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2018-02-05 (Regular) Meeting Agenda Packet
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 1000 Englewood Pkwy – Council Chambers Englewood, CO 80110 AGENDA City Council Regular Meeting Monday, February 5, 2018 ♦ 7:00 PM 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Consideration of Minutes of Previous Session a. Minutes from the Regular City Council Meeting of January 16, 2018. City Council Regular - 16 Jan 2018 - Minutes - Pdf b. Minutes from the Special Meeting of January 24, 2018. Special Meeting - 24 Jan 2018 District 1 Vacancy Candidate Selection - Minutes - Pdf 6. Recognition of Scheduled Public Comment The deadline to sign up to speak for Scheduled Public Comment is Wednesday, prior to the meeting, through the City Manager’s Office. Only those who meet the deadline can speak in this section. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five minutes.) a. Marcia McGilley, Executive Director of the Aurora-South Metro Small Business Development Center will provide an update on the partnership with the City of Englewood. Ms. McGilley will present Darren Hollingsworth, Economic Development, with the Certified Business Consultant credential. b. Doug Cohn, an Englewood resident, will address Council regarding historic preservation. c. Nathan Hoag, an Englewood resident, will address Council regarding homelessness. d. Kathleen Bailey, an Englewood resident, will address Council. e. Joe Anderson, an Englewood resident, will address Council regarding civility. 7. Recognition of Unscheduled Public Comment Speakers must sign up for Unscheduled Public Comment at the beginning of the meeting. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be continued to General Discussion.) Council Response to Public Comment. 8. Communications, Proclamations, and Appointments Page 1 of 235 Englewood City Council Regular Agenda February 5, 2018 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. a. Recognition of newly appointed Boards and Commission members: ACE Nathan Hoag – Alliance for Commerce in Englewood – Regular Member Drevvis Ridley – Alliance for Commerce in Englewood – Regular Member Judith Dunlop – Alliance for Commerce in Englewood – Alternate Member BOAA Aaron Rieger – Board of Adjustment and Appeals – Regular Member Kristin Schledorn – Board of Adjustment and Appeals – Alternate Member CEAC Dale Harris – Code Enforcement Advisory Committee – Regular Member CAC Martin Gilmore – Cultural Arts Commission‐ Regular Member EC Judith Dunlop – Election Commission – Regular Member Doug Cohn – Election Commission‐ Reappointed HPC Cash Parker – Historical Preservation Commission – Regular Member Alex Wenzel ‐ Historical Preservation Commission – Regular Member KEB Brianna Johnson – Keep Englewood Beautiful – Reappointed Camille Cuypers – Keep Englewood Beautiful – Reappointed Meg Griffin – Keep Englewood Beautiful – Reappointed Robert Stephenson – Keep Englewood Beautiful – Reappointed Kristin Martin – Keep Englewood Beautiful – Reappointed MCTF Earl Huff – Malley Center Trust Fund – Reappointed NERP John Moore – NonEmergency Employees Pension Board ‐ Reappointed P&R Amber Christopher – Parks and Recreation Commission – Regular Member Kate Truesdale – Parks and Recreation Commission – Regular Member James Woodward – Parks and Recreation Commission – Reappointed P&Z Judy Browne – Planning and Zoning Commission – Regular Member Carolyn Moershel – Planning and Zoning Commission – Alternate Member Page 2 of 235 Englewood City Council Regular Agenda February 5, 2018 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. Mike Freemire – Planning and Zoning Commission‐ Reappointed PPB Cash Parker – Police Pension Board – Regular Member PLB Amy Wilson – Public Library Board – Regular Member Guy Mason – Public Library Board – Reappointed TAC Neil Sarno – Transportation Advisory Committee – Regular Member Greg Knaddison – Transportation Advisory Committee – Regular Member Mark Monroe – Transportation Advisory Committee – Regular Member Patrick Lewis – Transportation Advisory Committee – Alternate Member URA Zion Spurgeon – Urban Renewal Authority – Regular Member Linda Cohn – Urban Renewal Authority – Reappointed W&S Don Roth – Water and Sewer Board – Reappointed Clyde Wiggins – Water and Sewer Board – Reappointed 9. Consent Agenda Items a. Approval of Ordinances on First Reading i. Council Bill No. 3 - South Metro Enterprise Zone – Administrative Grant # POGG1 EDAA 2018-629 CB 3 Staff recommends that City Council approve a Bill for Ordinance accepting $16,950 from Colorado’s Office of Economic Development and International Trade (OEDIT). This annual grant funds administrative activities for the South Metro Enterprise Zone. Staff: Economic Development Manager Darren Hollingsworth ii. Council Bill No. 5 - authorizing acceptance for Victims Assistance Grant CB 5 The Police Department is recommending that City Council approve a Bill for an Ordinance authorizing the Police Department to apply for and accept funding in the amount of $21,332 from the 2018 Victim Assistance for Law Enforcement (VALE) Grant. Staff: Victim Witness Services Coordinator Nancy Wenig b. Approval of Ordinances on Second Reading. c. Resolutions and Motions i. Purchase 2018 Chevrolet Equinox All-Wheel Drive Purchase 2018 Chevrolet Equinox All-Wheel Drive - Pdf Page 3 of 235 Englewood City Council Regular Agenda February 5, 2018 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. Staff recommends Council award, by motion, the purchase of a 2018 Chevrolet Equinox AWD through State Award #20180000000000000040 for $21,596.00. Staff: Fleet Manager Scott Edwards ii. Purchase Two 2018 Police Harley Davidson Motorcycles Purchase Two 2018 Police Harley Davidson Motorcycles - Pdf Staff recommends Council award, by motion, the purchase of two (2) 2018 FLTHP Police Harley Davidson Motorcycles. Staff received three competitive bids and Sun Enterprise was lowest bidder. Staff also received two competitive bids for light packages and LAWS was the lowest bidder. Staff: Fleet Manager Scott Edwards iii. Purchase 2018 Ford F-150 Pickup Truck Purchase 2018 Ford F-150 Pickup Truck - Pdf Staff recommends Council award, by motion, the purchase of a 2018 Ford F-150 Pickup Truck through Spradley Barr Ford, State Award or Bid #20180000000000000012 for $22,936.00. Staff: Fleet Manager Scott Manager iv. Purchase 2018 Ford Utility Interceptor Purchase 2018 Ford Utility Interceptor - Pdf Staff recommends Council award, by motion, the purchase of a 2018 Ford Police Utility Interceptor through Larry H. Miller Ford on State Award #20180000000000000026 for $29,177.95. Staff also recommends Council award, by motion, the removal, replacement and installation of emergency lights into the Ford Police Interceptor by LAWS Emergency Vehicle Specialists for $7,946.06. LAWS has agreed to abide by the City's 2017 Award for outfitting five new Police Interceptors for the emergency lights. This purchase is replacing Unit 7474, which was declared a total loss by CIRSA. Staff: Fleet Manager Scott Edwards v. HP OEM Toner Contract (amends Office/Supplies Contract) HP OEM Toner Contract (amends Office/Supplies Contract) - Pdf Staff recommends Council approve, by motion, the 2-year contract with Source Office and Technology for the purchase of Toner for the City's Hewlett Packard (HP) printers. Staff: Finance and Administrative Services Director Kathleen Rinkel 10. Public Hearing Items 11. Ordinances, Resolutions and Motions a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading c. Resolutions and Motions i. South Broadway Electrical Infrastructure Improvement Award South Broadway Electrical Infrastructure Improvement Award - Pdf Staff recommends Council award, by motion, a construction contract in the Page 4 of 235 Englewood City Council Regular Agenda February 5, 2018 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. amount of $206,492.84 with W.L. Contractors Inc. of Arvada, Colorado, for the electrical infrastructure improvements as part of the "Broadway Streetscape Improvement Project" Staff: Engineering Manager Paul Weller ii. Agreement with the Greenway Foundation Greenway Foundation Staff recommends that the City Council approve, by motion, an agreement with the Greenway Foundation for the purchase of 10 acre feet of water through the Chatfield Environmental Pool. Staff: City Manager Eric Keck iii. Award Police Headquarters MaterialsTesting and Special Inspection Services Police Headquarters MaterialsTesting and Special Inspection Services - Pdf Staff recommends that City Council award, by motion, a contract with Ground Engineering for Materials Testing and Special Inspection services in support of the construction at the "Englewood Police Headquarters" building site in the amount of $68,218.00. Staff: Interim Public Works Director Larry Nimmo 12. General Discussion a. Mayor's Choice i. Executive Session for a conference with the City attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4)(b). b. Council Members' Choice i. Council Travel to National League of Cities Conference -City Council Travel City Council requests the ability to have one member travel to Washington D.C. for the Annual NLC Conference. The purpose of this conference is professional development related to the duties as elected municipal officials. ii. City Council FY2018 Budget City Council FY 2018 Budget - Pdf Mayor Pro Tem Rita Russell requested that the legislative or City Council budget for Fiscal Year 2018 be provided to the City Council. The line item detail for the budget is attached. 13. City Manager’s Report 14. City Attorney’s Report 15. Adjournment Page 5 of 235 MINUTES City Council Regular Meeting Tuesday, January 16, 2018 1000 Englewood Pkwy – Council Chambers 7:00 PM 1 Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Pro Tem Russell at 7:01 p.m. 2 Invocation The invocation was given by Council Member Barrentine. 3 Pledge of Allegiance The Pledge of Allegiance was led by Council Member Barrentine. 4 Roll Call COUNCIL PRESENT: Mayor Pro Tem Rita Russell Council Member Laurett Barrentine Council Member Dave Cuesta Council Member Amy Martinez Council Member Linda Olson Council Member Cheryl Wink COUNCIL ABSENT: None STAFF PRESENT: City Manager Keck City Attorney McKenney Brown Assistant City Manager Woulf City Clerk Carlile Deputy City Clerk McKinnon Director Rinkel, Finance and Administrative Services Senior Planner Stitt, Community Development Technical Support Specialist II Munnell, Information Technology Deputy Police Chief Watson, Police Department Interim Director Nimmo, Public Works Planner II Bell, Community Development Chief Building Official Montanez, Community Development Page 1 of 10 Draft Page 6 of 235 City Council Regular January 16, 2018 5 Consideration of Minutes of Previous Session a) Minutes from the Regular City Council Meeting of January 2, 2018. Moved by Council Member Linda Olson Seconded by Council Member Laurett Barrentine TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF JANUARY 2, 2018. For Against Abstained Amy Martinez x Linda Olson (Moved By) x Laurett Barrentine (Seconded By) x Rita Russell x Cheryl Wink x Dave Cuesta x 6 0 0 Motion CARRIED. 6 Recognition of Scheduled Public Comment a) Scott Brann, an Englewood resident, addressed Council regarding the Pearl St. PUD. b) Kelley Rhodes, an Englewood resident, addressed Council regarding the Pearl St. PUD. c) Kathleen Bailey, an Englewood resident, addressed Council regarding accountability. d) Doug Cohn, an Englewood resident, addressed Council regarding historic preservation. 7 Recognition of Unscheduled Public Comment a) Geoff Frazier, an Englewood resident, addressed Council regarding the appointment of a District 1 Council member. b) Cindy Powers, an Englewood resident, addressed Council regarding potential rezoning on West Tufts. c) Ida May Nicholl, an Englewood resident, addressed Council regarding the Englewood Memorial and potential rezoning on West Tufts. Council Responded to Public Comment. Page 2 of 10 Draft Page 7 of 235 City Council Regular January 16, 2018 8 Communications, Proclamations, and Appointments a) Appoint Associate Judge Vincent R Atencio Moved by Council Member Laurett Barrentine Seconded by Council Member Linda Olson RESOLUTION NO. 3, SERIES OF 2018 A RESOLUTION FOR THE APPOINTMENT OF VINCENT R. ATENCIO, AS ASSOCIATE MUNICIPAL JUDGE FOR THE CITY OF ENGLEWOOD, COLORADO. For Against Abstained Amy Martinez x Linda Olson (Seconded By) x Laurett Barrentine (Moved By) x Rita Russell x Cheryl Wink x Dave Cuesta x 6 0 0 Motion CARRIED. b) Appointment of Alliance for Commerce in Englewood Alternate Member to Regular Member Moved by Council Member Linda Olson Seconded by Council Member Cheryl Wink RESOLUTION NO. 4, SERIES OF 2018 A RESOLUTION APPOINTING NATHAN HOAG AS A MEMBER TO THE ALLIANCE FOR COMMERCE IN ENGLEWOOD, FOR THE CITY OF ENGLEWOOD, COLORADO. For Against Abstained Amy Martinez x Linda Olson (Moved By) x Laurett Barrentine x Rita Russell x Cheryl Wink (Seconded By) x Dave Cuesta x 6 0 0 Motion CARRIED. c) Appointment of Board of Adjustment and Appeals Alternate Member to Page 3 of 10 Draft Page 8 of 235 City Council Regular January 16, 2018 Regular Member Moved by Council Member Linda Olson Seconded by Council Member Amy Martinez RESOLUTION NO. 5, SERIES OF 2018 A RESOLUTION APPOINTING AARON R. RIEGER AS A MEMBER TO THE BOARD OF ADJUSTMENT AND APPEALS FOR THE CITY OF ENGLEWOOD, COLORADO. For Against Abstained Amy Martinez (Seconded By) x Linda Olson (Moved By) x Laurett Barrentine x Rita Russell x Cheryl Wink x Dave Cuesta x 6 0 0 Motion CARRIED. d) Appointment of ETAC Alternate Member to Regular Member Moved by Council Member Amy Martinez Seconded by Council Member Cheryl Wink RESOLUTION NO. 6, SERIES OF 2018 A RESOLUTION APPOINTING NEIL SARNO AS A MEMBER TO THE ENGLEWOOD TRANSPORTATION ADVISORY COMMITTEE FOR THE CITY OF ENGLEWOOD, COLORADO. For Against Abstained Amy Martinez (Moved By) x Linda Olson x Laurett Barrentine x Rita Russell x Cheryl Wink (Seconded By) x Dave Cuesta x 6 0 0 Motion CARRIED. e) Resolution appointing members to Boards, Commissions and Committees for the City of Englewood. Page 4 of 10 Draft Page 9 of 235 City Council Regular January 16, 2018 Moved by Council Member Laurett Barrentine Seconded by Council Member Dave Cuesta Motion to approve Resolution appointing Boards, Commissions, and Committees for the City of Englewood. Moved by Council Member Linda Olson Seconded by Council Member Amy Martinez Motion to amend to remove item 7(c) of the Resolution and consider independently and approve Resolution as amended. RESOLUTION NO. 7, SERIES OF 2018 AN AMENDED RESOLUTION APPOINTING MEMBERS TO BOARDS, COMMISSIONS AND COMMITTEES FOR THE CITY OF ENGLEWOOD. For Against Abstained Amy Martinez (Seconded By) x Linda Olson (Moved By) x Laurett Barrentine x Rita Russell x Cheryl Wink x Dave Cuesta x 5 1 0 Motion CARRIED Moved by Council Member Laurett Barrentine Seconded by Council Member Rita Russell Motion to approve Brian Brockhausen as a Regular Member of the Englewood Historic Society (Item 7 (c) of original Resolution). Discussion ensued. Council requested more information from Staff regarding Mr. Brian Brockhausen and his ability to serve on a Board, Commission or Committee. Council will reconsider appointment when more information is available. Motion to approve was withdrawn by Council Member Laurett Barrentine and Mayor Pro Tem Rita Russell. 9 Consent Agenda Items a) Approval of Ordinances on First Reading Page 5 of 10 Draft Page 10 of 235 City Council Regular January 16, 2018 There were no items submitted for approval on first reading. b) Approval of Ordinances on Second Reading. There were no items submitted for approval on second reading. c) Resolutions and Motions i) Independent Hearing Officers Moved by Council Member Linda Olson Seconded by Council Member Cheryl Wink RESOLUTION NO 8, SERIES OF 2018 A RESOLUTION SETTING THE 2018 LIST OF PERSONS ELIGIBLE FOR APPOINTMENT AS INDEPENDENT HEARING OFFICERS FOR THE CITY OF ENGLEWOOD. For Against Abstained Amy Martinez x Linda Olson (Moved By) x Laurett Barrentine x Rita Russell x Cheryl Wink (Seconded By) x Dave Cuesta x 6 0 0 Motion CARRIED. 10 Public Hearing Items No public hearing was scheduled before Council. 11 Ordinances, Resolutions and Motions a) Approval of Ordinances on First Reading i) 3333, 3323, 3317 South Pearl Street Planned Unit Development Moved by Council Member Linda Olson Seconded by Council Member Amy Martinez Motion to approve COUNCIL BILL NO. 1, A BILL FOR ORDINANCE APPROVING THE Page 6 of 10 Draft Page 11 of 235 City Council Regular January 16, 2018 3333, 3323, 3317 S. PEARL STREET PLANNED UNIT DEVELOPMENT (PUD), LOCATED AT 3333, 3323, AND 3317 SOUTH PEARL STREET, IN THE CITY OF ENGLEWOOD, COLORADO. For Against Abstained Amy Martinez (Seconded By) x Linda Olson (Moved By) x Laurett Barrentine x Rita Russell x Cheryl Wink x Dave Cuesta x 0 6 0 Motion DEFEATED. Moved by Council Member Linda Olson Seconded by Council Member Amy Martinez Motion to refer the PUD back to the Planning and Zoning Commission. For Against Abstained Amy Martinez (Seconded By) x Linda Olson (Moved By) x Laurett Barrentine x Rita Russell x Cheryl Wink x Dave Cuesta x 3 3 0 Motion DEFEATED. b) Approval of Ordinances on Second Reading c) Resolutions and Motions i) Dry Gulch Floodplain Resolution Moved by Council Member Amy Martinez Seconded by Council Member Cheryl Wink RESOLUTION NO. 9, SERIES OF 2018 A RESOLUTION ACKNOWLEDGING THE SUBMISSION OF THE HARVARD GULCH AND DRY GULCH FLOOD HAZARD AREA DELINIATION REPORT TO THE COLORADO WATER Page 7 of 10 Draft Page 12 of 235 City Council Regular January 16, 2018 CONSERVATION BOARD For Against Abstained Amy Martinez (Moved By) x Linda Olson x Laurett Barrentine x Rita Russell x Cheryl Wink (Seconded By) x Dave Cuesta x 6 0 0 Motion CARRIED. The meeting recessed at 8:54 p.m. for a break. The meeting reconvened at 9:01 p.m. with all Council Members present. ii) Office Supplies/Paper Contract Moved by Council Member Linda Olson Seconded by Council Member Laurett Barrentine MOTION APPROVING A CONTRACT WITH SOURCE OFFICE AND TECHNOLOGY, FOR OFFICE SUPPLIES AND PAPER, IN THE AMOUNT OF $34,500.00. For Against Abstained Amy Martinez x Linda Olson (Moved By) x Laurett Barrentine (Seconded By) x Rita Russell x Cheryl Wink x Dave Cuesta x 6 0 0 Motion CARRIED. iii) Proposed 2018 Fee and Rate Changes Moved by Council Member Cheryl Wink Seconded by Council Member Dave Cuesta Motion to approve RESOLUTION NO.10, SERIES OF 2018 Page 8 of 10 Draft Page 13 of 235 City Council Regular January 16, 2018 A RESOLUTION ESTABLISHING A FEE SCHEDULE FOR THE CITY OF ENGLEWOOD, COLORADO. Moved by Council Member Laurett Barrentine Seconded by Council Member Rita Russell Motion to amend and approve the new fee schedule. The amended fee schedule will not increase Board of Adjustments fees and Flood Plain fees. Also amended to reflect an effective date of new fees on February 15, 2018 instead of February 1, 2018. For Against Abstained Amy Martinez x Linda Olson x Laurett Barrentine (Moved By) x Rita Russell (Seconded By) x Cheryl Wink x Dave Cuesta x 5 1 0 Motion CARRIED. 12 General Discussion a) Mayor's Choice i) District 1 Candidate Selection Moved by Council Member Laurett Barrentine Motion to appoint Candidate Carson Green as District 1 Council Member. Discussion ensued regarding the process of selecting a candidate for the District 1 Council seat. Each Council Member named their top two Candidates to be considered. Four Candidates each had three votes - Othoniel Sierra, Scott Danford, Andrea Manion, and Carson Green. A Special Meeting was scheduled and announced for January 24, 2018 to select a candidate to fill the District 1 Council Member Vacancy. b) Council Members' Choice Page 9 of 10 Draft Page 14 of 235 City Council Regular January 16, 2018 13 City Manager’s Report 14 City Attorney’s Report 15 Adjournment MAYOR PRO TEM RUSSELL MOVED TO ADJOURN. The meeting adjourned at 10:22 p.m. City Clerk Page 10 of 10 Draft Page 15 of 235 MINUTES Special Meeting Wednesday, January 24, 2018 1000 Englewood Pkwy – Community Room 6:00 PM COUNCIL PRESENT: Amy Martinez Cheryl Wink Dave Cuesta Laurett Barrentine Linda Olson Rita Russell COUNCIL ABSENT: STAFF PRESENT: City Manager Eric Keck City Attorney Alison McKenney Brown Assistant City Manager Mark Woulf City Clerk Stephanie Carlile Technical Support Specialist II Sam Munnell 1 Call to Order Mayor Pro Tem Russell called the Special Meeting to order at 6:03 p.m. 2 Invocation Mayor Pro Tem Russell led the invocation. 3 Pledge of Allegiance The Pledge of Allegiance was led by Mayor Pro Tem Russell. 4 Roll Call 5 District 1 Vacancy Candidate Selection a) Council discussed the selection of a District 1 Council Member. The meeting recessed at 7:28 p.m. for a break. The meeting reconvened at 7:35 p.m. with all Council Members present. Moved by Council Member Linda Olson Seconded by Council Member Laurett Barrentine Page 1 of 2 Draft Page 16 of 235 Special Meeting January 24, 2018 Motion to declare an impasse to appoint a District 1 Council Member and to direct staff to begin the process of preparing for a Special Election. The process will formally begin on or after February 8th. For Against Abstained Amy Martinez x Cheryl Wink x Dave Cuesta x Laurett Barrentine (Seconded By) x Linda Olson (Moved By) x Rita Russell x 5 1 0 Motion CARRIED. 6 Adjournment MAYOR PRO TEM RUSSELL MOVED TO ADJOURN. The meeting adjourned at 8:38 p.m. City Clerk Page 2 of 2 Draft Page 17 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Darren Hollingsworth DEPARTMENT: Community Development DATE: February 5, 2018 SUBJECT: CB 3 - South Metro Enterprise Zone – Administrative Grant # POGG1 EDAA 2018-629 DESCRIPTION: CB 3 - South Metro Enterprise Zone – Administrative Grant # POGG1 EDAA 2018-629 RECOMMENDATION: Staff recommends that City Council approve a Bill for Ordinance accepting $16,950 from Colorado’s Office of Economic Development and International Trade (OEDIT). This annual grant funds administrative activities for the South Metro Enterprise Zone. PREVIOUS COUNCIL ACTION: Each year Englewood receives funding from the Colorado Office of Economic Development and International Trade to support Enterprise Zone administrative expenses. This is a continuation of an annual grant award. SUMMARY: Englewood administers the South Metro Enterprise Zone, which includes all of Englewood, and portions of Littleton, Sheridan, and the Town of Parker. The City’s administration of the Enterprise Zone involves annual reporting and ongoing approvals of submissions, data input, marketing and outreach associated with the Enterprise Zone within Englewood. ANALYSIS: Englewood economic development staff promotes the enterprise zone exclusively in our community. Enterprise zone promotion outside of Englewood is the responsibility of staff in Sheridan, Parker and Littleton. At this time, Englewood does not receive compensation from Sheridan, Parker or Littleton for enterprise zone administrative activities. The annual enterprise zone administrative grant supports staff time for Nancy Fenton, Zone Administrator and Darren Hollingsworth, Economic Development Manager. Last year, the State reimbursed the City of Englewood $16,800 for staff time associated with the administration and promotion of the enterprise zone. Each year the City of Englewood receives a grant from the Office of Economic Development and International Trade towards expenses related to the Enterprise Zone administration. The Enterprise Zone is a critical element of our Economic Development program with approximately 100 Englewood businesses claiming valuable State of Colorado tax credits annually. Page 18 of 235 FINANCIAL IMPLICATIONS: The grant requires that the City provide an in-kind match in the form of staff time and overhead. This is already accounted for in Community Development’s departmental budget and will not be an additional expense to the City. ATTACHMENTS: Council Bill #3 Page 19 of 235 BY AUTHORITY ORDINANCE NO. COUNCIL BILL NO . 3 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER A BILL FOR AN ORDINANCE AUTHORIZING ACCEPTANCE OF A GRANT FROM THE STATE OF COLORADO, ECONOMIC DEVELOPMENT AND INTERNATIONAL TRADE (OEDIT ) TO FUND ADMINISTRATION ACTIVITIES FOR THE SOUTH METRO ENTERPRISE ZONE. WHEREAS, in 2015 the City of Englewood applied to the Colorado Economic Development Commission and was granted Enterprise Zone status for the entire City of Englewood; and WHEREAS, the City of Englewood is the administrator for the South Metro Enterprise Zone for the cities of Littleton, Sheridan, the Town of Parker and Englewood; and WHEREAS, this year the State of Colorado Economic Development Commission issued an unsolicited grant to the City of Englewood to reimburse the City for the administration of the Enterprise Zone; and WHEREAS, the Enterprise Zone is used in the City to initiate business retention, business expansion, and business attraction activities; and WHEREAS, the Grant and related Agreement between the State of Colorado Economic Development Commission and International Trade (OEDIT), and the City of Englewood pledges $16,950.00 in local matching funds in the form of staff time, overhead, and marketing materials to meet this obligation; and WHEREAS, this Grant will be used for Enterprise Zone administrative activities and will reimburse the City of Englewood for staff time and expenditures. NOW , THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The State of Colorado, Economic Development Commission Colorado Purchase Order #PO POGG1 2017-634 for the Grant of $16,950.00 to be used for Enterprise Zone Administrative activities, attached hereto as Exhibit A – Purchase Order, is hereby accepted. Introduced, read in full, and passed on first reading on the 5th day of February, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 8th day of February, 2018. Page 20 of 235 Published as a Bill for an Ordinance on the City’s official website beginning on the 7th day of February, 2018. , Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for Ordinance introduced, read in full, and passed on first reading on the 5th day of February, 2018 Stephanie Carlile Page 21 of 235 Page 1 of 1 STATE OF COLORADO Office of the Governor Office of Economic Development ORDER Number:POGG1 EDAA 201800000629 Date:01/04/18 Description: City of Englewood Strategic fund grant Effective Date: Expiration Date: BUYER Buyer: Email: VENDOR CITY OF ENGLEWOOD 1000 ENGLEWOOD PKWY ENGLEWOOD, CO 80110-2373 Contact:Nancy Fenton Phone:000 000 0000 ** IMPORTANT ** The order number and line number must appear on all invoices, packing slips, cartons and correspondence BILL TO Office of Economic Development and International Trade 1625 Broadway Suite 2700 DENVER, CO 80202 SHIP TO Office of Economic Development and International Trade 1625 Broadway Suite 2700 DENVER, CO 80202 SHIPPING INSTRUCTIONS Delivery/Install Date: F.O.B: VENDOR INSTRUCTIONS: Commodity/Item CodeLine Item UOM QTY Unit Cost Total Cost MSDS Req. 1 G1000 0 0.00 $16,950.00 Description:Strategic Fund Grant Service From:01/04/18 Service To:12/31/18 TERMS AND CONDITIONS https://www.colorado.gov/osc/purchase-order-terms-conditions DOCUMENT TOTAL = $16,950.00 Page 22 of 235 1. General Description This Agreement is between the Office of Economic Development (OEDIT) and City of Englewood. This purchase order grants funds for local administration of the Enterprise Zone Program in calendar year 2018. Enterprise Zone administrative agencies are designated by the Economic Development Commission. This funding shall be applied to direct administrative costs for the Program including personnel, over-head, and Enterprise Zone marketing materials. A dollar-for-dollar match of the award by the Grantee for Program administration is required. 2. Definitions A. “Economic Development Commission” means the body authorized under C.R.S. 24-46-102. B. “Enterprise Zone” and “EZ” means the Colorado Enterprise Zone program authorized under C.R.S. 39-30-101 to 112. C. “Grantee” is City of Englewood. D. “Program” means the Enterprise Zone program defined in 2.B. above. 3. 3. Obligations A. Grantee shall administer the Enterprise Zone Program locally, and may request reimbursement for direct administrative costs including personnel, over-head, and marketing materials. B. Administration includes at a minimum: i. Pre-Certifying and Certifying all EZ tax credits using the State’s systems and/or forms, ii. Acting as the local resource for questions and implementation of the Program, iii. Managing any authorized Contribution Projects as allowed by the Statutes, and iv. Reporting data to the State as required. C. Grantee must expend an equal amount from local funds as the amount requested from OEDIT. 4. Personnel Grantee’s performance hereunder shall be under the direct supervision of Candace Payne, an employee or agent of the Grantee, who is hereby designated as the responsible administrator of this Purchase Order. 5. Payments and Budget A. The Grantee will be reimbursed for actual costs up to a maximum amount of $16,950, which OEDIT agrees to pay for completion of the Obligations outlined herein. B. Grantee shall invoice OEDIT via a signed letter stating the total amount spent for Program Administration (half of which will be reimbursed under this Purchase Order. Grantee shall attach an accounting report to the letter identifying the direct Program administrative costs. C. Grantee may submit invoices as frequently as quarterly, for expenses incurred during the calendar quarter, within 60 days following the quarter end-date. Otherwise, invoices may cover any combination of quarters in the calendar year, but must be submitted at least annually by 2/28/2019 for expenses incurred in calendar year 2018. D. Grantee expenditures for Program administration from 1/4/2018 may be used to fulfill the required match for the award. Expenditures made following the date of the Purchase Order may be reimbursed by the State. E. The State is prohibited by law from making commitments beyond the term of the State’s current fiscal year. Therefore, Grantee’s compensation beyond the State’s current Fiscal Year is contingent upon the continuing availability of State appropriations as provided in the Colorado Special Provisions. 6. Remedies Should the Obligations outlined in 3. above not be fulfilled in full, OEDIT may withhold payment in full or in part as determined by OEDIT. 7. Administrative Requirements - Accounting A. Payee shall maintain properly segregated books to identify the work associated with this purchase order. B. All receipts and expenditures associated with the work shall be documented in a detailed and specific manner. C. Payee shall make and maintain accounting and financial books and records documenting its performance hereunder in a form consistent with good accounting practices. Page 23 of 235 Effective Date 01/01/09 Purchase Order Terms and Conditions 1. Offer/Acceptance. If this purchase order (“PO”) refers to vendor’s bid or proposal, this PO is an ACCEPTANCE of vendor’s OFFER TO SELL in accordance with the terms and conditions of the “solicitation” identified in vendor’s bid or proposal. The solicitation includes an RFP, IFB, or any other form of order by buyer. If a bid or proposal is not referenced, this PO is an OFFER TO BUY, subject to vendor’s acceptance, demonstrated by vendor’s performance or written acceptance of this PO. Any COUNTER-OFFER TO SELL automatically CANCELS this PO, unless a change order is issued by buyer accepting a counter-offer. This PO shall supersede and control over any vendor form(s) or part(s) thereof included in or attached to any bid, proposal, offer, acknowledgment, or otherwise, in the event of inconsistencies or contradictions, regardless of any statement to the contrary in such form(s) or parts thereof. 2. Safety Information. All chemicals, equipment and materials proposed and/or used in the performance of this PO shall conform to the requirements of the Occupational Safety and Health Act of 1970. Vendor shall furnish all Material Safety Data Sheets (MSDS) for any regulated chemicals, equipment or hazardous materials at the time of delivery. 3. Changes. Vendor shall furnish products and/or services strictly in accordance with the specifications and price set forth for each item. This PO shall not be modified, superseded or otherwise altered, except in writing signed by purchasing agent and accepted by vendor. Each shipment received or service performed shall comply with the terms of this PO, notwithstanding invoice terms or acts of vendor to the contrary, unless this PO has been modified, superseded or otherwise altered in accordance with this section. 4. Delivery. Unless otherwise specified in the solicitation or this PO, delivery shall be FOB destination. Buyer is relying on the promised delivery date, installation, and/or service performance set forth in vendor’s bid or proposal as material and basic to buyer’s acceptance. If vendor fails to deliver or perform as and when promised, buyer, in its sole discretion, may cancel its order, or any part thereof, without prejudice to its other rights, return all or part of any shipment so made, and charge vendor with any loss or expense sustained as a result of such failure to deliver or perform as promised. Time is of the essence. 5. Intellectual Property. Any software, research, reports, studies, data, photographs, negatives or other documents, drawings or materials (collectively “materials”) delivered by vendor in performance of its obligations under this PO shall be the exclusive property of buyer. Ownership rights shall include, but not be limited to, the right to copy, publish, display, transfer, prepare derivative works, or otherwise use the materials. Vendor shall comply with all applicable Cyber Security Policies of the State of Colorado (the “State”), or buyer, as applicable, and all confidentiality and non-disclosure agreements, security controls, and reporting requirements. 6. Quality. Buyer shall be the sole judge in determining “equals” with regard to quality, price and performance. All products delivered shall be newly manufactured and the current model, unless otherwise specified. 7. Warranties. All provisions and remedies of the Colorado Uniform Commercial Code, CRS, Title 4 (“CUCC”), relating to implied and/or express warranties are incorporated herein, in addition to any warranties contained in this PO or the specifications. 8. Inspection and Acceptance. Final acceptance is contingent upon completion of all applicable inspection procedures. If products or services fail to meet any inspection requirements, buyer may exercise all of its rights, including those provided in the CUCC. Buyer shall have the right to inspect services provided under this PO at all reasonable times and places. "Services" as used in this section includes services performed or tangible material produced or delivered in the performance of services. If any of the services do not conform to PO requirements, buyer may require vendor to perform the services again in conformity with PO requirements, without additional payment. When defects in the quality or quantity of service cannot be corrected by re-performance, buyer may (a) require vendor to take necessary action to ensure that future performance conforms to PO requirements and (b) equitably reduce the payment due vendor to reflect the reduced value of the services performed. These remedies do not limit the remedies otherwise available in this PO, at law, or in equity. 9. Cash Discount. The cash discount period will start from the later of the date of receipt of acceptable invoice, or from date of receipt of acceptable products/services at the specified destination by an authorized buyer representative. 10. Taxes. Buyer and the State are exempt from all federal excise taxes under Chapter 32 of the Internal Revenue Code [No. 84-730123K] and from all State and local government sales and use taxes [CRS, Title 39, Article 26, Parts I and II]. Such exemptions apply when materials are purchased for the benefit of State, except that in certain political subdivisions (e.g., City of Denver) vendor may be required to pay sales or use taxes even though the ultimate product or service is provided to buyer. Buyer shall not reimburse such sales or use taxes. 11. Payment. Buyer shall pay vendor for all amounts due within 45 days after receipt of products or services and a correct notice of amount due. Interest on the unpaid balance shall begin to accrue on the 46th day at the rate set forth in CRS §24-30-202(24) until paid in full. Interest shall not accrue if a good faith dispute exists as to buyer’s obligation to pay all or a portion of the amount due. Vendor shall invoice buyer separately for interest on delinquent amounts due, referencing the delinquent payment, number of day’s interest to be paid, and applicable interest rate. 12. Vendor Offset. [Not Applicable to Inter-governmental POs] Under CRS §24-30-202.4 (3.5), the State Controller may withhold payment under the State’s vendor offset intercept system for debts owed to State agencies for: (a) unpaid child support debts or arrearages; (b) unpaid balances of tax, accrued interest, or other charges specified in CRS §39-21-101, et seq.; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State as a result of final agency determination or judicial action. 13. Assignment and Successors. Vendor shall not assign rights or delegate duties under this PO, or subcontract any part of the performance required under this PO, without the express, written consent of buyer. This PO shall inure to the benefit of and be binding upon vendor and buyer and their respective successors and assigns. Assignment of accounts receivable may be made only upon written notice furnished to buyer. 14. Indemnification. If any article sold or delivered under this PO is covered by a patent, copyright, trademark, or application therefore, vendor shall indemnify and hold harmless buyer from any and all loss, liability, cost, expenses and legal fees incurred on account of any claims, legal actions or judgments arising out of manufacture, sale or use of such article in violation or infringement of rights under such patent, copyright, trademark or application. If this PO is for services, vendor shall indemnify, save, and hold harmless buyer, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees and related expenses, incurred as a result of any act or omission by vendor, or its employees, agents, subcontractors or assignees, arising out of or in connection with performance of services under this PO. 15. Independent Contractor. Vendor shall perform its duties hereunder as an independent contractor and not as an employee. Neither vendor nor any agent or employee of vendor shall be deemed to be an agent or employee of buyer. Vendor and its employees and agents are not entitled to unemployment insurance or workers compensation benefits through buyer and buyer shall not pay for or otherwise provide such coverage for vendor or any of its agents or employees. Unemployment insurance benefits will be available to vendor and its employees and agents only if coverage is made available by vendor or a third party. Vendor shall pay when due all applicable employment, income, and local head taxes incurred pursuant to this PO. Vendor shall not have authorization, express or implied, to bind buyer to any agreement, liability or understanding, except as expressly set forth herein. Vendor shall (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, (b) provide proof thereof when requested by buyer, and (c) be solely responsible for its acts and those of its employees and agents. 16. Communication. All communication concerning administration of this PO, prepared by vendor for buyer’s use, shall be furnished solely to purchasing agent. 17. Compliance. Vendor shall strictly comply with all applicable federal and state laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices. 18. Insurance. Vendor shall obtain, and maintain, at all times during the term of this PO, insurance as specified in the solicitation, and provide proof of such coverage as requested by purchasing agent. 19. Termination Prior to Shipment. If vendor has not accepted this PO in writing, buyer may cancel this PO by written or oral notice to vendor prior to shipment of goods or commencement of services. 20. Termination for Cause. (a) If vendor refuses or fails to timely and properly perform any of its obligations under this PO with such diligence as will ensure its completion within the time specified herein, buyer may notify vendor in writing of non-performance and, if not corrected by vendor within the time specified in the notice, terminate vendor's right to proceed with the PO or such part thereof as to which there has been delay or a failure. Vendor shall continue performance of this PO to the extent not terminated and be liable for excess costs incurred by buyer in procuring similar goods or services elsewhere. Payment for completed services performed and accepted shall be at the price set forth in this PO. (b) Buyer may withhold amounts due to vendor as buyer deems necessary to reimburse buyer for excess costs incurred in curing, completing or procuring similar goods and services.(c) If after rejection, revocation, or other termination of vendor's right to proceed under the CUCC or this clause, buyer determines for any reason that vendor was not in default or the delay was excusable, the rights and obligations of buyer and vendor shall be the same as if the notice of termination had been issued pursuant to termination under §21. 21. Termination in Public Interest. Buyer is entering into this PO for the purpose of carrying out the public policy of the State, as determined by its Governor, General Assembly, and Courts. If this PO ceases to further the public policy of the State, buyer, in its sole discretion, may terminate this PO in whole or in part and such termination shall not be deemed to be a breach of buyer’s obligations hereunder. This section shall not apply to a termination for vendor’s breach, which shall be governed by §20. Buyer shall give written notice of termination to vendor specifying the part of the PO terminated and when termination becomes effective. Upon receipt of notice of termination, vendor shall not incur further obligations except as necessary to mitigate costs of performance. For services or specially manufactured goods, buyer shall pay (a) reasonable settlement expenses, (b) the PO price or rate for supplies and services delivered and accepted, (c) reasonable costs of performance on unaccepted supplies and services, and (d) a reasonable profit for the unaccepted work. For existing goods, buyer shall pay (e) reasonable settlement expenses, (f) the PO price for goods delivered and accepted, (g) reasonable costs incurred in preparation for delivery of the undelivered goods, and (h) a reasonable profit for the preparatory work. Buyer’s termination liability under this section shall not exceed the total PO price plus a reasonable cost for settlement expenses. Vendor shall submit a termination proposal and reasonable supporting documentation, and cost and pricing data as required by CRS §24-106-101, upon request of buyer. 22. PO Approval. This PO shall not be valid unless it is executed by purchasing agent. Buyer shall not be responsible or liable for products or services delivered or performed prior to proper execution hereof. 23. Fund Availability. Financial obligations of buyer payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this PO is funded in whole or in part with federal funds, this PO is subject to and contingent upon the continuing availability of federal funds for the purposes hereof. Buyer represents that it has set aside sufficient funds to make payment for goods delivered in a single installment, in accordance with the terms of this PO. 24. Choice of Law. State laws, rules and regulations shall be applied in the interpretation, execution, and enforcement of this PO. The CUCC shall govern this PO in the case of goods unless otherwise agreed in this PO. Any provision included or incorporated herein by reference which conflicts with such laws, rules, and regulations is null and void. Any provision incorporated herein by reference which purports to negate this or any other provision in this PO in whole or in part shall not be valid or enforceable or available in any action at law, whether by way of complaint, defense, or otherwise. Unless otherwise specified in the solicitation or this PO, venue for any judicial or administrative action arising out of or in connection with this PO shall be in Denver, Colorado. Vendor shall exhaust administrative remedies in CRS §24-109-106, prior to commencing any judicial action against buyer. 25. Public Contracts for Services. [Not Applicable to offer, issuance, or sale of securities, investment advisory services, fund management services, sponsored projects, intergovernmental POs, or information technology services or products and services] Vendor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this PO and will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this PO, through participation in the E-Verify Program or the Department program established pursuant to CRS §8-17.5-102(5)(c), Vendor shall not knowingly employ or contract with an illegal alien to perform work under this PO or enter into a contract or PO with a subcontractor that fails to certify to vendor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this PO. Vendor shall (a) not use E-Verify Program or Department program procedures to undertake pre-employment screening of job applicants during performance of this PO, (b) notify subcontractor and buyer within three days if vendor has actual knowledge that subcontractor is employing or contracting with an illegal alien for work under this PO, (c) terminate the subcontract if subcontractor does not stop employing or contracting with the illegal alien within three days of receiving notice, and (d) comply with reasonable requests made in the course of an investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado Department of Labor and Employment. If vendor participates in the Department program, vendor shall deliver to the buyer a written, notarized affirmation that vendor has examined the legal work status of such employee, and shall comply with all of the other requirements of the Department program. If vendor fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq., buyer may terminate this PO for breach and, if so terminated, vendor shall be liable for damages. 26. Public Contracts with Natural Persons. Vendor, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-76.5-101 et seq., and (c) has produced a form of identification required by CRS §24-76.5-103 prior to the date vendor delivers goods or begins performing services under terms of the PO. 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Page 26 of 235 Page 27 of 235 .,.....a...r...,u.......,..,»._..,._§.,.,.-_._....-..,.................._........,...,....,.............._....,h..n.__.._.. __..........._........_.l..,..._...m_ _...:_._.u._.,_-...L....,..,.._.m_....... :0-..._:::.r:.-m-:--:2;".‘."‘.:':'.':...:'-. ....-.a...__...._.._._»._._.._... _.h..__...._m.-.....,........_...._~__.. .......K......-..._.....,......¢...-.“,. ........,.....,_.h.....W,.K_............_ .,._..‘._......._.;_..:._:._._.:..x._:_.",:.v.:._.w.__ _..._..c.;.z~........___..°-.,.....,...?-“.., ,s,.._..........W...._................,.._ ._.‘,.¢_~..,........u...,.....¢_. m.._...m.,M.-._.v_____ ._..n._-.....,...,.._n......._...,..._.._. ...o-.a._.._,.,..d...,.........__»_. _...,...._,....i......,._..n.a ..._.-.,.............,._.c.;...,...,.xm...... _...,_.ug._n..:_.,_,Ldd_.,%T_...u..N__......,...,.---‘-_.,n......“.=-*.,iv_....m- _m_.,.._..=.n....._._.........._._.. ,..__.._.__...m...,“.__......_.“ _.__.........._..,.d......_,...,........_ .....-.m.,__.....n....._--_.»... _.,_.........“....._.,......._..-.......,.._.. ...n:..................,,..,.....,,...,,.mm. c.._.,__....-...,._,._..._..,,__... _..d............_._........_.........» ............,.__._»......_..._....,...‘ .._u_,.....».,..,_....._.c.;...,,..,,... .,...,.......,._._,._.._..u....-.... ,.,.._......,._u.__v.._.....J-......m_,_. ._..,...._......,...,.......»..._..._ ....,._....,...»..,......,._.».......,.....n._. c.;.z.m,..,....-«.-__...._._._...m,M,.m ...-.._..h_.¢......_...