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2018-07-16 (Regular) Meeting Agenda Packet
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 1000 Englewood Pkwy – Council Chambers Englewood, CO 80110 AGENDA City Council Regular Meeting Monday, July 16, 2018 ♦ 7:00 PM 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Consideration of Minutes of Previous Session a. Minutes of the Regular City Council Meeting of June 18, 2018 City Council Regular - 18 Jun 2018 - Minutes - Pdf 6. Recognition of Scheduled Public Comment Recognition of Scheduled Public Comment The deadline to sign up to speak for Scheduled Public Comment is Wednesday, prior to the meeting, through the City Manager’s Office. Only those who meet the deadline can speak in this section. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five minutes.) Written materials for presentation to Council may be submitted to the City Clerk as the speaker approaches the podium. The City’s computer presentation equipment is not available for general public use, although speakers are permitted to display releva nt illustrations and material useful in informing the Council and public of a project. a. Lance Holly, will address Council regarding Big Brothers & Big Sisters of Colorado. b. Kathleen Bailey, an Englewood resident, will address Council. c. JJ Margiotta, an Englewood resident, will address Council. d. Jerry Walker, an Englewood resident, will address Council. e. Elaine Hults, an Englewood resident, will address Council. 7. Recognition of Unscheduled Public Comment Recognition of Unscheduled Public Comment Speakers must sign up for Unscheduled Public Comment at the beginning of the meeting. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be continued to General Discussion.) Written materials for presentation to Council may be submitted to the City Clerk as the speaker approaches the podium. The City’s computer presentation equipment is not available for general public use, although applicants are permitted to display relevant illustrations and material useful in informing the Council and public of a project. Council Response to Public Comment. 8. Communications, Proclamations, and Appointments Page 1 of 310 Englewood City Council Regular Agenda July 16, 2018 Please note: If you have a disability and need auxiliary aids or se rvices, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. a. Recognition of newly appointed Boards and Commission members: Alliance for Commerce in Englewood Ryan Simpson – Regular Andrea Manion – Reappointment Brad Nixon – Reappointment Judith Dunlop – Regular Budget Advisory Committee Suzanne Dircksen – Reappointment Steve Ward – Reappointment Code Enforcement Advisory Committee Julie Bowden - Reappointment Coween Dickerson – Reappointment Karl Onsager – Reappointment Wesley Stone – Reappointment James J. Margiotta – Alternate Colleen Moore – Regular Cultural Arts Commission Martin Gilmore – Reappointment Brenda Hubka – Regular Jay Rathbun – Reappointment Englewood Housing Authority Joan McLendon – Regular Jennifer Haynes –Reappointment Englewood Transportation Advisory Committee Patrick Lewis – Regular Frederick Ollett – Alternate Historic Preservation Commission Michael Jones – Regular Member Keep Englewood Beautiful Michael Chisholm - Regular Public Library Board Katherine Pivoda - Regular Urban Renewal Authority a. Justin Wipf – Alternate 9. Consent Agenda Items Page 2 of 310 Englewood City Council Regular Agenda July 16, 2018 Please note: If you have a disability and need auxiliary aids or se rvices, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading. i. CB 17 - Memorandum of Understanding - Town of Mead CB 17 - Memorandum of Understanding - Town of Mead - Pdf Staff recommends Council approve an Ordinance allowing Sgt. Brian Cousineau to be temporarily assigned as Interim Police Chief for the Town of Mead, Colorado. Staff: Police Commander Tim Englert c. Resolutions and Motions i. Award Contract for Services to W.L. Contractors for Installation of New LED Pedestrian Lights on South Broadway Award Contract for Services to W.L. Contractors for Installation of New LED Pedestrian Lights on South Broadway - Pdf Staff recommends Council approve, by Motion, the contract for services with W.L. Contractors to remove the existing pedestrian lights and install the new LED pedestrian lights on the 3300, 3400 and 3500 Blocks of South Broadway in an amount not-to-exceed $37,207.00. Staff: Engineer III Elysa Loewen 10. Public Hearing Items a. Synergy Medical Planned Unit Development Synergy Medical Planned Unit Development - Pdf Staff recommends that Council consider testimony during the Public Hearing on the Synergy Medical Planned Unit Development (PUD); and that Council review the criteria for approval of a recommended PUD as provided in 16-2-8. See Attachment G for the PUD Decision Matrix. Staff: Planner Brook Bell 11. Ordinances, Resolutions and Motions a. Approval of Ordinances on First Reading i. Recall Election IGA with Arapahoe County IGA with Arapahoe County for Recall Election - Pdf Staff recommends that Council approve a Bill for an Ordinance for an Intergovernmental Agreement between the City of Englewood and Arapahoe County for a Recall Election. IGA's must be approved by Ordinance in conformance with Charter Section 79. Staff: City Clerk Stephanie Carlile b. Approval of Ordinances on Second Reading c. Resolutions and Motions i. Recall Election Resolution Recall Election Resolution - Pdf Staff recommends Council approve a resolution setting September 18, 2018 as the date for a recall election and designate that the election be conducted by mail ballot. Staff: City Clerk Stephanie Carlile Page 3 of 310 Englewood City Council Regular Agenda July 16, 2018 Please note: If you have a disability and need auxiliary aids or se rvices, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. ii. SPWRP Denitrification Filter Influent Pump and Motor Rebuild SPWRP Denitrification Filter Influent Pump and Motor Rebuild - Pdf The South Platte Water Renewal Partners (SPWRP), owned by Littleton/Englewood, recommends Council approve, by Motion, a contract for services agreement with Brimhall Industrial Inc., in the amount of $65,138.70 to conduct the repair and rebuild of a Fairbanks Morse Single Stage Pump and Motor. Staff: Deputy Director of 0&M Solutions Kurt Carson This recommendation was approved by the SPWRP Supervisory Committee on June 21, 2018. iii. SPWRP Lintjer + Haywood Architectural Services SPWRP Lintjer + Haywood - Pdf The South Platte Water Renewal Partners (SPWRP), owned by Littleton/Englewood, recommends Council approve, by Motion, budgeted funds for professional services provided by Lintjer + Haywood Architects. This recommendation was approved by the Supervisory Committee on June 21, 2018. Staff: Deputy Director of Strategic Programs Blair Corning iv. Extension of NavPoint Listing Contract for EMRF - Pdf The EMRF Board recommends that City Council approve,by Motion, supporting the extension of the existing listing contract with NavPoint Real Estate Group to market the remaining available parcels on behalf of the Englewood McLellan Reservoir Foundation for an additional nine-month term. Staff: Utilities Director Tom Brennan v. Award Contract for EPD HQ Furniture - OfficeScapes Award Contract for EPD HQ Furniture - OfficeScapes - Pdf Staff recommends that City Council award, by Motion, a contract with OfficeScapes to furnish and install the furniture necessary to create a high- performance work environment for the Englewood Police Headquarters’ offices, in the amount of $643,404.13. Staff: Right-of-Way Services Manager Larry Nimmo vi. Englewood Police Benefit Association Agreement Englewood Police Benefit Association Agreement - Pdf Staff recommends that the City Council approve, by Motion, the Contract Between the City of Englewood and the Englewood Police Benefit Association. Staff: City Manager Eric Keck 12. General Discussion a. Mayor's Choice b. Council Members' Choice 13. City Manager’s Report 14. City Attorney’s Report Page 4 of 310 Englewood City Council Regular Agenda July 16, 2018 Please note: If you have a disability and need auxiliary aids or se rvices, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 15. Adjournment Page 5 of 310 MINUTES City Council Regular Meeting Monday, June 18, 2018 1000 Englewood Pkwy – Council Chambers 7:00 PM 1 Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Olson at 7:03 p.m. 2 Invocation The invocation was given by Council Member Barrentine. 3 Pledge of Allegiance The Pledge of Allegiance was led by Council Member Barrentine. 4 Roll Call COUNCIL PRESENT: Mayor Linda Olson Mayor Pro Tem Rita Russell Council Member Othoniel Sierra Council Member Laurett Barrentine Council Member Dave Cuesta Council Member Amy Martinez Council Member Cheryl Wink COUNCIL ABSENT: None STAFF PRESENT: City Manager Keck City Attorney McKenney Brown Assistant City Manager Woulf City Clerk Carlile Deputy City Clerk McKinnon Assistant City Clerk Jayde Truscott Reed Director Rinkel, Finance and Administrative Service Director Power, Community Development Director Brennan, Utilities Director Brocklander, Information Technology Director D'Andrea, Public Works Deputy Director of Strategic Programs Corning, The South Platte Water Page 1 of 15 Draft Page 6 of 310 City Council Regular June 18, 2018 Renewal Partners (SPWRP) Communications Manager Carney, City Manager's Office Right of Way Services Manager Nimmo, Public Works Executive Assistant Fenton, Community Development Manager Solomon, Library Engineer III Loewen, Public Works Technical Support Specialist II Munnell, Information Technology Commander Englert, Police Department Engineering Technician Dye, Public Works 5 Consideration of Minutes of Previous Session a) Minutes of the Regular City Council Meeting of June 4, 2018 Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF JUNE 4, 2018. For Against Abstained Amy Martinez (Seconded By) x Cheryl Wink x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell (Moved By) x 7 0 0 Motion CARRIED. 6 Recognition of Scheduled Public Comment a) Doug Cohn, an Englewood resident, addressed Council regarding historic preservation. b) Elaine Hults, an Englewood resident, addressed Council regarding the City Mayor. c) Kathleen Bailey, an Englewood resident, addressed Council regarding Allen Plant. 7 Recognition of Unscheduled Public Comment a) Jerry Walker, an Englewood resident, addressed Council regarding Sanctuary Cities. Page 2 of 15 Draft Page 7 of 310 City Council Regular June 18, 2018 8 Communications, Proclamations, and Appointments a) Resolution appointing members to various boards, committees and commissions Moved by Council Member Amy Martinez Seconded by Council Member Cheryl Wink MOTION TO APPROVE AGENDA ITEM 8 (a) AS AMENDED TO INCLUDE JUDITH DUNLOP AS A REGULAR MEMBER FOR (ACE) ALLIANCE FOR COMMERCE IN ENGLEWOOD. Moved by Council Member Rita Russell Seconded by Council Member Laurett Barrentine MOTION TO APPOINT COLLEEN MOORE AS A REGULAR MEMBER AND JJ MARGIOTTA AS AN ALTERNATE MEMBER TO CODE ENFORCEMENT. For Against Abstained Amy Martinez x Cheryl Wink x Dave Cuesta x Laurett Barrentine (Seconded By) x Linda Olson x Othoniel Sierra x Rita Russell (Moved By) x 4 3 0 Motion CARRIED. Moved by Council Member Amy Martinez Seconded by Council Member Cheryl Wink RESOLUTION NO.19, SERIES OF 2018 A RESOLUTION APPOINTING MEMBERS TO BOARDS, COMMISSIONS AND COMMITTEES FOR THE CITY OF ENGLEWOOD AS AMENDED. For Against Abstained Amy Martinez (Moved By) x Cheryl Wink (Seconded By) x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Page 3 of 15 Draft Page 8 of 310 City Council Regular June 18, 2018 Rita Russell x 7 0 0 Motion CARRIED. 9 Consent Agenda Items Moved by Council Member Martinez, seconded by Council Member Sierra to approve Consent Agenda items 9 (b)(i) and 9 (c) (i-iv). Council Member Barrentine removed Agenda items 9 (b)(i) and 9 (c)(i) from Consent Agenda. a) Approval of Ordinances on First Reading There were no additional Ordinances (See Agenda Item 11 (a) (i).) b) Approval of Ordinances on Second Reading. i) CB 15 - IGA with Arapahoe for CDBG and HOME Program [Clerks Note: This agenda item was removed from the Consent Agenda and considered independently.] Moved by Council Member Amy Martinez Seconded by Council Member Othoniel Sierra ORDINANCE NO. 12, SERIES OF 2018 (COUNCIL BILL NO. 15, INTRODUCED BY COUNCIL MEMBER MARTINEZ) AN ORDINANCE APPROVING AND AUTHORIZING A THREE YEAR INTER-GOVERNMENTAL COOPERATION AGREEMENT BETWEEN ARAPAHOE COUNTY, COLORADO AND THE CITY OF ENGLEWOOD, COLORADO RELATING TO THE CONDUCT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP (HOME) PROGRAMS FOR PROGRAM GRANT YEARS 2019 THROUGH 2021. For Against Abstained Amy Martinez (Moved By) x Cheryl Wink x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra (Seconded By) x Rita Russell x 5 2 0 Page 4 of 15 Draft Page 9 of 310 City Council Regular June 18, 2018 Motion CARRIED. c) Resolutions and Motions i) Security Guard Contract-Civic Center [Clerks Note: This agenda item was removed from the Consent Agenda and considered independently.] Moved by Council Member Amy Martinez Seconded by Council Member Cheryl Wink APPROVAL OF A CONTRACT WITH G4S SECURE SOLUTIONS FOR A PILOT PROGRAM TO EXPAND UNIFORMED SECURITY GUARD SERVICES TO ALL PUBLIC AND STAFF AREAS OF THE CIVIC CENTER BUILDING IN THE AMOUNT OF $102,080.00. For Against Abstained Amy Martinez (Moved By) x Cheryl Wink (Seconded By) x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell x 5 2 0 Motion CARRIED. ii) Contract with Outdoor Promotions Colorado, LLC, for bus shelter advertising. APPROVAL OF A CONTRACT WITH OUTDOOR PROMOTIONS, LLC FOR BUS SHELTER ADVERTISING. OUTDOOR PROMOTIONS COLORADO WILL PAY THE CITY 15% OF THE REVENUE COLLECTED FROM ADVERTISING ON THE BUS SHELTERS, WITH A GUARANTEED MINIMUM PAYMENT AS OUTLINED BELOW: A. $12,600 FOR THE FIRST YEAR (12 MONTHS BEGINNING ON THE EFFECTIVE DATE) B. $13,300 FOR EACH OF CONTRACT YEARS TWO (2) THROUGH FIVE (5) iii) 2018 Commodity Purchase request for transportation services to complete annual roto-mill and overlay projects, patching, and the alley test sections. APPROVAL OF THE PURCHASE OF TRANSPORTATION SERVICES Page 5 of 15 Draft Page 10 of 310 City Council Regular June 18, 2018 FOR ALL SCHEDULED 2018 STREET MAINTENANCE OPERATIONS INTERNAL PROJECTS NOT-TO-EXCEED THE BUDGETED LINE ITEMS FOR THIS COMMODITY OF $130,000. iv) 2018 Commodity Purchase request for asphalt to complete annual roto- mill and overlay projects, patching, and the alley test sections. APPROVAL OF THE PURCHASE OF ASPHALT FOR ALL SCHEDULED 2018 STREET MAINTENANCE OPERATIONS INTERNAL PROJECTS NOT-TO-EXCEED THE BUDGETED LINE ITEMS FOR THIS COMMODITY OF $819,000. DOLLARS. Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez Motion to approve Consent Agenda Items 9 (c) (ii-iv). For Against Abstained Amy Martinez (Seconded By) x Cheryl Wink x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell (Moved By) x 7 0 0 Motion CARRIED. 10 Public Hearing Items No public hearing was scheduled before Council. 11 Ordinances, Resolutions and Motions a) Approval of Ordinances on First Reading i) CB 17 - Memorandum of Understanding - Town of Mead Moved by Council Member Amy Martinez Seconded by Council Member Othoniel Sierra COUNCIL BILL NO. 17, INTRODUCED BY COUNCIL MEMBER MARTINEZ. A BILL FOR AN ORDINANCE APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF MEAD, COLORADO Page 6 of 15 Draft Page 11 of 310 City Council Regular June 18, 2018 AND THE CITY OF ENGLEWOOD, COLORADO, FOR POLICE SERVICES TEMPORARY ASSIGNMENT For Against Abstained Amy Martinez (Moved By) x Cheryl Wink x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra (Seconded By) x Rita Russell x 7 0 0 Motion CARRIED. b) Approval of Ordinances on Second Reading There were no additional Ordinances (See Agenda Item 9 (b) (i).) c) Resolutions and Motions i) Arapahoe County Collaborative Transportation Forum Appointees Moved by Council Member Cheryl Wink Seconded by Council Member Amy Martinez MOTION APPROVING THAT COUNCIL FOLLOW SECTIONS 3, 4 AND 10 OF THE INTERGOVERNMENTAL AGREEMENT FORMULATING THE ARAPAHOE COUNTY COLLABORATIVE TRANSPORTATION FORUM AND APPOINT A MEMBER OF THE COUNCIL TO THE ARAPAHOE COUNTY EXECUTIVE COMMITTEE, AN ALTERNATE TO THE EXECUTIVE COMMITTEE AS WELL AS STAFF MEMBERS AS THE PRIMARY AND ALTERNATE TO THE ARAPAHOE TECHNICAL COMMITTEE. For Against Abstained Amy Martinez (Seconded By) x Cheryl Wink (Moved By) x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell x 7 0 0 Page 7 of 15 Draft Page 12 of 310 City Council Regular June 18, 2018 Motion CARRIED. ii) Storage Area Network and Backup Solution Moved by Council Member Rita Russell Seconded by Council Member Laurett Barrentine MOTION APPROVING THE EMERGENCY PURCHASE OF STORAGE AREA NETWORK (SAN) EXPANSION AND BACKUP SOLUTION FOR $236,436.96 FROM PEAK RESOURCES, INC. OUR STORAGE AREA NETWORK HAD REACHED 99% CAPACITY AND SIGNIFICANTLY IMPACTED BUSINESS OPERATIONS. THIS PURCHASE WAS REVIEWED AND APPROVED BY THE CITY MANAGER DUE TO THE URGENCY OF THE SITUATION. For Against Abstained Amy Martinez x Cheryl Wink x Dave Cuesta x Laurett Barrentine (Seconded By) x Linda Olson x Othoniel Sierra x Rita Russell (Moved By) x 7 0 0 Motion CARRIED. iii) SPWRP Administration Building HVAC Moved by Council Member Amy Martinez Seconded by Council Member Rita Russell MOTION APPROVING A PURCHASE ORDER AGREEMENT WITH CENTENNIAL CONTROLS FOR THE REPLACEMENT OF SPWRP ADMINISTRATION BUILDING HVAC AUTOMATION SYSTEM AT A COST OF $49,625.00. STAFF FURTHER RECOMMENDED THE APPROVAL OF A 10% CONTINGENCY IN THE AMOUNT OF $4,962.50 RESULTING IN A TOTAL APPROPRIATION REQUEST OF $54,587.50. THIS RECOMMENDATION WAS APPROVED BY THE SUPERVISORY COMMITTEE ON MARCH 15, 2018. For Against Abstained Amy Martinez (Moved By) x Cheryl Wink x Dave Cuesta x Page 8 of 15 Draft Page 13 of 310 City Council Regular June 18, 2018 Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell (Seconded By) x 7 0 0 Motion CARRIED. iv) 2018 Purchase Order for LED Pedestrian Lights for the 3400 Block of South Broadway Moved by Council Member Rita Russell Seconded by Council Member Cheryl Wink MOTION APPROVING THE PURCHASE OF 18 NEW LED PEDESTRIAN LIGHTS FROM STERNBERG LIGHTING C/O THE MH COMPANIES FOR THE 2017 BROADWAY STREETSCAPE IMPROVEMENT PROJECT NOT-TO-EXCEED $31,284.00. For Against Abstained Amy Martinez x Cheryl Wink (Seconded By) x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell (Moved By) x 7 0 0 Motion CARRIED. v) 2018 Purchase Order for LED Pedestrian Lights for the 3300 and 3500 Blocks of South Broadway Moved by Council Member Amy Martinez Seconded by Council Member Rita Russell MOTION APPROVING THE PURCHASE OF 25 NEW LED PEDESTRIAN LIGHTS FROM STERNBERG LIGHTING C/O THE MH COMPANIES FOR THE 2017 BROADWAY STREETSCAPE IMPROVEMENT PROJECT NOT-TO-EXCEED $43,450. For Against Abstained Amy Martinez (Moved By) x Cheryl Wink x Dave Cuesta x Laurett Barrentine x Page 9 of 15 Draft Page 14 of 310 City Council Regular June 18, 2018 Linda Olson x Othoniel Sierra x Rita Russell (Seconded By) x 7 0 0 Motion CARRIED. vi) EMRF Cost Sharing Agreement with RTD Moved by Council Member Rita Russell Seconded by Council Member Cheryl Wink RESOLUTION NO. 20, SERIES OF 2018 A RESOLUTION SUPPORTING THE ENGLEWOOD MCLELLAN RESERVOIR FOUNDATION AGREEMENT WITH THE REGIONAL TRANSPORTATION DISTRICT (RTD) TO ENTER INTO A COST SHARING AGREEMENT FOR THE CONSTRUCTION OF PLAZA CIRCLE. For Against Abstained Amy Martinez x Cheryl Wink (Seconded By) x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell (Moved By) x 7 0 0 Motion CARRIED. vii) Merchant Card Services Contract - TSYS Business Solutions LLC Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez MOTION APPROVING A 3-YEAR CONTRACT WITH TSYS BUSINESS SOLUTIONS, LLC FOR MERCHANT CARD SERVICES. THIS CONTRACT TERM IS SUBJECT TO TABOR LIMITATIONS. THE MERCHANT CARD SERVICES IS THE 5TH OF 10 PROJECTS UNDERWAY WITH ERA THAT HAS COMPLETED. CONSERVATIVE ESTIMATE OF SAVINGS IS OVER $83,000 PER YEAR, BEGINNING IN APRIL 2018. ERA AND THE CITY WILL SHARE IN THE SAVINGS 50/50 FOR THE FIRST TWO YEARS. THEN THE SAVINGS REVERTS 100% TO THE CITY FOR THE THIRD YEAR AND BEYOND. THIS PROJECT IS REPRESENTED BY TWO CONTRACTS. THIS REQUEST FOR CONTRACT APPROVAL IS FOR THE TSYS BUSINESS SOLUTIONS Page 10 of 15 Draft Page 15 of 310 City Council Regular June 18, 2018 LLC CONTRACT WHICH REPRESENTS APPROXIMATELY $80,400 OF THE SAVINGS. For Against Abstained Amy Martinez (Seconded By) x Cheryl Wink x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell (Moved By) x 7 0 0 Motion CARRIED. viii) Merchant Card Services Contract - CardConnect Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez MOTION APPROVING A 5-YEAR CONTRACT WITH CARDCONNECT FOR MERCHANT CARD SERVICES. THIS CONTRACT TERM IS SUBJECT TO TABOR LIMITATIONS. THE MERCHANT CARD SERVICES IS THE 5TH OF 10 PROJECTS UNDERWAY WITH ERA THAT HAS COMPLETED. CONSERVATIVE ESTIMATE OF SAVINGS IS OVER $83,000 PER YEAR, BEGINNING IN APRIL 2018. ERA AND THE CITY WILL SHARE IN THE SAVINGS 50/50 FOR THE FIRST TWO YEARS. THEN THE SAVINGS REVERTS 100% TO THE CITY FOR THE THIRD YEAR AND BEYOND. THIS PROJECT IS REPRESENTED BY TWO CONTRACTS. THIS REQUEST FOR CONTRACT APPROVAL IS FOR THE CARDCONNECT CONTRACT WHICH REPRESENTS APPROXIMATELY $2,500 OF THE SAVINGS. For Against Abstained Amy Martinez (Seconded By) x Cheryl Wink x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell (Moved By) x 7 0 0 Motion CARRIED. Page 11 of 15 Draft Page 16 of 310 City Council Regular June 18, 2018 The meeting recessed at 9:04 for a break. The meeting reconvened at 9:10 with all Council Members present. 12 General Discussion a) Mayor's Choice i) Executive Session for discussion of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6- 402(4)(e). - Rationale: Executive session for communications regarding determining positions relative to matters that are subject to negotiations, developing strategy for negotiations, and instructing the City Manager who serves as the negotiator for the City. Moved by Council Member Linda Olson Seconded by Council Member Amy Martinez TO MOVE INTO EXECUTIVE SESSION FOR DISCUSSION OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. SECTION 24-6-402(4)(E). AND AN EXECUTIVE SESSION FOR A CONFERENCE WITH THE CITY ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVISE ON SPECIFIC LEGAL QUESTIONS UNDER C.R.S. SECTION 24-6-402 (4)(b). - RATIONALE: Executive Session For communications regarding determining positions relative to matters that are Subject to negotiations, developing strategy for negotiations, and instructing the City Manager who serves as the negotiator for the City. - RATIONALE: Executive Session for Attorney Client communication for settlement discussion, and potential contact ramifications. Discussion ensued. Council decided to separate the Executive Sessions and move to agenda item 12 (a) (ii). ii) Executive Session for a conference with the City attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) - Rationale: Executive session for Attorney Client communication for settlement discussion. Page 12 of 15 Draft Page 17 of 310 City Council Regular June 18, 2018 Moved by Council Member Amy Martinez Seconded by Council Member Cheryl Wink TO MOVE INTO EXECUTIVE SESSION FOR A CONFERENCE WITH THE CITY ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE ON SPECIFIC LEGAL QUESTIONS UNDER C.R.S. SECTION 24-6-402(4)(B) FOR SETTLEMENT DISCUSSION. For Against Abstained Amy Martinez (Moved By) x Cheryl Wink (Seconded By) x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell x 5 2 0 Motion CARRIED. The meeting recessed at 9:39 p.m. to go into Executive Session. The meeting reconvened at 9:41 p.m. with all Council Members present. Council reconvened to re-read the motion and include formal language of who will be attending this Executive Session. Moved by Council Member Linda Olson Seconded by Council Member Amy Martinez TO MOVE INTO EXECUTIVE SESSION FOR A CONFERENCE WITH THE CITY ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE ON SPECIFIC LEGAL QUESTIONS UNDER C.R.S. SECTION 24-6-402(4)(B) FOR SETTLEMENT DISCUSSION. TO INCLUDE ALL SEVEN COUNCIL MEMBERS, CITY ATTORNEY ALISON MCKENNEY BROWN, CITY MANAGER ERIC KECK, AND ASSISTANT CITY MANAGER MARK WOULF. For Against Abstained Amy Martinez (Seconded By) x Cheryl Wink x Dave Cuesta x Laurett Barrentine x Linda Olson (Moved By) x Othoniel Sierra x Rita Russell x Page 13 of 15 Draft Page 18 of 310 City Council Regular June 18, 2018 5 2 0 Motion CARRIED The meeting recessed at 9:45 p.m. to go into Executive Session. The meeting reconvened at 10:46 p.m. with all Council Members present. Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez TO CLOSE THE EXECUTIVE SESSION. For Against Abstained Amy Martinez (Seconded By) x Cheryl Wink x Dave Cuesta x Laurett Barrentine x Linda Olson x Othoniel Sierra x Rita Russell (Moved By) x 7 0 0 Motion CARRIED. Motion to table agenda item 12 (a)(i) to the next meeting, moved by Council Member Barrentine, seconded by Council Member Sierra Council Member Barrentine withdrew her motion. Moved by Council Member Cheryl Wink Seconded by Council Member Amy Martinez TO MOVE INTO EXECUTIVE SESSION FOR DISCUSSION OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. SECTION 24-6-402(4)(E). For Against Abstained Amy Martinez (Seconded By) x Cheryl Wink (Moved By) x Dave Cuesta x Laurett Barrentine x Linda Olson x Page 14 of 15 Draft Page 19 of 310 City Council Regular June 18, 2018 Othoniel Sierra x Rita Russell x 4 3 0 Motion DEFEATED b) Council Members' Choice 13 City Manager’s Report 14 City Attorney’s Report 15 Adjournment MAYOR OLSON MOVED TO ADJOURN. The meeting adjourned at 11:03 p.m. City Clerk Page 15 of 15 Draft Page 20 of 310 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Tim Englert DEPARTMENT: Police DATE: July 16, 2018 SUBJECT: CB 17 - Memorandum of Understanding - Town of Mead DESCRIPTION: CB 17 - Memorandum of Understanding - Town of Mead RECOMMENDATION: Police Department recommends approval of an ordinance allowing Sgt. Brian Cousineau to be temporarily assigned as Interim Police Chief for the Town of Mead, Colorado. PREVIOUS COUNCIL ACTION: None. SUMMARY: Allow Sgt. Brian Cousineau to be temporarily assigned as Interim Police Chief for the Town of Mead. The City of Englewood will be reimbursed $6,400. per month from the Town of Mead. Sgt. Cousineau will remain a City of Englewood Employee with full benefits. Temporary assignment will be four months while the Town of Mead conducts a search for full-time chief. ANALYSIS: This temporary assignment will not be detrimental to the City of Englewood, as backup staffing is available. FINANCIAL IMPLICATIONS: There should be no financial impact to the City of Englewood ALTERNATIVES: Not assist the Town of Mead. CONCLUSION: Police Department recommends approval of this ordinance and MOU ATTACHMENTS: Council Bill #17 Contract Approval Summary Memorandum of Understanding with Town of Mead Page 21 of 310 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 17 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER MARTINEZ AN ORDINANCE APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF MEAD, COLORADO AND THE CITY OF ENGLEWOOD, COLORADO, FOR POLICE SERVICES TEMPORARY ASSIGNMENT WHEREAS, this Memorandum of Understanding (“MOU”) defines the framework for allowing an Englewood Police officer to serve as the Interim Police Chief for the Town of Mead; WHEREAS, the Town of Mead’s position of Chief of Police is currently vacant, and the Town is currently conducting a search to fill the position; WHEREAS, the Parties desire to enter into this MOU for the purpose of allowing Sergeant Brian Cousineau to act as the Interim Police Chief; WHEREAS, the Town of Mead shall reimburse the City of Englewood for Sergeant Cousineau’s services at the rate of Six Thousand Four Hundred Dollars and No Cents ($6,400.00) per month; and WHEREAS, the Parties are authorized to enter into this MOU pursuant to Article XIV, Section 18 of the Colorado Constitution and Section 29-1-201 et seq., C.R.S. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the “Memorandum of Understanding between the Town of Mead, Colorado, and the City of Englewood for Police Services Temporary Assignment” a copy of which is attached hereto as Exhibit A. Section 2. The Mayor is hereby authorized to sign said Memorandum of Understanding for and on behalf of the City of Englewood. Introduced, read in full, and passed on first reading on the 18th day of June, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 21st day of June, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 20th day of June 2018. Read by Title and passed on final reading on the 16th day of July, 2018. Page 22 of 310 Published by Title in the City’s official newspaper as Ordinance No. ___, Series of 2017, on the 19th day of July, 2018. Published by title on the City’s official website beginning on the 18th day of July, 2018 for thirty (30) days. This Ordinance shall take effect thirty (30) days after publication following final passage. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. ___, Series of 2018. Stephanie Carlile Page 23 of 310 Contract Approval Summary V02192018 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Tim Englert Phone: 762-2448 Title: Police Commander Email: tenglert@englewoodco.gov Vendor Contact Information Vendor Name: Town of Mead Vendor Contact: Vendor Address: 441 Third St. Vendor Phone: (970) 350-9600 City: Mead Vendor Email: police@townofmead.org State: CO Zip Code: 80542 Contract Type Contract Type:Memorandum of Understanding Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☐Contract -- ☒Original ☐Copy ☐Addendum(s) ☐Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date: 6/1/2018 End Date: 10/1/2018 Total Years of Term: 0 Total Amount of Contract for term (or estimated amount if based on item pricing): $ 0.00 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Payment terms (please describe terms or attach schedule if based on deliverables): Attachments: ☐Copy of original Contract if this is an amendment ☐Copies of related Contracts/Conveyances/Documents Allow Sgt. Brian Cousineau to be assigned as Interim Police Chief – Town of Mead Page 24 of 310 Contract Approval Summary V02192018 Page | 2 Source of funds: Budgeted Funds: $ 6,400 from Town of Mead Line Item Description: Line Item Total Funding: $ Portion of Line Item spent to date: $ Funding Source: Fund: Division Code: Note (if needed): Attachments: ☐Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below Sole Source Contracts must be approved by Council by resolution regardless of contract value. ☐Other: Please describe Memorandum of Understanding outlines that the Town of Mead will reimburse the City of Englewood for associated costs. Page 25 of 310 MEMORANDUM OF UNDERSTANDING POLICE SERVICES TEMPORARY ASSIGNMENT This Memorandum of Understanding for Police Services Temporary Assignment ("MOU"), is entered into on this _______ day of ___________, 2018 by and between the Town of Mead, a municipal corporation of the State of Colorado, with offices at 441 Third Street, Mead, Colorado 80542 (the “Town” or "Mead"), and the City of Englewood, Colorado ("Englewood"), together referred to herein as the Parties. RECITALS WHEREAS, Mead and Englewood each operate a police department, authorized as a part of their governmental functions. WHEREAS, the position of Chief of the Mead police department is presently vacant, and the Town is currently performing a search to fill the position. During this period, Mead is in need of a qualified law enforcement employee to serve as Interim Police Chief. WHEREAS, Mead and Englewood have identified an employee of the Englewood police department who is qualified to serve as Interim Police Chief in Mead, and who is willing to undertake this temporary assignment. WHEREAS, the Parties wish to enter into this MOU for the purpose of permitting the Englewood employee to serve as Mead Interim Police Chief, under the terms and conditions contained herein. WHEREAS, the Parties are authorized to enter into this MOU pursuant to Article XIV Section 18 of the Colorado Constitution and Section 29-1-201, et seq., C.R.S., as the power to provide police services is authorized to both. WHEREAS, the Charter of the City of Englewood, Section 79, requires that agreements with other governmental bodies be approved, on behalf of Englewood, by an ordinance approved by the governing body of the City of Englewood. NOW THEREFORE, in consideration of the premises and the mutual promises, covenants and considerations contained herein, the sufficiency of which are acknowledged and confessed, the Parties agree as follows: 1.Temporary Assignment Englewood hereby permits Sergeant Brian Cousineau (“Cousineau”), an employee of Englewood, to serve as Interim Police Chief for the Town of Mead, for a term commencing on June 1, 2018 and concluding upon the hire and first day of employment by Mead of a permanent Police Chief, or until October 31, 2018, whichever first occurs (“Temporary Assignment”). This Temporary Assignment shall be subject to the following terms and conditions: Exhibit A Page 26 of 310 -2- a. Employment: Cousineau will retain his position with the Englewood Police Department, and will return to that full-time position at the conclusion of the Temporary Assignment as Mead Interim Police Chief. b. Mead and Englewood shared duties: Cousineau will be expected to work forty (40) hours per week for Mead. c. Compensation: Because Cousineau is to retain his position with Englewood, and because of the nature of the Interim Police Chief arrangement created hereby, the Parties agree that rather than Mead paying Cousineau directly, Englewood shall continue to pay Cousineau at his current hourly rate of pay, for his current 40-hour work week, including benefits. The Parties further agree that Mead shall reimburse Englewood for Cousineau’s services at the rate of Six Thousand Four Hundred Dollars and No Cents ($6,400.00) per month (pro- rated for any partial month resulting from the termination of the Temporary Assignment pursuant to the terms of this MOU). Reimbursement payments shall be made by Mead to Englewood on a monthly basis. d. Benefits: Because Cousineau will remain an employee of Englewood, Mead shall not be responsible for any benefits for Cousineau as a result of the Interim Police Chief position; such benefits to continue to be provided by Englewood under the terms and conditions presently applicable to Cousineau in Englewood. e. Liability and Insurance: Mead shall place Cousineau on its policy of insurance with the Colorado Intergovernmental Risk Sharing Agency (CIRSA), to be fully covered in the same manner as all other Mead police department employees. Mead agrees that all actions or failures to act by Cousineau in his work as Mead Interim Police Chief shall be the sole and exclusive responsibility of Mead. Englewood agrees that all actions or failures to act by Cousineau during any time he works for Englewood during the Temporary Assignment shall be the sole and exclusive responsibility of Englewood. 4. Term This MOU shall take effect on June 1, 2018, and shall remain in effect until the hire and first day of employment by Mead of a permanent Police Chief, or until October 31, 2018, or upon termination by either party as permitted by paragraph 5, whichever first occurs. 5. Termination This MOU may be terminated by either Party, with or without cause upon twenty (20) day's prior written notice to the other. In the event of termination, Mead shall pay to Englewood all compensation required by Paragraph 1.c. of this MOU. Page 27 of 310 -3- 6. Notices Except as otherwise provided herein, all notices permitted or required under this MOU shall be in writing, signed by the Party giving the same, and shall be deemed properly given when actually placed in the United States mails first class postage prepaid, or personally delivered to the other Party, addressed to them at the addresses appearing on the signature page hereof. Each Party, by written notice to the other, may specify any other address for the receipt of such notices. 