSIS: The Englewood Rail Trail project was conceived through the Englewood Light Rail Corridor Station Area Master Plan as a pedestrian/bicycle trail abutting the Southwest Light Rail Transit Line connecting the Big Dry Creek Trail, to Oxford Station, Englewood Station, the Mary Carter Greenway Trails, and ending at the future Bates Station near the Regional Transportation District (RTD) Maintenance Facility and Broadway Avenue. The Rail Trail anticipates three elevated pedestrian/bicycle crossings over Oxford, Hampden (Highway 285), and Dartmouth Avenues and will provide considerable congestion relief and safety benefits for newly developing mixed-use neighborhoods along the corridor route. The Rail Trail will encompass a Page 121 of 153 sixteen (16) foot right- of-way adjacent to the light rail infrastructure and the Burlington Northern/Santa Fe rail corridor. The right-of-way is primarily all city owned; however, a few locations of trail easements across private property will be required. The 2.65 mile proposed trail is considered a critical north-south corridor connecting many user groups to alternative transportation routes within the region. The beginning piece will be with the Oxford bridge connecting the Oxford Station apartments to the Oxford Station light rail station. In the next stage, the Rail Trail will proceed south to the Big Dry Creek Trail connecting that trail system fully to light rail. The Rail Trail will then be constructed north from the Oxford Station Light Rail stop to the terminus of the project at Bates Avenue. Upon completion, the Rail Trail will connect various existing trail networks, such as the Platte River system, Big Dry Creek systems, the NW Greenway, and the SW Greenway areas to various parks, recreational amenities and light rail stations. Submittal of the Rail Trail concept paper to GOCO is supported by the Public Works, Parks and Recreation, and Community Development Departments. FINANCIAL IMPLICATIONS: GOCO will fund up to 75% of the proposed project costs, the City is required to contribute a 25% match, of which at least 10% must be cash. Should the City be invited to submit a full grant application a complete budget will be developed. The following is the likely funding scenario : GOCO Grant Award: $1,500,000 City of Englewood: $400,000 (leveraged from the Oxford Pedestrian Bridge TIP Grant Match) The Trust for Public Land: $100,000 Total Anticipated Project Cost: $2,000,000 ATTACHMENTS: Resolution Map of City of Englewood Parks, Trails, and Recreational Amenities Letter of Support from The Trust for Public Land Page 122 of 153 RESOLUTION NO. ____ SERIES OF 2019 A RESOLUTION AUTHORIZING THE CITY OF ENGLEWOOD, COLORADO, TO FILE AN APPLICATION WITH THE GREAT OUTDOORS COLORADO CONNECT INITIATIVE GRANT PROGRAM WHEREAS, the Great Outdoors Colorado (“GOCO”) Connect Initiative grant program provides grant funding for the construction of non-motorized trails of local, regional and statewide significance; WHEREAS, the City of Englewood (“City”) desires to construct the Englewood Light Rail project which was conceived through the Englewood Light Rail Corridor Station Master Plan (Master Plan); WHEREAS, the Master Plan calls for the construction of a pedestrian/bicycle trail abutting the Southwest Rail Light Rail Transit Line connecting the Big Dry Creek Trail to Oxford Station, Englewood Station, the Mary Carter Greenway Trails, and ending at the future Bates Station; WHEREAS, the Master Plan anticipates three elevated pedestrian/bicycle crossings over Oxford Avenue, Hampden Avenue (Highway 285) and Dartmouth Avenue; WHEREAS, the Trail will be a sixteen foot right-of-way adjacent to the Light Rail infrastructure and the Burlington Northern/Santa Fe rail corridor; WHEREAS, the majority of the Trail will be located on City owned property, and trail easements will be negotiated where it crosses private property; WHEREAS, the application and concept papers are due no later than April 4, 2019, with the GOCO Board inviting full proposals from selected concept papers at its June 13, 2019 meeting with grant awards issued September 27, 2019, the City will have three years from the award date to complete the proposed project; WHEREAS, the City anticipates to request a grant in the amount of $1,500,000.00 from the 8.5 million in funding available from GOCO, and; WHEREAS, as part of the grant application a letter of support from the governing body, signed by the Mayor, must accompany the application. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City of Englewood, Colorado, through the Community Development Department is hereby authorized to file an application with the Great Outdoors Colorado Connect Initiative Grant Program. Section 2. The Mayor is authorized to sign a letter of support for and on behalf of the City of Englewood and Englewood City Council. Page 123 of 153 ADOPTED AND APPROVED this _____ day of _____________________, 2019. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution ____, Series of 2019. Stephanie Carlile, City Clerk Page 124 of 153 k k k ^_ ^_ ^_^_ ^_ ITHACA AVE.BANNOCK ST.S. PLATTE RIVER DR.LOGAN ST.JEFFERSON AVE.RACE ST.FOX ST.DOWNING ST.ILIFF AVE.OGDEN ST.BROADWAY 00DARTMOUTH AVE.PEARL ST.GAYLORD ST.FRANKLIN ST.CLARKSON ST.MANSFIELD AVE. HARVARD AVE.LAFAYETTE ST.BATES AVE.DECATUR ST.RADCLIFF AVE. STANFORD AVE.ZUNI ST.AMHERST AVE.SHERMAN ST.UNION AVE. CORNELL AVE. FLOYD AVE. GIRARD AVE. CENTENNIAL AVE.WILLIAMS ST.GRAND AVE. CHENANGO AVE.JASON ST.LEHIGH AVE.RARITAN ST.LIPAN ST.NASSAU AVE.FEDERAL BLVD.LAYTON AVE.IRVING ST.PRINCETON AVE. OXFORD AVE. EVANS AVE.U.S. 85 SANTA FE DR.BELLEVIEW AVE. KENYON AVE. TUFTS AVE.LOWELL BLVD.WESLEY AVE.HURON ST.YALE AVE. WARREN AVE.UNIVERSITY BLVD.VASSAR AVE. U.S. 285 HAMPDEN AVE. EASTMAN AVE. QUINCY AVE.DELAWARE ST.WINDERMERE ST.TEJON ST.PECOS ST.VALLEJO ST.A B C D EF H G I J L N 1 2 3 5 6 7 8 9 10 1112 13 14 1516 17 18 19 20 21 22 23 24 25 2728 29 30 M J J K 31 4 26 City of Englewood Parks, Trails, and Recreational Amenities T r a i l s K e y P a r k s a n d R e c r e a t i o n a l F a c i l i t i e s K e y ABCDEFGHIJKLMN South Platte River Trail (28.5 miles)Mary Carter Greeway (8 miles)Harvard Gulch Trail (West) (1.2 miles)Harvard Gulch Trail (East) (2.3 milesLittle Dry Creek Trail (2 miles)Bear Creek Trail (14.2 miles)Oxford Avenue Trail (.76 miles)Clarkson Street Trail (.75 miles)Quincy Avenue Trail (2.3 miles)Southwest Greenbelt Trail (.77 miles)Centennial Park Loop Trail (1 mile)Big Dry Creek Trail (2.5 miles)University Blvd. Trail (3.5 miles)Highline Canal Trail (48.1 miles) 1 2 3 4 5 6 7 8 9101112131415 Baker ParkNorthwest GreenbeltCushing ParkCommunity GardenBishop Elem. SchoolBates-Logan ParkClarkson-Amherst ParkEmerson ParkBarde ParkCharles Hay Elem. School (Community Garden)Romans ParkMalley Senior Recreation CenterMiller Field (Baseball-Softball)Englewood HS/Hosana Athletic FieldsMaddox Early Childhood Learning 16171819202122232425262728293031 Broken Tee Golf CourseEnglewood Recreation CenterJason ParkRotolo ParkSouthwest GreenbeltClayton Elem. School (Community Garden)Cherrelyn Elem. SchoolDuncan ParkColorado's Finest Alt. High SchoolBelleview ParkCanine Corral Dog ParkPirate's Cove Family Aquatic CenterCornerstone Park Ball Fields*Cornerstone Park*Brent Mayne Rockies FieldCentennial Park 0 2,100 4,200 6,300 FeetK H:\jvoboril\gis\opspace\plots\parsk_trails_rec_map2014_final.pdf * South Suburban Parks and Recreation District Parks Recreational Facilities Broken Tee Golf Course School Playgrounds/Fields Athletic Fields ^_Dog Parks k Community Gardens Trail Network Bicycle Routes City Limits Major Streets Local Streets Other Streets Page 125 of 153 Dear GOCO Review Committee, I am writing this letter to express the Trust for Public Land’s full support for the Englewood Rail Trail project. Through our Colorado Community Trails Program, we have committed up to $100,000 for phase one of the Rail Trail and an additional $100,000 to future phases. This trail will significantly increase bicycle and pedestrian connectivity and mobility in one of the fastest developing cities in the Denver metro area. The