HomeMy WebLinkAbout2019-11-04 (Regular) Meeting Agenda Packet
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1000 Englewood Pkwy – Council Chambers
Englewood, CO 80110
AGENDA
City Council Regular Meeting
Monday, November 4, 2019 ♦ 7:00 PM
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Roll Call
5. Consideration of Minutes of Previous Session
a. Minutes of the Regular City Council Meeting of October 21, 2019.
City Council Regular - 21 Oct 2019 - Minutes - Pdf
6. Communications, Proclamations, and Appointments
a. Toni Arnoldy, Englewood Police Community Relations Specialist, will be presenting
certificates to the 2019 Citizens Police Academy graduates.
7. Recognition of Scheduled Public Comment
The deadline to sign up to speak for Scheduled Public Comment is by 5 p.m. on Wednesday, prior to the
meeting, through the City Clerk’s Office. Only those who meet the deadline can speak in this section.
This is an opportunity for the public to address City Council. There is an expectation that the presentation
will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be
any dialogue. Please limit your presentation to five minutes. Written materials for presentation to Council
may be submitted to the City Clerk as the speaker approaches the podium. A USB port is available for
public presentation.
a. Dagan Thomas, an Englewood resident, will address Council.
b. Jason Sakry, an Englewood resident, will address Council.
c. David Mieske, an Englewood resident, will address Council regarding homelessness.
d. Pamela Beets, and Englewood resident, will address Council.
e. Marcy Brown, an Englewood resident, will address Council.
f. Doug Cohn, an Englewood resident, will address Council regarding Englewood history.
8. Recognition of Unscheduled Public Comment
Speakers must sign up for Unscheduled Public Comment at the beginning of the meeting. This is an
opportunity for the public to address City Council. There is an expectation that the presentation will be
conducted in a respectful manner. Council may ask questions for clarification, but there will not be any
dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be
limited to 45 minutes, and if limited, shall be continued to General Discussion. Written materials for
presentation to Council may be submitted to the City Clerk as the speaker approaches the podium. A
USB port is available for public presentation.
Page 1 of 239
Englewood City Council Regular Agenda
November 4, 2019
Please note: If you have a disability and need auxiliary aids or se rvices, please notify the City of Englewood
(303-762-2405) at least 48 hours in advance of when services are needed.
Council Response to Public Comment.
9. Consent Agenda Items
a. Approval of Ordinances on First Reading
b. Approval of Ordinances on Second Reading.
i. CB 48 - Establishing Sewer Rates
CB 48 - Pdf
Staff recommends City Council approve, by Ordinance, increasing the
wastewater utility service rates by 7%, effective January 1, 2020. Staff: Public
Works Director Maria D'Andrea
c. Resolutions and Motions
10. Public Hearing Items
11. Ordinances, Resolutions and Motions
a. Approval of Ordinances on First Reading
i. CB 49 - IGA Police Department and Douglas County EVOC (Emergency Vehicle
Operations Course)
CB 49 - Pdf
Staff recommends City Council approve a Bill for an Ordinance for an
Intergovernmental Agreement between Douglas County and the City of
Englewood for the use of the Douglas County "Code 303" Emergency Vehicle
Operations Course. Staff: Police Commander Tim Englert
b. Approval of Ordinances on Second Reading
c. Resolutions and Motions
i. 2020 Community Development Block Grant Application Submission
- Pdf
Staff recommends City Council approve, by Resolution, authorizing the
submission of an application to Arapahoe County for the City of Englewood's
portion of federal fiscal year 2020 Community Development Block Grant (CDBG)
funds. Staff: Community Development Director Brad Power
ii. Contract Approval for Englewood Recreation Center (ERC) Flat Roof
Replacement Project
Pdf
Staff recommends City Council approve, by Resolution. authorizing a contract
with Garland/DBS in the amount of $162,353.00 with allowance for a 10%
contingency of $16,235.00 if needed, to replace three flat roof systems: two
ballasted ethylene propylene diene monomer (EPDM) on wood decks and one 1"
expanded polystyrene styrofoam (EPS) on metal deck. Staff: Facilities Project
Manager Rick Cruz
iii. Approval of Change Order with Security Central for Police Headquarters Building
Page 2 of 239
Englewood City Council Regular Agenda
November 4, 2019
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(303-762-2405) at least 48 hours in advance of when services are needed.
Pdf
Staff recommends City Council approve, by Motion, Change Order No. 5, in the
amount of $1,754.85, related to lock down buttons for the evidence sally-port
area of the Police Headquarters Building, with Security Central, Inc. Staff:
Public Works Director Maria D'Andrea
iv. Approval of Change Order with Presidio Networked Solutions Group for Police
Headquarters Building
Pdf
Staff recommends City Council approve, by Motion, Change Order No. 5, in the
amount of $1,853.92, to move two cameras in the sally port area at the Police
Headquarters Building, with Presidio Networked Solutions Group. Staff: Public
Works Director Maria D'Andrea
v. Council Travel to National League of Cities Conference, November 19-23.
Pdf
City Council approval for Council Member Cheryl Wink to travel to San Antonio,
TX for the Annual National League of Cities Conference, November 19-23, 2019.
12. General Discussion
a. Mayor's Choice
b. Council Members' Choice
13. City Manager’s Report
14. City Attorney’s Report
15. Adjournment
Page 3 of 239
MINUTES
City Council Regular Meeting
Monday, October 21, 2019
1000 Englewood Pkwy – Council Chambers 7:00 PM
1 Call to Order
The regular meeting of the Englewood City Council was called to order by Mayor
Olson at 7:09 p.m.
2 Invocation
The invocation was given by Council Member Wink.
3 Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Wink.
4 Roll Call
COUNCIL PRESENT: Mayor Linda Olson
Mayor Pro Tem Rita Russell
Council Member Othoniel Sierra
Council Member Laurett Barrentine
Council Member Dave Cuesta
Council Member Amy Martinez
Council Member Cheryl Wink
COUNCIL ABSENT: None
STAFF PRESENT: Deputy City Manager Hargrove
City Attorney McKenney Brown
City Clerk Carlile
Deputy City Clerk Truscott Reed
Chief Collins, Police Department
Director Sobota, Finance and Administrative Services
Director D'Andrea, Public Works
Director Van Ry, South Platte Water Renewal Partners
Director Brocklander, Information Technologies
Page 1 of 11
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City Council Regular
October 21, 2019
Planning Manager Burkholder, Community Development
Redevelopment Manager Poremba, Community Development
Economic Development Manager Hollingsworth, Community Development
Senior Planner Voboril, Community Development
Planner II Sampson, Community Development
Community Relations Coordinator Arnoldy, Communications Department
Projects and Engineering Manager Hoos, Pubic Works
Technical Support Specialist II Munnell, Information Technology
Officer Hume, Police Department
Officer Creaghe, Police Department
5 Consideration of Minutes of Previous Session
a) Minutes of the Regular City Council Meeting of October 7, 2019.
Moved by Council Member Rita Russell
Seconded by Council Member Othoniel Sierra
APPROVAL OF THE MINUTES OF THE REGULAR CITY COUNCIL
MEETING OF OCTOBER 7, 2019.
For Against Abstained
Amy Martinez x
Cheryl Wink x
Dave Cuesta x
Linda Olson x
Laurett Barrentine x
Rita Russell (Moved By) x
Othoniel Sierra (Seconded By) x
7 0 0
Motion CARRIED.
6 Communications, Proclamations, Appointments and Recognition
a) Council recognized Officer Creaghe for being awarded Englewood Middle
School staff member of the month for September.
b) Proclamation Declaring October 2019 as Manufacturing Month in the City of
Englewood
Moved by Council Member Rita Russell
Seconded by Council Member Amy Martinez
TO APPROVE A PROCLAMATION DECLARING OCTOBER 2019 AS
MANUFACTURING MONTH IN THE CITY OF ENGLEWOOD.
Page 2 of 11
Draft
Page 5 of 239
City Council Regular
October 21, 2019
For Against Abstained
Amy Martinez (Seconded By) x
Cheryl Wink x
Dave Cuesta x
Linda Olson x
Laurett Barrentine x
Rita Russell (Moved By) x
Othoniel Sierra x
7 0 0
Motion CARRIED.
7 Recognition of Scheduled Public Comment
a) Pamela Beets, an Englewood resident, addressed Council regarding
affordable housing.
b) Marcy Brown, an Englewood resident, addressed Council regarding the bulk
plane.
c) Elaine Hults, an Englewood resident, addressed Council regarding the
Englewood Environmental Foundation (EEF) audit report.
d) Doug Cohn, an Englewood resident, addressed Council regarding Englewood
history.
8 Recognition of Unscheduled Public Comment
a) Linda Erwin, an Englewood resident, addressed Council regarding Short Term
Rental's (STR's).
b) Vicki Hoffman addressed Council regarding the Englewood Environmental
Foundation (EEF) audit report.
c) Ida May Nicholl, an Englewood resident, addressed Council regarding
campaign yard signs.
d) Tammy Williamson, an Englewood resident, addressed Council regarding
Short Term Rental's (STR's).
e) Janice Brown, an Engelwood resident, addressed Council regarding Trunk or
Treat, bio-gas, and parks.
f) C. Ann Dickerson, an Englewood resident, addressed Council regarding bio-
gas.
Mayor Pro Tem Russell responded to Public Comment.
Page 3 of 11
Draft
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City Council Regular
October 21, 2019
9 Consent Agenda Items
Moved by Mayor Pro Tem Russell seconded by Council Member Wink to approve
Consent Agenda items 9(b)(i-vii).
a) Approval of Ordinances on First Reading
There were no additional Ordinances on First Reading ( See Agenda Items 11
(a) (i-ii).)
b) Approval of Ordinances on Second Reading.
i) CB 39 - IGA with Aurora-South Small Business Development Center
ORDINANCE NO. 44, SERIES OF 2019 (COUNCIL BILL NO. 39,
INTRODUCED BY COUNCIL MEMBER RUSSELL)
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE CITY OF ENGLEWOOD AND
AURORA-SOUTH METRO SMALL BUSINESS DEVELOPMENT
CENTER TO PERFORM SMALL BUSINESS SEMINARS, ONE-ON-
ONE CONSULTING, AND OFFER THE LEADING EDGE PROGRAM
IN THE CITY OF ENGLEWOOD.
ii) CB 43 - 2020 Budget Ordinance - Budget
ORDINANCE NO. 45, SERIES OF 2019 (COUNCIL BILL NO. 43,
INTRODUCED BY COUNCIL MEMBER MARTINEZ)
AN ORDINANCE ADOPTING THE BUDGET OF CITY OF
ENGLEWOOD, COLORADO, FOR FISCAL YEAR 2020.
iii) CB 42 - 2020 Budget Ordinance - Budget Appropriations
ORDINANCE NO. 46, SERIES OF 2019 (COUNCIL BILL NO. 42,
INTRODUCED BY COUNCIL MEMBER RUSSELL)
AN ORDINANCE APPROPRIATING MONIES FOR ALL MUNICIPAL
PURPOSES IN THE CITY OF ENGLEWOOD, COLORADO, FOR
FISCAL YEAR BEGINNING JANUARY 1, 2020, AND ENDING
DECEMBER 31, 2020, CONSTITUTING WHAT IS TERMED THE
ANNUAL APPROPRIATION BILL FOR FISCAL YEAR 2020.
iv) CB 46 - 2020 Budget Ordinance - SPWRP Budget
ORDINANCE NO. 47, SERIES OF 2019 (COUNCIL BILL NO. 46,
INTRODUCED BY COUNCIL MEMBER RUSSELL)
AN ORDINANCE ADOPTING THE BUDGET FOR THE SOUTH
Page 4 of 11
Draft
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City Council Regular
October 21, 2019
PLATTER WATER RENEWAL PARTNERS FOR FISCAL YEAR 2020.
v) CB 45 - 2020 Budget Ordinances - SPWRP Appropriation
ORDINANCE NO. 48, SERIES OF 2019 (COUNCIL BILL NO. 45,
INTRODUCED BY COUNCIL MEMBER RUSSELL)
AN ORDINANCE APPROPRIATING MONIES FOR THE SOUTH
PLATTE WATER RENEWAL PARTNERS PURPOSES IN THE
FISCAL YEAR BEGINNING JANUARY 1, 2020, AND ENDING
DECEMBER 31, 2020, CONSTITUTING WHAT IS TERMED
ANNUAL APPROPRIATION BILL FOR FISCAL YEAR 2020.
vi) CB 44 - 2020 Budget Ordinances - Mill Levies
ORDINANCE NO. 49, SERIES OF 2019 (COUNCIL BILL NO. 44,
INTRODUCED BY COUNCIL MEMBER RUSSELL)
AN ORDINANCE FIXING THE TAX LEVY IN MILLS UPON EACH
DOLLAR OF THE ASSESSED VALUATION OF ALL TAXABLE
PROPERTY WITHIN THE CITY OF ENGLEWOOD, COLORADO.
vii) CB 41 - An Ordinance pertaining to the Englewood Local Liquor and
Marijuana Licensing Authority
ORDINANCE NO. 50, SERIES OF 2019 (COUNCIL BILL NO. 41,
INTRODUCED BY COUNCIL MEMBER RUSSELL)
AN ORDINANCE AMENDING TITLE 2, SECTION 2-6-1, AND TITLE 5,
SECTIONS 5-3-1, 5-3A-3, 5-3D-2, 5-3D-3, 5-3E-2 AND 5-3E-3 OF THE
ENGLEWOOD MUNICIPAL CODE 2000 ALL PERTAINING TO THE
ENGLEWOOD LOCAL LIQUOR AND MARIJUANA LICENSING
AUTHORITY.
c) Resolutions and Motions
There were no additional Resolutions and Motions (See Agenda Items 11 (c)
(i-v).)
i) Motion to approve consent agenda items 9(b)(i-vii).
Moved by Council Member Rita Russell
Seconded by Council Member Cheryl Wink
For Against Abstained
Amy Martinez x
Cheryl Wink (Seconded By) x
Dave Cuesta x
Linda Olson x
Page 5 of 11
Draft
Page 8 of 239
City Council Regular
October 21, 2019
Laurett Barrentine x
Rita Russell (Moved By) x
Othoniel Sierra x
7 0 0
Motion CARRIED.
10 Public Hearing Items
No public hearing was scheduled before Council.
11 Ordinances, Resolutions and Motions
a) Approval of Ordinances on First Reading
i) CB 47 - Short Term Rental Ordinance
Moved by Council Member Cheryl Wink
Seconded by Council Member Othoniel Sierra
Motion to approve Council Bill No. 47.
Moved by Council Member Othoniel Sierra
Seconded by Council Member Amy Martinez
MOTION TO AMEND COUNCIL BILL 47 TO REMOVE SECTION D(2)C
REGARDING ADU'S.
Motion to amend Council Bill No. 47 to remove section
Disscussion ensued.
Council Member Sierra withdrew the motion to amend Council Bill No. 47.
Moved by Council Member Linda Olson
Seconded by Council Member Othoniel Sierra
MOTION TO TABLE COUNCIL BILL47 FOR THE AMOUNT OF TIME
NECESSARY TO FOR PLANNING AND ZONING TO REVIEW AND
REMOVE ADU'S FROM IT AND TO CREATE AN ENFORCEMENT
PLAN.
For Against Abstained
Amy Martinez x
Cheryl Wink x
Dave Cuesta x
Page 6 of 11
Draft
Page 9 of 239
City Council Regular
October 21, 2019
Linda Olson (Moved By) x
Laurett Barrentine x
Rita Russell x
Othoniel Sierra (Seconded By) x
5 2 0
Motion CARRIED.
The meeting recessed at 9:27 p.m. for a break.
The meeting reconvened at 9:33 p.m. with all Council Members present.
ii) CB 48 - Establishing Sewer Rates
Moved by Council Member Rita Russell
Seconded by Council Member Othoniel Sierra
COUNCIL BILL NO. 48, INTRODUCED BY Mayor Pro Tem Russell
A BILL FOR AN ORDINANCE ESTABLISHING SEWER RATES IN
ACCORDANCE WITH TITLE 12, CHAPTER 2, SECTION 3,
SUBSECTION B, OF THE ENGLEWOOD MUNICIPAL CODE 2000.
For Against Abstained
Amy Martinez x
Cheryl Wink x
Dave Cuesta x
Linda Olson x
Laurett Barrentine x
Rita Russell (Moved By) x
Othoniel Sierra (Seconded By) x
7 0 0
Motion CARRIED.
b) Approval of Ordinances on Second Reading
There were no additional Ordinances on Second Reading (See Agenda Items
9(b)(1-vii).)
c) Resolutions and Motions
i) Presiding Municipal Judge Salary Discussion
Council Member Cuesta requested permission to abstain from the vote
due to the fact he is a close friend of Judge Jefferson.
Page 7 of 11
Draft
Page 10 of 239
City Council Regular
October 21, 2019
Discussion ensued.
Moved by Council Member Rita Russell
Seconded by Council Member Laurett Barrentine
RESOLUTION NO. 63
A RESOLUTION ESTABLISHING THE ANNUAL SALARY FOR THE
MUNICIPAL COURT JUDGE OF THE CITY OF ENGLEWOOD,
COLORADO.
For Against Abstained
Amy Martinez x
Cheryl Wink x
Dave Cuesta x
Linda Olson x
Laurett Barrentine (Seconded
By)
x
Rita Russell (Moved By) x
Othoniel Sierra x
6 0 1
Motion CARRIED.
ii) Census 2020 Englewood Complete Count Committee and Related
Activities
Moved by Council Member Amy Martinez
Seconded by Council Member Othoniel Sierra
Motion to accept two grants, none of which require matching funds, which
all serve to provide financial support to the City's efforts to effectively
achieve a complete count of persons residing within the City of
Englewood, Colorado.
For Against Abstained
Amy Martinez (Moved By) x
Cheryl Wink x
Dave Cuesta x
Linda Olson x
Laurett Barrentine x
Rita Russell x
Othoniel Sierra (Seconded By) x
6 1 0
Motion CARRIED.
Page 8 of 11
Draft
Page 11 of 239
City Council Regular
October 21, 2019
iii) Professional Services Agreement for Trolley Operations
Moved by Council Member Amy Martinez
Seconded by Council Member Cheryl Wink
Motion to approve a Professional Services Agreement with MV
Transportation, Inc. for the 2020 management, operation, and
maintenance of the Englewood Trolley in the amount of $374,361.
For Against Abstained
Amy Martinez (Moved By) x
Cheryl Wink (Seconded By) x
Dave Cuesta x
Linda Olson x
Laurett Barrentine x
Rita Russell x
Othoniel Sierra x
7 0 0
Motion CARRIED.
iv) 2020 Englewood Light Rail Corridor and Urban Center Next Step Study
Grant Agreement between the City of Englewood and the Colorado
Department of Transportation (CDOT)
Moved by Council Member Cheryl Wink
Seconded by Council Member Amy Martinez
RESOLUTION NO. 64
A RESOLUTION AUTHORIZING THE CITY OF ENGLEWOOD,
COLORADO, TO ENTER INTO GRANT AGREEMENTS WITH THE
COLORADO DEPARTMENT OF TRANSPORTATION FOR THE 2020
ENGLEWOOD LIGHT RAIL CORRIDOR AND URBAN NEXT STEP
STUDY.
For Against Abstained
Amy Martinez (Seconded By) x
Cheryl Wink (Moved By) x
Dave Cuesta x
Linda Olson x
Laurett Barrentine x
Rita Russell x
Othoniel Sierra x
7 0 0
Page 9 of 11
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Page 12 of 239
City Council Regular
October 21, 2019
Motion CARRIED.
v) Award of Contract to Colt & Steel Corp. for the 2019 Alley Grading &
Stabilization Project
Moved by Council Member Rita Russell
Seconded by Council Member Amy Martinez
Motion to approve a contract with Colt & Steel Corp. in the amount of
$259,208.27 for the 2019 Alley Grading & Stabilization Project.
For Against Abstained
Amy Martinez (Seconded By) x
Cheryl Wink x
Dave Cuesta x
Linda Olson x
Laurett Barrentine x
Rita Russell (Moved By) x
Othoniel Sierra x
7 0 0
Motion CARRIED.
vi) Marked Crosswalk Guidelines
Moved by Council Member Amy Martinez
Seconded by Council Member Cheryl Wink
Motion to approve the Marked Crosswalk Guidelines.
For Against Abstained
Amy Martinez (Moved By) x
Cheryl Wink (Seconded By) x
Dave Cuesta x
Linda Olson x
Laurett Barrentine x
Rita Russell x
Othoniel Sierra x
7 0 0
Motion CARRIED.
12 General Discussion
a) Mayor's Choice
Page 10 of 11
Draft
Page 13 of 239
City Council Regular
October 21, 2019
b) Council Members' Choice
13 City Manager’s Report
14 City Attorney’s Report
15 Adjournment
MAYOR OLSON MOVED TO ADJOURN. The meeting adjourned at 10:31 p.m.
City Clerk
Page 11 of 11
Draft
Page 14 of 239
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Maria DAndrea
DEPARTMENT: Public Works
DATE: November 4, 2019
SUBJECT:
CB 48 - AN ORDINANCE ESTABLISHING SEWER RATES IN
ACCORDANCE WITH TITLE 12, CHAPTER 2, SECTION 3,
SUBSECTION B, OF THE ENGLEWOOD MUNICIPAL CODE
2000
DESCRIPTION:
CB 48 - AN ORDINANCE ESTABLISHING SEWER RATES IN ACCORDANCE WITH TITLE
12, CHAPTER 2, SECTION 3, SUBSECTION B, OF THE ENGLEWOOD MUNICIPAL CODE
2000
RECOMMENDATION:
On October 8, 2019, staff presented the sanitary sewer 7% rate increase recommendation to
the Water and Sewer Board and the members present voted in favor for the increase. Staff
recommends that the City Council approve the attached Ordinance which will increase the
wastewater utility service rates by 7%, effective January 1, 2020.
PREVIOUS COUNCIL ACTION:
The need for a rate increase has been discussed and reviewed through the 2020 budget
process. Including:
• September 16, 2019 - Public Hearing
• September 9, 2019 - All Other Funds Discussion
• August 12, 2019 - General Fund Department Requests
• August 5, 2019 - Budget Priorities Discussion
• May 11, 2019 - Proposed Department Operations / Capital Requests
• April 22, 2019 - Preliminary Capital Requests
• April 8, 2019 - Community Vision Workshop
• March 25, 2019 - Revenue and Expenditure Forecasts and Assumptions
• February 19, 2019 - 2020 Budget Preview
ANALYSIS:
The city's sanitary sewer & wastewater infrastructure includes the collection system of pipes
throughout the city which transfer wastewater to the South Platte Water Renewal Partners,
which is the treatment plant co-owned by the cities of Littleton and Englewood. In order to
maintain this system, it is necessary to invest in on-going operations, maintenance and capital
improvements.
Page 15 of 239
The wastewater treatment plant has identified approximately $11 million in needed capital
investment (see attached). Half of these costs are incurred by the city of Englewood and its
connectors. The other half is paid for by the city of Littleton and its connectors. These
improvements are needed to meet permit-driven treatment requirements as well as facility
rehabilitation and replacement needs. A detailed list of planned improvements is attached.
The city is in the process of creating a master plan for the sanitary sewer collection system. This
plan will be completed in Q2 2020. Until the results of that plan are known, limited funding has
been targeted for 2020 to address capital needs in the collection system. Therefore, the
proposed rate increase will not fully support on-going capital, maintenance and operation needs
in this area. Future rate increases, related to the collection system, are anticipated as more
detailed costs are developed.
FINANCIAL IMPLICATIONS:
The 7% rate increase is anticipated to generate approximately $1.1 million annually. This rate
increase would become effective January 1, 2020.
Charge 2019 Rate 2020 Rate
Sewage Treatment Charge
per 1,000 gallons $3.0383 $3.2510
Collection System Charge
per 1,000 gallons $0.4046 $0.4329
Total $3.4429 $3.6839
ALTERNATIVES:
If rates are not increased, inadequate amounts of revenue will be generated in order to pay for
the city's portion of the wastewater plant costs. Projects may need to be deferred or eliminated.
CONCLUSION:
Adequate revenues must be generated in order to fund the necessary capital and maintenance
needs for the wastewater treatment plant and the sanitary sewer collection system. Staff
recommends that the City Council approve by motion the attached Resolution which will
increase the wastewater utility service rates by 7%, effective January 1, 2020.
ATTACHMENTS:
Council Bill #48
SPWRP Capital Projects
Page 16 of 239
Page 1 of 5
BY AUTHORITY
ORDINANCE NO. ___ COUNCIL BILL NO. 48
SERIES OF 2019 INTRODUCED BY COUNCIL
MEMBER RUSSELL
AN ORDINANCE ESTABLISHING SEWER RATES IN ACCORDANCE
WITH TITLE 12, CHAPTER 2, SECTION 3, SUBSECTION B, OF THE
ENGLEWOOD MUNICIPAL CODE 2000.
WHEREAS, the State of Colorado has enhanced the standards for wastewater
treatment, both through reduction of the permitted levels of total phosphorus and total
inorganic nitrogen, and through a reduction of the permitted temperature of water which
may be released from the wastewater plant into its receiving stream;
WHEREAS, the State’s standards have been incorporated into the operating license of
the South Platte Water Renewal Partners of Littleton and Englewood, and will necessitate
extensive facility upgrades over the next decade;
WHEREAS, the South Platte Water Renewal Partners of Littleton and Englewood will
perform a comprehensive cost of services analysis during 2019 to determine if current rates
and fees are appropriate and applicable to the anticipated increased costs of providing
wastewater services within the City of Englewood and to the connector districts;
WHEREAS, Englewood Municipal Code § 12-2-3(B) provides that 1) the rates charged
by the City for all wastewater service shall be established by ordinance and maintained in
the City’s Rate and Fee Schedule, and 2) a charge for Wastewater collection system
maintenance shall be established annually by the City Council as part of their annual
approval of the City's Fee and Rate schedule, or by separate Resolution;
WHEREAS, Ordinance #5, Series 2018/2019, establishing sewer rates in accordance
with Title 12, Chapter 2, Section 3, Subsection B, of the Englewood Municipal Code 2000,
was approved by the City Council on January 7, 2019, with such fees to be applied to bills
due on or after February 9, 2019;
WHEREAS, the City Council approved Resolution #36, on January 23, 2019, adopting
the 2019 Fee and Rate Schedule for the City of Englewood, such Resolution providing for
Sewer fees to become effective on February 4, 2019, with initial assessment of new rates to
be applied to bills due on and after March 1, 2019, as well as the charge for Wastewater
collection system maintenance;
WHEREAS, the City of Englewood has determined that a seven percent (7%) increase
to sewer rates will provide adequate funding to address the capital and maintenance needs at
the South Platte Water Renewal Partners wastewater treatment plant for the 2020 operational year.
Page 17 of 239
Page 2 of 5
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes
adoption of the following sewer rates in accordance with Title 12, Chapter 2, Section 3,
Subsection B of the Englewood Municipal Code 2000 to become effective January 1, 2020:
Sewage Treatment Charge per 1,000 gallons $3.0383
$3.2510
Collection System Charge per 1,000 gallons $0.4046
$0.4329
Total: $3.4429
$3.6839
Customer
Class
In City
Sewer
Billed Quarterly
$3.4429
$3.6839
In City
District Sewer
Billed Quarterly
$3.0383
$3.2510
In City Sewer
District Water
Billed Annually
$21.6903
$23.2086
Flat
Rate Min. Flat
Rate Min. Rate
Single
Family
Dwelling
$72.44
$77.51
$65.89
$70.50
$63.92
$68.39
$58.09
$62.16
$263.58
$282.03
Multi
Family
Per Unit
$44.87
$48.01
$40.85
$43.71
$39.59
$42.36
$35.99
$38.51
$163.39
$174.83
Mobile
Home
Per Unit
$27.63
$29.56
$25.10
$26.86
$24.36
$26.07
$22.19
$23.74
$100.38
$107.41
5/8 " $99.79
$106.78
$90.91
$97.27
$88.21
$94.38
$80.22
$85.84
$363.64
$389.09
Page 18 of 239
Page 3 of 5
¾" $151.54
$162.15
$137.88
$147.53
$133.74
$143.10
$121.75
$130.27
$551.54
$590.15
1" $251.27
$268.86
$228.58
$244.58
$221.89
$237.42
$201.92
$216.05
$914.33
$978.33
1½" $502.47
$537.64
$457.30
$489.31
$443.53
$474.58
$403.63
$431.88
$1,829.20
$1,957.24
2" $805.39
$861.77
$733.02
$784.33
$710.91
$760.67
$646.87
$692.15
$2,932.08
$3,137.33
3" $1,607.50
$1,720.03
$1,462.76
$1,565.15
$1,418.85
$1,518.17
$1,291.00
$1,381.37
$5,851.00
$6,260.57
4" $2,512.60
$2,688.48
$2,286.62
$2,446.68
$2,217.69
$2,372.93
$2,018.15
$2,159.42
$9,146.42
$9,786.67
6" $5,025.33
$5,377.10
$4,573.13
$4,893.25
$4,435.28
$4,745.75
$4,036.05
$4,318.57
$18,292.53
$19,573.01
8" $7,984.99
$8,543.94
$7,266.35
$7,774.99
$7,026.75
$7,518.62
$6,394.24
$6,841.84
$29,065.40
$31,099.98
10" $11,478.47
$12,281.96
$10,445.50
$11,176.69
$10,101.24
$10,808.33
$9,191.94
$9,835.38
$41,782.03
$44,706.77
Customer
Class Outside City
District Sewer
Billed Quarterly
$3.0383
$3.2510
Outside City
District Sewer
Billed Annually
$19.1411
$20.4810
Flat
Rate Min. Flat
Rate Min.
Single
Family
Dwelling
$67.01
$71.70
$61.02
$65.29
$267.76
$286.50
$243.82
$260.89
Multi
Family
Per Unit
$41.59
$44.50
$37.78
$40.42
$166.23
$177.87
$150.97
$161.54
Mobile
Home
Per Unit
$25.62
$27.41
$23.28
$24.91
$102.35
$109.51
$92.90
$99.40
5/8 " $92.55
$99.03
$84.23
$90.13
$370.07
$395.97
$336.72
$360.29
Page 19 of 239
Page 4 of 5
¾" $140.45
$150.28
$127.74
$136.68
$561.66
$600.98
$510.82
$546.58
1" $232.93
$249.24
$211.91
$226.74
$931.64
$996.85
$847.49
$906.81
1½" $465.86
$498.47
$423.77
$453.43
$1,863.25
$1,993.68
$1,694.93
$1,813.58
2" $746.47
$798.72
$679.36
$726.92
$2,985.66
$3,194.66
$2,717.22
$2,907.43
3" $1,489.58
$1,593.85
$1,355.72
$1,450.62
$5,958.20
$6,375.27
$5,422.74
$5,802.33
4" $2,328.52
$2,491.52
$2,119.00
$2,267.33
$9,313.86
$9,965.83
$8,475.85
$9,069.16
6" $4,657.13
$4,983.13
$4,237.93
$4,534.59
$18,628.32
$19,932.30
$16,951.63
$18,138.24
8" $7,400.24
$7,918.26
$6,734.36
$7,205.77
$29,601.23
$31,673.32
$26,937.06
$28,822.65
10" $10,637.93
$11,382.59
$9,680.74
$10,358.39
$42,551.99
$45,530.63
$38,722.20
$41,432.75
Section 2. Notice of general provisions and findings applicable to interpretation and
application of this Ordinance:
Applicability of Title 1, Chapter 2, Saving Clause. The provisions of E.M.C. Title 1,
Chapter 2, Saving Clause apply to interpretation and application of this Ordinance, unless
otherwise set forth above, including, but not limited to, the provisions regarding
severability, inconsistent ordinances or code provisions, effect of repeal or modification,
and legislation not affected by repeal.
Enforcement. E.M.C. Title 1, Chapter 4, “General Penalty” provisions mandate that
except as otherwise provided within specific Titles, Chapters, or Sections of the Englewood
Municipal Code, the violation of any provisions of the Code, or of any secondary code
adopted therein, shall be punished by a fine not exceeding two thousand six hundred and
fifty dollars ($2,650.00) or imprisonment for a term not exceeding three hundred sixty
(360) days or by both such fine and imprisonment. E.M.C. Title 12, Chapter 2, Section 3,
sets forth enforcement measures for failure to pay the assessed sanitary sewer rates and
fees, including disconnection of service for accounts 90 days or more delinquent.
Delinquency and Collection: All wastewater charges and surcharges, including, but not
limited to, collection charges, pretreatment charges, monitoring charges, shall be made a
lien upon the property to which wastewaters are connected from the date said charges
become due until said charges are paid. The owner of every structure or premises shall be
liable for all wastewater charges for users on his premises. Said delinquent payments, and
the lien created thereby, shall be enforced by assessment upon the property and premises
Page 20 of 239
Page 5 of 5
so served and certification thereof to the County Treasurer for the collection under and
in pursuance as provided for in this Code.
Safety Clauses. The City Council hereby finds, determines, and declares that this
Ordinance is promulgated under the general police power of the City of Englewood, that it
is promulgated for the health, safety, and welfare of the public, and that this Ordinance is
necessary for the preservation of health and safety and for the protection of public
convenience and welfare. The City Council further determines that the Ordinance bears a
rational relation to the proper legislative object sought to be obtained.
Introduced, read in full, and passed on first reading on the 21st day of October, 2019.
Published by Title as a Bill for an Ordinance in the City’s official newspaper on the
24th day of October, 2019.
Published as a Bill for an Ordinance on the City’s official website beginning on the
23rd day of October, 2019.
Read by Title and passed on final reading on the 4th day of November, 2019.
Published by Title in the City’s official newspaper as Ordinance No. ___, Series of
2019, on the 7th day of November, 2019.
Published by title on the City’s official website beginning on the 6th day of
November, 2019 for thirty (30) days.
This Ordinance shall take effect thirty (30) days after publication following final
passage.
Linda Olson, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that
the above and foregoing is a true copy of the Ordinance passed on final reading and
published by Title as Ordinance No. ___, Series of 2019.
Stephanie Carlile
Page 21 of 239
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Tim Englert
DEPARTMENT: Police
DATE: November 4, 2019
SUBJECT:
CB 49 - IGA Police Department and Douglas County EVOC
(Emergency Vehicle Operations Course)
DESCRIPTION:
CB 49 - IGA Police Department and Douglas County EVOC (Emergency Vehicle Operations
Course)
RECOMMENDATION:
Staff recommends approval of an ordinance authorizing an Intergovernmental Agreement
between Douglas County and the City of Englewood for the use of the Douglas County "Code
303" Emergency Vehicle Operations Course.
PREVIOUS COUNCIL ACTION:
There has been no previous council action regarding this Intergovernmental Agreement.
SUMMARY:
The Englewood Police Department conducts yearly training of it's officers in safe pursuit driving,
and pursuit termination, communication while driving, low speed technical driving skills, day and
night driving, inclement weather skills, vehicle dynamics and limitations, law enforcement
motorcycle certifications, crash investigation training and the most recent approaches to traffic
incident management.
The Douglas County "Code 303" emergency vehicle operations course is an engineered
moderate speed roadway and skill building training site, which replicates the conditions,
challenges and obstacles encountered by emergency responders on typical community
roadways.
ANALYSIS:
In order for the Englewood Police Department too utilize the Douglas County "Code 303"
emergency vehicle operations course we are required to enter into an Intergovernmental
Agreement with Douglas County reference it's use. This IGA has been reviewed by the City
Attorney's Office and is legally acceptable.
FINANCIAL IMPLICATIONS:
There is a daily cost associated with the use of the Douglas County "Code 303" emergency
vehicle operations course. The 2019 fee for the full day use of the EVOC is $600 (Nov-Feb)
and $800 (Mar-Oct). The Police Department trains in this discipline five times a year based on
the needs of the department. Typically, this is half day training and the fees would be halved.
Page 22 of 239
This fee is paid from the Police Department yearly training budget. For 2020 the police
department training budget is $40,000.
ALTERNATIVES:
The alternative is to not use the Douglas County emergency vehicle operations course.
CONCLUSION:
Staff recommends approval of this ordinance.
ATTACHMENTS:
Council Bill #49
Douglas County "Code 303" EVOC Fees
Douglas County general use "Code 303" IGA
Page 23 of 239
BY AUTHORITY
ORDINANCE NO. ___ COUNCIL BILL NO. 49
SERIES 2019 INTRODUCED BY COUNCIL
MEMBER ___________
A BILL FOR
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT
ENTITLED “DOUGLAS COUNTY EMERGENCY VEHICLE OPERATIONS
COURSE” BETWEEN THE CITY OF ENGLEWOOD AND DOUGLAS COUNTY
WHEREAS, this Agreement sets forth the requirements for use of the Emergency Vehicle
Operations Course (“EVOC”) managed by the Highlands Ranch Law Enforcement Training Foundation
(“HRLETF”);
WHEREAS, the Englewood Police Department conducts yearly training of its officers
including vehicle and/or public safety training;
WHEREAS, Douglas County owns the EVOC, which is managed by HRLETF;
WHEREAS, in order to use the EVOC the City and Douglas County are required to enter into
an intergovernmental agreement as authorized pursuant to Section 29-1-203 C.R.S. and Article XIV,
Section 1812(2)(a) of the Colorado Constitution;
WHEREAS, the use of the EVOC provides Englewood Police officers training in safe pursuit
driving and pursuit termination, communication while driving, low speed technical driving skills, day
and night driving, inclement weather skills, vehicle dynamics and limitations, law enforcement
motorcycle certifications, crash investigation training, and the most recent approaches to traffic incident
management;
WHEREAS, the EVOC is an engineered moderate-speed roadway and skill building training
site, which replicates the conditions, challenges, and obstacles encountered by emergency responders on
typical community roadways;
WHEREAS, the yearly cost associated with the use of the EVOC are set forth in Attachment 1
and will come from the Police Departments training budget.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The Intergovernmental Agreement with Douglas County for the use of the Emergency
Vehicle Operations Course at the Highlands Ranch Law Enforcement Training Foundation, attached
hereto as Attachment 1, is hereby accepted and approved by the Englewood City Council.
Section 2. The Mayor is hereby authorized to sign said Agreement for and on behalf of the City
of Englewood, Colorado.
Introduced, read in full, and passed on first reading on the 4th day of November, 2019.
Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 7th day
of November, 2019.
Published as a Bill for an Ordinance on the City’s official website beginning on the 6th day
Page 24 of 239
of November, 2019 for thirty (30) days.
Linda Olson, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and
foregoing is a true copy of the Bill for an Ordinance introduced, read in full, and passed on first reading
on the 4th day of November, 2019.
Stephanie Carlile
Page 25 of 239
Revised 08/12/2019
Use & Fee Schedule
8500 N. Moore Rd. Littleton, CO 80125
L&L: N39.487889- W105.025988
Uses Facility Use Specifics Program
Areas
Vehicles & Users
Public-safety skill and decision-
making driver training facility
available to law enforcement
and other civil service agencies:
(To include serpentine, PIT,
skills pad- backing and parking
maneuvers.)
Facility will accommodate most
all law enforcement type
vehicles including Motorcycles,
bicycles and ATV’s - most
Public works light vehicles-
Some fire agencies, school
buses and acceptable private
driving and training programs.
All vehicles will be provided by
users and must have an
adequate cadre of instructors
supervising during their use of
facility.
Facility Hours & Scheduling Periods:
• Monday through Friday: Opens at 08:00
hours; closes at 21:00 hours
Scheduling periods in 6 hour increments:
1. 08:00 hours till 14:00 hours
2. 14:30 hours till 20:30 hours
• Saturday and Sunday: Opens at 08:00
hours; closes at 18:00 hours
Scheduling periods in 5 hour increments:
1. 08:00 hours- 13:00 hours
2. 13:00 hours- 18:00 hours
Requests of less than the 4 hour period may be
afforded a pro rata hourly rate per scheduling
area but not less than and minimum of 2 hours.
Perimeter
roadway: 1.6
miles and up to 4
lanes wide.
Skill Pad A:
Extremely large
flat paved skills
pad: 500 x 800 ft.
equaling 9.2
acres.
Skill Pad B:
Large Paved
skills pad:
200 x 400 ft.
equaling 1.8
acres.
Vehicle (V) - not to exceed 8000
GVRW. To include average PU
trucks, ATV, bicycles and
Motorcycles.
Large Vehicles (LV) – not to
exceed 35,000 GVRW. To include
school buses- some fire trucks-
MCP- 4x4 special use vehicles-
Public Works equipment.
Private Use (P) Authorized private
driver’s safety training.
Special Events (E) Authorized use
of the entire facility for larger
training/show events, non-high
speed manufacture testing, dealer
demonstrations, and others as
approved.
Page 26 of 239
Revised 08/12/2019
HRLETF Members:
Nov – Feb
Roadways & both
skills pads
Per ½ Day Period: $300
per period
Full-day Rate: $600
3 hour Rate – based on facility availability:
(fewer than 4 people, i.e. short remedial session) $150
March – October
Roadways & both
skills pads
Per ½ Day Period:
V- $400 per period
Full-day Rate: $800
3 hour Rate – based on facility availability:
(fewer than 4 people, i.e. short remedial session) $200
Off Road area N/A N/A Planned for Phase 2
TIMS area (Traffic
Incident
Management)
$300 $600 3 hour rate – based on facility availabity: ( fewer than 4
people, i.e. short remedial session) $200
Other Government Users (non HRLETF members):
Nov – Feb
Roadway & both
skills pads
Per ½ Day Period:
$500 per period
Full-day Rate: $1000 3 hour Rate – based on facility availability:
(fewer than 4 people, i.e. short remedial session) $300
March – October
Roadway & both
skills pads
Per ½ Day Period: $600
per period
Full-day Rate: $1200 3 hour Rate – based on facility availability:
(fewer than 4 people, i.e. short remedial session) $400
Off Road area N/A N/A Planned for Phase 2
TIMS area $400 $800 3 hour rate – based on facility availabity: ( fewer than 4
people, i.e. short remedial session) $300
(P) Pre-Approved Private Driver-safety Programs:
Roadway & both
skills pads
Per ½ day period: $300 Full-day Rate: $600
By the hour, $100 (minimum of 2 hours)
(E) Special Event Fees:
Special Events, private public relations events and other non-defined uses: will be made by a case by case basis as determined by
requesting User's stated use and purpose and after evaluation by HRLETF facility management.
Roadway & both skills pad Per ½ Day Period: $750 Full-day Rate: $1500
UAS (Unmanned Aircraft Systems) – Field use only Per ½ Day Period: $250 Full-day Rate: $500
Page 27 of 239
Revised 08/12/2019
Use of Equipment:
• Cones: No Charge (All Users)
• Portable stop light system: No Charge (All Users)
• Portable radar speed sign: No Charge (All Users)
Fuel:
• Fuel is currently not available on site. Future plans include making fuel available for purchase, but to government entities only upon prior
approval. Cost per gallon will be at rate as purchased by Douglas County, plus a small administrative fee.
Scheduling: EVOC usage must be specifically scheduled. Users may only use the part(s) of the EVOC for which they are specifically
scheduled.
• Check scheduling availability at www.HRLETF.org/evoc/.
• To schedule instructional time, the user/agency must email or call the EVOC facility director.
• Once scheduled, the user must make payment electronically (purchase card, credit card, e-check) and enter the provided payment code, using the
online “Payment” page at www.HRLETF.org/evoc/.
• All fees are payable in advance and go to the Douglas County Treasurer.
• Once the user/agency has completed scheduling, payment, and the required waiver (noted below), the EVOC facility director will provide the
user/agency with the combination code for the entry gates/equipment trailer.
• User fees are established based on established scheduling periods. HRLETF public-safety agency members receive a discounted rate.
• User fees for other special events are established separately and available upon request by contacting the EVOC facility director.
Cancellations:
• Government users and approved private users who cancel a scheduled reservation(s) with less than 30 days written notice, to the EVOC facility
director, may be subject to a non-refundable cancellation fee equal to 25% of the cost of their initial scheduled reservation (except in cases of
severe weather that reasonably compel cancellation).
• All cancellations shall be in writing and effective upon receipt by the EVOC facility director.
• If Douglas County or the HRLETF cancels a scheduled reservation for any unforeseen reason or act of God, then all monies paid by the user
shall be refunded. Any liability of Douglas County or the HRLETF shall be limited to the fees paid by the user.
Damages & Security Deposits:
• Users will be held responsible for all damages/associated costs of any clean up and repair to the EVOC, its property, and equipment. All costs
deemed necessary and incurred by Douglas County or the HRLETF for replacement and/or repairs caused by a user will be billed to the user.