7. Applicable Law and Venue This MOU shall be interpreted in all respects in accordance with the laws of the State of Colorado. Jurisdiction and venue for any court proceeding related to this MOU shall be proper and exclusive in the District Court for Arapahoe County, Colorado. 8. Entire Agreement This MOU constitutes the entire agreement and understanding between the Parties on the subjects contained herein. This MOU may be modified or amended only by a duly authorized written instrument executed by both Parties hereto. 9. Approval; Binding Effect In accordance with C.R.S. § 29-1-203(1), this MOU shall not become effective unless and until it has been approved by the governing bodies of both Englewood and Mead. 10. No Joint Venture; No Agency This MOU does not create a joint venture between the Parties, nor does it constitute either Party as an agent of the other. 11. Indemnification and Insurance Except as specifically provided by Paragraph 1(e), to the extent permitted by the Colorado constitution and statutes, each Party indemnifies the other from and against all claims, cases of action, damages, awards and attorney fees arising out of each Party's performance of its duties pursuant to this MOU. Neither Party waives any of the protections afforded it by the Colorado Governmental Immunity Act, § 24-10-101, et seq. C.R.S., or any other statutory or common law immunity. Remainder of page left blank intentionally – Signature page follows. Page 28 of 310 -4- WHEREFORE, the Parties have executed this MOU as of the date first set forth above. TOWN OF MEAD, COLORADO By: ____________________________ Gary Shields, Mayor ATTEST: Address: P.O. Box 626, Mead, CO 80542 By: __________________________ CITY OF ENGLEWOOD, COLORADO By: ___________________________ Linda Olson, Mayor Address: 1000 Englewood Parkway Englewood, CO 80110 By: _________________________ Stephanie Carlile, City Clerk Page 29 of 310 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Elysa Loewen DEPARTMENT: Public Works DATE: July 16, 2018 SUBJECT: Award Contract for Services to W.L. Contractors for Installation of New LED Pedestrian Lights on South Broadway DESCRIPTION: Award Contract for Services to W.L. Contractors for Installation of New LED Pedestrian Lights on South Broadway RECOMMENDATION: Staff recommends Council approve, by motion, the contract for services with W.L. Contractors to remove the existing pedestrian lights and install the new LED pedestrian lights on the 3300, 3400 and 3500 Blocks of South Broadway in an amount not-to-exceed $37,207.00. PREVIOUS COUNCIL ACTION: Date Meeting Type Description of topic discussed October 2, 2017 Regular Council approved the 2018 budget for the City of Englewood June 18, 2018 Regular Council approved the purchase of the new LED pedestrian lights for the 3300, 3400 and 3500 blocks of South Broadway. SUMMARY: This project will be completed by a Contract for Services (CFS-18-35) upon Council Approval. A competitive bidding process was utilized to obtain bids for this work; the low bidder W.L. Contractors Inc. with a fee of $37,207.00 is recommended by staff and will provide the work with a fee less than the original budgeted amount. ANALYSIS: This contract for services is necessary to install the recently purchased LED pedestrian lights on South Broadway. The work is planned to begin upon receiving the new lights in September 2018; the installation of the new lights is anticipated to be completed in November of 2018. Multiple bids were solicited publicly for this work, via Invitation to Bid on Rocky Mountain Bid Net (ITB-18-014). Three bids from three different contractors were received on June 12th, 2018 as summarized below: Page 30 of 310 Bidding Contractor Base Scope of Work (3400 Block Only) Additional Scope of Work (3300 and 3500 Block Only) Total Bid (Base + Additional Scope) WL Contractors Inc. $16,234.00 $20,973.00 $37,207.00 RK. Electrical $21,285.00 $24,435.00 $45,720.00 Sturgeon Electric Company Inc. $76,785.00 $104,495.00 $181,280.00 Engineers Estimate $36,000.00 $48,000.00 $84,000.00 Of the three bids, W.L. Contractors Inc. was the apparent low bid with a fee of $37,207.00, which was 19% lower than the next lowest bid. W.L. Contractors Inc. installed the new electrical infrastructure on the 3400 block of South Broadway, which was completed in spring 2018. Their knowledge of the electrical system brings additional added value to this project. FINANCIAL IMPLICATIONS: Total Cost of work/commodity for 2018: $37,207.00 Fund Org Line Item Description Amount Budgeted Amount Spent Amount Remaining 30 0801 Broadway Improvement PIF $299,406.74 $245,624.17 $53,782.57 Total $299,406.74 $245,624.17 $53,782.57 2018 Beginning Amount Budgeted $299,406.74 Electrical Infrastructure Improvements to 3400 Block ($206,492.84) 2018 Electrical Engineering Design/Consultation ($4,323.00) Sample Pedestrian Lights Display ($3,299.33) LED Pedestrian Lights (3400 Block) ($31,284.00) ____________________________________________________________ Amount of Budget Remaining $53,782.57 Installation of pedestrian Lights (this motion) ($37,207.00) ___________________________________________________________ Budget Remaining with proposed work (this motion) $16,575.57 ALTERNATIVES: Page 31 of 310 The alternative is to not complete the budgeted project. CONCLUSION: Staff supports the process and results of the review and competitive process that was completed. We recommend that Council approve this 2018 contract for services to remove the existing pedestrian lights and install the new LED pedestrian lights on the 3300, 3400 and 3500 blocks of South Broadway ATTACHMENTS: Contract for Services (CFS-18-35) Contract Approval Summary W.L. Contractors Inc. Bid Bid Tabulation Public Improvement Fund Budget Page Page 32 of 310 Page 33 of 310 Page 34 of 310 Page 35 of 310 Page 36 of 310 Page 37 of 310 Page 38 of 310 Page 39 of 310 Page 40 of 310 Page 41 of 310 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Elysa Loewen Phone: 303-762-2503 Title: Engineer III Email: eloewen@englewoodco.gov Vendor Contact Information Vendor Name: WL Contracting Vendor Contact: Toni Ann Winkler Vendor Address: 5920 Lamar St. Vendor Phone: 303-422-7985 City: Arvada Vendor Email: twinkler@teamwl.com State: CO Zip Code: 80003 Contract Type Contract Type:Contractural Services Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☐Copy ☐Addendum(s) ☐Exhibit(s) ☒Certificate of Insurance Summary of Terms: Start Date: 9/15/18 End Date: 11/15/18 Total Years of Term: 2 mo. Total Amount of Contract for term (or estimated amount if based on item pricing): $37,207.00 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Payment terms (please describe terms or attach schedule if based on deliverables): City will pay vendor for the services in accordance with the following payment schedule. All payments to vendor are contingent on vendor’s satisfying the Deliverables/Milestones set forth in the Payment Schedule. Payments shall be made upon City’s written confirmation to vendor that the Deliverables-Milestones have been satisfied. Monthly payment based upon on-work completed and accepted the previous month Contractor will remove (41) existing pedestrian lights and transport all lights to storage located at the 2800 S. Platte River Drive. Upon removal of the lights, the contractor shall prepare the mounting surface and hardware (anchor bolts) for new pedestrian lights as per specifications. Contractor shall then transport (42) new LED pedestrian lights from the storage location to the site and install lights on the existing foundation and prepared mounting surface. Page 42 of 310 Contract Approval Summary V10/25/2017 Page | 2 Attachments: ☐Copy of original Contract if this is an amendment ☐Copies of related Contracts/Conveyances/Documents Source of funds: Budgeted Funds: $ 37,207.00 Line Item Description: Broadway Improvements PIF Line Item Total Funding: $ 299,406.74 Portion of Line Item spent to date: $245,624.17 Funding Source: Fund: 30 Division Code:0801 Note (if needed): Public Improvement Fund Budget Page attached Attachments: ☒Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☒Bid: ☒ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☒Other: Please describe W.L. Contractors was the apparent low bidder with a bid 19% below the next lowest bid. Page 43 of 310 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECT PRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY)LIMITS PER STATUTE OTH- ER E.L.EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes,describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE (A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACT NAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S)AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) 6/27/2018 Lautenbach Insurance Agency, LLC 5721 S. Nevada St. Littleton, CO 80120 Fred Lautenbach (303)798-2534 (303)798-2536 fred@lautenbachinsurance.com W. L. Contractors, Inc. 5920 Lamar St. Arvada, CO 80003 Travelers Liberty Mutual Insurance Co. Certificate 2018-2019 A X X X DT-CO-7B904627-PHX-18 05/01/2018 05/01/2019 1,000,000 100,000 10,000 1,000,000 2,000,000 2,000,000 A X X X DT-810-7B904627-IND-18 05/01/2018 05/01/2019 1,000,000 Hired/Non-Owned 1,000,000 A N UB-9J605690-18-26-G 01/01/2018 01/01/2019 X 1,000,000 1,000,000 1,000,000 A Leased and Rented Equipment QT-660-1H850054-COF-18 05/01/2018 05/01/2019 Limit: $50,000 Ded. $1,000 B Installation Floater BMW 58252346 01/01/2018 01/01/2019 Limit: $1,000,000 Transit$10,000 The City of Englewood is listed as Additional Insured. Re: Removal and Installation of Pedestrian Lights WL Job No. 2725 Fred Lautenbach/JENN City of Englewood 1000 Englewood Parkway Englewood, CO 80110 Page 44 of 310 _.:m..33 _ummmm:._m:Eu...»_:w.m=m=o:_u3_mn~ m_ouxo_uom>_.mom: zmam3Ooaqmaon wuunmamm..._.na=_aG3:E25 595%:Mana<E..nm3.2.233 HLUB HumannonRo_ .HO.—.>H.uwmnQOMH. mmnmi.omxiumaumZow...m:m:mE\moxzoimnnmu. ._.O._.>_u>_<_OCZ._.O_um_u Q. llwla. m.mnmmEm:Ems»_:m.m__m=o:_u_.omo» >._&me=M_~C8.dum<o_..$mnrmminGu_§um8E35 WoB9.m_ommamahm5253E.._" Eu?zmconsum25%omwnmom?wa F.. .H...uBnnon.n.o_ THOHWF.>UUH—.HO2.PH.>rHmwz>d<mOOMH ._.:_mooscdnn2.:amminim;8:6.053»:...=mEm._.mmuo:m_<mman_.mmuo:m=._m 23.2 25$Com.qmmum?m Hooomaawmiooammnw£m<.mnowmzooanowonmnomouwo zzz.m:Hmzooaoo.Page 45 of 310 Page 46 of 310 I-"n'i~'vI-:1:1---u mo._3o::m:o ..m_m:.<m zm_..._m >363 HooomnowmzooammHwzm<.maowmzoon.nowonmnomoupomzoam.wow.qmwuwnpm 2::msHm:uno. .:-..:_.._.. :3:5%::....L......,..5:2 Page 47 of 310 Page 48 of 310 Page 49 of 310 Page 50 of 310 Page 51 of 310 City of Englewood Bid Tabulation SheetBid Opening Date: June 12, 2018 2:00 PM MDTApparent Low BidderITEM BID: ITB-18-014 South Broadway Pedestrian Light Installation ProjectVendorBid Bond Y/N SOQ Y/N Total Base BidTotal Additional Alternative BidTOTAL (BASE + ADDITIONAL SCOPE) Exceptions/CommentsW.L. Contractors, Inc Y Y $16,234.00 $20,973.00 $37,207.00 5920 Lamar Street Arvada, CO , 80003Frank Pierce Sturgeon Electric Company, Inc Y Y $76,785.00 $104,495.00 $181,280.00 12150 East 112th, Avenue Henderson, CO 80640 Tim McGinn RK Electrical Y N $21,285 $24,435 $45,720.003800 Xanthia StreetDenver, CO 80238Rob ParkhurstPage 52 of 310 A B C A+B+C D E D+E A+B+C-D-E New Project Fund Bal.Budget World G/L Start Project Carry Fwd.2018 BUDGET Amend REVISED 2018 2018 TOTAL APPROP. Project Task Division PROJECT Year End Date 12/31/2017 Approp.Amendments Notes BUDGET EXPEND.ENCUMB.EXP. AND ENC.BALANCE CITY MANAGER 30 0201 001 0201 Misc. Infrastructure Repairs Ongoing Ongoing 11,894.00 11,894.00 11,842.00 11,842.00 52.00 30 0201 002 0201 Building Systems Replacement 2014 Ongoing 10,648.70 10,648.70 - 10,648.70 30 0201 004 0201 Branding Monument & Building Signs 2017 250,000.00 250,000.00 - 250,000.00 SUBTOTAL 272,542.70 - - 272,542.70 - 11,842.00 11,842.00 260,700.70 COMMUNITY DEVELOPMENT 30 0801 001-02 0801 Economic Incentive Prog - Rite Aid 2017 1,665.00 1,665.00 - 1,665.00 30 0801 002 0801 Broadway Improvements 2017 241,610.55 57,796.19 299,406.74 87,771.73 126,568.44 214,340.17 85,066.57 30 0801 003 0803 Paseo Project 2008 50,000.00 (50,000.00) - - - 30 0801 004 0803 Paseo Mid-Block Crossing 2016 7,796.19 (7,796.19) - - - 30 0801 005 Safe Routes to School 2017 285,905.44 139,000.00 CDOT Grant 424,905.44 10,447.50 6,797.44 17,244.94 407,660.50 SUBTOTAL 586,977.18 - 139,000.00 - 725,977.18 98,219.23 133,365.88 231,585.11 494,392.07 PUBLIC WORKS 30 1001 001 1002 Road and Bridge / Bridge Repairs Ongoing Ongoing 671,529.88 1,494,000.00 2,165,529.88 33,134.68 50,195.52 83,330.20 2,082,199.68 30 1001 003 1004 Transportation System Upgrade 1997 Ongoing 16,153.46 165,000.00 181,153.46 9,324.00 19,111.00 28,435.00 152,718.46 30 1001 004 1003 Santa Fe Light Poles 2011 Ongoing 25,000.00 25,000.00 - 25,000.00 30 1001 005 1002 Dartmouth Bridge 2018 2019 1,500,000.00 1,500,000.00 - 1,500,000.00 30 1001 006 1002 Street Lights & Furniture Broadway 2016 Ongoing 50,000.00 40,000.00 90,000.00 - 90,000.00 30 1001 007 1003 Alley Construction 2016 Ongoing 230,388.64 230,388.64 - 230,388.64 30 1001 008 1001 Concrete Utility - City Share 1998 Ongoing - 280,000.00 280,000.00 280,631.39 280,631.39 (631.39) 30 1002 001 1002 Concrete Program - Accessible Ramps 1996 Ongoing 48,261.06 100,000.00 148,261.06 148,261.00 148,261.00 0.06 30 1005 001 1005 Civic Center Facility Rehab / Repairs 2016 Ongoing 205,602.24 205,602.24 41,939.50 41,939.50 163,662.74 30 1005 002 1005 Jefferson Facility Rehab / Repairs 2016 Ongoing 252,076.06 252,076.06 - 252,076.06 30 1005 003 1005 Acoma Facility Rehab / Repairs 2016 Ongoing 43,950.03 43,950.03 35,422.98 35,422.98 8,527.05 SUBTOTAL 3,042,961.37 2,079,000.00 - 5,121,961.37 400,452.55 217,567.52 618,020.07 4,503,941.30 RECREATION 30 1301 001 1301 Broadway Medians/Lighting/Flower Pots 2016 Ongoing 27,266.00 27,266.00 12,750.00 12,750.00 14,516.00 30 1301 003 1301 Tree Maintenance 2017 12,000.00 12,000.00 - 12,000.00 30 1301 004 1201 Library Upgrades 2017 5,183.42 (4,808.42) Clost to FB 375.00 375.00 375.00 (0.00) 30 1301 005 1302 ERC Upgrades 2017 50,000.00 500,000.00 550,000.00 - 550,000.00 30 1301 006 1301 Parking Lots / Asphalt -PW 2017 10,397.79 59,028.00 69,425.79 - 69,425.79 SUBTOTAL 0 104,847.21 559,028.00 (4,808.42) 659,066.79 375.00 12,750.00 13,125.00 645,941.79 GENERAL GOVERNMENT 1501 Transfer to Capital Projects Fund 2002 Ongoing - 1,667,052.00 1,667,052.00 1,667,052.00 1,667,052.00 - 1501 Transfer to General Fund 2004 Ongoing - 120,272.00 120,272.00 120,272.00 120,272.00 - SUBTOTAL - 1,787,324.00 - 1,787,324.00 1,787,324.00 - 1,787,324.00 - - TOTALS 4,007,328.46 4,425,352.00 134,191.58 8,566,872.04 2,286,370.78 375,525.40 2,661,896.18 5,904,975.86 Distribution:499,046.78 PUBLIC IMPROVEMENT FUND PROJECT STATUS AND FUND BALANCE REPORT May 31, 2018 PIF-18 11:56 AM 6/13/2018 Balance less the Purchase of the 3400 block Pedestrian Lights $85,066.57 - $31,284.00 =$53,782.57 Total including the recent Purchase of the 3400 block LED Pedestrian Lights =214,340.17+ $31,284.00= $245,624.17 Page 53 of 310 A B C A+B+C D E D+E A+B+C-D-E New Project Fund Bal.Budget World G/L Start Project Carry Fwd.2018 BUDGET Amend REVISED 2018 2018 TOTAL APPROP. Project Task Division PROJECT Year End Date 12/31/2017 Approp.Amendments Notes BUDGET EXPEND.ENCUMB.EXP. AND ENC.BALANCE PUBLIC IMPROVEMENT FUND PROJECT STATUS AND FUND BALANCE REPORT May 31, 2018 K. Engels, Finance Revenues YTD:Actual Estimate Balance D. Hargrove, Library Vehicle Use Tax 684,021.92$ 1,900,000.00$ 1,215,978.08$ E. Keck, CMO Building Use Tax 1,172,831.01 1,290,000.00 117,168.99 D. Lee, Recreation County Road and Bridge 68,409.06 190,000.00 121,590.94 D. Long, Public Works Safe Routes to School Grant 30,716.00 139,000.00 108,284.00 L. Nimmo, Public Works Transfer from General Fund 500,000.00 500,000.00 - J. Nolan, Revenue & Budget Interest 13,035.06 15,000.00 1,964.94 B. Power, CD Total revenues 2,469,013.05 4,034,000.00 1,564,986.95 K. Rinkel, Finance J. Sack, Recreation Exp./Enc. Y-T-D 2,661,896.18 8,566,872.04 5,904,975.86 B. Spada, Recreation Net Income (192,883.13) (4,532,872.04) L. Vostry, Public Works FUND BALANCE (1/1/17)5,852,574.70 5,852,574.70 P. Weller, Public Works FUND BALANCE 5,659,691.57 1,319,702.66 Plus: Remaining Revenues 1,564,986.95 Less: Project Approp. Bal.(5,904,975.86) Less: Proj. Bal. adj. for Neg.(631.39) (631.39) UNAPPROP. FUND BAL. 1,319,071.27$ 1,319,071.27$ PIF-18 11:56 AM 6/13/2018 Page 54 of 310 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Brook Bell DEPARTMENT: Community Development DATE: July 16, 2018 SUBJECT: Synergy Medical Planned Unit Development DESCRIPTION: Synergy Medical Planned Unit Development RECOMMENDATION: Staff recommends that Council consider testimony during the Public Hearing on the Synergy Medical Planned Unit Development (PUD); and that Council review the criteria for approval of a recommended PUD as provided in 16-2-8. See Attachment G for the PUD Decision Matrix. PREVIOUS COUNCIL ACTION: There has been no previous Council action concerning the proposed Synergy Medical Planned Unit Development (PUD). ANALYSIS: The applicant has submitted an application to rezone the parcels above from M-2 Mixed-Use Medical, Office, High Density Residential and Limited Retail Zone District to the Synergy Medical Planned Unit Development (PUD). The proposed PUD includes approximately 92,000 square feet of medical office space and 14,000 square feet of first floor retail /restaurant space with a self-contained, covered parking structure. PROPERTY LOCATION AND SURROUNDING LAND USES: The subject property of this PUD is located on East Hampden Avenue between South Pennsylvania Street and South Pearl Street. The property extends approximately 225 feet south of Hampden Avenue on the west side of the alley, and approximately 200 feet south of Hampden Avenue on the east side of the alley. The subject property lies within the M-2 zone district, and is approximately 56,125 square feet or 1.29 acres including the proposed alley vacation. Land to the west, south, and east of the subject property is also zoned M-2 and contains a thrift store, parking lots, a residence, a hair salon, apartments, and a parking structure. Land to the north of the subject property is zoned M-1 Mixed-Use Medical, Office, and High Density Residential Zone District and contains the Swedish Medical Center. PUD PROCEDURE: Rezoning to a PUD requires the applicant to have a pre-application meeting with staff and a neighborhood meeting with owners and tenants located within 1,000 feet of the proposed PUD. After the neighborhood meeting a formal application is made to the City and reviewed by City Departments and any other affected outside agencies. A public hearing is held before the Planning and Zoning Commission and City Council; following the City Council public hearing, Page 55 of 310 there are 1st and 2nd readings of the Ordinance. If the PUD is approved, there is a 30 -day referendum period before becoming effective. BACKGROUND: The Planned Unit Development is a rezoning process that establishes specific zoning and site planning criteria to meet the needs of a specific development proposal that may not be accommodated within existing zoning development regulations. A PUD rezoning provides the opportunity for unified development control of multiple properties or multiple uses. Arculius LLC owns the western portion of the subject property and HCA-HealthONE LLC owns the eastern portion of the property. The developer CC 2.5 Associates, LLC is under contract to purchase the property, contingent upon approval of the PUD. The developer proposes two distinct uses for this location in the Medical District - retail/restaurants and state of the art medical office space. The mixed-use building will contain four levels of medical office over one level of retail/restaurant space. The parking structure will contain one level below grade, one level at grade, and one level above grade, totaling approximately 293 spaces. The applicant is proposing to vacate the existing alley and associated utilities. The utilities and a paved alley will be relocated and turned westward along the south edge of the property in a transportation and utility easement that will be dedicated to the City. The alley vacation and dedication of the transportation and utility easement will require City Council approval. NEIGHBORHOOD MEETING SUMMARY: Pursuant to the PUD procedure, the applicant conducted a neighborhood meeting on August 24, 2017, prior to submitting the application for a PUD rezoning on January 9, 2018. A second neighborhood meeting was held on February 8, 2018 in accordance with the Unified Development Code (UDC) provision requiring that the maximum time between the neighborhood meeting and a public hearing before the Planning and Zoning Commission shall not be more than one hundred eighty (180) days. Meeting notes for both neighborhood meetings are attached to this report (See Attachments B and C). CITY DEPARTMENT AND DIVISION REVIEW: The Synergy Medical PUD and subsequent revisions were reviewed by the City’s Development Review Team (DRT) on January 23rd, April 17th, and May 15th of 2018. All issues identified by the DRT were addressed by the applicant following the May 15 meeting and the final Synergy Medical PUD submittal has no objections from any City departments. PUD OVERVIEW: The proposed Synergy Medical PUD relates to the scale of the adjacent multi-story Swedish Medical Center to the north as well as to the urban fabric of East Hampden Avenue. The proposed Synergy Medical parking garage steps down to the south to be more compatible with the residential and commercial buildings to the south and east. The building is set close to East Hampden Avenue continuing the pattern set by existing structures to the east and west. All new and existing utilities within the property and abutting right-of-way will be placed underground. The development is urban in character with a pedestrian scale at the street level. Architectural Character: The proposed PUD contains architectural character standards that require a mix of material pattern and color changes, higher ceiling height on the first floor, and a requirement that building entries be clearly defined with architectural elements. The first floor of Page 56 of 310 the building generally include glass and masonry, while the upper floor transition to panelized stucco, glass, and other metal panel accents. It should be noted that the conceptual elevations and perspective renderings are subject to change; however, any changes would have to meet the Architectural Character provisions of the PUD. Permitted Uses: The subject property lies within the M-2 Mixed-Use Medical, Office, High Density Residential and Limited Retail Zone District. The existing M-2 Zone District allows various residential, public//institutional, and commercial uses. The proposed PUD District Plan includes a table of uses listing permitted commercial uses, which generally include food and beverage services, medical services, office, retail, and associated parking facilities. It should be noted that the proposed PUD District Plan does not permit residential or public/institutional uses. Dimensional Standards: The following table provides a comparison between the property’s existing M-2 zone dimensional standards and the proposed Synergy Medical PUD dimensional standards. COMPARISON OF DIMENSIONAL REQUIREMENTS FOR PRINCIPAL STRUCTURES Min Lot Area (sq ft) Max Lot Coverage (%) Min Lot Width (ft) Max Height (ft) Max Retail Gross Floor Area (sq ft) Minimum Setbacks (ft) Front Front Upper Story Setback Above 60 Feet Side Adjacent Street Rear M-2 (Existing Zoning) All Allowed Uses None None None 145 10,000 no more than 10 20 no more than 10 5 Synergy Medical PUD (New Zoning) All Allowed Uses None None None 100 14,000 no more than 10 0 no more than 10 0 Building Height: The maximum building heights in the PUD are based on the average elevation of the finished grade at the corners of the building to the highest point of the building. The maximum allowed building height for the Synergy Medical PUD is 100 feet, although the PUD drawings label the height as being 75 feet to the bottom of the fifth floor. The maximum allowed building height of 100 feet does not include mechanical equipment, which per the UDC, may exceed the maximum building height by 30%. It should be noted that the existing M-2 zoning has a maximum building height of 145 feet. Bulk Plane: The bulk plane that regulates building mass is a function of required setbacks and maximum building height. The existing M-2 zoning has no bulk plane requirements; however, the M-2 zoning does have a front upper story setback of 20 feet for portions of the building above 60 feet. The Synergy Medical PUD proposes no front upper story setback; however, because of the lower maximum height required by the PUD, there is no impact of removing the 20 foot upper story setback in terms of shadowing. Sheet 19 of the PUD drawings (Attachment Page 57 of 310 A) illustrates the projected shadows for the building during the winter and summer solstice as well as the spring and fall equinox. Parking: The UDC requires 1 space per 100 SF for restaurants, 1 space per 600 SF for retail, and 1 space per 300 SF for office uses. The Synergy Medical PUD proposes 1 space per 600 SF for restaurants, 1 space per 600 SF for retail, and 1 space per 300 SF for office uses. The reduced parking requirement for restaurants is based on a parking demand projection report completed by Walker Parking Consultants. The report cites the building’s proximity to the 4,200 population base of Swedish and Craig hospitals that are already parked in the vicinity as employees, patients, or visitors. The customer base for restaurants in the PUD will be largely from this already parked population base. The Walker report also cites managed valet parking, and the proximity to RTD routes 12, 35, and the Englewood Trolley. Based on the parking ratios discussed above, the total amount of required parking spaces is 281; the Synergy Medical PUD provides 293 parking spaces. The UDC requires bicycle parking at a rate of 1 bicycle space for every 10 vehicle parking spaces; this would translate to 30 bicycle parking spaces. The proposed Synergy Medical PUD provides 56 bicycle parking spaces. Traffic: A traffic impact study was prepared by Kimley-Horn and Associates for the proposed Synergy Medical PUD. The study encompassed the area between Logan Street on the west, Clarkson Street on the east, Hampden Avenue on the north, and US-285 on the south. Traffic impact studies use a level of service (LOS) designation to describe operating conditions a driver will experience while traveling on a particular street during a specific time interval. LOS can range from A (very little delay) to F (long delays and congestion). For intersections and roadways in the study area, standard traffic engineering practice recommends intersection LOS D as the minimum threshold for acceptable operations for signalized intersections, and LOS E for movements of unsignalized intersections. The Synergy Medical traffic impact study indicates that after the project is constructed, the levels of service (LOS) for the intersections within the study area will range from A to C. Based on the analysis presented in the traffic impact study, Kimley-Horn and Associates believes the proposed Synergy Medical PUD can be successfully incorporated into the existing and future roadway network. Public Works Traffic Division reviewed the traffic impact study and the City’s Traffic Engineer concurred with its findings. Signage: The Synergy Medical PUD District Plan contains provisions for signage that vary slightly from the UDC. The PUD allows 2 Multi-Story Building Wall Signs per building face, whereas the UDC only allows 1 per building face; however, the PUD restricts the size of such signs to approximately one half of the size that the UDC would allow. The PUD allows Private Parking/Traffic Direction Signs of up to 25 SF, whereas the UDC only allows 6 SF; however, the size and scale of the Synergy building and associated parking garage warrant the increased size for wayfinding. The PUD contains other minor deviations from the UDC signage provisions that are not significant. Landscaping: For commercial mixed-use projects in the Medical District, the UDC requires that 10% of the property be landscaped. This would translate to approximately 5,600 SF of landscaping including 18 trees and 113 shrubs. The Synergy Medical PUD is located within a highly urban context with a significant pedestrian component. The PUD proposes that the 10% Page 58 of 310 landscape area calculation be based on the property located between the building and the curb; this translates to 656 SF of landscape area. The Synergy Medical PUD provides 750 SF of landscape area including 14 trees and 38 shrubs. Staff believes that the pedestrian environment created by the street trees, shrub beds, raised planters, granite pavers, seat walls and pedestrian lights is desirable and appropriate for this distinctly urban location. Drainage: The proposed Grading Plan and Preliminary Drainage Report were reviewed and approved by the City’s Public Works Department. Utilities: The proposed Utility Plan was reviewed and approved by the City’s Utility Department. E.M.C. 16-2-8: CRITERIA FOR REVIEW The City Council shall only approve a proposed PUD rezoning if it finds that the proposed rezoning meets the six criteria listed below. To make their decision, the City Council shall rely upon the evidence presented at the public hearing, as well as the written recommendations of both the City’s staff and the Planning and Zoning Commission. Council is to review the criteria for approval of a recommended PUD as provided in 16-2-8. See Attachment G for the PUD Decision Matrix. (1) The application is consistent with the Comprehensive Plan and this Title; The Synergy Medical PUD meets the following Comprehensive Plan objectives: • Objective Work-1.2. The Synergy Medical PUD attracts new businesses to the City that provide quality jobs across a range of skill levels. • Objective Work-1.3. The Synergy Medical PUD increases the value and appeal of Englewood’s commercial and mixed-use districts by supporting and facilitating improvement of the building stock. • Objective Work-2.3. The Synergy Medical PUD attracts employers providing a living wage, defined as an income sufficient to afford adequate shelter, food, and other necessities of life. • Objective Work-3.1. The Synergy Medical PUD is a mixed-use development that includes both retail and medical office uses. • Objective Move-1.7. The Synergy Medical PUD maintains an appropriate parking supply for mixed-use districts. • Objective Move-3.1. The Synergy Medical PUD provides safe and comfortable pedestrian facilities that are ADA compliant and encourage pedestrian activity. • Objective Shop-1.1. The Synergy Medical PUD attracts retail businesses that provide diverse offerings to residents and workers. • Objective Shop-1.2. The Synergy Medical PUD attracts a mix of complementary retail uses within a key commercial node. The City’s Development Review Team (DRT) reviewed the Synergy Medical PUD and the applicant addressed all issues identified by the DRT. The content of the PUD documents is consistent with the requirements of Title 16. (2) The application is in conformance with adopted and generally accepted development standards. The proposed development shall comply with all applicable use, development, and design standards set forth in Title 16 that are not otherwise modified or waived according to the rezoning approval. Page 59 of 310 The Synergy Medical PUD was reviewed by the DRT and is in conformance with adopted and generally accepted development standards. The proposed development complies with all applicable use, development, and design standards set forth in Title 16 that are not otherwise modified or waived according to the proposed PUD. (3) The applicationis in conformance with any other ordinance, law or requirement of the City. The Synergy Medical PUD was reviewed by the DRT and is in conformance with any other ordinance, law or requirement of the City. (4) The application is substantially consistent with the goals, objectives, and policies of the City. The Synergy Medical PUD is substantially consistent with the goals, objectives, and policies of the City as detailed in the Comprehensive Plan goals and objectives listed above. (5) The resulting rezoned property will not have a significant negative impact on those properties surrounding the rezoned area and the general public health, safety and welfare of the community will be protected. • There is no impact from removing the 20 foot upper story setback in terms of shadowing as illustrated on the projected shadows for the proposed building. • The parking report completed by Walker Parking Consultants indicates that the proposed PUD has adequate parking and will not have negative impacts on the surrounding properties. • Based on the analysis presented in the traffic impact study, the City’s Traffic Engineer concurs that the proposed Synergy Medical PUD can be successfully incorporated into the existing and future roadway network. • The pedestrian environment created by the street trees, shrub beds, raised planters, granite pavers, seat walls and pedestrian lights is desirable and appropriate for this distinctly urban location. • The proposed Grading Plan and Preliminary Drainage Report were reviewed and approved by the City’s Public Works Department. • The proposed Utility Plan was reviewed and approved by the City’s Utility Department. • In summary, the rezoned property will not have a significant negative impact on those properties surrounding the rezoned area and the general public health, safety and welfare of the community will be protected. (6) The proposed rezoning shall meet either the criteria set forth in either subsection 6(a) OR 6(b) as follows: (6a) The proposed development will exceed the development quality standards; OR levels of public amenities; OR levels of design innovation otherwise applicable under this Title 16; AND the proposed development would not be allowed or practicable under a standard zone district with conditional uses or with a reasonable number of Zoning Variances or Administrative Adjustments. The proposed PUD will exceed the development quality standards required by the UDC for development in the M-2 zone district as follows: • The proposed Synergy Medical PUD has more restrictive land uses than the existing M- 2 zone district. The proposed PUD District Plan does not permit residential or public//institutional uses. • The proposed Synergy Medical PUD has more restrictive height limitations than the existing M-2 zone district. Page 60 of 310 • The UDC has no requirements for buildings in the M-2 zone district in terms of architectural character standards that require a mix of material pattern and color changes, higher ceiling height on the first floor, and a requirement that building entries be clearly defined with architectural elements. The proposed PUD includes architectural character standards. The proposed development would not be allowed or practicable under the M-2 zone district as it would require multiple Zoning Variances including: • A Variance to exceed the maximum 10,000 SF gross retail floor area by 4,000 SF. • A Variance to eliminate the minimum 20-foot upper story setback for structures above 60 feet. • A Variance to reduce the minimum 5-foot rear setback to 0 feet. • A Variance or Alternative Parking Plan to reduce the restaurant parking ratio from 1 space per 100 SF to 1 space per 600 SF. • A Variance to allow 2 Multi-Story Building Wall Signs per building face, whereas the UDC only allows 1 per building face, and a Variance to allow Private Parking/Traffic Direction Signs of up to 25 SF, whereas the UDC only allows 6 SF. • A Variance to reduce the minimum required landscaped area from approximately 5,600 SF to 750 SF. OR 6(b) The property cannot be developed, or no reasonable economic use of the property can be achieved, under the existing