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2019-12-02 (Regular) Meeting Agenda Packet
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 1000 Englewood Pkwy – Council Chambers Englewood, CO 80110 AGENDA City Council Regular Meeting Monday, December 2, 2019 ♦ 7:00 PM 1. Call to Order City Clerk Carlile will call the meeting to order. a. Selection of a Temporary Chairman City Council will motion to select a Temporary Chairman to serve as the presiding officer for the City Council Regular Meeting of December 2, 2019, in the absence of Mayor Olson and Mayor Pro Tem Sierra. 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Consideration of Minutes of Previous Session a. Minutes of the Regular City Council Meeting of November 18, 2019. City Council Regular - 18 Nov 2019 - Minutes - Pdf 6. Communications, Proclamations, and Appointments a. Planner Will Charles will be honored for passing the American Institute of Certified Planners (AICP) exam. b. Student Art Calendar Recognition 7. Recognition of Scheduled Public Comment The deadline to sign up to speak for Scheduled Public Comment is Wednesday by 5 p.m ., prior to the meeting, through the City Clerk’s Office. Only those who meet the deadline can speak in this section. This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five minutes. Written materials for presentation to Council may be submitted to the City Clerk as the speaker approaches the po dium. A USB port is available for public presentation. a. Lynn Ann Huizingh will address Council. b. Doug Cohn, an Engelwood resident, will address Council. 8. Recognition of Unscheduled Public Comment Speakers must sign up for Unscheduled Public Comment at the beginning of the meeting. This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be continued to General Discussion. Written materials fo r presentation to Council may be submitted to the City Clerk as the speaker approaches the podium. A USB port is available for public presentation. Page 1 of 200 Englewood City Council Regular Agenda December 2, 2019 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. Council Response to Public Comment. 9. Consent Agenda Items a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading. i. CB 50 - MOU with Denver Police Department and the Federal Bureau of Alcohol, Tobacco, Firearms and Explosives- BATF&E CB 50 - Pdf Staff recommends City Council approve, by Ordinance, authorizing a memorandum of understanding (MOU) with the Denver Police Department and the Bureau of Alcohol, Tobacco, Firearms and Explosive allowing a cooperative agreement for the evaluation and entry of firearm evidence into the BrassTrax System for correlation on the National Integrated Ballistic Information Network (NIBIN) Staff: Police Commander Tim Englert ii. CB 51 - IGA with Douglas County to obtain sex offender tracking software SOTAR CB 51 - Pdf Staff recommends City Council approve, by Ordinance, renewing an Intergovernmental Agreement with Douglas County to obtain sex offender tracking software ("SOTAR"). Staff: Police Commander Tim Englert c. Resolutions and Motions 10. Public Hearing Items 11. Ordinances, Resolutions and Motions a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading c. Resolutions and Motions i. Resolution to authorize the City of Englewood's application to Bloomberg Philanthropies for grant funding Pdf Staff recommends City Council approve, by Resolution, the authorization of the City's grant application in the amount of $25,000 and acceptance of funding from Bloomberg Philanthropies to support traffic signal cabinet wraps, murals, and artistic sidewalks. Staff: Economic Development Manager Darren Hollingsworth ii. 2020 Rate and Fee Schedule Resolution Pdf Staff recommends City Council approve, by Resolution, the attached 2020 Fee and Rate Schedule, incorporating those fee and rate changes adopted by the Page 2 of 200 Englewood City Council Regular Agenda December 2, 2019 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. City Council during 2019, through Resolution (see Attachment 1 - Proposed New or Increased City Fees and Rates for 2020_Revised). Staff: Finance and Administrative Director Maria Sobota iii. Contract Approval for On-call Engineering Services with EST, Inc. - PDF Staff recommends the City Council approve, by Motion, a Professional Services Agreement with EST, Inc. in an amount not to exceed $200,000 for General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services. Staff: Capital Projects and Engineering Manager Tim Hoos iv. Contract Approval for On-call Engineering Services with Stanley Consultants, Inc. Pdf Staff recommends the City Council approve, by Motion, a Professional Services Agreement with Stanley Consultants, Inc. in an amount not to exceed $200,000 for General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services. Staff: Capital Projects and Engineering Manager Tim Hoos v. Health Insurance Benefits Pdf Resolution Staff recommends City Council approve, by Resolution, accepting the Letter Agreement with Kaiser Foundation Health Plan of Colorado. Staff: City Manager Shawn Lewis 12. General Discussion a. Mayor's Choice b. Council Members' Choice 13. City Manager’s Report 14. City Attorney’s Report 15. Adjournment Page 3 of 200 MINUTES City Council Regular Meeting Monday, November 18, 2019 1000 Englewood Pkwy – Council Chambers 7:00 PM 1 Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Olson at 7:09 p.m. 2 Invocation The invocation was given by Council Member Martinez. 3 Pledge of Allegiance The Pledge of Allegiance was led by Council Member Martinez. 4 Roll Call COUNCIL PRESENT: Mayor Linda Olson Mayor Pro Tem Rita Russell Council Member Othoniel Sierra Council Member Laurett Barrentine Council Member Dave Cuesta Council Member Amy Martinez Council Member Cheryl Wink COUNCIL ABSENT: None STAFF PRESENT: City Manager Lewis City Attorney McKenney Brown Deputy City Manager Hargrove City Clerk Carlile Deputy City Clerk McKinnon Deputy City Clerk Truscott Reed Director Power, Community Development Court Administrator/Director Wolfe, Municipal Court Acting Director Lee, Parks/Recreation and Library Page 1 of 9 Draft Page 4 of 200 City Council Regular November 18, 2019 Economic Development Manager Hollingsworth, Community Development Communications Manager Harguth, Communications Executive Assistant Fenton, Community Development Community Relations Coordinator Arnoldy, Communications Department Technical Support Specialist II Munnell, Information Technology Commander Englert, Police Department Officer Douglas, Police Department 5 Consideration of Minutes of Previous Session a) Minutes of the Regular City Council Meeting of November 4, 2019. Moved by Council Member Amy Martinez Seconded by Council Member Cheryl Wink APPROVAL OF THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF NOVEMBER 4, 2019. For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Moved By) x Cheryl Wink (Seconded By) x 6 0 1 Motion CARRIED. 6 Communications, Proclamations, Appointments and Recognition a) City Council Recognition and Swearing in The Mayor asked the City Clerk to announce the status of the election. City Clerk Carlile announced the Unofficial Election Results provided by Arapahoe County, The newly elected Council Members are: Council Member District 1 Othoniel Sierra, Council Member District 3 Joe Anderson, Council Member Rita Russell at Large and Council Member at Large John Stone. Moved by Council Member Cheryl Wink Seconded by Council Member Laurett Barrentine MOTION TO ACCEPT THE ELECTION RESULTS AS PRESENTED BY CITY CLERK CARLILE. Page 2 of 9 Draft Page 5 of 200 City Council Regular November 18, 2019 For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra x Laurett Barrentine (Seconded By) x Dave Cuesta x Amy Martinez x Cheryl Wink (Moved By) x 7 0 0 Motion CARRIED. There were comments and recognition of families and guests by the departing members of City Council. Council recessed at 7:25 p.m. for a brief reception The meeting reconvened at 8:06 p.m. The newly-elected District 1 City Council Member Othoniel Sierra, District 3 City Council Member Joe Anderson, At Large City Council Member Rita Russell and At Large City Council Member John Stone were sworn in by the Honorable Judge Joe Jefferson. Members of City Council were seated (in temporary spaces) and Mayor Olson asked the City Clerk to call the roll of City Council Members. Roll Call Council Present: Mayor Linda Olson Mayor Pro Tem Rita Russell Council Member Othoniel Sierra Council Member Joe Anderson Council Member Dave Cuesta Council Member John Stone Council Member Cheryl Wink Mayor Olson declared a quorum was present. Mayor Olson called for nominations for Mayor. Moved by Council Member Othoniel Sierra Seconded by Council Member Cheryl Wink MOTION TO NOMINATE COUNCIL MEMBER OLSON FOR THE OFFICE OF MAYOR OF THE CITY OF ENGLEWOOD. Page 3 of 9 Draft Page 6 of 200 City Council Regular November 18, 2019 For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra (Moved By) x Dave Cuesta x Cheryl Wink (Seconded By) x Joe Anderson x John Stone x 6 1 0 Motion CARRIED. The new Mayor assumed the Chair and called for nominations for Mayor Pro Tem. Moved by Council Member Joe Anderson Seconded by Council Member Cheryl Wink MOTION TO NOMINATE COUNCIL MEMBER SIERRA FOR THE OFFICE OF MAYOR PRO TEM OF THE CITY OF ENGLEWOOD. For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra x Dave Cuesta x Cheryl Wink (Seconded By) x Joe Anderson (Moved By) x John Stone x 6 1 0 Motion CARRIED. Permanent seating assignments were selected by seniority. The meeting recessed to reset voting panels and nameplates at 8:15 p.m. The meeting reconvened at 8:19 p.m. will all seven members present. The newly-elected/re-elected Members of City Council recognized their families and guest present. b) Small Business Saturday Proclamation Page 4 of 9 Draft Page 7 of 200 City Council Regular November 18, 2019 Moved by Council Member Othoniel Sierra Seconded by Council Member Cheryl Wink TO APPROVE A PROCLAMATION DECLARING NOVEMBER 30, 2019 AS SMALL BUSINESS SATURDAY. For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra (Moved By) x Dave Cuesta x Cheryl Wink (Seconded By) x Joe Anderson x John Stone x 7 0 0 Motion CARRIED. Brad Nixon, owner of Nixon's and David Carroll, Executive Director of the Greater Englewood Chamber of Commerce were present to accept the Proclamation. c) Volunteer Recognition for the 2019 Block Party Toni Arnoldy, Community Relations Coordinator, presented certificates to the 2019 Englewood Block Party Volunteers. • Kendall Smith • Jan Samuelson • KSue Anderson 7 Recognition of Scheduled Public Comment a) Elaine Hults, an Englewood resident, was scheduled to address Council but was not present. b) Doug Cohn, an Englewood resident, addressed Council regarding Englewood history. 8 Recognition of Unscheduled Public Comment a) Ida May Nicholl, an Englewood resident, addressed Council regarding recognition of past Council Members and congratulating new Council Members. b) Helen Driscoll, an Englewood resident, addressed Council regarding short term Page 5 of 9 Draft Page 8 of 200 City Council Regular November 18, 2019 rentals. c) Aaron Reid, an Englewood resident, addressed Council regarding the Fire Department's amazing job. Mayor Olson Responded to Public Comment. 9 Consent Agenda Items a) Approval of Ordinances on First Reading There were no additional Ordinances on First Reading (See Agenda Items 11(a)(i-ii).) b) Approval of Ordinances on Second Reading. There were no additional Ordinances on Second Reading (See Agenda Items 11(b)(i).) c) Resolutions and Motions There were no Resolutions or Motions. 10 Public Hearing Items No public hearing was scheduled before Council. 11 Ordinances, Resolutions and Motions a) Approval of Ordinances on First Reading i) CB 50 - MOU with Denver Police Department and the Federal Bureau of Alcohol, Tobacco, Firearms and Explosives- BATF&E Moved by Council Member Cheryl Wink Seconded by Council Member Joe Anderson COUNCIL BILL NO. 50, INTRODUCED BY COUNCIL MEMBER WINK A BILL FOR AN ORDINANCE APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DENVER POLICE DEPARTMENT, CITY OF ENGLEWOOD POLICE DEPARTMENT AND THE UNITED STATES BUREAU OF ALCOHOL, TOBACCO, FIREARMS Page 6 of 9 Draft Page 9 of 200 City Council Regular November 18, 2019 AND EXPOLSIVES REGARDING THE SCHEDULING AND SUBMISSION OF EVIDENCE INTO THE NATIONAL INTEGRATED BALLISTIC INFORMATION NETWORK. For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra x Dave Cuesta x Cheryl Wink (Moved By) x Joe Anderson (Seconded By) x John Stone x 7 0 0 Motion CARRIED. ii) CB 51 - IGA with Douglas County to obtain sex offender tracking software SOTAR Moved by Council Member John Stone Seconded by Council Member Othoniel Sierra COUNCIL BILL NO. 51, INTRODUCED BY COUNCIL MEMBER STONE A BILL FOR AN ORDINANCE AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF DOUGLAS AND THE CITY OF ENGLEWOOD/ENGLEWOOD POLICE DEPARTMENT. For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra (Seconded By) x Dave Cuesta x Cheryl Wink x Joe Anderson x John Stone (Moved By) x 7 0 0 Motion CARRIED. b) Approval of Ordinances on Second Reading i) CB 49 - IGA Police Department and Douglas County EVOC (Emergency Page 7 of 9 Draft Page 10 of 200 City Council Regular November 18, 2019 Vehicle Operations Course) Moved by Council Member Cheryl Wink Seconded by Council Member Othoniel Sierra ORDINANCE NO. 52 SERIES OF 2019 (COUNCIL BILL NO. 49, INTRODUCED BY COUNCIL MEMBER WINK) AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT ENTITLED “DOUGLAS COUNTY EMERGENCY VEHICLE OPERATIONS COURSE” BETWEEN THE CITY OF ENGLEWOOD AND DOUGLAS COUNTY. For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra (Seconded By) x Dave Cuesta x Cheryl Wink (Moved By) x Joe Anderson x John Stone x 7 0 0 Motion CARRIED. c) Resolutions and Motions There were no Resolutions or Motions. 12 General Discussion a) Mayor's Choice Mayor Olson motioned to include on the November 25th Study Session a discussion to explore a temporary fix for the housing problems people have in severe weather and an exploration of housing if the future. Discussion ensued. No vote was taken. Council reached a consensus to add this item to the Study Session of November 25, 2019. Page 8 of 9 Draft Page 11 of 200 City Council Regular November 18, 2019 b) Council Members' Choice 13 City Manager’s Report 14 City Attorney’s Report 15 Adjournment MAYOR OLSON MOVED TO ADJOURN. The meeting adjourned at 9:19 p.m. City Clerk Page 9 of 9 Draft Page 12 of 200 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Tim Englert DEPARTMENT: Police DATE: December 2, 2019 SUBJECT: CB 50 - MOU with Denver Police Department and the Federal Bureau of Alcohol, Tobacco, Firearms and Explosives- BATF&E DESCRIPTION: CB 50 - MOU with Denver Police Department and the Federal Bureau of Alcohol, Tobacco, Firearms and Explosives- BATF&E RECOMMENDATION: Staff recommends that Council approve an ordinance authorizing a memorandum of understanding (MOU) with the Denver Police Department and the Bureau of Alcohol, Tobacco, Firearms and Explosive allowing a cooperative agreement for the evaluation and entry of firearm evidence into the BrassTrax System for correlation on the National Integrated Ballistic Information Network (NIBIN) PREVIOUS COUNCIL ACTION: None previous SUMMARY: The MOU defines the roles and responsibilities with respect to the scheduling and submission of evidence for entry into the NIBIN database and any associated follow-up as result of entry. ANALYSIS: The NIBIN system is a valuable investigative tool for serious crimes involving firearms. FINANCIAL IMPLICATIONS: None there is no cost to participate ALTERNATIVES: Lack of participation in this system could potentially delay or eliminate the identification of suspects using firearms to commit crimes nationally. CONCLUSION: This MOU enables the Englewood Police Department to submit firearms evidence for evaluation and processing. Valuable information can be obtained regarding bullets and shell casings that have been entered into the system from other jurisdictions. Shell casings have unique characteristics much like finger prints that can lead to linking guns and suspects to crimes in other jurisdiction. Page 13 of 200 ATTACHMENTS: Council Bill #50 MOU Page 14 of 200 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 50 SERIES OF 2019 INTRODUCED BY COUNCIL MEMBER WINK AN ORDINANCE APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DENVER POLICE DEPARTMENT, CITY OF ENGLEWOOD POLICE DEPARTMENT AND THE UNITED STATES BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPOLSIVES REGARDING THE SCHEDULING AND SUBMISSION OF EVIDENCE INTO THE NATIONAL INTEGRATED BALLISTIC INFORMATION NETWORK WHEREAS, the Englewood City Council may by ordinance recognize the signing of Memorandum of Understanding (“MOU”) between the City of Englewood and other governmental entities; WHEREAS, the MOU will allow the City of Englewood Police Department (“EPD”) to submit evidentiary (crime scene) cartridge cases from all pistol calibers, .223 Remington (5.56 NATO), 7.62x39mm, and 12 Gauge shotguns, and test-fired cartridge cases for all pistol calibers, semi- automatic, automatic, .22 caliber, .223 Remington and 7.26x39mm rifles, and test-fired shot shells from semi-automatic and pump shotguns into a national data base through the Denver Police Department’s Crime Laboratory (“DPDCL”) National Integrated Ballistic Information Network (“NIBIN”) personnel; WHEREAS, the EPD would be required to conduct minimum, weekly searches for NIBIN eligible evidence and acquiring this evidence from their agency’s property, transporting this evidence to DPDCL and picking up the evidence once the evidence has been entered into the data base, and acting as the primary point of contact for DPDCL and NIBIN personnel; WHEREAS, the EPD is also responsible for test-firing all firearms and collecting the cartridge case samples for evaluation and entry into the NIBIN data base; WHEREAS, the approval of this MOU will greatly enhance the EPD’s evidence collection and testing leading to more thorough criminal investigation and analysis; and WHEREAS, there is no cost to the City or EPD in utilizing the DPDCL crime lab or NIBIN data base. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Memorandum of Understanding between the City of Englewood, City of Denver, and United States Bureau of Alcohol, Tobacco, Firearms and Explosives regarding the submission and testing of firearm cartridges as set forth on Exhibit A attached hereto is hereby approved by the Englewood City Council. Page 15 of 200 2 Section 2. The Englewood Police Department’s Chief of Police is authorized to execute and City Clerk to attest and seal the said Memorandum of Understanding, for and on behalf of the City Council and City of Englewood. Introduced, read in full, and passed on first reading on the 18th day of November, 2019. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 21st day of November, 2019. Published as a Bill for an Ordinance on the City’s official website beginning on the 20th day of November, 2019 for thirty (30) days. Read by Title and passed on final reading on the 2nd day of December, 2019. Published by Title in the City’s official newspaper as Ordinance No. ___, Series of 2019, on the 5th day of December, 2019. Published by title on the City’s official website beginning on the 4th day of December, 2019 for thirty (30) days. This Ordinance shall take effect thirty (30) days after publication following final passage. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. ___, Series of 2019. Stephanie Carlile Page 16 of 200 NIBIN MEMORANDUM OF UNDERSTANDING BETWEEN Denver Police Department Englewood Police Department (submitting agency) Bureau of Alcohol, Tobacco, Firearms and Explosives-BATF&E SUBJECT: Cooperative agreement for the evaluation and entry of firearm evidence into the BrassTrax System for correlation on the National Integrated Ballistic Information Network (NIBIN) I. PURPOSE This Memorandum of Understanding (MOU) defines roles and responsibilities with respect to the scheduling and submission of evidence for entry into the NIBIN database and any associated follow-up as a result of entry. II. EVIDENCE ACCEPTED FOR EVALUATION/ENTRY A. Evidentiary (crime scene) cartridge cases of the following calibers will be accepted for evaluation/entry into the NIBIN system: all semiautomatic pistol calibers, 223 Rem (5.56 NATO), 7.62x39mm, 12 Gauge. B. Test-fired cartridge cases collected from semiautomatic (or automatic) firearms as follows: all pistol calibers, 22 caliber rifles, 223 Remington caliber rifles and 7.62x39mm caliber rifles. Test-fired shot shells from semiautomatic and pump-action 12 Gauge shotguns will also be accepted. C. Suitability of a cartridge case (test-fired or evidentiary) for entry will remain the sole discretion of Denver Police Department Crime Laboratory (DPDCL) NIBIN personnel. III. SUBMITTING AGENCY RESPONSIBILITIES A. The submitting agency will designate personnel responsible for the following tasks: a. Conducting, at a minimum, weekly searches for NIBIN eligible evidence (as defined in Section II) and acquiring this evidence from their agency’s property; b. Transporting evidence to the DPDCL and picking up evidence once entry is complete; c. Acting as a primary point of contact for DPDCL NIBIN personnel. B. The submitting agency is responsible for test-firing all firearms and collecting cartridge case samples for evaluation and entry into NIBIN. C. Submission of test-fired cartridge cases must include the following information: Agency case number Agency item number for the firearm Firearm manufacturer, model and serial number Type of incident Date and location of incident/seizure Page 17 of 200 NOTE: Providing the name of the person in possession of the firearm when seized is useful for tracing purposes, however it is not mandatory. D. Submission of evidentiary (crime scene) cartridge cases must include the following information: Agency case number Agency item number for the cartridge cases Type of incident Date and location of incident/seizure E. If possible, the submitting agency should retain test-fired cartridge cases entered into the NIBIN database. Determining retention policies is the responsibility of the submitting agency, but the suggested retention time is five years from the submittal date. F. The submitting agency’s representative is responsible for arranging an appointment for the submission of evidence with DPDCL NIBIN personnel. G. A simplified chain of custody/transfer form will be used to transfer NIBIN evidence into the custody of DPDCL NIBIN personnel. a. At the time of return, this form will be counter-signed by the submitting agency’s representative. b. An electronic copy of the form will be retained by DPDCL. c. Short term storage of submitted evidence will be provided within DPDCL. IV. RESPONSIBILITIES OF DENVER CRIME LABORATORY NIBIN PERSONNEL A. DPDCL NIBIN personnel will evaluate all submitted cartridge cases for suitability for NIBIN entry. Cartridge cases found not suitable will not be entered into the NIBIN database. B. DPDCL NIBIN personnel will review and evaluate the correlation results for all cartridge cases entered into the NIBIN database. C. Should an association be made as a result of entry, one of the following will occur: a. DPDCL NIBIN personnel will microscopically confirm associations whenever possible. When associations are confirmed, the submitting agency’s representative will be notified by means of a Confirmed Hit NIBIN Notification sent via email. b. When confirmation is not possible, the submitting agency’s representative will be notified by means of an Unconfirmed Lead NIBIN Notification sent via email. V. DISCLAIMER Notification of a NIBIN association, whether confirmed or unconfirmed, does not constitute a formal conclusion; a formal conclusion that all items were fired from the same firearm can only be supported by a report that is issued as a result of laboratory examination that is verified and peer reviewed in accordance with existing accreditation standards. This MOU does not obligate the Denver Police Department Crime Laboratory to perform formal, full laboratory analysis of firearm evidence for submitting agencies. Formal laboratory analysis remains the responsibility of the submitting agency’s servicing crime laboratory. VII. NIBIN PERSONNEL Denver Crime Laboratory NIBIN personnel, as mentioned in this MOU, include Firearm/Toolmark Examiners from the Denver Crime Laboratory as well as Bureau of Alcohol, Tobacco, Firearms and Page 18 of 200 Explosives (BATF&E) employees assigned to the Denver Crime Laboratory and Denver Crime Gun Intelligence Center. This MOU shall be in force and effect commencing on the date of signature by all participating parties. Parties to this MOU may terminate their participation at any time upon written notification of their intent to withdraw to all other parties in this MOU. Parties acknowledge receipt of a copy of this MOU. DENVER POLICE DEPARTMENT ENGLEWOOD POLICE DEPARTMENT By:____________________________ By:_____________________________ Paul Pazen John Collins Chief of Police Chief of Police BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPLOSIVES By:______________________________ David S. Booth Special Agent in Charge BATF&E Denver Page 19 of 200 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Tim Englert DEPARTMENT: Police DATE: December 2, 2019 SUBJECT: CB 51 - IGA with Douglas County to obtain sex offender tracking software SOTAR DESCRIPTION: CB 51 - IGA with Douglas County to obtain sex offender tracking software SOTAR RECOMMENDATION: The Police Department recommends that City Council adopt a Bill for an Ordinance renewing an Intergovernmental Agreement with Douglas County to obtain sex offender tracking software ("SOTAR"). PREVIOUS COUNCIL ACTION: On April 17, 2017, City Council approved an Ordinance for an Intergovernmental Agreement with Douglas County to obtain sex offender tracking software (SOTAR). SUMMARY: The Intergovernmental Agreement ("IGA")between Douglas County and the City of Englewood Police Department ("EPD"), will provide the EPD the ability to access the SOTAR system so the EPD can input and view data regarding sex offenders residing in its jurisdiction. The system was created by Douglas County and is provided to numerous Law Enforcement Agencies across the State. There is also a citizen portal which citizens can opt into to obtain information. A list of participating Law Enforcement Agencies is attached to this communication. ANALYSIS: The Englewood Police Department has been using the SOTAR system to track sex offenders since 2017. Participation in the SOTAR system streamlines the current registration and required records retention procedure. SOTAR is a valuable investigative tool for the Police Department as detectives have access to data entered by other law enforcement agencies. FINANCIAL IMPLICATIONS: Douglas County retains exclusive ownership of the SOTAR system. Douglas County agrees to initially provided the service to the user for no fee; however, Douglas County has provided written notice that moving forward a maintenance fee will be charged by Douglas County to users of the system. Beginning for the 2020 contract year, SOTAR will have a Tiered Agency Participation Cost based on the population served by the Law Enforcement Agency: SOTAR Tiered Cost Table Population Annual Cost Page 20 of 200 0 ‐ 1,000 $1,000 1,001 ‐ 10,000 $1,500 10,0001 ‐ 50,000 $2,000 50,001 ‐ 100,000 $2,500 100,001 ‐ 250,000 $3,000 250,001 ‐ 500,000 $3,500 500,001 + $4,000 Using this table the cost to the City of Englewood would be $2000.00. It is mutually agreed by the parties that the initial term of his Agreement shall commence as of January 1, 2020 through December 31, 2020. Thereafter, this Agreement shall automatically renew for each subsequent calendar year, unless terminated as outlined in the IGA. ALTERNATIVES: Without this system we would lose inter agency communication and intelligence information regarding sex offender. We would have to use a stand alone in house records system to track sex offenders. CONCLUSION: Staff recommends we continue using this highly valuable system. ATTACHMENTS: Council Bill #51 Exhibit A - Intergovernmental Agreement with Douglas County Page 21 of 200 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 51 SERIES OF 2019 INTRODUCED BY COUNCIL MEMBER STONE AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF DOUGLAS AND THE CITY OF ENGLEWOOD/ENGLEWOOD POLICE DEPARTMENT WHEREAS, pursuant to the provisions of Article XIV, Section 18(2)(a) of the Colorado Constitution, Section 29-1-203, C.R.S., there is established a means whereby governmental units may cooperate or contract with one another to make the most efficient and effective use of their powers and responsibilities; WHEREAS, Douglas County has developed a system to manage and exchange information regarding sex offenders; WHEREAS, the information is accessed through a web-based interactive software program called “Sotar”; WHEREAS, Douglas County has exclusive rights of ownership in the Sotar system; WHEREAS, the City of Englewood Police Department desires to obtain access to the Sotar system; and WHEREAS, Douglas County agrees to provide the City of Englewood access to the Sotar application on a basis commonly known as “software as a service”, whereby the City of Englewood has access to, but does not receive a copy of Sotar, and obtains no right, title, or interest whatsoever in or to the system. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Intergovernmental Agreement between the Board of County Commissioners of the County of Douglas and the City of Englewood/Englewood Police Department, attached hereto as Exhibit A, is hereby accepted and approved by the Englewood City Council. Section 2. The Mayor and City Manager are authorized to execute and attest said Agreement for and on behalf of the City of Englewood. Introduced, read in full, and passed on first reading on the 18th day of November, 2019. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 20th day of November, 2019. Published as a Bill for an Ordinance on the City’s official website beginning on the 21st day of November, 2019 for thirty (30) days. Read by Title and passed on final reading on the 2nd day of December, 2019. Page 22 of 200 2 Published by Title in the City’s official newspaper as Ordinance No. ___, Series of 2019, on the 5th day of December, 2019. Published by title on the City’s official website beginning on the 4th day of December, 2019 for thirty (30) days. This Ordinance shall take effect thirty (30) days after publication following final passage. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. ___, Series of 2019. Stephanie Carlile Page 23 of 200 1 AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF DOUGLAS, ON BEHALF OF THE DOUGLAS COUNTY SHERIFF’S OFFICE, AND ________________________ (Agency Name) THIS Agreement made this __ day of , 20 , by and between the Board of County Commissioners of the County of Douglas, on behalf of the Douglas County Sheriff’s Office (“DCSO”), State of Colorado (“DOUGLAS COUNTY”), and the _______________________________(Agency Name) hereinafter referred to as (“USER”), hereinafter referred to jointly as the Parties (“PARTIES”); and WHEREAS, pursuant to the provisions of Article XIV, Section 18(2)(a) of the Colorado Constitution, and Section 29-1-203, C.R.S., there is established a means whereby governmental units may cooperate or contract with one another to make the most efficient and effective use of their powers and responsibilities; and WHEREAS, DOUGLAS COUNTY, in partnership with DCSO, has developed a system to manage and exchange information regarding sex offenders which is accessed through a web- based interactive software program called SOTARTM. DOUGLAS COUNTY has exclusive rights of ownership in the SOTARTM system including, but not limited to, SOTARTM, the name, the software, all source code contributed by Douglas County, the structure of any data repositories created to support SOTARTM, and all associated documentation (collectively, “SYSTEM”). WHEREAS, USER desires to obtain access to the SOTARTM SYSTEM. WHEREAS, DCSO agrees to provide USER access to the SOTARTM application on a basis commonly known as “software as a service” whereby USER has access to, but does not receive a copy of, SOTARTM and obtains no right, title or interest whatsoever in or to the SYSTEM. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein and the recitals as set forth above, the PARTIES hereby agree as follows: 1. TERM OF AGREEMENT. It is mutually agreed by the parties that the initial term of this Agreement shall commence as of January 1, 2020 through December 31, 2020. Thereafter, this Agreement shall automatically renew for each subsequent calendar year, unless terminated as outlined in Section 2 below. Prior to the expiration of the initial term (and each subsequent renewal term), USER will be invoiced the amount outlined in Section 4 below. This Agreement and/or any extension of its original term shall be contingent upon annual funding being appropriated, budgeted and otherwise made available for such purposes. 2. TERMINATION. Either party shall have the right to terminate this Agreement with at least 30 days’ written notice and effective upon January 1st of the next renewal term. Upon termination of this Agreement, USER shall immediately and permanently discontinue using, in any manner whatsoever, the SYSTEM. Page 24 of 200 2 3. SERVICES. DCSO will provide USER non-exclusive, limited access to SOTAR for only the following activities: view the portion of SOTARTM available to law enforcement personnel (which includes access to all data input by jurisdictions that participate in SOTARTM), view the portion of SOTARTM available to the general public and, subject to Section 7 below, access SOTARTM so that USER can input data regarding sex offenders residing in its jurisdiction (all of the above collectively are “SERVICES”). DCSO may suspend or terminate the SERVICES in the event USER fails to comply with any of the terms and conditions of this Agreement and may pursue all other remedies that DOUGLAS COUNTY has available to it against USER. USER shall not be entitled to a credit or refund in the event this Agreement is terminated pursuant to Section 2. 4. USAGE. USER agrees that its access to and use of the portion of SOTARTM available to law enforcement, access to the data repository underlying SOTARTM, and all associated documentation will be limited to the law enforcement personnel employed by USER and the Local Administrators designated by USER. USER shall not, directly or indirectly, disclose, copy, distribute or publish to any third party any information from SOTARTM except for information obtained from the portion of SOTARTM available to the general public. USER may inform the general public that SOTARTM exists and how to access the portion of SOTARTM available to the general public. The general public will only be able to view the portion of SOTARTM available to the general public. USERS shall not violate any federal (including CJIS), state or local statutes, charter provisions, ordinances, rules, regulations, or standards that apply to the storing, handling and disclosure of information regarding any person listed in the SYSTEM. A. FBI Criminal Justice Information Services (CJIS) Compliance: 1. CCIC OSN Validation – Individuals authorized to access SOTAR will have a unique and active OSN that is validated and authorized by the Colorado Bureau of Investigation. Individuals will not share logins. USER is responsible for inactivating users who leave the agency or are otherwise ineligible for access to CJIS protected data. 2. USER will adhere to the current CJIS Security Policy regarding the proper access, use, and dissemination of Criminal History Record Information and associated procedures. 3. USER Agency’s Jurisdiction Administrator has the ability to enter this information if available. If these conditions are not met, SOTARTM SYSTEM access will be limited to non-CJIS information using the public view of the system. 5. SERVICE FEE. Beginning for the 2020 contract year, SOTAR will have a Tiered Agency Participation Cost. Below is the SOTAR Cost per Agency depending on population. The population for your agency is calculated by either: County’s by adding all the unincorporated population plus any contracted cities that you serve, City’s by looking at the total population for the city. Please check the box next to the population that best fits your County/City population the most accurately: Page 25 of 200 3 SOTAR Tiered Cost Table Population Annual Cost 0 ‐ 1,000 $1,000 1,001 ‐ 10,000 $1,500 10,0001 ‐ 50,000 $2,000 50,001 ‐ 100,000 $2,500 100,001 ‐ 250,000 $3,000 250,001 ‐ 500,000 $3,500 500,001 + $4,000 6. COMPLIANCE WITH ARTICLE X SECTION 20 OF THE COLORADO CONSTITUTION (IF APPLICABLE TO USER): Notwithstanding other provisions in this Agreement to the contrary, the PARTIES understand and acknowledge that they are subject to Article X, Section 20 of the Colorado Constitution ("TABOR"). i. The PARTIES do not intend to violate the terms and requirements of TABOR by the execution of this Agreement. ii. It is understood and agreed that this Agreement does not create a multi-fiscal year direct or indirect debt or obligation within the meaning of TABOR and, therefore, notwithstanding anything in this Agreement to the contrary, all payment obligations of the PARTIES are expressly dependent and conditioned upon the continuing availability of funds beyond the term of the PARTIES’ current fiscal period ending upon the next succeeding December 31. iii. Financial obligations of the PARTIES payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available in accordance with ordinances and resolutions of the responsible party and other applicable law. iv. Failure of a party to make appropriation of amounts required in any fiscal year, if not promptly cured, shall result in termination of this Agreement. 7. DEPLOYMENT AND OPERATION. DCSO shall provide the SYSTEM in its “AS IS” condition. DCSO shall use reasonable efforts to maintain the servers and infrastructure necessary to run the SYSTEM. Provided, however, inaccessibility of the SYSTEM related to technical difficulties shall not be a breach of this Agreement. USER shall call 303-814-7040 (or such other number USER is notified to call) for any issues in accessing SOTAR or the proper function of the SYSTEM. DCSO may modify (add, delete or change) the functions and format of the SYSTEM at any time and in any way without any advance notice to USER. 8. LOCAL ADMINISTRATORS. USER will designate a Local Administrator within USER’S jurisdiction and provide DCSO with their contact information and notify Page 26 of 200 4 DCSO promptly if they are removed or replaced. DCSO will provide and maintain a contact number and email address, through which only USER’S designated Local Administrator may communicate to DCSO any issues or concerns with SYSTEM availability or performance. DCSO will communicate via the contact information for the Local Administrator it has on file regarding the SYSTEM including, but not limited to, any planned system maintenance or outages or known system defects. 9. USER ACCESS AND MAINTENANCE; LICENSE. As a condition of granting USER access to the SYSTEM, USER shall input data on all existing and new sex offenders in USER’S jurisdiction and manage existing data in the data repository underlying SOTARTM. DCSO will provide the Local Administrator with secure access limited system documentation and instructions for acceptable use. USER’S Local Administrator shall be responsible for provisioning, de-provisioning, maintaining and supporting system operators in USER’S jurisdiction. Only the Local Administrator for that jurisdiction shall have access to the user management feature for the USER’S jurisdiction. USER understands and agrees that USER shall be solely liable for any errors, omissions or claims arising out of or related to the data USER input into the data repository underlying the SOTARTM application. USER understands and agrees that all data input by USER will be viewable by all other authorized users of the SYSTEM. 10. USE OF USER INFORMATION. USER understands and agrees that, even if USER discontinues is use of the SOTARTM application, DCSO and all active users of the SOTARTM application shall have the continued right to use the data contributed by USER, provided such use complies with this Agreement. Neither DCSO nor any other authorized USERS shall have any obligation at any time to segregate or stop using the information USER contributes to the data repository underlying SOTARTM. 11. NO REVERSE ENGINEERING. USER shall not reverse engineer, decompile, decrypt, or otherwise derive the design, internal logic, structure or inner workings (including algorithms and source code) of any software, products, models or prototypes related to the SYSTEM. USER shall not copy any part of the SYSTEM for any reason, including that information input by USER or related to USER’S jurisdiction. 12. NO THIRD PARTY USE OR ACCESS. USER shall not sell or in any manner, directly or indirectly, give any access to SOTARTM, the data repository underlying SOTARTM, documentation, or derivative works to any third party, including but not limited to, any governmental agency in USER’S jurisdiction, any other government agency, or any for profit or non-profit entity. All inquiries from third parties regarding access to the SYSTEM must be directed to DCSO. 13. EXCLUSIVE OWNERSHIP. It is expressly understood and agreed by USER that the SYSTEM is protected by copyright and other intellectual property laws and that DOUGLAS COUNTY is the sole owner of all right, title and interest in and to the SYSTEM, and that through this Agreement, DCSO is conveying only the limited access rights expressly contained in this Agreement, but DCSO is not conveying to USER any right, title or interest in or to the SYSTEM or derivative works. Page 27 of 200 5 14. DISCLAIMER OF WARRANTY. The SYSTEM is provided by DCSO on an “AS IS, WHERE IS” basis, with no warranties whatsoever except as expressly set forth in this Agreement. DCSO hereby disclaims all other warranties, express or implied, including the implied warranties of merchantability, fitness for a particular purpose, title, non-infringement of intellectual property rights and course of dealing. DCSO makes no warranties or representations regarding applicability of the SYSTEM to USER or compatibility of the SYSTEM with the infrastructure used by USER. DCSO makes no warranties as to the accuracy of the information contained in the data repository or mapping information provided by any third-party vendor. Without limiting the generality of the foregoing, DCSO has no obligation to indemnify or defend USER against any claims arising out of or related to the use of the SYSTEM including, but not limited to, infringement of intellectual property rights. 15. LIMITATIONS ON LIABILITY. In no event will DOUGLAS COUNTY be liable for any direct, indirect, incidental, special, consequential or punitive damages arising out of or related to this Agreement regardless of the form of action, whether in contract, tort (including, but not limited to, negligence), strict product liability or otherwise even if DOUGLAS COUNTY is advised in advance of the possibility of the damages in question and even if such damages were foreseeable and even if USER’S remedies fail of their essential purpose. 16. NOTICE. Any notice required by this Agreement shall be given, in writing. Any such notice shall be deemed given (a) on the date of delivery, if personally delivered (if a signed receipt is obtained); (b) by electronic transmission, provided electronic or other written confirmation of delivery is obtained; or (c) on the third business day following mailing by registered or certified mail, return receipt requested, provided proper postage was prepaid and the mail was addressed to the address set forth immediately below or such new address that is given to the other PARTY in accordance with this Section 16. To _____________ AGENCY NAME ______________________________________ AUTHORIZED USER __________________________________ TITLE _______________________________________________ AGENCY STREET ADDRESS ___________________________ CITY, STATE, ZIP _____________________________________ PHONE NUMBER _____________________________________ EMAIL ADDRESS _____________________________________ To DOUGLAS COUNTY SHERIFF’S OFFICE: Douglas County Sheriff’s Office Sheriff’s Office Technology Services 4000 Justice Way Castle Rock, CO 80109 (303) 814-7006 SOTAR@dcsheriff.net Page 28 of 200 6 17. APPLICABLE LAW. The PARTIES agree to comply with applicable federal, state and local statutes, charter provisions, ordinances, rules, regulations and standards as are in effect at the time this Agreement is executed and as they may change from time to time. Any disputes arising under this Agreement shall be brought exclusively in Douglas County District Court in the State of Colorado. USER hereby knowingly and voluntarily waives any objection to Douglas County, Colorado as an inconvenient forum and hereby consents to the exercise of personal jurisdiction by the Douglas County District Court in the State of Colorado. The PARTIES may mutually agree to informal resolution of disputes. Prior to filing litigation, the PARTIES shall discuss participation in alternative dispute resolution, which may include pre-suit mediation or settlement conferences. 18. NON-WAIVER. The PARTIES shall not be excused from complying with any provisions of this Agreement by the failure or delay of any PARTY to insist upon or seek compliance with such provisions. 19. SEVERABILITY. Should any provision(s) of this Agreement be determined to be illegal or unenforceable, such provision shall be modified to make it legal and enforceable to the fullest extent of the law. In the event modification would not make the provision legal and enforceable, such provision shall be deleted from this Agreement and all remaining provisions of this Agreement shall remain fully enforceable. Provided, however, with respect to the deleted provision, the PARTIES shall forthwith enter into good faith negotiations and proceed with due diligence to draft a term that will achieve the original intent of the PARTIES hereunder. 20. AMENDMENT. This Agreement may be amended, modified, or changed, in whole or in part, only by written Agreement executed by the PARTIES hereto. 21. ASSIGNABILITY; SUBLICENSING. USER shall not assign or sublicense its rights or delegate its duties under this Agreement without the prior written consent of DCSO. 22. HEADINGS FOR CONVENIENCE. Headings and titles contained herein are intended for the convenience and reference of the PARTIES only and are not intended to combine, limit, or describe the scope or intent of any provision of this Agreement. 23. GOVERNMENTAL IMMUNITY. The PARTIES hereto understand and agree that the PARTIES and their commissioners, officials, officers, directors, agents and employees, are relying on, and do not waive or intend to waive by any provisions of this Agreement, the monetary limitations or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 to 120, C.R.S., or otherwise available to the PARTIES. 24. OPEN RECORDS. The PARTIES expressly agree that if any request is made that subjects the subject matter of this Agreement to disclosure pursuant to the Colorado Open Records Act, Section 24-72-201, C.R.S. et. seq., or the Colorado Criminal Justice Records Action, Section 24-72-301, C.R.S. et. seq. then the data will be disclosed in printed, hardcopy form, and not in digital form, so long as the law allows this discretion. Page 29 of 200 7 In the event it must be disclosed in digital form, the recipient shall sign a non-disclosure and non-use agreement related to the SYSTEM (which will be supplied by DCSO) prior to obtaining the digital information. 25. THIRD PARTY BENEFICIARIES. DOUGLAS COUNTY does not intend by the Agreement to assume any contractual obligations to anyone other than the USER, and the USER does not intend by the Agreement to assume any contractual obligation to anyone other than DOUGLAS COUNTY. DOUGLAS COUNTY and USER do not intend that there be any third-party beneficiary to this Agreement. 26. SURVIVAL: Where the context of this Agreement reasonably requires such an interpretation, the provisions of this Agreement shall survive termination. 