• Payment for cleanup and damages must be made within thirty (30) days after receipt of billing.
Page 28 of 239
Revised 08/12/2019
Approved Private Event Users:
• Approved private users will be required to pay security deposit equal to 25% of their scheduled reservation fee. The deposit will be refunded if
the facility is left in a clean state and there are no damages.
• The deposit shall be due and payable a minimum of two (2) weeks prior to the scheduled use. The deposit will be refunded, or applied to the
user’s reservation fee, if the facility and property are left in a clean state and there are no damages. The deposit shall be due and payable a
minimum of two (2) weeks prior to commencement of the event.
• Approved private users must provide all hospitality, security, clean-up crew and other personnel necessary to conduct the approved activities and
to leave the facility in a clean and orderly condition, unless otherwise agreed to in writing by the EVOC facility director.
Page 29 of 239
Revised 05/03/18
INTERGOVERNMENTAL TERMS OF USE FOR THE
EMERGENCY VEHICLE OPERATIONS COURSE
This Intergovernmental Agreement, executed on this ___ day of _________, 20__, is made and
entered into by and between the _________________________________________ (the “User”), and the
COUNTY OF DOUGLAS, STATE OF COLORADO, for the use of certain improved property located
at 8500 Moore Road in Douglas County, Colorado.
WHEREAS, Douglas County desires to allow User access to and use of the premises described
on Exhibit A (the “EVOC”) attached hereto and incorporated herein; and
WHEREAS, User desires to use the EVOC for their vehicle and/or public safety training
purposes; and
WHEREAS, User understands that the Highlands Ranch Law Enforcement Training Foundation,
Inc. (the “HRLETF”) manages the EVOC for Douglas County.
NOW THEREFORE, the parties agree as follows:
I. TERMS AND CONDITIONS
A. User agrees to ensure that any of its employees, agents, officials, invitees or other
persons associated in any way with User, abide by all of the policies, rules, and directions of Douglas
County or HRLETF staff as a condition of being allowed on the premises of the EVOC. Failur e to abide
by any of those polices, rules or directions may result in forfeiture of any rights or privileges under this
Agreement and/or expulsion from the EVOC at the sole discretion of Douglas County or HRLETF.
B. Release of Liability:
User, its successors and assigns shall forever release, waive, discharge, and
relinquish any claim of liability against Douglas County, the Douglas County Sheriff’s Office (DCSO),
and the HRLETF or any of their principals, affiliates, sponsors, volunteers, agent s, officials, employees,
successors, and assigns from any and all actions, causes of action, claims, charges, demands, losses,
damages, costs, attorney’s fees, judgments, liens, indebtedness and liabilities of every kind and character,
whether known or unknown, in any way connected to, related to, or arising out of User’s presence or
participation in any activity at the EVOC, regardless of any negligence of Douglas County, the DCSO,
and/or the HRLETF.
C. Insurance:
1. User will ensure they have sufficient insurance to cover any and all
hazards, damages, costs and liabilities associated with the use of the EVOC. The User shall provide
Page 30 of 239
Revised 05/03/18
evidence that such requirements have been met and shall provide updated information to Douglas County
in the event any changes are made to the User’s insurance coverage prior to any use of the EVOC.
2. General Liability insurance with minimum combined single limits of
ONE MILLION DOLLARS ($1,000,000) each occurrence and ONE MILLION DOLLARS ($1,000,000)
aggregate. The policy will be applicable to all premises and operations. The policy will include coverage
for bodily injury, broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual, independent contractors,
products, and completed operations. The policy will include coverage for explosion, collapse and
underground hazards. The policy will contain a severability of interests provision.
3. Automobile Liability insurance with minimum combined single limits
for bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000) each
occurrence with respect to each of User’s owned, hired and non-owned vehicles on the premises at the
EVOC. The policy will contain a severability of interests provision.
4. The required General Liability and Automobile Liability policies will be
endorsed to include Douglas County and the HRLETF as a Certificate Holders and name both entities,
their officers and employees as additional insureds. Douglas County reserves the right to request and
receive a certified copy of any policy and any endorsement thereto.
5. User hereby grants to Douglas County and HRLETF a waiver of
subrogation which any insurer may acquire against either entity, their officers, officials, employees, and
volunteers, from User by virtue of the payment of any loss. User agrees to obtain any endorsement that
may be necessary to affect this waiver of subrogation but this provision ap plies regardless of whether or
not the Douglas County or HRLETF has received a waiver of subrogation endorsement from the insurer.
This provision also applies to the User’s Workers’ Compensation policy.
6. If User maintains broader coverage and/or higher limits than the
minimums shown above, Douglas County and HRLETF require and shall be entitled to the broader
coverage and/or higher limits maintained by the User. Any available insurance proceeds in excess of the
specified minimum limits of insurance and coverage shall be available to Douglas County and HRLETF.
D. Fuel Provisions:
1. A fuel tank may be accessible by the User in the vicinity of the EVOC
with sufficient prior coordination.
2. The amount per gallon to be charged for the fuel will be determined upon
the prior coordination for its availability and will be no more than the costs to Douglas County to provide
the fuel.
3. Prior to receiving any fuel from Douglas County, the User will provide
the Colorado state issued gasoline tax exemption certificate and hereby certifies that any such fuel will be
used exclusively by the User for its governmental functions and activities pursuant to Colorado Revised
Statutes 39-27-102.
II. TERM OF AGREEMENT
A. This Agreement shall commence as of the execution of this Agreement and will continue to be in
effect any time the User makes any use of the EVOC unless otherwise terminated.
Page 31 of 239
Revised 05/03/18
B. Either party may terminate this Agreement by giving the other party not less than ninety (90) days
prior written notice, such notice shall be sent to the party's address as listed on the signature page of this
Agreement.
III. MISCELLANEOUS
A. Liability. Each party shall be fully responsible for its own employee(s) consistent
with all applicable laws. Each party agrees to provide the other party written notice within sixty (60) days
of the knowledge of any claim or controversy associated with any activity related to this Agreement.
B. Governmental Immunity. All activities performed under this Agreement are
hereby declared to be governmental functions. The parties to this Agreement and their personnel
complying with or reasonably attempting to comply with this Agreement or any ordinance, order, rule or
regulation enacted or promulgated pursuant to the provisions of this Agreement shall be deemed to be
operating within the scope of their duties and responsibilities and in furtherance of said g overnmental
functions.
C. No Waiver Under CGIA. Nothing in this Agreement shall be construed as a
waiver by either party of the protections afforded them pursuant to the Colorado Governmental Immunity
Act, Sections 24-10-10l et seq., C.R.S. ("CGIA") as same may be amended from time to time.
Specifically, neither party waives the monetary limitations or any other rights, immunities or protections
afforded by the CGIA or otherwise available at law.
D. Third Parties. This Agreement does not and shall not be deemed to confer upon
any third party any right to claim damages, to sue, or bring other proceedings against either User or
Douglas County because of any terms contained in this Agreement.
E. Severability. In the event that any of the provisions of this Agreement shall be
held to be invalid or unenforceable, the remaining provisions shall nevertheless continue to be valid and
enforceable as though the invalid or unenforceable parts had not been included therein.
F. Entire Agreement. This Agreement constitutes the entire agreement and
understanding between the parties and supersedes any prior agreement or understanding relating to the
subject matter of this Agreement.
G. Modification. This Agreement may be modified or amended only by a duly
authorized written instrument executed by the parties hereto.
H. Survival. The rights and obligations of the parties shall survive the term of this
Agreement to the extent that any performance is required under this Agreement after the expiration or
termination of this Agreement.
I. Notices. Any notice to be given hereunder by either party to the other may be
effected in writing by personal delivery, or by mail, certified with postage prepaid, or by overnight
delivery service. Notices sent by mail or by an overnight delivery service shall be addressed to the parties
at the addresses appearing following their signatures below, but either party may change its address by
written notice in accordance with this paragraph.
Page 32 of 239
Revised 05/03/18
J. Governing Law and Venue. This Agreement shall be governed by and interpreted
in accordance with the laws of the State of Colorado without regard to the conflict of laws of such State.
Venue for any action hereunder shall be in the District Court, County of Douglas, State of Colorado. The
User expressly waives the right to bring any action in or to remove any action to any other jurisdiction,
whether state or federal.
K. Good Faith. The parties agree to work together in good faith in performing their
obligations hereunder.
IN WITNESS WHEREOF, the User caused this Intergovernmental Agency Agreement to be executed by
its duly authorized representatives:
Executed this _____ day of _____________, 20____.
BY:
(Insert Name & Position of Signatory)
Date:
ATTEST:
By:
Date:
Page 33 of 239
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Brad Power
DEPARTMENT: Community Development
DATE: November 4, 2019
SUBJECT:
2020 Community Development Block Grant Application
Submission
DESCRIPTION:
2020 Community Development Block Grant Application Submission
RECOMMENDATION:
Staff recommends that City Council approve a Resolution authorizing the submission of an
application to Arapahoe County for the City of Englewood's portion of federal fiscal year 2020
Community Development Block Grant (CDBG) funds.
PREVIOUS COUNCIL ACTION:
City Council has approved Resolutions to file Community Development Block Grant (CDBG)
applications annually since 1977. Participation in the Arapahoe County entitlement program
began in 1991, and is authorized in three-year increments. City Council approved Ordinance 12,
Series 2018, an Intergovernmental Agreement, on June 18, 2018 to participate in the Arapahoe
County Community Development Block Grant and HOME Investment Partnership Programs for
federal fiscal years 2019-2021.
ANALYSIS:
The U.S. Department of Housing and Urban Development (HUD) CDBG Entitlement Program
provides grants to units of local government and urban counties to meet housing and
community needs. The objective of the program is to enhance urban communities by providing:
• decent, safe, affordable housing;
• improved infrastructure;
• public facilities and services; and
• economic opportunities.
The federal program objectives are achieved through projects developed by local governments
that primarily benefit low and moderate income families, as well as other federal objectives. The
request for funds may also include activities that meet urgent development needs in
communities such as damage from flooding, tornadoes, fire, etc. Local governments determine
which activities best serve the objectives of the program.
Funds are appropriated annually by Congress for the CDBG program and are allocated by
statutory formula to each entitlement area. Arapahoe County is approved as an urban county
entitlement area. The CDBG grant funds are currently distributed to participating cities within
Page 34 of 239
Arapahoe County. Each participating city receives a set-aside portion of the total CDBG
allocation. The current participating cities are:
• City of Englewood,
• City of Littleton,
• City of Glendale,
• City of Deer Trail,
• City of Centennial, and
• City of Greenwood Village.
The total funding level for the City of Englewood for FY2020 is anticipated to be $135,000.
Applications for each proposed project budget must be submitted to Arapahoe County no later
than Friday, November 22, 2019. Englewood's FY2020 program consists of two projects.
These projects continue to meet current housing and neighborhood needs benefiting low and
moderate income families. All projects are subject to additional review by city staff, Arapahoe
County CDBG administrators, and the County Commissioners. The listed projects and funding
levels may change based on those reviews. FY2020 CDBG funds will be requested for the
following projects:
• City of Englewood - $115,000 for an energy efficiency home improvement project
focusing on improvements that provide increased energy conservation and efficiency in
the home. This program is known as Energy Efficiency Englewood, or E3.
• Family Tree House of Hope - $20,000 to directly fund the Family Tree application that
assists with staffing needs for the House of Hope homeless shelter. Family Tree will
submit an application directly to Arapahoe County requesting the $20,000. A letter of
sponsorship is required from the City to support Family Tree's application which will be
forthcoming. This is the 18th year this request has been made via CDBG allocation.
The City of Englewood FY2020 application for $115,000 of CDBG funds is attached.
FINANCIAL IMPLICATIONS:
Existing Community Development staff will continue to administer the proposed project. Staff
salaries and benefits represent the City's participation in the project. A small portion of staff's
salary is eligible for reimbursement by CDBG funds.
ALTERNATIVES:
City Council could choose not to apply for CDBG funds. By doing so, City of Englewood low to
moderate income homeowners would be less likely or unable to upgrade their homes with
energy efficient improvements due to financial constraints.
ATTACHMENTS:
Resolution
Ordinance 12, Series 2018
Intergovernmental Joint Cooperation Agreement and HOME Consortium Agreement 2019 -
2021
2020 Community Development Block Grant Application for Funding
Page 35 of 239
RESOLUTION NO. _____
SERIES OF 2019
A RESOLUTION AUTHORIZING THE CITY OF ENGLEWOOD, COLORADO,
TO FILE AN APPLICATION WITH ARAPAHOE COUNTY FOR 2020
COMMUNIT Y DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.
WHEREAS, the Englewood City Council has approved CDBG applications since 1977 and
approved the execution of an Intergovernmental Agreement with the passage of Ordinance No. 37,
Series of 1991, covering the City's participation in the Arapahoe County CDBG Entitlement Program
for funding years 1992 through 1994;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 13, Series of
2006, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Entitlement Program
for funding years 2007 through 2009;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 22, Series of
2009, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2010 through 2012;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 25, Series of
2012, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2013 through 2015;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 19, Series of
2015, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2016 through 2018;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 81, Series of
2017, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2018 through 2019;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 12, Series of
2018, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2019 through 2021;
WHEREAS, the Arapahoe County Community Development Block Grant Program provides
grants to participating municipalities to meet housing and community development needs; and
WHEREAS, to compete in the Arapahoe County Community Development Block Grant Program,
local governments must submit an application; and
WHEREAS, the City of Englewood has received a notice of fund availability; and
Page 36 of 239
WHEREAS, the City of Englewood, Colorado, desires to apply for these funds through the
Arapahoe County 2020 Community Development Block Grant Program to fund the Energy Efficiency
Englewood Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The City of Englewood, Colorado, is hereby authorized to file an application for 2020
Arapahoe County Community Development Block Grant funds.
Section 2. The Mayor and City Clerk are authorized to sign and attest all necessary forms,
documents, assurances and certifications for the Community Development Block Grant application for
and on behalf of the City Council and the City of Englewood.
ADOPTED AND APPROVED this 4th day of November, 2019.
Linda Olson, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution ____, Series of 2019.
Stephanie Carlile, City Clerk
Page 37 of 239
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Page 47 of 239
1
Community Resources Department
Housing and Community Development Services
1690 W. Littleton Boulevard, Suite 300
Littleton, CO 80120
(303) 738-8062
2020
Community Development Block Grant
(CDBG) Application for Funding
Applicant: City of Englewood
Project: Energy Efficient Englewood (E3)
CDBG Request: $115,000
Page 48 of 239
2
ORGANIZATION
Organization: City of Englewood
Type: Government Agency
Faith Based Organization: No
DUNS Number: 07‐575‐0133
Tax ID Number: 84‐6000583
Active SAMS Registration:Yes
Mailing Address: 1000 Englewood Parkway
City, State, Zip Code: Englewood, CO 80110
Phone Number: 303.762.2347
Website: http://www.englewoodco.gov
PERSONNEL
Chief Official: Linda Olson
Title: Mayor
Phone Number: 303.762.2310
Email Address: lolson@englewoodco.gov
Add to CDBG Mailing List
Project Manager: Nancy G. Fenton
Title: Executive Assistant
Phone Number: 303.762.2347
Email Address: nfenton@englewoodco.gov
Add to CDBG Mailing List
PROJECT
Project Name: Energy Efficient Englewood (E3)
Project Type: Housing
Project Address, or Project
Service Area:
City of Englewood
CDBG Funds Requested: $115,000
Total Project Cost: $157,000
CDBG Funds as % of Total
Project Cost:
73%
Summarize Project in One
Sentence:
Provide grants to low and moderate income households for energy
conservation and efficiency upgrades.
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3
1. Project meets the following CDBG National Objective: (Only Choose One)
☒ Low and Moderate Income Benefit
☐ Slum or Blight
☐ Catastrophic or Urgent Need
2. Project meets the following secondary CDBG National Objective: (Only Choose One)
☒ Create Suitable Living Environments
☐ Provide Decent Affordable Housing
☐ Create Economic Opportunities
3. Project meets the following CDBG Low to Moderate Income Benefit Categories:
(Only Choose One: Area Benefit, Limited Clientele, Housing Rehabilitation, Jobs)
☐ Area Benefit:
At least 51% of the residents within the activity area are LMI
If selected, please include a map of the project and/or organization’s service
area and most recent Census Tract/Block Group data for the proposed area
benefit
☐ Limited Clientele:
Choose one of the following groups that best describes the persons served
☐ At least 51% of the clientele served are LMI persons
Requires Income Eligibility Documentation
☐ The activity has income eligibility requirements limiting the
activity exclusively to LMI persons
☐ The activity is of such nature and location that it may be reasonable
concluded that the clientele are LMI persons
☐ The activity serves a “presumed benefit” population, including:
☐ Abused Children
☐ Elderly Persons (62 or Older)
☐ Battered Spouses
☐ Severely Disabled Adults
☐ Illiterate Adults
☐ Persons Living with AIDS/HIV
☐ Migrant Farm Workers
☐ Homeless Persons
Page 50 of 239
4
☒ Housing Rehabilitation:
Identify the types of housing units this project will serve
☒ Single-Family
☐ Multi-Family
☒ Owner Occupied
☐ Renter Occupied
* Housing units MUST be occupied by LMI persons
☐ Jobs
Choose the category that best reflects the project goal:
☐ Job Creation
☐ Job Retention
* At least 51% of jobs MUST be filled/retained by LMI persons
4. Project meets one of the following CDBG National Outcomes:
☐ Availability/Accessibility
☐ Affordability
☒ Sustainability
5. Which Priority Need outlined in the Arapahoe County 2014-2019
Consolidated Plan does your project meet?
☒ Housing Needs
☐ Community Development Needs (Non-Housing)
☐ Economic Development
☐ Public Facilities and Infrastructure
☐ Public Services
☐ Homelessness
6. Which Goal outlined in the Arapahoe County 2014-2019 Consolidated Plan does
your project meet to address the aforementioned Priority Need?
☒ Preservation of Existing Housing Stock
☐ Expanding and Preserving Homeownership
☐ Public Services
☐ Handicapped Services
Page 51 of 239
5
☐ Senior Services
☐ Youth Services
☐ Public Facility Improvements
☐ Public Infrastructure Improvements
☐ Homeless Prevention Services
☐ Emergency Housing and Shelter for Homeless
☐ Fair Housing
7. Provide a brief narrative on the purpose of this project and how it will address the
mission, objectives and priorities of the CDBG program by elaborating on your
answers to questions 1-6 above.
Sixty‐six percent of Englewood’s housing stock was built prior to 1970, and 83% was built before 1980.
Energy conservation and efficiency upgrades are needed in a significant number of those homes. The
Energy Efficient Englewood (E3) project will provide grants up to $8,000 with a homeowner’s match of 20%
for conservation and energy efficiency repairs and upgrades. The project is limited to low and moderate
income households at or below 80% AMI. The project will help preserve the existing Englewood housing
stock and provide more sustainable premises for Englewood’s low and moderate households.
Page 52 of 239
6
8. Provide a brief narrative describing the project goals, measureable outcomes and
anticipated community impact, focusing specifically on the target population and clients
served, as well as the issue(s) being addressed.
For each Measurable Outcome, Please Identify:
a. Outcome Measurement
b. Data Source
c. Data Collection Methodology
OUTCOME #1
Provide a grant to finance conservation and energy efficiency work items to 12 low and moderate income
homeowners whose homes are located through the City of Englewood.
OUTCOME MEASUREMENT
The completion of work items recommended by an independent energy audit for 12 Low/Mod
households.
DATA SOURCE
Applications, financial documents, energy audits, and lead based paint testing (when required).
DATA COLLECTION METHODOLOGY
The Project Manager will track the project completion status in an internal database and collect the
required homeowner demographics. Project case files will also be maintained.
OUTCOME #2
OUTCOME MEASUREMENT
Page 53 of 239
7
DATA SOURCE
DATA COLLECTION METHODOLOGY
OUTCOME #3
OUTCOME MEASUREMENT
DATA SOURCE
DATA COLLECTION METHODOLOGY
Page 54 of 239
8
9. Provide the specific number of Arapahoe County residents served by your
organization annually.
N/A
10. Specific to this project only, estimate the number and percentage of Arapahoe County
residents that will benefit from this project.
* Please identify if beneficiaries will be counted as: ☐ Persons or ☒ Households
* Please provide the best estimate for the number of beneficiaries in each municipality:
Municipality
Number Served Percent of Total
Served
Aurora
Bow Mar, Columbine Valley, Foxfield, Cherry Hills
Village
Centennial
Deer Trail
Englewood 12 100%
Glendale
Greenwood Village
Littleton
Sheridan
Unincorporated Arapahoe County
TOTAL (Excluding Aurora) 12 100%
Page 55 of 239
9
11. Based on the HUD 2019 Income Guidelines, estimate the number and percentage of
income-qualified Arapahoe County residents that will benefit from this specific
project.
Extremely Low
0-30%
AMI
Low
31-50%
AMI
Moderate
51-80%
AMI
Non-LMI
> 80%
AMI
Number Served 2 4 6 0
Percent of Total 16.67% 33.33% 50%
12. How many Arapahoe County residents received this service during your last fiscal
year?
Twelve (12)
Page 56 of 239
10
13. What is the CDBG cost per client for this specific project?
$9,593.33
14. How will CDBG income eligibility be documented and met? Please provide a short
narrative, describing how clients certify their eligibility, e.g. proof of residency, monthly
or annual income, family size etc…
The following information is required of each applicant:
1. Income verification for all household members over 18 years old, such as two current wage stubs,
current 1040 income tax forms, award letters from Social Security, VA, Worker’s Compensation,
SSI, OAP, etc.
2. All current bank statements, with account numbers, for checking, savings, IRA and/or certificates
of deposit; verification of the value of stocks and/or bonds; cash value for any whole life insurance
policies, etc.
3. Signed Affidavit of Residency status, with a copy of a valid ID
4. Deed of Trust, Warranty Deed, Quit Claim Deed showing current ownership
5. Current homeowner’s insurance policy showing coverage
6. Current property tax statement from Arapahoe County showing taxes are not in arrears
7. Divorce papers verifying any amount of child support or alimony being received
15. Provide a thorough description of the project parameters, detailing who, what, when,
where, why and how this project will address the aforementioned CDBG priorities and
goals.
The Energy Efficient Englewood Project will offer grants to low and moderate income
homeowners up to a maximum of $8,000 per household, focusing on conservation and energy
efficiency repairs and upgrades to their existing homes. Examples of eligible repairs or upgrades
are installation of high efficiency furnaces, water heaters (including tankless water heaters),
Energy Star rated windows, exterior doors, storm doors, insulated siding, insulation, evaporative
coolers, refrigerators, etc. The grant requires a 20% match from the homeowners. If the
homeowner does not have the required match, then the grant will be secured by a Deed of Trust
recorded on the property with repayment established as a 4‐year declining lien that will be
forgiven at a maximum of $2,000 per year. This project will begin when a Notice to Proceed has
been received from Arapahoe County and conclude within 12 months, targeting April 30, 2019.
The entire City of Englewood is being designated as the targeted neighborhood due to the
dispersed nature of the homes needing conservation and energy efficiency repairs and upgrades.
All applicants will be at or below 80% of the HUD area median income as determined by a face‐to‐
face interview and a review of all financial documents.
Page 57 of 239
11
Initial marketing of the program will begin upon notification of approval. An article will be
published in the Englewood Citizen magazine which is mailed to every residence within the City.
Information will also be placed on the City’s social media, such as FaceBook, Twitter, and
NextDoor.
There are currently nine families on the Project waiting list, without any current active
advertising. Additional grant assistance requests will be added to the waiting list on a first‐come,
first‐served basis until the Notice to Proceed has been received from the County. An application
will be completed by each homeowner based on a face‐to‐face interview documenting and
verifying each applicant’s gross annual income and eligible work items. A construction escrow
account will be established in each approved owner’s name. An energy audit will be required for
each applicant prior to the start of construction to determine the areas of greatest energy
efficiency need. Construction funds will be disbursed to the homeowner or contractor based on
receipts for materials and labor expenses.
The homeowners participating in this program will increase the energy efficiency of their homes
and realize a saving on their energy bills. These improvements will be long lasting and encourage
all residents to continue improvements on their own.
Attempts will be made not to duplicate the services provided by the Arapahoe County
Weatherization Division’s program. Referrals will be made to the Weatherization Division for
services if the household appears to qualify with that Program’s income guidelines.
This project will comply with the UD consolidated “Federal Lead‐Based Paint Regulations” issued
on September 15, 1999.
Page 58 of 239
12
16. Provide an estimated timeline for completing the project during the 2020 grant year
(May 1, 2020 – April 30, 2021), including relevant dates/phases.
Project Activity or Phase
Month, Year
Start of Grant Year May 1, 2020
Notice to Proceed June 2020
Marketing Project June 2020– November 2020
Interviewing and Eligibility Determination June 2020 – January 2020
Rehabilitation of Units July 2020 – April 2021
End of Grant Year April 30, 2021
17. What obstacles could delay the start and/or completion of this project; how will these
potential delays be addressed?
If the Notice to Proceed is not received in June 2020, the subsequent project activity and project
completion dates will also be delayed.
18. Is there a minimum amount of CDBG funding needed to make this project feasible and
viable given your current funding and commitments? If so, what is the minimum
amount of CDBG funds needed to complete this project?
$115,000. If full funding is not received, then fewer homes will be made energy efficient and the project
could be considered as ineffective causing families to wait longer for the needed upgrades.
Page 59 of 239
19. Provide a detailed project budget (not organizational budget). A B C D E F G H Budget Items Description / Details CDBG Request Other Funds Total Cost Source of Funds Secured Funds Unsecured Funds Administration / Personnel Admin – Personnel Costs Salary and Benefits $11,200.00 $18,000.00 $ 29,200.00 City Budget $29,200.00 Admin – LBP Testing Lead Based Paint Report – Pre and Post $ 6,000.00 $ 6,000.00 Admin – Energy Audits Energy Audit Reports $ 1,800.00 $ 1,800.00 Operations Contract Services Project Delivery Grants for Energy Efficiency 12 grants @ $8,000 $ 96,000.00 $24,000.00 $120,000.00 Homeowner Match $24,000.00 TOTAL $115,000.00 $42,000.00 $157,000.00 % OF TOTAL 73% 27% 100% 13 Page 60 of 239
14
20. Please provide information about your agency:
a. Background/History
The City of Englewood, founded in 1903, is a municipal corporation with a Council‐Manager form of
government. Members of the seven member Council are elected to staggered four‐year terms with term
limits of three consecutive terms. The Mayor and Mayor Pro‐Tem are selected from among the Council
members.
b. Mission
To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community
identity.
c. Goals
Vision: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable
community identity through the delivery of reliable, affordable, and flexible services and by proactively
collaborating with our citizens and businesses to develop an environment that fosters safety and
opportunity.
Organizational Values:
Integrity
Trust
Respect
Excellence
Accountability
Teamwork
d. Services
Englewood provides a full range of services including police protection, emergency medical services, the
construction, maintenance of streets, and other infrastructure, library services, and other general
government services. The City operates and maintains its own water treatment plant and distribution
system, maintains a wastewater collection system, and manages a jointly held wastewater treatment plant
within the City of Littleton.
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15
e. Personnel
Nancy Fenton has administered the City of Englewood’s CDBG‐funded projects since 2005. She has
experience in conducting homeowner interviews, reviewing financial documentation to determine
financial eligibility, and complying with federal regulations. Further, she completes all necessary reports in
a timely manner. She monitors the project from execution to completion by tracking each homeowner’s
scope of work to ensure it stays on schedule; tracks project funds to ensure all costs are CDBG eligible; and
ensures project costs do not exceed the approved budget.
f. Finances
See Attachment A: 2019 Annual City Budget, 2018 Comprehensive Annual Financial Report, 2019
Community Development Budget, Proposed 2020 Annual City Budget, and Proposed 2020 Community
Development Budget.
g. Federal Grant
See Attachment Y for list of all grants.
h. Audits
The most recent Comprehensive Annual Financial Report (CAFR) details the City’s financial condition for
2018. The CAFR is prepared by a firm of Certified Public Accountants selected by the City Council. In
addition to the CAFR excerpts provided in Attachment F, the complete report is also available online at:
https://www.englewoodco.gov/home/showdocument?id=24169
i. CDBG Experience
The City of Englewood Community Development staff have been directly responsible for the
administration and monitoring of CDBG funded projects since 1981 as funded through HUD, the Colorado
Division of Housing, and Arapahoe County.
21. Does your organization currently:
☒ YES ☐ NO Conduct an annual independent financial audit?
☒ YES ☐ NO Have a written policy and procedure for determining client eligibility?
☒ YES ☐ NO Collect and maintain demographic information for each client?
☒ YES ☐ NO Have a written employee conflict of interest policy and procedure?
☒ YES ☐ NO Allocate employee’s salaries and benefits to multiple grants, or funding
streams?
☐ YES ☐ NO If not, does your organization have the resources and capacity to
allocate and track staff time to specific projects/grants?
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16
☒ YES ☐ NO Have a written procurement/purchasing policy?
22. Please list the names and titles of all persons with the authority to sign contracts or
other legal documents for your agency.
Linda Olson, Mayor
J. Shawn Lewis, City Manager, or designee
Dorothy Hargrove, Deputy City Manager
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17
Complete for Acquisition, Housing Rehabilitation and Public Facility Projects
1. Provide a detailed scope covered by this project (identify all phases).
Please see pages 5, 6, 8, 9, and 10 of the Application.
2. Does your agency have experienced staff, or volunteers, or will you hire contractors?
Nancy Fenton has administered the City of Englewood’s CDBG‐funded projects since 2005. She has experience in
conducting homeowner interviews, reviewing financial documentation to determine financial eligibility, and
complying with federal regulations. Further, she completes all necessary reports in a timely manner. She monitors
the project from execution to completion by tracking each homeowner’s scope of work to ensure it stays on
schedule; tracks project funds to ensure all costs are CDBG eligible; and ensures project costs do not exceed the
approved budget.
Two additional staff members have a combined total of seven years’ experience administering CDBG programs in
other states; one staff member served on the El Paso County Advisory Board.
3. Does the project manager have experience with federal procurement regulations and labor
requirements? Describe the size and scope of projects previously administered.
Yes; in addition to the projects listed above, Ms. Fenton manages the Housing Rehabilitation Program and
Colorado Division of Housing loan programs with a combined loan portfolio in excess of $1.9 million.
4. Does the proposed use meet zoning requirements? ☐ YES ☐ NO
Not applicable.
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18
Complete for Acquisition, Housing Rehabilitation and Public Facility Projects
5. Does your agency own the building or have site control? ☐ YES ☐ NO
Not applicable.
i. If not, will you own it by May 1, 2020? ☐ YES ☐ NO ☒ N/A
ii. Has your agency executed a contract to purchase the property? ☐ YES ☐ NO ☒ N/A
iii. Does your agency have a lease? ☐ YES ☐ NO ☒ N/A
Please identify term of lease and when it will be renewed. ☒ N/A
6. Will persons or businesses be displaced? ☐ YES ☐ NO
Not applicable.
i. If yes, does your agency have non-CDBG funding available to pay relocation expenses? ☒ N/A
7. How long will the site be used for its intended purpose?
Not applicable.
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19
I have reviewed this application and agree that the description, goals, impact, budget and other
aspects of the described project are reasonable and accurate. I agree that the project will be
completed as presented in this application (without modification) if my agency receives CDBG
funds.
Project Manager Name: Nancy G. Fenton Title: Executive Assistant
Signature: Date:
The Statements and data in this application are correct and true to the best of my knowledge, and
its submission is authorized by the governing body of the applicant. I understand that Arapahoe
County may verify any and all statements contained in this application, and that any false
information or omission may disqualify my agency from further consideration of CDBG
funding. I also understand that, upon submission, this application becomes the property of
Arapahoe County and will not be returned to my agency in whole or in part.
Name: Linda Olson Title: Mayor
Authorized Signature: Date:
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20
Conflict of Interest Certification
Per 2 CFR Part 200, Subpart B §200.112, the non‐Federal entity (Sub‐recipient) must disclose in writing any
potential conflict of interest to the Federal awarding agency or pass‐through entity in accordance with
applicable Federal awarding agency policy.
This document certifies that, to the best of the Sub‐recipient’s knowledge:
All financial disclosures related to the activities that may be funded by or through a resulting agreement
will be made as required by the Federal Agency Conflict of Interest policy and Arapahoe County Purchasing
Policy §1.8, Ethics and Professional Conduct.
All identified conflicts of interest will be or have been satisfactorily managed, reduced or eliminated in
accordance with the policies listed above prior to the expenditures of any funds under any resultant
agreement and within a timely manner sufficient to enable timely reporting.
X Sub‐recipient does have an active and/or enforced conflict of interest policy.
Sub‐recipient does not have an active and/or enforced conflict of interest policy.
____________________________________________________________
Signature of Authorized Official
_Linda Olson, Mayor___________________________________________
Name and Title of Authorized Official
_City of Englewood_____________________________________________
Organization Legal Name
_303.762.2310______________________________ _____________________________
Phone Date
_lolson@englewoodco.gov___________________________________________________________
Email
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21
Mandatory Disclosures Certification
The applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding
agency or pass‐through entity, all violations of Federal criminal law involving fraud, bribery, or gratuity
violations potentially affecting the Federal award. Non‐Federal entities that have received a Federal award
that include the term and condition outlined in 2 CFR 200 Appendix XII, Award Term and Condition for
Recipient Integrity and Performance Matters, are required to report certain civil, criminal, or
administrative proceedings to SAM.
The sub‐recipient certifies the entity and any employee participating in this project: (answer all questions)
are X are not presently debarred, suspended, proposed for debarment, or declared ineligible for award
of Federal contracts.
are X are not presently indicted for, or otherwise criminally or civilly charged by a government entity.
have X have not within three years preceding this offer, been convicted of or had a civil judgment
rendered against them for commission of fraud or criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state or local) contract of subcontract; a violation of
Federal or State antitrust statutes relating to the submission of offers; a commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen
property.
have X have not within three (3) years preceding this offer, had one or more contracts terminated for
default by any Federal agency
The information, certifications and representations above have been read, signed and made by an
authorized official of the sub‐recipient named herein. The appropriate programmatic and administrative
personnel involved in this application are aware of the sponsor policy in regard to sub‐awards and are
prepared to establish the necessary agreements consistent with those policies.
____________________________________________________________
Signature of Authorized Official
_Linda Olson, Mayor___________________________________________
Name and Title of Authorized Official
_City of Englewood_____________________________________________
Organization Legal Name
_303.762.2310______________________________ _____________________________
Phone Date
_lolson@englewoodco.gov___________________________________________________________
Email
Page 68 of 239
22
Pre‐Award Risk Assessment Questionnaire
In compliance with CFR 200.331, Arapahoe County must evaluate each organization’s risk of noncompliance
with Federal statutes, regulations and terms and conditions of the award agreement. The results of this risk
assessment will determine the level of monitoring required if an award agreement is granted by the County.
Organization Legal Name: City of Englewood
Address: 1000 Englewood Parkway
City: Englewood State: CO Zip 80110‐2373
E‐mail nfenton@englewoodco.gov Phone: 303.762.2347 Fax: 303.783.6895
Federal Employer Identification Number (EIN) 84‐6000583
DUNS number 07‐575‐0133
Yes No Is the organization owned or controlled by a parent entity?
If “Yes”, please provide the following:
Parent Entity Legal Name: ________________________________________________________________________
Parent Entity Address: ___________________________________________________________________________
City, State, Zip: _________________________________________________________________________________
Parent Entity Congressional District: ________________________________________________________________
Parent Entity EIN: _______________________________________________________________________________
Parent Entity DUNS: _____________________________________________________________________________
SAM.gov Registration? (Must be completed prior to executing contracts (free registration))
Yes No
If yes,
SAM.gov Active Exclusions? (Yes means you have active exclusions and are not eligible to receive federal funds; No
means you do not have an active exclusion and are eligible to receive federal funds; Please check your SAM.gov status
for confirmation)
Yes No
SAM.gov Delinquent Federal Debt? (In SAM.gov, this is listed as “Debt Subject to Offset?”)
Yes No
Page 69 of 239
23
Core Information
1. Facilities and Administrative (F&A) Rates are calculated based on:
Our federally‐negotiated F&A rates for this type of work. (If this box is checked, please attach a copy
of your F&A rate agreement or provide a URL link to the agreement.)
Other rate (please specify) ____________________________________________________________
Not applicable – Organization is not requesting payment of F&A costs.
2. Fringe Benefit (FB) Rates are calculated based on:
Rates consistent with or lower than our federally‐negotiated rates.
(If this box is checked, please attach a copy of your FB rate agreement or provide a URL link to the
agreement.)
Other rates (please specify) Not applicable
3. Yes No Significant changes in key personnel?
If “Yes”, name and title held? __________________________________________________
4. Yes No Small Business Concern Organization represents that it is a small business concern as defined in 13
CFR 124.1002.
Cost Sharing
5. Yes No Cost Sharing, if "Yes":
Amount: $_________________________
Cost sharing, matching and/or in‐kind amounts and justification should be included in the organization’s budget. Any
offered cost share is considered a binding fiscal obligation and must be documented accordingly.
How does the organization determine that it has met cost‐sharing goals? _________________________________
_____________________________________________________________________________________________
Compliance
6. Yes No Does organization conduct an annual audit in accordance with OMB Regulations (2 CFR Part
200.331 (f), as applicable)?
If “Yes”, Most recent fiscal year completed: ___2018________________
By who? _Hinkle & Company___________________________________________
If “No”, Organization is a:
Non‐profit entity below federal funding threshold
Foreign entity
For profit entity
Government entity below funding threshold
Page 70 of 239
24
Please attach a complete copy of your most recent single audit report or independent audit or provide the URL link to
a complete copy.
7. Yes No Was the previous years’ audit(s) completed by the same audit firm? If “Yes”, how many years has the
same firm completed the audit? 3 years
8. Yes No Were any audit findings specifically related to sub‐awards?
If "Yes," please explain: __________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
9. Does the most recent audit report reveal any of the following?
Yes No Material Weakness
Yes No Significant Deficiency
Yes No Instances of Material Non‐compliance
If “Yes” to any of the above, indicate what actions are being taken to resolve:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Internal Controls
10. Yes No Does your organization have internal controls to prevent the spending of funds in excess of
approved budgeted amounts?
If “Yes”, please describe:
The City uses the Tyler New World financial software, which prevents projects from spending more than the
allocated budget.
11. Yes No Does your organization’s procedures ensure that costs deemed unallowable, per the federal
guidelines noted above, are excluded from the amount billed to the county under this award
agreement?
If “Yes”, please describe:
Ms. Fenton ensures all costs submitted to the County are eligible CDBG expenses.
Page 71 of 239
25
12. Yes No Does the organization have procedures which provide assurance that consistent
treatment is applied in the distribution of charges to all grants?
13. Yes No Are duties separated so that no one individual has complete authority over an entire financial
transaction?
14. Yes No Does your organization have bond insurance for employees handling cash?
15. Yes No Does your accounting system segregate cost and revenues by funding source?
Cash Management
16. Yes No Are all bank accounts reconciled monthly?
17. Yes No Are all costs properly documented with evidence of receipt of goods or performance of
services?
18. Yes No Are U.S. Federal Government funds deposited in a separate bank account or accounted
for through grant‐loan fund control accounts?
Payroll
19. Yes No Are payroll charges checked against program/project budgets?
What system does your organization use to control paid time, especially time charged to sponsored agreements to
ensure accurate allocation of employee time?
Time Clock Plus
Procurement
20. Yes No Are there procedures to ensure purchasing at competitive prices that are compliant with 2 CFR
§§200.317‐200.326?
21. Yes No Does your organization have the ability to account for equipment purchases greater than $5,000 per
item?
22. Yes No Is there an effective system of authorization and approval of Capital equipment costs?
23. Yes No Is there an effective system of authorization and approval of Travel costs?
Property Management
24. Yes No Are detailed records of individual capital assets kept and periodically balanced with the general ledger
records?
25. Yes No Are there effective procedures for authorizing and accounting for the disposal of property and
equipment?
26. Yes No Are detailed property records periodically checked by physical inventory?
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26
Briefly describe the organization’s policies concerning capitalization and depreciation:
Capitalization is used for assets that cost more than $5,000.00 and have a life of more than one year. For
depreciation the City uses the straight‐line method over their estimated useful lives.
Other Compliance
27. Yes No Has your organization received grants, contracts, or cooperative agreements from Arapahoe County
Government in the past?
28. Yes No If “Yes”, were any of those agreements terminated early for fiscal negligence or discrepancies, or due
to lack of technical progress or misrepresentation of outcomes?
29. Yes No Does your organization engage in any lobbying or partisan political activity which is charged directly
or indirectly to a federally assisted program?
30. Yes No Does your organization have a formal system for complying with the Davis‐Bacon Act which requires
payment of prevailing wages on Federal contracts? Not applicable .
If “Yes”, please describe:
See Attachment Y
31. Yes No Does your organization have a formal policy of non‐discrimination and a formal system for complying
with U.S. Federal civil rights requirements?
32. Yes No Does your organization have a cash forecasting process which will minimize the time elapsed between
the drawing down of funds and the disbursement of those funds?
33. Yes No Is your organization familiar with the U.S. Government Federal Financial Reports requirements that
the reports be completed in an accurate and timely manner when required?
Should this risk assessment indicate the potential need, Arapahoe County reserves the right to conduct additional
monitoring by any combination of requesting audit reports, performing random audits, performing site visits to observe
program operations, review preliminary financial records, or other actions as necessary.
The information above has been read, completed and signed by an authorized official of the Organization named herein.
The appropriate programmatic and administrative personnel involved in this application are aware of sponsor policy in
regard to sub‐awards and are prepared to establish the necessary agreements consistent with those policies.
Signature of Authorized Official Date
Linda Olson, Mayor
Name and Title of Authorized Official
City of Englewood
Organization Legal Name
303.762.2310 lolson@englewoodco.gov
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27
Phone Email
List of Attachments:
Attachment A: Organizational Budget
Attachment B: Balance Sheet
Attachment C: Income Statement
Attachment D: Cashflow Statement
Attachment E: Statement of Shareholders’ Equity
Attachment F: Financial Audit with Management Letter
Attachment G: Articles of Incorporation / Bylaws
Attachment H: Non-profit Determination / Tax Status Certification
Attachment I: W-9
Attachment J: Board of Directors
Attachment K: Designation of Authorized Official / Signatory Resolution
Attachment L: Organization Chart
Attachment M: Key Staff Resumes
Attachment N: Employee Conflict of Interest Policy
Attachment O: Procurement Policy
Attachment P: References
Attachment Q: Agency Application Form and/or Intake Form for Client Services
Attachment R: Project Service Area Map
Attachment S: Project Drawings and Specifications (Public Facility and Infrastructure)
Attachment T: Capital Needs Assessment
Attachment U: Lease Agreement
Optional Attachments:
Attachment V: Letter(s) of Support
Attachment W: Agency Brochures and Marketing Materials
Attachment X: Project Photographs
Attachment Y: Other Relevant Documents
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28
Attachment A: Organizational Budget
Page 75 of 239
City of Englewood, Colorado2019 Budget OverviewGeneral Fund SourcesAmount % General Fund UsesAmount %RevenueExpenditureSales & Use Taxes29,904,086$ 60% Police Services14,642,956$ 27%Charges for Services2,992,299 6% Parks, Recreation & Library Services 7,899,809 15%Franchise Fees3,544,000 7% City Manager's Office7,286,214 14%Property Tax4,002,000 8% Public Works6,669,193 13%Cultural & Recreation Program Fees 2,816,549 6% Finance & Administrative Services1,696,121 3%Intergovernmental Revenue1,231,024 2% Community Development2,525,060 5%Fines & Forfeitures890,950 2% Information Technology3,367,836 6%Specific Ownership & Cigarette Taxes 642,000 1% Debt Service1,568,159 3%Licenses & Permits1,329,743 3% Municipal Court1,154,896 2%Component Units Contribution1,548,000 3% City Attorney's Office914,044 2%Other Income518,457 1% Human Resources837,447 2%Interest59,946 0% Communications486,312 1%Legislation-City Council & Boards336,032 1%Contingencies218,313 0%Total Revenue49,479,054 Total Expenditure49,602,392 Other Financing Sources123,599 0% Other Financing Uses3,100,000 6%Total Sources of Funds49,602,653$ 100%Total Uses of Funds52,702,392$ 100%Net Sources (Uses) of Funds(3,099,739)$ Estimated Fund Balance - January 1, 201915,241,922 Estimated Fund Balance Before Reserves12,142,183 Reserves(6,512,897) Estimated Unassigned Fund Balance - December 31, 20195,629,286$ 60%6%7%8%6%2%2%1%3%3%1%27%15%14%13%3%5%6%3%2%2%2%1%1%6%Page 76 of 239
City of Englewood, Colorado
2019 Budget Overview
January 1,
2019
Est Fund
Balance
Sources of
Funds Uses of Funds
December 31,
2019
Est Fund
Balance
GOVERNMENTAL FUND TYPES
General Fund 15,241,922 49,602,653 52,702,392 12,142,183
Conservation Trust 215,413 310,000 312,000 213,413
Community Development - - - -
Donors'594,565 106,085 622,560 78,090
Malley Center Trust 228,646 3,000 35,000 196,646
Parks and Recreation Trust 453,529 2,500 5,000 451,029
Open Space 600,356 805,000 774,755 630,601
General Obligation Bond 57,210 1,102,000 1,110,800 48,410
Police HQ General Obligation Bond 975,515 2,202,500 2,216,013 962,002
Public Improvement 1,639,130 4,200,000 4,058,599 1,780,531
Capital Projects 558,494 3,150,000 3,100,250 608,244
Police HQ Construction 16,520,750 105,000 14,272,037 2,353,713
PROPRIETARY FUND TYPES
Water 12,016,204 8,790,323 10,322,681 10,483,846
Sewer 4,917,945 17,860,970 22,263,250 515,665
Storm Drainage 703,330 682,514 612,967 772,877
Golf Course 1,009,861 2,308,800 2,235,798 1,082,863
Concrete Utility 865,211 884,200 1,056,497 692,914
Housing Rehabilitation 1,039,172 469,900 659,850 849,222
Central Services 11,993 155,000 159,925 7,068
Servicenter 927,518 2,439,714 2,594,583 772,649
Capital Equipment Replacement 1,921,626 1,005,576 1,478,234 1,448,968
Risk Management 1,091,083 1,374,604 1,363,826 1,101,861
Employee Benefits Fund 561,577 6,114,951 6,104,247 572,281
All Funds Total 62,151,050 103,675,290 128,061,264 37,765,076
General Fund is the operating fund of the City. It is used to account for all financial resources except for
those required to be accounted in another fund.