trail’s alignment along RTD’s light rail line will provide new bike and pedestrian access to the public transit system greatly increasing the mobility options to thousands of Denver-area residents. Additionally there are several planned multi-family housing units planned to develop along the trail corridor in the near future and this trail will become an integral part of their everyday life and recreational pursuits. The Englewood Rail Trail has the ability to alleviate overcrowding and congestion along the South Platte River Trail where project sponsors are looking to widen and in some instances construct adjacent segments to reduce conflicts and mitigate safety concerns. Not only would the Rail Trail ease some of these challenges, but it would also provide a more direct route from the south-metro area to central/downtown Denver. We have been coordinating with City of Englewood staff for the last several months and have made this project a top priority of our trails program. A partnership with Great Outdoors Colorado would galvanize project partners and rally supporters to see this project become a reality. The project’s ability to connect community members to parks, schools, jobs, and mass transit are significant priorities for the Trust for Public Land and help achieve many goals of the Connect Initiative. For all of these reasons the Trust for Public Land has committed to providing financial support as well as technical assistance to accomplish this project. We ask that you strongly consider the Englewood Rail Trail for Connect Initiative funding. Respectfully, Jake Houston The Trust for Public Land Colorado Community Trails Program Director Page 126 of 153 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Maria DAndrea DEPARTMENT: Public Works DATE: April 1, 2019 SUBJECT: Award Contract to Mike's Camera for an Interview Room Management System (IRMS) DESCRIPTION: Award Contract to Mike's Camera for an Interview Room Management System (IRMS) RECOMMENDATION: Staff recommends that Council award, by motion, a contract with Mike’s Camera in the amount of $67,715.00 for supply, delivery and installation of a Case Cracker Onyx 8 system in seven interview rooms at the new Police Headquarters Building. PREVIOUS COUNCIL ACTION: Council approved an ordinance setting forth the ballot language and submitting to a vote of the registered electors a General Obligation Bond (GOB) for the construction of a new Englewood Police Department Headquarters. Ballot issue 2C was passed by the voters on November 8, 2016. Council approved Ordinance No. 30, Series 2017 approving the issuance of General Obligation Bonds on May 4, 2017. Staff provided project updates at several study sessions in 2017 and 2018 that informed Council of this purchase. SUMMARY: Police & Information (IT) Department staff evaluated the existing interview room system performance for use in the new building and determined that the existing system did not meet the standards required for proper documentation of interviews. A Request for Proposals (RFPs) was issued for systems that met the necessary criteria. (see criteria, on various based evaluated staff proposals received were (4) Four which attached). Mike's Camera proposed a turn key solution that met the city's requirements and was the lowest bidder. Funding for this purchase is included in the Police Headquarters Building project budget. ANALYSIS: On January 15, 2019, the City posted RFP-19-004 to procure and install an Interview Recording Management System, (IRMS). The city received proposals from four vendors. The evaluation team selected two vendors to provide a live demonstration of their product. Vendors were evaluated on price and business functionality. Of the two vendors, Mike's Camera proposed the solution of the Case Cracker Onxx 8 system which met all of the requirements specified in the RFP. The Case Crackers system also demonstrated a business functional level for the Police Department to perform interviews. Page 127 of 153 Case Crackers is a Colorado company and will be able to