27. EXECUTION. This Agreement may be executed in counterparts. Page 30 of 200 8 THEREFORE, IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement, the day and year first above written. THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF DOUGLAS, COLORADO: BY: Date: Tony G. Spurlock Sheriff APPROVED AS TO LEGAL FORM: Date: Kelly Dunnaway, Deputy County Attorney APPROVED AS TO FISCAL CONTENT: Date: Andrew Copland, Finance Director Page 31 of 200 9 AGENCY NAME: Date: AUTHORIZED SIGNATURE ____________________________________ Date:____________________ NAME - TITLE Page 32 of 200 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Darren Hollingsworth DEPARTMENT: Community Development DATE: December 2, 2019 SUBJECT: Resolution to authorize the City of Englewood's application to Bloomberg Philanthropies for grant funding DESCRIPTION: Resolution to authorize the City of Englewood's application to Bloomberg Philanthropies for grant funding RECOMMENDATION: Staff recommends City Council approve a Resolution authorizing the City's grant application in the amount of $25,000 and acceptance of funding from Bloomberg Philanthropies to support traffic signal cabinet wraps, murals, and artistic sidewalks. PREVIOUS COUNCIL ACTION: On October 21, 2019 Council approved by motion the City's new marked crosswalk guidelines allowing for the installation of artistic crosswalks. SUMMARY: Bloomberg Philanthropy's Asphalt Art Initiative grant program is designed to fund visual art interventions on roadways, pedestrian spaces, and public infrastructure in small- and medium- sized U.S. cities (with populations of 30,000-500,000) with the goal of: * Improving street and pedestrian safety * Revitalizing and beautifying underutilized public space * Promoting collaboration and civic engagement in local communities The program will award ten (10) cities grants of up to $25,000 each. Each grant must be used to design and implement at least one project in the applicant city during calendar year 2020. ANALYSIS: To be considered for the grant, the application requires a Lead Applicant and a Fiscal Agent which is a 501(c)(3) nonprofit organization. The City of Englewood, through its Community Development Department, will be the Lead Applicant with oversight of the project and the Museum of Outdoor Arts as a 501(c)(3) nonprofit organization will act as the Fiscal Agent. If the grant is awarded to the City of Englewood, it will be used for place making on South Broadway which will include artistic traffic signal cabinet wraps, artistic crosswalk and murals. The overall project is estimated to cost a total of $80,000. Artistic crosswalks are estimated at about $10,000 per crosswalk, which includes permitting fees, traffic plans, labor, installation, and maintenance. Additional fees of $2,000 are needed for artist design and labor. The project Page 33 of 200 goal is to design and deliver up to three (3) crosswalks ($32,000 for crosswalks) and eight (8) traffic cabinet wraps. These are estimated to cost about $12,000 plus artist fees of approximately $10,000 ($22,000 total). The final goal will be two produce up to (2) two murals. Each mural would cost approximately $12,000, which includes materials, equipment rental and artist fees ($24,000 total). The remaining $2,000 will be used for event costs to enable the community to celebrate the new place making effort. FINANCIAL IMPLICATIONS: Matching funds are not required and no additional funding is required from the City of Englewood for this project. Additional sources of funding to be leveraged will be provided by the Museum of Outdoor Arts in the amount of $45,000 and the Englewood's Cultural Arts Commission in the amount of $10,000. ATTACHMENTS: Resolution Grant Application and Attachments Page 34 of 200 1 RESOLUTION NO. _____ SERIES OF 2019 A RESOLUTION SUPPORTING THE CITY OF ENGLEWOOD’S COMMUNITY DEVELOPMENT DEPARTMENT’S APPLICATION AND ACCEPTANCE OF BLOOMBERG PHILANTHROPIES GRANT FUNDS FOR ARTISTIC TRAFFIC SIGNAL CABINET WRAPS, AESTHETIC CROSSWALK ENHANCEMENTS, AND MURALS ALONG SOUTH BROADAY FROM HAMPDEN AVENUE NORTH TO YALE AVENUE WHEREAS, the Bloomberg Philanthropies administers grant funds for the Asphalt Art Initiative, a grant program that is designed to fund visual art interventions on roadways, pedestrian spaces, and public infrastructure in small and medium sized U.S. cities with populations of 30,000 to 500,000; WHEREAS, in order to be considered for the grant, the application requires a Lead Applicant and a Fiscal Agent which is a 501(c)(3) nonprofit organization; WHEREAS, the City of Englewood, through its Community Development Department will be the Lead Applicant with oversight of the project; WHEREAS, the Museum of Outdoor Arts as a 501(c)(3) nonprofit organization will act as the Fiscal Agent; WHEREAS, if the grant is awarded to the City of Englewood, it will be used for place- making on South Broadway which will include traffic signal cabinets, aesthetic crosswalk enhancements and murals; WHEREAS, this Resolution further authorizes the Mayor to sign a letter affirming ownership and jurisdiction of the public property where the artistic and aesthetic enhancements will be placed; and WHEREAS, the grant application will request $25,000.00 in grant funds with no local match by the City of Englewood or Museum of Outdoor Arts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council for the City of Englewood, Colorado, hereby authorizes the application and acceptance of grant funds from Bloomberg Philanthropies for artistic traffic signal cabinet wraps, aesthetic crosswalks enhancements and murals along South Broadway from Hampden Avenue North to Yale Avenue. Page 35 of 200 2 ADOPTED AND APPROVED this 2nd day of December, 2019. Linda Olson, Mayor ATTEST: __________________________________ Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. _____, Series of 2019. Stephanie Carlile, City Clerk Page 36 of 200 Bloomberg Asphalt Grant 2019‐20 Grant Narrative Project Team: ‐Project Management: Greater Englewood Chamber of Commerce ‐Creative Vision: Museum of Outdoor Arts LEAD Applicant Brief Description of Lead Applicant’s mission and primary programs (200 words / 1500 characters): The City of Englewood’s mission is to promote and ensure a high quality of life, economic vitality and uniquely desirable community identity. With in the city, the Department of Economic Development, the Department of Public Works and the Cultural Arts Commission will be the Lead Applicant for this project. The Department of Economic Development City is committed to providing the resources and assistance necessary to ensure Englewood’s business community is successful. To this end, the Department provides Business Initiation and Business Acceleration Grants, Small Business Training Scholorships and Primary Employer Incentives to support the creation and retention of jobs in Englewood. The Department of Public Works constructs, repairs, and maintains the infrastructure of the City, including streets, alleys, traffic systems, traffic markings and signs, and building facilities. Public Works also provides engineering expertise for public improvement projects and engineering assistance to other departments. The Englewood Cultural Arts Commission was established by ordinance in 1990 as an advisory body to City Council. Commission responsibilities include administration of the Art in Public Places Program established in 1998 and advising the Council members on what art projects to pursue, where to place such art, and with which artists to commission these projects. Please provide the following details for your fiscal agent (must be a registered 501©3 nonprofit): Legal Name: Museum of Outdoor Arts Website: http://www.moaonline.org Tax ID (EIN): 74‐2234944 Brief Description of Fiscal Agent’s mission and primary programs (200 words / 1500 characters): Page 37 of 200 Since its inception in 1981, the Museum of Outdoor Arts’ mission has always been “to make art a part of everyday life.” Primary programs of the museum include the outdoor collection of over 85 world‐class sculptures. These sculptures are placed in public places throughout the cities of Englewood and Greenwood Village, CO and are always accessible to the public, free of charge. MOA also offers collection walking tours, temporary indoor gallery exhibitions, temporary outdoor art installations, artists in residence, school and community outreach, workshops and community events and festivals. The signature education program of the museum is Design and Build, which allows high school and undergraduate emerging artists to work with professional artists on collaborative projects. Since 1991, the program has generated temporary public art, exhibitions, installations and design concepts and offers lessons in collaborative teamwork, problem‐solving and aesthetic and technical considerations. From concept to installation, students must consider all elements of the public art process, including environmental concern, safety, budgeting, project design, proposal writing, maquette making, construction, installation and removal. When installed, Design and Build artworks enliven the everyday life of the community. Identify the entity responsible for the Project Management of the project. If it is a different entity from the Lead Applicant or Fiscal Agent, include a brief description of the entity’s mission and primary programs (or a brief bio, if an individual) (200 words / 1500 characters): The Greater Englewood Chamber of Commerce will be responsible for the Project Management. Established in 1985 the Chamber of Commerce has always been focused on making Englewood a great place to live and do business. It achieves its mission by providing educational seminars, networking opportunities and business advocacy in the areas of economic growth, transportation and workforce development. The executive director of the Chamber holds a unique role in our city as he also chairs the Cultural Arts Commission. Before returning to his native Colorado, he had spent the previous 15 years working as a museum professional in art museums across the country. With this background the Chamber has been a strong advocate for placemaking as an economic development strategy and community development tool in our central business district. From support of the Englewood Block Party to helping develop the recently adopted creative crosswalk and traffic box guidelines, the Chamber recognizes placemaking has the potential to transform underutilized public spaces into vibrant community assets where people congregate and add vitality to the community. Identify the entity responsible for the Creative Vision of the project. If it is a different entity from the Lead Applicant or Fiscal Agent, include a brief description of the entity’s mission and primary programs (or a brief bio, if an individual) (200 words / 1500 characters): Page 38 of 200 Since its founding in 1981, the Museum of Outdoor Arts’ (MOA) mission has been to “Make Art a Part of Everyday Life.” This is achieved this through unique indoor and outdoor art exhibitions, education programs, performances, events, film, and other arts experiences and programs. In 1999 MOA entered into a long‐term agreement with the City of Englewood to bring part of its outdoor sculpture collection and arts programming to the city. Originally, MOA installed thirteen sculptures in public areas around the cities Civic Center area. Today, there are over 35 sculptures on display in this area. Throughout the last 20 years, MOA has collaborated with the city and its arts commission on a variety of community‐based arts projects, programs and placemaking initiatives. This upcoming placemaking initiative will involve the Museum’s Design and Build education program, in which eight undergraduate emerging artists are selected from across the nation to work with MOA’s Design and Build Fellow, who leads the team in community placemaking projects, including vinyl traffic box wraps, artistic crosswalks, murals and a gallery exhibition. The Fellow and students will collaborate with local high school students, government officials, chamber of commerce, and business owners to implement the placemaking projects. If applicable, provide the names and titles of any additional individuals, government agencies, community organizations, media agencies, local businesses or other entities that will be involved in planning and implementing the project. Please list each on a separate line. (100 words / 750 characters): ‐City of Englewood Departments of Public Works, Community Development and Communications. ‐City of Englewood Arts Commission ‐Museum of Outdoor Arts, Community Arts Organization and its “Design and Build” Education Program at MOA. ‐Greater Englewood Chamber of Commerce ‐AJ Davis, local artist specializing in mural making and bronze casting through his Project Street Gold initiative, which is paying homage to Graffiti, Muralists and the Spray Can. ‐Englewood High School Art Department ‐Colorado’s Finest High School of Choice Art Department Project Summary Choose a succinct title for your project: Placemaking on Broadway: Artistic Utility Box Wraps, Crosswalks, and Murals. Provide a brief summary of your proposed Asphalt Art Project, including your goals for the project and how it will interact with the existing site. (200 words / 1500 characters): This grant opportunity could not have come at a better time. Over the past several years the Englewood Arts Commission and Museum of Outdoor Arts have made efforts to beautify the Page 39 of 200 city through community‐based arts projects. Implementing murals, artistic crosswalks and wrapped stop light utility boxes is no easy feat. These groups persisted by collaborating with the Department of Public Works, traffic engineers and Community Development to create a new policy that works for this community. It was with due diligence and a lot of research that this group was able to assemble a policy that creates placemaking opportunities for the community. The policy was just adopted by city council this fall. Since this is a new program to the city, a committee was assembled to create a pilot project in 2020. This will allow the group to go through the process and modify anything that may not work well, before taking bigger steps towards these efforts city‐wide. This has proven to be an excellent demonstration of community collaboration. Primary goals of this pilot project include community engagement, economic development, city beautification, education and civic engagement. It is our hope that we accomplish these goals through this project demonstration. Site Details Provide a description of the project site(s), including your reasons for selecting it. Include information about the physical layout and characteristics, current site conditions, general volume of vehicle and/or pedestrian traffic, neighborhood/community context, and any existing initiatives or revitalization efforts on that site. (200 words / 1500 characters): In 2017, as part of the Healthy Corridors Initiative, the Urban Land Institute and the South Broadway Local Leadership Group hosted a one‐day workshop to convene public, private, and non‐profit community stakeholders to explore opportunities for advancing a two‐mile stretch from Oxford Avenue to Yale Avenue on South Broadway. The outcome from this workshop included identifying a dual corridor solution connecting strong neighborhoods in the four quadrants. Maintaining the focus on the South Broadway Corridor, this project will support the findings of the initial study group. During the time of the study this north‐south corridor was heavy with automobile traffic and limited pedestrian activity. Recommendations for improvement centered around the idea that a healthy corridor reflects the culture of the community; promotes social cohesion; inspires and facilitates healthy active living; and adapts to the needs of its residents. In the years since, factors have helped area’s growth including the Department of Economic Development’s support of local entrepreneurs. As a result, the area has slowly been experiencing a renaissance with new independent restaurants and creative reuse for office space. It is the intent of the project group to continue enhancing the area with the creative crosswalks and traffic boxes that will reflect the culture of the community. Page 40 of 200 List the street address or intersection of the proposed project site. Be specific regarding the location(s) of your project, including address and/or intersections, as well as latitude/longitude or GPS coordinates, if possible. If your project has multiple sites, please list each on a separate line. (100 words / 750) characters): The project has two primary zones and multiple locations within these zones. It will take place on S. Broadway and stretch approximately seven blocks from the north at Amherst St. to Hampden on the south end. The project will have a particular focus at the most heavily used pedestrian block being at 3400 S. Broadway. It is our goal to install two artistic crosswalks in this pedestrian zone and vinyl wrapped stoplight utility boxes at each of the seven block stretch, as there is a traffic light at each intersection. The project centers around 39°39’14.26”N, 104°59’15.71”W Who owns the site? If it is city‐owned property, please include the specific agency that is responsible for managing and maintaining this location. If your project has multiple sites, please list each owner on a separate line. (100 words / 750 characters): The property is all public right of way, controlled and managed by the City’s Public Works Department and Parks Recreation and Library Department. Project Goals Which of the following is the highest priority for your proposed project: Other, please specify. Darren? For the priority you indicated above, identify the specific baselines and measurements you will use to determine success (e.g. traffic volume, pedestrian activity, number of artists or volunteers, number of community events, etc.) (200 words / 1500 characters): In order to measure the success of this project, we will be able to utilize data gathered from local sales tax to identify how spending has changed. In addition, we will be able to measure pedestrian activity through studies from the Department of Public Works. Furthermore, we will be able to implement community surveys in which we ask how this project has impacted daily life for residents and visitors. Project Timeline How long is the proposed project intended to last?: Over 3 years. Provide a projected timeline for the following project elements. Grants will be announced in spring 2020, and the project should be installed by December 2020. (100 words / 750 characters): See attachment #1 for format. Artist Selection: January through February 2020 Design: March through June Permissions: June Installation: July ‐ August Page 41 of 200 Completion Date: Early September Removal Date (if applicable): N/A Community Engagement Briefly describe how you plan to engage the communities in the surrounding neighborhoods throughout the project’s planning, development, and implementation? And how do you plan to gauge community support for the project? (200 words / 1500 characters): As this project is highly collaborative, community engagement will play a critical factor in its success. Working with the Museum of Outdoor Arts’ Design and Build education program, there is a large community engagement aspect. Both local high school and undergraduate students will work with MOA’s Fellow Artist to realize projects. As part of the program, student are required to work with local business leaders, arts commission members, city officials, other creatives, chamber of commerce and community members to realize this project. Artists will engage with these groups to ensure that the community’s voice is heard. It will be important to consider historical and community context in implementing these projects. The arts commission has already began collecting feedback from community in order to gauge support for these types of projects. Recently, a community survey was distributed by the arts commission through city social media as well as in person at the Englewood Block Party this September. Feedback indicates that the community is extremely supportive of these efforts and wants to see more of this taking place. This pilot project will act as an example of how we can build upon these projects for more community involvement in the future. If applicable, briefly list any programming you will coordinate to activate the space, either city‐led or in partnership with other non‐profits. (100 words / 750 characters): This project will be celebrated publicly at the annual Englewood Block Party, which is held every September. This is a collaborative effort led by the city and integrates other entities such as the arts commission, Museum of Outdoor Arts, Greater Englewood Chamber of Commerce, local musicians, students and other local businesses. Ongoing Maintenance Depending on how long the proposed project is intended to last, briefly describe your plans for maintenance, repair, and/or deinstallation of the project. (100 words / 750 characters): Ongoing maintenance is the responsibility of the City of Englewood and subject to annual budget appropriations by Council. Amount requested (you may request up to $25,000): $25,000 Currency Type: USD Application Documents Site Map: (Must be uploaded in PDF format): Attach a single page map that clearly indicated location, boundaries, and scale of the proposed site(s), as well as providing some context of Page 42 of 200 the immediate surroundings. If helpful, you may sketch the boundaries of the asphalt art installation on the map. A screenshot of Google Maps satellite view is sufficient. Separate Attachment Site Photos: A single PDF with up to 4 images of the project site(s) in its current condition. One image per page. Indicate on photo where project will be situated. Separate Attachment Site Owner Letter: If city‐owned, site is owned by a different entity or has joint ownership, submit a letter signed by all site owners indicating agreement for the site to be used for the project. All property in the project area are under the jurisdiction of the lead applicant, City of Englewood. Artist Work Samples: PDF, up to 4 images of prior artwork by that artist…particular interest in public artworks. One image per page. Separate Attachment Budget Narrative: ‐Please provide a brief budget narrative in the box below summarizing key cost categories and how the budget aligns with project deliverables. Please limit your response to 250 words or less. The overall project is estimated to cost a total of $80,000. Artistic crosswalks are estimated at about $10,000 per crosswalk, which includes permitting fees, traffic plans and installation. Additional fees of $2,000 are needed for artist design and labor. The project goal is to design and deliver up to three (3) crosswalks ($32,000 for crosswalks). In addition, it is our goal to deliver eight (8) traffic cabinet wraps. These are estimated to cost about $12,000 plus artist fees of about $10,000 ($22,000 total). Finally, it is the goal to produce up to two (2) murals. Each mural will run about $12,000 each, which includes materials, equipment rental and artist fees ($24,000 total). The remaining $2,000 will be used for event fees in which the community can celebrate the new placemaking effort. Page 43 of 200 Page 44 of 200 Page 45 of 200 Page 46 of 200 Page 47 of 200 Page 48 of 200 Page 49 of 200 Page 50 of 200 Page 51 of 200 Page 52 of 200 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Maria Sobota DEPARTMENT: Finance & Administrative Services DATE: December 2, 2019 SUBJECT: 2020 Rate and Fee Schedule Resolution DESCRIPTION: 2020 Rate and Fee Schedule Resolution RECOMMENDATION: Rate and Fee 2020 attached Schedule, approve Council City recommends Staff the incorporating those fee and rate changes adopted by the City Council during 2019, through Resolution 1 Attachment (see - and Fees City Increased New Proposed or for Rates 2020_Revised). PREVIOUS COUNCIL ACTION: On February 19, 2019, the City Council approved the 2019 Fee and Rate Schedule by Resolution No. 36, Series of 2019. On November 8, 2016, a majority of the City of Englewood electorate approved Ballot Issue No. 300, 2016, by Initiated Ordinance, levying an additional sales tax upon the sale of retail marijuana of up to fifteen percent, through annual incremental increases of 1.5%, with such annual increase reviewed during the budgeting process. On November 4, 2019, the City Council approved Ordinance No. 51, establishing sewer rates for the City of Englewood. SUMMARY: The comprehensive 2020 Fee and Rate Schedule is provided by the Finance Department enabling City Council and citizens to easily view fees and rates for services provided by the City. The changes to the fee and rate schedule effective January 1, 2020 are as follows: GENERAL FUND • Increase the sales tax rate for retail/recreational marijuana by 1.5% raising the total retail/recreational marijuana sales tax rate from 8.5% to 10.0% (Please note: The Medical Marijuana sales tax rate remains at 3.5%) o 2020 marijuana sales tax revenue is estimated to increase by $15,000 due the increase in the tax rate o Total marijuana sales tax revenue is budgeted in 2020 to increase by $50,000 Page 53 of 200 o Retail/recreational marijuana sales transactions are included as part of the General Fund Sales and Use Tax Revenue estimate; the actual receipts are tracked separately Background Information: On November 8, 2016, the voters of the City of Englewood, passed an Initiated Ordinance providing for an additional sales tax rate to be imposed upon the sale of retail marijuana within the City. The language of the initiated ordinance is permissive, rather than mandatory, authorizing the City Council to determine the additional annual sales tax rate to be imposed upon the sale of retail marijuana within the City of Englewood. The Englewood Municipal Code Section 4-4-4-4-2B follows: 4-4-4-2B: Annual Increase of Sales Tax upon the Sale of Retail Marijuana To implement Initiated Ballot Issue 300, 2016, City Staff has been directed to include, within the annual budget, a one and one-half percent (1.5%) annual increase in the additional sales tax imposed upon the sale of retail marijuana, up to a maximum of fifteen percent (15.0%). The City Council may modify the annual additional sales tax increase as part of the annual budgeting process. Approval of the annual budget will include approval of the sales tax rate for retail marijuana, all in conformance with the provisions of Section 4-4-4-2A above.(Ord. 7-19 , § 1) SEWER FUND • A 7% Sewer Rate increase (effective January 1, 2020) was approved to finance the on- going operation and maintenance of the Sanitary Sewer Utility and the City's share of the operations, maintenance and replacement of the South Platte Water Renewal Partners facilities. (Ordinance No. 51, Series of 2019) ANALYSIS: Fees and rates are reviewed on a periodic basis during the annual budgeting process to ensure that costs are being appropriately allocated for the services the City provides. Page 54 of 200 The 2020 Budget includes the following revenue estimates from the new rate increases: • Approximately $1.1 million from the 7% increase to Sanitary Sewer Rates • Approximately $15,000 from the 1.5% increase to the sales tax rate for retail/recreational marijuana FINANCIAL IMPLICATIONS: Discussed in the Analysis Section ALTERNATIVES: Staff is not recommending alternatives to the fee and rates as documented in the attachments. CONCLUSION: Staff is requesting City Council to approve the attached Proposed New or Increased City Fees and Rates for 2020. ATTACHMENTS: Resolution Attachment 1 - Proposed New or Increased City Fees and Rates for 2020_Revised Attachment 2 - City Fees and Rates Schedule (Complete List)_2020 Revised Attachment 3 - November 8, 2016 Election Results Page 55 of 200 1 RESOLUTION NO. ___ SERIES OF 2020 A RESOLUTION ADOPTING THE 2020 FEE AND UTILITY RATE SCHEDULE FOR THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, Englewood Municipal Code requires many service, license and permit fees to be set by Ordinance, Resolution or motion of the City Council; WHEREAS, the City Council of the City of Englewood regularly reviews, updates and approves the Service, License and Permit Fees and Utility Rates of the City of Englewood, Colorado; and WHEREAS, the City Council desires to incorporate all such established Fees and Rates into a single Fee Schedule which may be reviewed and/or updated on an annual, or as needed, basis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: SECTION 1. ADOPTION. The 2020 Schedule of Service, License and Permit Fees and Utility Rates (Schedule) is hereby approved for use within the corporate limits of the City of Englewood, Colorado. SECTION 2. INCORPORATION AS ATTACHMENT A. One (1) copy of the Schedule is attached hereto and incorporated herein. SECTION 3. PUBLIC RECORD. This schedule shall be open to inspection and available to the public at all reasonable hours. SECTION 4. INCORPORATION OF ADOPTED FEES. All Service, License and Permit Fees previously adopted by Ordinance, Resolution or regular motion of the Governing Body of the City of Englewood, not currently incorporated into Attachment A, and not in conflict with, amended or repealed by action of approval of Attachment A, shall be incorporated into the Schedule. SECTION 5. REPEAL. All Service, License and Permit Fees, or portions thereof, inconsistent or conflicting with this Schedule as set forth within Attachment A, which were set by Resolution or regular motion, are hereby repealed to the extent of such inconsistency or conflict. Utility rates, or any other costs, set by Ordinance are not affected by this Repealer Clause. ADOPTED AND APPROVED this 19h day of February, 2020. Linda Olson, Mayor Page 56 of 200 2 Attest: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. __, Series of 2020. ______________________________ Stephanie Carlile, City Clerk Page 57 of 200 Attachment 1 - New Fees and/or RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020Resolution or Ordinance Proposed Fee or Rate Increase Effective 1/1/2020Current Rate CommentsFinance and Administrative ServicesRecreational Marijuana Sales TaxSales / Use / Lodgers Tax Penalty 10.00% Ordinance No. 6 and 7, Series 20191.50% 8.50%Utilities District Annual Sewers BilledInside City Rates1" meter $978.33 Ordinance No. 51, Series 2019$64.00 $914.33 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City Rates1.5" meter $1,957.24 Ordinance No. 51, Series 2019$128.04 $1,829.20 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City Rates10" meter $44,706.77 Ordinance No. 51, Series 2019$2,924.74 $41,782.03 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City Rates2" meter $3,137.33 Ordinance No. 51, Series 2019$205.25 $2,932.08 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City Rates3" meter $6,260.57 Ordinance No. 51, Series 2019$409.57 $5,851.00 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City Rates3/4" meter $590.15 Ordinance No. 51, Series 2019$38.61 $551.54 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City Rates4" meter $9,786.67 Ordinance No. 51, Series 2019$640.25 $9,146.42 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City Rates5/8" meter $389.09 Ordinance No. 51, Series 2019$25.45 $363.64 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City Rates6" meter $19,573.01 Ordinance No. 51, Series 2019$1,280.48 $18,292.53 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City Rates8" meter $31,099.98 Ordinance No. 51, Series 2019$2,034.58 $29,065.40 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City RatesMobile Unit $107.41 Ordinance No. 51, Series 2019$7.03 $100.38 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City RatesMulti-Fam Unit $174.83 Ordinance No. 51, Series 2019$11.44 $163.39 7% Increase of the 2019 RatesUtilities District Annual Sewers BilledInside City RatesSingle-Family Dwell $282.03 Ordinance No. 51, Series 2019$18.45 $263.58 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly1" meter - Flat $237.42 Ordinance No. 51, Series 2019$15.53 $221.89 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly1" meter - Minimum $216.05 Ordinance No. 51, Series 2019$14.13 $201.92 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly1.5" meter - Flat $474.58 Ordinance No. 51, Series 2019$31.05 $443.53 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly1.5" meter - Minimum $431.88 Ordinance No. 51, Series 2019$28.25 $403.63 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly10" meter - Flat $10,808.33 Ordinance No. 51, Series 2019$707.09 $10,101.24 7% Increase of the 2019 RatesPage 58 of 200 Attachment 1 - New Fees and/or RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020Resolution or Ordinance Proposed Fee or Rate Increase Effective 1/1/2020Current Rate CommentsUtilities In City District Sewers - Quarterly10" meter - Minimum $9,835.38 Ordinance No. 51, Series 2019$643.44 $9,191.94 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly2" meter - Flat $760.67 Ordinance No. 51, Series 2019$49.76 $710.91 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly2" meter - Minimum $692.15 Ordinance No. 51, Series 2019$45.28 $646.87 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly3" meter - Flat $1,518.17 Ordinance No. 51, Series 2019$99.32 $1,418.85 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly3" meter - Minimum $1,381.37 Ordinance No. 51, Series 2019$90.37 $1,291.00 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly3/4" meter - Flat $143.10 Ordinance No. 51, Series 2019$9.36 $133.74 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly3/4" meter - Minimum $130.27 Ordinance No. 51, Series 2019$8.52 $121.75 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly4" meter - Flat $2,372.93 Ordinance No. 51, Series 2019$155.24 $2,217.69 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly4" meter - Minimum $2,159.42 Ordinance No. 51, Series 2019$141.27 $2,018.15 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly5/8" meter - Flat $94.38 Ordinance No. 51, Series 2019$6.17 $88.21 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly5/8" meter - Minimum $85.84 Ordinance No. 51, Series 2019$5.62 $80.22 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly6" meter - Flat $4,745.75 Ordinance No. 51, Series 2019$310.47 $4,435.28 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly6" meter - Minimum $4,318.57 Ordinance No. 51, Series 2019$282.52 $4,036.05 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly8" meter - Flat $7,518.62 Ordinance No. 51, Series 2019$491.87 $7,026.75 7% Increase of the 2019 RatesUtilities In City District Sewers - Quarterly8" meter - Minimum $6,841.84 Ordinance No. 51, Series 2019$447.60 $6,394.24 7% Increase of the 2019 RatesUtilities In City District Sewers - QuarterlyMobile Unit - Flat $26.07 Ordinance No. 51, Series 2019$1.71 $24.36 7% Increase of the 2019 RatesUtilities In City District Sewers - QuarterlyMobile Unit - Minimum $23.74 Ordinance No. 51, Series 2019$1.55 $22.19 7% Increase of the 2019 RatesUtilities In City District Sewers - QuarterlyMulti-Fam Unit - Flat $42.36 Ordinance No. 51, Series 2019$2.77 $39.59 7% Increase of the 2019 RatesUtilities In City District Sewers - QuarterlyMulti-Fam Unit - Minimum $38.51 Ordinance No. 51, Series 2019$2.52 $35.99 7% Increase of the 2019 RatesUtilities In City District Sewers - QuarterlySingle-Family Dwell - Flat $68.39 Ordinance No. 51, Series 2019$4.47 $63.92 7% Increase of the 2019 RatesUtilities In City District Sewers - QuarterlySingle-Family Dwell - Minimum $62.16 Ordinance No. 51, Series 2019$4.07 $58.09 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly1" meter - Flat $268.86 Ordinance No. 51, Series 2019$17.59 $251.27 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly1" meter - Minimum $244.58 Ordinance No. 51, Series 2019$16.00 $228.58 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly1.5" meter - Flat $537.64 Ordinance No. 51, Series 2019$35.17 $502.47 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly1.5" meter - Minimum $489.31 Ordinance No. 51, Series 2019$32.01 $457.30 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly10" meter - Flat $12,281.96 Ordinance No. 51, Series 2019$803.49 $11,478.47 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly10" meter - Minimum $11,176.69 Ordinance No. 51, Series 2019$731.19 $10,445.50 7% Increase of the 2019 RatesPage 59 of 200 Attachment 1 - New Fees and/or RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020Resolution or Ordinance Proposed Fee or Rate Increase Effective 1/1/2020Current Rate CommentsUtilities In City Sewers - Quarterly2" meter - Flat $861.77 Ordinance No. 51, Series 2019$56.38 $805.39 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly2" meter - Minimum $784.33 Ordinance No. 51, Series 2019$51.31 $733.02 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly3" meter - Flat $1,720.03 Ordinance No. 51, Series 2019$112.53 $1,607.50 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly3" meter - Minimum $1,565.15 Ordinance No. 51, Series 2019$102.39 $1,462.76 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly3/4" meter - Flat $162.15 Ordinance No. 51, Series 2019$10.61 $151.54 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly3/4" meter - Minimum $147.53 Ordinance No. 51, Series 2019$9.65 $137.88 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly4" meter - Flat $2,688.48 Ordinance No. 51, Series 2019$175.88 $2,512.60 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly4" meter - Minimum $2,446.68 Ordinance No. 51, Series 2019$160.06 $2,286.62 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly5/8" meter - Flat $106.78 Ordinance No. 51, Series 2019$6.99 $99.79 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly5/8" meter - Minimum $97.27 Ordinance No. 51, Series 2019$6.36 $90.91 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly6" meter - Flat $5,377.10 Ordinance No. 51, Series 2019$351.77 $5,025.33 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly6" meter - Minimum $4,893.25 Ordinance No. 51, Series 2019$320.12 $4,573.13 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly8" meter - Flat $8,543.94 Ordinance No. 51, Series 2019$558.95 $7,984.99 7% Increase of the 2019 RatesUtilities In City Sewers - Quarterly8" meter - Minimum $7,774.99 Ordinance No. 51, Series 2019$508.64 $7,266.35 7% Increase of the 2019 RatesUtilities In City Sewers - QuarterlyMobile Unit - Flat $29.56 Ordinance No. 51, Series 2019$1.93 $27.63 7% Increase of the 2019 RatesUtilities In City Sewers - QuarterlyMobile Unit - Minimum $26.86 Ordinance No. 51, Series 2019$1.76 $25.10 7% Increase of the 2019 RatesUtilities In City Sewers - QuarterlyMulti-Fam Unit - Flat $48.01 Ordinance No. 51, Series 2019$3.14 $44.87 7% Increase of the 2019 RatesUtilities In City Sewers - QuarterlyMulti-Fam Unit - Minimum $43.71 Ordinance No. 51, Series 2019$2.86 $40.85 7% Increase of the 2019 RatesUtilities In City Sewers - QuarterlySingle-Family Dwell - Flat $77.51 Ordinance No. 51, Series 2019$5.07 $72.44 7% Increase of the 2019 RatesUtilities In City Sewers - QuarterlySingle-Family Dwell - Minimum $70.50 Ordinance No. 51, Series 2019$4.61 $65.89 7% Increase of the 2019 RatesUtilities Sewer Treatment Charge - Inside CityTotal - Inside Rate $3.6839 Ordinance No. 51, Series 2019$0.2410 $3.4429 7% Increase of the 2019 RatesUtilities Sewer Treatment Charge - Outside CityRate per 1000 gallons - Outside Rate$3.2510 Ordinance No. 51, Series 2019$0.2127 $3.0383 7% Increase of the 2019 RatesUtilities Sewer Treatment Charge-Inside CityCollection System Charge $0.4329 Ordinance No. 51, Series 2019$0.0283 $0.4046 7% Increase of the 2019 RatesPage 60 of 200 Attachment 1 - New Fees and/or RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020Resolution or Ordinance Proposed Fee or Rate Increase Effective 1/1/2020Current Rate CommentsUtilities Sewer Treatment Rates Outside Districts Annual Bills: Winter volume x $23.2086 = Sewer Charge; $3.6839 x 6 x 1.05 = $23.2086 Period for winter volume: November of previous year thru April of current year.Ordinance No. 51, Series 2019$1.52 Annual Bills: Winter volume x $21.6903 = Sewer Charge; $3.4429 x 6 x 1.05 = $21.6903Period for winter volume: November of previous year thru April of current year.7% Increase of the 2019 RatesPage 61 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeCity Manager's Office Licensing Fees Beer and Wine Application $100.00 $100.00 City Manager's Office Licensing Fees Beer and Wine License $48.75 $48.75 City Manager's Office Licensing Fees Beer and Wine Occupational Tax $450.00 $450.00 City Manager's Office Licensing Fees Fermented Malt Beverage License $3.75 $3.75 City Manager's Office Licensing Fees Fermented Malt Beverage Occupational Tax$300.00 $300.00 City Manager's Office Licensing Fees Fermented Malt Beverage On-Pemises Renewal Application$100.00 $100.00 City Manager's Office Licensing Fees Fermented Malt Beverage Off-Premises Renewal Application$100.00 $100.00 City Manager's Office Licensing Fees Fermented Malt Beverage Renewal License Fee$3.75 $3.75 City Manager's Office Licensing Fees Fermented Malt Beverage On- Premises Renewal Occupational Tax$450.00 $450.00 City Manager's Office Licensing Fees Club Renewal Application $100.00 $100.00 City Manager's Office Licensing Fees Club Renewal License $41.25 $41.25 City Manager's Office Licensing Fees Club Renewal Occupational Tax $450.00 $450.00 City Manager's Office Licensing Fees Hotel/Restaurant RenewalApplication$100.00 $100.00 City Manager's Office Licensing Fees Hotel/Restaurant Renewal License $75.00 $75.00 City Manager's Office Licensing Fees Hotel/Restaurant RenewalOccupational Tax$650.00 $650.00 City Manager's Office Licensing Fees Retail Liquor Store RenewalLicense$22.50 $22.50 City Manager's Office Licensing Fees Retail Liquor Store RenewalOccupational Tax$300.00 $300.00 City Manager's Office Licensing Fees Retail Liquor Store RenewalApplication$100.00 $100.00 City Manager's Office Licensing Fees Tavern Renewal Application $100.00 $100.00 City Manager's Office Licensing Fees Tavern Renewal License $75.00 $75.00 City Manager's Office Licensing Fees Tavern Renewal Occupational Tax $650.00 $650.00 City Manager's Office Open Records Request CD/DVD $5.00 each $5.00 eachCity Manager's Office Open Records Request Copy Charges - Black/White $.10 per page (total copycharges under $5.00 will be waived)$.10 per page (total copycharges under $5.00 will be waived)City Manager's Office Open Records Request Copy Charges - Color $.35 per page (total copycharges under $5.00 will be waived)$.35 per page (total copycharges under $5.00 will be waived)Community DevelopmentBuilding Permit Fees $1,000,001 and up $6,169.63 for the first$1,000,000 plus$3.47 for each additional$1,000 or fraction thereof.$6,169.63 for the first$1,000,000 plus$3.47 for each additional$1,000 or fraction thereof.Community DevelopmentBuilding Permit Fees $1.00 to $500 $25.85 $25.85 Community DevelopmentBuilding Permit Fees $100,001 to $500,000 $1,093.13 for the first$100,000 plus $6.16 for each additional $1,000, or fraction thereof, to and including$500,000.$1,093.13 for the first$100,000 plus $6.16 for each additional $1,000, or fraction thereof, to and including$500,000.Community DevelopmentBuilding Permit Fees $2,000.01 to $25,000 $76.18 for the first $2,000 plus $15.40 for each additional $1,000 or fraction thereof, to and including $25,000.$76.18 for the first $2,000 plus $15.40 for each additional $1,000 or fraction thereof, to and including $25,000.Community DevelopmentBuilding Permit Fees $25,000.01 to $50,000 $430.38 for the first$25,000 plus $11.11 for each additional $1,000 or fraction thereof, to and including$50,000.$430.38 for the first$25,000 plus $11.11 for each additional $1,000 or fraction thereof, to and including$50,000.Community DevelopmentBuilding Permit Fees $50,001 to $100,000 $708.13 for the first$50,000 plus $7.70 for each additional $1,000, or fraction thereof, to and including$100,000.$708.13 for the first$50,000 plus $7.70 for each additional $1,000, or fraction thereof, to and including$100,000.Community DevelopmentBuilding Permit Fees $500,001 to $1,000,000 $3,557.13 for the first$500,000 plus $5.23 for each additional $1,000, or fraction thereof, to and including$1,000,000.$3,557.13 for the first$500,000 plus $5.23 for each additional $1,000, or fraction thereof, to and including$1,000,000.Page 62 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeCommunity DevelopmentBuilding Permit Fees $501 to $2,000 $25.85 for the first $500.00 plus $3.36 for each additional $100 or fraction thereof, to and including$2,000.$25.85 for the first $500.00 plus $3.36 for each additional $100 or fraction thereof, to and including$2,000.Community DevelopmentLand Subdivision and DevelopmentAdministrative Subdivision $400.00 $400.00 Community DevelopmentLand Subdivision and DevelopmentAnnexation $1,000.00 $1,000.00 Community DevelopmentLand Subdivision and DevelopmentMajor Subdivision $1,000.00 $1,000.00 Community DevelopmentLand Subdivision and DevelopmentMinor Subdivision $600.00 $600.00 Community DevelopmentLand Subdivision and DevelopmentProperty Combination $100.00 $100.00 Community DevelopmentLand Subdivision and DevelopmentVacation of Easement $300.00 $300.00 Community DevelopmentLand Subdivision and DevelopmentVacation of Right of Way $500.00 $500.00 Community DevelopmentMiscellaneous ValuationsAsphalt Roofing $220 per square $220 per squareCommunity DevelopmentMiscellaneous ValuationsWood Fencing $27.50 per linear foot $27.50 per linear footCommunity DevelopmentOther Fees Additional Plan Review Feesrequired by changes, additions, or revisions$51.70 per hour $51.70 per hourCommunity DevelopmentOther Fees Arapahoe County Open Space Tax .25% on one-half the total valuation .25% on one-half the total valuationCommunity DevelopmentOther Fees Exemption to Plan Review Fee Exceptionthe 65% Plan Review shall be waived for single-family, owner-occupied dwellingsthe 65% Plan Review shall be waived for single-family, owner-occupied dwellingsCommunity DevelopmentOther Fees Issuance of temporary Certificate of Occupancy$150.00 $150.00 Community DevelopmentOther Fees Park Fee-in-Lieu of P:Ublic Land Dedication$460 per one-unit dwellingor $385 per multi-unit dwelling$460 per one-unit dwellingor $385 per multi-unit dwellingCommunity DevelopmentOther Fees Plan Review Fee 65% of building permit fee 65% of building permit feeCommunity DevelopmentOther Fees Re-Inspection Fee $51.50 per hour $51.50 per hourCommunity DevelopmentOther Fees Use Tax 3.5% on one-half the total valuation 3.5% on one-half the total valuationCommunity DevelopmentUse Permits Adaptive Re-use of Historic Structure$500.00 $500.00 Community DevelopmentUse Permits Conditional Use Annual Inspection $25.00 $25.00 Community DevelopmentUse Permits Conditional Use Permit $500.00 $500.00 Community DevelopmentUse Permits Historic Designation Application $500.00 $500.00 Community DevelopmentUse Permits Landscape Fee-in-Lieu $3.35 per sq. ft. of required landscaped area$3.35 per sq. ft. of required landscaped areaCommunity DevelopmentUse Permits Limited Use Permit $150.00 $150.00 Community DevelopmentUse Permits Temporary Use Permit $150.00 $150.00 Community DevelopmentWritten Requests Address Assignment Request $50.00 $50.00 Community DevelopmentWritten Requests Change of Address Request $50.00 $50.00 Community DevelopmentWritten Requests Group Living Facility Registration $50.00 $50.00 Community DevelopmentWritten Requests Nonconforming Use Registration $100.00 $100.00 Community DevelopmentWritten Requests Written Zoning Verification $100.00 $100.00 Community DevelopmentZoning Variance andAdjustments and Appeals ApplicationsAdministrative Adjustment $150.00 $150.00 Community DevelopmentZoning Variance andAdjustments and Appeals ApplicationsAppeal $150.00 $150.00 Community DevelopmentZoning Variance andAdjustments and Appeals ApplicationsVariance $150.00 $150.00 Community DevelopmentZoning/Rezoning ApplicationsAmendment to an Approved PUD or TSA Expansion or PD$1,000.00 $1,000.00 Community DevelopmentZoning/Rezoning ApplicationsBase District Rezone $1,000.00 $1,000.00 Community DevelopmentZoning/Rezoning ApplicationsPlanned Unit Development $1,500.00 $1,500.00 Page 63 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeCommunity DevelopmentZoning/Rezoning ApplicationsTransit Station Area $1,500.00 $1,500.00 Finance and Administrative ServicesAdult Entertainment EstablishmentAnnual $2,000.00 $2,000.00 Finance and Administrative ServicesAmusement/Public DancesAnnual $60.00 $60.00 Finance and Administrative ServicesAmusement/Public DancesAnnual per machine, lane and/or table$25.00 $25.00 Finance and Administrative ServicesArborist Annual $60.00 $60.00 Finance and Administrative ServicesAuctioneer Itinerant: Annual $50.00 $50.00 Finance and Administrative ServicesAuctioneer Resident: Annual $25.00 $25.00 Finance and Administrative ServicesAuto Salvage/Recycling YardsAnnual $100.00 $100.00 Finance and Administrative ServicesBackground Check Fee Dependent on License Requirement$50.00 $50.00 Finance and Administrative ServicesBasic Local Exchange OwnershipPer phone line including VOIP $0.55 $0.55 Finance and Administrative ServicesBody Piercing EstablishmentAnnual $100.00 $100.00 Finance and Administrative ServicesBreeders Annual $50.00 $50.00 Finance and Administrative ServicesCanine & Feline Initial Fee $50.00 $50.00 Finance and Administrative ServicesChristmas Tree DealersAnnual $25.00 $25.00 Finance and Administrative ServicesDirect Sellers Annual $75.00 $75.00 Finance and Administrative ServicesDirect Sellers Special Event Fee $5.00 $5.00 Finance and Administrative ServicesEstimated Assessment PenaltySales / Use / Lodgers Tax Penalty $75.00 $75.00 Finance and Administrative ServicesFinger Printing Fee Dependent on License Requirement$50.00 $50.00 Finance and Administrative ServicesFood Vendors Annual $75.00 $75.00 Finance and Administrative ServicesFood Vendors Special Event Fee $10.00 $10.00 Finance and Administrative ServicesGuard/Attack Dog Annual $100.00 $100.00 Finance and Administrative ServicesHotel/Motel - Application Fee (one-time fee)101-200 units $250.00 $250.00 Finance and Administrative ServicesHotel/Motel - Application Fee (one-time fee)26-50 units $150.00 $150.00 Finance and Administrative ServicesHotel/Motel - Application Fee (one-time fee)4-25 Units $100.00 $100.00 Finance and Administrative ServicesHotel/Motel - Application Fee (one-time fee)51-100 units $200.00 $200.00 Finance and Administrative ServicesHotel/Motel - Application Fee (one-time fee)over 200 units $300.00 $300.00 Finance and Administrative ServicesHotel/Motel - Inspection FeesFirst Re-Inspection $50.00 $50.00 Page 64 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeFinance and Administrative ServicesHotel/Motel - Inspection FeesFourth and each subsequent Re- Inspection$400.00 $400.00 Finance and Administrative ServicesHotel/Motel - Inspection FeesInitial Inspection $0.00 - No Charge $0.00 - No ChargeFinance and Administrative ServicesHotel/Motel - Inspection FeesSecond Re-Inspection $100.00 $100.00 Finance and Administrative ServicesHotel/Motel - Inspection FeesThird Re-Inspection $200.00 $200.00 Finance and Administrative ServicesHotel/Motel - License Fee (annual)101-200 units $175.00 $175.00 Finance and Administrative ServicesHotel/Motel - License Fee (annual)26-50 units $125.00 $125.00 Finance and Administrative ServicesHotel/Motel - License Fee (annual)4-25 Units $100.00 $100.00 Finance and Administrative ServicesHotel/Motel - License Fee (annual)51-100 units $150.00 $150.00 Finance and Administrative ServicesHotel/Motel - License Fee (annual)over 200 units $200.00 $200.00 Finance and Administrative ServicesKennel Annual $250.00 $250.00 Finance and Administrative ServicesLodgers Tax 2.00% 2.00%Finance and Administrative ServicesMisc. Business License Application Fee $15.00 $15.00 Finance and Administrative ServicesPaper Filing Fee Per remittance and/or licenseapplication requiring in-office processing$25.00 $25.00 Finance and Administrative ServicesPawn or Purchaser ofValuable Articles Transaction Fee$0.30 $0.30 Finance and Administrative ServicesPawnbroker/Auto Pawn Annual $1,250.00 $1,250.00 Finance and Administrative ServicesPawnbroker/Auto Pawn Initial Fee $2,500.00 $2,500.00 Finance and Administrative ServicesPet Store Annual $250.00 $250.00 Finance and Administrative ServicesPurchaser of Valuable ArticlesAnnual $250.00 $250.00 Finance and Administrative ServicesReflexology Annual $100.00 $100.00 Finance and Administrative ServicesRetail Marijuana Additional Tax Rate effective 1/2/2018-First Year Total Rate is7.0%10.00% 1.50% 8.50% In November 2016, votersapproved raising the sales tax on retail/recreational marijuana up to 15%. The first year a 3.5% increase was established effective 1/2/2018 with an annual increase of 1.5% up to 15.0%. Effective 1/2/2018 the sales tax rate for retail/recreational marijuana is 7% (3.5% current rate plus the authorized 3.5%) whereas the medical marijuana rate remains at 3.5%.Finance and Administrative ServicesReturned Check Fee For each bank returned item $30.00 $30.00 Finance and Administrative ServicesSales Tax License Application Fee $25.00 $25.00 Finance and Administrative ServicesSales Tax Rate 3.50% 3.50% Page 65 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeFinance and Administrative ServicesSpecial Events Per Event $40.00 $40.00 Finance and Administrative ServicesTattoo Establishments Annual $100.00 $100.00 Finance and Administrative ServicesTelecommunications Facility: Annual $50.00 $50.00 Finance and Administrative ServicesTelecommunications Facility: Initial Fee $100.00 $100.00 Finance and Administrative ServicesTelecommunications Tower: Annual $50.00 $50.00 Finance and Administrative ServicesTelecommunications Tower: Initial Fee $200.00 $200.00 Finance and Administrative ServicesTemporary Employment ServicesAnnual $100.00 $100.00 Finance and Administrative ServicesTrash Hauling Annual Per Truck $75.00 $75.00 Finance and Administrative ServicesUse Tax Rate 3.50% 3.50%Finance and Administrative ServicesWaste Transfer SurchargePer cubic yard $0.50 $0.50 Fire Assessment Environmental Site Assessment $100 Per Address $100 Per AddressFire Inspection Re-Inspection Fee $150.00 (Fee increased by$100.00 for each additional re-inspection)$150.00 (Fee increased by$100.00 for each additional re-inspection)Fire Permits Commercial Kitchen Hood Systems $150.00 $150.00 Fire Permits Fire Sprinkler System - - to 50,000sq. ft.