__......, Emaueuannnvunm Page 28 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Nancy Wenig DEPARTMENT: Police DATE: February 5, 2018 SUBJECT: CB 5 - authorizing acceptance for Victims Assistance Grant DESCRIPTION: CB 5 - authorizing acceptance for Victims Assistance Grant RECOMMENDATION: The Police Department is recommending that City Council approve a Bill for an Ordinance on first reading authorizing the Police Department to apply for and accept funding in the amount of $21,332 from the 2018 Victim Assistance for Law Enforcement (VALE) Grant. PREVIOUS COUNCIL ACTION: City Council has previously approved Victim Assistance and Law Enforcement (VALE) grants from 1990-2017. SUMMARY: Englewood Victim Assistance provides the Victim/Witness Advocate to assist victims of domestic violence for the Englewood Municipal Court. This position is currently held by Nicole Maynard. The Victim/Witness Advocate position is designed to assist victims of domestic violence who are seen in the Municipal Court. In 2017, the Englewood Police Department made 113 overall domestic violence arrests and 90 of those cases were seen in the Municipal Court. Each victim has on average 5 contacts with the Victim/Witness Advocate during the course of the case in Court. The Grant request is reflective of 40% of the base salary for the position. ANALYSIS: The VALE Grant finances approximately 40% of the salary for the Victim Witness Advocate position which is assigned to the Englewood Municipal Court. The Victim Witness Advocate provides services for victims of domestic violence. FINANCIAL IMPLICATIONS: If we receive full funding, the VALE Grant will fund $21,332 towards the Victim Advocate position (estimated 40% of salary for the Victim/Witness Advocate). The remaining 60% ($32,834) is funded in 02-1101 (Police Administration) 2018 Budget. Page 29 of 235 The funding for the VALE grant program comes from fees that are collected by courts in the 18th Judicial District. ALTERNATIVES: If funding is not receive through the grant process, the Victim/Witness Advocate position would have to be fully funded from the City of Englewood Budget or eliminated. CONCLUSION: The Police Department recommends that City Council adopts this Bill for an Ordinance on first reading authorizing the Police Department authorizing the funding in the amount of $21,332 from the 2018 VALE Grant. ATTACHMENTS: Council Bill #5 VALE Grant application Page 30 of 235 BY AUTHORITY ORDINANCE NO. COUNCIL BILL NO. 5 SERIES 2018 INTRODUCED BY COUNCIL MEMBER A BILL FOR AN ORDINANCE AUTHORIZING THE APPLICATION FOR AND ACCEPTANCE OF A VICTIM ASSISTANCE LAW ENFORCEMENT (VALE) GRANT FROM THE VICTIM ASSISTANCE LAW ENFORCEMENT BOARD OF THE 18TH JUDICIAL DISTRICT. WHEREAS, the City of Englewood Police Department applied for funding under the VALE Grants Program to be used for funding the Victim/Witness Program in the Englewood Municipal Court; WHEREAS, the Victim/Witness Program in the Englewood Municipal Court has served the victims of domestic violence since 1990; WHEREAS, the Englewood City Council authorized the 2015 VALE Grant application and acceptance by the passage of Ordinance No. 6, Series of 2015; WHEREAS, the Englewood City Council authorized the 2016 VALE Grant application and acceptance by the passage of Ordinance No. 9, Series of 2016; WHEREAS, the Englewood City Council authorized the 2017 VALE Grant application and acceptance by the passage of Ordinance No. 5, Series of 2017: WHEREAS, the staff seeks Council approval of an Ordinance authorizing the application for and, if granted, the acceptance of a 2018 VALE grant in the amount of $21,332.00, for the period of July 1st, 2018 to June 30th, 2019. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the application for and acceptance of the VALE Grant and accompanying intergovernmental agreement, a copy of which is marked as “Exhibit A” and attached hereto. Section 2. The Mayor is hereby authorized to sign said VALE Grant and accompanying intergovernmental agreement on behalf of the City of Englewood. Section 3. The funds for the VALE grant come from fines assessed by the Colorado 18th Judicial District. No Federal funds will be used. Page 31 of 235 Introduced, read in full, and passed on first reading on the 5th day of February, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 8th day of February 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 7th day of February, 2018 for thirty (30) days. , Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of a Bill for an Ordinance, introduced, read in full, and passed on first reading on the 5th day of February, 2018. Stephanie Carlile Page 32 of 235 1 For Official Use Only: Date Received Application Number V/S or L/E Project Duration to Previously Funded Yes No All Materials Included Yes No Date of Board Review Approved Denied Award Amount ***************************************************************************** VICTIM ASSISTANCE AND LAW ENFORCEMENT GRANT APPLICATION 18th Judicial District 6450 S Revere Pkwy Centennial, CO 80111 (720) 874-8608 amaez@da18.state.co.us Please be advised that the board may revoke any contract/grant if used inappropriately. Application must be typed or printed in black ink. Applications must be copied on both sides (duplex). All application pages must be numbered. Please submit one original and eight copies of your application. Limit application to 12 pages including cover sheet and signature page, but excluding attachments. Do not use a font any smaller than 12 point. I. APPLICANT AGENCY Englewood Police Department II. PROJECT TITLE Victim/Witness Advocate Project Director Nancy Wenig Phone 303-762-2452 Fax 303-783-6902 Address 3614 S Elati St Englewood, CO 80110 E-mail: nwenig@englewoodco.gov Web page www.englewoodgov.org III. AMOUNT REQUESTED $21,332.00 IV. NON-PROFIT STATUS: Yes xx No In Progress Tax ID Number GOVERNMENT AGENCY: xx YES NO V. REQUIRED ATTACHMENTS (Include with all copies): A. Budgets 1. Agency Budget (Waived for governmental agencies) 2. Victim Assistance Program Budget 3. Itemized Project Budget (must include budget narrative) B. Copy of 501(c) (3) IRS Tax Ruling (if applicable) C. Listing of Board of Directors and Key Officers D. Copy of current Financial Statement and Audit Report – (Waived for governmental agencies) (Attach to original copy only) E. Management Letter from Auditor – (Waived for governmental agencies) F. Random Sampling of Client Satisfaction Surveys G. If you are requesting a full or part-time position, you must attach your agency's classification of that position and job description H. Resume of program/project administrator APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED (01/2016) SECTION A: PROJECT CONCEPT/DESIGN Page 33 of 235 2 1. Description of the applicant agency: Englewood Police Department provides emergency response to crime and non- crime incidents within the City of Englewood as the primary law enforcement agency for the City. 2. Substantiate or quantify the problem your program is designed to address within this community, i.e. factually or with other supportive documentation. Englewood Victim Assistance provides the Victim/Witness Advocate to assist victims of domestic violence for the Englewood Municipal Court. This position is currently held by Nicole Maynard. The Victim/Witness Advocate position is designed to assist victims of domestic violence who are seen in the Municipal Court. In 2017, the Englewood Police Department made 113 overall domestic violence arrests and 90 of those cases were seen in the Municipal Court. 3. Description of the project, which would be funded by VALE funds in the 18th Judicial District. (Be specific regarding what services VALE funds will provide to this community.) The Victim/Witness Advocate for the Englewood Municipal Court provides support for victims of domestic violence through the Court process. The position also ensures that victims are informed of their Rights under the Constitution and assists in providing those Rights. During the period from July 1, 2016 to June 30, 2017 there were 90 arraignments of domestic violence crimes in the Municipal Court. The Victim/Witness Advocate contacted 227 victims during that time and 71 were new victims. There were 614 contacts with victims at arraignments, penalty hearings, probation reviews, motions hearings, show cause hearings, and trials. Ms. Maynard also contacted victims through telephone calls, personal appointments, and letters. These contacts were to answer questions, inform victims of their Rights, and to discuss needs. Ms. Maynard also counsels family members who come to Court with the victims. These numbers are average historically and we expect the need for services to remain the same, or increase, for this upcoming Grant cycle. 4. A. Identify and describe the project's goals and objectives. Your objectives must be measurable and specific. To provide a Victim/Witness position to ensure support for victims of domestic violence through the Court process according to the standards set forth in the Victim’s Bill of Rights; To ensure that victims in the Englewood Municipal Court are informed of their Rights under the Victim’s Bill of Rights; To provide follow-up with victims after Court; To educate victims of the dynamics of domestic violence; To provide referrals to appropriate community resources such as Victim Compensation, counseling, legal or financial assistance; (Section A question 4. A. continued) Page 34 of 235 3 To maintain contact with agencies or individuals such as Victim Compensation, Interfaith Task Force, Human Services, shelters and therapists to maintain up-to- date resources available to the victim; To work closely with the probation officer to be sure that the goals of therapy are being met and the needs of the victim are being considered; To keep a client “check list” form for each domestic violence client served. This checklist will include referrals made, Victim Compensation application given, therapists suggested and restitution requests; To maintain Court information, brochures and referral resources for clients from various ethnic backgrounds using translation and counseling services. B. What is your timetable and work plan for accomplishing your objectives? Our timeline is ongoing. 5. A. Address what problems, if any, you anticipate in implementing the program/ project goals and objectives. We do not anticipate any problems in implementing the program goals. The program has been successful in the past and any concerns/problems that have arisen have been mediated with all parties involved. B. How do you plan to resolve these problems? Victim Assistance has an excellent working relationship with the Prosecutor’s Office and the Court. Victim Assistance is part of a collaborative effort to solve the problem and represent victims in the solution. This includes constant conversations with all parties to ensure victims are being kept informed and considered in the solutions. SECTION B: SERVICE INFORMATION 1.A. Define the population and geographic area targeted for services through this project. This program will be available to all victims of domestic violence who are victimized in the City of Englewood and whose case is heard in the Englewood Municipal Court. B. If the project is not located entirely in the 18th Judicial District, what percentage of services would be for victims and witnesses in the 18th Judicial District? The project is located entirely in the 18th Judicial District. Page 35 of 235 4 2. A. Include a brief description of how the project strives to provide culturally competent services. Cultural competence is defined as a process in which an agency continuously strives to achieve the ability to work effectively within the cultural context of an individual or community from a diverse culture/ethnic background. If the project does not now strive to offer culturally competent services, how will you do this in the coming grant period? Include cultural competency efforts in the goals and objectives in Section A, question 4. We use the services of the Translation and Interpreting Center for translations in Court to include spoken languages as well as sign language. The Court is equipped with a FM system for people who are Deaf or Hard of Hearing. All of the Court information is translated into Spanish. We have a Spanish speaking intepreter for Court hearings which are scheduled once a month for all the Spanish speaking clients. These services are provided by Executive Languages. We have available a list of agencies from many ethnic backgrounds and are constantly updating this list. Examples include: Asian Pacific Development Center, DOVE, CHAI, Servicios de la Raza, and Muslim Family Services. We have packets designed specifically for the Gay, Lesbian, Bisexual, Transgendered, Queer population and the unique dynamics presented. We have packets designed to address male victims. In addition to providing information in native languages, the program strives to provide culturally competent services by attending trainings and meetings to update the Advocates. Ms. Maynard and Ms. Wenig have attended several trainings, provided by the Colorado Coalition Against Domestic Violence and the Colorado Organization for Victim Assistance, on culturally appropriate responses and interventions. Ms. Maynard and Ms. Wenig take advantage of training opportunities to further cultural competence and the conversation continues within the Victim Assistance Unit and the Department as a whole. 3. A. What number of people is in need of the services as proposed by this project? (Identify source of information). From July 1, 2016 to June 30, 2017, there were 90 new cases and 227 total victims served in the Municipal Court as documented by Court records. The Victim/Witness Advocate attempts to contact all those whose lives are impacted by domestic violence, identified by either offense reports or incident reports. During this time period, Ms. Maynard contacted 193 people affected by domestic violence outside of the Court process. These victims made contact with the Police Department and the incident did not rise to the level of an arrest; however, services were offered to these victims. Historically, these numbers remain similar and we anticipate the same level of need for the upcoming Grant cycle. B. What number of people are currently being served in the 18th Judicial District and how? (Identify source of information.) Explain how you report client numbers and service numbers. At present, there are approximately 255 domestic violence cases active in the Municipal Court and approximately 195 victims being served from 2017 and previous Page 36 of 235 5 years. Each month, approximately 10 cases are finalized; hence, the number of active cases is constantly changing. Ms. Maynard keeps a written record of all client contacts. At any point during the case, a victim may require notification or intervention. There are approximately 10 to 15 new cases each month. C. What percent of the victims you serve are monolingual Spanish speakers? There are approximately 2% monolingual Spanish speaking victims. One afternoon per month is designated as a Spanish-speaking docket. All of the Spanish- speaking domestic violence cases are set on this docket. The Victim/Witness Advocate has access to an interpreter and is able to interview victims. D.How will your project diminish or eliminate any duplication of services? There are no similar services in the Municipal Court. This program is designed to refer victims to agencies that are providing services outside of the scope of this program to avoid duplication of services. Each victim is matched with referral resources that meet her or his needs. E. How will you coordinate services with similar or like programs? The program is designed to refer victims to services that will respond to their specific needs. Through appropriate referral, each victim is matched with referral resources that meet her or his needs. Ms. Maynard continuously networks with other agencies and advocates in order to better coordinate services when needed. Our working relationship with other agencies is excellent 4. Define the management plan for the program/project. Identify specifically who will: be responsible for daily operations be accountable for the expenditure of grant funds. Include the resume of program/project administrator The Victim Services Coordinator, Nancy Wenig, is the coordinator and supervisor of the project. The Victim/Witness Advocate, Nicole Maynard, submits a daily record of court activity to Ms. Wenig, which includes victim name, referrals made, victim compensation information, restitution requests, and any other pertinent information. Ms. Wenig is responsible for the expenditure of the grant funds under the supervision of the Chief of Police, John Collins, and the Director of Finance, Kathleen Rinkel 5. In compliance with the American Disability Act (ADA) on providing access, how does your agency provide accommodations for crime victims or victim service providers? The Englewood Municipal Court is fully accessible to persons with disabilities. We collaborate with other service providers to address all areas of disability. Page 37 of 235 6 SECTION C: EVALUATION INFORMATION 1. How will you evaluate whether or not this project has met its stated goals and objectives? Explain how you evaluate the following: Process Evaluation – Did the program meet the project goals and objectives? Outcome/Impact Evaluation – Did the program achieve the stated outcomes or behavioral changes? How did the delivery of services improve the life situation of your clients? Overall agency success – How do you measure if your agency is “doing its job” well? Process Evaluation: The program will have met its goals and objectives by providing all victims with ongoing support during and after his/her Court appearance. The program will have provided all victims with information on their Rights as well as referrals to resources that may assist victims with recovery. Outcome Evaluation: Our goal is to provide safety and support for victims of domestic violence as well as to educate victims of the Court process and services available. One measure of success is the rate of acceptance of Victim Compensation applications for counseling. In 2017, 70 victims contacted at arraignment took applications for Victim Compensation. We constantly encourage victims to participate in counseling. We hope our efforts to encourage counseling for victims will help them recover. It is difficult to quantify this measure of success. It is noted; however, that many victims contact the Advocate months or years later when facing a separate life crisis. It is a measure of success that the victim feels safe contacting Ms. Maynard to receive counsel, advice, and knowledge of systems even after the case is final. The program also refers victims to community resources to aid with financial recovery. In particular, we refer frequently to Catholic Charites and Integrated Community Family Services (IFCS) to assist those fleeing violence with financial assistance. In 2017, there were 45 referrals made to IFCS to assist domestic violence victims with various financial needs, such as rent, cell phone replacement, bus tickets, and moving expenses. Additional referrals were made to Catholic Charities. We have recently begun using the Apriss record management system and will be able to better track the referrals through that program. Overall agency success: Our relationship with the City Attorney and Judge is excellent. The process with which victims move through the Court process is efficient and informative. Survey reports and follow up phone calls reflect a positive experience in the Court. Victims are encouraged to keep in contact with Ms. Maynard to work through any rough spots in their recovery. If a victim has a concern or complaint at any time during the process, it is immediately staffed between Ms. Maynard and Ms. Wenig. The concern is then addressed where the problem is concerned. This may be with Court, Prosecution, or Page 38 of 235 7 Victim/Witness procedures and the solution is always victim-centered and allows the victim to have a voice in the process. SECTION D: CONSTITUTIONAL AMENDMENT 1. A. Define how this program/project will address the guidelines for assuring the rights of victims and witnesses as outlined in the Victim Rights Act (Section 24-4.1- 302.5 C.R.S.). List specific services to be provided. The Victim/Witness Advocate ensures compliance with the guideline listed for assuring these Rights to victims of domestic violence in the Municipal Court; Englewood Police Department has made a clear effort to provide victims with the services entitled to them by the Victim Bill of Rights. The Court program addresses all of these rights including: the right to be present and informed of critical stages in Court, to be heard at Court proceedings, and to confer with the prosecuting attorney prior to disposition; The victim is asked if restitution is requested and is offered services such as financial or legal help, shelters, or Victim Compensation; The Victim/Witness Advocate has a private office and waiting room at Court so that the victim is assured of safety and privacy before Court proceedings; Each victim is given a brochure at the arraignment, which outlines Victim’s Rights; These Rights are reviewed by the Victim/Witness Advocate periodically to determine the victim’s comprehension of these Rights; Victims are informed of each stage of his/her case; No plea agreement is made with the defendant without consulting the victim; The victim is allowed to address the Court at most hearings; All victims are treated with fairness, dignity, and respect; Victims are informed, present, and heard; Victims are given a free copy of the initial report when requested. B. What services are you providing as outlined in the VALE statute (Section 24-4.2- 105 C.R.S.). The Victim/Witness Advocate program provides the services outlined and ensures compliance with assuring Rights to victims of domestic violence in the Municipal Court through: Providing crisis intervention to victims; Referring victims to appropriate resources, to include Victim Compensation, and assisting victims with filling out forms; Educating victims on the criminal justice system; Assisting with the prompt return of property; Notification of all stages of the case; Intercession with employers or landlords; Page 39 of 235 8 Provision of translation services through language line or interpretation services in person; Assistance with transportation to Court through taxi or RTD pass. 2. Does your agency have a statutory mandate to notify victims under the Victim Rights Amendment (VRA)? xx Yes No If yes, please answer the following questions. How do you presently notify victims of their rights under the VRA? A folder is provided to each victim at arraignment, which contains No Contact Orders, literature on Domestic Violence, a Victim’s Rights brochure, Victim Compensation application and the Victim/Witness Advocate’s card. Ms. Maynard explains these Victim’s Rights to her/him at the arraignment and continues to keep the victim informed of changes in the status of the case, schedules and results of hearings, availability of property return and other information pertinent to the victim’s case while the case is active in Court. Ms. Maynard makes these contacts in person, by phone, and by letter. What is the approximate number of clients who receive notifications made by your agency each year? (N= # of clients) There were approximately 227 victims contacted from July 1, 2017 to June 30, 2017. These victims had cases in various stages of resolution, each needing information on the status of the case as well as other information pertinent to the victim’s needs, e.g. property return, Victim Compensation information, etc. What is the approximate total number of notifications made by your agency each year? (N=# of total notifications) Each victim has on average 5 contacts with the Victim/Witness Advocate during the course of the case in Court. With 227 victims in this time period, this equals approximately 1,135 contacts with victims in person, by phone, and by letter. Ms. Maynard also contacts victims who have made a police report that does not result in charges filed to assess safety, review Rights, and provide resources and support. These additional contacts are not reflected in these numbers. However, 193 additional contacts were made to victims facing domestic violence outside of the Court process. 3. Does your agency have a victim rights brochure that is distributed to victims? A Victim’s Rights Brochure is attached. This is given to each victim at the time of arraignment or through a letter sent to the victim. We are in the process of updating the brochure. 4. Describe the training your agency provides to all staff and volunteers about Page 40 of 235 9 informing victims of their rights under the Colorado Constitution. Date of last training: October 2017 Training provide by: Nancy Wenig What percent of your staff attended the above training? 100% Who conducted the training session? Nancy Wenig, Victim Assistance Coordinator If last training was more than a year ago, Date of your next training: Who is the trainer? 5. Are any of the services provided by your agency eligible for Crime Victim Compensation reimbursement? Yes xx No Is so, list services: Does your agency regularly conduct or receive Crime Victim Compensation training for direct services staff or volunteers? xx Yes No Describe the training on victim compensation that has been provided to your staff and volunteers. Date of last training: October 2017 Training provide by: Nancy Wenig SECTION E: ADDITIONAL COMMENTS We would like to express our gratitude and appreciation for the funding that the VALE Board has given to this program. The program is essential to the operation of the Municipal Court domestic violence program. The presence of a full-time Advocate in the Municipal Court provides an invaluable resource to victims of domestic violence. Due to the size of the program and population, Ms. Maynard is able to provide victims with compassionate and professional advocacy. Page 41 of 235 10 SECTION F: BUDGET SUMMARY/FINANCIAL INFORMATION 1. Total amount of VALE funds requested: $ $21,332.00 2. Will the amount requested provide full funding for the project? Yes xx No If no, please identify other funding sources and amounts received within the past two years. Do not include other VALE funding. Please also include other pending grants. Source Date of Award Amount 3. Are you currently receiving VALE funding? xx Yes No If yes, please identify the Judicial District and the amount requested and received. Include current year funding from the 18th Judicial District. Date of Award District Amount Requested Amount Received 04/14/17 18 $23,940.00 $20,000.00 4. Will you be applying to other VALE Boards for funding? Yes xx No If yes, please identify the Judicial District and the amount requested. Date of Request District Amount Requested 5. Does your agency receive victim assistance funding through the use of a municipal surcharge? If yes, you must provide specific documentation outlining your agency’s surcharge intake for the last two fiscal years and detailing how these funds were distributed. In 2014, Judge Atencio granted a domestic violence fee of $50.00 to be assessed on each case involving a domestic violence disposition. The Court has collected $5555.45 thus far. None of these monies have been spent. When assessing the fee, Judge Atencio indicated that the program may use it to benefit victims of domestic violence or to offset costs of the program. There are not enough funds to supplement salary at this point. The fund depends on payment from defendants and will most likely not see a significant balance for some time; however, we are excited for this step. 6. If an increased amount of funding over this year’s grant award is being requested, please provide written justification. Substantiate or quantify factually or with other supportive documentation. The Grant request is reflective of 40% of the base salary for the position. It is an increase in the award from last year and a decrease from the amount requested last year. Page 42 of 235 11 7. Anticipated client fees if any, from this project: $____none_____________ 8. Describe the volunteer and/or in-kind services that will be used for this program/project. No volunteer hours contribute to this program 9. What percentage of your total budget is this request for VALE funds? Approximately 40% of the total budget would be VALE funded. 10. If this program/project is to continue beyond the initial funding period, please identify how the program/project will be funded in the future. Please be specific. The City of Englewood is committed to the Victim/Witness Program in the Municipal Court. The City is willing to provide the difference in the total cost of the program. 11. Have you applied for VOCA funding? If not why? We will apply for VOCA funding this year. Page 43 of 235 12 The applicant assures that the following signatories and all staff and volunteers assigned to this project have read and understand the rights afforded to crime victims pursuant to section 24-4.1-302.5 C.R.S. and the services delineated pursuant to sections 24-4.1-303 C.R.S. and 23-4.1-304 C.R.S. I hereby certify that the information contained herein is true and correct to the best of my knowledge and belief. Project Director Typed Name of Project Director Signature Project Director’s Date Agency Director Typed Name of Agency Director Signature, Agency Director Date Financial Officer Typed Name of Financial Officer Signature, Financial Officer Date Authorized Official Typed Name of Authorized Official Signature Authorized Official Date Project Director: The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official of the Financial Officer. Agency Director: The executive director of the agency. This may in some agencies be the same person as the project director or authorized official. Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds, and verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or the Project Director. Page 44 of 235 13 Authorized Official: The authorized official is the person who is, by virtue of such person's position, authorized to enter into contracts for the grant recipient. This could include: Mayor or City Manager, Chairperson of the County Commissioners, District Attorney, President of Chairperson of the Board of Directors, Superintendent, or other Chief Executive Officer. Page 45 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Scott Edwards DEPARTMENT: Public Works DATE: February 5, 2018 SUBJECT: Purchase 2018 Chevrolet Equinox All-Wheel Drive DESCRIPTION: Purchase 2018 Chevrolet Equinox All-Wheel Drive RECOMMENDATION: Staff recommends Council award, by motion, the purchase of a 2018 Chevrolet Equinox AWD through State Award #20180000000000000040 for $21,596.00. PREVIOUS COUNCIL ACTION: This is a new addition to the Fleet approved in the 2018 Budget. SUMMARY: Police Operations (02-1105) for the Fire Marshall is requesting and paying for a replacement for holdover vehicle 7390. ANALYSIS: This unit will replace Unit 7390, a 2005 Chevrolet Impala. This unit was a holdover unit and meets the replacement criteria of years of service, maintenance dollars expended and miles/hours of use. FINANCIAL IMPLICATIONS: The purchase price per State Bid is $21,596.00 including Option 658 Extra Keys and Remote ($160.00). The annual CERF replacement cost is $2,700.00 and annual maintenance costs will be $2,378.28. Funds were approved in the Police General Administration Account 02-1101 Capital Expenditure (Budget Workbook page 231). 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A29m<m__ma_m2::$03.2312.uS.mo._o_.__umo_6mm__.uoos3:3 :o1~o..:m_nmao:2._.no.. mmuo:noama._mammmno:n::m_.=n.m.m<m_.m_o:333:3...>:<um:o::m:nm-_.m_m.mn_nm_n:_m=o:mmam233..mo_m_<mm u:Em=:mm.>oEm_ca.umaoqamzomS...33.32.<9:oum_.m._:unoanéonm. 0:>_._.omoox.Uma<m.m_o=”womb.camcua?maemmmoz ©Oou??z.Bmm.mS~o:3_.:mUm?mo_:=o:m.Eu.>__zmim~mmm2mn. 0533235” wmu?aumamm.B:komuo33 3%A _u_.mvm_.mnms ma_._.__:_m._.m8_.Page 55 of 235 SERVICENTER GARAGE SUMMARY SPECIFICATION SHEET FOR NEW VEHICLES STATE AWARD # ___________20180000000000000040_______________________ ENGLEWOOD BID# ____________________________________________________ MANUFACTURER OF VEHICLE _______2018__Chevrolet____________________ MODEL OF VEHICLE __________________Equinox AWD_____________________ AIR CONDITIONING YES NO AUTOMATIC TRANSMISSION YES NO POWER WINDOWS YES NO POWER DOOR LOCKS YES NO 4 WHEEL DRIVE YES NO FLEX FUEL OPTION YES NO CERF REPLACEMENT YES NO NEW ADDITION TO FLEET YES NO DEPARTMENT VEHICLE ASSIGNED TO _02-1105 Police Operations COMMENTS: This unit is a new addition to the fleet that will be replacing a holdover unit 7390. Page 56 of 235 Department Police Fund General Division Administration Account 02.1101 City of Englewood, Colorado 231 BUDGET 2018 Description This division provides for the overall administration of police and fire marshal services to the community. It is responsible for all activities, associated programs and resources available for crime and natural disasters. Non-emergency support activities directed by this division include fire code inspections and enforcement. History and Budget 0 150,000 300,000 450,000 600,000 0 400,000 800,000 1,200,000 1,600,000 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Estimate 2017 Budget 2018 RevenueExpenditureExpenditure Total Revenue Actual Actual Actual Actual Actual Budget Estimate Budget 2012 2013 2014 2015 2016 2017 2017 2018 Revenue Taxes - - - - - - - - Licenses & Permits 8,758 7,292 7,873 6,843 68,407 106,000 106,000 106,000 Intergovernmental 249,591 243,005 260,629 337,565 428,475 - 314,911 - Charges for Services 51,174 44,059 48,771 49,800 52,100 45,000 45,000 45,000 Fines & Forfeitures - - - - - - - - Investment Income 1,917 256 257 150 94 - - - Other 5,696 2,828 2,874 3,917 6,407 - - - LT Debt Proceeds - - - - - - - - Transfers In - - - - - - - - Total Revenue 317,137 297,439 320,404 398,276 555,483 151,000 465,911 151,000 Percent Change -----6.21% 7.72% 24.30% 39.47% -72.82% 208.55% -67.59% Expenditure Personnel 561,167 512,502 524,389 543,708 725,264 759,242 988,329 1,013,845 Commodities 83,490 94,249 86,901 95,868 103,694 107,720 107,720 118,068 Contractual 327,617 302,997 289,711 349,983 481,500 166,061 432,457 152,734 Capital 1,408 - - - - 20,000 20,000 21,408 Debt Service - - - - - - - - Transfer Out - - - - - - - - Total Expenditure 973,682 909,748 901,001 989,558 1,310,458 1,053,023 1,548,506 1,306,055 Percent Change -----6.57% -0.96% 9.83% 32.43% -19.64% 47.05% -15.66% Employees FTE 8.60 9.00 7.00 9.00 9.00 9.00 11.00 11.00 Percent Change FTE ----4.65% -22.22% 28.57% 0.00% 0.00% 22.22% 0.00% Page 57 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Scott Edwards DEPARTMENT: Public Works DATE: February 5, 2018 SUBJECT: Purchase Two 2018 Police Harley Davidson Motorcycles DESCRIPTION: Purchase Two 2018 Police Harley Davidson Motorcycles RECOMMENDATION: Staff recommends Council award, by motion, the purchase of two (2) 2018 FLTHP Police Harley Davidson Motorcycles. Staff received three competitive bids and Sun Enterprise was lowest bidder. Staff also received two competitive bids for light packages and LAWS was the lowest bidder. PREVIOUS COUNCIL ACTION: Passage of the 2018 Budget with funding budgeted and approved through the Capital Equipment Replacement Fund (CERF). ANALYSIS: These units will replace Units 7446 and 7448, 2013 FLTHP Police Harley Davidson Motorcycles. These units have met the replacement criteria of years of service and miles of use. FINANCIAL IMPLICATIONS: The lowest bid for the two 2018 FLTHP Police Harley Davidson Motorcycles is $36,846.00, and the lowest bid for Lights (including installation) is $18,501.86. Total cost for the two Motorcycles with lights installed is $55,347.86. Funds are available through the Capital Equipment Replacement Fund (CERF) and were budgeted and approved in the 2018 Budget. ATTACHMENTS: 2018 Updated CERF Replacement Vehicles Rocky Mountain Harley Davidson Motorcycle Bid Mile High Harley Davidson Motorcycle Bid Sun Enterprise Harley Davidson Motorcycle Bid LAWS Police Motorcycle Lights and Installation Bid AV-TECH Police Motorcycle Lights and Installation Bid Page 58 of 235 Department Public Works Fund Capital Equipment Replacement 2018 Capital Equipment Replacement List Life Exp. Estimated Replacement Unit Number Year/Make/Model Months 38,506.80 25,978.29 109,308.61 19,116.71 32,267.90 32,430.67 118,369.21 109,595.01 27,988.00 21,293.62 20,986.48 23,954.06 19,202.08 38,472.31 107,085.05 99,998.60 31,687.19 18,214.29 24,576.76 22,854.12 32,788.18 23,301.20 23,286.93 21,438.55 15,497.12 15,688.97 21,418.94 21,418.94 21,418.94 43,563.19 41,706.63 39,583.96 39,583.96 39,583.96 47,986.14 0416 1319 1320 1358 1403 1423 1427 1430 1431 1435 1436 2374 2378 3058 3059 3060 3311 3581 4280 5248 5253 5255 5256 5257 5266 5267 7446 7447 7448 7451 7454 7467 7468 7469 7901 1992 YALE FORKLIFT 2002 DODGE DAKOTA 2003 FREIGHTLINER FL80 2001 SULLIVAN AIR COMP. 2003 CHEVROLET C2500 2007 CHEVROLET TRAILBLAZER 2008 FREIGHTLINER M2106 2009 FREIGHTLINER M2106 2008 CHEVROLET SILVERADO 2500 2011 GMC SIERRA 1500 2011 GMC SIERRA 1500 2009 DODGE DAKOTA 2007 CHEVROLET SI LVERADO 1500 2009 DODGE RAM 3500 2009 GMC C5500 2009 GMC C4500 2006 DYNAPAC CC800 2007 CHEVROLET COLORADO 2007 CHEVROLET 2500 2008 CHEVROLET COLORADO 2009 DODGE RAM 3500 2011 CHEVROLET C2500 HD 2011 CHEVROLET C2500 HD 2011JOHN DEERE 825i 2013 GRAS5HOPER 725D 2013 GRAS5HOPER 725D 2013 HARLEY FLHTP 2013 HARLEY FLHTP 2013 HARLEY FLHTP 2013 CHEVROLET TAHOE 2013 CHEVROLET CAPRICE 2014 CHEVROLET CAPRICE 2014 CHEVROLET CAPRICE 2014 CHEVROLET CAPRICE 2000 JOHN DEERE 4600 2018 estimated CERF replacement total 252 120 180 168 120 132 132 120 120 96 96 108 96 108 108 108 120 108 108 120 108 84 84 84 60 60 60 60 60 60 60 48 48 48 192 • • • • • • • • • • • • • • • • • • • • • 1,368,732.46 339 BUDGET 2018 City of Englewood, Colorado Beginning in 2018 the capital equipment list will be reviewed in terms of meeting revised replacement criteria. Where appropriate, vehicles and equipment lives will be extended. Yellow Highlight for vehicles life being extended. Page 59 of 235 Page 60 of 235 Page 61 of 235 Page 62 of 235 c\.Hw.a3-.x...&m.us-_.,_mzoi: =2.a5:..o§.WE. :.:>?. Lx 2.9.. V35» ..w_._.._3.1L:_._< .m_M‘: zo_._.ou._.o¢._muz<m¢m&<E_mE.Page 63 of 235 LL|OC)'lL|3N|']S'MMM/azzog OpEJO|0j 'JBI\US[|UO13U!L|SEN\N [[83 £9S£'L8Z'EDE 533!J}O sujasuoa J0 suousanb Aue lmm satu|oH paeu new 00‘9178'9E $‘IVLOJ. oo'9vs'9s s 519517 5 I 519217 5 omvot s I 001701 3 66101 s I 66101 $ 96'SI S 17 55's S 3656 S z 66117 5 seem S z 696::S 99529 3 z 5519:s seen s z 66‘6£Z 9 86117 3 z 6922 5 oo'zvs'vs s z DO‘I£Z'LI 5 "am SBS!JdJ31U3Nns 3? 3"Cl IEIOJ. ISVOOOVS#JJEd 10)'“"P“3PPV 33$ dJ.H'H BIOZ ‘|VFIN\7'W3I)l/W35 -'[SI7DOD176M?lvd HV313 "SI TIV1 (]‘l3|HSClN| iH>|S LHHS 'N0..LL|'19HUJJ ‘\S -IEOOOVTL#J.HVd SSVS"|3NVd HSVU 'H3J.|N\S -E£IO0Z69 ?llivd 1|)!NV/:!MOE ‘I0 C|NVJ.S 2i3J.N2D3|/\|(()!!H)-\160'E£SI6 #iHVd S‘||VH aavns 9VE31GCl 1.35 A3)!-QHO (>DV‘lE'/\)dJ.H1:1NO CIHGO ||e1su!o1 ;oqe1 o.—a -VZZOOVLS#1H\7’d C)-GZIOOBBZ#.LHVd S-139500206#J.ElVd 09/EVOOOEOEmm GI/\VC|ATIHVHBT02 f—«~m<msov~oo<n )lV\3'l€)NE|#E|OlO/\N| EFlE|VA\7’d SJ.N?OOOV—C|OOME|'IE)NE|:lO A.L|O ‘“°!‘""“V SVEBEDSIS 8ZIOV90v8 060650790 I)|AdI LIOZ7S'|C7Z'l.'59390 5 -'3¢l“"‘N Nldw :.Iaqu.InN 5|JBAEIIXB1 =(sNnul Jaqumu aaauspexa '2 uuna 53P°3 39V3Page 64 of 235 Date 09/14/17 Estimate # 10983 Customer Information ENGLEWOOD POLICE DEPT 3615 S ELATI ST ENGLEWOOD, CO 80110 Ship To PO# Payment Terms Net 30 Rep DM TAG #Vehicle / Info HARLEY Total Subtotal Sales Tax (0.0%) Sales Estimate 1. PART RETURNS MAY BE ASSESSED A 30% RE-STOCKING FEE. 2. LAWS ACCEPTS RESPONSIBILITY FOR ALL STORED VEHICLES AND CUSTOMER SUPPLIED PARTS. 3. LAWS WILL NOT BE RESPONSIBLE FOR DAMAGE TO VEHICLES FROM CATASTROPHIC WEATHER RELATED INCIDENTS WHILE IN STORAGE AT THE LAWS FACILITY UNLESS OTHER WISE AGREED. CUSTOMERS WILL HOLD HARMELSS LAWS AND ITS AGENTS FOR DAMAGE AS A RESULT OF ACTS OF GOD OR WEATHER EVENTS. LAWS WILL BE RESPONSIBLE FOR REASONABLE SAFETY AND SECURITY OF THE VEHICLE WHILE ON LAWS PROPERTY TO INCLUDE DAMAGE AND VANDALISM. 4. LAWS WILL STORE AND HOLD CUSTOMER SUPPLIED PARTS FOR 90 DAYS BEFORE DISPOSING PARTS. 5. LAWS LIMITED WARRANTY COVERS LAWS PURCHASED AND INSTALLED PARTS AND LABOR FOR 48 MONTHS. SEE TERMS AND CONDITIONS FOR WARRANTY SPECIFIC DETAILS. 6. VEHICLES DELIVERED WITHOUT SUFFICENT FUEL WILL ENCUR ADDITIONAL FUEL COSTS. 7. LIKE ITEMS MAY BE SUBSTITUTED ON AN AS NEEDED BASIS. 8. SPECIAL ORDER PARTS MAY NOT BE RETURNABLE DEPENDING ON MANUFACTURER. Prices good for 120 days unless areeed upon in advance. Approval Signature: Sales Estimates are Confidental and Proprietary between LAWS and Customer only. ITEM DESCRIPTION LOCATION QTY PRICE Total 2017 HARLEY DAVIDSON FLHTP ( ELECTRA GLIDE ) SINGLE BATTERY GRAPHICS ENGLEWOOD POLICE APPROVED GRAPHICS PACKAGE FOR HARLEY DAVIDSON. * printed vinyl. GRAPHICS 1.000 265.00 265.00T CODE 3 SU...CODE 3 SUPERVISOR DUO COLOR FOR 2016 ELECTRA GLIDE. RED/WHITE DS - BLUE/WHITE PS HD9MCRBW FRONT HIGH 1.000 625.00 625.00T WHELEN 4...WHELEN 4" ROUND SUPER LED WARNING LIGHT ROUND WITH EXTENDED LENS. SPECIFY LENS COLOR WHEN ORDERING. 2EB00Zrb ( split red blue ) 4" ROUND 1.000 150.70 150.70T WHELEN 4...WHELEN 4" ROUND SUPER LED WARNING LIGHT ROUND WITH EXTENDED LENS. SPECIFY LENS COLOR WHEN ORDERING. 2ER00ZRB ( SPLIT RED / BLUE ) 4" ROUND 1.000 150.70 150.70T LAWS TRI...LAWS LED TRIO WITH INDEPENDENT CONTROL OF EACH COLOR NO INTERNAL FLASHER FOR USE WITH BLUEPRINT. 18 DIODES 6 PER COLOR. LAWS TRIORBA18D SIDE UNDER BOX 2.000 119.00 238.00T LS3 HARLE...LS3 INDUSTRIES REAR HARLEY MOUNTING BRACKET FOR LICENSE PLATE RE-LOCATION AND MOUNTING OF EMERGENCY LIGHTS. LS3-HARLEY-REAR REAR BKT 1.000 95.00 95.00T WHELEN M...WHELEN M2 SERIES SUPER LED SPLIT COLOR RED / CLEAR WITH CLEAR LENS. M2WD REAR 1.000 155.73 155.73T Page 1Page 65 of 235 Date 09/14/17 Estimate # 10983 Customer Information ENGLEWOOD POLICE DEPT 3615 S ELATI ST ENGLEWOOD, CO 80110 Ship To PO# Payment Terms Net 30 Rep DM TAG #Vehicle / Info HARLEY Total Subtotal Sales Tax (0.0%) Sales Estimate 1. PART RETURNS MAY BE ASSESSED A 30% RE-STOCKING FEE. 2. LAWS ACCEPTS RESPONSIBILITY FOR ALL STORED VEHICLES AND CUSTOMER SUPPLIED PARTS. 3. LAWS WILL NOT BE RESPONSIBLE FOR DAMAGE TO VEHICLES FROM CATASTROPHIC WEATHER RELATED INCIDENTS WHILE IN STORAGE AT THE LAWS FACILITY UNLESS OTHER WISE AGREED. CUSTOMERS WILL HOLD HARMELSS LAWS AND ITS AGENTS FOR DAMAGE AS A RESULT OF ACTS OF GOD OR WEATHER EVENTS. LAWS WILL BE RESPONSIBLE FOR REASONABLE SAFETY AND SECURITY OF THE VEHICLE WHILE ON LAWS PROPERTY TO INCLUDE DAMAGE AND VANDALISM. 4. LAWS WILL STORE AND HOLD CUSTOMER SUPPLIED PARTS FOR 90 DAYS BEFORE DISPOSING PARTS. 5. LAWS LIMITED WARRANTY COVERS LAWS PURCHASED AND INSTALLED PARTS AND LABOR FOR 48 MONTHS. SEE TERMS AND CONDITIONS FOR WARRANTY SPECIFIC DETAILS. 6. VEHICLES DELIVERED WITHOUT SUFFICENT FUEL WILL ENCUR ADDITIONAL FUEL COSTS. 7. LIKE ITEMS MAY BE SUBSTITUTED ON AN AS NEEDED BASIS. 8. SPECIAL ORDER PARTS MAY NOT BE RETURNABLE DEPENDING ON MANUFACTURER. Prices good for 120 days unless areeed upon in advance. Approval Signature: Sales Estimates are Confidental and Proprietary between LAWS and Customer only. ITEM DESCRIPTION LOCATION QTY PRICE Total WHELEN M...WHELEN M2 SERIES SUPER LED SPLIT COLOR BLUE / CLEAR WIDE ANGLE. M2WE REAR 1.000 155.73 155.73T WHELEN R...WHELEN 2014 HARLEY ELECTRA GLIDE PASSING / FOG 90 AND 45 DEGREE MOUNT KIT FOR USE WITH 2 LINZ6 LIGHT HEADS.BRACKETS SIDE 2.000 36.96 73.92T WHELEN LI...WHELEN LINZ6 SPLIT COLOR RED/CLEAR. LINZ6D.SIDE LIGHTS 2.000 117.74 235.48T WHELEN LI...WHELEN LINZ6 SPLIT COLOR BLUE/CLEAR. LINZ6E.SIDE LIGHTS 2.000 117.74 235.48T WHELEN M...WHELEN HARLEY DAVIDSON MOTORCYCLE BOX CONFIGURED WITH 6 WHELEN M4 SERIES RIGHT HAND CURB SIDE OPENING. M4B6R ( SPECIAL ORDER 4 WEEK LEAD TIME ) sides - RBRB rear - RB MC BOX 1.000 2,580.00 2,580.00T WHELEN ... WHELEN SIREN AMP MOUNTING BRACKET FOR HARLEY DAVIDSON POLICE M/C WS321B14 SIREN AMP BKT 1.000 54.00 54.00T WHELEN M... WHELEN SEPARATION PLATE FOR HARLEY BOXES CONFIGURED WITH SECOND BATTERY AND ISOLATOR SYSTEM. M4BSEP seperation plate 1.000 115.02 115.02T KENWOOD... KENWOOD 6.5" ROUND SPEAKERS KFC1665S SPEAKERS 95.00 95.00T Page 2Page 66 of 235 Date 09/14/17 Estimate # 10983 Customer Information ENGLEWOOD POLICE DEPT 3615 S ELATI ST ENGLEWOOD, CO 80110 Ship To PO# Payment Terms Net 30 Rep DM TAG #Vehicle / Info HARLEY Total Subtotal Sales Tax (0.0%) Sales Estimate 1. PART RETURNS MAY BE ASSESSED A 30% RE-STOCKING FEE. 2. LAWS ACCEPTS RESPONSIBILITY FOR ALL STORED VEHICLES AND CUSTOMER SUPPLIED PARTS. 3. LAWS WILL NOT BE RESPONSIBLE FOR DAMAGE TO VEHICLES FROM CATASTROPHIC WEATHER RELATED INCIDENTS WHILE IN STORAGE AT THE LAWS FACILITY UNLESS OTHER WISE AGREED. CUSTOMERS WILL HOLD HARMELSS LAWS AND ITS AGENTS FOR DAMAGE AS A RESULT OF ACTS OF GOD OR WEATHER EVENTS. LAWS WILL BE RESPONSIBLE FOR REASONABLE SAFETY AND SECURITY OF THE VEHICLE WHILE ON LAWS PROPERTY TO INCLUDE DAMAGE AND VANDALISM. 4. LAWS WILL STORE AND HOLD CUSTOMER SUPPLIED PARTS FOR 90 DAYS BEFORE DISPOSING PARTS. 5. LAWS LIMITED WARRANTY COVERS LAWS PURCHASED AND INSTALLED PARTS AND LABOR FOR 48 MONTHS. SEE TERMS AND CONDITIONS FOR WARRANTY SPECIFIC DETAILS. 6. VEHICLES DELIVERED WITHOUT SUFFICENT FUEL WILL ENCUR ADDITIONAL FUEL COSTS. 7. LIKE ITEMS MAY BE SUBSTITUTED ON AN AS NEEDED BASIS. 8. SPECIAL ORDER PARTS MAY NOT BE RETURNABLE DEPENDING ON MANUFACTURER. Prices good for 120 days unless areeed upon in advance. Approval Signature: Sales Estimates are Confidental and Proprietary between LAWS and Customer only. ITEM DESCRIPTION LOCATION QTY PRICE Total KENWOOD... KENWOOD BLUETOOTH AMPLIFIER. KACM1824BT BT AMPLIFIER 1.000 270.45 270.45T MOTO LIG... MOTO LIGHT HARLEY DAVIDSON FLHTP FRONT CALIPER MOUNT LIGHT LED. MOTO LIGHT 1.000 582.00 582.00T NAPA NAPA AUTO PARTS NAPA BATTERY CHARGER BATTERY CHARGER 1.000 59.00 59.00T PVP XPR/X... PVP MOTO ONE SPEAKER MIC WITH WIRELESS SYSTEM CONTROL AND AUTO SWITCHING FOR MOTOROLA APX / XFR SERIES MOBILES. PVSM-XPR/XMA PVP BLUETOOTH 1.000 754.92 754.92T PVP PV-HR... PVP MOTOR KIT HARLEY PORTABLE ONLY REAR MOUNT WS320 SIREN BLUETOOTH. PV-HR-WW-XT MOTOR KIT BT 1.000 874.80 874.80T SHOP SUP... SHOP SUPPLIES AND MISC INSTALL PARTS. LEVEL IV. (FULL INSTALL) MISC SHOP 1.000 235.00 235.00T LABOR INSTALLATION LABOR SERVICE. INSTALL 1.000 1,250.00 1,250.00 Page 3 $9,250.93 $9,250.93 $0.00 Page 67 of 235 Page: 1 Sales, Service & Installation By: Price Quote This Price Quote valid for 30 days! Quote Number: Quote Date: 0075859 12/28/2017 Salesperson: Customer Number: KBI 10-ENG1001 12851 WEST 43RD DRIVE UNIT 1 GOLDEN, CO 80403 (303) 288-0313 Sold To: CITY OF ENGLEWOOD 1000 Englewood Parkway Englewood, CO 80110-2373 Ship To: CITY OF ENGLEWOOD SERVICE CENTER 2800 S PLATTE RIVER DR Englewood, CO 80110-2373 Confirm To: Scott 303-762-2535 Customer P.O. 2018 Harley Davidson Ship VIA INSTALL F.O.B. Terms NET 30 DAYS VIN Item Number Description Product Line Ordered Price Disc % Disc $ Amount 2018 Harley Davidson Electraglide Price is per bike. *HD9MCRBW 1.000 800.000 30.00% 240.00 560.00 Code 3: Supervisor front windshield light, 4 head, 2x RED/WHITE, 2x BLUE/WHITE PAR 36 TIR BLUE SYNC ION TRIO Red/Blue with White Override mounted to sides under box ION UNDER RADIO BOX MOUNT RIGHT ION UNDER RADIO BOX MOUNT LEFT License plate bracket, M2 Harley Davidson M2 Wide Series LED, Red / white Mounted to license plate M2 Wide Series LED, Blue/ white Mounted to licene plate LINZ6 90 DEG UNDER SIGNAL MOUNT BRACKET LINZ 90 & 45 DEG FORK MNT WHITE/RED LINZ6 SPLIT Mounted on pass/fog lamp kit brackets (final layout of colors TBD) WHITE/BLUE LINZ6 SPLIT Mounted on pass/fog lamp kit brackets (final layout of colors TBD) MC BOX 6 M4 LED CURBSIDE OPENING Mounting plate for M4 Box 2EB00ZBR I3JC WHL WHL 2.000 2.000 190.000 229.000 30.00% 40.00% 114.00 183.20 266.00 274.80 IONHD1R IONHD1L M2KTHD1 M2WD WHL WHL WHL WHL 1.000 1.000 1.000 1.000 24.000 24.000 36.000 179.000 30.00% 30.00% 30.00% 30.00% 7.20 7.20 10.80 53.70 16.80 16.80 25.20 125.30 M2WE WHL 1.000 179.000 30.00% 53.70 125.30 RBKTHD7 RBKTHD8 LINZ6D WHL WHL WHL 1.000 1.000 2.000 28.000 45.000 162.000 30.00% 30.00% 30.00% 8.40 13.50 97.20 19.60 31.50 226.80 LINZ6E WHL 2.000 162.000 30.00% 97.20 226.80 M4B6R MBADPT14 WHL WHL 1.000 1.000 3,482.000 111.000 30.00% 30.00% 1,044.60 33.30 2,437.40 77.70 Continued... Page 68 of 235 Page: 2 Sales, Service & Installation By: Price Quote This Price Quote valid for 30 days! Quote Number: Quote Date: 0075859 12/28/2017 Salesperson: Customer Number: KBI 10-ENG1001 12851 WEST 43RD DRIVE UNIT 1 GOLDEN, CO 80403 (303) 288-0313 Sold To: CITY OF ENGLEWOOD 1000 Englewood Parkway Englewood, CO 80110-2373 Ship To: CITY OF ENGLEWOOD SERVICE CENTER 2800 S PLATTE RIVER DR Englewood, CO 80110-2373 Confirm To: Scott 303-762-2535 Customer P.O. 2018 Harley Davidson Ship VIA INSTALL F.O.B. Terms NET 30 DAYS VIN Item Number Description Product Line Ordered Price Disc % Disc $ Amount WS321B14 WS321 M4BSEP M1BATT M4B6CHRG M1GROUND /FACTORY EQUIP Mounting Bracket, WS321 Siren Amp, 2014 Harley Road King and Elec 100 WATT SIREN FOR HARLEY DAV Substitute Separation Plate with Battery Hole for Standard Solid Plate, I MC GEL BATTERY M4B Series Battery Charger Motorcycle box ground plane Items on vehicle from Factory WHL WHL WHL WHL WHL WHL 1.000 1.000 1.000 1.000 1.000 1.000 1.000 54.000 604.000 145.000 368.000 399.000 16.500 0.000 30.00% 30.00% 30.00% 30.00% 30.00% 30.00% 0.00% 16.20 181.20 43.50 110.40 119.70 4.95 0.00 37.80 422.80 101.50 257.60 279.30 11.55 0.00 The standard OEM stereo from Harley Davidson should be blue tooth equipped with decent quality speakers. Items Supplied by the customer No after market equipment is recommended. 