zoning, even through the use of conditional uses or a reasonable number of Zoning Variances or Administrative Adjustments. It is difficult for staff to determine whether the property could be developed, or a reasonable economic use of the property could be achieved, under the existing zoning, even with the use of conditional uses or a reasonable number of Zoning Variances. PUD SUMMARY: The applicant conducted the required neighborhood meeting(s) prior to submitting the application for a PUD rezoning. The City’s Development Review Team (DRT) has reviewed the proposed Synergy Medical PUD and the applicant has addressed all issues identified by the DRT. The PUD application and associated documents comply with the requirements of the UDC. The Planning and Zoning Commission considered the proposed Synergy Medical PUD at a public hearing conducted on June 5, 2018. The Commission considered testimony and by a vote of 9 in favor, with 0 opposed, to forward a favorable recommendation for approval to City Council with the following condition: 1. That the applicant pave the alley from the subject property south to US 285. The Staff Report, Minutes, and Findings of Fact from the June 5, 2018 Planning and Zoning Commission public hearing are attached as Attachments D, E, and F. Based on the Development Review Team’s review of the Synergy Medical PUD application and E.M.C. 16-2-8: criteria for review above, the Community Development Department recommends Council approval of the Synergy Medical PUD. Council is to review the criteria for approval of a recommended PUD as provided in 16-2-8. See Attachment G for the PUD Decision Matrix. Page 61 of 310 FINANCIAL IMPLICATIONS: The proposed Synergy Medical PUD will generate a one-time building use tax of approximately $490,000 based on a construction cost of approximately $28 million. ATTACHMENTS: Attachment A: Synergy Medical PUD Drawings Attachment B: Neighborhood Meeting Summary - August 24, 2017 Attachment C: Neighborhood Meeting Summary - February 8, 2018 Attachment D: Planning and Zoning Commission Staff Report - June 5, 2018 Attachment E: Planning and Zoning Commission Minutes - June 5, 2018 Attachment F: Planning and Zoning Commission Findings of Fact - June 5, 2018 Attachment G: City Council PUD Decision Matrix Attachment H: Synergy PUD PowerPoint - Staff Attachment I: Synergy Presentation - Applicant Page 62 of 310 E. Hampden Ave.S.LoganStreetS.PennsylvaniaStreetUS HWY 285 SITE S.PearlStreetSHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 01 OF 22 COVER SHEET GE JC 05-25-2018 15016.00 LEGAL DESCRIPTION A PORTION OF BLOCK 3, HIGGINS ENGLEWOOD GARDENS, LOCATED IN THE NORTHEAST ONE QUARTER NORTHEAST ONE-QUARTER OF SECTION 3, TOWNSHIP 5 SOUTH, RANGE 68 WEST OF THE 6TH PRINCIPLE MERIDIAN CITY OF ENGLEWOOD, COUNTY OF ARAPAHOE, STATE OF COLORADO PROJECT BACKGROUND THE PROJECT SITE IS ON EAST HAMPDEN AVENUE BETWEEN SOUTH PENNSYLVANIA STREET AND SOUTH PEARL STREET IN THE CITY OF ENGLEWOOD. THE SITE IS CURRENTLY BIFURCATED BY A PUBLIC ALLEY THAT IS ANTICIPATED TO BE VACATED BY THE CITY OF ENGLEWOOD WITH A NEW ACCESS ALLEY PROVIDED ON THE WEST HALF OF THE BLOCK. THE EAST PORTION OF THE PROPERTY IS APPROXIMATELY 25,000 SF, THE WEST PORTION OF THE PROPERTY IS APPROXIMATELY 28,125 SF AND THE ALLEY PORTION IS APPROXIMATELY 3,000 SF FOR A TOTAL SITE AREA FOR DEVELOPMENT OF APPROXIMATELY 56,125 SF. THE APPLICANT PROPOSES TO DEVELOP A MEDICAL OFFICE BUILDING WITH RETAIL SPACE AND STRUCTURED PARKING IN THE SWEDISH/CRAIG HOSPITAL DISTRICT IN ENGLEWOOD, COLORADO. THE MIXED USE BUILDING WILL CONTAIN FOUR LEVELS OF OFFICE OVER ONE LEVEL OF RETAIL AND OFFICE SPACE; PARKING CONSISTING OF ONE LEVEL OF BELOW -GRADE PARKING, ONE LEVEL OF AT-GRADE PARKING AND ONE LEVEL OF ABOVE -GRADE PARKING CONTAINING APPROXIMATELY 293 PARKING SPACES; THE RETAIL COMPONENT IS APPROXIMATELY 14,060 GSF; THE OFFICE COMPONENT IS APPROXIMATELY 92,600 GSF; THE TOTAL BUILDING IS APPROXIMATELY 109,957 GSF. IT IS ANTICIPATED THAT THE EXISTING ALLEY AND ITS ASSOCIATED UTILITIES WILL BE VACATED AND THE UTILITIES MOVED. A NEW PAVED ALLEY WILL BE LOCATED ALONG THE SOUTH EDGE OF THE PROPERTY TO ROUTE TRAFFIC TO PENNSYLVANIA STREET THROUGH AN EASEMENT CONVEYED TO THE CITY OF ENGLEWOOD ALLOWING THE ALLEY TO BE UTILIZED FOR UTILITIES AND OTHER SERVICES ESSENTIAL TO THE PROJECT. CONTACT LIST DEVELOPER: CC2.5 ASSOCIATES, LLC C/O: HILL COMPANIES ATTN: JIM HILL 8100 EAST MAPLEWOOD AVENUE, SUITE 220 GREENWOOD VILLAGE, COLORADO, 80111 T: 303-770-6055 JHILL@HILL-COMPANIES.COM CIVIL ENGINEER: KIMLEY-HORN ATTN: DENNIS SOBIESKI PE, LEED AP 4582 SOUTH ULSTER STREET, SUITE 1500 DENVER, COLORADO 80237 T: 303-228-2335 DENNIS.SOBIESKI@KIMLEY-HORN.COM ARCHITECT: THE MULHERN GROUP ATTN: GARY ELLERMANN 1400 GLENARM PLACE, SUITE 300 DENVER, COLORADO 80202 T: 303-297-3334 GELLERMANN@THEMULHERNGROUP.COM TRAFFIC ENGINEER: KIMLEY-HORN ATTN: CURTIS ROWE PE, PTOE 4582 SOUTH ULSTER STREET, SUITE 1500 DENVER, COLORADO 80237 T: 303-228-2304 CURTIS.ROWE@KIMLEY-HORN.COM SIGNATURE BLOCKS CC2.5 ASSOCIATES, LLC: SIGNATURE DATE: STATE OF COLORADO COUNTY OF THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS DAY OF A.D. 20 , BY AS OF MY COMMISSION EXPIRES NOTARY PUBLIC ADDRESS APPROVED BY THE CITY OF ENGLEWOOD PLANNING AND ZONING COMMISSION CHAIRPERSON PLANNING AND ZONING COMMISSION RECORDING SECRETARY MAYOR OF ENGLEWOOD ATTESTED THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS DAY OF A.D. 20 , BY AS OF CITY CLERK THIS PLANNED UNIT DEVELOPMENT IS ACCEPTED FOR FILING IN THE OFFICE OF THE CLERK AND RECORDER OF ARAPAHOE COUNTY, COLORADO AT O'CLOCK, .M., THIS DAY OF A.D. 20 RECEPTION NUMBER ,BOOK NUMBER PAGE NUMBER . CLERK AND RECORDER BY DEPUTY VICINITY MAP SHEET INDEX 01 OF 22 COVER SHEET 02 OF 22 DISTRICT PLAN 03 OF 22 EXISTING SITE PLAN 04 OF 22 PROPOSED SITE PLAN 05 OR 22 PROPOSED UTILITY PLAN 06 OF 22 PROPOSED GRADING PLAN 07 OF 22 PROPOSED LANDSCAPE PLAN 08 OF 22 LEVEL P1 09 OF 22 GROUND LEVEL PLAN 10 OF 22 LEVEL P3- ABOVE GRADE PARKING 11 OF 22 LEVEL 2 THRU 5 - TYPICAL OFFICE FLOOR PLAN 12 OF 22 ROOF PLAN 13 OF 22 SOUTH ELEVATION 14 OF 22 WEST ELEVATION 15 OF 22 NORTH ELEVATION 16 OF 22 EAST ELEVATION 17 OF 22 BUILDING SECTION 18 OF 22 DESIGN CONCEPTS 19 OF 22 SHADOW STUDY 20 OF 22 DETAILS 21 OF 22 SURVEY 22 OF 22 SURVEY A PORTION OF BLOCK 3, HIGGINS ENGLEWOOD GARDENS, LOCATED IN THE NORTHEAST ONE-QUARTER OF SECTION 3, TOWNSHIP 5 SOUTH, RANGE 68 WEST OF THE 6TH PRINCIPLE MERIDIAN, CITY OF ENGLEWOOD, COUNTY OF ARAPAHOE, STATE OF COLORADO N NORTH PUD DEVELOPMENT SUMMARY No.Description Date THE SURROUNDING ENVIRONMENT INCLUDES THE HOSPITAL DISTRICT. SYNERGY MEDICAL IS PROPOSED TO PROVIDE TWO DISTINCT USES THAT ARE NEEDED IN THE LOCAL MARKETPLACE: RETAIL/RESTAURANTS AND STATE-OF-THE ART MEDICAL OFFICE SPACE WITH AN AMBULATORY SURGICAL CENTER OPTION. THE DESIGN OF SYNERGY MEDICAL RELATES TO THE ADJACENT PROPERTIES SINCE THE SCALE OF THE BUILDING IS SIMILAR TO MULTI- STORY SWEDISH MEDICAL CENTER LOCATED TO NORTH AND FITS INTO THE URBAN FABRIC OF EAST HAMPDEN AVENUE, YET STEPS DOWN IN SCALE/HEIGHT NEXT TO THE ADJACENT RESIDENTIAL BUILDING TO THE SOUTH & EAST. THE PROPOSED PUD IS CONSISTENT WITH OBJECTIVES OUTLINED THE ENGLEWOOD COMPREHENSIVE PLAN, AS FOLLOWS: WORK •THE PROJECT SUPPORTS THE SURROUNDING HOSPITALS AND RESIDENTS BY PROVIDING NECESSARY RETAIL AND RESTAURANT USES IN CLOSE PROXIMITY TO AN EXISTING EMPLOYMENT CENTER. •THE PROJECT SUPPORTS THE SURROUNDING HOSPITALS AND RESIDENTS BY PROVIDING NECESSARY ADDITIONAL MEDICAL OFFICE SPACE WITH AN AMBULATORY SURGICAL CENTER EXPANDING THE MEDICAL SERVICES PROVIDED TO THE COMMUNITY. •THE PROJECT PROVIDES A DIVERSE LAND USE THAT COMBINES MEDICAL OFFICE SPACE WITH RETAIL AND RESTAURANT USES IN A VERTICALLY INTEGRATED MANNER. MOVE •THE PROJECT SITE IS LOCATED WITH MULTI-MODAL ACCESSIBILITY INCLUDING PEDESTRIAN ACCESS, PUBLIC TRANSPORTATION, VEHICULAR ACCESS AND BICYCLE ACCESS. •THE PROJECT IS LOCATED ADJACENT TO A MAJOR EMPLOYMENT CENTER WITH WALKING CONNECTIONS TO THE SITE. •THE PROJECT IS LOCATED ON AN EXISTING RTD BUS ROUTE PROVIDING ACCESS TO A REGIONAL PUBLIC TRANSIT SYSTEM. •PARKING IS INTEGRATED INTO THE PROJECT DESIGN IN A MANNER THAT IS CONVENIENTLY ACCESSED, PROVIDES ADEQUATE PARKING AND MINIMIZES VISUAL IMPACT OF SURFACE PARKING. •THE PROJECT IMPROVES VEHICULAR TRAFFIC FLOW BY ADDING TURNING LANES ON EAST HAMPDEN AVENUE. SHOP •THE PROJECT ALLOWS A VARIETY NEEDED RETAIL AND RESTAURANT USES THAT PROVIDES AN OFF-SITE OASIS FOR THE SWEDISH AND CRAIG HOSPITAL CAMPUSES AND THE SURROUNDING RESIDENTIAL NEIGHBORHOOD. •THE PROJECT REPLACES AN OPEN PARKING LOT AND PROVIDES A STREET EDGE BUILDING THAT ENHANCES THE EAST HAMPDEN AVENUE PEDESTRIAN CORRIDOR AND STREETSCAPE. NEIGHBORHOOD FRIENDLY •THE PROJECT IS DESIGNED IN SUCH A MANNER THAT IT RESPONDS TO THE SURROUNDING CONTEXT AND FITS COMFORTABLY INTO THE NEIGHBORHOOD THAT HAS A VARIETY OF USES. PUD CONTEXT STATEMENT Page 63 of 310 FloorHeight75'-0"MAX.MechEquip.mayexceed100'-0"100'-0"MAX.Mech 5 4 3 2 1 P3 P2 P1 P0 P4 SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 02 OF 22 DISTRICT PLAN GE JC 05-25-2018 15016.00 ARCHITECTURAL CHARACTER THE ARCHITECTURAL CHARACTER OF THIS DEVELOPMENT SHALL BE URBAN IN CHARACTER AND WILL PROVIDE FOR A PEDESTRIAN SCALE AT THE STREET LEVEL. DESIGN SHALL INCLUDE THE FOLLOWING ELEMENTS: A.A MINIMUM OF 3 DIFFERENT MATERIAL PATTERNS AND PLANE/COLOR CHANGES SHALL BE INCORPORATED INTO THE BUILDING DESIGN. AT LEAST ONE ADDITIONAL COLOR AND/OR MATERIAL WILL BE USED TO DIFFERENTIATE IMPORTANT ARCHITECTURAL ELEMENTS SUCH AS CORNERS, ENTRIES, AND COMMON USE AREAS. B.PREDOMINANT BUILDING ENTRIES SHALL BE CLEARLY DEFINED AND MAY CONSIST OF ELEMENTS SUCH AS: CANOPIES, OVERHANGS, AND/OR OUTDOOR AMENITIES (IE. BENCHES, BOLLARDS, PEDESTRIAN LIGHTS, AND SIMILAR). C.ROOF SLOPES TO BE FLAT & CONTAINED WITHIN A PARAPET. D.FIRST FLOOR RETAIL AND LOBBIES THAT ENGAGE THE STREET FRONT SHOULD HAVE PREDOMINANTLY HIGHER CEILING HEIGHTS TO HELP ENGAGE THE COMMUNITY. E.THE PALETTE OF ARCHITECTURAL MATERIALS INCLUDES THOSE TYPICALLY ASSOCIATED WITH A QUALITY MEDICAL OFFICE BUILDING SUCH AS GLASS, MASONRY, AND STUCCO AND METAL PANELS.THE MATERIALS ON THE AT-GRADE LEVEL GENERALLY CONSIST OF HIGHER GRADE MATERIALS INCLUDING GLASS AND MASONRY TO DISTINGUISH THE BASE OF THE BUILDING.THE UPPER LEVEL FLOORS UTILIZE HARD-COAT STUCCO OR OTHER SIMILAR PANELIZED SKIN AND GLAZING SYSTEMS.THE PARKING STRUCTURE IS CONCRETE WITH METAL PANEL ACCENTS AT VEHICULAR ENTRANCES.THE ELEVATIONS AND COLOR PERSPECTIVE RENDERINGS WITHIN THIS PUD DEPICT THE DESIGN INTENT AND THE APPLICATION OF THESE MATERIALS, HOWEVER,THE APPLICANT MAY REVISE THESE MATERIALS AND PATTERNS IF THE DESIGN INTENT IS MAINTAINED. PUD DISTRICT PLAN DEVELOPMENT STANDARDS A. GENERAL REGULATIONS: UNLESS OTHERWISE PROVIDED FOR IN THIS PUD OR SUBSEQUENT AMENDMENTS. THE PROVISIONS, STANDARDS, REGULATIONS AND PROCEDURES PERTINENT TO AN APPLICATION FOR THE DEVELOPMENT OF LAND WITHIN THIS PUD ZONE DISTRICT SHALL COMPLY WITH THE M2 ZONE DISTRICT OF THE CITY OF ENGLEWOOD AND RELATED ZONING REGULATIONS IN EFFECT AT THE TIME ANY FUTURE APPLICATION IS FILED WITH THE CITY. B. GENERALLY, THE CURRENT PROPOSED LAND USES ARE: 1. RETAIL 2. OFFICE, MEDICAL OFFICE, SURGICAL 3. RESTAURANTS/BARS 4. PARKING GARAGE AND SURFACE PARKING A MORE SPECIFIC LIST OF ALL PERMITTED USES IS SHOWN IN THE "TABLE OF ALLOWED USES" BELOW. C. UNLISTED USES PROCEDURES FOR APPROVAL OF USES NOT LISTED IN THE ABOVE PERMITTED USES SHALL BE GOVERNED BY TITLE 16 PROVISIONS FOR UNLISTED USES. D. DEVELOPMENT STANDARDS THE FOLLOWING STANDARDS APPLY: 1.MAXIMUM BUILDING HEIGHT: 100' 2.ANTENNAS, MECHANICAL EQUIPMENT, ELEVATOR PENTHOUSES, CHIMNEYS, AND SIMILAR ARE EXCLUDED FROM THIS LIMITATION. OFF-STREET PARKING AND LOADING STANDARDS MODIFICATION AND AMENDMENT OF THE PUD DISTRICT PLAN:THE TERMS, CONDITIONS, THE ADOPTED PUD DISTRICT PLAN AND DOCUMENTS MAY BE CHANGED AND/OR AMENDED IN WHOLE OR IN PART AS FOLLOWS: A. MINOR MODIFICATIONS TO THE PUD: THE CITY MANAGER OR HIS DESIGNEE MAY APPROVE MINOR MODIFICATIONS IN THE LOCATION, SIZING, AND HEIGHT OF STRUCTURES OR FACILITIES IF REQUIRED BY ENGINEERING OR OTHER CIRCUMSTANCES NOT FORESEEN AT THE TIME THE PUD DISTRICT PLAN WAS APPROVED.MINOR DEVIATIONS FROM THE PUD SITE PLAN WHEN SUCH DEVIATIONS APPEAR NECESSARY IN LIGHT OF TECHNICAL OR ENGINEERING CONSIDERATIONS. MINOR DEVIATIONS SHALL NOT BE PERMITTED IF ANY OF THE FOLLOWING CIRCUMSTANCES RESULT: 1.A CHANGE IN THE PERMITTED LAND USES; OR 2.A CHANGE IN THE GENERAL LOCATION OF LAND USES: OR 3.AN INCREASE IN THE RATIO OF THE GROSS FLOOR AREA OF STRUCTURES TO THE LAND AREA, OR INCREASES IN THE PROPOSED GROSS FLOOR AREA WITHIN ANY PARTICULAR LAND USE OF MORE THAN 5%; 4.A REDUCTION IN THE RATIO OF OFF-STREET PARKING AND LOADING SPACES TO FLOOR AREA IN EXCESS OF 5%. B. MAJOR MODIFICATIONS TO THE PUD: MAJOR MODIFICATIONS MAY BE MADE TO THE APPROVED PUD DISTRICT PLAN PURSUANT TO THE SAME LIMITATIONS AND REQUIREMENTS BY WHICH SUCH PLANS AND DOCUMENTS WERE ORIGINALLY APPROVED. C. SITE PLAN AMENDMENTS NOT MEETING THE ABOVE REQUIREMENTS: ALL PUD SITE PLANS APPROVED AND RECORDED MAY ONLY BE AMENDED PURSUANT TO THE SAME PROCEDURE AND SUBJECT TO THE SAME LIMITATION AND REQUIREMENTS BY WHICH SUCH PLANS WERE APPROVED. LANDSCAPE STANDARDS: THE SITE IS CONSIDERED AN URBAN SITE AND AS SUCH SHALL MEET THE FOLLOWING REQUIREMENTS: 1.REQUIRED LANDSCAPE AREA(RLA) = SITE AREA BETWEEN BUILDING AND CURB x 10%. RLA = 6564SF x 10% = 656SF 750SF PROVIDED. 2.SHRUBS (BETWEEN BUILDING AND CURB): 1 SHRUB FOR EVERY 25SF OR PORTION OF RLA 656SF / 25 = 27 SHRUBS REQUIRED 38 SHRUBS PROVIDED 3.TREES (BETWEEN BUILDING AND CURB): 1 PER 100 LINEAR FEET MINIMUM REQUIRED. TREES SHALL BE INSTALLED IN TREE GRATES, PLANTER BEDS W/ GRANITE PAVERS, OR RAISED CURB PLANTERS. 953LF / 100 = 10 TREES REQUIRED 14 TREES PROVIDED SCREENING: ROOFTOP MOUNTED MECHANICAL EQUIPMENT SHALL BE SCREENED BY A SCREEN WALL. MATERIALS SHALL BE CONSISTENT WITH THE OVERALL BUILDING DESIGN AND WILL BE DETERMINED AT TIME OF BUILDING PERMIT. LIGHTING: LIGHTING SHALL COMPLY WITH THE FOLLOWING REQUIREMENTS: A.PARKING LOT LIGHTING SHALL NOT EXCEED 1.0 FOOTCANDLES AT INTERNAL PROPERTY LINES. PARKING LOT LIGHT FIXTURES SHALL BE SHIELDED OR INDIRECT. B.UPLIGHTING, DOWNLIGHTING & ACCENT LIGHTING SHALL BE ALLOWED ON ALL BUILDING ELEVATIONS. C.DOWNLIGHTING WALL LIGHTS SHALL BE ALLOWED ON THE SERVICE ALLEY. ADDITIONAL STANDARDS: A. WASTE AND RECYCLE COLLECTION: ALL FACILITIES FOR WASTE AND RECYCLING COLLECTION WILL BE INTERNAL TO THE BUILDING. NO STORAGE WILL BE EXTERNAL TO THE BUILDING, EXCEPT FOR TEMPORARY STAGING DURING WASTE AND RECYCLE REMOVAL TIMES. B. SIDEWALKS SHALL BE A MINIMUM OF 5'-0" IN WIDTH & SHALL BE CONTINUOUS. OFF-STREET PARKING REQUIREMENTS THE SITE IS CONSIDERED AN URBAN SITE WITH IMMEDIATE ADJACENCY TO TWO MAJOR REGIONAL HOSPITALS AND LOCATED ON THE EAST HAMPDEN AVENUE BUS ROUTE. DUE TO THIS ADJACENCY AND THE SYNERGY BETWEEN THIS PROJECT AND THE HOSPITALS, PARKING WILL BE PROVIDED AS FOLLOWS: RETAIL/RESTAURANTS:1 SPACE PER 600 SF MEDICAL OFFICE:1 SPACE PER 300 SF SURGERY CENTER:5.67 SPACES PER OPERATING ROOM (REFER TO ITE DATA) MISCELLANEOUS PARKING REQUIREMENT PROVISIONS: 1.VALET/TANDEM PARKING SHALL BE ALLOWED. 2.PARKING PROVIDED MAY BE ADJUSTED AS THE PROJECT IS DEVELOPED,HOWEVER, THE RATIO OF OFF-STREET PARKING SPACES IDENTIFIED ABOVE SHALL BE MAINTAINED. 3.A MEDICAL OFFICE FLOOR WITH A SURGERY CENTER IS ONLY REQUIRED TO PROVIDE PARKING FOR THE NUMBER OF OPERATING ROOMS PROVIDED. 4.PARKING CAN BE SECURED. 5.FOR THE PURPOSES OF CALCULATING THE REQUIRED NUMBER OF PARKING SPACES, THE BUILDING AREA MAY EXCLUDE WALLS, SHAFTS, VERTICAL CORES, STRUCTURAL ELEMENTS, COMMON AREAS, CORRIDORS AND BATHROOMS. 6.WHEN MEASURING PARKING REQUIREMENTS, FRACTIONS SHALL BE ROUNDED TO THE CLOSEST WHOLE NUMBER. 7.ADJUSTMENTS TO THE REQUIRED PARKING CAN BE MADE ADMINISTRATIVELY BY THE PLANNING DIRECTOR UP TO 5% OF THE TOTAL PARKING REQUIRED IF REQUESTED AND SUBSTANTIATED BY THE APPLICANT. 8.THE REDUCED PARKING REQUIREMENTS ARE BASED UPON A PARKING DEMAND PROJECTION PROVIDED BY WALKER PARKING CONSULTANTS DATED 02/25/16, PROXIMITY TO 4,200 POPULATION BASE OF SWEDISH AND CRAIG HOSPITALS, PROJECT LOCATION ON RTD RO UTES 12, 35 AND THE ART SHUTTLE, ON-SITE AMBULATORY SURGICAL CENTER AND MANAGED/VALET PARKING. PARKING AND DRIVE AISLE STANDARDS FOR THE PURPOSES OF THIS PUD, THE FOLLOWING PARKING STALL STANDARDS SHALL APPLY: FULL SIZED PARKING SPACES:9’-0” WIDE X 17’-6” DEEP OR LARGER COMPACT SIZED PARKING SPACES:8’-0” WIDE X 15’-0” DEEP OR LARGER HANDICAPPED PARKING SPACES:9’-0” WIDE X 18’-0” DEEP OR LARGER DRIVE AISLE WIDTHS:23’-0” WIDE OR WIDER MISCELLANEOUS PARKING STANDARDS PROVISIONS 1.HANDICAPPED PARKING SPACES SHALL MEET ADA REQUIREMENTS; 2.COMPACT PARKING SPACES MAY NOT EXCEED 40% OF THE TOTAL PROVIDED ON ANY LEVEL; 3.VALET PARKING STALLS MAY BE COMPACT SIZED SPACES OR LARGER AND SHALL NOT EXCEED 20% OF THE TOTAL PROVIDED IN THE PROJECT; 4.PARKING FACILITIES (STRUCTURE) IMMEDIATELY ADJACENT TO HAMPDEN AVENUE WITHIN THE M-1 AND M-2 ZONE DISTRICTS SHALL INCORPORATE LEASABLE, GROUND FLOOR COMMERCIAL SPACE TO A MINIMUM DEPTH OF TWENTY (20) FEET ALONG SEVENTY-FIVE PERCENT (75%) OF THE ENTIRE WIDTH OF HAMPDEN AVENUE FRONTAGE. THIS PUD HAS NO PARKING ON THE HAMPDEN AVENUE FRONTAGE. 5.REQUIRED STRUCTURAL COLUMNS & PIPING STACKS MAY ENCROACH INTO THE FRONT EDGE OF PARKING SPACES. TABLE OF ALLOWED USES: THE FOLLOWING USES ARE PERMITTED WITHIN THE PLANNED UNIT DEVELOPMENT: USE CATEGORY USE TYPE FOOD AND BEVERAGE SERVICE BREWPUB CATERER MICROBREWERY RESTAURANT, BAR, TAVERN COFFEE SHOP MEDICAL/SCIENTIFIC SERVICE CLINIC, SURGICAL CENTERS, IMAGING CENTERS LABORATORY, RESEARCH, DENTISTRY OFFICE GENERAL, MEDICAL RETAIL SALES AND SERVICE INSTRUCTIONAL SERVICE (PERSONAL SERVICE)MASSAGE THERAPY FACILITY (REPAIR & RENTAL)PERSONAL CARE (HAIR, NAILS) (SALES)EXERCISE/WORKOUT SERVICE (STUDIO, PHOTO LAB, TAILOR) ANTIQUE STORE ART GALLERY CONVENIENCE STORE GROCERY/SPECIALTY FOOD STORE LIQUOR STORE RETAIL SALES, GENERAL MERCHANDISE VEHICLE AND EQUIPMENT PARKING FACILITY, PRINCIPLE USE PARKING AREA, SERVICE AREAS (TRASH, GENERATORS, UTILITY ROOMS, ETC.) BACKGROUND SEVERAL PARCELS HAVE BEEN COMBINED FOR THIS PROJECT, INCLUDING: A.PRIVATE RETAIL PROPERTIES OWNED BY DR. ELLIOT AT THE SOUTHEAST CORNER OF EAST HAMPDEN AVENUE AND SOUTH PENNSYLVANIA STREET. B.EXISTING PARKING LOTS OWNED BY HCA AT THE SOUTHWEST CORNER OF EAST HAMPDEN AVENUE AND SOUTH PEARL STREET C.PRIVATE RESIDENTIAL PROPERTIES LOCATED ON SOUTH PENNSYLVANIA STREET THE PROPERTY ON SOUTH PEARL STREET IS APPROXIMATELY 25,000 SQUARE FEET. THE PROPERTY ON SOUTH PENNSYLVANIA STREET IS APPROXIMATELY 28,125 SQUARE FEET.THE PORTION OF THE ALLEY PROPOSED TO BE VACATED IS 3,000 SQUARE FEET. THE COMBINED PROPE RTY IS PROPOSED TO BE A TOTAL OF APPROXIMATELY 56,125 SQUARE FEET. THE PROPERTIES ARE BACK TO BACK ACROSS AN EXISTING 15' WIDE ALLEY RUNNING NORTH-SOUTH BETWEEN EAST HAMPDEN AVENUE AND HIGHWAY 285. FOR PURPOSES OF THIS APPLICATION, WE ARE PROPOSING A PORTION OF THE ALLEY WILL BE VACATED ALLOWING FOR A CONSOLIDATED SINGLE PARCEL FOR THE DEVELOPMENT OF THE PROJECT. THE PROPERTY IS CURRENTLY ZONED M-2, A MIXED-USE MEDICAL, OFFICE, HIGH DENSITY RESIDENTIAL AND LIMITED RETAIL ZONE DISTRICT. THIS DISTRICT ALLOWS HOSPITALS AND MEDICAL USES AS WELL AS GENERAL OFFICE, HIGH DENSITY RESIDENTIAL, HOTELS, AND LIMITED RETAIL AS PRIMARY LAND USES. THE FOLLOWING TABLE SHOWS THE CURRENT REQUIREMENTS THAT ARE TO BE MODIFIED WITH THIS PUD FROM A M-2 ZONE. M-2 ZONING PUD REAR SETBACK:5’0' FRONT SETBACKS:0'-10'0' SIDE SETBACKS:0'-10'0' MAX RETAIL AREA 10,000 SF NONE UPPER-STORY SETBACK ABOVE 60’NONE PROPERTY DESCRIPTIONS: 508 E. HAMPDEN AVE. PARCEL 2077-03-1-03-001 LEGAL DESCRIPTION: LOT 1-5 EX E 50 FT BLOCK 3 HIGGINS ENGLEWOOD GARDENS 510 E. HAMPDEN AVE. PARCEL 2077-03-1-03-002 LEGAL DESCRIPTION: E 50 FT OF LOTS 1-5 BLOCK 3 HIGGINS ENGLEWOOD GARDENS 3528 S. PENNSYLVANIA ST. PARCEL 2077-03-1-03-003 LEGAL DESCRIPTION: LOTS 6-7 BLOCK 3 HIGGINS ENGLEWOOD GARDENS 3532 S. PENNSYLVANIA ST. PARCEL 2077-03-1-03-004 LEGAL DESCRIPTION: LOTS 8-9 BLOCK 3 HIGGINS ENGLEWOOD GARDENS 550 E. HAMPDEN AVE. PARCEL 2077-03-1-03-020 LEGAL DESCRIPTION: W 60 FT OF LOTS 43-50 BLOCK 3 HIGGINS ENGLEWOOD GARDENS 558 E. HAMPDEN AVE. PARCEL 2077-03-1-03-019 LEGAL DESCRIPTION: E 65 FT OF LOTS 43-50 BLOCK 3 HIGGINS ENGLEWOOD GARDENS SIGN PROGRAM: THE PROJECT PROPOSES TO ALLOW VARIOUS SIGNAGE TYPES ON THE BUILD ING TO MEET VARIOUS TENANT/MARKET NEEDS IN A DESIGN SENSITIVE MANNER; THEREFORE, THIS PUD PROPOSES A COMPREHENSIVE SIGN PROGRAM AS FOLLOWS: SIGN STANDARDS SHALL MEET THE MINIMUM REQUIREMENTS FOR SIGNAGE AS ALLOWED IN THE M2 ZONE DISTRICT WITH THE FOLLOWING EXCEPTIONS: THERE ARE FIVE BASIC SIGN TYPES: 1.MULTI-STORY BUILDING WALL SIGNS 2.PRINCIPAL SIGNS 3.PRINCIPAL SIGNS FOR MULTIPLE USES 4.PRIVATE PARKING/TRAFFIC DIRECTION SIGNS 5.ADDRESS SIGNS MULTI-STORY BUILDING WALL SIGNS MULTI-STORY BUILDING WALL SIGNS ARE LOCATED ONLY ABOVE THE TOP FLOOR AND MAY IDENTIFY THE BUILDING NAME OR TENANT NAME. AREAS WHERE THESE SIGNS ARE GENERALLY LOCATED ARE SHOWN ON THE ELEVATIONS AND SHALL INCLUDE THE FOLLOW ING LIMITS: 1.THERE SHALL BE A LIMIT OF TWO SUCH SIGNS PER BUILDING FACE; 2.THE MAXIMUM AREA PER SIGN SHALL BE LIMITED TO 360 SF; 3.THE MAXIMUM LETTER HEIGHT SHALL BE LIMITED TO 6’-0”; PRINCIPAL SIGNS PRINCIPAL SIGNS ARE LOCATED AT THE PRIMARY OFFICE BUILDING ENTRANCES (EXCLUDING TENANT ENTRANCES). AREAS WHERE THESE SIGNS ARE GENERALLY LOCATED ARE IDENTIFIED ON THE ELEVATIONS AND SHALL INCLUDE THE FOLLOWING LIMITS: 1.THERE SHALL BE A LIMIT OF ONE SIGN PER BUILDING FACE, HOWEVER, THERE MAY BE TWO SIGNS PER BUILDING FACE WHERE A PARKING ENTRANCE IS LOCATED; 2.THE MAXIMUM AREA SHALL BE LIMITED TO 80 SF; 3.THE MAXIMUM LETTER HEIGHT SHALL BE LIMITED TO 2’-0”; LOCATIONS: 1.BUILDING FACE; 2.ON TOP, SUSPENDED FROM OR ON THE FACE OF A PROJECTING CAN OPY; PRINCIPAL SIGNS FOR MULTIPLE USES PRINCIPAL SIGNS FOR MULTIPLE USES ARE LOCATED ABOVE TENANT FRONTAGE ONLY. AREAS WHERE THESE SIGNS ARE GENERALLY LOCATED ARE IDENTIFIED ON THE ELEVATIONS AND IN ACCORDANCE WITH THE CITY OF ENGLEWOOD SIGN CODE WITH THE FOLLOWING EXCEPTIONS: 1.PRINCIPAL SIGNS FOR MULTIPLE USES ARE ALLOWED TWO SIGN PER STREE T FRONTAGE; 2.THE MAXIMUM AREA PER SIGN SHALL BE LIMITED TO 125 SF. LOCATIONS: 1.BUILDING FACE; 2.ON TOP, SUSPENDED FROM OR ON THE FACE OF A PROJECTING CAN OPY; PRIVATE PARKING/TRAFFIC DIRECTION SIGNS PRIVATE PARKING/TRAFFIC DIRECTION SIGNS ARE GENERALLY ORIENTED TO VEHICULAR AND PEDESTRIAN TRAFFIC AND INCLUDES, BUT ARE NOT LIMITED TO THE FOLLOWING: 1.WALL-MOUNTED GARAGE ENTRANCE SIGNS WITH A MAX AREA LIMITED TO 25 SF; LOCATIONS: 1.BUILDING FACE; 2.ON TOP, SUSPENDED FROM OR ON THE FACE OF A PROJECTING CANOPY & CAN BE LOCATED MORE THAN 6'-0" ABOVE GRADE 2.PEDESTRIAN-SCALED TENANT DIRECTORY MONUMENT SIGNS; MAX QUANTITY OF 4. SIZES NOT TO EXCEED 3'-0"W x 3'-0" D x 10'-0"H. ADDRESS SIGNS ADDRESS SIGNS ARE GENERALLY LOCATED ON THE ELEVATIONS AND THE MAXIMUM AREA SHALL BE LIMITED TO 32 SF. LOCATIONS: 1.BUILDING FACE; 2.ON TOP, SUSPENDED FROM OR ON THE FACE OF A PROJECTION CANOPY EXCEPTIONS: PORTABLE SIGNS 1.PORTABLE SIGNS MAY BE 5’-0” IN HEIGHT; BUILDING GRAPHICS AND BRANDING 1.BUILDING GRAPHICS/WORKS OF ART, SUCH A MOSAIC TILE PROGRAMS OR OTHER ARTISTIC INFILL GRAPHICS CAN BE USED WITHOUT RESTRICTION SO LONG AS THEY DO NOT INCLUDE TENANT BRANDING; 2.TENANTS MAY HAVE ADDITIONAL FACE APPLIED BUILDING GRAPHICS WITH OR WITHOUT TENANT NAMES; LIMITED TO 50% OF TENANT STOREFRONT GLASS AREA. 3.TENANTS MAY HAVE ADDITIONAL BRANDED AWNINGS WITH OR WITHOUT TENA NT NAMES; LIMITED TO 2 PER 30'-0" STRUCTURAL BAY. GREASE MANAGEMENT PLAN ZONE OF TRANSPARENCY: THE GROUND FLOOR RETAIL SPACE FRONTING ON A PUBLIC STREET SHALL INCORPORATE TRANSPARENT GLASS FOR A PERCENTAGE OF THE LINEAL STREET FRONTAGE OF THE FIRST FLOOR.THESE WINDOWS SHALL BE A MINIMUM OF FIVE FEET (5')HIGH WITH A MINIMUM OF 10'-0" FROM ADJACENT GRADE TO THE TOP OF THE WINDOW,AND THE SILL SHALL NOT BE MORE THAN THREE FEET SIX INCHES (3'-6")HIGH ABOVE THE INTERIOR FLOOR LEVEL. TRANSPARENCY REQUIREMENTS: 1.50%MIN.BUILDING LINEAL ZONE OF TRANSPARENCY MEASURED ADJACENT TO AND PARALLEL WITH THE HAMPDEN AVENUE FRONTAGE. 2.A 25%MINIMUM BUILDING LINEAL ZONE OF TRANSPARENCY MEASURED ADJACENT TO AND PARALLEL WITH THE SIDE LOT LINE FRONTING A PUBLIC STREET (SOUTH PEARL STREET & SOUTH PENNSYLVANIA STREET). BUILDING AREA: GROUND LEVEL / RETAIL =14,060 SF GROSS GROUND LEVEL / OFFICE LOBBY =3,297 SF GROSS LEVEL 2 / OFFICE =23,150 SF GROSS LEVEL 3 / OFFICE =23,150 SF GROSS LEVEL 4 / OFFICE =23,150 SF GROSS LEVEL 5 / SURGERY =23,150 SF GROSS TOTAL:=109,957 SF GROSS NOTE 1. THE BUILDING AREAS REPRESENTED IN THIS PUD ARE BASED UPON A SCHEMATIC DESIGN, AND AS SUCH ARE SUBJECT TO FURTHER DEVELOPMENT & MAY BE ADJUSTED UP OR DOWN 5% WITH AN ADMINISTRATIVE STAFF REVIEW AND APPROVAL. BUILDING ENVELOPE THIS SITE IS AN AGGREGATION OF PARCELS THAT INCLUDES THE HCA PARKING LOT, THE FORMER COPPER POT RESTAURANT & A RESIDENTIAL PROPERTY. THE SITE IS CURRENTLY ZONED M2. THE PROPOSED PROJECT IS A MIXED-USE, URBAN SITE THAT WILL COMPLEMENT THE SURROUNDING USES BY PROVIDING RETAIL & RESTAURANTS, MEDICAL OFFICE SPACE, SURGERY CENTER AND ON-SITE STRUCTURED PARKING. DUE TO THE UNIQUE CONDITIONS OF THIS SITE & THE PROPOSED PROJECT, A PLANNED UNIT DEVELOPMENT IS USED FOR PLANNING/ZONING APPROVAL.AS A “PLANNED UNIT DEVELOPMENT” THE DEVELOPMENT AS ENVISIONED CAN BE CONSIDERED BY THE COMMUNITY, CITY AND STAFF FOR APPROPRIATENESS GIVEN THE NEEDS AND OPPORTUNITIES FOR THE AREA. THE FOLLOWING IDENTIFIES THE STANDARDS UNDER WHICH THE SITE WILL BE DEVELOPED. THE PROJECT ANTICIPATES APPROXIMATELY 14,000 SF OF RETAIL AND RE STAURANT SPACES, INCLUDING FULL SERVICE RESTAURANTS, BARS, QUICK-SERVE RESTAURANTS AND COFFEE, BAGEL AND SANDWICH SHOPS. DUE TO THE URBAN CONTEXT OF THIS SITE, THE MIX OF USES, PARKING REQUIREMENTS AND PROJECT DENSITY, THIS PUD PROPOSES TO PROVIDE G REASE TRAPS ON A COLLECTIVE BASIS RATHER THAN ON A PER -TENANT BASIS. THE APPLICANT IS SUBMITTING BY SEPARATE DOCUMENT A GREASE MANAGEMENT PLAN THAT IDENTIFIES HOW THE COLLECTIVE GREASE TRAP WILL MEET THE LITTLETON-ENGLEWOOD WASTEWATER TREATMENT DISTRICT REQUIREMENTS. THE BUILDING AND PROPERTY OWNER WILL BE RESPONSIBLE FOR ENSURING THE GREASE INTERCEPTOR IS PROPERLY INSPECTED, MAINTAINED, OPERATED,AND SERVICED. EXISTING ZONING SITE PROPOSED DEVELOPMENT THE BUILDING SIZE SHOWN IN THIS PUD SHALL BE CONSIDERED THE APPROXIMATE BUILDING ENVELOPE. MINOR ADJUSTMENTS TO THE APPROXIMATE BUILDING SIZE ARE ALLOWED. THE MAXIMUM STORIES IS FIVE. THE MAXIMUM HEIGHT FROM THE HIGHEST POINT OF GRADE TO THE FIFTH FLOOR LEVEL SHALL NOT EXCEED 75'-0" AND 100'-0" TO THE TOP OF THE BUILDING. THE MAXIMUM SQUARE FOOTAGE OF OCCUPIABLE SPACE EXCLUDING PARKING STRUCTURE AREA SHALL BE 120,000 SF. THE APPLICANT MAY SUBMIT A PROJECT WITH A SMALLER ENVELOPE (FOR EXAMPLE: 4 STORIES IN LIEU OF 5). THE PARKING STRUCTURE MAY BE EXPANDED BY ONE LEVEL ABOVE GRADE OR ONE LEVEL BELOW GRADE TO PROVIDE ADDITIONAL PARKING IF DEEMED NECESSARY AT THE DISCRETION OF THE APPLICANT. OFF-STREET LOADING REQUIREMENTS ON-STREET TRAFFIC MANAGEMENT BUS STOP RELOCATION THE EXISTING BUS STOP ON EAST HAMPDEN AVENUE IN FRONT OF THE PROJECT IS PROPOSED TO BE RELOCATED ONE BLOCK TO THE EAST ADJACENT TO THE SWEDISH HOSPITAL PARKING STRUCTURE AND THE SIGNALIZED PEDESTRIAN CROSSING YIELD SIGN. BICYCLE PARKING BICYCLE PARKING WILL BE DISTRIBUTED THROUGHOUT THE PROJECT NEAR EACH BUILDING ENTRANCE. BICYCLE PARKING REQUIRED @ 1 PER 10 PARKING SPACES 30 BICYCLE PARKING PROVIDED (BICYCLE @ 1 PER 15 SQ. FT.) LOWER LEVEL P1-BELOW GRADE 12 GROUND LEVEL 32 LEVEL 2 -ABOVE GRADE PARKING 12 TOTAL PROVIDED 56 THERE ARE NO DOCK-HIGH LOADING FACILITIES REQUIRED BY THIS PROJECT. TWO OFF-STREET LOADING SPACES WILL BE PROVIDED IN THE ALLEY; LOADING SPACES SHALL BE 9’-0” X 30’-0” LONG; DUE TO THE URBAN NATURE OF THIS SITE AND THE SURROUNDING CONTEXT, THIS PUD SHALL ALLOW, BUT NOT REQUIRE, THE FOLLOWING ON-STREET IMPROVEMENTS: 1.ALLOW RE-STRIPING OF EAST HAMPDEN AVENUE TO PROVIDE A THREE LANE CROSS-SECTION TO PROVIDE LEFT-TURN MOVEMENTS IN EACH DIRECTION BETWEEN SOUTH PEARL STREET AND SOUTH PENNSYLVANIA STREET; 2.ELIMINATION OF ON -STREET PARKING ON CURBS ADJACENT TO THE SIT E; 3.ALLOW FOR A PATIENT DROP-OFF AND PICK-UP ZONE ON SOUTH PEARL STREET; 4.ALLOW FOR A SHORT-TERM DELIVERY DROP-OFF AND PICK-UP ZONE ON SOUTH PEARL STREET FOR TALL VEHICLES; 5.NEW CROSSWALK STRIPING AT EAST HAMPDEN AVENUE & SOUTH PEARL STREET / SOUTH PENNSYLVANIA STREET. PARKING REQUIRED FOR PROPOSED USES NOTE: FOR THE PURPOSES OF CALCULATING THE REQUIRED NUMBER OF PARKING SPACES, THE BUILDING AREA MAY EXCLUDE WALLS, SHAFTS, VERTICAL CORES, STRUCTURAL ELEMENTS, COMMON AREAS, CORRIDORS AND BATHROOMS PER PARKING REQUIRED PROVISIONS #5 ABOVE . USE AREA RATIO/SF REQUIRED RETAIL / RESTAURANTS 13,103 (1 SPACE PER 600 SF 22 SPACES OFFICE LOBBY NA MEDICAL OFFICE (FULL FLR. USER)20,934 (1 SPACE PER 300 SF)70 SPACES MEDICAL OFFICE (MULTI-TENANT)18,850 (1 SPACE PER 300 SF)63 SPACES MEDICAL OFFICE (MULTI-TENANT)18,850 (1 SPACE PER 300 SF)63 SPACES MEDICAL OFFICE (MULTI-TENANT)18,850 (1 SPACE PER 300 SF)63 SPACES TOTAL REQUIRED 281 SPACES PARKING PROVIDED PER LEVEL FLOOR HC STANDARD COMPACT TANDEM (VALET) LEVEL P0 0 4 2 2 LEVEL P1 2 51 52 19 GROUND LEVEL 8 35 21 0 LEVEL P3 3 66 28 0 TOTAL PROVIDED 13 156 103 21 293 4%53%35%8% HANDICAPPED PARKING REQUIREMENTS (CONTAINED WITHIN THE ABOVE PARKING REQUIREMENTS) REFERENCE REQUIREMENT / RATIO REQUIRED PROVIDED ADA 2% OF TOTAL PROVIDED 6 7 2015 IBC PER SECTION 1106.3 5 6 10% OF CARE RECIPIENT & VISITOR SPACES: ASSUME 6 OR'S AT 4 PATIENTS / OR / DAY PLUS AN EQUAL # OF VISITORS (6 X 4 = 24 + 24 = 48 X 10% = 5) 11 TOTAL 13 TOTAL No.Description Date MAX BUILDING HEIGHT DIAGRAM Page 64 of 310 PARCEL E PARCEL D PARCEL F PARCEL A PARCEL B PARCEL C ZONING: M1, USE: MIXED USE MEDICAL, OFFICE, HIGH DENSITY RESIDENTIAL ZONING: M2 USE: MIXED USE MEDICAL, OFFICE, HIGH DENSITY RESIDENTIAL, LIMITED RETAIL SOUTHPENNSYLVANIASTREETSOUTHPEARLSTREETEAST HAMPDEN AVENUE SWEDISH MEDICAL CENTER EXISTING PARKING STRUCTURE EXISTING PARKING LOT SOUTHWASHINGTONSTREETEXTENT OF ALLEY TO BE VACATED MEDICAL BUILDING GAS STATION & CONVENIENCE STORE THRIFT STORE ENGLEWOOD FIRST PRESBYTERIAN CHURCH PET HOSPITAL SINGLE- FAMILY HOME SINGLE- FAMILY HOME SINGLE- FAMILY HOME APARTMENTS APARTMENTS APARTMENTS SALON APARTMENTS APARTMENTS APARTMENTS SINGLE- FAMILY HOME SINGLE- FAMILY HOME MEDICAL BUILDING MEDICAL BUILDING SINGLE- FAMILY HOME SINGLE- FAMILY HOME SINGLE- FAMILY HOME PARKING LOT GARAGE GARAGE SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 03 OF 22 EXISTING SITE PLAN GE JC 05-25-2018 15016.00 1" = 50'-0"1 EXISTING SITE-PLAN A PORTION OF BLOCK 3, HIGGINS ENGLEWOOD GARDENS, LOCATED IN THE NORTHEAST ONE-QUARTER OF SECTION 3, TOWNSHIP 5 SOUTH, RANGE 68 WEST OF THE 6TH PRINCIPLE MERIDIAN, CITY OF ENGLEWOOD, COUNTY OF ARAPAHOE, STATE OF COLORADO BUILDING HAS BEEN REMOVED N 0'2'5'10'20' SCALE : 1/16" = 1'-0" No.Description Date Page 65 of 310 Page 66 of 310 Page 67 of 310 Page 68 of 310 WMGMSSSSSSSSSSSSTTSSCCCCCCCCCCCCCCCCC4VVCVDNUPDNDNEXISTING TREESCONCRETESIDEWALKSPEDESTRIAN LIGHT POLE (TYP.)PEDESTRIANLIGHT (TYP.)CONCRETESIDEWALKS2-RDL3-GTS10-BLB7-DDY10-BLB3-FER8-DDY11-DDY10-BLB5-FER10-BLB6-GCG10-BLB4-FER6-FER15-BLB4-FER5-CMA3-AFD3-AFD3-AFDBIKE RACKS,RE ARCH2-FERRAISEDCONCRETEPLANTERPRECAST CONCRETESEAT WALLEAST HAMPDEN AVENUESOUTH PEARL STREET SOUTH PENNSYLVANIA STREETPROPERTY LINEPROPERTY LINEPEDESTRIAN SIGHT TRIANGLESPEDESTRIAN SIGHT TRIANGLESR.O.W.LINE3-GTS5-BLBGRANITE PAVERSGRANITE PAVERSGRANITE PAVERSCONCRETE SIDEWALKSBIKE RACKSSIGHT TRIANGLESSIGHT TRIANGLES506 E. HAMPDEN AVE.SWEDISH MEDICALLIMIT OF WORKEXISTING OVERHEADLINES TO BE REMOVEDNOT FOR CONSTRUCTION SIZE & COND.(UNLESS OTHERWISE NOTED)LANDSCAPE PLANT LISTCOMMON NAMEDECIDUOUS CANOPY TREESBOTANICAL NAMESUNBURST LOCUSTGLEDITSIA TRIACANTHOS INERMIS 'SUNBURST'3 '' CAL. B&B#5 CONT.ARCTIC FIRE DOGWOODCORNUS SERICEA 'ARCTIC FIRE'DECIDUOUS SHRUBSEVERGREEN SHRUBSORNAMENTAL GRASSES#1 CONT.STELLA D'ORO DAYLILYPERENNIALSHEMEROCALLIS 'STELLA D'ORO'3 '' CAL. B&BGOLDEN COLONNADE GINKGO*,1.*2%,/2%$µ-)68*$¶ 0$/(9$5,(7<21/< #1 CONT.BLAZE LITTLE BLUESTEMSCHIZACHRIUM SCOPARIUM 'BLAZE'3 '' CAL. B&BREDMOND LINDENTILIA AMERICANA 'REDMOND'#5 CONT.LEGENDDECIDUOUS SHADE TREESGTSGCGRDLAFDBLBDDYABRCHIEFTAIN MANZANITA$5&7267$3+</26;&2/25$'(16,6µ&+,()7$,1 CMASHEETPlanned Unit Development07 OF 22506 East Hampden AvenuePROPOSED LANDSCAPE PLANNo.DescriptionDateDATEDRAWN BYCHECKED BYPROJECT NUMBERWBVWH05-25-201815016.00The information contained in this drawing file isintended for use only on this project.Unauthorized reproduction or use in otherprojects is not permitted. The Mulhern Group,Ltd. assumes no liability for unauthorizedreproduction, changes to or use of theinformation contained herein. The informationcontained herein as provided on an "as-is" basis.The Mulhern Group disclaims all warranties withregard to the data contained in this drawing fileand to the performance of the delivery media,including all implied warranties of fitness. TheMulhern Group, Ltd. assumes no obligations orliabilities for damages, including, but not limitedto, consequential damages arising out of or inconnection with the use or performance of thisdrawing file and its delivery media.Englewood, Colorado Synergy MedicalPlanned Unit DevelopmentEnglewood, Colorado#5 CONT.FERNBUSHCHAMAEBATIARA MILLEFOLIUMFERNORTH0201040SCALE 1" = 20'REVERGREEN SHRUBSDECIDUOUS SHRUBSORNAMENTAL GRASSESPERENNIALSQTY.66297026524LIGHTINGEXISTING TREESPRECAST CONCRETE SEAT WALLCONCRETE SIDEWALKSGRANITE PAVERSCONCRETE SIDEWALKS(STANDARD GRAY CONC)(STANDARD GRAY CONCRETE WITH DIFFERENTSCORING PATTERN-TO BE DETERMINED)Page 69 of 310 UP ADA PARKING STALL FLOOR PLAN LEGEND NO PARKING ZONE CONCRETE SIDEWALK LOADING ZONE COMPACT PARKING SPACEC PARKING COUNTXX 9 10 11 D.5 E F F.5 G G.5 30' - 0"12' - 6" PLAN BELOW 2 8'-0" x 17'-6" 4 9'-0" x 18'-0" 2 9'-0" x 18'-0" C C STAIR #2 10.8 ELEV.3 D.4 D.6 E.5 1 1 2 2 3 3 5 5 6 6 7 7 8 8 9 9 10 10 11 11 1.1 1.1 A B C D D.5 E F F.5 G H J K G.5 1 17 OF 22 10.8 10.8 2.1 2.1 4 4 9'-0" x 18'-0" 8'-0" x 15'-0" 8'-0" x 15'-0" 8'-0" x 15'-0" LINE OF BUILDING ABOVE LINE OF BUILDING ABOVE 9'-0" x 18'-0"9'-0" x 18'-0"9'-0" x 18'-0"9'-0" x 18'-0"9'-0" x 18'-0"9'-0" x 18'-0"9'-0" x 18'-0"9'-0" x 18'-0" LOBBY FLAT PARKING AREA FLAT PARKING AREA PARKING RAMP SLOPED DOWN @ 6.11% PARKING RAMP SLOPED DOWN @ 6.11% STAIR #1 ELEVATORS TELE.ELEC. STAIR #2 ELEV. #3 STAIR #3 PROPERTY LINE PROPERTY LINE BIKE PARKING 8'-0" x 16'-6" 9'-0" x 18'-0" 8'-0" x 16'-6"BREAKLINELINE OF BUILDING ABOVE 16 28 8 10 46666642 C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C CC C C 3 16 3 Lower Level P2 Level P1 89' - 10" 5' - 0" 3" 3"3"8' - 5"22'-8"8' - 8" 264' - 0" 3' - 9"7' - 9"5' - 0"25' - 0"30' - 0"30' - 0"30' - 0"30' - 0"30' - 0"30' - 0"30' - 0"7' - 11"4' - 7"199'-0"2'-0"30'-0"30'-0"30'-0"30'-0"30'-0"29'-8"13'-61/2"3'-91/2"15'-0"15'-0"16'-4"13'-8"15'-0"15'-0"STORM WATER DETENTION UNDER BASEMENT PARKING LEVEL. SIZE & EXTENT DETERMINED BY CIVIL. DAYLIGHT/ PUMP AS REQ'D. FDFD FD FDFD D.4 D.6 E.5 MAINT. OFFICE C C WATER ENTRY ROOM A1.1 3 FD SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 08 OF 22 LEVEL P1 Checker Author 05-25-2018 15016.00 N 0'2'5'10'20' SCALE : 1/16" = 1'-0" NOTE: EXACT CONFIGURATION OF TENANT STOREFRONTS AND ENTRY / EXIT DOORS WILL BE DETERMINED AT TIME OF TENANT FINISH PLANS. 