Internal Service Funds account for the financing of goods or services provided by one department or
agency to other departments or agencies of the government, and to other governmental units, on a cost
reimbursement basis.
Debt Service Fund accounts for the accumulation and payment of long-term debt principal and interest
other than long-term debt accounted for in enterprise funds.
Special Revenue Funds account for the proceeds of specific revenue sources that are legally restricted
to expenditure for specified purposes.
Capital Project Funds account for financial resources to be used for the acquisition and/or construction
of major capital facilities (other than those financed by proprietary funds or special revenue funds).
Enterprise Funds account for operations financed and operated in a manner similar to private business
enterprises.
Page 77 of 239
City of Englewood, Colorado 5 BUDGET 2019
INTRODUCTION
Based upon conservative revenue estimates, the
budget quantifies in dollars the many services and
amenities provided to the citizens of Englewood. The
City offers a full range of services, including police and
fire protection, emergency medical services,
construction and maintenance of streets, sidewalks
and other infrastructure, library services and general
government services. A variety of recreational
resources are available in Englewood, including
thirteen parks (including a dog park), nine athletic
fields, an award-winning recreation center, an
affordable, redesigned and upgraded golf course, one
of the most successful senior centers in the area,
Pirates Cove, a family aquatic center offering a variety
of water-based activities and the River Run Trailhead
that provides recreational water activities on the South
Platte River. The City also operates its own water
treatment plant, maintains its water distribution
system, preserves its wastewater collection system
and jointly manages the wastewater treatment plant
(South Platte Water Renewal Partners) in conjunction
with the City of Littleton, our neighbor to the south—a
successful public partnership.
The budget integrates the City’s Mission, Vision and Value Statements:
MISSION: To Promote and ensure a high quality of life, economic vitality, and uniquely desirable community
identity.
VISION: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community
identity through the delivery of reliable, affordable, and flexible services and by proactively collaborating with our
citizens and businesses to develop an environment that fosters safety and opportunity.
VALUES: (ITREAT): Integrity | Trust | Respect | Excellence | Accountability | Teamwork
BUDGET ELEMENTS
Budget Summary
The budget provides a comprehensive financial plan
of quality services and amenities for the Englewood
community, based upon conservative revenue
estimates.
Budget Challenges and Opportunities – The
following items continue to impact the budgetary
decisions made by both management staff and City
Council:
• Sales and Use Tax represents approximately 60%
of the General Fund’s total sources of funds. This
revenue source is volatile and tends to expand
when the economy is growing and contracts as the
economy slows.
• Property Tax is approximately 7% of the General
Fund’s sources of funds. Property values have
been relatively stable over the last ten years.
Annual Property Tax collections have ranged from
$2,400,000 to $3,000,000 over the last ten years.
• On average, department budgets are 70-80%
personnel costs (wages and benefits). The
personnel expenditure category is somewhat fixed
unless Council and Citizens determine service
levels and programs are not sustainable. The City
provides its employees competitive market and
performance based wages and health and dental
insurance coverage. Small wage and benefit
increases have a big impact on the budget.
• Pension contributions as determined by the
investment performance of the plan and outside
actuarial analysis, are nondiscretionary
expenditure with a significant budgetary impact.
• The unpredictable fluctuation of fuel and other
energy costs over the past few years have had an
impact on the operation and maintenance
expenditure of the departments’ budget.
• The delay of infrastructure projects is also looming.
The City has been in “maintenance mode” for
several years but eventually the replacement of
major structures will need to be addressed in the
budget.
Page 78 of 239
City of Englewood, Colorado 6 BUDGET 2019
The following chart depicts the City’s fund types in relation to each other in terms of financial sources and uses.
The General Fund accounts for approximately 48 and 41 percent of the City’s budgeted fund sources and uses
respectively.
Sources and Uses of Funds Budget Summary
2019 Budget - All Funds
Est Beginning Est Ending Sources Uses
Fund Type Fund Balance Fund Balance % %
General Fund 15,241,922$ 12,142,183$ 47.8% 41.2%
Special Revenue Funds 2,092,509$ 1,569,779$ 1.2% 1.4%
Debt Service funds 1,032,725$ 1,010,412$ 3.2% 2.6%
Capital Projects Funds 18,718,374$ 4,742,488$ 7.2% 16.7%
Enterprise Funds 20,551,723$ 14,397,387$ 29.9% 29.0%
Internal Service Funds 4,513,797$ 3,902,827$ 10.7% 9.1%
Totals 62,151,050$ 37,765,076$ 100.0% 100.0%
30,996,707$
Fund Sources
103,675,290$ 128,061,264$
11,089,845$
52,702,392$
1,749,315$
3,326,813$
21,430,886$
37,151,043$
11,700,815$
Fund Uses
49,602,653$
1,226,585$
3,304,500$
7,455,000$
General
Fund
Special
Revenue
Funds
Debt
Service
funds
Capital
Projects
Funds
Enterprise
Funds
Internal
Service
Funds
SOURCES OF FUNDS
General
Fund
Special
Revenue
Funds
Debt
Service
funds
Capital
Projects
Funds
Enterprise
Funds
Internal
Service
Funds
USES OF FUNDS
Page 79 of 239
City of Englewood, Colorado 7 BUDGET 2019
Consolidated Budget Summary Sources and Uses by Fund
Governmental Fund Types
Estimated
Beginning
Balance
Sources of
Funds
Uses of
Funds
Estimated
Ending
Balance Reserves
Estimated
Unappropriated
Balance
General Fund 15,241,922 49,602,653 52,702,392 12,142,183 6,512,897 5,629,286
Special Revenue Funds
Conservation Trust Fund 215,413 310,000 312,000 213,413 - 213,413
Donors Fund 594,565 106,085 622,560 78,090 - 78,090
Malley Center Trust Fund 228,646 3,000 35,000 196,646 - 196,646
Parks & Recreation Trust Fund 453,529 2,500 5,000 451,029 - 451,029
Open Space Fund 600,356 805,000 774,755 630,601 - 630,601
Total Special Revenue Funds 2,092,509 1,226,585 1,749,315 1,569,779 - 1,569,779
Debt Service Fund
General Obligation Bond Fund 57,210 1,102,000 1,110,800 48,410 - 48,410
Police HQ GO Bond 975,515 2,202,500 2,216,013 962,002 - 962,002
Total Debt Service Fund 1,032,725 3,304,500 3,326,813 1,010,412 - 1,010,412
Capital Projects Funds
Public Improvement Fund 1,639,130 4,200,000 4,058,599 1,780,531 - 1,780,531
Capital Projects Fund 558,494 3,150,000 3,100,250 608,244 - 608,244
Police HQ Construction Fund 16,520,750 105,000 14,272,037 2,353,713 - 2,353,713
Total Capital Projects Funds 18,718,374 7,455,000 21,430,886 4,742,488 - 4,742,488
Total Governmental Funds 37,085,530 61,588,738 79,209,406 19,464,862 6,512,897 12,951,965
Proprietary Fund Types
Estimated
Beginning
Balance
Sources of
Funds
Uses of
Funds
Estimated
Ending
Balance Reserves
Estimated
Unreserved
Balance
Enterprise Funds
Water Fund 12,016,204 8,790,323 10,322,681 10,483,846 - 10,483,846
Sewer Fund 4,917,945 17,860,970 22,263,250 515,665 - 515,665
Stormwater Drainage Fund 703,330 682,514 612,967 772,877 - 772,877
Golf Course Fund 1,009,861 2,308,800 2,235,798 1,082,863 - 1,082,863
Concrete Utility Fund 865,211 884,200 1,056,497 692,914 - 692,914
Housing Rehabilitation Fund 1,039,172 469,900 659,850 849,222 - 849,222
Total Enterprise Funds 20,551,723 30,996,707 37,151,043 14,397,387 - 14,397,387
Internal Service Funds
Central Services Fund 11,993 155,000 159,925 7,068 - 7,068
ServiCenter Fund 927,518 2,439,714 2,594,583 772,649 - 772,649
Capital Equipment Replacement Fund 1,921,626 1,005,576 1,478,234 1,448,968 - 1,448,968
Risk Management Fund 1,091,083 1,374,604 1,363,826 1,101,861 - 1,101,861
Employee Benefits Fund 561,577 6,114,951 6,104,247 572,281 - 572,281
Total Internal Service Funds 4,513,797 11,089,845 11,700,815 3,902,827 - 3,902,827
Total Proprietary Funds 25,065,520 42,086,552 48,851,858 18,300,214 - 18,300,214
Total All Funds 62,151,050 103,675,290 128,061,264 37,765,076 6,512,897 31,252,179
Page 80 of 239
City of Englewood, Colorado 8 BUDGET 2019
Combined Summary Statement of
Revenues, Expenditures and Changes in Fund Balance
General
Fund
Special
Revenue
Funds
Debt
Service
Funds
Capital
Projects
Funds
Total
Governmental
Funds
Enterprise
Funds
Internal
Service
Funds*
Total
Proprietary
Funds
Total All
Funds
15,241,922$ 2,092,509$ 1,032,725$ 18,718,374$ 37,085,530$ 20,551,723$ 4,513,797$ 25,065,520$ 62,151,050$
Sources of Funds
Revenues
Taxes 38,092,086 - 3,300,000 4,190,000 45,582,086 - - - 45,582,086
Licenses & Permits 1,329,743 - - - 1,329,743 - - - 1,329,743
Intergovernmental 1,231,024 1,100,000 - - 2,331,024 114,750 - 114,750 2,445,774
Charges for Services 5,808,848 - - - 5,808,848 29,839,911 10,954,298 40,794,209 46,603,057
System Development Fees - - - - - 266,224 - 266,224 266,224
Fines & Forfeitures 890,950 - - - 890,950 - - - 890,950
Net Investment Income 59,946 14,500 4,500 - 78,946 775,822 135,547 911,369 990,315
Other 2,066,457 112,085 - 165,000 2,343,542 - - - 2,343,542
Total Revenues 49,479,054 1,226,585 3,304,500 4,355,000 58,365,139 30,996,707 11,089,845 42,086,552 100,451,691
Other Financing Sources 123,599 - - 3,100,000 3,223,599 - - - 3,223,599
49,602,653 1,226,585 3,304,500 7,455,000 61,588,738 30,996,707 11,089,845 42,086,552 103,675,290
Uses of Funds
Expenditures
General Government
Legislation 336,032 - - - 336,032 - - - 336,032
City Manager's Office 7,286,214 - - - 7,286,214 - - - 7,286,214
City Attorney's Office 914,044 - - - 914,044 - - - 914,044
Municipal Court 1,154,896 - - - 1,154,896 - - - 1,154,896
Human Resources 837,447 - - - 837,447 - 7,468,073 7,468,073 8,305,520
Finance and
Administrative Services 1,696,121 105,000 - - 1,801,121 - 159,925 159,925 1,961,046
Information Technology 3,367,836 - - 1,025,000 4,392,836 - - - 4,392,836
Community Development 2,525,060 - - - 2,525,060 - - - 2,525,060
Communications 486,312 - - - 486,312 - - - 486,312
Police 14,642,956 90,000 - 14,272,037 29,004,993 - - - 29,004,993
Fire - - - - - - - - -
Public Works 6,669,193 - - 4,965,000 11,634,193 - 4,072,817 4,072,817 15,707,010
Culture & Recreation
Parks and Recreation 7,899,809 1,504,255 - 1,030,000 10,434,064 - - - 10,434,064
Library Services - 50,060 - 15,250 65,310 - - - 65,310
Debt Service 1,568,159 - 3,326,813 - 4,894,972 - - - 4,894,972
Contingency 218,315 - - - 218,315 - - - 218,315
Water Distribution System - - - - - 10,322,681 - 10,322,681 10,322,681
Sewer Collection System - - - - - 22,263,250 - 22,263,250 22,263,250
Stormwater Drainage System - - - - - 612,967 - 612,967 612,967
Golf Course - - - - - 2,235,798 - 2,235,798 2,235,798
Concrete Utility - - - - - 1,056,497 - 1,056,497 1,056,497
Housing Rehabilitation - - - - - 659,850 - 659,850 659,850
Total Expenditures 49,602,392 1,749,315 3,326,813 21,307,287 75,985,807 37,151,043 11,700,815 48,851,858 124,837,665
Other Financing Uses 3,100,000 - - 123,599 3,223,599 - - - 3,223,599
52,702,392 1,749,315 3,326,813 21,430,886 79,209,406 37,151,043 11,700,815 48,851,858 128,061,264
(3,099,739) (522,730) (22,313) (13,975,886) (17,620,668) (6,154,336) (610,970) (6,765,306) (24,385,974)
12,142,183 1,569,779 1,010,412 4,742,488 19,464,862 14,397,387 3,902,827 18,300,214 37,765,076
Less Reserves / Restrictions:
Emergency Reserve 1,580,000 - - - 1,580,000 - - - 1,580,000
LTAR 4,932,897 - - - 4,932,897 - - - 4,932,897
Other - - - - - - - - -
5,629,286$ 1,569,779$ 1,010,412$ 4,742,488$ 12,951,965$ 14,397,387$ 3,902,827$ 18,300,214$ 31,252,179$
*Expenditures are listed by the department responsible for the Internal Service Fund.
Estimated Beginning Funds
Available
Estimated Ending Funds
Available
Estimated Unassigned Funds
Available
Total Sources of Funds
Total Uses of Funds
Net Sources (Uses) of Funds
Page 81 of 239
City of Englewood, Colorado 9 BUDGET 2019
Five Year Combined Statement of Fund Sources and Uses
Governmental Funds
Continued on next page
Actual Actual Actual Actual Actual Budget Estimate Budget
2013 2014 2015 2016 2017 2018 2018 2019
General Fund
Beginning Fund Balance 9,070,810 10,913,833 12,211,250 10,729,246 10,850,050 11,190,855 14,130,525 15,241,922
Total Revenue 40,901,819 42,872,493 44,334,925 44,762,372 46,824,884 47,308,814 48,966,148 49,479,054
Other Financing Sources 1,139,574 892,544 395,776 350,655 117,033 120,272 120,272 123,599
Total Sources of Funds 42,041,393 43,765,037 44,730,701 45,113,027 46,941,917 47,429,086 49,086,420 49,602,653
Total Expenditure 40,125,364 42,467,620 44,337,189 42,662,223 43,320,959 47,301,920 47,475,023 49,602,392
Other Financing Uses 73,006 - 1,875,516 2,330,000 340,482 500,000 500,000 3,100,000
Total Uses of Funds 40,198,370 42,467,620 46,212,705 44,992,223 43,661,441 47,801,920 47,975,023 52,702,392
Net Sources (Uses) of Fund 1,843,023 1,297,417 (1,482,004) 120,804 3,280,475 (2,472,507) 1,111,397 (3,099,739)
Ending Fund Balance 10,913,833 12,211,250 10,729,246 10,850,050 14,130,525 8,718,348 15,241,922 12,142,183
Special Revenue Funds
Beginning Fund Balance 4,367,884 4,655,645 4,092,530 4,130,205 3,898,440 1,513,936 4,271,531 2,092,509
Total Revenue 2,653,918 2,087,173 2,347,789 2,384,199 2,247,830 1,236,060 1,218,500 1,226,585
Other Financing Sources 208,001 - - - - - - -
Total Sources of Funds 2,861,919 2,087,173 2,347,789 2,384,199 2,247,830 1,236,060 1,218,500 1,226,585
Total Expenditure 1,889,389 2,650,288 2,310,114 2,615,964 1,874,739 1,815,060 3,397,522 1,749,315
Other Financing Uses 684,769 - - - - - - -
Total Uses of Funds 2,574,158 2,650,288 2,310,114 2,615,964 1,874,739 1,815,060 3,397,522 1,749,315
Net Sources (Uses) of Fund 287,761 (563,115) 37,675 (231,765) 373,091 (579,000) (2,179,022) (522,730)
Ending Fund Balance 4,655,645 4,092,530 4,130,205 3,898,440 4,271,531 934,936 2,092,509 1,569,779
Debt Service Funds
Beginning Fund Balance 55,625 46,839 61,105 70,248 63,703 64,135 1,052,976 1,032,725
Total Revenue 946,791 1,120,218 1,116,208 1,098,230 3,312,322 3,301,250 3,301,250 3,304,500
Other Financing Sources - - - - - - - -
Total Sources of Funds 946,791 1,120,218 1,116,208 1,098,230 3,312,322 3,301,250 3,301,250 3,304,500
Total Expenditure 955,577 1,105,952 1,107,065 1,104,775 2,323,049 3,323,926 3,321,501 3,326,813
Other Financing Uses - - - - - - - -
Total Uses of Funds 955,577 1,105,952 1,107,065 1,104,775 2,323,049 3,323,926 3,321,501 3,326,813
Net Sources (Uses) of Fund (8,786) 14,266 9,143 (6,545) 989,273 (22,676) (20,251) (22,313)
Ending Fund Balance 46,839 61,105 70,248 63,703 1,052,976 41,459 1,032,725 1,010,412
Capital Projects Funds
Beginning Fund Balance 2,186,357 2,698,207 3,317,936 6,092,254 7,632,396 25,031,310 39,108,818 18,718,374
Total Revenue 3,723,246 4,058,265 4,980,156 3,373,024 4,697,045 3,590,000 4,395,500 4,355,000
Other Financing Sources 600,000 1,267,000 2,521,516 3,227,500 34,596,846 2,667,052 2,667,052 3,100,000
Total Sources of Funds 4,323,246 5,325,265 7,501,672 6,600,524 39,293,891 6,257,052 7,062,552 7,455,000
Total Expenditure 2,221,822 2,958,992 3,783,028 3,012,227 6,270,436 28,760,864 25,665,672 21,307,287
Other Financing Uses 1,589,574 1,746,544 944,326 2,048,155 1,547,033 1,787,324 1,787,324 123,599
Total Uses of Funds 3,811,396 4,705,536 4,727,354 5,060,382 7,817,469 30,548,188 27,452,996 21,430,886
Net Sources (Uses) of Fund 511,850 619,729 2,774,318 1,540,142 31,476,422 (24,291,136) (20,390,444) (13,975,886)
Ending Fund Balance 2,698,207 3,317,936 6,092,254 7,632,396 39,108,818 740,174 18,718,374 4,742,488
Total Governmental Funds
Beginning Fund Balance 15,680,676 18,314,524 19,682,821 21,610,402 22,444,590 37,800,236 58,563,851 37,085,530
Total Revenue 48,225,774 50,138,149 52,779,078 51,617,826 57,082,081 55,436,124 57,881,398 58,365,139
Other Financing Sources 1,947,575 2,159,544 2,917,292 3,578,155 34,713,879 2,787,324 2,787,324 3,223,599
Total Sources of Funds 50,173,349 52,297,693 55,696,370 55,195,981 91,795,960 58,223,448 60,668,722 61,588,738
Total Expenditure 45,192,152 49,182,852 50,948,947 49,395,189 53,789,183 81,201,770 79,859,718 75,985,807
Other Financing Uses 2,347,349 1,746,544 2,819,842 4,378,155 1,887,515 2,287,324 2,287,324 3,223,599
Total Uses of Funds 47,539,501 50,929,396 53,768,789 53,773,344 55,676,698 83,489,094 82,147,042 79,209,406
Net Sources (Uses) of Fund 2,633,848 1,368,297 1,927,581 1,422,636 36,119,261 (25,265,646) (21,478,320) (17,620,668)
Ending Fund Balance 18,314,524 19,682,821 21,610,402 23,033,039 58,563,851 12,534,590 37,085,530 19,464,862
Page 82 of 239
City of Englewood, Colorado 10 BUDGET 2019
Continued from previous page
Five Year Combined Statement of Fund Sources and Uses
Proprietary Funds and Total All Funds
Actual Actual Actual Actual Actual Budget Estimate Budget
2013 2014 2015 2016 2017 2018 2018 2019
Enterprise Funds
Beginning Fund Balance 18,401,205 18,667,497 19,921,962 20,047,658 22,621,637 22,446,175 25,550,429 20,551,723
Total Revenue 28,758,365 29,798,946 28,905,968 29,608,597 30,818,938 28,968,058 29,569,407 30,996,707
Other Financing Sources - - - - - - - -
Total Sources of Funds 28,758,365 29,798,946 28,905,968 29,608,597 30,818,938 28,968,058 29,569,407 30,996,707
Total Expenditure 28,429,073 28,481,481 26,725,443 27,034,618 27,890,146 36,222,760 34,568,113 37,151,043
Other Financing Uses 63,000 63,000 - - - - - -
Total Uses of Funds 28,492,073 28,544,481 26,725,443 27,034,618 27,890,146 36,222,760 34,568,113 37,151,043
Net Sources (Uses) of Funds 266,292 1,254,465 2,180,525 2,573,979 2,928,792 (7,254,702) (4,998,706) (6,154,336)
Ending Fund Balance 18,667,497 19,921,962 22,102,487 22,621,637 25,550,429 15,191,473 20,551,723 14,397,387
Internal Service Funds
Beginning Fund Balance 2,977,858 3,303,687 3,187,531 4,528,156 4,986,109 4,175,573 4,675,219 4,513,797
Total Revenue 10,505,156 11,136,839 11,150,268 10,098,797 10,155,177 11,346,424 11,181,067 11,089,845
Other Financing Sources - - - - - - - -
Total Sources of Funds 10,505,156 11,136,839 11,150,268 10,098,797 10,155,177 11,346,424 11,181,067 11,089,845
Total Expenditure 9,929,327 10,902,995 9,865,082 9,640,844 10,466,067 11,078,398 11,342,489 11,700,815
Other Financing Uses 250,000 350,000 - - - - - -
Total Uses of Funds 10,179,327 11,252,995 9,865,082 9,640,844 10,466,067 11,078,398 11,342,489 11,700,815
Net Sources (Uses) of Funds 325,829 (116,156) 1,285,186 457,953 (310,890) 268,026 (161,422) (610,970)
Ending Fund Balance 3,303,687 3,187,531 4,472,717 4,986,109 4,675,219 4,443,599 4,513,797 3,902,827
Total Proprietary Funds
Beginning Fund Balance 21,379,063 21,971,184 23,109,493 24,575,814 27,607,746 26,621,748 30,225,648 25,065,520
Total Revenue 39,263,521 40,935,785 40,056,236 39,707,394 40,974,115 40,314,482 40,750,474 42,086,552
Other Financing Sources - - - - - - - -
Total Sources of Funds 39,263,521 40,935,785 40,056,236 39,707,394 40,974,115 40,314,482 40,750,474 42,086,552
Total Expenditure 38,358,400 39,384,476 36,590,525 36,675,462 38,356,213 47,301,158 45,910,602 48,851,858
Other Financing Uses 313,000 413,000 - - - - - -
Total Uses of Funds 38,671,400 39,797,476 36,590,525 36,675,462 38,356,213 47,301,158 45,910,602 48,851,858
Net Sources (Uses) of Funds 592,121 1,138,309 3,465,711 3,031,932 2,617,902 (6,986,676) (5,160,128) (6,765,306)
Ending Fund Balance 21,971,184 23,109,493 26,575,204 27,607,746 30,225,648 19,635,072 25,065,520 18,300,214
Total All Funds
Beginning Fund Balance 37,059,739 40,285,708 42,792,314 46,186,216 50,052,336 64,421,984 88,789,499 62,151,050
Total Revenue 87,489,295 91,073,934 92,835,314 91,325,220 98,056,196 95,750,606 98,631,872 100,451,691
Other Financing Sources 1,947,575 2,159,544 2,917,292 3,578,155 34,713,879 2,787,324 2,787,324 3,223,599
Total Sources of Funds 89,436,870 93,233,478 95,752,606 94,903,375 132,770,075 98,537,930 101,419,196 103,675,290
Total Expenditure 83,550,552 88,567,328 87,539,472 86,070,651 92,145,396 128,502,928 125,770,320 124,837,665
Other Financing Uses 2,660,349 2,159,544 2,819,842 4,378,155 1,887,515 2,287,324 2,287,324 3,223,599
Total Uses of Funds 86,210,901 90,726,872 90,359,314 90,448,806 94,032,911 130,790,252 128,057,644 128,061,264
Net Sources (Uses) of Funds 3,225,969 2,506,606 5,393,292 4,454,569 38,737,163 (32,252,322) (26,638,449) (24,385,974)
Ending Fund Balance 40,285,708 42,792,314 48,185,606 50,640,785 88,789,499 32,169,662 62,151,050 37,765,076
Page 83 of 239
City of Englewood, Colorado 11 BUDGET 2019
ECONOMIC OUTLOOK
COLORADO The 2019 forecast is taken from the
Colorado Business Economic Outlook 2019 prepared
by the Business Research Division of the University of
Colorado Leeds School of Business. The Colorado
Business Economic Outlook 2019 reports the US real
gross domestic product (GDP) is estimated to rise by
2.9% in 2018 as compared to 2.2% in 2017 and 1.6%
in 2016. The 2018 growth in GDP marks the ninth
consecutive year of positive economic growth since
the great recession. The US economy is anticipated
to slowdown in 2019 to a long-term, sustainable
growth rate. This economic cooling is due in part to
the following factors: the uncertainty as to when the
tax cut stimulus for businesses and consumers will
fade, the Federal Reserve Board’s decision in 2018 to
raise and the expected rises in 2019 to short-term
interest rates which increases the long-term interest
rates for consumers, the trade tensions between the
US and its trading partners-impacting the prices
consumers pay for goods imported into and exported
out of the US, the growing US budget deficit due to the
tax cuts and the increased government spending, and
finally the global economic activity is showing signs of
slowing.
As illustrated in the chart below, Colorado’s labor
market is expected to grow in 2019 (1.9% or 52,600
jobs) as compared to the surge in 2018 (2.4% or
65,100 jobs), and lower than experienced in 2017
(2.2% or 56,000 jobs). The three private sector
industries expected to add the most jobs are
Professional and Business Services; Trade,
Transportation and Utilities; and Leisure and
Hospitality.
2009-2019 Colorado Nonagricultural Wage and Salary Employment (In Thousands)
Sector 2009 2010 2011 2012 2013 2014 2015 2016 2017 Estimated
2018a
Forecasted
2019b
Natural Resources and Mining 24.2 24.4 27.9 30.3 30.6 34.1 30.7 23.7 25.7 29.4 30.8
Construction 131.3 115.1 112.5 115.8 127.5 142.2 148.8 155.3 163.6 171.8 176.8
Manufacturing 128.0 124.2 128.1 130.9 132.8 136.6 141.0 142.7 144.0 146.7 148.4
Trade, Transportation and Utilities 403.8 397.6 401.8 409.7 420.2 432.8 445.8 454.1 460.3 470.5 479.2
Information 74.7 72.0 71.4 69.8 69.8 70.3 70.7 71.9 71.7 74.6 76.0
Financial Activities 148.0 144.3 143.9 146.7 151.0 153.9 159.0 163.8 167.5 170.0 171.1
Professional and Business Services 331.8 330.8 341.5 356.9 372.6 386.5 398.4 405.7 413.2 426.3 437.6
Education and Health Services 256.5 263.9 272.9 281.8 285.9 298.0 313.2 325.7 333.5 340.2 346.7
Leisure and Hospitality 262.4 263.0 271.4 279.7 289.4 300.4 312.8 323.6 333.4 340.5 348.0
Other Services 93.7 92.4 93.7 96.0 97.7 100.9 104.2 107.3 108.7 110.1 111.4
Government 390.5 393.8 392.9 394.8 403.7 408.5 417.1 428.7 436.9 443.5 450.2
Total Sectors c 2,244.9 2,221.5 2,258.0 2,312.4 2,381.2 2,464.2 2,541.7 2,602.5 2,658.5 2,723.6 2,776.2
Year-Over-Year # Change -23.4 36.5 54.4 68.8 83.0 77.5 60.8 56.0 65.1 52.6
Year-Over-Year % Change -1.0% 1.6% 2.4% 3.0% 3.5% 3.1% 2.4% 2.2% 2.4% 1.9%
a Revised. b Estimated. c Forecast.
Sources: Colorado Department of Labor and Employment (CES Data) and Colorado Business Economic
Outlook Committee.
On July 1, 2018, Colorado’s estimated population was
5,609,445; an increase of 75,205, over the prior year.
Population fluctuates based on natural changes (net
birth rate and death rate) and migration (net
immigration and emigration). Over the year, 37%
(27,565) of the population change was due to a natural
increase and 63% (46,059) from net migration.
According to the chart below, Colorado Resident
Labor Force 2009-2019 the Colorado unemployment
rate is anticipated to rise to 3.0% in 2018 and increase
to 3.1% in 2019.
Page 84 of 239
Department Community Development
Fund General
City of Englewood, Colorado 242 BUDGET 2019
Actual Actual Actual Actual Budget
Amended
Budget Estimate Budget
2014 2015 2016 2017 2018 2018 2018 2019
Sources
Taxes - - - - - - - -
Licenses & Permits 1,223,786 1,224,590 1,104,878 1,366,889 954,735 954,735 1,171,235 891,650
Intergovernmental 16,300 16,729 16,800 16,950 92,335 92,335 16,800 16,800
Charges for Services 11,379 14,500 17,789 15,434 409,437 409,437 321,174 331,195
Fines & Forfeitures - - - - - - - -
Investment Income - - - - - - - -
Other Income - - - 25,936 - - - -
Transfers In - - - - - - - -
LT Debt Proceeds - - - - - - - -
Total Sources 1,251,465 1,255,819 1,139,468 1,425,209 1,456,507 1,456,507 1,509,209 1,239,645
Percent Change ----0.35% -9.26% 25.08% 2.20% 2.20% 3.62% -17.86%
Uses
Personnel 1,513,902 1,448,382 1,483,011 1,454,813 1,669,091 1,669,091 1,660,451 1,606,683
Commodities 27,694 38,046 38,638 41,017 35,985 35,985 65,005 67,005
Contractual 391,333 439,175 418,362 386,347 923,668 923,668 818,432 835,615
Capital 14,793 10,393 14,176 12,480 15,757 15,757 15,757 15,757
Debt Service - - - - - - - -
Transfer Out - - - - - - - -
Total Uses 1,947,722 1,935,996 1,954,188 1,894,657 2,644,501 2,644,501 2,559,645 2,525,060
Percent Change -----0.60% 0.94% -3.05% 39.58% 39.58% -3.21% -1.35%
Employees FTE 18.00 16.00 16.00 17.00 17.00 17.00 17.00 17.00
Percent Change FTE -----11.11% 0.00% 6.25% 0.00% 0.00% 0.00% 0.00%
Page 85 of 239
Department Community Development
Fund General
City of Englewood, Colorado 243 BUDGET 2019
Budgeting for Community Goals - The following Department Program List estimates the budget Total
Cost based on the prior year budgeted personnel, non-personnel costs and FTE department allocations. Before we begin
the next year’s budget process, the departments will review their program lists to determine any changes that may expand
or contract the program list.
Please note: The costs associated with Administration Programs (that display zero dollars, even though FTEs are
provided), are allocated to the non-administrative programs as these costs support the department’s overall operations.
DEPARTMENT PROGRAM LIST
TOTAL: 2,525,060 17
Goal Type Number Program Description
2019
Total Cost
2019
FTE
Community 610 Administration
Scan and index documents into
document management system.
Travel arrangements,
professional training,
performance evaluations;
committees. Develop department
budget and monitor revenue and
expenditures. Purchase Card
reconciliation. Prepare and
distribute monthly newsletter
detailing Community
Development activities. 0 0.45
Community 611 The Englewood Trolley
Manage the Art Shuttle contract
including RFP development,
vendor selection, vendor service
coordinator, funding partners,
and customer service functions. 476,204 0.15
Community 612
Boards and
Commissions Support
Write memos, staff reports,
Council Communications and
plans. Prepare agendas and
meeting materials. Transcribe
Minutes. Provide training to
Board/Commission members.
Professional staff presentations.
Maintain Board/Commission
websites. 90,230 0.8
Community 613 Code Administration
Mail required annual mailings and
track returns to verify registered
uses are in compliance. 9,050 0.1
Community 614
Community
Development Block
Grant/HOME Program
Management
Administer the Community
Development Block Grant
(CDBG) program and the Home
program funds for the City.
Submit annual applications to
Arapahoe County for CDBG
funding and direct the use of
funds for housing related
projects. 22,245 0.2
Page 86 of 239
Department Community Development
Fund General
City of Englewood, Colorado 244 BUDGET 2019
DEPARTMENT PROGRAM LIST
TOTAL: 2,525,060 17
Goal Type Number Program Description
2019
Total Cost
2019
FTE
Community 615
Community
Development Block
Grant/HOME Program
Management
Administer CDBG funds in the
form of grants to income qualified
homeowners for energy efficient
home improvements; interview
homeowners; process payments
to contractors; file reports with
Arapahoe County. 23,382 0.25
Community 616 Customer Service
Provide service to citizens by
answering questions through
email, phone calls, and walk‐ ins.
Respond to open records
requests. Provide instructional
guidelines/handouts to
homeowners and contractors
over the counter and via City
website. Review zoning and
property history; prepare zoning
verifications 100,854 0.9
Community 618
Englewood
Environmental
Foundation
Administration Attend board meetings 9,080 0.05
Community 619
Englewood McLellan
Reservoir Foundation
Administration Attend board meetings 9,080 0.05
Community 620
Housing Rehab Loan
Administration
Reconcile housing funds, process
payments and payoffs, prepare
and record legal documents 40,572 0.45
Community 621 Administration
Review sales and use tax
licenses for zoning compliance;
Research zoning and property
distancing for Liquor and
Marijuana licensing; Research
and assign addresses; inform
City departments, utility
providers, and post office.
Update data files; review and
prepare Encroachment Permits. 10,709 0.1
Community 622 Administration
Performance Evaluations, P-
Cards, committees, in-house-
training. Prepare monthly/annual
reports detailing building division
activities. 0 0.6
Page 87 of 239
Department Community Development
Fund General
City of Englewood, Colorado 245 BUDGET 2019
DEPARTMENT PROGRAM LIST
TOTAL: 2,525,060 17
Goal Type Number Program Description
2019
Total Cost
2019
FTE
Community 623 Code Administration
Schedule daily inspections for
building, plumbing, mechanical
and electrical inspectors. Inspect
residential projects for
compliance with the International
Residential Code and/or the
International Building Code.
Schedule daily inspections for
building, plumbing mechanical
and electrical inspectors. Inspect
residential projects for
compliance with the International
Residential Code and/or the
International Building Code.
Research International
Codes/amendments and
recommend revisions for
adoption. Inspect residential
properties for compliance with the
International Property
Maintenance Code. Issue
residential stop work orders for
working without permits and/or
not following approved plans 358,312 2.8
Community 625
Plan Review-
Residential/Commercia
l -
Building/Electrical/Mec
hanical/Plumbing/Ener
gy Conservation/Fuel
Gas
Review preliminary designs for
code compliance; Review
building plans for compliance with
the International Residential
Code 182,545 1.45
Community 626
Residential and
Commercial Contractor
Licensing
Receive and issue residential and
commercial contractor licenses.
Mail expired license notifications
to contractors 110,255 1
Community 627
Residential and
Commercial Permits
Receive and issue permits,
review plans and submittal
documents based on permit
submittal requirements. Mail
expired permit notifications to
homeowners and contractors.
Schedule inspections. 110,255 1
Page 88 of 239
Department Community Development
Fund General
City of Englewood, Colorado 246 BUDGET 2019
DEPARTMENT PROGRAM LIST
TOTAL: 2,525,060 17
Goal Type Number Program Description
2019
Total Cost
2019
FTE
Community 628
Redevelopment
Program
Work proactively with property
owners and the development
community to facilitate or partner
on efforts to attract new uses and
investment within aging
commercial an industrial areas. 153,385 1.15
Community 630 Code Administration
Work with City Attorney to write
enforceable codes that address
planning and zoning issues.
Present recommendations at
public hearings. During or after
construction, visit properties to
verify compliance with approved
plans and adopted codes. 31,166 0.3
Community 632
Development Review
Team
Organize meetings, distribute
plans and applications, attend
meetings, provide written
comments on compliance with
planning and zoning codes. 43,137 0.4
Community 635
Land Development
Process
Process Subdivisions,
Rezoning's, Planned Unit
Developments, and Variances. 132,452 1.2
Community 636
Residential and
Commercial Permits
Meet with property owners to
explain codes and review plans
for conformance to codes. Enter
information into TRAKiT, scan
and attach documents. During or
after construction, visit properties
to verify compliance with
approved plans and adopted
codes. 33,085 0.3
Community 638 Business Events
Organize, market and host
various business events to
provide useful and insightful tools
that support economic vitality in
Englewood. 15,013 0.15
Community 639
Economic
Development Incentive
Programs
Sales or use tax rebates to
support economic vitality,
commercial revitalization and
spur investments through
development projects. Grants for
training, new business startup,
and permanent improvements for
a business seeking to expand or
improve their operation. 192,742 0.35
Page 89 of 239
Department Community Development
Fund General
City of Englewood, Colorado 247 BUDGET 2019
DEPARTMENT PROGRAM LIST
TOTAL: 2,525,060 17
Goal Type Number Program Description
2019
Total Cost
2019
FTE
Community 640
Economic
Development
Site selection and development
project coordination to support
the retention and expansion of
Englewood businesses.
Marketing and prospect outreach
to entice new businesses.
Cultivating relationships and
connections with new and
existing Englewood businesses
by visiting the business; mailing a
welcome letter; and highlighting
the business in the City's
quarterly publication. 89,861 0.6
Community 641
Outside Agency
Support - Business
Liaison
Chambers of Commerce, Metro
Denver Economic Development
Corporation, Denver South
Economic Development
Partnership, Economic
Development Council of
Colorado, Colorado Brownfields
Loan Program 6,595 0.05
Community 642
South Metro Enterprise
Zone
Review and process business
certifications for State tax credits;
review and process contributions
to State for approved contribution
projects; process submitted
contribution project applications
and present to the Economic
Development Council. Submit
semi-annual reports to the State. 24,908 0.15
Community 644
Community/Long-
Range Planning
Develop grant proposals in
support of departmental and City
Council directed initiatives.
Manage and provide coordination
of all aspects of grant‐based
projects and programs within the
department. Development of
directives, policies, and strategies
for the guidance of land use
decisions that foster sustainable
and measured growth within the
City. 176,216 1.35
Page 90 of 239
Department Community Development
Fund General
City of Englewood, Colorado 248 BUDGET 2019
DEPARTMENT PROGRAM LIST
TOTAL: 2,525,060 17
Goal Type Number Program Description
2019
Total Cost
2019
FTE
Community 935
GIS Mapping and
Analysis
Manage the acquisition,
processing, and storage of
departmental data resources,
specifically aerial photography
and geographic, land use,
demographic, and economic data
in support of departmental and
City Council directed initiatives.
Perform data analysis and
provide cartographic services for
City Council, Boards and
Commissions, City Departments,
and public citizens. 29,030 0.25
Community 967 Grant Management
Manage grants received for
design and implementation of
long-range projects 11,612 0.1
Governanc
e 9412
Zoning/Code/Property
Enforcement
Inspect properties, write zoning
violation letters, speak to
neighbors and property owners,
attempt to bring properties into
conformance with adopted codes. 33,085 0.3
Page 91 of 239
City of Englewood, ColoradoProposed 2020 Budget OverviewGeneral Fund SourcesAmount % General Fund UsesAmount %RevenueExpenditureSales & Use Taxes32,649,281$ 61% Police Services14,646,315$ 27%Charges for Services3,008,811 6% Parks, Recreation & Library Services 8,245,605 16%Franchise Fees3,475,000 7% City Manager's Office8,457,201 16%Property Tax4,604,000 9% Public Works7,169,062 14%Cultural & Recreation Program Fees 2,714,142 5% Finance & Administrative Services1,568,044 3%Intergovernmental Revenue1,234,353 2% Community Development2,842,103 5%Fines & Forfeitures707,100 1% Information Technology3,439,345 6%Specific Ownership & Cigarette Taxes 725,000 1% Debt Service1,566,112 3%Licenses & Permits1,461,943 3% Municipal Court1,262,559 2%Component Units Contribution1,643,000 3% City Attorney's Office959,114 2%Other Income435,099 1% Human Resources1,476,657 3%Interest304,946 1% Communications694,073 1%Legislation-City Council & Boards334,808 1%Contingencies428,691 1%Total Revenue52,962,675 Total Expenditure53,089,689 Other Financing Sources127,014 0% Other Financing Uses- 0%Total Sources of Funds53,089,689$ 100%Total Uses of Funds53,089,689$ 100%Net Sources (Uses) of Funds-$ Estimated Fund Balance - January 1, 202019,240,667 Estimated Fund Balance Before Reserves19,240,667 Reserves(6,734,869) Estimated Unassigned Fund Balance - December 31, 202012,505,798$ 61%6%7%9%5%2%1%1%3%3%1%1%27%16%16%14%3%5%6%3%2%2%3%1%1%1%0%Page 92 of 239
City of Englewood, Colorado
Proposed 2020 Budget
Overview
January 1,
2020
Est Fund
Balance
Sources of
Funds Uses of Funds
December 31,
2020
Est Fund
Balance
GOVERNMENTAL FUND TYPES
General Fund 19,240,667 53,089,689 53,089,689 19,240,667
Conservation Trust 290,066 315,000 318,000 287,066
Community Development - - - -
Donors'652,209 74,085 488,060 238,234
Malley Center Trust 203,947 3,000 35,000 171,947
Parks and Recreation Trust 460,383 2,500 20,000 442,883
Open Space 793,799 1,305,000 860,150 1,238,649
General Obligation Bond 61,782 1,117,000 1,116,800 61,982
Police HQ General Obligation Bond 1,024,030 1,702,500 2,218,513 508,017
Public Improvement 3,354,873 3,865,000 6,868,709 351,164
Capital Projects 1,063,456 705,000 1,284,700 483,756
Police HQ Construction 2,275,000 65,000 2,180,600 159,400
PROPRIETARY FUND TYPES
Water 15,285,422 8,790,323 12,095,507 11,980,238
Sewer 4,381,437 19,044,963 22,422,835 1,003,565
Storm Drainage 530,178 682,514 963,969 248,723
Golf Course 1,365,524 2,312,800 2,278,064 1,400,260
Concrete Utility 820,486 872,600 996,622 696,464
Housing Rehabilitation 670,376 142,200 397,800 414,776
Central Services - - - -
Servicenter 2,516,902 2,253,513 2,279,204 2,491,211
Capital Equipment Replacement 2,724,598 844,962 2,222,987 1,346,573
Risk Management 1,333,604 1,500,852 1,469,704 1,364,752
Employee Benefits Fund 485,483 7,043,208 6,667,787 860,904
All Funds Total 59,534,222 105,731,709 120,274,700 44,991,231
General Fund is the operating fund of the City. It is used to account for all financial resources except for
those required to be accounted in another fund.