1.000 /CUSTOMER SUPP 0.000 0.00% 0.00 0.00 PVP Intercom system. Av-Tech electronics is unable to supply PVP brand intercom, but police departments are able to buy direct from PVP. As an alternate option, we are able to offer Setcom helmet intercom systems. If interested, let us know and quote will be revised. Items Supplied by the customer Motorola or equivilant radio with antenna LABOR CHARGE MISC MATERIAL INSTALL /CUSTOMER SUPP 1.000 0.000 0.00% 0.00 0.00 /LABOR /MISCMATINST 35.000 35.000 85.000 8.500 0.00% 0.00% 0.00 0.00 2,975.00 297.50 Page 69 of 235 Page: 3 Sales, Service & Installation By: Price Quote This Price Quote valid for 30 days! Quote Number: Quote Date: 0075859 12/28/2017 Salesperson: Customer Number: KBI 10-ENG1001 12851 WEST 43RD DRIVE UNIT 1 GOLDEN, CO 80403 (303) 288-0313 Sold To: CITY OF ENGLEWOOD 1000 Englewood Parkway Englewood, CO 80110-2373 Ship To: CITY OF ENGLEWOOD SERVICE CENTER 2800 S PLATTE RIVER DR Englewood, CO 80110-2373 Confirm To: Scott 303-762-2535 Customer P.O. 2018 Harley Davidson Ship VIA INSTALL F.O.B. Terms NET 30 DAYS VIN Item Number Description Product Line Ordered Price Disc % Disc $ Amount Av-Tech Electronics, Inc will not be liable for any direct, indirect, consequential, or incidental loss or damage arising from or due to the installation of, use of, or inability to use any product. Av-Tech Electronics, Inc is not responsible for the selection of appropriate equipment or product type required for a particular application or service. Order Total: Total Saved: Freight: Sales Tax: 11,253.00 2,439.95 0.00 0.00 This proposal and or quotation includes data that shall not be disclosed outside Buyer and its Representatives and shall not be duplicated, used, or disclosed - in whole or in part - for any purpose other then Buyer and its Representatives to evaluate this proposal. If, however a contract or Purchase Order is awarded to Av-Tech Electronics, Inc as a result of - or in connection with - the submission of this data, Buyer and its Representatives shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting Contract. This restriction does not limit Buyer’s or its Representatives’ right to use information contained in this data if it is obtained from another source without restriction. Net Order Total: 8,813.05 Terms: Net 30 days from date of invoice, unless otherwise specified. Interest of 1.5% per month will be charged on all past due invoices Returns: Merchandise returns will not be accepted without prior authorization and will be subject to a 25% restocking fee. All returns must be made within 30 days of invoice. Special designs or customized products are non refundable and cannot be returned for credit. Equipment and parts required to complete a job and not noted on this quotation, or noted specifically as customer supplied items, are to be supplied by the customer in good working order; any repairs, modifications, or cleaning of customer supplied parts shall be subject to additional labor charges. Av-Tech does not warranty customer supplied parts or OEM vehicle parts. Remove Siren Speaker $422.80 Add PVP Intercom System $874.80 Add Bluetooth Amplifier $270.45 Add 6.5” Round Speakers $95.00 Grand Total $9,630.50 Page 70 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Scott Edwards DEPARTMENT: Public Works DATE: February 5, 2018 SUBJECT: Purchase 2018 Ford F-150 Pickup Truck DESCRIPTION: Purchase 2018 Ford F-150 Pickup Truck RECOMMENDATION: Staff recommends Council award, by motion, the purchase of a 2018 Ford F-150 Pickup Truck through Spradley Barr Ford, State Award or Bid #20180000000000000012 for $22,936.00. PREVIOUS COUNCIL ACTION: Passage of the 2018 Budget with funding budgeted and approved through the Capital Equipment Replacement Fund (CERF). ANALYSIS: This unit will replace Unit 1319, a 2002 Dodge Dakota. This unit has met the replacement criteria of years of service as this vehicle's life has been extended an additional eight years. Maintenance costs are trending up and fuel miles per gallon are trending down. FINANCIAL IMPLICATIONS: The purchase price per State Bid for the 2018 F-150 4X4 Pickup Truck including Back Up Alarm ($125.00), Spare Keys ($185.00), and Towing Package ($595.00) is $22,936.00. Funds are available through the Capital Equipment Replacement Fund (CERF) and were budgeted and approved in the 2018 Budget. ATTACHMENTS: 2018 Updated CERF Replacement Vehicles State Award/Bid Award Summary Specification Sheet Page 71 of 235 Department Public Works Fund Capital Equipment Replacement 2018 Capital Equipment Replacement List Life Exp. Estimated Replacement Unit Number Year/Make/Model Months 38,506.80 25,978.29 109,308.61 19,116.71 32,267.90 32,430.67 118,369.21 109,595.01 27,988.00 21,293.62 20,986.48 23,954.06 19,202.08 38,472.31 107,085.05 99,998.60 31,687.19 18,214.29 24,576.76 22,854.12 32,788.18 23,301.20 23,286.93 21,438.55 15,497.12 15,688.97 21,418.94 21,418.94 21,418.94 43,563.19 41,706.63 39,583.96 39,583.96 39,583.96 47,986.14 0416 1319 1320 1358 1403 1423 1427 1430 1431 1435 1436 2374 2378 3058 3059 3060 3311 3581 4280 5248 5253 5255 5256 5257 5266 5267 7446 7447 7448 7451 7454 7467 7468 7469 7901 1992 YALE FORKLIFT 2002 DODGE DAKOTA 2003 FREIGHTLINER FL80 2001 SULLIVAN AIR COMP. 2003 CHEVROLET C2500 2007 CHEVROLET TRAILBLAZER 2008 FREIGHTLINER M2106 2009 FREIGHTLINER M2106 2008 CHEVROLET SILVERADO 2500 2011 GMC SIERRA 1500 2011 GMC SIERRA 1500 2009 DODGE DAKOTA 2007 CHEVROLET SI LVERADO 1500 2009 DODGE RAM 3500 2009 GMC C5500 2009 GMC C4500 2006 DYNAPAC CC800 2007 CHEVROLET COLORADO 2007 CHEVROLET 2500 2008 CHEVROLET COLORADO 2009 DODGE RAM 3500 2011 CHEVROLET C2500 HD 2011 CHEVROLET C2500 HD 2011JOHN DEERE 825i 2013 GRAS5HOPER 725D 2013 GRAS5HOPER 725D 2013 HARLEY FLHTP 2013 HARLEY FLHTP 2013 HARLEY FLHTP 2013 CHEVROLET TAHOE 2013 CHEVROLET CAPRICE 2014 CHEVROLET CAPRICE 2014 CHEVROLET CAPRICE 2014 CHEVROLET CAPRICE 2000 JOHN DEERE 4600 2018 estimated CERF replacement total 252 120 180 168 120 132 132 120 120 96 96 108 96 108 108 108 120 108 108 120 108 84 84 84 60 60 60 60 60 60 60 48 48 48 192 • • • • • • • • • • • • • • • • • • • • • 1,368,732.46 339 BUDGET 2018 City of Englewood, Colorado Beginning in 2018 the capital equipment list will be reviewed in terms of meeting revised replacement criteria. 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Kmuawan Imamma :2!m?:oE___u:3:Qwwaq? cnzaium:0. 58.m_.§.. 0191<5.3 :§§ci D- 2; §§§'33'~'IERI§E595 dfs?ug.‘ O '~'al51'::5l'~'4l'~'.l|h llllllll lllllllll Illlllll u:oum_m..>=< O1©mJm_ Du}M01: 93. £225: :2:00:3. . _s§m___n ?n. rm.»><u__m 5 man:>eunu.m=noE6o:_< 1 u zo<1u_.=._m 3 1 mm..Page 100 of 235 SERVICENTER GARAGE SUMMARY SPECIFICATION SHEET FOR NEW VEHICLES STATE AWARD # ___________20180000000000000012_______________________ ENGLEWOOD BID# ____________________________________________________ MANUFACTURER OF VEHICLE _________Ford____________________________ MODEL OF VEHICLE __________________F-150 __________________ AIR CONDITIONING YES NO AUTOMATIC TRANSMISSION YES NO POWER WINDOWS YES NO POWER DOOR LOCKS YES NO 4 WHEEL DRIVE YES NO FLEX FUEL OPTION YES NO CERF REPLACEMENT YES NO NEW ADDITION TO FLEET YES NO DEPARTMENT VEHICLE ASSIGNED TO _40-1607 Utilities___ COMMENTS: This unit will replace unit 1319, a 2002 Dodge Dakota that has met the replacement requirements of years of service. The replacement will be a 2018 Ford F-150 pickup truck. Page 101 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Scott Edwards DEPARTMENT: Public Works DATE: February 5, 2018 SUBJECT: Purchase 2018 Ford Utility Interceptor DESCRIPTION: Purchase 2018 Ford Utility Interceptor RECOMMENDATION: Staff recommends Council award, by motion, the purchase of a 2018 Ford Police Utility Interceptor through Larry H. Miller Ford on State Award #20180000000000000026 for $29,177.95. Staff also recommends Council award, by motion, the removal, replacement and installation of emergency lights into the Ford Police Interceptor by LAWS Emergency Vehicle Specialists for $7,946.06. LAWS has agreed to abide by the City's 2017 Award for outfitting five new Police Interceptors for the emergency lights. This purchase is replacing Unit 7474, which was declared a total loss by CIRSA. PREVIOUS COUNCIL ACTION: There has been no previous Council action on this vehicle. SUMMARY: This unit has repaid the CERF account $19,560 and CIRSA insurance paid $16,350 leaving a replacement difference of $1,214 that is available in and payable by the CERF account. ANALYSIS: This unit will replace Unit 7474, a 2015 Chevrolet Caprice, which was involved in an accident and was declared a total loss by CIRSA. CIRSA reimbursed the City $16,350 for the insurance claim. The Chevrolet Caprice Police vehicle is no longer available as a police option; so we are replacing the Caprice with a 2018 Ford Utility Police Interceptor. FINANCIAL IMPLICATIONS: Purchase price for the 2018 Ford Utility Police Interceptor is $29,177.95 including: 86P Front Headlamp/Police Interceptor Housing Only ($125.00) 43D Dark Car Feature ($ 20.00) 51T Drivers Side Spotlamp ($420.00) 52P Hidden Door Lock Plungers/Rear Door Page 102 of 235 Handles Inoperable ($160.00) 18W Rear Window Power Delete ($ 25.00) 59D Keyed Alike 1435X ($ 50.00) 55B Blind Spot Monitoring w/Cross Traffic Alert ($545.00) 76R Reverse Sensing System ($275.00) 60R Noise Suppression Bonds ($100.00) LAWS Emergency Light decommission $ 620.00 LAWS Replacement and Installation of new Emergency Lighting $7,326.06 Total Cost for Emergency Lighting $7,946.06 Total Vehicle Cost $37,124.01 Funds are available in the CERF account. ATTACHMENTS: 2018 Updated CERF Replacement Vehicles State Award - Utility Summary Specification Sheet LAWS Light Quote LAWS Decommission Quote CERF Trial Balance Report Page 103 of 235 Department Public Works Fund Capital Equipment Replacement 2018 Capital Equipment Replacement List Life Exp. Estimated Replacement Unit Number Year/Make/Model Months 38,506.80 25,978.29 109,308.61 19,116.71 32,267.90 32,430.67 118,369.21 109,595.01 27,988.00 21,293.62 20,986.48 23,954.06 19,202.08 38,472.31 107,085.05 99,998.60 31,687.19 18,214.29 24,576.76 22,854.12 32,788.18 23,301.20 23,286.93 21,438.55 15,497.12 15,688.97 21,418.94 21,418.94 21,418.94 43,563.19 41,706.63 39,583.96 39,583.96 39,583.96 47,986.14 0416 1319 1320 1358 1403 1423 1427 1430 1431 1435 1436 2374 2378 3058 3059 3060 3311 3581 4280 5248 5253 5255 5256 5257 5266 5267 7446 7447 7448 7451 7454 7467 7468 7469 7901 1992 YALE FORKLIFT 2002 DODGE DAKOTA 2003 FREIGHTLINER FL80 2001 SULLIVAN AIR COMP. 2003 CHEVROLET C2500 2007 CHEVROLET TRAILBLAZER 2008 FREIGHTLINER M2106 2009 FREIGHTLINER M2106 2008 CHEVROLET SILVERADO 2500 2011 GMC SIERRA 1500 2011 GMC SIERRA 1500 2009 DODGE DAKOTA 2007 CHEVROLET SI LVERADO 1500 2009 DODGE RAM 3500 2009 GMC C5500 2009 GMC C4500 2006 DYNAPAC CC800 2007 CHEVROLET COLORADO 2007 CHEVROLET 2500 2008 CHEVROLET COLORADO 2009 DODGE RAM 3500 2011 CHEVROLET C2500 HD 2011 CHEVROLET C2500 HD 2011JOHN DEERE 825i 2013 GRAS5HOPER 725D 2013 GRAS5HOPER 725D 2013 HARLEY FLHTP 2013 HARLEY FLHTP 2013 HARLEY FLHTP 2013 CHEVROLET TAHOE 2013 CHEVROLET CAPRICE 2014 CHEVROLET CAPRICE 2014 CHEVROLET CAPRICE 2014 CHEVROLET CAPRICE 2000 JOHN DEERE 4600 2018 estimated CERF replacement total 252 120 180 168 120 132 132 120 120 96 96 108 96 108 108 108 120 108 108 120 108 84 84 84 60 60 60 60 60 60 60 48 48 48 192 • • • • • • • • • • • • • • • • • • • • • 1,368,732.46 339 BUDGET 2018 City of Englewood, Colorado Beginning in 2018 the capital equipment list will be reviewed in terms of meeting revised replacement criteria. Where appropriate, vehicles and equipment lives will be extended. Yellow Highlight for vehicles life being extended. Page 104 of 235 BODY CODE FORD ORDER CODE DESCRIPTION 2018 MODEL YEAR Price* See Note #1 K8A 2018 FORD POLICE INTERCEPTOR UTILITY - 4-DOOR - AWD 35,550.00 500A EQUIPMENT GROUP #500A G1 Exterior Color: SHADOW BLACK 9W Interior Color: 'CHARCOAL BLACK' SEATS: STANDARD CLOTH BUCKET FRONT / VINYL REAR 99R Engine: 3.7L V6 TiVCT NC 44C Transmission: 6-SPEED AUTOMATIC TRANSMISSION NC 86P FRONT HEADLAMP/POLICE INTERCEPTOR HOUSING ONLY 125.00 153 FRONT LICENSE PLATE BRACKET NC 43D DARK CAR FEATURE 20.00 51T SPOTLAMP - LED - DRIVER SIDE ONLY 420.00 52P HIDDEN DOOR LOCK PLUNGER/REAR DOOR HANDLES INOPERABLE 160.00 18W REAR WINDOW POWER DELETE 25.00 18D GLOBAL LOCK/UNLOCK NC 85D FRONT CONSOLE PLATE - DELETE NC 59E KEYED ALIKE - 1435X 50.00 55B BLIND SPOT MONITORING W/ CROSS TRAFFIC ALERT 545.00 549 HEATED SIDEVIEW MIRRORS - INCLUDED WITH 55B-BLIS 76R REVERSE SENSING SYSTEM 275.00 60R NOISE SUPPRESION BONDS 100.00 87R BACKUP CAMERA LOCATED IN REARVIEW MIRROR NC 37,270.00 <810> DEDUCT 810 POLICE PACKAGE (8,100.00) KEYS ONE (1) ADDITIONAL KEY 7.95 29,177.95COMPLETE VEHICLE UNIT PRICE LARRY H. MILLER FORD LAKEWOOD 2018 FORD POLICE INTERCEPTOR UTILITY PRICING CITY OF ENGLEWOOD ATTN: SCOTT EDWARDS STATE OF COLORADO SPA# 2018---0026 K8 NEW 2018 FORD POLICE INTERCEPTOR UTIL. PICTURE IS SYMBOLIC ONLY AND DOES NOT REPRESENT POLICE INTERCEPTORS IN THIS BID TOTAL VEHICLE UNIT PRICE DEALER OPTIONS Page 105 of 235 SERVICENTER GARAGE SUMMARY SPECIFICATION SHEET FOR NEW VEHICLES STATE AWARD # ___________20180000000000000026_______________________ ENGLEWOOD BID# ____________________________________________________ MANUFACTURER OF VEHICLE _________Ford____________________________ MODEL OF VEHICLE __________Utility Police Interceptor_____________________ AIR CONDITIONING YES NO AUTOMATIC TRANSMISSION YES NO POWER WINDOWS YES NO POWER DOOR LOCKS YES NO 4 WHEEL DRIVE YES NO FLEX FUEL OPTION YES NO CERF REPLACEMENT YES NO NEW ADDITION TO FLEET YES NO DEPARTMENT VEHICLE ASSIGNED TO _02-1105 Police Operations COMMENTS: This unit will replace unit 7474, a 2015 Chevrolet Caprice that was involved in an accident and declared, by CIRSA, to be a total loss. The replacement will be a 2018 Ford Police Interceptor. Page 106 of 235 Date 11/30/17 Estimate # 11502 Customer Information ENGLEWOOD POLICE DEPT 3615 S ELATI ST ENGLEWOOD, CO 80110 Ship To PO# Payment Terms 1%10 NET 20 Rep DM TAG #Vehicle / Info 2018 FORD INTERCEPTOR UTILITY Sales Estimate 1. PART RETURNS MAY BE ASSESSED A 30% RE-STOCKING FEE. 2. LAWS ACCEPTS RESPONSIBILITY FOR ALL STORED VEHICLES AND CUSTOMER SUPPLIED PARTS. 3. LAWS WILL NOT BE RESPONSIBLE FOR DAMAGE TO VEHICLES FROM CATASTROPHIC WEATHER RELATED INCIDENTS WHILE IN STORAGE AT THE LAWS FACILITY UNLESS OTHER WISE AGREED. CUSTOMERS WILL HOLD HARMELSS LAWS AND ITS AGENTS FOR DAMAGE AS A RESULT OF ACTS OF GOD OR WEATHER EVENTS. LAWS WILL BE RESPONSIBLE FOR REASONABLE SAFETY AND SECURITY OF THE VEHICLE WHILE ON LAWS PROPERTY TO INCLUDE DAMAGE AND VANDALISM. 4. LAWS WILL STORE AND HOLD CUSTOMER SUPPLIED PARTS FOR 90 DAYS BEFORE DISPOSING PARTS. 5. LAWS LIMITED WARRANTY COVERS LAWS PURCHASED AND INSTALLED PARTS AND LABOR FOR 48 MONTHS. SEE TERMS AND CONDITIONS FOR WARRANTY SPECIFIC DETAILS. 6. VEHICLES DELIVERED WITHOUT SUFFICENT FUEL WILL ENCUR ADDITIONAL FUEL COSTS. 7. LIKE ITEMS MAY BE SUBSTITUTED ON AN AS NEEDED BASIS. 8. SPECIAL ORDER PARTS MAY NOT BE RETURNABLE DEPENDING ON MANUFACTURER. Prices good for 120 days unless areeed upon in advance. Approval Signature: Sales Estimates are Confidental and Proprietary between LAWS and Customer only. ITEM DESCRIPTION LOCATION QTY PRICE Total 2018 FORD INTERCEPTOR UTILITY UNIT: VIN: MILES: PLATE: PARTS TO BE RE-USED FROM DECOM OF WRECKED CAPRICE 7474 1. WHELEN LIGHTBAR LIBERTY 2. WHELEN CENCOM CONTROLLER 3. GUN LOCKS / BUTT PLATES **DOCK / MDT & MOUNTING PARTS ON SEPARATE EST (9752): - DS138 SIDE MOUNT - UPPER M - QUAD MOTION TS5 - 7160-0515-03 DOCK - LIND GE1950-2303 LAWS SIRE... 150 WATT SIREN SPEAKER BLACK. LAWSYH15016A SIREN SPEAKER 1.00 139.00 139.00T FEDERAL ... FEDERAL SIGNAL ISOLATED HEADLIGHT FLASHER. FHL-UTL HEADLIGHT FLASHER 1.00 60.10 60.10T Page 1Page 107 of 235 Date 11/30/17 Estimate # 11502 Customer Information ENGLEWOOD POLICE DEPT 3615 S ELATI ST ENGLEWOOD, CO 80110 Ship To PO# Payment Terms 1%10 NET 20 Rep DM TAG #Vehicle / Info 2018 FORD INTERCEPTOR UTILITY Sales Estimate 1. PART RETURNS MAY BE ASSESSED A 30% RE-STOCKING FEE. 2. LAWS ACCEPTS RESPONSIBILITY FOR ALL STORED VEHICLES AND CUSTOMER SUPPLIED PARTS. 3. LAWS WILL NOT BE RESPONSIBLE FOR DAMAGE TO VEHICLES FROM CATASTROPHIC WEATHER RELATED INCIDENTS WHILE IN STORAGE AT THE LAWS FACILITY UNLESS OTHER WISE AGREED. CUSTOMERS WILL HOLD HARMELSS LAWS AND ITS AGENTS FOR DAMAGE AS A RESULT OF ACTS OF GOD OR WEATHER EVENTS. LAWS WILL BE RESPONSIBLE FOR REASONABLE SAFETY AND SECURITY OF THE VEHICLE WHILE ON LAWS PROPERTY TO INCLUDE DAMAGE AND VANDALISM. 4. LAWS WILL STORE AND HOLD CUSTOMER SUPPLIED PARTS FOR 90 DAYS BEFORE DISPOSING PARTS. 5. LAWS LIMITED WARRANTY COVERS LAWS PURCHASED AND INSTALLED PARTS AND LABOR FOR 48 MONTHS. SEE TERMS AND CONDITIONS FOR WARRANTY SPECIFIC DETAILS. 6. VEHICLES DELIVERED WITHOUT SUFFICENT FUEL WILL ENCUR ADDITIONAL FUEL COSTS. 7. LIKE ITEMS MAY BE SUBSTITUTED ON AN AS NEEDED BASIS. 8. SPECIAL ORDER PARTS MAY NOT BE RETURNABLE DEPENDING ON MANUFACTURER. Prices good for 120 days unless areeed upon in advance. Approval Signature: Sales Estimates are Confidental and Proprietary between LAWS and Customer only. ITEM DESCRIPTION LOCATION QTY PRICE Total LAWS TRI... TRIO LED WARNING LIGHT 18 DIODE RED / BLUE / WHITE WITH WHITE STEADY OVERRIDE FEATURE. L-TRIO-RBC18 GRILLE/MIRROR/86P/ SIDE 8.00 108.61375 868.91T LAWS MIC... MICRO THIN 6 HEAD LED SPLIT COLOR RED / BLUE WITH SYNC AND INTERNAL FLASH PATTERNS. L-XE6RB LIFTGATE 2.00 51.50 103.00T LAWS WAR... 8 HEAD LED DUO WARNING BAR WITH AMBER TRAFFIC ADVISOR. 28" LONG 5 YEAR LED WARRANTY. LAWS-WBRBA REAR WINDOW 1.00 349.80 349.80T LAWS LED ... LED INSERT 8 LED SPLIT COLOR BLUE / CLEAR LLLHA-12 BLUE / CLEAR REAR REVERSE 2.00 65.00 130.00T MAX LED F... MAXXIMA LED FLASHER CONTROL MODULE M50910 REAR FLASHER / BRAKE LIGHTS 1.00 31.27 31.27T SETINA PB... SETINA PB400 ALUMINUM PUSH BUMPER FOR THE 2016+ INTERCEPTOR UTILITY BK0534ITU16 PUSH BUMPER 1.00 279.00 279.00T SETINA 10... SETINA 10-VS-RP PRISONER PARTITION WITH UNCOATED POLYCARBONATE AND 2 PIECE LOWER EXTENSION PANEL FOR 2012 TO CURRENT FORD INTERCEPTOR UTILITY. PK0439ITU12SCA PRISONER CAGE 1.00 635.00 635.00T LAWS PRIS... LED PRISONER / AUX LIGHT. - CLEAR 3W DOMED LED - THREADED BASE FOR HEADLINER & FLUSH MOUNTED APPLICATIONS LAWS-PRIS-LED-C PRISONER LIGHT 1.00 25.00 25.00T Page 2Page 108 of 235 Date 11/30/17 Estimate # 11502 Customer Information ENGLEWOOD POLICE DEPT 3615 S ELATI ST ENGLEWOOD, CO 80110 Ship To PO# Payment Terms 1%10 NET 20 Rep DM TAG #Vehicle / Info 2018 FORD INTERCEPTOR UTILITY Sales Estimate 1. PART RETURNS MAY BE ASSESSED A 30% RE-STOCKING FEE. 2. LAWS ACCEPTS RESPONSIBILITY FOR ALL STORED VEHICLES AND CUSTOMER SUPPLIED PARTS. 3. LAWS WILL NOT BE RESPONSIBLE FOR DAMAGE TO VEHICLES FROM CATASTROPHIC WEATHER RELATED INCIDENTS WHILE IN STORAGE AT THE LAWS FACILITY UNLESS OTHER WISE AGREED. CUSTOMERS WILL HOLD HARMELSS LAWS AND ITS AGENTS FOR DAMAGE AS A RESULT OF ACTS OF GOD OR WEATHER EVENTS. LAWS WILL BE RESPONSIBLE FOR REASONABLE SAFETY AND SECURITY OF THE VEHICLE WHILE ON LAWS PROPERTY TO INCLUDE DAMAGE AND VANDALISM. 4. LAWS WILL STORE AND HOLD CUSTOMER SUPPLIED PARTS FOR 90 DAYS BEFORE DISPOSING PARTS. 5. LAWS LIMITED WARRANTY COVERS LAWS PURCHASED AND INSTALLED PARTS AND LABOR FOR 48 MONTHS. SEE TERMS AND CONDITIONS FOR WARRANTY SPECIFIC DETAILS. 6. VEHICLES DELIVERED WITHOUT SUFFICENT FUEL WILL ENCUR ADDITIONAL FUEL COSTS. 7. LIKE ITEMS MAY BE SUBSTITUTED ON AN AS NEEDED BASIS. 8. SPECIAL ORDER PARTS MAY NOT BE RETURNABLE DEPENDING ON MANUFACTURER. Prices good for 120 days unless areeed upon in advance. Approval Signature: Sales Estimates are Confidental and Proprietary between LAWS and Customer only. ITEM DESCRIPTION LOCATION QTY PRICE Total 911 HARN... 911 CIRCUITS CH 15 WIRE HARNESS 15 Circuit wiring harness with WP quick disconnects, Modular plug in Smart Start Timer, and 20 foot wire outputs. FORD INT. SUV L3 TRUNK, CARGO /STORAGE AREA, ABS MOUNTING BRACKET 2014+ PDU 1.00 404.99 404.99T SOUND OF... SOUND OFF SIGNAL IGNITION SECURITY SYSTEM. ETISS0-07+ISS 1.00 118.00 118.00T JOTTO DE... JOTTO DESK CONTOUR CONSOLE FOR 2016 AND NEWER FORD POLICE INTERCEPTOR UTILITY. INCLUDES 16" OF EQUIPMENT MOUNTING SPACE. 425-6478 CONSOLE 1.00 282.24 282.24T JOTTO DE... ABS DUAL CUP HOLDER FACE PLATE MOUNT REQUIRES 4" OF MOUNTING SPACE 425-3704 DUAL CUP HOLDER 1.00 36.19 36.19T JOTTO DE... JOTTO DESK ADJUSTABLE ARMREST FLOOR PLATE MOUNT FOR LAZY L AND FLOOR PLATE MOUNT. 425-6411 ARM REST 1.00 80.74 80.74T MAGNETIC... JOTTO DESK MAGNETIC MIC HOLDER. 425-3817 MAG MIC 1.00 36.25 36.25T ANTENNA ... LAWS 7-800 ANTENNA KIT FOR DTR MOBILE RADIOS. -LARSEN ANTENNA 698-906/1710-2500 MHz SLPT698-2170NMOHF -LARSEN HF NMO CABLE NMOKHFUD -LAIRD MINI UHF MALE CONNECTOR CRIMP ON FOR RG/58. CMUHF58 MOTO APX6500 REMOTE HEAD 1.00 49.00 49.00T Page 3Page 109 of 235 Date 11/30/17 Estimate # 11502 Customer Information ENGLEWOOD POLICE DEPT 3615 S ELATI ST ENGLEWOOD, CO 80110 Ship To PO# Payment Terms 1%10 NET 20 Rep DM TAG #Vehicle / Info 2018 FORD INTERCEPTOR UTILITY Sales Estimate 1. PART RETURNS MAY BE ASSESSED A 30% RE-STOCKING FEE. 2. LAWS ACCEPTS RESPONSIBILITY FOR ALL STORED VEHICLES AND CUSTOMER SUPPLIED PARTS. 3. LAWS WILL NOT BE RESPONSIBLE FOR DAMAGE TO VEHICLES FROM CATASTROPHIC WEATHER RELATED INCIDENTS WHILE IN STORAGE AT THE LAWS FACILITY UNLESS OTHER WISE AGREED. CUSTOMERS WILL HOLD HARMELSS LAWS AND ITS AGENTS FOR DAMAGE AS A RESULT OF ACTS OF GOD OR WEATHER EVENTS. LAWS WILL BE RESPONSIBLE FOR REASONABLE SAFETY AND SECURITY OF THE VEHICLE WHILE ON LAWS PROPERTY TO INCLUDE DAMAGE AND VANDALISM. 4. LAWS WILL STORE AND HOLD CUSTOMER SUPPLIED PARTS FOR 90 DAYS BEFORE DISPOSING PARTS. 5. LAWS LIMITED WARRANTY COVERS LAWS PURCHASED AND INSTALLED PARTS AND LABOR FOR 48 MONTHS. SEE TERMS AND CONDITIONS FOR WARRANTY SPECIFIC DETAILS. 6. VEHICLES DELIVERED WITHOUT SUFFICENT FUEL WILL ENCUR ADDITIONAL FUEL COSTS. 7. LIKE ITEMS MAY BE SUBSTITUTED ON AN AS NEEDED BASIS. 8. SPECIAL ORDER PARTS MAY NOT BE RETURNABLE DEPENDING ON MANUFACTURER. Prices good for 120 days unless areeed upon in advance. Approval Signature: Sales Estimates are Confidental and Proprietary between LAWS and Customer only. ITEM DESCRIPTION LOCATION QTY PRICE Total SETINA TR... SETINA FULL TRANSPORT SEAT FOR INTERCEPTOR UTILITY WITH TPO CENTER PULL SEAT BELT SYSTEM AND 12S REAR CARGO PARTITION EXPANDED METAL SCREEN. QK0495ITU12 SEAT / REAR BARRIER 1.00 1,122.78 1,122.78T LS3 POLY ... LS3 POLY WINDOW GUARD FOR INTERCEPTOR UTILITY. LS3-P-WG-INT-UT POLY WINDOW BARRIERS 1.00 225.00 225.00T PATROL P... TIMER FOR MASTER RELAY EV7001 MODEM TIMER 1.00 119.90 119.90T PANORAM... PANORAMA MULTI BAND ANTENNA FOR CELL DATA /WIFI. XK-IN2148 ANTENNA 1.00 264.39 264.39T SHOP SUP... SHOP SUPPLIES AND MISC INSTALL PARTS. LEVEL IV. (FULL INSTALL) MISC SHOP 1.00 235.00 235.00T LABOR INSTALLATION LABOR SERVICE. ( EVT Certified Installer )INSTALL 1.00 1,130.50 1,130.50 GRAPHICS CITY OF ENGLEWOOD APPROVED GRPAHICS PACKAGE PATROL VEHICLE GRAPHICS 1.00 600.00 600.00T Page 4 Total $7,326.06 Subtotal $7,326.06 Sales Tax (0.0%) $0.00 Page 110 of 235 Date 11/30/17 Estimate # 11499 Customer Information CITY OF ENGLEWOOD FLEET 2800 S. PLATTE RIVER DR ENGLEWOOD CO 80110 Ship To CITY OF ENGLEWOOD FLEET 2800 S. PLATTE RIVER DR ENGLEWOOD, CO 80110 PO# Payment Terms CREDIT CARD Rep DM TAG #Vehicle / Info Sales Estimate 1. PART RETURNS MAY BE ASSESSED A 30% RE-STOCKING FEE. 2. LAWS ACCEPTS RESPONSIBILITY FOR ALL STORED VEHICLES AND CUSTOMER SUPPLIED PARTS. 3. LAWS WILL NOT BE RESPONSIBLE FOR DAMAGE TO VEHICLES FROM CATASTROPHIC WEATHER RELATED INCIDENTS WHILE IN STORAGE AT THE LAWS FACILITY UNLESS OTHER WISE AGREED. CUSTOMERS WILL HOLD HARMELSS LAWS AND ITS AGENTS FOR DAMAGE AS A RESULT OF ACTS OF GOD OR WEATHER EVENTS. LAWS WILL BE RESPONSIBLE FOR REASONABLE SAFETY AND SECURITY OF THE VEHICLE WHILE ON LAWS PROPERTY TO INCLUDE DAMAGE AND VANDALISM. 4. LAWS WILL STORE AND HOLD CUSTOMER SUPPLIED PARTS FOR 90 DAYS BEFORE DISPOSING PARTS. 5. LAWS LIMITED WARRANTY COVERS LAWS PURCHASED AND INSTALLED PARTS AND LABOR FOR 48 MONTHS. SEE TERMS AND CONDITIONS FOR WARRANTY SPECIFIC DETAILS. 6. VEHICLES DELIVERED WITHOUT SUFFICENT FUEL WILL ENCUR ADDITIONAL FUEL COSTS. 7. LIKE ITEMS MAY BE SUBSTITUTED ON AN AS NEEDED BASIS. 8. SPECIAL ORDER PARTS MAY NOT BE RETURNABLE DEPENDING ON MANUFACTURER. Prices good for 120 days unless areeed upon in advance. Approval Signature: Sales Estimates are Confidental and Proprietary between LAWS and Customer only. ITEM DESCRIPTION LOCATION QTY PRICE Total 2015 CHEVROLET CAPRICE UNIT # 7474 ON SITE DECOM DECOM 1 DE-COMM EMERGENCY EQUIPMENT. PATROL VEHICLE. REMOVE ALL EMERGENCY WARNING LIGHTS, AND RELATED COMPONENTS. RESTORE VEHICLE BACK TO OEM CONDITION. RE-WIRE VEHICLE BACK TO STOCK CONDITION. FULL FUNCTION TEST OF OEM COMPONENTS AND SAFETY CHECK. DECOM CAPRICE 1.00 425.00 425.00T GRAPHIC ... REMOVE COMPLETE GRAPHICS FROM MARKED PATROL CAR REMOVE ENGLEWOOD SPECIFIC BADGING ONLY 1.00 195.00 195.00T Total $620.00 Subtotal $620.00 Sales Tax (0.0%) $0.00 Page 111 of 235 City of Englewood Trial Balance Listi ng Through 12/31/17 Detail Listing Exclude Rollup Account Prior Year YTD Balance Aa:ount Aa:ount Desai[!!KlO Balance Forward YTD Debits YTD Credits Ending Balance Fund 62 - Capital Equipment Replacement 11211 11211-01 12101 15301 15401 15906 15907 20101 26018 26019 26020 26021 26022 26023 26024 26025 26028 26030 26201 Equity in cash andInvestments 2,479,498.12 .00 7,174.14 2,191,834.11 6,717,738.10 (l,290,399.23) (4,583, 185.40) (63,654.00) (l,258,471.05) (315,141.23) (291,075.87) (347,920.58) (68,697.00) (527,304 .02) (28,218.56) (21,909.00) (200,000.00) (125,008.21) (2,275,260.32) 1,072,895.42 2,471,441.75 2,129.55 .00 .00 .00 .00 126,603.58 .00 .00 .00 .00 .00 .00 .00 .oo .00 .00 .oo 3,552,393.54 67,865.74 3,204.91 .00 .oo .00 .00 67,619.80 .00 .00 .00 .00 .00 .00 .00 .00 .00 .oo .00 .00 2,403,576.01 6,098.78 2,191,834.11 6,717,738.10 (l,290,399.23) (4,583,185.40) (4,670.22) (1,258,471.05) (315,141.23) (291,075.87) (347,920.58) (68,697.00) (527,304.02) (28.218.56) (21,909.00) (200,000.00) (125,008.21) (2,275,260.32) 2,479,498.12 .00 7,174.14 2,191,834.11 6,717,738.10 (l,290,399.23) (4,583, 185.40) (63,654.00) (l,258,471.05) (315,141.23) (291,075.87) (347,920.58) (68,697.00) (527,304.02) (28,218.56) (21,909.00) (200,000.00) (125,008.21) (2,275,260.32) Equity in cash andInvestments Pooled cash Interest Receivable Operabng Machinery and Equipment Vehides Accumulated Depreciallon Madlinery & Eqpt Accumulated Depreoabon Vehides Accounts Payable Contributed capital from General Fund Contnbuted capital from P I _ Contributed capital from Water Fund Contributed capital from Sewer Fund Contributed capital from Golf Fund Contributed capital from Risk Mgmt Fund Contnbuted capitalfrom Servicenter Contributed capital from CTF Contributed capital from Littleton Contributed capital from Other sources Fund Balance 1001 - Publ c Works Administration Interest ncome Division 35101 36301 36'.Xl7 36402 37315 39201 55403 61402 61906 61907 69999 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 6,125.71 .oo .00 .00 .00 .00 4,794.23 1,173,605.08 .00 .00 .00 19,313.92 4,158.00 .00 192,107.41 .00 913,132.00 .00 37,800.00 .00 .00 .00 (13,188.21) (4,158.00) .00 (192,107.41) .00 (913,132.00) 4,794.23 1,135,805.08 .00 .00 .00 ( 10,073.40) ( 11,305.00) (6,899.78) (270,897.44) (175,042.85) (851,639.56) 4,380.80 764,573.97 139,565.35 642,137.26 (764,573.97) Other Miscellaneous Revenue Sale of Scrap Materials Proceeds rrom Disposroon of Assets capital Contnbullons from Other Funds CERF Qiarges R&M - Vehicles Selvicenter Vehicles CERF Depreciabon Expense Machinery & Eqpt Depreciation Expense Vehicles capital Outlay $0.00 $l,184,525.02 $1,166,511.33 $18,013.69 ($539,774.62) Division 1001 - Publ c Works Administration Totals Fund 62 - Capital Equipment Replacement Totals Grand Totals $4,857,595.32 $4,857,595.32 $0.00 $0.00 ($539,774.62) $0.00 $4,857,595.32 $4,857,595.32 $0.00 ($539,774.62) Run by Scott Edwards on 01/19/2018 08:29:37 AM Page 1of 2 Fund Balance $2,257,246.63 Page 112 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Kathleen Rinkel DEPARTMENT: Finance & Administrative Services DATE: February 5, 2018 SUBJECT: HP OEM Toner Contract (amends Office/Supplies Contract) DESCRIPTION: HP OEM Toner Contract (amends Office/Supplies Contract) RECOMMENDATION: Staff recommends Council approve by Motion the 2-year contract with Source Office and Technology for the purchase of Toner for the City's Hewlett Packard (HP) printers. PREVIOUS COUNCIL ACTION: On August 1, 2016, Council approved the Expense Reduction Analysts (ERA) contract that provided for review of the City’s procurements, recommendations for cost savings and assistance in achieving those cost savings. On August 17, 2017, staff provided an update on the status of ERA projects. Office Supplies was one of the projects and was noted as being underway. On January 16, 2018, Council approved a 2-year contract with Source Office and Technology for Office Supplies and Paper, valued at approximately $146,000, providing 19.6% savings over historical purchases. SUMMARY: Shortly after the completion of the RFP for Office Supplies and Paper (which included Toner), Hewlett Packard (HP) offered a program for HP OEM Toner Cartridge (re-manufactured) purchases that provided an additional 37.6% savings over the toner pricing quoted in the Office Supplies RFP response. This is a program through the manufacturer that Source Office and Technology has exclusive rights to administer for the greater Denver Metro area. This contract is offered separately as the terms of the contract are governed by HP and thus, did not lend itself to incorporating into the original Office Supplies and Paper contract document. The program represented in this contract is also referred to as the 'Quick Silver Program.' ANALYSIS: Implementation of this program is planned for the middle of February, pending Council approval. Page 113 of 235 This effort was coordinated through Expense Reduction Analysts (ERA) and will be included in the 'savings share' agreement with the original Office Supplies/Paper RFP. ERA and the City will share the actual savings (50/50) for the first two years. For the third year and beyond, the City retains all savings associated with this contract. The contract renews yearly unless canceled by the City or the Vendor in writing 60-days prior to the renewal date. FINANCIAL IMPLICATIONS: Anticipated savings associated with this contract with Source Office and Technology is approximately $16,800 over a 2 -year period (term of contract) or 37.6% over the original RFP pricing represented in the Office Supplies and Paper contract. The ERA cost-sharing element is based on actual experience/savings. This cost will be allocated to the impacted departments/areas and paid from the savings they achieve in the purchasing of these products. These costs were included in each of the departments budgets in 2018 as they are well known and have been incurred for many years. ALTERNATIVES: The alternative is to make no change and remain with RFP pricing offered by the vendor. This alternative would continue to incur higher costs for the City. CONCLUSION: Staff supports the program and contract offered. We recommend that Council approve this contract for the HP OEM Toner with Source Office and Technology. ATTACHMENTS: Contract OEM Toner Cartridge Price LIst Original Office Supplies and Paper Contract Approved 2018 Budget Book page reflecting the expense Page 114 of 235 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Kathleen Rinkel Phone: (303) 762-2401 Title: Director of Finance and Administrative Services Email: krinkel@englewoodco.gov Vendor Contact Information Vendor Name: Source Office & Technology Vendor Contact: Sam Winfrey Vendor Address: 13350 West 43rd Drive Vendor Phone: (303) 951-0341 City: Golden Vendor Email: sam.winfrey@sourceot.com State: CO Zip Code: 80403 Contract Type Contract Type: Other (describe below) Description of ‘Other’ Contract Type: Commodities Purchase Contract Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☒Copy ☐Addendum(s) ☒Exhibit(s) (Toner cartridge price list) ☐Certificate of Insurance Summary of Terms: Start Date: February 6, 2018 End Date: February 5, 2020 Total Years of Term: 2 yrs. Total Amount of Contract for term (or estimated amount if based on item pricing): $ 37,000 (estimated based on historical purchases) If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Unlimited number of 1-year extensions; auto-renews without written 60 day notice. Payment terms (please describe terms or attach schedule if based on deliverables): Most purchases will be completed online via PCard. Payment for Non-Pcard purchases are due 30-days after invoice issued. Annual 5% rebate on purchases will be provided within 45 days after the end of the contract year. Attachments: ☐Copy of original Contract if this is an amendment ☐Copies of related Contracts/Conveyances/Documents Agreement for purchase of OEM HP printer parts and consumables (particularly toner). This agreement supersedes the pricing offered for toner in the original RFP and contract. Page 115 of 235 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $ 139,380 for 2018 Line Item Description: Office Supplies Line Item Total Funding: $139,380 Portion of Line Item spent to date: $ 0 Funding Source: Fund: Various Division Code: Various (city-wide) Note (if needed): Toner is purchased through the Central Services organization and then billed to the various Departments based on usage of the printers. Budget for Toner purchases is in the Commodities category in the Budget book and further detailed in OpenGov in the “Office Supplies” line in each of the Departments and Enterprises. Attachments: ☒ Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. NOTE: The Budget page for the Central Services organization is attached reflecting the original purchase. Budget pages for the Departments are NOT attached since this would be almost the entire budget book. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached (See attached “Options Report”) ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☒Other: Please describe This contract represents an additional savings incentive being offered by the manufacturer through the vendor we had just chosen to provide Office Supplies and Paper. Additional savings to the City is expected to be approximately $16,800 for the 2- year term (37.6% over original RFP pricing). Page 116 of 235 Source Office & Technology www.sourceot.com 13350 West 43rd Drive www.onesource@sourceot.com Golden CO 80403 303-964-8100 MANAGED PRINT SERVICES MASTER SERVICE LEVEL AGREEMENT T&M CUSTOMER INFORMATION CUSTOMER NAME CUSTOMER CODE CUSTOMER ADDRESS CUSTOMER CONTACT BILLING ADDRESS CUSTOMER PHONE CITY STATE ZIP CUSTOMER EMAIL AGREEMENT INFORMATION LENGTH OF TERM BILLING CYCLE CONTRACT START DATE INVOICE TERMS TONER INCLUDED Yes SERVICE INCLUDED T&M PREVENTATIVE CARE T&M SERVICE PARTS T&M LONG LIFE CONSUMABLES T&M SAME DAY SERVICE NBD PAYMENT INFORMATION BASE COST PER PAGE BLACK N/A BASE COST PER PAGE COLOR N/A BLACK MONTHLY MINIMUM N/A COLOR MONTHLY MINIMUM N/A BLACK OVERAGE CHARGE N/A COLOR OVERAGE CHARGE N/A SEE ATTACHED SCHEDULE FOR PRICING CONTRACT INFORMATION NAME SOURCE NAME TITLE SOURCE TITLE CUSTOMER SIGNATURE SOURCE SIGNATURE DATE DATE Page 117 of 235 V2015.05 In this Agreement (the “Agreement”), the words “Source”, “we”, “our”, and “us” mean Source Office & Technology and its employees and agents, if any, and the words “Customer”, “you” and “your” mean ____________________ and its employees and agents, if any. SCOPE OF SERVICES: This contract is to service, repair, and maintain Customer’s attached printer fleet with OEM parts and consumables. The charges established by this Agreement include payment for OEM Toner. Maintenance is provided at a 20% discount of standard service rate excluding parts and customer replaceable maintenance kits. Paper and staples must be separately purchased by customer. Agreements with same day service coverage will receive same day service for all calls placed before 1:30 P.M. MST. All other calls will be scheduled for next day priority A.M. service. No other services shall be expected or required. GUARANTY: Customer will make all payments and all other charges required under the Agreement and any supplements when they are due, and will perform all other obligations under the Agreement fully and promptly. You agree that we may make other arrangements, including extending the term and adding additional equipment and you will still be responsible for those payments and other obligations. If Customer defaults, they will immediately pay in accordance with the default provision of the Agreement all sums due under the original terms of the Agreement and as modified by any supplement and will perform all other obligations of customer under the Agreement. If it is necessary for us to proceed legally to enforce this guaranty, you expressly consent to the jurisdiction of the court set out in paragraph M and agree to pay all costs, including attorney fees incurred in enforcement of this guaranty. TONER: Toner will be OEM original cartridges. METER READINGS: Customer agrees to provide Source with accurate meter readings, if not captured by software, based on this agreement. If customer does not provide timely and accurate meter readings, Source reserves the right to estimate the meter reading from previous meter. LIABILITY LIMITATION: Source’s total liability is limited to repair and maintenance of equipment in this agreement. TAXES: Customer shall be responsible for all sales tax, use tax or other taxes (including without limitations personal property taxes accessible on the Equipment) and fees charged relative to this agreement. Customer agrees to reimburse Source for all amounts paid or payable by Source in discharge of the foregoing taxes. Customer shall not be responsible for taxes based on Source’s gross or net income. DEFAULT: Customer shall be in default under this agreement if Customer (i) fails to make any payment to Source or it's agent within thirty days of when due or (ii) breaches any other term or condition included in this agreement and Customer fails to cure any such breach within thirty days. In the event of a default, Source may, in addition to other remedies, (i) declare all sums (including penalties) due under the terms of this agreement, and terminate this Agreement without advance notice NOTICES: Notices required under this agreement shall be written and sent to Source Office & Technology, 13350 West 43rd Drive, Golden, CO 80403 and to the Customer at the "bill to address" identified on the front side of this agreement. All notice will be effective upon date of pos tmark. JURISDICTION: This agreement shall be interpreted and enforced according to the laws of the State of Colorado. RENEWAL/TERMINATION: The term of this agreement will be in effect for a period of Two (2) years from the date signed. This agreement is subject to acceptance by Source and will remain in force until cancelled as stated above and is otherwise irrevocable. Source and Customer reserve the right to cancel this contract at its discretion upon sixty days written notice. The parties understand and acknowledge that each party is subject to Article X, § 20 of the Colorado Constitution (“TABOR”). The parties do not intend to violate the terms and requirements of TABOR by the execution of this Agreement. It is understood and agreed that this Agreement does not create a multi-fiscal year direct or indirect debt or obligation within the meaning of TABOR and, notwithstanding anything in this Agreement to the contrary, all payment obliga tions of the City are expressly dependent and conditioned upon the continuing availability of funds beyond the term of the City’s current fiscal period ending upon the next succeeding December 31. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available in accordance with the rules, regulations, and resolutions of the City and applicable law. Upon the failure to appropriate such funds, this Agreement shall be deemed terminated. ASSIGNMENT: This contract is for the sole benefit of the Customer whose name appears on the front Initial________________________ Page 118 of 235 V2015.05 Managed Print Services Meter Program Master Service Agreement Equipment List Asset ID Model Serial Number Initial Meter Read Cost/Click Mono Cost/Click Color Source Representative Customer Signature / / / / Date Date Page 119 of 235 Source Office Supplies and Technology Toner Cartridge Price List 2018 Category UOM UOM Count Annualiz ed Buy Qty Your Part Number Your UOM Your Qty/UOM Conversion Factor To RFP UOM Final QTY (Rnd to Whole #) Your Part Description New Quoted Price Retail Price Extended Price INK TONER OEM BX 2 12 CE410XC BX 2 2 24 CRTDGS,LJ,HY,BK,HP 305X,2PK 46.46$ 269.35$ 1,115.07$ INK TONER OEM EA 1 17 CE413AC EA 1 1 17 CRTDG,HP 305A,2.6K,MA 45.60$ 173.63$ 775.21$ INK TONER OEM EA 1 17 CE411AC EA 1 1 17 CRTDG,HP 305A,2.6K,CYN 45.60$ 173.63$ 775.21$ INK TONER OEM EA 1 17 CE412AC EA 1 1 17 CRTDG,HP 305A,2.6K,YW 45.60$ 173.63$ 775.21$ INK TONER OEM EA 1 7 CE255XC EA 1 1 7 CRTDG,PRNT,LJ,BK 90.78$ 330.56$ 635.43$ INK TONER OEM EA 1 8 CE400YC EA 1 1 8 CRTDG,TONER,HP 507A,BK 73.78$ 215.92$ 590.21$ INK TONER OEM EA 1 3 CF280XC BX 2 2 6 CRTDG,BLACK,80X,PACK,DUAL 72.02$ 462.45$ 432.10$ INK TONER OEM EA 1 4 CE402YC EA 1 1 4 CRTDG,TONER,HP 507A,YW 84.91$ 321.66$ 339.63$ INK TONER OEM EA 1 8 CC532AC EA 1 1 8 CRTDG,PRNT,YLW,CLJ,CC532A 48.65$ 176.76$ 389.22$ INK TONER OEM EA 1 8 CC533AC EA 1 1 8 CRTDG,PRNT,MAG,CLJ,CC533A 48.65$ 176.76$ 389.22$ INK TONER OEM EA 1 4 CE401YC EA 1 1 4 CRTDG,TONER,HP 507A,CYN 84.91$ 321.66$ 339.63$ INK TONER OEM PK 2 5 CC530AC BX 2 2 10 CRTDGS,CLJ,BK,DUAL PK 46.68$ 256.84$ 466.81$ INK TONER OEM EA 1 6 C8061X EA 1 1 6 CRTDG,SMTPRT,HY,LJ 4100 SRS 88.60$ 261.23$ 531.58$ INK TONER OEM EA 1 5 CE505XC EA 1 1 5 CRTDG,LJ,P2055,HY,BK 64.88$ 236.40$ 324.39$ INK TONER OEM EA 1 3 CE403YC EA 1 1 3 CRTDG,TONER,HP 507A,MA 84.91$ 321.66$ 254.73$ INK TONER OEM EA 1 4 CF360XC EA 1 1 4 CRTDG,TONER,BK,ORIG HP 508A 74.40$ 223.71$ 297.62$ INK TONER OEM EA 1 3 Q7581AC EA 1 1 3 TONER,LASER,CLJ3800,CYN 72.99$ 302.90$ 218.97$ INK TONER OEM EA 1 3 HEWQ5949X EA 1 1 3 CRTDG,HY,LJ1320,BK 157.83$ 268.10$ 473.49$ INK TONER OEM EA 1 4 CC531AC EA 1 1 4 CRTDG,PRNT,CYN,CLJ,CC5301A 48.65$ 176.76$ 194.61$ INK TONER OEM EA 1 3 Q6470AC EA 1 1 3 CRTDG,LSRJT3600,BK 59.39$ 235.52$ 178.16$ INK TONER OEM EA 1 2 CF363XC EA 1 1 2 CRTDG,TONER,MA,ORIG HP 508A 109.57$ 280.48$ 219.15$ INK TONER OEM EA 1 2 CF361XC EA 1 1 2 CRTDG,TONER,CYN,ORIG HP508A 109.57$ 280.48$ 219.15$ INK TONER OEM EA 1 2 CF362XC EA 1 1 2 CRTDG,TONER,YW,ORIG HP 508A 109.57$ 280.48$ 219.15$ INK TONER OEM PK 2 1 CE255XC BX 2 2 2 CRTDGS,CE255X,DUAL PK 90.78$ 594.90$ 181.55$ INK TONER OEM EA 1 2 Q7582AC EA 1 1 2 CRTDG,LSRJT,F/3800,YW 72.99$ 302.90$ 145.98$ INK TONER OEM EA 1 1 HEWCF440AM BX 3 0.333333333 1 CRTDGS,LSR,HP312A,3PK,C,M&Y 103.57$ 480.82$ 103.57$ INK TONER OEM PK 2 7 CNMPGI35CLI36 PK 2 1 7 CRTDGS,2EA-PGI35,1EA-CLI36 103.57$ 41.99$ 724.99$ INK TONER OEM PK 2 2 CE505XC BX 2 2 4 CRTDGS,CE505A,BK,DUAL PK 64.88$ 232.62$ 259.51$ INK TONER OEM EA 1 3 HEWC9374A EA 1 1 3 CRTDG,DNJ,HP 72,130ML,GY 151.57$ 80.49$ 454.71$ INK TONER OEM EA 1 1 CF380XC PK 2 2 2 TONER,HP312X,LJ,HY,2PKBK 46.70$ 290.47$ 93.40$ INK TONER OEM EA 1 1 Q7551XC EA 1 1 1 CRTDG,M3027,M3035,P3005,HY 81.73$ 351.55$ 81.73$ INK TONER OEM EA 1 1 Q7583AC EA 1 1 1 CRTDG,LSRJT,F/3800,MA 72.99$ 302.90$ 72.99$ INK TONER OEM EA 1 2 HEWC9403A EA 1 1 2 CRTDG,DNJ,HP 72,130ML,MTT B 131.09$ 80.49$ 262.18$ INK TONER OEM EA 1 2 HEWC9372A EA 1 1 2 CRTDG,DNJ,HP 72,130ML,MA 178.75$ 80.49$ 357.50$ INK TONER OEM EA 1 2 HEWC9370A EA 1 1 2 CRTDG,DNJ,HP 72,130ML,PB 157.09$ 80.49$ 314.18$ INK TONER OEM EA 1 2 HEWC9373A EA 1 1 2 CRTDG,DNJ,HP 72,130ML,YW 103.57$ 80.49$ 207.14$ INK TONER OEM EA 1 2 CF210X EA 1 1 2 CRTDG,TONER,LJ,HP 131A,BK 53.92$ 99.06$ 107.83$ INK TONER OEM EA 1 1 CE255XC EA 1 1 1 CRTDG,PRNT,LJ,BK 90.78$ 212.58$ 90.78$ 201 13,611.99$ Page 120 of 235 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Kathleen Rinkel Phone: (303) 762-2401 Title: Director of Finance and Administrative Services Email: krinkel@englewoodco.gov Vendor Contact Information Vendor Name: Source Office & Technology Vendor Contact: Sam Winfrey Vendor Address: 13350 West 43rd Drive Vendor Phone: (303) 951-0341 City: Golden Vendor Email: sam.winfrey@sourceot.com State: CO Zip Code: 80403 Contract Type Contract Type: Other (describe below) Description of ‘Other’ Contract Type: Commodities Purchase Contract Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☒Copy ☐Addendum(s) ☒Exhibit(s) (Core Market Basket price list) ☐Certificate of Insurance Summary of Terms: Start Date: January 17, 2018 End Date: January 16, 2020 Total Years of Term: 2 Total Amount of Contract for term (or estimated amount if based on item pricing): $ 146,000 (estimated based on historical purchases) If Amended: Original Amount $ n/a Amendment Amount $ n/a Total as Amended: $ n/a Renewal options available: Unlimited number of 1-year extensions; auto-renews without written 60 day notice. Payment terms (please describe terms or attach schedule if based on deliverables): Most purchases will be completed online via PCard. Payment for Non-Pcard purchases are due 30-days after invoice issued. Annual 5% rebate on purchases will be provided within 45 days after the end of the contract year. Attachments: ☐Copy of original Contract if this is an amendment ☐Copies of related Contracts/Conveyances/Documents Agreement for purchase of Office Products and Paper Page 121 of 235 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $ 139,380 for 2018 Line Item Description: Office Supplies Line Item Total Funding: $139,380 Portion of Line Item spent to date: $ 0 Funding Source: Fund: Various Division Code: Various (city-wide) Note (if needed): This is a city-wide purchasing contract. Budget for these purchases is in the Commodities category in the Budget book and further detailed in OpenGov in the “Office Supplies” line in each of the Departments and Enterprises. Budget pages are NOT attached since this would be almost the entire budge book. Attachments: ☐ Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. (NOT ATTACHED, see note above) Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☒RFP: ☒ RFP Evaluation Summary attached (See attached “Options Report”) ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☐Other: Please describe Page 122 of 235 PURCHASE AGREEMENT This PURCHASING AGREEMENT (“Agreement”) is entered into this _______ day of ____________________, 20 _____ by and between SOURCE OFFICE & TECHNOLOGY, a Colorado Company, having an office at 13350 West 43rd Drive, Golden, CO 80403 (“Source”) and CITY OF ENGLEWOOD, having an office at 1000 Englewood Parkway, Englewood, CO 80110 (“Customer”). General Source is an office products distributor with proven expertise in reducing produ ct costs, streamlining purchasing systems and fulfilling requests for office related products. Source has entered into this Agreement with Customer and will provide customized pricing and support to Customer in return for the best effort in using Source as its sole provider to provide its products to Customer. Customer agrees to purchase all possible products from Source that are considered “office supplies” (i.e. paper, pens, toner…etc.), as referenced in our general line catalog. Source agrees that Customer is not obligated to order any minimum quantity, nor is it limited to any specific maximum quantity of products, subject only to Source’s ability to fulfill orders placed under this Agreement. No funds are obligated by this Agreement. Term This Agreement shall remain in effect for a period of Two (2) years (“Term”) from the “entered into” date above, unless earlier terminated pursuant to the express provisions herein. The parties understand and acknowledge that each party is subject to Article X, § 20 of the Colorado Constitution (“TABOR”). The parties do not intend to violate the terms and requirements of TABOR by the execution of this Agreement. It is understood and agreed that this Agreement does not create a multi-fiscal year direct or indirect debt or obligation within the meaning of TABOR and, notwithstanding anything in this Agreement to the contrary, all payment obligations of the City are expressly dependent and conditioned upon the continuing availability of funds beyond the term of the City’s current fiscal period ending upon the next succeeding December 31. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available in accordance with the rules, regulations, and resolutions of the City and applicable law. Upon the failure to appropriate such funds, this Agreement shall be deemed terminated. Page 123 of 235 Pricing Pricing will be held firm on the Core Market Basket (attached) for the 12 month period with the exception of paper. Paper pricing will be held firm through May, 2018 and will be adjusted thereafter with documented cost increases from the manufacturers with Customer receiving a minimum 30 day notice of any price changes. The discount percent from manufacturer’s current retail price will be provided to Customer on products outside the Core Market Basket as presented in the RFP with a minimum margin floor of 5%. Price increases incurring after the initial term will be based on manufacturer increases. Delivery Source Office & Technology provides free delivery to all Customer locations. Customer agrees to consolidate orders whenever possible. Incentives/Rebates Source Office & Technology will pay a 5% rebate on all purchases during the Two (2) year term Agreement. Source will provide a review of total purchases made by Customer during the previous year and rebate is payable forty-five (45) days after the end of each annual period. Termination of Agreement Source may terminate this Agreement, with or without cause, upon sixty (60) days advance written notice to Customer. Customer may terminate this Agreement, with or without cause, upon sixty (60) days advance written notice to Source. If Source terminates the agreement early, Customer will be paid the prorated rebate amount on all purchases made until the agreement termination. Payment All fees payable to Source under this Agreement shall be set forth in an invoice, unless paid for using a purchasing card. All invoices submitted to Customer shall provide line item detail and supporting documentation when appropriate, that is satisfactory to Customer and which is sufficient enough for Customer to identify the services provided, the associated costs incurred and the total amount due and owing. Customer shall pay all net undisputed amounts in U.S. Dollars due to Source under the Agreement within thirty (30) days of receipt of Source’s invoice. Payment shall be sent to the following address for processing: Source Office & Technology 13350 W. 43rd Drive Golden, CO 80403 Attn: Accounts Payable Phone: (303) 964-8100 Fax: (303) 964-8010 Page 124 of 235 Insurance Source shall, at its expense, procure and maintain during the term of the performance of the services hereunder, the following insurance: a. Worker’s compensation as required by applicable compensations laws; b. General liability insurance with a limit of not less than $100,000 for each accident and $100,000 for bodily injury by disease, with an aggregate limit of $500,000 per disease; c. Automobile liability (owned, hired and non-owned) operations, property damage, and personal injury with a single limit of not less than $1,000,000 per occurrence / $2,000,000 general aggregate, and d. Additional excess liability insurance of not less than $2,000,000 general/aggregate. Governing Law This Agreement shall be governed and construed in accordance with the laws of the State of Colorado without regard to choice of law rules. Litigation respecting the terms or enforcement of this Agreement shall only be brought in a court of competent jurisdiction in the State of Colorado. Severability If any term or provision of this Agreement, the deletion of which would not adversely affect the receipt of any material benefit by either party hereunder, shall be held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby and each other term and provision of the Agreement shall be valid and enforceable to the fullest extent permitted by law. Confidentiality and Non-Disclosure Source and Customer agree that neither party shall directly, indirectly, nor otherwise use, disseminate, or disclose any confidential information during the term of this Agreement or thereafter. In the event that a Disclosing Party receives an Open Records request, the Disclosing Party shall notify the other party to this Agreement of such request. Force Majeure Neither party shall be liable for any delays or other non -performance resulting from circumstances or causes beyond its reasonable control, including, without li mitation, fire or other casualty, Act of God, strike or labor dispute, shortages, inability to procure product, supplies of raw materials, severe weather conditions, acts of subcontractors, interruption of utility services, war or other violence, any law, order or requirement of any governmental agency or authority or other causes beyond the reasonable control of such Party (other than causes related to such Party’s financial condition or with respect to the payment of money), provided that such Party has promptly informed the other Party of such Force Majeure event upon the occurrence thereof (including a responsible estimate of the additional time required Page 125 of 235 for performance) and such Party uses best efforts and all due diligence to effect the required performance as soon as reasonably practicable. Modifications in Writing Any modification or amendment of any provision of this Agreement must be in writing and bear the signature of the duly authorized Representatives of both Parties. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement by their proper officers or other authorized representatives. “Company” “Customer” SOURCE OFFICE & TECHNOLOGY CITY OF ENGLEWOOD _____________________________ _____________________________ Signature Signature _____________________________ _____________________________ Print Print _____________________________ _____________________________ Title Title Page 126 of 235 TENDER LINE #Supplier Part # Manuf Part # / Manuf / Supplier Description Category UOM UOM Count Annualized Buy Qty Your Part Number Your UOM Your Qty/UOM Conversion Factor To RFP UOM Your Part Description New Quoted Price Retail Price Alternate Product Code Your Alt UOM Your ALT Qty/UOM Conversion Factor To RFP UOM Alternate Description Alternate Quoted Price Alternate Retail Price Example EA6445 BLU 28143 EASTLIGHT COLORADO L/A FILE LETTER BLU 28143 OFFICE SUPPLIES CT 10 15 242731 EA 1 10 E/L COL ELITE L/ARCH LETTER BLUE 26743E (YOUR QUOTED PRICE IS UOM =1) $ 1.56 $ 3.90 423703 EA 1 10 5STAR OFFICE LEVER ARCH FILE LETTER BLUE (YOUR QUOTED PRICE IS UOM =1) $ 0.95 $ 3.17 Example QKF23010 FC45677 Q CONNECT DOCUMENT WALLET FC BUFF OFFICE SUPPLIES PK 25 20 297315 PK 50 0.5 5STAR DOCUMENT WALLET FCAP 250GM BUFF (YOUR RFP QUOTED PRICE IS UOM = 50) $ 3.68 $ 12.92 1 593153 5342CD CUP,PERFECT TOUCH,12OZ,1000CA BREAKROOM SUNDRIES CA 1000 10 DXE5342CDCT CT 1000 1 CUP,HOT,12OZ,1000/CT 75.49$ 223.00$ 2 472198 UX9WSEA PLATE,WISESIZE,PATHWAYS,8.5"BREAKROOM SUNDRIES PK 125 45 DXEUX9WSPK PK 125 1 PLATES,ULTRA,8-1/2,PATHWAYS 6.29$ 18.95$ 3 246480 DCC12J12 CUP,FOAM,12 OZ,1M/CTN,WE BREAKROOM SUNDRIES CT 1000 10 DCC12J12 CT 1000 1 CUP,FOAM,12 OZ,WE 24.78$ 84.62$ GJO58552 CT 1000 1 CUPS, 12 OZ. FOAM 23.99$ 71.86$ 4 885498 FOL06430 FOLGERS COFFEE 1.5OZ BREAKROOM SUNDRIES CA 42 9 FOL06430 CT 42 1 COFFEE,REGULAR,FOLGER,15OZ 23.68$ 56.58$ 5 249225 SXB12WSEA BOWL,WISESIZE,PATHWAYS,12OZ BREAKROOM SUNDRIES EA 1 19 DXESXB12WSPK PK 125 0.008 BOWLS,12OZ,WISE,SIZE,PATH 6.17$ 18.80$ 6 647465 FM517 FORK,POLYSTYRENE,1000/CA,BLACK BREAKROOM SUNDRIES CA 1000 5 DXEFM517 CT 1000 1 FORK, BLACK HVY/MED WEIGHT 18.37$ 49.48$ GJO30403 CT 1000 1 FORK,HWPS,BLACK,1000 11.44$ 35.00$ 7 875927 5342CDSBP CUP,PRFCTTOUCH,HOT,12OZ,960CT BREAKROOM SUNDRIES CA 960 1 DXE5342CDSBPCT CT 960 1 CUP,PAPER,INSULATED,12OZ 106.51$ 209.46$ 8 647490 TM517 SPOON,POLYSTYRENE,1000/CA,BLK BREAKROOM SUNDRIES CA 1000 4 DXETM517 CT 1000 1 TEASPOON, BLACK HVY/MED WT 18.37$ 49.48$ GJO30405 CT 1000 1 SPOON,HWPS,BLACK,1000 11.44$ 35.00$ 9 503576 7343086654 WATER,BOTTLES,16.9OZ,24/CASE BREAKROOM SUNDRIES CA 24 22 SRC187601 CS 40 0.6 ARROWHEAD® MOUNTAIN SPRING WATER - 40/0.5L 4.99$ 14.18$ 10 149451 DXEFH517 FORK,PLAS,HVYWGT,1M/CT,BK BREAKROOM SUNDRIES CT 1000 2 DXEFH517 CT 1000 1 FORK,STYRENE,HEAVYWT,BK 18.37$ 87.95$ GJO30403 CT 1000 1 FORK,HWPS,BLACK,1000 11.44$ 35.00$ 11 546543 SCCOFMP9J7234PK PLATE,PPR,MDWT,8.5",BARE,125PK BREAKROOM SUNDRIES PK 125 9 SCCOFMP9 CT 250 0.5 PLATE,PPR,CLAYCOAT,8.5 16.77$ 64.60$ 12 321388 3585490695 KNIFE,OD,1000CT,BLACK BREAKROOM SUNDRIES BX 1000 3 GJO30404 CT 1000 1 KNIFE,HWPS,BLACK,1000 8.46$ 35.00$ 13 803497 DXEUX7WSPK PLATES,6-7/8",ULTRA,PATH,125PK BREAKROOM SUNDRIES PK 125 10 DXEUX7WSPK PK 125 1 PLATES,6-7/8",ULTRA,PATH 4.70$ 12.67$ 14 426220 YCC12PK CUP,HOT,OD,12OZ,50/PK BREAKROOM SUNDRIES PK 50 30 GJO11260PK PK 25 2 CUP,RIPPLE,HOT,12OZ 1.78$ 6.42$ 15 620007 12052040 WATER,BTL,NSTL PURE LIFE,24/CS BREAKROOM SUNDRIES CA 24 22 SRC187601 CS 40 0.6 ARROWHEAD® MOUNTAIN SPRING WATER - 40/0.5L 4.99$ 8.50$ 16 411716 SCCOFMP6J7234 PLATE,SOLO,BARE,PFTPK,6",500CT BREAKROOM SUNDRIES CA 500 2 SCCOFMP6J7234 CT 500 1 PLATE,6 ", BARE CLAY 21.40$ 56.21$ 17 435219 ECOEPBHC8WAPK CUP,HOT,8OZ,ECO,50/PK BREAKROOM SUNDRIES PK 50 6 ECOEPBHC8WAPK PK 50 1 CUP,HOT,ART,WORLD,8OZ 3.37$ 7.49$ 18 196988 7304502 WATER,.5 LITER BOTTLES,24/CASE BREAKROOM SUNDRIES CA 24 8 SRC187601 CS 40 0.6 ARROWHEAD® MOUNTAIN SPRING WATER - 40/0.5L 4.99$ 8.50$ 19 197149 2340PATHEA CUPS,10OZ,HOT,PATHWAYS BREAKROOM SUNDRIES PK 50 10 DXE2340PATHPK PK 50 1 CUP,HOT,PATHWAYS,10OZ,50CT 2.20$ 6.42$ GJO19046PK PK 50 1 CUP,SINGLE,10OZ 1.72$ 4.28$ 20 593985 ACM90089 ANTACID,PHYSICIANSCARE,2/PK,50/BX BREAKROOM SUNDRIES BX 50 2 ACM90089 BX 50 1 TABLETS,ANTACID 6.75$ 40.72$ 21 1384057 SCCMP9J8001PK PLATE 8.5 " PAPER 125/PK BREAKROOM SUNDRIES PK 125 2 SCCMP9J8001PK PK 125 1 PLATE,PAPER,SYMPHONY 8.62$ 21.03$ DXEUX9WSPK PK 125 1 PLATES,ULTRA,8-1/2,PATHWAYS 6.29$ 18.95$ 22 820933 42400.0101 DECANTER,12CUP,GLASS,BLACK BREAKROOM SUNDRIES EA 1 4 BUN424000101 EA 1 1 DECANTER,STANDARD 5.01$ 12.88$ 23 1377937 PGC34885CT NAPKINS 200CT BREAKROOM SUNDRIES PK 200 5 PGC34885CT CT 200 1 NAPKINS,BOUNTY,200/PK 55.18$ 90.09$ 24 208206 49000012781 SODA,COKE CLASSIC,12OZ/24/CT BREAKROOM SUNDRIES CA 24 3 COCCOKE EA 24 1 SODA, REGULAR COKE, 24/12 OZ., CANS 9.99$ 16.95$ 25 716798 DCC10J10BG CUP,10OZ,FOAM,DART,25/BG BREAKROOM SUNDRIES BG 25 17 DCC10J10BG BG 25 1 CUP,FOAM,10OZ,WE,25CT 0.65$ 1.52$ 26 814301 94255 CREAMER,CAN,NON-DRY,12OZ,3PK BREAKROOM SUNDRIES PK 3 7 SUG902643 EA 1 3 CREAMER,CANISTER,12 OZ.1.28$ 2.99$ 27 673326 ECOEPP016PK PLATE,6",HVYWT,50/PK,NLWE BREAKROOM SUNDRIES PK 50 5 ECOEPP016PK PK 50 1 PLATE 6" SUGARCANE 2.55$ 6.76$ GJO10216 PK 50 1 PLATE,COMPOSTABLE,6"1.81$ 5.31$ 28 564070 44910 TYLENOL,EXTRA-STRENGTH,50/BOX BREAKROOM SUNDRIES BX 50 3 JOJ44910 BX 50 1 CAPLETS,TYLENOL,2/PK 14.38$ 23.57$ 29 628845 DCC9PWQR PLATE,FOAM,LMNTD,9",125PK,WHT BREAKROOM SUNDRIES PK 125 4 GJO10329 PK 125 1 PLATES,RND,PLASTIC,9"-WE 10.76$ 63.18$ 30 412910 291 LIPTON TEA BAGS 100/COUNT BREAKROOM SUNDRIES BX 100 6 TJL00291 BX 100 1 TEA,LIPTON,REGULAR,100PK 3.84$ 9.00$ 31 122250 MD1212 SODA,MTN. DEW,12OZ CANS,24/PK BREAKROOM SUNDRIES PK 24 2 PECMTNDEW BX 24 1 SODA,REG MTN DEW, 24/12OZ,CANS 9.99$ 15.99$ 32 208255 49000019384 SODA,SPRITE,12OZ,24CT BREAKROOM SUNDRIES CA 24 2 COCSPRITE EA 24 1 SODA, REGULAR SPRITE, 24/12OZ, CANS 9.99$ 16.95$ 33 987115 10568 BIGELOW HERB&FINE TEAS 64 BREAKROOM SUNDRIES BX 64 2 BTC10568 BX 64 1 TRAY,DISPLAY,8-TEA 6.62$ 18.29$ 34 321262 3585490692 CADDY,CUTLERY,PLASTIC,CLEAR BREAKROOM SUNDRIES EA 1 3 DXECM168 BX 168 0.00595238 CUTLERY,COMBO BOX,HVY DUTY 4.56$ 13.83$ 35 208185 49000010633 SODA,DIET COKE,12OZ/24/CAN BREAKROOM SUNDRIES CA 24 2 COCDCOKE EA 24 1 SODA, DIET COKE, 24/12OZ, CANS 9.99$ 16.95$ 36 814293 94205 SUGAR,CANNISTER,20 OZ,3PK BREAKROOM SUNDRIES PK 3 5 SUG902636 EA 1 3 SUGAR,CANISTER,20 OZ.1.19$ 3.83$ 37 610840 75140245147 WATER,SPRING,24PK BREAKROOM SUNDRIES CA 24 6 CGW24514CT CT 24 1 WATER,ALPINE,SPRG,24BTL 3.95$ 7.25$ 38 541482 MRC6506PK NAPKIN,LUNCHEON,400CT BREAKROOM SUNDRIES PK 400 4 MRC6506PK PK 400 1 NAPKINS,LUNCHEON,SNGLPLY,WE 3.07$ 8.85$ 39 876948 ECOEPS002 CORN STARCH FORKS, 50-CT BREAKROOM SUNDRIES PK 50 4 ECOEPS002 PK 50 1 FORK,PLANT STARCH ,7"1.73$ 5.88$ 40 251885 2342PATHEA CUP,HOT,12OZ,PATHWAYS,50PK BREAKROOM SUNDRIES PK 50 4 DXE2342PATH PK 50 1 CUP,HOT,PATHWAYS,12OZ,50CT 2.34$ 6.95$ GJO10215 PK 50 1 CUP,COMPOSTABLE,12OZ 2.21$ 8.08$ 41 508338 11596 NAPKIN,LUNCH,RECY PAPER,400PK BREAKROOM SUNDRIES PK 400 4 GJO11254 CT 2400 0.16666667 NAPKIN,LUNCHEON,13X11.25 10.62$ 44.93$ 42 627517 LC12EA CLEANER,COFFEE,LIQ,14OZ BREAKROOM SUNDRIES EA 1 4 RAC36320 EA 1 1 CLEANER,COFFEE,AUTO,DIP-IT 1.35$ 5.80$ 43 459451 2774521 HP COLOR LASERJET PROFESSIONAL EQUIPMENT EA 1 1 HEWCE712A EA 1 1 PRINTER,LJ ENT,CP5225DN 2,125.00$ 2,125.00$ 44 541815 3229903 SHREDDER,17SHT,CONF CUT,SB99CI EQUIPMENT EA 1 1 FEL3229901 EA 1 1 SHREDDER,SB99CI 141.27$ 588.48$ 45 770578 C184-E SHREDDER,MICROCUT,PAPER,12SH EQUIPMENT EA 1 1 FEL4685101 EA 1 1 SHREDDER,62MC MICRO CUT 60.70$ 199.98$ 46 719799 HON784LQ FILE,LATERAL,4-DR,36",LT GRAY FURNITURE EA 1 1 HON784LQ EA 1 1 FILE,LAT,4DRW,36',W/LOCK,GY 557.76$ 1,344.00$ LLR60445 EA 1 1 FILE,LATERAL,4DRW,36",GY 412.00$ 1,003.00$ 47 101095 HS-MG-0174 LDESK,MAGELLAN,ESPRESSO FURNITURE EA 1 2 NO BID 48 493966 SL-B7 BLACK CHAIR,WORKPRO,MESH,BLACK FURNITURE EA 1 1 NO BID 49 503372 LLR41280 BOOKCASE, 12"D X 30"H FURNITURE EA 1 2 LLR41280 EA 1 1 BOOKCASE,12"DX30"H,GY 83.20$ 208.00$ 50 510830 QUANTUM CHAIR,9000 SERIES,MIDBK,BLACK FURNITURE EA 1 1 LLR84565 EA 1 1 CHAIR,EXEC,MIDBACK,FABRIC 114.00$ 285.00$ 51 547758 HS-MG-0194 FILE,2 DRAWER,LATERAL,ESPRESSO FURNITURE EA 1 2 NO BID 52 363381 D440P-CARBON CHAIR,MIRANDA,BLACK FURNITURE EA 1 1 NO BID 53 304576 45393 SERTA,SL,VERONA,MGR,TASK,CHAIR FURNITURE EA 1 1 NO BID 54 547947 HS-MG-0182 BOOKCASE,MAGELLAN,2SHLF,ESPRSS FURNITURE EA 1 2 NO BID 55 493687 GF-G80105H CHAIR,HARRINGTON II,HIBK,BURG FURNITURE EA 1 1 NO BID 56 101075 HS-MG-0177 HUTCH,MAGELLAN,ESPRESSO FURNITURE EA 1 1 NO BID 57 496355 403522 BOOKCASE,PREMIUM,5SHELF,CHERRY FURNITURE EA 1 1 NO BID 58 688043 CE410XD TONER,DUAL,305X,HP,2BX,BLACK INK TONER OEM BX 2 12 HEWCE410XD BX 2 1 CRTDGS,LJ,HY,BK,HP 305X,2PK 157.83$ 269.35$ ELI75807 EA 1 2 CRTDG,HP CE410X,BK,4K 56.82$ 127.99$ 59 756769 CE413A TONER,HP 305A,LASERJET,MAGENTA INK TONER OEM EA 1 17 HEWCE413A EA 1 1 CRTDG,HP 305A,2.6K,MA 101.74$ 173.63$ ELI75810 EA 1 1 CRTDG,HP CE413A,MA,2.6K 55.68$ 148.99$ 60 756706 CE411A TONER,HP 305A,LASERJET,CYAN INK TONER OEM EA 1 17 HEWCE411A EA 1 1 CRTDG,HP 305A,2.6K,CYN 101.74$ 173.63$ ELI75808 EA 1 1 CRTDG,HP CE411A,CYN,2.6K 55.68$ 148.99$ 61 756724 CE412A TONER,HP 305A,LASERJET,YELLOW INK TONER OEM EA 1 17 HEWCE412A EA 1 1 CRTDG,HP 305A,2.6K,YW 101.74$ 173.63$ ELI75809 EA 1 1 CRTDG,HP CE412A,YW,2.6K 55.68$ 148.99$ 62 554553 CE255X TONER,HPLJCE255X,HIGH YIELD,BK INK TONER OEM EA 1 7 HEWCE255X EA 1 1 CRTDG,PRNT,LJ,BK 193.70$ 330.56$ ELI75574 EA 1 1 CRTDG,HP CE255X, BK,HY 71.59$ 282.99$ 63 679702 CE400A HP 507A BLACK LJ TONER CRTRDGE INK TONER OEM EA 1 8 HEWCE400A EA 1 1 CRTDG,TONER,HP 507A,BK 126.52$ 215.92$ ELI75815 EA 1 1 CRTDG,HP CE400A,BK,5.5K 68.18$ 184.99$ 64 894076 CF280XD CARTRIDGE,TNR,LJ,DUAL,80X,BLK INK TONER OEM EA 1 3 HEWCF280XD BX 2 0.5 CRTDG,BLACK,80X,PACK,DUAL 270.99$ 462.45$ ELI75805 EA 1 1 CRTDG,HP CF280X,BK,6.9K 61.36$ 219.99$ 65 680143 CE402A TONER HP 507A YELLOW CRTRDG INK TONER OEM EA 1 4 HEWCE402A EA 1 1 CRTDG,TONER,HP 507A,YW 188.48$ 321.66$ ELI75818 EA 1 1 CARTRIDGE,HP,CE402A,YLW 68.18$ 274.99$ 66 287860 CC532A TONER,HP LJ CC532A,YELLOW INK TONER OEM EA 1 8 HEWCC532A EA 1 1 CRTDG,PRNT,YLW,CLJ,CC532A 103.57$ 176.76$ ELI75404 EA 1 1 CRTDG,HEWCC532A,YW 50.00$ 150.99$ 67 287865 CC533A TONER,HP LJ CC533A,MAGENTA INK TONER OEM EA 1 8 HEWCC533A EA 1 1 CRTDG,PRNT,MAG,CLJ,CC533A 103.57$ 176.76$ ELI75405 EA 1 1 CRTDG,HEWCC533,MG 50.00$ 150.99$ 68 680134 CE401A TONER HP 507A CYAN CRTRDGE INK TONER OEM EA 1 4 HEWCE401A EA 1 1 CRTDG,TONER,HP 507A,CYN 188.48$ 321.66$ ELI75817 EA 1 1 CRTDG,HP CE401A,CYN,6K 68.18$ 274.99$ 69 899445 CC530AD TONER,HP CLJ CC530A,2PK,BLACK INK TONER OEM PK 2 5 HEWCC530AD BX 2 1 CRTDGS,CLJ,BK,DUAL PK 151.57$ 256.84$ ELI75402 EA 1 2 CRTDG,HEWCC530A,BK 50.00$ 152.99$ 70 727351 C8061X CARTRIDGE,PRINT SMRT,C8061X,HP INK TONER OEM EA 1 6 HEWC8061X EA 1 1 CRTDG,SMTPRT,HY,LJ 4100 SRS 149.00$ 261.23$ ELI70331 EA 1 1 TONER,C8061X,HP LJ4100 37.50$ 202.99$ 71 878310 CE505X TONER,HP CE505X,HIGH YIELD,BLK INK TONER OEM EA 1 5 HEWCE505X EA 1 1 CRTDG,LJ,P2055,HY,BK 139.51$ 236.40$ ELI75435 EA 1 1 CRTDG,HEWCE505X 52.27$ 201.99$ 72 680206 CE403A TONER HP 507A MAGENTA CRTRD INK TONER OEM EA 1 3 HEWCE403A EA 1 1 CRTDG,TONER,HP 507A,MA 188.48$ 321.66$ ELI75819 EA 1 1 CRTDG,HP CE403A,MA,6K 68.18$ 274.99$ 73 508901 CF360A TONER,LJ,HP 508A,BLK ORG INK TONER OEM EA 1 4 HEWCF360A EA 1 1 CRTDG,TONER,BK,ORIG HP 508A 131.09$ 223.71$ 74 843992 Q7581A CARTRIDGE,HP Q7581A,LSRJT,CYAN INK TONER OEM EA 1 3 HEWQ7581A EA 1 1 TONER,LASER,CLJ3800,CYN 178.75$ 302.90$ ELI75184 EA 1 1 TONER,LSR,HEWQ7581A,CYN 77.27$ 235.99$ 75 992232 Q5949X CARTRIDGE,LASERJET,HP Q5949X INK TONER OEM EA 1 3 HEWQ5949X EA 1 1 CRTDG,HY,LJ1320,BK 157.09$ 268.10$ ELI75121 EA 1 1 CRTDG,LASER,HPQ5949X 42.69$ 207.99$ 76 287855 CC531A TONER,HP LJ CC531A,CYAN INK TONER OEM EA 1 4 HEWCC531A EA 1 1 CRTDG,PRNT,CYN,CLJ,CC5301A 103.57$ 176.76$ ELI75403 EA 1 1 CRTDG,HEWCC531A,CYN 44.00$ 150.99$ 77 977952 Q6470A CARTRIDGE,LASERJET,Q6470A,BLK INK TONER OEM EA 1 3 HEWQ6470A EA 1 1 CRTDG,LSRJT3600,BK 138.97$ 235.52$ ELI75178 EA 1 1 CRTDG,Q6470A,BK 77.27$ 182.99$ 78 509111 CF363A TONER,HP 508A,MAG ORG INK TONER OEM EA 1 2 HEWCF363A EA 1 1 CRTDG,TONER,MA,ORIG HP 508A 164.34$ 280.48$ 79 508946 CF361A TONER,LJ,HP 508A,CYAN ORG INK TONER OEM EA 1 2 HEWCF361A EA 1 1 CRTDG,TONER,CYN,ORIG HP508A 164.34$ 280.48$ 80 508962 CF362A TONER,LJ,HP 508A,YLLW ORG INK TONER OEM EA 1 2 HEWCF362A EA 1 1 CRTDG,TONER,YW,ORIG HP 508A 164.34$ 280.48$ 81 800529 CE255XD TONER,HP LJCE255X,2PK,BLACK INK TONER OEM PK 2 1 HEWCE255XD BX 2 1 CRTDGS,CE255X,DUAL PK 348.59$ 594.90$ ELI75574 EA 1 2 CRTDG,HP CE255X, BK,HY 71.59$ 282.99$ New Quoted Price for Contract Item Alternate Product CodePLEASE REFER TO TAB 1 FOR INSTRUCTIONS ON HOW TO COMPLETE THE RFP MARKET BASKET Page 127 of 235 TENDER LINE #Supplier Part # Manuf Part # / Manuf / Supplier Description Category UOM UOM Count Annualized Buy Qty Your Part Number Your UOM Your Qty/UOM Conversion Factor To RFP UOM Your Part Description New Quoted Price Retail Price Alternate Product Code Your Alt UOM Your ALT Qty/UOM Conversion Factor To RFP UOM Alternate Description Alternate Quoted Price Alternate Retail Price New Quoted Price for Contract Item Alternate Product CodePLEASE REFER TO TAB 1 FOR INSTRUCTIONS ON HOW TO COMPLETE THE RFP MARKET BASKET 82 844008 Q7582A CARTRIDGE,TONER,HP Q7582A,YLW INK TONER OEM EA 1 2 HEWQ7582A EA 1 1 CRTDG,LSRJT,F/3800,YW 178.75$ 302.90$ ELI75185 EA 1 1 TONER,LSR,HEWQ7582A,YW 77.27$ 235.99$ 83 143303 CF440AM HP 312A 3-PACK C/Y/M LJ TNR INK TONER OEM EA 1 1 HEWCF440AM BX 3 0.33333333 CRTDGS,LSR,HP312A,3PK,C,M&Y 283.74$ 480.82$ 84 115074 1509B007 INK,PGI-35/CLI-36,2/PK,BLK/CLR INK TONER OEM PK 2 7 CNMPGI35CLI36 PK 2 1 CRTDGS,2EA-PGI35,1EA-CLI36 37.11$ 41.99$ 85 766077 CE505D TONER,LASER,HP,CE505A,2PK,BLK INK TONER OEM PK 2 2 HEWCE505D BX 2 1 CRTDGS,CE505A,BK,DUAL PK 136.30$ 232.62$ ELI75434 EA 1 2 CRTDG,HEWCE505A 37.50$ 109.99$ 86 456465 C9374A CRTDG,DNJ,HP 72,130ML,GY INK TONER OEM EA 1 3 HEWC9374A EA 1 1 CRTDG,DNJ,HP 72,130ML,GY 54.23$ 80.49$ 87 324761 CF380XD TONER,HP 312X,2-PK,XL,BLACK INK TONER OEM EA 1 1 HEWCF380XD PK 2 0.5 TONER,HP312X,LJ,HY,2PKBK 170.11$ 290.47$ ELI76132 EA 1 1 CRTDG,LSR,HP 312X,BK 77.48$ 137.99$ 88 115036 Q7551X TONER,LASERJET,HP 51X,BLACK INK TONER OEM EA 1 1 HEWQ7551X EA 1 1 CRTDG,M3027,M3035,P3005,HY 207.47$ 351.55$ ELI75334 EA 1 1 CRTDG,LSR,Q7551X, BK 48.86$ 299.99$ 89 844016 Q7583A CARTRIDGE,HP Q7583A,MAGENTA INK TONER OEM EA 1 1 HEWQ7583A EA 1 1 CRTDG,LSRJT,F/3800,MA 178.75$ 302.90$ ELI75186 EA 1 1 TONER,LSR,HEWQ7583A,MA 77.27$ 235.99$ 90 456565 C9403A CRTDG,DNJ,HP 72,130ML,MTT B INK TONER OEM EA 1 2 HEWC9403A EA 1 1 CRTDG,DNJ,HP 72,130ML,MTT B 54.23$ 80.49$ 91 456455 C9372A CRTDG,DNJ,HP 72,130ML,MA INK TONER OEM EA 1 2 HEWC9372A EA 1 1 CRTDG,DNJ,HP 72,130ML,MA 54.23$ 80.49$ 92 456435 C9370A CRTDG,DNJ,HP 72,130ML,PB INK TONER OEM EA 1 2 HEWC9370A EA 1 1 CRTDG,DNJ,HP 72,130ML,PB 54.23$ 80.49$ 93 456460 C9373A CRTDG,DNJ,HP 72,130ML,YW INK TONER OEM EA 1 2 HEWC9373A EA 1 1 CRTDG,DNJ,HP 72,130ML,YW 54.23$ 80.49$ 94 829348 CF210A TONER,CARTRIDGE,HP,131A,BLACK INK TONER OEM EA 1 2 HEWCF210A EA 1 1 CRTDG,TONER,LJ,HP 131A,BK 58.05$ 99.06$ ELI75915 EA 1 1 CRTDG,HEWCF210A,BK 47.23$ 84.99$ 95 554463 CE255A TONER,HP LJ CE255A,BLACK INK TONER OEM EA 1 1 HEWCE255A EA 1 1 CRTDG,PRNT,LJ,BK 124.56$ 212.58$ ELI75478 EA 1 1 CRTDG,HEWCE255A 52.27$ 189.99$ 96 237154 69075 WIPES,DISINFECTANT,OD,75CT JANITORIAL CT 75 140 GJO14142EA EA 80 0.9375 WIPES,DISIN,LEMON,80CT 2.88$ 7.88$ 97 618405 KCC21271 TISSUE,KLEENEX,BOUTIQUE,6PK JANITORIAL PK 6 21 KCC21271 PK 6 1 TISSUE,FACIAL,6PK,BNDL 7.41$ 21.32$ 98 1253476 SMP19128CT SIMPLE GREEN CRYSTAL 6/1GL JANITORIAL CT 6 1 SMP19128CT CT 6 1 CLEANER,CRYSTAL 71.02$ 155.94$ 99 281222 GOJ962504CT SANITIZER,PURELL,ECON,2L JANITORIAL CT 4 1 GOJ962504CT CT 4 1 SANITIZER,PURELL,ECON,2L 76.54$ 146.84$ 100 397808 KCC21606CT TISSUE,FACIAL125SHTS,2PLY JANITORIAL CT 48 1 KCC21606CT CT 48 1 TISSUE,FACIAL,SIGNAL,KLNX 42.58$ 155.04$ 101 617368 48580 TISSUE,ANGLSFT,FLATBX,WE JANITORIAL CT 30 4 GPC48580CT CT 30 1 TISSUE,ANGLSFT,FLATBX,WE 31.50$ 87.30$ GJO26100 CT 30 1 TISSUE,FACIAL,2PLY,100SH,WE 13.75$ 61.18$ 102 793969 KCC29388CT TISSUE,TOUCH,COOL,KLEENEX,50SHT,27BX JANITORIAL CT 27 1 KCC29388CT CT 27 1 TISSUE,TOUCH,COOL,KLEENEX 55.75$ 122.85$ 103 792634 BRI900013 AIR-FRESHENER,SUPER,OE,ORNG JANITORIAL EA 1 19 BRI900013 EA 1 1 DEODORIZER,ODOR,SPRORANGE 2.09$ 7.21$ 104 641583 PGC41767CT DUSTER,SWFR REFL,10/BX JANITORIAL BX 10 9 PGC21459 BX 10 1 DUSTER,REFILL,UNSC,10CT 6.48$ 16.78$ 105 647690 CPC04307 CLEANER,ALL PRPS,FABULOSO,LVND JANITORIAL GA 1 6 CPC04307 EA 1 1 CLEANER,ALLPURP,LAVENDER 9.13$ 22.72$ 106 333036 KCC21005PK KLEENEX,FACIAL TISSUE,BUNDLE JANITORIAL PK 5 8 KCC21005PK PK 5 1 TISSUE,FACIAL,KLEENEX 7.39$ 17.67$ 107 823184 KCC21200 KLEENEX,BOUTIQUE,BUNDLE 3 PACK JANITORIAL PK 3 10 KCC21200 PK 3 1 TISSUE,BTIQE BNDL,KLEENEX 3.78$ 9.78$ 108 745487 SDNS7341 BULB,CFL,12/20/26W,2700 JANITORIAL EA 1 2 SDNS7341 EA 1 1 BULB,CFL,12/20/26W,2700 4.45$ 18.01$ 109 543650 OD4089A1 FACIAL TISSUE,CUBE,3 PACK,JANITORIAL PK 3 12 GPC46200 BX 1 3 TISSUE,FACIAL,CUBE 1.27$ 2.91$ 110 984560 CLO15948EA WIPES,DISINFECTING,CLOROX JANITORIAL CT 75 5 CLO15948EA EA 75 1 WIPES,DISINFECTING,LMN,75CT 3.20$ 10.79$ 111 141144 RAC76940 AEROSOL,AIR,AEROSOL,CITRS,10OZ JANITORIAL EA 1 6 RAC76940 EA 1 1 SPRAY,SANI,ZEST,CITRUS 1.42$ 6.10$ 112 185432 GOJ 9674-12 SANITIZER,HAND,PURELL,ALOE,8OZ JANITORIAL EA 1 6 GOJ967412 EA 1 1 SANITIZER,HAND,W/ALOE,8OZ 3.38$ 6.85$ 113 667858 1000039985 SANITIZER,OD,ALOE,8OZ PUMP JANITORIAL EA 1 18 GOJ363912 EA 1 1 SANITIZER,PUREL,ALOE,12OZ 4.35$ 9.25$ 114 647695 3639-12 SANITIZER,HAND,12OZ,CLR,PURELL JANITORIAL EA 1 4 GOJ363912 EA 1 1 SANITIZER,PUREL,ALOE,12OZ 4.35$ 9.25$ 115 723174 1000040201 SANITIZER,HAND,OD,ORGNL,15OZ JANITORIAL EA 1 6 GJO10451 EA 1 1 SANITIZER,HAND,GEL,16OZ 3.63$ 17.44$ 116 250692 CPC46112EA DISHSOAP,ULTRPALMOLIVE,ORIGNL JANITORIAL EA 1 4 CPC46112EA EA 1 1 SOAP,DISH,LIQUID,PALMOLIVE 4.18$ 7.10$ 117 352292 97494 BULB,50-100-150,3 WAY SOFT WHT JANITORIAL EA 1 4 GEL97494 EA 1 1 BULB,LIGHT,50/100/150W 1.65$ 6.34$ 118 435155 PGC45535 FEBREEZE,MEADOWS & RAIN,9.7OZ JANITORIAL EA 1 4 PGC96255 EA 1 1 FRESHENER,AIR,MEADOWS 1.68$ 6.99$ 119 941066 CPC44678 SOAP,DISH,AJAX,LIQ,28OZ JANITORIAL EA 1 4 CPC44678 EA 1 1 DETERGENT,DSH,LQD,AJAX 2.22$ 4.38$ 120 565778 VMD5201 GLOVE,VINL,PF,M,100BX,CLR JANITORIAL BX 100 4 GJO15392 BX 100 1 GLOVES,DISP,VINYL,PF M 2.03$ 6.89$ 121 143240 KCC25829BX TISSUE,FACIAL,LOTION,KLNX,BOX JANITORIAL EA 1 4 KCC25829BX BX 1 1 TISSUE,FACIAL,LOTION 1.71$ 4.45$ 122 1377388 PL9721/06 DISHMATE DISH LQD, FREE/CLEAR JANITORIAL EA 1 4 GJO10358 EA 1 1 SOAP,DISH,LEMON,G JOE,28OZ 2.01$ 7.88$ 123 734082 1000039986 SANITIZER,OD,ORIGINAL,8OZ PUMP JANITORIAL EA 1 5 GJO10450 EA 1 1 SANITIZER,HAND,GEL,8.5OZ 2.64$ 6.10$ 124 723138 1000039761 SOAP,ANTIBAC,LT MOIST,OD,7.5OZ JANITORIAL EA 1 5 DIA84014 EA 1 1 SOAP,LIQD DIAL GLD,7.5OZ 2.26$ 5.16$ 125 506405 1000036 BUSINESS ENVELOPE, REG BLK#10 MAILROOM BX 500 2 NO BID 126 694391 5520 LABEL,LSR,ADDR,WEATHER,1500/BX MAILROOM PK 1500 3 AVE5520 PK 1500 1 LABEL,WTHRPRF,ADDRESS,1X2.5 26.18$ 61.40$ 127 463646 5164 LABEL,LSR,SHIP,WHT,600CT MAILROOM BX 600 3 AVE5164 EA 600 1 LABEL,LSR,SHPG,3-1/3X4WE600 15.32$ 50.10$ BSN21052 PK 600 1 LABEL,LASER,3.3X4,WE,600 7.57$ 38.78$ 128 330808 78990 ENVELOPE,CLSP,RCYCL,9X12,100BX MAILROOM BX 100 9 BSN36663 BX 100 1 ENVELOPE,CLASP,HVYDTY,9X12 4.88$ 34.04$ 129 478154 77919 ENVELOPE,CATALOG,GS,6X9,250BX MAILROOM BX 250 2 BSN04647 BX 100 2.5 ENVELOPE,CATLG,SELFSL,6X9 10.30$ 31.34$ 130 753313 30256 LABEL,SHIPPING,RL,2.5X4 MAILROOM RL 300 2 DYM30256 RL 1 300 LABEL,SHPG,HICAP,WE,300L/RL 9.32$ 28.76$ 131 211354 201214 ENVELOPE,3DRUG,WHITE MAILROOM PK 25 16 NO BID 132 568419 OD-HM50-6 TAPE,PACKAGING,OD,6/PK MAILROOM PK 6 2 DUCCS556PK PK 6 1 TAPE,PKG,CRYSTALCLEAR,6PK 8.39$ 31.90$ 133 633984 77145 ENVELOPE,#10,SEC,C/S,500BX MAILROOM BX 500 2 QUA69122 BX 500 1 ENVELOPE,REDISTRP,REG,500CT 29.61$ 59.61$ 134 779551 30572 LABEL,ADDRESS,28MMX89MM,WHITE MAILROOM RL 260 2 DYM30572 BX 2 130 LABELS,ADDR,LW,HICAP,WE,520 10.54$ 24.08$ 135 548173 161612OD 16 X 16 X 12 CORRUGATED CARTO OFFICE SUPPLIES PK 25 13 NO BID 136 478518 OD76600 CHAIRMAT,HRDFLR,45X53,WIDE LIP OFFICE SUPPLIES EA 1 10 LLR69167 EA 1 1 CHAIRMAT,45X53/25X12,HRDFLR 38.40$ 96.00$ 137 173976 AVE79604 BINDER,EZD HVY DUTY VIEW 4"BLK OFFICE SUPPLIES EA 1 10 AVE79604 EA 1 1 BINDER,VIEW,HD,EZD,4",BK 8.97$ 37.77$ SPR26964 EA 1 1 BINDER,VIEW,D-RING,4",BK 4.45$ 35.51$ 138 201818 IC00461852-05 CABINET,CUBBY,9 SECTIONS,GRAY OFFICE SUPPLIES EA 1 1 NO BID 139 475823 OD64425 CHAIRMAT,ECONO,45X53,WIDE LIP OFFICE SUPPLIES EA 1 7 LLR02157 EA 1 1 CHAIRMAT,45X53,AVG LIP,CR 27.97$ 77.00$ 140 914915 SAM16320 CLEAN TOUCH 6" LCKG D-RING OFFICE SUPPLIES EA 1 4 SAM16320 EA 1 1 BINDER,ANTIMICRB,DRNG,6",BK 21.08$ 64.77$ 141 510640 AVE79693 BINDER,VIEW,HVY DTY,EZD,3",BLK OFFICE SUPPLIES EA 1 10 AVE79693 EA 1 1 BINDER,VIEW,HD,EZD,3",BK 6.00$ 27.21$ SPR26962 EA 1 1 BINDER,VIEW,D-RING,3",BK 4.71$ 23.85$ 142 304052 SP24D0017 DESKPAD,M,22X17,1C,OD,RY17 OFFICE SUPPLIES EA 1 42 HOD150HD EA 1 1 CALENDAR,DESKTOP,PERFORATED 2.73$ 10.92$ 143 1373887 OM96455 GEL RT 05 BLACK 12PK OFFICE SUPPLIES DZ 12 25 PAP1753362 DZ 12 1 PEN,GEL,PAPERMATE,0.5MM,BK 6.09$ 19.68$ 144 448933 DEFCM2E142OD CHAIRMAT,HARD FLOOR,36X48 OFFICE SUPPLIES EA 1 6 LLR69706 EA 1 1 CHAIRMAT,PC,36X48,N/STUD 31.60$ 79.00$ 145 151836 LOG920002565 MK120 DESKTOP CORDED OFFICE SUPPLIES EA 1 10 LOG920002565 EA 1 1 COMBO,MOUSE,KYBD,CORD,MK120 13.18$ 24.99$ 146 911245 UDS-10MS-3P DUSTER,OFFICE DEPOT,10OZ,3PK OFFICE SUPPLIES PK 3 13 CCS24305 EA 1 3 DUSTER,DISPOSABLE,10 OZ 3.60$ 14.56$ 147 791276 MC244MP2 BOARD,CORK,MGNTC,PRSTG2,4X3 OFFICE SUPPLIES EA 1 1 QRTMC244MP2 EA 1 1 BOARD,MGNTIC CRK48X36,MAH 104.18$ 199.95$ 148 106401 702 FILE STOR LGL 15X10X24 12 OFFICE SUPPLIES CT 12 2 FEL00702 CT 12 1 BOX,STOR/FILE,LGL,12PK,WEBE 53.10$ 167.28$ BSN26753 CT 12 1 BOX,STORAGE,ECNOMY,LGL,12PK 41.88$ 162.26$ 149 618017 559-SS PAD,EASEL,25X30.5,WHT,POST-IT OFFICE SUPPLIES PD 1 7 MMM559STB CT 2 0.5 PAD,EASEL,25X30,SLFSK,WE 35.60$ 79.10$ 150 859098 700350517 PLANNER WKLY RY17 2X4 BLK OFFICE SUPPLIES EA 1 15 AAG7003505 EA 1 1 PLANNER,WEEKLY,PCKT,2.5X4.5 3.23$ 13.29$ 151 918987 S535 BOARD,MARKER,ALUM-FRAME,3'X5'OFFICE SUPPLIES EA 1 1 QRTS535 EA 1 1 BOARD,MKER,ALUMFRM,5X3 83.23$ 213.31$ 152 739580 706500517 PLANNER WKLY RY17 7X9 BK OFFICE SUPPLIES EA 1 6 AAG7065005 EA 1 1 BOOK,APPT,WKLY/MNTH,BK 7.58$ 31.09$ 153 207037 31257 PEN,RT,GEL,G2,1.0MM,DZ,BLUE OFFICE SUPPLIES DZ 12 12 PIL31257 DZ 12 1 PEN,GEL,G2,BOLD,BLUE 9.89$ 26.40$ 154 921145 US17TB BOX,PLASTIC,17 LITER,BLUE OFFICE SUPPLIES EA 1 12 CEP2006950110 EA 1 1 BOX,STG,STRATA,20L 7.73$ 21.40$ 155 911900 OD47646 CHAIRMAT,VALUE,36X48 OFFICE SUPPLIES EA 1 4 LLR02156 EA 1 1 CHAIRMAT,36X48,W/LIP,GRPPR 23.97$ 65.00$ 156 364364 5160 LABEL,LSR,ADDR,WHT,3000CT OFFICE SUPPLIES BX 3000 6 AVE5160 EA 3000 1 LABEL,LSR,ADD,1X2-5/8,WE,3M 14.88$ 48.63$ BSN21050 PK 3000 1 LABEL,LASER,1X2.6,WE,3000 6.53$ 37.66$ 157 542217 XR-9WE2S TAPE,LABEL,9MM,PACK,BLK/WHT OFFICE SUPPLIES PK 2 4 CSOXR9WE2S PK 2 1 CARTRIDGE,TAPE,3/8"-BK/WE 15.37$ 27.99$ 158 767985 74205 POCKET,100%RCY,LGL,3.5,25BX,RR OFFICE SUPPLIES BX 25 2 SMD74264 BX 10 2.5 POCKET,FILE,LGL,3.5"EXPNSN 17.22$ 39.45$ 159 993695 PM326S2817 CALENDAR,AY/RY,JUMBO,ERASABLE OFFICE SUPPLIES EA 1 4 AAGPM32628 EA 1 1 PLANNER,WALL,LAM/ERSB,32X48 9.76$ 40.09$ 160 611201 8692 LABEL,IJ,CD/DVD,40CT OFFICE SUPPLIES PK 40 7 AVE8692 PK 40 1 LABEL,CD,INKJT,MATTE,WE,40 9.74$ 19.06$ 161 401853 709500517 PLANNER WKLY RY17 8X11 BLK OFFICE SUPPLIES EA 1 5 AAG709500516 EA 1 1 BOOK,APPT,WEEKLY,LEATHER,BK 8.82$ 27.59$ 162 841309 LLR84145 FILE,LETTER,KD,MESH OFFICE SUPPLIES EA 1 3 LLR84145 EA 1 1 FILE,LETTER,KD,MESH 22.35$ 42.00$ 163 679314 OD20260017 DESKPAD,M,OD,RY17,22X17 OFFICE SUPPLIES EA 1 18 HOD150HD EA 1 1 CALENDAR,DESKTOP,PERFORATED 2.73$ 10.92$ 164 292375 CV11-15-WE BINDER,VIEW,11X8.5,1.5"CAP,WHT OFFICE SUPPLIES EA 1 18 AVE05726 EA 1 1 BINDER,VIEW,ROUND,1.5",WE 2.43$ 10.81$ BSN09955 EA 1 1 BINDER,VIEW,ROUND,1.5",WE 1.54$ 9.42$ 165 105817 937 811E 02 PAD,ENGINEER,100SHEETS OFFICE SUPPLIES EA 1 29 TOP22142 PD 1 1 PAD,ENGINEER,5X5 RLD,100SH 5.39$ 10.93$ 166 213825 PM262817 CALENDAR YR RY17 24X36 RDBL OFFICE SUPPLIES EA 1 4 AAGPM2628 EA 1 1 PLANNER,WALL,LAM/ERSB,24X36 6.78$ 30.99$ 167 478743 NSN9594441 INDEX SHEET SET OFFICE SUPPLIES ST 1 8 NSN9594441 ST 1 1 SHEET,INDEX,3HP,1/5,LTR,WE 2.50$ 14.53$ 168 375819 8017801 TRAY,KEYBOARD,DESIGNER SUITES OFFICE SUPPLIES EA 1 1 FEL8017801 EA 1 1 TRAY,KEYBOARD,COMPACT 51.15$ 190.99$ 169 451199 HID17220 FILE,VERT,3DRWR,LTR,18"D,BLACK OFFICE SUPPLIES EA 1 1 LLR18573 EA 1 1 FILE, 18" 3 DR BLACK 76.00$ 190.00$ Page 128 of 235 TENDER LINE #Supplier Part # Manuf Part # / Manuf / Supplier Description Category UOM UOM Count Annualized Buy Qty Your Part Number Your UOM Your Qty/UOM Conversion Factor To RFP UOM Your Part Description New Quoted Price Retail Price Alternate Product Code Your Alt UOM Your ALT Qty/UOM Conversion Factor To RFP UOM Alternate Description Alternate Quoted Price Alternate Retail Price New Quoted Price for Contract Item Alternate Product CodePLEASE REFER TO TAB 1 FOR INSTRUCTIONS ON HOW TO COMPLETE THE RFP MARKET BASKET 170 492840 TI-84 PLUS CALCULATOR,GRAPHING,TI84 PLUS OFFICE SUPPLIES EA 1 1 TEXTI84PLUS EA 1 1 CALCULATOR,GRAPHING,BK 54.71$ 139.00$ 171 543789 CM12111DS CHAIRMAT,DURA,ROLLED,36X48 OFFICE SUPPLIES EA 1 3 LLR02156 EA 1 1 CHAIRMAT,36X48,W/LIP,GRPPR 23.97$ 65.00$ 172 919738 S554 BOARD,MARKER-CORK COMB,OAK,3X4 OFFICE SUPPLIES EA 1 1 QRTS554 EA 1 1 BOARD,MKER/CORK,OAK,4X3 76.25$ 145.52$ 173 145857 SAF4321GR DISPAY,LIT,11POCK,GY OFFICE SUPPLIES EA 1 1 SAF4321GR EA 1 1 DISPAY,LIT,11POCK,GY 38.06$ 129.00$ 174 910638 845-R2 TAPE,BOOK,TRANS,2"X15YD OFFICE SUPPLIES RL 1 24 MMM8452 RL 1 1 TAPE,BOOK,TRANSPRNT,2"X15YD 2.98$ 9.90$ 175 455939 20115 FILTERS,REG,12-CUP,1M/CT OFFICE SUPPLIES CT 1000 6 BUNREGFILTER CT 1000 1 FILTERS,REGULAR,12-CUP 7.16$ 13.45$ 176 790761 31020 PEN,RETRACT,G-2,BK,FN OFFICE SUPPLIES DZ 12 8 PIL31020 DZ 12 1 PEN,GEL,G2,FINE,BLACK 9.89$ 26.40$ ITA30035 DZ 12 1 PEN,GEL,RETRACT,0.7MM,BK 2.64$ 17.27$ 177 861747 FINISHING87 STAPLING MACH BOOKLET OFFICE SUPPLIES EA 1 850 NO BID 178 605254 SDDR-289-A20 CARD READER/WRITER USB 3.0 AIO OFFICE SUPPLIES EA 1 2 VER97706 EA 1 1 READER,CARD,UNIVRSL,USB 3.0 21.75$ 39.00$ 179 963454 63410 PAD,PERF,DKT,8.5X11,WHT,LGL OFFICE SUPPLIES DZ 12 6 TOP63410 PK 12 1 PAD,LEGAL,8.5X11.75,12PK,WE 16.38$ 77.99$ BSN63108 DZ 12 1 PAD,LEGAL,LTR,12CT,WE 5.02$ 43.88$ 180 239384 TZE-241 TAPE,LETTERING,PT340/PT540 OFFICE SUPPLIES EA 1 7 BRTTZE241 EA 1 1 CARTRIDGE,TAPE,3/4",BK/WE 10.27$ 21.99$ 181 100613 60-6-0M-OD PAD,DSK,20X36,KRYSTLVW,MBN,CLR OFFICE SUPPLIES EA 1 8 AOP6060M EA 1 1 DESKMAT,KRYSTL,20X36 13.58$ 46.99$ 182 869603 NSN6412252 POUCHES,THERMAL,HOT,3.0 OFFICE SUPPLIES BX 100 3 NSN6412252 BX 100 1 POUCH,LAMINATING,3MIL,100CT 16.37$ 44.50$ 183 507990 32C TOTE,LETTER/LEGAL,32 LITER,CLR OFFICE SUPPLIES EA 1 6 STX61530U01C CT 1 1 FILE,LTR/LGL,TOTE,CLR 9.54$ 35.33$ 184 571517 76PN010517 PLANNER WM RY17 9X11 BLK OFFICE SUPPLIES EA 1 3 AAG76PN0105 EA 1 1 PLANNER,QKNTS,WKLY/MNTH,BCA 8.65$ 35.69$ 185 952733 31256 PEN,RT,GEL,G2,1.0MM,DZ,BLACK OFFICE SUPPLIES DZ 12 7 PIL31256 DZ 12 1 PEN,GEL,G2,BOLD,BLACK 9.89$ 26.40$ 186 814891 EVEE93FP8 BATT,ALKA,C,8/PK,ENGZR OFFICE SUPPLIES PK 8 7 EVEE93FP8 PK 8 1 BATTERY,ALKA,C,8PK,ENGZR 11.39$ 26.89$ EVEEN93 BX 12 0.66666667 BATTERY,ALKA,INDUST,C,12PK 7.53$ 17.40$ 187 212634 14998 PENCIL,GOLF,SHRPND,144PK,YLW OFFICE SUPPLIES PK 144 12 DIX14998 BX 144 1 PENCIL,GOLF,YEW,144CT 5.67$ 23.53$ ITA30980 BX 144 1 PENCIL,GOLF,#2HB,3.5",144CT 4.53$ 31.29$ 188 660145 064-0908-23 MAT,FLOOR,ANTIFTG2'X3',BLK/WTE OFFICE SUPPLIES EA 1 2 GJO71211 EA 1 1 MAT,TOP,MARBLE,BLK 25.57$ 115.25$ 189 455029 TZE-345 TAPE,LETTERING,3/4",WHT/BLK OFFICE SUPPLIES EA 1 3 BRTTZE345 EA 1 1 CARTRIDGE,TAPE,3/4"-WE/BK 14.02$ 25.49$ 190 203349 30001 MARKER,SHARPIE,FINE,DZ,BLACK OFFICE SUPPLIES DZ 12 10 SAN30001 DZ 12 1 MARKER,SHARPIE,FINE,BLACK 5.44$ 18.84$ ITA30016 DZ 12 1 MARKER,PERMANENT,FINE,BK 2.66$ 13.39$ 191 478028 OD64429 CHAIRMAT,ECONO,46X60,UTILITY OFFICE SUPPLIES EA 1 3 LLR02158 EA 1 1 CHAIRMAT,46X60,RECT,CLR 38.80$ 97.00$ 192 871014 70LP090517 PLANNER,MO,RY17,LRGPNT,7X9,BK OFFICE SUPPLIES EA 1 4 AAG701200517 EA 1 1 PLANNER,MONTHLY,PRFSSNL,BLK 6.22$ 21.39$ 193 489461 810P10K TAPE,MGC,SCTH,3/4"X1000",10PK OFFICE SUPPLIES PK 10 4 MMM810P10K PK 10 1 TAPE,ROLL,INV,3/4X1000,10PK 12.31$ 40.48$ BSN32953 PK 12 0.83333333 TAPE,ROLL,INV,3/4X1000,12PK 4.04$ 27.42$ 194 305466 99401 PAD,PERF,8.5X11,OD,LGL RLD,12P OFFICE SUPPLIES DZ 12 13 BSN63108 DZ 12 1 PAD,LEGAL,LTR,12CT,WE 5.02$ 43.88$ 195 544444 R440-AQSS NOTES,POST-IT,POP-UP,SS,5/PK OFFICE SUPPLIES PK 5 5 MMMR440AQSS PK 5 1 NOTES,POPUP,4X4,LINED,5PK 8.40$ 17.95$ 196 944231 TAB58385 PROTECTOR,LABEL,3.5X2,CLEAR OFFICE SUPPLIES PK 100 10 TAB58385 PK 100 1 LABEL PROTECTORS,CL 2.94$ 29.40$ 197 574789 3585414786 DIVIDERS.INS,5,CLEAR,OD,BIGTAB OFFICE SUPPLIES ST 1 48 BSN20066 ST 1 1 DIVIDERS,INSERT,5-TAB,CLEAR 0.21$ 1.26$ 198 542308 OM01692/OD152 1/3 BU COLOR FF,LTR,1/3 CUT-BURGUNDY OFFICE SUPPLIES BX 100 12 SMD13093 BX 100 1 FOLDER,FILE,LTR,1/3,MAROON 10.26$ 36.22$ 199 210981 OD-ST40R-2 EASEL,SLF STK,25X30 2PK WHT OFFICE SUPPLIES PK 2 2 BSN38591 CT 2 1 PAD,EASEL,SLFSTCK,PLAIN,2PK 20.22$ 76.92$ 200 525210 925PB0015 BAGS,THANK YOU,OD,150BX,WHITE OFFICE SUPPLIES BX 150 7 COS063036 BX 250 0.6 BAG,THANK YOU,WHT 5.44$ 18.55$ 201 617209 660-5PK PAD,POST-IT,RULED,4X6,5/PK,YLW OFFICE SUPPLIES PK 5 8 MMM6605PK PK 5 1 POST-IT,RULED,5PK,CA 9.02$ 20.05$ 202 311784 311784 ORGANIZER,3-TIER,MESH,BLACK OFFICE SUPPLIES EA 1 5 ROL22347ELD EA 1 1 ORGANIZER,MESH 3TIER,BK 8.45$ 55.18$ 203 321497 BOSSTCR211514 STAPLES,B8,ARCH.CR,1/4",5M,PRM OFFICE SUPPLIES BX 5000 12 BOSSTCR211514 BX 5000 1 STAPLES,CHSLPNT,1/4",5000CT 2.03$ 8.29$ 204 347456 SPR26534 FILE,ACCRDN,HVYDTY,LTR,A-Z OFFICE SUPPLIES EA 1 4 SPR26534 EA 1 1 FILE,EXPAND,NO FLAP,LTR,A-Z 4.03$ 19.65$ 205 520798 NUD19210 CERTIFICATE,FRAMED,ACHIEVE OFFICE SUPPLIES EA 1 12 NUD19210 EA 1 1 CERTIFICATE,FRAMED,ACHIEVE 1.83$ 10.49$ 206 643308 A7043335D BINDER,RR,POLY,VIEW,3/8,CLR OFFICE SUPPLIES EA 1 13 BSN09951 EA 1 1 BINDER,VIEW,ROUND,0.5",WE 0.95$ 7.65$ 207 211235 R219D FILE,EXPANDING,15X10,N/FLP,DLY OFFICE SUPPLIES EA 1 2 SMD70469 EA 1 1 FILE,EXPAND,NO FLAP,LGL,DLY 11.60$ 38.60$ SPR26538 EA 1 1 FILE,EXPAND,NO FLAP,LGL,DLY 9.30$ 37.45$ 208 587463 MN1500B20Z BATTERY, ALKA, AA, 20 OFFICE SUPPLIES PK 20 4 DURMN1500B20 PK 20 1 BATTERY,ALKA,AA,20 12.29$ 29.48$ 209 1376281 OM97183/316356OD FOLDER MANILA 1/5-CUT LETTER OFFICE SUPPLIES BX 100 8 BSN43567 BX 100 1 FOLDER,FILE,LTR,1/5 AST,MLA 5.18$ 32.09$ 210 965232 RTP-002191 TAPE,CORRECTION,OD,12PK OFFICE SUPPLIES PK 12 6 ITA60233 PK 10 1.2 TAPE,CORRECTION,10PC 3.22$ 31.07$ 211 149633 90119 STAPLER,PLIER GRIP,RAPID-1,CHM OFFICE SUPPLIES EA 1 2 BOSB8HDP EA 1 1 STAPLER,PLIER,XTRM DTY,BKGY 12.33$ 39.99$ 212 209809 OD02973 OD DUR VW 3" BINDER BLACK OFFICE SUPPLIES EA 1 6 AVE17041 EA 1 1 BINDER,VIEW,DURBL,3",BK 4.11$ 20.36$ 213 736480 3631-8 TAPE,SCOTCH,PACK,1.88X60,8PK OFFICE SUPPLIES PK 8 2 DUCCS556PK PK 6 1.33333333 TAPE,PKG,CRYSTALCLEAR,6PK 8.39$ 31.90$ 214 608052 OD00670017 DESKPAD,OD,RY17,15X12,PRDSE OFFICE SUPPLIES EA 1 5 AAGDMD14132 EA 1 1 CALENDAR,DSKPAD,IMAGESOFSEA 6.10$ 24.59$ 215 327025 8366 LABEL,IJ,FILE,WHT,750CT OFFICE SUPPLIES PK 750 5 AVE8366 PK 750 1 LABEL,FLDR,PERM,LSR/INKJ,WE 10.71$ 27.01$ BSN26137 PK 750 1 LABEL,FILE FLDR,BLOCKOUT,WE 8.47$ 24.01$ 216 913466 11115 DIVIDERS,8TAB,INSERTABLE,AVERY OFFICE SUPPLIES PK 24 2 AVE11115 BX 24 1 DIVIDERS,INSERT,PAPER,8TAB 12.48$ 41.18$ 217 836547 KK0250 BOARD,CORK,18"X24",OAK FRAME OFFICE SUPPLIES EA 1 3 SPR19766 EA 1 1 BOARD,CORK,WOODFRM,2X1.5 8.42$ 21.00$ 218 449421 4152.2 FOLDER,HANGING LTR 1/5 OFFICE SUPPLIES BX 25 3 PFX415215 BX 25 1 FLDR,HANG,LTR,1/5,GN 14.11$ 34.98$ 219 121058 187-201-17 PLANNER,WM,RY17,5X8,BPOSITVE OFFICE SUPPLIES EA 1 3 AAG187201 EA 1 1 PLANNER,W/M,B-POSITIVE,5X8 6.93$ 19.79$ 220 1390240 1884739 SHARPIE 36CT FINE BLK BOX OFFICE SUPPLIES PK 36 3 SAN1884739 PK 36 1 MARKER,SHARPIE,FINE,BK,36CT 12.02$ 47.63$ 221 620138 77772925-16 FORM,TAX,1099,ENV,25 EMP OFFICE SUPPLIES CT 25 4 TOP2222 PK 24 1.04166667 ENVELOPE,1099,DOUBLE WINDOW 5.46$ 18.84$ 222 765798 MB-OP5798 BOOK,MEMO,WRBND,TOP,CR,60S,12 OFFICE SUPPLIES PK 12 16 BSN90651 DZ 12 1 BOOK,MEMO,END-OPEN,3X5,WE 6.11$ 21.03$ 223 514508 708000517 PLANNER DLY RY17 5X8 BLK OFFICE SUPPLIES EA 1 3 AAG708000515 EA 1 1 PLANNER,DAILY,CLASSIC 6.93$ 24.79$ 224 168321 PM112817 CALENDAR MTH RY17 12X27 WH OFFICE SUPPLIES EA 1 4 AAGPM1128 EA 1 1 CALENDAR,WALL,3MTH,12X27,WE 4.18$ 21.09$ 225 451898 37001 MARKER,PERM,UFINE,SHARP,DZ,BLK OFFICE SUPPLIES DZ 12 7 SAN37001 DZ 12 1 MARKER,SHARPIE,ULTRAFINE,BK 5.44$ 18.84$ 226 535704 535704ODB POUCH,LAMINATING,LETTER SIZE OFFICE SUPPLIES PK 50 8 BSN20854 BX 50 1 POUCH,LAMINATE,LETTER,3MIL 6.24$ 32.99$ 227 961609 KK0338 BOARD,FORAY,CORK,24X36,DECOR OFFICE SUPPLIES EA 1 2 QRT699170 EA 1 1 BOARD,BULLETIN,2X3,PLSTCFRM 32.29$ 63.96$ 228 396291 OD02765 BINDER,OD,VIEW,RR,1",WHITE OFFICE SUPPLIES EA 1 37 BSN09953 EA 1 1 BINDER,VIEW,ROUND,1",WE 0.95$ 7.65$ 229 267560 709570517 PLANNER,WK,WIRE,AY17,8X11,BLK OFFICE SUPPLIES EA 1 2 AAG7095705 EA 1 1 BOOK,APPT,WK,AY,LEATHER,BK 6.50$ 25.19$ 230 459973 0181B001 CALCULATOR,PRINTING,P170-DH OFFICE SUPPLIES EA 1 2 CNMP170DH3 EA 1 1 CALC,PRT,12DGT,CLK,TX,C/S/M 17.98$ 79.99$ 231 479596 TZE2312PK TAPE,BLACK ON WHITE,2PK OFFICE SUPPLIES PK 2 3 BRTTZE2312PK PK 2 1 CRTDG,TAPE,BK ON WE,2 PK 17.78$ 34.99$ 232 676916 CRD09261 BINDER,EASEL,1",BLK OFFICE SUPPLIES EA 1 3 CRD09261 EA 1 1 BINDER,EASEL,VERTICL,RND,1"6.64$ 20.41$ 233 535736 535736ODR LAMINATING POUCH, MENU OFFICE SUPPLIES PK 15 3 BSN20856 BX 50 0.3 POUCH,LAMINATE,MENU,5MIL 28.25$ 77.05$ 234 523398 BLN77PW-A ENERGEL,PEARL,.7,NDL,BK OFFICE SUPPLIES DZ 12 2 PENBLN77PWA EA 1 12 PEN,GEL,RTX,PEARL,0.7MM,BK 1.08$ 3.49$ 235 981785 MLL24020302 MAT,AIRSTP ANTFATG 2X3,BK OFFICE SUPPLIES EA 1 2 MLL24020302 EA 1 1 MAT,AIR STEP,2X3 7.86$ 27.34$ 236 666224 1SI60PDUP STAMP,SELF INKING,1 7/16X3 OFFICE SUPPLIES EA 1 2 COS1SI60P EA 1 1 STAMP,SELF INKING P60 ,S 12.94$ 31.30$ 237 1385416 IBS THW2VAL WHT PLASTIC THANK YOU BAG 1/6 OFFICE SUPPLIES CT 500 2 IBSTHW2VAL CT 500 1 BAG,T-SACK,TNK YOU,14MIC 7.78$ 37.45$ 238 247820 DMW2012817 CALENDAR MTH RY17 15X22 SCN OFFICE SUPPLIES EA 1 3 AAGDMW20128 EA 1 1 CALENDAR,WALL,SCENIC,16X23 5.72$ 22.39$ 239 143197 45332H COVER,DOCUMENT,6CT,NAVY OFFICE SUPPLIES PK 6 12 GEO45332 PK 6 1 COVER,DOCUMENT COVER,NY 5.14$ 16.85$ 240 818708 19079 BINDER,STORAGE,CLASSIC,BGY OFFICE SUPPLIES EA 1 4 FDP19079 EA 1 1 BINDER,STORAGE,CLSSIC,BRGND 3.94$ 13.69$ 241 676488 PM122817 CALENDAR YR RY17 24X36 WH OFFICE SUPPLIES EA 1 4 AAGPM1228 EA 1 1 PLANNER,WALL,PAPER,YR,24X36 3.75$ 18.79$ 242 936534 99876 FASTENER,SELF-ADHESIVE,2"C-C OFFICE SUPPLIES BX 100 5 SPRSA21 BX 100 1 FASTENER,PRONG,SLFADH,2"CAP 1.83$ 15.45$ 243 7881526 116253 OD FOLDER LTR1/3 100 BX OFFICE SUPPLIES BX 100 4 BSN65780 BX 100 1 FOLDER,FILE,LTR,1/3,AST 8.58$ 39.93$ 244 308239 10004 CLIP,PAPER,JMB,SMTH,OD,10PK OFFICE SUPPLIES PK 1000 11 BSN65639 PK 1000 1 CLIPS,PAPER,STANDARD,JUMBO 2.04$ 19.30$ 245 546943 1536G-OX EXPANDING PKT,LEGAL,5 1/4"OFFICE SUPPLIES BX 10 6 PFX1536GOX BX 10 1 FILE,PKT,EXP,5.25"-LGL 16.23$ 36.60$ 246 688524 561SS EASELPAD,SLFSTCK,YLW LIN,25X30 OFFICE SUPPLIES PK 4 2 MMM561VAD4PK CT 4 1 PAD,EASEL,RULED,YW,4PK 81.60$ 169.53$ 247 184624 NUD38020 HOLDER,T-SIGN,8.5"X11",ACRYLIC OFFICE SUPPLIES EA 1 5 NUD38020 EA 1 1 HOLDER,STAND-UP,8.5X11 3.81$ 15.50$ 248 940320 12770EA FILE,STRGE,ECOLOGIC,12X10X15 OFFICE SUPPLIES EA 1 10 FEL12770 CT 12 0.08333333 BOX,STOR/FILE,MD-DTY,LTR/LG 25.80$ 92.88$ 249 705876 OD705876 PROTECTOR,SHT,OD,PHOTO,10PK OFFICE SUPPLIES PK 10 10 AVE13406 PK 10 1 PAGES,PHOTO,4X6 1.26$ 4.96$ 250 574803 3585414785 DIVIDERS.INS,5,COLOR,OD,BIGTAB OFFICE SUPPLIES ST 1 25 BSN20065 ST 1 1 DIVIDERS,INSERT,5-TAB,MULTI 0.21$ 1.26$ 251 933028 11416 DIVIDER,INDEX MAKER,5 TAB,WHT OFFICE SUPPLIES ST 1 7 AVE11416 ST 1 1 DIVIDERS,INDEX,REG TAB,5TAB 2.25$ 6.84$ BSN16483 ST 1 1 DIVIDERS,INDEX,PUNCHED,5TAB 1.54$ 3.95$ 252 961693 KK0336 BOARD,FORAY,MAG D/E,18X24,DECR OFFICE SUPPLIES EA 1 2 LLR52510 EA 1 1 BOARD,DRY ERASE,ALUM,1824 19.80$ 45.00$ 253 784667 6335 NOTEBOOK,CAMBLM,7.8X9.5,160CT OFFICE SUPPLIES CT 160 4 REDB4181 EA 1 160 NOTESBOOK,DURAFLEX,8.5X11,BK 3.75$ 8.49$ 254 625529 99528 PADLEGAL,8.5X11.75,WHITE,50 SH OFFICE SUPPLIES PK 8 6 BSN63108 DZ 12 0.66666667 PAD,LEGAL,LTR,12CT,WE 5.02$ 43.88$ 255 723832 675-6SSUC NOTE,POST-IT,SS,4X4,ULTRA,6PK OFFICE SUPPLIES PK 6 4 MMM6756SSUC PK 6 1 NOTES,SPRSTKY,4X4,6PK,LINED 7.70$ 21.88$ 256 738341 OD8V04 SORTER,VERTICAL,8SLOTS,BLACK OFFICE SUPPLIES EA 1 3 MMF2648004 EA 1 1 ORGANIZER,VERT,8CMPT,BK 21.72$ 66.60$ 257 268571 80678 MARKER,EXPO2,CHISEL,8PK,AST OFFICE SUPPLIES PK 8 5 SAN80678 PK 8 1 MARKER,EXPO,LOWODR,CHSL,AST 4.58$ 16.64$ Page 129 of 235 TENDER LINE #Supplier Part # Manuf Part # / Manuf / Supplier Description Category UOM UOM Count Annualized Buy Qty Your Part Number Your UOM Your Qty/UOM Conversion Factor To RFP UOM Your Part Description New Quoted Price Retail Price Alternate Product Code Your Alt UOM Your ALT Qty/UOM Conversion Factor To RFP UOM Alternate Description Alternate Quoted Price Alternate Retail Price New Quoted Price for Contract Item Alternate Product CodePLEASE REFER TO TAB 1 FOR INSTRUCTIONS ON HOW TO COMPLETE THE RFP MARKET BASKET 258 751181 64101 PEN,GRP,COMFORTMT,MED,BLUE OFFICE SUPPLIES DZ 12 3 PAP6410131 DZ 12 1 PEN,COMFORTMATE GRIP,MED,BE 5.11$ 17.28$ 259 420994 OD-3318Y NOTE OD,3X3,YLW,18PK OFFICE SUPPLIES PK 18 8 BSN36616 PK 24 0.75 NOTES,ADHESIVE,3X3,24PK,YW 1.91$ 36.75$ 260 213940 4137 TAPE,DBL SIDED,1/2"X400",4PK OFFICE SUPPLIES PK 4 3 MMM137 RL 1 4 TAPE,DBLSIDE,1/2X450,PERM 1.55$ 5.20$ 261 407061 PIL11021 PEN,LIQ INK,VRAZ PT,12PK,BLUE OFFICE SUPPLIES DZ 12 2 PIL11021 DZ 12 1 PEN,LIQUID,V-RAZOR,0.5MM,BE 8.13$ 25.08$ 262 776897 TZE221 CARTRIDGE,TPE,3/8",BLK ON WHT OFFICE SUPPLIES EA 1 3 BRTTZE221 EA 1 1 CARTRIDGE,TAPE,3/8"-BK/WE 8.98$ 17.99$ 263 601491 89803-17 DESKPAD MTH RY17 22X17 SEA OFFICE SUPPLIES EA 1 2 AAG89803 EA 1 1 CALENDAR,DESKPAD,SEASCAPE 6.03$ 24.59$ 264 114242 17067-MPES COMMAND,HOOKS,WIRE,SM,WHT,28PK OFFICE SUPPLIES PK 28 2 MMM17067ES PK 3 9.33333333 HOOK,COMMAND,SMALLWIRE,3PC 1.65$ 4.45$ 265 678543 OD5104 BOOKEND,NON-SKID,5 INCH OFFICE SUPPLIES PR 1 10 BSN42550 PR 1 1 BOOKEND,STD, BASE,BK 0.77$ 5.00$ 266 810838 OM97182/810838OD FOLDER,LTR,1/3CUT,100BX,MANILA OFFICE SUPPLIES BX 100 8 BSN17525 BX 100 1 FOLDER,FILE,LTR,1/3 AST,MLA 3.95$ 29.59$ 267 6330442 BLN75C PEN ENERGEL RTX DLX BE OFFICE SUPPLIES DZ 12 2 PENBLN75C EA 1 12 PEN,GEL,RTX,NEEDLE,0.5MM,BE 0.86$ 3.49$ 268 553493 DAXN1188N5 FRAME, 8.5X11 PLASTIC WALL OFFICE SUPPLIES EA 1 12 DAXN1188N5 EA 1 1 FRAME, 8.5X11 PLASTIC WALL 1.58$ 7.99$ 269 487017 PM42817 CALENDAR MTH RY17 20X30 WH OFFICE SUPPLIES EA 1 2 AAGPM428 EA 1 1 CALENDAR,WALL,MONTHLY,20X30 6.56$ 31.39$ 270 448499 17081-VP6ES HOOK,MEDIUM,CMMND,DSGNR,6PK OFFICE SUPPLIES PK 6 3 MMM17081ES PK 2 3 HOOK,COMMAND,DESIGNER,MED 1.72$ 4.88$ 271 653444 11111 INDEX,RG BK 8TAB,11X8.5,AST OFFICE SUPPLIES ST 1 24 AVE11111 ST 1 1 DIVIDERS,INSERT,8-TAB,MULTI 0.35$ 1.88$ BSN20067 ST 1 1 DIVIDERS,INSERT,8-TAB,MULTI 0.32$ 1.82$ 272 542263 OM01632/OD01632 COLOR FF,LTR,1/3 CUT - JEWEL OFFICE SUPPLIES BX 100 3 SMD11943 BX 100 1 FOLDER,FILE,LTR,1/3,AST 18.46$ 41.17$ BSN65780 BX 100 1 FOLDER,FILE,LTR,1/3,AST 8.58$ 39.93$ 273 344352 E91SBP36H BATTERY,ENERGIZER MAX AA,36PK OFFICE SUPPLIES PK 36 2 EVEE91SBP36H PK 36 1 BATTERY,ENGZR MAX,AA,36PK 19.86$ 54.74$ EVEEN91 BX 24 1.5 BATTERY,ALKA,INDUST,AA,24PK 7.73$ 24.24$ 274 260358 OD10015 WIPES,SCREEN CLNG,ATIVA,100PK OFFICE SUPPLIES PK 100 7 CCS24224 EA 100 1 WIPES,CLNG,ANTI-STATIC,100C 2.55$ 9.99$ 275 279376 OD279376 PROTECTOR,SHT,OD,NONGLR,200BX OFFICE SUPPLIES BX 200 5 BSN74448 BX 200 1 PROTECTOR,SHEET,ECON,SEMICL 4.93$ 28.25$ 276 116253 53LASMT FOLDER,LTR,1/3CUT,100BX,ASST 1 OFFICE SUPPLIES BX 100 2 SMD11943 BX 100 1 FOLDER,FILE,LTR,1/3,AST 18.46$ 41.17$ BSN65780 BX 100 1 FOLDER,FILE,LTR,1/3,AST 8.58$ 39.93$ 277 231811 89802-17 DESKPAD MTH RY17 22X17 PANOR OFFICE SUPPLIES EA 1 2 AAG89802 EA 1 1 CALENDAR,DESKPAD,LANDSCAPE 6.03$ 24.59$ 278 574866 3585414790 DIVIDER,INS,5,BG TB,RCY,OD,CLR OFFICE SUPPLIES ST 1 63 BSN16477 ST 1 1 DIVIDERS,INSERT,5-TAB,CLEAR 0.21$ 1.57$ 279 452636 BLS18712DG17 CALENDAR,WALL,DAHLIA,15X12 OFFICE SUPPLIES EA 1 2 AAGPM91707 EA 1 1 CALENDAR,WALL,MNTH,WATRCOLR 4.27$ 19.79$ 280 470187 11437 INDEX MAKER,8TAB,LASER,5ST,WHT OFFICE SUPPLIES ST 5 2 AVE11437 PK 5 1 INDEX,MAKER,LSR,PCH,8TAB 12.04$ 37.62$ BSN36688 PK 5 1 DIVIDERS,INDEX,PUNCHED,8TAB 9.25$ 23.70$ 281 207944 53LBE FOLDER,LTR,1/3CUT,100BX,BLUE OFFICE SUPPLIES BX 100 4 SMD12043 BX 100 1 FOLDER,FILE,LTR,1/3,BLUE 12.80$ 36.22$ BSN65779 BX 100 1 FOLDER,FILE,LTR,1/3,BLUE 9.84$ 35.13$ 282 826876 WOTAP10 TAPE,CORRECTION,WITEOUT,10PK OFFICE SUPPLIES PK 10 3 BICWOTAP10 BX 10 1 TAPE,CORRECTION,10PC 9.14$ 31.25$ ITA60233 PK 10 1 TAPE,CORRECTION,10PC 3.22$ 31.07$ 283 750457 JF-100MS CALCULATOR,DSKTP,10-DIGIT,PWR OFFICE SUPPLIES EA 1 3 CSOJF100MS EA 1 1 CALCULATOR,BASIC 10-DIG 6.66$ 19.99$ 284 471277 OD03339 BINDER,INP,VW,DR,4",BLUE OFFICE SUPPLIES EA 1 2 BSN28456 EA 1 1 BINDER,VIEW,D-RING,4",NY 5.14$ 26.74$ 285 655365 74734 STAPLER,747 BUSS,GRANITE SLV OFFICE SUPPLIES EA 1 2 SWI74759 EA 1 1 STAPLER,747,BUSINESS,GRAY 8.91$ 38.59$ 286 210781 OD03060 BINDER,INP,DR,2",BLACK OFFICE SUPPLIES EA 1 4 SPR26969 EA 1 1 BINDER,EZOPEN,D-RING,2",BK 3.50$ 15.37$ 287 546898 1526E-OX EXPANDING PKT,LEGAL,3 1/2"OFFICE SUPPLIES BX 25 2 PFX1526EOX BX 25 1 FILE,PKT,EXP,3.5"-LGL 33.48$ 77.00$ 288 274402 274402 HOLDER,SGN,HORIZONTAL,11X8.5 OFFICE SUPPLIES EA 1 10 DEF69301 EA 1 1 HOLDER,SIGN,STANDUP,8.5X11 4.78$ 14.51$ 289 845135 589-905-17 PLANNER,WM,RY17,9X11,FLORADODL OFFICE SUPPLIES EA 1 2 AAG589905 EA 1 1 PLANNER,WK/MNTH,FLORADOODLE 5.85$ 23.49$ 290 503222 R330-14SSCY+2 NOTE,POST-IT,POP-UP,SS,16PK,YW OFFICE SUPPLIES PK 16 2 MMMR33012SSCY PK 12 1.33333333 NOTES,POPUP,3X3,12PK,CANARY 8.79$ 25.25$ 291 305706 99400 PAD,PERF,8.5X11,OD,12PK,LGL RL OFFICE SUPPLIES DZ 12 6 BSN63105 DZ 12 1 PAD,LEGAL,8.5X11.75,50SH,CA 5.02$ 43.88$ 292 550657 680-SH2 FLAG,TAPE,"SIGN HERE",2/PK OFFICE SUPPLIES PK 2 8 MMM680SH2 PK 100 0.02 FLAGS,SIGNHERE,1",100CT,YW 3.15$ 8.48$ SPR19257 PK 100 0.02 FLAGS,SIGN-HERE,1",100CT,YW 1.91$ 7.21$ 293 227819 OD00579017 PLANNER,MO,OD,RY17,8X11,PRDSE OFFICE SUPPLIES EA 1 2 HOD29197 EA 1 1 PLANNER,MTH,WHIMSICAL 4.58$ 17.59$ 294 296070 31254 PEN,G2,RTRCTBL,BOLD,4PK,BLK OFFICE SUPPLIES PK 4 7 PIL31256 DZ 12 0.33333333 PEN,GEL,G2,BOLD,BLACK 9.89$ 26.40$ 295 333119 ODUS1402-024 NOTEBOOK,MED,PLY+BKBD,OD,80SHT OFFICE SUPPLIES EA 1 5 MEA06672 EA 1 1 NOTEBOOK,BUSINESS,WIRE,7X10 3.65$ 8.99$ 296 452913 812-10P TAPE,ECO,MAGIC,3/4"X900",10PK OFFICE SUPPLIES PK 10 2 MMM81210P PK 10 1 TAPE,INV,ECO,3/4"X900",10PK 13.42$ 38.71$ 297 690510 R330-10SSST NOTES,POP-UP,SS,10/PK,TROP OFFICE SUPPLIES PK 10 2 MMMR33010SST PK 10 1 NOTE,3X3,POPUP,BORA BORA 9.29$ 24.98$ 298 285621 R-335 POST-IT,POP UP,LN,3X3,6PK,YEL OFFICE SUPPLIES PK 6 6 MMMR335YW PK 6 1 NOTES,POPUP,3X3,LINED,6PK 4.99$ 13.30$ 299 705657 B515BK STAPLER,DESK,ECONOMY,BLACK OFFICE SUPPLIES EA 1 3 BOSB515BLACK EA 1 1 STAPLER,DSK,CLASSIC,FULL,BK 2.42$ 19.49$ BSN65648 EA 1 1 