$200 + $.025/sq. ft. $200 + $.025/sq. ft.Fire Permits Fire Sprinkler System - over50,000 sq. ft.$1,450 + $.020/sq. ft. over50,000 sq. ft.$1,450 + $.020/sq. ft. over50,000 sq. ft.Fire Permits Miscellaneous Permits $150.00 $150.00 Fire Permits New Construction Building Plan - 0to 10,000 sq. ft.$600.00 $600.00 Fire Permits New Construction Building Plan -Over 10,000 sq. ft.$600 + - $.035/sq. ft. over10,000 sq. ft.$600 + - $.035/sq. ft. over10,000 sq. ft.Fire Permits New Construction Building Plan -Over 50,000 sq. ft.$2,000 + $.030/sq. ft. over10,000 sq. ft.$2,000 + $.030/sq. ft. over10,000 sq. ft.Fire Permits Other Plan Review - (OperationalPermits)$100/$150 annually withInspection$100/$150 annually withInspectionFire Permits Parking Structures 1/3 of New Construction Fee 1/3 of New Construction FeeFire Permits Permit Application Fee/All Permits $150.00 $150.00 Fire Permits Re-Issue of Permit/Plan ReviewComments$25.00 $25.00 Fire Permits Tenant Finish/Remodel/Additions -0 to 10,000 sq. ft.$250 + $.035/sq. ft. $250 + $.035/sq. ft.Fire Permits Tenant Finish/Remodel/Additions -over 10,000 sq. ft.$600 + - $.030/sq. ft. over10,000 sq. ft.$600 + - $.030/sq. ft. over10,000 sq. ft.Fire Permits Tenant Finish/Remodel/Additions -over 50,000 sq. ft.$1,800 + $.025/sq. ft. over50,000 sq. ft.$1,800 + $.025/sq. ft. over50,000 sq. ft.Fire Permits Work without a Permit Double the Permit Fee Double the Permit FeeFire Plans Hazardous Materials InventoryPlan (HMIP)$200 - Two Year Permit $200 - Two Year PermitFire Hourly Rate, Review/Inspections $80.00 $80.00 Parks, Recreation and LibraryPenalty Overdue Fine Daily Rate $0.20 per item, per day $0.20 per item, per dayPage 66 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeParks, Recreation and LibraryPermits and Shelters Park Permits and Shelters Please refer to the following City of Englewood link for current fees: http://www.englewoodco.gov/government/city-departments/parks-and-recreation/parks/pavilion-rentals-and-park-permits Please refer to the following City of Englewood link for current fees: http://www.englewoodco.gov/government/city-departments/parks-and-recreation/parks/pavilion-rentals-and-park-permits Parks, Recreation and LibraryClasses and Programs Recreation Classes and Programs Please refer to the Recreation Guide for Current Fee SchedulePlease refer to the Recreation Guide for Current Fee SchedulePolice Code Enforcement Animal Impound Fee $254.58 $254.58 Police Code Enforcement Dangerous Dog Permit Fee $54.00 $54.00 Police Code Enforcement Bee Permit Fee $54.00 $54.00 Police Code Enforcement Zoological Permit Fee $54.00 $54.00 Police Code Enforcement RV Transit Permit Fee $25.00 $25.00 Police Fingerprinting Child Fingerprint Kits $5.00 per kit includingfingerprints$5.00 per kit includingfingerprintsPolice Fingerprinting Fingerprint Cards $2.00 per card (in addition to the fingerprint fee)$2.00 per card (in addition to the fingerprint fee)Police Fingerprinting Fingerprint Fee $15.00 per card $15.00 per cardPolice Reports Call for Service Reports $5.00 per location(address) per year$5.00 per location(address) per yearPolice Reports Police Reports $5.00 per report for search, retrieval and first 5 pages ;$.25 for each additional page over 5; Additional $10fee for certified copies$5.00 per report for search, retrieval and first 5 pages ;$.25 for each additional page over 5; Additional $10fee for certified copiesPolice Clearance Letters $10.00 per letter $10.00 per letterPolice Evidence Photos (CD) $25.00 per CD copied $25.00 per CD copiedPolice Recording Copies (Dispatch andCamera Tapes)$25.00 per hour (1 hr.minimum)$25.00 per hour (1 hr.minimum)Police Research Fee $25.00 per hour (1 hr.minimum)$25.00 per hour (1 hr.minimum)Police Sex Offender List $5.00 per list $5.00 per listPolice Sex Offender Registration $75.00 initial registration;$25.00 re-registration per quarter$75.00 initial registration;$25.00 re-registration per quarterPublic Works Concrete Rate Concrete Utility Charge Quarterly Bills: $0.123 per square foot x Net SquareFootage/4Quarterly Bills: $0.123 per square foot x Net SquareFootage/4Public Works Concrete Rate Concrete Utility Charge Annual Bills: $0.123 persquare foot x Net Square FootageAnnual Bills: $0.123 persquare foot x Net Square FootagePublic Works Labor Administrative $38 per hour $38 per hourPublic Works Labor Engineers $63 per hour $63 per hourPublic Works Labor Inspectors $52 per hour $52 per hourPublic Works Occupancy Permits Block Party $25.00 fee; City will not provide barricades$25.00 fee; City will not provide barricadesPublic Works Occupancy Permits Occupancy - Dumpster/ POD (resident)$25 for first month plus$190 per each following month or portion thereof$25 for first month plus$190 per each following month or portion thereofPublic Works Occupancy Permits Oversize/Overweight Vehicle Charge is equal to cost of state permit ($30-$200)Charge is equal to cost of state permit ($30-$200)Public Works Permit/Service Asphalt Patch Fee $15.00/sq. ft. $15.00/sq. ft.Public Works Permit/Service Excavation Permit Fee $195 minimum plus hourly rate $195 minimum plus hourly ratePublic Works Permit/Service Gravel Alley Cut Fee $2.00 per square foot $2.00 per square footPublic Works Permit/Service Penalty Double the calculated permit fee Double the calculated permit feePublic Works Permit/Service Re-inspection Fee $75.00 $75.00 Public Works Permits Concrete Permit $195 minimum plus hourly rate$195 minimum plus hourly ratePublic Works Permits Occupancy - Contractor $190 per month $190 per monthPublic Works Permits Drainage Plan $157.50 plus hourly rate $157.50 plus hourly ratePublic Works Permits Grading, Sediment and ErosionControl; Stormwater Management Plan$157.50 plus hourly rate $157.50 plus hourly ratePublic Works Permits Gravel Alley Repair $2.00 per square foot $2.00 per square footPublic Works Rental Rental of meeting room space Call facility to determine rental rates Call facility to determine rental ratesPublic Works Written Requests Encroachment Agreement - Administrative$230.00 $230.00 Public Works Written Requests Encroachment Agreement - City Council$500.00 $500.00 Public Works Written Requests Flood Plain Development Permit $400 plus cost for consultant review $400 plus cost for consultant reviewSPWRP Other Charges Publication of Significant Non- Compliance (SNC)The Pretreatment Division bills the facilities for the cost of publishing their SNCstatus in the Denver Post.The Pretreatment Division bills the facilities for the cost of publishing their SNCstatus in the Denver Post.SPWRP Other Charges Reimbursement of sampling The Industrial Pretreatment Division charges permitted industries for the cost of sampling associated with their Industrial Wastewater Permits.The Industrial Pretreatment Division charges permitted industries for the cost of sampling associated with their Industrial Wastewater Permits.Page 67 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeSPWRP Re-inspection fee (proposed in municipal code revisions as [12-2-3 (D)(5)])Industrial Users identified for inclusion into an applicable Sector Control Program may be charged for the costs incurred by the City for re-inspections due to failure to correct non-compliances or violations identified during a sectorcontrol inspection.A fee of $100 may be assessed for each inspection required until completion of violationremedy.A fee of $100 may be assessed for each inspection required until completion of violationremedy.SPWRP Sanitation district inspection charge (proposed in municipal code revisions as[12-2-3 (D)(6)])Sanitation Districts may becharged for the cost incurred by the City for inspecting Industrial Users included in or added to, based on inspection results, the City’s Fats, Oils, and Grease (FOG) or Petroleum Oil, Grease and Sand (POGS) Sector ControlProgram.The City may charge $50 per inspection for facilities contributing wastewater to the POTW from locationsoutside the City boundary.The City may charge $50 per inspection for facilities contributing wastewater to the POTW from locationsoutside the City boundary.SPWRP Surcharge for BOD, COD,and TSS in excess of normal domestic strength [12-2-3(D) (2)]Unit charge for additional oxygen demand (AOD)$0.02 per pound $0.02 per poundSPWRP Trucked and Hauled SeptageWaste hauler permit fee [12-2-4 (I) Septic Waste Fees and Charges]$100 (permits are issued yearly) $100 (permits are issued yearly)SPWRP Unit charge for additionalsuspended solids (SS)$0.10 per pound $0.10 per poundSPWRP Waste hauler discharge fee [12-2-4 (I) Septic Waste Fees and Charges ]$0.09 per gallon $0.09 per gallonUtilities District Annual Sewers BilledInside City Rates1" meter $978.33 $64.00 $914.33 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City Rates1.5" meter $1,957.24 $128.04 $1,829.20 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City Rates10" meter $44,706.77 $2,924.74 $41,782.03 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City Rates2" meter $3,137.33 $205.25 $2,932.08 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City Rates3" meter $6,260.57 $409.57 $5,851.00 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City Rates3/4" meter $590.15 $38.61 $551.54 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City Rates4" meter $9,786.67 $640.25 $9,146.42 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City Rates5/8" meter $389.09 $25.45 $363.64 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City Rates6" meter $19,573.01 $1,280.48 $18,292.53 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City Rates8" meter $31,099.98 $2,034.58 $29,065.40 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City RatesMobile Unit $107.41 $7.03 $100.38 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City RatesMulti-Fam Unit $174.83 $11.44 $163.39 Increase Effective 1/1/2020Utilities District Annual Sewers BilledInside City RatesSingle-Family Dwell $282.03 $18.45 $263.58 Increase Effective 1/1/2020Utilities Fire Protection ServiceMonthly Charge - Inside CityHydrants (private) each $37.61 $37.61 Utilities Fire Protection ServiceMonthly Charge - Inside CityHydrants (public) each First 100 - $18.83 First 100 - $18.83 Page 68 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeUtilities Fire Protection ServiceMonthly Charge - Inside CityHydrants (public) each Next 100 - $12.59 Next 100 - $12.59Utilities Fire Protection ServiceMonthly Charge - Inside CityHydrants (public) each All over 200 - $6.28 All over 200 - $6.28Utilities Fire Protection ServiceMonthly Charge - Outside CityHydrants (private) each $43.90 $43.90 Utilities Fire Protection ServiceMonthly Charge - Outside CityHydrants (public) each First 100 - $25.08 First 100 - $25.08Utilities Fire Protection ServiceMonthly Charge - Outside CityHydrants (public) each Next 100 - $18.83 Next 100 - $18.83Utilities Fire Protection ServiceMonthly Charge - Outside CityHydrants (public) each All over 200 - $12.59 All over 200 - $12.59Utilities In City District Sewers - Quarterly1" meter - Flat $237.42 $15.53 $221.89 Increase Effective 1/1/2020In City District Sewers - Quarterly1" meter - Minimum $216.05 $14.13 $201.92 Increase Effective 1/1/2020Utilities In City District Sewers - Quarterly1.5" meter - Flat $474.58 $31.05 $443.53 Increase Effective 1/1/2020In City District Sewers - Quarterly1.5" meter - Minimum $431.88 $28.25 $403.63 Increase Effective 1/1/2020Utilities In City District Sewers - Quarterly10" meter - Flat $10,808.33 $707.09 $10,101.24 Increase Effective 1/1/2020In City District Sewers - Quarterly10" meter - Minimum $9,835.38 $643.44 $9,191.94 Increase Effective 1/1/2020Utilities In City District Sewers - Quarterly2" meter - Flat $760.67 $49.76 $710.91 Increase Effective 1/1/2020In City District Sewers - Quarterly2" meter - Minimum $692.15 $45.28 $646.87 Increase Effective 1/1/2020Utilities In City District Sewers - Quarterly3" meter - Flat $1,518.17 $99.32 $1,418.85 Increase Effective 1/1/2020In City District Sewers - Quarterly3" meter - Minimum $1,381.37 $90.37 $1,291.00 Increase Effective 1/1/2020Utilities In City District Sewers - Quarterly3/4" meter - Flat $143.10 $9.36 $133.74 Increase Effective 1/1/2020In City District Sewers - Quarterly3/4" meter - Minimum $130.27 $8.52 $121.75 Increase Effective 1/1/2020Utilities In City District Sewers - Quarterly4" meter - Flat $2,372.93 $155.24 $2,217.69 Increase Effective 1/1/2020In City District Sewers - Quarterly4" meter - Minimum $2,159.42 $141.27 $2,018.15 Increase Effective 1/1/2020Utilities In City District Sewers - Quarterly5/8" meter - Flat $94.38 $6.17 $88.21 Increase Effective 1/1/2020In City District Sewers - Quarterly5/8" meter - Minimum $85.84 $5.62 $80.22 Increase Effective 1/1/2020Utilities In City District Sewers - Quarterly6" meter - Flat $4,745.75 $310.47 $4,435.28 Increase Effective 1/1/2020In City District Sewers - Quarterly6" meter - Minimum $4,318.57 $282.52 $4,036.05 Increase Effective 1/1/2020Utilities In City District Sewers - Quarterly8" meter - Flat $7,518.62 $491.87 $7,026.75 Increase Effective 1/1/2020In City District Sewers - Quarterly8" meter - Minimum $6,841.84 $447.60 $6,394.24 Increase Effective 1/1/2020Utilities In City District Sewers - QuarterlyMobile Unit - Flat $26.07 $1.71 $24.36 Increase Effective 1/1/2020In City District Sewers - QuarterlyMobile Unit - Minimum $23.74 $1.55 $22.19 Increase Effective 1/1/2020Utilities In City District Sewers - QuarterlyMulti-Fam Unit - Flat $42.36 $2.77 $39.59 Increase Effective 1/1/2020In City District Sewers - QuarterlyMulti-Fam Unit - Minimum $38.51 $2.52 $35.99 Increase Effective 1/1/2020Utilities In City District Sewers - QuarterlySingle-Family Dwell - Flat $68.39 $4.47 $63.92 Increase Effective 1/1/2020In City District Sewers - QuarterlySingle-Family Dwell - Minimum $62.16 $4.07 $58.09 Increase Effective 1/1/2020Utilities In City Sewers - Quarterly1" meter - Flat $268.86 $17.59 $251.27 Increase Effective 1/1/2020In City Sewers - Quarterly1" meter - Minimum $244.58 $16.00 $228.58 Increase Effective 1/1/2020Utilities In City Sewers - Quarterly1.5" meter - Flat $537.64 $35.17 $502.47 Increase Effective 1/1/2020Page 69 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeIn City Sewers - Quarterly1.5" meter - Minimum $489.31 $32.01 $457.30 Increase Effective 1/1/2020Utilities In City Sewers - Quarterly10" meter - Flat $12,281.96 $803.49 $11,478.47 Increase Effective 1/1/2020In City Sewers - Quarterly10" meter - Minimum $11,176.69 $731.19 $10,445.50 Increase Effective 1/1/2020Utilities In City Sewers - Quarterly2" meter - Flat $861.77 $56.38 $805.39 Increase Effective 1/1/2020In City Sewers - Quarterly2" meter - Minimum $784.33 $51.31 $733.02 Increase Effective 1/1/2020Utilities In City Sewers - Quarterly3" meter - Flat $1,720.03 $112.53 $1,607.50 Increase Effective 1/1/2020In City Sewers - Quarterly3" meter - Minimum $1,565.15 $102.39 $1,462.76 Increase Effective 1/1/2020Utilities In City Sewers - Quarterly3/4" meter - Flat $162.15 $10.61 $151.54 Increase Effective 1/1/2020In City Sewers - Quarterly3/4" meter - Minimum $147.53 $9.65 $137.88 Increase Effective 1/1/2020Utilities In City Sewers - Quarterly4" meter - Flat $2,688.48 $175.88 $2,512.60 Increase Effective 1/1/2020In City Sewers - Quarterly4" meter - Minimum $2,446.68 $160.06 $2,286.62 Increase Effective 1/1/2020Utilities In City Sewers - Quarterly5/8" meter - Flat $106.78 $6.99 $99.79 Increase Effective 1/1/2020In City Sewers - Quarterly5/8" meter - Minimum $97.27 $6.36 $90.91 Increase Effective 1/1/2020Utilities In City Sewers - Quarterly6" meter - Flat $5,377.10 $351.77 $5,025.33 Increase Effective 1/1/2020In City Sewers - Quarterly6" meter - Minimum $4,893.25 $320.12 $4,573.13 Increase Effective 1/1/2020Utilities In City Sewers - Quarterly8" meter - Flat $8,543.94 $558.95 $7,984.99 Increase Effective 1/1/2020In City Sewers - Quarterly8" meter - Minimum $7,774.99 $508.64 $7,266.35 Increase Effective 1/1/2020Utilities In City Sewers - QuarterlyMobile Unit - Flat $29.56 $1.93 $27.63 Increase Effective 1/1/2020In City Sewers - QuarterlyMobile Unit - Minimum $26.86 $1.76 $25.10 Increase Effective 1/1/2020Utilities In City Sewers - QuarterlyMulti-Fam Unit - Flat $48.01 $3.14 $44.87 Increase Effective 1/1/2020In City Sewers - QuarterlyMulti-Fam Unit - Minimum $43.71 $2.86 $40.85 Increase Effective 1/1/2020Utilities In City Sewers - QuarterlySingle-Family Dwell - Flat $77.51 $5.07 $72.44 Increase Effective 1/1/2020In City Sewers - QuarterlySingle-Family Dwell - Minimum $70.50 $4.61 $65.89 Increase Effective 1/1/2020Utilities Interceptor Basin Agreement (IBA) - AnnualInterceptor Basin Agreement (IBA) ChargeAnnual Bills: Winter volume x $.22059 x 6 = IBA Charge; $18.00 minimumAnnual Bills: Winter volume x $.22059 x 6 = IBA Charge; $18.00 minimumUtilities Interceptor Basin Agreement (IBA) - QuarterlyInterceptor Basin Agreement (IBA) ChargeQuarterly Bills: Winter volume x $.22059 = IBA Charge;$4.50 minimumQuarterly Bills: Winter volume x $.22059 = IBA Charge;$4.50 minimumUtilities Labor Administrative $38.00 / Hour $38.00 / HourUtilities Labor Inspector $52.00 / Hour $52.00 / HourUtilities Labor Engineer $75.00 / Hour $75.00 / HourUtilities Penalty Unauthorized Use of Water $500.00 $500.00 Utilities Penalty Delinquent Bills/Late Fees - Inside CityOne-time charge per bill - 2.5% of outstanding bill balanceOne-time charge per bill - 2.5% of outstanding bill balanceUtilities Penalty Delinquent Bills/Late Fees - Outside CityOne-time charge per bill - 25% of outstanding sewer treatment charge balanceOne-time charge per bill - 25% of outstanding sewer treatment charge balanceUtilities Permit/Service Tap Permit/Inspection $45.00 $45.00 Utilities Permit/Service Fire Hydrant Permit/Inspection $45.00 $45.00 Utilities Permit/Service Re-inspection $45.00 $45.00 Utilities Service Request New Account Setup $20.00 $20.00 Utilities Service Request Title Status - Status Only $10.00 $10.00 Utilities Service Request Title Status - Account Transfer $15.00 $15.00 Utilities Service Request Title Status - Cancel Transfer $20.00 $20.00 Utilities Service Request Red Tags (administered by mailing)$5 (door hanging) $5 (door hanging)Utilities Service Request Turn off (nonpayment) $15.00 $15.00 Utilities Service Request Liens $20.00 $20.00 Utilities Service Request Plan Review/Inspection $200.00 minmum plus hourly rate $200.00 minmum plus hourly rateUtilities Sewer Treatment Charge - Inside CityTotal - Inside Rate $3.6839 $3.4429 Increase Effective 1/1/2020Utilities Sewer Treatment Charge - Outside CityRate per 1000 gallons - Outside Rate$3.2510 $3.0383 Increase Effective 1/1/2020Utilities Sewer Treatment Charge-Inside CityCollection System Charge $0.4329 $0.4046 Increase Effective 1/1/2020Page 70 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeUtilities Sewer Treatment Rates Outside Districts Annual Bills: Winter volume x $23.2086 = Sewer Charge; $3.6839 x 6 x 1.05 = $23.2086 Period for winter volume: November of previous year thru April of current year.$1.5183 Annual Bills: Winter volume x $21.6903 = Sewer Charge; $3.4429 x 6 x 1.05 = $21.6903Period for winter volume: November of previous year thru April of current year.Increase Effective 1/1/2020Utilities Sheridan Sanitation DistrictChargesBusiness - 1" meter $40.00 $40.00 Utilities Sheridan Sanitation DistrictChargesBusiness - 3/4" meter $20.00 $20.00 Utilities Sheridan Sanitation DistrictChargesMobile Home (each unit) $15.00 $15.00 Utilities Sheridan Sanitation DistrictChargesSingle Family Dwell $20.00 $20.00 Utilities South Arapahoe SanitationDistrict Charges44% of Englewood sewercharge44% of Englewood sewerchargeUtilities South Englewood SanitationDistrict Charges60% of Englewood sewercharge60% of Englewood sewerchargeUtilities Southgate Sanitation DistrictCharges1" meter $73.20 $73.20 Utilities Southgate Sanitation DistrictCharges1.5" meter $146.40 $146.40 Utilities Southgate Sanitation DistrictCharges2" meter $292.90 $292.90 Utilities Southgate Sanitation DistrictCharges3" meter $658.80 $658.80 Utilities Southgate Sanitation DistrictCharges3/4" meter $36.60 $36.60 Utilities Southgate Sanitation DistrictCharges4" meter $1,317.60 $1,317.60 Utilities Southgate Sanitation DistrictCharges5/8" meter $36.60 $36.60 Utilities Southgate Sanitation DistrictCharges6" meter $3,440.40 $3,440.40 Utilities Storm Water Charge - CommercialStorm Water Charge $0.0110 per square foot of impervious surface for commercial properties$0.0110 per square foot of impervious surface for commercial propertiesUtilities Storm Water Charge - ResidentialStorm Water Charge $13.16 per quarter for SFresidential$13.16 per quarter for SFresidentialUtilities Valley Sanitation DistrictCharges10% of Englewood sewercharge10% of Englewood sewerchargeUtilities Water - Flat Rates 1 or more automobiles per family $9.45 $9.45 Utilities Water - Flat Rates 1-3 rooms $19.76 $19.76 Utilities Water - Flat Rates 4-5 rooms $24.71 $24.71 Utilities Water - Flat Rates 6-7 rooms $28.72 $28.72 Utilities Water - Flat Rates 8-9 rooms $31.81 $31.81 Utilities Water - Flat Rates Automatic Washer $9.46 $9.46 Utilities Water - Flat Rates Bath $19.81 $19.81 Utilities Water - Flat Rates Bath and shower $19.81 $19.81 Utilities Water - Flat Rates Dishwasher $10.83 $10.83 Utilities Water - Flat Rates Each additional 2 rooms over 9 $3.64 $3.64 Utilities Water - Flat Rates Garbage Disposal $7.27 $7.27 Utilities Water - Flat Rates Separate shower $19.81 $19.81 Utilities Water - Flat Rates Water Closet $20.18 $20.18 Utilities Water - Inside Metered Rates1" meter Quarterly - $83.09; Admin - $10.74; Min - $72.36;Usage included in minimum bill (1000 gallons) - 22Quarterly - $83.09; Admin - $10.74; Min - $72.36;Usage included in minimum bill (1000 gallons) - 22Utilities Water - Inside Metered Rates1.5" meter Quarterly - $158.81; Admin - $10.81; Min - $148.01;Usage included in minimum bill (1000 gallons) - 45Quarterly - $158.81; Admin - $10.81; Min - $148.01;Usage included in minimum bill (1000 gallons) - 45Page 71 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeUtilities Water - Inside Metered Rates10" meter Quarterly - $1,457.91; Admin - $40.41; Min - $1,417.50; Usage included in minimum bill (1000 gallons) - 450Quarterly - $1,457.91; Admin - $40.41; Min - $1,417.50; Usage included in minimum bill (1000 gallons) - 450Utilities Water - Inside Metered Rates2" meter Quarterly - $249.66; Admin - $12.85; Min - $236.81;Usage included in minimum bill (1000 gallons) - 72Quarterly - $249.66; Admin - $12.85; Min - $236.81;Usage included in minimum bill (1000 gallons) - 72Utilities Water - Inside Metered Rates3" meter Quarterly - $461.65; Admin - $17.64; Min - $444.02;Usage included in minimum bill (1000 gallons) - 135Quarterly - $461.65; Admin - $17.64; Min - $444.02;Usage included in minimum bill (1000 gallons) - 135Utilities Water - Inside Metered Rates3/4" meter Quarterly - $9.71; Admin - $9.71; Usage included in minimum bill (1000 gallons) - NoneQuarterly - $9.71; Admin - $9.71; Usage included in minimum bill (1000 gallons) - NoneUtilities Water - Inside Metered Rates4" meter Quarterly - $764.50; Admin - $24.48; Min - $740.03;Usage included in minimum bill (1000 gallons) - 225Quarterly - $764.50; Admin - $24.48; Min - $740.03;Usage included in minimum bill (1000 gallons) - 225Utilities Water - Inside Metered Rates5/8" meter Quarterly - $8.51; Admin - $8.51; Usage included in minimum bill (1000 gallons) - NoneQuarterly - $8.51; Admin - $8.51; Usage included in minimum bill (1000 gallons) - NoneUtilities Water - Inside Metered Rates6" meter Quarterly - $1,457.91; Admin $40.41; Min - $1,417.50; Usage included in minimum bill (1000 gallons) - 450Quarterly - $1,457.91; Admin $40.41; Min - $1,417.50; Usage included in minimum bill (1000 gallons) - 450Utilities Water - Inside Metered RatesQuarterly Usage Rate per 1000gallonsFirst 400,000 - $3.29 First 400,000 - $3.29Utilities Water - Inside Metered RatesQuarterly Usage Rate per 1000gallonsOver 400,000 - $2.04 Over 400,000 - $2.04Utilities Water - Outside Metered Rates1" meter Quarterly - $112.80; Admin - $11.36; Min - $101.44;Usage included in minimum bill (1000 gallons) - 22Quarterly - $112.80; Admin - $11.36; Min - $101.44;Usage included in minimum bill (1000 gallons) - 22Utilities Water - Outside Metered Rates1.5" meter Quarterly - $218.12; Admin - $10.62; Min - $207.50;Usage included in minimum bill (1000 gallons) - 45Quarterly - $218.12; Admin - $10.62; Min - $207.50;Usage included in minimum bill (1000 gallons) - 45Utilities Water - Outside Metered Rates10" meter Quarterly - $2,049.42; Admin $40.52; Min - $2,008.90; Usage included in minimum bill (1000 gallons) - 450Quarterly - $2,049.42; Admin $40.52; Min - $2,008.90; Usage included in minimum bill (1000 gallons) - 450Utilities Water - Outside Metered Rates2" meter Quarterly - $344.59; Admin - $12.60; Min - $331.99;Usage included in minimum bill (1000 gallons) - 72Quarterly - $344.59; Admin - $12.60; Min - $331.99;Usage included in minimum bill (1000 gallons) - 72Utilities Water - Outside Metered Rates3" meter Quarterly - $639.62; Admin - $17.14; Min - $622.49;Usage included in minimum bill (1000 gallons) - 135Quarterly - $639.62; Admin - $17.14; Min - $622.49;Usage included in minimum bill (1000 gallons) - 135Utilities Water - Outside Metered Rates3/4" meter Quarterly - $9.22; Admin - $9.22; Usage included in minimum bill (1000 gallons) - NoneQuarterly - $9.22; Admin - $9.22; Usage included in minimum bill (1000 gallons) - NoneUtilities Water - Outside Metered Rates4" meter Quarterly - $1,057.04; Admin $19.57; Min - $1,037.48; Usage included in minimum bill (1000 gallons) - 225Quarterly - $1,057.04; Admin $19.57; Min - $1,037.48; Usage included in minimum bill (1000 gallons) - 225Utilities Water - Outside Metered Rates5/8" meter Quarterly - $8.58; Admin - $8.58; Usage included in minimum bill (1000 gallons) - NoneQuarterly - $8.58; Admin - $8.58; Usage included in minimum bill (1000 gallons) - NoneUtilities Water - Outside Metered Rates6" meter Quarterly - $2,049.42; Admin $40.52; Min - $2,008.90; Usage included in minimum bill (1000 gallons) - 450Quarterly - $2,049.42; Admin $40.52; Min - $2,008.90; Usage included in minimum bill (1000 gallons) - 450Utilities Water - Outside Metered RatesQuarterly Usage Rate per 1000 gallonsFirst 400,000 - $4.61 First 400,000 - $4.61 Page 72 of 200 Attachment 2 - Comprehensive 2020 Schedule of Fees and RatesCity of Englewood, ColoradoFee and Rate ScheduleEffective January 1, 2020Department Type Description Fees and Rates Effective 1/1/2020 Proposed Fee or RateIncrease Effective 1/1/2020Current Comments Point of Collection Revenue CodeUtilities Water - Outside MeteredRatesQuarterly Usage Rate per 1000gallonsOver 400,000 - $3.29 Over 400,000 - $3.29 Page 73 of 200 I.’ _.mum on cmnmaras om Wm,an i II8-PlII§IIIfIIII1'.§fH$H—£ Statement and Ceni?cal:of Determinationof an Election held in 5A£b5l«LW0I9 .C010|'3dD-0? m° W“day A!/5/u5t._€—y/?e/:2 uFwAnnsMDlInE|:I4cmMInvu'rEscA.I'rIN:M:M Tmlm‘ Vuslh? 5.1 OR P|‘lOPOS|11ONS _ . 1.1 I_.._..L_ "1-um.-udOICMLBulotlnuoll Mo-AB cropv — D‘ nuvlznusaaur-muassoun?INTHECWYOFENGLEWOOD COLORADOCOORDINATEDELEC'I'|ON 3qw_|,11§atv?9|m.aMownlIosEANA|I1fl|0NAI.IAlEST5XGl5*““_ ‘NOVEIIBERI.am —umwmuMmmmmanammmmamTMmmm&?% :I”$§w£@E*E I-bland ca£M|.ueBwI1u9oFnEctrvdF£uaauunm '‘ ._BIllMluunNo.2B __ VBLEI “hint _s«m.cnvosam.anoun1Ax:aaeutcmsasanavutzsnuummuvmnarnsrnunscuvsmunlvwmuummu Ansmssnummuvnazsmaamwusmmmmwunwaruasasumneunausnsruwnuumuu nsrmmmmmmmwmmmnevunammamnmumammmmwnnnavmouarrunnso?neraamzn VIW-W‘ —avnsuncanuummnemreornttuaaaamnnmmaammsuaamttenzrmnmmmnnmvaawraa Ballocnuuibv-No.30! mmm‘“"W”3§§$ W« “$‘“m'“m”“m”‘..........m....a....uu-..m....aau-u-"‘a."_£7+'§.'£”»&':.'m'&‘E..:“a-‘3$“:".£a'S'Ammwdnwmvm«ww¥Mm _YESHJJ.NONE mg-u-can-naaa-u-u-A ' —:.,.....-~~¢..._.--- __.~6:~:.*.2.1w.::~:a?:_...~”'“*.._*“,a:'55»-“s1’~”'«“«?4'-% 1~ — Imomd _as--ummmnvlunmuynaunan-pun-ulmul?-m-uatuii??w-an-s _ '—Bullet lulu No.2c -—.-ncmoFuNuuMcu.11vAr|au.,.,,,,.,,..u.sacvIous.n-n-nu:-.uuar|wna.'P-nut‘ALDCAUWMAYFRUIIITHEOFENAnwumunm? —muLnEunoFmm£mwnEa'ra£mmEAsEnmuunc.MmAna=AvIm«waoFwmwJuun¢Nmu«uneunrnmsasnumansazmwmnzuuncummuvrmnenwosormmscmamusvmnuvums ""“°““"“‘9"“"”"'5°“""°" ._amcEna»nn£uaMImnmmmmnn£mauunmcemsmmmmmEm1mmorwn.r»:c£sunv.Mn _VESLE N010.-1E nam=numuwmva£m:ronmsunaMauammm.u:ns»uuam£AnmMmaumnmnnu:num ‘-PROVXI?IliIlFAD?J1EIFWU?FG.§mFliEliNmH?HIf£EF??lD??9§??mI§TM'EML . €I"CR7W|IITNDAIX ~ Bllocdtsu?ul?od?z.HDVDIl??WE9NE?MEMlMWVE?HWD?EH%?A'BEC?A?NAEIIEME|UVM?DEHW¥WW"?§ AIIEI‘I'E3'|?IIlI'|'IB'|I|E$E —hx -nmaumneamawmmnamtwmarmmmrmnmnnuaonman?nmmiumnnallmunmnum '-"_Eh-III!-Girl |il*$‘°“‘"'”"““F'“""""“'3"'°""°'F“'hV"'n"-?n mmnaawnvaarmnuammrsmnmcmntun uni-nuns:-nunumhv-ti-Iuuvunurt _ —— -mamua9m.momru.nEAnmmuIoa&uDIuwEInunmumrn&1I$mmEMravmu£nn¢wa1m YESLE "0511 mnmsvElm_ammAaMnMnmaIErn£nlmuEn.MnE|I?1MAnnmmnrzrmtau»anaIrun£I Imn!nnsatrEI«nnmulI£AvAl.AIL£A|n|:uIm|1naIwmunvnalnnxnnuunuaaannuvlalrwnaautounalnl Iounawblaluuunemmaiarnunnslennarrmlmnrrucmmmwnunma-uunlsuwmurnnlnzarlnl mnwruwusummununuamuuuoannuraruunnncrannlmnuaztssmnumnummr Anvlurv cmuu.mvnEraIneuuumvumalmuBIn1uuI:|.aIa1Mnununumn¢uLMmmnaaIAII unuuralrlslr —MEAQIVENIIIIMvn£muurunF.maluruN.unnnaarmlnIErNnnwLunINEIlIaWEAnImmnIn£rm£I o?wcsIIaInI:tmlnIrEAwrElMrnInvEnn£vBo\£uwIa£I VESLE .‘ 'cu-u nag-11rzzne NO1100 STATE OF COLORADO. .:d._-I r-_;‘5 5 I..l-I 4-V"ssas.‘ A & dab:-ebynnnlfyIhuIh:I.bov:uId!nc=gu|n||.1IInu:Indemvecllhslnnoflhevmzsusllluldl.ghutnhyllaelbnnuufnrllnuvullvn?ngnucln?slnuid 0I“‘54K“ wrmrsswmn--msnu~ms._L'4'£~7___.¢.,ar_E£EéLz&Z.m..a9"f3.0/7 Amvgdu?Page 74 of 200 RFP-19-046 Engineering On Call Services Page1 CITY OF ENGLEWOOD, COLORADO DEPARTMENT OF PUBLIC WORKS REQUEST FOR PROPOSALS General Engineering, Surveying, Geotechnical and Land Acquisition On- Call Services RFP No. 19-046 RFP Issuance Date: August 12, 2019 Page 75 of 200 RFP-19-046 Engineering On Call Services Page2 TABLE OF CONTENTS Section Page 1. REQUEST FOR PROPOSALS 3 2. PROJECT MILESTONES 6 3. SCOPE OF SERVICES 7 4. PROPOSAL SUBMITTAL REQUIREMENTS 16 5. EVALUATION CRITERIA & SELECTION PROCESS 17 6. DRAFT PROFESSIONAL SERVICES CONTRACT (Attachment A) 19 7. SERVICES CHECKLIST (Attachment B) 20 8. SAMPLE WORK ORDER (Attachment C) 21 Page 76 of 200 RFP-19-046 Engineering On Call Services Page3 REQUEST NO. RFP-19-046 DATE: August 12, 2019 REQUEST FOR PROPOSALS General Engineering, Surveying, Geotechnical and Land Acquisition On-Call Services The City of Englewood will receive sealed proposals for supplying “General Engineering, Surveying, Geotechnical and Land Acquisition On-Call Services" as per the attached specifications no later than 2:00 P.M. prevailing time, Tuesday, September 10, 2019. Proposals will be received at the office of the Purchasing Division, 1000 Englewood Parkway, Englewood, Colorado 80110-1407. Bidders are asked to mark the bid envelope “General Engineering, Surveying, Geotechnical and Land Acquisition On-Call Services" in the lower left corner with the Proposal # RFP-19-046 shown on the front of the envelope in which the proposal is submitted. The City of Englewood assumes no responsibility for unmarked envelopes being considered for the award. An authorized company representative is required to sign in ink on the proposal. If City offices are closed due to inclement weather, an amendment will be issued with a new date, time and address of the proposal opening. The City of Englewood is exempt from all federal, state, and local taxes. The City is required to charge a 3½% Sales and Use Tax, and a ¼% Arapahoe County Open Space Tax, on any materials incorporated into the work. Late proposals will not be accepted under any circumstance, and any proposal so received shall be returned to the proposing firm unopened. In addition, telegraphic and/or proposals sent by electronic devices are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposals either by air freight, postal service, or other means. The City of Englewood has contracted with BidNet and has begun utilizing a new central bid notification system. This new system will allow vendors to register online and receive notification of new bids, amendments and awards. Vendors with internet access should review the registration options at the following website: http://www.bidnetdirect.com . If you do not have internet access, please call the BidNet support group at (800) 677- 1997 extension #214 or the City of Englewood Procurement Division at (303) 762-2300. All material submitted in connection with this proposal become the property of the City of Englewood. Any and all proposals received by the City shall become public record and shall be open to public inspection after the award of a contract, except to the extent the proposing entity designates trade secrets or other proprietary data to be confidential. Any questions or clarifications concerning this proposal shall be submitted in writing by email to Eva Boyd eboyd@englewoodco.gov. The proposal title and number should be referenced on all correspondence. All responses to questions/clarifications will be listed on the BidNet address as listed above as an addendum. The City will not be bound nor responsible for any explanations or interpretations other than those given in writing as set forth in this request for proposal. No oral interpretations shall be binding on the City. BIDDERS MUST SUBMIT PROPOSALS IN ACCORDANCE WITH THE REQUIREMENTS OF SECTION 4 OF THIS REQUEST FOR PROPOSALS AND SUBMIT ONE CLEARLY MARKED UNBOUND ORIGINAL AND TWO Page 77 of 200 RFP-19-046 Engineering On Call Services Page4 (2) BOUND COPIES FOR EVALUATION PURPOSES. IN ADDITION, BIDDERS ARE ASKED TO SUBMIT ELECTRONIC COPY VIA EMAIL TO EVA BOYD eboyd@englewoodco.gov NO LATER THAN DUE DATE LISTED ABOVE. THE PROPOSAL TITLE AND NUMBER SHOULD BE REFERENCED ON ALL CORRESPONDENCE. By submission of the proposal, the proposing firm certifies that the proposal has been developed independently and submitted without coordination with any other proposing entity Any item offered or shipped as a result of this proposal shall be new and the current model offered at the time of this RFP. Upon the City of Englewood’s acceptance and the issuance of a Purchase Order, the specifications of this proposal and the firm’s RFP response shall become a binding contract. Proposals will be quoted F.O.B. Englewood, Colorado. If the material or services supplied to the City are found to be defective or fail to conform to specification, the City reserves the right to cancel the order upon written notice to the seller and return of the product at the proposing firm’s expense. In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. Price quoted in the proposal shall be firm for a period of at least sixty (60) days from the date of proposal opening. The successful Bidder shall indemnify and save harmless the City of Englewood and all officials, agents, and employees from all suits or claims of any character brought by reason of infringement on any patent, trade mark or copyright. Any award to the successful Bidder, the Bidder shall be required to use, and enter into, one of the City’s standard contracts or required to use the City’s Purchase Order. The Vendor shall be required to abide by the terms and conditions set forth in any contract or purchase order. A sample of the contract that will be used for this project is attached. Bidders will be required to conform to the specifications. Deviations may deem the proposal unacceptable. Any exception to the minimum specifications, general conditions, and proposing firm’s proposal will be stated as an "exception" on the Proposal document. If items called for by this Request for Proposal have been identified by a brand name or "equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. RFP’s offering "equal" products will be considered if the proposal clearly identifies such products with brand name, part number and any technical data, brochures or other information, so that the City can make a technical evaluation to determine that the products are equal. THE BIDDER IS REQUIRED TO PROVIDE A STATEMENT WITH THE PROPOSAL INDICATING THAT THE PROPOSAL IS IN ACCORDANCE WITH THE REQUEST FOR PROPOSALS WHEN THE PROPOSAL IS FOR THE EXACT REQUIREMENTS OF OUR SPECIFICATIONS. THE BIDDER IS REQUIRED TO PROVIDE A STATEMENT WITH THE PROPOSAL INDICATING THAT THE ITEMS WILL BE DELIVERED IN ACCORDANCE WITH THE REQUEST FOR PROPOSAL. Page 78 of 200 RFP-19-046 Engineering On Call Services Page5 The successful Bidder agrees to comply with all applicable Federal, State, County and City laws, ordinances, rules and regulations that in any manner affect the items covered herein and agrees to secure all necessary licenses and permits in connection with this request and any goods or services to be provided. Where Bidders are required to enter City of Englewood property to deliver materials or perform work or services as a result of an award, the entity will assume the obligation and expense of obtaining all necessary licenses, permits and insurance. The Bidder may also be required to have the following insurance amounts: Commercial General Liability in the amount of $3,000,000 per occurrence; Professional Liability/Errors and Omissions in the amount of $1,000,000 per occurrence; Employee Dishonesty and Computer Fraud in the amount of $1,000,000 per occurrence; and Workers Compensation in the statutory amounts. The Bidder shall provide the City with copies of the certificate of insurance upon request. In addition, such certificates shall list the City as an additional insured. The successful Bidder will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin and will comply with the Americans with Disabilities Act. The City of Englewood shall have the right to reject any or all bids, and to waive any informalities or irregularities therein and request new proposals when required. In addition, the City reserves the right to accept the proposal deemed most advantageous to the best interest of the City. Any award made in response to this Request for Proposal will be made to that responsible Bidder whose offer will technically be most advantageous to the City -- price, delivery, estimated cost of transportation, and other factors considered. The option of selecting a partial or complete proposal shall be at the discretion of the City of Englewood. The City of Englewood is an environmentally conscious City. Vendors supplying products made from recycled materials and environmentally sound packaging will be given preference when all other evaluation criteria is deemed equal. Bidders shall submit questions via e-mail Tim Hoos, Capital Projects and Engineering Manager, thoos@englewoodco.gov and copy Eva Boyd, Procurement Administrator eboyd@englewoodco.gov no later than 4:00 P.M. Friday, August 23, 2019. Eva Boyd, CPP Procurement Administrator City of Englewood, CO Page 79 of 200 RFP-19-046 Engineering On Call Services Page6 2. PROJECT MILESTONES The solicitation and selection process includes the following steps and schedule: Publication and distribution of RFP: Monday, August 12, 2019 Question submission deadline: Friday, August 23, 2019 (4:00 pm MT) City Addendum issued: Wednesday, August 28, 2019 Proposal submission deadline: Tuesday, September 10, 2019 (2:00 pm MT) Review period (anticipated): Two weeks Interviews (if any): Week of September 30, 2019 Selection (anticipated): Monday, October 7, 2019 Respondent submits insurance and other required documentation: Within ten (10) calendar days of Notice of Intent to Award Award and execute contract (anticipated): Monday, October 21, 2019 The City reserves the right to modify this schedule as needed. Dates after the submission deadline are anticipated dates; modifications of those will not be posted. Page 80 of 200 RFP-19-046 Engineering On Call Services Page7 3. SCOPE OF SERVICES General Requirements: The City of Englewood is soliciting proposals from qualified firms to provide professional, on-call services and general technical support for the following major transportation areas: Services: Major and Minor Roadway Project Planning & Design Pedestrian Facility Planning & Design Traffic & Transportation Engineering Services Plan Review Services Bridge Design & Construction Management Geotechnical Services Surveying & Aerial Mapping Land Acquisition & Appraisal Services Drainage & Hydraulic Design Subsurface Utility Engineering and Investigation Services (Potholing) Construction Management & Inspection Services The selected firm(s) will provide all labor, tools, equipment, and materials to perform tasks within one or more of the described areas. The scope of work associated with each category is general in nature. A more specific scope of work will be developed for individual projects, as applicable, to accompany a specific work order. The City requests a wide variety of services under this RFP understanding that not all firms have expertise in all areas. The City is interested in receiving proposals from firms with “i n-house” capabilities in most if not all requested areas or alternatively a team approach where multiple specialized firms work as sub -consultants under one principal firm that contracts with the City to create a team of firms with the various capabilities requested. The City expects to make multiple awards under this RFP and asks each firm to clearly specify which discipline(s) they are submitting for so that the City can evaluate each proposal appropriately. As part of the awards, the City does expect to contract directly with at least two principal firms (or teams), one traffic firm as well as one firm specializing only in geotechnical services for services supporting the City’s annual Pavement Management Program, Concrete Replacement Program and potentially other projects designed in-house, or by others. Other individual selections for specific service categories may also be made based on proposals received. Individual work orders will be awarded to selected firms based on size and scope, complexity, firm’s availability to complete the work order in a timely manner and firm’s stated capabilities. Where multiple selected firms are capable of completing a work order, a mini-bid proposal system will be used where a scope and fee is solicited from all capable firms in order to make a selection. Initial expected work orders during the first term of the Agreement are as follows: 1. Alley paving – prepare plan, profile and cross sections for paving of various alley blocks 2. Little Dry Creek plaza safety grate design over box culvert entrance near Cherokee St. and Hwy 285. 3. Romans Park retaining wall failure analysis and redesign 4. Englewood Servicenter parking lot replacement to include stormwater detention and water quality features. 5. Develop and implement 4 year program to inspect traffic signal poles 6. Assist with developing a Neighborhood Traffic Control Plan Page 81 of 200 RFP-19-046 Engineering On Call Services Page8 MAJOR AND MINOR ROADWAY PLANNING & DESIGN The selected firm will be expected to be capable of performing studies, conceptual and preliminary design, final engineering, plans and bid document preparation, designated environmental tasks, and construction management. The selected firm may subcontract geotechnical investigation services for design purposes, storm water, traffic engineering, and surveying as needed. Firms interested in qualifying for this category of projects must submit documentation of experience and expertise in the following areas: Arterial, collector and local street intersection design including geometric alternative analysis and concept design Traffic engineering services related to traffic volume forecasting, and intersection design, capacity analysis, realignments, traffic signal design, access control plans, median cuts, turn lanes, pavement structure, sight distance and construction traffic control Hydrologic and hydraulic analysis and drainage study preparation for roadway and tributary areas and capacity analysis for major structures or conveyances Bridge and major channel crossing design, with related major channel design, an d construction management thereof Design and construction management of storm sewers and related structures including hydraulic analysis to size pipe inlets and minor structures Floodplain modification approvals by Urban Drainage and federal agencies Knowledge of CDOT procedures & federal funding, as well as Federal requirements associated with Federal funds Knowledge of NEPA procedures including Environmental Assessment and Environmental Impact Statement documentation, as well as State and Federal Environm ental Permitting Public involvement and consensus building Knowledge of the CDOT/FHWA Stewardship Program for Local Agencies for management of federally funded-construction Utility coordination, clearances, and relocations PEDESTRIAN FACLITY PLANNING & DESIGN The selected firm will be expected to be familiar with ADA requirements and be capable of performing studies, conceptual and preliminary design, final engineering, plans and bid document preparation, designated environmental tasks, and construction management. The selected firm may subcontract geotechnical investigation services for design purposes, storm water, traffic engineering, and surveying as needed. Page 82 of 200 RFP-19-046 Engineering On Call Services Page9 TRAFFIC AND TRANSPORTATION ENGINEERING SERVICES The selected firm will be expected to be capable of performing the following: Collect traffic data Bi-directional weekly (by hour) classification counts Peak hour turning movement counts Speed studies Origin-destination data Perform traffic/safety studies and analysis Crash assessment Capacity analysis using Synchro/SimTraffic Microsimulations using VISSIM or similar programs Visualizations of alternatives Multi-modal travel forecasts Assistance with CDOT, Federal and other grant applications Prepare corridor signal timing/progression plans, including alternative phasing evaluations Traffic signal pole structural and condition inspections Fiber optic network drawings and splicing plans Design, preparation of preliminary and final plans and specifications, for traffic and intersection -related projects, including, but not limited to: Traffic signals Vehicle detections systems Interconnect and communication systems Pavement markings and re-striping designs ITS/advanced technology designs Railroad crossings, including traffic signal pre-emption Prepare construction traffic control plans, including phased plans Technical assistance and review services for traffic impact studies, NEPA, and other studies Assistance with developing transportation plans Provide underground utility, fiber and other utility locating services Roadway lighting and electrical design Parking studies Assistance with grant applications Page 83 of 200 RFP-19-046 Engineering On Call Services Page10 PLAN REVIEW SERVICES The selected firm will be expected to have knowledge of transportation design elements, including the City’s Design and Construction Standards, in order to accurately and thoroughly review plans and design documents prepared by other design firms. Written comments will be supplied as the deliverable on each plan set or document reviewed. Plans involved in this effort are typically new commercial, residential or industrial development within the city. Supporting design documents may include: drainage reports, traffic studies, and pavement design reports. Selected firms may be required to review cost estimates for public improvements, prepare public improvement agreements, and evaluate terms of construction for acceptability. The selected firm will be required to attend meetings with applicants and staff, and will be required at times to attend public meetings, including provid ing testimony to public bodies. Some meetings may occur outside of regular business hours. BRIDGE DESIGN & EVALUATION Selected firms are expected to be capable of performing structural alternative evaluations, which includes preparing a CDOT Structure Selection Report (especially for projects selected to receive partial funding from the State or Federal agencies), prepare preliminary design, final design, preparing both conceptual and detailed cost project estimates, provide assistance with public involvement and consensus building among project stakeholders. The selected firm needs to be able to provide major and minor drainage system analysis (hydrology & hydraulics), prepare Phase III drainage reports, develop floodplain modeling and assist the City with FEMA CLOMR / LOMR submittals, assist the City in obtaining floodplain permits, preparing GESC plans and GESC reports, preparing bid documents and final plans. When applicable, the selected firms selected will be responsible for managing their sub- contractors that provide geotechnical engineering services for structure foundations and pavement designs, which shall be based on field and lab testing. In addition to structural components, the various City projects will likely include hydraulic design, channel stability, and scour analysis. For projects selected to receive State or Federal funding, the selected firms may be asked to assist the City in coordinating project issues with CDOT and other governmental agencies; and in obtaining approval of the final design. Selected firms should either have the capability to rate bridge structures before and / or after construction or the selected firm should be able to subcontract with a firm that can perform these services. Additionally, the selected firm s may be asked to rate structures less than 20 -feet in length and utilize similar rating methodology used by the State for the National Bridge Inventory / Qualifying Bridge Structures. Page 84 of 200 RFP-19-046 Engineering On Call Services Page11 GEOTECHNICAL SERVICES The Public Works Department will contract directl y with a geotechnical firm (or firms) for services supporting the City’s annual Pavement Management Program, Concrete Replacement Program and potentially other projects designed in-house, or by others. The work under this division will generally consist of subsurface soil investigation, foundation analysis/design, pavement design, material mix designs and construction quality control and/or quality assurance (QA/QC) services. The selected firm shall certify whether hot mix asphalt, slurry seal, and conc rete materials being placed are in accordance with material specifications. The selected firm shall be responsible for all compaction testing, material testing, coring and applicable requirements per the City’s Standards and Project Specifications and/or CDOT Specifications, as applicable. The selected firms shall be familiar with both CDOT and MGPEC design procedures and specifications. Field investigations shall consist of test borings to evaluate the existing pavement and subsurface conditions, and may include non-destructive deflection testing, plus on-site materials testing (subgrade, hot mix asphalt, concrete). Laboratory testing