Internal Service Funds account for the financing of goods or services provided by one department or
agency to other departments or agencies of the government, and to other governmental units, on a cost
reimbursement basis.
Debt Service Fund accounts for the accumulation and payment of long-term debt principal and interest
other than long-term debt accounted for in enterprise funds.
Special Revenue Funds account for the proceeds of specific revenue sources that are legally restricted to
expenditure for specified purposes.
Capital Project Funds account for financial resources to be used for the acquisition and/or construction of
major capital facilities (other than those financed by proprietary funds or special revenue funds).
Enterprise Funds account for operations financed and operated in a manner similar to private business
enterprises.
Page 93 of 239
City of Englewood, Colorado 6 Proposed BUDGET 2020
INTRODUCTION
Based upon conservative revenue estimates, the
budget quantifies in dollars the many services and
amenities provided to the citizens of Englewood. The
City offers a full range of services, including police
and fire protection, emergency medical services,
construction and maintenance of streets, sidewalks
and other infrastructure, library services and general
government services. A variety of recreational
resources are available in Englewood, including
thirteen parks (including a dog park), nine athletic
fields, an award-winning recreation center, an
affordable, redesigned and upgraded golf course,
one
of the most successful senior centers in the area,
Pirates Cove, a family aquatic center offering a variety
of water-based activities and the River Run Trailhead
that provides recreational water activities on the
South Platte River. The City also operates its own
water treatment plant, maintains its water distribution
system, preserves its wastewater collection system
and jointly manages the wastewater treatment plant
(South Platte Water Renewal Partners) in conjunction
with the City of Littleton, our neighbor to the south—
a successful public partnership.
The budget integrates the City’s Mission, Vision and Value Statements:
MISSION: To Promote and ensure a high quality of life, economic vitality, and uniquely desirable
community identity.
VISION: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable
community identity through the delivery of reliable, affordable, and flexible services and by proactively
collaborating with our citizens and businesses to develop an environment that fosters safety and
opportunity.
VALUES: (ITREAT): Integrity | Trust | Respect | Excellence | Accountability | Teamwork
BUDGET ELEMENTS
Budget Summary
The budget provides a comprehensive financial plan
of quality services and amenities for the Englewood
community, based upon conservative revenue
estimates.
Budget Challenges and Opportunities – The
following items continue to impact the budgetary
decisions made by both management staff and City
Council:
• Sales and Use Tax represents approximately
61% of the General Fund’s total sources of funds.
This revenue source is volatile and tends to
expand when the economy is growing and
contracts as the economy slows.
• Property Tax is approximately 9% of the General
Fund’s sources of funds. Property values have
been relatively stable over the last ten years.
Annual Property Tax collections have ranged from
$3-$4.1 million over the last ten years. The mill
levy rate of 5.88 was last changed in 1992.
• On average, department budgets are 70-80%
personnel costs (wages and benefits). The
personnel expenditure category is somewhat
fixed unless Council and Citizens determine
service levels and programs are not sustainable.
The City provides its employees competitive
market and performance based wages and health
and dental insurance coverage. Small wage and
benefit increases have a big impact on the budget.
• Pension contributions as determined by the
investment performance of the plan and outside
actuarial analysis, are nondiscretionary
expenditure with a significant budgetary impact.
• The unpredictable fluctuation of fuel and other
energy costs over the past few years have had
an impact on the operation and maintenance
expenditure of the departments’ budget.
• The delay of infrastructure projects is also
looming. The City has been in “maintenance
mode” for several years but eventually the
replacement of major structures will need to be
addressed in the budget.
Page 94 of 239
City of Englewood, Colorado 7 Proposed BUDGET 2020
The following chart depicts the City’s fund types in relation to each other in terms of financial sources and
uses. The General Fund accounts for approximately 50 and 44 percent of the City’s budgeted fund sources
and uses respectively.
Sources and Uses of Funds Budget Summary
Proposed 2020 Budget - All Funds
Fund Type
Est Beginning
Fund Balance Fund Sources Fund Uses
Est Ending
Fund Balance
Sources
%
Uses
%
General Fund $ 19,240,667 $ 53,089,689 $ 53,089,689 $ 19,240,667 50.2% 44.1%
Special Revenue Funds $ 2,400,403 $ 1,699,585 $ 1,721,210 $ 2,378,778 1.6% 1.4%
Debt Service funds $ 1,085,812 $ 2,819,500 $ 3,335,313 $ 569,999 2.7% 2.8%
Capital Projects Funds $ 6,693,329 $ 4,635,000 $ 10,334,009 $ 994,320 4.4% 8.6%
Enterprise Funds $ 23,053,423 $ 31,845,400 $ 39,154,797 $ 15,744,026 30.1% 32.6%
Internal Service Funds $ 6,515,531 $ 11,642,535 $ 12,639,682 $ 5,518,384 11.0% 10.5%
Totals $ 58,989,165 $ 105,731,709 $ 120,274,700 $ 44,446,174 100.0% 100.0%
Page 95 of 239
City of Englewood, Colorado 8 Proposed BUDGET 2020
Consolidated Budget Summary Sources and Uses by Fund
Governmental Fund Types
Estimated
Beginning
Balance
Sources of
Funds
Uses of
Funds
Estimated
Ending
Balance Reserves
Estimated
Unappropriated
Balance
General Fund 19,240,667 53,089,689 53,089,689 19,240,667 6,734,869 12,505,798
Special Revenue Funds
Conservation Trust Fund 322,677 315,000 318,000 319,677 —319,677
Donors Fund 843,466 74,085 488,060 429,491 —429,491
Malley Center Trust Fund 226,409 3,000 35,000 194,409 —194,409
Parks & Recreation Trust Fund 459,199 2,500 20,000 441,699 —441,699
Open Space Fund 793,798 1,305,000 860,150 1,238,648 —1,238,648
Total Special Revenue Funds 2,645,549 1,699,585 1,721,210 2,623,924 —2,623,924
Debt Service Fund
General Obligation Bond Fund 61,782 1,117,000 1,116,800 61,982 —61,982
Police HQ GO Bond 1,024,030 1,702,500 2,218,513 508,017 —508,017
Total Debt Service Fund 1,085,812 2,819,500 3,335,313 569,999 —569,999
Capital Projects Funds
Public Improvement Fund 3,354,872 3,865,000 6,868,709 351,163 —351,163
Capital Projects Fund 1,063,457 705,000 1,284,700 483,757 —483,757
Police HQ Construction Fund 2,275,000 65,000 2,180,600 159,400 —159,400
Total Capital Projects Funds 6,693,329 4,635,000 10,334,009 994,320 —994,320
Total Governmental Funds 29,665,357 62,243,774 68,480,221 23,428,910 6,734,869 16,694,041
Proprietary Fund Types
Estimated
Beginning
Balance
Sources of
Funds
Uses of
Funds
Estimated
Ending
Balance Reserves
Estimated
Unappropriated
Balance
Enterprise Funds
Water Fund 15,285,422 8,790,323 12,095,507 11,980,238 — 11,980,238
Sewer Fund 4,381,437 19,044,963 22,422,835 1,003,565 — 1,003,565
Stormwater Drainage Fund 530,178 682,514 963,969 248,723 —248,723
Golf Course Fund 1,365,524 2,312,800 2,278,064 1,400,260 — 1,400,260
Concrete Utility Fund 820,486 872,600 996,622 696,464 —696,464
Housing Rehabilitation Fund 670,376 142,200 397,800 414,776 —414,776
Total Enterprise Funds 23,053,423 31,845,400 39,154,797 15,744,026 — 15,744,026
Internal Service Funds
Central Services Fund ———— ——
ServiCenter Fund 2,516,902 2,253,513 2,279,204 2,491,211 — 2,491,211
Capital Equipment Replacement
Fund
2,724,598 844,962 2,222,987 1,346,573 — 1,346,573
Risk Management Fund 788,548 1,500,852 1,469,704 819,696 —819,696
Employee Benefits Fund 485,483 7,043,208 6,667,787 860,904 —860,904
Total Internal Service Funds 6,515,531 11,642,535 12,639,682 5,518,384 — 5,518,384
Total Proprietary Funds 29,568,954 43,487,935 51,794,479 21,262,410 — 21,262,410
Total All Funds 59,234,311 105,731,709 120,274,700 44,691,320 6,734,869 37,956,451
Page 96 of 239
City of Englewood, Colorado 9 Proposed BUDGET 2020
Combined Summary Statement of
Revenues, Expenditures and Changes in Fund Balance
General
Fund
Special
Revenue
Funds
Debt
Service
Funds
Capital
Projects
Funds
Total
Governmental
Funds
Enterprise
Funds
Internal
Service
Funds*
Total
Proprietary
Funds
Total All
Funds
Estimated Beginning
Funds Available 19,240,667 2,645,549 1,085,812 6,693,329 29,665,357 23,053,423 6,515,531 29,568,954 59,234,311
Sources of Funds
Revenues
Taxes 41,453,281 — 2,815,000 3,790,000 48,058,281 ——— 48,058,281
Licenses & Permits 1,461,943 ——— 1,461,943 ——— 1,461,943
Intergovernmental 1,234,353 1,605,000 —— 2,839,353 110,600 — 110,600 2,949,953
Charges for Services 5,722,953 ——— 5,722,953 31,089,661 11,603,315 42,692,976 48,415,929
System Development
Fees ————— 216,467 —216,467 216,467
Fines & Forfeitures 707,100 ——— 707,100 ——— 707,100
Net Investment Income 304,946 14,000 4,500 — 323,446 418,072 39,220 457,292 780,738
Other 2,078,099 80,585 — 145,000 2,303,684 10,600 — 10,600 2,314,284
Total Revenues 52,962,675 1,699,585 2,819,500 3,935,000 61,416,760 31,845,400 11,642,535 43,487,935 104,904,695
Other Financing
Sources 127,014 ——700,000 827,014 ——— 827,014
Total Sources of Funds 53,089,689 1,699,585 2,819,500 4,635,000 62,243,774 31,845,400 11,642,535 43,487,935 105,731,709
Uses of Funds
Expenditures
General Government
Legislation 334,808 ——— 334,808 ——— 334,808
City Manager's Office 8,457,201 ——— 8,457,201 ——— 8,457,201
City Attorney's Office 959,114 ——— 959,114 ——— 959,114
Municipal Court 1,262,559 ——— 1,262,559 ——— 1,262,559
Human Resources 1,476,657 ——— 1,476,657 — 8,137,491 8,137,491 9,614,148
Finance and
Administrative
Services 1,568,044 105,000 —— 1,673,044 ——— 1,673,044
Information
Technology 3,439,345 —— 1,050,000 4,489,345 ——— 4,489,345
Community
Development 2,842,103 ——— 2,842,103 ——— 2,842,103
Communications 694,073 ——— 694,073 ——— 694,073
Police 14,646,315 30,000 — 2,180,600 16,856,915 ——— 16,856,915
Fire —————————
Public Works 7,169,062 —— 5,411,695 12,580,757 — 4,502,191 4,502,191 17,082,948
Culture & Recreation
Parks and
Recreation 8,245,605 1,533,150 —850,000 10,628,755 ——— 10,628,755
Library Services — 53,060 — 14,700 67,760 ——— 67,760
Debt Service 1,566,112 — 3,335,313 — 4,901,425 ——— 4,901,425
Contingency 428,691 ——— 428,691 ——— 428,691
Water Distribution
System ————— 12,095,507 —12,095,507 12,095,507
Sewer Collection
System ————— 22,422,835 —22,422,835 22,422,835
Stormwater Drainage
System ————— 963,969 —963,969 963,969
Golf Course ————— 2,278,064 — 2,278,064 2,278,064
Concrete Utility ————— 996,622 —996,622 996,622
Housing Rehabilitation ————— 397,800 —397,800 397,800
Total Expenditures 53,089,689 1,721,210 3,335,313 9,506,995 67,653,207 39,154,797 12,639,682 51,794,479 119,447,686
Other Financing Uses ———827,014 827,014 ——— 827,014
Total Uses of Funds 53,089,689 1,721,210 3,335,313 10,334,009 68,480,221 39,154,797 12,639,682 51,794,479 120,274,700
Net Sources (Uses) of
Funds — (21,625) (515,813) (5,699,009) (6,236,447) (7,309,397) (997,147) (8,306,544) (14,542,991)
Estimated Ending Funds
Available 19,240,667 2,623,924 569,999 994,320 23,428,910 15,744,026 5,518,384 21,262,410 44,691,320
Less Reserves / Restrictions:
Emergency Reserve 1,740,000 ——— 1,740,000 ——— 1,740,000
LTAR 4,994,869 ——— 4,994,869 ——— 4,994,869
Other —————————
Estimated Unassigned
Funds Available 12,505,798 2,623,924 569,999 994,320 16,694,041 15,744,026 5,518,384 21,262,410 37,956,451
*Expenditures are listed by the department responsible for the Internal Service Fund.
Page 97 of 239
City of Englewood, Colorado 10 Proposed BUDGET 2020
Economic Forecast The following national
and state economic update is from the nonpartisan
Colorado Legislative Council Staff Economic Section’s
June 20, 2019 report titled “June 2019 | Economic and
Revenue Forecast”. The national and Colorado
economies were favorably impacted, in 2018 and
through the first quarter of 2019, by the stimulative
effects of the federal tax cuts. The US and Colorado
economies are expected to expand through the
remainder of 2019 and into 2020 albeit at a slower
growth pace as labor markets tighten constraining
business activity, global economic activity slows and
trade tensions persist.
Several leading economic indicators signal concerns
over future growth.
• Factory orders and business investment began
to weaken in the first quarter of 2019 as firms
took a wait-and-see approach to capital
investment.
• Consumer demand for automobiles and other
durable goods has softened.
• Supply chain disruptions due to tariffs between
the US and its major trading partners is an
ongoing challenge to producers and exporters.
• Also a shortage of labor is constraining
business activity for an increasing number of
industries.
• Higher interest rates have dampened the
Colorado housing market along the Front
Range as homes become less affordable.
The following two tables provide various economic indicators for the nation and specific to Colorado.
Page 98 of 239
City of Englewood, Colorado 11 Proposed BUDGET 2020
ENGLEWOOD - The City’s year-to-date Sales and Use
Tax collections through July, 2019 was $19,423,324 as
compared to $18,572,747 and $17,052,631 for the
same period in 2018 and 2017, respectively. This
represents an increase of $850,577 (5%) in 2019, an
increase of $1,520,116 (9%) in 2018 and a decrease
of $1,194,116 (8%) in 2017. As the City’s major revenue
source, representing approximately 61% of the General
Fund’s sources of funds, Sales and Use Tax tends to
expand and contract with the local economic
conditions.
The General Fund is in compliance with the fund
balance reserve policy of setting aside two months of
operating funds or 16.67% of estimated revenues or
expenditures whichever is more predictable. The fund
balance reserve consists of the Long-Term Asset
Reserve plus the unassigned fund balance. The 2020
estimate fund balance reserve is 33.0% of estimated
total revenues or $17,500,667. The 2019 estimated
fund balance reserve is estimated at $17,500,667 or
34.3 % of estimated total revenues.
Guidelines The proposed 2020 initial budget
assumptions and projections were discussed with City
Council on March 25, 2019. On April 22, 2019, Staff
and City Council discussed the preliminary capital
needs and potential alternative financing options. A
Budget Workshop was held on May 11, 2019 in order
for Staff to discuss with City Council the major 2020
priorities/initiatives. Three separate meetings were
held on August 5, 12 and 19, 2019 for Staff and City
Council to discuss and for City Council to provide
direction regarding the proposed budget before it's
printing and scheduled Public Hearing on September
16, 2019.
In developing the proposed 2020 Budget, Departments
were requested to adhere to the following:
• Review the services and programs
your department provides with
Levels of Service in mind identifying
total cost for varying levels of
service.
• Consider cost of service items in
2019 that will not be repeated in
2020 and include new cost of
service items.
• The proposed salary increase is
included @ 3.5% for all employee
groups (union and non-union).
• Workers Compensation premiums have been
entered as provided by Human Resources.
Page 99 of 239
City of Englewood, Colorado 12 Proposed BUDGET 2020
• Property and Liability premiums have been
entered as provided by Human Resources.
• Health insurance rates changes will be
provided by Human Resources as they
become available.
• Transfers into the General Fund are limited
to the Public Improvement Fund to finance
capital lease payments.
• Identify any new revenue sources available
or charges/fees that may be increased
without a TABOR (tax increases, etc.) vote.
• Review current fee structure and make
adjustments if applicable.
GENERAL FUND
The proposed 2020 estimated fund balance reserve
forecasts no change over the 2019 estimate fund
balance reserve. The creation of the budget is
becoming more difficult each year without the guidance
and direction of a revenue and funding strategy. This is
something that the staff and City Council must develop
in 2020 to help drive the direction of the City in the future.
Cost containment alone as a strategy simply is not
sustainable in the long-term.
Estimated Revenue Before interfund transfers,
General Fund revenues are projected at $52,962,675
for 2020, an increase of 7.0% from the 2019 amended
budget of $49,479,054. Sales and use tax revenue,
comprise approximately 60% of the General Fund
revenues in 2019, are estimated at $32,649,281 a 3.0%
increase over the 2019 estimate of $31,698,331 or
9.2% increase over the 2019 amended budget of
$29,904,086.
In 2020, the City plans to increase by 1.5% the local/
City Sales Tax rate applied to the sale of retail
marijuana. The total City/local tax rate applied to the
retail marijuana sales would change from 8.5% to 10%
in 2020 while the City/local tax rate for the sale of
medical marijuana remains at 3.5%. The City estimates
a modest increase in the retail marijuana sales tax
revenue at $1.05 million in 2020 as compared to $1
million estimated in 2019.
Other Revenue Budget Information
• Property tax revenue is estimated at $4,002,000
and $4,604,000 for 2019 and 2020 respectively.
The 2019 appraisal valuation is based in part to
property sales for the two year period July 1, 2016
through June 30, 2018. The next bi-annual property
appraisal carried out by the Arapahoe County
Assessor’s Office is scheduled for 2021 and is
payable 2022 (for the period July 1, 2018 through
June 30, 2020). The residential assessment rate
changed from 7.20% to 7.15% in 2019 effective
January 1, 2020 .
• The estimated Englewood McLellan Reservoir
Foundation (EMRF) net tenant rental income in
2019 and 2020 is $1,548,000 and $1,643,000
respectively.
Expenditure Appropriations The proposed
2020 budget expenditure of $53,089,689, represents a
7.0% increase over the 2019 amended budget of
$49,602,392. The expenditure amount provides for
additional positions, salary and benefit increases,
pension contributions and anticipated increases in fuel/
energy costs. Also included in this amount is $428,691
for contingencies due to leave payout to employees
separating from the City or unforeseen/planned
event(s).
Net Transfers The General Fund plans, in 2020, to
Transfers-In from the General Fund an amount of
$127,014.
General Fund Net Transfers-In Amount
Public Improvement Fund $127,014
Net Transfer (In)Out $127,014
The following provides support information for net
transfer-out from the General Fund:
• The inter-fund transfer from the Public
Improvement Fund to the General Fund is
$127,014. This amount represents the annual lease
payment for the Selbe property ($15,000), and debt
service payment for the Qualified Energy
Conservation Bonds ($112,014).
Page 100 of 239
City of Englewood, Colorado 13 Proposed BUDGET 2020
Estimated Fund Balance Reserve Through
extensive staff and Council review and input, various
cost reduction measures, revenue increases, and one-
time inter-fund transfer, the 2020 proposed budget fund
balance reserve is in compliance with the City’s fund
balance reserve policy. The fund balance reserve policy
sets aside two months (or 16.67%) of operating
revenues or expenditures whichever is more
predictable. The targeted reserve policy amount based
on estimated revenues is $8,844,767. The 2020 fund
balance reserve is the sum of the Long- Term Asset
Reserve plus the Unassigned Fund Balance or
$17,500,667, an excess of $8,655,900 over the
targeted reserve policy amount.
The total fund balance of the General Fund is made up
of two components, reserves and an unassigned
amount available for appropriation.
• Fund Balance Reserves – The General Fund
reserves as follows total $6,734,869.
Reserve for TABOR Emergency – Emergency
reserves have been provided for as required by
Article X, Section 20 of the Constitution of the
State of Colorado. The amount set aside for
2019 is $1,740,000.
Long Term Asset Reserve (LTAR) – The
reserve represents funds from the sale, lease,
or earnings from long-term assets. The funds
restricted in this account may only be expended
if the funds are appropriated in the annual
budget or by supplemental appropriation. The
2019 estimated balance in LTAR is $4,994,869.
City Council approved an interest bearing loan
agreement between the General Fund's Long-
Term Asset Reserve and the Storm Water
Drainage Fund. The Storm Water Drainage
Fund may borrow (on an as needed basis) up
to $3 million and to be repaid in 2020 from the
bond issuance to finance identified drainage
system infrastructure projects.
• Fund Balance Unassigned – The estimated 2020
General Fund unassigned fund balance is
$12,505,798.
The 2020 ending estimated fund balance for the
General Fund is projected to be $19,240,667.
The following highlights department proposed changes
for 2020
• Legislation – The budget provides for no new
programs or services.
• City Manager’s Office – The budget provides for
the reclassification of the Fire Marshal's Office from
the Police Department's Administration Division, a
Neighborhood Resource Coordinator, a
Placemaking and Wayfinding plan, and an one-time
neighborhood identification outreach project. Also
included is the Emergency Management Services
provided by the partnership with Arapahoe County.
• City Attorney’s Office – The budget consists of no
new programs or services; however, the plan is to
increase the part-time hours of the Assistant City
Attorney position from 20 to 35 hours per week and
removes the part-time intern position.
• Communications – The budget contains the
reclassification of the Community Relations
position from the Police Department's
Administration Division, a part-time Webmaster
position and investment in technology, marketing
and video production.
• Municipal Court – The budget incorporates minor
changes to programs or services to address new
state mandates.
• Finance and Administrative Services – The
budget provides for no new program or services.
The Deputy Finance and Administrative Services
Director position was eliminated.
• Human Resources – The budget includes no new
programs or services. The plan is to replace the
Human Resource Information System (HRIS) in
2020.
• Information Technology - The budget provides for
the consolidation of City-wide software applications
and contractual increases and consolidates the
postage meter services and copier/printer
management from the Central Services Fund which
will close at the end of 2019.
• Community Development – The budget includes
funds for CityCenter redevelopment, funding the
Englewood Trolley in partnership with RTD, Title 16
Code assessment, economic development
marketing and short-term rental monitoring.
• Public Works – The budget plans to add a
Custodian position for the new Police Headquarter
Facility, Asset Management Position and an
additional Project Manager Position. Alley
maintenance is also included in the budget.
• Police – The budget adds one Records Specialist
position and provides for additional mental health
services provided by AllHealth to work with the
City's Crisis Intervention Team (CIT).
Page 101 of 239
City of Englewood, Colorado 14 Proposed BUDGET 2020
• Parks Recreation and Library Services – The
proposed budget incorporates two part-time Citizen
Response Specialists to staff the information center
located on the third floor of the Civic Center. Also
provided in the budget is the additional cost for the
minimum wage increase as mandated by the state.
The Budget consists of minimal impacts to existing
programs and services. The Budget provides for salary
and wage increases for all employee groups, a 1.25%
increase in medical premiums and a 1% increase to
dental premiums, pension contributions based on
actuarial studies, property and liability insurance,
workers’ compensation insurance, and anticipated fuel
and energy rate increases affecting operating and
maintenance costs.
SPECIAL REVENUE FUNDS
• The Conservation Trust Fund will provide funding
for parks, recreation and open space projects
estimated at $318,000 in 2020.
• Donors Fund will fund several programs and
projects from various donor contributions.
• The Parks and Recreation Trust Fund’s budget
funds donor specified park and recreation projects.
• The Malley Center Trust Fund includes financing
for programs and projects that benefit the Malley
Senior Recreation Center.
• The Open Space Fund consists of funding for
several parks and open space projects and one full-
time park maintenance and part-time temporary
positions with an estimated amount of $860,150.
DEBT SERVICE FUNDS
• The Recreation General Obligation Bond Fund will
provide debt service for the General Obligation
Bonds issued that financed the building of Pirates
Cove and improvements at Englewood’s two
recreation centers. The 2020 debt service payment
for principal and interest totals $1,100,000. The
2019 property tax mill levy assessment collected in
2020 is 1.401 mills. This debt will retire in the 2023.
• The Police Headquarters General Obligation Bond
Fund will provide the debt service for the
construction of a new Police Headquarters Building
as authorized by the Englewood voters in 2016. The
debt service payment for both principal and interest
totals $2,195,713. The 2019 property tax mill levy
assessment collected in 2020 is 2.157 mills. This
debt is scheduled to retire in 2036.
CAPITAL PROJECTS FUNDS
• The Public Improvement Fund (PIF) receives its
funding from three major sources: Vehicle UseTax,
Building Use Tax and Arapahoe County Road and
Bridge Tax. The PIF budget is estimated to provide
funding of $5,990,000 for essential infrastructure
maintenance projects and equipment. Additionally,
the PIF will transfer $127,014 to the General Fund
for current capital lease obligations.
• The Capital Projects Fund receives its funding from
transfers from either the General Fund or the PIF.
In addition, capital grants from the federal or state
governments are used to fund projects designated
in this fund. In addition to the 2019 estimated fund
balance carryover, the Capital Projects Fund
budget provides funding from the Public
Improvement Fund in the amount of $700,000. The
Capital Projects Fund proposed budget will finance
projects totaling $1,284,700.
• The Police Headquarters Construction Fund
accounts for the costs to build the new Police
Headquarters facility financed with General
Obligation Bonds issued in 2017. The Police
Department's open house and tour of the new
headquarter facility was held on April 11, 2019. The
budget anticipates spending $2,180,600 in 2020.
The 2019 and 2020 expenditure amounts are high
level estimates based on the current construction
and safety equipment acquisition schedules.
ENTERPRISE FUNDS
• The Utility Department Funds (Water, Sewer and
Storm Water Drainage) have included in each of
their budgets estimates for asset/infrastructure
assessment, a rate and fee study and implementing
a new utility billing system (this system was last
replaced in the early 2000's from the in-house
developed system).
• The Water Fund’s 2018 budget incorporates no rate
increase for water delivery services.
• The Sewer Fund last raised rates on January 1,
2019. A seven percent fee increase is anticipated
and effective as of January 1, 2020. An asset
assessment of the collection system, a cost of
service and a rate study are expected to be
concluded in early 2020 and will provide for a long-
term funding strategy for on-going operations and
maintenance in addition to capital replacement.
• As a stop gap measure, City Council agreed to loan
from the General Fund's Long-Term Asset Reserve
to the Storm Water Drainage Fund (on an as needed
Page 102 of 239
City of Englewood, Colorado 15 Proposed BUDGET 2020
basis) up to $3 million in order to design and
engineer identified improvement projects of the
drainage collection system that total up to $40
million and will be refunded in 2020 upon the Storm
Water Drainage bond issuance. A rate study will
be completed in time for a rate increase effective
1/1/2020.
• The Concrete Utility Fund last raised fees 25%
($.098 to $1.225 per square foot) in 2013. No fee
increase is anticipated for 2020.
• The Golf Course Fund does not anticipate to raise
fees in 2020.
• The Housing Rehabilitation Fund’s budget consists
of the revenue and expenses associated for the
housing rehabilitation and loan servicing programs.
INTERNAL SERVICE FUNDS
• The Central Services Fund will close at the end of
2019. Mail delivery services to/from the USPS is
budgeted in the Parks, Recreation and Library
Department budget. The copier/printer
management and metered postage costs are
included in the Information Technology Department
budget.
• The fleet size and usage is monitored on a regular
basis and is adjusted to meet the City’s need. The
ongoing assessment of the City’s fleet inventory is
expected to result in cost savings of acquiring and
maintaining the City’s “rolling stock.” Both the
Servicenter and Capital Equipment Replacement
Funds have budgets based on modest increases
over 2019 levels for anticipated increases in salary
and wages, benefits and energy/fuel costs.
• City staff continues to find ways to negotiate lower
insurance premiums for employee benefits as well
as for City property. The Employee Benefits Fund’s
proposed budget provides for a 1.25% increase in
medical health and 1% increase in dental insurance
premiums for 2020 as compared to premiums
budgeted in 2019.
• Risk Management Fund accounts for the property
and liability insurance and workers compensation
insurance premiums. Modest increases are
anticipated.
City Council and staff believe that the budget provides
a comprehensive financial plan for providing quality
services and amenities to the community, based on
conservative revenue and expenditure estimates.
Page 103 of 239
City of Englewood, Colorado 16 Proposed BUDGET 2020
Page 104 of 239
City of Englewood, Colorado 17 BUDGET 2019
General Fund
The General Fund is the operating fund of the City. It is used to account for all financial resources except for
those required to be accounted in another fund.
Page 105 of 239
City of Englewood, Colorado 18 Proposed BUDGET 2020
General Fund
Summary Statement of Sources and Uses of Funds
And Changes in Fund Balance
2015
Actual
2016
Actual
2017
Actual
2018
Actual
2019
Budget As
Adopted
2019
Amended
Budget
2019
Estimated
Actual
2020
Adopted
Budget
Beginning Fund
Balance 12,211,250 10,729,245 10,850,050 14,130,525 11,190,855 20,418,186 20,418,186 19,240,667
Sources of Funds
Total Revenue
44,334,924 44,762,372 46,824,884 51,246,278 49,479,054 49,479,054 50,995,413 52,962,675
Other Financing
Sources 395,776 350,655 117,033 120,272 123,599 123,599 123,599 127,014
Total Sources of
Funds 44,730,700 45,113,027 46,941,917 51,366,550 49,602,653 49,602,653 51,119,012 53,089,689
Uses of Funds
Total Expenditures
44,337,189 43,462,222 43,320,959 44,578,888 49,602,392 49,602,392 49,196,531 53,089,689
Other Financing
Uses 1,875,516 1,530,000 340,482 500,000 3,100,000 3,100,000 3,100,000 —
Total Uses of
Funds 46,212,705 44,992,222 43,661,441 45,078,888 52,702,392 52,702,392 52,296,531 53,089,689
Net Sources (Uses)
of Funds (1,482,005) 120,805 3,280,475 6,287,662 (3,099,739)(3,099,739)(1,177,519)—
Ending Fund
Balance 10,729,245 10,850,050 14,130,525 20,418,186 8,091,116 17,318,447 19,240,667 19,240,667
Percentage Change 1.13%30.23%44.50% (60.37)% 114.04%11.10% — %
Page 106 of 239
City of Englewood, Colorado 19 Proposed BUDGET 2020
The following provides a general overview of the revenue
composition for the categories listed.
Property taxes: These taxes are collected based on the
assessed value of all the properties in the City and the mill
levy assessed against the property. In 2016, the voters
approved an additional mill levy for principal and interest
payments for the construction of a new Police Headquarters
Building funded by the City’s general obligation bonds issued
in 2017. Also, in 2001, voters approved an additional mill levy
for
principal and interest payments on the City’s general
obligation debt incurred for certain parks and recreation
projects-construction of Pirates Cove and remodeling of the
Englewood Recreation Center and the Malley Senior
Recreation Center. This additional property tax mill levy
varies based on the debt service payment of the City’s
general obligation debt. The property tax mill levy designated
for General Fund use is fixed at 5.880 mills. Following is the
estimated revenue for the provided calendar years:
2020 Budget
2019 Mill Levy
Collected in 2020
2019 Budget
2018 Mill Levy
Collected in 2019
Fund Tax Mill Levy Amount Mill Levy Amount
General Property 5.880 $ 4,604,000 5.880 $ 4,002,000
Debt Service-Recreation
General Obligation (GO) Bonds
Property 1.401 1,100,000 1.614 1,100,000
Debt Service-Police
Headquarters GO Bonds
Property 2.157 1,700,000 3.216 2,200,000
Totals 9.438 $ 7,404,000 10.710 $ 7,302,000
Specific ownership: These taxes are based on the age and
type of motor vehicles, wheeled trailers, semi- trailers, etc.
These taxes are collected by the County Treasurer and
remitted to the City on the fifteenth day of the month.
Sales and Use Tax: Sales and use taxes are the most
important revenue sources for the City. Sales and use taxes
generate approximately 75 percent of all taxes and 61
percent of total revenues collected. This tax is levied on the
sale price of taxable goods. Sales tax is calculated by
multiplying the sales price of taxable goods times the sales
tax rate of 3.5 percent. Taxes for the current month are due
to the City by the 20th day of the following month.
Cigarette Taxes: The State of Colorado levies a $.20 per
pack tax on cigarettes. The State distributes 46 percent of
the gross tax to cities and towns based on the pro rata share
of state sales tax collections in the previous year. These taxes
have fallen significantly in the past and continue to fall after
the 2009 federal tax increase of approximately $.62 per pack
went into effect. This federal tax increase will fund the State
Children’s Health Insurance Program (SCHIP).
Franchise Fees: The City collects a number of taxes on
various utilities. This includes franchise tax on water,sewer,
and public services, as well as occupational taxes on
telephone services.
Hotel/Motel Tax: This tax is levied at two percent of the rental
fee or price of lodging for under 30 days duration.
Licenses and Permits: This revenue category includes
business licenses and building permits.
Intergovernmental Revenues: This revenue source
includes state and federal shared revenues including
payments in lieu of taxes.
Charges for Services: This includes general government,
public safety, fees for the administration of the utilities funds,
court costs, highway and street and other charges.
Recreation Program Fees: This category of revenue
includes the fees and charges collected from customers to
participate in the various programs offered by the Parks and
Recreation Department.
Library Fines: This revenue source includes library fines for
materials checked out but returned past the due date.
Fines and Forfeitures: This revenue source includes court,
traffic violation, and other fines.
Interest: This is the General Fund’s proportional
amount earned on the City’s pooled cash investments.
Other: This source includes all revenue sources that
do not fit in another revenue category.
Page 107 of 239
City of Englewood, Colorado 20 Proposed BUDGET 2020
Taxes are approximately 78% of the financial
resources of the General Fund. Sales and use tax
provide approximately 61% of the General Fund’s
sources of funds, and property tax accounts for roughly
nine percent. 68% of the General Fund’s uses of funds
are spent
on direct services for Police Services (27%), the Denver
Fire Department contract (11%) which is included in the
City Manager's Office, Parks, Recreation and Library
Services (16%) and Public Works (14%).
Page 108 of 239
General Fund
Statement of Revenue, Expenditure and Changes in Fund Balance
City of Englewood, Colorado 21 Proposed BUDGET 2020
Actual
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Amended
Budget
2019
Estimate
2019
Proposed
Budget
2020
Beginning Fund Balance 12,211,250 10,729,246 10,850,049 14,130,525 11,190,855 20,418,186 20,418,186 19,240,667
Revenue
Property Tax 2,917,413 3,347,303 3,378,299 4,014,748 4,002,000 4,002,000 4,015,000 4,604,000
Specific Ownership Tax 305,165 344,604 573,622 538,793 450,000 450,000 525,000 525,000
Sales & Use Taxes 26,603,384 26,300,116 27,921,007 30,662,739 29,904,086 29,904,086 31,698,331 32,649,281
Cigarette Tax 188,285 193,149 193,668 180,196 180,000 180,000 180,000 180,000
Franchise Fees 3,320,046 3,292,110 3,543,427 3,478,660 3,544,000 3,544,000 3,490,000 3,475,000
Hotel 12,060 12,734 19,641 23,279 12,000 12,000 20,000 20,000
Licenses & Permits 1,611,118 1,523,611 1,798,989 1,755,377 1,329,743 1,329,743 1,282,003 1,461,943
Intergovernmental Revenue 1,766,019 2,001,653 1,687,808 1,869,486 1,231,024 1,231,024 1,335,870 1,234,353
Charges for Services 2,897,967 2,495,700 2,581,700 2,980,526 2,992,299 2,992,299 2,915,501 3,008,811
Recreation Program Fees 2,484,576 2,611,920 2,525,298 2,440,086 2,816,549 2,816,549 2,554,642 2,714,142
Library Fines 16,587 15,764 15,305 16,508 15,500 15,500 10,000 10,000
Fines & Forfeitures 1,030,681 726,519 605,660 817,572 875,450 875,450 700,105 697,100
Interest Income 43,866 44,120 66,670 261,941 59,946 59,946 279,000 304,946
Other Income 264,411 702,873 391,992 596,393 518,457 518,457 441,961 435,099
Contribution from Component
Units 873,347 1,150,193 1,521,799 1,609,971 1,548,000 1,548,000 1,548,000 1,643,000
Total Revenue 44,334,926 44,762,370 46,824,885 51,246,276 49,479,054 49,479,054 50,995,413 52,962,675
Expenditure
Legislation 341,751 375,973 378,832 290,290 336,032 336,032 334,579 334,808
City Manager's Office 1,108,935 6,971,782 6,623,178 6,834,367 7,286,214 7,286,214 7,269,456 8,457,201
City Attorney's Office 717,683 669,730 812,393 836,953 914,044 914,044 913,996 959,114
Municipal Court 986,422 934,377 928,801 998,002 1,154,896 1,154,896 1,150,703 1,262,559
Human Resources 570,023 ——844,519 837,447 837,447 898,427 1,476,657
Finance (As of 2015 Includes and
Human Resources)1,377,504 2,189,036 2,017,233 1,387,486 1,696,121 1,696,121 1,690,934 1,568,044
Information Technology 1,387,054 1,463,983 1,598,072 2,245,656 3,367,836 3,367,836 3,157,351 3,439,345
Community Development 1,935,996 1,954,188 1,894,657 2,196,051 2,525,060 2,525,060 2,609,802 2,842,103
Public Works 5,707,695 5,917,143 6,057,248 5,839,814 6,669,193 6,669,193 6,635,469 7,169,062
Police 12,448,235 13,221,779 13,889,728 13,848,526 14,642,956 14,642,956 14,604,266 14,646,315
Fire (As of 2015 Division of CMO)8,769,816 ———————
Library Services 1,179,667 1,151,219 ——————
Parks, Recreation and Library
Services(As of 2016 Includes
Library Services)5,600,771 5,707,181 7,054,876 7,110,946 7,899,809 7,899,809 7,661,606 8,245,605
Communications —— 316,360 368,811 486,312 486,312 483,468 694,073
Departments Expenditure
Subtotal 42,131,550 40,556,390 41,571,377 42,801,419 47,815,918 47,815,918 47,410,057 51,094,886
Contribution to Component Units ———————
Contingencies 511,879 241,497 191,215 215,935 218,315 218,315 218,315 428,691
Debt Service-Civic Center 1,466,073 1,650,179 1,574,778 1,440,025 1,444,560 1,444,560 1,444,560 1,439,098
Debt Service-Other 227,687 214,155 (16,410) 121,508 123,599 123,599 123,599 127,014
Other Expenditure Subtotal 2,205,639 2,105,832 1,749,582 1,777,468 1,786,474 1,786,474 1,786,474 1,994,803
Total Expenditure 44,337,189 42,662,222 43,320,959 44,578,887 49,602,392 49,602,392 49,196,531 53,089,689
Excess Revenue Over (Under)
Expenditure (2,263) 2,100,148 3,503,925 6,667,389 (123,338) (123,338) 1,798,882 (127,014)
Other Financing Sources (Uses) of Funds
Transfers In 395,776 350,655 117,033 120,272 123,599 123,599 123,599 127,014
Transfers Out 1,875,516 2,330,000 340,482 500,000 3,100,000 3,100,000 3,100,000 —
Net Other Financing Sources (1,479,740) (1,979,345) (223,449) (379,728) (2,976,401) (2,976,401) (2,976,401) 127,014
Net Change in Fund Balance (1,482,003) 120,803 3,280,476 6,287,661 (3,099,739) (3,099,739) (1,177,519)—
Ending Fund Balance
Before Designated Amounts 10,729,246 10,850,049 14,130,525 20,418,186 8,091,115 17,318,447 19,240,667 19,240,667
Restricted-TABOR Emergency
Reserve 1,400,000 1,510,000 1,490,000 1,740,000 1,580,000 1,580,000 1,740,000 1,740,000
Committed-LTAR 2,663,099 2,663,099 3,384,897 4,994,869 4,932,897 4,932,897 4,994,869 4,994,869
Committed-Contractual Reserve ———————
Assigned-Subsequent Year
Appropriation 2,646,685 1,972,220 372,834 3,099,739 ———
Designated Fund Balance 6,709,784 6,145,319 5,247,731 9,834,608 6,512,897 6,512,897 6,734,869 6,734,869
Unassigned Fund Balance 4,019,462 4,704,730 8,882,794 10,583,578 1,578,218 10,805,550 12,505,798 12,505,798
Fund Balance Reserve
Policy-16.67% of Total Revenue
(Includes Unassigned Fund Balance
and LTAR)15.07%16.46%26.20%30.40% 13.16% 31.81% 34.32% 33.04%
Fund Balance Before Designated
Amounts as a percentage of Total
Revenue 24.20%24.24%30.18%39.84% 16.35% 35.00% 37.73% 36.33%
Fund Balance Before Designated
Amounts as a percentage of Total
Expenditure 24.20%25.43%32.62%45.80% 16.31% 34.91% 39.11% 36.24%
Page 109 of 239
Department Legislation
Fund General
City of Englewood, Colorado 22 Proposed BUDGET 2020
Description The Legislation Department consists of the City Council and the Boards and Commissions. The
Boards and Commissions provide recommendations to City Council, who provide leadership and
establish policy, rules and regulations for the City.
Mission Strive to assure economic and community vitality that will support essential services and
provide the quality of life expected by the community.
Page 110 of 239
Department Community Development
Fund General
City of Englewood, Colorado 63 Proposed BUDGET 2020
Description The Community Development Department provides planning, zoning, building, economic development,
redevelopment, environmental and housing programs and services within the City of Englewood.
Mission Community Development implements the policies and programs of the City of Englewood
intended to shape the built environment.
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Department Community Development
Fund General
City of Englewood, Colorado 64 Proposed BUDGET 2020
Actual
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Amended
Budget
2019
Estimate
2019
Proposed
Budget
2020
Sources of Funds
Taxes ————————
Licenses & Permits 1,224,590 1,104,878 1,366,889 1,272,514 891,650 891,650 834,700 1,011,050
Intergovernmental 16,729 16,800 16,950 16,950 16,800 16,800 16,800 16,800
Charges for Services ————————
Fines & Forfeitures ————————
Investment Income ————————
Other Income 14,500 17,789 41,370 344,569 331,195 331,195 357,122 328,109
Transfers In ————————
LT Debt Proceeds ————————
Total Sources 1,255,819 1,139,468 1,425,209 1,634,033 1,239,645 1,239,645 1,208,622 1,355,959
Percent Change (9.26)%25.08 %14.65% (24.14)%—%(2.50)% 12.19%
Uses
Personnel 1,448,382 1,483,011 1,454,813 1,535,499 1,606,683 1,606,683 1,651,192 1,696,305
Commodities 38,046 38,638 41,017 62,119 67,005
67,005 66,275 70,475
Contractual 439,175 418,362 386,347 581,078 835,615
835,615 878,578 1,065,548
Capital 10,393 14,176 12,480 17,355 15,757
15,757 13,757 9,775
Debt Service ————————
Transfer Out ————————
Total Uses 1,935,996 1,954,188 1,894,657 2,196,051 2,525,060 2,525,060 2,609,802 2,842,103
Percent Change 0.94 % (3.05)%15.91% 14.98 %
—%3.36 % 8.90%
Employees FTE 16.00 16.00 17.00 17.00 17.00 17.00 17.00 17.00
Percent Change FTE -11.11% 0.00% 6.25% 0.00%—% 0.00% 0.00%
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Attachment B: Balance Sheet
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Attachment C: Income Statement
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Attachment D: Cashflow Statement
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32
Attachment E: Statement of Shareholders’ Equity
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33
Attachment F: Financial Audit with Management Letter
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Independent Auditors’ Report
Honorable Mayor and Members of the City Council
City of Englewood
Englewood, Colorado
We have audited the accompanying financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate
discretely presented component units and remaining fund information of the City
of Englewood as of and for the year ended December 31, 2018, and the related
notes to the financial statements, which collectively comprise the basic financial
statements of the City of Englewood, as listed in the table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these
financial statements in accordance with accounting principles generally accepted
in the United States of America; this includes the design, implementation, and
maintenance of internal control relevant to the preparation and fair presentation
of financial statements that are free from material misstatement, whether due to
fraud or error.