STAPLER,DSK,FULL,ECONOMICAL 1.44$ 15.75$ 300 600949 11090 STAMP,DATER,SELF-INKING,MICRO OFFICE SUPPLIES EA 1 2 COS011090 EA 1 1 STAMP,DATER,MICRO,MESSAGE 6.22$ 17.20$ 301 4054114 31136 G2 GEL PEN FINE PT. BLACK 12PK OFFICE SUPPLIES DZ 12 2 PIL31020 DZ 12 1 PEN,GEL,G2,FINE,BLACK 9.89$ 26.40$ ITA30035 DZ 12 1 PEN,GEL,RETRACT,0.7MM,BK 2.64$ 17.27$ 302 877515 1746324 PEN,GEL,RT,PAPERMATE,DZ,BLACK OFFICE SUPPLIES DZ 12 2 PAP1746324 DZ 12 1 PEN,GEL,PAPERMATE,0.7MM,BK 3.42$ 19.68$ ITA30035 DZ 12 1 PEN,GEL,RETRACT,0.7MM,BK 2.64$ 17.27$ 303 717261 DS330 POST-IT,POP-UP,DISPENSR,3X3"OFFICE SUPPLIES EA 1 4 MMMDS330BK EA 1 1 DISPENSER,POPUP,3X3,BLK 3.78$ 15.05$ 304 570154 90082 ROLL,STICK BACK,15'X.75",WE OFFICE SUPPLIES RL 1 3 VEK90082 RL 1 1 TAPE,STICKBK,HOOK&LOOP,WE 6.20$ 27.99$ 305 855946 2464408 RUBBERBANDS,SZ64,1#OFFICE SUPPLIES BG 440 11 BSN15748 PK 320 1.375 RUBBERBANDS,SIZE #64,1LB 1.81$ 10.95$ 306 543397 OM02146/OD753 1/3 MANILA FF,LGL,1/3 CUT OFFICE SUPPLIES BX 100 2 BSN17526 BX 100 1 FOLDER,FILE,LGL,1/3 AST,MLA 5.63$ 38.07$ 307 905996 B210-BLUE STAPLER,DESKTOP,FULLSTRIP,BLUE OFFICE SUPPLIES EA 1 4 BOSB210RBLUE EA 1 1 STAPLER,ASCEND,BLUE 2.81$ 13.99$ 308 443068 20121 PEN,RTRBL,ADV INK,1.2,BLK,12PK OFFICE SUPPLIES DZ 12 3 ZEB21910 DZ 12 1 PEN,Z-GRIP,FLIGHT,RT,1.2MM 4.55$ 13.47$ 309 123028 L800101M REST,PHONE,MICROBAN,BK OFFICE SUPPLIES EA 1 2 SOF00101M EA 1 1 REST,PHONE,MICROBAN,BK 5.31$ 14.85$ 310 408264 RED33001 NOTEBOOK,WRITEON5TAB200SH OFFICE SUPPLIES EA 1 2 RED33001 EA 1 1 BOOK,COMP,WIREBND,11X8.5 8.42$ 15.09$ 311 520928 OD-IB3428-10 TAPE,INVISIBLE,3/4X1000,10/PK OFFICE SUPPLIES PK 10 4 BSN32953 PK 12 0.83333333 TAPE,ROLL,INV,3/4X1000,12PK 4.04$ 27.42$ 312 212266 OD03315 BINDER,INP,VW,DR,2",RED OFFICE SUPPLIES EA 1 3 AVE79225 EA 1 1 BINDER,VIEW,HD,EZD,2",RD 4.28$ 17.66$ 313 734394 5035-A617 DESKPAD,AY17,RCYD,17X22,FLOWER OFFICE SUPPLIES EA 1 2 AAG5035 EA 1 1 CALENDAR,DSKPD,PPRFLR,22X17 3.67$ 13.39$ 314 504728 654-12SSCY NOTE,PSTIT,SSTCKY,3X3,12PK,YEL OFFICE SUPPLIES PK 12 3 MMM65412SSCY PK 12 1 NOTES,POST-IT,3X3,12PK,CA 6.59$ 23.53$ 315 925411 66901 PEN,UNI-BALL,GEL,IMP,RT,4/PK OFFICE SUPPLIES PK 4 3 SAN65870 EA 1 4 PEN,GEL,207IMPACT,RETRCT,BK 1.15$ 4.03$ 316 202812 15001 MARKER,FELT,PERM,KING SIZE,DZ OFFICE SUPPLIES DZ 12 2 SAN15001 DZ 12 1 MARKER,SHARPIE,KING SIZE,BK 8.46$ 33.72$ 317 564910 OD00642817 CALENDAR,WALL,RY17,15X12,PRDSE OFFICE SUPPLIES EA 1 2 AAGDMWTE828 EA 1 1 CALENDAR,WALL,TROPICAL ESCP 4.40$ 15.29$ 318 295825 12221 PEN,ZEBRA,Z-GRIP,RT,24PK,BLK OFFICE SUPPLIES PK 24 3 ZEB12221 PK 24 1 PEN,ZGRIP,BP,RT,1.0,BK,24PK 3.90$ 14.58$ ITA36175 DZ 12 2 PEN,RUBBERGRIP,BP,RT,MED,BK 2.67$ 8.17$ 319 973321 675-6SSMIA NOTES,SS,MIAMI,4X6 OFFICE SUPPLIES PK 6 3 MMM6756SSAN PK 6 1 NOTES,POPUP,4X4,6PK,LINED 7.70$ 21.88$ 320 618033 TI-30XA CALCULATOR,SCIENTIFIC,TI-30XA OFFICE SUPPLIES EA 1 3 TEXTI30XA EA 1 1 CALC,STUDENT SCIENTIFIC 4.47$ 15.00$ 321 402139 808337 FILE,STOR,LTR/LGL,ECONO,12/CT OFFICE SUPPLIES CT 12 2 BSN42051 CT 12 1 BOX,STORAGE,ECON,LT/LG,12PK 15.94$ 78.19$ 322 651674 80283370 BATTERY, ALKLN 'AAA' 1.5V 16PK OFFICE SUPPLIES PK 16 2 DURMN2400B16Z EA 16 1 BATTERY,COPPERTOP,AAA,16PK 13.16$ 19.49$ 323 752922 95073 PAD,PERF,5X8,RLD,OD,12PK,WHT OFFICE SUPPLIES PK 12 2 TOP7500 DZ 12 1 PAD,JR,LEGAL,5X8,50SH,WE 7.10$ 39.45$ 324 271267 400-001-402 PAD,SGRCNE,LTR,RLD,OD,3PK,WHT OFFICE SUPPLIES PK 3 4 UNV60630 PK 2 1.5 PAD,LTR, WIDE RULE,2,WH 3.02$ 5.05$ 325 629802 654-12SST NOTES,POST-IT,SS,TROPICAL,12PK OFFICE SUPPLIES PK 12 2 MMM65412SST PK 12 1 NOTES,POST-IT,RCYC,3X3,12PK 13.42$ 30.18$ 326 268091 99409 PAD,GUM,8.5X11,OD,WHT,LGL RLD OFFICE SUPPLIES DZ 12 5 BSN50552 DZ 12 1 PAD,MEMO,8.5X11,WIDERLD,WE 7.66$ 39.29$ 327 626049 E91SBP-24H BATTERY,ALKALINE,MAX,AA,24/PK OFFICE SUPPLIES PK 24 2 EVEE91SBP24H PK 24 1 BATTERY,AA,ENRGZRMAX,24PK 16.92$ 37.60$ EVEEN91 BX 24 1 BATTERY,ALKA,INDUST,AA,24PK 7.73$ 24.24$ 328 839935 1100 STAPLER,PAPER PRO 1000,BLACK OFFICE SUPPLIES EA 1 2 ACI1100 EA 1 1 STAPLER, PAPER PRO 1000, BLK.SILVER 8.38$ 31.45$ BSN62885 EA 1 1 STAPLER,EFFORTLESS,FULLSTRP 7.20$ 39.50$ 329 445511 EN92 BATTERY,AAA,ENERGIZER,24/BX OFFICE SUPPLIES BX 24 4 EVEEN92 BX 24 1 BATTERY,ALKA,INDUST,AAA,24 6.11$ 24.24$ 330 703425 6132 MEETING NOTEBOOK OFFICE SUPPLIES EA 1 4 MEA06132 EA 1 1 NOTEBOOK,MEETING,80PG,BLK 4.33$ 11.19$ 331 804136 86603 MARKER,EXPO,LOWODR,ASST,12PK OFFICE SUPPLIES PK 12 2 SAN86603 ST 12 1 MARKER,DRYERSE,LO,FINE,12PK 6.72$ 22.36$ 332 587454 MN1500B10Z BATTERY, ALKA, AA, 10 OFFICE SUPPLIES PK 10 3 DURMN1500B10Z PK 10 1 BATTERY,ALKA,AA,10 7.77$ 17.03$ 333 182733 8420152 PEN,FLAIR,W/POINTGUARD,DZ,RED OFFICE SUPPLIES DZ 12 2 PAP8420152 DZ 12 1 PEN,MARKER,FLAIR,MED,RD 4.86$ 28.20$ 334 443037 OD30232817 CALENDAR,WAL,OD,RY17,12X17,SCE OFFICE SUPPLIES EA 1 3 AAGDMW20028 EA 1 1 CALENDAR,WALL,SCENIC,12X17 4.07$ 15.99$ 335 203524 A7074134 HOLEPUNCH,LOWFORCE,3HOLE,12SHT OFFICE SUPPLIES EA 1 2 SWI74134 EA 1 1 PUNCH,SMARTTOUCH,3HOLE,12SH 6.34$ 23.99$ 336 606777 TZE211 TZ TAPE,6MM,BLK PRNT/WHT TAPE OFFICE SUPPLIES EA 1 2 BRTTZE211 EA 1 1 CARTRIDGE,TAPE,1/4"-BK/WE 7.11$ 15.99$ 337 843787 OD-3312PY NOTE OD,3X3,POP YLW,12PK OFFICE SUPPLIES PK 12 5 BSN16454 PK 12 1 NOTES,POPUP,3X3,12PK,CANARY 2.11$ 21.22$ 338 307944 89466 PEN,PROFILE,PM,BOLD,DZ,BLUE OFFICE SUPPLIES DZ 12 3 PAP89466 DZ 12 1 PEN,PROFILE,RETRCT,1.4MM,BE 2.86$ 17.88$ 339 399491 73721 POCKET,CD/DVD,ADHESIVE,10PK OFFICE SUPPLIES PK 10 3 AVE73721 PK 10 1 HOLDER,SELF-ADH,ZIP,CD/DVD 3.58$ 11.38$ CCS22294 PK 10 1 HOLDER,CD,SELFADHES 2.98$ 10.99$ 340 701201 72611 FOLDER,VIEWFILE,CLEAR/CLEAR OFFICE SUPPLIES PK 12 2 AVE72611 PK 12 1 SLEEVE,PLASTIC,HVYWGHT,11X8 4.30$ 12.09$ 341 743676 R330-6APL NOTES,POP-UP,3X3,6PK,APPLE OFFICE SUPPLIES PK 6 2 MMMR330AP PK 6 1 NOTES,POPUP,3X3,6PK,ASSRTD 5.80$ 12.52$ 342 772141 77240 REFILL,PEN,G-2,FN,2/PK,BLACK OFFICE SUPPLIES PK 2 7 PIL77240 PK 2 1 REFILL,GEL,G2,FINE,BK,2PK 0.71$ 2.62$ 343 451872 37002 MARKER,PERM,UFINE,SHARP,DZ,RED OFFICE SUPPLIES DZ 12 3 SAN37002 DZ 12 1 MARKER,SHARPIE,ULTRAFINE,RD 5.44$ 18.84$ 344 1376434 OM97181/316117OD FLDR MANILA STRAIGHT-CUT LTR OFFICE SUPPLIES BX 100 3 BSN43565 BX 100 1 FOLDER,FILE,LTR,STRGHT,MLA 5.23$ 30.23$ 345 533400 99475 STENO, 70CT., GREGG RULE, WHI OFFICE SUPPLIES DZ 12 3 TOP25472 EA 1 12 BOOK,STENO,GREGG,70SH,WE 0.99$ 3.75$ Page 130 of 235 TENDER LINE #Supplier Part # Manuf Part # / Manuf / Supplier Description Category UOM UOM Count Annualized Buy Qty Your Part Number Your UOM Your Qty/UOM Conversion Factor To RFP UOM Your Part Description New Quoted Price Retail Price Alternate Product Code Your Alt UOM Your ALT Qty/UOM Conversion Factor To RFP UOM Alternate Description Alternate Quoted Price Alternate Retail Price New Quoted Price for Contract Item Alternate Product CodePLEASE REFER TO TAB 1 FOR INSTRUCTIONS ON HOW TO COMPLETE THE RFP MARKET BASKET 346 949281 1785294 CADDY,EXPO ORGNZR SET,4MKR+1ERASE OFFICE SUPPLIES ST 5 2 SAN1785294 ST 4 1.25 ORGANIZER,CADDY,MRKR/ERASER 2.87$ 14.47$ 347 919399 QRT550 CLEANER,RE-MARKABLE BOARD,16OZ OFFICE SUPPLIES EA 1 2 QRT550 EA 1 1 CLEANER,RE-MARK BOARD,16OZ 7.50$ 15.57$ 348 558157 54546 PN,BLPNT,RT,WB GRP,MD,24PK,BLU OFFICE SUPPLIES PK 24 2 PAP89466 DZ 12 2 PEN,PROFILE,RETRCT,1.4MM,BE 2.86$ 17.88$ 349 544458 654-12SSUC NOTES,POST-IT,SUPER STICKY,12P OFFICE SUPPLIES PK 12 2 MMM65412SSUC PK 12 1 NOTES,SPRSTCKY,3X3,12PK,AST 9.75$ 28.23$ 350 303968 6100 NOTEBOOK,BUS,CAMB LIM,BLACK OFFICE SUPPLIES EA 1 2 MEA06100 EA 1 1 NOTEBOOK,BUSINESS,HARDBOUND 7.59$ 16.29$ 351 1379800 OD97325 STENO BOOK PITMAN 80SH GREEN OFFICE SUPPLIES DZ 12 2 TOP25275 EA 1 12 BOOK,STENO,PITMAN,80SH,GRN 1.08$ 3.93$ 352 698479 KK0405 TILES,CORK,FORAY,12""X12"",4/P OFFICE SUPPLIES PK 4 2 LLR84172 PK 4 1 PANEL,CORK,12X12 3.85$ 14.00$ 353 307389 99470 PAD,STENO,6X9,GREGG,DOZ,70SHT OFFICE SUPPLIES DZ 12 4 RED36746 EA 1 12 BOOK,STENO,GREGG,6X9 0.62$ 3.55$ 354 182741 8430152 PEN,FLAIR,PNTGRD,DZ,BLK OFFICE SUPPLIES DZ 12 2 PAP8430152 DZ 12 1 PEN,MARKER,FLAIR,MED,BK 4.86$ 28.20$ 355 118645 35556 STAPLE,OPTIMA,PREMIUM,3750/BX OFFICE SUPPLIES BX 3750 6 SWI35556 BX 3750 1 STAPLES,PREMIUM,1/4",3750CT 2.00$ 7.49$ BSN65649 BX 5000 0.75 STAPLES,STNDRD,CHSLPNT,5000 0.25$ 3.67$ 356 143162 45331H COVER,DOCUMENT,6PK,BLACK OFFICE SUPPLIES PK 6 4 GEO45331 PK 6 1 COVER,DOCUMENT COVER,BK 5.14$ 16.85$ 357 630313 6154.2 PFLEX HFF,SH,LTR,GRN,10PK OFFICE SUPPLIES PK 10 2 PFX615215 BX 20 0.5 FOLDER,HANGING,LTR,1/5,GRN 11.30$ 29.91$ 358 660453 OD98816 LABEL,FILE,5/8"X3.5",252PK,WHT OFFICE SUPPLIES PK 252 6 AVE05202 PK 252 1 LABEL,FLDR,PERM,LSR/INKJ,WE 1.32$ 5.32$ 359 1251397 46710 PEN RBALL RT SARASA FN BK OFFICE SUPPLIES DZ 12 2 ZEB46710 DZ 12 1 PEN,GEL,SARASA,RT,0.5MM,BK 5.10$ 22.68$ ITA36156 DZ 12 1 PEN,GEL,RETRACT,0.5MM,BK 4.16$ 17.27$ 360 488075 E717T5017 REFILL DLY RY17 3X6 WH OFFICE SUPPLIES EA 1 3 AAGE717T50 EA 1 1 REFILL,CALENDAR,DLY,W/TABS 2.16$ 10.69$ 361 306902 99422 PAD,PERF,5X8,LGL,WHT,RLD,12PK OFFICE SUPPLIES DZ 12 8 BSN63110 DZ 12 1 PAD,JR LEGAL,5X8,50SH,WE 3.48$ 33.76$ 362 254089 6624 TAPE,CORRECTION,LP DRYLINE,2PK OFFICE SUPPLIES PK 2 5 PAP662415 PK 2 1 TAPE,DRYLNE CRCTN 2PK,WE 2.65$ 9.19$ 363 205305 DAXN270985VT SIGN,SLANTED,8.5X11,CLR OFFICE SUPPLIES EA 1 3 DAXN270985VT EA 1 1 SIGN,SLANTED,8.5X11,CLR 2.29$ 11.49$ 364 848564 11204 CALC INKROLL PR-42 2-PACK OFFICE SUPPLIES PK 2 10 DPSR1427 EA 1 2 ROLLER,F/AUR 14PD RED/BK 0.66$ 4.70$ 365 808725 50050 CARTRIDGE,STAPLES,F/#5000 OFFICE SUPPLIES EA 1 2 SWI50050 BX 5000 0.0002 STAPLES,CARTRIDGE,1/4",5000 4.14$ 19.15$ 366 528712 81043 MARKER,DRYERASE,EXPO,12PK,ASTD OFFICE SUPPLIES DZ 12 2 SAN80699 ST 12 1 MARKER,DRYER,LO,CHISEL,12PK 5.06$ 25.96$ 367 448561 98719-34BK NA SCALE,TRIANGULAR,12",ENGR OFFICE SUPPLIES EA 1 4 STD9871934BK EA 1 1 SCALE,TRIANGLR,ENGNRNG,12"2.22$ 6.41$ 368 221051 35450 STAPLE,1/4",15-25 SHT,5000BX OFFICE SUPPLIES BX 5000 9 SWI35450 BX 5000 1 STAPLES,PREM,FULL,1/4",5000 0.99$ 4.65$ BSN65649 BX 5000 1 STAPLES,STNDRD,CHSLPNT,5000 0.25$ 3.67$ 369 250415 11306 INDEX,RING BK,A-Z OFFICE SUPPLIES ST 1 5 AVE11306 ST 1 1 DIVIDERS,GOLD REINF,A-Z 1.64$ 6.81$ SPR01806 ST 1 1 DIVIDERS,INDEX,CLRTAB,A-Z 1.17$ 6.61$ 370 320741 P205BP2-D2 PENCIL,DRAFTING,SHARP,.5MM,2PK OFFICE SUPPLIES PK 2 3 PENP205BP2K6 PK 2 1 PENCIL,SHARP,0.5MM,2PK 4.74$ 13.18$ 371 201532 NSN5926295 REST,SHOULDER,BK OFFICE SUPPLIES EA 1 3 NSN5926295 EA 1 1 REST,SHOULDR,TELEPHN,6.5"BK 3.62$ 17.31$ 372 775660 1752229 CLEANER,DE BOARD,EXPO,22OZ OFFICE SUPPLIES EA 1 4 SAN1752229 EA 1 1 CLEANER, EXPO SPRAY 6.80$ 13.77$ 373 855883 2433408 RUBBERBANDS,SZ33,1#OFFICE SUPPLIES BG 850 7 BSN15743 PK 600 1.41666667 RUBBERBANDS,SIZE #33,1LB 1.81$ 10.95$ 374 625457 99495 PADTOPWIRE,8.5X11.75,WH,70SH OFFICE SUPPLIES EA 1 4 TOP63631 EA 1 1 PAD,LGL/LTR,WIREBD,WE70SH 6.58$ 15.58$ 375 433672 OD433672 PORTFOLIO,POCKET,TWIN,10PK,BLK OFFICE SUPPLIES PK 10 8 BSN78490 BX 25 0.4 FOLDER,2-POCKET,LETTER,BLK 4.95$ 21.30$ 376 725744 OD714988 NOTEBOOK,POLY,3SUB,CR,11X9,150 OFFICE SUPPLIES EA 1 4 MEA06210 EA 1 1 NOTEBOOK,WIREBND,3SUB,150SH 5.36$ 11.29$ 377 825182 RTP-001936-HD-087-07 CLIP,BINDER,SM,3/4IN,144/PK OFFICE SUPPLIES PK 144 6 BSN36550 DZ 12 12 CLIP,BINDER,SMALL,12PC,BK 0.10$ 1.82$ 378 1365733 98137 VINYL LET & NUM 1" HEL WHITE OFFICE SUPPLIES EA 1 4 CHA01036 PK 1 1 LETTERS/NUMBERS,VNYL,1"WE 2.12$ 7.55$ 379 442306 OD-152Y NOTE,OD,1.5"X2",12PK,YELLOW OFFICE SUPPLIES PK 12 11 BSN36610 PK 12 1 NOTES,ADHSIVE,1.5X2,12PK,YW 0.60$ 8.55$ 380 1378819 83383 RECY,NTBK,CR,8.5X11.75,100CT OFFICE SUPPLIES EA 1 5 RED31186 EA 1 1 NOTEBOOK,PORTADSK,CLLG,80SH 2.59$ 6.49$ 381 449944 91331 TAPE,LETRA TAG,PLASTIC,WHITE OFFICE SUPPLIES EA 1 4 DYM91331 EA 1 1 TAPE,LETRA TAG,LBLMKR,1/2"3.14$ 8.56$ 382 450728 SAN32721PP MARKER, SHARPIE, RT, BLK OFFICE SUPPLIES EA 1 5 SAN32721PP EA 1 1 MARKER,SHARPIE,RT,FN,BK 0.92$ 3.43$ 383 497735 80074 MARKER,DRY ERASE,CHSELTIP,4COL OFFICE SUPPLIES PK 4 4 SAN80074 PK 4 1 MKER,EXPO LOW ODOR,AST,4 PK 2.42$ 8.92$ ITA30015 ST 4 1 MARKER,DRYERASE,CHISEL,4PK 1.71$ 7.41$ 384 963439 99100 CLIP,BINDER,LARGE,12/BX OFFICE SUPPLIES BX 12 6 OIC99100 BX 12 1 CLIP,BINDER,LARGE,12PC 1.65$ 12.34$ BSN36552 DZ 12 1 CLIP,BINDER,LARGE,12PC,BK 1.12$ 10.42$ 385 479560 RTP-030038 PEN,RET,BP,1.0MM,12/PK,BLUE OFFICE SUPPLIES DZ 12 4 UNV15511 DZ 12 1 PEN,COMFRT,GRP,RET,MED,BE 1.42$ 22.70$ 386 102624 10232 PAPER FASTENER 2"BASE 100BX OFFICE SUPPLIES BX 100 8 SPRB21 BX 100 1 FASTENER,BASE ONLY,2.75"CC 0.82$ 8.99$ 387 927369 ACM29380 OPENER,LTR SERTED OFFICE SUPPLIES EA 1 4 ACM29380 EA 1 1 OPENER, LETTER 8"1.09$ 3.75$ BSN32376 EA 1 1 OPENER,LETTER,STEEL,SR 0.42$ 3.00$ 388 908723 SB10 STAPLE,1/4",15-25SHT,5000BX OFFICE SUPPLIES BX 5000 4 BSN65649 BX 5000 1 STAPLES,STNDRD,CHSLPNT,5000 0.26$ 3.67$ 389 820820 1754468EA HILITER,LIQUID ACCENT,FL GREEN OFFICE SUPPLIES EA 1 6 SAN1754468 EA 1 1 HIGHLIGHTR,SHRP,LQ,FLGN 0.54$ 2.04$ 390 314989 OD314989 INDEX,REIN,8.5X5.5,5TB,MLT-CLR OFFICE SUPPLIES ST 1 6 AVE11102 ST 1 1 DIVIDERS,INSERT,5-TAB,CLEAR 0.48$ 1.88$ 391 108439 54311 PENCIL,MECH,M301,0.7MM,EA OFFICE SUPPLIES EA 1 6 ZEB54310 EA 1 1 PENCIL,MECH,PENCIL,0.7,BK 0.83$ 2.85$ 392 421759 KG58248SN GLUE,KRAZY,SINGLES,CLIP STRIP OFFICE SUPPLIES PK 4 4 EPIKG58248SN PK 4 1 GLUE,KRAZY,SINGLE USE,4PK 1.46$ 4.61$ 393 308478 10001 CLIP,PAPER,#1,SMTH,OD,10PK OFFICE SUPPLIES PK 1000 6 BSN65638 PK 1000 1 CLIPS,PAPER,STANDARD,REGULR 0.69$ 7.00$ 394 766967 OD766967 STAPLES,STANDARD,OD OFFICE SUPPLIES BX 5000 5 BSN65649 BX 5000 1 STAPLES,STNDRD,CHSLPNT,5000 0.26$ 3.67$ 395 433680 OD433680 PORTFOLIO,POCKET,TWIN,10PK,LTB OFFICE SUPPLIES PK 10 4 BSN78491 BX 25 0.4 FOLDER,2-POCKET,LETTER,BLUE 4.93$ 21.30$ 396 221720 10008 CLIP,PPR,#1,PRM SMTH,OD,500PK OFFICE SUPPLIES PK 500 4 ACC72380 PK 1000 0.5 CLIPS,PAPER,STANDARD,REGULR 1.32$ 6.63$ BSN65638 PK 1000 0.5 CLIPS,PAPER,STANDARD,REGULR 0.69$ 7.00$ 397 222864 11114 CLIP,PAPER,ECONOMY,JUMBO,100BO OFFICE SUPPLIES BX 100 6 BSN65639 PK 1000 0.1 CLIPS,PAPER,STANDARD,JUMBO 2.04$ 19.30$ 398 914471 12975 PROMO,RULER,JEWL CLRS,12"PLSTC OFFICE SUPPLIES EA 1 6 ACM12975 EA 1 1 RULER,12",JEWEL COLOR,AST 0.38$ 1.40$ 399 307512 81505 ERASER,DRY ERASE,EXPO OFFICE SUPPLIES EA 1 4 SAN81505 EA 1 1 ERASER,DRYERASE 0.90$ 4.42$ LEO74500 EA 1 1 ERASER,BOARD,WHITEBOARD 0.49$ 1.66$ 400 1219105 OD23298673 POLY 1 SUB NTBK CR 70CT OFFICE SUPPLIES EA 1 4 SPR83250 EA 1 1 NOTEBOOK,WIRE,WIDE,1SUB,70 0.90$ 2.85$ 401 196063 BF-S-1 PEN,BALLPOINT,STAY-PUT,BLACK OFFICE SUPPLIES EA 1 6 MMF28904 EA 1 1 PEN,COUNTER,ANTIMCRB,MED,BK 1.33$ 4.95$ 402 808865 99050 CLIP,BINDER,MED,12 CLIPS/BX OFFICE SUPPLIES BX 12 7 OIC99050 BX 12 1 CLIP,BINDER,MEDIUM,12PC 0.59$ 4.29$ BSN36551 DZ 12 1 CLIP,BINDER,MEDIUM,12PC,BK 0.39$ 3.84$ 403 800278 THXSL-0203 LETTER OPNR,STAINLSS STL,GRIP OFFICE SUPPLIES EA 1 4 BSN32376 EA 1 1 OPENER,LETTER,STEEL,SR 0.42$ 3.00$ 404 959092 WD-16000103 ERASER, MAGNETIC, DRY ERASE OFFICE SUPPLIES EA 1 4 LLR59265 EA 1 1 ERASER,DRYERASE,ALUM 1.93$ 7.00$ 405 728919 1301 PEN,BALLPOINT,STICK,DOZEN,BLK OFFICE SUPPLIES DZ 12 4 BSN37501 DZ 12 1 PEN,BALLPOINT,STICK,MED,BK 0.62$ 3.97$ 406 1219096 OD23298496 POLY 1 SUB NTBK WR 70CT OFFICE SUPPLIES EA 1 4 SPR83250 EA 1 1 NOTEBOOK,WIRE,WIDE,1SUB,70 0.90$ 2.85$ 407 194183 ID04185 - 2 PAPER CLIPS 28MM 200CTBL OFFICE SUPPLIES PK 200 6 OIC97212 PK 200 1 CLIPS,PAPER,GIANT,TRNSLCNT 2.07$ 6.01$ 408 320960 SWI35108 STAPLE,1/4",SF1,15-25SHT,5M/BX OFFICE SUPPLIES BX 5000 4 SWI35108 BX 5000 1 STAPLES,STND,CHSL,1/4",5000 0.47$ 4.10$ BSN65649 BX 5000 1 STAPLES,STNDRD,CHSLPNT,5000 0.25$ 3.67$ 409 808857 99020 CLIP,BINDER,SMALL,12/BX OFFICE SUPPLIES BX 12 6 OIC99020 BX 12 1 CLIP,BINDER,SMALL,12PC 0.26$ 1.98$ BSN36550 DZ 12 1 CLIP,BINDER,SMALL,12PC,BK 0.10$ 1.82$ 410 427111 KK0494 STAPLE REMOVER,BLACK OFFICE SUPPLIES EA 1 5 BSN65650 EA 1 1 REMOVER,STAPLE,BLK 0.16$ 5.05$ 411 818629 818629 PAPER,THRML,RL,OD,3-1/8",50 CT PAPER PRODUCTS CT 50 6 SPR25346 CT 50 1 PAPER,ROLL,3"X230',50PK,WE 38.51$ 126.80$ 412 109282 109282 PAPER,THRML,3-1/8X230,OD,10PK PAPER PRODUCTS PK 10 24 BSN98100 PK 10 1 ROLL,PPR,THERMAL,3 1/8"X230 11.19$ 26.64$ 413 254311 3381 PAPER,THERMAL,3-1/8X230,50,WHT PAPER PRODUCTS CT 50 1 SPR25346 CT 50 1 PAPER,ROLL,3"X230',50PK,WE 38.51$ 126.80$ 414 931579 J558C PAPER,LINEN,8.5X11,32#,250,WHT PAPER PRODUCTS BX 250 2 SOUJ558C BX 250 1 PAPER,LINEN,32#,25%CTN,WE 12.21$ 45.07$ 415 818727 CR664A PAPER,PHT,HP,PREM,50PK,8.5X11 PAPER PRODUCTS PK 50 2 HEWCR664A PK 50 1 PAPER,PHOTO,8.5X11,GLOSSY 14.62$ 27.99$ 416 615225 615225 PAPER,RL,"THANK YOU",THRML,8PK PAPER PRODUCTS PK 8 2 PMC05217 PK 8 1 ROLL,THERMAL PPR,8/PK,WH 9.51$ 28.81$ 417 643068 HEWC1860A PAPER,BRGHT WHITE,24"ROLL PAPER PRODUCTS RL 1 2 HEWC1860A RL 1 1 PAPER,INKJ,21#,GE113,24X150 12.88$ 18.92$ 418 463474 2834455 HP MEDIA TRAY - 500 SHEETS TECHNOLOGY EA 1 1 NO BID 419 212752 BE750G UPS,BATTERY BACKUP,ES 750 TECHNOLOGY EA 1 3 APWBE750G EA 1 1 BACKUP,UPS,PWRSAVE,BK 99.00$ 151.00$ 420 923309 3XY-00011 SURFACE PRO 4,PEN,V4,CHRCL TECHNOLOGY EA 1 5 NO BID 421 726577 E40455 APC REPLACEMENT BATTERY CARTRI TECHNOLOGY EA 1 4 NO BID 422 531638 920-006481 WIRELESS,COMBO,MK345 TECHNOLOGY EA 1 5 LOG920002836 EA 1 1 COMBO,WIRELESS MK320 27.16$ 39.99$ 423 798548 HT-J4500 5.1CH. 3D BLU-RAY HTIB,500W,WI TECHNOLOGY EA 1 1 NO BID 424 986037 U43342 APC REPLACEMENT BATTERY CARTRI TECHNOLOGY EA 1 4 NO BID 425 589871 11448892 DIGTL VOICE TRACER 2700 TECHNOLOGY EA 1 2 NO BID 426 480111 539415OD CASE,LAPTOP,PRO SERIES,EZ SCAN TECHNOLOGY EA 1 1 CLGAUA316ANT EA 1 1 CASE,15.6,LAPTOP,GRGY 16.00$ 39.99$ 427 434717 SDSSODCZ51-64G-5C DRIVE,USB2.0,64GB,ASST TECHNOLOGY EA 1 6 VER49174 EA 1 1 DRIVE,USB 3.0,V3,64GB 24.08$ 45.00$ 428 175489 UP7833 CS10 TELPHONE HDSET LFTER ACCE TECHNOLOGY EA 1 1 PLNHL10 EA 1 1 LIFTER,HANDSET,F/PHONE,GY 46.22$ 79.95$ 429 478284 920-002555 KEYBOARD/MSE,CRDLS,MK550 TECHNOLOGY EA 1 2 LOG920002555 EA 1 1 COMBO,WIRELESS WAVE MK550 57.62$ 89.99$ 430 989412 910-001799 MOUSE,M570,WRLS,TRACKBALL,BLK TECHNOLOGY EA 1 2 LOG910001799 EA 1 1 TRACKBALL,WIRELESS M570 31.61$ 69.99$ 431 562025 11824 SURGE PROTECTOR 4320J TECHNOLOGY EA 1 2 TRPTLP606USB EA 1 1 SUGRE,6OUTLET,2USB,990 JOUL 9.78$ 26.80$ 432 417416 SDCZ57-032G-A4B USB DRIVE,SANDISK,32GB,BLUE TECHNOLOGY EA 1 10 VER96806 EA 1 1 DRIVE,USB,32GB,RED 11.46$ 21.00$ 433 801187 SDCZ60-032G-A46 DRIVE,USB,SANDISK,32GB TECHNOLOGY EA 1 2 VER96806 EA 1 1 DRIVE,USB,32GB,RED 11.46$ 21.00$ Page 131 of 235 TENDER LINE #Supplier Part # Manuf Part # / Manuf / Supplier Description Category UOM UOM Count Annualized Buy Qty Your Part Number Your UOM Your Qty/UOM Conversion Factor To RFP UOM Your Part Description New Quoted Price Retail Price Alternate Product Code Your Alt UOM Your ALT Qty/UOM Conversion Factor To RFP UOM Alternate Description Alternate Quoted Price Alternate Retail Price New Quoted Price for Contract Item Alternate Product CodePLEASE REFER TO TAB 1 FOR INSTRUCTIONS ON HOW TO COMPLETE THE RFP MARKET BASKET 434 169432 32020017102 CASE,STORAGE,DVD,10PK TECHNOLOGY PK 10 8 IVR72810 PK 10 1 CASE,DVD,10/PK,BK 3.10$ 8.99$ 435 620650 32020034404 CD-R,SPINDLE,80 MIN,100/PK TECHNOLOGY PK 100 4 CCS72100 PK 100 1 CD-R,700MB,80MIN,100/PK 18.39$ 29.99$ 436 419087 SDCZ48-032G-A46 DRIVE,USB,USB3.0,32GB,SANDISK TECHNOLOGY EA 1 2 VER96806 EA 1 1 DRIVE,USB,32GB,RED 11.46$ 21.00$ 437 171702 LE2778 64GB JETFLASH FLASH DRIVE 530 TECHNOLOGY EA 1 3 VER49065 EA 1 1 DRIVE,USB,64GB,PINSTRIPE 22.97$ 42.00$ 438 517947 980-000417 SPEAKERS,Z130,2.0,BLACK TECHNOLOGY EA 1 3 LOG980000417 EA 1 1 SPEAKERS,Z130,BK 10.36$ 29.99$ 439 833245 26865 CABLE,NETWORK,CAT6,7',BLUE TECHNOLOGY EA 1 4 BLKA3L85007BLS EA 1 1 CABLE,FASTCAT5,7'SNAGLSS,BE 2.78$ 17.99$ 440 406780 DU1303 CHARGER,CAR,2.1 AMP,WIRED,LTG TECHNOLOGY EA 1 3 BLKF8J074BTBLK EA 1 1 CHARGER,CAR,MINI,LIGHTNING 12.00$ 29.99$ 441 855263 DLC-117 BLACK CASE LOGIC LAPTOP AND TABLET C TECHNOLOGY EA 1 2 KMW62567 EA 1 1 CASE,17" CLASSC SLEEVE,BK 9.22$ 25.45$ 442 407509 PRO178 LIGHTNING,DUAL,AC TECHNOLOGY EA 1 2 ECADU5265 EA 1 1 CHARGER,AC,IPHONE 5,L 9.50$ 29.99$ 443 108971 F8E262-BLK MOUSEPAD,BELKIN,F8E262,BLK TECHNOLOGY EA 1 8 CCS55302 EA 1 1 MOUSEPAD,WRISTSUP,GEL,CGY 6.94$ 24.99$ 444 490996 MB-MP16DA/AM CARD,MEMORY,MICRO SDHC,16GB TECHNOLOGY EA 1 2 VER96808 EA 1 1 CARD,MEM,SDHC,PREM,16GB 12.26$ 22.00$ 445 411896 L821002 CORD,UNTANGLER,CR TECHNOLOGY EA 1 7 SOF21002 EA 1 1 UNTANGLER,PHONE,CL/BK 2.38$ 8.49$ 446 801178 SDCZ60-016G-A46 DRIVE,USB,SANDISK,16GB TECHNOLOGY EA 1 3 VER49172 EA 1 1 DRIVE,USB 3.0,V3,16GB,BK 9.10$ 17.00$ 447 110284 UDS10-MS-P6 DUSTER,OFFICE DEPOT,10OZ,6PK TECHNOLOGY PK 6 2 CCS24306 PK 6 1 DUSTER,CANNED AIR,6PACK 12.72$ 71.99$ 448 124999 P-FD32GATT03-GE DRIVE USB,ATTACHE 3,32GB TECHNOLOGY EA 1 4 VER96806 EA 1 1 DRIVE,USB,32GB,RED 11.46$ 21.00$ 449 854459 SDSDUSC-016G-AN6IN CRD,SDHC,ULTRAPLUS,16GB,SNDK TECHNOLOGY EA 1 3 VER96808 EA 1 1 CARD,MEM,SDHC,PREM,16GB 12.26$ 22.00$ 450 666770 WR309LE WRISTWREST,GEL,COMPACT SZ TECHNOLOGY EA 1 2 MMMWR309LE EA 1 1 WRISTWREST,GEL,COMPACT SZ 33.68$ 27.80$ 451 847595 33661 SURGE,6-OUTLET,800 JLS,6' CRD TECHNOLOGY EA 1 2 TRPTLP606 EA 1 1 SURGE,6 OUT,6FT,GY 5.23$ 15.20$ 452 916114 LE2145 CABLE,LIGHTNING,DURACELL,WHITE TECHNOLOGY EA 1 3 NO BID 453 326348 LDTT8GBABNL2 USB,TWIST TURN,8GB, 2PK TECHNOLOGY PK 2 3 VER98426 PK 3 0.66666667 DRIVES,USB,SWIVEL,8GB,3PK 19.92$ 36.50$ 454 671994 30191 MOUSEPAD,ERGOPRENE GEL ,BLACK TECHNOLOGY EA 1 2 CCS55151 EA 1 1 MOUSEPAD,GEL,BK 6.23$ 27.69$ 455 326253 LDTT16GABNL2 USB,TWIST TURN,16GB, 2PK TECHNOLOGY PK 2 2 VER98425 PK 2 1 DRIVES,USB,SWIVEL,16GB,2PK 16.37$ 29.00$ 456 486108 30203 MOUSEPAD,MEMORY FOAM,BLACK TECHNOLOGY EA 1 2 ASP30203 EA 1 1 PAD,WRIST,MEMORY FOAM,BK 4.18$ 14.99$ 457 507906 30206 MOUSEPAD,MEMORY FOAM,BLUE TECHNOLOGY EA 1 2 ASP30206 EA 1 1 PAD,WRIST,MEMORY FOAM,BE 4.18$ 14.99$ Page 132 of 235 Page 133 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Paul Weller DEPARTMENT: Public Works DATE: February 5, 2018 SUBJECT: South Broadway Electrical Infrastructure Improvement Award DESCRIPTION: South Broadway Electrical Infrastructure Improvement Award RECOMMENDATION: Staff recommends Council award, by motion, a construction contract in the amount of $206,492.84 with W.L. Contractors Inc. of Arvada, Colorado, for the electrical infrastructure improvements as part of the "Broadway Streetscape Improvement Project" PREVIOUS COUNCIL ACTION: November 6, 2017 Study Session; Council was informed of the bids received for the electrical infrastructure improvements. The project bids included only one bid from W.L. Contractors Inc.. The sole bid exceeded the budget for the project; and a meeting was held with the consultant and the contractor to "value engineer" the work to provide the most complete scope for the budget. Council was informed that electrical improvements on the 3300 Block would be removed from the scope of work. Council was also updated on the status of banner installation and pedestrian light selection. Banners have been ordered and delivery is expected in six weeks. Two styles of lights have been installed for public comment in January of 2018. SUMMARY: In June of 2017, ME Engineers Inc., an electrical engineering consultant, was contracted to perform a review of the existing electrical infrastructure on the 3300 and 3400 blocks of South Broadway. Based on their review, they prepared a plan to replace the electrical circuitry feeding the existing and proposed pedestrian lights, outlets and panels and provide conduit and wiring for future improvements such as wayfinding signs. The plans also included replacement of all outdoor tree outlets with secure GFCI outlets with locking mechanisms. The final bid package was posted on September 21, 2017 and bids for this work were opened on Tuesday, October 17, 2017. WL Contractors of Arvada, Colorado was the sole bidder out of 32 contractors and sub-contractors that held plans. Their bid was for $494,900. The Engineer’s Estimate for this work was $210,786. Staff worked with the electrical engineering consultant and the contractor to value engineer the project and scope to fit the budget. Page 134 of 235 The revised bid submitted by the contractor was $206,492.84 on November 11, 2017. The standard construction contract was signed by W.L. Contractors on November 30, 2017. Construction will commence in February of 2018 upon approval of the contract. W.L. Contractors has recently worked on a similar lighting/streetscape project for the City of Westminster and has vast work experience with other local municipalities as well as CDOT. W.L. Contractors has worked with the City of Englewood on traffic signal upgrades and in emergency situations. ANALYSIS: Value engineering of the design led to the reduction in the amount of concrete removal and replacement, a reduction in the bored conduit size, a revision to the specified lighting control center and the reduction of some of the unit prices. Additionally, the scope of the project was revised to only include the work in the 3400 block. The scope of the contract includes conduit installation under Englewood Parkway and Girard Ave. for future improvements in the 3300 block. The project scope was reduced to meet the project budget. A summary of the overall project funding and budget breakdown is shown below: PROJECT FUNDING South Broadway Improvements Fund (PIF) $150,000 South Broadway Street Lights and Furniture Fund (PIF) $70,000 Englewood Urban Renewal $113,000 South Broadway Business Improvement District Fund $30,000 Englewood Small Business Development $100,000 Branding Monument and Building Signs Fund $20,000 1% Art Fund $50,000 TOTAL ESTIMATED PROJECT COST $533,000 PROJECT BUDGET Electrical Infrastructure Design (ME Engineers) $18,740 Electrical Infrastructure (Bid/Proposal from WL Contractors)(3400 Block) $206,492.84 Pedestrian Lighting (Hess America Estimate) $206,150 Street Banners (6)(complete) $1,135.50 Street Furniture (Budget) $5,000 Wayfinding Signs (Budget) $20,000 Public Art (Budget) $50,000 TOTAL ESTIMATED PROJECT COST $507,518.34 FINANCIAL IMPLICATIONS: Page 135 of 235 Approval of this contract will result in a charge to the Broadway Improvements account in the Public Improvement Fund in the amount of $206,492.84. CONCLUSION: The approval of this contract supports the replacement of aging infrastructure and is the next step in providing streetscape improvements to the 3400 block of South Broadway. ATTACHMENTS: Contract Approval Summary Contract tor for Services, Agreement Number CFS17-41, Signed by W.L. Contractors, Inc. Revised Bid Bid Tabulation Public Improvement Fund Budget Page 136 of 235 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Paul Weller Phone: 303.762-2505 Title: Engineering Manager Email: pweller@englewoodco.gov Vendor Contact Information Vendor Name: WL Contracting Vendor Contact: Toni Ann Winkler Vendor Address: 5920 Lamar St. Vendor Phone: 303.422.7985 City: Arvada Vendor Email: twinkler@teamwl.com State: CO Zip Code: 80003 Contract Type Contract Type:Construction Agreement Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☒Original ☐Copy ☐Addendum(s) ☐Exhibit(s) ☒Certificate of Insurance Summary of Terms: Start Date: 2/6/2018 End Date:4/6/2018 Total Years of Term: 2 mo. Total Amount of Contract for term (or estimated amount if based on item pricing): $ 206,492.84 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Payment terms (please describe terms or attach schedule if based on deliverables): Payment will be made within 30 days of completion. Attachments: ☐Copy of original Contract if this is an amendment ☐Copies of related Contracts/Conveyances/Documents Upgrade electrical service for pedestrian lights in the 3400 block of South Broadway. Page 137 of 235 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $ Line Item Description: Public Improvement Fund Line Item Total Funding: $ Portion of Line Item spent to date: $ 0 Funding Source: Fund: 30 Division Code: 0801 Note (if needed): Public Improvement Fund Budget Page attached Attachments: ☒Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☒Bid: ☒ Bid Evaluation Summary attached ☒ Bid Response of proposed awardee Only one response received ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☒Other: Please describe Scope of original bid modified to meet project budget. Page 138 of 235 Page 139 of 235 Page 140 of 235 Page 141 of 235 Page 142 of 235 Page 143 of 235 Page 144 of 235 Page 145 of 235 Page 146 of 235 Page 147 of 235 <<._!oo:=.m2o_.m.39 $8_.m_.:m_.ma >23».00288 8wLB-$m.n.m>x8...-._B-_9: Umzw3:ENEN ma_u..ouomm_ LouZmamowma2:269w«omn_<<m<Emrmsmusew_8x mm<_m3 ._.o»m_99m~8.$~.§ mauUmmoauzoaocmzza.C2:_u:ommC5:ma. so_»m3o<m_2ma_92m_x88mwasmmm._m.mmo.oo 30_»m3o<m_o.“mx_m::mOczm?w3miwoom>mN?moo immm3o<m93966_m<nmc_:m8Nmmmmoom>m30.8 soASo:mEm<<m_xwmoommummmmmm_m.a.oo 30rag_uo_mmocsamzosAmeiooom>m{.300 KmAm?m_uc__cox3mEwoom>mm_3o.8 ac093::,___88m8.00_.me.G_§m.oo amOo:n_c:N.NEmmmboEum3098 43.#3<58~88m93Enm8.32:.amum<58:8m98Enm38.8 $0<<_::mAmo_o©m.oormmwomwoo ioO_uO_Ucv_mxmmom_2mo_m3mB98m>aw_%.m.oo so53.8Oo::o_OmamqNmm_mmm.oom>m:.dm.oo BoammzzmAm.o..Eo.oormmm._Eo.oo moo._.E3oOo38_‘m$_ooo_oormma.8o.oo Bo_uoSm>oooc:.._m~o_ooo.8_u>m8.08.8mmoto.:o_m33mmm:58m>mm_3m.oo Bo_uo.Io_mmo:mm:58m>m30.8 mmmmmam$o.m$.§ N3>3>= N81.moqmammom3.00Cum3.80.00 N8am3::ammow98Enmm_$m.mo ~40>9".>=m_.:m8m:a§m_wa_m3.mo naommOOOUmommoo><m mxo_.cm_ozm” >mn:>§_u>._.OI_Z® r>zomo>_umommvazxrmmmmv>_m m_uo_rmmm_<_o<>_.mmoz._Oww_._.m czmoxmmmmzczommomoczoOOZU_._._OZm I>N_<_>4.I>ZU_u_Z0 mcx<m<_zo <<>m._.m<<>._.m_u\mmom_ozOOZ._._»O_:z>z>om_<_mz+ mzo_zmmm_zo _umm_<_:mmmm _zo_.cm_ozm_ ncmza:>20_Zm._.>_:_:mmo__m>20<<_mmum.»zmmjzoooz<mmm>:oz dyxmm zoamm“ cmmmxajzoIxacmmm 3483_w3ma<<m<Em::_._m6<m Page 148 of 235 ooz_m_zmO__»OC._.m_Zm>om<<><m Zm<<mm_.><o>m_zmam<<__u_:ozr<oozamorcozamOZwmo>o<<>< OO2UC_._1oc>z3<_mw>mmoOZrmzoa:O_uOOZUCZ._z9.>_._.moZOArmzoazomammzoxomwomm ._.I_m_mmom._.Im$8mrooxoz? :5mco<m2.89mumo?omzozmmagoozaaozmmammm:m*mo82manmammonm?mq. <<._!00280.03_wm::.o1Nma8noSm<<O1Ammmvmoama. zmam3.239 m_o:mEnm” Oo3vm:<zm3m“ w____:m>oEqmmw” masx_u_m8m xms:imam: mm=3m8q <<._!0038303 mom-£m-3mm _umx.a.om-$m;mi x3m:m:@.mm3<<_.oo3 3103m_.oma<<m<_u_m:::m~m<m Page 149 of 235 City of Englewood Bid Tabulation SheetBid Opening Date: October 17, 2017 3:00 PM MDTApparent Low BidderITEM BID: ITB-17-023 2017 South Broadway Electrical Infrastructure ProjectVendorBid Bond Y/N SOQ Y/N Total Bid Exceptions/CommentsWL Contractors Y N $494,9005920 Lamar StreetArvada, CO 80003Kevin Marsh303-422-7985 Page 150 of 235 Page 151 of 235 Page 152 of 235 Date 11/22/2017 Item Number Description of Item Unit Quantity Unit Cost Total Cost 202 Removal of Sidewalk SF 11,530 4.00$ 46,120.00$ 202 Removal of Existing Outlets EA 36 180.00$ 6,480.00$ COE 5.04 6" Concrete Walk SF 9,010 10.00$ 90,100.00$ COE 5.04 6" Concrete Walk Colored SF 2,520 15.00$ 37,800.00$ 613 Conduit (1") LF 4,750 30.00$ 142,500.00$ 613 Wiring LF 1 24,100.00$ 24,100.00$ 613.00 GFCI Duplex Receptacles EA 36 310.00$ 11,160.00$ 613.00 Lighting Control Center EA 2 18,300.00$ 36,600.00$ 613.00 Testing LS 1 5,835.00$ 5,835.00$ 630.00 Traffic Control LS 1 72,705.00$ 72,705.00$ 613.00 Light Pole Foundation EA 1 1,500.00$ 1,500.00$ 474,900.00$ XXX Force Account FA 20,000.00$ $494,900.00 WL Contractors Original Bid (3300-3400 Blocks) SUBTOTAL TOTAL Phase I Broadway Electrical Infrastructure Improvements Bid Tab Page 153 of 235 Date 11/22/2017 Item Number*Description of Item Unit Quantity Unit Cost Total Cost 100 Removal of Sidewalk SF 3,500 3.50$ 12,250.00$ 110 Removal of Existing Outlets EA 17 175.00$ 2,975.00$ 115 Removal of Existing Relay Cabinets EA 2 335.00$ 670.00$ 140 4" Concrete Walk SF 3,500 8.25$ 28,875.00$ 145 Light Pole Foundation EA 1 1,440.00$ 1,440.00$ 150 12X12 Pull Box EA 10 243.00$ 2,430.00$ 155 Conduit (1") LF 2,375 19.00$ 45,125.00$ 157 Conduit (2") LF 275 28.00$ 7,700.00$ 158 #10 Wire LF 25,088 0.43$ 10,787.84$ 160 #8 Wire LF 1,750 0.63$ 1,102.50$ 170 Wiring LF 1 9,095.00$ 9,095.00$ 180 GFCI Duplex Receptacles EA 17 225.00$ 3,825.00$ 190 Lighting Control Center EA 2 8,888.00$ 17,776.00$ 200 Testing LS 1 3,750.00$ 3,750.00$ 210 Traffic Control LS 1 16,900.00$ 16,900.00$ 220 Pot Hole Soft EA 6 145.00$ 870.00$ 230 Pot Hole Hard EA 35 145.00$ 5,075.00$ 250.0 Conduit 1" LF 650 19.00$ 12,350.00$ 260.0 #8 Wire LF 5,550 0.63$ 3,496.50$ 186,492.84$ XXX Force Account FA 20,000.00$ $206,492.84 * Contractors Bid No. WL Contractors Revised Bid (3400 Block Only) SUBTOTAL TOTAL Phase I Broadway Electrical Infrastructure Improvements Bid Tab ADDITIONAL ALTERNATIVE Page 154 of 235 City of Englewood, Colorado 7 BUDGET 2018 Consolidated Budget Summary Sources and Uses By Fund Governmental Fund Types Estimated Beginning Balance Sources of Funds Uses of Funds Estimated Ending Balance Reserves Estimated Unappropriated Balance General Fund 11,190,855 47,429,086 47,801,920 10,818,021 6,317,099 4,500,922 Special Revenue Funds Conservation Trust Fund 114,413 310,000 310,000 114,413 - 114,413 Community Development Fund - - - - - - Donors Fund 604,009 107,560 490,060 221,509 - 221,509 Malley Center Trust Fund 221,247 7,000 100,000 128,247 - 128,247 Parks & Recreation Trust Fund 368,858 6,500 300,000 75,358 - 75,358 Open Space Fund 205,409 805,000 615,000 395,409 - 395,409 Total Special Revenue Funds 1,513,936 1,236,060 1,815,060 934,936 - 934,936 Debt Service Fund General Obligation Bond Fund 54,990 1,102,000 1,105,688 51,302 - 51,302 Police HQ GO Bond 979,343 2,199,250 2,215,813 962,780 - 962,780 Total Debt Service Fund 1,034,333 3,301,250 3,321,501 1,014,082 - 1,014,082 Capital Projects Funds Public Improvement Fund 902,861 3,890,000 4,425,352 367,509 - 367,509 Capital Projects Fund 58,432 2,217,052 1,965,833 309,651 - 309,651 Police HQ Construction Fund 24,070,017 150,000 24,157,003 63,014 - 63,014 Total Capital Projects Funds 25,031,310 6,257,052 30,548,188 740,174 - 740,174 Total Governmental Funds 38,770,434 58,223,448 83,486,669 13,507,214 6,317,099 7,190,115 Proprietary Fund Types Estimated Beginning Balance Sources of Funds Uses of Funds Estimated Ending Balance Reserves Estimated Unreserved Balance Enterprise Funds Water Fund 11,801,963 8,790,323 10,484,540 10,107,746 - 10,107,746 Sewer Fund 6,382,232 16,249,395 21,042,797 1,588,830 - 1,588,830 Stormwater Drainage Fund 1,204,709 332,514 479,012 1,058,211 - 1,058,211 Golf Course Fund 691,841 2,266,300 2,249,341 708,800 - 708,800 Concrete Utility Fund 895,062 884,200 898,565 880,697 - 880,697 Housing Rehabilitation Fund 1,470,368 445,326 1,068,505 847,189 - 847,189 Total Enterprise Funds 22,446,175 28,968,058 36,222,760 15,191,473 - 15,191,473 Internal Service Funds Central Services Fund 92,392 306,815 275,983 123,224 - 123,224 ServiCenter Fund 775,901 2,234,958 2,219,813 791,046 - 791,046 Capital Equipment Replacement Fund 2,260,932 1,005,483 1,393,857 1,872,558 - 1,872,558 Risk Management Fund 484,291 1,401,443 1,415,694 470,040 - 470,040 Employee Benefits Fund 562,057 6,397,725 5,773,051 1,186,731 - 1,186,731 Total Internal Service Funds 4,175,572 11,346,424 11,078,398 4,443,598 - 4,443,598 Total Proprietary Funds 26,621,748 40,314,482 47,301,158 19,635,071 - 19,635,071 Total All Funds 65,392,182 98,537,930 130,787,827 33,142,285 6,317,099 26,825,186 Page 155 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Eric Keck DEPARTMENT: City Manager's Office DATE: February 5, 2018 SUBJECT: Agreement with the Greenway Foundation DESCRIPTION: Agreement with the Greenway Foundation RECOMMENDATION: Staff recommends that the City Council approve the agreement with the Greenway Foundation for the purchase of 10 acre feet of water through the Chatfield Environmental Pool. PREVIOUS COUNCIL ACTION: Council Study Session on 10 April 2017 SUMMARY: Through the South Platte Working Group, staff has been working with partnering entities of this organization to help ensure adequate flows in the Platte River during low flow conditions. The Chatfield Environmental Pool was created to contain 2,100 acre feet of storage to allow for strategic releases out of Chatfield Reservoir to enhance stream flows and water quality in the South Platte River below the reservoir. The environmental releases will not only provide water quantity and water quality benefits downstream of the reservoir, but will also be utilized downstream by the Central Colorado Water Conservancy District for agricultural purposes. During low flow conditions in the Platte River, Englewood's participation will help with the overall water quality for its citizenry. Especially in light of the Big Dry Creek Diversion project and the mixing of water from this source as well as that of the South Platte River will enhance the source quality of our drinking water. While the City will not have a consumptive right to the water from the Environmental Pool, the mere fact that Englewood's participation ensures a higher quality of water in the River will be a major benefit to its residents. FINANCIAL IMPLICATIONS: The cost of the 10 acre feet is $75,000 or $7,500 per acre foot. The funding for this purchase will come from the Water Fund as the addition of this resource will benefit the water quality for the City of Englewood during low flow conditions. The funding for this purchase is found within the Water Utility's Professional Services account. 40-1603-54201. The account has $400,000 budgeted for Fiscal Year 2018 which includes Page 156 of 235 funding for residual removal, SCADA and electrical support and the acquisition of the water shares through the Greenway Foundation. The seated Council in April of 2017 agreed to budget for the acquisition of the 10 acre feet of water which was approved as part of the Fiscal Year 2018 budget. ATTACHMENTS: Council Communication and Associated Documents from the 10 April 2017 Council Study Session Agreement with the Greenway Foundation FY 2018 Water Budget Page 157 of 235 STUDY SESSION TO: Mayor and Council FROM: Eric Keck DEPARTMENT: City Manager's Office DATE: April 10, 2017 SUBJECT: Chatfield Reservoir Environmental Pool Discussion DESCRIPTION: Chatfield Reservoir Environmental Pool Discussion RECOMMENDATION: Staff recommends that Council provide consensus direction for the City to work with the South Platte Working Group and the Greenway Foundation to participate in the acquisition of 10 acre feet of water from the Chatfield Reservoir Environmental Pool. PREVIOUS COUNCIL ACTION: None SUMMARY: ANALYSIS: FINANCIAL IMPLICATIONS: 10 Acre Feet of water through the Greenway Foundation would cost $7,500 per acre foot or $75,000 total. The South Platte Working Group is looking for a pledge to purchase in 2017 but payment would not be required until the Fiscal Year 2018 budget cycle. The City Council will need to determine if the water will be acquired through the drinking water utility or the General Fund. Page 158 of 235 Innovation in Thought and Practice for Resilient Colorado Watersheds www.thewaterconnection.org Benefits of the Chatfield Reservoir Environmental Pool Water quality: Higher instream flows result in lower levels of pollutants. It is logical to assume that increasing the stream flow in the South Platte during low flows would be beneficial for water quality. Improved recreation: Strategic releases from Chatfield Reservoir Environmental Pool would improve recreational opportunities for a broad range of river users including but not limited to whitewater sports enthusiasts, anglers, birders, cyclists, walkers, and families on river outings. Healthy lifestyles: Releases from the Environmental Pool that are timed for the benefit of river health support healthy lifestyles and outdoor activity. By maintaining the health of the South Platte River corridor through strategically timed releases, the 2,100 AF Environmental Pool (EP) within Chatfield Reservoir contributes to conditions that create the availability of outdoor activities such as fishing, boating and outdoor / nature play and environmental education experiences. General environmental benefits: There are numerous alternatives regarding the release of the EP for environmental benefits. Each increment of additional storage greater than 1,500 AF provides additional opportunity to release water in more than one season and at more than one release rate. The higher storage volumes (i.e. greater than 1,500 AF) provide more opportunity for environmental flows than the lowest low volumes. Those higher storage volumes also provide more flexibility in providing seasonally appropriate flow regimes. (Bill Miller, Miller Ecological Consultants, May 19, 2016 memo.) Improved river health: Additional flows in low flow periods are linked to maintaining a healthy river ecosystem, and therefore linked to water security. Examples include recharging wetlands, building and maintaining riparian vegetation, building and maintaining aquatic habitat, reducing algal infestations, and a host of other benefits. Improved regional economy: The economy of the communities along the South Platte River is directly linked to the health of the river and the ecosystem functions it performs. Improving water quality and maintaining the ecosystem services linked to water quality and the riparian and aquatic ecosystems of the river mean that communities won’t have to spend as much to provide safe water supplies to water utilities, industry, and irrigators. Communities around Colorado are finding that healthy rivers are intricately linked to healthy economies, supporting vital downtowns and property values. Page 159 of 235 Innovation in Thought and Practice for Resilient Colorado Watersheds www.thewaterconnection.org Climate Adaptation Strategy: Among the top impacts Colorado is already beginning to face due to our changing climate is reduced snowpack and earlier snowmelt (Denver’s Climate Adaptation Plan, p4) which leads to earlier and faster runoff and less streamflow in the summer and fall. The Environmental Pool allows the capture and storage of some of that early snowmelt which otherwise would be lost downstream. Rare Opportunity and One Time Cost: This opportunity is truly a once-in-a-lifetime opportunity that won’t come around again. Contributions to the Environmental Pool are a one- time only cost, for benefits that will last generations. Page 160 of 235 Innovation in Thought and Practice for Resilient Colorado Watersheds www.thewaterconnection.org FREQUENTLY ASKED QUESTIONS – CHATFIELD ENVIRONMENTAL POOL (As of February 3, 2017) (These answers refer specifically to funding for the 500 AF of storage being funded through the combined efforts of The Greenway Foundation and Denver Water. NOTE – Denver Water has put forward a challenge to The Greenway Foundation to obtain the needed funding for 250 AF of the overall 500 AF. Upon meeting said challenge, Denver Water will provide the funding for the final 250 AF.) 1. What does a financial contribution of $7,500 pay for? . A donation of $7,500 pays for one-acre foot of storage space for the Environmental Pool (EP) in the Chatfield Reallocation Project. The money goes towards the mitigation costs needed to pay for the replacement of environmental and recreational amenities within Chatfield Reservoir and Chatfield State Park that will be impacted due to the height of storage within the Reservoir being raised by 12 feet when the reallocation pool becomes a reality. The entire Park/Reservoir is being reconstructed to one extent or another. The height of the dam is NOT being raised/increased. Rather, 12’ of flood control capacity is being converted to water storage. The actual cost of mitigation is being finalized, but there is an agreement with CWCB/DNR/CCWCD/ TGF and DW that the MAXIMUM amount/AF of mitigation costs related to the 500 AF ‘”in play” will be $7,500/AF. If the actual cost is less, DW/TGF and supporters will pay the lesser amount. 2. What are “O&M” costs? . The O&M costs refer to the estimated financial amount/AF that will be set aside in a holding account with USACE over a 50 year basis once the mitigation work is completed and the reallocation pool is in place to cover the ongoing operation and maintenance costs involving both Chatfield Reservoir and Chatfield State Park’s amenities. Funding contributors to the EP do not need to pay the O&M costs. The O&M costs on the 500 AF “in play” are being paid for by Central Colorado Water Conservancy District (CCWCD) in Weld County in exchange for CCWCD having “first right of recapture” of the overall 2,100 AF of the EP for agricultural and livestock related benefits, after it is released for environmental benefits. Having this commitment from CCWCD allows their 1984 water right to be used to store water in the EP. The actual costs of these O&M costs are being finalized but there is also an agreement with CWCB/DNR/CCWCD/TGF and DW that the MAXIMUM amount/AF Page 161 of 235 Innovation in Thought and Practice for Resilient Colorado Watersheds www.thewaterconnection.org involving the mitigation costs related to the 500 AF will be $2,500/AF. If the actual cost is less, CCWCD will pay the lesser amount 3. Where will the Environmental Pool releases be redirected from the South Platte River by CCWCD? . The releases will remain in the South Platte River through the Denver Metro area through Arapahoe, Denver and Adams Counties to a location along the River near Brighton, where CCWCD will divert the water into storage pools to be used at the most strategic times for agricultural and livestock related benefits. In this way, every drop of water in the EP will provide multiple benefits to the both the river environment and agriculture. This creative and collaborative water project makes efficient use of Colorado’s scarce water resources. 4. What happens in dry years? . Not all water rights are equal, and more junior water rights get curtailed during dry years. It is possible that in dry years Central’s 1984 storage right would not yield enough water to fill the Environmental Pool. However, during a dry year there may be remaining water in the EP from previous years which could be used for environmental and water quality purposes even in a dry year. 5. What are the criteria for release? . Environmental and water quality benefits will be the primary criteria for releases. Recreational benefits will be ancillary, i.e. boating, fishing, etc. Per the formal agreement between the USACE and the State of Colorado regarding the Chatfield Reallocation Project, Colorado Parks and Wildlife (CPW) has been tasked to manage the Environmental Pool. There is an ongoing study to determine the best way to manage the Environmental Pool releases. Scheduling Environmental Pool releases will be determined through a collaborative process between CPW and Environmental Pool supporters. The makeup of the group and structure and basis for decision making will be established during 2018. 6. Could the EP ever get bigger than 2100 AF? . Long term, there may be opportunities to add additional AF to the pool through negotiations and additional funding, but no such efforts will be initiated until the full funding of the current 2,100 AF Environmental Pool has been obtained and the uses and related benefits of the Pool are realized. Page 162 of 235 Innovation in Thought and Practice for Resilient Colorado Watersheds www.thewaterconnection.org 7. What is the construction schedule for the Reallocation Project and when will the Environmental Pool be available for releases? . Design is underway for the environmental and recreational improvements to Chatfield Reservoir and Chatfield State Park. The initiation of construction of the environmental and recreational improvements to Chatfield Reservoir and Chatfield State Park to allow for the storage of the additional 20,600 AF, including the 2,100 AF of the Environmental Pool, with construction currently scheduled to begin in August of 2017 with a completion date currently scheduled for August / September of 2019. Assuming this projected schedule is realized, and also assuming a lack of drought conditions, this will allow the Environmental Pool to be filled and available for use during 2019/2020, depending on snowpack and hydrologic conditions. 