1/16" = 1'-0"2 LEVEL P0 No.Description Date NOTE: THIS PLAN IS CONCEPTUAL IN NATURE AND AS SUCH, IS SUBJECT TO FURTHER DEVELOPMENT 1/16" = 1'-0"3 LEVEL P1 Page 70 of 310 DN DN UP DN AT GRADE RETAIL/RESTAURANT SPACE 14,060 SF GENERATOR UP VALET PARKING / DROP OFF & SLOW DRIVING AREA SouthPearlStreetEXISTINGALLEYEast Hampden Avenue PROPOSED ACCESS ALLEYSouthPennsylvaniaStreet TRASH ENCLOSURE 1 2 3 5 6 7 8 9 10 111.1 A B C D D.5 E F F.5 G H J K G.5 EXISTING BUILDING EXISTING BUILDING 10'-0" SITE TRIANGLES 10'-0" SITE TRIANGLES T GREASE INTERCEPTO R ROLL UP DOORS LEVEL 1 / P2 AUTO ENTRANCE TWO-WAY ACCESS DRIVE PRIMARY LOBBY Vest. 10 9'-0" x 18'-0" 15 8'-0" x 15'-0" V BENCHES TO ACCOMMODATE GRADING BIKE PARKING LOADINGPROPERTY LINE LANDSCAPE AREA FINISH FLOOR ELEVATION 100'-0" = 5330.5' U.S.G.S. RAMP 2'-10"1'-7" TO UPPER GROUND LEVEL BOLLARD AUTO ENTRANCE TWO-WAY ACCESS DRIVE DN To P1 1'-0"0'-11" 100' - 0" Outdoor Patio Space NEW LIGHT POLES TYP. OF 4 SHORT-TERM PATIENT DROP- OFF / PICK -UP ZONE, MARKED W/ SIGNAGE PRIMARY PEDESTRIAN ENTRANCE FIRE DEPT. CONNECTION SHORT-TERM DELIVERY DROP-OFF / PICK-UP ZONE, MARKED W/ SIGNAGE ELEVATORS 1 & 2 RETAIL ENTRANCE RETAIL ENTRANCE RETAIL ENTRANCE RETAIL ENTRANCERETAIL ENTRANCE POST-SURGERY PATIENT PICK-UP ONLY C 3 8'-0" x 15'-0" 2 9'-0" x 18'-0" 2 9'-0" x 18'-0" 11 9'-0" x 18'-0" BIKE PARKING ONE WAY OUTDOOR PATIO SPACE 3 9'-0" x 18'-0" BIKE PARKING 5 9'-0" x 17'-6" FIRE DEPT. CONNECTION PRIMARY PEDESTRIAN ENTRANCE FIRE ANNUNCIATION PANEL NEW LIGHT POLES TYP. OF 4 C C C C C C C C C C C C STAIR #2 STAIR #1 Stair #3 SWEDISH MEDICAL CENTER DRIVEWAY PROPERTY LINE LOADING ZONE (MARKED W/ SIGNAGE OPEN RETAIL PARKING 7 9'-0" x 18'-0" 2 9'-0" x 18'-0" PLANTER ELEV. #3 C CC 3 8'-0" x 15'-0"C C REMOVE EXISTING SIGNAGE NEW CROSSWALK STRIPING DN DN FLOOR STEPS ROLL-UP SECURITY GATE LANDSCAPE AREA NEW TRAFFIC MOVEMENT SIGNAGE NEW CROSSWALK STRIPING PEDESTRIAN-SCALED TENANT DIRECTORY MONUMENT SIGN PEDESTRIAN- SCALED TENANT DIRECTORY MONUMENT SIGN PROPERTY LINE WALL MOUNTED LIGHTS 10.82.1 4 BOLLARD TYP. ( 2 )24'-0"24'-0"OXYGEN BOTTLE RM EQUIP. RM D.6 E.5 C C 100' - 0" LINE OF CANOPY ABOVE. T.O. CANOPY @ 14'-7" A.F.F. LINE OF CANOPY ABOVE. T.O. CANOPY @ 16'-2" A.F.F PEDESTRIAN-SCALED TENANT DIRECTORY MONUMENT SIGN PEDESTRIAN-SCALED TENANT DIRECTORY MONUMENT SIGN 20 OF 22 3 VESTIBULE 5' - 6" C EXISTING STREET LIGHT TO REMAIN NEW STREETLIGHT LOCATION NEW STREETLIGHT LOCATION EXISTING STREETLIGHT TO BE REMOVED EXISTING STREETLIGHT TO BE REMOVED PROPOSED FIRE HYDRANT PROPOSED FIRE HYDRANT EXISTING FIRE HYDRANT DN ADA PARKING STALL SITE PLAN LEGEND NO PARKING ZONE CONCRETE SIDEWALK PROPERTY LINE EXISTING ALLEY ACCESSIBLE ROUTE NEW TREES NEW PEDESTRIAN LIGHTS PEDESTRIAN PATH T TRANSFORMER LOADING ZONE COMPACT PARKING SPACEC FIRE HYDRANT PARKING COUNTXX CURB ENCLOSED FLOWER BEDS SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 09 OF 22 GROUND LEVEL PLAN Checker Author 05-25-2018 15016.00 1/16" = 1'-0"1 GROUND LEVEL N 0'2'5'10'20' SCALE : 1/16" = 1'-0" NOTE: EXACT CONFIGURATION OF TENANT STOREFRONTS AND ENTRY / EXIT DOORS WILL BE DETERMINED AT TIME OF TENANT FINISH PLANS. No.Description Date NOTE: THIS PLAN IS CONCEPTUAL IN NATURE AND AS SUCH, IS SUBJECT TO FURTHER DEVELOPMENT Page 71 of 310 UP DNUP 1 2 3 5 6 7 8 9 10 111.1 A A B B C C D D D.5 D.5 E E F F F.5 F.5 G G H H J J K K G.5 G.5 PARKING RAMP SLOPED DOWN DOWN TO GRADE LEVEL PARKING 3' - 9" 7' - 9"30' - 0"60' - 0"30' - 0"30' - 0"30' - 0"30' - 0"30' - 0"12' - 6" 251' - 6"2'-0"30'-0"30'-0"30'-0"30'-0"30'-0"29'-8"13'-61/2"3'-91/2"197'-0"15'-0"15'-0"16'-4"13'-8"15'-0"15'-0"OPEN TO RETAIL BELOWOPEN TO RETAIL BELOW OPEN TO LOBBY BELOW UPPER LEVEL LOBBY OPEN TO LOBBY BELOW 11' - 6"30' - 0"60' - 0"30' - 0"30' - 0"30' - 0"30' - 0"30' - 0"12' - 6" 251' - 6" C C C C C C C C C C C C C C C C C C C C C C C C C C C C 28 8'-0" x 15'-0" 8 9'-0" x 18'-0"8 9'-0" x 18'-0" 19 9'-0" x 18'-0" 19 9'-0" x 18'-0" LIGHT POLE LIGHT POLE ELEVATORSSTAIR #1 STAIR #2 STAIR #3 Bike Parking 3 9'-0" x 18'-0"3 9'-0" x 18'-0"3 9'-0" x 18'-0"3 9'-0" x 18'-0"3 9'-0" x 18'-0" 10.82.1 4 FD FD FDFD D.4 D.4 D.6 D.6 E.5 E.5 ELEV. 3 SNOW GATE ADA PARKING STALL SITE PLAN LEGEND NO PARKING ZONE CONCRETE SIDEWALK PROPERTY LINE EXISTING ALLEY ACCESSIBLE ROUTE NEW TREES NEW PEDESTRIAN LIGHTS PEDESTRIAN PATH T TRANSFORMER LOADING ZONE COMPACT PARKING SPACEC FIRE HYDRANT PARKING COUNTXX CURB ENCLOSED FLOWER BEDS SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 10 OF 22 LEVEL P3- ABOVE GRADE PARKING Checker Author 05-25-2018 15016.00 N 0'2'5'10'20' SCALE : 1/16" = 1'-0" 1/16" = 1'-0"1 LEVEL P3- ABOVE GRADE PARKING No.Description Date NOTE: THIS PLAN IS CONCEPTUAL IN NATURE AND AS SUCH, IS SUBJECT TO FURTHER DEVELOPMENT Page 72 of 310 1 1 2 2 3 3 5 5 6 6 7 7 8 8 9 9 10 10 11 111.1 A A B B C C D D D.5 D.5 E E F F F.5 F.5 G G H H J J K K G.5 G.5 3' - 9 3/32" 7' - 8 29/32"30' - 0"60' - 0"30' - 0"29' - 11 15/16"30' - 0"30' - 0 1/16"30' - 0"12' - 6" 240' - 0"2'-0"30'-0"30'-0"30'-0"30'-0"30'-0"29'-8"13'-61/2"3'-91/2"15'-0"15'-0"16'-4"13'-8"15'-0"15'-0"18,850 S.F. ELEVATOR LOBBY MULTI-TENANT CORRIDOR ELEVATORSSTAIR #1 TELE.ELEC. RR RR ELEV. STAIR #2 10.8 10.8 2.1 2.1 4 4 D.4 D.4 D.6 D.6 E.5 SHAFT SHAFTSHAFT SHAFTCORRIDORSHAFTSHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 11 OF 22 LEVEL 2 THRU 5 - TYPICAL OFFICE FLOOR PLAN Checker Author 05-25-2018 15016.00 N 0'2'5'10'20' SCALE : 1/16" = 1'-0" 1/16" = 1'-0"1 LEVEL 2 THRU 5 - TYPICAL OFFICE FLOOR PLAN No.Description Date NOTE: THIS PLAN IS CONCEPTUAL IN NATURE AND AS SUCH, IS SUBJECT TO FURTHER DEVELOPMENT Page 73 of 310 1 1 2 2 3 3 5 5 6 6 7 7 8 8 9 9 10 10 11 111.1 A A B B C C D D D.5 D.5 E E F F F.5 F.5 G G H H J J K K G.5 G.5 3' - 9" 7' - 9"30' - 0"60' - 0"30' - 0"30' - 0"30' - 0"30' - 0"30' - 0"12' - 6" 251' - 6"2'-0"30'-0"15'-0"15'-0"16'-4"43'-8"15'-0"15'-0"29'-8"13'-61/2"3'-91/2"199'-0"11' - 6"30' - 0"60' - 0"30' - 0"30' - 0"30' - 0"30' - 0"30' - 0"12' - 6" 252' - 6" MECHANICAL SCREEN ELEV. SCREEN ELEV. PENTHOUSE SHAFT SHAFT SHAFTSHAFT STAIR #1 RTU BOILER ROOM 10.8 10.8 2.1 2.1 4 4 SHAFTSHAFTD.4 D.6 E.5 CONTINUOUS LED WALL WASHER STRIP, TYP. WATER HEATER RM SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 12 OF 22 ROOF PLAN Checker Author 05-25-2018 15016.00 1/16" = 1'-0"1 ROOF PLAN N 0'2'5'10'20' SCALE : 1/16" = 1'-0" No.Description Date NOTE: THIS PLAN IS CONCEPTUAL IN NATURE AND AS SUCH, IS SUBJECT TO FURTHER DEVELOPMENT Page 74 of 310 LEVEL 1 / P2 100' - 0" LEVEL 1 / P2 100' - 0" LEVEL P3 111' - 6" LEVEL P3 111' - 6" LEVEL 2 126' - 0" LEVEL 2 126' - 0" LEVEL 3 140' - 0" LEVEL 3 140' - 0" LEVEL 4 154' - 0" LEVEL 4 154' - 0" LEVEL 5 169' - 0" LEVEL 5 169' - 0" ROOF DECK 184' - 0" ROOF DECK 184' - 0" T.O. HIGH PARAPET 198' - 0" T.O. HIGH PARAPET 198' - 0" MID-LVL 1 / MID-LVL P2 106' - 4" MID-LVL 1 / MID-LVL P2 106' - 4" MID LEVEL P3 117' - 10" TRANSFORMER COMPOSITE ALUMINUM CANOPY CMU-1 GROUNDFACE CMU PANELIZED STUCCO SYSTEM ST-2 MECHANICAL SCREEN WALL WS-1 STOREFRONT SYSTEM PANELIZED STUCCO SYSTEM ST-1 14'-0"15'-0"15'-0"14'-0"14'-0"26'-0"11'-6"84'-0"COMPOSITE ALUMINUM CANOPY WS-5 STOREFRONT WINDOW LINE OF FUTURE GARAGE LEVEL P4, IF REQ'D. CMU-1 GROUNDFACE CMU TYPE 2 -SIGN AREA TYPE 1 - SIGN AREA 6'-0"60' - 0"2'-0"25' - 9 3/4" TYPE 1 -SIGN AREA WALL MOUNTED LIGHTS WALL MOUNTED LIGHT CONTINUOUS LED WALL WASHER STRIP, TYP. PROJECTING WALL MOUNTED WALL GRAZERS AT EACH SIDE OF BUILDING RECESSES, TYP. (UP & DOWN LIGHT) LINEAR LED GRAZER UPLIGHTS AT SHROUD INSDE & OUTSIDE SURFACES ONLY (NOT ON FACE), TYP LINEAR LED GRAZER UPLIGHTS AT SHROUD INSDE & OUTSIDE SURFACES ONLY (NOT ON FACE), TYP SUNSHADE (OPTIONAL) BUILDING SIGN AREAS: TYPE 1:MULTI-STORY BUILDING WALL SIGN -360 SF MAX ( 6'-0"H) MAX TYPE 2:PRINCIPLE SIGN -80 SF MAX (2'-0"H) MAX TYPE 3:PRINCIPLE SIGN FOR MULTIPLE USES -125 SF MAX TYPE 4:PRIVATE PARKING / TRAFFIC DIRECTION SIGNS -25 SF MAX TYPE 5:ADDRESS SIGN -32 SF MAX EACH RETAIL/ RESTAURANT TENANT SHALL BE ALLOWED 1 SIGN PER STREET FRONTAGE SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 13 OF 22 SOUTH ELEVATION Checker Author 05-25-2018 15016.00 3/32" = 1'-0"1 SOUTH ELEVATION NOTE: ALL COLOR AND MATERIAL SELECTIONS ARE INTENDED TO COMMUNICATE DESIGN INTENT ONLY. SPECIFIC COLORS AND MATERIALS MAY CHANGE NOTE: THIS ELEVATION IS CONCEPTUAL IN NATURE AND AS SUCH, IS SUBJECT TO FURTHER DEVELOPMENT. ALLEY ACCESS ELEVATION 0'2'5'10'20' SCALE : 1/16" = 1'-0" No.Description Date Page 75 of 310 LEVEL 1 / P2 100' - 0" LEVEL 1 / P2 100' - 0" LEVEL P3 111' - 6" LEVEL P3 111' - 6" LEVEL 2 126' - 0" LEVEL 2 126' - 0" LEVEL 3 140' - 0" LEVEL 3 140' - 0" LEVEL 4 154' - 0" LEVEL 4 154' - 0" LEVEL 5 169' - 0" LEVEL 5 169' - 0" ROOF DECK 184' - 0" ROOF DECK 184' - 0" T.O. HIGH PARAPET 198' - 0" T.O. HIGH PARAPET 198' - 0" MID-LVL 1 / MID-LVL P2 106' - 4" MID-LVL 1 / MID-LVL P2 106' - 4" MID LEVEL P3 117' - 10" MID LEVEL P3 117' - 10" REVEAL, TYP. MECHANICAL SCREEN WALL WMP-4 TYPE 1 - SIGN AREA TYPE 2 - SIGN AREA TYPE 4 - SIGN AREA TRANSFORMER PANELIZED STUCCO SYSTEM ST-2 PANELIZED STUCCO SYSTEM ST-114'-0"15'-0"15'-0"14'-0"14'-0"26'-0"84'-0"LINE OF FUTURE GARAGE LEVEL P4, IF REQUIRED CMU-1 GROUNDFACE CMU STOREFRONT WINDOW SYSTEM 3 WS-1 STOREFRONT SYSTEM TYPE 4 - SIGN AREA TYPE 5 - SIGN AREA TYPE 3 - SIGN AREA TYPE 1 -SIGN AREA COMPOSITE ALUM. SURROUND WS-2 STOREFRONT WINDOW SYSTEM 40' - 0"6'-0"6'-0"17' - 6"2'-0"16' - 0" 19' - 0"2'-0"1'-11"5' - 10" TRANSPARENCY ZONE CONTINUOUS LED WALL WASHER STRIP, TYP. LINEAR LED UPLIGHT WALL GRAZERS AT INSIDE & OUTSIDE EDGES OF SHROUD SUNSHADE (OPTIONAL) COMPOSITE ALUMINUM CANOPY BUILDING SIGN AREAS: TYPE 1:MULTI-STORY BUILDING WALL SIGN -360 SF MAX ( 6'-0"H) MAX TYPE 2:PRINCIPLE SIGN -80 SF MAX (2'-0"H) MAX TYPE 3:PRINCIPLE SIGN FOR MULTIPLE USES -125 SF MAX TYPE 4:PRIVATE PARKING / TRAFFIC DIRECTION SIGNS -25 SF MAX TYPE 5:ADDRESS SIGN -32 SF MAX EACH RETAIL/ RESTAURANT TENANT SHALL BE ALLOWED 1 SIGN PER STREET FRONTAGE SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 14 OF 22 WEST ELEVATION Checker Author 05-25-2018 15016.00 3/32" = 1'-0"1 WEST ELEVATION NOTE: ALL COLOR AND MATERIAL SELECTIONS ARE INTENDED TO COMMUNICATE DESIGN INTENT ONLY. SPECIFIC COLORS AND MATERIALS MAY CHANGE NOTE: THIS ELEVATION IS CONCEPTUAL IN NATURE AND AS SUCH, IS SUBJECT TO FURTHER DEVELOPMENT. SOUTH PENNSYLVANIA STREET ELEVATION 0'2'5'10'20' SCALE : 1/16" = 1'-0" No.Description Date Page 76 of 310 LEVEL 1 / P2 100' - 0" LEVEL 1 / P2 100' - 0" LEVEL P3 111' - 6" LEVEL P3 111' - 6" LEVEL 2 126' - 0" LEVEL 2 126' - 0" LEVEL 3 140' - 0" LEVEL 3 140' - 0" LEVEL 4 154' - 0" LEVEL 4 154' - 0" LEVEL 5 169' - 0" LEVEL 5 169' - 0" ROOF DECK 184' - 0" ROOF DECK 184' - 0" T.O. HIGH PARAPET 198' - 0" T.O. HIGH PARAPET 198' - 0" MID-LVL 1 / MID-LVL P2 106' - 4" MID-LVL 1 / MID-LVL P2 106' - 4" MID LEVEL P3 117' - 10" MID LEVEL P3 117' - 10" PANELIZED STUCCO SYSTEM ST-1 PANELIZED STUCCO SYSTEM ST-1 TYPE 3 - SIGN AREA TYPE 3 - SIGN AREA ZONE OF TRANSPARENCY 3' - 6" 3' - 6"3' - 6" WS-2 STOREFRONT WINDOW SYSTEM PANELIZED STUCCO SYSTEM ST-2 WS-5 STOREFRONT WINDOW TYPE 1 - SIGN AREA WS-1 STOREFRONT SYSTEM TYPE 1 - SIGN AREA MECHANICAL SCREEN WALL 11'-6"26'-0"14'-0"14'-0"15'-0"15'-0"14'-0"84'-0"CMU-3 MASONRY WALL TYPE 3 -SIGN AREA TYPE 3 - SIGN AREA 6'-0"60' - 0"2'-5"26' - 0" CONTINUOUS LED WALL WASHER STRIP, TYP. PROJECTING WALL MOUNTED WALL GRAZERS AT EACH SIDE OF BUILDING RECESSES, TYP. (UP & DOWN LIGHT) LINEAR LED GRAZER UPLIGHTS AT SHROUD INSDE & OUTSIDE SURFACES ONLY (NOT ON FACE), TYP LINEAR LED GRAZER UPLIGHTS AT SHROUD INSDE & OUTSIDE SURFACES ONLY (NOT ON FACE), TYP SUNSHADE (OPTIONAL) WS-4 STOREFRONT SYSTEM METAL COLUMN COVERMETAL COLUMN COVER COMPOSITE ALUMINUM CANOPY BUILDING SIGN AREAS: TYPE 1:MULTI-STORY BUILDING WALL SIGN -360 SF MAX ( 6'-0"H) MAX TYPE 2:PRINCIPLE SIGN -80 SF MAX (2'-0"H) MAX TYPE 3:PRINCIPLE SIGN FOR MULTIPLE USES -125 SF MAX TYPE 4:PRIVATE PARKING / TRAFFIC DIRECTION SIGNS -25 SF MAX TYPE 5:ADDRESS SIGN -32 SF MAX EACH RETAIL/ RESTAURANT TENANT SHALL BE ALLOWED 1 SIGN PER STREET FRONTAGE SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 15 OF 22 NORTH ELEVATION Checker Author 05-25-2018 15016.00 3/32" = 1'-0"1 NORTH ELEVATION NOTE: ALL COLOR AND MATERIAL SELECTIONS ARE INTENDED TO COMMUNICATE DESIGN INTENT ONLY. SPECIFIC COLORS AND MATERIALS MAY CHANGE NOTE: THIS ELEVATION IS CONCEPTUAL IN NATURE AND AS SUCH, IS SUBJECT TO FURTHER DEVELOPMENT. HAMPDEN STREET ELEVATION 0'2'5'10'20' SCALE : 1/16" = 1'-0" No.Description Date Page 77 of 310 LEVEL 1 / P2 100' - 0" LEVEL 1 / P2 100' - 0" LEVEL 2 126' - 0" LEVEL 2 126' - 0" LEVEL 3 140' - 0" LEVEL 3 140' - 0" LEVEL 4 154' - 0" LEVEL 4 154' - 0" LEVEL 5 169' - 0" LEVEL 5 169' - 0" ROOF DECK 184' - 0" ROOF DECK 184' - 0" T.O. HIGH PARAPET 198' - 0" T.O. HIGH PARAPET 198' - 0" MID-LVL 1 / MID-LVL P2 106' - 4" MID-LVL 1 / MID-LVL P2 106' - 4" MID LEVEL P3 117' - 10" MID LEVEL P3 117' - 10" TYPE 3 - SIGN AREA ZONE OF TRANSPARENCY METAL COLUMN COVER PANELIZED STUCCO SYSTEM ST-1 MECHANICAL SCREEN WALL 14'-0"15'-0"15'-0"14'-0"14'-0"26'-0"84'-0"LINE OF FUTURE GARAGE LEVEL P4, IF REQUIRED CMU-1 GROUNDFACE CMU CRASH WALL TYPE 1 - SIGN AREATYPE 1 -SIGN AREA TYPE 5 - SIGN AREA TYPE 2 -SIGN AREA CMU-3 MASONRY WALL WS-2 STOREFRONT WINDOW SYSTEM PANELIZED STUCCO SYSTEM ST-2 WS-5 STOREFRONT WINDOW TYPE 4 -SIGN AREA COMPOSITE ALUMINUM CANOPY 40' - 0"6'-0"6'-0"20' - 0"2'-0"25' - 0" 7' - 5 1/2"2'-0"CONTINUOUS LED WALL WASHER STRIP, TYP. PROJECTING WALL MOUNTED WALL GRAZERS AT EACH SIDE OF BUILDING RECESSES, TYP. (UP & DOWN LIGHT) SUNSHADE (OPTIONAL) COMPOSITE ALUMINUM CANOPY BUILDING SIGN AREAS: TYPE 1:MULTI-STORY BUILDING WALL SIGN -360 SF MAX ( 6'-0"H) MAX TYPE 2:PRINCIPLE SIGN -80 SF MAX (2'-0"H) MAX TYPE 3:PRINCIPLE SIGN FOR MULTIPLE USES -125 SF MAX TYPE 4:PRIVATE PARKING / TRAFFIC DIRECTION SIGNS -25 SF MAX TYPE 5:ADDRESS SIGN -32 SF MAX EACH RETAIL/ RESTAURANT TENANT SHALL BE ALLOWED 1 SIGN PER STREET FRONTAGE SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 16 OF 22 EAST ELEVATION Checker Author 05-25-2018 15016.00 3/32" = 1'-0"1 EAST ELEVATION NOTE: ALL COLOR AND MATERIAL SELECTIONS ARE INTENDED TO COMMUNICATE DESIGN INTENT ONLY. SPECIFIC COLORS AND MATERIALS MAY CHANGE NOTE: THIS ELEVATION IS CONCEPTUAL IN NATURE AND AS SUCH, IS SUBJECT TO FURTHER DEVELOPMENT. SOUTH PEARL STREET ELEVATION 0'2'5'10'20' SCALE : 1/16" = 1'-0" No.Description Date Page 78 of 310 LEVEL 1 / P2 100' - 0" LEVEL 1 / P2 100' - 0" B.O. FOOTING 82' - 0" 1 2 3 5 6 7 8 9 10 111.1 LEVEL P0 86' - 0" LEVEL P0 86' - 0" MID-LEVEL P1 96' - 2" LEVEL P3 111' - 6" LEVEL P3 111' - 6" LEVEL 2 126' - 0" LEVEL 3 140' - 0" LEVEL 4 154' - 0" LEVEL 5 169' - 0" ROOF DECK 184' - 0" T.O. HIGH PARAPET 198' - 0" LEVEL P1 89' - 10" LEVEL P1 89' - 10" MID-LVL 1 / MID-LVL P2 106' - 4" MID LEVEL P3 117' - 10"10'-2"10'-2"LINE OF FUTURE GARAGE LEVEL P4, IF REQUIRED P-2 P-1 P-3 South Pennsylvania Avenue South Pearl Street 9'-6"4'-0"10.82.1 4 SUNSHADE (OPTIONAL) LEVEL 1 / P2 100' - 0" B.O. FOOTING 82' - 0" A B CDD.5EFF.5GHJK LEVEL P0 86' - 0" MID-LEVEL P1 96' - 2" LEVEL P3 111' - 6" LEVEL 2 126' - 0" LEVEL 3 140' - 0" LEVEL 4 154' - 0" LEVEL 5 169' - 0" ROOF DECK 184' - 0" T.O. HIGH PARAPET 198' - 0" LEVEL P1 89' - 10" MID-LVL 1 / MID-LVL P2 106' - 4" MID LEVEL P3 117' - 10" G.5 East Hampden Ave Alley LINE OF FUTURE GARAGE LEVEL, IF REQUIRED D.4 D.6E.5 SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 17 OF 22 BUILDING SECTION Checker Author 05-25-2018 15016.00 1/16" = 1'-0"1 LONGITUDINAL BUILDING SECTION- SOUTH ELEVATION No.Description Date 1/16" = 1'-0"2 NORTH/SOUTH SECTION- ENTITLEMENTS Page 79 of 310 SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 18 OF 22 DESIGN CONCEPTS Checker Author 05-25-2018 15016.00 No.Description Date 12" = 1'-0"1 SOUTHEAST PERSPECTIVE 12" = 1'-0"2 SOUTHWEST PERSPECTIVE 12" = 1'-0"3 NORTHEAST PERSPECTIVE 12" = 1'-0"4 NORTHWEST PERSPECTIVE Page 80 of 310 Existing Alley SWEDISHMEDICAL CENTERSWEDISH HOSPITALPRIMARY ENTRANCESOUTH PENNSYLVANIA STREET East Hampden AvenueSOUTH PEARL STREET EXISTINGPARKING STRUCTUREReconfigured AlleyAutoEntranceTwo-WayAccess Drive GMSYNERGY MEDICALSHEETSynergy Medical Planned Unit Development 550 East Hampden Ave Englewood, ColoradoDATEDRAWN BYCHECKED BYPROJECT NUMBERThe information contained in this drawing file isintended for use only on this project.Unauthorized reproduction or use in otherprojects is not permitted. The Mulhern Group,Ltd. assumes no liability for unauthorizedreproduction, changes to or use of theinformation contained herein. The informationcontained herein as provided on an "as-is" basis.The Mulhern Group disclaims all warranties withregard to the data contained in this drawing fileand to the performance of the delivery media,including all implied warranties of fitness. TheMulhern Group, Ltd. assumes no obligations orliabilities for damages, including, but not limitedto, consequential damages arising out of or inconnection with the use or performance of thisdrawing file and its delivery media.05-25-201815016.00No.DescriptionDateSynergy MedicalPlanned Unit DevelopmentEnglewood, ColoradoSYNERGY MEDICAL8:00AMSHADOW4:00PM SHADOW12:00 PM SHADOW19 OF 21SYNERGY MEDICALN1" = 50'-0"1JUNE 21 8:00 AM ,12:00 PM , 4:00 PM SHADOWSN1" = 50'-0"21DECEMBER 21 8:00 AM ,12:00 PM , 4:00 PM SHADOWSN1" = 50'-0"4MARCH 21 12:00 PM SHADOWSN1" = 50'-0"3SEPTEMBER 21 8:00AM, 12:00 PM , 4:00 PM SHADOWS8:00AMSHADOW8:00AMSHADOW4:00PM SHADOW4:00PM SHADOW12:00 PM SHADOW12:00 PM SHADOWPage 81 of 310 JK LEVEL 2 126' - 0" CURB GRANITE PAVERS CANOPY STREET FACE OF BUILDING RETAIL SIGN SIDEWALK PROPERTY LINE BACKOFCURB1' - 0"6" TRANSITIONAL BUFFER AREA 4' - 0"6' - 7" VARIES 1'-6"GRAVEL PLANTER BED BEYOND 1' - 6"1' - 0"8' - 1" CONCRETE SITTING WALL TO ACCOMMODATE GRADE 5'-0" MIN. TENANT PROJECTING SIGNTENANT BRANDED AWNING TENANT BUILDING GRAPHIC AREA, 50% OF STOREFRONT SIGN 8'-0"NAME MIN.8'-0"MAX5'-0"MAX 5' - 0" S I G N TENANT PROJECTING SIGN SHEETPlannedUnitDevelopmentSynergyMedical506EastHampdenAvenueDATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media.Englewood,ColoradoSynergy Medical Planned Unit Development Englewood, Colorado 20 OF 22 DETAILS JC JG 05-25-2018 15016.00 No.Description Date 1/2" = 1'-0"1 SIDEWALK & PLANTER SECTION 1/16" = 1'-0"2 Sidewalk seating wall and grading perspective STREET CONCRETE SITTING WALL GRANITE PAVERS CURB SIDEWALK THE GENERAL INTENT IS TO USE TREE AND SITTING WALLS WITHIN THE 4'-0" TRANSITIONAL BUFFER AREA (4% OF SITE), LOCATED ALONG PENNSYLVANIA, HAMPDEN AND PEARL STREET TO SEPARATE THE STREET AND THE PEDESTRIAN SIDEWALK. 1/4" = 1'-0"3 SIGNAGE EXHIBIT 1/4" = 1'-0"4 PROJECTING SIGNAGE EXHIBIT Page 82 of 310 5-29-2018Page 83 of 310 5-29-2018Page 84 of 310 Page 85 of 310 Health Center at Swedish Neighborhood Meeting August 24, 2017 1. Brook – Explained process 2. Gary Ellerman a. Oriented people to the site b. Self-sustaining project i. Parking Garage c. Turning alley west to Pennsylvania d. Went through site plan and first floor i. Restaurants and shops ii. Lobby and Corridor iii. Parking Garage e. Went through two aerial perspectives Questions 1. Is primary objective medical/office? a. Yes, but also need the retail too. 2. She and her husband want to see retail. One concern is an “old South Pearl.” The development with Sushi Den – the spaces ended up being too small. a. We have 15,000 off-retail space 3. Will there be outdoor spaces? Get more “hip” restaurants in there? a. Patio on West; patio at Northeast corner wrapping the building 4. What building materials will be used? a. Lower 20’ highest quality materials where the people are b. Lots of glass at northwest corner c. Four-stories of pavilion d. Pre-fabricated stucco 5. What about trees? a. Northwest corner potted plants, canopies, trees 6. Security? a. Eyes on the street and good lighting. Building will be like a lantern. Good parking garage lighting. Page 86 of 310 7. Lighting Pollution? a. No lighting on south next to residential 8. How long for construction? a. 15 months, will need to work carefully with traffic b. Mid-late 2019 opening. 9. She thinks this will be a good economic driver and good for hospital. Nice pedestrian friendly. 10. Linda Olson hopes it will activate the area. Page 87 of 310 February 8, 2018 Neighborhood Meeting Sign‐in Sheet Name Address Mark Plunkett 2730 S Washington St Michael Rosenberg 3540 S. Pearl St Kent Lemburg 3470 S Sherman St Cynthia Sainz 3538 S Pennsylvania Katheryn Bonnicksen 3504 S. Pearl St Daryl Kihen 4715 S Kalamath Niane Argulle 3628 S. Pennsylvania Leigh Alderton 1035 Madison St Doug Hatfield 3465 S. Gaylord Page 88 of 310 Neighborhood Community Meeting February 8, 2017 | 6:00 PM Synergy Medical Office Building 506 E Hampden Avenue CC2.5 Associates/Gary Ellerman Location: Directly across from Swedish Medical Center. East Hampden Avenue to the North South Pearl Street to East South Pennsylvania Street to the West US285 to the South Site: Currently vacant Swedish Medical Center on the North Parking lot on the East Vacant lot on the West that was formerly Copper Pot restaurant House directly to the South Proposal: 5-story building with 3-level parking structure Reconfigure alley which runs north/south. Currently 15 feet wide; proposing to widen to 25 feet. Re-route traffic to Pennsylvania Avenue 14,000 square feet of first-floor retail, facing Swedish Medical Center 95,000 square feet of state of the art medical offices Parking: Parking study completed; no associated street improvements needed. Three-level parking structure; accessed off Pennsylvania 294 parking spaces; all contained on site. Parking structure will be secure; valet services will be offered. Craig Hospital and Swedish Medical Center are adding a total of 1,100 parking spaces in new parking structures. Design: First floor along Hampden Avenue has variable ceiling height. 14 feet high space to 20/22 feet of canopy space. Kept building skin a light color for a more updated feel. Pushed envelop on glass Unique architecture Projecting canopies are relatively high Page 89 of 310 Questions: Live/work residence on Pennsylvania: How will parking and traffic affect their customers? o Traffic in the alley will remain the same as it is o Pennsylvania and Pearl Streets do not have alleys When will it break ground? Goal is late 2018; but there is a lot of work that needs to be done Construction time? 16-18 months Manager of apartment building on Pearl Street: Pennsylvania is a “tight street.” Project will only increase traffic by re-routing to Pennsylvania. o Currently parking on both sides of Pennsylvania which makes it “tight.” Concerned about access through the alley. o Access will stay the same; alley will be widened to 25 feet. Concerned about parking; already lack of parking in the area o The project provides self-contained parking. Parking structure is private parking. o Project is along the bus route, and bicycle parking is provided. What is being proposed for the retail space? Market will dictate; but vision is a restaurant on either end of building with outside seating. Want to service the hospital and its workers; possibly a designer scrub shop. Which will be constructed first – parking structure or office building? Unknown; will be decided by general contractor and developer Will there be underground parking? One level below grade; three levels of parking Why does the property need to be rezoned? A PUD allows for negotiation. To obtain sufficient parking on the site, setbacks needed to be negotiated. Code requires 290 parking spaces; they are providing 294 spaces. The current zoning (M-2) carries a 145 foot height limit; the proposed building ranges from 75 feet – 100 feet in height. Are the plans and designs available online? No; once a public hearing is scheduled with the Planning and Zoning Commission all materials will be available to the public. What is the size of the building site? Approximately 200’ x 265’. Is any residential planned as part of the project? No Page 90 of 310 Does zoning permit residential? The current zoning permits residential; however, it is not being proposed as part of the Planned Unit Development submittal. Only uses approved in the PUD can be built unless it is amended, which would require another neighborhood meeting and public hearings. What are the next steps? More detailed, technical drawings will be submitted to the City for review. When plans are completely reviewed and corrected (if necessary), a public hearing is scheduled with the Planning and Zoning Commission. o Another mailing is sent out o The site is posted with a sign that contains what is being considered, meeting date, time and location o The meeting is posted on the City’s website and in the Englewood Herald o Anyone may attend the public hearing; they may speak in favor or against the project o Planning and Zoning Commission makes a recommendation to City Council. Their recommendation can be for City Council to approve, to approve with conditions, or to deny the Planned Unit Development. A public hearing is then scheduled with City Council o A mailing is not sent out o The site is posted with a sign that contains what is being considered, meeting date, time and location o The meeting is posted on the City’s website and in the Englewood Herald o Anyone may attend the public hearing; they may speak in favor or against the project o First reading is scheduled with City Council o Second reading is scheduled with City Council. At this meeting, Council votes to either approve, approve with conditions, deny, or refer back to the Planning and Zoning Commission. Page 91 of 310 TO: Planning and Zoning Commission THRU: Wade Burkholder, Planning Manager Brad Power, Community Development Director FROM: Brook Bell, Planner II DATE: June 5, 2018 SUBJECT: Case ZON2018-001 – Public Hearing Synergy Medical Planned Unit Development (PUD) APPLICANT: The Mulhern Group Gary Ellermann, Architect 1400 Glenarm Place, Suite 300 Denver, CO 80202 DEVELOPER: CC 2.5 Associates, LLC. Jim Hill 8100 E. Maplewood Ave. Ste. 220 Greenwood Village, CO 80111 PROPERTY ADDRESSES AND LEGAL DESCRIPTIONS: Parcel A: 510 E. Hampden Ave. - East 50 Feet of Lots 1-5 Block 3 Higgins Englewood Gardens Parcel B: 550 E. Hampden Ave. - West 60 Feet of Lots 43-50 Block 3 Higgins Englewood Gardens Parcel C: 558 E. Hampden Ave. - East 65 Feet of Lots 43-50 Block 3 Higgins Englewood Gardens Parcel D: 3528 S. Pennsylvania St. - Lots 6-7 Block 3 Higgins Englewood Gardens Parcel E: 3532 S. Pennsylvania St. - Lots 8-9 Block 3 Higgins Englewood Gardens Parcel F: 506 E. Hampden Ave. - Lots 1-5 except E. 50 Ft. of Block 3 Higgins Englewood Gardens PROPERTY OWNERS: Parcels A-C: HCA-HealthONE LLC PO Box 806010 Indianapolis, IN 46280 Parcels D-F: Arculius LLC John Paul Elliott, Manager 3501 S. Clarkson St. Englewood, CO 80113 Page 92 of 310 2 REQUEST: The applicant has submitted an application to rezone the parcels above from M-2 Mixed-Use Medical, Office, High Density Residential and Limited Retail Zone District to the Synergy Medical Planned Unit Development (PUD). The proposed PUD includes approximately 92,000 square feet of medical office space and 14,000 square feet of first floor retail/restaurant space with a self - contained, covered parking structure. RECOMMENDATION: Case ZON2018-001: The Department of Community Development recommends that the Planning and Zoning Commission review the Synergy Medical PUD request and forward a favorable recommendation for approval to City Council. PROPERTY LOCATION AND SURROUNDING LAND USES: The subject property of this PUD is located on East Hampden Avenue between South Pennsylvania Street and South Pearl Street. The property extends approximately 225 feet south of Hampden Avenue on the west side of the alley, and approximately 200 feet south of Hampden Avenue on the east side of the alley. The subject property lies within the M-2 zone district, and is approximately 56,125 square feet or 1.29 acres including the proposed alley vacation. Land to the west, south, and east of the subject property is also zoned M-2 and contains a thrift store, parking lots, a residence, a hair salon, apartments, and a parking structure. Land to the north of the subject property is zoned M-1 Mixed-Use Medical, Office, and High Density Residential Zone District and contains the Swedish Medical Center. PUD PROCEDURE: Rezoning to a PUD requires the applicant to have a pre-application meeting with staff and a neighborhood meeting with owners and tenants located within 1,000 feet of the proposed PUD. After the neighborhood meeting a formal application is made to the City and reviewed by City Departments and any other affected outside agencies. A public hearing is held before the Planning and Zoning Commission and City Council; following the City Council public hearing, there are 1st and 2nd readings of the Ordinance. If the PUD is approved, there is a 30-day referendum period before becoming effective. BACKGROUND: The Planned Unit Development is a rezoning process that establishes specific zoning and site planning criteria to meet the needs of a specific development proposal that may not be accommodated within existing zoning development regulations. A PUD rezoning provides the opportunity for unified development control of multiple properties or multiple uses. Arculius LLC owns the western portion of the subject property and HCA-HealthONE LLC owns the eastern portion of the property. The developer CC 2.5 Associates, LLC is under contract to purchase the property, contingent upon approval of the PUD. The developer proposes two distinct uses for this location in the Medical District - retail/restaurants and state of the art medical office space. The mixed-use building will contain four levels of medical office over one level of retail/restaurant space. The parking structure will contain one level below grade, one level at grade, and one level above grade, totaling approximately 293 spaces. The applicant is proposing to vacate the existing alley and associated utilities. The utilities and a paved alley will be relocated and turned westward along the south edge of the property in a transportation and utility easement that will be dedicated to the City. The alley vacation and dedication of the transportation and utility easement will require City Council approval. Page 93 of 310 3 NEIGHBORHOOD MEETING SUMMARY: Pursuant to the PUD procedure, the applicant conducted a neighborhood meeting on August 24, 2017, prior to submitting the application for a PUD rezoning on January 9, 2018. A second neighborhood meeting was held on February 8, 2018 in accordance with the Unified Development Code (UDC) provision requiring that the maximum time between the neighborhood meeting and a public hearing before the Commission shall not be more than one hundred eighty (180) days. Notice of both neighborhood meetings were mailed to property owners and occupants of properties within 1000 feet of the site. Meeting notes for both neighborhood meetings are attached to this report (See Exhibits B and C). CITY DEPARTMENT AND DIVISION REVIEW: The Synergy Medical PUD and subsequent revisions were reviewed by the City’s Development Review Team (DRT) on January 23rd, April 17th, and May 15th of 2018. All issues identified by the DRT were addressed by the applicant following the May 15 meeting and the final Synergy Medical PUD submittal has no objections from any City departments. PUD OVERVIEW: The proposed Synergy Medical PUD relates to the scale of the adjacent multi-story Swedish Medical Center to the north as well as to the urban fabric of East Hampden Avenue. The proposed Synergy Medical parking garage steps down to the south to be more compatible with the residential and commercial buildings to the south and east. The building is set close to East Hampden Avenue continuing the pattern set by existing structures to the east and west. All new and existing utilities within the property and abutting right-of-way will be placed underground. The development is urban in character with a pedestrian scale at the street level. Architectural Character: The proposed PUD contains architectural character standards that require a mix of material pattern and color changes, higher ceiling height on the first floor, and a requirement that building entries be clearly defined with architectural elements. The first floor of the building generally include glass and masonry, while the upper floor transition to panelized stucco, glass, and other metal panel accents. It should be noted that the conceptual elevations and perspective renderings are subject to change; however, any changes would have to meet the Architectural Character provisions of the PUD. Permitted Uses: The subject property lies within the M-2 Mixed-Use Medical, Office, High Density Residential and Limited Retail Zone District. The existing M-2 Zone District allows various residential, public//institutional, and commercial uses. The proposed PUD District Plan includes a table of uses listing permitted commercial uses, which generally include food and beverage services, medical services, office, retail, and associated parking facilities. It should be noted that the proposed PUD District Plan does not permit residential or public/institutional uses. Dimensional Standards: The following table provides a comparison between the property’s existing M-2 zone dimensional standards and the proposed Synergy Medical PUD dimensional standards. Page 94 of 310 4 COMPARISON OF DIMENSIONAL REQUIREMENTS FOR PRINCIPAL STRUCTURES Min Lot Area (sq ft) Max Lot Coverage (%) Min Lot Width (ft) Max Height (ft) Max Retail Gross Floor Area (sq ft) Minimum Setbacks (ft) Front Front Upper Story Setback Above 60 Feet Side Adjacent Street Rear M-2 (Existing Zoning) All Allowed Uses None None None 145 10,000 no more than 10 20 no more than 10 5 Synergy Medical PUD (New Zoning) All Allowed Uses None None None 100 None no more than 10 0 no more than 10 0 Building Height: The maximum building heights in the PUD are based on the average elevation of the finished grade at the corners of the building to the highest point of the building. The maximum allowed building height for the Synergy Medical PUD is 100 feet, although the PUD drawings label the height as being 75 feet to the bottom of the fifth floor. The maximum allowed building height of 100 feet does not include mechanical equipment, which per the UDC, may exceed the maximum building height by 30%. It should be noted that the existing M-2 zoning has a maximum building height of 145 feet. Bulk Plane: The bulk plane that regulates building mass is a function of required setbacks and maximum building height. The existing M-2 zoning has no bulk plane requirements; however, the M-2 zoning does have a front upper story setback of 20 feet for portions of the building above 60 feet. The Synergy Medical PUD proposes no front upper story setback; however, because of the lower maximum height required by the PUD, there is no impact of removing the 20 foot upper story setback in terms of shadowing. Sheet 19 of the PUD drawings illustrates the projected shadows for the building during the winter and summer solstice as well as the spring and fall equinox. Parking: The UDC requires 1 space per 100 SF for restaurants, 1 space per 600 SF for retail, and 1 space per 300 SF for office uses. The Synergy Medical PUD proposes 1 space per 600 SF for restaurants, 1 space per 600 SF for retail, and 1 space per 300 SF for office uses. The reduced parking requirement for restaurants is based on a parking demand projection report completed by Walker Parking Consultants. The report cites the building’s proximity to the 4,200 population base of Swedish and Craig hospitals that are already parked in the vicinity as employees, patients, or visitors. The customer base for restaurants in the PUD will be largely from this already parked population base. The Walker report also cites managed valet parking, and the proximity to RTD routes 12, 35, and the Englewood Trolley. Based on the parking ratios discussed above, the total amount of required parking spaces is 281; the Synergy Medical PUD provides 293 parking spaces. The UDC requires bicycle parking at a rate of 1 bicycle space for every 10 vehicle parking spaces; this would translate to 30 bicycle parking spaces. The proposed Synergy Medical PUD provides 56 bicycle parking spaces. Traffic: A traffic impact study was prepared by Kimley-Horn and Associates for the proposed Synergy Medical PUD. The study encompassed the area between Logan Street on the west, Clarkson Street on the east, Hampden Avenue on the north, and US-285 on the south. Page 95 of 310 5 Traffic impact studies use a level of service (LOS) designation to describe operating conditions a driver will experience while traveling on a particular street during a specific time interval. LOS can range from A (very little delay) to F (long delays and congestion). For intersections and roadways in the study area, standard traffic engineering practice recommends intersection LOS D as