Auditors’ Responsibility
Our responsibility is to express opinions on these financial statements based on
our audit. We conducted our audit in accordance with auditing standards
generally accepted in the United States of America. Those standards require
that we plan and perform the audit to obtain reasonable assurance about whether
the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the
amounts and disclosures in the financial statements. The procedures selected
depend on the auditors’ judgment, including the assessment of the risks of
material misstatement of the financial statements, whether due to fraud or error.
In making those risk assessments, the auditor considers internal control relevant
to the preparation and fair presentation of the financial statements in order to
design audit procedures that are appropriate in the circumstances, but not for the
purpose of expressing an opinion on the effectiveness of the internal control.
Accordingly, we express no such opinion. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the
overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate
to provide a basis for our audit opinions.
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Honorable Mayor and Members of the City Council
City of Englewood
Page 2
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects,
the respective financial position of the governmental activities, the business-type activities, each
major fund, and the aggregate discretely presented component units and remaining fund
information of the City of Englewood as of December 31, 2018, and the respective changes in
financial position and cash flows, where applicable, for the year then ended in accordance with
accounting principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management’s discussion and analysis and the required supplementary information listed in the
table of contents be presented to supplement the basic financial statements. Such information,
although not a part of the basic financial statements, is required by the Governmental Accounting
Standards Board, who considers it to be an essential part of financial reporting for placing the
basic financial statements in an appropriate operational, economic, or historical context. We have
applied certain limited procedures to the information in accordance with auditing standards
generally accepted in the United States of America, which consisted of inquiries of management
about the methods of preparing the information and comparing the information for consistency
with management’s responses to our inquiries, the basic financial statements, and other
knowledge we obtained during our audit of the basic financial statements. We do not express an
opinion or provide any assurance on the information because the limited procedures do not
provide us with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the City of Englewood’s basic financial statements. The introductory
section, combining and individual fund statements and schedules, other information, and
statistical section listed in the table of contents are presented for purposes of additional analysis
and are not a required part of the basic financial statements. The combining and individual fund
statements and schedules and the other information are the responsibility of management and
were derived from and relate directly to the underlying accounting and other records used to
prepare the basic financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and certain additional
procedures, including comparing and reconciling the information directly to the underlying
accounting and other records used to prepare the basic financial statements or to the basic
financial statements themselves, and other additional procedures in accordance with auditing
standards generally accepted in the United States of America. In our opinion, the information is
fairly stated, in all material respects, in relation to the basic financial statements as a whole. The
introductory and statistical sections have not been subjected to the auditing procedures applied
in the audit of the basic financial statements and, accordingly, we do not express an opinion or
provide any assurance on them.
Greenwood Village, Colorado
May 22, 2019
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13
Management’s Discussion and Analysis
As management of the City of Englewood, Colorado (the “City”), we offer readers of the City’s Comprehensive Annual
Financial Report (CAFR), this narrative overview and analysis of the financial activities of the City for the year ended
December 31, 2018. We encourage readers to consider the information presented here in conjunction with additional
information that we have furnished in our letter of transmittal.
Financial Highlights
• The assets of the City exceeded its liabilities at the close of 2018 by $182.2 million ($85.2 million in governmental
activity net position and $97.0 million in business-type activity net position). Of the governmental activities net position
total, $25.8 million, or 30.3%, is unrestricted and may be used to meet the City’s obligations to the public and
creditors. Similarly, $46.0 million, or 47.2%, of business-type activity net position is unrestricted.
• The City’s total net position increased by $15.8 million, or 9.4% compared to 2017. Net position of the City’s
governmental activities increased $13.7 million, or 18.5%. Net position of the business-type activities increased $2.4
million, or 2.5%, from 2017.
• The total cost of the City’s programs decreased $2.7 million, or 5.2%, compared to 2017. The cost of governmental
activities program expenses decreased $2.1 million to $49.1 million, and the cost of business-type activities increased
$590,000.
• Total revenues increased $4.8 million or 5.4%, compared to 2017. Governmental activities revenues increased $4.6
million, or 8.0%, to $62.0 million while revenues of business-type activities increased $175,000 or 0.6% to $30.7
million compared to 2017.
• The City’s governmental funds reported combined ending fund balances of $48.5 million, a decrease of $10.0 million
when compared to 2017. Of the combined ending governmental fund balances, approximately 62.7%, or $30.4 million
is available for spending at the City’s discretion subject to the City Council’s approved policies (committed, assigned
and unassigned fund balances).
• The General Fund reported a fund balance of $20.4 million as of December 31, 2018, of which $1.7 million is
restricted for TABOR emergencies, $5.0 million is committed to Long Term Asset Reserve and $13.7 million is
unassigned.
• The net pension liability reported in the City’s governmental activities for 2018 is $11.7 million compared to $11.4
million in 2017.
Overview of the Financial Statements
This discussion and analysis is intended to serve as an introduction to the City’s basic financial statements. The City’s
basic financial statements comprise three components: 1) government-wide financial statements, 2) fund financial
statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition
to the basic financial statements themselves.
Government-wide financial statements
The government-wide financial statements are designed to provide readers with a broad overview of the City’s finances, in
a manner similar to a private-sector business.
The statement of net position presents information on all of the City’s assets, liabilities and deferred inflows and outflows,
with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful
indicator of whether the financial position of the City is improving or deteriorating.
The statement of activities presents information showing how the City’s net position changed during the most recent fiscal
year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless
of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will
only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave).
Both of the government-wide financial statements distinguish functions of the City that are principally supported by taxes
and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a
significant portion of their costs through user fees and charges (business-type activities). The governmental activities of
the City include general government, which consists of the City Council and the various Boards and Commissions, the City
Attorney’s Office, Municipal Court, the City Manager’s Office, Community Development, Human Resources, Finance and
Administrative Services and Information Technology. Governmental activities also include Police, Public Works and
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14
Culture and Recreation (including Library Services). The business-type activities of the City include the water, sewer, golf
course, storm drainage, concrete utility and housing rehabilitation operations.
The government-wide financial statements include not only the City itself (known as the primary government), but also the
Englewood Urban Renewal Authority (EURA), the Englewood Environmental Foundation, Inc. (EEF) and the Englewood
McLellan Reservoir Foundation, Inc. (EMRF). All three (known as component units) are legally separate entities for which
the City is financially accountable. Financial information for these component units are reported separately from the
financial information presented for the primary government itself.
Fund financial statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for
specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and
demonstrate compliance with finance-related legal requirements. The funds of the City can be divided into three
categories: governmental funds, proprietary funds, and fiduciary funds.
Governmental funds. Governmental funds are used to account for essentially the same functions as governmental
activities in the government-wide financial statements. However, unlike the government-wide financial statements,
governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on
balances of spendable resources available at the end of the year. Such information may be useful in evaluating a
government’s near-term financing requirements.
Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to
compare the information presented for governmental funds with similar information presented for governmental activities in
the government-wide financial statements. By doing so, readers may better understand the long-term impact of the
government’s near-term financing decisions. Both the governmental funds balance sheet and the governmental funds
statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison
between governmental funds and governmental activities.
The City maintains eleven individual governmental funds. Information is presented separately in the governmental funds
balance sheet and in the governmental funds statement of revenues, expenditures, and changes in fund balances for the
General Fund and the Police Headquarters Construction Fund, which are considered to be major funds. Data from the
other nine governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these
nonmajor governmental funds is provided in the form of combining statements elsewhere in this report.
The City adopts an annual appropriated budget for its General Fund. A budgetary comparison statement has been
provided for the General Fund to demonstrate compliance with the budget.
Proprietary funds. The City maintains two different types of proprietary funds. Enterprise funds are used to report the
same functions presented as business-type activities in the government-wide financial statements. The City uses
enterprise funds to account for six separate operations: Water, Sewer, Golf Course, Storm Drainage, Concrete Utility and
Housing Rehabilitation. Internal service funds are an accounting device to accumulate and allocate costs internally among
the City’s various functions. The City uses internal service funds to account for in-house printing, vehicle replacement and
maintenance, and insurance costs. Because these services predominantly benefit governmental rather than business-type
functions, they are primarily included within governmental activities in the government-wide financial statements.
Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail.
The proprietary fund financial statements provide separate information for each of the six enterprise operations, all of
which are considered major funds of the City. Conversely, the internal service funds are combined into a single,
aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is
provided in the form of combining statements later in this report.
Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government.
Fiduciary funds are not reflected in the government-wide financial statements because the resources of those funds are
not available to support the City’s own programs. The accounting used for fiduciary funds is much like that used for
proprietary funds.
Notes to the financial statements. The notes provide additional information that is essential to a full understanding of the
data provided in the government-wide and fund financial statements.
Other information. In addition to the basic financial statements and accompanying notes, this report also presents certain
required supplementary information (RSI) including the City’s progress in funding its obligation to provide pension and
other post-employment benefits to employees.
The combining statements referred to earlier in connection with non-major governmental and proprietary funds as well as
budget to actual schedules for all funds are presented immediately following the RSI.
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15
Government-wide Financial Analysis
A. Analysis of Net position
As noted earlier, net position may serve over time as a useful indicator of a government’s financial position. The analysis
below focuses on the net position and changes in net position of the City’s governmental and business-type activities. At
the end of the current fiscal year, the City is able to report positive balances in all three categories of net position, both for
the governmental and business-type activities. The same is true for the prior year.
Table 1 presents an analysis of the City’s net position as of December 31. The City’s assets exceeded liabilities by $182.1
million at the close of 2018. Governmental activities make up $85.1 million or (46.7%) of these assets, with business-type
activities making up the remaining $97.0 million or (53.3%). Total net position increased by $9.0 million in 2018. The
increase is comprised of the following:
• Total assets increased by $10.4 million during 2018.
• Total liabilities decreased by $2.8 million.
Capital assets make up (48.2%) or $148.5 million. This represents the City’s investment in capital assets (e.g., land,
buildings, machinery and equipment). Net Capital assets are reported less any related debt used to acquire those assets
that is still outstanding. The City uses these capital assets to provide services to citizens; consequently, these assets are
not available for future spending. Although the City’s investment in its capital assets is reported net of related debt, it
should be noted that the resources needed to repay the debt must be provided from other sources, since the capital assets
themselves cannot be used to liquidate these liabilities.
An additional portion of the City’s net position, $7.0 million (3.8%) represents resources that are subject to external
restrictions on how they may be used. The unrestricted net position of the City’s utility funds, $46.0 million (47.4%) may be
used to meet the government’s ongoing obligations to citizens and creditors. Of the $25.8 million of unrestricted net
position attributed to governmental activities, $11.1 million represents the unrestricted net position of the City’s internal
service funds.
Table 1
City of Englewood
Summary of Net Position
Governmental B usiness-type Total
Activities Activities Primary Government
2018 2017 2018 2017 2018 2017
Assets
Current and other assets 70,059,187$ 74,545,736$ 89,293,525$ 90,371,224$ 159,352,712$ 164,916,960$
Capital assets 84,646,656 67,807,829 63,855,741 64,775,497 148,502,397 132,583,326
Total assets 154,705,843 142,353,565 153,149,266 155,146,721 307,855,109 297,500,286
Total deferred outflows of
resources 5,258,135 3,071,814 2,289,529 240,718 7,547,664 3,312,532
Liabilities
Long-term liabilities 53,170,853 56,388,353 40,691,555 42,741,562 93,862,408 99,129,915
Other liabilities 11,921,782 9,082,050 16,829,048 17,328,642 28,750,830 26,410,692
Total liabilities 65,092,635 65,470,403 57,520,603 60,070,204 122,613,238 125,540,607
Total deferred inflows of
resources 9,687,990 8,173,194 895,010 687,255 10,583,000 8,860,449
Net Position
Net investment in
capital assets 52,705,091 51,575,905 50,696,090 50,432,520 103,401,181 102,008,425
Restricted 6,635,724 5,902,025 318,273 381,680 6,953,997 6,283,705
Unrestricted 25,842,538 14,303,852 46,008,819 43,815,780 71,851,357 58,119,632
Total net position 85,183,353$ 71,781,782$ 97,023,182$ 94,629,980$ 182,206,535$ 166,411,762$
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B. Analysis of Changes in Net position
As presented in Table 2, the City of Englewood’s overall net position increased by $15.7 million during 2018. This change
is explained in the governmental and business-type activities discussion below.
Governmental Activities
• Net position of governmental activities increased by $13.3 million during 2018.
• Governmental revenues increased by approximately $4.8 million or 5.4% compared to 2017. This increase is
due primarily a stronger local economy and higher tax collections in 2018.
• Governmental expenses decreased by approximately $2.0 million or 2.5% from 2017.
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Table 2
City of Englewood
Summary of Changes in Net Position
For Years Stated
Governmental Business-type Total
Activities Activities Primary Government
Revenues 2018 2017 2018 2017 2018 2017
Program revenues
Permits, fees, fines and
charges for services 8,664,972$ 9,514,686$ 29,400,838$ 29,185,187$ 38,065,810$ 38,699,873$
Operating grants and contributions 2,603,627 3,636,871 115,000 114,750 2,718,627 3,751,621
Capital grants and contributions - - 710,060 1,005,486 710,060 1,005,486
General Revenues
Taxes 46,667,001 42,868,732 - - 46,667,001 42,868,732
Grants and contributions not
restricted to specific programs - 50,567 - - - 50,567
Investment earnings 1,025,487 347,915 441,076 185,723 1,466,563 533,638
Other 3,007,780 968,739 - - 3,007,780 968,739
Total revenues 61,968,867 57,387,510 30,666,974 30,491,146 92,635,841 87,878,656
Expenses
General government 16,521,301 17,347,576 - - 16,521,301 17,347,576
Public Safety 13,579,629 14,176,150 - - 13,579,629 14,176,150
Public works 9,334,763 9,587,168 - - 9,334,763 9,587,168
Culture and recreation 8,050,338 9,442,157 - - 8,050,338 9,442,157
Interest on long-term debt 1,581,265 1,182,611 - - 1,581,265 1,182,611
Water - - 8,194,041 8,456,592 8,194,041 8,456,592
Sewer - - 16,158,306 15,597,319 16,158,306 15,597,319
Golf Course - - 2,083,281 1,975,825 2,083,281 1,975,825
Storm - - 323,719 209,270 323,719 209,270
Concrete - - 692,849 556,864 692,849 556,864
Housing rehabilitation - - 321,576 388,281 321,576 388,281
Total expenses 49,067,296 51,735,662 27,773,772 27,184,151 76,841,068 78,919,813
Increase (decrease) in Net Position
before special items and transfers 12,901,571 5,651,848 2,893,202 3,306,995 15,794,773 8,958,843
Transfers 500,000 - (500,000) - - -
Change in Net Position 13,401,571 5,651,848 2,393,202 3,306,995 15,794,773 8,958,843
Net Position - beginning 71,781,782 66,129,934 94,629,980 91,322,985 166,411,762 157,452,919
Net Position - ending 85,183,353$ 71,781,782$ 97,023,182$ 94,629,980$ 182,206,535$ 166,411,762$
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The following graphs provide visual representations of the expenses and revenues for governmental activities for 2018.
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Business-type Activities
Overall the Business-type activities increased the total net position of the City by $2.4 million in 2018.
The water fund experienced an increase in net position of $1.7 million compared to an increase of $1.2 million in 2017.
Water rates were last increased 7% on January 1, 2011. An increase in raw water sales and a modest increase in
operating expenses left the fund with a net operating income of $1.4 million. This, along with earnings on investments and
other income covered the interest on long-term debt of $317,921.
The sewer fund saw an increase in net position of $764,000 compared to an increase of $1.4 million in 2017. The fund
experienced net operating income of $3.9 million in 2018 compared to $2.7 million in 2017. A sewer rate increase of 4%
was implemented in 2015. The rate increase is designed to provide additional resources to meet debt service
requirements, capital improvements, and to fund ongoing operations and maintenance requirements. The 2004 sewer fund
loans issued by the Colorado Water Resource and Power Development Agency were refinanced in 2015 and will save the
fund approximately $2.1 million in financing fees over the remaining life of the loans which have a final payment date of
2025.
The golf course fund experienced an increase in net position of $138,000 compared to an increase of $91,700 in 2017.
Weather conditions play an important factor for the golf course’s revenues and in 2018 conditions were more favorable
than 2017.
The storm drainage, and concrete utility funds had net position increases of $41,000 and $192,000 respectively when
compared to 2017 and the housing rehabilitation fund had a decrease in net position of $643,000 when compared to 2017.
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The following graphs provide visual representations of the expenses and revenues for business-type activities for 2018.
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Financial Analysis of the Government’s Funds
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance-related legal
requirements.
A. Governmental funds
The focus of the City’s governmental funds is to provide information on near-term inflows, outflows, and balances of
spendable resources. This information is necessary to assess the City’s financing requirements. Types of governmental
funds reported by the City include the General Fund, Special Revenue Funds, Debt Service Funds and Capital Projects
Funds. In particular, unassigned fund balance may serve as a useful measure of a government’s net resources available
for spending at the end of the year.
At December 31, 2018, the City’s governmental funds reported combined ending fund balances of $48.5 million, a
decrease of $10.0 million, or 17.1%, compared to 2017. $30.4 million (62.7%) constitutes committed, assigned and
unassigned balances, which are available for spending at the City’s discretion. Of the committed fund balance, $5.0 million
is for the Long Term Asset Reserve (LTAR) balance. The remainder of fund balance is restricted for the following
purposes:
Restricted for parks and recreation $3,800,000
Restricted for law enforcement 11,400,000
Restricted for debt service 1,098,000
Restricted for TABOR emergency 1,740,000
The General Fund is the primary operating fund of the City. At the end of 2018, unassigned fund balance of the General
Fund was $13.7 million while total fund balance was $20.4 million. As a measure of the General Fund’s liquidity, it may be
useful to compare both assigned and unassigned fund balance and total fund balance to total fund expenditures. Assigned
and unassigned fund balances represent 30.7% of total General Fund expenditures, up from 21.1% in 2017, while total
fund balance represents 62.0% of that same amount (up from 32.6% in 2017).
The Police Headquarters Construction Fund was created in 2018 to account for the construction of a new police
headquarters building. General Obligation bonds were issued in the amount of $27,000,000 which will be used to fund the
construction. At December 31, 2018 the fund had a total fund balance of $14,583,610.
The total fund balance of the City’s General Fund increased by $6.3 million during 2018. Revenues increased by $4.6
million or approximately 9.2% and expenditures increased $1.3 million 2.9%. Key factors are as follows:
• Sales and use tax collections increased 9.8% or $2.7 million compared to 2017 due mainly to strong economic
conditions.
• Net transfers amounting to $379,728 were made out of the General Fund in 2018. The primary purpose of the
transfers out of the General Fund in 2018 were to fund capital projects.
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The original 2018 expenditure budget adopted in 2017 for the General Fund was $47,301,920. Supplemental
appropriations of $371,382 were made during 2018 and consisted primarily of the following:
• $298,000 for expenditures relating to various police department grants-fully offset by grant revenues
Actual expenditures were $3.1 million less than the final amended budget amount, a 6.5% variance. This is primarily due
to cost savings throughout all Departments.
Actual revenues were $3.7 million more than the final amended budget amount, a 7.6% variance. Variances were seen in
the following areas:
• Higher sales tax collections due to audit compliance and strong economic conditions
Charts 6 and 7 illustrate the Budget and Actual Revenue and Expenditures for the General Fund.
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23
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Fund Balance represents the accumulated excess of Revenues and Other Financing Sources over Expenditures and
Other Financing Uses, and therefore reflects cumulative results over time. Total Fund Balance consists of restricted,
committed and unassigned portions. Only the committed and unassigned portions are available to finance future
operations.
B. Proprietary funds. The City’s proprietary funds provide the same type of information in the government-wide financial
statements, but in more detail.
Net position of the enterprise operations at December 31, 2018 follow:
Other factors concerning the finances of the enterprise funds have already been addressed in the discussion of the City’s
business-type activities.
Change in
Net Position Net Position
Water 36,558,510$ 1,653,146$
Sewer 27,344,132 764,198
Golf 13,263,594 137,894
Storm drainage 2,769,403 40,629
Concrete utility 13,077,699 191,602
Housing rehabilitation 2,676,845 (642,912)
Total net position 95,690,183$ 2,144,557$
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Capital Assets and Debt Administration
A. Capital assets
As can be seen from the table below, the City’s investment in capital assets for its governmental and business-type
activities as of December 31, 2018 amounts to $149 million (net of accumulated depreciation). This investment in capital
assets includes land, plant, buildings, improvements, machinery and equipment, roads and bridges. The total increase in
capital assets for the current year was $15.9 million, or 12.0%. Net capital assets of governmental activities increased
approximately $1.1 million while business-type activities decreased by $16.8 million.
Major capital asset activity during 2018 included the following:
Governmental Activities:
• $14.0 million in new construction related to the new Police Headquarters building
Business-type Activities
• $695,000 in new concrete sidewalks and alley pans were installed in the City
• $397,000 was spent on storm drain repairs at Oxford Station
• These additions were offset by $6.0 million of depreciation on existing assets
The following tables provide comparative information on the City’s capital assets for 2018 and 2017:
Additional information on capital assets can be found in the notes to the financial statements (Note 2C).
Capital Assets at Year-end
(Net of Depreciation)
Governmental Business-type Total
Activities Activities Primary Government
2018 2017 2018 2017 2018 2017
Land and improvements 15,558,961$ 15,558,961$ 11,522,825$ 11,522,825$ 27,081,786$ 27,081,786$
Works of art 273,750 273,750 - - 273,750 273,750
Raw water - - 6,235,211 6,235,211 6,235,211 6,235,211
Infrastructure 10,403,203 11,523,357 27,833,852 27,395,957 38,237,055 38,919,314
Improvements 6,022,920 5,878,933 13,861,064 14,064,346 19,883,984 19,943,279
Buildings 25,597,682 25,772,634 3,660,164 4,336,903 29,257,846 30,109,537
Machinery and equipment 5,414,742 5,272,951 742,625 791,935 6,157,367 6,064,886
Construction in process 21,375,398 3,527,244 - 428,320 21,375,398 3,955,564
Total capital assets 84,646,656$ 67,807,829$ 63,855,741$ 64,775,497$ 148,502,397$ 132,583,326$
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B. Debt Administration
The City’s bond ratings carry investment grade ratings as follows:
City Charter limits the amount of general obligation debt the City may issue to 3% of its actual total valuation. The current
debt limitation for the City is $156,8 million, which is significantly in excess of the City’s actual outstanding general
obligation debt that is subject to this limitation of $40.6 million.
At the end of 2018, the City had total long-term debt of $84.7 million as follows:
Additional information on the City’s long-term obligations can be found in the notes to the financial statements (Note 2E
and 2F).
Next Year’s Budget
The 2019 Budget is essentially “status quo.” In other words, staffing and service levels are maintained as close to 2018 levels as
possible while allowing for slight salary increases and inflationary adjustments commodities.
The following were the general guidelines for the 2019 Budget:
• Salary increases are based on union contracts, market surveys and performance reviews.
• Health, dental, and other insurance premiums were negotiated and provided by Human Resources. Increasing health
care and insurance costs continue to play a major role in budgeting decisions.
• Required pension contributions were determined by applicable actuarial studies (defined benefit) or pre-determined
contribution levels (defined contribution).
• The increase for commodities, contractual, and capital expenditures was held as close as possible to 2018 levels.
• Capital items were submitted separately, ranked by relative importance and included in the Multiple Year Capital Plan
(MYCP).
The 2019 General Fund Budget projects a slight deficiency with expenditures over revenues in the amount of $123,000.
The proposed General Fund unassigned fund balance for 2019 is projected at 11.4% of projected revenues. The City
adopted a new fund balance policy in 2018 that places a targeted fund balance in the General Fund equal to two months of
operations or 16.7%.
Bond Issue Standard & Poors Moody's
General Obligation AA+A2
COPs *AA Aa3
General Obligation Water *AA Aa2
Golf Course Enterprise Not requested Not requested
Storm Water Enterprise Not requested Not requested
* Ratings were upgraded by Standard and Poors in 2014
* Ratings were upgraded by Moody's in 2018
Outstanding Debt, at Year-end
Governmental Business-type Total
Activities Activities Primary Government
2018 2017 2018 2017 2018 2017
General obligation bonds 30,035,000$ 31,810,000$ 10,530,000$ 10,690,000$ 40,565,000$ 42,500,000$
Revenue bonds - - 2,395,000 2,595,000 2,395,000 2,595,000
Capital leases 7,668,888 9,036,401 - - 7,668,888 9,036,401
Premiums 5,659,618 5,877,400 430,400 462,548 6,090,018 6,339,948
Notes payable - - 25,155,051 29,483,178 25,155,051 29,483,178
Net OPEB Obligation 533,865 537,639 448,498 399,006 982,363 936,645
Compensated absences 1,563,690 1,772,971 247,338 306,062 1,811,028 2,079,033
Total outstanding debt 45,461,061$ 49,034,411$ 39,206,287$ 43,935,794$ 84,667,348$ 92,970,205$
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Estimated Revenues
Before interfund transfers, total General Fund revenues are projected at $49.5 million for 2019; this is a 10.0% increase
from the 2018 revenue budget of $47.4 million. Sales and use tax revenues, which comprised approximately 59% of
General Fund revenues in 2018, are estimated at $29.9 million for 2019, which is flat with 2018. The sales and use tax
estimate is based on historical collections and projected economic conditions.
Expenditure Appropriations
2019 expenditure appropriations are projected at $49.6 million.
Net Transfers
Transfers-out from the General Fund are anticipated to be $3,100,000 in 2019. The transfers-in to the General Fund are
estimated at $123,338. After taking into account these net transfers to the General Fund, the projected operating
deficiency for 2019 is $3,099,739.
Salary and wages for all City department budgets are based on the City’s performance and market pay philosophy along
with negotiations between the City and its three employee unions. The City’s cost to provide healthcare insurance
coverage to eligible employees is expected to remain flat in 2019. Excluding personnel, fuel and energy costs, minimal
increases are proposed for all other operating and maintenance costs for 2019.
In the event of General Fund shortfalls in revenues or unanticipated expenditures over the next year and for the next
several years, City management and City Council will need to closely monitor expenditures and revenues to maintain the
goal of a 16.7% unassigned and LTAR fund balance compared to total revenue. Looking to 2019 and beyond, the City will
be actively looking for ways to reduce operating expenditures and identify new sources of revenues. Collectively, it is
believed that the City will be able to meet the financial challenges of the future.
Requests for Information
This financial report is designed to provide a general overview of the City’s finances for all those with an interest in the
City’s finances. This report and additional financial information is also available on the City’s website at
www.englewoodgov.org. Questions concerning any of the information provided in this report or requests for additional
financial information should be addressed to the Department of Finance and Administrative Services, 1000 Englewood
Parkway, Englewood, Colorado, 80110-2373.
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BASIC FINANCIAL STATEMENTS
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30
CITY OF ENGLEWOOD, COLORADO
Statement of Net Position
December 31, 2018
Primary Government
Governmental Business-Type
Assets Activities Activities Total
Cash and investments 42,323,701$ 30,752,858$ 73,076,559$
Receivables:
Property taxes 7,317,000 - 7,317,000
Sales and use taxes 4,772,124 - 4,772,124
Interest 192,890 99,741 292,631
Accounts 257,866 5,098,197 5,356,063
Intergovernmental 235,271 - 235,271
Other - 434,740 434,740
Land held for resale - - -
Internal balances (1,332,999) 1,332,999 -
Inventories 149,750 304,582 454,332
Other assets - - -
Equity in joint venture - 46,916,866 46,916,866
Restricted assets - cash and investments 14,529,262 2,568,273 17,097,535
Noncurrent notes receivable - 1,785,269 1,785,269
Net pension asset 1,614,322 - 1,614,322
Lease receivable - - -
Capital assets not being depreciated 37,208,109 17,758,037 54,966,146
Capital assets, net of accumulated depreciation 47,438,547 46,097,704 93,536,251
Total assets 154,705,843 153,149,266 307,855,109
Deferred Outflows of Resources
Pension related deferred outflows 5,258,135 2,130,389 7,388,524
Deferred charge on refunding - 159,140 159,140
Total deferred outflows of resources 5,258,135 2,289,529 7,547,664
Liabilities
Accounts payable 4,718,269 572,737 5,291,006
Accrued payroll and related liabilities 502,630 90,087 592,717
Unearned revenue 1,919,114 8,658,065 10,577,179
Other liabilities 49,301 3,213,814 3,263,115
Accrued interest payable 136,847 541,917 678,764
Claims payable 574,035 - 574,035
Noncurrent liabilities:
Due within one year 4,021,586 3,752,428 7,774,014
Due in more than one year 53,170,853 40,691,555 93,862,408
Total liabilities 65,092,635 57,520,603 122,613,238
Deferred Inflows of Resources
Deferred revenue-property tax 7,317,000 - 7,317,000
Pension related deferred inflows 2,370,990 895,010 3,266,000
Total deferred inflows of resources 9,687,990 895,010 10,583,000
Net Position
Net investment in capital assets 52,705,091 50,696,090 103,401,181
Restricted for:
Debt service 1,098,625 318,273 1,416,898
Parks and recreation 3,794,652 - 3,794,652
Law enforcement 2,447 - 2,447
TABOR emergencies 1,740,000 - 1,740,000
Unrestricted 25,842,538 46,008,819 71,851,357
Total net position 85,183,353$ 97,023,182$ 182,206,535$
The notes to the financial statements are an integral part of this statement.
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31
Component Units
EURA EEF EMRF
228,730$ 656,008$ 440,847$
- - -
- - -
4,189 2,668 1,834
- 46,092 -
- - -
- - -
71,626 - -
- - -
- - -
- 87,314 10,538
- - -
- - -
1,256,672 - -
- - -
- 6,764,834 -
- 8,496,257 5,706,166
- 3,281,092 -
1,561,217 19,334,265 6,159,385
- - -
- 48,166 -
- 48,166 -
- 53,244 -
- - -
- - 26,359
- - 10,000
- 12,036 -
- - -
- 1,309,000 -
- 5,504,000 -
- 6,878,280 36,359
- - -
- - -
- 5,012,515 5,706,166
- - -
- - -
- - -
- - -
1,561,217 7,491,636 416,860
1,561,217$ 12,504,151$ 6,123,026$
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32
CITY OF ENGLEWOOD, COLORADO
Statement of Activities
For the Year Ended December 31, 2018
Program Revenues
Permits, Fees,Operating Capital
Fines, and Charges Grants and Grants and
Function/Program Activities Expenses for Services Contributions Contributions
Primary government:
Governmental Activities:
General government 16,521,301$ 3,820,040$ 934,918$ -$
Public safety 13,579,629 306,411 226,558 -
Public works 9,334,763 1,703,373 116,697 -
Culture and recreation 8,050,338 2,835,148 1,325,454 -
Interest and fiscal charges 1,581,265 - - -
Total governmental activities 49,067,296 8,664,972 2,603,627 -
Business-type Activities:
Water 8,194,041 9,368,150 - 380,715
Sewer 16,158,306 16,571,232 - 329,345
Golf 2,083,281 2,195,610 - -
Storm 323,719 347,979 - -
Concrete 692,849 866,828 - -
Housing Rehabilitation 321,576 51,039 115,000 -
Total business-type activities 27,773,772 29,400,838 115,000 710,060
Total primary government 76,841,068$ 38,065,810$ 2,718,627$ 710,060$
Component Units:
EURA 1,075$ -$ -$ -$
EEF 2,187,364 1,531,228 - -
EMRF 1,666,584 1,609,971 - -
Total component units 3,855,023$ 3,141,199$ -$ -$
General revenues:
Property taxes
Sales and use taxes
Franchise tax and other taxes
Unrestricted investment earnings
Miscellaneous
Transfers, net
Total general revenues
Change in net position
Net position - beginning
Net position - ending
The notes to the financial statements are an integral part of this statement.
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33
Net (Expense) Revenues and Change in Net Position
Primary Government Component Units
Governmental Business-Type
Activities Activities Total EURA EEF EMRF
(11,766,343)$ (11,766,343)$
(13,046,660) (13,046,660)
(7,514,693) (7,514,693)
(3,889,736) (3,889,736)
(1,581,265) (1,581,265)
(37,798,697) (37,798,697)
- 1,554,824$ 1,554,824
- 742,271 742,271
- 112,329 112,329
- 24,260 24,260
- 173,979 173,979
- (155,537) (155,537)
- 2,452,126 2,452,126
(37,798,697) 2,452,126 (35,346,571)
(1,075)$ -$ -$
- (656,136) -
- - (56,613)
(1,075) (656,136) (56,613)
7,879,516 - 7,879,516 - - -
35,285,546 - 35,285,546 - - -
3,501,939 - 3,501,939 - - -
1,025,487 441,076 1,466,563 48,243 8,653 5,394
3,007,780 - 3,007,780 - - 105,278
500,000 (500,000) - - - -
51,200,268 (58,924) 51,141,344 48,243 8,653 110,672
13,401,571 2,393,202 15,794,773 47,168 (647,483) 54,059
71,781,782 94,629,980 166,411,762 1,514,049 13,151,634 6,068,967 71 781 782 94 629 980 166 411 762 1 514 049 13 151 634 6 068 967 85,183,353$ 97,023,182$ 182,206,535$ 1,561,217$ 12,504,151$ 6,123,026$
Page 139 of 239
34
CITY OF ENGLEWOOD, COLORADO
Balance Sheet
Governmental Funds
December 31, 2018
Police Other Total
Headquarters Governmental Governmental
Assets General Construction Funds Funds
Cash and investments 18,525,917$ -$ 17,080,383$ 35,606,300$
Receivables:
Property taxes 4,018,000 - 3,299,000 7,317,000
Sales and use taxes 4,574,076 - 198,048 4,772,124
Interest 57,700 54,348 59,817 171,865
Accounts 231,875 - - 231,875
Intergovernmental 225,498 - 9,773 235,271
Restricted assets - cash and investments - 14,529,262 - 14,529,262
Total assets 27,633,066$ 14,583,610$ 20,647,021$ 62,863,697$
Liabilities
Accounts payable 760,647$ 3,161,669$ 700,042$ 4,622,358$
Accrued payroll and related liabilities 488,393 - - 488,393
Unearned revenue 1,900,000 - 19,114 1,919,114
Other liabilities 47,840 - 1,461 49,301
Total liabilities 3,196,880 3,161,669 720,617 7,079,166
Deferred Inflows of Resources
Deferred revenue-property tax 4,018,000 - 3,299,000 7,317,000
Fund Balances
Restricted for:
Parks and recreation - - 3,794,652 3,794,652
Law enforcement - 11,421,941 2,447 11,424,388
Debt service - - 1,098,625 1,098,625
Tabor emergencies 1,740,000 - - 1,740,000
Committed to:
Capital projects - - 10,639,051 10,639,051
Parks and recreation - - 484,059 484,059
Long term asset reserve 4,994,869 - 4,994,869
Assigned to:
Parks and recreation - - 481,880 481,880
Law enforcement - - 35,724 35,724
Other purposes - - 90,966 90,966
Subsequent year appropriation of fund balance 3,099,739 - - 3,099,739
Unassigned 10,583,578 - - 10,583,578
Total fund balances 20,418,186 11,421,941 16,627,404 48,467,531
Total liabilities deferred inflows and fund balances 27,633,066$ 14,583,610$ 20,647,021$ 62,863,697$
The notes to the financial statements are an integral part of this statement.
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CITY OF ENGLEWOOD, COLORADO
Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Position
December 31, 2018
Total fund balances for governmental funds 48,467,531$
Total net position reported for governmental activities in the statement of net position
is different because:
Capital assets used in governmental activities are not financial resources and therefore
are not reported in the funds. Those assets total:79,707,743
Long-term liabilities applicable to the City's governmental activities are not due and payable in the
current period and accordingly are not reported as fund liabilities. Interest on long-term debt is
not accrued in governmental funds, but rather is recognized as an expenditure when due. All
liabilities - both current and long-term - are reported in the statement of net position:
Bonds payable (35,694,618)
Capital leases (7,668,888)
Compensated absences (1,484,090)
Postemployment benefits (533,865) (45,381,461)
Other long-term liabilities are not due and payable in the current period and,
therefore, are not reported as fund liabilities. This amount represents pension assets and
liabilities and the related deferred inflows and outflows.(7,229,911)
Interest on long-term debt is not accrued in the funds, but rather is recognized as an
expenditure when due.(136,847)
Internal Service Funds are used by management to charge the costs of fleet management,
print management, and insurance to individual funds. A portion of the assets and liabilities of internal
service funds are included in governmental activities in the statement of net position.
9,756,298
Net position of governmental activities 85,183,353$
The notes to the financial statements are an integral part of this statement.
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36
CITY OF ENGLEWOOD, COLORADO
Statement of Revenues, Expenditures and Changes in Fund Balances
Governmental Funds
For the Year Ended December 31, 2018
Police Other Total
Headquarters Governmental Governmental
General Construction Funds Funds
Revenues
Property taxes 4,553,541$ -$ 3,325,975$ 7,879,516$
Sales and use taxes 30,662,739 - 4,622,807 35,285,546
Franchise and other taxes 3,501,939 - - 3,501,939
Licenses and permits 1,755,377 - - 1,755,377
Intergovernmental revenue 2,049,681 - 1,760,730 3,810,411
Charges for services 5,420,612 - 13,450 5,434,062
Fines and forfeitures 856,406 - - 856,406
Net investment income 261,941 409,555 260,478 931,974
Contributions from component unit-EMRF 1,609,971 - - 1,609,971
Other 574,070 - 60,770 634,840
Total revenue 51,246,277 409,555 10,044,210 61,700,042
Expenditures
Current:
General government 16,218,069 - 799,172 17,017,241
Public safety 13,848,526 - 362,187 14,210,713
Public works 5,839,814 - 2,161,789 8,001,603
Culture and recreation 7,110,945 - 419,255 7,530,200
Capital outlay - 19,478,917 995,406 20,474,323
Debt service:
Principal 1,367,513 - 1,775,000 3,142,513
Interest and other fiscal charges 194,021 106,095 1,506,651 1,806,767
Total expenditures 44,578,888 19,585,012 8,019,460 72,183,360
Excess revenues over (under)
expenditures 6,667,389 (19,175,457) 2,024,750 (10,483,318)
Other financing sources (uses)
Transfers in 120,272 - 2,667,052 2,787,324
Transfers out (500,000) - (1,787,324) (2,287,324)
Total other financing sources (uses)(379,728) - 879,728 500,000
Net change in fund balances 6,287,661 (19,175,457) 2,904,478 (9,983,318)
Fund balances - beginning 14,130,525 30,597,398 13,722,926 58,450,849
Fund balances - ending 20,418,186$ 11,421,941$ 16,627,404$ 48,467,531$
The notes to the financial statements are an integral part of this statement.
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37
CITY OF ENGLEWOOD, COLORADO
Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances
of Governmental Funds to the Statement of Activities
For the Year Ended December 31, 2018
Net Change in fund balances-total governmental funds (9,983,318)$
Amounts reported for governmental activities in the statement of activities are different because:
Governmental funds report capital outlays as expenditures. However, in the statement
of activities the cost of those assets is allocated over their estimated useful lives and
reported as depreciation expense. This is the amount by which capital outlays $20,502,219
exceeded depreciation ($3,234,815) in the current period.17,267,404
Some expenses reported in the statement of activities do not require the use of current
financial resources and therefore are not reported as expenditures in governmental
funds.
Adjustment to compensated absences liability 178,511
Net pension income/(expense) adjustment 1,714,067
Adjustment to postemployment benefit obligation 3,774 1,896,352
The issuance of long-term debt provide current financial resources
to governmental funds, while the repayment of the principal of long-term debt and
capital leases consume current financial resources of governmental funds. These
transactions, however, have no effect on net position.
Repayments:
General Obligation Bonds 1,775,000
Capital leases and other bonds 1,367,513 3,142,513
Interest expense in the statement of activities differs from the amount reported in
governmental funds because of additional accrued interest, amortization of
bond premiums, and refunding gains or losses.
Change in accrued interest on long-term debt 7,720
Amortization of premium 217,782 225,502
Internal service funds are used by management to charge the costs of fleet
management, printing management, and insurance to individual funds. A portion of the net
revenue of internal service funds is reported with governmental activities.853,118
Change in net position of governmental activities 13,401,571$
The notes to the financial statements are an integral part of this statement.
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38
CITY OF ENGLEWOOD, COLORADO
Statement of Net Position
Proprietary Funds
December 31, 2018
Storm
Water Sewer Golf Drainage
Assets
Current assets:
Cash and investments - unrestricted 13,687,187$ 12,671,006$ 1,474,013$ 975,319$
Cash and investments - restricted:
Loan operations and maintenance account - 1,250,000 - -
Joint venture capital reserve - 1,000,000 - -
Interest receivable 41,249 43,045 5,127 3,637
Accounts receivable 1,258,078 3,741,441 - 17,239
Other receivables 91,241 343,499 - -
Inventory 242,194 3,871 58,517 -
Total current assets 15,319,949 19,052,862 1,537,657 996,195
Noncurrent assets:
Cash and investments - restricted:
Revenue bond future debt service - - 215,773 102,500
Equity in joint venture - 46,916,866 - -
Notes receivable - - - -
Capital assets not being depreciated 7,287,297 59,500 10,411,240 -
Capital assets, net of accumulated depreciation 26,989,107 1,499,165 3,473,913 2,048,706
Total assets 49,596,353 67,528,393 15,638,583 3,147,401
Deferred Outflows of Resources
Pension related deferred outflows 731,649 1,398,740 - -
Deferred loss on refunding 107,871 - 51,269 -
Total deferred outflows of resources 839,520 1,398,740 51,269 -
Business-type Activities - Enterprise Funds
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39
Governmental
Activities
Concrete Housing Internal Service
Utility Rehabilitation Total Funds
1,033,763$ 911,570$ 30,752,858$ 6,717,401$
- - 1,250,000 -
- - 1,000,000 -
3,717 2,966 99,741 21,025
52,120 29,319 5,098,197 25,991
- - 434,740 -
- - 304,582 149,750
1,089,600 943,855 38,940,118 6,914,167
- - 318,273 -
- - 46,916,866 -
- 1,785,269 1,785,269 -
- - 17,758,037 521,199
12,086,813 - 46,097,704 4,417,714
13,176,413 2,729,124 151,816,267 11,853,080
- 2,130,389
- - 159,140 -
- - 2,289,529 -
(Continued)
Business-type Activities - Enterprise Funds
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40
CITY OF ENGLEWOOD, COLORADO
Statement of Net Position
Proprietary Funds
December 31, 2018
(Continued)
Storm
Water Sewer Golf Drainage
Liabilities
Current liabilities:
Accounts payable 352,060$ 8,246$ 90,575$ 23,263$
Accrued wages and related liabilities 46,935 19,531 13,608 2,475
Unearned revenue 37,596 8,446,474 105,411 25,798
Other current liabilities - 3,149,819 61,919 -
Accrued interest payable 182,939 348,923 9,381 674
Compensated absences - current 74,172 26,331 23,166 -
General Obligation bonds payable - current 170,000 - - -
Revenue bonds payable - current - - 95,000 105,000
Notes payable - current - 3,258,759 - -
Total current liabilities 863,702 15,258,083 399,060 157,210
Noncurrent liabilities:
General Obligation bonds payable 10,701,734 - - -
Revenue bonds payable - - 1,975,000 220,788
Notes payable - 21,984,170 - -
Pension liability 1,798,805 3,438,891 - -
Compensated absences 74,172 26,332 23,165 -
Other post employement benefits payable 131,573 287,892 29,033 -
Total noncurrent liabilities 12,706,284 25,737,285 2,027,198 220,788
Total liabilities 13,569,986 40,995,368 2,426,258 377,998
Deferred Inflows of Resources
Pension related deferred inflows 307,377 587,633 - -
Net position
Net investment in capital assets 23,512,541 1,558,665 11,815,153 1,722,918
Restricted for:
Debt service - - 215,773 102,500
Unrestricted 13,045,969 25,785,467 1,232,668 943,985
Total net position 36,558,510$ 27,344,132$ 13,263,594$ 2,769,403$
The notes to the financial statements are an integral part of this statement.