8. What is the current status of the efforts of TGF to obtain the funding for the 250 AF of the Environmental Pool to meet the challenge from Denver Water? As of the date of this memo, the following progress has occurred regarding the obtainment of needed 250 AF: COMMITTED: . City and County of Denver = 50 AF . The Greenway Foundation = 10 AF . The Colorado Parks Foundation = 10 AF . The Shoemaker Family = 10 AF . Walton Family Foundation = 45 AF . Rinehart Family = 1 AF . Capitol Representatives = 1 AF UNDER PURSUIT: . South Platte Working Group Entities = 50 AF . Adams County = 25 AF . Weld County = 25 AF . Gates Family Foundation = 16 AF . Denver Trout Unlimited = 10 AF . CityWild = 5 AF Page 163 of 235 Innovation in Thought and Practice for Resilient Colorado Watersheds www.thewaterconnection.org 9. When do you expect the challenge grant from Denver Water to be met by TGF? It is TGF’s goal to have all funding in place for the challenge grant by the end of August, 2017. Key to Acronyms: CCWCD = Central Colorado Water Conservancy District CPW = Colorado Parks & Wildlife CWCB = Colorado Water Conservation Board DNR = Colorado Department of Natural Resources DW = Denver Water TGF = The Greenway Foundation Page 164 of 235 Page 1 of 6 AGREEMENT THIS AGREEMENT (“Agreement”) is entered into between the City of Englewood, Colorado (“City”), a home rule municipality of the State of Colorado, 1000 Englewood Parkway, Englewood, Colorado 80110 and THE GREENWAY FOUNDATION (“Greenway”), a Colorado nonprofit corporation doing business at 1855 S. Pearl Street, Suite 40, Denver, CO 80210, jointly the “Parties.” RECITALS WHEREAS, the United States Army Corps of Engineers Omaha District (“Corps”) owns and operates Chatfield Reservoir and Dam. By Contract dated March 1, 1979, the Corps provided storage space to the State of Colorado (“State”) to control and manage the use of water stored in the space including and below elevation 5432 feet. WHEREAS, by letter of approval and record of decision (“ROD”) dated May 29, 2014, the Corps authorized the reallocation of an additional 20,600 acre feet of storage space, as determined by the volume between elevation 5,432 feet and elevation 5,444 feet, from the exclusive flood control pool to joint use flood control-conservation purposes, including storage for municipal and industrial water supply, agriculture, environmental restoration, and recreation and fishery habitat protection and enhancement (“Reallocation Pool”). WHEREAS, the Department of the Army and the Colorado Department of Natural Resources (“CDNR”) entered into an agreement dated October 9, 2014 by which CDNR acquired the right to use for water storage purposes the Reallocation Pool storage space referenced above. WHEREAS, the State and various water providers along the South Platte River Basin (“Water Providers”) negotiated and agreed upon a Fish, Wildlife, and Recreation Mitigation Plan for the Chatfield Reallocation Project, approved by the Colorado Parks and Wildlife Commission on January 9, 2014, pursuant to Section 37-60-122.2, C.R.S., and subsequently approved by the Colorado Water Conservation Board (“CWCB”) on January 28, 2014, defining the mitigation actions required by the State of Colorado in connection with the Chatfield Reallocation Project (“Mitigation Plan”). WHEREAS, Section 4.2.1.2.4 of the Mitigation Plan calls for the creation of an environmental storage space (“Environmental Pool”) within the Reallocation Pool for the primary purpose of timed releases to alleviate low flow conditions downstream of Chatfield Reservoir. The Plan proposes that 1,000 acre feet of the Environmental Pool will be acquired by Colorado Parks & Wildlife (“CPW”), and 600 acre feet will be acquired by the CWCB. The Plan states that CPW will have control over water stored within the Environmental Pool and will have the authority to make releases as it deems appropriate. WHEREAS, CDNR entered into agreements with Water Providers by which the right to store water in the Reallocation Pool, as well as the costs of construction and mitigation associated therewith, are allocated to Water Providers. As relevant here, by agreement Page 165 of 235 Page 2 of 6 effective October 16, 2015, CDNR granted to the CWCB the right to use 7,057 acre feet of storage space in Chatfield Reservoir. Additionally, by agreement effective October 16, 2015, CDNR granted to CPW the right to use 1,000 acre feet of storage space in Chatfield Reservoir. WHEREAS, the State, Water Providers, and the City and County of Denver acting by and through its Board of Water Commissioners (“Denver Water”), entered into an agreement dated October 15, 2015, by which the parties agreed to collaborate to create the Environmental Pool. The parties agreed that CPW would manage the Environmental Pool in accordance with the terms of the Mitigation Plan and that the Environmental Pool would have a maximum volume of 2,100 acre feet, unless enlarged by the mutual consent of all the parties. WHEREAS, Greenway is soliciting donations for the Environmental Pool from entities concerned with conservation and restoration of the South Platte River. WHEREAS, City has been asked by Greenway to contribute $75,000.00 (10 acre feet of storage space @ $7,500.00) to the Environmental Pool in order to have water released at strategic times to improve the overall health of the South Platte River. NOW THEREFORE, in consideration of the promises set forth herein, the Parties agree as follows: Article I – Contribution to Environmental Pool Shares 1. Overview A. The Parties agree that increasing the capacity of the Environmental Pool will serve to enhance the flow of the South Platte River during low-flow conditions, which will benefit the public and the environment by improving water quality, enhancing habitat for plant and animal species, and facilitating recreation along the river. B. Currently, only 1,600 of the 2,100 acre feet available storage capacity have been dedicated to the Environmental Pool. Greenway and Denver Water have partnered to obtain commitments to fund the remaining 500 acre feet of available storage space. C. Specifically, Denver Water has agreed to fund 250 acre feet of storage space for the Environmental Pool so long as Greenway successfully obtains funding for the remaining 250 acre feet. D. To further the purposes of the Environmental Pool, City has made a one-time pledge to fund ten (10) acre feet of storage capacity for the Environmental Pool at a cost of $7,500 per acre foot. City will pay $75,000.00 to Greenway, which Greenway will subsequently pay to CWCB for the purpose of dedicating 10 acre feet of storage capacity to the Environmental Pool. Page 166 of 235 Page 3 of 6 E. The $7,500 per acre foot cost represents the full cost to the City. Future costs related to the Corps’ operations, maintenance, and repairs to its facilities are not part of the City’s pledge and will be funded by others. 2. Agreement A. The City agrees to pay to Greenway on or before December 31, 2018, seventy-five thousand DOLLARS AND NO CENTS ($75,000.00) (“Contract Amount”) in one lump sum to enable Greenway to purchase 10 acre feet of storage capacity in Chatfield Reservoir to the Environmental Pool, in accordance with the Mitigation Plan. B. Upon receipt of payment from the City, Greenway agrees to pay the Contract Amount to the CWCB on or before December 31, 2018, to dedicate 10 acre feet of storage capacity in Chatfield Reservoir to the Environmental Pool, in accordance with the Mitigation Plan. C. If Greenway does not perform its obligations as set forth in Section 2(B) above, Greenway will return the Contract Amount to the City within thirty (30) days. D. If the ROD authorizing the Reallocation Project is overturned pursuant to Audubon Society of Greater Denver v. United States Army Corps of Engineers, case no. 1:14- cv-02749-PAB, Greenway shall return the Contract Amount to the City within thirty (30) days after a final judgment is issued. Article II – General Provisions 1. No Assignment. No right or obligation granted by this Agreement shall be assigned by either party. 2. Waiver. No party shall waive its rights by failing to exercise its rights; any such failure shall not affect the right of the party to exercise at some future time the rights not previously exercised. 3. Venue; Governing Law. Venue for any dispute over any issue resulting from this Agreement shall be in the District Court for Arapahoe County, Colorado. The Agreement will be construed and enforced in accordance with applicable federal law, and the laws of the State of Colorado. 4. Term of Agreement. This Agreement will commence on the date executed by the City as indicated on the City’s signature page. Although the payment obligations of the Parties shall be completed by December 31, 2018, the provisions of this Agreement shall remain effective without termination. 5. Integration. This Agreement shall be construed and enforced as the fully integrated expression of the Parties’ contract with respect to the matters and subjects addressed in this Agreement. No express or implied covenant not specifically set forth shall be deemed to be a part of this Agreement. Page 167 of 235 Page 4 of 6 6. Effect on Prior Contracts. Except as specifically referenced and altered by this Agreement, any other agreements between the Parties shall remain in full force and effect. 7. Examination of Records. Any authorized agent of the City has the right to access and the right to examine any pertinent books, documents, papers and records of Greenway, involving transactions related to the Agreement until the latter of three (3) years after the final payment under the Agreement or expiration of the applicable statute of limitations. 8. Representatives. The following representatives are designated to accept or give any request, approval, notice or the like provided for by this agreement: For the City: City Manager’s Office 1000 Englewood Parkway Englewood, CO 80110 For Greenway: Executive Director of The Greenway Foundation 1855 S. Pearl St., Suite 40 Denver, CO 80210 9. Payment Obligation. The City’s payment obligation, whether direct or contingent, extends only to funds appropriated annually by the Englewood City Council, and encumbered for the purpose of the Agreement. The City does not by the Agreement irrevocably pledge present cash reserves for payment or performance in future fiscal years. The Agreement does not and is not intended to create a multiple-fiscal year direct or indirect debt or financial obligation of the City. 10. No Third Party Beneficiary. Enforcement of the terms of the Agreement and all rights of action relating to enforcement are strictly reserved to the Parties. Nothing contained in the Agreement gives or allows any claim or right of action to any third person or entity. Any person or entity other than the City or Greenway receiving services or benefits pursuant to the Agreement is an incidental beneficiary only. 11. No Authority to Bind City to Contracts. Greenway lacks any authority to bind the City on any contractual matters. Final approval of all contractual matters that purport to obligate the City must be executed by the City. 12. Severability. Except for the provisions of the Agreement requiring appropriation of funds and limiting the total amount payable by the City, if a court of competent jurisdiction finds any provision of the Agreement or any portion of it to be invalid, illegal, or unenforceable, the validity of the remaining portions or provisions will not be affected, if the intent of the Parties can be fulfilled. Page 168 of 235 Page 5 of 6 13. No Discrimination in Employment. In connection with the performance of work under the Agreement, Greenway may not refuse to hire, discharge, promote or demote, or discriminate in matters of compensation against any person otherwise qualified, solely because of race, color, religion, national origin, gender, age, military status, sexual orientation, gender identity or gender expression, marital status, or physical or mental disability. 14. Compliance with All Laws. Greenway shall perform or cause to be performed all services in full compliance with all applicable laws, rules, regulations and codes of the United States and the State of Colorado. 15. Legal Authority. Greenway represents and warrants that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into the Agreement. Each person signing and executing the Agreement on behalf of Greenway represents and warrants that he or she has been fully authorized by Greenway to execute the Agreement on behalf of Greenway and to validly and legally bind Greenway to all the terms, performances and provisions of the Agreement. The City shall have the right, in its sole discretion, to either temporarily suspend or permanently terminate the Agreement if there is a dispute as to the legal authority of either Greenway or the person signing the Agreement to enter into the Agreement. 16. Survival of Certain Provisions. The terms of the Agreement and any exhibits and attachments that by reasonable implication contemplate continued performance, rights, or compliance beyond expiration or termination of the Agreement survive the Agreement and will continue to be enforceable. 17. No Construction Against Drafting Party. The Parties and their respective counsel have had the opportunity to review the Agreement, and the Agreement will not be construed against any party merely because any provisions of the Agreement were prepared by a particular party. 18. Indemnity. The Parties understand and agree that the City, Council, officials, officers, directors, agents and employees, are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, protections or defenses provided by the Colorado Governmental Immunity Act (the “CGIA”), §§ 24-10-101 to 120, C.R.S., or otherwise available to the City. To the extent the CGIA imposes varying obligations or contains different waivers for cities and counties, the City agrees that it will remain liable for their independent obligations under the CGIA, and neither party shall be the agent of the other or liable for the obligations of the other. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] Page 169 of 235 Page 6 of 6 IN WITNESS WHEREOF, the parties hereto have caused their duly authorized officials to execute this Agreement on their behalf. Dated this ____ day of ________________________, 2018. CITY OF ENGLEWOOD STATE OF COLORADO By: ___________________________ Mayor ATTEST: STEPHANIE CARLILE _____________________________________ City Clerk The Greenway Foundation By:_______________________________ Title:______________________________ Page 170 of 235 myFavorites |Financial Management |Human Resources |Maintenance G/L Account Inquiry - 40-1603-54201 - Professional Services Summary Detail Five Year Trend Budget Analysis Budget History Annual Totals YTD Reclass Journal Type Prior Year Include Classification Contractual Services, Professional Services Fiscal Year 2018 Amended Budget $400,000.00 Encumbrances $19,425.00 Expenses $1,815.00 YTD Balance $378,760.00 Percent Used 5% Month Budget Amendments Encumbrances Expenses Current YTD Balance Percent Used January $400,000.00 $0.00 $19,425.00 $1,815.00 $378,760.00 5 % February $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % March $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % April $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % May $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % June $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % July $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % August $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % September $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % October $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % November $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % December $0.00 $0.00 $0.00 $0.00 $378,760.00 5 % Total $400,000.00 $0.00 $19,425.00 $1,815.00 $378,760.00 5 % City of Englewood 0 2 Search Reset 01 - Pooled Cash and Investments 02 - General Fund 03 - Conservation Trust Fund 04 - Donors Fund 06 - Community Development Fund 07 - Parks & Recreation Trust Fund 08 - Malley Center Trust Fund 10 - Open Space Fund 20 - Rec General Obligation Bond 25 - Police General Obligation Bond 30 - Public Improvement Fund 31 - Capital Projects Fund 34 - Police Building Bond Fund 40 - Water Fund 0000 - General Revenues 1501 - Transfers 1601 - Source of Supply 1602 - Power & Pumping 1603 - Purification 36402 Proceeds from Disposition of Assets 51101 Regular Employees Salaries and Wages 51102 Overtime 51104 Temporary Wages 51105 Leave Cash Out 51106 Performance Pay 51107 Stand By 51133 Longevity 51201 Social Security 51202 Group Insurance 51203 Workers Compensation 51205 Other Group Insurance 51206 Retirement-Defined Contribution 51207 Retirement-Defined Benefit 51911 Projects Applied Labor 52101 Office Supplies - General 52102 Postage/Mail Services 52103 Inside Printing Print Shop Fiscal Year G/L Account 2018 Page 1 of 1G/L Account Inquiry 1/24/2018https://yvwlnnw1848.tylertech.com/Logos/FinancialManagement/GLAccounts/GLInquiry.... Page 171 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Larry Nimmo DEPARTMENT: Public Works DATE: February 5, 2018 SUBJECT: Award Police Headquarters MaterialsTesting and Special Inspection Services DESCRIPTION: Award Police Headquarters MaterialsTesting and Special Inspection Services RECOMMENDATION: Staff recommends that City Council award, by motion, a contract with Ground Engineering for Materials Testing and Special Inspection services in support of the construction at the "Englewood Police Headquarters" building site in the amount of $68,218.00. PREVIOUS COUNCIL ACTION: Council approved an ordinance setting forth the ballot language and submitting to a vote of the registered electors a General Obligation Bond (GOB) for the construction of a new Englewood Police Department Headquarters. Ballot issue 2C was passed by the voters on November 8, 2016. Council approved Ordinance No. 30, Series 2017 approving the issuance of General Obligation Bonds on May 4, 2017. Staff provided project updates at several study sessions in 2017. SUMMARY: In support of the construction of the Englewood Police Headquarters Phase 1 & 2, Ground Engineering Consultants, Inc., in cooperation with CBRE (Owner's Representative) and Adolfson and Peterson Construction (General Contractor) will provide Materials Testing and Special Inspection Services in support of the construction of the new Police Headquarters Building. ANALYSIS: The selection process was guided by our project management partner, CBRE, and was performed in accordance with the City's "Purchasing Policies and Procedures". CBRE and City Staff discussed, in detail, all five proposals that were received by the due date. All five firms were determined to be qualified and final selection was based on a number of factors: Ground Engineering Consultants, Inc., offered the best value for the City of Englewood as far as understanding the project, providing an experienced team, the lowest cost per trip, and scored the highest of all proposals in the bid leveling process (summary attached.) Page 172 of 235 FINANCIAL IMPLICATIONS: The cost of the materials testing and special inspection services for Phase I and Phase II is $68,218 and is part of the Englewood Police Station replacement building budget (attached). The initial proposal of $59,538 was based on the 50% construction drawings supplied with the RFP and the final proposal, based on 100% construction drawings, included additional Phase II asphalt testing resulting in the final cost of $68,218. ATTACHMENTS: Contract Approval Summary Professional Services Agreement Schedule A - Statement of Work Bid Leveling Sheet Certificate of Insurance Ground Engineering Consultants Proposal CBRE Project Budget Page 173 of 235 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Larry Nimmo Phone: 303-762-2506 Title: Interim Public Works Director Email: lnimmo@englewoodco.gov Vendor Contact Information Vendor Name: Ground Engineering Consultants, Inc. Vendor Contact: James Booze Vendor Address: 41 Inverness Dr. East Vendor Phone: 303-991-9632 City: Englewood Vendor Email: james.booze@groundeng.com State: CO Zip Code: 80112 Contract Type Contract Type :Choose an item. Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☐Copy Schedule A ☐Addendum(s) ☐Exhibit(s) ☒Certificate of Insurance Summary of Terms: Start Date: 2/6/2018 End Date: 6/31/2019 Total Years of Term: 1.5 Total Amount of Contract for term (or estimated amount if based on item pricing): $68,218.00 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Payment terms (please describe terms or attach schedule if based on deliverables): Requests for service scheduled by the General contractor and the Owner’s Representative. Net 30 from date of invoice submittal Attachments: ☐Copy of original Contract if this is an amendment ☐Copies of related Contracts/Conveyances/Documents Police Headquarters Materials Testing and Special Inspection Services Page 174 of 235 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $ Line Item Description: Line Item Total Funding: $ Portion of Line Item spent to date: $ Funding Source: Fund: Division Code: Note (if needed): Police Building Replacement Project – no line item in budget Attachments: ☐Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☒RFP: ☒ RFP Evaluation Summary attached ☒ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☐Other: Please describe Page 175 of 235 Efitj lewood PROCUREMENT DIVISION PROFESSIONAL SERVICES AGREEMENT contract Number PSAI1B-02 Consulting Services $68,218 This Professional Services Agreement (the “Agreement")is made as of this 17"‘day of January, 2017,(the “Effective Date")by and between Ground Engineering Consultants.Inc.(“Consultant"),and The City of Englewood,Colorado,a municipal corporation organized under the laws of the State of Colorado ("City”). City desires that Consultant,from time to time,provide certain consulting services,systems integration services,data conversion services,training services,and/or related services as described herein,and Consultant desires to perform such services on behalf of City on the terms and conditions set forth herein. In consideration of the foregoing and the terms hereinafter set forth and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the parties hereto, intending to be legally bound,agree as follows: 1.Definitions.The terms set forth below shall be defined as follows: (a)“Intellectual Property Rights" shall mean any and all (by whatever name or term known or designated)tangible and intangible and now known or hereafter existing (1)rights associate with works of authorship throughout the universe,including but not limited to copyrights,moral rights,and mask- works,(2)trademark and trade name rights and similar rights,(3)trade secret rights,(4) patents,designs,algorithms and other industrial property rights,(5)all other intellectual and industrial property rights (of every kind and nature throughout the universe and however designated)(including logos, "rental"rights and rights to remuneration), whether arising by operation of law,contract, license,or othenivise,and (6)all registrations, initial applications,renewals,extensions, continuations,divisions or reissues hereof now or hereafter in force (including any rights in any of the foregoing). (b)“Work Product"shall mean all patents,patent applications.inventions, designs,mask works,processes, methodologies,copyrights and copyrightable works,trade secrets including confidential information,data,designs,manuals,training materials and documentation.formulas, knowledge of manufacturing processes. methods,prices,financial and accounting data, products and product specifications and all other intellectual Property Rights created, developed or prepared,documented and/or delivered by Consultant,pursuant to the provision of the Services. 2.Statements of Work.During the term hereof and subject to the terms and conditions contained herein,Consultant agrees to provide,on an as requested basis,the consulting services,systems integration services,data conversion services.training services,and related services (the “Services") as further described in Schedule A (the “Statement of Work")for City,and in such additional Statements of Work as may be 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)7622300 wvvwengIewoodgov.org I PSA 124:2 Consulting Services ?n Englewriod P?lltr IleidiyuanersPhase I &ll Page 176 of 235 executed by each of the parties hereto from time to time pursuant to this Agreement.Each Statement of Work shall specify the scope of work,specifications,basis of compensation and payment schedule,estimated length of time required to complete each Statement of Work,including the estimated start/finish dates,and other relevant information and shall incorporate all terms and conditions contained in this Agreement 3.Performance of Services. (a)Performance.Consultant shall perform the Services necessary to complete all projects outlined in a Statement of Work in a timely and professional manner consistent with the speci?cations,if any,set forth in the Statement of Work,and in accordance with industry standards.Consultant agrees to exercise the highest degree of professionalism. and to utilize its expertise and creative talents in completing the projects outlined in a Statement of Work. (b)Delays.Consultant agrees to notify City promptly of any factor,occurrence, or event coming to its attention that may affect Consultant's abilityto meet the requirements of the Agreement,or that is likely to occasion any material delay in completion of the projects contemplated by this Agreement or any Statement of Work.Such notice shall be given in the event of any loss or reassignment of key employees,threat of strike,or major equipment failure.Time is expressly made of the essence with respect to each and every term and provision of this Agreement. (c)Discrepancies.If anything necessary for the clear understanding of the Services has been omitted from the Agreement specifications or it appears that various instructions are in conflict,Consultant shall secure written instructions from City's project director before proceeding with the performance of the Services affected by such omissions or discrepancies. 4.Invoices and Payment.Unless othenn/ise provided in a Statement of Work, City shall pay the amounts agreed to in a Statement of Work within thirty (30)days following the acceptance by City of the work called for in a Statement of Work by City. Acceptance procedures shall be outlined in the Statement of Work.If City disputes all or any portion of an invoice for charges,then City shall pay the undisputed portion of the invoice by the due date and shall provide the following notification with respect to the disputed portion of the invoice.City shall notify Consultant as soon as possible of the speci?c amount disputed and shall provide reasonable detail as to the basis for the dispute.The parties shall then attempt to resolve the disputed portion of such invoice as soon as possible.Upon resolution of the disputed portion,City shall pay to Consultant the resolved amount. 5.Taxes.City is not subject to taxation.No federal or other taxes (excise, luxury.transportation,sales,etc.)shall be included in quoted prices.City shall not be obligated to pay or reimburse Consultant for any taxes attributable to the sale of any Services which are imposed on or measured by net or gross income,capital,net worth, franchise,privilege,any other taxes,or assessments,nor any of the foregoing imposed on or payable by Consultant.Upon written notification by City and subsequent verification by Consultant,Consultant shall reimburse or credit,as applicable,City in a timely manner.for any and all taxes erroneously paid by City.City shall provide Consultant with.and Consultant shall accept in good faith,resale,direct pay,or other exemption certificates,as applicable. 6.Out of Pocket Expenses.Consultant shall be reimbursed only for expenses which are expressly provided for in a Statement of Work or which have been approved in advance in writing by City,provided Consultant has furnished such documentation for authorized expenses as City may reasonably request. 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.englewoodgov.org 7 PSNIE-02 rmsulnng same:rmI-InglewoodR-pin;-2Hudnuzrleu Hus:l 5;ll Page 177 of 235 7.Audits.Consultant shall provide such employees and independent auditors and inspectors as City may designate with reasonable access to all sites from which Services are performed for the purposes of performing audits or inspections of Consultant's operations and compliance with this Agreement.Consultant shall provide such auditors and inspectors any reasonable assistance that they may require.Such audits shall be conducted in such a way so that the Services or services to any other customer of Consultant are not impacted adversely. 8.Term and Termination.The term of this Agreement shall commence on the Effective Date and shall continue unless this Agreement is terminated as provided in this Section 8. (a)Convenience.City may,without cause and without penalty,terminate the provision of Services under any or all Statements of Work upon thirty (30)days prior written notice.Upon such termination,City shall,upon receipt of an invoice from Consultant.pay Consultant for Services actually rendered prior to the effective date of such termination.Charges will be based on time expended for all incomplete tasks as listed in the applicable Statement of Work,and all completed tasks will be charged as indicated in the applicable Statement of Work. (b)No Outstanding Statements of Work.Either party may terminate this Agreement by providing the other party with at least thirty (30)days prior written notice of termination if there are no outstanding Statements of Work. (c)Material Breach.If either party materially defaults in the performance of any term of a Statement of Work or this Agreement with respect to a speci?c Statement of Work (other than by nonpayment)and does not substantially cure such default within thirty (30) days after receiving written notice of such default,then the non-defaulting party may terminate this Agreement or any or all outstanding Statements of Work by providing ten (10)days prior written notice of termination to the defaulting party. (d)Bankruptcy or insolvency.Either party may terminate this Agreement effective upon written notice stating its intention to terminate in the event the other party:(1) makes a general assignment of all or substantially all of its assets for the benefit of its creditors;(2)applies for,consents to,or acquiesces in the appointment of a receiver, trustee.custodian,or liquidator for its business or all or substantially all of its assets;(3)files, or consents to or acquiesces in,a petition seeking relief or reorganization under any bankruptcy or insolvency laws;or (4)files a petition seeking relief or reorganization under any bankruptcy or insolvency laws is filed against that other party and is not dismissed withinsixty (60)days after it was ?led. (e)TABOR.The parties understand and acknowledge that each party is subject to Article X,§20 of the Colorado Constitution ("TABOR“).The parties do not intend to violate the terms and requirements of TABOR by the execution of this Agreement.it is understood and agreed that this Agreement does not create a multi-fiscal year direct or indirect debt or obligation within the meaning of TABOR and,notwithstanding anything in this Agreement to the contrary,all payment obligations of City are expressly dependent and conditioned upon the continuing availability of funds beyond the term of City's current ?scal period ending upon the next succeeding December 31.Financial obligations of City payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,and othenwise made available in accordance with the rules,regulations,and resolutions of City and applicable law.Upon the failure to appropriate such funds,this Agreement shall be deemed terminated. 1000 Engiewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wwwenglewoodgovorg 3 pm rim:rnnsull?lg scum ForHiglewond mu Hadquanau Phnse I .2 ii Page 178 of 235 (f)Return of Property.Upon termination of this Agreement,both parties agree to return to the other all property (including any Con?dential Information,as defined in Section 11)of the other party that it may have in its possession or control. 9.City Obligations.City will provide timely access to City personnel,systems and information required for Consultant to perform its obligations hereunder.City shall provide to Consultant's employees performing its obligations hereunder at City's premises, without charge.a reasonable work environment in compliance with all applicable laws and regulations,including office space, furniture,telephone service,and reproduction, computer,facsimile,secretarial and other necessary equipment,supplies,and services. With respect to all third party hardware or software operated by or on behalf of City,City shall,at no expense to Consultant,obtain all consents,licenses and sublicenses necessary for Consultant to perform under the Statements of Work and shall pay any fees or other costs associated with obtaining such consents, licenses and sublicenses. 10.Staff.Consultant is an independent consultant and neither Consultant nor Consultant's staff is,or shall be deemed to be employed by City.City is hereby contracting with Consultant for the Services described in a Statement of Work and Consultant reserves the right to determine the method,manner and means by which the Services will be performed.The Services shall be performed by Consultant or Consultant's staff,and City shall not be required to hire,supervise or pay any assistants to help Consultant perform the Services under this Agreement.Except to the extent that Consultant's work must be performed on or with City's computers or City's existing software,all materials used in providing the Services shall be provided by Consultant. 11.Confidential Information. (a)Obligations.Each party hereto may receive from the other party information which relates to the other party's business, research,development,trade secrets or business affairs ("Con?dential |nformation"). Subject to the provisions and exceptions set forth in the Colorado Open Records Act,CRS Section 24-72-101 et.seq.,each party shall protect all Confidential information of the other party with the same degree of care as it uses to avoid unauthorized use,disclosure, publication or dissemination of its own confidential information of a similar nature,but in no event less than a reasonable degree of care.Without limiting the generality of the foregoing,each party hereto agrees not to disclose or permit any other person or entity access to the other party's Confidential Information except such disclosure or access shall be permitted to an employee,agent, representative or independent consultant of such party requiring access to the same in order to perform his or her employment or services.Each party shall insure that their employees,agents,representatives,and independent consultants are advised of the confidential nature of the Confidential Information and are precluded from taking any action prohibited under this Section 11. Further,each party agrees not to alter or remove any identification,copyright or other proprietary rights notice which indicates the ownership of any part of such Confidential Information by the other party.A party hereto shall undertake to immediately notify the other party in writing of all circumstances surrounding any possession,use or knowledge of Confidential Information at any location or by any person or entity other than those authorized by this Agreement. Notwithstanding the foregoing.nothing in this Agreement shall restrict either party with respect to information or data identical or similar to that contained in the Confidential Information of the other party but which (1)that party rightfully possessed before it received such information from the other as evidenced by written documentation;(2)subsequently becomes publicly available through no fault of 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.engIewoodgov.org 4 PS«\'IK-02Consulting Services for Fnglnumd Prvhre lieadqunm Phase I 1'.ll Page 179 of 235 that party;(3)is subsequently furnished rightfully to that party by a third party without restrictions on use or disclosure;or (4)is required to be disclosed by law,provided that the disclosing party will exercise reasonable efforts to notify the other party prior to disclosure. (b)Know-How.For the avoidance of doubt neither City nor Consultant shall be prevented from making use of know-how and principles learned or experience gained of a non»proprietary and non-confidentialnature. (c)Remedies.Each of the parties hereto agree that if any of them.their of?cers, employees or anyone obtaining access to the Confidential Information of the other party by, through or under them,breaches any provision of this Section 11.the non-breaching party shall be entitled to an accounting and repayment of all profits,compensation. commissions,remunerations and benefits which the breaching party,its officers or employees directly or indirectly realize or may realize as a result of or growing out of,or in connection with any such breach.In addition to.and not in limitation of the foregoing.in the event of any breach of this Section 11,the parties agree that the non-breaching party will suffer irreparable harm and that the total amount of monetary damages for any such injury to the non-breaching party arising from a violation of this Section 11 would be impossible to calculate and would therefore be an inadequate remedy at law.Accordingly,the parties agree that the non-breaching party shall be entitled to temporary and permanent injunctive relief against the breaching party.its officers or employees and such other rights and remedies to which the non-breaching party may be entitled to at law,in equity or under this Agreement for any violation of this Section 11. The provisions of this Section 11 shall survive the expiration or termination of this Agreement for any reason. 12.Project Managers.Each party shall designate one of its employees to be its Project Manager under each Statement of Work,who shall act for that party on all matters under the Statement of Work.Each party shall notify the other in writing of any replacement of a Project Manager.The Project Managers for each Statement of Work shall meet as often as either one requests to review the status of the Statement of Work. 13.Warranties. (a)Authority.Consultant represents and warrants that:(1)Consultant has the full corporate right.power and authority to enter into this Agreement and to perform the acts required of it hereunder;(2)the execution of this Agreement by Consultant,and the performance by Consultant of its obligations and duties hereunder.do not and will not violate any agreement to which Consultant is a party or by which it is otherwise bound under any applicable law,rule or regulation;(3)when executed and delivered by Consultant,this Agreement will constitute the legal,valid and binding obligation of such party,enforceable against such party in accordance with its terms;and (4)Consultant acknowledges that City makes no representations,warranties or agreements related to the subject matter hereof that are not expressly provided for in this Agreement (b)Service Warranty.Consultant warrants that its employees and consultants shall have sufficient skill,knowledge,and training to perform Services and that the Services shall be performed in a professional and workmanlike manner. (c)Personnel.Unless a specific number of employees is set forth in the Statement of Work,Consultant warrants it will provide sufficient employees to complete the Services ordered within the applicable time frames established pursuant to this Agreement or as set forth in the Statement of Work. During the course of performance of Services, City may.for any or no reason.request replacement of an employee or a proposed 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.englewoodgov.org 5 PSA/|k~02 Col?uhlng Sauces anhIjg|ei\uod Polk:itudqunm ms:I A ll Page 180 of 235 employee.In such event,Consultant shall, within five (5)working days of receipt of such request from City,provide a substitute employee of sufficient skill,knowledge,and training to perform the applicable Services. Consultant shall require employees providing Services at a City location to comply with applicable City security and safety regulations and policies. (d)Compensation and Benefits. Consultant shall provide for and pay the compensation of employees and shall pay all taxes,contributions,and benefits (such as,but not limited to,workers‘compensation benefits) which an employer is required to pay relating to the employment of employees.City shall not be liable to Consultant or to any employee for Consultants failure to perform its compensation,benefit,or tax obligations. Consultant shall indemnify,defend and hold City harmless from and against all such taxes, contributions and bene?ts and will comply with all associated governmental regulations, including the ?ling of all necessary reports and returns. 14.Indemnification. (a)Consultant Indemnification. Consultant shall indemnify,defend and hold harmless City,its directors,officers, employees,and agents and the heirs, executors,successors,and permitted assigns of any of the foregoing (the “City lndemnitees") from and against all losses,claims,obligations, demands,assessments,fines and penalties (whether civil or criminal),liabilities,expenses and costs (including reasonable fees and disbursements of legal counsel and accountants),bodily and other personal injuries,damage to tangible property,and other damages,,suffered or incurred by a City lndemnitee directly or indirectly arising from or related to:(1)any negligent or intentional act or omission by Consultant or its representatives in the performance of Consultant's obligations under this Agreement,or (2)any material breach in a representation,warranty,covenant or obligation of Consultant contained in this Agreement. (b)Infringement.Consultant will indemnify.defend:and hold City harmless from all lndemnifiable Losses arising from any third party claims that any Work Product or methodology supplied by Consultant infringes or misappropriates any Intellectual Property rights of any third party;provided,however, that the foregoing indemnification obligation shall not apply to any alleged infringement or misappropriation based on:(1)use of the Work Product in combination with products or services not provided by Consultant to the extent that such infringement or misappropriation would have been avoided if such other products or services had not been used;(2)any modification or enhancement to the Work Product made by City or anyone other than Consultant or its sub-consultants;or (3)use of the Work Product other than as permitted under this Agreement. (c)Indemnification Procedures. Notwith—standinganything else contained in this Agreement,no obligation to indemnify which is set forth in this Section 14 shall apply unless the party claiming indemnification notifies the other party as soon as practicable to avoid any prejudice in the claim,suit or proceeding of any matters in respect of which the indemnity may apply and of which the notifying party has knowledge and gives the other party the opportunity to control the response thereto and the defense thereof; provided,however,that the party claiming indemnification shall have the right to participate in any legal proceedings to contest and defend a claim for indemnification involvinga third party and to be represented by its own attorneys,all at such party’s cost and expense;provided further,however,that no settlement or compromise of an asserted third- party claim other than the paymentlmoney may be made without the prior written consent of the party claiming indemnification. 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.englewoodgov.org 6 PS,»Is-ii:rnnsiilung Sen ICES for lcngleuoodPalm:HudauanznPlus:I .t.-It Page 181 of 235 (d)Immunity.City,its officers.and its employees,are relying on,and do not waive or intend to waive by any provision of this Agreement.the monetary limitations or any other rights,immunities,and protections provided by the Colorado Governmental Immunity Act,C.R.S.24-10-101 et seq.,as from time to time amended,or otherwise available to City,its of?cers,or its employees. 15.Insurance. (a)Requirements.Consultant agrees to keep in full force and effect and maintain at its sole cost and expense the following policies of insurance during the term of this Agreement: (1)The Consultant shall comply with the Workers’Compensation Act of Colorado and shall provide compensation insurance to protect the City from and against any and all Workers‘Compensation claims arising from performance of the work under this contract.Workers’Compensation insurance must cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract,as well as the Employers’Liability within the minimum statutory limits. (2)Commercial General Liability insurance and auto liability insurance (including contractual liability insurance) providing coverage for bodily injury and property damage with a combined single limit of not less than three million dollars ($3,000,000)per occurrence. (3)Professional Liability/Errors and Omissions Insurance covering acts,errors and omissions arising out of Consultant's operations or Services in an amount not less than one million dollars ($1,000,000)per occurrence. (4)Employee Dishonesty and Computer Fraud insurance covering losses arising out of or in connection with any fraudulent or dishonest acts committed by Consultant personnel,acting alone or with others,in an amount not less than one million dollars ($1,000,000)per occurrence. (b)Approved Companies.All such insurance shall be procured with such insurance companies of good standing, permitted to do business in the country,state or territory where the Services are being performed. (c)Certificates.Consultant shall provide City with certificates of insurance evidencing compliance with this Section 15 (including evidence of renewal of insurance) signed by authorized representatives of the respective carriers for each year that this Agreement is in effect.Certi?cates of insurance will list the City of Englewood as an additional insured.Each certificate of insurance shall provide that the issuing company shall not cancel,reduce,or otherwise materially change the insurance afforded under the above policies unless thirty (30)days’ notice of such cancellation,reduction or material change has been provided to City. 16.Rights in Work Product. (a)Generally.Except as specifically agreed to the contrary in any Statement of Work,all intellectual Property Rights in and to the Work Product produced or provided by Consultant under any Statement of Work shall remain the property of Consultant.With respect to the Work Product,Consultant unconditionally and irrevocably grants to City during the term of such Intellectual Property Rights,a non—exclusive.irrevocable,perpetual, worldwide,fully paid and royalty—freelicense, to reproduce,create derivative works of, distribute,publicly perform and publicly display by all means now known or later developed, such Intellectual property Rights. (b)Know-How.Notwithstanding anything to the contrary herein,each party and its respective personnel and consultants shall be free to use and employ its and their general 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wvvwenglewoodgovorg 7 PSA Ill-D2Fmxallrng serum (or Englewood Police Hemquaners Phase I &ll Page 182 of 235 skills,know-how,and expertise,and to use. disclose,and employ any generalized ideas, concepts,know-how,methods,techniques,or skills gained or learned during the course of any assignment,so long as it or they acquire and apply such information without disclosure of any Confidential Information of the other party. 17.Relationship of Parties.Consultant is acting only as an independent consultant and does not undertake,by this Agreement,any Statement of Work or othen/vise,to perform any obligation of City,whether regulatory or contractual.or to assume any responsibility for City's business or operations.Neither party shall act or represent itself,directly or by implication,as an agent of the other,except as expressly authorized in a Statement of Work. 18.Complete Agreement.This Agreement and the listed Attachments contains the entire agreement between the parties.Attached to this Agreement are the following:Contract Approval Summary, Schedule A —Statement of Work,Bid Leveling Sheet,Certi?cate of insurance,Ground Engineering Consultants Proposal and CBRE Project Budget. 19.Applicable Law.Consultant shall comply with all applicable laws in performing Services but shall be held harmless for violation of any governmental procurement regulation to which it may be subject but to which reference is not made in the applicable Statement of Work.This Agreement shall be construed in accordance with the laws of the State of Colorado.Any action or proceeding brought to interpret or enforce the provisions of this Agreement shall be brought before the state or federal court situated in Arapahoe County,Colorado and each party hereto consents to jurisdiction and venue before such courts. 20.Scope of Agreement.If the scope of any provisions of this Agreement is too broad in any respect whatsoever to permit enforcement to its fullest extent,then such provision shall be enforced to the maximum extent permitted by law,and the parties hereto consent to and agree that such scope may be judicially modified accordingly and that the whole of such provision of this Agreement shall not thereby fail,but that the scope of such provision shall be curtailed only to the extent necessary to conform to law. 21.Additional Work.After receipt of a Statement of Work,City,with Consultant’s consent,may request Consultant to undertake additional work with respect to such Statement of Work.In such event,City and Consultant shall execute an addendum to the Statement of Work specifying such additional work and the compensation to be paid to Consultant for such additional work. 22.Sub-consultants.Consultant may not subcontract any of the Services to be provided hereunder without the prior written consent of City.In the event of any permitted subcontracting,the agreement with such third party shall provide that,with respect to the subcontracted work,such sub—consultant shall be subject to all of the obligations of Consultant specified in this Agreement. 