the minimum threshold for acceptable operations for signalized intersections, and LOS E for movements of unsignalized intersections. The Synergy Medical traffic impact study indicates that after the project is constructed, the levels of service (LOS) for the intersections within the study area will range from A to C. Based on the analysis presented in the traffic impact study, Kimley-Horn and Associates believes the proposed Synergy Medical PUD can be successfully incorporated into the existing and future roadway network. Public Works Traffic Division reviewed the traffic impact study and the City’s Traffic Engineer concurred with its findings. Signage: The Synergy Medical PUD District Plan contains provisions for signage that vary slightly from the UDC. The PUD allows 2 Multi-Story Building Wall Signs per building face, whereas the UDC only allows 1 per building face; however, the PUD restricts the size of such signs to approximately one half of the size that the UDC would allow. The PUD allows Private Parking/Traffic Direction Signs of up to 25 SF, whereas the UDC only allows 6 SF; however, the size and scale of the Synergy building and associated parking garage warrant the increased size for wayfinding. The PUD contains other minor deviations from the UDC signage provisions that are not significant. Landscaping: For commercial mixed-use projects in the Medical District, the UDC requires that 10% of the property be landscaped. This would translate to approximately 5,600 SF of landscaping including 18 trees and 113 shrubs. The Synergy Medical PUD is located within a highly urban context with a significant pedestrian component. The PUD proposes that the 10% landscape area calculation be based on the property located between the building and the curb; this translates to 656 SF of landscape area. The Synergy Medical PUD provides 750 SF of landscape area including 14 trees and 38 shrubs. Staff believes that the pedestrian environment created by the street trees, shrub beds, raised planters, granite pavers, seat walls and pedestrian lights is desirable and appropriate for this distinctly urban location. Drainage: The proposed Grading Plan and Preliminary Drainage Report were reviewed and approved by the City’s Public Works Department. Utilities: The proposed Utility Plan was reviewed and approved by the City’s Utility Department. PUD SUMMARY: The proposed Synergy Medical PUD has been reviewed by the City’s Development Review Team (DRT) and all issues identified by the DRT were addressed by the applicant. The content of the PUD documents comply with the requirements of the UDC; therefore, the Community Development Department recommends that the Planning and Zoning Commission review the Synergy Medical PUD request and forward a favorable recommendation for approval to City Council. Page 96 of 310 6 E.M.C. 16-2-8: F. APPROVAL CRITERIA PUD rezonings shall be made in the interest of promoting the health, safety, and general welfare of the community, and shall be consistent with the Comprehensive Plan. In addition the review or decision making body shall only recommend approval of, or shall only approve, a proposed PUD rezoning if it finds that the proposed rezoning meets the criteria listed below: 1. The proposed development shall comply with all applicable use, development, and design standards set forth in this Title that are not otherwise modified or waived according to the rezoning approval. In addition, the proposed rezoning shall meet AT LEAST ONE of the following criteria: 1a. The proposed development will exceed the development quality standards; levels of public amenities; or levels of design innovation otherwise applicable under this Title; The proposed PUD will exceed the development quality standards required by the UDC for development in the M-2 zone district as follows: The proposed Synergy Medical PUD has more restrictive land uses than the existing M- 2 zone district. The proposed PUD District Plan does not permit residential or public//institutional uses. The proposed Synergy Medical PUD has more restrictive height limitations than the existing M-2 zone district. The UDC has no requirements for buildings in the M-2 zone district in terms of architectural character standards that require a mix of material pattern and color changes, higher ceiling height on the first floor, and a requirement that building entries be clearly defined with architectural elements. The proposed PUD includes architectural character standards. AND The proposed development would not be allowed or practicable under a standard zone district with conditional uses or with a reasonable number of Zoning Variances or Administrative Adjustments. The proposed development would not be allowed or practicable under the M-2 zone district as it would require multiple Zoning Variances including: A Variance to exceed the maximum 10,000 SF gross retail floor area by 4,000 SF. A Variance to eliminate the minimum 20-foot upper story setback for structures above 60 feet. A Variance to reduce the minimum 5-foot rear setback to 0 feet. A Variance or Alternative Parking Plan to reduce the restaurant parking ratio from 1 space per 100 SF to 1 space per 600 SF. A Variance to allow 2 Multi-Story Building Wall Signs per building face, whereas the UDC only allows 1 per building face, and a Variance to allow Private Parking/Traffic Direction Signs of up to 25 SF, whereas the UDC only allows 6 SF. A Variance to reduce the minimum required landscaped area from approximately 5,600 SF to 750 SF. Page 97 of 310 7 OR 1b. The property cannot be developed, or no reasonable economic use of the property can be achieved, under the existing zoning, even through the use of conditional uses or a reasonable number of Zoning Variances or Administrative Adjustments. It is difficult for staff to determine whether the property could be developed, or a reasonable economic use of the property could be achieved, under the existing zoning, even with the use of conditional uses or a reasonable number of Zoning Variances. 2. All PUD rezonings shall meet the following criterion: 2a.The resulting rezoned property will not have a significant negative impact on those properties surrounding the rezoned area and the general public health, safety and welfare of the community will be protected. There is no impact from removing the 20 foot upper story setback in terms of shadowing as illustrated on the projected shadows for the proposed building. The parking report completed by Walker Parking Consultants indicates that the proposed PUD has adequate parking and will not have negative impacts on the surrounding properties. Based on the analysis presented in the traffic impact study, the City’s Traffic Engineer concurs that the proposed Synergy Medical PUD can be successfully incorporated into the existing and future roadway network. The pedestrian environment created by the street trees, shrub beds, raised planters, granite pavers, seat walls and pedestrian lights is desirable and appropriate for this distinctly urban location. The proposed Grading Plan and Preliminary Drainage Report were reviewed and approved by the City’s Public Works Department. The proposed Utility Plan was reviewed and approved by the City’s Utility Department. In summary, the rezoned property will not have a significant negative impact on those properties surrounding the rezoned area and the general public health, safety and welfare of the community will be protected. E.M.C. 16-2-8: G.4. COMMISSION REVIEW AND RECOMMENDATION The Commission shall review the proposed PUD and the recommendation of City staff and shall hold a public hearing on the PUD. Following such hearing the Commission may make a recommendation to approve, approve with conditions, deny, or modify the PUD. a. In its review of the PUD application, in addition to any other criteria and findings applicable to the decision, the Commission’s recommendations shall include its written findings on each of the following points: (1) The application is or is not consistent with the Comprehensive Plan and this Title; The Synergy Medical PUD meets the following Comprehensive Plan objectives: Objective Work-1.2. The Synergy Medical PUD attracts new businesses to the City that provide quality jobs across a range of skill levels. Objective Work-1.3. The Synergy Medical PUD increases the value and appeal of Englewood’s commercial and mixed-use districts by supporting and facilitating improvement of the building stock. Page 98 of 310 8 Objective Work-2.3. The Synergy Medical PUD attracts employers providing a living wage, defined as an income sufficient to afford adequate shelter, food, and other necessities of life. Objective Work-3.1. The Synergy Medical PUD is a mixed-use development that includes both retail and medical office uses. Objective Move-1.7. The Synergy Medical PUD maintains an appropriate parking supply for mixed-use districts. Objective Move-3.1. The Synergy Medical PUD provides safe and comfortable pedestrian facilities that are ADA compliant and encourage pedestrian activity. Objective Shop-1.1. The Synergy Medical PUD attracts retail businesses that provide diverse offerings to residents and workers. Objective Shop-1.2. The Synergy Medical PUD attracts a mix of complementary retail uses within a key commercial node. The City’s Development Review Team (DRT) reviewed the Synergy Medical PUD and the applicant addressed all issues identified by the DRT. The content of the PUD documents is consistent with the requirements of the UDC. AND (2) The application is or is not in conformance with adopted and generally accepted development standards, and any other ordinance, law or requirement of the City; The Synergy Medical PUD was reviewed by the DRT and is in conformance with adopted and generally accepted development standards, and other ordinances, laws and requirements of the City. AND (3) The application is or is not substantially consistent with the goals, objectives, and policies of the City. The Synergy Medical PUD is substantially consistent with the goals, objectives, and policies of the City as detailed in the Comprehensive Plan goals and objectives listed above. ATTACHMENTS: Exhibit A: Synergy Medical PUD Exhibit B: Neighborhood Meeting Summary – August 24, 2017 Exhibit C: Neighborhood Meeting Summary – February 8, 2018 Page 99 of 310 MINUTES Planning and Zoning Commission Meeting Tuesday, June 5, 2018 COMMISSIONERS PRESENT: Cate Townley Daryl Kinton Merc Pittinos Mike Freemire Patrick Madrid Ron Fish Michele Austin Randall Coleman Judy Browne COMMISSIONERS ABSENT: Carolyn Moershel STAFF PRESENT: Brook Bell, Senior Planner Wade Burkholder, Planning Manager Dugan Comer, Deputy City Attorney 1. CALL TO ORDER a. The meeting was called to order by Chair Townley at 7:00 PM in the Council Chambers. 2. APPROVAL OF MINUTES a. Chair Townley stated the May 22, 2018 Minutes should be amended to reflect she abstained when approving the May 8, 2018 Minutes. Moved by Member Merc Pittinos Seconded by Member Patrick Madrid MOTION TO APPROVE THE MAY 22, 2018 MINUTES AS AMENDED. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos (Moved By) x Mike Freemire x Patrick Madrid (Seconded By) x Ron Fish x Michele Austin x Randall Coleman x Judy Browne x Page 100 of 310 Planning and Zoning Commission June 5, 2018 8 0 1 Motion CARRIED. 3. PUBLIC HEARING Case #ZON2018-001 Synergy Medical Planned Unit Development Applicant: Mulhern Group Property Address: 506 East Hampden Avenue Moved by Member Mike Freemire Seconded by Member Ron Fish MOTION TO OPEN THE PUBLIC HEARING IN CASE #ZON2018-001. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x Mike Freemire (Moved By) x Patrick Madrid x Ron Fish (Seconded By) x Michele Austin x Randall Coleman x Judy Browne x 9 0 0 Motion CARRIED. b. Brook Bell, Senior Planner, was sworn in. Mr. Bell reviewed the case, decision criteria, and answered questions from the Commission. Gary Ellermann of The Mulhern Group, 1400 Glenarm Place, was sworn in. Mr. Ellermann discussed the project and answered questions from the Commission. Moved by Member Mike Freemire Seconded by Member Patrick Madrid MOTION TO CLOSE THE PUBLIC HEARING IN CASE #ZON2018-001. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x Mike Freemire (Moved By) x Patrick Madrid (Seconded By) x Page 101 of 310 Planning and Zoning Commission June 5, 2018 Ron Fish x Michele Austin x Randall Coleman x Judy Browne x 9 0 0 Motion CARRIED. Moved by Member Ron Fish Seconded by Member Mike Freemire MOTION THAT THE APPLICANT PAVE THE ALLEY FROM THE SUBJECT PROPERTY SOUTH TO US 285. For Against Abstained Mike Freemire (Seconded By) x Ron Fish (Moved By) x Cate Townley x Daryl Kinton x Merc Pittinos x Patrick Madrid x Michele Austin x Randall Coleman x Judy Browne x 9 0 0 Motion CARRIED. Moved by Member Michele Austin Seconded by Member Ron Fish MOTION THAT THE FOURTH LEVEL OF THE PARKING STRUCTURE BE BUILT. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x Mike Freemire x Patrick Madrid x Ron Fish (Seconded By) x Michele Austin (Moved By) x Randall Coleman x Judy Browne x 1 8 0 Page 102 of 310 Planning and Zoning Commission June 5, 2018 Motion DEFEATED. Moved by Member Ron Fish Seconded by Member Mike Freemire MOTION THAT CASE #ZON2018-001, REZONING OF 506, 510, 550 AND 558 EAST HAMPDEN AVENUE AND 3528 AND 3532 SOUTH PENNSYLVANIA AVENUE FROM M-2 MIXED-USE MEDICAL, OFFICE, HIGH DENSITY RESIDENTIAL AND LIMITED RETAIL ZONE DISTRICT TO THE SYNERGY MEDICAL PLANNED UNIT DEVELOPMENT (PUD) BE RECOMMENDED FOR APPROVAL TO CITY COUNCIL WITH THE FOLLOWING CONDITION: 1.THAT THE APPLICANT PAVE THE ALLEY FROM THE SUBJECT PROPERTY SOUTH TO US 285. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x Mike Freemire (Seconded By) x Patrick Madrid x Ron Fish (Moved By) x Michele Austin x Randall Coleman x Judy Browne x 9 0 0 Motion CARRIED. Moved by Member Mike Freemire Seconded by Member Judy Browne MOTION THAT DUE TO THE LATENESS OF THE HOUR THE REMAINDER OF THE AGENDA BE SUSPENDED AND CONTINUED TO THE JUNE 19, 2018 MEETING. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x Mike Freemire (Moved By) x Patrick Madrid x Ron Fish x Page 103 of 310 Planning and Zoning Commission June 5, 2018 Michele Austin x Randall Coleman x Judy Browne (Seconded By) x 9 0 0 Motion CARRIED. 4. Adjourn a. The meeting adjourned at 10:15 PM. Nancy Fenton, Staff Liaison Page 104 of 310 Page 105 of 310 ._.I>._.aozom2Em_u:u__nImmaamEmmu:_u__m:moEEm m:m_m<<oo:_._m_.m_aon _<_m<MA. 83manzozom2Em_u::__o_._mm_._:uémmonEm05cam:u_m<3oa.m553.6 Eu3 _<_m<._._.mo;E88::26a.MS? ._.:>._.Emo_.onm:<Emuuoamommamo:=mu_3.:uomzzmmmzim3::Em :29 23m.ma: _u_mom2Em_u::_.oImmzam. 4:3._...:..m:m38Em_u_m::mn_:3:Um<m_oo3m3u3omo:..m_Em Eouomm:m<:m6< _sma.nm__u:oEmu.m<_m<<m:3EmUm<m_ou3m3m2_2<._.mm3 :um._.Von ._m::mJ.8. >3:3.mg:2.3._m_88. ._.:>._.o:am:m38Em_u_m::moca._um<m_ou3m3u_.onmo:qm_Em muu__om3no:a:n.m:m :m_u::oEooq38%:on>:n:m.M...No.3.vac.8m:o3_EmEm .u:o muu__om._o:on ._m::mJ.0.88.._.:mmuu__om3Emammmoozo:mE:_uoEooa 3mm.Em_um_u_.:m_.<A.~08 3moooamsnm<<_EEmcasma_um<m_oo3m3ooamE09 Eo<_m_o:_.mn:i_._uEm"Em 3mx_3:323mumczmm:Em:m6_Eo_.:oo:3mm._:nmu:m 25.5 :mm_.Emum3_.m Em _u_m::_:oma:Noaam0o33.mmmo:m:m__:2cm3:6Em:30 :m<m.. ._._._>._.EmEouomma_uCU<<___mxommaEmam<m_o_...3m:.n:m_=<m?maumam_.mn:=.maE‘Em C008..am<m_on3m33Em_<_-~Noamgain.mmE__o<<m”..26Eooommom§m§._<_m:.nm__u:_uEmu32m «mmEn._<m _m_.acmmmEm:Em $5.5:_<_-~Noam%=§.._.:muqouommanco DEER Em:qomm:9 um_.3= ..mm_:m3.m_o_.u:c__Q_:mE::o:m_:mmm...:3mEouomm:m<:m6<_<_ma.nm__u:_uEmm32m_.mmEo:<m :33 __3:m:o:m Em: Emmx_m::u_<_-~Noamgags..._.:mcanEmuso..mn::m3m3m3.._u:.E3mm3Em _<_-mNoam :_mEB 3 .m.3m 2 m3:=mo.:.m_n_._m_.mo.m_.mnmaomamEm._.mn::mm3.x 2 3m.m_._m_um=m3ms:oo_o_. nzmsmmm.36:3o..:nE.Eo:Emarm.:3...mu:m Nmn::m3m3Em.o:_E_:o mzamm_umo_mm_._<.338SEm_.o:=mnE«m_m_m3m3m.._.:mEooowmamcoEo_:amm m_.o:=mo.:~m_o:m_.mo"m_.m?msamam. ._._._>._.EmEouommoam<m_ou3m:.<<o:_Q:2amm__o<<m:o_.uamnzomzm5%.Em _<_.mNoam gain.mm.3<<o:_:amo::m3:=_u_mNoazm<m1m:nmmEn_:aEmu.><m.._m:nm8mxomm:Em3mx.3:3Sboommc_.omm$8..zooq m_.mm_u<+8:mm.><m_..m:nm8m__3_:m~mEm3.33:3No-39:uum_.m8«<mmzumnx8..m=:nE:....m m_uo<mmo«mm:.><m_._m:om8_.mo:omEm3.23:3$8._.mmqmmEmox8 o Em"..><m:m_._nm2m=m3m..<mumzaznEm:8qmacomEm qmmnmc?ma _um_.xEu820.133__ mumnmumasomm8Amumomumamoomm. o><m1m:om8m__o<<M3:w.oQ:.___:_8Em.damum?_u dim «mom.sEm$mm Em COOo:_<m__o<<m._um..u:__nEmqmnm“manm<m_._m:nm 8 m__o<<_u1<m~mnm_.x_=m>am:_o Eamozozw_u:mS:u8mmmm.sEm_.mmmEmCUOo:_<m__o<<mmmm..><m:m:om6qmacnmEm3.33:3qmn:__.m:?samomumomqmm 33 mou_.ox_3m»m_< 98:mm8domm.Page 106 of 310 Page 107 of 310 Page 108 of 310 Page 109 of 310 Quasi-Judicial Hearing Form Change of Zoning to Planned Unit Development (PUD) INFORMATION Zoning Case Number Applicant(s) Address(es) of property under review Short description of PUD proposal DECISION MATRIX E.M.C. 16-2-8. Criteria for Review. The City Council shall only approve a proposed PUD rezoning if it finds that the proposed rezoning meets the six criteria listed below. To make their decision, the City Council shall rely upon the evidence presented at the public hearing, as well as the written recommendations of both the City’s staff and the Planning Commission. Each line below is provided to allow for the city council to mark those elements deemed COMPLETE based upon the evidence presented. Place a checkmark upon any line which is supported by the evidence presented. By leaving a line blank, a city council is indicating that the evidence presented DOES NOT SUPPORT that the standard has been met. Place a checkmark upon line 6 only if the criteria set forth in either subsection 6(a) or subsection 6(b) has been met. Subsection 6(a) requires selecting (1, 2, or 3) AND 4. Subsection b has only a single standard. 1. The application is consistent with the Comprehensive Plan and Title 16. 2. The application is in conformance with adopted and generally accepted development standards. The proposed development shall comply with all applicable use, development, and design standards set forth in Title 16 that are not otherwise modified or waived according to the rezoning approval. 3. The application is in conformance with any other ordinance, law or requirement of the City. 4. The application is substantially consistent with the goals, objectives, and policies of the City. 5. The resulting rezoned property will not have a significant negative impact on those properties surrounding the rezoned area and the general public health, safety and welfare of the community will be protected. Page 110 of 310 6. The proposed rezoning shall meet either the criteria set forth in either subsection 6(a) or 6(b) as follows: 6(a) a. The proposed development will exceed the: 1. development quality standards; or 2. levels of public amenities; or 3. levels of design innovation otherwise applicable under Title 16. and 4. the proposed development would not be allowed or practicable under a standard zone district with conditional uses or with a reasonable number of Zoning Variances or Administrative Adjustments. OR 6(b) b. The property cannot be developed, or no reasonable economic use of the property can be achieved, under the existing zoning, even through the use of conditional uses or a reasonable number of Zoning Variances or Administrative Adjustments THIS MATRIX WAS COMPLETED BY THE City Council the day of , 2018. Linda Olson, Mayor ATTEST: I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing Quasi-Judicial Hearing Matrix was completed by the Englewood City Council on the day of , 2018. Stephanie Carlile, City Clerk Page 111 of 310 Quasi-Judicial Hearing Process Change of Zoning to Planned Unit Development (PUD) Review Process. 1. Administrative Review. E.M.C. 16-2-8(G)(3). The Community Development Department shall review the proposed PUD, and shall prepare a written report of its recommendations to be provided to the Planning Commission and to the City Council. A copy of the written staff report shall be furnished to the applicant. 2. Planning Commission Review. E.M.C. 16-2-8(G)(4). The Commission shall review the proposed PUD and the recommendation of City staff, shall hold a public hearing on the PUD, and shall make a written recommendation to the City Council to approve, approve with conditions, deny, or modify the PUD. The Planning Commission shall articulate any conditions/modifications it recommends that the City Council incorporate into its approval. 3. City Council Action. E.M.C. 16-2-8(G)(5). The Council shall: review the proposed PUD, review the recommendation of the City staff, review the recommendation of the Planning Commission, hold a public hearing on the proposed PUD. Following such hearing, the Council may: (1) approve such PUD by the adoption of the same by ordinance by majority vote of the membership of the council; (2) deny such PUD by failing to approve an ordinance to approve such PUD, or (3) return the same to the Planning Commission for further consideration, together with a statement specifying the basis for the Governing Body's failure to approve or disapprove, and requesting modifications based on the requirements of Title 16. No substantial amendment to an application for a rezoning may be made by the Council after a recommendation on the rezoning has been made by the Commission, unless it is first referred back to the Commission for comment on the proposed substantial amendment. If the Governing Body returns the Planning Commission's recommendations, the Planning Commission, after considering the same, may resubmit its original recommendations giving the reasons therefor or submit new and amended recommendations. Upon the receipt of such recommendations, the Governing Body may adopt or may revise or amend and adopt such recommendations by ordinance, or the Governing Body may deny such PUD by failing to approve an ordinance to approve the PUD. Page 112 of 310 Englewood Municipal Code 16-2-8: Planned United Development (PUD) Rezoning Process and Requirements. The PUD Zone District is an alternative to conventional land use regulations resulting in the creation of a unique zone district that offers the City and Applicant forms or qualities of development or amenities not allowed through existing base zone districts. The PUD Zone District combines use, density, height, design and site plan considerations into a unified process. Each PUD Zone District must include its own list of permitted and conditi onal uses and shall identify what development standards will apply. The PUD Zone District is specifically intended to: 1. Provide an opportunity for the developer and the City to review the type and intensity of development being proposed, and to identify any elements of the proposed plan that may not comply with existing City development standards. 2. Provide development opportunities not otherwise permitted within existing zone districts by reducing or eliminating the inflexibility that sometimes results from s trict application of zoning and development standards. 3. Permit and encourage innovative design, flexibility, and diversity in land planning and development. 4. Provide the opportunity for unified development control for a single parcel or multiple properties in harmony with the environment and respecting the context of the surrounding neighborhoods by establishing design and development standards for the general character of the properties within the PUD. 5. Plan for the general configuration of land uses, common elements, major transportation and pedestrian circulation elements, utilities and necessary easements to serve the site and to connect to existing and planned transportation networks, pedestrian networks and utilities. 6. Plan for proposed amenities, such as parks, open space and recreational facilities. 7. Identify natural features of the site that should be enhanced, protected or remain undeveloped. 8. Ensure consistency with the Englewood Comprehensive Plan. 9. Provide for the public health, safety, integrity and general welfare, and otherwise achieve the purposes provided in the Planned Unit Development Act of 1972 as amended (C.R.S. 24-67-101, et seq.). Page 113 of 310 Synergy Medical PUD City Council Public Hearing July 16, 2018 Page 114 of 310 Synergy Medical PUD •Applicant: The Mulhern Group -Gary Ellermann •Developer: CC 2.5 Associates, LLC -Jim Hill •Owners: -Arculius LLC Western Portion, HCA- HealthONE Eastern Portion •Proposed PUD -92,000 SF of Medical Office Space and 14,000 SF of First Floor Retail/Restaurant Space •Site is 56,125 SF or 1.29 acres with Alley Vacation Page 115 of 310 Page 116 of 310 Architectural Character •Requires a Mix of Material Pattern and Color Changes •Higher Ceiling Heights on First Floor •Building Entries Defined with Architectural Elements •1st Floor Generally Includes Glass and Masonry •Upper Floor Transitions to Panelized Stucco, Glass, and other Metal Panel Accents Page 117 of 310 Permitted Uses •Commercial Uses •Generally Includes Food and Beverage Services •Medical Services/Office •Retail •Associated Parking Facilities •Does Not Permit Residential or Public/Institutional Uses.Page 118 of 310 Dimensional Standards & Bulk Plane COMPARISON OF DIMENSIONAL REQUIREMENTS FOR PRINCIPAL STRUCTURES Min Lot Area (sq ft) Max Lot Coverage (%) Min Lot Width (ft) Max Height (ft) Max Retail Gross Floor Area (sq ft) Minimum Setbacks (ft) Front Front Upper Story Setback Above 60 Feet Side Adjacent Street Rear M-2 (Existing Zoning) All Allowed Uses None None None 145 10,000 no more than 10 20 no more than 10 5 Synergy Medical PUD (New Zoning) All Allowed Uses None None None 100 14,000 no more than 10 0 no more than 10 0 Page 119 of 310 Parking •UDC Requires 1 Space/100 SF for Restaurants, 1 Space/600 SF for Retail, and 1 Space/300 SF for Office Uses •PUD Requires 1 Space/600 SF for Restaurants, 1 Space/600 SF for Retail, and 1 Space/300 SF for Office Uses •Ratios based on Walker Parking Consultants Report •Cites Proximity to the 4,200 Population Base of Swedish and Craig Hospitals Already Parked in Vicinity •Also Cites Managed Valet Parking, and the Proximity to RTD routes 12, 35, and the Englewood Trolley •Required Parking 281; PUD Provides 293 Parking Spaces Page 120 of 310 Traffic •Traffic Impact Study Prepared by Kimley-Horn and Associates •Between Logan Street on the West, Clarkson Street on the East, Hampden Avenue on the North, and US-285 on the South •Level of Service (LOS) for the Intersections within the Study Area will Range from A to C •LOS D is the Minimum Threshold for Acceptable Operations for Signalized Intersections, and LOS E for Movements of Unsignalized Intersections. •Public Works Traffic Division Reviewed the Study and Concurred with its Findings Page 121 of 310 Signage •Varies Slightly from UDC -PUD Allows 2 Multi-story Building Wall Signs Per Building Face, whereas UDC Only Allows 1 Per Building Face •However, the PUD Restricts Size of Such Signs to Approximately ½ of the Size that UDC Would Allow •PUD allows Private Parking/Traffic Direction Signs of up to 25 SF, whereas the UDC only allows 6 SF, is Consistent with the Scale of the Building and Parking Page 122 of 310 Landscaping •UDC Medical District Requires that 10% of the Property be Landscaped or Approximately 5,600 SF of Landscaping including 18 Trees and 113 Shrubs •PUD is Located within a Highly Urban Context with a Significant Pedestrian Component •PUD Provides 750 SF of Landscape Area including 14 Trees and 38 Shrubs •Pedestrian Environment Created by the Street Trees, Shrub Beds, Raised Planters, Granite Pavers, Seat Walls and Pedestrian Lights •Plan is Desirable and Appropriate for this Distinctly Urban Location Page 123 of 310 Drainage and Utilities •Grading Plan and Preliminary Drainage Report were Reviewed and Approved by the City’s Public Works Department •Utility Plan was Reviewed and Approved by the City’s Utilities Department Page 124 of 310 PUD Summary •Synergy Medical PUD has been reviewed by the City’s Development Review Team. •Applicant addressed all issues identified by the DRT. •PUD documents comply with the requirements of the UDC. •Complies with E.M.C. 16-2-8: F. Approval Criteria. •Complies with E.M.C. 16-2-8: G.4. Approval Criteria. •Planning and Zoning Commission recommends approval of the PUD with the condition that the applicant pave the alley from the subject property south to US 285. •Community Development recommends Council approval of the Synergy Medical PUD.Page 125 of 310 Synergy MedicalPage 126 of 310 Page 127 of 310 Page 128 of 310 Page 129 of 310 Page 130 of 310 Page 131 of 310 Page 132 of 310 Page 133 of 310 Page 134 of 310 Page 135 of 310 Page 136 of 310 Page 137 of 310 Page 138 of 310 Page 139 of 310 Page 140 of 310 Page 141 of 310 Page 142 of 310 Page 143 of 310 Page 144 of 310 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Stephanie Carlile DEPARTMENT: City Clerk's Office DATE: July 16, 2018 SUBJECT: Recall Election IGA with Arapahoe County DESCRIPTION: Recall Election IGA with Arapahoe County RECOMMENDATION: Staff recommends that Council approve a Bill for an Ordinance for an Intergovernmental Agreement between the City of Englewood and Arapahoe County for a Recall Election. IGA's must be approved by Ordinance in conformance with Charter Section 79. SUMMARY: A recall petition was filed with the City Clerk's office on July 3, 2018 and has been deemed sufficient. Upon approval by Council to set a date for the recall election, the City Clerk's office will conduct the recall election in conformance with Englewood Charter, State law, and best financial practices. The City Clerk's office has sought the cooperation of Arapahoe County to provide specific election services, including, but not limited to: • providing a list of registered voters eligible to vote in the special election • contracting with a vendor to print and send mail ballot packets to every active registered voter eligible to vote in the recall election • mail packets to all active overseas and military voters eligible to vote in the recall election • provide empty ballot storage containers, numbered seals, tabletop voting booths, 24 hour box keys • conduct and oversee the process to open, scan and tabulate ballots, including providing the necessary equipment, adequately trained personnel, and secure facility, and report unofficial and official election results after tabulating all ballots. ANALYSIS: Arapahoe County has agreed to provide limited, specific services for the recall election. While Arapahoe County will not conduct, supervise or oversee the recall election, utilizing the resources of Arapahoe County is the most fiscally prudent manner to carry out the recall election. The purpose of the Intergovernmental Agreement is to define the relationship between Arapahoe County and the City of Englewood concerning the specific services to be provided by Arapahoe County for a recall election. FINANCIAL IMPLICATIONS: Page 145 of 310 Utilizing the established resources of Arapahoe County provides the most fiscally prudent manner to carry out the recall election. The cost estimate attached is specifically for the limited services we are contracting with Arapahoe County. There will be other election expenses accrued for services not provided by Arapahoe County (Election Judge salary/expenses, Advertising/Noticing, Election Supplies/Forms, Scanning equipment, ballot security, and staff overtime). ATTACHMENTS: Bill for an Ordinance IGA Cost Estimate Page 146 of 310 1 BY AUTHORITY ORDINANCE NO. ___ COUNCIL BILL NO. 19 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER _______ A BILL FOR AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ARAPAHOE COUNTY CLERK AND RECORDER AND THE CITY OF ENGLEWOOD, COLORADO, ALLOWING ARAPAHOE COUNTY TO ASSIST IN CONDUCTING A RECALL ELECTION ON SEPTEMBER 18, 2018. WHEREAS, On July 16, 2018, the City Council passed a Resolution establishing September 18, 2018 as the date for a Recall Election for the voters of City Council District 3 to determine whether Laurett Barrentine shall be recalled from the office of City Council Member representing District 3; WHEREAS, Arapahoe County and the City of Englewood have determined that it is in the best interest of the taxpayers and the electors for Arapahoe County to assist in conducting a recall election for the City of Englewood on September 18, 2018; WHEREAS, Arapahoe County and the City of Englewood desire to set forth their respective responsibilities for the carrying out the Recall Election within an Intergovernmental Agreement; WHEREAS, an Intergovernmental Agreement must be adopted by ordinance; and WHEREAS, the parties agree that the adopting ordinance shall further authorize the election official for the City of Englewood to execute this Agreement, and carry out the terms of this Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The “Intergovernmental Agreement between Arapahoe County Clerk and Recorder and City of Englewood Arapahoe County to assist in conducting a Recall Election on September 18, 2018” including its Attachment A – Cost Estimate, is attached hereto as “Exhibit A”. Section 2. The Intergovernmental Agreement for Recall Election assistance is hereby accepted and approved by the Englewood City Council. Page 147 of 310 2 Section 3. The City’s designated election official shall be the City Clerk, who is hereby authorized to sign said Agreement for and on behalf of the City of Englewood, and take such actions as are necessary to fulfill the terms of the Agreement. Introduced, read in full, and passed on first reading on the 16th day of July, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 19th day of July, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 18th day of July, 2018. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for an Ordinance read in full and passed on first reading on the 16th of July. Stephanie Carlile Page 148 of 310 Page 1 INTERGOVERNMENTAL AGREEMENT THIS INTERGOVERNMENTAL AGREEMENT is made by and between the Board of County Commissioners of the County of Arapahoe, State of Colorado, on behalf of the Arapahoe County Clerk and Recorder (hereinafter referred to as the "County" or “Arapahoe County” and City of Englewood (hereinafter referred to as the “City" or “City of Englewood”) (hereinafter collectively referred to as the “Parties”); and WHEREAS, the City of Englewood is conducting a mail ballot municipal recall election on September 18, 2018 pursuant to Colorado Revised Statutes Article 31, Titles 4 and 9, and the City of Englewood Home Rule Charter. The recall election is being supervised and conducted by the City of Englewood and the designated election official will be the Englewood City Clerk; and WHEREAS, the City of Englewood has requested Arapahoe County to provide specific services and assistance during its recall election; and WHEREAS, Arapahoe County has agreed to provide the specific election services requested as outlined below but is not otherwise conducting, participating in or ensuring the overall conduct of the City’s recall election; and WHEREAS, pursuant to Colorado Constitution, Article XIV, Section 18 and C.R.S. § 29-1-203, Arapahoe County and the City of Englewood have the legal authority to contract with each other to provide any function, service, or facility lawfully authorized to each, and any such contract may provide for the payment of costs, or other matters, for the purposes stated hereinafter. NOW, THEREFORE, for and in consideration of the mutual promises, performances, payments, and other things of value given, and under authority of C.R.S. § 29-1-203, the Parties hereto agree as follows: SECTION I. PURPOSE AND GENERAL MATTERS 1.01 The purpose of this Intergovernmental Agreement is to define the relationship between Arapahoe County and the City of Englewood concerning the specific services to be provided by Arapahoe County for the City’s mail ballot recall election to be held on September 18, 2018. 