capabilities shall include, but are not limited to: R-value testing, Proctors/Atterberg limits, extraction/gradation, stabilized subgrade compressive strength, L.A. Abrasion, Lottman, wet track abrasion test, fine aggregate angularity, fractured faces, coring/thickness/density testing, compressive strength, soil consolidation/swell, corrosivity, cohesion test, etc. Laboratories shall be accredited by AASHTO for the material being tested. Technicians taking samples and conducting compaction tests must have a LabCAT Level A certification or equivalent. Technicians conducting tests of asphalt content and gradation must have a L abCAT Level B certification or equivalent. Technicians performing volumetric testing must have a LabCAT Level C certification or equivalent. SURVEYING AND AERIAL MAPPING The selected firm shall be able to perform design -level surveys for small projects, as well as drainage surveying, construction staking, right-of-way surveying, legal description preparation for right-of-way acquisition, and aerial photography. Surveying data will be required to be submitted in an AutoCAD -compatible format for project design. LAND ACQUISITION AND APPRAISAL SERVICES Work will generally consist of Right-of-Way (ROW) procurement services and/or Appraisal services, which may include legal document preparation. If the selected firm does not provide appraisals in-house, they must list the firms they have had experience with or will sub-contract with to provide these services. Page 85 of 200 RFP-19-046 Engineering On Call Services Page12 ROW procurement services will be conducted using maps and legal descriptions provided by the County or its consulting engineer performing the design for the project. ROW procurement services may require the selected firm to provide title searches. Familiarity with FHWA's Right-of-Way Project Development Guide and CDOT procedures for right-of way acquisition will be required for projects funded with Federal/State monies. The Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and Amendments of 1987 may be required. Familiarity with Federal and State Regulations and Procedures as related to Eminent Domain and "fair market value" determination is also required. Expert witness testimony for eminent domain actions and damage claim settlement may also be required work tasks. Appraisal firms who respond to this RFP shall be listed on CDOT’s Region 1 - LPA Appraiser List (March 2019) and shall be listed as a Colorado Certified General Appraiser. DRAINAGE & HYDRAULIC DESIGN SERVICES The selected firm shall provide miscellaneous Floodplain Management Review Services, preparation of Stormwater Master Plans and Studies, and/or drainage design services. Floodplain Management Review Services: the cost for these services, as assigned, will normally be less than $25,000. The selected firm will work as an extension of the C ity’s Engineering Staff. The number of projects and amount of work is unknown. A detailed scope of work, cost, and schedule will be negotiated for each assignment. A separate notice to proceed will be issued for each assignment. Selected firms will review each floodplain modification study for conformance to all applicable Federal Emergency Management Agency (FEMA), Urban Drainage and Flood Control District (UDFCD), and County regulations. Award will be based on quote(s) from each short-listed participant. The selected firm will provide general stormwater d esign for potential City projects, including floodplain delineation, stormwater conveyance/water quality/detention facilities, and preparation of Stormwater Master Plans and Studies. Type of work may include all or parts of the activities listed below. Firms interested in qualifying for this category of service must submit documents of experience and expertise in all or some of the activities listed below: Hydrologic and hydraulic modeling and review Floodplain modification studies and review; floodplain delineation FEMA submittal Conditional Letter of Map Revision (CLOMR)/Letter of Map Revision (LOMR) General stormwater design to include preparation of construction plans and specifications for storm sewer, culvert sizing, water quality, etc. Preparation of Stormwater Master Plans and Studies Page 86 of 200 RFP-19-046 Engineering On Call Services Page13 Bridge hydraulics and scour analysis SUBSURFACE UTILITY ENGINEERING (SUE) AND INVESTIGATION SERVICES Selected firms will be expected to be capable of conducting potholing at designated locations, (to be determined), identifying all designated potholes by using a lathe or other in -field location marker. The selected firm shall keep the City representative informed on a daily basis as to how work is progressing and notify the City immediately about def iciencies and issues of noncompliance, providing bid costs for all additional potholes as determined by their description as earthen, concrete and asphalt potholes, coordinate field survey of the existing underground utilities within project limits and the location of the potholes. Potholes shall be backfilled/restored in accordance with the City’s Construction Standards and Specifications which requires flowfill material be used in each pothole. Selected firm shall also have the capability to submit (when specifically requested) a full subsurface utility engineering (SUE) Investigation, stamped and signed by a professional Engineer licensed in the State of Colorado, of specific project areas to determine existing utility conditions within the project limits meeting Quality Level B requirements as outlined in ASCE38. Selected firms will also be expected to provide a separate electronic file that includes the existing underground utility field locates and potholes, and shall provide traffic control services for the potholing activities. The traffic control services shall include preparing and submitting the applicable Method of Handling Traffic (MHT) plans necessary to complete the potholing services. Selected firms shall assume that single lane closures will be necessary to complete the potholing activities. CONSTRUCTION MANAGEMENT & INSPECTION SERVICES Firms interested in qualifying for this work must submit documentation of experience and expertise in the following service areas: Pre-Construction: Performing a constructability review Bid package management - (review bid tabs, references, and check for bid balance); Developing a public information plan Attending the pre-construction conference Coordinating with utility companies for utility clearances Schedule and Schedule logic review and approvals ; special emphasis will be necessary on contractor Schedule and Schedule logic review and approvals, and effective documentation Construction: Monitoring contractor's performance and enforce all requirements of applicable codes/standards, specifications and contract drawings Performing field inspection and other quality assurance activities including necessary materials testing Monitoring/reviewing construction schedules throughout the course of construction Reviewing working days, contract time and documenting time extensions Page 87 of 200 RFP-19-046 Engineering On Call Services Page14 General documentation Maintaining a daily inspector's report system that records the hours worked by labor and equipment. Detail must be sufficient to permit the review of the contractor’s costs of the work in a manner similar to force account. Equipment must be identified sufficiently to enable determination of the applicable rental rates and operator’s minimum wage if applicable. The narrative portion of the report shall include a description of the contractor’s operation and location of work and any other pertinent information Tracking subcontractor’s work and ensuring contractor submits written request prior to substituting a subcontractor Maintaining well-organized photographic/video records Ensuring contractor properly provides for the safety of the workers Managing change orders and field orders and obtaining required City approval Managing and reviewing submittals and monitor designer's review activities Managing and reviewing claims Managing and reviewing contractor’s Requests for Information (RFI) Reviewing and recommending progress payments Determining materials sampling, testing requirements and provide acceptance testing services, (quality assurance) Enforcing Labor Compliance by preparing daily reports with required information, monitoring Certified Payrolls, and doing spot check labor surveys and interviews if federal funds are involved Review and approve MHT’s with the City’s input Managing and reviewing contractor's detours, lane closures, and staging plans Providing final inspection and coordinate road openings for each stage Recommending Substantial and Final Completion Establishing a punch list Completing all project documentation including, but not limited to, change order summary, final detail estimate, project acceptance documentation, and claims management/resolution Page 88 of 200 RFP-19-046 Engineering On Call Services Page15 GENERAL The selected firm will be required to attend meetings with applicants and staff, and will be required at times to attend public meetings, including providing testimony to public bodies. Some meetings may occur outside of regular business hours. The selected firm will coordinate with other City contractors as necessary. The selected firm shall use certified and licensed/skilled staff under the direction of a licensed engineer or licensed surveyor, as appropriate, who has all applicable City and state licenses. All work shall comply in every respect with City and state regulations and laws as well as all applicable code requirements. Work Orders: Individual jobs or projects will usually be initiated by City staff as a Work Order (see Attachment C). The selected firm shall provide an estimate of time and materials as well as an estimated schedule for completion upon evaluation and discussion with City staff. The selected firm shall only perform work that is directed by the City and specifically identified or subject to a description of services identified in the Work Order. If there are any questions rega rding the work to be performed, the selected firm is responsible for contacting the designated City representative and requesting clarification before proceeding. No Minimum Service Requirements: Services shall be provided by the selected firm on an as- needed, non-exclusive basis. The City does not represent that it will utilize any selected firm ’s services in any guaranteed amount. No minimum dollar amount or number of Work Orders are guaranteed by the City. Safety: The selected firm shall be responsible for all safety training, procedures and requirements. Contract Requirements: The selected firm shall perform all Services in accordance with the executed Professional Services Agreement and shall comply with all of its terms and conditions. The Professional Services Agreement contains requirements that shall be the selected firm’s responsibility, including without limitation: Insurance Indemnity City Sales & Use Tax Invoice & Payment Terms Licenses & Permits Please refer to Attachment A for all contract requirements. Page 89 of 200 RFP-19-046 Engineering On Call Services Page16 4. PROPOSAL SUBMITTAL REQUIREMENTS Interested Respondents shall submit Proposals demonstrating an ability to provide the Services, and any proposed Additional Services. Only one Proposal should be submitted. The Proposal must be submitted in one clearly marked unbound original and two (2) bound copies. IN ADDITION, BIDDERS ARE ASKED TO SUBMIT ELECTRONIC COPY VIA EMAIL TO EVA BOYD eboyd@englewoodco.gov The entire Proposal is limited to twenty (20) pages if proposing on more than one discipline, and ten (10) pages if proposing on only one discipline. Individual resumes are not required. The proposal should be submitted on 8.5” x 11” size paper. Proposal must be typewritten or computer-generated. The font size may not be smaller than eleven (11) point and margins cannot be less than one inch, (1”). Proposals shall include the following information in the order listed below. COVER LETTER: Briefly introduce the Respondent, explain the Respo ndent’s interest in providing the Services, and articulate why the Respondent is qualified to provide the Services. Include the name, address, email address and phone number of the person who will serve as the Respondent’s principle contact with City staff. SERVICES CHECKLIST: Complete the Checklist provided in Attachment B to identify which services the firm is submitting a proposal for. Respondents can check one box or more than one box and won’t be positively or negatively judged either way. PROJECT TEAM QUALIFICATIONS: Provide information about individuals that may be assigned to perform the Services, including role, expertise and capabilities, correlated to the service that he or she will provide along with experience in managing on-call contracts. Resumes can be included. If sub-consultants are included, identify prior experience working with them as a team and summarize their qualifications. RELATED WORK EXPERIENCE & PERFORMANCE : Include examples of recent (within the past 3 years) projects that serve as successful examples to support selection of the firm for the specific discipline. Identify the project team members who worked on each project. Highlight any relevant examples where the firm has provided successful services to the City in the past. RESPONSE TO KEY QUESTIONS. In responding to this RFP, three key questions should be answered: How does your firm provide value-added, cost-effective services to a local municipality? How does your firm incorporate quality into its planning & design process and how are these efforts realized by its clients? How does your firm incorporate customer service and timely performance into its work activities and deliverables? EXCLUSIONS & ADDITIONAL SERVICES : The Respondent must include any proposed exclusions to the Services or draft Professional Services Contract, providing specific details and the reasoning behind the exclusion, and any proposed Additional Services. ADDITIONAL INFORMATION. The Respondent may list any additional information or da ta not requested as part of this RFP that Respondent believes should be considered in the evaluation of the Proposal provided the entire Proposal is no more than the identified page limit. Page 90 of 200 RFP-19-046 Engineering On Call Services Page17 RATE SHEET. A Rate Sheet consisting of: Hourly billing rates for each discipline or position who may be assigned to perform the Services. The proposed rate for any Additional Services that may be proposed including any proposed mark-ups on sub- consultants. Rates for reimbursable expense costs such as mileage, copies, etc. Any other charges incurred during the normal course of a project should be identified along with the terms for reimbursement/cost recovery. Rates should include all costs of performing the Services, (including without limitation, accounting, marketing, equipment, supplies, permits, licenses, overhead, profit, etc.) The Rate Sheet shall be valid for an initial one-year contract period. Rates for any subsequent extensions shall be negotiated at the time of contract renewal/extension. 5. EVALUATION CRITERIA & SELECTION PROCESS Proposals will be evaluated using the following criteria: 1. Qualifications of Respondent’s staff and any sub-consultants. (20%) 2. Respondent’s past experience, including reputation for timely, quality performance. (20%) 3. Respondent’s response to the Key Questions stated in section 4. (30%) 4. Rates. (30%) The City may contact any references. The City reserves the right to request clarification or additional information from individual Respondents. The City may also consult additional resources for subject matter expertise and references. By submitting a Proposal, Respondent authorizes the City to undertake such investigation as may be necessary to verify the Respondent’s qualifications and reputation. Respondent will execu te releases as requested by the City to enable the City to obtain necessary information; refusal to execute such releases may result in disqualification. As part of the evaluation process, the City may interview some, but not necessarily all, Respondents. The City will select the Respondent(s) as determined to be the best value by the City in its sole discretion. In addition to the criteria stated above, the City’s determination may consider, without limitation, the Bidder’s financial resources, ability to comply with all legal and regulatory requirements, ability to perform the Work and complete the Project on time, history of performance, reputation, ability to obtain necessary equipment, data, and facilities, and any other factor deemed important by the City. The City may select multiple Respondents to provide Services as needed by the City. Respondents who check one box or more than one box on the Proposed Services Checklist (attachment B) won’t be positively or negatively judged either way. The City’s decision is final and without recourse to any Respondent. The issuance of a Notice of Intent to Award will be conditioned on approval of the selection by: (1) the City Council of the City of Englewood if the potential contract price is greater than $100,000.00; (2) the City Manager if the potential contract price is greater than $50,000; and (3) the relevant department director if the potential contract price is greater than $10,000. Page 91 of 200 RFP-19-046 Engineering On Call Services Page18 Any Selected Respondent(s) will be expected to execute a standard Professional Services Agreement (sample attached) within ten (10) business days of notification of the City’s intent to award. Selected Respondent(s) must submit insurance documentation, a completed W-9, and additional documentation as requested by the City before the execution of any contract. The initial term of the agreement will be for one (1) year with option to renew for two (2) consecutive additional years. Rate adjustments will only be allowed at the end of each annual renewal period. Award of a contract does not guarantee any minimum amount of work to any selected respondents. The issuance of this RFP and the receipt and evaluation of Proposals does not obligate the City to select a Respondent or enter into any agreement. No Proposal shall constitute business terms of any eventual agreement except as expressly agreed by the City. The City reserves the right to revise or cancel this RFP and the selection process. Any such revisions will be announced in writing to all Respondents depending upon the timing of the change. Page 92 of 200 RFP-19-046 Engineering On Call Services Page19 DRAFT AGREEMENT The contract between the successful Respondent(s) and the City will be substantially in the form of the draft Professional Services Agreement contained in Attachment A. Respondents must review the draft Agreement and identify any proposed changes as “Proposed Changes to the Contract” in the Proposal The City may consider any proposed changes in selecting a Respondent and awarding the contract but may reject the proposals and condition the award of the contract on acceptance of a contract without the proposed changes. ATTACHMENT A STANDARD CITY OF ENGLEWOOD PROFESSIONAL SERVICES AGREEMENT DRAFT Page 93 of 200 RFP-19-046 Engineering On Call Services Page20 ATTACHMENT B PROPOSED SERVICES CHECKLIST MAJOR AND MINOR ROADWAY PLANNING & DESIGN PEDESTRIAN FACILITY PLANNING & DESIGN TRAFFIC AND TRANSPORTATION ENGINEERING SERVICES PLAN REVIEW SERVICES BRIDGE DESIGN & CONSTRUCTION MANAGEMENT GEOTECHNICAL SERVICES SURVEYING & AERIAL MAPPING LAND ACQUISITION AND APPRAISAL SERVICES DRAINAGE AND HYDRAULIC DESIGN UTLITY INVESTIGATION SERVICES CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES Page 94 of 200 RFP-19-046 Engineering On Call Services Page21 ATTACHMENT C - SAMPLE WORK ORDER WORK ORDER This Work Order and any exhibit or attachment are subject to and incorporates all terms and conditions of the Professional Services Agreement dated Click here to enter a date. Contractor shall perform the following Services: Cost: $ Total Cost or Rate for Work Order Completion Date: Click here to enter a date or type number of days Contractor shall obtain approval from _____Name _____prior to any changes in scope. CONTRACTOR NAME CITY OF ENGLEWOOD _______________________ ______________________ Name, Title Name, Title (Based on Amount) Date: Date: Recommended for approval: Name, Title Based on Amount Page 95 of 200 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Tim Hoos DEPARTMENT: Public Works DATE: December 2, 2019 SUBJECT: Contract Approval for On-call Engineering Services with Stanley Consultants, Inc. DESCRIPTION: Contract Approval for On-call Engineering Services with Stanley Consultants, Inc. RECOMMENDATION: Staff recommends the City Council approve the attached resolution authorizing a Professional Services Agreement with Stanley Consultants, Inc. in an amount not to exceed $200,000 for General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services PREVIOUS COUNCIL ACTION: N/A SUMMARY: Public Works released a Request For Proposals (RFP) for engineering, surveying, geotechnical and land acquisition on-call services as listed below. A total of 33 responses were received and reviewed according to the selection criteria contained in the RFP. • Major and Minor Roadway Project Planning & Design • Pedestrian Facility Planning & Design • Traffic & Transportation Engineering Services • Plan Review Services • Bridge Design & Construction Management • Geotechnical Services • Surveying & Aerial Mapping • Land Acquisition & Appraisal Services • Drainage & Hydraulic Design • Subsurface Utility Engineering and Investigation Services (Potholing) • Construction Management & Inspection Services A total of six different consultants were selected to provide on-call support for the various services desired. Stanley Consultants was one of two consultants selected to provide support in all of the above areas either directly or through sub-consultants they normally work with for the various services. Stanley and their sub-consultant team rated among the highest in these areas of expertise. Stanley is familiar with Englewood and recently completed the design for the City's Dartmouth Bridge Widening project over the South Platte River. Page 96 of 200 ANALYSIS: This on-call agreement is intended to supplement the City's Public Works engineering staff when specialized expertise is needed on a capital project or when project workload exceeds staff availability or capacity during peak demand periods. This allows for fluctuation without having to add full time positions for these temporary peaks in workload. This agreement will also allow the City to react more quickly to issues that arise during the course of projects where additional engineering expertise or assistance is necessary. FINANCIAL IMPLICATIONS: This on-call engineering work will be funded from the various project budgets where on-call engineering expertise or support is necessary in order to keep projects on schedule. The agreement is proposed for a not-to-exceed amount of $200,000 at the hourly rates for the various personnel classifications listed in Stanley's proposal. This amount was deemed reasonable after considering the upcoming project workload and the potential support needed in the various areas of expertise. ALTERNATIVES: Continue to design and manage projects with current City staff. Due to the amount of upcoming projects currently budgeted, this could potentially delay completion of many projects. Specialized expertise necessary for certain projects would also not be readily available which could impact the quality of final designs and could also delay completion times. CONCLUSION: Staff recommends awarding a professional services agreement to Stanley Consultants, Inc. for on-call engineering services in order to supplement City staff with the specialized expertise and support necessary to provide timely, quality capital projects for the City. ATTACHMENTS: Stanley Proposal Professional Services Agreement executed by Stanley Consultants, Inc. Contract Approval Summary Request For Proposals Page 97 of 200 CITY OF ENGLEWOOD Department of Public Works General Engineering, Surveying, Geotechnical, and Land Acquisition On-Call Services RFP #19-046 September 10, 2019 Page 98 of 200 , Inc 8000 South Chester Street » Suite 500 » Centennial, Colorado 80112-3516 303-799-6806 » stanleyconsultants.com September 10, 2019 Tim Hoos, PE City of Englewood Department of Public Works 1000 Englewood Parkway Englewood, CO 80110 RE: Proposal for the General Engineering, Surveying, Geotechnical and Land Acquisition On-Call Services Contract (RFP No. 19-046) Dear Tim and Members of the Selection Committee: Stanley Consultants, Inc. (Stanley) is pleased to have this opportunity to provide our qualifications to the City of Englewood for the Engineering Services for General Engineering, Surveying, Geotechnical and Land Acquisition On- Call Services contract. We are looking forward to continuing our relationship with the City. Our team is uniquely qualified to fulfill this On-Call Services contract and we offer you several advantages: »On-Call Experience – Stanley has extensive experience on a variety of on-call contracts for local agencies throughout Colorado. We have held the Town of Parker On-Call Civil Engineering and Construction Management On-Call contracts since 2006 and 2008, respectively. Stanley is also currently the Prime Consultant for the Town of Castle Rock On-Call contract, City and County of Denver Transportation On-Call, and the City of Aurora Job Order Engineering Services General Engineering contract. We bring to the City of Englewood a project team that understands how to successfully manage and deliver task orders for an on-call contract. »Full Services Team - We have the depth, talent, and can provide all services needed to respond to your on-call contract. Our team is structured to provide the depth of resources necessary to handle multiple concurrent task orders. In addition to our in-house resources, we have teamed with ten firms to provide all your required services. »Availability – Our team is readily available and committed to providing all required services the City may need for this contract. All of our key personnel, including our subconsultants, operate locally, so we can respond very quickly as your needs arise. »Quality - We are committed to providing exceptional customer service and quality products. Consistency and dependable service are key components of our business. Over 90% of Stanley’s work is through repeat business, having a proven record of providing timely, quality results. Our recent design on the Dartmouth Avenue Bridge over the South Platte River showcases the quality and pride that we put in to each and every project. We have reviewed the insurance requirements outlined in the sample design services agreement and acknowledge that we can meet these requirements. We also acknowledge receipt of Addendum No. 1 dated August 28, 2019. We have no exclusions to the Professional Services Contract. Stanley looks forward to the opportunity to continue working with the City of Englewood. I will be your main point of contact. If you have any questions regarding this submittal, please do not hesitate to contact me, Jeff Binning, at 720.460.4724 or by email at binningjeff@stanleygroup.com. Sincerely, Jeff Binning, PE Marvinetta Hartwig, PE Project Manager Vice President binningjeff@stanleygroup.com hartwigmarvinetta@stanleygroup.com Page 99 of 200 Services ChecklistServices Checklist Page 100 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 SERVICES CHECKLIST RFP-19-046 Engineering On Call Services Page20 ATTACHMENT B PROPOSED SERVICES CHECKLIST MAJOR AND MINOR ROADWAY PLANNING & DESIGN PEDESTRIAN FACILITY PLANNING & DESIGN TRAFFIC AND TRANSPORTATION ENGINEERING SERVICES PLAN REVIEW SERVICES BRIDGE DESIGN & CONSTRUCTION MANAGEMENT GEOTECHNICAL SERVICES SURVEYING & AERIAL MAPPING LAND ACQUISITION AND APPRAISAL SERVICES DRAINAGE AND HYDRAULIC DESIGN UTLITY INVESTIGATION SERVICES CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES Page 101 of 200 Project Team QualificationsProject Team Qualifications Page 102 of 200 2 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS WHY STANLEY? Stanley Consultants, Inc. is a global engineering and consulting firm specializing in transportation, power, water and environmental for utility, industrial, and federal, state, local, and foreign government agencies. We have worked in all 50 states and more than 100 countries around the world. Our full-service disciplines include civil, traffic, structural, environmental, chemical, mechanical, electrical, architecture, urban design and landscape architecture. Our transportation expertise includes working with state DOTs, as well as local municipal government agencies. We maintain an approximate 90% level of repeat business. LOCATION & AVAILABILITY Stanley Consultants’ Denver office has been doing business in the State of Colorado for over 37 years. The Civil/Transportation Group is based in our Centennial, Colorado office located about 11 miles from the City of Englewood offices. All of our key personnel, as well as our subconsultants, operate locally. Key personnel and roles are described in more detail later in this section. BACKGROUND & EXPERIENCE Stanley’s approach to any design or construction project is to provide qualified, senior staff committed to delivering a quality project. These senior engineers and construction managers not only manage a project, but are also be intimately involved in the design. We understand that there are project site constraints, budget limitations, and right-of-way and environmental considerations that must be incorporated into the design of a project. We also know the importance of making design decisions to facilitate getting the project done and constructed without sacrificing safety to the public. UNDERSTANDING OF ON-CALL CONTRACTS & TASK ORDERS A successful on-call consultant must be able to act as an extension of Englewood’s staff in a blended team and provide specialty expertise and in-depth experience. The Stanley team can provide additional resources and expertise to meet all project challenges as well as to assist the City in balancing commitments and workload internally. ON-CALL CONTRACTS EXPERIENCE Stanley has extensive experience on a variety of on-call contracts for local agencies throughout Colorado. We have held the Town of Parker On-Call Civil Engineering and Construction Management On-Call contracts since 2006 and 2008, respectively. Stanley is also currently the Prime Consultant for the Town of Castle Rock On-Call contract, the City and County of Denver Transportation On-Call, and the City of Aurora Job Order Engineering Services General Engineering contract. This experience brings the City of Englewood a project team that understands how to successfully manage and deliver task orders on an on-call contract. Page 103 of 200 3 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 OUR TEAM Our staff, combined with those of our local teaming partners, provides Englewood with the appropriate skills and resources to respond efficiently to the City’s needs for this general engineering, geotechnical, and land acquisition on- call services contract. We understand the flexibility required with an on-call contract of this scope, and have structured our team to provide the support and resources to complete any of the requested services successfully. The following table shows our teaming partners for this contract highlighting what services they can provide, their relevant experience, and past experience working with Stanley. PROJECT TEAM QUALIFICATIONS Town of Parker Civil Engineering On-Call Contract Duration 2006-2020 Contract Amount No maximum contract limit Number of Projects to Date 50+ Contract Range (in USD)$2,000 - $310,000 Town of Parker Construction Management On-Call Contract Duration 2008-2019 Contract Amount No maximum contract limit Number of Projects to Date 80+ Contract Range (in USD)$5,000 - $481,000 CDOT Region 1 General Engineering Contract Duration 2014-2019 Contract Amount $5 Million Number of Projects to Date 25 Contract Range (in USD)$10,000 - $340,000 Town of Castle Rock On-Call Professional Services Contract Duration 2015-2019 Contract Amount $500,000 Number of Projects to Date 4 Contract Range (in USD)$10,000 - $275,000 CDOT Front Range CM On-Call NPS Contract Contract Duration 2016-2019 Contract Amount $1,000,000 Number of Projects to Date 3 Contract Range (in USD)$38,000 - $580,000 Douglas County Construction Management On-Call Contract Duration 2017-2019 Contract Amount No Maximum Contract Limit Number of Projects to Date 2 Contract Range (in USD)$27,000 - $125,000 City of Aurora General Engineering On-Call Contract Duration 2016-2019 Contract Amount $750,000 Number of Projects to Date 7 Contract Range (in USD)$22,000 - $274,000 CCD Traffic & Transportation Engineering On-Call Contract Duration 2008-2019 Contract Amount $1.5 - $2.5 million Number of Projects to Date 44 Contract Range (in USD)$7,000 - $160,000 Name Services DBE Relevant Experience BCER Lighting & Electrical Design »Quincy Avenue Widening »I-76 at US 85 Eastbound & Westbound »City of Aurora Street Lighting Standards CIG Public Involvement »Brighton Blvd. Reconstruction »US 6 Bridges Design-Build »47th & York Street Pedestrian Bridge ON-CALL EXPERIENCE Page 104 of 200 4 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS Name Services DBE Relevant Experience Daley Land Surveying, Inc.Surveying & Aerial Mapping »Parker Road Sidewalks »J Morgan Extension »Lincoln Avenue Auxiliary Lane Foster Valuation Company, LLC Appraisal Services »CDOT North I-25 Express Lane »CDOT S-Curve HCL Engineering & Surveying, LLC Surveying & Aerial Mapping »Mill Levy 15 »Elizabeth Trail »DEN Concourse North Campus Lamb-Star Engineering Subsurface Utility Engineering & Investigation Services Non-Destructive Testing (Traffic Signal Inspections) »City & County of Denver Traffic Signal Inspections »Douglas County Traffic Signal Inspections »City of Thornton Traffic Signal Inspections Pinyon Environmental Environmental Services »Dartmouth Avenue Bridge »I-76 at US 85 Eastbound & Westbound »US 285 at Kings Valley Drive Shannon & Wilson Geotechnical Services »Dartmouth Avenue Bridge »Sheridan Boulevard Improvements »Ralston Road Reconstruction Utility Mapping Services, Inc. Subsurface Utility Engineering & Investigation Services »Dartmouth Avenue Bridge »Imboden Road Improvements »Lincoln Avenue Auxiliary Lanes Vivid Engineering Group Geotechnical Services »Quincy Avenue Widening »Ridge Road Widening »Imboden Road Improvements = Experience teamed with Stanley The project had an aggressive timeline to complete the design and Jeff always ensured scheduled timelines were met or exceeded. I really appreciate your firm’s QA/QC process, as it was apparent, each submittal was well reviewed, complete, and accurate. Stanley Consultants a great job for the Town of Castle Rock. The quality of your personnel, design work, integrity, and timeliness of your organization do not go unnoticed and are much appreciated. ~ Keith Johnson, PLS, Public Works Project Manager - CIP Plum Creek Parkway Intersection Improvements ” “ Page 105 of 200 5 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT MANAGERJeff Binning, PE PROJECT PRINCIPALMarvinetta Hartwig, PE CITY OF ENGLEWOODPROJECT MANAGER QA / QC MANAGERDavid Dyer, CET TASK MANAGERSJeff Binning, PE TJ Scarberry, PE, PTOE Sarah Zarzecki, PE BRIDGE DESIGN & EVALUATIONRon Gibson, PE Heather Reed, PEInna Pushkarova, PE UTILITY INVESTIGATION SERVICESEric Starnater, PE (LSE) Marc Hendricks (LSE) Cameron Greer (UMS) Philip Meis, PE (UMS) MAJOR & MINOR ROADWAY PLANNING & DESIGNJeff Binning, PE TJ Scarberry, PE, PTOE Sarah Zarzecki, PE Ethan Earl, PEAndrew Valdez, PEMichael Romero, PE PEDESTRIAN FACILITY PLANNING & DESIGNJeff Binning, PE TJ Scarberry, PE, PTOE Sarah Zarzecki, PE Michael Romero, PE TRAFFIC & TRANSPORTATION ENGINEERING SERVICESTJ Scarberry, PE, PTOE Jeff Binning, PE Sarah Zarzecki, PE Michael Romero, PEEric Lang PLAN REVIEW SERVICESJeff Binning, PE TJ Scarberry, PE, PTOE Sarah Zarzecki, PE Josh Root, PE, CFM Ron Gibson, PE Heather Reed, PEMichael Romero, PE GEOTECHNICAL SERVICESBill Barrierre, PE (VIV) Brysen Mustain, PG (VIV) David Asunskis (SW) Dan Bolda (SW) SURVEYING & AERIAL MAPPINGJulian Sisneros, PLS (HCL) Rob Daley, PLS (DAL) Albert Valetta, PLS (DAL) LAND ACQUISITION & APPRAISAL SERVICESCasey Crane Noelle HoelskenW. West Foster (FOS) DRAINAGE & HYDRAULIC DESIGNJosh Root, PE, CFM Andrew Valdez, PEAlyssa Pankow, EITAsim Mehmedovic, EIT CONSTRUCTION MANAGEMENT & INSPECTION SERVICESJohn Forni Curtis Gemaehlich, PEHiep Pham, PEBrian VarnakJim LuftScott Wickness REQUIRED SERVICES ENVIRONMENTAL SERVICESKate Turner (PIN) Joe RubinoAshley Bushey (PIN) Timothy Grenier (PIN) Karin McShea (PIN) Sabrina Williams (PIN) Rick Black LIGHTING / ELECTRICAL DESIGNTJ Scarberry, PE, PTOE Gregg Adams, ASSOC IALD, LC, IES, LEED AP (BCER) NON-DESTRUCTIVE TESTING(TRAFFIC SIGNAL INSPECTIONS)Eric Starnater, PE (LSE) David Ledford (LSE) ADDITIONAL SERVICES PROJECT TEAM QUALIFICATIONS PUBLIC INVOLVEMENTJeff Binning, PE TJ Scarberry, PE, PTOE Sarah Zarzecki, PE Joy Wasendorf (CIG) Caroline Frizell (CIG) Annamarie Hyndman (CIG) BCER BCER, Inc.CIG CIGDAL Daley Land Surveying, Inc. FOS Foster Valuation Company, LLC HCL HCL Engineering & SurveyingLSE Lamb-Star Engineering PIN Pinyon Environmental, Inc.SW Shannon & WilsonUMS Utility Mapping Services, Inc. VIV Vivid Engineering Group = Key Personnel Page 106 of 200 6 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS The organization of our project team provides the City of Englewood with significant experience on all types and sizes of transportation projects throughout Colorado. Jeff Binning will be the Project Manager for this contract and will be the main liaison between the City and the Stanley team. He will ensure that the project staffing needs are met to the satisfaction of the City. Our project team has been assembled based on our understanding of the project, the scope of services required, and our experience performing similar tasks together. The project team and assignments are shown below. Full resumes of our key personnel are included in the Appendix. MARVINETTA HARTWIG, PE (CO PE #27769) Project Principal Marvinetta has 32 years of experience and specializes in the design of all types of roadway facilities from local municipal projects to multi-phased, major highway corridor and interchange reconstruction projects. She is familiar with all aspects of transportation projects including project management, permitting, feasibility and environmental studies, public involvement, roadway design, pavement design, parking lot design, utility coordination and design, traffic control plans, traffic signal design, construction staging, construction scheduling, right-of-way plans, cost estimating, traffic analysis, safety studies, value engineering, and preparation of construction plans and specifications. JEFF BINNING, PE (CO PE #46157) Project Manager & Task Manager Jeff has successful experience working with the City of Englewood and is committed to providing the City with exceptional customer service. Jeff’s recent City experience includes the Dartmouth Avenue Bridge over the S. Platte River. He has over 19 years of experience in transportation design and management which includes project management, rural and urban roadway design, interchange design, light- rail transit design, multi-use trail design, drainage design, stormwater management and erosion control, signing and striping, construction phasing and traffic control, utility coordination, alternatives analysis, feasibility studies, and public involvement. Regardless of the details of any project, Jeff’s meticulous planning and organizational skills keep his teams on-task and directed at the goal. TJ SCARBERRY, PE, PTOE (CO PE #49336) Task Manager TJ has 12 years of experience with transportation and traffic related projects. His responsibilities include the development of transportation design plans, as well as reports such as corridor studies, road safety audits, contract plans and specifications and cost estimates, as well as providing post-design services. His projects include both large design build projects, as well as smaller municipal projects. Other projects include multimodal projects, bike lane studies, and trail designs. Many of these designs have included modifying existing signals to incorporate bike loops detectors and modification of signal timing to encourage bike and pedestrian usage of corridors. SARAH ZARZECKI, PE (CO PE #45482) Task Manager Sarah has over 13 years of experience with transportation engineering and roadway design on projects located throughout Colorado. Sarah brings a wide variety of technical and managerial experience to any project team. Sarah has been involved in the planning and design of highways, arterial roadways, intersections, and bicycle/pedestrian facilities from the conceptual level through final design and construction, including public outreach. DAVID DYER, CET QA/QC Manager David has over 37 years of experience in civil transportation projects. He serves as our QA/QC Manager for all projects assisting with design oversight, guidance and checking. His specialized experience is in the design for all types of roadway facilities, from local municipal projects to major highway corridor and interchange reconstruction projects. JOSH ROOT, PE, CFM (CO PE #43883) Drainage & Hydraulic Design Task LeadJosh has 14 years of experience overseeing complex, challenging, and high-profile projects. His expertise includes hydrology and hydraulic analysis and design, including roadway drainage, storm sewers and open channels. He also has expertise with stormwater management and grading design. Josh has Page 107 of 200 7 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS prepared detailed construction documents, drainage, grading, erosion, and sediment control plans and detailed cost estimates and has written drainage and stormwater management reports as well as floodplain studies. Josh is a Certified Floodplain Manager. RON GIBSON, PE (CO PE #33949) Bridge Design Task Lead Ron is a Senior Structural Engineer with 39 years of experience in structural engineering, project management, and construction. He has provided design and rating of bridge structures including highway bridges, pedestrian bridges, retaining walls, culverts, sound walls, sign structures and foundations. His experience includes design, independent design analysis, quantity calculations, contractor interactions, structure selection reports and shop drawing reviews. Ron has coordinated the development of plan sets from conception through to completion and has worked with multiple agencies, contractors, and municipalities within Colorado in all stages of transportation projects. CASEY CRANE Land Acquisition & Appraisal Services Task Lead Casey has over 19 years of land acquisition, permitting, appraisal and management experience. His experience includes right-of-way and fee acquisition, local state and federal permitting, and real property valuation. Casey has a variety of land acquisition experience on roadway projects, electric transmission and distribution, electric substation, electric generation, high pressure gas pipelines, solar arrays, wind generation distribution and transmission, and construction support. JOHN FORNI Construction Management & Inspection Services Task Lead John has 22 years of extensive construction management services for road, bridge, trails, facilities, and highway projects for the past several years on many on-call contracts. His experience with construction management includes construction oversight, documentation, developing Quality Assurance programs, and overseeing inspection and testing programs. He has extensive experience working with various public agencies. John understands the need for controlling costs and schedules while at the same time avoiding delays and conflicts. WILLIAM BARREIRE, PE (CO PE # 32045) Geotechnical Services Task Lead VIVID Engineering Group Bill has 26 years of practical experience including a significant amount of transportation related experience for numerous entities including, FHWA-Central Federal Lands Highway Division, Colorado Department of Transportation, Denver Regional Transportation District, and numerous city and county agencies. His experience includes performing and managing geotechnical engineering services, environmental services, and materials testing/inspection services. JULIAN SISNEROS, PLS Surveying & Aerial Mapping Task Lead HCL Engineering & Surveying Julian has 18 years of diverse survey background that includes Public Land Survey System (PLSS) boundary surveys, route surveys, topographic surveys, right-of-way plan creation, American Land Title Association (ALTA) Surveys, Static control surveys, aerial photo control surveys, utility as- built collection, Improvement Location Certificate (ILC) surveys and construction layout. Julian has extensive field and office experience and is proficient with office and field calculations. He has managed multiple projects for municipal and county clients throughout the Denver Metropolitan area. ERIC STARNATER, PE Utility Investigation Services Task Lead Non-Destructive Testing Lamb-Star Engineering Eric has over 29 years of experience in transportation/maintenance engineering, specializing in the design, construction, maintenance, and asset management of highway facilities. Eric has managed sign, traffic signal and high mast light inspection projects in TX, CO, OK, and WI. Eric has extensive experience with ASNT testing procedures and Lamb- Star utilizes these procedures on all ancillary structure inspection projects. He has managed annual traffic signal pole inspections for several municipalities along the front range of the Rocky Mountains for the last 14 years. Page 108 of 200 8 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS TASK APPROACH The Stanley team approach to meet the City’s goals begins with determining and implementing the essential design elements required for each project. The key to successfully meeting these project goals will be the team’s adherence to the following procedures and practices: »Establish open and direct communication with the stakeholders, public and private agencies, and the City from the beginning of the design process continuously through the end of construction. »Identify critical design factors early in the project that will drive the design decisions. »Use an integrated design process that continuously coordinates all issues and disciplines to eliminate conflicts and minimize costly re-design. »Create a cost-effective design that meets Local, State and Federal criteria. Refinements to optimize the design will be confirmed through interdisciplinary reviews and confirmation of cost impact. »Timely and effective communication and documentation of direction to the entire project team and stakeholders. »Efficient procedures to assemble design elements, confirm quality, and coordinate all disciplines into an integrated final product. A typical project consists of five main tasks: 1. Project Initiation 2. Project Development 3. Preliminary Design 4. Final Design 5. Construction Design Support It is important to be thorough, consistent, and maintain a high level of quality in all of the project tasks. Putting in the extra effort will decrease the likelihood of change orders during construction and ultimately saves the City money and schedule delays. PROJECT SCOPING Each project begins with a project scoping to develop a complete Scope of Work. This is one of the most important tasks in developing any project. A thorough scope saves time, effort and costs over the duration of the project. Once the project is thoroughly scoped, the project will be assigned staffing by the project manager. Staffing will be assigned to meet the needs and goals of the project. Proper assignment of staff is also critical to the project in terms of joining specific technical requirements with experienced team personnel. The Stanley team will provide a high level of value to the project and personal commitment from all the personnel working on the project. Page 109 of 200 9 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS Jeff Binning or the assigned Stanley task manager will work with the City Project Manager to develop the project schedule. Critical milestones will be identified and tracked to keep the project on schedule and under budget. Stanley will work closely with the City throughout the duration of the project to maintain consistent and open communication; resolve issues as they arise; develop consensus on important design elements; and keep the project on track. When required, the project team will work closely with the City during the design process to obtain public input and develop a community consensus by implementing public involvement procedures. PROVIDED SERVICES MAJOR & MINOR ROADWAY PROJECT PLANNING AND DESIGN Stanley has completed a wide range of roadway improvement projects ranging from rural roadways to major arterials to highway design. Our vast experience in the design of all types of roadways provides the City of Englewood with a project team that understands the critical elements and considerations in roadway improvements, as well as the importance of providing a realistic design that is consistent with the project expectations. Roadway design services provided by Stanley include conceptual, preliminary, and final design; cost estimating; and construction document preparation. Our understanding of horizontal and vertical design, along with our software expertise gives us the capability to perform accurate designs, identify impacts and problems at the design level, and give the City and the public realistic depictions of project designs during the design phase. PEDESTRIAN FACILITY PLANNING & DESIGN Stanley has completed a wide range of pedestrian facilities from sidewalks and curb ramps to multi-use trails as part of an overall project or as stand-alone bike and pedestrian projects. Our approach to the planning and design of pedestrian facilities and multi-use trails is to follow AASHTO’s Bike Criteria and to comply with ADA requirements where possible. ADA requirements are more restrictive than AASHTO’s Bike Criteria. If a multi-use trail requires a grade separated crossing, the selection of a structure type involves many factors, including design criteria, structure width, bridge deck materials, required vertical clearances, railing and pedestrian screen height, live loading, available pier placement locations, span lengths and skew angle of crossing. Construction issues such as access for erection cranes, pile driving, and caisson drilling equipment must also be considered. TRAFFIC & TRANSPORTATION ENGINEERING SERVICES Stanley is an expert at traffic and transportation engineering services. We will utilize the collected data (including traffic counts, turn movement counts, and speed data) to perform a variety of traffic and transportation engineering tasks such as speed studies, origin destination