Business-type Activities - Enterprise Funds
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Governmental
Activities -
Concrete Housing Internal Service
Utility Rehabilitation Total Funds
48,390$ 50,203$ 572,737$ 95,911$
7,538 - 90,087 14,237
42,786 - 8,658,065 -
- 2,076 3,213,814 574,035
- - 541,917 -
- - 123,669 39,800
- - 170,000 -
- - 200,000 -
- - 3,258,759 -
98,714 52,279 16,829,048 723,983
- - 10,701,734 -
- - 2,195,788 -
- - 21,984,170 -
- - 5,237,696 -
- - 123,669 39,800
- - 448,498 -
- - 40,691,555 39,800
98,714 52,279 57,520,603 763,783
- - 895,010 -
12,086,813 - 50,696,090 4,938,913
- - 318,273 -
990,886 2,676,845 44,675,820 6,150,384
13,077,699$ 2,676,845$ 95,690,183 11,089,297$
Adjustment to reflect the
consolidation of internal service
fund activities related to
enterprise funds 1,332,999
Net position of business type activities 97,023,182$
Business-type Activities - Enterprise Funds
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42
CITY OF ENGLEWOOD, COLORADO
Statement of Revenues, Expenses and Changes in Fund Net Position
Proprietary Funds
For the Year Ended December 31, 2018
Storm
Water Sewer Golf Drainage
Operating revenues
Charges for sales and services:
Service fees 6,469,563$ 16,458,111$ 1,845,338$ 347,979$
Raw water sales 2,513,360 - - -
City ditch revenue 40,774 - - -
Concessions - - 232,289 -
Interest from notes - - - -
Other 344,453 113,121 56,142 -
Total operating revenues 9,368,150 16,571,232 2,133,769 347,979
Operating expenses
Direct system operating costs:
Source of supply 1,514,006 - - -
Power and pumping 682,114 - - -
Purification 2,214,006 - - -
Transmission and distribution 628,294 - - -
Storm drainage system - - - 31,186
Total direct system operating costs 5,038,420 - - 31,186
Littleton/Englewood WWTP operating expenses - 9,291,698 - -
Personnel services 530,826 1,143,914 885,096 108,891
Customer accounting and collection 461,585 1,103,054 - -
Commodities and contractual services 658,771 524,814 638,531 82,177
Other 182,949 491,463 126,643 -
Depreciation 1,084,320 87,661 310,051 93,329
Total operating expenses 7,956,871 12,642,604 1,960,321 315,583
Operating income (loss)1,411,279 3,928,628 173,448 32,396
Nonoperating revenues (expense)
Net investment income 179,073 188,194 25,565 17,996
Grant income - - - -
Interest expense (317,921) (846,928) (122,960) (9,763)
Gain (loss) on disposition of assets - - 2,500 -
Littleton/Englewood WWTP capital contributions - (2,835,041) - -
Other, net - - 59,341 -
Total nonoperating revenues (expenses)(138,848) (3,493,775) (35,554) 8,233
Income (loss) before contributions 1,272,431 434,853 137,894 40,629
Capital contributions - tap fees 380,715 329,345 - -
Capital contributions - other - - - -
Transfers out - - - -
Change in net position 1,653,146 764,198 137,894 40,629
Total net position - beginning 34,905,364 26,579,934 13,125,700 2,728,774
Total net position - ending 36,558,510$ 27,344,132$ 13,263,594$ 2,769,403$
The notes to the financial statements are an integral part of this statement.
Business-type Activities-Enterprise Funds
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43
Governmental
Activities -
Concrete Housing Internal Service
Utility Rehabilitation Total Funds
866,828$ -$ 25,987,819$ 9,989,722$
- - 2,513,360 -
- - 40,774 -
- - 232,289 -
- 48,378 48,378 -
- 2,661 516,377 145,861
866,828 51,039 29,338,997 10,135,583
- - 1,514,006 -
- - 682,114 -
- - 2,214,006 -
- - 628,294 -
- - 31,186 -
- - 5,069,606 -
- - 9,291,698 -
246,577 - 2,915,304 1,047,941
- 19,655 1,584,294 -
37,916 294,328 2,236,537 7,454,973
- - 801,055 -
408,356 - 1,983,717 784,806
692,849 313,983 23,882,211 9,287,720
173,979 (262,944) 5,456,786 847,863
17,623 12,625 441,076 93,513
- 115,000 115,000 -
- (7,593) (1,305,165) -
- - 2,500 7,855
- - (2,835,041) -
- - 59,341 130,935
17,623 120,032 (3,522,289) 232,303
191,602 (142,912) 1,934,497 1,080,166
- - 710,060 -
- - - 21,596
- (500,000) (500,000) -
191,602 (642,912) 2,144,557 1,101,762
12,886,097 3,319,757 9,987,535
13,077,699$ 2,676,845$ 11,089,297$
Adjustment to reflect the consolidation of
internal service fund activities related to
enterprise funds 248,645
Change in net position of business-type activities 2,393,202$
Business-type Activities-Enterprise Funds
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44
CITY OF ENGLEWOOD, COLORADO
Statement of Cash Flows
Proprietary Funds
For the Year Ended December 31, 2018
Golf
Water Sewer Course
Cash flows from operating activities
Cash received from customers 9,390,056$ 16,892,011$ 1,997,367$
Collections of program loan principal - - -
Interest received from borrowers - - -
Cash payments to suppliers for goods and services (4,419,305) (11,409,413) (689,657)
Cash payments to employees for services (2,444,689) (1,049,149) (875,748)
Other cash received - - 59,341
Net cash provided (used) by operating activities 2,526,062 4,433,449 491,303
Cash flows from noncapital financing activities
Operating grants received - - -
Joint Venture investment - (2,242,327) -
Principal paid on debt obligation - - -
Interest paid on debt obligation - - -
Transfers to other funds - - -
Net cash provided (used) by noncapital
financing activities - (2,242,327) -
Cash flows from capital and related financing activities
Contributed capital 380,715 329,345 -
Proceeds from sale of assets - - 2,500
Acquisition and construction of capital assets (129,258) - (63,790)
Principal paid on long-term debt (983,071) (3,162,441) (95,000)
Interest paid on long-term debt (319,571) (917,700) (115,665)
Net cash (used) by capital related
financing activities (1,051,185) (3,750,796) (271,955)
Cash flows from investing activities
Net investment income 179,613 192,355 25,201
Net cash provided by investing activities 179,613 192,355 25,201
Net increase (decrease) in cash and cash equivalents 1,654,490 (1,367,319) 244,549
Cash and cash equivalents - beginning 12,032,697 16,288,325 1,445,237
Cash and cash equivalents - ending 13,687,187$ 14,921,006$ 1,689,786$
Business-type Activities-Enterprise Funds
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Governmental
Activities -
Storm Concrete Housing Internal Service
Drainage Utility Rehabilitation Total Funds
353,687$ 840,216$ -$ 29,473,337$ 10,151,800$
- - 523,541 523,541 -
- - 48,378 48,378 -
(283,822) (12,047) (260,385) (17,074,629) (7,722,961)
(116,294) (240,342) - (4,726,222) (1,082,713)
- - 2,661 62,002 127,176
(46,429) 587,827 314,195 8,306,407 1,473,302
- - 200,431 200,431 -
- - - (2,242,327) -
- - (693,196) (693,196) -
- - (7,593) (7,593) -
- - (500,000) (500,000) -
- - (1,000,358) (3,242,685) -
- - - 710,060 -
- - - 2,500 7,855
(175,823) (695,092) - (1,063,963) (334,632)
(105,000) - - (4,345,512) -
(10,193) - - (1,363,129) -
(291,016) (695,092) - (6,060,044) (326,777)
19,230 17,957 15,319 449,675 90,655
19,230 17,957 15,319 449,675 90,655
(318,215) (89,308) (670,844) (546,647) 1,237,180
1,396,034 1,123,071 1,582,414 33,867,778 5,480,221
1,077,819$ 1,033,763$ 911,570$ 33,321,131$ 6,717,401$
(Continued)
Business-type Activities-Enterprise Funds
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CITY OF ENGLEWOOD, COLORADO
Statement of Cash Flows
Proprietary Funds
For the Year Ended December 31, 2018
(continued)
Golf
Water Sewer Course
Reconciliation of operating income (loss) to
net cash provided (used) by operating activities:
Operating income (loss)1,411,279$ 3,928,628$ 173,448$
Adjustments to reconcile operating income (loss) to
net cash provided (used) by operating activities:
Depreciation 1,084,320 87,661 310,051
Miscellaneous income - - 59,341
Effect of changes in operating assets and liabilities:
Accounts receivable 24,055 (34,975) -
Other receivables 405 (24,886) -
Inventory (33,017) - (7,900)
Other current assets - - -
Accounts payable 100,530 1,616 75,518
Accrued payroll and related liabilities (66,072) 61,481 9,348
Pension deferred outflows (706,607) (1,351,935) -
Pension deferred inflows 67,836 139,919 -
Net Pension Liability 645,887 1,245,300 -
Unearned revenue (2,554) 191,516 (105,411)
Other current liabilities - 189,124 (23,092)
Total adjustments 1,114,783 504,821 317,855
Net cash provided (used) by operating activities 2,526,062$ 4,433,449$ 491,303$
Noncash investing, capital and financing activities
Contributions of capital assets from other funds -$ -$ -$
The notes to the financial statements are an integral part of this statement.
Business-type Activities-Enterprise Funds
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47
Governmental
Activities -
Storm Concrete Housing Internal Service
Drainage Utility Rehabilitation Total Funds
32,396$ 173,979$ (142,911)$ 5,576,819$ 847,863$
93,329 408,356 - 1,983,717 784,806
- - 2,661 62,002 130,934
5,229 (26,738) 85,432 53,003 12,460
- - 193,475 168,994 -
- - - (40,917) 28,166
- - - - 32,582
(170,459) 25,869 (306,839) (273,765) (284,068)
(7,403) 6,235 - 3,589 (34,772)
- - - (2,058,542) -
- - - 207,755 -
- - - 1,891,187 -
479 126 - 84,156 -
- - 482,377 648,409 (44,669)
(78,825) 413,848 457,106 2,729,588 625,439
(46,429)$ 587,827$ 314,195$ 8,306,407$ 1,473,302$
-$ -$ -$ -$ 21,596$
Business-type Activities-Enterprise Funds
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CITY OF ENGLEWOOD, COLORADO
Statement of Fiduciary Net Position
Fiduciary Funds
December 31, 2018
Nonemergency
Pension Agency
Assets
Cash and equivalents 138,851$ 7,199,241$
Interest receivable 33,292 22,251
Investments
Fixed Income 7,710,382 -
Domestic Equities 12,284,646 -
Other 1,629,551 -
International 7,818,168 -
Real Estate equities 4,139,603 -
Total investments 33,582,350 -
Accounts receivable - 169,483
Total assets 33,754,493 7,390,975
Liabilities
Accounts payable 13,723 -
Due to other governments - 7,390,975
Total liabilities 13,723 7,390,975
Net Position Restricted for Pension Benefits 33,740,770$ -$
The notes to the financial statements are an integral part of this statement.
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CITY OF ENGLEWOOD, COLORADO
Statement of Changes in Fiduciary Net Position
Nonemergency Pension Plan
For the Year Ended December 31, 2018
Nonemergency
Pension
Additions
Contributions:
City 1,203,145$
Plan members 154,740
Total contributions 1,357,885
Total additions 1,357,885
Deductions
Benefits 2,801,839
Administrative expenses 20,988
Investment expense 57,650
Net fair value loss on investments 2,193,964
Total deductions 5,074,441
Net decrease in net position (3,716,556)
Net position - beginning 37,457,326
Net position - ending 33,740,770$
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Attachment G: Articles of Incorporation / Bylaws
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35
Attachment H: Non-profit Determination / Tax Status Certification
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36
Attachment I: W-9
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37
Attachment J: Board of Directors
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City of Englewood, Colorado 5 Proposed BUDGET 2020
PRINCIPAL OFFICIALS
Elected Officials
City Council
Mayor...........................................................................................................................Linda Olson, District 2
Mayor Pro-Tem.............................................................................................................Rita Russell, At-Large
Council Member......................................................................................................Othoniel Sierra, District 1
Council Member................................................................................................Laurette Barrentine, District 3
Council Member...........................................................................................................Dave Cuesta, District 4
Council Member..........................................................................................................Amy Martinez, At-Large
Council Member.............................................................................................................Cheryl Wink, At-Large
Municipal Judge........................................................................................................................Joe Jefferson
City Officials
City Manager............................................................................................................................J. Shawn Lewis
Acting Deputy City Manager.................................................................................................Dorothy Hargrove
City Attorney...............................................................................................................Alison McKenney Brown
Municipal Court Administrator.....................................................................................................Tamara Wolfe
Human Resources..................................................................................................................Maria Gonzalez
Finance and Administrative Services Director..............................................................................Maria Sobota
Information Technology Director.....................................................................................Margaret Brocklander
Community Development Director.................................................................................................Brad Power
Public Works Director..............................................................................................................Maria D'Andrea
Police Chief...................................................................................................................................John Collins
Acting Parks, Recreation and Library Services Director......................................................................Dave Lee
Utilities Director....................................................................................................................................Vacant
Communications Manager...............................................................................................Christopher Harguth
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Attachment K: Designation of Authorized Official
Page 161 of 239
RESOLUTION NO. _____
SERIES OF 2019
A RESOLUTION AUTHORIZING THE CITY OF ENGLEWOOD, COLORADO,
TO FILE AN APPLICATION WITH ARAPAHOE COUNTY FOR 2020
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.
WHEREAS, the Englewood City Council has approved CDBG applications since 1977 and
approved the execution of an Intergovernmental Agreement with the passage of Ordinance No. 37,
Series of 1991, covering the City's participation in the Arapahoe County CDBG Entitlement Program
for funding years 1992 through 1994;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 13, Series of
2006, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Entitlement Program
for funding years 2007 through 2009;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 22, Series of
2009, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2010 through 2012;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 25, Series of
2012, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2013 through 2015;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 19, Series of
2015, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2016 through 2018;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 81, Series of
2017, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2018 through 2019;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 12, Series of
2018, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2019 through 2021;
WHEREAS, the Arapahoe County Community Development Block Grant Program provides
grants to participating municipalities to meet housing and community development needs; and
WHEREAS, to compete in the Arapahoe County Community Development Block Grant Program,
local governments must submit an application; and
WHEREAS, the City of Englewood has received a notice of fund availability; and
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WHEREAS, the City of Englewood, Colorado, desires to apply for these funds through the
Arapahoe County 2020 Community Development Block Grant Program to fund the Energy Efficiency
Englewood Project and House of Hope staffing project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The City of Englewood, Colorado, is hereby authorized to file an application for 2020
Arapahoe County Community Development Block Grant funds.
Section 2. The Mayor and City Clerk are authorized to sign and attest all necessary forms,
documents, assurances and certifications for the Community Development Block Grant application for
and on behalf of the City Council and the City of Englewood.
ADOPTED AND APPROVED this ____ day of _________________, 2019.
Linda Olson, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution ____, Series of 2019.
Stephanie Carlile, City Clerk
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39
Attachment L: Organization Chart
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City of Englewood, Colorado 4 Proposed BUDGET 2020
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40
Attachment M: Key Staff Resumes
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41
Attachment N: Employee Conflict of Interest Policy
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26
3.2 CONFLICTS OF INTEREST
PURPOSE
To set forth the policy on conflicts of interest.
SCOPE
All City employees.
POLICY
The City of Englewood expects all employees to act at all times in the City’s best interests and to
exercise sound judgment unclouded by personal interests or divided loyalties. Additionally, the
City requires each employee to carry out all City related business in a manner that reflects the
highest standards of ethical conduct, and in accordance with all federal, state, and local laws and
regulations.
A local government official or local government employee shall not:
(a) Engage in a substantial financial transaction for his private business purposes with a
person whom he inspects or supervises in the course of his official duties;
(b) Perform an official act directly and substantially affecting to its economic benefit a
business or other undertaking in which he either has a substantial financial interest or is
engaged as counsel, consultant, representative, or agent; or
(c) Accept goods or services for his or her own personal benefit offered by a person who
is at the same time providing goods or services to the local government for which the official
or employee serves, under a contract or other means by which the person receives
payment or other compensation from the local government, unless the totality of the
circumstances attendant to the acceptance of the goods or services indicates that the
transaction is legitimate, the terms are fair to both parties, the transaction is supported by
full and adequate consideration, and the official or employee does not receive any
substantial benefit resulting from his or her official or governmental status that is
unavailable to members of the public generally.
It shall not be a breach of fiduciary duty and the public trust for a local government official or local
government employee to accept or receive a benefit as an indirect consequence of transacting local
government business. C.R.S. 24-18-109
The City recognizes and respects employees’ right to engage in activities outside of employment
which are private in nature and do not in any way conflict with city business. If an employee has
any question regarding a potential conflict, the employee should discuss the issue with their
immediate supervisor.
City employment will be considered each full-time employee’s primary employment. No employee
may engage in outside employment, including self-employment, which in any manner interferes
with proper and effective job performance, results in a conflict of interest, or which may subject
the City to public criticism. It is not the intent of this policy to prevent any employee of the City
from accepting other employment or following any pursuit which does not interfere with the full
and faithful discharge of such duties to the City. An employee is prohibited from performing an
act, other than in one’s capacity as a City employee, which may later be subject, directly or
indirectly, to control, inspection, review or audit by such employee or by the City department in
which the employee is employed, unless specifically approved by the City Manager. An employee
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27
is prohibited from transacting business with the City or any of its agencies in the course of his/her
secondary employment or business. Outside employment shall not be an acceptable reason for
not responding in a timely manner in case of emergency or when the employee is on call.
An employee is prohibited from engaging in any employment activity, or enterprise which involves
the use of the City’s time, facilities, equipment, supplies, prestige, information, badge, or uniform,
except as otherwise approved by the City Manager.
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42
Attachment O: Procurement Policy
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95
7.2 PURCHASING REQUIREMENTS
PURPOSE
Clarifies City policy regarding purchases.
SCOPE
All employees purchasing goods or services on behalf of the City of Englewood are required to
adhere to the City’s Purchasing Policies and Procedures. The Englewood Environmental
Foundation and the Englewood/McLellan Reservoir Foundation should also follow these policies
so the public and vendors are confident the Foundations purchasing is fair and open to all qualified
vendors.
POLICY
Policy and Procedures Intent
Because the procurement of goods and services may be subject to intense internal and external
scrutiny it is vital that all City employees making purchases on behalf of the City understand the
following policies and procedures.
The intent of the Purchasing Policy and Procedures is to provide guidance on and standardize all
purchasing and procurement activities. Each employee is responsible for ensuring City funds are
used in a manner which assures the public that the funds they provide are used in an efficient
and effective manner that furthers the public good. The City Manager has the authority to
prescribe rules, regulations, and policies necessary to control purchasing activities in accordance
with the Home Rule Charter and Englewood Municipal Code.
Overview of General Policies
The following are general policies and guidelines for all employees purchasing goods or
services on behalf of the City of Englewood.
• All purchases are for the benefit of the City of Englewood; employees should not have
any personal or financial stake in the purchase of any goods or service.
• All purchases require proper authorization.
• All purchases must be accounted for in the proper fund, division, and general ledger
account.
• All purchases must have required and sufficient documentation, including the payee,
what was purchased, the quantity, and the amount.
• All purchases must be included in the current budget or have the City Manager’s
approval to prepare a supplemental budget appropriation.
• All purchases should be of the best economic and functional advantage to the City. All
purchases should be evaluated on price, quality, and functionality.
• All purchases should be made competitively to ensure the best pricing.
• Purchases should be made from local vendors whenever possible.
• All individual purchases should be accounted for as a single transaction and not
artificially separated to avoid any requirements of this Policy.
• All purchases made using funding from outside City sources, i.e., grants, open space,
etc. must comply with the City Purchasing Policies and Procedures.
• All purchases involving the use of federal, state or other intergovernmental funding must
comply with all applicable laws, regulations, statutes and/or agreements.
• The City’s budget for the purchase of any product or service shall not be disclosed to
any potential vendor to ensure the City receives the lowest bid possible.
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96
Conflicts of Interest
If a potential conflict of interest exists or is perceived to exist, the employee is required to notify
his/her supervisor in writing. The supervisor will forward the information to the Department
Director who will inform the City Manager.
Duties and Functions of the Finance and Administrative Services Department
The purchasing function (FAS Department) shall serve to:
• Ensure all purchases; contracts, etc. are made in conformance with the City Charter,
Code, and any other applicable state and federal laws and regulations.
• Minimize or eliminate disruptions in operations resulting from the lack of material,
equipment, or supplies.
• Procure the highest quality goods and services at the lowest possible price in a timely
manner.
• Avoid duplication, waste, and obsolescence with respect to the procurement of goods
and services.
• Maintain good vendor relations.
• Maintain a “level playing field” so all vendors have a chance to provide goods and
services to the City.
• Maintain vendor confidentiality regarding suppliers’ prices and technical information in
order to preserve good business relations, reputation and competitive pricing.
• Support local suppliers - Section 114 of the Charter requires local purchases of products
that are not subject to competitive bidding and are comparable to products offered by
outside sources.
• Manage the disposal of items no longer of use to the City.
• Protect the City and its citizens from harm, loss, or damage related to purchasing
activities.
In order to implement the following Purchasing Policies and Procedures for the City, the duties
and functions of the Finance and Administrative Services Department (FAS) are as follows:
• Provide fiscal control to ensure adequate funds are available for purchases.
• Ensure proper purchasing procedures were followed in making purchases.
• Pay vendors, maintain all purchasing and accounts payable records.
• Administer the Purchasing Card (P-Card) program.
• Maintain encumbrance and expenditure records.
• Prescribe and maintain such forms as the FAS Department shall find reasonable and
necessary to implement and support the purchasing procedures contained within this
policy.
• Offer periodic purchasing training as needed for City employees.
Duties and Functions of City Departments
In order to implement the following Purchasing Policies and Procedures of the City, the duties
and functions of the departments procuring goods and/or services are as follows:
• Ensure adequate funds are budgeted and available for purchases prior to committing to
any purchase.
• Ensure City policies and procedures are followed.
• Ensure all required approvals are obtained prior to purchase.
• Verify all purchases are charged to the proper accounts.
• Anticipate and communicate plans with the Purchasing Department with regard to bid
contracts. The Purchasing Department may not be able to immediately accommodate
unscheduled bids.
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97
• Inspect all deliveries promptly to ensure that orders were properly filled and that
materials were received in good condition.
• Ensure all employees involved in the procurement process are familiar with the policies
and procedures.
• Reconcile purchasing card (P-Card) activity monthly.
• Maintain good relations with vendors.
Authorization Levels
In order to fully implement a City wide purchasing policy that will provide sufficient standardization
and accountability as well as ensure a sufficient degree of operational flexibility to the City’s
various departments, the following levels of purchasing and authorization limits are established:
$0 - $4,999
Designated employees have the authority to make purchases for commodities and services of up
to $4,999 without quote or bids for items approved in the current year budget. No formal or
competitive bids or quotations are required and the purchase is at the Buyer’s discretion.
$5,000 - $24,999 ($49,999 Enterprise Funds)
Purchases between $5,000 and $24,999 ($49,999 for Enterprise Funds) require two or more
written quotations from vendors unless justified in writing by requestor to purchase from a sole
source. Sole source purchases must justify reasonableness of price via published price list, etc.
• $25,000 and over ($50,000 Enterprise Funds)
Purchase of supplies, materials and equipment exceeding $25,000 ($50,000 for Enterprise
Funds) require formal sealed competitive bidding. Cooperative purchasing may be an option.
$10,000 and over
Purchase of supplies, materials, equipment and professional services contracts (except legal
services) over $10,000 require the City Manager’s approval prior to committing to the purchase
(City Manager Policy).
Capital Expenditures are subject to all Purchasing Policies and Procedures.
Purchasing Policy 6
Required Procedures
• Designated employees hiring anyone for Services exceeding $24,999 (General and
Enterprise Funds), will be required to execute the proper contract obtained from the
Purchasing Department with all required approvals prior to submitting the request for
purchase order or request for payment.
• Designated employees hiring anyone for Professional Services exceeding $9,999
(General and Enterprise Funds), will be required to execute a Professional Services
Agreement obtained from the Purchasing Division with all required approvals prior to
submitting the request for purchase order or request for payment.
• All legal services require the City Attorney’s approval except for those initiated/incurred
by the Municipal Court (e.g. associate judges, court-appointed counsel, etc.).
• All technology hardware and software must be approved by and purchased by the IT
Department.
• The purchase of city vehicles must comply with APM 7.3.
• The City Manager must approve all purchases exceeding $10,000. Exceptions include:
• Sand-gravel aggregate and asphalt materials used for street construction and
maintenance provided the purchases are based on a unit quantity basis.
Page 173 of 239
98
• Wastewater and Water Distribution chemical orders provided the purchases are
based on unit quantity basis.
• Sales Tax refunds, Water/Sewer refunds, Utility payments, Court refunds.
• Items Requiring City Council Approval:
• Purchase of Real Estate in any amount by ordinance.
• All formal sealed bids must be awarded by City Council.
• All professional service contracts exceeding $24,999.
The City Manager or his/her designee has the authority to purchase commodities, supplies and
equipment under any general bid or purchase contract of the United States Government, State of
Colorado or other government jurisdiction at those prices, terms and conditions if the City
Manager deems the prices, terms and conditions to be the lowest and best bid.
The City Manager or his/her designee may purchase goods for resale by the City on the open
market or through negotiations without receiving sealed, competitive bids.
All purchases of commodities or services $5,000 and over must comply with the
Purchasing/Payables Checklist or Flowchart prior to submitting a purchasing request or an
accounts payable payment request. Missing or incomplete requests will be denied and returned
to the originating department.
Purchasing Cards (P-Cards)
A purchasing card (or P-Card) is a form of City payment that allows goods and services to be
procured without using traditional purchasing processes. Purchasing cards are a convenient
method of making routine, small purchases as well as larger purchases within the confines of the
Purchasing Card Policy.
P-Cards are issued to City employees who are expected to follow the City’s policies and
procedures related to P-Card use, including reviewing and approving transactions according to a
set schedule (monthly). The City has implemented a variety of controls for each P-Card; for
example, single-purchase dollar limits, monthly limits, merchant category code (MCC) restrictions,
etc.
For more detailed information, please refer to the Purchasing Card (P-Card) Policy, APM 7.1.
Petty Cash
Petty cash funds may be used to pay for small obligations, which do not exceed $25.00 (except
for bonds returned by the Municipal Court) and cannot be paid by a check, purchase order, or
purchasing card (P-Card).
• Petty cash is maintained by various City departments.
• Petty cash shall be obtained through completion of a “Petty Cash Authorization” form.
• Petty cash is not to be used for labor or service expenses; these expenses should be
paid by P-Card or check.
• Petty Cash may be replenished as needed.
• Petty Cash may be audited from time-to-time.
Page 174 of 239
43
Attachment P: References
Page 175 of 239
CDBG Funding References
1.State of Colorado,Divisionof Housing Alison O’Kelly,NSP Asset
Manager 1313 Sherman Street, Rm 518
Denver,CO 80203
2. ColoradoHousing &Finance Authority Brian Miller,Asset Manager
1981 Blake Street
Denver,Colorado 80202-1272
3.Vectra Bank
Andrea Tucker, Branch Manager
2000 South Colorado Boulevard #2-900
Denver,CO 80222
4.US Bank
Doug van der Zwaag, Vice President of Business Banking
8401 East Belleview Avenue
Denver,CO 80237
Page 176 of 239
44
Attachment Q: Application Form / Intake Form for Client Services
Page 177 of 239
(Date)
(Homeowner)
RE: Englewood Energy Efficiency Grant
Dear (Homeowner):
The intent of the grant is to improve energy and water efficiency of homes. The maximum grant is
$8,000 and requires a 20% homeowner match. If you do not have the 20% match, we can discuss other
options.
Please contact me at (303) 762-2347 to schedule an interview in my office at the Englewood Civic
Center, 1000 Englewood Parkway, located in the Community Development Department on the 3rd floor to
the left of the elevator. If I do not hear from you within that time, I will assume you are no longer
interested in the project and will move to the next person on the waiting list.
When you come in for your interview, please bring with you all of the following items that apply to your
situation:
1. Completed grant application.
2. Income verification for all household members over 18 (i.e. two current wage stubs, 2016 or 2017
completed 1040 Income Tax forms (including all Schedules), award letters from Social Security, VA,
Worker's Compensation, SSI, OAP, etc.)
3. All current statements (showing account numbers) for checking, savings, IRA and/or certificates of
deposit; verification of the value of stocks and/or bonds; cash value for any whole life insurance policies,
etc.
4. Signed Affidavit of your residency status, which is enclosed.
5. Deed of Trust, Warranty Deed, Quit Claim Deed showing current ownership.
6. Current homeowner's insurance policy showing coverages.
7. Current property tax statement from Arapahoe County
8. Divorce papers verifying the amount of child support or alimony being received (if applicable)
Please call me if you have any questions about the interview or the application form.
Sincerely,
Nancy Fenton
Energy Efficiency Grant Coordinator
Page 178 of 239
GRANT APPLICATION
INTERVIEW DATE: GRANT AMOUNT:
PLEASE PRINT OR TYPE
APPLICANT
Name:____________________________________________
Present Address: No. of Years _______
Street:_____________________________________________
City/State/ZIP_______________________________________
Former Address:
Street:_____________________________________________
City/State/ZIP_______________________________________
Years at Former Address______ [ ] Own [ ] Rent
Name and Address of Current Employer:
__________________________________________________
__________________________________________________
__________________________________________________
Position/Title:_______________________________________
Years on the job: ______ [ ] Self Employed
Social Security
Number:____________________________________
Home
Phone:____________________________________________
Work
Phone:____________________________________________
_
Date of
Birth:____________________________________________
Marital Status: [ ] Married [ ] Separated
[ ] Unmarried (include Single, Divorced or Widowed)
CO-APPLICANT
Name:____________________________________________
Present Address No. of Years _______
Street:_____________________________________________
City/State/ZIP_______________________________________
Former Address:
Street:_____________________________________________
City/State/ZIP_______________________________________
Years at Former Address______ [ ] Own [ ] Rent
Name and Address of Current Employer:
__________________________________________________
__________________________________________________
__________________________________________________
Position/Title:_______________________________________
Years on the job: ______ [ ] Self Employed
Social Security
Number:____________________________________
Home
Phone:____________________________________________
Work
Phone:____________________________________________
_
Date of
Birth:____________________________________________
Marital Status: [ ] Married [ ] Separated
[ ] Unmarried (include Single, Divorced or Widowed)
Information for Government Monitoring Purposes
The following information is requested by the Federal Government for certain types of loans related to a dwelling, in
order to monitor the lender's compliance with equal credit opportunity and fair housing laws. You are not required to
furnish this information, but are encouraged to do so. The law provides that a lender may neither discriminate on the
basis of this information, nor on whether you choose to furnish it. However, if you choose not to furnish it, under Federal
regulations this lender is required to note race, ethnicity and sex on the basis of visual observation or surname. If you do
not wish to furnish the above information, please check the box below.
Applicant: [ ] I do not wish to furnish this information.
Race:
Co-Applicant: [ ] I do not wish to furnish this information.
Race:
[ ] American Indian or
Alaskan Native
[ ] Native Hawaiian or
other Pacific Islander
[ ] Black/African American
[ ] Caucasian
[ ] Asian
[ ] American Indian or
Alaskan Native AND
Caucasian
[ ] Asian AND Caucasian
[ ] Black/African American
AND Caucasian
[ ] American Indian or
Alaskan Native AND
Black/African American
[ ] Other (specify)
________
_____________________
_____________________
______
Ethnicity: [ ] Hispanic
[ ] Non-
Hispanic
Sex: [ ] Male [ ] Female
[ ] American Indian or
Alaskan Native
[ ] Native Hawaiian or
other Pacific Islander
[ ] Black/African American
[ ] Caucasian
[ ] Asian
[ ] American Indian or
Alaskan Native AND
Caucasian
[ ] Asian AND Caucasian
[ ] Black/African American
AND Caucasian
[ ] American Indian or
Alaskan Native AND
Black/African American
[ ] Other (specify)
________
_____________________
_____________________
______
Ethnicity: [ ] Hispanic
[ ] Non-
Hispanic
Sex: [ ] Male [ ] Female
CITY OF ENGLEWOOD
Englewood Energy Efficiency Grant
1000 Englewood Parkway
Englewood, CO 80110-2373 303.762.2347
Page 179 of 239
2
GROSS MONTHLY INCOME CALCULATOR:
Include the following sources of income when listing “Total Household Income” below:
Base Empl. Income___________________________________________
Overtime___________________________________________________
Bonuses___________________________________________________
Dividends/Interest____________________________________________
Net Rental Income___________________________________________
Social Security/SSI___________________________________________
Veterans Benefits____________________________________________
Retirement/Pension___________________________________________
TANF/OAP_________________________________________________
Other______________________________________________________
TOTAL GROSS MONTHLY HOUSEHOLD INCOME $
List all persons living in the Applicant's household (list additional members on a separate sheet).
Name Relationship to Applicant Age SS# Gross Income
1.____________________________________________________________________________________________________
2.____________________________________________________________________________________________________
3.____________________________________________________________________________________________________
4.____________________________________________________________________________________________________
5.____________________________________________________________________________________________________
6.____________________________________________________________________________________________________
7.____________________________________________________________________________________________________
8.____________________________________________________________________________________________________
TOTAL ANNUAL GROSS HOUSEHOLD INCOME
Include all household members’ incomes who are 18 and over, regardless if they contribute to the household.
NOTE: Total annual household income includes gross salary/wages (before deductions) of all household members, all
commissions, tips, bonuses, net profit from business, interest from savings and other investments, social security, pensions,
VA benefits, unemployment, disability, alimony, child support, life insurance income, royalties/residuals, etc.
BANKING INFORMATION
Show names of institutions for all accounts
1. Account Name _____________________________
[ ] Checking [ ] Savings [ ] Other
Address_____________________________________
City ________________________________________
2. Account Name______________________________
[ ] Checking [ ] Savings [ ] Other
Address_____________________________________
City ________________________________________
Page 180 of 239
3
PROPERTY INFORMATION
Property Address: ________________________________________________ No. of Units ______ Year Built ____________
Homeowner's Insurance Carrier: ____________________________________________ Agent _____________________
Mailing Address_________________________________________________________________________________________
Policy Number ____________________________________________ Phone ____________________________________
Amount of Coverage on Dwelling $____________________
Person(s) listed on the property’s Deed of Trust:
______________________________________ ______________________________________
______________________________________ ______________________________________
Do you own any other property? YES NO
Do you file income taxes? YES NO
LEAD-BASED PAINT
If your household has a permanent resident under seven (7) years of age, does he/she have an identified elevated blood lead
(EBL) level?
YES NO DON’T KNOW ____
PROJECT INFORMATION
List Energy Repairs or Replacements Desired
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_____________ ____________________________________________________________________________________________________
Page 181 of 239
4
AGREEMENT
The undersigned applies for the grant indicated pursuant to the City of Englewood's Energy Efficiency Project described herein,
and represents that the property will not be used for any illegal or restricted purposes.
The undersigned understands that this application will cause a physical inspection of the property. The inspection is intended to
reveal conditions that might be considered imminent hazards and those hazards might disqualify the property from this Project.
The undersigned certifies that all statements made in this application, and all information furnished in support of this application,
are true and complete and are made for the purpose of obtaining a grant from this Project. Verification may be obtained from any
source named in this application. The City of Englewood will retain the original of this application, even if the grant is not made.
The undersigned understand that the Program may collect nonpublic personal information from the following sources: 1)
information received from your applications or other forms (e.g. name, address, social security number, income, assets and
liabilities); 2) information about your transactions with us or others (e.g. account balances, payment history, credit history, parties
to a transaction and transaction frequency) ; and 3) information from a consumer reporting agency (also known as a credit
history).
This information and any other nonpublic personal information will be kept in complete confidentiality within the Program and will
not be disclosed to third parties not affiliated with the Program except to government entities or other parties when required by
law or the loan process. We will NOT sell or provide our client lists to telemarketing or independent direct mail companies.
The undersigned [ ] intends or [ ] does not intend to occupy the property as their primary residence.
The undersigned understands that their names, address, phone numbers and contractor selected may be given to future grant
applicants as references on that contractor. The undersigned is under no obligation to furnish any information to any inquiries.
The undersigned understands it is their responsibility to check contractor references. Past participation by a contractor in a City
program is NOT an endorsement of a contractor by the Project or the City of Englewood.
The undersigned agrees to allow photographs of the exterior of their home before, during and after rehabilitation. No name,
address or confidential information will be used with the photographs without the undersigned's consent.
The undersigned understands that it is a federal crime punishable by a fine or imprisonment, or both, to knowingly make any
false statements concerning any of the above facts as applicable under the provisions of Title 18, United States Code, Section
1014.
The undersigned acknowledges receipt of the EPA “Renovate Right” booklet and acknowledge having been instructed to read
both before any construction begins.
The undersigned acknowledges that only lead-free paint will be used. If it is determined that lead-base paint exists in a
hazardous form or location, Contractor/Owner must cover all areas involved with a lead-free paint.
LEAD SAFE WORK PRACTICES
On all work items flagged as “Interim Controls” or as requiring “lead safe work practices”, workers must use lead safe work
practices per 24CFR 35.1350. These practices are represented in the “Lead Safety Field Guide” (Lead Paint Safety: A Field
Guide for Painting, Home Maintenance, and Renovation Work) published by HUD-1779-LHC, March 2001 or any HUD-approved
Lead Safe Work Practices class. Work disturbing lead-based paint is not considered complete until clearance, if required, is
achieved.
INTERIM CONTROLS
All persons carrying out activities flagged as “interim Controls” or as required “lead safe work practices” must either be
supervised by an EPA abatement supervisor or provide proof of completion of HUD-approved worker training course in lead safe
work practices prior to start of work.
____________________________________________ ___________________________________________
Applicant's Signature Co-Applicant's Signature
____________________________________________ ___________________________________________
Date Date
Official Use Only
Income Eligible:
Energy Audit Received:
Contractor(s) Cleared:
Comments:
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
Rev 3/2011
Page 182 of 239
AFFIDAVIT FOR LAWFUL PRESENCE VERIFICATION
Because of Colorado House Bill 06S-1023 (C.R.S. 24-76.5-103), this affidavit is MANDATORY and must be submitted along
with a copy of one of the accepted forms of identification to prove lawful presence in the United States. Colorado law now
requires that the City of Englewood verify all natural persons 18 years or older or sole proprietors who are applying for a
public benefit are lawfully present in the United States prior to receiving the public benefit. A public benefit includes the
application or a renewal of a grant, loan, contract, and professional or commercial licenses provided by an agency of the
state or local government. This is ONLY for “natural persons.”
FOR “NATURAL PERSONS” ONLY
I am a “natural person.” NOT a corporation, partnership, company or other similar entity and MUST complete this
affidavit and submit it with the required documentation.
1. I, _____________________________________________________ swear or affirm under penalty of perjury
under the laws of the State of Colorado that (check one):
I am a United States citizen; or
I am a Permanent Resident of the United States; or
I am lawfully present in the United States pursuant to Federal law.
2. I understand this sworn statement is required by law because I have applied for a “Public Benefit.”
3. I understand state law requires me to provide proof that I am lawfully present in the United States prior to
receipt of this public benefit.
4. I acknowledge that making a false, fictitious, or fraudulent statement or representation in this sworn affidavit is
punishable under the laws of Colorado.
5. I have attached a copy of one of the acceptable documents provided by the state of Colorado and I presented it to
the agency as proof of identification that I am at least 18 years of age and I am lawfully in the United States.
___________________________ _____________________________ _____________
Applicant’s Printed Name Applicant’s Signature Date
ACCEPTED FORMS OF IDENTIFICATION TO
PROVE LAWFUL PRESENCE IN THE UNITED STATES:
(1) Valid Colorado Driver’s License or valid Colorado Identification card; or (2) United States Military card or a Military Dependent’s
Identification card; or (3) United States Coast Guard Merchant Mariner Card; or (4) Native American Tribal Card; or (5) In the case of a
resident of another state, the driver’s license or a state-issued identification card from the state of Alabama, Arizona, Arkansas, California,
Connecticut, Delaware, District of Columbia, Florida, Georgia, Idaho, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Minnesota,
Mississippi, Missouri, Montana, Nevada, New Hampshire, New Jersey, New York, North Dakota, Ohio, Oklahoma, Pennsylvania, Rhode
Island, South Carolina, South Dakota, Virginia, West Virginia, or Wyoming. ; or
Alternative Identification
If you cannot produce one of the above forms of ID, but can prove that you are lawfully present in the United States, please request a copy of
the City of Englewood’s Pamphlet outlining the Colorado Department of Revenue’s acceptable forms of identification to prove lawful presence.
Waiver Process
If you cannot produce any documentation necessary to prove lawful presence, you may request a waiver. (Form DR 4678). The waiver is
available for individuals who: (a) Due to chronic health or medical condition, lack sufficient mobility to appear in person to apply for a
Colorado driver’s license or Colorado identification card; or (b) Due to lack of a permanent physical address in Colorado, do not qualify for
a Colorado driver’s license or Colorado identification card; or (c) May lack sufficient documentation to receive a Colorado driver’s license
or Colorado identification card. Any waiver and all supporting documentation must be presented by you or a representative at a participating
Colorado driver’s license office, not at the City Department where you are requesting the benefit. Englewood cannot approve the benefit
until the waiver process has been completed.
Page 183 of 239
45
Attachment R: Project Service Area Map
Page 184 of 239
Page 185 of 239
46
Attachment S: Project Drawings and Specifications,(Public Facility
and Infrastructure)
Page 186 of 239
47
Attachment T: Capital Needs Assessment
Page 187 of 239
48
Attachment U: Lease Agreement (If Applicable)
Page 188 of 239
49
Attachment V: Letter(s) of Support
Page 189 of 239
50
Attachment W: Agency Brochures and Marketing Materials
Page 190 of 239
51
Attachment X: Project Photographs
Page 191 of 239
52
Attachment Y: Other Relevant Documents
Page 192 of 239
2016 2017 2018
Revenue Revenue Revenue Total
Federal Grants
Justice Dept-Equitable Sharing Program 3,243.04 121,801.42 51,955.36 176,999.82
Traffic enforcement/education mini grants 9,303.34 11,228.20 3,021.92 23,553.46
Safes routes to school 0.00 0.00 32,960.00 32,960.00
CDBG 127,364.99 114,750.00 115,000.00 357,114.99
LSTA Career Online HS Grant 0.00 10,950.00 0.00 10,950.00
Operation Flying High 0.00 498.60 0.00 498.60
Treasury Dept-Equitable Sharing Program 17.19 0.00 0.00 17.19
Bullet Proof Vest Partnership Program 2,500.78 0.00 0.00 2,500.78
E-Citation grant 75,845.00 0.00 0.00 75,845.00
Summer Food Program 11,597.56 0.00 0.00 11,597.56
Total Federal grants 229,871.90 259,228.22 202,937.28 692,037.40
State/Local Grants
Library 9,740.00 9,673.00 9,782.00 29,195.00
Radio console replacement 163,487.60 0.00 0.00 163,487.60
EZ grant 16,800.00 16,950.00 16,950.00 50,700.00
VALE 19,716.50 9,684.28 20,000.00 49,400.78
Court-Defense Council Grant 0.00 0.00 2,032.50 2,032.50
SCFD 18,547.00 18,211.00 0.00 36,758.00
DUI enforcement 23,489.47 39,770.40 18,755.07 82,014.94
Total State/local grants 251,780.57 94,288.68 67,519.57 413,588.82
Total grants 481,652.47 353,516.90 270,456.85 1,105,626.22
CITY OF ENGLEWOOD, COLORADO
Page 193 of 239
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Rick Cruz
DEPARTMENT: Public Works
DATE: November 4, 2019
SUBJECT:
Contract Approval for Englewood Recreation Center (ERC) Flat
Roof Replacement Project
DESCRIPTION:
Contract Approval for Englewood Recreation Center (ERC) Flat Roof Replacement Project
RECOMMENDATION:
Staff recommends that the City Council approve the attached resolution authorizing a contract
with Garland/DBS in the amount of $162,353.00 with allowance for a 10% contingency of
$16,235.00 if needed, to replace three flat roof systems: two ballasted ethylene propylene diene
monomer (EPDM) on wood decks and one 1" expanded polystyrene styrofoam (EPS) on metal
deck. These existing roof systems are 20 years old and are the remaining sections of roof that
remain to be replaced at the ERC, as recommended in the 2016 Roof Inspection Report.
PREVIOUS COUNCIL ACTION:
N/A
SUMMARY:
The contract will replace the identified flat roof systems on the north side of the ERC building.