1.02 The parties agree that Arapahoe County will not conduct, supervise or oversee the recall election, which will be conducted by the City of Englewood directly, with the City Clerk as the designated election official. SECTION II. SCOPE OF SERVICES AND OBLIGATIONS 2.01 ARAPAHOE COUNTY SERVICES. The County shall provide the following services: Page 149 of 310 Page 2 A. Upon receipt of request, but no later than August 19, 2018 (30 days prior to the election), the County will send to the City via secure FTP transfer a certified list of registered voters eligible to vote in the recall election. No later than August 29, 2018 (20 days prior to the election), the County will send to the City a supplemental list of the names of eligible electors who registered to vote on or before twenty-two days before the election whose names were not included on the preliminary list. B. Upon receipt of the certified ballot content and return envelope self-affirmation language from the City in electronic format, the County will provide the text layout of the official ballot and return envelope using the City’s certified content. The County will provide an electronic proof of the ballot and return envelope to the City’s designated election official via email for written approval prior to final production. C. Conduct a logic and accuracy test on or before September 6, 2018 to verify the accuracy of the electronic vote tabulation equipment. A logic and accuracy test is a test of all tabulation equipment to test ballots by processing a pre-audited group of ballots to ensure the accuracy of the tabulation system and equipment. D. Contract with a vendor to print and send mail ballot packets to every active registered voter eligible to vote in the City’s recall election. The mail ballot packet means the packet of information provided by the City’s designated election official to eligible electors in the election. The packet shall contain the ballot, instructions for completing the ballot, a secrecy envelope, and a return envelope. E. Mail ballot packets will be mailed to all active registered overseas and military voters who are eligible to vote in the recall election on August 4, 2018 and to all other active registered voters who are eligible to vote in the recall election no sooner than August 27, 2018 and no later than September 3, 2018. F. Provide additional mail ballot packets to the City to be made available at the Englewood Clerk’s Office for eligible electors who request a ballot. G. Provide empty ballot storage containers, numbered seals, tabletop voting booths, set of 24-hour box keys, and “I Voted” stickers. a. The 24-hour box keys will be for the ballot return box located at Englewood Civic Center, 1000 Englewood Pkwy., Englewood, CO 80110. H. Upon receipt of the ballots from the City on September 18, 2018, conduct and oversee the process to open, scan, and tabulate ballots, including providing the necessary equipment, adequately trained personnel, and secure facility to accomplish this task. I. Provide to the City on or about September 18, 2018, the unofficial election results and reports at the conclusion of the tabulation of all ballots. J. Conduct a recount of the ballots cast if requested by the City for any reason. The cost of the recount will be an additional charge to the City. K. Official results will be provided on or about September 26, 2018 and all ballots and election materials will be returned to the City’s designated election official. Page 150 of 310 Page 3 L. Keep a careful and accurate accounting of time, supplies, printing costs and salaries attributable to the County’s assistance and services provided for the recall election. M. Submit to the City an itemized invoice for all expenses incurred under this Intergovernmental Agreement. 2.02 CITY OF ENGLEWOOD OBLIGATIONS. The City agrees to the following obligations: A. Determine the title and text of the ballot content and return envelope self-affirmation language. B. Submit the City’s certified ballot content, verbatim, as it should appear on the ballot and return envelope to the County. Submit the ballot and return envelope content via email to chenage@arapahoegov.com on or before July 20, 2018. Format the ballot and return envelope content in a Microsoft Word document in plain text; do not include bold, italic, underline, bullets, tables, strikethrough or indentation. C. Within one business day of receipt from the County, the City will proofread the layout and the text of the official ballot and provide written notice of acceptance to the County via email to chenage@arapahoegov.com. D. Upon receipt of a returned ballot, determine if the ballot qualifies and is otherwise valid to be counted and tabulated. Conduct verification of signatures for each qualified ballot. E. On September 18, 2018, deliver to the Arapahoe County Election Warehouse, 5251 S. Federal Blvd., Littleton, CO 80123, the initial batch of returned and qualified mail ballot envelopes for opening, scanning and tabulating. On September 26, 2018, deliver to the Arapahoe County Election Warehouse the final batch of returned mail ballot envelopes that are qualified to be counted and tabulated as part of the recall election results. F. Respond to all correspondence and calls for any matters pertaining to the County’s services to be provided concerning the City’s recall election. G. Notify the County whether a recount is required or desired. The City shall reimburse the County for the full cost of the recount. H. Remit to the County the total payment for the all election services and expenses provided under this Intergovernmental Agreement within sixty (60) days from the date of receipt of an invoice from the County. SECTION III. TERMINATION OF SERVICES 3.01 In the event that the City resolves not to hold the recall election, notice of such resolution shall be provided to the County immediately. The City shall be liable for the full actual costs of the activities Page 151 of 310 Page 4 of and services provided by the County relating to the election incurred before receipt of such notice and activities of the County relating to cancelling the election after the receipt of such notice. 3.02 Arapahoe County and the City of Englewood shall each have the right to terminate this Intergovernmental Agreement at any time and for any reason, with or without cause, by giving written notice to the other party of such termination and specifying the effective date thereof, provided however that the City shall be liable for the full actual costs of the activities of and services provided by the County relating to the election incurred before issuance of a termination notice. SECTION IV. MISCELLANEOUS 4.01 NOTICES. Any and all notices required to be given by this Agreement are deemed to have been received and to be effective: (1) three days after they have been mailed by certified mail, return receipt requested; (2) immediately upon hand delivery; or (3) immediately upon receipt of confirmation that an email or fax was received; to the address of a Party as set forth below or to such Party or addresses as may hereafter be designated in writing: To County: Todd Davidson Arapahoe County Clerk and Recorder’s Office Elections Division 5334 S. Prince St. Littleton, Colorado 80120 Fax: (303) 734-5346 Email: tdavidson@arapahoegov.com To Jurisdiction: Stephanie Carlile City of Englewood City Clerk 1000 Englewood Parkway Englewood, CO 80110 Fax: 303-783-6896 Email: scarlile@englewoodco.gov 4.02 LIMITATION OF LIABILITY. The City agrees to waive any rights it maintains against Arapahoe County and its officials, agents and employees and to release Arapahoe County and its officials, agents and employees from any and all liability, claims, demands or actions or causes of action whatsoever that it now has or may hereinafter have arising out of, resulting from, or relating to the services provided pursuant to this Intergovernmental Agreement. In no event shall Arapahoe County be liable to the City, or any other person, for any consequential, incidental, direct, indirect, recall and/or punitive damages or any other damages arising out of this Intergovernmental Agreement or in any way relating to the services provided. Page 152 of 310 Page 5 4.03 TERM OF AGREEMENT. This Intergovernmental Agreement shall commence upon execution and shall continue until all services and obligations set forth concerning the City of Englewood’s recall election have been satisfied and concluded. 4.04 AMENDMENT. This Agreement may be amended only in writing, and following the same formality as the execution of the initial Agreement. 4.05 INTEGRATION. The Parties acknowledge that this Agreement constitutes the sole and entire Agreement between them relating to the subject matter hereof and that no Party is relying upon any oral representation made by another Party or employee, agent or officer of that Party. 4.06 TIME OF ESSENCE. Time is of the essence for this Agreement. Failure to comply with the terms of this Agreement and/or the deadlines in Attachment B may result in termination of this Agreement. 4.07 GOOD FAITH. The parties shall implement this Agreement in good faith, including acting in good faith in all matters. 4.08 NO WAIVER OF GOVERNMENTAL IMMUNITY ACT. The Parties understand and agree that the County, its commissioners, officials, officers, directors, agents, and employees, are relying on, and do not waive or intend to waive by any provisions of this Agreement, the monetary limitations or any other rights, immunities, protections or defenses provided by the Colorado Governmental Immunity Act (the “CGIA”), §§ 24-10-101 to 120, C.R.S., or otherwise available to the County or the City. To the extent the CGIA imposes varying obligations or contains different waivers for cities and counties, both the City and the County agree that they will remain liable for their independent obligations under the CGIA, and neither party shall be the agent of the other or liable for the obligations of the other. 4.09 NO THIRD PARTY BENEFICIARIES. The enforcement of the terms and conditions of this Agreement and all rights of action relating to such enforcement shall be strictly reserved to the County and the City, and nothing contained in this Agreement shall give or allow any such claim or right of action by any other or third person under such Agreement. Page 153 of 310 Page 6 4.10 GOVERNING LAW: JURISDICTION AND VENUE. Unless otherwise agreed in writing, this Agreement and the interpretation thereof shall be governed by the laws of the State of Colorado. Venue for any and all legal actions arising under this Intergovernmental Agreement shall lie in the District Court in and for the County of Arapahoe, State of Colorado. 4.11 SEVERABILITY. Should any provision of this Agreement be determined by a court of competent jurisdiction to be unconstitutional or otherwise null and void, it is the intent of the parties hereto that the remaining provisions of this Agreement shall be of full force and effect. 4.12 ATTACHMENTS. The following attachments are incorporated herein by this reference. Attachment A - Cost Estimate Attachment B – Election Deadlines END OF PAGE Page 154 of 310 Page 7 Arapahoe County _______________________________________ _____________________ Matt Crane Date Clerk and Recorder City of Englewood _______________________________________ _____________________ Stephanie Carlile, Designated Election Official Date City Clerk Page 155 of 310 Jurisdiction's Share of Total Election Costs Based On: Total Jurisdiction Active Registered Voters 5,300 Election Expenses Incurred for2018 Special Election Total Cost Mail Ballot Processing Costs Total Cost Ballot Processing Election Judge salaries 250.00$ Mail ballot processing computers/laptops -$ Ballotsecurity teams fleet vehicle rental costs -$ Ballot processing location rental fees & utilities -$ Communications/network -$ Ballot processing set up support (technical, equipment)-$ Travel to Ballot Vendor for ballot inspection -$ UOCAVA email vendor/ballot processing -$ Total 250.00$ Other costs attributable to Admin/VSPC's/Mail Ballot Processing Total Cost Cell phone use/stipend -$ Mileage/parking reimbursement -$ Supplies (signage, seals, pens, forms, etc.)15.00$ Transfer cases (tubs) and portable ballot boxes -$ Security costs/video surveillance (not drop-box)-$ Security personnel costs -$ CBI background checks for Election Judges/temp staff -$ Drug tests for Election Judges/temp staff -$ Total 15.00$ Ballot Printing, Programming & Insertion Total Cost Ballot printing (mail, provisional, test ballots)1,800.00$ Shipping/freight 200.00$ ATTACHMENT A - COST ESTIMATE City of Englewood RECALL ELECTION Page 156 of 310 Outgoing/return envelopes and secrecy sleeves 4,600.00$ Voter instructions 450.00$ Provisional ballot affidavits and envelopes -$ UOCAVA envelopes -$ Ballot insertion and mailing fees 1,300.00$ Ballot tracking application Total 8,350.00$ Postage Total Cost Mail ballots - initial mailing 2,500.00$ Daily/supplemental ballot mailing -$ Cure/rejection letters -$ 8 Day letter -$ Mailing ballots to other counties -$ Undeliverable ballots -$ TABOR Notice Postage -$ Total 2,500.00$ Election Notices Total Cost Statutory Notice of Election -$ Ballot issue notice (TABOR) - printing & production -$ Total -$ Total Election Expense 11,115.00$ Page 157 of 310 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Stephanie Carlile DEPARTMENT: City Clerk's Office DATE: July 16, 2018 SUBJECT: Recall Election Resolution DESCRIPTION: Recall Election Resolution RECOMMENDATION: Staff recommends Council approve a resolution setting September 18, 2018 as the date for a recall election and designate that the election be conducted by mail ballot. SUMMARY: On April 17, 2018 an affidavit to recall District 3 Council Member Laurett Barrentine was filed with the City Clerk. An approved petition began to circulate on May 4, 2018. The recall petition was filed and deemed sufficient on July 3, 2018. Per State law and City Charter §34, the municipal clerk shall submit a filed recall petition, together with a certificate of its sufficiency, to the governing body of such municipality at the first meeting of such body following the date of filing. Council shall set a date for a recall election to be held not less than sixty (60) days nor more than one hundred twenty (120) days after filing of the recall petition unless within said period of time a general municipal election, a special municipal election or a general state election is to be held. A copy of the recall petition is on file and available for review in the City Clerk's office. At the July 9, 2018 meeting of the Election Commission for the City of Englewood the Election Commission, pursuant to § 35 of the City Charter, recommended the date of September 18, 2018 upon which to hold an election, to be conducted by mail in ballot only. An alternative date of September 25th. ANALYSIS: In accordance with the Englewood Charter, the recall election can be held between September 1, 2018 and October 31, 2018. State Statute 31-10-108 does not allow an election to be held 32 days prior to a General Election so the recall election must be held prior to October 4, 2018. After taking into consideration legal holidays, the Election Commission is recommending a mail ballot election be held on September 18, 2018. FINANCIAL IMPLICATIONS: $30,000 has been set aside for elections in the 2018 Budget. Estimated cost of the Recall Election is $15,000. Page 158 of 310 Currently, the City of Englewood will not be participating in the General Election being held on November 6, 2018. If Council Member Laurett Barrentine is recalled by the majority vote, the office is deemed vacant and shall be filled at an election called by Council not less than 60 days nor more than 120 days after the recall election. ATTACHMENTS: Resolution Certificate of Sufficiency Page 159 of 310 RESOLUTION NO. _____ SERIES OF 2018 A RESOLUTION SETTING THE DATE FOR THE CITY OF ENGLEWOOD TO HOLD A SPECIAL MAIL BALLOT ELECTION TO DETERMINE WHETHER LAURETT BARRENTINE SHALL BE RECALLED FROM THE OFFICE OF CITY COUNCIL MEMBER REPRESENTING DISTRICT 3. WHEREAS, On April 17, 2018 the Office of the City Clerk received an Affidavit to recall Laurett Barrentine from her seat on City Council where she serves as representative for District 3; WHEREAS, Englewood Home Rule Charter §34, as supplemented by C.R.S. 31-4-501 et seq., provides for the process of creating, authorizing, circulating, signing and filing petitions to call for a recall election for any elected official within the City; WHEREAS, On May 4, 2018, a petition for recall was authorized by the City Clerk; WHEREAS, On July 3, 2018, the recall petition was filed with the City Clerk, and was determined to contain the requisite information and signatures numbering at least twenty-five percent (25%) of the registered electors voting for all the candidates for the elected officer’s respective office in the last preceding general municipal election; WHEREAS, Per City Charter §34 and C.R.S. 31-4-501 et seq., the municipal clerk shall submit a filed recall petition, together with a certificate of its sufficiency, to the governing body of such municipality at the first regular meeting of such body following the date of filing. Council shall set a date for a recall election to be held not less than sixty (60) days nor more than one hundred twenty (120) days after filing of the recall petition unless within said period of time a general municipal election, a special municipal election or a general state election is to be held; WHEREAS, To act in accordance with the provisions of City Charter §34 and C.R.S. 31-4- 501 et seq. regarding setting the date for special elections, the City Council must enact a Resolution setting a date for a special election to take place within the 60 to 120 days following the date of filing of the petition, less the 32 days prior to the general election of November 6, 2018, during which no special election may take place in accordance with C.R.S. 31-10-108, which mandates the date of such recall election to occur between September 1, 2018 and October 2, 2018; and WHEREAS, At the July 9, 2018 meeting of the Election Commission for the City of Englewood the Election Commission, pursuant to § 35 of the City Charter, recommended the date of September 18, 2018 upon which to hold an election, to be conducted by mail in ballot only. An alternative date of September 25th was also recommended. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Page 160 of 310 Section 1. The City Council of the City of Englewood, Colorado, hereby establishes September 18, 2018 for a Special Election by mail ballot for the voters of City Council District 3 to determine whether Laurett Barrentine shall be recalled from the office of Englewood City Council Member representing District 3. Section 2. The Special Election shall be held in accordance with the applicable provisions of Englewood Home Rule Charter §14, §34, and applicable provisions of the Colorado Revised Statutes. ADOPTED AND APPROVED this 16th day of July, 2018. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk, for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. ____, Series of 2018. Stephanie Carlile, City Clerk Page 161 of 310 Page 162 of 310 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Kurt Carson DEPARTMENT: SPWRP DATE: July 16, 2018 SUBJECT: SPWRP Denitrification Filter Influent Pump and Motor Rebuild DESCRIPTION: SPWRP Denitrification Filter Influent Pump and Motor Rebuild RECOMMENDATION: The South Platte Water Renewal Partners (SPWRP), owned by Littleton/Englewood, recommends Council approve, by motion, a contract for services agreement with Brimhall Industrial Inc., in the amount of $65,138.70 to conduct the repair and rebuild of a Fairbanks Morse Single Stage Pump and Motor. This recommendation was approved by the SPWRP Supervisory Committee on June 21, 2018. PREVIOUS COUNCIL ACTION: Council approved the 2018 SPWRP Budget on October 16, 2017, on second reading. SUMMARY: The Denitrification process is an important and required treatment step to reduce the nitrate- nitrogen in the wastewater stream for permit compliance. The Denitrification Filter Influent Pump Station (Denite FIPS) receives effluent from the Nitrifying Trickling Filters and secondary clarifiers which is then pumped to the Denitrification Filter Influent where treatment occurs. The FIPS Pumps are considered critical to convey the wastewater because without them the Denitrification Filters cannot operate and provide the necessary treatment required. The SPWRP utilizes a total of four (4) Fairbanks Morse 51HL Model 7000AWF VTSH Single Stage Model Pumps and Motors in the Denitrification process. The Denite FIPS Pumps have been in service since 2008. The pumps are rated at 17,360 gallons per minute, 150- horsepower, are 35 feet in length, and weigh approximately 20,000 lbs. each. ANALYSIS: For unknown reasons, FIPS Pump 4 (P-12-104), stopped working in February 2018. Staff found that when the pump was placed in lead position or attempted to start it manually, the pump showed small movement on the pump shaft but nothing more. Staff investigated the problem and it was determined that the pump and motor would need a more detailed inspection to be repaired and made operable again. Specialized equipment and facilities are required to perform equipment breakdown, repair and conduct performance testing on a pump and motor of this scale. Page 163 of 310 Staff developed a proposed scope of work for the repair and rebuild of this unit. Part of the scope includes pump breakdown and a detailed inspection for the recommendation of repair needs. Staff contacted three (3) qualified vendors to provide quotations based on the proposed scope of work. The selected vendors have performed repairs and rebuilds on similar large equipment of this size and type in the past for SPWRP with satisfactory results. Specialized equipment and facilities, which SPWRP does not have, are required to perform repairs and rebuilds to original equipment manufacturer specifications for this pump and motor. The requested quotes are Not-to-Exceed and are conservative to account for possible worst- case repairs: internal damage, machining work, and component(s) replacement, such as bearings, seals, and shafts. Parts will be reused where applicable based on the inspection. Work will include disassembly, sandblast, measurement and inspection, machining, reassembly and paint coating. Brimhall Industrial, Monte Vista, CO $ 65,138.70 Water Technology Group, Golden, CO $ 83,100.00 SPWRP received two (2) proposals. Brimhall Industrial was identified as the low quote. Based on the staff review, the Brimhall Industrial quote is responsive and complete. Brimhall Industrial has the capacity to provide requisite services to complete the repair and rebuild. The estimated schedule for completion is 120 days from execution of the purchase order. FINANCIAL IMPLICATIONS: The Denitrification Filter Influent Pump and Motor Rebuild Project was budgeted and included in the 2018 Commodities Budget under unplanned repairs. Costs will be shared by the Cities of Englewood and Littleton. ALTERNATIVES: An alternative to the rebuild of the existing equipment would be to purchase and install brand new equipment. However, staff recommends to rebuild the existing pump and motor and not purchase new equipment because rebuilds are cost-effective to restore equipment to like-new conditions, effectively extend service life and maintain performance at a substantially reduced cost than a complete replacement. CONCLUSION: The rebuild of the Denite FIPS Pump and Motor is critical to maintain continuity of plant operations, permit compliance, and service to our communities. ATTACHMENTS: Contract Approval Summary Form Contract Recommended Vendor Quote SPWRP Budget Page for 2018 Approved Supervisory Committee meeting minutes PowerPoint Page 164 of 310 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Brenna Durkin Paul Gaetano Phone: 303-762-2615 303-783-6843 Title: O&M Planner Assistant O&M Superintendent Email: bdurkin@englewoodco.gov pgaetano@englewoodco.gov Vendor Contact Information Vendor Name: Brimhall Industrial Vendor Contact: Wanda Belcher Vendor Address: PO Box 548, 2877 US Hwy 285 North Vendor Phone: 719-852-5070 City: Monte Vista Vendor Email: wbelcher@brimhallindustrial.com State: Colorado Zip Code: 81144 Contract Type Contract Type:Contractural Services Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☒Copy ☐Addendum(s) ☐Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date: 8/1/18 End Date: 9/30/18 Total Years of Term: NA Total Amount of Contract for term (or estimated amount if based on item pricing): $65,138.70 (not to exceed) If Amended: Original Amount Amendment Amount $ Total as Amended: $ Renewal options available: NA Payment terms (please describe terms or attach schedule if based on deliverables): City will pay Contractor for the work in accordance with work competence. All payments to Contractor are contingent on Contractor satisfying the deliverables. Attachments: ☐Copy of original Contract if this is an amendment ☒Copies of related Contracts/Conveyances/Documents Denitrification Filter Influent Pump (P-12-104) Rebuild and Repair to original equipment manufacturer specifications. Page 165 of 310 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $80,000 Line Item Description: Commodities Line Item Total Funding: $2,926,555.00 Portion of Line Item spent to date: ($510,418.94) as of (06/26/18) Funding Source: Fund: 90 Division Code: 1711 Note (if needed): Attachments: ☒Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☒Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☐Other: Please describe Page 166 of 310 .E??lewoodPROCUREMENTDIVISION CONTRACT FOR SERVICES AGREEMENT NUMBERCFS/18-31 Pump Rebui|dIRepair $65,138.70 (not to exceed) THIS CONTRACT made and entered into on ,2018 by and between Brimhall Industrial Inc P.O.Box 548 2877 US Hwy 285 N Monte Vista,COJ 81144 hereinafter called the CONTRACTOR and the CITY OF ENGLEWOOD,hereinafter called the CITY. WITNESSETH;The parties do hereby contract and agree as follows: 1.The CONTRACTOR shall furnish the CITY the following services: Rebuild/Repair Pump at SPWRP At the location of:2900 S.Platte River Drive Enqlewood CO 80110 for a total contract price of: Sixty Five Thousand One Hundred Thirty Eight Dollas and Seventy Cents GEE)- The initial term of this contract is for one year.The term of this contract shall begin on ,2018 with work to be completed on or before ,2018. In the event that the parties desire to extend the contract beyond the one year period, written notice given no later than sixty (60)days prior to the end of the contract,shall be provided to the City by the Contractor.The parties shall then enter into a renewal amendment to this Contract.including a new Schedule A —Outline of Statement of Work, and any exhibits necessary for the extension.The parties may enter into a maximum of five (5)one year renewals,unless either party gives written sixty (60)day notice of non- renewal.All of the terms and conditions of this contract shall apply to any renewal. The Contractor shall not commence work under this Contract until the insurance required under Paragraph 20 of the General Terms and Conditions has been acquired and satisfactory proof of such insurance has been submitted to the City. The services shall be supervised by;or the project shall be inspected by the Project Manager for the City,or his or her authorized representative. Terms of Payment:The City agrees to pay the Contractor for the performance of all the work required under this contract,and the Contractor agrees to accept as the entire and only compensation therefore,such sum or sums of money as may be proper in accordance with the total estimated price or prices set forth in the Contractor's proposal attached hereto and made a part hereof.Payment shall be made in a lump sum upon final completion of the project unless other terms are agreed to by the City in the Statement of Work.A 5%retainage of the awarded project amount will be withheld until final inspection and acceptance by the Project Manager. 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 www.eng|ewoodgov.org Page 167 of 310 6.This Contract includes the General Terms and Conditions as printed and set forth in the following pages,and the Contractor,by executing this Contract,agrees to comply with all such General Terms and Conditions. 7.The Contractor shall guarantee all labor and material used in the performance of this Contract for a period of one year from the final written approval by the City or as per the Request for Qualification and Speci?cations. 8.IN WITNESS WHEREOF,the parties hereunto have subscribed to this Contract,including all Contract Documents as listed below: Proposal/Scope of Work Statement Insurance Forms Purchase Order No.Immigration documents (if applicable) Exhibits and Attachments,including Schedule A,Outline of Statement of Work CITY OF ENGLEWOOD By:Date: (Department Director) By:Date: (City Manager) By:Date: (Mayor) ATTEST: City Clerk Balm:-_lHi.c:fNi>t¢STBli‘rL,:D\e. By Date:K?“2-0'Zclg Signature?b?jlk a{im;4Ai_¢_-(PRESl DENT (Print name and Title) NOTE:Federal Regulations (Code Sections 6041 and 6209)require non-corporate recipients of $600.00 or more to furnish their taxpayer identification number to the payer.The regulations also provide that a penalty may be imposed for failure to furnish the taxpayer identification number.In order to comply with these regulations,the City requires your federal tax identification number or Social Security Number,whichever is applicable. Page 168 of 310 GENERAL TERMS AND CONDITIONS 1.PROPOSAL ACCEPTANCE.Proposals are subject to acceptance by the signing of a contract and issuance of an appropriate purchase order at any time within sixty (60)days after the receipt of quotes unless otherwise stipulated.The City reserves the right to accept or reject any and all quotes and reserves the right to waive any informality in any quote.All contracts over $25,000 are subject to approval by City Council. This contract and any attachments are not valid until such approval has been obtained. 2.SITE EXAMINATION.If applicable,Contractor must examine the site and certify all measurements,speci?cations and conditions affecting the work to be performed at the site.By submitting their quote,the Contractor warrants that he or she (hereinafter he or his)made such site examination as they deem necessary regarding the condition of the site;its accessibility for materials,workmen and utilities and the Contractor’s ability to protect existing surface and subsurface improvements.No claim for allowance of time or money will be allowed as to such matters or for any other undiscovered conditions on the site. 3.EQUIPMENTAND LABOR.The Contractor shall furnish all tools.equipment,apparatus,facilities.transportation, labor,and material necessary to furnish the services herein described,The services shall be perfonned at such times and places as directed by the authorized City representative as indicated in the work speci?cations or statement of work attached hereto. 4.SUBCONTRACTORS.Contractor agrees to bind every subcontractor to the terms of this contract as far as such terms are applicable to subcontractor's work,If Contractor shall subcontract any part of this contract,Contractor shall be fully responsible to the City for acts and omissions of his subcontractor and of persons either directly or indirectly employed by himself. Nothing contained in the contract documents shall create any contractual relations between any subcontractor and the City 5.DEFAULT BY CONTRACTOR.When Contractor,or any subcontractor.or vendor shall fail to deliver any article or service or shall deliver any article or service which does not conform to the work speci?cations or the Statement of Work,the City may,upon ?ve (5)business days‘prior written notice describing the default,at its option.annul and set aside the contract entered into with said Contractor,subcontractor or vendor either in whole or in pan,and enter into a new contract in such a manner which would be to the best advantage of the City. The City reserves the right to cancel any articles or services which the Contractor may be unable to furnish because of economic conditions,governmental regulations or other similar causes beyond the control of the Contractor provided satisfactory proof is furnished to the City.if requested. 6.CONTRACT CHANGES.No changes or alterations to this contract shall be made without speci?c prior written approval by both parties. 7.WORKERS.Contractor shall at all times enforce strict discipline and good order among his employees and shall not employ on work any un?t person or anyone not skilled in work assigned to him or her.Any person in the employ of the Contractor who the City may deem incompetent or un?t shall be dismissed from the job site and shall not again be employed at the site without written consent from the City. 8.SUBSTITUTIONS.No substitutions of materials or persons from those speci?ed in the Statement of Work shall be made without the prior written approval of the City. 9.CONTRACTOR SUPERVISION.Contractor shall provide competent supervision of personnel employed on the job site,use of equipment,and quality of workmanship. 10.CLEAN UP.Debris shall be removed from the premises.The job site shall be kept in good order at all times when work is not actually being performed and shall be maintained in a safe and clean condition. 11.ACCESS TO WORK.City representatives shall at all times have access to work wherever it is in preparation or progress.Contractor shall provide safe and proper facilities for such access. 12.PROTECTION OF WORK AND PROPERTY.The Contractor shall erect and properly maintain at all times,as required by conditions and progress of work,all necessary safeguards,signs,barriers,lights,and watchmen for protection of workmen and the public,and shall post danger signs warning against hazards created by such features in the course of the construction. 13.OCCUPANCY.The City reserves the right to occupy buildings at any time before formal contract completion and such occupancy shall not constitute ?nal acceptance or approval of any part of the work covered by this contract,nor shall such occupancy extend the date speci?ed for substantial completion of the work. 14.ASSIGNMENT OF CONTRACT AND PURCHASE ORDER.The Contractor shall not assign or transfer by operation of law or othenivise any or all of its rights,burdens,duties,or obligations under this contract without the prior written consent of the City. 15.FORCE MAJEURE CLAUSE.The parties to the Contract shall be excused from perfonnance hereunderduring the time and to the extent that they are prevented from obtaining, delivering,or performing by an act of God,?re,strike,loss, shortage of transportation facilities,lock-out,or the commandeering of materials,products,plants or facilities by the government;when satisfactory evidence thereof is presented to the other party(ies),provided that it is satisfactorily established that the non-perfonnance is not due to the fault or neglect of the party not performing. 16.HOLD HARM LESS CONTRACT.The Contractor shall save,defend,hold harmless and indemnify the City from and against any and all losses.damages.liabilities,claims,and costs of whatsoever kind and nature for injury to or death of any person and for loss or damage to any property occurring in connection with or in any way incident to or arising out of the occupancy,use, service.operations.or performance of work on property under the tenns of this contract by any employee,agent,or representative of Contractor and/or its subcontractors unless such loss was a result of the negligent acts or omissions of the City. 17.PAYMENT.Unless otherwise specified,the Contractor shall render invoices for materials delivered or services performed under the Contract or Purchase Order.The City shall make payment for materials.supplies or other services furnished under this Contract in lump sum on completion of the work within thirty (30)days after delivery to and approval by the authorized City representative of all invoices and other documentary evidence reasonably required by the City including the satisfactory release of all liens or claims for liens by subcontractors,laborers,and material suppliers for work or materials provided under this Contract or Purchase Order (which approval shall not be unreasonably withheld). 