studies or forecasting studies. The data collected will also assist in alternative analysis or conceptual designs as needed to assist in roadway planning and design. Stanley is an expert in the application of operations software such as Synchro/Simtraffic, VISSIM and Highway Stanley Consultants can provide renderings which can aid in the visualization of a final product. This rendering was from the High Plains Trail over Parker Road (Town of Parker). Page 110 of 200 10 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS Capacity Software (HCS), each of which apply the methodologies of the Highway Capacity Manual (HCM). We are also experts in communicating the results of these complex analyses, so the staff and decision makers feel confident in a chosen outcome. Stanley has extensive experience in traffic engineering, including intersection design, traffic signal design, construction traffic control, and signing and striping. PLAN REVIEW SERVICES Stanley’s plan review experience includes independent checks of plans, design, and value engineering. Recently, Stanley provided plan review services to the Town of Parker for the Belford-Happy Canyon Creek Trail for the 60% and 100% Final submittals. Stanley’s review scope included civil/trail, structural and drainage technical reviews. Stanley was also recently under task order with CDOT to assist in the administration of the Region 1 Local Agency Program and provided plan review services as part of this task order. Our project team consists of senior engineers and technicians that have recent and extensive design experience to assist the City with any kind of plan reviews. BRIDGE DESIGN & EVALUATION Structural services provided by Stanley include design, independent analysis, maintenance inspection, and rating of highway-related structures. Structure elements include highway, pedestrian, light rail, and heavy rail bridges; grade separation structures, box culverts, retaining walls, sound walls, and sign structure supports. Design services include conceptual and preliminary design, cost estimating, structure selection reports, construction document preparation; reconstruction, modifications, and rehabilitation of existing structures; decorative and architectural treatments. Preliminary design required for any proposed projects will evaluate different alignment, span configurations, phasing needs, rehabilitation and maintenance requirements, and structure types for each structure location in a Structure Selection Report (SSR). The SSR will consider site constraints, stakeholder preference, aesthetics, alignment and profile, hydraulics, environmental, geotechnical, and structure types to determine the most cost-effective solution. At this level, we would also identify and evaluate potential Accelerated Bridge Construction (ABC) techniques. RLEULLHOIV&T 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 tel 303.721.1440fax 303.721.0832 TM Design x-slope should be set to 1.5%(typ.all sections).Need to design in a construction tolerance to allow them to construct to 2%max. Looks closer to 24+45 +/-from plan view.Pls confirm Looks closer to 24+45 +/-to 25+80 +/- Looks closer to 25+80 +/-to 27+28.51 Consider rumble strips in this area to avoid having riprap go right up to the edge of the trail Stanley performed a plan review on behalf of the Town of Parker for a recent 100% submittal for the Belford-Happy Canyon Creek Trail Project. Page 111 of 200 11 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS Stanley has experience in the design of many types of bridges and other structures. We have completed projects using: precast prestressed concrete box girders, bulb tees, and tub girders; post tensioned cast-in-place and precast box girders; steel beam and steel box girders; concrete box culverts; cast-in-place concrete cantilever and MSE retaining walls; pedestrian structures; low water crossings, pipe culverts, timber design and inspections, and several other types of structures in conventional bid- build, design-build, and CMGC styled contracts. GEOTECHNICAL SERVICES Geotechnical services will be completed as needed by either Shannon & Wilson or VIVID Engineering Group. For projects including geotechnical design services, such as a subsurface soil investigation programs and foundation and/or pavement designs, a geotechnical engineer will develop the scope of work, manage the geotechnical investigation, perform the design calculations, and develop either a geotechnical engineering report or letter stamped by a professional engineer licensed in Colorado. We anticipate that typical geotechnical services required may include: »Site reconnaissance and assessment of geologic hazards. »Subsurface explorations and materials testing. »Geotechnical analysis and design for roadways, bridges, retaining walls, asphalt and concrete pavement, and other transportation infrastructure. »Slope stability analysis and stabilization design recommendations. »Earthwork design recommendations. »Underground engineering and groundwater control. »Preparation of plans and specifications. »Instrumentation to monitor ground behavior. For materials testing projects, such as asphalt or concrete paving projects, Shannon & Wilson or VIVID Engineering can provide quality assurance (QA) or quality control (QC) level testing if needed. Their in-house laboratories are AMRL/CCRL certified for soil, aggregate, asphalt and concrete testing and their equipment is systematically maintained and calibrated in accordance with AASHTO and ASTM standards. Shannon & Wilson or VIVID Engineering technicians are also trained and certified to operate field and laboratory equipment. Stanley Consultants recently completed the design of improvements to the Dartmouth Avenue bridge over the S. Platte River (existing bridge shown). The bridge will be widened and rehabilitated in 2020. Page 112 of 200 12 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS SURVEYING & AERIAL MAPPING Surveying and Aerial Mapping will be completed as needed by either Daley Land Surveying, Inc. (Daley) or HCL Engineering & Surveying, LLC (HCL). Daley and HCL professional staff operate with proven office and field survey and mapping procedures. Daley and HCL provide a complete range of Professional Surveying Services including Land Surveys, ALTA Surveys, Right of Way Surveys and Plans, Design and Topographic Surveys, Legal Descriptions and Exhibits, Lease Area Exhibits, Land Survey Control, GPS and GIS Services, Utility location facilitation, Title Company liaison, Survey Consulting, Platting and Exemption Surveys. LAND ACQUISITION & APPRAISAL SERVICES Stanley’s Land Acquisition Department is operated from our Centennial, Colorado office and provides professional land services to government agencies and utility companies in the transportation and energy sector. Appraisal Services will be provided by Foster Valuation Company, LLC. Our services combine right-of-way acquisition, permitting, environmental, land surveying and GIS to deliver comprehensive land services to meet all of our client’s needs. Over the last 20 years, we have consistently provided successful right-of-way acquisition services to our clients for highways, interchanges, roadway expansions, sewer lines, water lines, electric transmission lines and various other utility projects. Our clients continually face new and more restrictive regulations, more intense public scrutiny, and tighter environmental controls. Stanley has been successful in completing the most difficult projects by listening to our clients, the public and working closely with all stakeholders to address concerns proactively. We practice an open and honest approach when dealing with property owners and stress the importance of fair treatment throughout the acquisition process. Our team of qualified professionals has completed numerous acquisitions under the Uniform Act and understands the responsibilities that come with working with public funds. Stanley has been recently selected by Arapahoe County, CDOT Region 1 and CDOT Region 4 to provide Right-of-Way Acquisition Services for 2016 through 2019. We are also approved and included on CDOT’s list of qualified companies to provide acquisition and relocation services. DRAINAGE & HYDRAULIC DESIGN Stanley’s experienced drainage staff, led by Josh Root, offers a wide variety of drainage and hydraulic design services. Josh is a Certified Floodplain Manager and his team has experience with floodplain modification studies as well as FEMA coordination, floodplain analysis and delineation, bridge hydraulics, and scour analysis. Our water resources group’s stormwater conveyance and water quality experience is extensive. Stanley’s drainage and hydraulic project experience ranges from large design/ Page 113 of 200 13 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS build transportation projects with major stream crossings to smaller roadways with local drainage features including storm sewers and roadside water quality features. Our team also has experience with development projects from a design and oversight/review role. Our drainage team will work closely with all disciplines on a project to ensure high quality design, and efficient production. SUBSURFACE UTILITY ENGINEERING & INVESTIGATION SERVICES Utility coordination and design is integral to the majority of our civil engineering projects. Stanley has been responsible for the utility coordination and design on both small and large projects including the Dartmouth Ave. Bridge over the S. Platte River, the I-25 & Arapahoe Road interchange, and many others. With our experience, we understand how important the integration of the utilities with all aspects of design and construction is. To successfully deliver a project, it is important to start early in the design to identify utilities, verify location and determine conflicts. Coordination with the utility companies throughout the design development helps facilitate the overall delivery of a project. Successful utility coordination and conflict resolution is greatly enhanced with good baseline information. In the planning stage of a project, it is imperative to evaluate the project limits and intent. From here, we can determine if the project meets the criteria from Senate Bill 18-167 “Subsurface Utility Engineering Notification”. SUE plans and an attempt to achieve Quality Level B will be required when the project meets the criteria set forth in SB 18-167 unless a reasonable rationale by a licensed professional engineer is given for not doing so. If a SUE utility investigation is required, Utility Mapping Services, Inc. (UMS) and Lamb-Star Engineering have multiple licensed professional engineers that are trained and have working experience with surface geophysics, engineering surveying, utility construction and design principles, utility conflict identification resolution and utility risks. Utilities are designated to a Quality Level B using geophysical techniques including: »Pipe and Cable Locators »Ground Penetrating Radar (GPR) »Metal Detectors »Magnetics »Closed-Circuit Television (CCTV) HYDRAULIC/HYDROLOGY SERVICES OFFERED • Hydrology studies using rational method, CUHP (Colorado Urban Hydrograph Procedures), EPA-SWMM (Storm Water Management Model) or SCS Method depending on size of basin. • Hydraulic analysis including inlets, storm sewer, cross culverts, box culverts, bridges • Water Quality varying from ponds, swales, grass buffer, manufacture devices, sand filter basins depending on size needed and ROW constraints. • Hydraulic design of flood protection channels • Erosion & Sedimentation Control Plans to keep City compliant with CDPHE/EPA • Stormwater Planning, Modeling, and Management • Overland flood routing • FEMA floodplain mapping including CLOMR and LOMR • Floodway Analysis • Coordination with local, state, and federal agencies Once the design team has developed plans to a 30% level, we identify where potholing will be required. Potholing utilities as this stage of the design process aids in identifying potential design alternatives that could be used to avoid a conflict. Potholing is completed with a vacuum excavation truck in a non-destructive manner. Each pothole is used to expose the utility to get an actual location and elevation of the utility. The utility size, material, owner and location is documented in the field and used to develop Pothole Data Sheets. Once our team has Quality Level A and B utility information, we can take an informed look at utility constraints and look for possible design alternatives to avoid utility conflicts. If avoidance alternatives are not feasible, our team would proceed with coordinating with the affected utilities to resolve all utility conflicts in a timely manner. Page 114 of 200 14 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 PROJECT TEAM QUALIFICATIONS CONSTRUCTION MANAGEMENT & INSPECTION SERVICES Stanley has assembled a talented team of Construction Management and Inspection Services professionals with capacity to provide the City with the appropriate level of expertise and experience for this On-Call contract. We have a strong history of successful project delivery for On-Call Construction Management Contracts, including several projects for Englewood. Construction Management is a core discipline at Stanley. Our proven approach is based on utilizing properly qualified, versatile personnel to efficiently address roadway construction challenges in an urban setting. Our team has the needed certifications to execute work consistent with all CDOT inspection requirements. Our service experience cover’s preconstruction activities through final project closeout. Preconstruction Stanley’s Construction Management staff can provide significant value to projects starting at the preliminary design stage. Our construction staff can provide constructability reviews, cost and budgeting analysis, phasing reviews, and begin to develop construction schedules. Our staff has trained, certified Engineers capable of developing and performing detailed review of construction schedules in Microsoft Project and Primavera. Construction Phase As standard practice, Stanley will designate a Project Engineer to be our single point of contact with City staff and the awarded contractor. The Project Engineer will interact with the City, the Contractor and all other stakeholders. The Project Engineer will develop a detailed work plan and schedule an initial project meeting with the City and partners to define project coordination and public information, schedule and manage the preconstruction meeting, construction weekly meetings, and conferences prior to major work items with the Contractor and utility companies to review construction progress and planned activities. Weekly meetings will be key to providing stakeholders with consistent information as the project progresses. Construction Inspection Stanley Consultants utilizes Appia Software for our construction inspection and project documentation. This is an online platform that stores all project files, reports, completed quantities, construction documentation, submittals and change orders in one web-based location. At no cost to our clients, free read only access is provided so that the project files can be review any time. Page 115 of 200 Related Work Experience & PerformanceRelated Work Experience & Performance Page 116 of 200 15 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 RELATED WORK EXPERIENCE Dartmouth Avenue Bridge Widening over S. Platte CITY OF ENGLEWOOD; ENGLEWOOD, COLORADO Stanley is currently providing final design services to the City of Englewood for the widening and rehabilitation of the Dartmouth Avenue Bridge over the South Platte River. This bridge is a critical link in the roadway network to the northwest portion of the City of Englewood which serves a large light industrial district, the Englewood/Littleton Wastewater Treatment Plant, and many residents. The project is federally funded and is undergoing the CDOT Local Agency process. The proposed project includes bridge rehabilitation and widening to accommodate future traffic needs. The widening portion of the project will provide for 2 through lanes in each direction and a dedicated left-turn lane in each direction. Other project improvements include reconstructing sidewalk approaches and pedestrian curb ramps, constructing new approach guardrail and end anchorages to meet current CDOT and AASHTO standards for improved vehicular, pedestrian, and bicycle safety, and performing traffic signal and drainage system modifications. Key Personnel: Jeff Binning, David Dyer, Josh Root KEY SERVICES • Major Roadway Design • Pedestrian Facility Design • Traffic Engineering • Bridge Design • Surveying, Drainage and Hydraulic Design • SUE Investigation and Utility Coordination Jordan Road Widening TOWN OF PARKER; PARKER, COLORADO Stanley Consultants provided final design services to the Town of Parker to complete a widening of Jordan Road from 2 lanes to 4 lanes (plus turn lanes) between Hess Road and Bradbury Parkway, approximately 3/4 of a mile. This section of Jordan Road was the last remaining segment to be widened to its ultimate configuration within the Town limits and was needed because of continued growth in the Town. The client required a tight design schedule, and the project team stayed on schedule by maintaining close coordination with the client and by being responsive and flexible to their changing priorities. Project design elements included roadway widening, intersection design, ADA curb ramp design, retaining wall design, construction phasing and traffic control, traffic signal design, signing and striping, drainage design, stormwater management and utility coordination. Key Personnel: Jeff Binning, David Dyer, John Forni KEY SERVICES • Major Roadway Design • Pedestrian Facility Design • Traffic Engineering • Retaining Wall Design • Surveying, Drainage and Hydraulic Design • Utility Coordination • Construction Management On-Call Project Page 117 of 200 16 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 RELATED WORK EXPERIENCE Quincy Avenue between Reservoir Road & Himalaya Street Roadway Widening CITY OF AURORA; AURORA, COLORADO Stanley Consultants completed the final design for improvements to widen Quincy Avenue between Reservoir Road and Himalaya Street. Quincy Avenue was a 6-lane arterial on either side of the project limits and constricted down to 2-lanes at Flanders Street. The project included widening Quincy Avenue from a 2-lane to a 6-lane facility, adding curb, gutter, sidewalk, and lighting to the south side of the road, overlaying existing pavement and correcting the roadway crown, and improving drainage and water quality in the project limits. Due to existing right-of-way and available space constraints, water quality for the project was achieved by utilizing a proprietary underground water quality device in lieu of surface best management practices (BMPs). The project also involved multi-agency coordination with the City of Aurora, City of Centennial, Arapahoe County, and the Southeast Metro Stormwater Authority (SEMSWA). Project design elements included roadway design, drainage design, stormwater management, signing & striping, construction phasing and traffic control, traffic signal modifications, and lighting and utility coordination. The project was completed within the schedule and met the budget. Key Personnel: Jeff Binning, David Dyer I-25/Arapahoe Road Interchange Reconstruction CDOT REGION 1; CENTENNIAL, COLORADO This $68 million project made improvements to the I-25/Arapahoe Road Interchange through the replacement of the existing I-25 over Arapahoe Road Bridge and other improvements to the interchange complex to reduce congestion and improve traffic operations and safety. The project was delivered as a CMGC project. The existing partial cloverleaf interchange was improved by providing three through lanes on Arapahoe Road and ramp auxiliary lanes, triple left turns from the I-25 off ramps, realignment of the frontage road, constructing an additional westbound lane on Arapahoe Road from Yosemite Street to Greenwood Plaza Boulevard, widening of Yosemite Street to accommodate additional turn lane and the construction of noise walls along Yosemite Street south of Arapahoe Road. Stanley was a major subconsultant and was responsible for the design management, highway/interchange design, utility design/ coordination, construction phasing and independent bridge design checks. The project was completed within the schedule and met the budget. Key Personnel: Marvinetta Hartwig, David Dyer KEY SERVICES • Major Roadway Design • Pedestrian Facility Design • Traffic Engineering • Bridge Design • Utility Coordination and Design KEY SERVICES • Major Roadway Design • Pedestrian Facility Design • Traffic Engineering • Bridge Design • Surveying, Drainage and Hydraulic Design • Utility Coordination On-Call Project Page 118 of 200 17 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 RELATED WORK EXPERIENCE On-call ProjectMajor & Minor Roadway Planning & DesignPedestrian Facility Planning & DesignTraffic & Transportation Engineering ServicesPlan Review ServicesBridge Design & EvaluationGeotechnical ServicesSurveying & Aerial MappingLand Acquisition & Appraisal ServicesDrainage and Hydraulic DesignSubsurface Utility Engineering & Investigation Services Construction Management & Inspection ServicesRidge Road Widening - Town of Castle Rock p p p p p p p p Iliff & Havana Intersection Improvements - City of Aurora p p p p p p p Motsenbocker Road Widening - Town of Parker p p p p p p p p I-76 at US 85 Eastbound and Westbound - CDOT Region 1 p p p p p p p Plum Creek Parkway Intersection Improvements - Town of Castle Rock p p p p p p p p p East West Trail (Phase 3) - Town of Parker p p p p p p p p 112th Ave. Corridor Improvement (Owner’s Representative) - City of Northglenn p p Chambers over Happy Canyon Creek Bridge Rehabilitation - Town of Parker p p p p p p p I-25 Resurfacing (MP 7.5 to MP 12.4) - CDOT Region 2 p p p p p p Lincoln Avenue Widening - Douglas County p p p p p p p p Parkglenn Way Retaining Wall - Town of Parker p p p p p p p p The table below shows our team’s relevant experience on a variety of other recent projects. The Stanley team has the depth, talent, and can provide all services needed to respond to your on-call contract. Page 119 of 200 Response to Key QuestionsResponse to Key Questions Page 120 of 200 18 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 KEY QUESTIONS How does your firm provide value-added, cost- effective services to a local municipality? Stanley’s approach to cost-effective services hinges on the qualifications and experience of our personnel. We offer dedicated, highly involved, senior-level professionals providing not only the oversight and management of the project, but also the design. This provides for an efficiency of scale while taking advantage of the knowledge and expertise gained through years of experience on similar projects. We feel our experience and efficiency has enabled Stanley to provide quality service, while also maintaining competitive costs and providing the best quality of project to the local municipality. Furthermore, we’re also adding value to the City by providing a team that can address all of the proposed services requested in this RFP and any project needs that may arise through this contract. How does your firm incorporate quality into its planning and design process and how are these efforts realized by its clients? The Stanley team is committed to an integrated approach to providing ISO 9001 based quality project deliverables. Our team will follow our Quality Management Plan (QMP), used successfully on previous projects, and implement refinements for procedures specific for the needs of this project. Our Quality Control Program is led by David Dyer. This commitment to quality by Stanley ensures the team has overall ownership in the success and quality of the project. Staff will be assigned for quality functions associated with each deliverable and developing the project specific quality control plan following the guidelines of the QMP to: »Sequence and coordinate the required processes. »Ensure adequate staffing is assigned for quality control processes and activities. »Continuously monitor, measure and analyze the success of these processes. »Implement corrective actions, as required, to ensure successful achievement of quality functions. Stanley recently finished the final design for the widening and rehabilitation of the Dartmouth Avenue Bridge over the S. Platte River. This was a federally funded project and was subject to the CDOT Local Agency Process. Stanley’s quality control process was used throughout the project planning and design process and as a result, City and CDOT reviews were streamlined due to quality deliverables. As a result, the aggressive project design schedule was able to be maintained and re-design was minimized. How does your firm incorporate customer service and timely performance into its work activities and deliverables? Exceptional customer service begins with developing a strong understanding of a client’s expectations and goals. We feel this is best accomplished by developing strong lines of communication, with an overall goal of working towards being an extension of the owner’s staff. Consistency and dependable service are also key components to providing quality customer service. At Stanley, we work toward developing relationships for the future. Much of our work is through repeat business, having a proven record of providing timely, quality results. Our Project Managers handle the direct communication with the owner’s representative, and are also heavily involved in the day-to-day work within our own staff. That enables us to provide consistency in the lines of communication from the owner’s representative to our designers, technicians, and inspectors. Example QC Check Print from the recent 100% Final submittal for the Dartmouth Avenue Bridge Widening and Rehabilitation project. “The end results have been a very high-quality product and were also very cost effective. I also have enjoyed working with the professional teams that were assembled for the projects and was very appreciative that the teams were flexible to change/ issues that came up during the design process. I would recommend to other governmental agencies the use of Stanley Consultants, Inc. for design services.” ~ Chris Hudson, Public Works Manager, Town of Parker Page 121 of 200 Exclusions & Additional ServicesExclusions & Additional Services Page 122 of 200 19 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 ADDITIONAL SERVICES ADDITIONAL SERVICES PUBLIC INVOLVEMENT & CONSENSUS BUILDING Public Involvement and Consensus Building will be led by CIG and will be supported by Stanley Consultants. During the design phase of any project, clarity and transparency are the mission of public information. Our role will be to first understand the scope of the project – whether alley paving or a neighborhood traffic control plan – and develop a plan to communicate it to the public and gather public feedback where appropriate. As we gather public input and work to build consensus, transparency is paramount. In the course of planning projects, we know that city officials need to make decisions out of the public realm that are based on budget and engineering best practices. CIG is skilled at setting clear expectations with community members in terms of what public input, if any, will be part of a project’s planning process and explaining which decisions have already been made. In instances where we do gather input, we always close the loop with the public by sharing conclusions. Stanley Consultants and CIG consistently champion public involvement for many of our clients. Our project team can lead, attend, or provide strategy and materials to achieve the goals for public participation and involvement. Our community outreach lead, Joy Wasendorf (CIG), will work with the City to develop a program based on a shared mission for public involvement if warranted by a particular project. ENVIRONMENTAL SERVICES Environmental Services will be provided by Stanley Consultants and Pinyon Environmental. Stanley and Pinyon currently provide environmental planning and permitting services for linear projects within the transportation and utility sectors. Our professionals have backgrounds in biology, air, noise, geology, hydrology, cultural and historic resources and environmental planning, and have significant experience addressing requirements of the National Environmental Policy Act (NEPA), Clean Water Act, Clean Air Act, and the Endangered Species Act. Stanley’s goal when performing NEPA analyses is to provide defensible NEPA documents. We recognize that the first step in executing a successful project approach is to assemble the right team members. Stanley Consultants is teaming with Pinyon Environmental to deliver quality resource assessments and a seamless NEPA process. This interdisciplinary team has the depth of knowledge to understand the complex nature of impact analyses to the built environment. Our professionals can work on straightforward projects which qualify for Categorical Exclusions but also have the diversity to tackle more involved analyses within an Environmental Assessment or Environmental Impact Statement. Our technical approach within the NEPA framework includes the following activities: scoping, purpose and need, development of the proposed action and alternatives, assessment of environmental impacts, development of mitigation measures (as needed), and public involvement. As part of public involvement, our specialists can provide public outreach to residents and stakeholders; coordinate public meetings, facilitate conflict resolution, and will provide transparency and diplomacy throughout the process. Page 123 of 200 20 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 RFP #19-046 ADDITIONAL SERVICES Stanley understands the need to meet a construction schedule, so we will start early in the design process to engage with the required agencies to determine what environmental requirements (if any) need to be met. Our primary goal is to submit permit applications in sufficient time to obtain permits and review permit conditions before construction is scheduled to commence. NON-DESTRUCTIVE TESTING(TRAFFIC SIGNAL INSPECTIONS) Non-Destructive Testing of traffic signal poles or other infrastructure can be performed by Lamb-Star Engineering. Traffic signals were not designed for fatigue prior to the 2001 AASHTO Standard Specification for Standard Supports for Highway Signs, Luminaires, and Traffic Signals. Fatigue design considerations have now been introduced into the AASHTO Standard Specifications as a result of recent nationwide failures. It has been our experience that fatigue fracture occurs in approximately 5% of the overall Front Range traffic signal population. The frequency, however, is associated with the particular design of the mast arm to pole connection, pole thickness, mast-arm length, and wind exposure. Some populations experience fatigue fracture in excess of 20% of the structures. Lamb-Star Engineering has performed Annual Traffic Signal Pole Inspections for the City and County of Denver for more than 1,000 intersections to date. Lamb-Star has also performed traffic signal inspections for Douglas County, CDOT, and the City of Thornton. Stanley and Lamb-Star can help the City develop and implement a 4-year program to inspect traffic signal poles. Lamb Star’s on-site inspection teams led by Certified Welding Inspectors are qualified and highly competent in Visual Testing, Ultrasonic Testing, Magnetic Particle Yoke Testing, and Enhanced Magnetic Particle Testing. These inspection techniques are routinely performed by our fully trained and ASNT certified inspectors. Our Non- Destructive Testing (NDT) professionals have optimized these techniques specifically for the thin-wall materials typically found in traffic signal structures. Our method of “on-the-spot” positive identification of defects eliminates questionable data, commentary or reference to “possible” conditions, and “false positives” such as cracked paint or galvanizing. This in-house capability significantly reduces costs by allowing inspections to proceed on each structure without the need to contact an independent third-party NDT agency whenever a visual suspect is detected. It also eliminates any need to revisit a structure to perform NDT that would result in doubling the cost of traffic control and disruption to the traveling public. LIGHTING & ELECTRICAL DESIGN Lighting & Electrical Design services will be led by BCER and supported by Stanley. During preliminary design, our team will work with the City to determine the lighting requirements for a project. Preliminary lighting and electrical design will include the identification of target illuminance and luminance criteria. BCER has decades of experience providing engineering and design services needed for a roadway or streetscape environment including lighting, traffic signals, ITS equipment, tolling equipment, irrigation controllers, and other associated electrical equipment. Our roadway and street lighting design rely on our deep experience and guidelines provided by the local agency, CDOT, AASHTO, and the Illuminating Engineering Society of North America (IES). BCER has stayed current as technology has evolved with communications as well as solid-state (LED) lighting sources and luminaires and will provide the lighting and electrical design the project may require. Page 124 of 200 Resumes ResumesPage 125 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES Marvinetta specializes in the design of all types of roadway facilities from local municipal projects to multi-phased, major highway corridor and interchange reconstruction projects. She is familiar with all aspects of transportation projects including project management, permitting, feasibility and environmental studies, public involvement, roadway design, pavement design, parking lot design, utility coordination and design, traffic control plans, construction staging, construction scheduling, right-of-way plans, cost estimating, traffic analysis, safety studies, value engineering, and preparation of construction plans and specifications. PROJECT EXPERIENCE Parker Road & Quincy Avenue Operational Improvements Study; City of Aurora; Aurora, CO--Roadway Task Lead for roadway design for all of the Parker/Quincy intersection improvements options as part of the City of Aurora’s Operational Improvements Study completed in 2016. Developed multiple intersection/roadway options that ranged from adding multiple turn lanes to eliminating left turn movements using loop ramps to adding pedestrian sidewalks and combinations of these alternatives. Arapahoe Road & Dayton Street; CDOT Region 1; Centennial, CO--Roadway Task Lead for preliminary and final roadway and intersection design, structural design, traffic design, utility design and coordination, erosion control, environmental services, and water quality and hydraulic design for intersection improvements at Dayton Street and Arapahoe Road. Included roadway widening to accommodate addition left turn and auxiliary lanes. Widening required retaining walls, close coordination of the utilities, and construction phasing. CCD Mill Levy 8A, 8B, & 8C, City and County of Denver, CO--Project Principal responsible for the overall project management, and was the engineer of record for the intersection design and signal layout. Stanley provided intersection signal design services for the City and County of Denver (CCD) as part of their initiative to upgrade the traffic signals throughout the city limits, funded by the 2015 CCD Mill Levy. These Mill Levy Packages consisted of seven intersections along Lincoln Avenue, Speer Boulevard and Kalamath. In addition to the signal upgrades, improvements also included curb ramps, sidewalk, curb and gutters, and curb returns to enhance pedestrian accesses. I-25 and Arapahoe Road Bridge Replacement and Interchange Improvements; CDOT; Centennial, CO--Project Manager/Lead Transportation Engineer for improvements to the I-25/Arapahoe Road interchange through the replacement of the existing I-25 over Arapahoe Road Bridge and other improvements to reduce congestion and improve traffic operations and safety for the traveling public within this complex interchange. US 285 at Kings Valley Intersection Improvements; CDOT, Region 1, Conifer, CO--Project Manager responsible for managing the overall project management and coordination with team members and CDOT and for the development of alternative intersection layouts and the advancement of the preferred concept to a preliminary design. The US 285 and Kings Valley Drive (KVD) Intersection Improvement Project involves conversion of the existing full-movement intersection to a grade separated intersection. Education Bachelor of Science, Civil Engineering, University of Wyoming Professional Registration Civil Engineering: Colorado, 27769 MARVINETTA HARTWIG, PE Project Principal 32 Years of Experience Page 126 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES Jeff has over 19 years of transportation design and management experience. His experience includes project management, rural and urban roadway design, interchange design, light-rail transit design, multi-use trail design, drainage design, stormwater management and erosion control, signing and striping, construction phasing and traffic control, utility coordination,alternatives analysis and feasibility studies. PROJECT EXPERIENCE Dartmouth Avenue/S. Platte River Drive Bridge Rehabilitation, City of Englewood, Englewood, CO--Project Manager responsible for maintaining the day-to-day project activities for final design services to the City for the widening and rehabilitation of the Dartmouth Avenue Bridge over the South Platte River. This bridge is a critical link in the roadway network to the northwest portion of the City which serves a large light industrial district, the Englewood/Littleton Wastewater Treatment Plant, and many residents. Widening provided two through lanes in each direction and a dedicated left-turn lane in each direction. Other improvements include reconstructing sidewalk approaches and pedestrian curb ramps, constructing new approach guardrail and end anchorages to meet current CDOT and AASHTO standards for improved vehicular, pedestrian, and bicycle safety, and performing traffic signal and drainage system modifications. Quincy Avenue Widening (Reservoir Road to Himalaya Street); City of Aurora; Aurora, CO--Project Manager responsible for maintaining overall project design schedule and budget for final design for improvements to widen Quincy Avenue between Reservoir Road and Himalaya Street. Included widening Quincy Avenue from a 2-lane to a 6-lane facility, adding curb, gutter, sidewalk, and lighting to the south side of the road, overlaying existing pavement and correcting the roadway crown, and improving drainage and water quality. Involved multi-agency coordination with the City of Aurora, City of Centennial, Arapahoe County, and the Southeast Metro Stormwater Authority. Jordan Road, Intersection and Roadway Widening Design, Town of Parker, Parker, Colorado, CO--Project Manager responsible for maintaining the overall project design schedule and budget. Provided final design services for widening of Jordan Road from 2-lanes to 4-lanes (plus turn lanes) between Hess Road and Bradbury Parkway (approximately 3/4 of a mile). Included roadway widening, intersection design, ADA curb ramp design, retaining wall design, construction phasing and traffic control, traffic signal design, signing and striping, drainage design, stormwater management and utility coordination. Plum Creek Intersection Improvements; Town of Castle Rock, CO--Project Manager responsible for maintaining the overall project design schedule and budget. Stanley Consultants completed preliminary and final design for these roadway improvements, which reconstructed Plum Creek Parkway/Wilcox Street intersection as well as widened and overlaid Plum Creek Parkway between Interstate 25 and Perry Street to address increasing traffic demands. Implemented an Active Traffic Management System (ATMS) that consisted of several variable overhead LED signs to facilitate morning peak hour on westbound Plum Creek Parkway to northbound I-25. JEFF BINNING, PE Project Manager & Task Manager 19 Years of Experience Education Bachelor of Science, Michigan State University, Civil Engineering Professional Registration Civil Engineering: Colorado, 46157 Page 127 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES Sarah has transportation engineering and roadway design experiences on projects located throughout Colorado. She brings a wide variety of technical and managerial experience to any project team. Sarah has been involved in the planning and design of highways, arterial roadways, intersections, and bicycle/ pedestrian facilities from the conceptual level through final design and construction, including public outreach. Regardless of the details of the task, Sarah’s meticulous planning and organization skills keep her teams on-task and directed at the goal. PROJECT EXPERIENCE Mill Levy 15; City and County of Denver; Denver, CO--Project Manager, Roadway/ADA Ramp Design, and Utility Coordination for the CCD Mill Levy 15 project which consists of traffic signal upgrades and intersection improvements for 19 intersections along 6th Avenue and 8th Avenue corridors in the Central Capitol Hill Area. Existing signal equipment is being replaced to meet the City’s latest standards and to improve overall safety. Roadway and curb ramp updates include modifying the radii to meet design standards and replacing curb ramps for directional crossings while meeting the CCD’s Design Standards. Drainage inlets will be modified due to conflicts with proposed curb ramps. HSIP; City and County of Denver; Denver, CO--Project Manager, Roadway/ADA Ramp Design, and Utility Coordination for traffic signal upgrades and intersection improvements for seven intersections. Existing signal equipment is being replaced to meet the City’s latest standards and to improve overall safety at six intersections along Federal Boulevard (38th Avenue, Virginia Ave., Exposition Avenue, Kentucky Avenue, Mississippi Avenue, W. Jewell Avenue, and the Colorado Blvd./MLK Boulevard intersection. Federally funded with HSIP grants and had CDOT oversight. Roadway improves for curb ramps require modifications to radii to provide directional pedestrian crossings. Due to constrained right- of-way and existing grades, all ramps are a modification of the typical design layouts. 120th Avenue Sidewalk, Teller Street to Main Street, Conceptual Design; City & County of Broomfield; Broomfield, CO--Project Manager responsible for maintaining overall project schedule and budget. Managed the project team and worked with client to provide quality designs for the pedestrian connectivity on the south side of 120th Avenue from Teller Street to Main Street. During the initial phase, coordinated with the team to analyze multiple typical section concepts to analyze impacts to adjacent parcels and determine future utility corridor. Oversaw the final design that included quality checks for the design of sidewalk, landscape walls, ADA curb ramps, parking lot design, stormwater management, and utility coordination. Brandywine Park Trail Connections and Park Improvements; City & County of Broomfield; Broomfield, CO--Project Manager for a pedestrian multi-use trail connection from Brandywine Park south through an existing utility corridor to Perry Street. Connection facilitates a direct connection for both pedestrians and bicyclists from Brandywine Park and Mountain View Elementary School to West 120th Avenue. Education Bachelor of Science, Civil Engineering, Michigan Technological University Professional Registration Civil Engineering: Colorado, 45482 SARAH ZARZECKI, PE Task Manager 13 Years of Experience Page 128 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES TJ has vast experience on transportation and traffic related projects. His responsibilities include the development of transportation design plans, as well as reports such as Interchange Justification Reports, corridor studies, road safety audits, contract plans and specifications and cost estimates, as well as providing post-design services. His projects include both large design build projects, as well as smaller municipal projects. Other projects include multimodal projects, bike lane studies, and trail designs. Many of these designs have included modifying existing signals to incorporate bike loops detectors and modification of signal timing to encourage bike and pedestrian usage of corridors. PROJECT EXPERIENCE Evaluation of Pedestrian Crossings; Castle Pines, CO--Traffic Engineer. City had concerns with pedestrians crossing Monarch Road (main North/South corridor in the City) to access open space or recreational facilities. Due to the curvature of the roadway, some of the existing marked crossings were viewed as unsafe. A sight distance evaluation was performed, as well as a speed study to determine the safety of the crossings. Using the methodologies from the 2010 HCM for uncontrolled crossings, as well as using guidelines from the NCHRP 562, each crossing was evaluated to increase safety. Some crossings it was recommended to install RRFB (Rapid Rectangular Flashing Beacons), at others raised median were installed. MLK Boulevard Multimodal Improvements; City of Albuquerque, NM--Traffic Engineer on construction to provide enhanced connectivity between the University of New Mexico and downtown Albuquerque for pedestrians and bicycles. Designs considered included raised cycle tracks, protected cycle tracks, protected bike lanes, and enhancing the existing bike lanes with green paint. All concept designs were created using the NACTO Urban Bikeway Design Guidelines. After several public input meetings and design review, the enhanced bike lane option was chosen. This was the first use of green pavement marking in the state of New Mexico and serves as the example for all subsequent projects. Bike loop detectors were installed to adjust signal timing to accommodate bicycles through the signalized intersections. Upgrades were made at each intersections to ensure all curb ramps meet current ADA guidelines. All signalized intersections pedestrian crossings were upgraded with LED countdown type indications, and a new connection was added under the I-25 bridge that would separate pedestrian and bicycles from traffic on their own alignment away from traffic. New underpass lighting was also added to enhance visibility under the bridge. NM 564 Road Diet; City of Gallup, NM--Traffic Engineer. NM 564 has both a mid- school and a high school located in this stretch of road. The current roadway had minimal sidewalks, and no bicycle facilities. The roadway was a four-lane roadway with no left turn bays. The goal was to make the corridor more bike and pedestrian friendly for the many school age children walking along the corridor. The road diet reconfigured the roadway to have one lane in each direction a center left turn bay, and a bike lane on each side. New signals were installed at the high school and mid school to help facilitate the crossing of NM 564 safely. The existing signals were upgraded to accommodate pedestrian crossings. The existing lighting along the corridor was removed and replaced with new LED roadway lighting to enhance the visibility of pedestrians and bicycles using the corridor. TJ SCARBERRY, PE, PTOE Task Manager 12 Years of Experience Education Bachelor of Science, Civil Engineering, University New Mexico Master of Science, Civil Engineering, University of Louisville Professional Registration Civil Engineering: Colorado, 49336 Page 129 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES David has experience in civil transportation projects and specializes in the design for all types of roadway facilities, from local municipal projects to major highway corridors, interchange reconstruction projects and the NEPA process. His primary project responsibilities include preparation of construction documents as lead civil designer on highway, street, construction phasing and utility projects; and coordination and directing detailers and designers. As QA/QC Manager for projects and personnel, David assures conformance to client’s standards, project standards, and controlling agency engineering requirements. PROJECT EXPERIENCE Motsenbocker Road Widening, Town of Parker, CO--Quality Assurance/Quality Control Manager who provided roadway and civil design support. Stanley Consultants completed the final design for improvements to Motsenbocker Road from East Mainstreet to Todd Drive. The project included widening Motsenbocker Road from a 2-lane to a 4-lane facility, extending left-turn pockets along East Mainstreet, designing a multi-use trail extension under Motsenbocker Road with the design of a concrete box culvert, drainage design, signing and striping, traffic control, construction phasing, and utility coordination. I-25/Arapahoe Road Interchange Reconstruction; CDOT Region 1; Greenwood Village, CO--Quality Assurance/Quality Control Manager who provided roadway and civil design support, and coordination of utility relocations and assisted with design oversight, guidance, and checking. This $68 million interchange project replaced existing I-25 Bridge over Arapahoe Road and other improvements to reduce congestion and improve traffic operations and safety. Existing partial cloverleaf interchange was improved by providing three through lanes and ramp auxiliary lanes, triple left turns from I-25 off ramps, realignment of frontage road, additional westbound lane on Arapahoe, widening of Yosemite Street to accommodate additional turn lane, and construction of noise walls. Sheridan Boulevard Overlay (SH 95), CDOT Region1; Denver, CO--Quality Assurance/ Quality Control Manager who provided roadway and civil design support, and coordination of utility relocations for this 2 phase project along 3 miles of Sheridan Blvd. Developed Utility Relocation Matrix and plans to relocate water, electric, gas, telephone, cable TV, and sanitary sewer adjustments. 