provide the city with local technical support if something should go wrong. Case Crackers also meets the requirements for the Federal Bureau of Investigations (FBI) as this system is being deployed in FBI offices across the country. FINANCIAL IMPLICATIONS: The Case Crackers system was not included in the original IT/AV budget; therefore, a reallocation was completed for the full amount of $67,715.00, and will be deducted from the balance of 34-1101 Police Building Construction account, task Technology and Equipment - Interview Rooms, as detailed below. Project No/ Task No Description Original Budget Reallocations Current Budget 34-1101 61502 Technology & Equipment-IT/AV $269,275.00 $205,000.00 $474,275.00 34-1101 61502 Technology & Equipment-Security Systems $136,703.00 $125,000.00 $261,703.00 34-1101 61502 Technology & Equipment - IT Network Eqpmt. $0 $100,000.00 $100,000.00 34-1101 61502 Technology & Equipment - Interview Rooms $0 $67,715.00 $67,715.00 Total $405,978.00 $497,715.00 $903,693.00 ALTERNATIVES: There are no alternatives as, for legal purposes, an interview camera & recording system is required. CONCLUSION: The CaseCracker Onyx 8 system provides the Englewood Police audio and video recording capabilities in the interview rooms with a system that meets that meets the current functional and legal requirements. Staff recommends awarding a contract, by motion, to Mike's Camera, for supply, delivery & installation of a Case Crackers Onxy 8 system. ATTACHMENTS: Contract Approval Summary IRMS Requirement Evaluation Professional Services Agreement & Schedule A-Scope of Work Page 128 of 153 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Jeromy King Phone: 303-763-6831 Title: Deputy Director of Information Technology Email: jking@englewoodco.gov Vendor Contact Information Vendor Name: Mike’s Camera. Vendor Contact: Brian Rabin Vendor Address: 2500 Pearl Street Vendor Phone: 303-443-1707 City: Boulder Vendor Email: brabin@mikescamera.com State: CO Zip Code: 80302 Contract Type Contract Type :Professional Services Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☒Copy ☐Addendum(s) ☐Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date: March 2019 End Date: September 2019 Total Years of Term: 1 Total Amount of Contract for term (or estimated amount if based on item pricing): $67,715.00 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: N/A Payment terms (please describe terms or attach schedule if based on deliverables): Upon delivery Attachments: ☐Copy of original Contract if this is an amendment ☒Copies of related Contracts/Conveyances/Documents Supply, delivery & installation of an interview room camera & recording system Page 129 of 153 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☒RFP: ☒ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☐Other: Please describe CAPITAL ONLY A B C 1 = A-B-C Capital Operating Year Tyler / New World Project # / Task#Fund Division Object Line Item Description Budget Spent to Date Contract Amount Budget Remaining Capital 2019 34 1101 61502 Computer Hardware & Software 903,693.00$ 591,235.49$ 67,715.00$ 244,742.51$ -$ -$ Total by Fund and Current Year 903,693.00$ 591,235.49$ 67,715.00$ 244,742.51$ C 2020 -$ -$ -$ -$ O 2020 -$ -$ -$ -$ Total by Fund and Next Year -$ -$ -$ -$ Grand Total 903,693.00$ 591,235.49$ 67,715.00$ 244,742.51$ NOTES (if needed): For Operating Expense Line Item Detail, please review information provided in OpenGov. For Capital items, please review Attachment - Prior Month Project Status and Fund Balance Report CAPITAL & OPERATING EXPENSE Page 130 of 153 Interview Recording Management System (IRMS) Requirements Results Category Weight Does it Meet Functional Score Does it Meet Functional Score Does it Meet Functional Score Does it Meet Functional Score Business Requirements 30%100%0.00%93%40.00%100%69.00%100%0.00% User Requirements 30%100%0.00%75%30.00%100%65.00%100%0.00% Architecture 20%100%0.00%91%27.78%100%77.78%100%0.00% Support 20%86%0.00%100%42.86%100%64.29%100%0.00% Total Score 100%97%0.00%89%35.16%100%69.02%100%0.00% Instructions: 1. Indicate the weightings for each of the 4 categories by adjusting the percentages up or down. 2. The total weightings must add up to 100%. 