18.PERMITS AND LICENSES.The Contractor and all of his employees,agents,and subcontractors shall secure and maintain in force,at Contractor's sole cost and expense,such licenses and permits as are required by law,including any licenses or permits required by the City in connection with the furnishing of materials,supplies,or services herein listed. 19.CONTRACTOR NOT AN OFFICER EMPLOYEE OR AGENT OF THE CITY.While engaged in or carrying out other terms and conditions of the Contract or Purchase Order,the 3 Page 169 of 310 Contractor is an independent Contractor,and not an of?cer, employee,agent,partner,or joint venture of the City. 20.CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE.The Contractor shall not commence work under this contract until he has obtained the insurance required under this paragraph and satisfactory proof of such insurance has been submitted to City.Except for workers compensation insurance. the policy shall not be amended or modi?ed and the coverage amounts shall not be reduced without the City's prior written consent.The City shall be named as an additional insured and be furnished thirty (30)days written notice prior to cancellation. The Contractor shall not allow any subcontractor,employee or agent to commence work on this contract or any subcontract until this insurance has been obtained. a)INSURANCE TYPES AND AMOUNTS.The City requires the following minimum amounts of insurance coverage: Commercial General Liability in the amount of $32JI10,000 ($1,000,000 per occurance with $3,000,000 per occurance umbrella)per occurrence; Qmmi I 'tln t I 31'/mnlnrm F ‘:1 n and Employee Dishonesty and Computer Fraud in the amount of $50,000 with $3,000,000 umbrella per occurrence.The above amounts may be amended upward or downward depending on the overall cost of the services provided,and only Imh the approval of the City. b)WORKER'S COMPENSATION INSURANCE,The Contractor shall procure and shall maintain during the life of this contract,Worker's Compensation Insurance on all of his employees to be engaged in work on the project under this contract and in case of any such work subcontracted,the Contractor shall require the subcontractor provide Worker's Compensation Insurance for all of the subcontractors employees to be engaged in such work unless such employees are covered by the Contractor's Worker's Compensation Insurance. C)EIH@AND i».~tar h ll -* .“’....." 1|».$4Innn_nnnr ‘1'-V-I ?ing -A r IA am his k k Ch I-1 cnlnnA 1 P“- 9;:H M».54 nnnnnn .-.Inf 5 A ~ 21.WARRANTY/QUALITY.The Contractor. manufacturer,or their assigned agents shall guarantee the workmanship,product or service perfonned against defects or failures of materials for a minimum period of one (1)year from delivery or the ?nal completion date for the work.Allworkmanship and merchandise must be warranted to be in compliance with applicable Colorado energy.conservation,and environmental standards;unless a longer minimum period is required in the statement of work.Contractor shall furnish all manufactures‘and supplier‘written guarantees and warrantees covering materials and equipment furnished pursuant to this Contract or Purchase Order. 22,ASSIGNMENT OF CLAIMS.In submitting a quote on this project,the Contractor or any subcontractor agreeing to supply goods,services.or materials,and entering into this contract.the Contractor and/or subcontractor do offer and agree to assign to the City all rights.title,and interest in and to all causes of action it may have pursuant this contract or subcontract.This assignment shall be made and become effective at the time the City tenders ?nal payment to the Contractor without further acknowledgment by the parties 23.COMPLIANCE WITH LAWS.Contractor shall give all notices and comply with all laws,ordinances,mles and regulations bearing on conduct or work as indicated or speci?ed in the Statement of Work,If Contractor observes that any of the work required by this contract is at variance with any such laws, ordinances.rules or regulations,Contractor shall notify the City, in writing,and,at the sole option of the City,any necessary changes to the scope of work shall be made and this contract shall be appropriately amended,in writing,or this contract shall be terminated effective upon Contractofs receipt of a written tennination notice from the City.If Contractor performs any work knowing it to be in violation of such laws,ordinances,rules or regulations and without ?rst notifying the City of such violation. Contractor shall bear all costs arising therefrom. 24.TIME IS OF THE ESSENCE.Time is of the essence in the performance of and compliance with each of the provisions and conditions of this contract. 25.GOVERNING LAW.This contract shall be governed by and construed in accordance with the laws of the State of Colorado.Venue will be proper in Arapahoe County.CO. 26.NO ORAL MODIFICATION.Any waiver,amendment. modi?cation.consent or acquiescence with respect to this contract or any provision of this contract or with respect to any failure to perfonn in accordance therewith shall be set forth in writing and duly executed by oron behalf ofthe pany to be bound thereby. 27.TABOR.The parties understand and acknowledge that each party is subject to Article X,§20 of the Colorado Constitution ("TABOR").Any provision of this contract or its attachments which imposes upon the City,directly or indirectly, any ?nancial obligation whatsoever to be performed or which may be perfonned in any ?scal year subsequent of the year of execution of this contract is expressly made contingent upon and subject to funds for such ?nancial obligation being appropriated, budgeted and otherwise made available. 28,PROVISIONS REQUIRED BY LAW DEEMED INSERTED.Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to be inserted herein and this contract shall be read and enforced as though it were included therein. 29,DISCLOSURE OF CONFIDENTIAL INFORMATION. The City as an am of the state is governed by the terms of the Colorado Open Records Act,C,R.S.24-72-201 et.seq.In the event a Disclosing Party receives an Open Records request,the Disclosing Party shall notify the other party to this Contract of such request. 30.ATTORNEY’s FEES.In the event that either party to this Contract shall commence any action against the other party arising out or or in connection with this Contract,or contesting the validity of the Contract or any provisions of the Contract,the prevailing party shall be entitled to recover from the other party reasonable attorney's fees and related costs,and fees and expenses incurred by the prevailing party in connection with such action or proceeding. 31.VERIFICATION OF COMPLIANCE WITH C.R.S.8- 175-101 ET.SEQ.REGARDING HIRING OF ILLEGAL ALIENS (a)Employees,Contractors and Subcontractors:Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. Contractor shall not contract with a subcontractor that fails to certify to the Contractor that the subcontractor will not knowingly employ or contract with an illegal alien to perfonn work under this Contract.[CRS 8-17.5-‘lO2(2)(a)(|)&(II).] (b)Veri?cation:Contractor will participate in either the E-Verify program or the Department program.as de?ned in C.R.S.8-17.5-101 (3.3)and 847.5-101 (3.7) respectively.in order to con?rm the employment eligibility of all employees who are newly hired for employment to perform work under this public contract for services.Contractor is prohibited from using the E-Verify program or the Department program 4 Page 170 of 310 procedures to undertake pre-employment screening of job applicants while this contract is being performed. (c)Duty to Terminate a Subcontract:If Contractor obtains actual knowledge that a subcontractor performing work under this contract knowingly employs or contracts with an illegal alien,the Contractor shall; (1)notify the subcontractor and the City within three days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien;and (2)terminate the subcontract with the subcontractor if.within three days of receiving notice required pursuant to this paragraph the subcontractor does not stop employing or contracting with the illegal alien;except that the Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides inlonnation to establish that the subcontractor had not knowingly employed or contracted with the illegal alien. d)Duty to Comply with State Investigation: Contractor shall comply with any reasonable request of the Colorado Department of Labor and Employment made in the course of an investigation by that the Department is undertaking pursuant to C.R.S.8-17.5»102(5). (e)Damages for Breach of Contract:The City may terminate this contract for a breach of contract,in whole or in part, due to Contractor's breach of any section of this paragraph or provisions required pursuant to C.R.S.8-17.5-102.Contractor shall be liable for actual and consequential damages to the City in addition to any other legal or equitable remedy the City may be entitled to for a breach of this Contract under this Paragraph 29. (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) Page 171 of 310 SCHEDULE A OUTLINE OF STATEMENT OF WORK GENERAL Statement of work for services between the South Platte Water Renewal Partners (SPWRP)and Brimhall Industrial,Inc.forthe Denitrification Filter lnfluent Pump P-12-104 Rebuild/Repair Project. 2.NAMES,PHONE NUMBERS AND EMAILS OF PROJECT COORDINATORS Paul Gaetano 303-435-0382 Pgaetano@eng|ewoodco.gov SPWRP (L/EWWTP) Brenna Durkin 303-762-2615 Bdurkin@engIewoodco.gov SPWRP (L/EWWTP) Mark Brimhall 719-588-3280 mark@brimha|lindustria|.com-Brimhall Industrial,Inc James Garrard 719-852-5070 x 104 'garrard@brimhalIindustrial.com Brimhall Industrial,Inc SUMMARY OF PURPOSE FOR STATEMENT OF WORK Contracting with Brimhall Industrial,Inc.,for services to Rebuild/Repair Fairbanks Morse 51 HL Model 7000AWF VTSH Single Stage Model Pump and Motor in the Denitrification process.Pump number P-12-104 has shown evidence of wear and diminished performance,and requires rebuild and repair to revitalize to like-new conditions. EQUIPMENT AND PROGRAMMINGTO BE PROVIDED BY CITY (IF ANY) SPWRP will provide crane service and coordination to remove and install pump and motor. OTHER CONTRACTOR RESOURCES N/A DESCRIPTION OF WORK PRODUCT AND DELIVERABLES The contractors Scope of Work consists of the following. Pump Rebuild/Repair: Receive pump. Disassemble,blast,measure,and inspect. Provide inspection and repair report. Minor weld repair and hand profile impeller damage. .Machine new seal sleeve. Machine new head shaft as needed. .Machine new bowl shaft as needed. .Machine newline shaft as needed. .Replace shaft couplings with new. 10.Clean and reuse enclosure tube,shaft coupling,and motor coupling. 11.Balance impeller to ISO 1940 G1.0. 12.Replace bearings with new. 13.Replace bowl plug with new as needed. 14.Pad weld and machine register fits throughout the pump as needed. <°°°“.°‘°“:’>.‘-°.N.‘ Page 172 of 310 10. 11. 15.Minor weld repair and hand profile bowls as needed. 16.Replace bowl/impeller wear rings as needed. 17.Coat pump interior with coal tar epoxy. 18.Assemble pump with new seals,hardware,flush tubing,and gaskets. (Mechanical seals to be provided by customer.) 19.Coat exterior wetted surfaces with coal tar epoxy. 20.Paint discharge head to match existing colors. 21.Perform quality inspections. 21.Detail and prep for return shipment to customer. Motor rebuild/Repair: Receive motor from customer. Disassemble,inspect,and clean up. .Check all mechanical ?ts. Perform electrical tests. Steam and dry stator and rotor. Re-insulate winding (Does not include rewinding). Balance rotor. Replace bearings and seals with new. .Replace oil sight glasses and fill plugs. 10.Remove and reseal upper and lower stand pipes. 11.Perform rotor T.|.R. 12.Assemble. 13.Test run under no load at rated voltage. 14.Measure and record temps and base line vibration readings. 15.Paint. 16.Perform quality inspections. 17.Prep for return shipment to customer. ‘°9°.“.°’.‘4":'-“°’!\’.-‘ SPEClAL TERMS,IF ANY None. MODE OF PAYMENT The City and Contractor have established a not-to-exceed lump sum cost of $65,138.70 for the scope and services described in this schedule. PAYMENT SCHEDULE City will pay Contractor for the work in accordance with work competence.All payments to Contractor are contingent on Contractor satisfying the deliverables. SCHEDULE AND PERFORMANCE MILESTONES Equipment shall be returned and installed within six weeks following delivery to Brimhall Industrial Inc. ACCEPTANCE AND TESTING PROCEDURES Work will be warrantied one year from installation. Page 173 of 310 12.LOCATION OF WORK FACILITIES Substantially all of the work will be conducted by Consultant at its regular office located in Brimhall Industrial,Inc. 2877 US Hwy 285 N, Monte Vista,CO 81144 IN WITNESS WHEREOF,pursuant and in accordance with the Professional Services Agreement between the parties hereto dated ,20_,the parties have executed this Statement of Work as of this day of ,20 CITY OF ENGLEWOOD,COLORADO By: (Signature) (Print Name) Title: Date: 13P~LW\l'\Al_L.Immsrzinu _Z‘.E1ic.. Consultant Name (Signature)/Yl?kkBGEIYMHnu. (Print Name) Title:PRES:DEN? Date:(P“’20‘/5 Page 174 of 310 Quotation Billing Address:Littleton/Englewood WWTPShipping Address: 2900 S. Platte River Dr. Englewood, CO 80110 United States 3667A Contact: Quote Number: Brenna Durkin Quote Date:May 03, 2018 Terms:Net 30 Phone: Sales Specialist:Wanda Belcher (303) 762-2625 Fax: Ship Via:Our Truck (303) 783-6896 FOB:Origin, PPD Delivery:TBD October 18, 2018Offer Expires: Total:$65,138.70 Littleton/Englewood WWTPCompany: Littleton/Englewood WWTP Accounts Payable 1000 Englewood Parkway Englewood, CO 80110-2373 Please reference the Quote Number on all correspondence Email your Purchase Order to sales@brimhallindustrial.com Quantity PricePart No. / DescriptionItem Line Total R.LEWW.01.062.AWF.01.24 1 1 $51,435.00 /EA $51,435.00 Repair Fairbanks Morse, 51HL, Model 7000AWF VTSH Single Stage Pump ***Not to exceed quoted price*** Scope of Work: 1. Receive pump from customer. 2. Disassemble, blast, measure, and inspect. 3. Provide inspection and repair report to customer. 4. Minor weld repair and hand profile impeller damage. 5. Machine new seal sleeve. 6. Machine new head shaft as needed. 7. Machine new bowl shaft as needed. 8. Machine new line shaft as needed. 9. Replace shaft couplings with new. 10. Clean and reuse enclosure tube, shaft coupling, and motor coupling. 11. Balance impeller to ISO 1940 G1.0. 12. Replace bearings with new. 13. Replace bowl plug with new as needed. 14. Pad weld and machine register fits throughout the pump as needed. 15. Minor weld repair and hand profile bowls as needed. 16. Replace bowl/impeller wear rings as needed. 17. Coat pump interior with coal tar epoxy. 18. Assemble pump with new seals, hardware, flush tubing, and gaskets. (mechanical seals to be provided by customer.) 19. Coat exterior wetted surfaces with coal tar epoxy. 20. Paint discharge head to match existing colors. 21. Perform quality inspections. 21. Detail and prep for return shipment to customer. Brimhall Industrial, Inc. | PO Box 548 | 2877 US Hwy 285 N, Monte Vista, CO 81144 Tel. (719) 852-5070 | Fax (719) 852-2717 Page 1 of 2 Page 175 of 310 Quantity PricePart No. / DescriptionItem Line Total R.LEWW.05.AWF.062.1 2 1 $12,103.70 /EA $12,103.70 Repair 125hp Motor from Fairbanks Morse 51HL Model 7000AWF Pump Scope of Work: 1. Receive motor from customer. 2. Disassemble, inspect, and clean up. 3. Check all mechanical fits. 4. Perform electrical tests. 5. Steam and dry stator and rotor. 6. Re-insulate winding (Does not include rewinding). 7. Balance rotor. 8. Replace bearings and seals with new. 9. Replace oil sight glasses and fill plugs. 10. Remove and reseal upper and lower stand pipes. 11. Perform rotor T.I.R. 12. Assemble. 13. Test run under no load at rated voltage. 14. Measure and record temps and base line vibration readings. 15. Paint. 16. Perform quality inspections. 17. Prep for return shipment to customer. FREIGHT 3 2 $800.00 /EA $1,600.00 One round trip from Monte Vista, CO to Englewood, CO. By accepting this quotation you agree to abide by the attached terms and conditions. Schedule estimate based on current shop load and may vary depending on shop load at order placement. Brimhall Industrial, Inc. | PO Box 548 | 2877 US Hwy 285 N, Monte Vista, CO 81144 Tel. (719) 852-5070 | Fax (719) 852-2717 Page 2 of 2 Page 176 of 310 Brimhall Industrial, Inc. Standard Terms and Conditions of Sale Rev. 09-27-12 Brimhall Industrial, Inc. Terms and Conditions of Sale Applicability and Acceptance The terms and conditions set forth herein shall exclusively govern the sale of goods and services by Brimhall Industrial, Inc. (Seller) to Buyer. Acceptance of this offer or of the goods furnished pursuant to this order is expressly limited to the terms contained herein. All contracts or sales orders for Seller’s products are accepted, and all shipments of goods are made, on the express understanding that the Terms and Conditions set forth herein shall be applicable thereto, and shall supersede any provision on Buyer’s purchase order or other documents acce pted by Seller which are at variance with or in addition to these Terms and Conditions. No changes or additions to these Terms and Conditions shall be binding upon Seller unless expressly agreed to in writing, executed by an authorized officer of Seller. Buyer may issue a purchase order for administrative purposes only. Additional or different terms and conditions contained in any such purchase order or other offer will be null and void. No course of price dealings between the parties and no usage of trade will be relevant to determine the meaning of these Terms and Conditions. Delivery and Risk of Loss Delivery is F.O.B. place of origin of shipment. Buyer assumes all risk of loss or damage to goods in transit. Seller will use its best efforts to deliver as scheduled, but Buyer acknowledges that delivery schedules are approximate only. Seller shall not be liable for any damages, consequential or otherwise, which may be claimed by Buyer to arise from late delivery. When partial shipments are made, each such shipment shall be invoiced and paid for separately in accordance with these Terms and Conditions. Security Interest Buyer hereby grants to Seller a security interest in the goods being sold and in all proceeds from such goods to secure performance of all of Buyer’s obligations in connection with the purchase of said goods, and if requested by Seller, Buyer shall execute and deliver such separate documents as may be necessary to evidence such security interest or enable Seller to perfect such security interests. Taxes Prices are exclusive of all taxes and duties, however designated, including sales, use, import and excise taxes (but excluding taxes on Seller’s net income). These taxes and all other taxes measured in whole or in part by gross receipts applicable to Buyer’s o rder shall be borne by Buyer. If Buyer claims exemption from any of these taxes, Buyer shall promptly furnish satisfactory proof of exemption and shall indemnify Seller for all or any loss, cost and damage, including attorney’s fees, incurred by such taxes. Payment Terms Payment shall be due thirty (30) days from date of invoice, unless otherwise agreed to by Seller. Overdue payments shall bear interest at the rate of 1 ½% per month. If in Seller’s judgment Buyer’s financial responsibility becomes impaired or unsatisfactory, or if Buyer defaults under any contract with Seller, Seller may demand and Buyer shall give advance cash payment or satisfactory security and Seller may withhold shipments until such payment and security is received. Buyer expressly waives any right of set-off and shall make no deductions from payment due hereunder or for any damages of any type claimed by Buyer against Seller. Price Unless stated otherwise in writing by Seller, regardless of destination all prices quoted are in U.S. Dollars. Quotes, Proposals, or Bids are valid for thirty (30) days from issue date, unless otherwise indicated by Seller. Orders for Services Seller will process the Buyer’s repairs as per the Buyer’s written instructions. If no instructions are provided, Seller wil l use industry standard methods to complete the repairs. Design Seller does not recommend materials. The responsibility for selection and approval of materials rests solely on the owner of the equipment or the owner’s representative. From time to time, Seller may suggest materials at the request of the equipment owner or the owner’s representative, but Seller accepts no liability for their suitability for the intended purpose or other service. In the event that design work has been performed by Seller, the design is warranted only for the conditions supplied in the process data sheets or other information supplied by the Buyer. If a discrepancy exists in the information supplied by the customer, time is of the essence and it is the sole responsibility of the Buyer to promptly clarify the discrepancy in writing. Buyer Inspection and Acceptance Within ten (10) days after tender of delivery to or receipt of Buyer of any shipment, Buyer shall inform Seller in writing if the goods are found defective or short in any respect. Failure to so inform Seller or any use of the goods by Buyer shall constitute conclusive evidence that Buyer waives any right to reject such goods without the prior written authorization of Seller. All returned goods will be subject to a 20% restocking charge. For returned goods, all freight will be prepaid by the Buyer. Returned Goods No product may be returned to Seller for credit except upon written authorization. A request for authorization must be submitted in writing. Page 177 of 310 Brimhall Industrial, Inc. Standard Terms and Conditions of Sale Rev. 09-27-12 The goods return policy of the supplier from whom Seller obtained the goods will be the basis for whether to authorize, and the conditions of authorization for, the return of goods from a Buyer. Unauthorized returns will not be accepted. Goods returned without authorization will be returned to the Buyer at its own expense. Disposition of Buyer’s Used Materials and/or Scrap All scrap or used material, not including hazardous materials, unless otherwise agreed in writing prior to order acceptance, will become the property of Seller and may be scrapped, sold, or otherwise disposed at Seller’s sole discretion and Seller shall be entitled to keep all proceeds, with no obligations to Buyer. Limited Warranty Seller warrants that new goods and repairs supplied to the Buyer shall be of first quality and free from defects in material, workmanship, and title. In no case shall Seller be held liable for problems or circumstances such as those arising from equipment or plant design, misapplication of materials or technology, incorrect operation or abuse of equipment, swapping of components between different pieces of equipment, or equipment modifications by the owner or owner’s representative. Any claims against Seller for defects in workmanship or materials must be verified by an authorized agent of Seller before any deductions in charges are taken. No credit will be allowed unless Seller has agreed to it in advance of taking such credit. Seller must be offered the chance to repair the defective product prior to any work being done to it by others. Seller is not responsible for work done by others unless Seller has agreed to it before hand in writing. All warranties, other than title, shall expire twelve months after installation of goods and/or repaired equipment, or eighteen months after delivery of goods and/or repaired equipment, whichever occurs first. This Warranty is limited to the costs of repair or replacement of the goods or repairs only. No other warranty is implied. EXCEPT AS SET FORTH HEREIN OR ANY STATEMENT OF WORK THAT EXPRESSLY AMENDS SELLER’S WARRANTY, SELLER HEREBY EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THERE ARE NO OTHER WARRANTIES (PROVIDED BY SELLER) THAT EXTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF. LIMITED LIABILITY UNDER NO CIRCUMSTANCES AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY REMEDY SET FORTH HEREIN WILL SELLER, OR ITS EMPLOYEES OR AGENTS BE LIABLE FOR: (A) ANY INCIDENTAL, INDIRECT, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO, LOSS OF PROFITS, EVEN IF SELLER HAS BEEN ADVISED OF THE POSSIBILITIES OF SUCH DAMAGES, OR IF SUCH DAMAGES ARE OTHERWISE FORESEEABLE: IN EACH CASE, WHETHER A CLAIM FOR ANY SUCH LIABILITY IS PREMISED UPON BREACH OF CONTRACT, WARRANTY, NEGLIGENCE, STRICT LIABILITY OR OTHER THEORY OF LIABILITY; (B) ANY CLAIMS, DEMANDS OR ACTIONS AGAINST BUYER BY ANY THIRD PARTY; (C) ANY LOSS OR CLAIM ARISING OUT OF OR IN CONNECTION WITH BUYER’S IMPLEMENTATION OF ANY PRODUCT, CONCLUSIONS OR RECOMMENDATIONS BY SELLER BASED ON, RESULTING FROM, ARISING OUT OF OR OTHERWISE RELATED TO THE PRODUCTS OR SERVICES; OR (D) ANY UNAVAILABILITY OF THE PRODUCT FOR USE OR ANY LOST, DAMAGED OR CORRUPTED. IN THE EVENT OF ANY LIABILITY INCURRED BY SELLER OR ANY OF ITS AGENTS, THE ENTIRE LIABILITY OF SELLER AND ITS AGENTS FOR DAMAGES FROM ANY CAUSE WHATSOEVER WILL NOT EXCEED THE LESSER OF: (A) THE DOLLAR AMOUNT PAID BY BUYER FOR THE PRODUCT(S) GIVING RISE TO THE CLAIM OR THE SPECIFIC SERVICES GIVING RISE TO THE CLAIM; OR (B) $50,000.00. Disputes If a dispute arises out of or relates to a sale of goods or services by Seller to Buyer, the parties shall endeavor to settle the dispute through direct discussion. If the dispute between the Buyer and Seller cannot be resolved by direct discussion, both parties agree first to try in good faith to settle the dispute by mediation administered by the American Arbitration Association under its Commercial Mediation Procedure before resorting to any other form of dispute resolution. The parties shall select the mediator within fifteen (15) days of the request for mediation. Engaging in mediation is a condition precedent to any form of binding dispute resolution. Unless the parties mutually agree otherwise, any controversy or claim not settled by direct discussion or mediation shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules, including the Optional Rules for Emergency Measures of Protection , and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. A written demand for arbitration shall be filed with the American Arbitration Association and the other party to the sale/purchase within a reasonable time after the dispute or claim has arisen, but in no event after the applicable statute of limitations for a legal or equitable proceeding has run. The arbitration award shall be final. This agreement to arbitrate shall be governed by the federal Arbitration Act and judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. Cost of Dispute Resolution The cost of any mediation proceeding shall be shared equally by the parties participating. The prevailing party in any dispute that goes beyond mediation arising out of or relating to an order between Buyer and Seller shall be entitled to recover from the other party reasonable attorney’s fees, costs, and expenses incurred by the prevailing party in connection with such dispute. Entire Understanding These terms and conditions shall supersede all prior written or oral proposals, statements, and agreements relating to the matters covered hereby of any kind whatsoever made by Seller or its representatives and cannot be modified or terminated except by a writing signed by both parties. Law Governing Disputes Page 178 of 310 Brimhall Industrial, Inc. Standard Terms and Conditions of Sale Rev. 09-27-12 These Terms and Conditions shall be construed and enforced in accordance with the laws of the State of Colorado. Buyer Solvent Buyer represents that, at the time of signing and accepting this order, Buyer is not insolvent within the meaning of the UCC or bankruptcy laws of the United States and that there have been no material adverse changes with respect to Buyer’s financial condition since such time as Buyer has provided such financial information in its credit application. Assignment and Delegation The rights and obligations of Buyer under this agreement may not be assigned or delegated without the prior written consent of Seller. Severability If any of these terms or conditions is found to be illegal and/or unconscionable by a court of competent jurisdiction, the remaining terms and conditions will remain in full force and effect. Termination Either party may terminate performance of a performance or a Statement of Work for cause if the other party fails to cure a material default in the time period specified herein. Any material default must be specifically identified in a written notice of termination. After written notice, the notified party will, subject to the provision of warranties herein, have thirty (30) days to remedy its performance except that it will only have ten (10) days to remedy any monetary default. Failure to remedy any material default within the applicable time period provided for herein will give cause for immediate termination, unless such default is incapable of being cured within the time period in which case the defaulting party will not be in breach (except for Buyer’s payment obligations) if it used its reasonable efforts to cure the default. In the event of any t ermination of the performance or a Statement of Work, Buyer will pay Seller for all Services performed and expenses incurred up to and including the date of termination plus any termination fee if one is set forth in the applicable Statement of Work. In such event Buyer will also pay Seller for any out-of- pocket or other direct costs resulting from termination. Upon termination, all rights and obligations of the parties under this Agreement will automatically terminate except for any right of action occurring prior to termination, payment obligations, and obligations that expressly or by implication are intended to survive termination (including, but not limited to, limitation of liability, indemnity, confidentiality, or licensing of work Product and this survival provision). Confidential Information All information and proprietary materials provided or developed in whole or in part by Seller, including but not limited to, all trade secrets, drawing, and specifications are confidential (“Confidential Information”) whether or not identified as such. Buyer agre es that it shall not, without written consent from Seller, use or disclose any Confidential Information except as necessary to utilize the service or produ ct for Buyer’s own intended use. Buyer shall protect Seller’s Confidential Information by limiting access to such information to its employees or agents who have a “need to know” and where such personnel have agreed to comply with the confidentiality obligations in these Terms and Conditi ons. At the request of Seller, Buyer agrees to promptly (i) return to Seller all Confidential Information; and (ii) destroy or permanently erase all Confidential Information in whatever form it is recorded. Page 179 of 310 Cogent Service Water Technology Group 14452 West 44th Ave Sale Rep: Jared Keating Golden, CO 80403 Mobile: 303-807-5525 SCOPE OF WORK To perform a complete DCI and repair on the Fairbanks Morse 51 HL Model 7000AWF VTSH Single Stage Pump and motor. Pump will be picked and delivered by Cogent contracted services. Delivery: 24-36 weeks Quote valid: 90 days Repair to Include: 1 Year Warranty Thank you for this opportunity if you have any questions please feel free to contact us. Jared Keating Account Manager Item Cost Deconstruct, Clean, and Inspect (DCI) Includes detailed report with register fit dimensions and inspection photos and Mechanical seal analysis $6,800 Machining and Fabrication completed by a trained Cogent technicians with over 12 years of experience $5,800 Complete Cast Iron Bowl Assembly If necessary, an equal or better assembly quoted at the customer’s request. $57,500 Column Adapter $1,500 Fabricated Stainless Steel column and bowl shaft $4,000 Neoprene Column Bearings $700 Pick up and round trip delivery utilizing a 60 ton all terrain crane and dedicated shipper $6,800 Miscellaneous Items provided: Monitoring of milestones, coordination of pickup and delivery of pump to and from Cogent, Sandblast and paint $0 QAQC by foreman with 30 years of industrial pump repair experience. $0 Total (not to exceed) $83,100 Page 180 of 310 14452 W. 44th Ave ∙ GOLDEN, CO 80403 303/ 584-9000 ∙ FAX 303 / 584-9920 STANDARD TERMS AND CONDITIONS Price does not include any freight charges. Price does not include any applicable duties or sales tax, use tax, excise tax, value-added or other similar taxes that may apply to this equipment and/or project. Unless specifically stated, price does not include manual or automatic controls, starters, protective or signal devices, wiring, anchor bolts, gauges, vibration isolation devices, installation, startup or testing. If the price is included in a proposal, the price is firm for receipt of an order within 30 days of the date shown on the proposal. Any additional terms and conditions included in the proposal are specifically included in these terms and conditions. Payment terms are net 30 days with approved credit. An interest charge of 1-1/2% per month will be added to balances over 30 days. Retainage of any invoiced amount is unacceptable unless specifically agreed to by Company at the time of order, and shall in no case exceed a period of 120 days. If payments are not timely received by Company, and this account is turned over to an attorney for collections, Customer agrees to pay all reasonable costs and attorney fees incurred in collection of the past due amounts. Payment of “commercial transaction” invoices by credit card will be charged a fee based upon Cogent’s average discount rate for credit card transactions for the prior calendar year. This fee will change annually and is currently 2.55%. All equipment either rented from or through Company is subject to all of the terms and conditions listed on the back of the rental contract. Pricing does not include any overtime running of power equipment. In no event shall Company's obligations and liabilities under this Agreement include any direct, indirect, punitive, special, incidental or consequential damages or losses that Customer may suffer or incur in connection with this sale, service or rental, including, but not limited to, loss of revenue or profits, damages or losses as a result of Customer's inability to operate, perform its obligations to third persons or injuries to goodwill; nor shall Company’s liability extend to damages or losses Customer may suffer or incur as a result of such claims, suits or other proceedings made or instituted against Customer by third parties. Customer premises, releases and discharges Company from any and all liability or damages which might be caused by failure to deliver any equipment within the agreed time by Company. Customer shall be responsible for determining the good operating condition of all materials and equipment prior to accepting the materials and equipment. NO WARRANTY OR GUARANTEE, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE IS MADE UNLESS THE SAME IS SPECIFICALLY SET FORTH IN WRITING AND ACCEPTED IN WRITING BY COMPANY, BUT IN SUCH CASE THE WARRANTY OR GUARANTEE IS LIMITED AS ABOVE PROVIDED. Notwithstanding the foregoing, Company will pass through to the Customer any warranty provided by the manufacturer of any equipment supplied by Company. Page 181 of 310 14452 W. 44th Ave ∙ GOLDEN, CO 80403 303/ 584-9000 ∙ FAX 303 / 584-9920 Customer covenants and agrees to defend, indemnify and hold Company harmless from any claims, damages or liability arising out of the use, maintenance or delivery of the equipment or materials purchased or rented hereunder. Customer shall further defend, indemnify and hold Company harmless from any and all damages to third persons or to property caused by Customer's use or possession of the equipment or materials, to the fullest extent allowable by law. In connection with a proposal, if Customer has