120TH Avenue Connection Phase II (SH 128), CDOT Region1; Broomfield, CO-- Quality Assurance/Quality Control Manager who provided roadway, railroad and civil design support, and coordination of utility relocations for Phase 2 of the 120th Avenue connection to US287 in Broomfield Colorado. This project also required plans for replacement of BNSF Rail line over the new structure and design of a railroad shoofly around the structure during construction. Utility Relocation tabulation, pothole logs and Utility plans were developed to relocate water, fiber, electric, gas, telephone, cable TV, and sanitary sewer adjustments. Education Diploma, Northwest Kansas Technical College, Drafting and Design Technology DAVID DYER, CET QA/QC Manager 37 Years of Experience Page 130 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES Josh is a Senior Water Resources Engineer who oversees complex, challenging, and high-profile projects, while managing financial constraints. He collaborates with clients, contractors, and government agencies to balance quality design, scheduling, and budget expectations. His expertise includes hydrology and hydraulic analysis and design, including roadway drainage, storm sewers and open channels. Josh also has expertise with stormwater management, and grading design. Josh has prepared detailed construction documents, drainage, grading, erosion, and sediment control plans and detailed cost estimates and has written drainage and stormwater management reports as well as floodplain studies. Josh’s work experience includes storm sewer outfalls and open channel flows, which includes the Eagle P3 Design Build Project, where he designed several large storm sewer systems, open channels and culverts crossing the proposed rail lines. PROJECT EXPERIENCE Dartmouth Avenue/S. Platte River Drive Bridge Rehabilitation, City of Englewood, Englewood, CO--Lead Water Resources Engineer responsible for drainage design and bridge hydraulic analysis for the widening of the Dartmouth Avenue bridge over the South Platte River. Completed a no-rise certification for the bridge widening as well as completed scour analysis, and countermeasures to protect the widened bridge from scour. Also completed bridge hydraulics report for the project that conformed with both CDOT and City of Englewood drainage requirements. Iliff and Havana Intersection Improvements, City of Aurora; Aurora, CO--Lead Water Resources Engineer responsible for off-site and roadway hydrology and hydraulic analysis for the intersection improvements. Drainage design included replacement of an existing storm drainage inlet at the intersection. Hydrology analysis was completed to ensure that added impervious surfaces did not impact the existing drainage system. Josh also led the Stormwater management of the project. Kings Point Way; Town of Parker; Parker, CO--Lead Water Resources Engineer responsible for off-site and roadway hydrology and hydraulic analysis as well as potable water and sanitary sewer design. Drainage design includes hydraulic design of an off-site open channel, hydraulic and structural design for a cast-in-place concrete box culvert, drainage design and water quality analysis (including design of a water quality extended detention basin). Open channel design included hydraulic design of a grouted sloping boulder grade control structure within the channel as well as modeling of the channel with HEC-RAS. Ridge Road Widening; Town of Castle Rock; Castle Rock, CO--Lead Water Resources Engineer responsible for roadway hydrology, hydraulics, and water quality design for the widening of Ridge Road between Founders Pkwy and Plum Creek Pkwy. Included relocation of existing inlets and infrastructure within Ridge Road and ensuring the existing drainage system was properly sized. Also included ensuring the Town’s Municipal Separate Storm Sewer System (MS4) requirements for water quality. Existing and proposed water quality and detention facilities were analyzed to confirm adequate water quality was provided. JOSH ROOT, PE, CFM Drainage & Hydraulic Design Task Lead 14 Years of Experience Education B.S., Civil EngineeringColorado School of Mines Professional Registration Civil Engineering: Colorado, 43883Certified Floodplain Manager Page 131 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES Ron is a Senior Structural Engineer with 39 years of experience in structural engineering, project management, and construction. He has provided design and rating of bridge structures including highway bridges, pedestrian bridges, retaining walls, culverts, sound walls, sign structures and foundations. His experience includes design, independent design analysis, quantity calculations, contractor interactions, structure selection reports and shop drawing reviews. Ron has coordinated the development of plan sets from conception through to completion and has worked with multiple agencies, contractors, and municipalities within Colorado in all stages of transportation projects. PROJECT EXPERIENCE Cimarron Interchange Design-Build, I-25 at US24; CDOT; Colorado Springs, CO-- Structural Design Manager responsible for the design of 15 retaining walls including MSE walls, soil nail walls and two-phase walls with decorative panels. Two stage walls were used at the I-25 bridge to reduce settlement due to the high fills associated with the overpass. Soil nail walls were used in cut sections. Ilex Design-Build, I-25: The New Pueblo Freeway; CDOT; Pueblo, CO--Lead Structural Engineer for the widening and rehabilitation of the I-25 bridge over Santa Fe. Included widening the existing twin bridges and in-fill using prestressed girders. Bridge work included inspection and repairs to the existing two I-25 bridges. Also included the design of a concrete arch bridge at Thomas Phelps Creek trail crossing. Bridge Inspection for RTD FasTracks A, B and G Lines; Denver Transit Operators, Denver CO--Lead Structural Engineer for the inspection of 22 bridges along the RTD FasTracks A, B and G lines. Inspection included visual inspection of all bridge, documentation and photos for the initial inspection of these new structures. President George Bush Tollway Eastern Extension; North Texas Toll Authority (NTTA), Dallas, TX--Lead Structural Engineer for the design and construction of over 40 MSE walls for the four segments of the eastern extension. Included preparation of plans, specifications and construction observation reports for all MSE walls along the new corridor. Also included drilled shaft walls and cast in place retaining walls. MSE walls were constructed around highway bridges, railroad bridges and drainage culverts. Detailed construction report for each wall including design requirements, construction observations, testing and photos to completion was required. Composite Arch Bridge System (Bridge in a Backpack); Maine Department of Transportation, Five Locations, ME--Structural Design Lead for the design of five bridges using new innovative technology. Bridges included McGee Bridge in Anson; Jenkins Bridge in Bradley; Perkins Bridge in Belfast; Royal River Bridge in Auburn; and Fitchburg Bridge. The composite arch bridge system is a lightweight, corrosion-resistant system for short to medium span bridge construction. Awarded the ASCE Pankow Award for Innovation. RON GIBSON, PE Bridge Design Task Lead 39 Years of Experience Education Bachelor of Science, Texas A&M University, Civil Engineering Professional Registration Professional Engineering: Colorado, 33949 Page 132 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES Casey has over 19 years of land acquisition, permitting, appraisal and management experience. His experience includes right-of-way and fee acquisition, local state and federal permitting, and real property valuation. Casey has a variety of land acquisition experience on roadway projects, electric transmission and distribution, electric substation, electric generation, high pressure gas pipelines, solar arrays, wind generation distribution and transmission, and construction support. PROJECT EXPERIENCE Meadows 115 kV Substation; Intermountain Rural Electric Association, Castle Rock, CO--Project Manager responsible for substation site and easement acquisition, subdivision permitting, special use permitting, grading erosion and sediment control permitting, developer coordination, survey coordination, appraisal coordination, utility coordination, environmental coordination, Town Planning Commission and Town Council Presentation. CDOT Highway 85 Roadway Expansion; Intermountain Rural Electric Association, Sedalia, CO--Project Manager responsible for complex easement acquisitions, County and jurisdictional permitting, CDOT Special Use permitting, BNSF and Union Pacific crossing permitting, survey coordination, appraisal coordination, utility coordination, environmental coordination, joint use coordination and construction support. Compark Fiber Optic Lines; EdgeConneX, Parker, CO--Project Manager responsible for complex easement acquisition, routing, County and Town permitting, grading erosion and sediment control permitting, developer coordination, survey coordination, appraisal coordination, utility coordination, environmental coordination and construction support. Harvest Ridge Wind Farm, Douglas County, IL--Team Lead responsible for 3rd party review of a 49 Turbine wind farm. Tasked with reviewing 3rd party application for Douglas County and determining compliance with the Douglas County WECS ordinance and state laws associated with wind Farms. Included lease review, environmental review, turbine location review. CASEY CRANE Land Acquisition & Appraisal Services Task Lead 19 Years of Experience Education Bachelor of Science, University of Northern Colorado, Business Administration American Real Estate College - Continuing education since 2001. Over 150 credit hours of appraisal/real estate coursework. Page 133 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES John provides extensive construction management services for road, bridge, trails, facilities, and highway projects. His experience with construction management includes construction oversight, documentation, developing Quality Assurance programs, and overseeing inspection and testing programs. He has extensive experience working with various public agencies. John understands the need for controlling costs and schedules while at the same time avoiding delays and conflicts. PROJECT EXPERIENCE Bear Dance Paving Project, Douglas County, CO--Project Manager who performed construction management, inspection, coordination of materials testing, and coordination of traffic control and utility relocation work. Obtained valuable experience utilizing CDOT’s voids acceptance program for Hot Mix Asphalt. In addition, coordinated significant amount of field changes from the initial design, tracked force account and change order items, revised guardrail installations, and coordinated as-built drawings for the as-constructed project. Hess Road Bridge over Cherry Creek, Phase 2, Town of Parker, Parker, CO--Project Manager for addition of 615-foot, 5-span structure to the south of the existing bridge to serve as the future eastbound lanes on Hess Road. Included constructing approximately 900 feet of new roadway to tie-in the two previously completed sections of Hess Road between Nate Drive and Motsenbocker Road. Jordan Road Widening, Construction Services; Town of Parker; Parker, CO--Project Manager responsible for the day-to-day oversight, inspection, documentation, and coordination of materials testing for this multi-phased, multi-year project. Widening and improvements to Jordan Road from Lincoln Avenue to the Arapahoe County line. Involved significant traffic phasing, subgrade stabilization, erosion control, signage, striping and landscaping. I-25 Climbing Lanes Construction Services; CDOT; Denver, CO--Project Manager who oversaw resolution of challenges including high traffic volumes, coordination with other projects, facilitating emergency services passing through the project, full depth replacement portions of the Interstate and clearance issues. Managed all testing, pay estimates, coordination with designers, special inspections, various submittal reviews, projections, erosion control, certified payrolls, cross training of personnel, and project closeout documentation. Added 3.5 mile southbound climbing lane to I-25 to help mitigate backups due to truck traffic climbing the hill. Chambers Road Widening, Construction Services; Town of Parker, CO--Project Principal for this $12.3 million capital improvement project who provided all day-to-day inspection and management duties. Consisted of one million cubic yard of embankment, 40,000 tons of asphalt, 20,000 square yards of concrete pavement, nearly three miles of storm sewer, extensive utility relocations, water and sanitary adjustments, a three- span bridge, five grade control structures in Newlin Gulch built to UDFCD standards and extensive erosion control measures. Education Bachelor of Arts, Hartwick College, Geology JOHN FORNI, II Construction Management & Inspection Services Task Lead 22 Years of Experience Page 134 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES Page | 1 of 1 WILLIAM (BILL) BARREIRE, P.E. Senior Geotechnical/Pavement Engineer Profile: Mr. Barreire is a registered Professional Engineer in Colorado with 26 years of practical experience including a significant amount of transportation related experience for numerous entities including, FHWA-Central Federal Lands Highway Division, Colorado Department of Transportation, Denver Regional Transportation District, and numerous city and county agencies. His experience includes performing and managing geotechnical engineering services, environmental services, and materials testing/inspection services. His expertise includes providing geotechnical design recommendations and construction testing and inspection services for bridge foundations, roadway embankment construction, slope and earth retention systems, pavement design, pavement rehabilitation, and pavement management. These services have been performed for design-bid-build and alternative delivery such as design-build, P3, and CM/GC. Education BS, Civil Engineering, Colorado State University, Fort Collins, Colorado, 1992 MS, Geotechnical Engineering, University of Colorado, Denver, Colorado, 2001 Registration/Certification Professional Engineer (P.E.)-Civil, No 32045, Colorado 1997 Additional Professional Engineer Registrations: AZ, MT Relevant Projects Aurora Roadway Projects: Mr. Barreire was the principal engineer for the geotechnical investigation and engineering report completed for various City of Aurora projects including Quincy Avenue, East Iliff Avenue & South Havana Street, Harvest Road, and Imboden Road. These projects included roadway widening, new roadway construction, pavement overlays, and various safety and capacity improvements. Engineering was performed for new embankment and subgrade, pavements, drainage improvements, utilities, and minor structures such as culverts, signal and light foundations, etc. Ridge Road Widening, Castle Rock, Colorado: Mr. Barreire was principal engineer for the geotechnical investigation and roadway/pavement engineering for this Town of Castle Rock project that involved design and construction of roadway alignment widening on a portion of the south side (eastbound) direction of Ridge Road, as well as proposed mill and overlay operations along the north side (westbound) direction of Ridge Road. The extents of the project generally included Ridge Road south of Highway 86 to Plum Creek Parkway. Other design related activities included earthwork design/recommendations, utility design and construction considerations, and street scape improvements. Wadsworth Boulevard & Morrison Road Improvements, Castle Rock, Colorado: Mr. Barreire is the principal engineer performing the geotechnical investigation and roadway/pavement engineering for this Colorado Department of Transportation project that involves design and construction of roadway alignment widening, drainage, safety, and intersection efficiency improvements. A significant effort will include performing four pavement design alternatives utilizing the new CDOT Mechanistic-Empirical pavement design methodology. New embankment and addressing settlement thereof will also be an important design consideration so ensure good long-term roadway performance in the widening areas. Page 135 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES Relevant Experience • Mill Levy 15 Survey, City and County of Denver, Colorado. Julian was the Project Manager responsible for the oversight of field and office staff in the execution of topographic surveys at nineteen intersections along 6th and 8th avenues in Denver. Tasks included establishing local control on the CCD vertical and horizontal datums, surveying all above ground planimetric features and all underground utilities. HCL created a separate CAD deliverable for each intersection and also a monument perpetuation and control diagram. Our team worked closely with the City and client to obtain permits and rights of entry for adjacent private parcels. • City & County of Denver Asset Management Office – 6 ALTA Surveys, Denver, Colorado. Julian was the Project Surveyor tasked with preparing 6 ALTA /ACSM Land Title Surveys to be used as collateral to secure funds for a 45 Million Bond issuance. The project included Title review, Ground Survey of each parcel, boundary determinations, and generating a final product that would meet ALTA/ACSM Land Title standards. All milestones were met including an early final submittal which exceeded the client’s expectation. Was responsible for the field work and office processing of 3 of the 6 ALTA’s. • Elizabeth Trail, Stantec for Town of Elizabeth, Colorado – Project Manager responsible for the development of Right-of-Way plans for a 1.5 mile public use trail through private and public properties. Ensure that the plans were composed to CDOT standards. Oversight of the creation of parcels and legal descriptions for property acquisition and permanent and temporary easements. Managed the time, budget, scheduling and billing for project. Coordinate with client and CDOT in the preparation of the plans which included the Right-of-Way Plan Review (ROWPR), and status meetings. • DEN Concourse North Campus, Denver, Colorado. Surveyor of Record, responsible for the oversight of the topographic survey for the design of the North Campus parking facility. Responsibilities include, survey control, topographic survey, and underground utilities. Coordinated with DEN Survey Section on following the protocols for setting secondary control while using the DEN Low Distortion Projection (LDP) coordinate system. In charge of the quality and accuracy of all field and office tasks and final deliverable to client. Julian Sisneros, PLS Survey Manager Registrations • Professional Land Surveyor, State of Colorado Education • B.S. Surveying and Mapping, Metropolitan State University of Denver Profile Julian has 18 years of diverse survey background that includes Public Land Survey System (PLSS) boundary surveys, route surveys, topographic surveys, right-of-way plan creation, American Land Title Association (ALTA) Surveys, Static control surveys, aerial photo control surveys, utility as-built collection, Improvement Location Certificate (ILC) surveys and construction layout. Julian has extensive field and office experience and is proficient with office and field calculations. Julian has managed multiple projects for municipal and county clients throughout the Denver Metropolitan area. Julian is experienced processing and interpreting extensive topographic field data and creating quality deliverables. He has incorporated special survey techniques and has become extremely proficient with the Trimble S-6, 1 second, high accuracy robotic total stations to achieve the high vertical accuracy required for airport design. Julian is also experienced in GPS RTK and Static field and office processes and procedures. Page 136 of 200 RFP #19-046 STANLEYCONSULTANTS, Inc City of Englewood - General Engineering, Surveying, Geotechnical & Land Acquisition On-Call Services » September 10, 2019 KEY PERSONNEL RESUMES C. ERIC STARNATER, PE Lamb-Star Engineering, LP Years of Experience: 29 Education B.S., Civil Engineering, 1989, Texas A&M University Professional Training & Registrations: Registered Professional Engineer: CO, TX, OK, WI, KS ASNT SNT-TC-1A Level I NHI Course 130087 Inspection and Maintenance of Ancillary Hwy Structures Ultrasonic Impact Treatment – Training/Certification Eric has over 29 years of experience in transportation/maintenance engineering, specializing in the design, construction, maintenance, and asset management of highway facilities. Eric has managed sign, traffic signal and high mast light inspection projects in TX, CO, OK, and WI. Eric has extensive experience with ASNT testing procedures and Lamb-Star utilizes these procedures on all ancillary structure inspection projects. Eric has been responsible for the inspection of and reporting on thousands of fatigue sensitive structures throughout the U.S. including traffic signals, overhead sign structures, high mast illumination poles, communication towers and wind turbine towers. He has managed annual traffic signal pole inspections for several municipalities along the front range of the Rocky Mountains for the last 14 years. Relevant project experience includes: City and County of Denver NDT Traffic Signal Pole Annual Inspections, Project Manager. Tasks include inventory, NDT of traffic signal poles, mast arms, and foundations, and recommendations for repairs or replacements. Using advanced non-destructive testing techniques, LSE has inspected more than 1,000 intersections in Denver to date. Fatigue fracture has been detected and verified in approximately 20 percent of their traffic signals. Many of the structures were repaired by LSE on-site at the time of inspection where welding was not required. In cases of significant weld fracture the weld repairs were made by CCD personnel. The repaired welds were tested, and AWS “Improved Fatigue Life” techniques were applied to the welds. Douglas County Traffic Signal Inspection, Castle Rock, CO; Project Manager. Tasks include inventory, NDT of traffic signal poles, mast arms, and foundations, and recommendations for repairs or replacements. Inventory data included minimum vertical clearance reading and dimensions. LSE worked with the County to compile a priority list and make recommendations for the repair and replacement of damaged structures. LSE performed scheduled inspection of approximately 30 intersections annually and performed emergency valuations on traffic signals hit by vehicles. Colorado DOT Sign, Signal and High Mast Light Inspection Program, Northern Colorado, Project Manager. Performed the routine inspection of 2428 sign structures and signal structures as part of a statewide inspection contract for the northern portion of Colorado in accordance with CDOT procedures. Inspection data was entered into the CDOT PONTIS database. Essential Repair Findings and recommendations were documented and transmitted to the appropriate Region Engineer for follow-up action as required. Specialized access techniques and remote video/camera systems were utilized to minimize the need for traffic control. Coordinated preparation of MHT plans and scheduling with the traffic control provider and Region Traffic Engineers. Page 137 of 200 Rates RatesPage 138 of 200 Principal/Group Manager $287 Project Manager $213 Task Manager/QA/QC Manager $166-$222 Senior Engineer $150-$175 Project Engineer $110-$142 Engineer‐In‐Training II $102-$106 Engineer‐In‐Training I $94-$100 Senior Technician $139-$163 CM Group Manager/Principal $205 CM Project Engineer $149-$153 Construction Observer $88-$126 Principal Scientist $215-$220 Senior Scientist $140-$150 Environmental Scientist $95-$105 ROW Group Manager $193 ROW Project Manager $143 Acquisition Agent $130 Project Coordinator $95 Engineering Intern $55 Mileage Rate/Mile Copies, Black & White $0.13/each Copies, Color $0.30/each Bond Prints (Black & White) Bond Prints (Color) Deliveries Actual Cost Overnight Actual Cost Local Courier Actual Cost Postage (Major Mailings)Actual Cost Parking & Tolls Actual Cost Rental Equipment Actual Cost Subconsultants Actual Cost + 10% 2019-2020 Rates City of Englewood Subconsultants Hourly Rates Reimbursable Expenses $1 per linear foot $7.50 per linear foot Current Federal Govt. Rate Page 139 of 200 SCHEDULE OF HOURLY RATES Effective January 1, 2019 HOURLY CHARGES Compensation of time for Principals and other personnel devoted directly to the project on the basis of direct personnel expenses plus general overhead plus a profit factor. The following schedule sets forth current billing rates for various classifications of personnel. PERSONNEL CATEGORIES HOURLY RATES Principal $215 Director $195 Senior Project Manager $175 Project Manager $150 Senior Engineer/Designer/Consultant III $190 Senior Engineer/Designer/Consultant II $175 Senior Engineer/Designer/Consultant I $150 Engineer/Designer/Consultant III $130 Engineer/Designer/Consultant II $110 Engineer/Designer/Consultant I $95 Engineer/Designer/Consultant Intern $75 Senior Construction Administrator $150 Construction Administrator $130 Senior BIM/3D Specialist $150 Senior BIM/CAD Specialist II $110 Senior BIM/CAD Specialist I $95 BIM/CAD Specialist III $80 BIM/CAD Specialist II $70 BIM/CAD Specialist I $55 Project Coordinator $75 Clerical $65 REIMBURSABLE EXPENSES Compensation will be based on expenditures incurred by the Engineer in the interests of the project and include such items as expense of transportation, subsistence, and lodging when traveling in connection with the project; expense of long distance telephone calls and field office expenses; expense of reproductions; and postage and fees paid for securing approval of regulatory agencies having jurisdiction over the project. Mileage will be reimbursed at the standard federal rate of $0.58 per mile. Page 140 of 200 SUB-CONSULTANT TEAM MEMBER Firm Name: Communication Infrastructure Group Title/Classification Responsibilities Rate/Hr. Principal Executive Oversight $215.00 Senior Counselor Executive Oversight $195.00 Chief Creative Officer Graphics $195.00 Senior Strategic Director Strategic Council $190.00 Counselor II Project Oversight $170.00 Counselor I Project Oversight and Coordination $141.00 Video Producer Video production $141.00 Account Supervisor Project Management $129.00 Creative Art Director Graphics $126.00 Associate Creative Director Graphics $115.00 Video Editor/Videographer Video production $115.00 Animator Animation production / Graphics $115.00 Multiplier, which when multiplied by the direct labor rate yields the above hourly billing rate: 3 All reimbursable expenses are subject to the review and approval of the City. The additional expenses of the Consultant reimbursable by the City shall include: (1) Mileage: Reimbursable at the current IRS Business Rate ONLY when Consultant is required to drive to a project located outside the City and County of Denver Boundary. (2) Actual cost of reproducing and printing reports, drawings, specifications and other work products, and the associated cost for shipping and handling. These reimbursable expenses pertain only to requests made to the Consultant from the City, and exclude intra-office printing, scanning and reproduction required by the Consultant to complete the work. (3) Actual cost for expendable supplies and services not normally used on a routine or normal basis in an architectural or engineering office (i.e. aerial photography) and which are provided especially under this Agreement for the benefit of the City. Page 141 of 200 SUB-CONSULTANT TEAM MEMBER Firm Name: Communication Infrastructure Group Title/Classification Responsibilities Rate/Hr. Photographer Photography $100.00 Associate II Mid-level project oversight and coordination $99.00 Graphic Designer Graphics $95.00 Web Designer Web Design $84.00 Associate I Project Support $84.00 Specialist Entry Level Project Support $68.00 Production Assistant Video Production $68.00 Account Coordinator Entry Level Project Support $37.00 Multiplier, which when multiplied by the direct labor rate yields the above hourly billing rate: 3 All reimbursable expenses are subject to the review and approval of the City. The additional expenses of the Consultant reimbursable by the City shall include: (1) Mileage: Reimbursable at the current IRS Business Rate ONLY when Consultant is required to drive to a project located outside the City and County of Denver Boundary. (2) Actual cost of reproducing and printing reports, drawings, specifications and other work products, and the associated cost for shipping and handling. These reimbursable expenses pertain only to requests made to the Consultant from the City, and exclude intra-office printing, scanning and reproduction required by the Consultant to complete the work. (3) Actual cost for expendable supplies and services not normally used on a routine or normal basis in an architectural or engineering office (i.e. aerial photography) and which are provided especially under this Agreement for the benefit of the City. Page 142 of 200 2019 FEE SCHEDULE Principal $ 125.00/hour Professional Land Surveyor $ 105.00/hour Survey Tech (Office) $ 95.00/hour 1 Man Survey Crew (RTK / Robotic) $ 145.00/hour 2 Man Survey Crew (1RTK or Robotic) $ 195.00/hour 2 Man Survey Crew (2RTK and or Robotic) $ 225.00/hour Daley land Surveying, inc. 17011 lincoln ave.#361 Parker, CO 80134 303 953 9841 Page 143 of 200 RATE SHEET The hourly billing rate for each appraiser who may be assigned to perform the services is $250. The only additional services that are foreseen is a sub-consultant such as an arborist used to value trees that may be taken. No reimbursable expense costs such as mileage, copies, etc. are anticipated. No other charges incurred during the normal course of a project anticipated. The hourly rate listed above includes all costs of performing the services, (including without limitation, accounting, marketing, equipment, supplies, permits, licenses, overhead, profit, etc.). FOSTER VALUATION COMPANY, LLC Page 144 of 200 5600 South Quebec St, Suite 205B Greenwood Village, CO 80111 PH: (303) 773-1605 FAX: (303) 773-3297 www.hclengineering.com STANDARD BILLING RATE SCHEDULE 2019 EFFECTIVE JANUARY 1, 2019 TO DECEMBER 31, 2019 Principal $225.00 Municipal Manager $190.00 Structural Manager $160.00 Civil Manager $160.00 Survey Manager $160.00 Senior Project Engineer $135.00 Project Engineer $125.00 Design Engineer II $110.00 Design Engineer I $100.00 Senior Project Surveyor $130.00 Project Surveyor $110.00 Senior CAD Technician $110.00 CAD Technician $90.00 Party Chief $135.00 Instrument Operator $30.00 Utility Locator $135.00 Construction Manager $125.00 Senior Construction Inspector $100.00 Construction Inspector $75.00 Technical Writer $90.00 Administrative $50.00 PERSONNEL CLASSIFICATION BILLING RATE/ HOUR Page 145 of 200 Routine Signal Inspection * 1,100.00$ Structure SUE (QL C and D) 0.70$ LF SUE (QL B)1.60$ LF SUE (QL A) LEVEL A: 0 to 4 ft 1,100.00$ EA LEVEL A: >4 to 8 ft 1,350.00$ EA LEVEL A: >8 to 12 ft 1,650.00$ EA LEVEL A: >12 to 16 ft 2,100.00$ EA LEVEL A: >16 ft 150.00$ VF Coring/Patching Pavement 200.00$ EA One (1) Designating Person with Equipment 180.00$ Hour Two (2) Designating Person with Equipment 110.00$ Hour Traffic Control Services 2,500.00$ Day Position Regular Rate Overtime Rate Principal 310.00$ 310.00$ Project Manager 260.00$ 260.00$ Senior Engineer 225.00$ 225.00$ Project Engineer 160.00$ 160.00$ Utilities Coordinator 150.00$ 225.00$ Senior CAD Tech 140.00$ 210.00$ EIT 115.00$ 172.50$ Chief Inspector 145.00$ 217.50$ Inspector 120.00$ 180.00$ Assistant Inspector 102.00$ 153.00$ Accountant 95.00$ 142.50$ Rate Unit Lift Van ** 250.00$ day Per Diem 46.00$ day Lodging 125.00$ day Mileage ** 0.58$ mile Vac Truck Mobilization 5.50$ mile ** Equipment and other direct costs are included in unit rates for inspections LAMB-STAR ENGINEERING Equipment and other Direct Costs Rate Table Englewood Unit Costs Additional Services *Inspections typically performed on cost per structure/unit cost basis. Hourly rates presented below are for additional services, if requested. Page 146 of 200 Schedule of Unit Rates – 2019 Labor/Employee Type General Responsibilities Rate Administration General project administration, invoicing, project support. $64 Field Specialist / Project Assistant Data management and administrative support, maintain field equipment; administrative contract control. $85 Regulated Materials Specialist Completes field services, including air clearances for asbestos/IH abatement or remediation projects, or field oversight for soil remediation projects such as asbestos with soil removal that requires an Air Monitoring Specialist. $81 Regulated Materials Specialist I Completes more complicated tasks than the Regulated Materials Specialist, including small building inspection surveys, contractor oversight, and air clearances; will also complete or manage individual tasks assigned by others, and assemble data for reports. $89 Field Engineer/Scientist Conducts routine field surveys to support General Professional levels, as well as compilation of scientific data collection and research. $99 Field Engineer/Scientist I Conducts and supervises complex field surveys to support General Professional levels, as well as compilation of scientific data collection and research. $107 CAD/GIS Specialist AutoCAD, floor plans, elevations, sections, scale drawings, layering and concept design for architects and engineers. Duties may include configuring and maintaining CAD libraries, engineering documentation management systems and CAD computer network systems. GIS Specialist Utilizes programs such ESRI ArcGIS to graphically present data, or create figures or maps. $89 CAD/GIS Specialist I CAD Specialist I is responsible for supervising junior-level staff configuring and maintaining CAD libraries, engineering documentation management systems and CAD computer network systems. Individual may possess knowledge of 3-D High-Tech Animation for software 3-D Studio Maxx or 3-D Studio VIZ. GIS Specialist I is responsible for conducting GIS data acquisition, input, conversion, documentation, mapping, and analysis on projects. $115 CAD/GIS Specialist II CAD Specialist II is responsible for supervising junior and mid-level staff configuring and maintaining CAD libraries, engineering documentation management systems and CAD computer network systems. Individual may possess knowledge of 3-D High-Tech Animation for software 3-D Studio Maxx or 3-D Studio VIZ. GIS Specialist I is responsible for conducting GIS data acquisition, input, conversion, documentation, mapping, and analysis on projects. $125 CAD/GIS Specialist III Directs and gathers GIS data and prepares complex reporting and analysis. Oversight of technical products related to GIS project management support. Conducts GIS data conversion, documentation, mapping and analysis. Utilizes software such as ESRI ArcGIS, and interprets data for various technical disciplines (e.g., biology, economics, NEPA). $150 Archaeologist/ Historian Conducts research to support evaluation and development of recommendations for the significance, effect, and treatment of cultural resources. $115 Archaeologist/ Historian I Implements initial evaluations and recommendations for significance, effect, and treatment of cultural resources, and writes descriptive technical reports. $125 Archaeologist/ Historian II Prepares complex reporting and analysis, including oversight of technical products related to historic, archeological, paleontological, Section 106 and Section 4(f) resources. Directs the implementation of initial evaluations and recommendations for significance, effect, and treatment of cultural resources. $150 Archaeologist/ Historian III Responsible for technical completeness and competency of all submissions and work performed, including performance of junior- and mid-level archaeologists and historians; development of work plans, research designs, and mitigation proposals; adherence to professional standards; and integration of field data into comparative regional perspectives for analytical (evaluative) purposes. $183 Economist Conducts data gathering; conducts analysis and performance of economic evaluations; conducts economic demographic analysis; prepares sections of technical reports. $115 Economist I Conducts more complex analysis and economic evaluations; conducts economic demographic analysis; responsible for preparation and review of technical reports. $125 Economist II Directs and gathers data and prepares complex reporting and analysis. Oversight of economic evaluations and economic demographic analysis. $150 Economist III Responsible for technical completeness and competency of all submissions and work performed, including performance of junior- and mid-level staff conducting economic evaluations and report writing. Conducts complex economic analysis and report writing. $183 Engineer Conducts the collection and initial interpretation of engineering, and assists with the preparation of figures, exhibits, charts and data tables. $115 Engineer I Conducts data analysis and input, field data gathering, and miscellaneous field services related to environmental engineering, and writes descriptive technical reports. $125 Engineer II Prepares complex reporting and analysis including oversight of technical products related to engineering studies, requirement development and programming, engineering site investigations and evaluation, facility $150 Page 147 of 200 Schedule of Unit Rates – 2019 Labor/Employee Type General Responsibilities Rate criteria development, facility requirements development, budget and programming support, environmental analyses and program execution. Engineer III Responsible for technical completeness and competency of all submissions and work performed, including performance of junior- and mid-level engineers; performing engineering studies; developing requirements and programming; engineering site investigations and evaluation; facility criteria development; facility requirements development, budget and programming support; and environmental analyses and program execution. $183 Industrial Hygienist Completes field services, including Certified Asbestos Building Inspection surveys, contractor bid development and support, and complicated oversight and air quality clearances. $115 Industrial Hygienist I Conducts industrial hygiene and/or hazardous materials (e.g., asbestos, lead paint, mold) assessments and investigations, asbestos sampling, asbestos in soil evaluations/monitoring, and design. Gathers and correlates data, and evaluates information for preparation of technical reports. $125 Industrial Hygienist II Prepares complex reporting and analysis, including oversight of technical products related to regulated materials and industrial hygiene, workplace safety, asbestos, mold and lead. Directs field surveys related to industrial hygiene studies, such as asbestos, lead, mold or other regulated materials. Gathers and correlates data, and evaluates information for preparation of technical reports. $150 Industrial Hygienist III Responsible for technical completeness and competency of all submissions and work performed, including performance of junior- and mid-level industrial hygienists; development of work plans; complicated designs and mitigation; adherence to regulatory standards; and integration of field data into comprehensive documents. $183 Scientist Conducts the collection and initial interpretation of scientific data, such as soil logging, soil and groundwater sampling, water-level surveying, scientific data, noise or air measurements. $115 Scientist I Conducts data analysis and input, field data gathering, miscellaneous field services related to NEPA, air quality, noise, geology, chemistry and environmental science, and writes descriptive technical reports. $125 Scientist II Directs the gathering of data and prepares complex reporting and analysis. Oversight of technical products and development of detailed studies related to NEPA, air quality, noise, environmental justice, biology, geology, chemistry and environmental science. $150 Scientist III Responsible for technical completeness and competency of all submissions and work performed, including performance of junior- and mid-level planners and scientists. Conduct and supervise professional and technical staff to complete studies focused on planning, NEPA evaluations, air quality, noise, biology, geology, chemistry and environmental science. $183 Project Manager I Project management on routine projects. Develops project requirements, site investigations, facility requirements development, budget and programming support, analyses and project execution. Familiar with planning, supervising and overseeing the overall project tasks. $150 Project Manager II Project management, including coordination of multi-disciplinary teams, preparing responses to agency questions, and facilitates project meetings with client and regulators. Develops project requirements, site investigations, facility requirements development, budget and programming support, analyses and project execution. $176 Program Manager Responsible for planning, scheduling and overseeing the overall program as well as directing and coordinating various project tasks. The Program Manager also maintains a productive and effective client relationship with the most senior levels of the client organization. $188 Executive Management Responsible for providing strategic direction, vision, and leadership. Performs senior-level QA/QC and conducts meetings and negotiations with regulatory and oversight agencies. $205 Expert Witness Expert Witness Preparation and Deposition. $225 LUMP SUM EQUIPMENT CHARGES Field Visits (General Projects) $50/day Field Visits (Wetland Delineations and Other Biology Field Activities) $50/day or $100/week Soil Logging (during drilling) $115/boring Monitoring well development $60/well Monitoring well sampling $70/well Asbestos Sampling Kit $50/day Asbestos Air Monitoring Field Kit $115/day Mileage (passenger car) Current IRS rate Outside Expenses (e.g., shipping, rental equipment, travel) Cost + 10% Subcontractor/Subconsultant/Laboratory Fees Cost + 10% Specialty In-House Equipment Billed as Indicated in Site-specific Proposals Page 148 of 200 Page 1 of 3 2019 GH Rates_Denver 2019 FEE SCHEDULE Fees for Professional Services Fees for Shannon & Wilson’s services are based on the actual time expended on the project, including travel, by our personnel and will be computed by multiplying the actual number of hours worked times the following rates: Personnel Senior Vice President ......................................................................... $260.00/hr Vice President ..................................................................................... $215.00/hr Senior Associate ................................................................................. $200.00/hr Associate ............................................................................................. $165.00/hr Senior Professional III ......................................................................... $145.00/hr Senior Professional II ......................................................................... $135.00/hr Senior Professional I .......................................................................... $115.00/hr Professional IV .................................................................................... $105.00/hr Professional III ...................................................................................... $95.00/hr Professional II ...................................................................................... $90.00/hr Professional I ........................................................................................ $80.00/hr Senior Specialist .................................................................................. $170.00/hr Regular Overtime Sr. Technician .................................................................................... $105.00/hr $120.00/hr Technician IV ........................................................................................ $85.00/hr $97.00/hr Technician III ........................................................................................ $80.00/hr $91.00/hr Technician II ......................................................................................... $70.00/hr $80.00/hr Technician I .......................................................................................... $60.00/hr $69.00/hr Sr. Drafter ........................................................................................... $105.00/hr $120.00/hr Drafter III, IV ........................................................................................ $95.00/hr $109.00/hr Drafter I, II ............................................................................................ $80.00/hr $91.00/hr Administrative V ................................................................................. $105.00/hr $120.00/hr Administrative III/IV ............................................................................. $85.00/hr $97.00/hr Administrative I/II ................................................................................ $70.00/hr $80.00/hr The hourly rates for the services of our staff will be doubled for time spent actually providing expert testimony. Subcontractors Shannon & Wilson may employ subcontractors as necessary to assist in furnishing its services. Examples include, but are not limited to, drillers, excavating companies, and laboratories. Subcontractor fees will be invoiced at cost plus 15 percent. Reimbursable Expenses Expenses other than salary costs that are directly attributable to our professional services will be invoiced at our cost. Examples include, but are not limited to, expenses for out-of-town travel and living, information processing equipment, instrumentation and field equipment rental, special fees and permits, premiums for additional or special insurance where required, long distance telephone charges, local mileage and parking, use of rental vehicles, taxi, reproduction, local and out-of-town delivery service, express mail, photographs, laboratory equipment fees, shipping charges and supplies. The exception is for field and laboratory testing, as noted on the attached pages, which will be invoiced at the unit rates indicated. Page 149 of 200 Page 2 of 3 2019 GH Rates_Denver Field Equipment Nuclear Density Gauge ....................................................................................................... $30.00/day Vehicle (25 miles or less from S&W office)....................................................................... $35.00/day Vehicle (on call basis or over 25 miles from office) ..................................... Per Federal Mileage Rate Sample Jars (4 oz. soil) ................................................................................... $20.00/box or $1.50/ea. Brass Tubes ............................................................................................................................ $8.00/ea. Hand Boring Kit ................................................................................................................. $50.00/day Large Plastic Bags ................................................................................................................. $1.00/ea. Resistivity Meter ................................................................................................................. $75.00/day Generator ............................................................................................................................ $50.00/day Water Level Indicator ......................................................... $25.00/day; $50.00/week; $150.00/month Vibrating Wire Piezometer (VWP) Readout ....................... $25.00/day; $50.00/week; $150.00/month Submersible Water Level Datalogger ............................... $60.00/day; $160.00/week; $490.00/month Downhole Barometric Pressure Datalogger ................. Included with Water Level Datalogger Rental Single-channel VWP Datalogger ..................................... $60.00/day; $160.00/week; $490.00/month Inclinometer Probe and Readout .................................. $100.00/day; $400.00/week; $1200.00/month Sondex Extensometer Readout ......................................... $50.00/day; $200.00/week; $600.00/month Laboratory Testing Sample Storage (after completion of report for studies or first month for testing) Minimum Storage Fee ....................................................................................... $30.00/month Each Box or Tube ................................................................................................ $5.00/month Each Bag/Bucket Sample .................................................................................. $10.00/month Soil, Rock and Aggregate Testing Classification Description and Identification of Soils, Visual-Manual Procedure (ASTM D 2488) ............................................................................................................................... $12.00/ea. Water Content by Oven (ASTM D 2216) .................................................................................... $9.00/ea. Unit Weight of Extruded Tube Sample (ASTM D 2937) .............................................. $33.00/ea. Atterberg Limits Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D 4318) One Point Method ................................................................................ $81.00/ea. Three Point Method .......................................................................... $120.00/ea. Particle Size Analysis Sieve Analysis Only (ASTM D 6913) .........................................................$120.00/ea. Hydrometer Analysis Only (ASTM D 422) ............................................. $132.00/ea. Combined Analysis (ASTM D 422) (Hydrometer Analysis on material finer than No. 10 Sieve unless otherwise specified) .......................................................................... $185.00/ea. Soil Material Finer than No. 200 Sieve (ASTM D 1140) .............................. $48.00/ea. Sieve Analysis Surcharges for Large Particle Sizes 1.5”- 3” maximum size ........................................................................ $30.00/ea. Greater than 3” maximum size ......................................... Hourly Technical Rate Page 150 of 200 Page 3 of 3 2019 GH Rates_Denver Laboratory Testing (continued) Aggregate Sieve Analysis (ASTM C 136 and C 117) .......................................... $114.00/ea. Aggregate Sieve Analysis – Fines exceeding 15% ................................................ $148.00/ea. Moisture Density Relationship of Soils (ASTM D 698, Standard Proctor) Method A & B .......................................................................................... $205.00/ea. Method C .................................................................................................. $250.00/ea. One-Point Check ........................................................................................ $65.00/ea. (ASTM D 1557, Modified Proctor) Method A & B .......................................................................................... $235.00/ea. Method C .................................................................................................. $285.00/ea. One-Point Check ............................................................................................................................... $75.00/ea. Surcharge for Cohesive Samples .................................................................................. $90.00 Miscellaneous Soil Tests Specific Gravity and Absorption (coarse aggregate) (ASTM C 127) ..................... $76.00/ea. Specific Gravity and Absorption (fine aggregate) (ASTM C 128) ......................... $90.00/ea. Sand Equivalency Value (ASTM D 2419) ............................................................. $99.00/ea. One-Dimensional Swell Test (ASTM D 4546) ..................................................... $115.00/ea. Collapse Potential of Soil (ASTM D 5333) .......................................................... $152.00/ea. Sulfate Analysis......................................................................................................... .