During the 2016 roof inspections, the condition of these roofs was identified as "failed". All of the
flat roofs at the ERC are ballasted (rock covered) EPDM roofs. The original roofs were installed
in 1989. Over time, as UV rays hit the roof membrane it begins to shrink. This results in tears,
allowing water to penetrate directly into the building causing damage to the roof deck as well as
the inside of the building. When the membrane is at this stage, tears will develop at an
increased rate. These three flat roofs are currently at this stage. A contract with Garland/DBS,
Inc. is being recommended which utilizes a cooperative agreement through the US
Communities Government Purchasing Alliance. The total cost of all work is $ 162,353.00. An
additional 10% contingency of $16,235.00, for unknown items, increases the proposal project
cost to $178,588.00.
ANALYSIS:
A comprehensive building envelope and roof evaluation report was completed in May 2017. At
that time, the flashing and elastomeric coating was determined to have failed throughout the
entire roof. Therefore, it was determined that repairs would not be sufficient and, instead, that
the entire roof should be replaced. A cost estimate was solicited in early-2018 which assisted in
developing the project budget.
City staff has been working with Garland/DBS. Inc. for several yeas on annual roof inspection
for all city buildings. They have also successfully completed previous roof repairs at the ERC .
Page 194 of 239
Staff is proposing to utilize Garland/DBS to complete this project under a cooperative Master
Agreement through the US Communities Government Purchase Alliance. Completing work
through the use of a cooperative agreement is allowed under the city's Procurement Policy. The
city is a member of the US Communities Government Purchasing Alliance.
In this case, the lead public agency was Cobb County, Georgia who competitively solicited bids
for roofing and waterproofing supplies and services with the intent of allowing the bids to be
used by US Communities members. A copy of the Master Agreement, including an extension of
the contract through December 31, 2019, is attached. Per the Master Agreement, Garland first
estimated the cost of the roof replacement. They then solicited quotes from local vendors. They
then matched the price of the lowest cost contractor to arrive at the final cost.
The contractor anticipates completing this work sometime in Q4 of 2019. The duration of the
work should be approximately two weeks.
FINANCIAL IMPLICATIONS:
This project is funded from the Capital Projects Fund - Flat Roof Replacement Project, 31 1005
Task 012 G/L Division 1005 and from the Facilities and Operations Fund, 31 1005 Task 001 G/L
Division 1005. Based upon the US Communities Master Agreement, Garland/BDS committed to
providing a process for lowering the site specific price of a roofing project, whenever possible.
They do this by obtaining competitive quotes on each project from local roofing contractors. this
alternate pricing process delivers a combination of the Master Agreement pricing for materials
with the lowest qualified labor quote.
In accordance with that process, Garland/BDS solicited quotes for this project from four firms in
the Denver metro area, as shown below.
Company Quote amount
Flynn Companies $ 162,353
Alpine Roofing LTD $ 208,308
Colorado Moisture Control, Inc. $ 219,572
Central States $ 280,137
Therefore, in accordance with the master Agreement, Garland/DBS will utilize the lowest price
of $162,353 quoted by Flynn Companies.
Item Cost
Roof Removal and Replacement, per detailed scope of work $ 162,353
Sub-total (contract amount) $ 162,353
Contingency (10%) $ 16,235
Total Cost $ 178,588
ALTERNATIVES:
Continue to patch the roof and repair leaks as they occur. This will result in continued ceiling &
wall repairs as a result of water infiltration.
The alternative to utilizing the US Communities' Master Agreement is to solicit quotes
independently of this process. A separate process may or may not yield a lower overall cost.
Page 195 of 239
CONCLUSION:
Funds for this project have been budgeted in the 2018 & 2019 capital project budgets. The
costs are in line with the budgeted amounts. Staff recommends award of a contract to
Garland/DBS, Inc. in the amount of $162,353.00 with allowance for a 10% contingency of
$16,235.30, if needed.
ATTACHMENTS:
Resolution
Contract Approval Summary
Contract
US Communities Agreement with addendum extending date through 12/31/19.
September 2019 Capital Projects Fund Summary
Page 196 of 239
1/2
RESOLUTION NO. _____
SERIES OF 2019
A RESOLUTION AWARDING A CONTRACT FOR REPLACEMENT OF
THE ENGLEWOOD RECREATION CENTER ROOF TO
GARLAND/DBS UNDER THE TERMS OF THE COBB COUNTY,
GEORGIA U.S. COMMUNITIES GOVERNMENT PURCHASING
ALLIANCE MASTER INTERGOVERNMENTAL COOPERATIVE
PURCHASING AGREEMENT.
WHEREAS, Section 116(b) of the Englewood Home Rule Charter, allow contracts for
public works or improvements associated with capital improvements to be negotiated, provided
that contracts for which no competitive bids have been requested are approved and accepted by
Resolution setting forth the reason for the exception to the competitive bidding requirement;
WHEREAS, under the City’s Purchasing Policy, purchases over $100,000 for materials,
supplies and equipment, Capital Equipment, and all Services require City Council, City Manager
and Department Director approval;
WHEREAS, the City of Englewood Public Works Department has identified that the roof of
the Englewood Recreation Center has surpassed its useful life and is in need of replacement;
WHEREAS, the City, as a municipality, has the opportunity to take advantage of the pricing
offered through the Cobb County, Georgia U.S. Communities Government Purchasing Alliance
Master Intergovernmental Cooperative Purchasing Agreement which is a competitively bid or
negotiated agreement utilized by state and local governments to take advantage of the pricing
structure negotiated through the cooperative bidding process;
WHEREAS, the funds for replacement of the roof comes from the Capital Projects Fund
under Flat Roof Replacement Project 31 1005, Task 012, G/L Division 1005; and
WHEREAS, the cost of replacing the Civic Center roof under the cooperative purchasing
agreement is $162,353.00 with an additional ten percent (10%) contingency of $16,235.00 if
needed to replace the specified three roof system, bringing the total cost to $178,588.00.
.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Englewood City Council hereby authorizes the replacement of the Englewood
Civic Center Roof, by Garland/DBS, and under the Cobb County, Georgia U.S. Communities
Government Purchasing Alliance Master Intergovernmental Cooperative Purchasing Agreement
in lieu of the internal competitive bid process, in an amount of $162,353.00 with a ten percent
(10%) contingency of $16,235.00 for a total amount of $178,588.00.
Page 197 of 239
2/2
ADOPTED AND APPROVED this 4th day of November, 2019.
Linda Olson, Mayor
ATTEST:
__________________________________
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above
is a true copy of Resolution No. _____, Series of 2019.
______________________________
Stephanie Carlile, City Clerk
Page 198 of 239
Contract Approval Summary
V10/25/2017
Page | 1
Contact Identification Information (to be completed by the City Clerk)
ID number:Authorizing Resolution/Ordinance:
Recording Information:
City Contact Information
Staff Contact Person: Rick Cruz Phone: 303-762-2532
Title: Facilities Project Manager Email: rcruz@englewoodco.gov
Vendor Contact Information
Vendor Name: The Garland Company Vendor Contact: Hayden Garrett
Vendor Address: 3800 E. 91st Street Vendor Phone: 970-415-3255
City: Cleveland Vendor Email: hgarrett@gardlandind.com
State: OH Zip Code: 44105
Contract Type
Contract Type:Construction Agreement
Description of ‘Other’ Contract Type:
Description of Contract Work/Services:
Attachments:
☐Contract -- ☐Original ☐Copy
☐Addendum(s)
☐Exhibit(s)
☐Certificate of Insurance
Summary of Terms:
Start Date: 4th Quarter End Date: 4th Quarter Total Years of Term:
Total Amount of Contract for term (or estimated amount
if based on item pricing): $162,353.00
If Amended: Original Amount
$
Amendment Amount
$
Total as Amended:
$
Renewal options available:
Payment terms (please
describe terms or attach
schedule if based on
deliverables):
Attachments:
☐Copy of original Contract if this is an amendment
☐Copies of related Contracts/Conveyances/Documents
Replace ERC Roof
Page 199 of 239
Contract Approval Summary
V10/25/2017
Page | 2
Source of funds (Insert Excel Document Image):
CAPITAL ONLY A B C 1 = A-B-C
Capital
Operating Year
Tyler / New World
Project # / Task#Fund Division Object Line Item Description Budget
Spent to
Date
Contract
Amount
Budget
Remaining
C 2019 31 1005 / 012 31 1005 61601
ERC Flat roof
replacement 185,217.00$ 64,753.00$ 120,464.00$-$
C 2019 31 1005 / 001 31 1005 61601 Facilities and Operations 953,832.00$ 138,908.89$41,889.00$ 773,034.11$
-$
-$
Total by Fund and Current Year 1,139,049.00$ 203,661.89$162,353.00$773,034.11$
C 2020 -$ -$ -$ -$
O 2020 -$ -$ -$ -$
Total by Fund and Next Year -$ -$ -$ -$
Grand Total 1,139,049.00$ 203,661.89$162,353.00$773,034.11$
NOTES (if needed): For Operating Expense Line Item Detail, please review information provided in OpenGov. For Capital items, please review Attachment -
Prior Month Project Status and Fund Balance Report
CAPITAL & OPERATING EXPENSE
Attachment (For Capital Items Only / Expense Line Item Detail is Located in Open Gov):
☒Prior Month-End Project Status and Fund Balance Report
Process for Choosing Vendor:
☐Bid: ☐ Bid Evaluation Summary attached
☐ Bid Response of proposed awardee
☐RFP: ☐ RFP Evaluation Summary attached
☐ RFP Response of proposed awardee
☒Quotes: Copy of Quotes attached
☐Sole Source: Explain Need below
☐
O
t
her: Please describe
Note: Qualifications Based Selection / Best Value Justification detailed
explanation may include the following information, but is not limited to:
Vendor has a Master Intergovernmental Cooperative Purchasing Agreement
(MICPA), #14-5903, Competitive Bids obtained through U.S. Communities
Purchasing Program
Page 200 of 239
.Ei??levvoodPROClll'lEl‘~lENTDIVISION
CONTRACT FOR SERVICES
AGREEMENT NUMBER CFSl19-B6
ERC Roof Replacement $162,353
THlS CONTRACT made and entered into on ,2019__by
and between Garland/DBS,Inc.3800 E.915‘Street Cleveland,OH 44105 hereinafter
Name Address City St Zlp
called the CONTRACTOR and the CITY OF ENGLEWOOD,hereinafter called the CITY.
WITNESSETH;The parties do hereby contract and agree as follows:
1.The CONTRACTOR shall furnish the CITY the following services:
Englewood Recreation Center Roof Replacement
At the location of:1155 W.Oxford Ave.,Englewood,CO 80110(if applicable)
for a total contract price of:One Hundred Sixty Two Thousand and Three Hundred
Three Dollars.j162,353.00)Dollars
2.The initialterm of this contract is for one year.The term of this contract shall begin upon
the date that both parties have signed the contract with the work to be completed upon the
date set forth in the Statement of Work attached hereto,but at no time shall the contract
be longer than a one year period.
In the event that the parties desire to extend the contract beyond the one year period,
written notice shall be given to the City no later than thirty (30)days prior to the end of the
contract by the Contractor.If the City agrees to the request for renewal,the parties shall
then enter into an amendment extending this Contract including an amended Statement of
Work,if necessary.
Any renewal of this contract is subject to approval by the Englewood City Council.
3.The Contractor shall not commence work under this Contract until the insurance required
under Paragraph 20 of the General Terms and Conditions has been acquired and
satisfactory proof of such insurance has been submitted to the City.
4.The project or services being provided hereunder shall be supervised or inspected by the
Project Manager for the City,or his or her authorized designee.
5.Terms of Payment:The City agrees to pay the Contractor for the performance of all
the work required under this contract,and the Contractor agrees to accept as the entire
and only compensation therefore,such sum or sums of money as may be proper in
accordance with the total estimated price or prices set forth in the Contractor's proposal
attached hereto and made a part hereof.Payment shall be made in a lump sum upon final
completion of the project unless other payment terms are agreed to by the parties and set
forth in the Statement of Work attached hereto.A 5%retainage of the awarded project
amount will be withheld until final inspection and acceptance by the Project Manager.
1000 Englewood Parkway,Englewood,Colorado 80110-2373
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Page 201 of 239
6.The Contractor shall guarantee all labor and material used in the performance of this
Contract for a period of one year from the final written approval by the City or as per the
Request for Qualification and Specifications.
7.This Contract includes Attachment A —General Terms and Conditions as printed and set
forth in the following pages,and the Contractor,by executing this Contract,agrees to
comply with all such General Terms and Conditions.In addition,to the general terms
and conditions,any Exhibits provided by the Contractor,shall be incorporated and made
a part of this Contract.All additional documents shall be clearly marked and
delineated as an Exhibit.
CITY OF ENGLEWOOD
By:Date:
(Department Director)
By:Date:
(City Manager)
By:Date:
(Mayor)
Attest:,"‘"""".,
City Clerk eU_*f{P/06
:‘9.'sw=o'‘--.«s*‘i-.
3 ..'O ’9,v):.:,%«:'".354@1303
Contractor panyname)
"I,......5'.\‘
Date:[Ch 8 ‘Z01?"'WARE
(Signature)
f-/ZAN/C/L.?_t2ci°c.‘A,-1*‘
(Print name and Title)CON-(-(4"(L
NOTE:Federal Regulations (Code Sections 6041 and 6209)require non-corporate recipients
of $600.00 or more to furnish their taxpayer identification number to the payer.The
regulations also provide that a penalty may be imposed for failure to furnish the taxpayer
identification number.in order to comply with these regulations,the City requires your
federal tax identification number or Social Security Number,whichever is applicable.
1000 Englewood Parkway,Englewood,Colorado 80110-2373
(303)762-2300 wvvw.englewoodco.gov
2
Page 202 of 239
ATTACHMENT A —GENERAL TERMS AND CONDITIONS
GENERAL TERMS AND CONDITIONS
1.PROPOSAL ACCEPTANCE.Proposals are subject to
acceptance by the signing of a contract and issuance of an
appropriate purchase order at any time within sixty (60)days after
the receipt of quotes unless otherwise stipulated.The City
reserves the right to accept or reject any and all quotes and
reserves the right to waive any informality in any quote.All
contracts over $25,000 are subject to approval by City Council.
This contract and any attachments are not valid until such
approval has been obtained.
2.SITE EXAMINATION.if applicable,Contractor must
examine the site and certify all measurements.speci?cations and
conditions affecting the work to be performed at the site.By
submitting their quote.the Contractor warrants that he or she
(hereinafter he or his)made such site examination as they deem
necessary regarding the condition of the site;its accessibility for
materials.workmen and utilities and the Contractor's ability to
protect existing surface and subsurface improvements.No claim
for allowance of time or money willbe allowed as to such matters
or for any other undiscovered conditions on the site.
3.EQUIPMENT AND LABOR.The Contractor shall
furnish all tools.equipment,apparatus.facilities.transportation.
labor.and material necessary to furnish the services herein
described.The services shall be performed at such times and
places as directed by the authorized City representative as
indicated in the work specifications or statement of work attached
hereto.
4.SUBCONTRACTORS.Contractor agrees to bind
every subcontractor to the terms of this contract as far as such
terms are applicable to subcontractor's work.If Contractor shall
subcontract any part of this contract.Contractor shall be fully
responsible to the City for acts and omissions of his subcontractor
and of persons either directly or indirectly employed by himself.
Nothing contained in the contract documents shall create any
contractual relations between any subcontractor and the City.
5.DEFAULT BY CONTRACTOR.When Contractor.or
any subcontractor.or vendor shall fall to deliver any article or
service or shall deliver any article or service which does not
conform to the work speci?cations or the Statement of Work.the
City may.upon five (5)business days’prior written notice
describing the default.at its option.annul and set aside the
contract entered into with said Contractor.subcontractor or
vendor either in whole or in part,and enter into a new contract in
such a manner which would be to the best advantage of the City.
The City reserves the right to cancel any articles or services which
the Contractor may be unable to furnish because of economic
conditions,governmental regulations or other similar causes
beyond the control of the Contractor provided satisfactory proof is
furnished to the City.if requested.
6 CONTRACT CHANGES.No changes or alterations tothiscontractshallbemadewithoutspeci?c prior written approval
by both parties.
7.WORKERS.Contractor shall at all times enforce strict
discipline and good order among his employees and shall not
employ on work any un?t person or anyone not skilled in work
assigned to him or her.Any person in the employ of the
Contractor who the City may deem incompetent or unfit shall be
dismissed from the job site and shall not again be employed at
the site without written consent from the City.
8.SUBSTITUTIONS.No substitutions of materials or
persons from those specified in the Statement of Work shall be
made without the prior written approval of the City.
9.CONTRACTOR SUPERVISION.Contractor shall
provide competent supervision of personnel employed on the job
site,use of equipment.and quality of workmanship.
10.CLEAN UP.Debris shall be removed from the
premises.The job site shall be kept in good order at all times
when work is not actually being performed and shall be
maintained in a safe and clean condition.
11.ACCESS TO WORK.City representatives shall at all
times have access to work wherever it is in preparation or
progress.Contractor shall provide safe and proper facilities for
such access.
12.PROTECTION OF WORK AND PROPERTY.The
Contractor shall erect and properly maintain at all times,as
required by conditions and progress of work,all necessary
safeguards,signs.barriers,lights,and watchmen for protection of
workmen and the public.and shall post danger signs warning
against hazards created by such features in the course of the
construction.
13.OCCUPANCY.The City reserves the right to occupy
buildings at any time before formal contract completion and such
occupancy shall not constitute final acceptance or approval of any
part of the work covered by this contract.nor shall such
occupancy extend the date speci?ed for substantial completion of
the work.
14.ASSIGNMENT OF CONTRACT AND PURCHASE
ORDER.The Contractor shall not assign or transfer by operation
of law or othenrvise any or all of its rights.burdens.duties.or
obligations under this contract without the prior written consent of
the City.
15.FORCE MAJEURE CLAUSE.The parties to the
Contract shall be excused from performance hereunder during the
time and to the extent that they are prevented from obtaining,
delivering.or performing by an act of God.?re.strike.loss,
shortage of transportation facilities.lock-out.or the
commandeering of materials,products.plants or facilities by the
government:when satisfactory evidence thereof is presented to
the other party(ies).provided that it is satisfactorily established
that the non-performance is not due to the fault or neglect of the
party not performing.
16.HOLD HARMLESS CONTRACT.The Contractor shall
save.defend.hold harmless and indemnify the City from and
against any and all losses.damages,liabilities.claims,and costs
of whatsoever kind and nature for injury to or death of any person
and for loss or damage to any property occurring in connection
with or in any way incident to or arising out of the occupancy.use.
service.operations.or performance of work on property under the
terms of this contract by any employee,agent.or representative
of Contractor and/or its subcontractors unless such loss was a
result of the negligent acts or omissions of the City.
17.PAYMENT.Unless otherwise speci?ed.the Contractor
shall render invoices for materials delivered or services performed
under the Contract or Purchase Order.The City shall make
payment for materials,supplies or other services furnished under
this Contract in lump sum on completion of the work within thirty
(30)days after delivery to and approval by the authorized City
representative of all invoices and other documentary evidence
reasonably required by the City including the satisfactory release
of all liens or claims for liens by subcontractors.laborers.and
material suppliers for work or materials provided under this
1000 Englewood Parkway.Englewood,Colorado 80110-2373
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Page 203 of 239
Contract or Purchase Order (which approval shall not be
unreasonably withheld).
18.PERMITS AND LICENSES.The Contractor and all of
his employees.agents.and subcontractors shall secure and
maintain in force.at Contractor's sole cost and expense,such
licenses and permits as are required by law,including any
licenses or permits required by the City in connection with the
furnishing of materials.supplies.or services herein listed.
19.CONTRACTOR NOT AN OFFICER.EMPLOYEE,OR
AGENT OF THE CITY.While engaged in or carrying out other
terms and conditions of the Contract or Purchase Order.the
Contractor is an independent Contractor.and not an officer.
employee,agent.partner.or joint venture of the City.
20.CONTRACTOR'S AND SUBCONTRACTOR'S
INSURANCE.The Contractor shall not commence work under
this contract until he has obtained the insurance required under
this paragraph and satisfactory proof of such insurance has been
submitted to City.Except for worker's compensation insurance,
the policy shall not be amended or modified and the coverage
amounts shall not be reduced without the City's prior written
consent.The City shall be named as an additional insured and
be furnished thirty (30)days written notice prior to cancellation.
The Contractor shall not allow any subcontractor,employee or
agent to commence work on this contract or any subcontract until
this insurance has been obtained.
a)INSURANCE TYPES AND AMOUNTS.The City
requires the following minimum amounts of insurance coverage:
Commercial General Liabilityin the amount of $3,000,000 per
occurrence;Professional Liability Errors and Ommissions in the
amount of $1 .O00.000per occurrence;and Employee Dishonesty
and Computer Fraud in the amount of$1 ,000,000 per occ2l'r‘rence.
The above amounts may be amended upward or downward
depending on the overall cost of the services provided,and only
with the approval of the City.
b)WORKER'S COMPENSATION INSURANCE.The
Contractor shall procure and shall maintain during the life of this
contract.Worker's Compensation Insurance on all28)f his
employees to be engaged in work on the project under this
contract and In case of any such work subcontracted,the
Contractor shall require the subcontractor provide Worker's
Compensation Insurance for all of the subcontractors employees
to be engaged in such work unless such employees are covered
by the Contractor's Worker's Compensation insurance.
c)CONTRACTOR'S PUBLIC LIABILITY AND
PROPERTY DAMAGE INSURANCE.The Contractor and any
subcontractor shall procure and shall maintain during the life of
this contract.Contractor's Public Liabilityinsurance in an amount
not less than $1 .000,000 for injuries,including accidental death to
any one person,and subject to the same limit for each person.in
an amount not less than $1,000,000 on account of one accident.
and shall also maintain Contractor's Property Damage Insurance
in an amount not less than $1,000,000.
21.WARRANTY/QUALITY.The Contractor.
manufacturer.or their assigned agents shall guarantee the
workmanship.product or service performed against defects or
failures of materials for a minimum period of one (1)year from
delivery or the ?nal completion date for the work.Allworkmanship
and merchandise must be warranted to be in compliance with
applicable Colorado energy.conservation,and environmental
standards;unless a longer minimum period is required in the
statement of work.Contractor shall furnish all manufactures‘and
supplier’written guarantees and warrantees covering materials
and equipment furnished pursuant to this Contract or Purchase
Order.
22.ASSIGNMENT OF CLAIMS.In submitting a quote on
this project,the Contractor or any subcontractor agreeing to
supply goods,services.or materials,and entering into this
contract,the Contractor and/or subcontractor do offer and agree
to assign to the Cityall rights.title,and interest In and to all causes
of action it may have pursuant this contract or subcontract.This
assignment shall be made and become effective at the time the
City tenders ?nal payment to the Contractor without further
acknowledgment by the parties.
23.COMPLIANCE WITH LAWS.Contractor shall give all
notices and comply with all laws.ordinances.rules and
regulations bearing on conduct or work as indicated or specified
in the Statement of Work.If Contractor observes that any of the
work required by this contract is at variance with any such laws,
ordinances,rules or regulations,Contractor shall notify the City.
in writing,and.at the sole option of the City.any necessary
changes to the scope of work shall be made and this contract shall
be appropriately amended.in writing.or this contract shall be
terminated effective upon Contractor's receipt of a written
termination notice from the City.if Contractor performs any work
knowing it to be in violation of such laws.ordinances,rules or
regulations and without first notifying the City of such violation.
Contractor shall bear all costs arising therefrom.
24.TIME IS OF THE ESSENCE.Time is of the essence In
the performance of and compliance with each of the provisions
and conditions of this contract.
25.GOVERNINGLAW.This contract shall be governed
by and construed In accordance with the laws of the State of
Colorado.Venue willbe proper InArapahoe County,CO.
26.NO ORAL MODIFICATION.Any waiver,amendment,
modification.consent or acquiescence with respect to this
contract or any provision of this contract or with respect to any
failure to perform in accordance therewith shall be set forth in
writing and duly executed by or on behalf of the party to be bound
thereby.
27.TABOR.The parties understand and acknowledge
that each party is subject to Article X,§20 of the Colorado
Constitution ("TABOR").Any provision of this contract or its
attachments which imposes upon the City,directly or indirectly.
any ?nancial obligation whatsoever to be performed or which may
be performed in any fiscal year subsequent of the year of
execution of this contract is expressly made contingent upon and
subject to funds for such financial obligation being appropriated,
budgeted and othen/vise made available.
28.PROVISIONS REQUIRED BY LAW DEEMED
INSERTED.Each and every provision of law and clause required
by law to be inserted in this contract shall be deemed to be
inserted herein and this contract shall be read and enforced as
though itwere included therein.
29.DISCLOSURE OF CONFIDENTIALINFORMATION.
The City as an arm of the state is governed by the terms of the
Colorado Open Records Act,C.R.S.24-72-201 et.seq.In the
event a Disclosing Party receives an Open Records request,the
Disclosing Party shall notify the other party to this Contract of such
request.
30.ATTORNEY’S FEES.In the event that either party to
this Contract shall commence any action against the other party
arising out or or in connection with this Contract,or contesting the
validity of the Contract or any provisions of the Contract,the
prevailing party shall be entitled to recover from the other party
reasonable attorney's fees and related costs.and fees and
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Page 204 of 239
expenses incurred by the prevailing party in connection with such
action or proceeding.
31.VERIFICATION OF COMPLIANCE WITH C.R.S.8-
17.5-101 ET.SEQ.REGARDING HIRING OF ILLEGALALIENS
(a)Employees,Contractors and
Subcontractors:Contractor shall not knowingly employ or
contract with an illegal alien to perform work under this contract.
Contractor shall not contract with a subcontractor that fails to
certify to the Contractor that the subcontractor will not knowingly
employ or contract with an Illegal alien to perform work under this
Contract.[CR8 8-17.5-102(2)(a)(i)&(II).]
(b)Verification:Contractor will participate in
either the E-Verify program or the Department program.as
defined in C.R.S.8-17.5-101 (3.3)and 8-17.5-101 (3.7)
respectively,in order to confirm the employment eligibilityof all
employees who are newly hired for employment to perform work
under this public contract for services.Contractor is prohibited
from using the E-Verify program or the Department program
procedures to undertake pre—emp|oyment screening of job
applicants while this contract is being performed.
(c)Duty to Terminate a Subcontract:if
Contractor obtains actual knowledge that a subcontractor
performing work under this contract knowingly employs or
contracts with an illegal alien.the Contractor shall;
(1)notify the subcontractor and the City
within three days that the Contractor has actual
knowledge that the subcontractor is employing or
contracting with an illegal alien;and
(2)terminate the subcontract with the
subcontractor if,within three days of receiving notice
required pursuant to this paragraph the subcontractor
does not stop employing or contracting with the illegal
alien;except that the Contractor shall not terminate the
contract with the subcontractor if during such three
days the subcontractor provides information to
establish that the subcontractor had not knowingly
employed or contracted with the illegal alien.
d)Duty to Comply with State investigation:
Contractor shall comply with any reasonable request of the
Colorado Department of Labor and Employment made in the
course of an investigation by that the Department is undertaking
pursuant to C.R.S.8-17.5-102 (5).
(e)Damages for Breach of Contract:The City may
terminate this contract for a breach of contract.in whole or in part,
due to Contractor's breach of any section of this paragraph or
provisions required pursuant to C.R.S.8-17.5-102.Contractor
shall be liable for actual and consequential damages to the City
in addition to any other legal or equitable remedy the City may be
entitled to for a breach of this Contract under this Paragraph 29,(REMAINDEROF PAGE INTENTIONALLYLEFTBLANK)
‘I000 Englewood Parkway,Englewood,Colorado 80110-2373
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Page 205 of 239
Schedule A
STATEMENT OF WORK
GENERAL
Roof replacement at Englewood Recreation Center.
NAMES OF PROJECT COORDINATORS
(Contractor)Hayden Garrett -Territory Manager
(City)
GarlandIDBS,Inc.
Cell 970-415-3255
hgarrett@garlandind.com
Rick Cruz —Facilities Project Manager
City of Englewood,CO
Cell 720-525-1557
rcruz en lewoodco.ov
SUMMARY OF PURPOSE FOR STATEMENT OF WORK
Contrator will replace roof at Englewood Recreation Center.
EQUIPMENT AND PROGRAMMING TO BE PROVIDED BY CITY (IF ANY)
OTHER CONSULTANT RESOURCES
DESCRIPTION OF WORK PRODUCT AND DELIVERABLES
1.
9"S-"'95-'°!°
8.
9
10.At all roof areas install cap sheet extending up all cant strips a minimum of 2”.
Wood Deck Section —Remove and dispose of existing roof system (1 ”EPS &
Ballasted EPDM)to the wood deck.Contractor shall identify areas of deck
which need repair or replacement during removal.
Metal Deck Section —Remove Ballasted EPDM to existing R25 ISO.
Clean deck of all debris,dust,etc.
Install Red rosin on wood deck.
Install new blocking at perimeter as required.New blocking will be secured as
per the FM global loss prevention bulletin 1-49.
Mechanically attach ‘/2”Densdeck according to uplift calculations at all
locations Stagger joints.
Install tapered saddles and crickets in insulation adhesive.Sump all drainis
and scuppers 4’.
Enlarge through wall scuppers to 10x10..At all roof areas install base sheet extending up all cant stripes a minimum of
2”.
11.Install bonnets and hoods over all pitch pans and pipe boxes.
1000 Englewood Parkway,Englewood,Colorado 80110-2373
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12.Install two ply High Perfomance mineral surfaced,cold process flashing
assembly at all curb type penetration.Press all voids.Nail off.
13.Coat roof with reflective coating.
14.Install new metal on parapet,counter flashings etc.
15.Refer to project specification manual for further information.
16.All details to be installed in accordance with details on drawings included
within the drawing package and in accordance with manufacturers guidelines.
7.SPECIAL PROJECT REQUIREMENTS,IF ANY NONE
8.MODE OF PAYMENT CHECK,UPON RECIEPT AND APPROVAL OF
CONTRACTOR INVOICE
9.PAYMENT SCHEDULE IN FULL,UPON FINALACCEPTANCE BY CITY
10.SCHEDULE AND PERFORMANCE MILESTONES
This schedule sets for the target dates and performance milestones for the preparation and
delivery of the Deliverables by Consultant.
Performance Responsible Target
Milestone Party Date
11.DATE FOR COMPLETION OF WORK:NOVEMBER 1,2019
12.ACCEPTANCE AND TESTING PROCEDURES,IF NECESSARY.
13.LOCATION OF WORK FACILITIES
Substantially all of the work willbe conducted by Consultant at its regular office located in
City will provide the City office space and support as it agrees may be appropriate,at its
facility.
IN WITNESS WHEREOF,pursuant and in accordance with the Professional Services
Agreement between the parties hereto dated ,20_,the parties have
executed this Statement of Work as of this day of ,20
CITY OF ENGLEWOOD,COLORADO
By:
(Signature)
1000 Englewood Parkway,Englewood,Colorado 80110-2373
(303)762-2300 www.englewoodco.gov
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Page 207 of 239
(Print Name)
Title:
Date:
‘l 0 l“......""’(‘\‘1,Consultant Name
"'-C
BY
-0;‘+'.if
(Print Name)
1’06¢
_________
Title:€u4!‘(’é¢(/41 "»,f,4WARE“,».~‘
Date:/5*8-20/9
1000 Englewood Parkway,Englewood,Colorado 80110-2373
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Page 208 of 239
ATTACHMENT B
CONTRACTOR’S PROPOSAL
(If necessary)
1000 Englewood Parkway,Englewood,Colorado 80110-2373
(303)762-2300 www.eng|ewoodco.gov
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Page 209 of 239
_Garland/DBS,Inc.
at v—i-s 3800 East 91“Street ""'°"“""“""‘.'“‘aw ‘i.»°-1‘~”-‘~“~“‘—"Cleveland,OH 44105 5
~——:-Phone:(800)762-8225 [[1f."i'.""p
Fax:(216)883-2055 ""
ROOFING MATERIALAND SERVICES PROPOSAL
Englewood Recreation Center
1155 W.Oxford Ave
Englewood.CO 80110
Date Submitted:08/27/2019 a‘l'.
Proposal #:25-CO-190680
MICPA #14-5903
Purchase orders to be made out to:Garland/DBS,Inc.
Please Note:The following budget/estimate is being provided according to the pricing
established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA)
with Cobb County,GA and U.S.Communities.This budget/estimate should be viewed as the
maximum price an agency will be charged under the agreement.Garland/DBS.Inc.
administered a competitive bid process for the project with the hopes of providing a lower market
adjusted price whenever possible.
Scope of Work:
1.Wood Deck Section -Tear of existing roofing system (1"EPS &Ballasted EPDM)to the
wood deck.Contractor shall identify areas of deck which need repair or replacement
during tear off.
.Metal Deck Section —Remove Ballasted EPDM to existing R25 ISO.
.Clean deck of all debris.dust etc
.install Red rosin on wood deck
.Install new blocking at perimeter as required.New blocking willbe secured as per the
FM global loss prevention bulletin 1-49.
.Mechanically attach ‘/2"Desndeck according to uplift calculations at all locations
Staggerjoints.
7.Install tapered saddles and crickets in insulation adhesive.Sump all drains and
scuppers 4',
8.Enlarge through wall scuppers to 10x10.
9.At all roofareas install base sheet extending up all cant strips a minimum of 2".
10.At all roof areas install cap sheet extending up all cant strips a minimum of 2".
11.Install bonnets and hoods over all pitch pans and pipe boxes.
12.Install two ply High Performance mineral surfaced,cold process flashing assembly at
all curb type penetration.Press all voids.Nail off.
03 U‘!-l>~(.0f\J
Page 1 of5
Page 210 of 239
‘I3.Coat roof with reflective coating.
14.Install new metal on parapet,counter flashings etc.
‘I5.Refer to project specification manual for further information.
16.All details to be installed in accordance with details on drawings included within the
drawing package and in accordance with manufacturers guidelines.
Line Item Pricing
Item #Item Description Unit Price Quantity
2.22
6.17.02
Tear-off &Dispose of Debris:SYSTEM TYPE
Ballasted SingIe—PIyWI Insulation -Wood /Teclum
Deck 33 1.78 6.350 SF
Unit |Extended Price
11,303
Roof Deck and Insulation Option:WOOD ROOF
DECK -COLD PROCESS APPLICATION -
INSULATION OPTION:-Without Insulation -Must
Include Rosin &Mechanically Fasten Glass Base
Sheet
Installed with FM 1-90 Attachment Patterns
12.12.02
12.32.02
2-PLY ROOF SYSTEMS -COMBINATIONSOF A
BASE PLY &A CAP SHEET (TOP PLY)
PLEASE NOTE:BASE PLY &CAP SHEET
COMBINATIONSMUST BE APPROVED BY THE
MANUFACTURER:ROOF CONFIGURATION
1 Ply ModifiedBase Sheet Adhered in Cold Process
Modified Asphalt:BASE PLY OPTION:—ASTM D
6163 SBS Fiberglass Reinforced Modified
Bituminous Sheet Material Type III—220 lbf/in
tensile
$0.66 6,35QSF
s
I-
4,191
$3.83
2-PLY ROOF SYSTEMS -COMBINATIONSOF A
BASE PLY &A CAP SHEET (TOP PLY)
PLEASE NOTE:BASE PLY &CAP SHEET
COMBINATIONS MUST BE APPROVED BY THE
MANUFACTURER:ROOF CONFIGURATION
‘I Ply Mineral Surfaced Cap Sheet Adhered in Cold
Process ModifiedAsphalt:ROOFING MEMBRANE
OPTION:—ASTM D 6163 SBS Fiberglass
Reinforced Modified Bituminous Sheet Material
Type III-Minimumof 220 lbf/in tensile
6,350 SF 24,321|___
Page 2 of5
S 4.69 6.350 SF 29,782 I
Page 211 of 239
20.11.02
NEW FLASHINGSFOR ROOFINGSYSTEMS8.
RESTORATION OPTIONS:ROOF FLASHINGS
FOR MODIFIED &COAL TAR PITCHROOF
SYSTEMS:
Minimum 1 Ply of Base Flashing and Mineral Cap
Sheet Installed in I-lotASTM D 312 Type IIIor IV
AsphaIt:FLASHING OPTION:-BASE PLY:SBS
Moclified Fiberglass Reinforced Base Flashing Ply
w/Tensile Strength of 215 lbf/in tensile (ASTM D
5147);TOP PLY:ASTM D 6163 SBS Fiberglass
Reinforced Modified BituminousSheet Material
Type III—220 lbf/in tensile 14.66 1,300 SF 10,058
20.999
NEW FLASHINGSFOR ROOFINGSYSTEMS &
RESTORATION OPTIONS:ROOF FLASHINGS
FOR MODIFIED&COAL TAR PITCH ROOF
SYSTEMS:
Minimum 1 Ply of Base Flashing and Mineral Cap
Sheet Installed in Hot ASTM D 312 Type IIIor IV
Asphalt:—PER SQUARE FOOT COSTS -
INSTALLING IN COLD PROCESS FLASHING
ADHESIVE
Substitute Hot Asphalt Application for Cold Process
Flashing Adhesive Application of Flashings
6.491 1,300 SF 8.437
5.11
lsubTotal Prior to Multipliers
Coat New Roofing With Elastomerlc Coating:ROOF
SYSTEM TYPE
Apply an Acrylic Coating per Specifications (1
Gallon per Square per Coat -2 Coats Required)-
Smooth or Mineral Surfaced Modified
2.06 6.350 SF 13,081
110.172
22.11
JOB SITE SPECIFIC MULTIPLIERSAPPLIED TO
EACH LINE ITEMON ASSOCIATE JOB:
MULTIPLIER-LIMITED/OBSTRUCTED/
DIFFICULT ROOF ACCESS
Multiplier Applied when Access to the Roof is
Limited to Specific Entry Points,Equipment 8.
Materials Cannot be Lifted by Crane on the Roof.or
Access is Dependent Upon Road Closure
30%33,052
22.21
JOB SITE SPECIFIC MULTIPLIERSAPPLIED TO
EACH LINEITEMON ASSOCIATEJOB:
MULTIPLIER-ROOF HEIGHTIS GREATER THAN
2 STORIES EQUAL TO OR LESS THAN5
STORIES
MultiplierApplied when the Roof Height Exceeds 2
Stories,but is Equal to or Less than 5 Stories.
Situation Creates the Need forAdditiona|Safety
Protection and Increased Crane Work.2 5%27,543.00
Page 3 of 5
Page 212 of 239
I-—L JOB SITE SPECIFIC MULTIPLIERS APPLIED TO
EACH LINE ITEMON ASSOCIATE JOB:
MULTIPLIER-ROOF SIZE IS GREATER THAN
5,000 SF.BUT LESS Tl-IAN10,000 SF
22.45 MultiplierApplied when Roof Size is Less than
10,000 SF,bLItGreater than 5,000 SF Fixed Costs:
Equipment,Mobilization,Demobilization,Disposal,
&Set-Up Labor are Not Completely Absorbed
Across Roof Area 30%%$33,052
Sub-Totals After Multipliers I $203,818
Base Bid Total Maximum Price of Line Items under the MICPA:$203,818
Proposal Price Based Upon Market Experience:$162,353
GarlandlDBS Price Based Upon Local Market Competition:
Flynn Companies 35 162,353
Alpine Roofing LTD $208,308
Colorado Moisture Control,Inc.$219,572
Central States $280,137
Unforeseen Site Conditions:
Wood Blocking (Nailer)Replacement $2.57 per Ln.Ft.
Additional Insulation Replacement $5.13 per Sq.Ft.
Decking Replacement $8.84 per Sq.Ft.
Potential issues that could arise during the construction phase of the project willbe addressed
via unit pricing for additional work beyond the scope of the specifications.This could range
anywhere from wet insulation,to the replacement of deteriorated wood nailers.Proposal pricing
valid 60 days from proposal date listed above.
Clarifications/Exclusions:
1.Sales and use taxes are excluded.Please issue a Tax Exempt Certificate.
.Permits are included.
Bonds are included.
Plumbing,Mechanical,Electrical work is excluded.
Masonry work is excluded.
.interior Temporary protection is excluded.
.Any work not exclusively described in the above proposal scope of work is excluded.
If you have any questions regarding this proposal,please do not hesitate to call me at my
number listed below.
Respectfully Submitted,
Page 4 of5
Page 213 of 239
Steve Rojek
Garland/DBS.Inc.
(216)430-3613
Page 5 of 5
Page 214 of 239
CONTRACTAMENDMENT Date of Amendment:April 24,2018
Sealed Bid #314-5903
Owner:Cobb County Board of Commissioners.CobbCounty,Georgia
Contractor:Garland/DBS,inc.
Project:Roofing Supplies and Services,Waterproofing and Related Products and Services
Current Contract Term:January 1,2018to December31,2018
Thisaction amends the current contract dated September 22,2014,for Sealed Bidti 14-S903.it is valid
when signed by both the Owner and Contractor.The signature of the Contractorindicateshis
agreement herewith,including any adjustments in the contract pricing,contract term,or contractscope.
This price and payment constitutesfull compensation for all costs in connectionwithand incidentalto.
items and servicesspecified in the Contract.
item it 1:,Approval of Price increase
Thisamendment serves as confirmation that Cobb County Government has approved anaverage price
increaseof 3.10%onthe totalproduct line for materialslisted under Garland/DBS,lnc.’scurrent
Manufacturer'sPrice Lists.This increase will be retroactive to March 15,2018.
Prices for roofing supplies and services,waterproofing,and related,products and services (Attachment
B)‘currently posted on the US Communities website willremain unchaniged.vBarringany unforeseen
changes in market conditions,all prices will remain firm through December31,2018.
item it 2 -Contract Extension...
._’__'___’___,_,
The County will exercise its option to extend the current contact for an additional one year period.The
A
ffective date of the contract extension will commence on January 1,2019 and end on December31,
...___.._._.._....»———--"'“‘
ACCEPTED—The above listed terms and conditions of this Amendment are satisfactory and are hereby
accepted.
OWNER CONTRACTOR
Cobb County Board of Commissioners Garland/DBS,inc.
100 Cherokee Street 3800 East 91th Street
Marietta,Georgia 30090 Cleveland,Ohio 44105
.
_
Signed:
7:’
Title:zor :Title:mm?7gg Co,v7zuac7o£$
Date:X Date:[522 /93!in
Page 215 of 239
A B C A+B+C D E D+E A+B+C-D-E
New Project Fund Bal.Budget
World G/L Start Project Carry Fwd.2019 BUDGET Amend REVISED 2019 2019 TOTAL APPROP.