23.Notices.Any notice provided pursuant to this Agreement shall be in writing to the parties at the addresses set forth below and shall be deemed given (1)if by hand delivery, upon receipt thereof,(2)three (3)days after deposit in the United States mails,postage prepaid,certified mail,return receipt requested or (3)one (1)day after deposit with a nationally-recognized overnight courier, specifying overnight priority delivery.Either party may change its address for purposes of this Agreement at any time by giving written notice of such change to the other party hereto. 24.Assignment.This Agreement may not be assigned by Consultant without the prior written consent of City.Except for the prohibition of an assignment contained in the 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.eng|ewoodgov.org Fl Psmt-oz (‘mulling Services rmEnglewoodpom:umaqumas Phx l &ll Page 183 of 235 preceding sentence,this Agreement shall be binding upon and inure to the benefit of the heirs,successors and assigns of the parties hereto. 25.Third Party Beneficiaries.This Agreement is entered into solely for the bene?t of the parties hereto and shall not confer any rights upon any person or entity not a party to this Agreement. 26.Headings.The section headings in this Agreement are solely for convenience and shall not be considered in its interpretation. The recitals set forth on the ?rst page of this Agreement are incorporated into the body of this Agreement.The exhibits referred to throughout this Agreement and any Statement of Work prepared in conformance with this Agreement are incorporated into this Agreement. 27.Waiver.The failure of either party at any time to require performance by the other party of any provision of this Agreement shall not effect in any way the full right to require such performance at any subsequent time;nor shall the waiver by either party of a breach of any provision of this Agreement be taken or held to be a waiver of the provision itself. 28.Force Majeure.lf performance by Consultant of any service or obligation under this Agreement is prevented,restricted, delayed or interfered with by reason of labor disputes.strikes,acts of God,floods,lightning, severe weather,shortages of materials, rationing,utility or communications failures, earthquakes.war,revolution,civil commotion, acts of public enemies,blockade,embargo or any law,order,proclamation,regulation, ordinance,demand or requirement having legal effect of any governmental or judicial authority or representative of any such government,or any other act whether similar or dissimilar to those referred to in this clause, which are beyond the reasonable control of Consultant,then Consultant shall be excused from such performance to the extent of such prevention.restriction,delay or interference.If the period of such delay exceeds thirty (30) days,City may,without liability,terminate the affected Statement of Work(s)upon written notice to Consultant. 29.Time of Performance.Time is expressly made of the essence with respect to each and every term and provision of this Agreement. 30.Permits.Consultant shall at its own expense secure any and all licenses,permits or certificates that may be required by any federal,state or local statute,ordinance or regulation for the performance of the Services under the Agreement.Consultant shall also comply with the provisions of all Applicable Laws in performing the Services under the Agreement.At its own expense and at no cost to City,Consultant shall make any change, alteration or modification that may be necessary to comply with any Applicable Laws that Consultant failed to comply with at the time of performance of the Services. 31.Media Releases.Except for any announcement intended solely for internal distribution by Consultant or any disclosure required by legal,accounting,or regulatory requirements beyond the reasonable control of Consultant,all media releases,public announcements,or public disclosures (including,but not limited to,promotional or marketing material)by Consultant or its employees or agents relating to this Agreement or its subject matter,or including the name,trade mark,or symbol of City,shall be coordinated with and approved in writing by City prior to the release thereof.Consultant shall not represent directly or indirectly that any Services provided by Consultant to City has been approved or endorsed by City or include the name,trade mark,or symbol of City on a list of Consultant's customers without City's express written consent. 32.Nonexclusive Market and Purchase Rights.it is expressly understood and agreed 1000 Englewood Parkway,Englewood.Colorado 80110-2373 (303)762-2300 www.eng|ewoodgov.org 9 PSA ll-02 ('aiI)u|lmg st-mm rmEI|§I:\\1xJd POIKICHudqu-ners PhaseI ilk ll Page 184 of 235 that this Agreement does not grant to Consultant an exclusive right to provide to City any or all of the Services and shall not prevent City from acquiring from other suppliers services similar to the Services.Consultant agrees that acquisitions by City pursuant to this Agreement shall neither restrict the right of City to cease acquiring nor require City to continue any level of such acquisitions. Estimates or forecasts furnished by City to Consultant prior to or during the term of this Agreement shall not constitute commitments. 33.Survival.The provisions of Sections 5, 8(g).10,11,13.14.16,17,19,23,25 and 31 shall survive any expiration or termination for any reason of this Agreement. 34.Verification of Compliance with C.R.S. 8-17.5-101 ET.SEQ.Regarding Hiring of Illegal Aliens: (a)Employees,Consultants and Sub-consultants:Consultant shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Consultant shall not contract with a sub- consultant that fails to certify to the Consultant that the sub-consultant will not knowingly employ or contract with an illegal alien to perform work under this Contract.[CR8 8- 17.5-102(2)(a)(l)8.(II).] (b)Verification:Consultant will participate in either the E-Verify program or the Department program,as defined in CR8.8- 17.5-101 (3.3)and 8-17.5-101 (3.7), respectively,in order to con?rm the employment eligibilityof all employees who are newly hired for employment to perform work under this public contract for services. Consultant is prohibited from using the E-Verify program or the Department program procedures to undertake pre-employment screening of job applicants while this contract is being performed. (c)Duty to Terminate a Subcontract:lf Consultant obtains actual knowledge that a sub-consultant performing work under this Contract knowingly employs or contracts with an illegal alien,the Consultant shall; (1)notify the sub-consultant and the City within three days that the Consultant has actual knowledge that the sub-consultant is employing or contracting with an illegal alien;and (2)terminate the subcontract with the sub-consultant if,within three days of receiving notice required pursuant to this paragraph the sub- consultant does not stop employing or contracting with the illegal alien;except that the Consultant shall not terminate the contract with the sub-consultant if during such three days the sub- consultant provides information to establish that the sub-consultant has not knowingly employed or contracted with an illegal alien. (d)Duty to Comply with State investigation:Consultant shall comply with any reasonable request of the Colorado Department of Labor and Employment made in the course of an investigation by that the Department is undertaking pursuant to C.R.S. 8-17,5-102 (5) (e)Damages for Breach of Contract: The City may terminate this contract for a breach of contract,in whole or in part,due to consultants breach of any section of this paragraph or provisions required pursuant to CRS 8-17.5-102.Consultant shall be liable for actual and consequential damages to the City in addition to any other legal or equitable remedy the City may be entitled to for a breach of this Contract under this Paragraph 34. 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wvvwenglewoodgovorg it) PS!‘ism (‘numbing Services an i-u,-iwmd min Ik.u$qunrlcr<Phm I .c It Page 185 of 235 IN WITNESS WHEREOF,the parties to this Agreement have caused it to be executed by their authorized of?cers as of the day and year first above written.This Agreement may be executed in counterparts,each of which shall be deemed an original,but all of which together shall constitute one and the same instrument. CITY OF ENGLEWOOD,COLORADO By:Date: (Department Dlractorl By:Date: (City manager) By:Date: (Mayor) ATTEST: City Clerk Ground Engineering Consultants.Inc. (Consultant Name) 41 lnverness DriveEast Address Englewood,Colorado 80112 CW. By: Signature) Thomas L uelt (Print Name) Title;Senior Project Manager Date.January 26:2018 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wwwenglewoodgov org I I PSA II-02 (‘mulling Scmcn fol LnxlewaodPalm:iimiqunm Phat I A ll Page 186 of 235 SCHEDULEA OUTLINE OF STATEMENTOF WORK City of Englewood,Colorado —Police Headquarters 1.GENERAL In general conformance with the City of Englewood (Owner),Colorado Procurement Division's Professional Service Agreement No.PSA/18-02 dated January 16,2018;Ground Engineering Consultants,Inc.agrees to provide professional services in support on the Police Headquarters,Phase 1 &2. 2.NAMES OF PROJECT COORDINATORS A.Project Owner:City of Englewood 1000 Englewood Parkway Englewood,Colorado 80110 Attn:Alicia Stutz B.Owner’s Representative:CBRE Project Management 1225 17"‘Street,Suite 3200 Denver,Colorado 80202 Attn:Donovan Nolan Donovan.Nolan@cbre.com Jon Micheel ion.micheel@cbre.com 0.Consultant —Materials Testing and Special inspections Ground Engineering Consultants,Inc. 41 Inverenss Drive East Englewood,Colorado 80112 Project Manager:James Booze james.booze@groundeng.com Direct 303-991-9632 Asst.PM:Ben Fesmire ben.fesmire@groundeng.com Direct 303-991-6925 in support of the construction of the Englewood Police Headquarters Phase 1 &2 Ground Engineering Consultants,Inc,in cooperation with CBRE (Owner's Representative)and Adolfson and Peterson Construction (General Contractor)will provide Materials Testing and Special Inspection Services in support of the construction of the new Police Headquarters Building. 4.EQUIPMENT AND PROGRAMMING TO BE PROVIDED BY CITY (IF ANY) Program Management will be provided by CBRE Project Management (Owner's Representative).All communication,reports and final project submittals will be directed to the Owner's Representative. 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)752-2300 wwwenglewoodgovprg P\‘%in-u:(‘muuiuug Strut:rmInglewood Polirt ||:.~dqu:lms Plmcl A ll Page 187 of 235 5.OTHER CONSULTANTRESOURCES The Consultant will provide all services in-house,from our office located at 41 lnverness Drive East Englewood,Colorado 80112.The Consultant team will include a registered professional engineer (registered in the State of Colorado),a project manager,certified ?eld technicians, special inspectors,and certified weld inspectors. The Consultant field testing program will be supported by the accredited AASHTO Material Reference Laboratory (AMRL)and the Cement and Concrete Reference Laboratory (CCRL). 6.DESCRIPTIONOF WORK PRODUCTAND DELIVERABLES Scope of Services GROUND understands and assumes the following scope of services and responsibilities in regards to the proposed Englewood Police Headquarters project: -Attendance at pre—construction conference with the Contractor/Project Team o Based on review of the RFP and project documents provided,we anticipate our scope of materials testing and special inspections to include: 0 Concrete testing,grout and mortar testing,anchor bolt inspection,reinforcing steel inspections,observations of drilled pier installations,structural steel welding and of high strength bolting inspections,observation and testing of structural masonry,spray applied fireproofing inspections,and earthwork testing for soils. -Materials testing and special inspection services as defined in Section 17 of the 2015 International BuildingCodes,or as recommended in the geotechnical report..Observe and report conformance or non-conformance construction per the minimum requirements of Chapter 17 of the 2015 l.B.C. .When continuous inspection is required,GROUNDwill be on site and in the general area at all times,as scheduled by the Contractor or City of Englewood. -Advising the re ncrons in accordance with the International Building Code and other nationally recognized standards. -Notify the contractor immediately if he/she finds that work in progress is in violation of such applicable precautions and restrictions due to current weather conditions or methods of construction being used. .Bring any items of non—comp|iance to immediate attention of the project team and CBRE. .Furnish field reports signed by the special inspector with testinglinspection description, listing of non-conforming items,report on how non-conforming items were resolved.Reports to remain at the jobsite with the Contractor for review by the building inspector. 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wvvwenglewoodgov org I3 |'s»\Ill-02 (‘unwilling S:-nice rmFllgicuoml Palm:Ilearlqunne?mm:|it it Page 188 of 235 10. 12. -Submit a final signed report to the SBP stating that all required special inspections and testing were fulfilled and reported,and to the best of our knowledge,in conformance with approved design drawings,specifications,and approved change orders.Any non- conformance items shall be specifically itemized in this report. MODE OF PAYMENT City of Englewood shall pay the agreed total project costs outlined in the RFQP Attachment 3, Englewood Police Headquarters Unit Cost Worksheet in the amount of Sixty-Eight Thousand, Two Hundred Eighteen Dollars ($68,218.00)within thirty (30)days following the acceptance by City of the services provided by Consultant. Acceptance procedures shall include the review of test reports and discrepancy logs,in conformance to the project speci?cations.In addition the billable hours will be parallel to the number of tests requested.Additional services will not be approved without prior authorization PAYMENTSCHEDULE City will pay Consultant for the work in accordance with the following payment schedule.All payments to Consultant are contingent on Consultant's satisfying the Deliverables/Milestones set forth in the Payment Schedule.Payments shall be made upon City’s written confirmation to Consultant that the Deliverables-Milestones have been satisfied. The payment schedule will be net 30 days from date of invoice submittal. SCHEDULE AND PERFORMANCEMILESTONES The City of Englewood —Police Headquarter CPM Revised Schedule prepared by the General Contractor establishes the target dates and performance milestones for the preparation and delivery of the Deliverables by Consultant.The CPM Revised schedule will be updated at regular intervals throughout the construction period and provided to the Consultant.All request for service will be scheduled by the General Contractor and Owner's Representative. Field and laboratory testing will be completed by applicable building quality standard including AASHTO,ACI,LabCat/CAPA,WAQTC,AWS and ICC standards. LOCATION OF WORK FACILITIES Substantially all of the work will be conducted by Consultant at its regular office located at 41 lnverness Drive East Englewood,Colorado 80112,and the central laboratory located at 7393 Dahlia Street Commerce City,Colorado 80022. 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.englewoodgov.org MA rim:t’mmlim__vicrnrt rmI ngk-mum Pnliw Hendtyuanen Phrnel it ll Page 189 of 235 IN WITNESS WHEREOF,pursuant and in accordance with the Professional Services Agreement between the parties hereto dated of Work as of this day of .2018. CITY OF ENGLEWOOD,COLORADO By: (Signature) (Print Name) Title: Date: GROUND ENGINEERINGCONSULTANTS,INC. By: (Signature) t (Print Narne) Title:M Date:/'/7-/J’ ,2018,the parties have executed this Statement 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wvvw.eng|ewoodgov org an urn:Knnsillnrg sauce for tnglzumrl Palm:Hemquzinus mum K II Page 190 of 235 Englewood Police HQ - Materials Testing Bid Leveling12/14/17Ground Engineering Kumar and Associates Ninyo and Moore Olsson PSI1.1 Construction Observation38,448.00$ 60,248.00$ 45,680.00$ 38,064.00$ 66,300.00$ 1.2 Laboratory Testing11,360.00$ 3,115.00$ 10,530.00$ 8,955.00$ 6,495.00$ 1.3 Engineering-$ 405.00$ 3,072.00$ 4,675.00$ 1,250.00$ 1.4 Supervision5,950.00$ 5,750.00$ 3,552.00$ 350.00$ 5,000.00$ 1.5 Technician Rates/Data Processing-$ -$ 2,280.00$ -$ -$ 1.6 Overtime3,780.00$ -$ 7,500.00$ -$ 8,250.00$ 1.7 Travel Rates-$ -$ -$ -$ -$ 1.8 Trip Charges-$ -$ 10,520.00$ 1,815.00$ -$ 1.9 Equipment Rental-$ -$ -$ -$ -$ Subtotal 59,538.00$ 69,518.00$ 83,134.00$ 53,859.00$ 87,295.00$ 2.1 Other Costs-$ 5,025.00$ 6,580.00$ -$ 5,620.00$ Total 59,538.00$ 74,543.00$ 89,714.00$ 53,859.00$ 92,915.00$ Ground Engineering Kumar and Associates Ninyo and Moore Olsson PSIConstruction Observation TripsHours/TripTripsHours/TripTripsHours/TripTripsHours/TripTripsHours/TripReinfocing Steel24 3 8 2 8 420 4Structural Steel18 4 8 4 4 4 10 4 10 6Post Tension (Not indicated on plans)0 0 0 0 0 0 8Drilled Pier30 8 50 10 50 8 45 8 50 8Weld Inspections (Ground, Kumar, Olsson Included in Structural Steel Above)0 0 4 410 6Soils 56 3 40 4 24 6 6 3 30 4Concrete48 3 60 4 24 6 25 4 30 4Masonry21 4 45 4 30 4 35 4 75 4Hourly Rates Ground Engineering Kumar and Associates Ninyo and Moore Olsson PSIReinfocing Steel 48.00$ 48.00$ 50.00$ 45.00$ 55.00$ Structural Steel 75.00$ 80.00$ 65.00$ 85.00$ 85.00$ Post Tension 48.00$ -$ 54.00$ 60.00$ 55.00$ Drilled Pier 48.00$ 55.00$ 54.00$ 60.00$ 55.00$ Weld Inspections 75.00$ -$ 65.00$ 85.00$ 85.00$ Soils 45.00$ 50.00$ 50.00$ 48.00$ 55.00$ Concrete 45.00$ 48.00$ 50.00$ 45.00$ 55.00$ Masonry 48.00$ 55.00$ 50.00$ 55.00$ 55.00$ Compressive Strengh Cylinders Included610 80 500 410 500Total number of Trips included 197 211 144 121 225Overtime included 60 Hours @ $63/hr None 100 Hours @ $75/hr None 100 Hours @$82.50/hrCost Per Trip 302.22$ 329.47$ 577.32$ 445.12$ 387.98$ Scoring Ground Engineering Kumar and Associates Ninyo and Moore Olsson PSIFirm Profile (20)1716 16 15 15Projected Staffing Commitment (20) 19 16 19 16 16Scope of Services (30) 26 27 27 23 27Proposal (30) 27 25 24 27 23Total 89 84 86 81 81Included in ConcreteIncluded in Structural SteelPage 191 of 235 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $ UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PERSTATUTE OTH-ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNEDAUTOSAUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1/26/2018 USI Colorado,LLC Prof Liab P.O.Box 7050 Englewood CO 80155 800-873-8500 303.831.5295 Berkley Insurance Company 32603 GROUNENG1 Continental Casualty Company 20443GROUNDEngineeringConsultants,Inc. 41 Inverness Drive East Englewood CO 80112 American Casualty Company of Reading PA 20427 Continental Insurance Company 35289 Transportation Insurance Company 20494 198037991 B X 1,000,000 X 1,000,000 15,000 1,000,000 2,000,000 X Y Y 6049524270 6/6/2017 6/6/2018 2,000,000 C 1,000,000 X XX Y Y 6049524284 6/6/2017 6/6/2018 D X X 9,000,000 10,000 Y Y 6049524317 X 9,000,000 6/6/2017 6/6/2018 E N Y 6049524298 6/6/2017 6/6/2018 X 1,000,000 1,000,000 1,000,000 A Professional Liability Pollution Liability Claims Made Y AEC901506501 6/6/2017 6/6/2018 Per Claim Annual Aggregate $2,000,000 $2,000,000 As required by written contract or written agreement,the following provisions apply subject to the policy terms,conditions,limitations and exclusions:The Certificate Holder and owner are included as Automatic Additional Insured's for ongoing and completed operations under General Liability;Designated Insured under Automobile Liability;and Additional Insured’s under Umbrella /Excess Liability but only with respect to liability arising out of the Named Insured work performed on behalf of the certificate holder and owner.The General Liability,Automobile Liability,Umbrella/Excess insurance applies on a primary and non-contributory basis.A Blanket Waiver of Subrogation applies for General Liability,Automobile Liability,Umbrella/Excess Liability and Workers Compensation.The Umbrella /Excess Liability policy provides excess coverage over the General Liability,Automobile Liability and Employers Liability. Please note that Additional Insured status does not apply to Professional Liability or Workers'Compensation. See Attached... City of Englewood Public Works Department 1000 Englewood Parkway Englewood CO 80110-2373 Page 192 of 235 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: GROUNENG1 1 1 USI Colorado,LLC Prof Liab GROUND Engineering Consultants,Inc. 41 Inverness Drive East Englewood CO 80112 25 CERTIFICATE OF LIABILITY INSURANCE RE Project:City of Englewood Police Station Project -2018 Services Additional Insured:City of Englewood,Colorado Page 193 of 235 December 5, 2017 Attn: Ms. Alicia Stutz City of Englewood 1000 Englewood Parkway Englewood, Colorado 80110 We are pleased to submit our company qualifications and requested pricing for your consideration of GROUND Engineering Consultants, Inc. (GROUND) for services to assist you with the Englewood Police Headquarters project. We understand that this contract is anticipated to consist of two phases of construction. Phase I is anticipated to include the construction of the new HQ building and will take approximately 13 months. Phase 2 will consist of demolition of the existing police facility along with sitework and new parking facilities for the complex and has an anticipated 6 month schedule to complete. GROUND brings many qualifications and benefits to the project and has worked on many similar projects including previous structures completed for the City of Englewood/Englewood Public Schools, and CBRE. GROUND’S service capabilities, along with our extensive experience with similar municipal projects, will provide unmatched value on this important project. WHY GROUND? Over 33 years of experience in providing geotechnical engineering, construction materials testing and special inspection services in Colorado. Close proximity to the project site, with our office located right in Englewood! Successful working relationship with CBRE and the City of Englewood No services will be subcontracted An understanding of Englewood specifications and regulations Materials testing and special inspection experience with similar building structures for numerous municipalities, including past projects for the City of Englewood and Englewood Public Schools As the geotechnical engineer of record, GROUND has a thorough understanding of onsite soil and subsurface conditions. We are submitting GROUND’s qualifications and proposed fees for your review. Should you require any additional information, please do not hesitate to contact me. Thank you for your time and consideration of GROUND, we appreciate it. Sincerely, Jessica Irons Ground Engineering Consultants, Inc. 41 Inverness Drive East Englewood, Colorado 80112 303-289-1989, 303-289-1686 fax jessica.irons@groundeng.com COVER LETTER Page 194 of 235 Englewood Police Headquarters Request for Qualifications/Proposal Materials Testing and Special Inspection Services Firm Profile a) GROUND’s team will provide all services, in-house from our office located in Englewood, Colorado at 41 Inverness Drive East. GROUND has over 33 years of experience providing construction consulting services in Colorado. Combined with a staff of over 35 construction managers and inspectors, 18 professional engineers and over 120 materials testing technicians, GROUND has the capacity and experience to fulfill the service needs of the proposed Englewood Police Headquarters project. GROUND’s staffing is distributed throughout its 5 offices as displayed in the Table below: b) GROUND provides services to clients across various industries including the following: government entities, city and municipal organizations, educational facilities (K-12 and higher education), commercial and industrial sectors, infrastructure and roadways, transportation and heavy civil, as well as energy related industry. c) Please see the attached sample Certificate of Insurance and proposed insurance language modifications in the Appendix of this submittal outlining GROUND’s policy limits as indicated in Exhibit D of the Request for Proposal. d) Please see the attached (confidential) Litigation Statement in the Appendix of this submittal. e) Qualifications, Accreditations, and Certifications: GROUND has over 33 years of experience as a Colorado based geotechnical engineering and materials testing firm, providing geotechnical and environmental engineering, materials testing, building and utility inspection, 3rd party inspections, ICC special inspections, geothermal conductivity testing and drilling capabilities. Colorado Offices Total Employees Principals Registered Engineers Field Engineers / Techs Construction Administrators Administrative Personnel Certified Weld Inspectors Certified Building Inspectors Commerce City 76 1 (professional engineer) 5 Engineers 2 Professional Geologists 44 (+8 lab) 6 6 1 3 Englewood 84 3 (2 professional engineers) 9 Engineers 48 8 8 2 6 Loveland 14 2 Engineers 7 1 1 1 2 Gypsum 13 1 Engineer 6 1 1 1 3 Granby 4 3 1 TOTALS 191 4 (3 Professional Engineers) 17 Engineers 2 Professional Geologists 116 17 16 5 14 Page 195 of 235 Englewood Police Headquarters Request for Qualifications/Proposal Materials Testing and Special Inspection Services Laboratory Capabilities: GROUND participates in several national reference sample programs, and is accredited by both the AASHTO Materials Reference Laboratory (AMRL), and the Cement and Concrete Reference Laboratory (CCRL). Our laboratory has passed rigorous inspections by the U.S. Army Corp of Engineers and CDOT. GROUND has the laboratory capabilities to maintain timely and accurate results regardless of the quantity of samples. GROUND prides itself in providing cutting edge technology and equipment for specialty services that enhance our ability to provide services that meet and exceed our Clients’ expectations. The following demonstrates the individual and company certifications and licenses: AMRL Accreditation US Army Corps of Engineers Certification AASHTO Accreditation Professional Registered Engineers Professional Geologists Registered Environmental Manager Engineers in Training ACI Certifications LabCat/CAPA NICET Asphalt Levels 1 – 3 NICET Soils Levels 1 – 3 NICET Concrete Levels 1 -3 AWS Nuclear Safety Certifications OSHA 40 Hour Training WAQTC ICC Building Inspectors ICC Fireproofing Inspectors ICC Reinforced Concrete Inspectors ICC Soils Special Inspectors ICC Structural Masonry Inspectors ICC Structural Steel and Bolt Inspectors Post Tensioning Inspectors Lead Awareness Asbestos Certification MSHA Training Pile Dynamic Analysis Cross-Hole Sonic Analysis FWD Calibrations WYDOT Certifications CDOT Certifications/Inspectors FHWA Certifications/Inspectors f) Reporting and Testing Role: As a company, GROUND has provided materials testing inspections and reporting on dozens of similar municipal building projects in the Denver Metro area during the past 3 years. Below is a snapshot of some of our recent municipal experience demonstrating GROUND’s experience with similar a scope of work and building project experience. Englewood Campus - Arapahoe School District RJ-3 – Englewood, Colorado New two-story school structure, approximately 80,000 square feet in building footprint; additionally, a 500-foot deep geothermal (ground source heat pump) system, post-tensioned tennis courts, paved parking areas, bus loop, and drive lanes were constructed. GROUND also performed Thermal Conductivity testing in support of the design of the geothermal system. $62,000 Materials Testing and 3rd Party Inspection $11,000 Geothermal Thermal Conductivity $15,500 Geotechnical Engineering Arapahoe School District RJ-3, Owner’s Representative CBRE, Donovan Nolan, 970-471- 9478, Donovan.nolan@cbre.com Page 196 of 235 Englewood Police Headquarters Request for Qualifications/Proposal Materials Testing and Special Inspection Services Englewood Public Schools – Charles Hay & Clayton Elementary – Englewood, Colorado GROUND is currently contracted with CBRE and Englewood Public Schools to perform materials testing, special inspection, and 3rd party building inspection services on both schools. Construction includes two new 55,000 square foot K-6 schools with associated sitework. $158,015 Materials Testing and 3rd Party Inspection Englewood Public Schools, Owner’s Representative CBRE, Michelle Albert, 303-628-7424, Michelle.Albert@cbre.com Jefferson County Jail Expansion and Parking Lot The project included new construction, existing build remodels, and site work improvements to the existing facility in Golden. Construction included the following structures: new Evidence/Crime Lab building, new Central Plant building, Post 5 addition and remodel, Exercise Levels 6 and 7 remodel, entry lobby addition, and Partol Administration/SHU/Administration addition and remodel. New foundation construction consisted of a drilled pier and grade beam/foundation wall foundation system with a slab on grade. The buildings consisted of various building structural systems including: precast concrete floor systems, precast concrete exterior tilt up wall panels, cast-in-place reinforced concrete elements, CMU walls, and structural steel framing/roof systems. Site improvements included building overexcavation below the proposed Central Plant, Evidence/Crime Lab and Post 5 addition, various drainage improvements, utility installations, concrete flatwork/paving, cast-in-place concrete site retaining walls, and asphalt paving. $110,666 Materials Testing and Geotechnical Engineering Jefferson County, Robin Jellison, 303-271-5028, rjelliso@co.jefferson.co.us City of Aurora Public Safety Training Center The City of Aurora Public Safety Training Center included 19,000 SF of vehicle training area, 23,000 SF of K-9 training area, a burn building, and a search and rescue training center, as well as site work infrastructure improvements. Materials testing and special inspection services on the project included: soil and aggregate testing, concrete testing, asphalt testing, reinforcing steel observations, masonry testing and inspections, fireproofing testing and inspections, structural steel testing and inspections, and associated laboratory testing. Foundation construction for the Administration building included a drilled pier and grade beam foundation system with a slab on grade. The building construction included structural masonry and structural steel walls. IN addition tot eh Administration Building, the project also included a Pump House, and Drill Tower. $99,029 Materials Testing City of Aurora, Jana Krell, 303-739-7640, jkrell@auroragov.org Page 197 of 235 Englewood Police Headquarters Request for Qualifications/Proposal Materials Testing and Special Inspection Services Fire Station #152 –Castle Rock, Colorado GROUND is currently contracted and completing a new single-story fire station structure, approximately 18,000 square feet in building footprint with associated sitework. The foundation construction will consist of a spread footing and grade beam foundation system with a slab on grade. The building will consist of structural masonry and a pre-engineered metal structure. Site improvements are anticipated to include site grading, utility installations, drainage improvements, and concrete flatwork/paving. $16,700 Materials Testing Owner’s Representative Dunakilly Management Company, Gary Cahill, 720-346-8377, cahill@dunakilly.com Prairie School District RE-11J – New Raymer, Colorado New single-story building approximately 57,764 SF footprint; the existing school was demolished (excluding the gymnasium wing) and additionally, a commercial septic system, geothermal (ground source heat pump) system, paved parking areas, bus loop, and drive lanes were constructed. GROUND also performed Thermal Conductivity testing in support of the design of the geothermal system. $80,000 Materials Testing and 3rd Party Inspection $12,000 Geothermal Thermal Conductivity $6,000 Geotechnical Engineering Prairie School District RE-11J, Owner’s Representative Tim Brekel, ERES 970-471-1137 Additional Recent Municipal Building Structures (Including, but not limited to): Englewood Campus – Phase I Englewood City Center Littleton Public Schools – Heritage High School Littleton Public Schools – Moody Elementary School Littleton Public Schools – Education Services Center Littleton Public Schools – Transportation Service Center Littleton Fire Rescue Addition Lone Tree Library Lone Tree Cultural Center City of Aurora – Fire Station #15 City of Aurora Public Safety Training Center City of Aurora Sports Park Expansion Aurora City Center Columbine Library Renovation – NV5 Greenwood Village Maintenance Center Greenwood Village City Hall Douglas County Fleet Services Building Douglas County Libraries – Castle Pines Library Douglas County Libraries – Lone Tree Library Douglas County Libraries – Parker Library Douglas County Justice Center Douglas County Fleet Services Building Douglas County Justice Center (Phase I – III) Douglas County Sheriff Substation Jefferson County Facilities Parking Garage Repairs Jefferson County Courts and Admin Building Jefferson County Jail Expansion Jefferson County Jail Expansion Parking Page 198 of 235 Englewood Police Headquarters Request for Qualifications/Proposal Materials Testing and Special Inspection Services Jefferson County Sheriff’s Department – Jail Town of Castle Rock Recreation Center Castle Rock Town Hall Addition project City of Centennial Civic Center Park Storage Garage City of Centennial Public Works Facility Parker Library Parker Performing Arts Center Arapahoe County Justice Center Lobby & Sally Port Expansion West Metro Fire Rescue Miscellaneous Stations Renovations Projects Arvada West Town Center Broomfield Industrial Sports Complex Broomfield Rec Center, Centennial Civic Center Civic Center Storage Garage Colorado History Museum Colorado Judicial Complex Parking Facility Denver District 1 Police Station Denver Maintenance Building Numerous others. . . (Additional projects and information can be provided upon request) Projected Staffing Commitment a) GROUND’s team leader (and main point of contact) for the Englewood Police Headquarters project will be Mr. James Booze. James is a principal at GROUND and is our project manager in the Inverness Office (located in Englewood), and will be devoted to the duration of the Englewood Police Headquarters project. At any point in time, Mr. Booze oversees services provided for numerous separate projects; GROUND has the capacity to provide dedicated field and management support to ensure delivery of efficient and cost effective services for this important contract. Mr. Booze’s resume can be found in the Appendix of this submittal with information regarding recent project experience and certifications. b) Proposed Project Team / Time Commitment: GROUND is proposing a dedicated and experienced project team to complete the required materials testing and special inspection services. They have worked together as a project team for numerous years and will provide the highest level of performance to the City of Englewood. Our proposed team members and their anticipated percentage of project commitment to the proposed Police Headquarters. Please note that resumes and certifications for each proposed team member are included with their resumes in the Appendix of this submittal. Project Manager (Main Point of Contact) Mr. James Booze 90% Materials Testing Technician Mr. Brian Riviera 80% Materials Testing Technician Mr. Kyle Tso 80% Materials Testing Technician Mr. Alex Goodrich 80% Special Inspector Mr. Darian Buelter 80% Special Inspector Mr. Greg McCudden 80% Special Inspector Mr. Daniel Turpaud 80% Special Inspector Mr. Tyeson Weston 80% Certified Weld Inspector Mr. Austin Nicodemus 50% Certified Weld Inspector Mr. Charles “Chuck” Whitehead 80% Certified Weld Inspector Mr. Everett Shulze 80% Additional Service Capabilities (3rd Party Building Inspections if requested) Mr. Sam Thompson 50% Page 199 of 235 Englewood Police Headquarters Request for Qualifications/Proposal Materials Testing and Special Inspection Services c) Mr. James Booze will be your main point of contact for the proposed project and will also be responsible for overall project coordination and staffing throughout both project durations. Mr. Booze has extensive project management and construction experience and will responsible for allocating certified and knowledgeable personnel to the Englewood Police Headquarters project. As project needs for testing and special inspections arise, Mr. Booze will be coordinating the specific materials testing technician, special inspector, or certified weld inspector that will be required. He will then dispatch the appropriate staff member from the list above the project site for specific testing / inspections and associated reporting. James, along with each of our team members, will be responsible for thorough project understanding within their subject matter, understanding of project documents, local standard and specification practices utilized on the projects, typical standard of practice, as well as project schedules and timelines. Mr. Booze will also be in control of budget review, overall report review and distribution to appropriate parties, as well as any final report compilation and official documentation that is needed throughout the project. Throughout the project duration, all materials testing technicians will be responsible for earthwork, concrete (including reinforced gypsum concrete), grout testing, and any asphalt testing and reporting. Special inspectors will be responsible for reinforcing steel inspections, drilled pier or helical pier inspections, high strength bolting inspections, structural pre-stressing tendon inspections, masonry inspections, and spray-applied fireproofing inspections. Our certified Weld Inspectors will be responsible for any project field certified weld inspections that arise. They are also available for any potential fabrication shop inspections, if required. Please note that GROUND has the ability to complete 3rd party building inspections, if requested. These services are not included in our attached proposal cost estimate, but can be provided upon request under an added scope of services. GROUND has 14 in- house certified building inspectors. Scope of Services a) GROUND understands and assumes the following scope of services and responsibilities in regards to the proposed Englewood Police Headquarters project: Attendance at pre-construction conference with the Contractor/Project Team Based on review of the RFP and project documents provided, we anticipate our scope of materials testing and special inspections to include: o Concrete testing, grout and mortar testing, anchor bolt inspection, reinforcing steel inspections, observations of drilled pier installations, structural steel welding inspections, inspections of high strength bolting, observation and testing of structural masonry, spray applied fireproofing inspections, and earthwork testing for soils. Page 200 of 235 Englewood Police Headquarters Request for Qualifications/Proposal Materials Testing and Special Inspection Services Materials testing and special inspection services as defined in Section 17 of the 2015 International Building Codes, or as recommended in the geotechnical report. Observe and report conformance or non-conformance construction per the minimum requirements of Chapter 17 of the 2015 I.B.C. When continuous inspection is required, GROUND will be on site and in the general area at all times, as scheduled by the Contractor or City of Englewood. Advising the contractor of hot and cold weather precautions and restrictions in accordance with the International Building Code and other nationally recognized standards. Notify the contractor immediately if he/she finds that work in progress is in violation of such applicable precautions and restrictions due to current weather conditions or methods of construction being used. Bring any items of non-compliance to immediate attention of the project team and CBRE. Furnish field reports signed by the special inspector with testing/inspection description, listing of non-conforming items, report on how non-conforming items were resolved. Reports to remain at the jobsite with the Contractor for review by the building inspector. Submit a final signed report to the SBP stating that all required special inspections and testing were fulfilled and reported, and to the best of our knowledge, in conformance with approved design drawings, specifications, and approved change orders. Any non- conformance items shall be specifically itemized in this report. b) Please see the example testing reports for compaction testing, concrete testing, and a typical pier tracking report included within the Appendix of this submittal. Please note that GROUND has the ability to customize testing and special inspection reports based on the needs of CBRE/City of Englewood. c) Within the Appendix of this submittal, we have included an example of our typical Discrepancy Log. All items of non-conformance will be immediately communicated to the designated officials and recipients in order to remedy the discrepancy and continue with construction as schedule. GROUND will take a proactive approach to communicating and working with all the project team members in order to avoid discrepancies before they happen, and quickly omit any that do. Proposal A) Attachment 3 for the Englewood Police Headquarters is provided in the Appendix of this proposal, along with our 2017 Construction Fee Schedule. Appendix Table of Contents: Exhibit A – General Project Overview Proposal: Attachment 3 – Englewood Police Headquarters 2017-2018 Construction Fee Schedule Proposed Team Resumes Certificate of Insurance and Proposed Modifications Litigation Statement (Confidential) Example Compaction, Concrete, & Drilled Pier Observation Report Example Discrepancy Report Page 201 of 235 Englewood Police HQ Englewood Police HQ Page 202 of 235 Material Testing and Inspection: Rev 01 05-Dec-17 Item # Description Materials Testing (Unit Costs) 1.1 Construction Observation Trips Hours/Trip Hourly Rate Total Cost Reinfocing Steel 24 3 $48.00 $3,456.00 Structural Steel 18 4 $75.00 $5,400.00 Post Tension (Not indicated on plans)$48.00 $0.00 Drilled Pier 30 8 $48.00 $11,520.00 Weld Inspections (Included in Structural Steel Above)$75.00 $0.00 Soils 56 3 $45.00 $7,560.00 Concrete 48 3 $45.00 $6,480.00 Masonry 21 4 $48.00 $4,032.00 1.2 Laboratory Testing Tests Single Unit Rate Total Cost Proctors 6 $105.00 $630.00 Atterberg Limits 6 $65.00 $390.00 Gradations 6 $60.00 $360.00 Compressive Strengh Cylinders 610 $14.00 $8,540.00 Masonry Prisms 12 $95.00 $1,140.00 Grout Cylinders/Cubes 6 $30.00 $180.00 Mortar Cubes 6 $20.00 $120.00 Hours Hourly Rate Total Cost 1.3 Engineering (Included Below)$0.00 1.4 Supervision 70 $85.00 $5,950.00 1.5 Technician Rates (Included in Section 1.1 - Construction Observation)$0.00 1.6 Overtime (est. 2 hours/ day for Drilled Pier Observation)60 $63.00 $3,780.00 Miles or Units Cost Each Total Cost 1.7 Travel Rates $0.00 1.8 Trip Charges $0.00 Vehicle Charges $0.00 Mileage $0.00 Per Diem $0.00 1.9 Equipment Rental $0.00 Subtotal - Direct Expenses $59,538.00 2.1 Other Costs $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal - Indirect Expenses $0.00 Asphalt Add Alternate - Phase 2 14 days 8 $45.00 $5,040.00 Asphalt Ignition & Gradation Laboratory Testing 14 $160.00 $2,240.00 Theoretical Maximum Specific Gravity (RICE) 14 $100.00 $1,400.00 TOTAL PROJECT COSTS $68,218.00 NOTES: Englewood Police HQ Unit Cost Worksheet Attachment 3 1) Please note that structural steel is assumed to be fabricated in an AISC certified shop and associated shop testing and inspections have not been included in this proposal. These services can be provided upon request under an added scope of services. 2) Building Inspection Services: Many municipalities are no longer providing the required inspections for commercial, retail and mixed use construction projects and the tenant finish portion of construction projects. GROUND can provide these services for this project in accordance with local, national, and/or international codes. We have highly qualified and certified IBC building inspectors familiar with the requirements for building/special inspection including fabrication, structural and nonstructural wood and light-gauge framing components, adhered and anchored masonry veneer, lath and gypsum board, EIFS, sprayed fire- resistant materials, fire-resistant penetrations, fire stopping assemblies, insulation, dampproofing and waterproofing, roof assemblies, and energy efficiency of buildings. Our staff of in-house building inspectors can complete these services at a rate of $75.00 per hour, upon request. 3) Please note that this proposal is based on preliminary plans and will need to be revised once final construction plans are available for review. 4) This proposal is based on 30 days of drilled pier installation utilizing one drilled pier rig per the project schedule. 5) Please note that masonry veneer is assumed to be non-structural and associated testing/inspections have not been included in this proposal but can be provided upon request under an added scope of services. 6) Please note that plans were not provided for the storm detention system and associated testing and inspections have not been included in this proposal but can be provided upon request under an added scope of services. 7) Please note that Post Tensioning was not indicated on project plans and has not been included in this proposal but can be provided upon request under an added scope of services. 