116,653.73$ 69,833.00$ 67,715.00$ 75,680.59$ Total Upfront 1 Year Cost Exhibit One Voice Products Mike Camera Axon Total Upfront 2 Year Cost Not Submitted 79,197.00$ Not Submitted 97,452.59$ Total Upfront 3 Year Cost Not Submitted 88,561.00$ 90,395.00$ 119,224.59$ Total Upfront 4 Year Cost Not Submitted 97,925.00$ Not Submitted 140,996.59$ Total Upfront 4 Year Cost Not Submitted 107,289.00$ 108,175.00$ 162,768.59$ Page 131 of 153 Page 132 of 153 Page 133 of 153 Page 134 of 153 Page 135 of 153 Page 136 of 153 Page 137 of 153 Page 138 of 153 Page 139 of 153 Page 140 of 153 Page 141 of 153 Page 142 of 153 Page 143 of 153 Page 144 of 153 Page 145 of 153 Page 146 of 153 Page 147 of 153 Page 148 of 153 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Dorothy Hargrove DEPARTMENT: City Manager's Office DATE: April 1, 2019 SUBJECT: Contribution to Metro Mayor Flex Fund DESCRIPTION: Contribution to Metro Mayor Flex Fund RECOMMENDATION: Staff requests direction from Council to approve a contribution of $1,000 to the Metro Mayor and Metro Denver Homeless Initiative Flex Fund. PREVIOUS COUNCIL ACTION: Englewood City Council contributed $1,000 to the Fund in 2015. SUMMARY: The Metro Mayors Caucus and Metro Denver Homeless Initiative Flex Fund supports people in the Denver metro area in their efforts to exit homelessness. Any donation to the fund will be matched dollar for dollar up to an additional $30,000 in 2019 by the Denver Foundation. This fund was created in 2015 and Englewood was one of twenty municipalities to support the effort at that time. A copy of the email providing more information on background, use of funds to reduce homelessness, and information on homelessness in the Denver metro area is attached. FINANCIAL IMPLICATIONS: The $1,000 contribution would be charged to the City Council budget line for Aid to Outside Agencies. The current total in that line item for 2019 is $108,500. ALTERNATIVES: N/A CONCLUSION: Staff requests direction on payment to this fund. ATTACHMENTS: Request from Metro Mayor Caucus Page 149 of 153 ad how your contributions are making a difference and how to keep the fund afloat! Read to Learn About...  The cities that helped create the Flex Fund and what it does  The Denver Foundation's commitment to match contributions  Where the Fund has helped people exit homelessness  The scope of the homelessness challenge in metro Denver & your county  How to donate to the fund (look for the teal buttons!) Did we have you at "Request for Contributions"? Click the teal button below to let us know the amount you plan to donate and we will invoice your jurisdiction. All donations will be pooled by Metro Mayors Caucus and transmitted to the MDHI Flex Fund. Not ready to donate? Please read on for more information. I'm Ready to Donate! What Is The Flex Fund & Who Created It? Page 150 of 153 In 2015 the mayor members of the Metro Mayors Caucus partnered with the Metro Denver Homeless Initiative (MDHI) to create a pool of funds that could be used to move people out of homelessness. Originally structured as a Landlord Recruitment & Mitigation Fund managed by Brothers' Redevelopment, all available dollars were reserved to incentivize landlords to lease available units to people exiting homelessness. In addition to offering a $200 signing bonus, the fund was available to repair any damages to a unit during the lease period. Unfortunately, in our high cost and low vacancy market, landlord response to the fund was lackluster. Between 2015 and 2018, just over $9,000 of the available funds were disbursed for 16 claims for incentives or damages. In June of 2018, with the support of the Caucus, $35,000 of the remaining funds were shifted to a new Flex Fund that would be available as "but for" funding to move people out of homelessness and into stable housing. The Flex Fund can be used to help with security deposits, pro-rated rent, old utility bills