$50.00/ea. pH Test .................................................................................................................... $50.00/ea. Chloride Analysis ................................................................................................... $50.00/ea. Resistivity Test (Lab) $ ............................................................................................ $50.00/ea. Corrosion Suite ..................................................................................................... $195.00/ea. R-Value Test ......................................................................................................... $470.00/ea. Concrete, Masonry, and Asphalt Testing Concrete Compression Test – Cylinder .................................................................................. $19.00/ea. Core Compression Test .......................................................................................... $100.00/ea. Masonry Mortar Compression Test ........................................................................................ $19.00/ea. Grout Compression Test .......................................................................................... $50.00/ea. C.M.U. Prism Compression Test .......................................................................... $185.00/ea. Asphalt Core Density and Thickness .................................................................................... $52.00/ea. Asphalt Ignition with Gradation ............................................................................ $190.00/ea. Asphalt Ignition w/o Gradation ............................................................................... $76.00/ea. Theoretical Maximum Specific Gravity .................................................................. $99.00/ea. Ignition Oven Calibration ...................................................................................... $360.00/ea. Volumetric Testing ................................................................................................ $390.00/ea. Asphalt Core Rig .................................................................................................... $95.00/day Each Core .................................................................................................................. $7.00/ea. Please call for rates for specific projects, nonstandard testing procedures, or for testing not listed above. Page 151 of 200 INDIRECT COST RATES 164.00% Fixed Fee 12.00% . Benner, Brady SUE Field Specialist I $20.0000 59.14$ Benner, Dalton SUE Field Operations Manager $26.7500 79.09$ Benner, Mark SUE Field Operations Manager $36.0800 106.68$ Berkowitz, Eric Project Manager $44.5690 131.78$ Briones, Christine SUE Field Specialist I $20.0000 59.14$ Briones, Renato SUE Field Specialist I $25.0000 73.92$ Brown, Austin SUE Field Specialist I $18.0000 53.22$ Bruce, Demaris Bookkeeper $20.0000 59.14$ Bryson, Grady SUE Field Specialist I $20.0000 59.14$ Chen, Ying-Chu (Troy) GIS IT Specialist $25.3500 74.95$ Cooper, Jesse Senior Geophysicist $46.8865 138.63$ Davis, Gerald Senior Engineer $51.6300 152.66$ Fakler, Curt Senior Engineer $51.4082 152.00$ Greer, Cameron Project Engineer $44.3856 131.24$ Greer, Nathan Project Engineer $41.2745 122.04$ Haines, Donald Project Manager $44.6259 131.95$ Hausmann, David Utility Coordinatin Manager $45.1800 133.59$ Kent, Rod Senior Engineer $47.6384 140.86$ Lovdahl, William SUE Field Specialist II $31.7600 93.91$ Manser, Richard Senior Engineer $48.4911 143.38$ Meis, Clifford Project Engineer $42.2003 124.78$ Meis, David Staff Engineer $34.6161 102.35$ Meis, Kathy Administrator $10.5577 31.22$ Meis, Philip Principal Engineer $47.4789 140.39$ Palmer, Matthew Project Geologist $33.0006 97.58$ Ramm-Hutchinson, Alex Staff Engineer $28.3255 83.75$ Rasch, Larry SUE Field Operations Manager $23.0000 68.01$ Roland, Jacob Project Engineer $38.6257 114.21$ Staver, Michael Regional Business Manager $50.0000 147.84$ Stueve, Bryan Administrator $35.4107 104.70$ Swafford, Thomas Utility Coordinatin Manager $50.5400 149.44$ Swant, Tyler Project Engineer $35.5007 104.97$ Winfield, Zachary Project Engineer $38.4623 113.73$ CADD Station 15.00 hour Survey Equipment (Trimble R8 RTK GPS) 144.00 hour Spar 300 Mapping Equipment 198.00 day Pipe Camera 169.00 day Single Channel GPR 337.00 day Multi Channel GPR (Includes Survey) 914.00 day Acoustic Pipe Locator 145.00 day EM61 301.00 day D. Current Hourly Rate A. Employee Name (Last, First - alphabetical) DIRECT LABOR RATES B. Consultant's Employee Classification EMPLOYEE LISTING Utility Mapping Services, Inc. Fully Burdened Labor INDIRECT COST RATES & FCCM A. Equipment B. Cost C. Unit Rate DIRECT COST ITEMS Page 1 of 2 Page 152 of 200 D. Current Hourly Rate A. Employee Name (Last, First - alphabetical)B. Consultant's Employee Classification Fully Burdened Labor Lieca LIDAR 115.00 day Geofeature Database Fee 27.00 hour Specialty Field Vehicle 0.580 unit GSA Meals (Travel Day) 57.00 day GSA Meals (Full Day) 76.000 day GSA Lodging 181.00 day Vacuum Excavation Truck and Crew Asphalt Coring Equipment Rental Permits (City, County, etc.) Flowable Fill Asphalt Repair Backfill and Patching Vendor Items and Items to be invoiced at cost DIRECT COST ITEMS A. Equipment B. Cost C. Unit Rate Page 2 of 2 Page 153 of 200 1 | P a g e VIVID Engineering Group, Inc. 4895 Joliet Street, Unit L, Denver, CO 80239 1053 Elkton Drive, Colorado Springs, CO 80907 (303) 478-9087 (719) 896-4356 Labor Fee Schedule Engineering Principal Engineer $180/Hr Senior Engineer $145/Hr Geotechnical Engineer/Professional Geologist $120/Hr Staff Professional $105/Hr Field Engineer $95/Hr Construction Management/Quality Management Senior Construction/Quality Manager $160/Hr Project Manager $120/Hr Project Controls/Document Control $60/Hr Administration $60/Hr Inspection and Material Testing Senior Inspector $90/Hr Inspector $75/Hr Senior Technician $65/Hr Technician $50/Hr Daily Equipment Fee $70/Day (Vehicle, Computer, Phone, and Standard Testing Equipment) Page 154 of 200 VIVID Engineering Group, Inc. 2 | P a g e Laboratory Fee Schedule Test Test Method Fee Soils Tests Standard Proctor D698, T99 $120 Modified Proctor D1557, T180 $140 One Point Verification $65 Soil Moisture Content D2216 $20 Sieve Analysis D422 $65 Minus #200 D1140 $45 R-Value D2844 $275 Atterberg Limits/Plasticity Index D4318 $85 Swell/Consolidation Test D4546 $60 Water Soluble Sulfate Content $45 pH/Resistivity D4972 $55 Unconfined Compressive Strength D2166 $60 Specific Gravity D854 $45 Direct Shear, Consolidated Undrained, 3-points D3080 $375 Asphalt Tests Asphalt Content by Ignition Oven D6307, T308 & D5444 and T30 $250 Specific Gravity (bulk) & Thickness D1188, D2726 $45 Maximum Theoretical Specific Gravity (Rice) D2041, T209 $85 Lottman D4867, T283 $400 Superpave Volumetric Properties D6925, T312 $375 HVEEM Stability D1660, T246 $260 Marshall – 3 Specimens with Stability and Flow D1559 $430 Asphalt Coring Equipment Usage/Day NA $200 Concrete & Masonry Tests Cylinder Compression C39 $20 Grout Compression $30 Mortar Compression $20 Masonry Prism – Hollow Core $150 Masonry Prism – Grout Filled $195 Page 155 of 200 VIVID Engineering Group, Inc. 3 | P a g e Aggregate Tests Gradation – Pit Run C136 $150 Sieve Analysis C136 $65 Minus #200 C117 $45 Fractured Faces CP45 $65 Sand Equivalent D2419, T176 $90 LA Abrasion C131 $175 Specific Gravity – Coarse or Fine C127, C128 $75 Additional Services Not Specified Call for Pricing Page 156 of 200 8000 South Chester Street, Suite 500 Centennial, Colorado 80112 303.799.6806 Page 157 of 200 Contract Approval Summary March 2019 Update Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Tim Hoos Phone:303-762-2503 Title: Capital Projects and Engineering Manager Email: thoos@englewoodco.gov Vendor Contact Information Vendor Name: Stanley Consultants, Inc. Vendor Contact: Jeff Binning Vendor Address: 8000 S. Chester St, Suite 500 Vendor Phone: 303-799-6806 City: Centennial Vendor Email: binningjeff@stanleygroup.com State: CO Zip Code: 80112 Contract Type Contract Type:Professional Services Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☒Copy ☐Addendum(s) ☐Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date: 12/2/19 End Date:12/2/20 Total Years of Term:1 Total Amount of Contract for term (or estimated amount if based on item pricing): $200,000 If Amended: Original Amount Amendment Amount $ Total as Amended: $ Renewal options available: 1 year This on-call agreement is intended to supplement the City's Public Works engineering staff when specialized expertise is needed on a capital project or when project workload exceeds staff availability or capacity during peak demand periods. This allows for fluctuation without having to add full time positions for these temporary peaks in workload. This on-call engineering work will be funded from the various project budgets where on-call engineering expertise or support is necessary in order to keep projects on schedule. The agreement is proposed for a not-to-exceed amount of $200,000 at the hourly rates for the various personnel classifications listed in Stanley's proposal. This amount was deemed reasonable after considering the upcoming project workload and the potential support needed in the various areas of expertise. Page 158 of 200 Contract Approval Summary March 2019 Update Page | 2 Payment terms (please describe terms or attach schedule if based on deliverables): 30 days following the acceptance by City of the work called for in a Statement of Work by City. Attachments: ☐Copy of original Contract if this is an Amendment ☐Copies of related Contracts/Conveyances/Documents Source of Funds (Insert Excel Document Image): Attachment (For Capital Items Only / Expense Line Item Detail is Located in Open Gov): ☐Prior Month-End Project Status and Fund Balance Report N/A - CONTRACT SUPPORTS MULTIPLE PROJECTS Process for Choosing Vendor (Check Box): ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of Proposed Awardee ☒RFP: ☐ RFP Evaluation Summary Attached ☒ RFP Response of Proposed Awardee ☐Quotes: Copy of Quotes attached ☐Optimal Source: Provide Detailed Explanation: ☐ Sole Source (Use as much space as necessary for detailed explanation): ☐ Qualification Based Selection / Best Value* (Continue on Next Page): *Note: Qualifications Based Selection / Best Value Justification detailed explanation may include the following information, but is not limited to: 1.) Product and provider reliability 2.) Product and project understanding 3.) Product availability / Low risk solution 4.) Ability to connect to with current City of Englewood IT systems 5.) Familiarization with the City of Englewood CAPITAL ONLY A B C 1 = A-B-C Capital Operating Year Tyler / New World Project # / Task#Fund Division Object Line Item Description Budget Spent to Date Contract Amount Budget Remaining C CONTRACT SUPPORTS MULTIPLE PROJECTS 200,000.00$ -$ 200,000.00$ 200,000.00$ O -$ -$ -$ -$ -$ -$ -$ -$ Total by Fund - Current Year 200,000.00$ -$ 200,000.00$ 200,000.00$ C -$ -$ -$ -$ O -$ -$ -$ -$ Total by Fund - Year Two -$ -$ -$ -$ Grand Total 200,000.00$ -$ 200,000.00$ 200,000.00$ NOTES (if needed): For Operating Expense Line Item Detail, please review information provided in OpenGov. For Capital items, please review Attachment - Prior Month Project Status and Fund Balance Report CAPITAL & OPERATING EXPENSE Page 159 of 200 ‘I..Eii?lewoodPROCUREMENTDHHSION Contract Number PSAl19-75 On Call General engineering Services up to $200,000 PROFESSIONAL SERVICES AGREEMENT I This Professional Services Agreement (the “Agreement”)is made as of this day of ,20_,(the “Effective Date”)by and between Stanley Consultants,a Colorado corporation (“Consultant”),and The City of Englewood,Colorado,a municipal corporation organized under the laws of the State of Colorado (“City"). City desires that Consultant,from time to time,provide certain consulting services,systems integration services,data conversion services,training services,and/or related services as described herein,and Consultant desires to perform such services on behalf of City on the terms and conditions set forth herein. in consideration of the foregoing and the terms hereinafter set forth and other good and valuable consideration,the receipt and suf?ciency of which are hereby acknowledged,the parties hereto, intending to be legaliy bound,agree as follows: 1.Definitions.The terms set forth below (b) shall be defined as follows: “Work Product”shall mean all patents,patent applications,inventions, designs,mask works,processes, (a)“intellectual Property Rights”methodologies,copyrights and copyrightableshallmeananyandall(by whatever name or term known or designated)tangible and intangible and now known or hereafter existing (1)rights associate with works of authorship throughout the universe,including but not limited to copyrights,moral rights,and mask- works,(2)trademark and trade name rights and similar rights,(3)trade secret rights,(4) patents,designs,algorithms and other industrial property rights,(5)all other intellectual and industrial property rights (of every kind and nature throughout the universe and however designated)(including logos, “rental”rights and rights to remuneration), whether arising by operation of law,contract, license,or otherwise,and (6)all registrations, initial applications,renewals,extensions, continuations,divisions or reissues hereof now or hereafter in force (including any rights in any of the foregoing). works,trade secrets including confidential information,data,designs,manuals,training materials and documentation,formulas, knowledge of manufacturing processes, methods,prices,financial and accounting data, products and product specifications and all other intellectual Property Rights created, developed or prepared,documented and/or delivered by Consultant,pursuant to the provision of the Services. 2.Statements of Work.During the term hereof and subject to the terms and conditions contained herein,Consultant agrees to provide,on an as requested basis,the consulting services,systems integration services,data conversion services,training services,and related services (the “Services”) as further described in Schedule A (the “Statement of Work“)for City,and in such additional Statements of Work as may be 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762~23D0 www.englewoodco.gov P5-\2 )i).’.‘:‘ Page 160 of 200 executed by each of the parties hereto from time to time pursuant to this Agreement.Each Statement of Work shall specify the scope of work,specifications,basis of compensation and payment schedule,estimated length of time required to complete each Statement of Work,including the estimated start/finish dates,and other relevant information and shall incorporate all terms and conditions contained in this Agreement 3.Performance of Services. (a)Performance.Consultant shall perform the Services necessary to complete all projects outlined in a Statement of Work in a timely and professional manner consistent with the specifications,if any,set forth in the Statement of Work,and in accordance with industry standards.Consultant agrees to exercise the highest degree of professionalism, and to utilize its expertise and creative talents in completing the projects outlined in a Statement of Work. (b)Delays.Consultant agrees to notify City promptly of any factor,occurrence, or event coming to its attention that may affect Consultant's ability to meet the requirements of the Agreement,or that is likely to occasion any material delay in completion of the projects contemplated by this Agreement or any Statement of Work.Such notice shall be given in the event of any loss or reassignment of key employees,threat of strike,or major equipment failure.Time is expressly made of the essence with respect to each and every term and provision of this Agreement. (c)Discrepancies.If anything necessary for the clear understanding of the Services has been omitted from the Agreement specifications or it appears that various instructions are in conflict,Consultant shall secure written instructions from City's project director before proceeding with the performance of the Services affected by such omissions or discrepancies. 4.Invoices and Payment.Unless othen/vise provided in a Statement of Work, City shall pay the amounts agreed to in a Statement of Work within thirty (30)days following the acceptance by City of the work called for in a Statement of Work by City. Acceptance procedures shall be outlined in the Statement of Work.lf City disputes all or any portion of an invoice for charges,then City shall pay the undisputed portion of the invoice by the due date and shall provide the following notification with respect to the disputed portion of the invoice.City shall notify Consultant as soon as possible of the specific amount disputed and shall provide reasonable detail as to the basis for the dispute.The parties shall then attempt to resolve the disputed portion of such invoice as soon as possible.Upon resolution of the disputed portion,City shall pay to Consultant the resolved amount. 5.Taxes.City is not subject to taxation.No federal or other taxes (excise, luxury,transportation,sales,etc.)shall be included in quoted prices.City shall not be obligated to pay or reimburse Consultant for any taxes attributable to the sale of any Services which are imposed on or measured by net or gross income,capital,net worth, franchise,privilege,any other taxes,or assessments,nor any of the foregoing imposed on or payable by Consultant.Upon written notification by City and subsequent verification by Consultant,Consultant shall reimburse or credit,as applicable,City in a timely manner,for any and all taxes erroneously paid by City.City shall provide Consultant with,and Consultant shall accept in good faith,resale,direct pay,or other exemption certificates,as applicable. 6.Out of Pocket Expenses.Consultant shall be reimbursed only for expenses which are expressly provided for in a Statement of Work or which have been approved in advance in writing by City,provided Consultant has furnished such documentation for authorized expenses as City may reasonably request. 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wwwenglewoodcogov p<_.\.;‘I.= l~J Page 161 of 200 7.Audits.Consultant shall provide such employees and independent auditors and inspectors as City may designate with reasonable access to all sites from which Services are performed for the purposes of performing audits or inspections of Consultant’s operations and compliance with this Agreement.Consultant shall provide such auditors and inspectors any reasonable assistance that they may require.Such audits shall be conducted in such a way so that the Services or services to any other customer of Consultant are not impacted adversely. 8.Term and Termination.The term of this Agreement shall commence on the Effective Date,as first above written,and shall continue for one year,unless this Agreement is terminated as provided in this Section 8.At the end of the initial one year period,the parties may extend this Agreement by the execution of a renewal amendment extending the Agreement for an additional one year period. Such renewal shall be accompanied by a new Statement of Work and an acknowledgement by the parties the renewal will incorporate all of the original terms and conditions of this Agreement. (a)Convenience.City may,without cause and without penalty,terminate the provision of Services under any or all Statements of Work upon thirty (30)days prior written notice.Upon such termination,City shall,upon receipt of an invoice from Consultant,pay Consultant for Services actually rendered prior to the effective date of such termination.Charges will be based on time expended for all incomplete tasks as listed in the applicable Statement of Work,and all completed tasks will be charged as indicated in the applicable Statement of Work. (b)No Outstanding Statements of Work.Either party may terminate this Agreement by providing the other party with at least thirty (30)days prior written notice of termination if there are no outstanding Statements of Work. (c)Material Breach.If either party materially defaults in the performance of any term of a Statement of Work or this Agreement with respect to a specific Statement of Work (other than by nonpayment)and does not substantially cure such default within thirty (30) days after receiving written notice of such default,then the non—defaulting party may terminate this Agreement or any or all outstanding Statements of Work by providing ten (10)days prior written notice of termination to the defaulting party. (cl)Bankruptcy or Insolvency.Either party may terminate this Agreement effective upon written notice stating its intention to terminate in the event the other party:(1) makes a general assignment of all or substantially all of its assets for the benefit of its creditors;(2)applies for,consents to,or acquiesces in the appointment of a receiver, trustee,custodian,or liquidator for its business or all or substantially all of its assets;(3)files, or consents to or acquiesces in,a petition seeking relief or reorganization under any bankruptcy or insolvency laws;or (4)files a petition seeking relief or reorganization under any bankruptcy or insolvency laws is ?led against that other party and is not dismissed within sixty (60)days after it was filed. (e)TABOR.The parties understand and acknowledge that each party is subject to Article X,§20 of the Colorado Constitution ("TABOR").The parties do not intend to violate the terms and requirements of TABOR by the execution of this Agreement.It is understood and agreed that this Agreement does not create a multi-fiscal year direct or indirect debt or obligation within the meaning of TABOR and,notwithstanding anything in this Agreement to the contrary,all payment obligations of City are expressly dependent and conditioned upon the continuing availability of funds beyond the term of City's current fiscal period ending upon the next succeeding December 31.Financial obligations of City payable after the current fiscal year are contingent upon funds for that 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wwwenglewoodcogov Page 162 of 200 purpose being appropriated,budgeted,and othen/vise made available in accordance with the rules,regulations,and resolutions of City and applicable law.Upon the failure to appropriate such funds,this Agreement shall be deemed terminated. (f)Return of Property.Upon termination of this Agreement,both parties agree to return to the other all property (including any Con?dential Information,as defined in Section 11)of the other party that it may have in its possession or control. 9.City Obligations.City will provide timely access to City personnel,systems and information required for Consultant to perform its obligations hereunder.City shall provide to Consultant's employees performing its obligations hereunder at City’s premises, without charge,a reasonable work environment in compliance with all applicable laws and regulations,including office space, furniture,telephone service,and reproduction, computer,facsimile,secretarial and other necessary equipment,supplies,and services. With respect to all third party hardware or software operated by or on behalf of City,City shall,at no expense to Consultant,obtain all consents,licenses and sublicenses necessary for Consultant to perform under the Statements of Work and shall pay any fees or other costs associated with obtaining such consents, licenses and sublicenses. 10.Staff.Consultant is an independent consultant and neither Consultant nor Consultant's staff is,or shall be deemed to be employed by City.City is hereby contracting with Consultant for the Services described in a Statement of Work and Consultant reserves the right to determine the method,manner and means by which the Services will be performed.The Services shall be performed by Consultant or Consultant’s staff,and City shall not be required to hire,supervise or pay any assistants to help Consultant perform the Services under this Agreement.Except to the extent that Consultant’s work must be performed on or with City’s computers or City’s existing software,all materials used in providing the Services shall be provided by Consultant. 11.Confidential information. (a)Obligations.Each party hereto may receive from the other party information which relates to the other party's business, research,development,trade secrets or business affairs (“Confidential Information”). Subject to the provisions and exceptions set forth in the Colorado Open Records Act,CRS Section 24-72—201 et.seq.,each party shall protect all Confidential Information of the other party with the same degree of care as it uses to avoid unauthorized use,disclosure, publication or dissemination of its own confidential information of a similar nature,but in no event less than a reasonable degree of care.Without limiting the generality of the foregoing,each party hereto agrees not to disclose or permit any other person or entity access to the other party’s Confidential Information except such disclosure or access shall be permitted to an employee,agent, representative or independent consultant of such party requiring access to the same in order to perform his or her employment or services.Each party shall insure that their employees,agents,representatives,and independent consultants are advised of the confidential nature of the Confidential Information and are precluded from taking any action prohibited under this Section 11. Further,each party agrees not to alter or remove any identification,copyright or other proprietary rights notice which indicates the ownership of any part of such Confidential information by the other party.A party hereto shall undertake to immediately notify the other party in writing of all circumstances surrounding any possession,use or knowledge of Confidential information at any location or by any person or entity other than those authorized by this Agreement. Notwithstanding the foregoing,nothing in this Agreement shall restrict either party with 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wvvwenglewoodcogov Page 163 of 200 respect to information or data identical or similar to that contained in the Confidential Information of the other party but which (1)that party rightfully possessed before it received such information from the other as evidenced by written documentation;(2)subsequently becomes publicly available through no fault of that party;(3)is subsequently furnished rightfully to that party by a third party without restrictions on use or disclosure;or (4)is required to be disclosed by law,provided that the disclosing party will exercise reasonable efforts to notify the other party prior to disclosure. (b)Know-How.For the avoidance of doubt neither City nor Consultant shall be prevented from making use of know-how and principles learned or experience gained of a non-proprietary and non—confidentialnature. (c)Remedies.Each of the parties hereto agree that if,their officers,employees or anyone obtaining access to the Confidential information of the other party by,through or under them,breaches any provision of this Section 11,the non-breaching party shall be entitled to an accounting and repayment of all profits,compensation,commissions, remunerations and benefits which the breaching party,its officers or employees directly or indirectly realize or may realize as a result of or growing out of,or in connection with any such breach.In addition to,and not in limitation of the foregoing,in the event of any breach of this Section 11,the parties agree that the non-breaching party will suffer irreparable harm and that the total amount of monetary damages for any such injury to the non-breaching party arising from a violation of this Section 11 would be impossible to calculate and would therefore be an inadequate remedy at law.Accordingly,the parties agree that the non-breaching party shall be entitled to temporary and permanent injunctive relief against the breaching party,its officers or employees and such other rights and remedies to which the non—breaching party may be entitled to at law,in equity or under this Agreement for any violation of this Section 11. The provisions of this Section 11 shall survive the expiration or termination of this Agreement for any reason. 12.Project Managers.Each party shall designate one of its employees to be its Project Manager under each Statement of Work,who shall act for that party on all matters under the Statement of Work.Each party shall notify the other in writing of any replacement of a Project Manager.The Project Managers for each Statement of Work shall meet as often as either one requests to review the status of the Statement of Work. 13.Warranties. (a)Authority.Consultant represents and warrants that:(1)Consultant has the full corporate right,power and authority to enter into this Agreement and to perform the acts required of it hereunder;(2)the execution of this Agreement by Consultant,and the performance by Consultant of its obligations and duties hereunder,do not and will not violate any agreement to which Consultant is a party or by which it is otherwise bound under any applicable law,rule or regulation;(3)when executed and delivered by Consultant,this Agreement will constitute the legal,valid and binding obligation of such party,enforceable against such party in accordance with its terms;and (4)Consultant acknowledges that City makes no representations,warranties or agreements related to the subject matter hereof that are not expressly provided for in this Agreement (b)Service Warranty.Consultant warrants that its employees and consultants shall have sufficient skill,knowledge,and training to perform Services and that the Services shall be performed in a professional and workmanlike manner. (c)Personnel.Unless a specific number of employees is set forth in the Statement of Work,Consultant warrants it will 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wvvwenglewoodcogov l'a\-'!i~—~' Page 164 of 200 provide sufficient employees to complete the Services ordered within the applicable time frames established pursuant to this Agreement or as set forth in the Statement of Work. During the course of performance of Services, City may,for any or no reason,request replacement of an employee or a proposed employee.In such event,Consultant shall, within five (5)working days of receipt of such request from City,provide a substitute employee of suf?cient skill,knowledge,and training to perform the applicable Services. Consultant shall require employees providing Services at a City location to comply with applicable City security and safety regulations and policies. (d)Compensation and Bene?ts. Consultant shall provide for and pay the compensation of employees and shall pay all taxes,contributions,and benefits (such as,but not limited to,workers’compensation benefits) which an employer is required to pay relating to the employment of employees.City shall not be liable to Consultant or to any employee for Consultants failure to perform its compensation,bene?t,or tax obligations. Consultant shall indemnify,defend and hold City harmless from and against all such taxes, contributions and benefits and will comply with all associated governmental regulations, including the filing of all necessary reports and returns. 14.Indemnification. (a)Consultant Indemnification. Consultant shall indemnify,defend and hold harmless City,its directors,of?cers, employees,and agents and the heirs, executors,successors,and permitted assigns of any of the foregoing (the “City lndemnitees”) from and against all losses,claims,obligations, demands,assessments,fines and penalties (whether civil or criminal),liabilities,expenses and costs (including reasonable fees and disbursements of legal counsel and accountants),bodily and other personal injuries,damage to tangible property,and other damages,of any kind or nature,suffered or incurred by a City lndemnitee directly or indirectly arising from or related to:(1)any negligent or intentional act or omission by Consultant or its representatives in the performance of Consultant's obligations under this Agreement,or (2)any material breach in a representation,warranty,covenant or obligation of Consultant contained in this Agreement. (b)infringement.Consultant will indemnify,defend,and hold City harmless from all lndemnifiable Losses arising from any third party claims that any Work Product or methodology supplied by Consultant infringes or misappropriates any Intellectual Property rights of any third party;provided,however, that the foregoing indemnification obligation shall not apply to any alleged infringement or misappropriation based on:(1)use of the Work Product in combination with products or services not provided by Consultant to the extent that such infringement or misappropriation would have been avoided if such other products or services had not been used;(2)any modification or enhancement to the Work Product made by City or anyone other than Consultant or its sub-consultants;or (3)use of the Work Product other than as permitted under this Agreement. (c)Indemnification Procedures. Notwith—standing anything else contained in this Agreement,no obligation to indemnify which is set forth in this Section 14 shall apply unless the party claiming indemnification notifies the other party as soon as practicable to avoid any prejudice in the claim,suit or proceeding of any matters in respect of which the indemnity may apply and of which the notifying party has knowledge and gives the other party the opportunity to control the response thereto and the defense thereof; provided,however,that the party claiming indemnification shall have the right to participate in any legal proceedings to contest and defend a claim for indemnification involving a third party and to be represented by 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.eng|ewoodc0.gov l'5.'\=«'iv 5‘ Page 165 of 200 its own attorneys,all at such party’s cost and expense;provided further,however,that no settlement or compromise of an asserted third- party claim other than the payment/money may be made without the prior written consent of the party claiming indemnification. (cl)immunity.City,its officers,and its employees,are relying on,and do not waive or intend to waive by any provision of this Agreement,the monetary limitations or any other rights,immunities,and protections provided by the Colorado Governmental Immunity Act,C.R.S.24-10-101 et seq.,as from time to time amended,or othenivise available to City,its officers,or its employees. 15.Insurance. (a)Requirements.Consultant agrees to keep in full force and effect and maintain at its sole cost and expense the following policies of insurance during the term of this Agreement: (1)The Consultant shall comply with the Workers’Compensation Act of Colorado and shall provide compensation insurance to protect the City from and against any and all Workers’Compensation claims arising from performance of the work under this contract.Workers’Compensation insurance must cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract,as well as the Employers’Liability within the minimum statutory limits. (2)Commercial General Liability insurance and auto liability insurance (including contractual liability insurance) providing coverage for bodily injury and property damage with a combined single limit of not less than three million dollars ($3,000,000)per occurrence. (3)Professional Liability/Errors and Omissions Insurance covering acts,errors and omissions arising out of Consultant's operations or Services in an amount not less than one million dollars ($1,000,000)per occurrence. (4)Employee Dishonesty and Computer Fraud Insurance covering losses arising out of or in connection with any fraudulent or dishonest acts committed by Consultant personnel,acting alone or with others,in an amount not less than one million dollars ($1,000,000)per occurrence. (b)Approved Companies.All such insurance shall be procured with such insurance companies of good standing, permitted to do business in the country,state or territory where the Services are being performed. (c)Certificates.Consultant shall provide City with certificates of insurance evidencing compliance with this Section 15 (including evidence of renewal of insurance) signed by authorized representatives of the respective carriers for each year that this Agreement is in effect.Certificates of insurance will list the City of Englewood as an additional insured.Each certificate of insurance shall provide that the issuing company shall not cancel,reduce,or otherwise materially change the insurance afforded under the above policies unless thirty (30)days’ notice of such cancellation,reduction or material change has been provided to City. 16.Rights in Work Product. (a)Generally.Except as specifically agreed to the contrary in any Statement of Work,all Intellectual Property Rights in and to the Work Product produced or provided by Consultant under any Statement of Work shall remain the property of Consultant.With respect to the Work Product,Consultant unconditionally and irrevocably grants to City during the term of such Intellectual Property Rights,a non-exclusive,irrevocable,perpetual, worldwide,fully paid and royalty-free license, to reproduce,create derivative works of, distribute,publicly perform and publicly display 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wwwenglewoodcogov 1‘*\’fii " Page 166 of 200 by all means now known or later developed, such Intellectual property Rights. (b)Know-How.Notwithstanding anything to the contrary herein,each party and its respective personnel and consultants shall be free to use and employ its and their general skills,know—how,and expertise,and to use, disclose,and employ any generalized ideas, concepts,know—how,methods,techniques,or skills gained or learned during the course of any assignment,so long as it or they acquire and apply such information without disclosure of any Con?dential information of the other party. 17.Relationship of Parties.Consultant is acting only as an independent consultant and does not undertake,by this Agreement,any Statement of Work or otherwise,to perform any obligation of City,whether regulatory or contractual,or to assume any responsibility for City's business or operations.Neither party shall act or represent itself,directly or by implication,as an agent of the other,except as expressly authorized in a Statement of Work. 18.Complete Agreement.This Agreement contains the entire agreement,including all Exhibits,Statements of Work and other Attachments that have been executed by the parties,and are attached hereto and made a part of this Agreement. 19.Applicable Law.Consultant shall comply with all applicable laws in performing Services but shall be held harmless for violation of any governmental procurement regulation to which it may be subject but to which reference is not made in the applicable Statement of Work.This Agreement shall be construed in accordance with the laws of the State of Colorado.Any action or proceeding brought to interpret or enforce the provisions of this Agreement shall be brought before the state or federal court situated in Arapahoe County,Colorado and each party hereto consents to jurisdiction and venue before such courts. (a)Attorney Fees.In the event that either party to this Agreement shall commence any action against the other party arising out of or in connection with this Agreement,or contesting the validity of the Agreement or any provision of this Agreement, the prevailing party shall be entitled to recover from the other party reasonable attorney’s fees and related costs,fees and expenses incurred by the prevailing party in connection with such action or proceeding. 20.Scope of Agreement.If the scope of any provisions of this Agreement is too broad in any respect whatsoever to permit enforcement to its fullest extent,then such provision shall be enforced to the maximum extent permitted by law,and the parties hereto consent to and agree that such scope may be judicially modified accordingly and that the whole of such provision of this Agreement shall not thereby fail,but that the scope of such provision shall be curtailed only to the extent necessary to conform to law. 21.Additional Work.After receipt of a Statement of Work,City,with Consultant’s consent,may request Consultant to undertake additional work with respect to such Statement of Work.In such event,City and Consultant shall execute an addendum to the Statement of Work specifying such additional work and the compensation to be paid to Consultant for such additional work. 22.Sub-consultants.Consultant may not subcontract any of the Services to be provided hereunder without the prior written consent of City.In the event of any permitted subcontracting,the agreement with such third party shall provide that,with respect to the subcontracted work,such sub-consultant shall be subject to all of the obligations of Consultant specified in this Agreement. 23.Notices.Any notice provided pursuant to this Agreement shall be in writing to the parties at the addresses set forth below and shall be deemed given (1)if by hand delivery, 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)782-2300 wwwenglewoodcogov l'.\.«\~w-‘< Page 167 of 200 upon receipt thereof,(2)three (3)days after deposit in the United States mails,postage prepaid,certified mail,return receipt requested or (3)one (1)day after deposit with a nationally-recognized overnight courier, specifying overnight priority delivery.Either party may change its address for purposes of this Agreement at any time by giving written notice of such change to the other party hereto. 24.Assignment.This Agreement may not be assigned by Consultant without the prior written consent of City.Except for the prohibition of an assignment contained in the preceding sentence,this Agreement shall be binding upon and inure to the benefit of the heirs,successors and assigns of the parties hereto. 25.Third Party Beneficiaries.This Agreement is entered into solely for the benefit of the parties hereto and shall not confer any rights upon any person or entity not a party to this Agreement. 26.Headings.The section headings in this Agreement are solely for convenience and shall not be considered in its interpretation. The recitals set forth on the first page of this Agreement are incorporated into the body of this Agreement.The exhibits referred to throughout this Agreement and any Statement of Work prepared in conformance with this Agreement are incorporated into this Agreement. 27.Waiver.The failure of either party at any time to require performance by the other party of any provision of this Agreement shall not effect in any way the full right to require such performance at any subsequent time;nor shall the waiver by either party of a breach of any provision of this Agreement be taken or held to be a waiver of the provision itself. 28.Force Majeure.lf performance by Consultant of any service or obligation under this Agreement is prevented,restricted, delayed or interfered with by reason of labor disputes,strikes,acts of God,floods,lightning, severe weather,shortages of materials, rationing,utility or communications failures, earthquakes,war,revolution,civil commotion, acts of public enemies,blockade,embargo or any law,order,proclamation,regulation, ordinance,demand or requirement having legal effect of any governmental or judicial authority or representative of any such government,or any other act whether similar or dissimilar to those referred to in this clause, which are beyond the reasonable control of Consultant,then Consultant shall be excused from such performance to the extent of such prevention,restriction,delay or interference.if the period of such delay exceeds thirty (30) days,City may,without liability,terminate the affected Statement of Work(s)upon written notice to Consultant. 29.Time of Performance.Time is expressly made of the essence with respect to each and every term and provision of this Agreement. 30.Permits.Consultant shall at its own expense secure any and all licenses,permits or certificates that may be required by any federal,state or local statute,ordinance or regulation for the performance of the Services under the Agreement.Consultant shall also comply with the provisions of all Applicable Laws in performing the Services under the Agreement.At its own expense and at no cost to City,Consultant shall make any change, alteration or modification that may be necessary to comply with any Applicable Laws that Consultant failed to comply with at the time of performance of the Services. 31.Media Releases.Except for any announcement intended solely for internal distribution by Consultant or any disclosure required by legal,accounting,or regulatory requirements beyond the reasonable control of Consultant,all media releases,public announcements,or public disclosures (including,but not limited to,promotional or 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wwwenglewoodcogov Page 168 of 200 marketing material)by Consultant or its employees or agents relating to this Agreement or its subject matter,or including the name,trade mark,or symbol of City,shall be coordinated with and approved in writing by City prior to the release thereof.Consultant shall not represent directly or indirectly that any Services provided by Consultant to City has been approved or endorsed by City or include the name,trade mark,or symbol of City on a list of Consultants customers without City's express written consent. 32.Nonexclusive Market and Purchase Rights.It is expressly understood and agreed that this Agreement does not grant to Consultant an exclusive right to provide to City any or all of the Services and shall not prevent City from acquiring from other suppliers services similar to the Services.Consultant agrees that acquisitions by City pursuant to this Agreement shall neither restrict the right of City to cease acquiring nor require City to continue any level of such acquisitions. Estimates or forecasts furnished by City to Consultant prior to or during the term of this Agreement shall not constitute commitments. 33.Survival.The provisions of Sections 5, 8(g),10,11,13,14,16,17,19,23,25 and 31 shall survive any expiration or termination for any reason of this Agreement. 34.Verification of Compliance with C.R.S. 8-17.5-101 ET.SEQ.Regarding Hiring of Illegal Aliens: (a)Employees,Consultants and Sub-consultants:Consultant shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Consultant shall not contract with a sub- consultant that fails to certify to the Consultant that the sub-consultant will not knowingly employ or contract with an illegal alien to perform work under this Contract.[CR8 8- 17.5-102(2)(a)(l)&(ll).] (b)Veri?cation:Consultant will participate in either the E-Verify program or the Department program,as defined in C.R.S.8- 17.5-101 (3.3)and 8-17.5-101 (3.7), respectively,in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under this public contract for services. Consultant is prohibited from using the E-Verify program or the Department program procedures to undertake pre-employment screening of job applicants while this contract is being performed. (c)Duty to Terminate a Subcontract:lf Consultant obtains actual knowledge that a sub-consultant performing work under this Contract knowingly employs or contracts with an illegal alien,the Consultant shall; (1)notify the sub-consultant and the City within three days that the Consultant has actual knowledge that the sub-consultant is employing or contracting with an illegal alien;and (2)terminate the subcontract with the sub-consultant if,within three days of receiving notice required pursuant to this paragraph the sub- consultant does not stop employing or contracting with the illegal alien;except that the Consultant shall not terminate the contract with the sub-consultant if during such three days the sub- consultant provides information to establish that the sub-consultant has not knowingly employed or contracted with an illegal alien. (d)Duty to Comply with State Investigation:Consultant shall comply with any reasonable request of the Colorado Department of Labor and Employment made in the course of an investigation by that the Department is undertaking pursuant to C.R.S. 8-17.5-102 (5) 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.englewoodco.gov I0 Page 169 of 200 (e)Damages for Breach of Contract: The City may terminate this contract for a breach of contract,in whole or in part,due to Consultant's breach of any section of this paragraph or provisions required pursuant to CRS 8—17.5-‘I02.Consultant shall be liable for actual and consequential damages to the City in addition to any other legal or equitable remedy the City may be entitled to for a breach of this Contract under this Paragraph 34. 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.englewoodco.gov |'*\\.7 i ._-.ll Page 170 of 200 IN WITNESS WHEREOF,the parties to this Agreement have caused it to be executed by their authorized officers as of the day and year first above written.This Agreement may be executed in counterparts,each of which shall be deemed an original,but all of which together shall constitute one and the same instrument. ClTY OF ENGLEWOOD,COLORADO By:Date: (Department Director) By:Date: (City manager) By:Date: (Mayor) ATTEST: City Clerk \§‘7Lan/E:£0/lfL1,l7AaW7£S}/nC. (Consultant Name) good 5(Cézz?zer 574.)Ju/%e 500 Address C€A7étnn/'/V?)CO X0//Z, City,State.Zip Code By (Print Name)J Title:Via /24§"0“”'7/’ Date: ._§Q20/CZ_ l 1000 Englewood Parkway.Englewood,Colorado 80110-2373 (303)762-2300 www.englewoodco.gov Page 171 of 200 SCHEDULE A OUTLINE OF STATEMENT OF WORK GENERAL Design Consultant:Stanley Consultants,Inc. 8000 S.Chester Street #500 Centennial,CO 80112-3516 303-799-6806 City of Englewood:Public Works 1000 Englewood Parkway Englewood,CO 80110 303-762-2500 The City of Englewood and Stanley Consultants,Inc.have entered into an agreement dated ,2019 for City of Englewood General Engineering,Surveying, Geotechnical and Land Acquisition On-Call Services. NAMES,PHONE NUMBERS AND EMAILS OF PROJECT COORDINATORS Jeff Binning Tim Hoos Stanley Consultants,Inc.City of Englewood Project Manager Capital Projects and Engineering Manager 303-799-6806 binning'eff@stanleygroug.com 303-762-2503 thoos@englewoodco.gov SUMMARY OF PURPOSE FOR STATEMENT OF WORK The work to be performed will be on-call general engineering,surveying,geotechnical and land acquisition services for various Public Works projects. EQUIPMENT AND PROGRAMMING TO BE PROVIDED BY CITY (IF ANY) OTHER CONSULTANT RESOURCES Sub-consultants as listed in the Stanley proposal. DESCRIPTION OF WORK PRODUCT AND DELIVERABLES General engineering,surveying,geotechnical and land acquisition services for various Public Works projects. v\\-in '~ 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wvvwenglewoodcogov Page 172 of 200 10. 11. 