8) Please note that asphalt testing has been included as an Add Alternate, per request. Wer have based this proposal on 14 day per the project schedule, with associated laboratory testing. Page 1 of 1 Page 203 of 235 Page 204 of 235 1 | Page James Booze Principal / Construction Manager James is a construction manager with 17 years of experience in construction materials testing, special inspections and civil inspections. He has performed services on many construction projects including commercial, industrial, energy, multifamily residential, high‐rises, airports, dams and reservoirs, municipal infrastructure, land development and heavy civil infrastructure including bridges and highway work. The projects have included report generation and review, schedule coordination, data analysis and personnel management. James has performed field testing, special inspections, quality control inspection and quality assurance inspection including: soils testing (field and laboratory) proof rolling inspections retaining wall construction testing and inspections drilled pier special inspections concrete testing (field and laboratory) structural masonry special inspections and testing asphalt (field and laboratory) testing drill and epoxy special inspection soil nail wall special inspections and testing floor flatness post‐tension tendon special inspections and elongation reporting fireproofing special inspections and testing chemically stabilized subgrade testing and mix designs sanitary and storm sewer pipe installation inspection driven pile, micropile, screw pile and helical pier special inspection reinforcing steel special inspection maturity correlation field and laboratory His responsibilities have also included staff training, coordination, and client contact and service. Municipal Structures Aurora City Center, Arvada West Town Center, Aurora Fire Station #15, Broomfield Industrial Sports Complex, Broomfield Rec Center, Castle Rock Recreation Center, Castle Rock Town Hall Addition project, Centennial Civic Center, City of Centennial Public Works Facility, Civic Center Storage Garage, Clayton Elementary School, Charles Hay Elementary School, Colorado History Museum, Colorado Judicial Complex Parking Facility, Commerce City Civic and Justice Center, Denver District 1 Police Station, Denver Maintenance Building, Douglas County Fleet Services Building, Douglas County Justice Center (Phase I – III), Douglas County Sheriff Substation, Englewood Campus – Phase I, Englewood City Center, Greenwood Village City Hall, Greenwood Village Maintenance Center, Jefferson County Courts and Admin Building, Jefferson County Jail Expansion, Jefferson County Jail Expansion Parking, Littleton Fire Rescue Addition, Lone Tree Library, Lone Tree Cultural Center, Parker Library, Parker Performing Arts Center, Sheridan Public Library, Town of Castle Rock Fire Station #152, and numerous others. Education BS, Civil Engineering, Metropolitan State University of Denver, 2014 Certifications Troxler Nuclear Gauge ACI Concrete Field Testing Technician – Grade 1 CAPA Level A ‐ Laydown CAPA Level B – Plant Materials Control WAQTC Embankment and Base Testing Technician NICET Level II Construction Materials Testing – Soils NICET Level II Construction Materials Testing – Concrete NICET Level II Construction Materials Testing – Asphalt PTI Level 1 & 2 Unbonded PT Inspector Years of Experience 17 Years with GROUND 17 Page 205 of 235 1 | Page Brian Rivera Field Technician Brian is a field technician with 3 years of experience in construction materials testing, special inspections and civil inspections. He has performed services on several construction projects including commercial, industrial, multifamily residential, high‐rises, airports, municipal infrastructure, land development and heavy civil infrastructure including bridges and highway work. Brian has performed field testing, special inspections, quality control inspection and quality assurance inspection including: soils testing (field and laboratory) proof rolling inspections concrete testing (field and laboratory) asphalt (field and laboratory) testing sanitary and storm sewer pipe installation inspection reinforcing steel special inspection His responsibilities have also included staff training, coordination, and client contact and service. Municipal Buildings Aurora Fire Station #15, Aurora Sports Park Expansion, Castle Rock Recreation Center, Castle Rock Town Hall Addition, Centennial Center Park, Clayton Elementary School – Englewood Public Schools, Colorado Center for Photomedicine, Denver Corporate Center, Douglas County Justice Center Expansion, Douglas County Fleet Services Building, Englewood Campus Phase 2, Lone Tree Library, Parker Library, Parker Performing Arts, and numerous others. Education Ponderosa High School Theater ADA Renovation, Cherry Creek Middle School #11, Village Green Girls Softball Field, Teddy Lane Renovation, Lenski Elementary, Highland Elementary, and numerous others. Roadway/Highway I‐225 Lightrail Testing, Aurora, CO; New Castle Pedestrian Bridge, CO; County Road 311 Reconstruction, Arapahoe County, CO; Larkspur Emergency Bridge Repairs, CO; Lincoln and I‐25 Reconstruction, Lone Tree, CO; 2015 Surface Treatment Asphalt Overlay, Douglas County, CO Land Development Stapleton Redevelopment, Denver, CO; Littleton Village, Littleton, CO; Berthoud Gateway Infrastructure MT, CO Certifications Troxler Nuclear Gauge Nuke Safety ACI Concrete Field Testing Technician – Grade 1 WAQTC (pending) 40 Hour Hazwopper Years of Experience 3 Years with Ground 3 Page 206 of 235 1 | Page Kyle Tso Field Technician Kyle is a field technician with 1 years of experience in construction materials testing and special inspections. He has performed services on many construction projects including commercial, industrial, municipal infrastructure, land development and heavy civil infrastructure including bridges and highway work. Kyle has performed field testing and special inspections including: soils testing (field and laboratory) proof rolling inspections retaining wall construction testing and inspections drilled pier special inspections concrete testing (field and laboratory) structural masonry special inspections and testing asphalt (field) testing reinforcing steel special inspection Commercial Building Mineral Self Storage, Denver Commercial Center Warehouses, Greenlee Self Storage, Echo Park Auto, South Suburban Golf Club House, Cherry Hills Village Center, Cherry Hills Maintenance Facility, Promenade at Castle Rock, Columbine Bridge Replacement, Arapahoe Road Trail Development, Yale Street Station Roadway/Highway Brighton Boulevard Phase 1 – 28th Street thru 40th Street, Lochbuie 2016 Capital Improvement – Asphalt Paving, 2016 Douglas County Roadway Asphalt Overlay, Mira Vista Widening School/Church Projects Iliff School Of Theology Addition, Red Rocks CC Parking Lot 2, Journey Church Addition, Parker Core Knowledge School, Cherry Hills Community Church Addition and Improvements Heavy Civil Projects Antero Dam Education University of Arizona Civil Engineering (in progress) Experience United States Marine Corps Camp Pendleton, CO 2012 ‐ 2016 Certifications Troxler Nuclear Gauge ACI Concrete Field Testing Technician – Grade 1 CAPA A & B (pending) WAQTC (pending) Years of Experience 1 Years with Ground 1 Page 207 of 235 1 | Page Alex Goodrich Field Technician Alex is a field technician with 3 years of experience in construction materials testing, special inspections and civil inspections. He has performed services on many construction projects including commercial, industrial, multifamily residential, high‐rises, dams and reservoirs, municipal infrastructure, land development and heavy civil infrastructure including bridges and highway work. Alex has performed field testing, special inspections, quality control inspection and quality assurance inspection including: soils testing (field and laboratory) proof rolling inspections retaining wall construction testing and inspections drilled pier special inspections concrete testing (field and laboratory) asphalt (field and laboratory) testing drill and epoxy special inspection chemically stabilized subgrade testing sanitary and storm sewer pipe installation inspection reinforcing steel special inspection His responsibilities have also included staff training, coordination, and client contact and service. Municipal Buildings Aurora Fire Station #15, Castle Rock Town Hall Addition, Charles Hay Elementary School – Englewood Public Schools, Clayton Elementary School – Englewood Public Schools, Denver Corporate Center, Douglas County Fleet Services Building, Douglas County Justice Center, Highland Elementary School, Jeffco Facilities Parking Garage, Lone Tree Library, Parker Library, and numerous others. Land Development Stapleton Redevelopment, Denver, CO; Cherry Creek Shopping Center, Denver, CO; Serenity Ridge Marketplace, Denver, CO Dams and Reservoirs Antero Dam Rehabilitation Phase II, Fairplay, CO; Marston Dam and Forebay, Littleton, CO High‐Rise 100 Steele Street, Denver, CO; Gateway Building 21, Aurora, CO; Yale Station, Denver, CO; Lincoln Station, Lone Tree, CO Education BS, Mechanical Engineering, University of Southern Maine, 2013 Certifications Troxler Nuclear Gauge ACI Concrete Field Testing Technician – Grade 1 CAPA Level A ‐ Laydown CAPA Level B – Plant Materials Control CDOT Basic Highway Math CDOT Basic Highway Plans Reading CDOT Basic Highway Construction Surveying CDOT Transportation Erosion Control Supervisor (TECS) WAQTC Embankment and Base Testing Technician ACI Strength Years of Experience 3 Years with Ground 3 Page 208 of 235 1 | Page Darian Buelter Field Technician Darian is a field technician with 3 years of experience in construction materials testing, special inspections and civil inspections. He has performed services on many construction projects including commercial, airports, industrial, multifamily residential, high‐rises, dams and reservoirs, municipal infrastructure and land development. Darian has performed field testing, special inspections, quality control inspection and quality assurance inspection including: soils testing (field and laboratory) proof rolling inspections retaining wall construction testing and inspections concrete testing (field and laboratory) structural masonry special inspections and testing asphalt (field and laboratory) testing drill and epoxy special inspection post‐tension tendon special inspections and elongation reporting fireproofing special inspections and testing chemically stabilized subgrade testing sanitary and storm sewer pipe installation inspection reinforcing steel special inspection His responsibilities have also included staff training, coordination, and client contact and service. Municipal Experience Aurora Fire Station #15, Aurora Public Schools Community Campus, Aurora Public Schools P8 at APS, Aurora Sports Park Expansion, Castle Rock Town Hall Addition, Castle Pines Library, Centennial Learning Facility, Charles Hay Elementary School – Englewood Public Schools, Clayton Elementary School – Englewood Public Schools, Douglas County Justice Center Expansion, Douglas County Fleet Services Building, Greenwood Village City Hall, Lone Tree Library, Parker Library, and numerous others. Modera Josephine, Denver, CO; 100 Steele Street, Denver, CO; Alexan Cherry Creek, Denver, CO Hospitals Kaiser Permanente Wheatridge MOB Remodel, Wheatridge, CO; Concentra Urgent Care Facility, Lakewood, CO; Park Meadows MRI, Lone Tree, CO Schools Holly Hills School Improvements, Denver, CO; Aurora Public Schools, Aurora, CO; Regis Jesuit High School Girls Division, Aurora, CO Education Completing BS, Human Development, Metropolitan State University of Denver, 2017 Certifications Troxler Nuclear Gauge ACI Concrete Field Testing Technician – Grade 1 Years of Experience 3 Years with Ground 3 Page 209 of 235 1 | Page Greg McCudden Senior Field Technician Greg is a senior field technician with 10 years of experience in construction materials testing, special inspections and civil inspections. He has performed services on many construction projects including commercial, industrial, energy, multifamily residential, high‐rises, airports, dams and reservoirs, municipal infrastructure, land development and heavy civil infrastructure including bridges and highway work. The projects have included report generation and review, schedule coordination, data analysis and personnel management. Greg has performed field testing, special inspections, quality control inspection and quality assurance inspection including: soils testing (field and laboratory) proof rolling inspections retaining wall construction testing and inspections drilled pier special inspections concrete testing (field and laboratory) structural masonry special inspections and testing asphalt (field and laboratory) testing drill and epoxy special inspection post‐tension tendon special inspections and elongation reporting fireproofing special inspections and testing chemically stabilized subgrade testing sanitary and storm sewer pipe installation inspection driven pile, micropile, screw pile and helical pier special inspection reinforcing steel special inspection His responsibilities have also included staff training, coordination, and client contact and service. Schools / Municipal Buildings Iliff School of Theology, Denver, CO; American Academy, Parker, CO, and Lone Tree, CO, Parker Core Knowledge Gym Addition, North Star Academy, Ponderosa High School Theater ADA Renovation, Moody Elementary School, Arvada Fire Station #2, Arvada Fire Station #5 Addition and Remodel, Aurora Fire Station #15, Jefferson County Courts and Administration Building, Charles Hay Elementary School – Englewood Public Schools, Clayton Elementary School – Englewood Public Schools, and numerous others. Roadway/Highway C‐470 Express Lanes, Lone Tree, CO; 2016 Concrete Pavement Repair, Douglas County, CO; Red Rocks, Golden, CO; Guanella Pass, CO High‐Rise 8th and Lincoln Apartment, Denver, CO; 163 Inverness, Englewood, CO; Crown Point Assisted Living, Parker, CO; Education BS, Geology, University of Colorado, Boulder, 2010 Certifications ACI Concrete Field Testing Technician – Grade 1 CAPA Level A – Laydown CAPA Level B – Plant Materials Control CDOT Pavement Inspector ICC Reinforced Concrete Special Inspector ICC Structural Masonry NICET Level I Asphalt NICET Level I Concrete NICET Level I Soils PTI Level II Troxler Nuclear Gauge WAQTC Embankment and Base Testing Technician Years of Experience 10 Years with Ground 3 Page 210 of 235 1 | Page Daniel Turpaud Field Technician Daniel is a field technician with 2 years of experience in construction materials testing, special inspections and civil inspections. He has performed services on many construction projects including commercial, industrial, energy, multifamily residential, high‐rises, airports, dams and reservoirs, municipal infrastructure, land development and heavy civil infrastructure including bridges and highway work. Daniel has performed field testing, special inspections, quality control inspection and quality assurance inspection including: soils testing (field and laboratory) proof rolling inspections retaining wall construction testing and inspections drilled pier special inspections concrete testing (field and laboratory) structural masonry special inspections and testing asphalt (field and laboratory) testing drill and epoxy special inspection chemically stabilized subgrade testing sanitary and storm sewer pipe installation inspection reinforcing steel special inspection His responsibilities have also included staff training, coordination, and client contact and service. Education/ Municipal Buildings Moody Elementary School, Heritage High School, Highland Elementary, North Star Academy, Parker Core Knowledge Gym Addition, Aurora Fire Station #15, Broomfield Heights Middle School, Castle Rock Town Hall Addition Project, Centennial Middle School, Charles Hay Elementary School – Englewood Public Schools, Denver Commerce Center, Erie Police Station, Greeley Fire Training Facility, and numerous others. Roadway/Highway I‐25 Climbing Lanes, Loveland, CO; Highway 287 (Main Street), Longmont, CO; Wadsworth Blvd. and Waterton Road Improvements, Littleton, CO; US34 & Boyd Lake Ave., Loveland, CO; Crossroads Bridge Replacement, Loveland, CO High‐Rise DTC Senior Apartments, Denver, CO; Yale Street Station, Denver, CO; Education BS, Mechanical Engineering, Colorado State University, 2015 Certifications ACI Concrete Field Testing Technician – Grade 1 CAPA Level A – Laydown CAPA Level B – Plant Materials Control Troxler Nuclear Gauge WAQTC Embankment and Base Testing Technician Years of Experience 2 Years with Ground 2 Page 211 of 235 1 | P a g e Tyeson Weston Field Technician Tyeson is a field technician with 4 years of experience in construction materials testing, special inspections and civil inspections. He has performed services on many construction projects including commercial, industrial, multifamily residential, high-rises, dams and reservoirs, municipal infrastructure, land development and heavy civil infrastructure including bridges and highway work. Tyeson has performed field testing, special inspections, quality control inspection and quality assurance inspection including: soils testing (field and laboratory) proof rolling inspections retaining wall construction testing and inspections drilled pier special inspections concrete testing (field and laboratory) structural masonry special inspections and testing asphalt (field and laboratory) testing drill and epoxy special inspection post-tension tendon special inspections and elongation reporting fireproofing special inspections and testing chemically stabilized subgrade testing sanitary and storm sewer pipe installation inspection driven pile, micropile, screw pile and helical pier special inspection reinforcing steel special inspection His responsibilities have also included staff training, coordination, and client contact and service. Roadway/Highway North Meadows Parkway Extension, Castle Rock; I-225/Colfax Reconstruction, Aurora; I-25 Northbound Over Crooked Canyon Land Development/Dams and Reservoirs Rio Grande Reservoir; Ridgegate Development at Rampart Range, Lone Tree High-Rise Drury at Stapleton, Denver; The Grove; 2100 University, Denver; The Residences at Botanic Gardens; University Station Hospitals and Healthcare Canyon View Medical Plaza; Cornerstar Medical Office Building; Kaiser Lone Tree Education Hi Plains PK-12; Genoa-Hugo P-12; Regis Jesuit Performing Arts Center; Colorado’s Finest Alternative High School; Lake George Charter School; Montessori School of Denver Certifications Troxler Nuclear Gauge ACI Concrete Field Testing Technician – Grade 1 ACI Strength Testing Technician CAPA Level A - Laydown CAPA Level B – Plant Materials Control WAQTC Embankment and Base Testing Technician ICC Soils Special Inspector ICC Spray-applied Fireproofing Special Inspector ICC Structural Masonry Special Inspector NICET Level I Construction Materials Testing – Soils NICET Level II Construction Materials Testing – Concrete NICET Level II Construction Materials Testing – Asphalt PTI Level 1 & Level 2 Unbonded PT Inspector Years of Experience 4 Years with Ground 4 Page 212 of 235 1 | Page Austin Nicodemus Steel Inspector Austin is a structural steel welding and bolting inspector with 9 years of experience performing special inspections during the fabrication and erection of structural steel and miscellaneous steel components. He has performed services on many construction projects including stadiums, hospitals, precast concrete and steel framed multi‐story projects, pipelines, bridges, signs, traffic signals, light pole, etc. In addition to services performed during new construction, Austin has tested and certified welders in many disciplines, provided forensic investigations and routinely performs non‐destructive test methods including Ultrasonic, Magnetic Particle and Dye Penetrant. Technical Experience Single level bar joist/tilt up panel FedEx Majestic Multi‐level moment framed bolted and welded Banner Health Kaiser Lone Tree Long Span Girder/Truss Bolted and Welded DIA STRP Superstructure Battle Mountain High School Division of the State Architect California John Wayne Airport Fullerton College – New Classroom Office LA County High School Stainless Steel Architectural Construction DIA Hanging FIDS ITA 3rd party shop QC and NDE Pikes Peak Steel Pinnacle Steel Classic Metals Metal Solutions AFCO Steel Prior Experience Career Development Center – welding class – 2 years Boulder Steel – welder, fitter and team leader Certifications AWS QC1 AWS QC1‐96 ICC Structural Steel and Bolting Special Inspector ICC Structural Welding Special Inspector Colorado Adult CPR and Basic First Aid Awards CWI of the Year Denver, Co section Years of Experience 21 Years with Ground 9 Page 213 of 235 1 | Page Charles Whitehead Steel Inspector Chuck is a structural steel welding and bolting inspector with 5 years of experience performing special inspections during the fabrication and erection of structural steel and miscellaneous steel components. He has performed services on many construction projects including stadiums, hospitals, precast concrete and steel framed multi‐story projects, pipelines, bridges, signs, traffic signals, light pole, etc. In addition to services performed during new construction, Chuck has tested and certified welders in many disciplines, provided forensic investigations and routinely performs non‐destructive test methods including Ultrasonic, Magnetic Particle and Dye Penetrant. Technical Experience Single level bar joist/tilt up panel Nobel Sysco Bass Pro Gander Mountain FedEx UNFI Multi‐level moment framed bolted and welded Legacy Plaza Office Buildings Barbara Davis Center Kaiser Lone Tree Majestic Foothills Mall Long Span Girder/Truss Bolted and Welded DIA STRP Superstructure Broomfield Event Center CTDI Division of the State Architect California John Wayne Airport Fullerton College – New Classroom Office Stainless Steel Architectural Construction DIA Hanging FIDS Classic metals CWI Training Big R Bridge AFCO Certifications AWS QC1 ICC Structural Welding Special Inspector ICC Structural Steel and Bolting Special Inspector Years of Experience 13 Years with Ground 5 Page 214 of 235 1 | Page Everett Schulze Steel Inspector Everett is a project manager and structural steel welding and bolting inspector with 5 years of experience performing special inspections during the fabrication and erection of structural steel and miscellaneous steel components. He has performed services on many construction projects including stadiums, hospitals, precast concrete and steel framed multi‐story projects, pipelines, bridges, signs, traffic signals, light pole, etc. In addition to services performed during new construction, Everett has tested and certified welders in many disciplines, provided forensic investigations and routinely performs non‐destructive test methods including Ultrasonic, Magnetic Particle and Dye Penetrant. Technical Experience Single level bar joist/tilt up panel Gander Mountain Bass Pro Morningstar Castle Pines Library Lone Tree Library Ball Aerospace Goodwill Castle Rock Clean Room CTDI Multi‐level moment framed bolted and welded Majestic Building 29 Bromley East Charter School Long Span Girder/Truss Bolted and Welded Welby Business Park CTDI Stainless Steel Architectural Construction DIA Hanging FIDS & BIDS – Handrail Concourse A United Ticket Counter Fabrication Shop Inspection Pikes Peak Steel Pinnacle Steel Classic Metals Metal Solutions Zimmerman Metals Central Denver Ironworks IMI Prior Experience: Supervisor of welding, grinding and QC departments for diversified metals (10 years) and classic metals (9 years); and served as a welder and fabricator during that time as well as an additional 9 years prior to becoming a supervisor. Certifications AWS QC1 ICC Structural Welding Inspector Years of Experience 33 Years with Ground 5 Page 215 of 235 1 | Page Sam Thompson, P.E. Staff Engineer Sam is a professional engineer with 13 years of experience in construction materials testing, special inspections, building inspections, pavement evaluations and project management. He has performed 3rd party building inspections services on over 500 schools and 150 commercial properties. The projects have included framing inspections, HVAC inspections, Energy Efficiency, Fire Penetrations, footings and foundations, and roofing Sam has performed construction management, special inspections, quality control inspection and quality assurance inspection including: Commercial building inspection including wood framing, light gauge metal framing, mechanical installation, energy efficiency, roofing, fireproofing, and intumescent paint Transportation Inspections including: traffic and erosion control, pavement markings, structural concrete formwork, drilled pier, concrete flatwork, PCCP, HMA/SMA, waterproof membrane, utility installation, MSE wall, various drainage structures, and soil nail walls. Specialty inspections including ground penetrating radar for location of objects within structures and buildings Pavement evaluation utilizing Falling Weight Deflection (FWD) and Ground Penetrating Radar (GPR) Visual distress surveys Project plans and specifications Bid packages with unit cost bid schedules Project phasing Visual distress surveys Project plans and specifications Bid packages with unit cost bid schedules Project phasing His responsibilities have also included staff training, staff management, contractor coordination, and client contact and service. School District Experience Cherry Creek School District Denver Public Schools Boulder Valley School District Saint Vrain School District Littleton Public Schools Douglas County School District Summit County School District Brighton 27J School District Adams 12 and Adams 14 School Districts Poudre Valley School District Thompson Valley School District Education BS, Mechanical Engineering, University of Wisconsin Madison, 2004 Professional Licenses Colorado Professional Engineer ‐ #47220 Certifications Troxler Nuclear Gauge CDOT Designing Pedestrian Facilities for Accessibility (DPFA) Colorado Adult CPR and Basic First Aid Colorado Division of Fire and Safety 3rd Party Building Inspector ICC Commercial Building Inspector Years of Experience 13 Years with Ground 13 Page 216 of 235 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PERSTATUTE OTH-ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH)OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNEDAUTOSAUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSDADDL WVDSUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 6/2/2016 USI Colorado, LLC Prof Liab P.O. Box 7050 Englewood CO 80155 GROUND Engineering Consultants, Inc. 41 Inverness Drive East Englewood CO 80112 Phoenix Insurance Company Travelers Indemnity Company Charter Oak Fire Insurance Company Travelers Indemnity Co. of America Berkley Insurance Company 25623 25658 25615 25666 32603 800-873-8500 303.831.5295 GROUNENG1 402139776 A Y Y 6801972M026 6/6/2016 6/6/2017 1,000,000 1,000,000 10,000 1,000,000 2,000,000 2,000,000 X X X C Y Y Y Y X X X 8105389B525 6/6/2016 6/6/2017 1,000,000 B X X X 10,000 CUP7B168379 6/6/2016 6/6/2017 9,000,000 9,000,000 D N UB3688T066 6/6/2016 6/6/2017 X 1,000,000 1,000,000 1,000,000 Y E Professional Liability Pollution Liability Claims Made AEC901094400 6/6/2016 6/6/2017 Per Claim Annual Aggregate $2,000,000 $2,000,000 As required by written contract or written agreement, the following provisions apply subject to the policy terms, conditions, limitations and exclusions: The Certificate Holder and owner are included as Automatic Additional Insured's for ongoing and completed operations under General Liability; Designated Insured under Automobile Liability; and Additional Insured’s under Umbrella / Excess Liability but only with respect to liability arising out of the Named Insured work performed on behalf of the certificate holder and owner. The General Liability, Automobile Liability, Umbrella/Excess insurance applies on a primary and non-contributory basis. A Blanket Waiver of Subrogation applies for General Liability, Automobile Liability, Umbrella/Excess Liability and Workers Compensation. The Umbrella / Excess Liability policy See Attached... SAMPLE SAMPLE SAMPLE SP SAMPLE Page 217 of 235 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: provides excess coverage over the General Liability, Automobile Liability and Employers Liability. Please note that Additional Insured status does not apply to Professional Liability or Workers' Compensation. 11 GROUND Engineering Consultants, Inc. 41 Inverness Drive East Englewood CO 80112 GROUNENG1 USI Colorado, LLC Prof Liab 25 CERTIFICATE OF LIABILITY INSURANCE Page 218 of 235 PROJECT MANAGEMENT GROUP Exhibit D – Insurance Requirements Materials Testing and Special Inspector Services Englewood Police HQ Request for Qualifications/Proposal Page 10 of 12 Liability: The Consultant shall indemnify and save harmless the City against any and all damages to property or injuries to or death to any person or persons, including property and employees or agents of the City, and shall defend, indemnify and save harmless the City from any and all claims, demands, suits, actions, or proceedings of any kind, or nature, including Workmen's Compensation claims, of or by any whomsoever, in any way resulting from or arising out of the operation in connection herewith, including operations of subconsultants and acts or omissions of employees or agents of the Consultant or his sub-consultants. Insurance coverage specified herein and in the Special Conditions constitutes the minimum requirements and said requirements shall in no way lessen or limit the liability of the Consultant under the terms of the Contract. The Consultant shall procure and maintain, at his own cost and expense, any additional kinds and amounts of insurance that, in his own judgment, may be necessary for his proper protection in t he prosecution of the work. All Certificates of Insurance shall be provided to the City prior to the undertaking of any work and prior to a Purchase Order being issued. The completed Certificate of Insurance shall be sent to: Procurement Division: City of Englewood 1000 Englewood Parkway Englewood, CO 80110 With an additional copy sent to: Benefits and Risk Division: City of Englewood 1000 Englewood Parkway Englewood, CO 80110 Other Insurance: 1. The Contract, or another document referenced under this Request for Proposal, may contain additional insurance requirements for coverage from the Consultant. Consultant may also carry such other insurance as the Consultant deems necessary (auto, physical damage, builders risk insurance, etc.). All such insurance shall include a waiver of the insurer’s rights of subrogation against Client and CBRE, Inc., and all subsidiaries. negligent Page 219 of 235 PROJECT MANAGEMENT GROUP Exhibit D – Insurance Requirements Materials Testing and Special Inspector Services Englewood Police HQ Request for Qualifications/Proposal Page 11 of 12 2. Consultant may be required to submit payment and performance bonds covering the faithful performa nce of the Consultant and the payment of all obligations arising thereunder, in such form and with such sureties as are satisfactory to Client and CBRE, Inc. 3. Consultant and its consultants and sub-consultants shall add, by endorsement to its policies of insurance, except for Workers’ Compensation Insurance, Owner, CBRE, Inc. and all subsidiaries as additional insureds using the following language: A. Owner, CBRE, Inc., and all of their subsidiaries, agents and employees, are Additional Insureds jointly and/or severally, regarding any coverage afforded by this policy with respect to services and/or materials performed, furnished or supplied on, for or to such Contract. This insurance shall be primary with respect to any other insurance available to such additional insureds, and shall be endorsed in a manner that will prohibit the Consultant’s insurers from seeking contribution from such insurance of the additional insureds. 4. Failure to secure and maintain or add, by endorsement, CBRE, Inc. and Owner and/or all subsidiaries, agents, and employees shall not act as a defense to the enforcement of the terms of this Contract. Any such insurance policy shall apply separately to each insured against whom the claim is made, or suit is brought and shall contain no provision which excludes coverage of a claim made by one insured under the policy against another insured under the policy. 5. Prior to commencement of any work or services, and prior to or concurrent with execution of a contract, Consultant shall furnish Owner, with copy to CBRE, with: A. Endorsements to Consultant’s liability insurance policies, naming City of Englewood and CBRE, Inc. and all of their subsidiaries, agents and employees, as additional insureds, B. Certificates of Insurance or copies of insurance policies indicating that the minimum insurance limits described below have been met, C. Endorsements to Consultant’s liability insurance policies by which the insurance carriers agree to provide at least thirty (30) days’ prior written notice of cancellation or any change in such policies. 6. Prior to issuing the Certificate of Insurance, the Consultant and/or Consultant’s Agent shall review the certificate and comply with the following criteria: A. The certificate must be issued with an original signature or original initials of the signor. B. The additional insured must be on a separate endorsement, CG20101185, “Form B”, or equivalent. Form A is not acceptable. and Professional Liability Page 220 of 235 PROJECT MANAGEMENT GROUP Exhibit D – Insurance Requirements Materials Testing and Special Inspector Services Englewood Police HQ Request for Qualifications/Proposal Page 12 of 12 C. The “Primary Wording” must appear on Form B endorsement or as a separate endorsement: “The insurance afforded by this policy to the person or organization listed above is Primary Insurance and any other insurance available to such person or organization is Non-Contributory.” D. Automobile – coverage for owned, hired or non-owned vehicles. E. The certificate must include the separate 30-day notice of cancellation endorsement. If the Consultant’s Insurance Company will not include the 30-day cancellation endorsement, then the Carrier must strike the wording: “endeavor to” … “but failure to mail such notice shall impo se no obligation or liability of any kind upon the company, its agents or representatives.” F. Consultant’s Carrier must be rated in the Best Guide as “A-X” or above. Indemnification: Consultant agrees to indemnify and hold harmless Owner and CBRE, Inc. against any claims, damage, losses, expenses and attorney’s fees arising out of this Contract, or performance of the Work by vendor or consultants hired by vendor, except for liabilities caused by the intentional or negligent acts or omissions of Owner or CBRE, Inc. negligent Page 221 of 235 November 17, 2017 Subject: Summary of Legal Issues To Whom it May Concern, GROUND Engineering currently has no ongoing legal matters. In the past five years, GROUND had one claim occur where a settlement was reached, related to a fast food restaurant in Broomfield. Allegations specific to our company were related to expansive soils and minor damage that occurred. Settlement amount was for less than our policy deductible. Please contact me directly if you have any questions with the information provided herein. Regards, GROUND Engineering Consultants, Inc. Andrew J. Suedkamp, P.E., President Page 222 of 235 to Standard Proctor Field Technician:Modified Proctor Comments: of Optimum Moisture Content Specifications: Min. % Max. Dry Density and from Nuclear Soil Density and Moisture Content Test No.Test Location Elevation Field Wet Density Field Dry Density Field Moisture Content Proctor Max Dry Density Proctor Optimum Moisture Comp- action Pass or Fail Soil Type (feet) (pcf) (pcf) (%) (pcf) (%) (%) Equipment Utilized:Equipment Utilized Area Represented:Area represented Earthwork Contractor:Earthwork Contractor Rep. Notified:Rep Notified Date:Date Job Number:Job Name General Contractor:General Contractor Rep. Notified:Rep Notified Job NumberReport Type: Page 223 of 235 DIA concourse A Gate A53Placement Location: IHCConcrete Contractor:Performed by:Ethan Willenberg Placement Method:Tailgated The following individuals were notifed of all results while on-site. Name Company Notifications Jason Beverly Interstate Highway Construction / IHC Weather:Clear Finish Method:Hand Finished Total Quantity Placed:21 yd³ Sample No.Concrete Temp. (ºF)Slump (in)Air Content (%)Measure Volume (ft³)Empty Measure (lb)Full Measure (lb)Unit Weight (pcf) 1 52 5 6.5 0.250 8.67 43.60 139.7 1.1 52 4 5.5 0.250 8.67 43.90 140.9 2 54 4.25 5.4 0.250 8.67 43.20 138.1 3 58 3.75 7.0 .250 8.67 43.30 138.5 3.1 58 2.5 6.6 .250 8.67 43.90 140.9 Fresh Properties Concrete Strength Testing A set of compressive strength testing specimens were cast. Test results will be forwarded upon completion Sample No.Location Sampled From Quantity (yd³) Truck No. Ticket No. Batch Time Test Time Air Temp. (ºF) Water Added (gal) 1 Gate A 53 - Preplacement Point of Delivery 7 3402 3457 9:53 AM 10:10 AM 60 0 1.1 Gate A 53 - Mid Load Retest Point of Delivery 7 3402 3457 9:53 AM 10:21 AM 60 0 2 Gate A53 - Preplacement Point of Delivery 14 3401 3458 10:26 AM 10:46 AM 60 0 3 Gate A53 - Preplacement Point of Delivery 21 3401 3459 11:20 AM 11:40 AM 60 0 3.1 Gate A53 Point of Delivery 21 3401 3459 11:20 AM 11:52 AM 60 0 Sampling Concrete Field Testing (ASTM C172, C138, C143, C231, C1064 / AASHTO T141, T119, T121, T152 / CDOT CP 61) Material Material Property Target IHC 259 Compressive Strength 5000 Fresh Properties P610 Structural Concrete Slump 4 inch max. Air Content 4.5 to 7.5 % Hardened Properties P610 Structural Concrete Compressive Strength 5000 psi Acceptance Age 28 day Concrete Specifications Aaron Loeck GROUND Engineering 7393 Dahlia St Commerce City, CO 80022 Example Project Client: Report Date:Work Order No.: Concrete Concrete.ExampleMay 10, 2017 Reviewed by:Work Order Date:May 9, 2017 Results apply only to the specific items and locations referenced and at the time of testing, observations or special inspections. This report should not be reproduced, except in full, without the written permission of GROUND Engineering Consultants, Inc. www.groundeng.com Englewood | Commerce City | Loveland | Granby | Gypsum Page 1 of 1Example Page 224 of 235 Pier Number:Job Number: Location: Drilling Contractor:Rig Type / Size: Drill Start Date:Drill Finish Date: Pier Diameter: in.Pier Type: Existing Ground Elevation (A):ft. Total Depth of Excavation (B):ft. Overburden Depth (C):ft. Top of Bedrock Elevation (D):ft. Depth in Bedrock (E):ft. Bottom of Pier Elevation (F):ft. Top of Pier Elevation (G):ft. Total Pier Length (H):ft. Temp Casing Elevation, Top:ft. Temp Casing Elevation, Bottom:ft. Condition of Walls: Condition of Bottom: Overdrill due to : Deviation from Center: Plumbness of Excavation: Shear Rings Installed: Vertical Reinforcing Steel: Horizontal Steel Ties: Vertical Steel Dowels: Splice Length:in. Total Cage Length:ft. Steel Clearance from Walls:in. Steel Clearance from Bottom:in. Date of Placement: Time Started: Time Ended: Water Depth at Time of Placement:in. Top of Concrete Elev. At Initial Casing Removal:ft. Theoretical Concrete Volume:cu. yds. Actual Volume Placed:cu. yds. Placement Method: Field Technician: Comments: Drilled Pier Log EXCAVATION INFORMATION Conform NonConform N/A REINFORCING STEEL INFORMATION Conform NonConform N/A CONCRETE INFORMATION Total Depth of Excavation = (B) Bedrock Penetration Actual = (E) Plan (ft) = ______ Depth in Overburden = (C) Top of Pier Elevation Actual = (G) Plan (ft) = Horizontal Reinforcing at Top Plan = Top of Bedrock Elevation = (D) Vertical Reinforcing Plan = Bottom of Pier Elevation = (F) Shear Ring Plan = Ground Elevation Actual = (A) [Provided by Contractor] Reinforcing Dowels Plan = Splice Length Plan = Deviation from Design Center Plan = Plumbness of Excavation Plan = 3" 3" Total Pier Length Actual = (H) Plan (ft) = ______ Horizontal Reinforcing Plan = Page 225 of 235 Client: Job Name:Job No.:Date:Attn: Report Number:YES NOhhhNotifiedProject Discrepancy List / Failing Test LogItem No.Tech InitialsDescription of Discrepancy Description of Follow UpResolution DateResolvedDate Observation 41 Inverness Drive EastEnglewood, CO 80112Tel:(303)289-1989Fax:(303)289-1686 7393 Dahlia StreetCommerce City, CO 80022Tel:(303)289-1989Fax:(303)289-6742 2468 East 9th StreetLoveland, CO 80537Tel:(970)622-0800Fax:(970)622-0801Page 226 of 235 Project Summary Report Englewood Police HQ Generated Sep 26, 2017 by budget4cast.com 170925 Budget report Budget Code Original Budget Reallocations Current Budget Committed Costs Approved Changes Previous Costs to Date Total Costs to Date % Complete A B A+B C E H H+I (H+I) / (C+D+E+F+G) Project Total 26,946,549 0 26,946,549 2,216,598 1,700 627,355 782,012 35% Soft Costs 3,044,300 (20,200)3,024,100 2,216,598 1,700 627,355 782,012 35% 00 — Owner Costs 573,143 0 573,143 0 0 0 0 0% 01 — Planning and Permitting Fees 78,666 0 78,666 0 0 0 0 0% 02 — Tap & Utility Fees 50,000 0 50,000 0 0 0 0 0% 03 — City Use Tax 394,767 0 394,767 0 0 0 0 0% 07 — Owner/Relocation Costs 49,710 0 49,710 0 0 0 0 0% 10 — Design/Consulting Fees 2,471,157 (20,200)2,450,957 2,216,598 1,700 627,355 782,012 35% 11 — Design Team 1,616,039 0 1,616,039 1,590,970 0 424,323 551,461 35% 12 — Surveying 20,200 (20,200)0 0 0 0 0 0% 13 — Geotechnical 10,000 0 10,000 7,900 1,700 9,600 9,600 100% 14 — Environmental Consulting/Testing 0 0 0 0 0 0 0 0% 15 — Commissioning 0 45,325 45,325 0 0 0 0 0% 16 — Project Management 564,375 0 564,375 564,375 0 193,432 211,036 37% 17 — Misc Consulting Fees 60,000 0 60,000 53,353 0 0 9,915 19% 18 — Material Testing/Inspections 200,543 (45,325)155,218 0 0 0 0 0% Hard Costs 22,335,298 0 22,335,298 0 0 0 0 0% 20 — Construction Costs 21,054,250 0 21,054,250 0 0 0 0 0% 21 — Phase 1 Building Construction 18,641,250 0 18,641,250 0 0 0 0 0% 22 — Phase 2 Demolition/Site Improvements/Parking Construction 2,413,000 0 2,413,000 0 0 0 0 0% 30 — Furniture, Fixtures, & Equipment 1,281,048 0 1,281,048 0 0 0 0 0% 31 — Furniture 845,070 0 845,070 0 0 0 0 0% 32 — IT/AV Systems & Equipment 269,275 0 269,275 0 0 0 0 0% 33 — Security Systems 136,703 0 136,703 0 0 0 0 0% 34 — Interior Signage 30,000 0 30,000 0 0 0 0 0% Contingency 1,566,951 20,200 1,587,151 0 0 0 0 0% 90 — Contingency 1,566,951 20,200 1,587,151 0 0 0 0 0%Page 227 of 235 Budget Code Original Budget Reallocations Current Budget Committed Costs Approved Changes Previous Costs to Date Total Costs to Date % Complete A B A+B C E H H+I (H+I) / (C+D+E+F+G) Project Total 26,946,549 0 26,946,549 2,216,598 1,700 627,355 782,012 35% 91 — Project Contingency 1,566,951 20,200 1,587,151 0 0 0 0 0% Project Total 26,946,549 0 26,946,549 2,216,598 1,700 627,355 782,012 35%Page 228 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Eric Keck DEPARTMENT: City Manager's Office DATE: February 5, 2018 SUBJECT: Council Travel to National League of Cities Conference DESCRIPTION: Council Travel to National League of Cities Conference RECOMMENDATION: City Council requests the ability to have one member travel to Washington D.C. for the Annual NLC Conference. The purpose of this conference is professional development related to the duties as elected municipal officials. PREVIOUS COUNCIL ACTION: According to the Travel Policy for the City of Englewood, "Each Council Member shall justify participation for all travel events thirty (30) days prior to attendance.." Resolution No. 48 Series of 2014 was amended to reflect changes in Council Travel Policy Publications. Resolution No. 10, Series of 1992 was amended to reflect the changes in Council Travel Policy made by Resolution No. 47, Series of 2000. Resolution No. 49, Series of 1990 was repealed and amended to reflect the changes in Council Travel Policy made by Resolution No. 47, Series of 2000. In 2017, City Council approved travel for four Council Members to attend the National League of Cities Conference in Washington D.C. SUMMARY: TRAVEL POLICY FOR THE CITY COUNCIL OF ENGLEWOOD Each Council Member shall justify participation for all travel events thirty (30) days prior to attendance, and approval by vote of Council. Each Council Member shall provide a summary explaining the nature of his/herparticipation, howitwillbenefitor affecttheCityand reconcilingexpenditureswithin30daysafterhis/her return from anevent. Page 229 of 235 Council as a group, shall make a conscientious effort to remain within the designated budget each year. Council shall make a diligent effort to keep expenses to a minimum by purchasing lowest available air fare, securing economy hotel accommodations, and implementing other cost saving measures whenever possible. Council Members will not be allowed to travel for the City until their previous travel expenses have been reconciled. Council shall continually monitor travel expenditures throughout the year. Council shall publish proposed travel expenditures in the Englewood Herald paid advertising section prior to the expenditure. A Council Member may go to only one (1) out-of-state conference per year unless approved by a super-majority vote of five (5) Council Members. Any Council Member who cannot travel after expenses have already been paid may be asked to pay a portion of these expenses out of his/her salary by a super-majority vote of Council. ANALYSIS: None FINANCIAL IMPLICATIONS: The total cost for one member to attend the NLC Conference in Washington D.C. in March is $3000. Please see the attached documents for the breakdown of the costs from 2017 and 2018. City Council's Travel budget for 2018 is $17,000. Page 230 of 235 Notice City Council Travel Costs Proposed costs for one City Council member to attend the National League of Cities Conference in Washington, D.C., March 9-13, 2018: Registration fee: $520 per Councilmember Hotel fee: $279 a night/for 4 nights per Councilmember Airfare: between $300-$500 per Councilmember Meals and transportation costs: $313 per Councilmember Total costs: approximately $3,000 per Councilmember Page 231 of 235 Notice City Council Travel Costs Proposed costs for four City Council members to attend the National League of Cities Conference in Washington, D.C., March 10-15, 2017: Registration fee: $590 per Councilmember Hotel fee: $269 a night/for 5 nights per Councilmember Airfare: between $300-$500 per Councilmember Meals and transportation costs: $456 per Councilmember Total costs: approximately $3,000 per Councilmember Page 232 of 235 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Eric Keck DEPARTMENT: City Manager's Office DATE: February 5, 2018 SUBJECT: City Council FY2018 Budget DESCRIPTION: City Council FY2018 Budget RECOMMENDATION: Mayor Rita Russell requested that the legislative or City Council budget for Fiscal Year 2018 be provided to the City Council. The line item detail for the budget is attached. PREVIOUS COUNCIL ACTION: City Council approval of the FY 2018 Budget on 16 October 2017 ATTACHMENTS: Legislative Budget for FY 2018 Page 233 of 235 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund02 - General Fund REVENUE Division0101 - City Council 33209 Other Charges for Services .00 .00 .00 .00 .00 .00 .00 +++700.00 36201 Contributions 100.00 .00 100.00 .00 .00 .00 100.00 0 21,125.00 Division0101 - City Council Totals $100.00 $0.00 $100.00 $0.00 $0.00 $0.00 $100.00 0%$21,825.00 REVENUE TOTALS $100.00 $0.00 $100.00 $0.00 $0.00 $0.00 $100.00 0%$21,825.00 EXPENSE Division0101 - City Council 51101 Regular Employees Salaries and Wages 61,800.00 .00 61,800.00 4,941.54 .00 4,941.54 56,858.46 8 60,843.20 51102 Overtime 80.00 .00 80.00 .00 .00 .00 80.00 0 .00 51201 Social Security 4,728.00 .00 4,728.00 349.72 .00 349.72 4,378.28 7 4,076.99 51202 Group Insurance .00 .00 .00 1.79 .00 1.79 (1.79)+++.00 51203 Workers Compensation .00 .00 .00 .77 .00 .77 (.77)+++.00 51206 Retirement-Defined Contribution .00 .00 .00 4.15 .00 4.15 (4.15)+++.00 52101 Office Supplies - General 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 237.77 52102 Postage/Mail Services 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 3,552.91 52103 Inside Printing Print Shop 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 1,601.29 52104 Copiers/Printers Print Shop 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 2,556.40 52105 Office Supplies Print Shop 200.00 .00 200.00 .00 .00 .00 200.00 0 .00 52106 Postage Print Shop 500.00 .00 500.00 .00 .00 .00 500.00 0 285.69 52151 Operating Supplies - General 6,800.00 .00 6,800.00 .00 .00 .00 6,800.00 0 20,456.63 52153 Computer Supplies 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 4,440.32 52251 Clothing Purchases 500.00 .00 500.00 .00 .00 .00 500.00 0 313.25 52651 Food 4,500.00 .00 4,500.00 .00 .00 .00 4,500.00 0 5,700.34 52701 Books/Magazines/Subscriptions 250.00 .00 250.00 .00 .00 .00 250.00 0 69.99 54201 Professional Services 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 34,489.00 56204 Life AD&D Insurance .00 .00 .00 .22 .00 .22 (.22)+++.00 56208 P&L Departmental Premiums Risk Management 611.00 .00 611.00 .00 .00 .00 611.00 0 605.00 56209 Health Savings Account ER .00 .00 .00 .47 .00 .47 (.47)+++.00 56401 Advertising 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 203.59 56501 Outside Printing 5,800.00 .00 5,800.00 .00 .00 .00 5,800.00 0 2,794.20 56601 Travel 17,000.00 .00 17,000.00 .00 .00 .00 17,000.00 0 13,916.01 56602 Mileage and Parking 150.00 .00 150.00 .00 .00 .00 150.00 0 800.36 56701 Technical Training 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 30.00 56702 Organization Training .00 .00 .00 .00 .00 .00 .00 +++680.00 56704 Memberships & Dues 14,631.00 .00 14,631.00 37,306.00 (32,606.00)37,306.00 9,931.00 32 46,287.61 57101 Council Approved Aids 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 .00 57102 Aid to Individuals 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 57103 Aid to Other Agencies 116,000.00 .00 116,000.00 .00 .00 .00 116,000.00 0 113,500.00 57204 Other Expenses .00 .00 .00 .00 .00 .00 .00 +++445.00 Run by Jenny Nolan on 01/31/2018 04:52:26 PM Page 1 of 2 City of Englewood Budget Performance Report Fiscal Year to Date 01/31/18 Include Rollup Account and Rollup to Account Page 234 of 235 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund02 - General Fund EXPENSE Division0101 - City Council Totals $278,050.00 $0.00 $278,050.00 $42,604.66 ($32,606.00)$42,604.66 $268,051.34 4%$317,885.55 EXPENSE TOTALS $278,050.00 $0.00 $278,050.00 $42,604.66 ($32,606.00)$42,604.66 $268,051.34 4%$317,885.55 Fund02 - General Fund Totals REVENUE TOTALS 100.00 .00 100.00 .00 .00 .00 100.00 0%21,825.00 EXPENSE TOTALS 278,050.00 .00 278,050.00 42,604.66 (32,606.00)42,604.66 268,051.34 4%317,885.55 Fund02 - General Fund Totals ($277,950.00)$0.00 ($277,950.00)($42,604.66)$32,606.00 ($42,604.66)($267,951.34)($296,060.55) Grand Totals REVENUE TOTALS 100.00 .00 100.00 .00 .00 .00 100.00 0%21,825.00 EXPENSE TOTALS 278,050.00 .00 278,050.00 42,604.66 (32,606.00)42,604.66 268,051.34 4%317,885.55 Grand Totals ($277,950.00)$0.00 ($277,950.00)($42,604.66)$32,606.00 ($42,604.66)($267,951.34)($296,060.55) Run by Jenny Nolan on 01/31/2018 04:52:26 PM Page 2 of 2 City of Englewood Budget Performance Report Fiscal Year to Date 01/31/18 Include Rollup Account and Rollup to Account Page 235 of 235