or new utility deposits (see the full list here). Within the first 6 months, all available dollars in the Flex Fund were allocated. Since June, the Flex and Mitigation Funds have helped 45 families move out of homelessness or stay stable housed in a unit. The average cost of housing someone through the Flex Fund between Jun-Dec was just $1,030 per household. In January, MMC disbursed the last of the 2015 funding held in reserve along with contributions from Littleton and Lone Tree. This $7,000 was matched by a grant of $10,000 from The Denver Foundation. We are now seeking additional donations from our member cities in order to keep the fund solvent. We are excited to share that The Denver Foundation has committed to match all city contributions to the fund, up to an additional $30,000 in 2019. How Is the Fund Reducing Homelessness? Between June and December 2018, we have helped 45 families and individuals through the Flex and Mitigation Funds. The charts below help tell the story. Page 151 of 153 The above chart shows the counties where the 36 families housed through the Flex Fund settled. The cities in which people were housed are: Aurora (8), Boulder (1), Castle Rock (1), Denver (16), Edgewater (2), Englewood (1), Lakewood (3), Thornton (2), Westminster (1) and Wheat Ridge (1). We don't currently have data on where people were last housed - but will begin collecting it to provide a better picture of who the program is helping. Snapshot: A family of ten searched for 3 months before finding a unit and a landlord that would accept their their Section 8 Housing Choice Voucher. Landlords often request large deposit for big families and the Flex Fund was able to help with the security deposit so the family could move into their new housing in Douglas County. When we created the Flex Fund (see above) we retained $15,000 in the Landlord Mitigation Fund. These dollars are available to repair any damages sustained to a unit leased to a person exiting homelessness during the leasing period. The above table shows claims by county. The landlord claims were made in Boulder (2), Denver (5), Lakewood (1) and Thornton (1). Snapshot: A formerly homeless tenant damaged a window in his unit and the landlord threatened eviction. By paying $300 for the damage to be repaired, the fund was able to prevent the tenant from being evicted. Mitigation funds have also been used to eliminate a currently homeless individual's rent arrears. For example, the fund paid off an arrears in collections for a senior that was denied low-income housing because of credit history. By clearing his balance, the public housing authority was able to accept his application and the senior was housed. Homelessness in Metro Denver Page 152 of 153 The table at right shows the results of the HUD mandated 2018 Point in Time count, which occurs annually during one night in January. Because it is a snapshot in time which does not include those who are living doubled up, in hospitals or jails, or who are not found or who are found but will not voluntarily provide information, the count is widely agreed to be an undercount. Some estimate that the real number of homeless is anywhere from 2.5 to 10x greater (read more here). While the count reflects a concentration of homeless individuals and families in Denver, it also demonstrates that homelessness is a reality for people in all seven metro counties. These PIT reports drill down on the face of homelessness in each county. Ready to Donate? Need More Information? Hopefully this has helped answer your questions about the need for and uses of the Flex Fund. We would really appreciate your help in ensuring that the fund is able to continue moving families and individuals out of homelessness and into the stable housing necessary to get their lives back on track. Please use the button on the left to let us know how much you can donate and we will send an invoice. If you need more information, please use the button on the right to send your questions to us. I Am Ready to Donate! I Have A Question... Page 153 of 153