Project Task Division PROJECT Year End Date 12/31/2018 Approp.Amendments Notes BUDGET EXPEND.ENCUMB.EXP. AND ENC.BALANCE
MUNICIPAL COURT
31 0401 001 0401 Audio/Video System Upgrade 2007 50,000.00 50,000.00 - - 50,000.00
31 0401 002 0401 Furniture 2017 1,856.78 (1,856.78) Close to FB - - -
SUBTOTAL 51,856.78 - (1,856.78) 50,000.00 - - - 50,000.00
INFO TECH
31 0701 001 0703 Network Development 2001 Ongoing 50,472.95 400,000.00 (129,919.43) 320,553.52 98,807.54 219,144.24 317,951.78 2,601.74
31 0701 002 0703 Telecommunication Systems 2001 Ongoing 88,211.42 (88,211.42) - - -
31 0701 003 0703 Fin & HR Systems - Lic/Upgrades/Hardware 2001 Ongoing 22,947.52 22,947.52 200.00 2,800.00 3,000.00 19,947.52
31 0701 004 0703 Fin & HR Systems - Fin-Tax Collect & Licensing 2001 Ongoing 7,972.62 (7,972.62) 0.00 - -
31 0701 005 0703 Court System 2001 Ongoing 235,351.28 100,000.00 335,351.28 - 335,351.28
31 0701 006 0703 Permit Tracking System 2001 Ongoing 111,723.73 150,000.00 261,723.73 - 261,723.73
31 0701 007 0703 Departmental PC Replacement 2001 Ongoing 75,245.79 125,000.00 200,245.79 163,116.15 2,534.77 165,650.92 34,594.87
31 0701 008 0703 Security Cameras 2014 Ongoing 108,995.16 25,000.00 133,995.16 - 133,995.16
31 0701 009 0703 ERP System 2016 219,372.15 219,372.15 1,220.00 43,185.81 44,405.81 174,966.34
31 0701 011 0703 Disaster Recovery System 2018 31,869.15 (31,869.15) - - -
31 0701 012 0703 Audio Video Upgrades 2017 85,112.35 85,112.35 30,804.01 332.17 31,136.18 53,976.17
31 0701 013 0703 Library/Recreation System Upgrades 2017 32,729.20 75,000.00 107,729.20 14,880.15 6,535.80 21,415.95 86,313.25
31 0701 015 0703 Tyler Content Manager Document Management 2017 29,100.00 29,100.00 13,083.05 13,083.05 16,016.95
31 0701 017 0703 Software Maintenance - General 2018 42,034.92 42,034.92 12,224.00 12,224.00 29,810.92
31 0701 018 0703 Print Management Program 2019 - 150,000.00 150,000.00 20,450.16 21,607.90 42,058.06 107,941.94
31 0701 019 0703 Fiber Network 2019 - 250,000.00 250,000.00 - 250,000.00
SUBTOTAL 1,141,138.24 1,025,000.00 (7,972.62) 2,158,165.62 341,702.01 309,223.74 650,925.75 1,507,239.87
PUBLIC WORKS
31 1005 001 1005 Facilities and Operations 2017 In Process 663,831.96 290,000.00 953,831.96 94,062.89 44,846.00 138,908.89 814,923.07
31 1005 002 1005 Compact Crawler Boom Lift 2015 - - - -
31 1005 003 1005 ERC Hot Water Exchanger 2017 Summer2017 Fall - - - -
31 1005 004 1005 ERC Restroom Remodel 2017 Fall 2017 Fall 55,000.00 (55,000.00) Close to FB - - -
31 1005 006 1005 Civic Center Bathrooms 2017 TBD 20,000.00 (20,000.00) - - -
31 1005 007 1005 Civic Center HVAC Upgrades 2017 TBD 85,000.00 (85,000.00) - - -
31 1005 008 1005 Civic Center Bldg Envelope and Seams 2017 Planning 40,000.00 (40,000.00) - - -
31 1005 009 1005 Security - Civic Center and Rec Center 2017 143,668.94 143,668.94 47,258.45 53,194.43 100,452.88 43,216.06
31 1005 010 1005 Civic Center Roof 2018 500,000.00 1,600,000.00 2,100,000.00 1,653.60 1,555,940.00 1,557,593.60 542,406.40
31 1005 011 1005 Civic Center Freight Elevator 2018 150,000.00 (150,000.00) - - -
31 1005 012 1005 ERC Flat Roof Replacement 2018 15,217.00 170,000.00 185,217.00 64,753.00 64,753.00 120,464.00
SUBTOTAL 1,672,717.90 2,060,000.00 (350,000.00) 3,382,717.90 142,974.94 1,718,733.43 1,861,708.37 1,521,009.53
POLICE
31 1101 001 1101 Computer Assist Dispatch/MIS Sys 2000 Ongoing 252.50 (252.50) - 5,120.13 5,120.13 (5,120.13)
31 1101 002 1101 Radio CERF 1996 Ongoing 19,255.01 (19,255.01) - - -
SUBTOTAL 19,507.51 - (19,507.51) 0.00 5,120.13 - 5,120.13 (5,120.13)
CAPITAL PROJECTS FUND (MYCP)
PROJECT STATUS AND FUND BALANCE REPORT
September 30, 2019
FYC 19 NEW.xlsx 4:09 PM 10/16/2019Page 216 of 239
A B C A+B+C D E D+E A+B+C-D-E
New Project Fund Bal.Budget
World G/L Start Project Carry Fwd.2019 BUDGET Amend REVISED 2019 2019 TOTAL APPROP.
Project Task Division PROJECT Year End Date 12/31/2018 Approp.Amendments Notes BUDGET EXPEND.ENCUMB.EXP. AND ENC.BALANCE
CAPITAL PROJECTS FUND (MYCP)
PROJECT STATUS AND FUND BALANCE REPORT
September 30, 2019
RECREATION
31 1301 001 1301 Art in Public Places (1%)1999 Ongoing 62,894.93 15,250.00 78,144.93 5,863.75 5,863.75 72,281.18
31 1301 002 1301 Skidloader 2017 2,278.52 2,278.52 - 2,278.52
31 1301 003 1301 Emerald Ash Borer Mitigation 2018 50,000.00 50,000.00 - 50,000.00
SUBTOTAL 115,173.45 15,250.00 - 130,423.45 5,863.75 - 5,863.75 124,559.70
TOTALS 3,000,393.88 3,100,250.00 (379,336.91) 5,721,306.97 495,660.83 2,027,957.17 2,523,618.00 3,197,688.97
Actual Estimate Balance
Distribution:Transfer from Utilities 2019 45,000.00$ 45,000.00$
M. Brocklander, IT B. Power, CD Transfer from General Fund 3,100,000.00 3,100,000.00 -
J. Collins, Police J. Sanchez, Police Transfer from Housing Rehab - -
K. Engels, Finance J. Solomon, Library Can Solar Array 992.82 992.82 -
D. Hargrove, Library B. Spada, Recreation Insurance Reimb - Ransomeware - -
D. Lee, Recreation J. Traudt, Muni Ct Interest 146,413.66 146,413.66 -
E. McKee, IT P. Weller, Public Works Total revenues 3,247,406.48 3,292,406.48 45,000.00
J. Nolan, Revenue T. Wolfe, Muni Ct
Exp./Enc. Y-T-D 2,523,618.00 5,721,306.97
Net Income 723,788.48 (2,428,900.49)
FUND BALANCE (1/1/18)3,551,258.11 3,551,258.11
FUND BALANCE 09/30/19 4,275,046.59 1,122,357.62
Plus: Remaining Revenues 45,000.00
Less: Project Approp. Bal.(3,197,688.97)
Less: Proj. Bal. adj. for Neg.(5,120.13) (5,120.13)
UNAPPROP. FUND BAL. 1,117,237.49$ 1,117,237.49$
Revenues YTD:
FYC 19 NEW.xlsx 4:09 PM 10/16/2019Page 217 of 239
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Maria DAndrea
DEPARTMENT: Public Works
DATE: November 4, 2019
SUBJECT:
Approval of Change Order with Security Central for Police
Headquarters Building
DESCRIPTION:
Approval of Change Order with Security Central for Police Headquarters Building
RECOMMENDATION:
Staff recommends approval of Change Order No. 5, in the amount of $1,754.85, related to
lockdown buttons for the evidence sallyport area of the Police Headquarters Building, with
Security Central, Inc.
PREVIOUS COUNCIL ACTION:
A contract with Security Central Inc. in the amount of $168,602.21 to furnish & install a hosted
keyless entry system, access card readers, and burglar alarm system at the Police
Headquarters Building was approved by the City Council on December 17, 2018. Change
Orders No. 3 & No. 4 were approved by the City Council on July 15, 2019.
SUMMARY:
Change Order No. 5 is being brought before the City Council for approval in accordance with
the Procurement Policy.
ANALYSIS:
This work is for the installation of a set of buttons which will control access to the secure sally
port evidence area at the Police Headquarters Building. One button will initiate a "lock down" of
the evidence area and allow access to a limited number of personnel. Upon completion of the
case or release of the evidence, the second button would be used to return the area to normal
access parameters.
FINANCIAL IMPLICATIONS:
Per the City's Procurement Policy, if the total of all change orders exceeds $100,000 or 10% of
the original contract, the City Council must approve the change order. The City Council
approved a contract with Security Central on December 17, 2018 in the amount of $168,602.21.
Therefore, change orders totaling 10% or more of this amount ($16,860.22) are required to be
approved by the City Council.Two change orders (No. 1 and No. 2) were approved by
staff.These two totaled $15,073.66 and, thus, did not meet the 10% threshold. Change Orders
No. 3 & No. 4 were approved by the City Council on July 15, 2019. A summary of all change
orders to date is attached. Change Order No. 5 totals $1,754.85.
Page 218 of 239
ALTERNATIVES:
These items are necessary to provide secured access to the sallyport evidence area.
CONCLUSION:
Staff recommends approving the attached change order in the amount of $1,754.85 (Change
Order No. 5) with Security Central, Inc.
ATTACHMENTS:
Security Central Proposal
Change Order Summary
Contract Approval Summary
Page 219 of 239
Page 1
care@securitycentralinc.com
303-721-0111 |303-721-6490 Fax
7100 S.Clinton St.#200,
Centennial,CO,80112
Project Proposal
Proposal #:14791-1-0
Project Title:
Sallyport Evidence Lockdown
Prepared For:
Attention:Vance Fender
City of Englewood
3615 E.Elati St.
Englewood,CO,80112
vfender@englewood.gov
(303)961-3296
Proposal Date:
August 22,2019
Proposal By:
Mike Carvill
C.A.R.E.Consultant
MikeC@SecurityCentralinc.com
303-931-2315
Page 220 of 239
care@SecurityCentralInc.com |303-721-0111 |303-721-6490 Fax |7100 S.Clinton St.#200 |Centennial,CO 80112 Page 2
Introduction
Thank you for the opportunity to submit the attached proposal.At Security Central,we take the safety and security of
our clients very seriously.Therefore,we listen carefully to the individual concerns and needs of each client so that we
can recommend customized solutions to meet those needs.
We have prepared the attached proposal in response to the information you have provided to us.The proposal
represents our professional recommendations based on our understanding of your security objectives,desires,and
budget.However,if you would like us to modify the scope or design of the recommendations in any way,we would
be happy to provide a revised proposal.
We recognize that you are entrusting us with the things that matter most to you.Therefore,we pledge to do all we can
to C.A.R.E.for your personal safety and peace of mind.
Sincerely,
Mike Carvill
About Me
Mike Carvill
C.A.R.E.Consultant
Mike’s seven years as a police officer and S.W.A.T.team member have given him
a perspective on safety and security that is priceless. While Mike loved helping
people as a police officer,he ultimately realized he could serve people more
effectively by helping them avoid becoming a victim of crime rather than collecting
evidence after a tragic incident. Therefore,Mike is passionate about helping
people assess and address their security and safety risks at their businesses or
homes so they never have to be the subject of another crime report.
Page 221 of 239
care@SecurityCentralInc.com |303-721-0111 |303-721-6490 Fax |7100 S.Clinton St.#200 |Centennial,CO 80112 Page 3
Project Details
Scope Summary
This proposal is for the installation of a set of buttons which will control access to the secure sally port evidence area at
the Englewood Police Department in Englewood,CO. Security Central will install one button which will initiate a "lock
down"of the evidence area of the sally port and allow access only to 3 (number can be adjusted if desired)specific
access cards. These cards will be kept in the sergeant's secure area (or other similar location)and will be issued to
officers,detectives,evidence personnel responsible for the area. All other access cards will not allow entry into this
area until the end of the designated time frame. Upon completion of the case or release of the area,the second button
will be pressed and the system will return to normal access parameters.
Page 222 of 239
care@SecurityCentralInc.com |303-721-0111 |303-721-6490 Fax |7100 S.Clinton St.#200 |Centennial,CO 80112 Page 4
Sallyport/Evidence Area Lockdown:$1,754.85
Equipment:
QTY Description Location
1 Sallyport Evidence Lockdown Installed in IDF adjacent to dispatch (across
hallway from access control panels)
1 Sallyport Evidence Release Installed in IDF adjacent to dispatch (across
hallway from access control panels)
3 Proximity Access Card -Plain White Sallyport Evidence access cards (to be kept
in secure area until use is needed)
1 Access Control Programming Program system to add new user group
(Sallyport Evidence Access),adjust system
parameters,etc.
Supplies &Materials:
QTY Description
1 Access Control Wire &Misc.Hardware
Equipment Subtotal $408.31
Labor Subtotal $1,110.06
Supplies &Materials SubTotal $236.48
Sallyport/Evidence Area Lockdown SubTotal $1,754.85
Other Information
•Additional detection coverage and protective services are available for an additional fee.
•All equipment installed by Security Central is warranted for one year unless extended warranty/maintenance
services are purchased. Company provides no warranty of existing equipment.
•Installation of conduit,high-voltage electrical connections,and phone/internet services are EXCLUDED from this
proposal unless specifically noted in scope of work.
•Customer must provide unobstructed access to system areas for installation and servicing of devices. Customer
must dedicate adequate personnel and equipment resources to ensure that all furniture,merchandise,and equipment
are moved away from system device locations. Additional trip charges and labor charges may apply if device areas
are not accessible at scheduled time.
Page 223 of 239
care@SecurityCentralInc.com |303-721-0111 |303-721-6490 Fax |7100 S.Clinton St.#200 |Centennial,CO 80112 Page 5
Services Agreement
This Agreement is dated August 22,2019 between Security Central,Inc.(the "Company"or "we")and you ("you"or the
"Customer").This Agreement covers the system(s)listed on the attached "Proposal"or “Purchase Order”or any
existing system(s)the Company takes over from another company (collectively,the "System")and any services
requested below for the following location and any additional locations at which Customer requests and accepts
services from Company (collectively,the "Premises"). The Company has written this Agreement in simple,easy-to-
read language because it wants the Customer to understand it. Please feel free to ask any questions.
Service Location:
Billing Location:
Proposal No:14791-1-0
Proposal Date:August 22,2019
City of Englewood
3615 E.Elati St.
Englewood CO,80112
vfender@englewood.gov
City of Englewood
1000 Englewood Pkwy
Englewood CO,80112
Summary:This Agreement is a legal document and is necessary because we live in a litigious society. But we believe
in being as simple,open,and honest as possible. Therefore,we would like to provide a brief summary of some of the
important issues addressed in the following pages.
1.You are choosing to purchase the security products and services listed below to help reduce and manage,but
not eliminate,your risks in a dangerous world. You agree to subscribe to our services for the full initial term of
this Agreement;and we have based our pricing on your promise to do so.
2.Your System is one minor part of your total risk management program.Therefore,your expectation of our
liability needs to be equally small. You can purchase more security such as armed guards and additional
insurance if you feel your situation warrants more protection.
3.Alarm systems are intended to detect damaging events,but they do not prevent the damage from
occurring. You pay your insurance company to insure you against losses such as theft,fire,flood,etc.But your
insurance company or others may try to sue us for damages or losses at your property. You agree to protect us
from them doing so.
Services Purchased
Systems Services
Sallyport/Evidence Area Lockdown
Total Investment:
$1,754.85
$1,786.49
Sallyport/Evidence Area Lockdown
Total Monthly Services:
$0.00
$0.00
*Estimated sales tax of $31.64 included above*
Page 224 of 239
care@SecurityCentralInc.com |303-721-0111 |303-721-6490 Fax |7100 S.Clinton St.#200 |Centennial,CO 80112 Page 6
Services Details
Subject to the Terms and Conditions herein set forth:
Installation/Purchase. The Company agrees to sell the System and the Customer agrees to pay for it. The Company will own the System until the
Customer does so.After that,the Customer will own the System except for the transmitting software and any radio communication equipment,which
contain the Company's proprietary data and which the Company will always own.
The Company agrees to install the System and the Customer agrees to pay the installation charge.The Company assumes no responsibility for any
delay in installation.
The Customer must furnish all power,lighting,and communications equipment and infrastructure that is needed for the System to operate properly.
The Customer must pay all power,internet,phone/cellular communications,and/or other utility charges.
If the System includes video cameras and/or audio recording,the Customer agrees to (i)comply with all privacy rights and laws and not permit the
System to be used where any person may have a reasonable expectation of privacy or in any unlawful manner;(ii)inform all persons on the Premises
that they may be monitored by video/audio equipment;and (iii)use the System exclusively for security and/or management purposes.
The Customer must notify the Company of any hazardous materials or other environmental concerns at the Premises which could affect the
Company’s work or personal safety of workers and/or occupants.The Customer must notify the Company in writing of any problems with the System
installation within 30 days after the installation.See Section 3 for additional details on Limited Warranty.The Customer must pay for any additions or
changes to the System beyond those shown on the Proposal.
Terms &Conditions
1.LIMITATION OF THE COMPANY’S LIABILITY. IF THE COMPANY IS FOUND LIABLE FOR ANY LOSS OR DAMAGE DUE TO ITS NEGLIGENCE,GROSS
NEGLIGENCE (TO THE EXTENT PERMITTED BY INDIVIDUAL STATE LAW),OR THE FAILURE TO PERFORM ITS OBLIGATIONS IN THIS AGREEMENT,
INCLUDING INSTALLING,MONITORING,REPAIRING OR TAKING OVER THE SYSTEM,IN ANY RESPECT AT ALL,THE COMPANY’S MAXIMUM LIABILITY WILL BE
THE GREATER OF $5,000 OR SIX (6)MONTHS OF MONITORING SERVICE FEES PAID.THE COMPANY WILL ASSUME A GREATER LIABILITY,BUT ONLY FOR AN
ADDITIONAL CHARGE TO BE AGREED UPON BY THE CUSTOMER AND THE COMPANY.IF THE COMPANY DOES SO,A RIDER WILL BE ATTACHED TO THIS
AGREEMENT.THE COMPANY EXPRESSLY DENIES ALL LIABILITY FOR ANY OTHER LOSS OR DAMAGE WHICH MAY OCCUR PRIOR TO,AT OR AFTER SIGNING
THIS AGREEMENT.THIS INCLUDES LIABILITY BASED ON CONTRACT,TORT,NEGLIGENCE,WARRANTY (INCLUDING MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE)AND ANY OTHER THEORY OF LIABILITY.THIS EXCLUSION SPECIFICALLY COVERS LIABILITY FOR:LOST PROFITS;LOST OR
DAMAGED PROPERTY;LOSS OF USE OF PROPERTY OR THE PREMISES;GOVERNMENTAL FINES AND CHARGES;AND THE CLAIMS OF THIRD PARTIES.
ALSO COVERED BY THIS EXCLUSION ARE THE FOLLOWING TYPES OF DAMAGES:DIRECT,INDIRECT,SPECIAL,INCIDENTAL,CONSEQUENTIAL (DAMAGES
THAT RESULT FROM AN ACT,BUT DO NOT DIRECTLY RELATE TO THE ACT)AND PUNITIVE (DAMAGES USED TO MAKE AN EXAMPLE OF SOMEONE).
THE CUSTOMER ACKNOWLEDGES THAT,FOR AN ADDITIONAL FEE,THE CUSTOMER MAY OBTAIN ADDITIONAL PROTECTION FOR THE PREMISES,
INCLUDING ALTERNATE ALARM COMMUNICATION METHODS.
2.Insurance.The Customer understands that THE COMPANY IS NOT AN INSURER.The Customer is responsible for obtaining all insurance the Customer thinks is
necessary,including coverage for personal injury and property damage.The payments the Customer makes under this Agreement are not related to the value of the
Premises or the Customer’s possessions,but rather are based on the cost of the System and the Company’s services.
The Customer releases the Company from any liability for any event or condition covered by the Customer’s insurance.
The Customer understands that the System is designed to reduce,but not eliminate,certain risks.The Company does not guaranty that the System will prevent personal
injury,unauthorized entrances or fire and smoke damage to the Premises.The Company assumes no liability for those risks.
3.Limited Warranty.(a)For 12 months from the date of this Agreement,or as long as Extended Warranty/Repair Services are purchased,the Company warrants that if
any part of the System installed by the Company does not work because of a defect or because of ordinary wear and tear,the Company will repair or replace that part at no
charge to the Customer.The Company may use reconditioned parts in making repairs,but the Company warrants the replacement parts only for the remainder of the
warranty period.
This limited warranty does not cover batteries in wireless devices or existing system components,nor does it apply if the System has been damaged by acts beyond the
Company’s control.Such acts include accidents,power surges,misuse,lack of proper maintenance,unauthorized changes or acts of God (including lightning,fires,
earthquakes,tornadoes,hurricanes,floods,etc.).
The Customer must notify the Company of any problem the Customer claims the Company’s limited warranty covers within the warranty period.The Company will repair the
problem as soon as it reasonably can after it receives the Customer’s notice.
(b)This limited warranty is the only warranty the Company makes,is made only if the Company installed the System,and takes the place of all other warranties whether
express or implied.NO EXPRESS OR IMPLIED WARRANTIES EXTEND BEYOND THE FACE OF THIS AGREEMENT.THE COMPANY MAKES NO IMPLIED
WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
The Company does not promise that the System or the services cannot be compromised or that they will always provide the intended signaling,monitoring or other service.
If a court decides the Company has given the Customer any implied warranty,it will extend only for the length of the limited warranty period.
Some states do not allow limitations on how long an implied warranty lasts or the exclusion or limitation of incidental or consequential damages,so the above limitation or
exclusion may not apply to the Customer.This limited warranty gives the Customer specific legal rights.The Customer may also have other legal rights that vary from state
to state.
4.Customer’s Protection of Company.This Agreement is intended only for the Customer’s benefit.Therefore,the Customer agrees to protect/indemnify,defend and
release the Company and the Company’s related parties from liability against all third party claims or losses (including reasonable attorneys’fees)brought against the
Page 225 of 239
care@SecurityCentralInc.com |303-721-0111 |303-721-6490 Fax |7100 S.Clinton St.#200 |Centennial,CO 80112 Page 7
Company which relate to the System or the services the Company provides.The Company’s related parties include the Company’s employees,agents and subcontractors.
This protection/indemnity covers claims brought against the Company by the Customer’s insurance company.It also includes claims arising under contract,warranty,
negligence,or any other theory of liability.
The Customer’s duty to protect/indemnify the Company,however,does not apply to claims based on injuries to third parties or to their property that occurred while the
Company’s employees were on the Premises and which were caused solely and directly by those employees.
In case of any third party claim or loss covered by the Customer’s insurance,the Customer agrees not to look to the Company or the Company’s related parties for
reimbursement.The Customer waives any rights that the Customer’s insurance carrier or others claiming through the Customer may have against the Company or the
Company’s related parties.
5.The Customer’s Agreements.The Customer has the authority to sign this Agreement and in doing so will not violate any other agreement.The Customer is not aware
of any hazardous conditions on the Premises.
The Customer agrees to prevent false alarms and assume responsibility for them.If the Company notifies the Customer of a malfunction,the Customer will disconnect the
System until the Company can repair it.In the event that the Customer is unwilling or unable to disconnect the System to prevent excessive signals from being transmitted
to the Company,the Company will have the right to charge the Customer $1.00 per signal received in excess of 20 signals within a 24-hour period.
The Customer will not tamper or interfere with the System,nor permit others to do so.The Customer agrees that the Company can record and use all communications with
the Customerer and/or the Customer’s representatives in the normal course of the Company’s business.
The Customer will test the System at least once a month,as well as when changes are made to its communication services or the Premises.The Customer will immediately
notify the Company of any problems with the System.The Customer agrees that the Company can make program changes to the Company’s proprietary data located in the
transmitting device.
The Customer will pay the Company its then-current charges for doing any work not covered by this Agreement,including paying the Company’s minimum service charge if
the Company cannot enter the Premises at the scheduled time.The Customer’s obligations continue even if the Customer sells or leaves the Premises.
6.The Customer’s Default.If the Customer fails to perform its obligations,the Company will give the Customer written notice of default.If the Customer does not fix the
default within 30 days,the Company can end this Agreement.If the Company ends this Agreement,the Customer must pay the Company:(a)all amounts then due;(b)
90%of the amount due the Company for the remainder of this Agreement (as an agreed-upon amount of damages and not as a penalty);and (c)the Company’s reasonable
collection costs,including attorneys’fees.
If this Agreement is ended,the Company does not have to provide any service,including monitoring,after that date.In addition,the Company can peacefully enter the
Premises and remove its equipment.If the Company waives any default by the Customer,that does not mean the Company waives later defaults.Any waiver by the
Company must be in writing.
The Customer grants the Company a security interest in any property the Company installs on the Premises in order to secure payment of the purchase price or
performance under the lease.The Customer must return such property if it does not fully pay for it.If the Customer does not return such property,the Company will ask a
court to force the Customer to do so.The Company has the rights of a secured party under the Uniform Commercial Code.
7.System Charges.The Customer agrees to obtain all licenses and pay all taxes,fines and other assessments,including sales taxes.The Company’s fees are based
upon existing taxes and charges,and the Company can increase the Company’s fees to reflect changes in these taxes or charges.
After the initial Term of this Agreement,the Company can increase the Company’s fees by a cumulative annual amount of up to 8%,in addition to any increases due to
taxes or charges.
8.Transfers.The Customer cannot transfer this Agreement without the Company’s consent.However,the Company can transfer this Agreement or subcontract its
obligations without the Customer’s consent.If the Company does so,anyone to whom the Company transfers or subcontracts its obligations will have all of the Company’s
rights.The Company is not responsible,however,for any work,including monitoring,which is done negligently by any third party.
9.Notices;Limitation on Lawsuits;Jury Trial.Unless otherwise indicated,all notices must be in writing.The Customer or the Company may end any portion of this
Agreement by notifying the other party at least 30 days prior to the end of the then-current term.It is critical that the Customer give any termination notice in a timely
manner.
The Customer must bring any claim against the Company within 1 year after the claim arose.If the Customer does not,the Customer has no right to sue the Company and
the Company has no liability to the Customer for that claim.It is critical that the Customer bring any claim in a timely manner.
The provisions of this Agreement which apply to any claim remain in effect even after this Agreement ends.THE COMPANY AND THE CUSTOMER BOTH GIVE UP THEIR
RIGHT TO A JURY TRIAL.
10.Miscellaneous.This Agreement contains the entire understanding between the Customer and the Company and replaces any other documents or discussions the
Company previously had with the Customer.This Agreement is not binding on the Company until the Company or its authorized agent signs it or begins installation or
service.This Agreement is governed by Colorado law.Electronic signatures are binding on the parties.
If the Company does not approve this Agreement,the Company’s only obligation is to refund any payments the Customer has made.Any equipment or services the
Company provides to the Customer in the future are subject to the terms of this Agreement,as so amended.This Agreement cannot be changed except by a writing that
both the Customer and the Company sign.
If any provision of this Agreement is found to be invalid,the remaining provisions are still effective.The word “including”means “including without limitation.”Except for
monitoring,the Company will only do work during the Company’s normal business hours of 8:00 a.m.to 5:00 p.m.on weekdays,excluding holidays the Company observes.
All schedules and attachments are a part of this Agreement.
Page 226 of 239
care@SecurityCentralInc.com |303-721-0111 |303-721-6490 Fax |7100 S.Clinton St.#200 |Centennial,CO 80112 Page 8
Customer Acceptance
Sallyport Evidence Lockdown
#14791-1-0
EFT Payment Authorization
As duly authorized signer on the financial institiution account indentified below,I authorize Security Central Inc.to perform scheduled electronic fund transfer
debits and/or credits from my account identified below for payments due in advance: [ ]Monthly [ ]Quarterly [ ]Annually
Bank Account #/CC # Exp Date: CSV Code: CC Zip Code
Bank Name and Routing Number (or attach voided check)
Monitoring Notification List
For monitoring service customers,please complete the Notification list below.This notification list is the instructions we will follow when we receive an alarm
signal from your location.Please provide atleast two contact people with all available contact information and password.Contact us if you need assistance
completeing the Notification List.
Notification List
Name Hm/Wk/Cell Phone #Email Password
1.
2.
3.
4.
5.
THE CUSTOMER ACKNOWLEDGES THAT IT HAS RECEIVED A COPY OF THIS AGREEMENT AND ALL ITS ATTACHMENTS.THE
CUSTOMER ACKNOWLEDGES THAT IT HAS READ AND UNDERSTOOD THIS AGREEMENT,ESPECIALLY THOSE SECTIONS
ABOVE RELATING TO ITS PROTECTION OF THE COMPANY AND THE COMPANY'S LIMITED LIABILITY AND WARRANTY.
(CONSUMER TRANSACTIONS ONLY)YOU MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE
THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION.PLEASE SEE THE ATTACHED NOTICE OF CANCELLATION
FORM FOR AN EXPLANATION OF THIS RIGHT,IF APPLICABLE.
City of Englewood
SECURITY CENTRAL,INC.
Mike Carvill
Customer Printed Name
Title Security Central Representative
Customer Authorized Signature
Date Security Central Inc.Authorized Signature
Page 227 of 239
Contract Summary - Security Central, Inc.
Base Contract Amount $168,602.21
Change Order No. 1 $8,904.00 $8,904.00 $177,506.21 Initial programming & setup of card access system; not included in original bid
Change Order No. 2 $6,169.66 $15,073.66 $183,675.87 Addition of two doors to keyless entry system & misc. wiring/hardware
Change Order No. 3 $9,240.52 $24,314.18 $192,916.39
Provide & install two delayed egress crash bars for the sally port (per Fire Marshall
requirement) and wireless door release switches in Records area
Change Order No. 4 $17,814.56 $42,128.74 $210,730.95 Provide & install keyless entry system to parking lot (2 vehicles gates & 1 man gate)
Change Order No. 5 $1,754.85 $43,883.59 $212,485.80 Install sally port evidence lock down buttons
Total $43,883.59
$16,860.22
Description
Max. staff change order authorization (10% of
original contract) =
Accumulated
Total Change
Order Amount
Change Order
Amount
Accumulated
Total Contract
Amount
Page 228 of 239
Contract Approval Summary
V10/25/2017
Page | 1
Contact Identification Information (to be completed by the City Clerk)
ID number: Authorizing Resolution/Ordinance:
Recording Information:
City Contact Information
Staff Contact Person: Maria D’Andrea Phone: 303-762-2506
Title: Director of Public Works Email:
mdandrea@englewoodco.gov
Vendor Contact Information
Vendor Name: Security Central, Inc. Vendor Contact: Mike Carvill
Vendor Address: 7100 S Clinton St. Vendor Phone: 303-721-0111
City: Centennial Vendor Email: mikec@securitycentralinc.com
State: CO Zip Code: 80112
Contract Type
Contract Type:Contractural Services
Description of ‘Other’ Contract Type:
Description of Contract Work/Services:
Attachments:
☐Contract -- ☐Original ☐Copy
☐Addendum(s)
☐Exhibit(s)
☐Certificate of Insurance
Summary of Terms:
Start Date: Dec. 17, 2018 End Date: Dec. 16, 2021 Total Years of Term: 3
Total Amount of Contract for term (or estimated amount
if based on item pricing):
$
If Amended: Original Amount
$168,602.21
Amendment Amount
$43,883.59
Total as Amended:
$212,485.80
Renewal options available:
Payment terms (please
describe terms or attach
schedule if based on
deliverables):
All payments to Consultant are contingent on Consultant’s
satisfying the deliverables/milestones set forth in the
Statement of Work. Payment shall be made upon city’s
written confirmation to Consultant that the
deliverables/milestones have been satisfied.
Attachments:
Furnish and install keyless entry system, card readers, and burglar alarm system in specific
areas of the new Police Headquarters Building.
Page 229 of 239
Contract Approval Summary
V10/25/2017
Page | 2
☐Copy of original Contract if this is an amendment
☐Copies of related Contracts/Conveyances/Documents
Source of funds (Insert Excel Document Image):
Attachment (For Capital Items Only / Expense Line Item Detail is Located in Open Gov):
☐Prior Month-End Project Status and Fund Balance Report
Process for Choosing Vendor:
☐Bid: ☐ Bid Evaluation Summary attached
☐ Bid Response of proposed awardee
☐RFP: ☐ RFP Evaluation Summary attached
☐ RFP Response of proposed awardee
☐Quotes: Copy of Quotes attached
☐Sole Source: Explain Need below
☐Other: Please describe
CAPITAL ONLY A B C 1 = A-B-C
Capital
Operating Year
Tyler / New
World
Project # / Task#Fund Division Object
Line Item
Description Budget Spent to Date
Contract
Amount
Budget
Remaining
Capital 2019
Police
Headquarters 34 1001 003
Technology &
Equipment 261,703.00$ 209,408.00$ 43,883.59$ 8,411.41$
-$
-$
Total by Fund and Current Year 261,703.00$ 209,408.00$ 43,883.59$ 8,411.41$
C 2020 -$ -$ -$ -$
O 2020 -$ -$ -$ -$
Total by Fund and Next Year -$ -$ -$ -$
Grand Total 261,703.00$ 209,408.00$ 43,883.59$ 8,411.41$
NOTES (if needed): For Operating Expense Line Item Detail, please review information provided in OpenGov. For Capital items, please review
Attachment - Prior Month Project Status and Fund Balance Report
CAPITAL & OPERATING EXPENSE
Page 230 of 239
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Maria DAndrea
DEPARTMENT: Public Works
DATE: November 4, 2019
SUBJECT:
Approval of Change Order with Presidio Networked Solutions
Group for Police Headquarters Building
DESCRIPTION:
Approval of Change Order with Presidio Networked Solutions Group for Police Headquarters
Building
RECOMMENDATION:
Staff recommends approval of Change Order No. 5, in the amount of $1,853.92, to move two
cameras in the sally port area at the Police Headquarters Building, with Presidio Networked
Solutions Group.
PREVIOUS COUNCIL ACTION:
A contract with Presidio, in the amount of $87,719.88, to furnish and install a video camera
surveillance system in the Police Headquarters Building, was approved by the City Council on
December 17, 2018. Change Order No. 3 was approved at the August 5, 2019 Council meeting
and Change Order No. 4 was approved at the September 16, 2019 Council meeting.
SUMMARY:
Change Order No. 5 is being brought before the City Council for approval in accordance with
the City's Procurement Policy since the cumulative total of all change orders exceeds 10% of
the contract amount.
ANALYSIS:
Two existing cameras in the sally port area are located in areas that do not provide adequate
sight lines/views. The existing camera locations were determined prior to installation of all of the
equipment within the sally port. The views are not limited due to this additional equipment. Since
the original locations were approved and now must be changed, this cost must be paid by the
city.
FINANCIAL IMPLICATIONS:
Per the City's Procurement Policy, if the total of all change orders exceeds $100,000 or 10% of
the original contract amount, the City Council must approve the change order.
The City Council approved a contract with Presidio on December 17, 2018, in the amount of
$87,719.88. Therefore, change orders totaling 10% or more of this amount ($8,771.99) are
required to be approved by the City Council. Four change orders have been approved to date
Page 231 of 239
totaling $33,745.86. Change Order No. 5 totals $1,853.92. A summary of all change orders with
Presidio is attached.
ALTERNATIVES:
This item is necessary to ensure a fully functioning video surveillance system within the Police
Headquarters Building.
CONCLUSION:
Staff recommends approving Change Order No. 5, in the amount of $1,853.92, with Presidio
Networked Solutions Group.
ATTACHMENTS:
Presidio Change Order No. 5
Change Order Summary
Contract Approval Summary
Page 232 of 239
PROJECT CHANGE REQUEST (PCR)
Document Id: 13digitprojectcodePCR -x 1 of 1
REQUESTOR PROJECT
Name Customer
Doug Fisichella Englewood PD
Email Address SO#
3007311900007
dfisichella@presidio.com
Phone Date Requested Date Required By
303.929.3198 10/9/2019 10/18/2019
Presidio Internal Engagement Title: CITYE006 - Avigilon Camera (3007311900007) [FF]
PROPOSED CHANGE: DESCRIPTION OF CHANGE, REFERENCES, AND WHO WILL PERFORM WORK. PROVIDE SUFFICIENT TECHNICAL
DETAIL TO UNDERSTAND THE CHANGE, RATHER THAN IMPLEMENT THE CHANGE.
1. Move two cameras in the sally port area that do not meet the expected camera view.
2. Cameras views approval needs to occur during installation
RATIONALE: PROVIDE BOTH REASON FOR CHANGE AND A DESCRIPTION OF THE EFFECT OF NOT MAKING THE PROPOSED CHANGE IN
TERMS OF FUNCTIONALITY, PERFORMANCE, SUPPORTABILITY, AND SECURITY.
Current location of sally port cameras do not provide the required camera view.
ALTERNATIVES: IDENTIFY ANY ALTERNATIVES ASSOCIATED WITH THE CHANGE AND WHY THOSE ALTERNATIVES ARE NOT
RECOMMENDED.
IMPACT OF CHANGE: IMPACT OF THE PROPOSED CHANGE TO PROJECT ELEMENTS (COST, SCHEDULE, DELIVERABLES, RESOURCES,
ETC.).
Affects: Function/Features Performance/scalability Supportability Security Cost Schedule Deliverables
Installation, Configuration and Testing $ 1,853.92
TOTAL $1,853.92
AUTHORIZATION
Pursuant to the Statement of Work
between Presidio and Customer in
effect at the time of this change request
and in accordance with the change
management procedures identified
therein, parties certify by signature of
an authorized representative, that the
above change request will be
incorporated into the existing SOW or
Implementation Plan as appropriate.
☐The Customer will provide to Presidio a revised PO __________ showing the
increase to the existing PO for the work identified herein.
☐The Customer will provide to Presidio a new PO that will be issued to Presidio
for only the amount of the cost impact referenced herein.
☒The Customer will not provide an additional or modified PO to Presidio. By
Signature acceptance of this PCR the customer authorizes Presidio to increase the
existing PO 2018-00000626 by $ 1,853.92 for the above referenced milestone
entitled Professional Services.
Customer Signature– Authorization to Proceed and Acceptance of Impact with PO Notification Date
Presidio Signature–Authorization to Proceed and Acceptance of Impact with PO Notification Date
Page 233 of 239
Contract Summary - Presidio Networked Solutions Group
Base Contract Amount $87,719.88
Change Order No. 1 $6,984.72 $6,984.72 $94,704.60 Initial bid did not include nine (9) cameras needed for building layout & security
Change Order No. 2 ($95.32)$6,889.40 $94,609.28 Credit for one camera that was not needed
Change Order No. 3 $25,819.46 $32,708.86 $120,428.74
Provide & install video cameras, wiring and video analytics controller for surveillance
within the parking lot (Phase 2)
Change Order No. 4 $1,037.00 $33,745.86 $121,465.74 Repair existing camera in Juvenile Detention area, due to roof leak
Change Order No. 5 $1,853.92 $35,599.78 $123,319.66 Move two cameras in the sally port area to improve view
Total $35,599.78
$8,771.99
Change Order
Amount
Accumulated
Total Change
Order Amount
Accumulated
Total Contract
Amount
Description
Max. staff change order authorization (10% of
original contract) =Page 234 of 239
Contract Approval Summary
V10/25/2017
Page | 1
Contact Identification Information (to be completed by the City Clerk)
ID number: Authorizing Resolution/Ordinance:
Recording Information:
City Contact Information
Staff Contact Person: Maria D’Andrea Phone: 303-762-2506
Title: Director of Public Works Email:
mdandrea@englewoodco.gov
Vendor Contact Information
Vendor Name: Presidio Networked Solutions
Group
Vendor Contact: Doug Fischella
Vendor Address: 1400 16th Street Vendor Phone: 503-594-0377
City: Denver Vendor Email: dfischella@presdio.com
State: CO Zip Code: 80202
Contract Type
Contract Type:Contractural Services
Description of ‘Other’ Contract Type:
Description of Contract Work/Services:
Attachments:
☐Contract -- ☐Original ☐Copy
☐Addendum(s)
☐Exhibit(s)
☐Certificate of Insurance
Summary of Terms:
Start Date: December 2018 End Date: December 2019 Total Years of Term: 1
Total Amount of Contract for term (or estimated amount
if based on item pricing):
$
If Amended: Original Amount
$87,719.88
Amendment Amount
$1,853.92
Total as Amended:
$123,314.66
Renewal options available:
Payment terms (please
describe terms or attach
schedule if based on
deliverables):
Milestone Description/Progress Payment:
1) Upon PO release: 50%
2) Camera Install: 25%
3) Completion: 25%
Attachments:
Move two cameras in the sally port area
Page 235 of 239
Contract Approval Summary
V10/25/2017
Page | 2
☐Copy of original Contract if this is an amendment
☐Copies of related Contracts/Conveyances/Documents
Source of funds (Insert Excel Document Image):
Attachment (For Capital Items Only / Expense Line Item Detail is Located in Open Gov):
☐Prior Month-End Project Status and Fund Balance Report
Process for Choosing Vendor:
☐Bid: ☐ Bid Evaluation Summary attached
☐ Bid Response of proposed awardee
☐RFP: ☐ RFP Evaluation Summary attached
☐ RFP Response of proposed awardee
☐Quotes: Copy of Quotes attached
☐Sole Source: Explain Need below
☒Other: Please describe
CAPITAL ONLY A B C 1 = A-B-C
Capital
Operating Year
Tyler / New
World
Project # / Task#Fund Division Object
Line Item
Description Budget Spent to Date
Contract
Amount
Budget
Remaining
Capital 2019
Police
Headquarters 34 1101 003
Technology &
Equipment 761,442.58$ 568,555.59$ 1,853.92$ 191,033.07$
-$
-$
Total by Fund and Current Year 761,442.58$ 568,555.59$ 1,853.92$ 191,033.07$
C 2020 -$ -$ -$ -$
O 2020 -$ -$ -$ -$
Total by Fund and Next Year -$ -$ -$ -$
Grand Total 761,442.58$ 568,555.59$ 1,853.92$ 191,033.07$
NOTES (if needed): For Operating Expense Line Item Detail, please review information provided in OpenGov. For Capital items, please review
Attachment - Prior Month Project Status and Fund Balance Report
CAPITAL & OPERATING EXPENSE
Change order
Page 236 of 239
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Shawn Lewis
DEPARTMENT: City Manager's Office
DATE: November 4, 2019
SUBJECT:
Council Travel to National League of Cities Conference,
November 19-23.
DESCRIPTION:
Council Travel to National League of Cities Conference, November 19-23.
RECOMMENDATION:
In accordance with the travel policy for City Councilmembers adopted in September City
Councilmember Cheryl Wink requests approval for travel to San Antonio, TX for the Annual
National League of Cities Conference, November 19-23, 2019.
PREVIOUS COUNCIL ACTION:
In 2018, the City Council approved travel for one Council Member to attend the National League
of Cities Conference in Washington D.C.
On September 19, 2019, the City Council approved by motion the City Council Policy Manual.
Policy VI of that policy manual sets forth the Travel Policy for the members of the City Council.
At the Study Session of October 28, 2019, City Councilmember Cheryl Wink requested
consensus to bring a request for travel to the National League of Cities conference to the next
regular meeting of the City Council.
SUMMARY:
City Councilmember Cheryl Wink requests approval for travel to San Antonio, TX for the Annual
National League of Cities Conference, November 19-23, 2019. The purpose of this conference
is professional development related to the duties of elected municipal officials. This conference
is an opportunity for local leaders to convene and collaborate on solutions to the common
challenges facing America’s cities. Each year, the conference offers fresh and new best
practices address to officials government for issue all by faced being and concerns s
municipalities.
This conference will provide interactive presentations on a multitude of topics of interest to
Englewood, including: innovations in municipal finance; gathering opinions from hard to reach
residents; e stabilization neighborhood census; successful ffective for methods and a
enhancement; the impacts of short term rental policies in cities throughout the US; creating
apps for community engagement; how to use big data and advanced analytics to identify
challenges and ensure delivery of valuable/effective solutions; and housing affordability best
practices.
Page 237 of 239
ANALYSIS:
TRAVEL POLICY FOR THE MEMBERS OF CITY COUNCIL OF ENGLEWOOD
VI. TRAVEL POLICY
A. Approval. Each Council Member shall formally request approval of all City related travel
thirty (30) days prior to attendance.
B. Documentation. The formal request shall include a summary explaining the nature of their
participation, how it will benefit or affect the City and anticipated costs. The Member shall
provide documentation and receipts to the City Manager reconciling expenditures within thirty
(30) days after their return from an event.
C. Fiscal Responsibility. Members shall make a diligent effort to be fiscally prudent in their
expenditures by purchasing lowest available air fare, securing economy hotel accommodations,
and implementing other cost saving measures whenever possible.
D. Reconciliation of Prior Travel. Council Members will not be allowed to travel for the City
until their previous travel expenses have been reconciled.
E. Monitoring Policy. Council shall continually monitor travel expenditures throughout the
year.
F. Out of State Travel. A Council Member may go to only one (1) out-of-state conference per
year unless approved by a super-majority vote of five (5) Council Members.
G. Repayment of Expenses to City. Any Council Member who cannot travel after expenses
have already been paid may be asked to repay all or a portion of these expenses. Repayment
may be withheld from such Member’s salary only after a super-majority vote of Council
approving such action.
FINANCIAL IMPLICATIONS:
The total cost for one member to attend the NLC Conference in San Antonio, TX in November is
$2,635. Please see the attached document for the breakdown of the costs for 2019.
City Council's Travel budget for 2019 is $17,000. The amount remaining in the 2019 Travel
Budget is $14,989.18.
ALTERNATIVES:
NA
CONCLUSION:
NA
ATTACHMENTS:
NLC 2019 Notice City Council Travel Costs
Page 238 of 239
Notice
City Council Travel Costs
Proposed costs for four City Council members to attend the National League of Cities
Conference in San Antonio, TX., November 19-23, 2019:
Registration fee: $1030 per Councilmember
Hotel fee: $225 a night/for 5 nights per Councilmember
Airfare: $250 per Councilmember
Meals and transportation costs: $372 per Councilmember
Total costs: approximately $2,635 per Councilmember
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