12. SPECIAL TERMS,IF ANY N/A MODE OF PAYMENT Monthly invoice provided by consultant at rates specified in Stanley's proposal,payment by Check or ACH. PAYMENT SCHEDULE City will pay Vendor for the work in accordance with the hourly rates shown on the payment schedule(s)included with the proposal based on actual hours worked by the various staff titles and firms. SCHEDULE AND PERFORMANCE MILESTONES As speci?ed in individual task orders issued for each project ACCEPTANCE AND TESTING PROCEDURES N/A LOCATION OF WORK FACILITIES Stanley office at address listed above IN WITNESS WHEREOF,pursuant and in accordance with the Professional Services Agreement between the parties hereto dated of Work as of this .20_,the parties have executed this Statement day of ,20 CITY OF ENGLEWOOD,COLORADO By: (Signature) (Print Name) Title: Date: I'.\'.\—=l‘/— 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.englewoodco.gov Page 173 of 200 \C7LQM/Ly@’7f‘4/7Za"v7Z5,//IQ Consultant Namé r By: (Print Name) “me;l//Ce /7/£5/‘066/47Z Date:/1//6 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.eng|ewoodco.gov 15 Page 174 of 200 RFP-19-046 Engineering On Call Services Page1 CITY OF ENGLEWOOD, COLORADO DEPARTMENT OF PUBLIC WORKS REQUEST FOR PROPOSALS General Engineering, Surveying, Geotechnical and Land Acquisition On- Call Services RFP No. 19-046 RFP Issuance Date: August 12, 2019 Page 175 of 200 RFP-19-046 Engineering On Call Services Page2 TABLE OF CONTENTS Section Page 1. REQUEST FOR PROPOSALS 3 2. PROJECT MILESTONES 6 3. SCOPE OF SERVICES 7 4. PROPOSAL SUBMITTAL REQUIREMENTS 16 5. EVALUATION CRITERIA & SELECTION PROCESS 17 6. DRAFT PROFESSIONAL SERVICES CONTRACT (Attachment A) 19 7. SERVICES CHECKLIST (Attachment B) 20 8. SAMPLE WORK ORDER (Attachment C) 21 Page 176 of 200 RFP-19-046 Engineering On Call Services Page3 REQUEST NO. RFP-19-046 DATE: August 12, 2019 REQUEST FOR PROPOSALS General Engineering, Surveying, Geotechnical and Land Acquisition On-Call Services The City of Englewood will receive sealed proposals for supplying “General Engineering, Surveying, Geotechnical and Land Acquisition On-Call Services" as per the attached specifications no later than 2:00 P.M. prevailing time, Tuesday, September 10, 2019. Proposals will be received at the office of the Purchasing Division, 1000 Englewood Parkway, Englewood, Colorado 80110-1407. Bidders are asked to mark the bid envelope “General Engineering, Surveying, Geotechnical and Land Acquisition On-Call Services" in the lower left corner with the Proposal # RFP-19-046 shown on the front of the envelope in which the proposal is submitted. The City of Englewood assumes no responsibility for unmarked envelopes being considered for the award. An authorized company representative is required to sign in ink on the proposal. If City offices are closed due to inclement weather, an amendment will be issued with a new date, time and address of the proposal opening. The City of Englewood is exempt from all federal, state, and local taxes. The City is required to charge a 3½% Sales and Use Tax, and a ¼% Arapahoe County Open Space Tax, on any materials incorporated into the work. Late proposals will not be accepted under any circumstance, and any proposal so received shall be returned to the proposing firm unopened. In addition, telegraphic and/or proposals sent by electronic devices are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposals either by air freight, postal service, or other means. The City of Englewood has contracted with BidNet and has begun utilizing a new central bid notification system. This new system will allow vendors to register online and receive notification of new bids, amendments and awards. Vendors with internet access should review the registration options at the following website: http://www.bidnetdirect.com . If you do not have internet access, please call the BidNet support group at (800) 677- 1997 extension #214 or the City of Englewood Procurement Division at (303) 762-2300. All material submitted in connection with this proposal become the property of the City of Englewood. Any and all proposals received by the City shall become public record and shall be open to public inspection after the award of a contract, except to the extent the proposing entity designates trade secrets or other proprietary data to be confidential. Any questions or clarifications concerning this proposal shall be submitted in writing by email to Eva Boyd eboyd@englewoodco.gov. The proposal title and number should be referenced on all correspondence. All responses to questions/clarifications will be listed on the BidNet address as listed above as an addendum. The City will not be bound nor responsible for any explanations or interpretations other than those given in writing as set forth in this request for proposal. No oral interpretations shall be binding on the City. BIDDERS MUST SUBMIT PROPOSALS IN ACCORDANCE WITH THE REQUIREMENTS OF SECTION 4 OF THIS REQUEST FOR PROPOSALS AND SUBMIT ONE CLEARLY MARKED UNBOUND ORIGINAL AND TWO Page 177 of 200 RFP-19-046 Engineering On Call Services Page4 (2) BOUND COPIES FOR EVALUATION PURPOSES. IN ADDITION, BIDDERS ARE ASKED TO SUBMIT ELECTRONIC COPY VIA EMAIL TO EVA BOYD eboyd@englewoodco.gov NO LATER THAN DUE DATE LISTED ABOVE. THE PROPOSAL TITLE AND NUMBER SHOULD BE REFERENCED ON ALL CORRESPONDENCE. By submission of the proposal, the proposing firm certifies that the proposal has been developed independently and submitted without coordination with any other proposing entity Any item offered or shipped as a result of this proposal shall be new and the current model offered at the time of this RFP. Upon the City of Englewood’s acceptance and the issuance of a Purchase Order, the specifications of this proposal and the firm’s RFP response shall become a binding contract. Proposals will be quoted F.O.B. Englewood, Colorado. If the material or services supplied to the City are found to be defective or fail to conform to specification, the City reserves the right to cancel the order upon written notice to the seller and return of the product at the proposing firm’s expense. In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. Price quoted in the proposal shall be firm for a period of at least sixty (60) days from the date of proposal opening. The successful Bidder shall indemnify and save harmless the City of Englewood and all officials, agents, and employees from all suits or claims of any character brought by reason of infringement on any patent, trade mark or copyright. Any award to the successful Bidder, the Bidder shall be required to use, and enter into, one of the City’s standard contracts or required to use the City’s Purchase Order. The Vendor shall be required to abide by the terms and conditions set forth in any contract or purchase order. A sample of the contract that will be used for this project is attached. Bidders will be required to conform to the specifications. Deviations may deem the proposal unacceptable. Any exception to the minimum specifications, general conditions, and proposing firm’s proposal will be stated as an "exception" on the Proposal document. If items called for by this Request for Proposal have been identified by a brand name or "equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. RFP’s offering "equal" products will be considered if the proposal clearly identifies such products with brand name, part number and any technical data, brochures or other information, so that the City can make a technical evaluation to determine that the products are equal. THE BIDDER IS REQUIRED TO PROVIDE A STATEMENT WITH THE PROPOSAL INDICATING THAT THE PROPOSAL IS IN ACCORDANCE WITH THE REQUEST FOR PROPOSALS WHEN THE PROPOSAL IS FOR THE EXACT REQUIREMENTS OF OUR SPECIFICATIONS. THE BIDDER IS REQUIRED TO PROVIDE A STATEMENT WITH THE PROPOSAL INDICATING THAT THE ITEMS WILL BE DELIVERED IN ACCORDANCE WITH THE REQUEST FOR PROPOSAL. Page 178 of 200 RFP-19-046 Engineering On Call Services Page5 The successful Bidder agrees to comply with all applicable Federal, State, County and City laws, ordinances, rules and regulations that in any manner affect the items covered herein and agrees to secure all necessary licenses and permits in connection with this request and any goods or services to be provided. Where Bidders are required to enter City of Englewood property to deliver materials or perform work or services as a result of an award, the entity will assume the obligation and expense of obtaining all necessary licenses, permits and insurance. The Bidder may also be required to have the following insurance amounts: Commercial General Liability in the amount of $3,000,000 per occurrence; Professional Liability/Errors and Omissions in the amount of $1,000,000 per occurrence; Employee Dishonesty and Computer Fraud in the amount of $1,000,000 per occurrence; and Workers Compensation in the statutory amounts. The Bidder shall provide the City with copies of the certificate of insurance upon request. In addition, such certificates shall list the City as an additional insured. The successful Bidder will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin and will comply with the Americans with Disabilities Act. The City of Englewood shall have the right to reject any or all bids, and to waive any informalities or irregularities therein and request new proposals when required. In addition, the City reserves the right to accept the proposal deemed most advantageous to the best interest of the City. Any award made in response to this Request for Proposal will be made to that responsible Bidder whose offer will technically be most advantageous to the City -- price, delivery, estimated cost of transportation, and other factors considered. The option of selecting a partial or complete proposal shall be at the discretion of the City of Englewood. The City of Englewood is an environmentally conscious City. Vendors supplying products made from recycled materials and environmentally sound packaging will be given preference when all other evaluation criteria is deemed equal. Bidders shall submit questions via e-mail Tim Hoos, Capital Projects and Engineering Manager, thoos@englewoodco.gov and copy Eva Boyd, Procurement Administrator eboyd@englewoodco.gov no later than 4:00 P.M. Friday, August 23, 2019. Eva Boyd, CPP Procurement Administrator City of Englewood, CO Page 179 of 200 RFP-19-046 Engineering On Call Services Page6 2. PROJECT MILESTONES The solicitation and selection process includes the following steps and schedule: Publication and distribution of RFP: Monday, August 12, 2019 Question submission deadline: Friday, August 23, 2019 (4:00 pm MT) City Addendum issued: Wednesday, August 28, 2019 Proposal submission deadline: Tuesday, September 10, 2019 (2:00 pm MT) Review period (anticipated): Two weeks Interviews (if any): Week of September 30, 2019 Selection (anticipated): Monday, October 7, 2019 Respondent submits insurance and other required documentation: Within ten (10) calendar days of Notice of Intent to Award Award and execute contract (anticipated): Monday, October 21, 2019 The City reserves the right to modify this schedule as needed. Dates after the submission deadline are anticipated dates; modifications of those will not be posted. Page 180 of 200 RFP-19-046 Engineering On Call Services Page7 3. SCOPE OF SERVICES General Requirements: The City of Englewood is soliciting proposals from qualified firms to provide professional, on-call services and general technical support for the following major transportation areas: Services: Major and Minor Roadway Project Planning & Design Pedestrian Facility Planning & Design Traffic & Transportation Engineering Services Plan Review Services Bridge Design & Construction Management Geotechnical Services Surveying & Aerial Mapping Land Acquisition & Appraisal Services Drainage & Hydraulic Design Subsurface Utility Engineering and Investigation Services (Potholing) Construction Management & Inspection Services The selected firm(s) will provide all labor, tools, equipment, and materials to perform tasks within one or more of the described areas. The scope of work associated with each category is general in nature. A more specific scope of work will be developed for individual projects, as applicable, to accompany a specific work order. The City requests a wide variety of services under this RFP understanding that not all firms have expertise in all areas. The City is interested in receiving proposals from firms with “i n-house” capabilities in most if not all requested areas or alternatively a team approach where multiple specialized firms work as sub -consultants under one principal firm that contracts with the City to create a team of firms with the various capabilities requested. The City expects to make multiple awards under this RFP and asks each firm to clearly specify which discipline(s) they are submitting for so that the City can evaluate each proposal appropriately. As part of the awards, the City does expect to contract directly with at least two principal firms (or teams), one traffic firm as well as one firm specializing only in geotechnical services for services supporting the City’s annual Pavement Management Program, Concrete Replacement Program and potentially other projects designed in-house, or by others. Other individual selections for specific service categories may also be made based on proposals received. Individual work orders will be awarded to selected firms based on size and scope, complexity, firm’s availability to complete the work order in a timely manner and firm’s stated capabilities. Where multiple selected firms are capable of completing a work order, a mini-bid proposal system will be used where a scope and fee is solicited from all capable firms in order to make a selection. Initial expected work orders during the first term of the Agreement are as follows: 1. Alley paving – prepare plan, profile and cross sections for paving of various alley blocks 2. Little Dry Creek plaza safety grate design over box culvert entrance near Cherokee St. and Hwy 285. 3. Romans Park retaining wall failure analysis and redesign 4. Englewood Servicenter parking lot replacement to include stormwater detention and water quality features. 5. Develop and implement 4 year program to inspect traffic signal poles 6. Assist with developing a Neighborhood Traffic Control Plan Page 181 of 200 RFP-19-046 Engineering On Call Services Page8 MAJOR AND MINOR ROADWAY PLANNING & DESIGN The selected firm will be expected to be capable of performing studies, conceptual and preliminary design, final engineering, plans and bid document preparation, designated environmental tasks, and construction management. The selected firm may subcontract geotechnical investigation services for design purposes, storm water, traffic engineering, and surveying as needed. Firms interested in qualifying for this category of projects must submit documentation of experience and expertise in the following areas: Arterial, collector and local street intersection design including geometric alternative analysis and concept design Traffic engineering services related to traffic volume forecasting, and intersection design, capacity analysis, realignments, traffic signal design, access control plans, median cuts, turn lanes, pavement structure, sight distance and construction traffic control Hydrologic and hydraulic analysis and drainage study preparation for roadway and tributary areas and capacity analysis for major structures or conveyances Bridge and major channel crossing design, with related major channel design, an d construction management thereof Design and construction management of storm sewers and related structures including hydraulic analysis to size pipe inlets and minor structures Floodplain modification approvals by Urban Drainage and federal agencies Knowledge of CDOT procedures & federal funding, as well as Federal requirements associated with Federal funds Knowledge of NEPA procedures including Environmental Assessment and Environmental Impact Statement documentation, as well as State and Federal Environm ental Permitting Public involvement and consensus building Knowledge of the CDOT/FHWA Stewardship Program for Local Agencies for management of federally funded-construction Utility coordination, clearances, and relocations PEDESTRIAN FACLITY PLANNING & DESIGN The selected firm will be expected to be familiar with ADA requirements and be capable of performing studies, conceptual and preliminary design, final engineering, plans and bid document preparation, designated environmental tasks, and construction management. The selected firm may subcontract geotechnical investigation services for design purposes, storm water, traffic engineering, and surveying as needed. Page 182 of 200 RFP-19-046 Engineering On Call Services Page9 TRAFFIC AND TRANSPORTATION ENGINEERING SERVICES The selected firm will be expected to be capable of performing the following: Collect traffic data Bi-directional weekly (by hour) classification counts Peak hour turning movement counts Speed studies Origin-destination data Perform traffic/safety studies and analysis Crash assessment Capacity analysis using Synchro/SimTraffic Microsimulations using VISSIM or similar programs Visualizations of alternatives Multi-modal travel forecasts Assistance with CDOT, Federal and other grant applications Prepare corridor signal timing/progression plans, including alternative phasing evaluations Traffic signal pole structural and condition inspections Fiber optic network drawings and splicing plans Design, preparation of preliminary and final plans and specifications, for traffic and intersection -related projects, including, but not limited to: Traffic signals Vehicle detections systems Interconnect and communication systems Pavement markings and re-striping designs ITS/advanced technology designs Railroad crossings, including traffic signal pre-emption Prepare construction traffic control plans, including phased plans Technical assistance and review services for traffic impact studies, NEPA, and other studies Assistance with developing transportation plans Provide underground utility, fiber and other utility locating services Roadway lighting and electrical design Parking studies Assistance with grant applications Page 183 of 200 RFP-19-046 Engineering On Call Services Page10 PLAN REVIEW SERVICES The selected firm will be expected to have knowledge of transportation design elements, including the City’s Design and Construction Standards, in order to accurately and thoroughly review plans and design documents prepared by other design firms. Written comments will be supplied as the deliverable on each plan set or document reviewed. Plans involved in this effort are typically new commercial, residential or industrial development within the city. Supporting design documents may include: drainage reports, traffic studies, and pavement design reports. Selected firms may be required to review cost estimates for public improvements, prepare public improvement agreements, and evaluate terms of construction for acceptability. The selected firm will be required to attend meetings with applicants and staff, and will be required at times to attend public meetings, including provid ing testimony to public bodies. Some meetings may occur outside of regular business hours. BRIDGE DESIGN & EVALUATION Selected firms are expected to be capable of performing structural alternative evaluations, which includes preparing a CDOT Structure Selection Report (especially for projects selected to receive partial funding from the State or Federal agencies), prepare preliminary design, final design, preparing both conceptual and detailed cost project estimates, provide assistance with public involvement and consensus building among project stakeholders. The selected firm needs to be able to provide major and minor drainage system analysis (hydrology & hydraulics), prepare Phase III drainage reports, develop floodplain modeling and assist the City with FEMA CLOMR / LOMR submittals, assist the City in obtaining floodplain permits, preparing GESC plans and GESC reports, preparing bid documents and final plans. When applicable, the selected firms selected will be responsible for managing their sub- contractors that provide geotechnical engineering services for structure foundations and pavement designs, which shall be based on field and lab testing. In addition to structural components, the various City projects will likely include hydraulic design, channel stability, and scour analysis. For projects selected to receive State or Federal funding, the selected firms may be asked to assist the City in coordinating project issues with CDOT and other governmental agencies; and in obtaining approval of the final design. Selected firms should either have the capability to rate bridge structures before and / or after construction or the selected firm should be able to subcontract with a firm that can perform these services. Additionally, the selected firm s may be asked to rate structures less than 20 -feet in length and utilize similar rating methodology used by the State for the National Bridge Inventory / Qualifying Bridge Structures. Page 184 of 200 RFP-19-046 Engineering On Call Services Page11 GEOTECHNICAL SERVICES The Public Works Department will contract directl y with a geotechnical firm (or firms) for services supporting the City’s annual Pavement Management Program, Concrete Replacement Program and potentially other projects designed in-house, or by others. The work under this division will generally consist of subsurface soil investigation, foundation analysis/design, pavement design, material mix designs and construction quality control and/or quality assurance (QA/QC) services. The selected firm shall certify whether hot mix asphalt, slurry seal, and conc rete materials being placed are in accordance with material specifications. The selected firm shall be responsible for all compaction testing, material testing, coring and applicable requirements per the City’s Standards and Project Specifications and/or CDOT Specifications, as applicable. The selected firms shall be familiar with both CDOT and MGPEC design procedures and specifications. Field investigations shall consist of test borings to evaluate the existing pavement and subsurface conditions, and may include non-destructive deflection testing, plus on-site materials testing (subgrade, hot mix asphalt, concrete). Laboratory testing capabilities shall include, but are not limited to: R-value testing, Proctors/Atterberg limits, extraction/gradation, stabilized subgrade compressive strength, L.A. Abrasion, Lottman, wet track abrasion test, fine aggregate angularity, fractured faces, coring/thickness/density testing, compressive strength, soil consolidation/swell, corrosivity, cohesion test, etc. Laboratories shall be accredited by AASHTO for the material being tested. Technicians taking samples and conducting compaction tests must have a LabCAT Level A certification or equivalent. Technicians conducting tests of asphalt content and gradation must have a L abCAT Level B certification or equivalent. Technicians performing volumetric testing must have a LabCAT Level C certification or equivalent. SURVEYING AND AERIAL MAPPING The selected firm shall be able to perform design -level surveys for small projects, as well as drainage surveying, construction staking, right-of-way surveying, legal description preparation for right-of-way acquisition, and aerial photography. Surveying data will be required to be submitted in an AutoCAD -compatible format for project design. LAND ACQUISITION AND APPRAISAL SERVICES Work will generally consist of Right-of-Way (ROW) procurement services and/or Appraisal services, which may include legal document preparation. If the selected firm does not provide appraisals in-house, they must list the firms they have had experience with or will sub-contract with to provide these services. Page 185 of 200 RFP-19-046 Engineering On Call Services Page12 ROW procurement services will be conducted using maps and legal descriptions provided by the County or its consulting engineer performing the design for the project. ROW procurement services may require the selected firm to provide title searches. Familiarity with FHWA's Right-of-Way Project Development Guide and CDOT procedures for right-of way acquisition will be required for projects funded with Federal/State monies. The Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and Amendments of 1987 may be required. Familiarity with Federal and State Regulations and Procedures as related to Eminent Domain and "fair market value" determination is also required. Expert witness testimony for eminent domain actions and damage claim settlement may also be required work tasks. Appraisal firms who respond to this RFP shall be listed on CDOT’s Region 1 - LPA Appraiser List (March 2019) and shall be listed as a Colorado Certified General Appraiser. DRAINAGE & HYDRAULIC DESIGN SERVICES The selected firm shall provide miscellaneous Floodplain Management Review Services, preparation of Stormwater Master Plans and Studies, and/or drainage design services. Floodplain Management Review Services: the cost for these services, as assigned, will normally be less than $25,000. The selected firm will work as an extension of the C ity’s Engineering Staff. The number of projects and amount of work is unknown. A detailed scope of work, cost, and schedule will be negotiated for each assignment. A separate notice to proceed will be issued for each assignment. Selected firms will review each floodplain modification study for conformance to all applicable Federal Emergency Management Agency (FEMA), Urban Drainage and Flood Control District (UDFCD), and County regulations. Award will be based on quote(s) from each short-listed participant. The selected firm will provide general stormwater d esign for potential City projects, including floodplain delineation, stormwater conveyance/water quality/detention facilities, and preparation of Stormwater Master Plans and Studies. Type of work may include all or parts of the activities listed below. Firms interested in qualifying for this category of service must submit documents of experience and expertise in all or some of the activities listed below: Hydrologic and hydraulic modeling and review Floodplain modification studies and review; floodplain delineation FEMA submittal Conditional Letter of Map Revision (CLOMR)/Letter of Map Revision (LOMR) General stormwater design to include preparation of construction plans and specifications for storm sewer, culvert sizing, water quality, etc. Preparation of Stormwater Master Plans and Studies Page 186 of 200 RFP-19-046 Engineering On Call Services Page13 Bridge hydraulics and scour analysis SUBSURFACE UTILITY ENGINEERING (SUE) AND INVESTIGATION SERVICES Selected firms will be expected to be capable of conducting potholing at designated locations, (to be determined), identifying all designated potholes by using a lathe or other in -field location marker. The selected firm shall keep the City representative informed on a daily basis as to how work is progressing and notify the City immediately about def iciencies and issues of noncompliance, providing bid costs for all additional potholes as determined by their description as earthen, concrete and asphalt potholes, coordinate field survey of the existing underground utilities within project limits and the location of the potholes. Potholes shall be backfilled/restored in accordance with the City’s Construction Standards and Specifications which requires flowfill material be used in each pothole. Selected firm shall also have the capability to submit (when specifically requested) a full subsurface utility engineering (SUE) Investigation, stamped and signed by a professional Engineer licensed in the State of Colorado, of specific project areas to determine existing utility conditions within the project limits meeting Quality Level B requirements as outlined in ASCE38. Selected firms will also be expected to provide a separate electronic file that includes the existing underground utility field locates and potholes, and shall provide traffic control services for the potholing activities. The traffic control services shall include preparing and submitting the applicable Method of Handling Traffic (MHT) plans necessary to complete the potholing services. Selected firms shall assume that single lane closures will be necessary to complete the potholing activities. CONSTRUCTION MANAGEMENT & INSPECTION SERVICES Firms interested in qualifying for this work must submit documentation of experience and expertise in the following service areas: Pre-Construction: Performing a constructability review Bid package management - (review bid tabs, references, and check for bid balance); Developing a public information plan Attending the pre-construction conference Coordinating with utility companies for utility clearances Schedule and Schedule logic review and approvals ; special emphasis will be necessary on contractor Schedule and Schedule logic review and approvals, and effective documentation Construction: Monitoring contractor's performance and enforce all requirements of applicable codes/standards, specifications and contract drawings Performing field inspection and other quality assurance activities including necessary materials testing Monitoring/reviewing construction schedules throughout the course of construction Reviewing working days, contract time and documenting time extensions Page 187 of 200 RFP-19-046 Engineering On Call Services Page14 General documentation Maintaining a daily inspector's report system that records the hours worked by labor and equipment. Detail must be sufficient to permit the review of the contractor’s costs of the work in a manner similar to force account. Equipment must be identified sufficiently to enable determination of the applicable rental rates and operator’s minimum wage if applicable. The narrative portion of the report shall include a description of the contractor’s operation and location of work and any other pertinent information Tracking subcontractor’s work and ensuring contractor submits written request prior to substituting a subcontractor Maintaining well-organized photographic/video records Ensuring contractor properly provides for the safety of the workers Managing change orders and field orders and obtaining required City approval Managing and reviewing submittals and monitor designer's review activities Managing and reviewing claims Managing and reviewing contractor’s Requests for Information (RFI) Reviewing and recommending progress payments Determining materials sampling, testing requirements and provide acceptance testing services, (quality assurance) Enforcing Labor Compliance by preparing daily reports with required information, monitoring Certified Payrolls, and doing spot check labor surveys and interviews if federal funds are involved Review and approve MHT’s with the City’s input Managing and reviewing contractor's detours, lane closures, and staging plans Providing final inspection and coordinate road openings for each stage Recommending Substantial and Final Completion Establishing a punch list Completing all project documentation including, but not limited to, change order summary, final detail estimate, project acceptance documentation, and claims management/resolution Page 188 of 200 RFP-19-046 Engineering On Call Services Page15 GENERAL The selected firm will be required to attend meetings with applicants and staff, and will be required at times to attend public meetings, including providing testimony to public bodies. Some meetings may occur outside of regular business hours. The selected firm will coordinate with other City contractors as necessary. The selected firm shall use certified and licensed/skilled staff under the direction of a licensed engineer or licensed surveyor, as appropriate, who has all applicable City and state licenses. All work shall comply in every respect with City and state regulations and laws as well as all applicable code requirements. Work Orders: Individual jobs or projects will usually be initiated by City staff as a Work Order (see Attachment C). The selected firm shall provide an estimate of time and materials as well as an estimated schedule for completion upon evaluation and discussion with City staff. The selected firm shall only perform work that is directed by the City and specifically identified or subject to a description of services identified in the Work Order. If there are any questions rega rding the work to be performed, the selected firm is responsible for contacting the designated City representative and requesting clarification before proceeding. No Minimum Service Requirements: Services shall be provided by the selected firm on an as- needed, non-exclusive basis. The City does not represent that it will utilize any selected firm ’s services in any guaranteed amount. No minimum dollar amount or number of Work Orders are guaranteed by the City. Safety: The selected firm shall be responsible for all safety training, procedures and requirements. Contract Requirements: The selected firm shall perform all Services in accordance with the executed Professional Services Agreement and shall comply with all of its terms and conditions. The Professional Services Agreement contains requirements that shall be the selected firm’s responsibility, including without limitation: Insurance Indemnity City Sales & Use Tax Invoice & Payment Terms Licenses & Permits Please refer to Attachment A for all contract requirements. Page 189 of 200 RFP-19-046 Engineering On Call Services Page16 4. PROPOSAL SUBMITTAL REQUIREMENTS Interested Respondents shall submit Proposals demonstrating an ability to provide the Services, and any proposed Additional Services. Only one Proposal should be submitted. The Proposal must be submitted in one clearly marked unbound original and two (2) bound copies. IN ADDITION, BIDDERS ARE ASKED TO SUBMIT ELECTRONIC COPY VIA EMAIL TO EVA BOYD eboyd@englewoodco.gov The entire Proposal is limited to twenty (20) pages if proposing on more than one discipline, and ten (10) pages if proposing on only one discipline. Individual resumes are not required. The proposal should be submitted on 8.5” x 11” size paper. Proposal must be typewritten or computer-generated. The font size may not be smaller than eleven (11) point and margins cannot be less than one inch, (1”). Proposals shall include the following information in the order listed below. COVER LETTER: Briefly introduce the Respondent, explain the Respo ndent’s interest in providing the Services, and articulate why the Respondent is qualified to provide the Services. Include the name, address, email address and phone number of the person who will serve as the Respondent’s principle contact with City staff. SERVICES CHECKLIST: Complete the Checklist provided in Attachment B to identify which services the firm is submitting a proposal for. Respondents can check one box or more than one box and won’t be positively or negatively judged either way. PROJECT TEAM QUALIFICATIONS: Provide information about individuals that may be assigned to perform the Services, including role, expertise and capabilities, correlated to the service that he or she will provide along with experience in managing on-call contracts. Resumes can be included. If sub-consultants are included, identify prior experience working with them as a team and summarize their qualifications. RELATED WORK EXPERIENCE & PERFORMANCE : Include examples of recent (within the past 3 years) projects that serve as successful examples to support selection of the firm for the specific discipline. Identify the project team members who worked on each project. Highlight any relevant examples where the firm has provided successful services to the City in the past. RESPONSE TO KEY QUESTIONS. In responding to this RFP, three key questions should be answered: How does your firm provide value-added, cost-effective services to a local municipality? How does your firm incorporate quality into its planning & design process and how are these efforts realized by its clients? How does your firm incorporate customer service and timely performance into its work activities and deliverables? EXCLUSIONS & ADDITIONAL SERVICES : The Respondent must include any proposed exclusions to the Services or draft Professional Services Contract, providing specific details and the reasoning behind the exclusion, and any proposed Additional Services. ADDITIONAL INFORMATION. The Respondent may list any additional information or da ta not requested as part of this RFP that Respondent believes should be considered in the evaluation of the Proposal provided the entire Proposal is no more than the identified page limit. Page 190 of 200 RFP-19-046 Engineering On Call Services Page17 RATE SHEET. A Rate Sheet consisting of: Hourly billing rates for each discipline or position who may be assigned to perform the Services. The proposed rate for any Additional Services that may be proposed including any proposed mark-ups on sub- consultants. Rates for reimbursable expense costs such as mileage, copies, etc. Any other charges incurred during the normal course of a project should be identified along with the terms for reimbursement/cost recovery. Rates should include all costs of performing the Services, (including without limitation, accounting, marketing, equipment, supplies, permits, licenses, overhead, profit, etc.) The Rate Sheet shall be valid for an initial one-year contract period. Rates for any subsequent extensions shall be negotiated at the time of contract renewal/extension. 5. EVALUATION CRITERIA & SELECTION PROCESS Proposals will be evaluated using the following criteria: 1. Qualifications of Respondent’s staff and any sub-consultants. (20%) 2. Respondent’s past experience, including reputation for timely, quality performance. (20%) 3. Respondent’s response to the Key Questions stated in section 4. (30%) 4. Rates. (30%) The City may contact any references. The City reserves the right to request clarification or additional information from individual Respondents. The City may also consult additional resources for subject matter expertise and references. By submitting a Proposal, Respondent authorizes the City to undertake such investigation as may be necessary to verify the Respondent’s qualifications and reputation. Respondent will execu te releases as requested by the City to enable the City to obtain necessary information; refusal to execute such releases may result in disqualification. As part of the evaluation process, the City may interview some, but not necessarily all, Respondents. The City will select the Respondent(s) as determined to be the best value by the City in its sole discretion. In addition to the criteria stated above, the City’s determination may consider, without limitation, the Bidder’s financial resources, ability to comply with all legal and regulatory requirements, ability to perform the Work and complete the Project on time, history of performance, reputation, ability to obtain necessary equipment, data, and facilities, and any other factor deemed important by the City. The City may select multiple Respondents to provide Services as needed by the City. Respondents who check one box or more than one box on the Proposed Services Checklist (attachment B) won’t be positively or negatively judged either way. The City’s decision is final and without recourse to any Respondent. The issuance of a Notice of Intent to Award will be conditioned on approval of the selection by: (1) the City Council of the City of Englewood if the potential contract price is greater than $100,000.00; (2) the City Manager if the potential contract price is greater than $50,000; and (3) the relevant department director if the potential contract price is greater than $10,000. Page 191 of 200 RFP-19-046 Engineering On Call Services Page18 Any Selected Respondent(s) will be expected to execute a standard Professional Services Agreement (sample attached) within ten (10) business days of notification of the City’s intent to award. Selected Respondent(s) must submit insurance documentation, a completed W-9, and additional documentation as requested by the City before the execution of any contract. The initial term of the agreement will be for one (1) year with option to renew for two (2) consecutive additional years. Rate adjustments will only be allowed at the end of each annual renewal period. Award of a contract does not guarantee any minimum amount of work to any selected respondents. The issuance of this RFP and the receipt and evaluation of Proposals does not obligate the City to select a Respondent or enter into any agreement. No Proposal shall constitute business terms of any eventual agreement except as expressly agreed by the City. The City reserves the right to revise or cancel this RFP and the selection process. Any such revisions will be announced in writing to all Respondents depending upon the timing of the change. Page 192 of 200 RFP-19-046 Engineering On Call Services Page19 DRAFT AGREEMENT The contract between the successful Respondent(s) and the City will be substantially in the form of the draft Professional Services Agreement contained in Attachment A. Respondents must review the draft Agreement and identify any proposed changes as “Proposed Changes to the Contract” in the Proposal The City may consider any proposed changes in selecting a Respondent and awarding the contract but may reject the proposals and condition the award of the contract on acceptance of a contract without the proposed changes. ATTACHMENT A STANDARD CITY OF ENGLEWOOD PROFESSIONAL SERVICES AGREEMENT DRAFT Page 193 of 200 RFP-19-046 Engineering On Call Services Page20 ATTACHMENT B PROPOSED SERVICES CHECKLIST MAJOR AND MINOR ROADWAY PLANNING & DESIGN PEDESTRIAN FACILITY PLANNING & DESIGN TRAFFIC AND TRANSPORTATION ENGINEERING SERVICES PLAN REVIEW SERVICES BRIDGE DESIGN & CONSTRUCTION MANAGEMENT GEOTECHNICAL SERVICES SURVEYING & AERIAL MAPPING LAND ACQUISITION AND APPRAISAL SERVICES DRAINAGE AND HYDRAULIC DESIGN UTLITY INVESTIGATION SERVICES CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES Page 194 of 200 RFP-19-046 Engineering On Call Services Page21 ATTACHMENT C - SAMPLE WORK ORDER WORK ORDER This Work Order and any exhibit or attachment are subject to and incorporates all terms and conditions of the Professional Services Agreement dated Click here to enter a date. Contractor shall perform the following Services: Cost: $ Total Cost or Rate for Work Order Completion Date: Click here to enter a date or type number of days Contractor shall obtain approval from _____Name _____prior to any changes in scope. CONTRACTOR NAME CITY OF ENGLEWOOD _______________________ ______________________ Name, Title Name, Title (Based on Amount) Date: Date: Recommended for approval: Name, Title Based on Amount Page 195 of 200 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Shawn Lewis DEPARTMENT: City Manager's Office DATE: December 2, 2019 SUBJECT: Health Insurance Benefits DESCRIPTION: Health Insurance Benefits RECOMMENDATION: Staff recommends City Council approve a Resolution accepting the Letter Agreement with Kaiser Foundation Health Plan of Colorado. PREVIOUS COUNCIL ACTION: On October 21, 2019, during the Regular Meeting, the City Council approved a budget allowing for expenditure for employee benefits in alignment with the costs offered by Kaiser Foundation Health Plan of Colorado. On the same night, during the Study Session, the Deputy City Manager, Dorothy Hargrove, provided details regarding the recommendation to select Kaiser as the City's benefit provider. SUMMARY: This Letter of Agreement serves as an addendum to the Group Agreement between City of Englewood (“Group”) and Kaiser Foundation Health Plan of Colorado, effective for the contract years beginning January 1, 2020, January 1, 2021 and January 1, 2022. The following provisions apply to and shall, upon execution of this document, be fully incorporated into the Group Agreements for contract years 2020, 2021 and 2022: The proposal package offered to the City of Englewood by Kaiser Foundation Health Plan of Colorado includes a total transition credit of $650,000, distributed over three years. The City will receive a $218,000 credit in January 2020, $216,000 credit in January 2021, and the final $216,000 credit in January 2022. In addition,Kaiser Foundation Health Plan of Colorado has offered the City a Multi-Year Rate Guarantee (MYRG). ANALYSIS: Health care benefits are a key component of the City's total compensation package and are essential to attract and retain the most talented and dedicated employees. During the previous two years, Cigna was selected to provide health benefits. Given the city's claims experience and the changing health care marketplace, however, Cigna notified the city earlier this year that premiums would increase in 2020 by 26%. This prompted staff to work with our insurance broker to explore alternative providers. Page 196 of 200 After lengthy negotiations, staff determined that Kaiser Permanente offered the best combination of sustainable cost and high-quality health care services. Kaiser is able to offer a three-year commitment, with a flat 6% increase in year 2 and a not to exceed increase of 7% in year 3. They will also provide an implementation credit of $650,000 over the three years, further reducing the City's expense. The anticipated costs of this agreement with Kaiser are reflected in the proposed 2020 General Fund budget. FINANCIAL IMPLICATIONS: Expenses for health care are reflected in each of the 2020 departmental budgets, based on the number of anticipated full time and part time, benefit eligible employees. The total general fund budget includes a 1.25% increase over 2019 expenses. It is important to note that the actual expenses are dependent on the final enrollment of employees in each of the three offered plans, as well as their choice for dental coverage. ALTERNATIVES: Not Applicable CONCLUSION: The proposed agreement with Kaiser Permanente for health benefits provides a competitive and highly attractive benefit for our employees while ensuring predicable and sustainable expenses for the city ATTACHMENTS: Letter of Agreement between City of Englewood (Group #47507) and Kaiser Foundation Health Plan of Colorado Page 197 of 200 October 28, 2019 Dorothy Hargrove Deputy City Manager City of Englewood 1000 Englewood Parkway Englewood, CO 80110 Re: Letter of Agreement between City of Englewood (Group #47507) and Kaiser Foundation Health Plan of Colorado Dear Dorothy: This Letter of Agreement serves as an addendum to the Group Agreement between City of Englewood (“Group”) and Kaiser Foundation Health Plan of Colorado, effective for the contract years beginning January 1, 2020, January 1, 2021 and January 1, 2022. The following provisions apply to and shall upon execution of this document be fully incorporated into the Group Agreements for contract years 2020, 2021 and 2022: Proposal Package Enclosed is the proposal package for Group. It includes a total transition credit of $650,000. The credit will be distributed over three years. The group will receive a $218,000 credit in January 2020, $216,000 credit in January 2021, and the final $216,000 credit in January 2022. In addition, we are pleased to offer Group a Multi-Year Rate Guarantee (MYRG). The proposed rates with the MYRG and offering conditions for the January 1, 2020 – December 31, 2022 contract year are shown below: Plan Tier 2020 Proposal 2021 6% Fixed MYRG 2022 MYRG DHMO $500 Ded/ 10% Coin Employee $584.39 $619.45 Not to Exceed 7% Employee + 1 $1,285.66 $1,362.80 Employee + 2 or more $1,928.49 $2,044.20 HDHP $2800 Ded/ 0% Coin Employee $486.62 $515.82 Not to Exceed 7% Employee + 1 $1,070.56 $1,134.79 Employee + 2 or more $1,605.85 $1,702.20 POS Plan Employee $692.77 $734.33 Not to Exceed 7% Employee + 1 $1,524.08 $1,615.52 Employee + 2 or more $2,286.12 $2,423.29 MYRG offering conditions and assumptions: 1. The MYRG cap applies to the current plans and any possible alternates offered. 2. The MYRG reflects an increase of 6% for the 2021 renewal and a possible maximum of 7% for 2022 (for 2022 should actual calculations generate less than the 7%, the calculated renewal will be applied.) 3. Any change in rate structure, eligibility requirements, contribution strategy, or anniversary date during the contract period needs to be discussed with Kaiser Permanente. The intent is to discuss how the changes will impact future renewals. 4. There can be no material change in the demographic factor. (Material is defined as a 10% change). Page 198 of 200 5. There can be no material change in the location(s). (Material is defined by the company moving and it affects 10% or more of the population.) 6. Kaiser Permanente will be sole carrier. 7. All offering conditions and assumptions outlined on the Assumptions Page attached to the 2020 proposal package. 8. Impact of any State or Federal benefit mandates are precluded from this rate guarantee and will be considered separate from this offering. 9. Our proposed rate guarantee assumes the federal Health Insurance Provider (HIP) fee will be reinstated as of January 1, 2020 (the fee was suspended by the federal government for calendar year 2019). If the HIP fee is suspended again for 2020 (or future years as applicable) our proposed rate guarantee will be revised downward accordingly. We look forward to continuing our relationship with Group in the years to come. If you have any questions, I can be reached directly at 303-957-6679. To confirm your acceptance of the terms of this letter, please sign and date a copy of this letter. Regards, Matt Kirkland X City of Englewood City Representative X Cory Foreman Vice President, CMSBD Page 199 of 200 RESOLUTION NO. ___ SERIES OF 2019 A RESOLUTION ACCEPTING A LETTER AGREEMENT WITH KAISER FOUNDATION HEALTH PLAN OF COLORADO. WHEREAS, Health care benefits are a key component of the City's total employee compensation package and are essential to attract and retain the most talented and dedicated employees; WHEREAS, Proposals for provision of health insurance benefits were solicited in 2019, and after lengthy negotiations, staff determined that Kaiser Permanente [Kaiser], through the Kaiser Foundation Health Plan of Colorado, offered the best combination of sustainable cost and high- quality health care services through a three-year commitment, with a flat 6% increase in year 2, and an increase not to exceed 7% in year 3; WHEREAS, Kaiser’s proposal also provides for an implementation credit of $650,000 over three years, further reducing the City's expense; and WHEREAS, The City Council approved a budget on October 21, 2019 allowing for expenditures for employee benefits in alignment with the proposal offered by Kaiser. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Englewood City Council hereby accepts the Letter Agreement with Kaiser Foundation Health Plan of Colorado, as attached hereto and incorporated herein. ADOPTED AND APPROVED this 2nd day of December, 2019. ATTEST: Linda Olson, Mayor __________________________________ Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. ____, Series of 2019. ______________________________ Stephanie Carlile, City Clerk Page 200 of 200