any further questions or comments regarding the proposal, please feel free to contact Company. If the proposal meets with Customer’s approval, please sign, date and mail or fax a copy of the proposal back to Company’s office, and the identified equipment will be ordered and/or scheduled for delivery. This agreement shall be governed by the laws of the state where the Company’s branch office is located from which the equipment is rented or purchased. Customer further agrees that venue and jurisdiction shall be appropriate in the county in which Company’s branch office is located from which the equipment was rented or purchased. Any provisions hereof which may prove unenforceable under any law shall not affect the validity of any other provision hereof. Page 182 of 310 Department City Manager’s Office Fund Littleton/Englewood Wastewater Treatment Plant Littleton/Englewood Wastewater Treatment Plant 6 BUDGET 2018 History and Budget Actual Actual Actual Actual Actual Budget Estimate Budget 2012 2013 2014 2015 2016 2017 2017 2018 Revenue Taxes - - - - - - - - Licenses & Permits - - - - - - - - Intergovernmental - - - - - - - - Charges for Services 12,683,922 12,840,644 13,446,490 13,650,689 13,299,210 14,752,381 14,692,308 15,456,934 Fines & Forfeitures - - - - - - - - Investment Income 12,920 (3,100) 8,419 6,035 8,492 23,447 23,447 23,447 Other 1,210,526 1,151,813 1,086,577 779,542 952,141 4,379,414 2,119,217 11,389,410 LT Debt Proceeds - - - - - - - - Transfers In - - - - - - - - Total Revenue 13,907,368 13,989,357 14,541,486 14,436,267 14,259,843 19,155,242 16,834,972 26,869,791 Percent Change 9.69%0.59%3.95%-0.72%-1.22%34.33%-12.11%59.61% Expenditure Personnel 6,204,395 6,425,244 6,680,552 7,037,402 7,047,867 7,411,788 7,587,165 8,386,675 Commodities 2,434,588 2,277,475 2,384,463 2,354,167 2,188,195 2,610,000 2,592,800 2,926,555 Contractual 3,808,150 3,937,808 3,988,412 4,065,975 3,809,019 5,053,454 4,830,704 4,456,561 Capital 1,460,235 1,348,831 1,488,059 978,723 1,214,763 4,080,000 1,824,303 11,100,000 Debt Service - - - - - - - - Transfer Out - - - - - - - - Total Expenditure 13,907,368 13,989,357 14,541,486 14,436,267 14,259,843 19,155,242 16,834,972 26,869,791 Percent Change 9.69%0.59%3.95%-0.72%-1.22%34.33%-12.11%59.61% - Employees FTE 77.50 77.50 77.40 77.40 77.40 77.40 78.40 86.00 Percent Change FTE 0.00%0.00%-0.13%0.00%0.00%0.00%1.29%9.69% Page 183 of 310 South Platte Water Renewal Partners 2900 S. Platte River Dr., Englewood, CO 80110 P (303) 762-2600 F (303) 762-2620 www.spwaterrenewalpartners.org OWNED BY LITTLETON/ENGLEWOOD SUPERVISORY COMMITTEE MEETING MINUTES Thursday, June 21, 2018 Page 1 of 3 MINUTES Supervisory Committee Meeting Thursday, June 21, 2018 South Platte Water Renewal Partners (SPWRP) 2900 South Platte River Drive, Englewood, CO. 80110 - Conference Room 9:00 a.m. COMMITTEE PRESENT: Maria D’Andrea City of Englewood, Public Works Director Eric Keck City of Englewood, City Manager Keith Reester City of Littleton, Public Works Director COMMITTEE ABSENT: Mark Relph City of Littleton, City Manager STAFF PRESENT: Tom Brennan City of Englewood, Utilities Director Kurt Carson Deputy Director, Operations & Maintenance (O&M) Solutions Blair Corning Acting SPWRP Director, and Deputy Director of Strategic Programs Jenifer Doane Deputy Director, Manager of Business Admin. & Communications Paul Gaetano O&M Assistant Superintendent Vince Heiken Maintenance Superintendent Matt Montgomery Hill & Robbins, SPWRP Attorney Brenda Varner Government Relations Specialist John Wright Operations Superintendent I. Call to Order The June Supervisory Committee (Committee) meeting was called to order by Blair Corning, Acting Director of the South Platte Water Renewal Partners (SPWRP). II. Consideration of Minutes for Previous Supervisory Committee Meetings The April Committee meeting minutes were approved via email by Eric Keck, Keith Reester, and Larry Nimmo on April 27 and 30, 2018, Mark Relph did not vote to approve since he was absent from the April meeting. The May Committee meeting was cancelled by the Committee through a unanimous email vote on May 3, 2018. Page 184 of 310 South Platte Water Renewal Partners 2900 S. Platte River Dr., Englewood, CO 80110 P (303) 762-2600 F (303) 762-2620 www.spwaterrenewalpartners.org OWNED BY LITTLETON/ENGLEWOOD SUPERVISORY COMMITTEE MEETING MINUTES Thursday, June 21, 2018 Page 2 of 3 III. Action Item(s) Denitrification Filter Influent Pump and Motor Rebuild: Kurt Carson discussed the recommended purchase order agreement with Brimhall Industrial Inc., to conduct the inspection and repair of a Fairbanks Morse Single Stage Pump and Motor. This pump and motor is one (1) of four (4) used in the Denitrification process at the SPWRP. The Denitrification process is an important and required treatment step, used to reduce nitrate-nitrogen in the wastewater stream for permit compliance. Inspection and repair of these pumps and motors must be completed at a location that can service equipment of large size; each pump and motor is 35 foot long, and weighs 20,000 lb. The committee discussed the project’s completion lead time of 120 days, allowing for repairs within 2018. SPWRP staff recommends the Committee approve a purchase order agreement with Brimhall Industrial, Inc., for inspection and repair of a Fairbanks Morse Single Stage Pump and Motor, in the amount of $65,138.70. ACTION TAKEN – The Supervisory Committee considered a motion to approve the recommended purchase order agreement with Brimhall Industrial, Inc., for inspection and repair services, in the amount of $65,138.70. Maria D’Andrea moved, Eric Keck seconded, three ayes, no nays. Motion approved. Mark Relph absent. SPWRP staff plans to present this purchase order agreement to the Englewood City Council for consideration in July 2018. Lintjer + Haywood: Blair Corning discussed the recommended approval of expending budgeted funds for professional services provided by Lintjer + Haywood. The City of Englewood Procurement guidelines state that the Englewood City Council must be notified if more than $25,000.00 is expended with a single vendor. Lintjer + Haywood has been providing architectural and construction administration services on multiple projects throughout the SPWRP facility. SPWRP has currently expended $25,695.25, which surpasses the procurement threshold. SPWRP plans to use an additional $8,800.00, in 2018 with Lintjer + Haywood. These funds will be used for construction services to complete the Administrative Building Remodel and review submittals for Anaerobic Digester 2 repairs. Funding to complete payment for work is available in the 2018 SPWRP Capital Budget. SPWRP staff recommends the approval of budgeted funds for professional services provided by Lintjer + Haywood, in the total amount of $34,495.25. ACTION TAKEN – The Supervisory Committee considered a motion to approve the budgeted funds for professional services with Lintjer + Haywood, in the total amount of $34,495.25. Keith Reester moved, Maria D’Andrea seconded, three ayes, no nays. Motion approved. Mark Relph absent. SPWRP staff plans to present this to the Englewood City Council for consideration in July 2018. Page 185 of 310 South Platte Water Renewal Partners 2900 S. Platte River Dr., Englewood, CO 80110 P (303) 762-2600 F (303) 762-2620 www.spwaterrenewalpartners.org OWNED BY LITTLETON/ENGLEWOOD SUPERVISORY COMMITTEE MEETING MINUTES Thursday, June 21, 2018 Page 3 of 3 IV.Informational Items SPWRP Staff discussed the informational items below with the Supervisory Committee: Community Event and Branding Recap Biogas Status Projects Summary Monthly Progress Report – Adjustment of Month o Note: All monthly progress reports going forward will reflect the month in which these reports are presented to the Supervisory Committee. Three (3)-Month Outlook for Supervisory Committee Action Items WWTP Influent Flow and Load Summary: o The measured flow to the SPWRP averaged 20.8 mgd in May 2018, which is a decrease of 2.1 mgd from May 2018. The measured flow split was 42.5 / 57.5 percent between the cities of Littleton and Englewood, respectively. V.Adjournment The next Supervisory Committee meeting is scheduled for Thursday, July 5, 2018, for a special session, from 9:00–10:30 a.m., at South Platte Water Renewal Partners. Adjourned at 9:36 a.m. Recording Secretary Signature Brenda J. Varner The SPWRP Supervisory Committee approved the June 21, 2018 meeting minutes via email on July 5, 2018. Eric Keck, Maria D’Andrea, and Keith Reester voted, all ayes, no nays. Mark Relph was absent and therefore did not vote. Minutes approved. Page 186 of 310 DENITRIFICATION FILTER INFLUENT PUMP STATION (FIPS) PUMP REBUILD Page 187 of 310 SPWRP utilizes Denitrification as one of it’s main processes. Within this process are four Vertical Turbine Suction Head Pumps. One pump has become compromised and is in need of a rebuild/repair SUMMARY Page 188 of 310 •Pumps 3 and 4 are dedicated pumps for delivery flow to the Denitrification Filter complex. •For unknown reasons, Pump Number four stopped working in February 2018. •Pump redundancy is needed to insure permit compliance. ANALYSIS Page 189 of 310 •RFQ SENT OUT MARCH 22, 2018 TO THREE QUALIFIED VENDORS •TWO QUOTES WERE RECEIVED Company Quote Amount Brimhall Industrial Inc.$65,138.70 WTG (Water Technology Group)$83,100.00 RFQ SOLICITED Page 190 of 310 STAFF RECOMMENDS •BRIMHALL INDUSTRIAL INC. •Brimhall has been identified as having the resources, knowledge, and skillset to rebuild critical process equipment. •Asking for approval of $65,138.70 RECOMMENDATION OF FUNDS Page 191 of 310 •Approval of $65,138.70 •Balance of line item $2,416,136.06 (as of 6/27/18) BUDGET Page 192 of 310 Page 193 of 310 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Blair Corning DEPARTMENT: SPWRP DATE: July 16, 2018 SUBJECT: SPWRP Lintjer + Haywood Architectural Services DESCRIPTION: SPWRP Lintjer + Haywood Architectural Services RECOMMENDATION: The South Platte Water Renewal Partners (SPWRP), owned by Littleton/Englewood, recommends Council approve, by Motion, budgeted funds for professional services provided by Lintjer + Haywood Architects. This recommendation was approved by the Supervisory Committee on June 21, 2018. PREVIOUS COUNCIL ACTION: Council approval of the 2018 SPWRP Budget on October 16, 2017, on second reading. SUMMARY: The City of Englewood Procurement guidelines state that the Englewood City Council must be notified if more than $25,000 is expended with a single vendor. Lintjer + Haywood has been providing architectural and construction administration services on multiple projects throughout the SPWRP facility. SPWRP has currently expended $15,875.25, all additional invoiced work will surpass the threshold. ANALYSIS: These items were not previously brought before the City Council due to the low amount of each individual invoice. Project Cost Completion of Admin Building Remodel Design $877.50 Admin Remodel Construction Services $9,820.00* *Encumbered, but not expended South Digester Complex Roof Replacement (Preliminary Budget and Project Development) $9,997.75 Building Envelope Condition Assessment $5,000.00 Additional Service Requests Anaerobic Digester 2 Roof Submittal Review $5,000.00 Additional Remodel Services $3,800.00 TOTAL $34,495.25 Page 194 of 310 SPWRP plans to use an additional $8,800, in 2018 with Lintjer + Haywood. These funds will be used for construction services to complete the Administrative Building Remodel and Anaerobic Digester 2. FINANCIAL IMPLICATIONS: Funding to complete payment for work is available in the 2018 Capital budget. Fund Org Line Item Description Amount Budgeted Amount Encumbered Amount Spent Amount Remaining 90 1710 Capital $11,100,000 $1,950,654 $549,152 $8,600,194 ALTERNATIVES: No alternatives are recommended. CONCLUSION: These projects were in progress before the new procurement policy had taken effect. Due to Lintjer + Haywood’s experience and familiarity with the plant, this firm was selected to assist in recent architectural projects. Lintjer + Haywood have completed all work invoiced. With this policy in place, SPWRP will examine the cost and bid out professional services for the year starting in 2019. ATTACHMENTS: 2018 SPWRP Capital Budget Breakdown Completion of Admin Building Remodel Design Admin Remodel Construction Services South Digester Complex Roof Replacement Building Envelope Condition Assessment 2018 SPWRP Budget page Supervisory Committee Meeting Minutes Page 195 of 310 Budget Balance $488,612 Biogas to Renewable NG Project (Design) $368,988 Strategic Operations Plan (SOP) $405,000 Barscreen Replacement Project $465,000 Digester Maintenance Services $74,512 Admin HVAC Controls $54,588 AD2 Roof Repairs $458,810 Denite Blower Spare $20,587 Facility Infrastructure Repairs Project 2018 $446,303 Admin Remodel Projects $317,600 Biogas to Renewable NG Project (Construction) $8,000,000 Current Projects $2,611,388 2018 Capital Budget Breakdown Page 196 of 310 Vendor Contact 10566 Lintjer & Haywood Architects Inc Lintjer & Haywood Architects In 990 S Broadway Ste 400 Denver, CO 80209-4275 Deliver by Ship Via Freight Terms 04/02/18 Littleton/Englewood Wastewater Plant 2900 S Platte River Dr ENGLEWOOD, CO 80110 Littleton/Englewood Wastewater Plant 2900 S Platte River Dr ENGLEWOOD, CO 80110 Reprint Purchase OrderShip ToBill To No. 2018-00000238 Payment Terms Net 30 Quantity U/M Description Unit Cost Total Cost 1.0000 Each Professional Services $9,820.0000 $9,820.00 Misc Service & Support Bldg Remodel per proposal dated 4/2/2018Item Description Total Due $9,820.00 Terms and Conditions: Purchase Order number must appear on all invoices, packing slips and correspondence. By accepting this Purchase Order, seller agrees to terms & conditions on the front and reverse sides hereof, and any attachments hereto. All Deliveries must be made Monday-Friday between 8:00 AM & 3:30 PM. State of Colorado Sales and Use Tax Exemption No: 98-03470 Federal E.I.N.: 84-6000583 http://englewoodgov.org/home/showdocument?id=17792 AUTHORIZED SIGNATURE DATE 13 Jun 2018 Page 1 of 1PURCHASE ORDER CITY OF ENGLEWOOD Procurement Division 1000 Englewood Parkway Englewood, CO 80110-2373 Tel: (303) 762-2412 EnglewoodAP@englewoodco.gov ENCUMBERED BUT NOT EXPENDEDPage 197 of 310 FEE PROPOSAL LITTLETON / ENGLEWOOD WWTP STATEMENT OF WORK FOR: MISCELANEOUS SERVICE & SUPPORT BUILDING REMODEL PROJECTS SERVICES DURING CONSTRUCTION (SDC) Lintjer + Haywood Architects April 02, 2018 This statement of work and fee proposal is for architectural services during construction. The services noted in the work description table below are based on a phone discussion with Mr. Chong Woo and relate only to architectural work shown on construction drawings dated January 2, 2018. SDC Work involving electrical or mechanical work shown on the construction drawings is not included in this proposal. Lintjer+Haywood Architects are providing a support role in this construction project. Littleton / Englewood will have a project manager (owner’s representative) that will administer the contract with the contractor. Remodel areas include: 1. Security, Lobby & Reception Area Remodel: Drawings A-0 through A-6 2. First Floor Operations Area Remodel: Drawings A-1 through A-3. 3. Second Floor Maintenance Area Remodel: Drawings A-1 through A-6. 4. Second Floor Office Remodel: Drawings A-1 through A-3. Description of Work and Deliverables TASK WORK DESCRIPTION HOURS RATE/HR TOTAL 100 GENERAL 101 COMPLETE AGREEMENT; INVOICING, PROJECT CLOSEOUT 6 $135 $ 810.00 200 DESIGN PHASE SERVICES 0 201 NA 0 $135 $ 0.00 400 CONSTRUCTION PHASE SERVICES 0 401 REVIEW OF SUBMITTALS ASSOCIATED WITH THE ARCHITECTURAL SPECIFICATIONS. LITTLETON / ENGLEWOOD OWNER’S REPRESENTATIVE TO PROVIDE MANAGEMENT OF SUBMITTAL ROUTING/PROCESSING. THIS FEE PROPOSAL ASSUMES SUBMITTALS FOR EACH SPEC SECTION WILL COME AS ONE SUBMITTAL. WE HAVE NOT ASSUMED MULTIPLE SUBMITTALS BASED ON PHASING OF THE WORK. SUBMITTAL REVIEW WILL BE LIMITED TO A MAXIUM OF 2 CYCLES PER SPECIFICTION SECTION. ADDITIONAL REVIEWS WILL BE CONSIDERED AN ADDITIONAL SERVICE AND WILL BE REVIEWED UPON DIRECTION FROM THE OWNER’S REP. 20 $135 $2,700.00 ENCUMBERED BUT NOT EXPENDEDPage 198 of 310 TASK WORK DESCRIPTION HOURS RATE/HR TOTAL 402 RFI RESPONSES. THIS IS AN ALLOTMENT OF HOURS TO ADDRESS QUESTIONS DURING CONSTRUCTION. THIS TIME DOES NOT INCLUDE WORK FOR OWNER INITIATED CHANGES. WORK BEYOND THE ALLOTED HOURS IS CONSIDERED AN ADDITIONAL SERVICE. RFI HOURS WILL BE TRACKED AND DISPLAYED ON EACH INVOICE. 12 $135 $1,620.00 403 CHANGE REQUESTS. THIS IS AN ALLOTMENT OF HOURS TO ADDRESS REQUIRED CHANGES TO THE WORK DURING CONSTRUCTION. THIS TIME DOES NOT INCLUDE WORK FOR OWNER INITIATED CHANGES. WORK BEYOND THE ALLOTED HOURS IS CONSIDERED AN ADDITIONAL SERVICE. CHANGE HOURS WILL BE TRACKED AND DISPLAYED ON EACH INVOICE. 4 $135 $ 540.00 404 SPECIALTY SITE OBSERVATIONS OF THE WORK. EIGHT (8) SITE VISITS ARE INCLUDED IN THIS FEE PROPOSAL. SITE VISITS WILL BE CONDUCTED WHEN REQUESTED BY THE OWNER’S REP. WE ASSUME 3 HOURS FOR EACH SITE VISIT AND WILL INCLUDE A FIELD OBSERVATION REPORT. FINAL PUNCH LIST INSPECTIONS ARE NOT INCLUDED IN THIS FEE. THEY CAN BE PROVIDED AS AN ADDITIONAL SERVICE ON AN HOURLY BASIS SHOULD THEY BE REQUESTED. ADDITIONAL SITE VISITS FOR OBSERVATION OF THE WORK WILL BE PROVIDED UPON DIRECTION BY THE OWNER’S REP. EACH ADDITIONAL VISIT WILL BE BILLED ON A TIME BASIS AT THE RATE OF $135 / HOUR. 24 $135 $3,240.00 405 COLOR SELECTION FOR ARCHITECTURALLY SPECIFIED WORK. MEETING WITH CLIENT TO PRESENT/DISCUSS SELECTED MATERIAL COLORS. PREPARATION OF A COLOR SELECTION MEMORANDUM. COLOR SELECTIONS WILL BE DETERMINED AFTER ALL MATERIALS REQUIRING COLOR SELECTION HAVE BEEN SUBMITTED BY THE CONTRACTOR. ITEM BY ITEM COLOR SELECTIONS WILL NOT BE ENTERTAINED BY THE ARCHITECT. EXCLUSIONS: 1. MATERIALS COLOR BOARD PREPARATION IS NOT INCLUDED. 2. COLOR SELECTIONS OF OWNER PROVIDED FURNITURE IS NOT INCLUDED. 6 $135 $ 810.00 406 AS BUILT DRAWING PRODUCTION. NOT IN CONTRACT. 0 $135 $ 0.00 SUBTOTAL $9,720.00 REIMBURSABLE EXPENSES: Mileage at $0.50 / per mile, copies at $0.15 each, plotting 11x17 at $1.00 each, postage, messenger, outsource printing and similar items at cost 1 $100 $ 100.00 TOTAL PROPOSED TOPSET FEE $9,820.00 ENCUMBERED BUT NOT EXPENDEDPage 199 of 310 February 16, 2018 Mr. Chong Woo Littleton / Englewood Wastewater Treatment Plant 2900 S. Platte River Drive. Englewood, CO 80110 Miscellaneous Remodel Projects - Architectural Services Littleton/Englewood Wastewater Treatment Plant Work from December 16, 2017 through February 15, 2018 Subcontractor Name & Ship to Info: Lintjer + Haywood Architects 990 S. Broadway, Suite #400 Denver, CO 80209 Contact: Bruce Lintjer Phone: (303) 408-5939 INVOICE: 2017 LE-MRP 04 Item Hours Rate / hr Architecture Labor: 6.50 @ $135 $ 877.50 Reimbursable Expenses 0.00 TOTAL INVOICE: 2017 LE-MRP 04 $877.50 DUE FROM PREVIOUS INVOICES TOTAL DUE $877.50 FEE SUMMARY INCLUDING EXPENSES Total Contract Fee To Date NA Previous Billed to Date $12,761.25 Current Fee Billed To Date $13,638.75 Current Fee Remaining To Date NA PAID IN FULLPage 200 of 310 DIRECT EXPENSES: Item Quantity Rate Expense Mileage 0 $0.50 $ 0.00 Copies 0 $0.15 $ 0.00 11 x 17 Printing 0 $1.00 $ 0.00 22 x 34 Printing 0 $2.00 $ 0.00 Total $ 0.00 PAID IN FULLPage 201 of 310 Vendor Contact 10566 Lintjer & Haywood Architects Inc Lintjer & Haywood Architects In 990 S Broadway Ste 400 Denver, CO 80209-4275 Deliver by Ship Via Freight Terms 06/15/18 Littleton/Englewood Wastewater Plant 2900 S Platte River Dr ENGLEWOOD, CO 80110 Littleton/Englewood Wastewater Plant 2900 S Platte River Dr ENGLEWOOD, CO 80110 Reprint Purchase OrderShip ToBill To No. 2018-00000364 Payment Terms Net 30 Quantity U/M Description Unit Cost Total Cost 1.0000 Each Professional Services $9,997.7500 $9,997.75 Design services for South Digester Complex Roofing ReplacementItem Description Total Due $9,997.75 Terms and Conditions: Purchase Order number must appear on all invoices, packing slips and correspondence. By accepting this Purchase Order, seller agrees to terms & conditions on the front and reverse sides hereof, and any attachments hereto. All Deliveries must be made Monday-Friday between 8:00 AM & 3:30 PM. State of Colorado Sales and Use Tax Exemption No: 98-03470 Federal E.I.N.: 84-6000583 http://englewoodgov.org/home/showdocument?id=17792 AUTHORIZED SIGNATURE DATE 06 Jul 2018 Page 1 of 1PURCHASE ORDER CITY OF ENGLEWOOD Procurement Division 1000 Englewood Parkway Englewood, CO 80110-2373 Tel: (303) 762-2412 EnglewoodAP@englewoodco.gov PAID IN FULLPage 202 of 310 990 S. Broadway # 400, Denver Colorado 80209 April 10, 2018 Invoice LESDC1 Mr. Gunter Ritter, PE Littleton/Englewood Wastewater Treatment Plant 2900 South Platte River Drive Englewood, Colorado 80110 B I L L I N G ______________________________________________________________________ For Design Services for the South Digester Complex Roofing Replacement study project per memorandum dated 1/26/18: Architectural services: 51 hrs. x $135= $ 6,885.00 Mechanical Engineering services: 24 hrs. x $105= $ 2,520.00 Cost Estimating services: 3 hrs. x $190= $ 570.00 Cost Estimating clerical services: $ 18.75 Subtotal: $ 9,993.75 Reimbursables:- Mileage- 8 miles x $.50= $ 4.00 Subtotal: $ 4.00 TOTAL DUE $ 9,997.75 Thank you, William P. Haywood PAID IN FULLPage 203 of 310 990 S. Broadway # 400, Denver Colorado 80209 Memorandum Date: January 26, 2018 To: Gunter Ritter P.E., Littleton/Englewood Wastewater Treatment Plant From: Bill Haywood, Lintjer + Haywood Architects Re: Littleton/Englewood Wastewater Treatment Plant South Digester Complex Roofing Replacement ROOF REPACEMENT SCOPE OF WORK Pursuant to our initial meeting on 1/10/18, we are submitting a Scope of Work to assist in determining a preliminary budget for the re-roofing project for the South Digester Complex. RATIONALE: At the initial meeting, the anticipated approach for the re-roofing project was discussed. At that point the roofing work anticipated included: o Removal of existing roof system and installation of sloped insulation/membrane to achieve code required slope to existing drains. o Addition of parapet walls to accommodate the increased roof system thickness. o Additional roof drains and piping for overflow roof drainage. o Replacement of duct & piping supports with appropriate flashing details. o New taller curbs & base flashing at existing equipment curbs, duct penetrations, & hatches. After the meeting, the existing roof conditions were observed, and it was determined that an alternate approach should be pursued, as the anticipated budget of $100,000 would likely be significantly eclipsed due to the following deficiencies: o Inadequate curb height between roof area and existing digesters. o The very large number of duct/piping supports resting on wood timbers or pavers that would need replacement. o Significant number of equipment curbs, hatches, and penthouses with inadequate height to accommodate new sloped insulation and base flashings. o The large number of roof mounted pieces of mechanical equipment that would require taking the equipment out of service and raising the elevation to accommodate new curbs and flashing. o The limited access to interior roof drain piping for addition of drains and overflow piping due to ductwork, electrical conduit, and equipment. The life expectancy of the South Digester Complex is also an issue needing further definition relative to the expenditure of re-roofing funds. PAID IN FULLPage 204 of 310 SCOPE OF WORK- ROOF EVALUATION. General: Evaluation of alternatives that achieve a more economical cost for the re-roofing project appropriate to the building life expectancy. This would be accomplished by utilization of flat, minimum thickness systems which would simplify the construction process, by eliminating the need to raise roof top equipment, add parapet walls, and simplifying the replacement of supports and penetrations. Evaluation Of Alternative Systems: the following system alternatives to be included: o Foam insulation on existing roofing surface with waterproof coating. o Removal of existing roof; foam insulation on existing concrete structure with waterproof coating. o Removal of existing roof; EPDM membrane roof on new insulation equivalent to existing system thickness. o EPDM membrane roof on cover board on existing roofing system. Building Code Compliance: discussion with Littleton/Englewood code authority to determine if variance from provision of sloped insulation will be allowed. Meetings with LE WWTP representatives: o Initial meeting to discuss scope of work. o Meeting with LE stakeholders to address building life expectancy, obsolescence of existing roof mounted equipment, and administration of the project. o Meeting with LE stakeholders to discuss alternatives and receive approval of selected roof configuration. o Meeting with LE to present final recommendations & project budget. Roof site observations: On-site roof observations by roofing manufacturers and contractors for discussion of alternative systems and approaches. Mechanical Engineering Scope of Work: o Initial meeting to discuss scope of work. o Meeting with LE stakeholders to address building life expectancy, obsolescence of existing roof mounted equipment, and administration of the project. o Review record drawings as needed to clarify extent of demo of unused mechanical equipment. o Prepare opinion of construction cost for removal of unused mechanical equipment. Report: Document the advantages & disadvantages to alternative approaches, and make recommendation on the preferred re-roofing system approach. Budget Estimate: Development of a Class 4 level budget estimating for the project. Professional Services Fees: We proposed to accomplish the roof evaluation scope for a total hourly not-to-exceed fee of $10,005.00. Reimbursable expenses for mileage, reproduction, etc. will be billed at cost in addition to the total fee. Hourly rates for the professional services are as follows: o Principle Architect: $135.00/hour o Principle mechanical engineer: $105.00/hour o Cost Estimator: $190.00/hour PAID IN FULLPage 205 of 310 Vendor Contact 10566 Lintjer & Haywood Architects Inc Lintjer & Haywood Architects In 990 S Broadway Ste 400 Denver, CO 80209-4275 Deliver by Ship Via Freight Terms 06/15/18 Littleton/Englewood Wastewater Plant 2900 S Platte River Dr ENGLEWOOD, CO 80110 Littleton/Englewood Wastewater Plant 2900 S Platte River Dr ENGLEWOOD, CO 80110 Reprint Purchase OrderShip ToBill To No. 2018-00000363 Payment Terms Net 30 Quantity U/M Description Unit Cost Total Cost 1.0000 Each Professional Services $5,000.0000 $5,000.00 Facility conditions assesment preliminary studyItem Description Total Due $5,000.00 Terms and Conditions: Purchase Order number must appear on all invoices, packing slips and correspondence. By accepting this Purchase Order, seller agrees to terms & conditions on the front and reverse sides hereof, and any attachments hereto. All Deliveries must be made Monday-Friday between 8:00 AM & 3:30 PM. State of Colorado Sales and Use Tax Exemption No: 98-03470 Federal E.I.N.: 84-6000583 http://englewoodgov.org/home/showdocument?id=17792 AUTHORIZED SIGNATURE DATE 06 Jul 2018 Page 1 of 1PURCHASE ORDER CITY OF ENGLEWOOD Procurement Division 1000 Englewood Parkway Englewood, CO 80110-2373 Tel: (303) 762-2412 EnglewoodAP@englewoodco.gov PAID IN FULLPage 206 of 310 990 S. Broadway # 400, Denver Colorado 80209 May 15, 2018 Invoice LEFCA1 Mr. Gunter Ritter, PE Littleton/Englewood Wastewater Treatment Plant 2900 South Platte River Drive Englewood, Colorado 80110 B I L L I N G ______________________________________________________________________ For Design Services for the Facility Conditions Assessment preliminary study project as documented in memorandum dated 4/25/18: Architectural services: $ 5,000.00 Subtotal: $ 5,000.00 TOTAL DUE $ 5,000.00 Thank you, William P. Haywood PAID IN FULLPage 207 of 310 H:\Projects\Capital Projects\2018\1710-008_2018 Exterior Repairs Project 2019\001 Project Development\Exterior Repairs 2019 Meeting Minutes 3 14 18.docx LEWWTP - Exterior Repairs Project 2019 – Initiation Meeting Minutes Attendees: LEWWTP: o Chong Woo, Muzit Kiflai, Alyssa Hoffman, Leonard Rob, Vince Heiken (partly), Gunter Ritter Consultant: o Bruce Lintjer, Bill Haywood Minutes: All agenda items where covered and the following decisions were made: SOW development for Consultant: o Initial site walk Cursory assessment and rating of all buildings and structures 2-day duration Will be the basis of decision for buildings to be included in detailed assessment Will be used to develop SOW and cost for professional services for conditions assessment work GR will schedule the initial site walk for last week in March or early April Consultant compensation limited to under $5,000, invoice to GR Condition assessment consulting contract o SOW and cost development by Consultant o Approval and procurement by LE Condition assessment implementation o Team comprising of Consultant and plant maintenance staff o Leonard Rob and additional resource Repair design phase o Design and development of contract documents by Consultant o Bidding, approval and procurement by LE Repair construction phase o CM by LE o Select inspections by Consultant Action Items: LR will mine EAM for work orders on building exteriors. This information will be send to Consultant in time GR will send table of building number and names to Consultant GR will supply an existing condition assessment report to Consultant (completed) VH will assign a second person to assist with the condition assessment GR will submit a more detailed schedule GR will set up meeting for initial site walk PAID IN FULLPage 208 of 310 Department City Manager’s Office Fund Littleton/Englewood Wastewater Treatment Plant Littleton/Englewood Wastewater Treatment Plant 6 BUDGET 2018 History and Budget Actual Actual Actual Actual Actual Budget Estimate Budget 2012 2013 2014 2015 2016 2017 2017 2018 Revenue Taxes - - - - - - - - Licenses & Permits - - - - - - - - Intergovernmental - - - - - - - - Charges for Services 12,683,922 12,840,644 13,446,490 13,650,689 13,299,210 14,752,381 14,692,308 15,456,934 Fines & Forfeitures - - - - - - - - Investment Income 12,920 (3,100) 8,419 6,035 8,492 23,447 23,447 23,447 Other 1,210,526 1,151,813 1,086,577 779,542 952,141 4,379,414 2,119,217 11,389,410 LT Debt Proceeds - - - - - - - - Transfers In - - - - - - - - Total Revenue 13,907,368 13,989,357 14,541,486 14,436,267 14,259,843 19,155,242 16,834,972 26,869,791 Percent Change 9.69%0.59%3.95%-0.72%-1.22%34.33%-12.11%59.61% Expenditure Personnel 6,204,395 6,425,244 6,680,552 7,037,402 7,047,867 7,411,788 7,587,165 8,386,675 Commodities 2,434,588 2,277,475 2,384,463 2,354,167 2,188,195 2,610,000 2,592,800 2,926,555 Contractual 3,808,150 3,937,808 3,988,412 4,065,975 3,809,019 5,053,454 4,830,704 4,456,561 Capital 1,460,235 1,348,831 1,488,059 978,723 1,214,763 4,080,000 1,824,303 11,100,000 Debt Service - - - - - - - - Transfer Out - - - - - - - - Total Expenditure 13,907,368 13,989,357 14,541,486 14,436,267 14,259,843 19,155,242 16,834,972 26,869,791 Percent Change 9.69%0.59%3.95%-0.72%-1.22%34.33%-12.11%59.61% - Employees FTE 77.50 77.50 77.40 77.40 77.40 77.40 78.40 86.00 Percent Change FTE 0.00%0.00%-0.13%0.00%0.00%0.00%1.29%9.69% Page 209 of 310 South Platte Water Renewal Partners 2900 S. Platte River Dr., Englewood, CO 80110 P (303) 762-2600 F (303) 762-2620 www.spwaterrenewalpartners.org OWNED BY LITTLETON/ENGLEWOOD SUPERVISORY COMMITTEE MEETING MINUTES Thursday, June 21, 2018 Page 1 of 3 MINUTES Supervisory Committee Meeting Thursday, June 21, 2018 South Platte Water Renewal Partners (SPWRP) 2900 South Platte River Drive, Englewood, CO. 80110 - Conference Room 9:00 a.m. COMMITTEE PRESENT: Maria D’Andrea City of Englewood, Public Works Director Eric Keck City of Englewood, City Manager Keith Reester City of Littleton, Public Works Director COMMITTEE ABSENT: Mark Relph City of Littleton, City Manager STAFF PRESENT: Tom Brennan City of Englewood, Utilities Director Kurt Carson Deputy Director, Operations & Maintenance (O&M) Solutions Blair Corning Acting SPWRP Director, and Deputy Director of Strategic Programs Jenifer Doane Deputy Director, Manager of Business Admin. & Communications Paul Gaetano O&M Assistant Superintendent Vince Heiken Maintenance Superintendent Matt Montgomery Hill & Robbins, SPWRP Attorney Brenda Varner Government Relations Specialist John Wright Operations Superintendent I. Call to Order The June Supervisory Committee (Committee) meeting was called to order by Blair Corning, Acting Director of the South Platte Water Renewal Partners (SPWRP). II. Consideration of Minutes for Previous Supervisory Committee Meetings The April Committee meeting minutes were approved via email by Eric Keck, Keith Reester, and Larry Nimmo on April 27 and 30, 2018, Mark Relph did not vote to approve since he was absent from the April meeting. The May Committee meeting was cancelled by the Committee through a unanimous email vote on May 3, 2018. Page 210 of 310 South Platte Water Renewal Partners 2900 S. Platte River Dr., Englewood, CO 80110 P (303) 762-2600 F (303) 762-2620 www.spwaterrenewalpartners.org OWNED BY LITTLETON/ENGLEWOOD SUPERVISORY COMMITTEE MEETING MINUTES Thursday, June 21, 2018 Page 2 of 3 III. Action Item(s) Denitrification Filter Influent Pump and Motor Rebuild: Kurt Carson discussed the recommended purchase order agreement with Brimhall Industrial Inc., to conduct the inspection and repair of a Fairbanks Morse Single Stage Pump and Motor. This pump and motor is one (1) of four (4) used in the Denitrification process at the SPWRP. The Denitrification process is an important and required treatment step, used to reduce nitrate-nitrogen in the wastewater stream for permit compliance. Inspection and repair of these pumps and motors must be completed at a location that can service equipment of large size; each pump and motor is 35 foot long, and weighs 20,000 lb. The committee discussed the project’s completion lead time of 120 days, allowing for repairs within 2018. SPWRP staff recommends the Committee approve a purchase order agreement with Brimhall Industrial, Inc., for inspection and repair of a Fairbanks Morse Single Stage Pump and Motor, in the amount of $65,138.70. ACTION TAKEN – The Supervisory Committee considered a motion to approve the recommended purchase order agreement with Brimhall Industrial, Inc., for inspection and repair services, in the amount of $65,138.70. Maria D’Andrea moved, Eric Keck seconded, three ayes, no nays. Motion approved. Mark Relph absent. SPWRP staff plans to present this purchase order agreement to the Englewood City Council for consideration in July 2018. Lintjer + Haywood: Blair Corning discussed the recommended approval of expending budgeted funds for professional services provided by Lintjer + Haywood. The City of Englewood Procurement guidelines state that the Englewood City Council must be notified if more than $25,000.00 is expended with a single vendor. Lintjer + Haywood has been providing architectural and construction administration services on multiple projects throughout the SPWRP facility. SPWRP has currently expended $25,695.25, which surpasses the procurement threshold. SPWRP plans to use an additional $8,800.00, in 2018 with Lintjer + Haywood. These funds will be used for construction services to complete the Administrative Building Remodel and review submittals for Anaerobic Digester 2 repairs. Funding to complete payment for work is available in the 2018 SPWRP Capital Budget. SPWRP staff recommends the approval of budgeted funds for professional services provided by Lintjer + Haywood, in the total amount of $34,495.25. ACTION TAKEN – The Supervisory Committee considered a motion to approve the budgeted funds for professional services with Lintjer + Haywood, in the total amount of $34,495.25. Keith Reester moved, Maria D’Andrea seconded, three ayes, no nays. Motion approved. Mark Relph absent. SPWRP staff plans to present this to the Englewood City Council for consideration in July 2018. Page 211 of 310 South Platte Water Renewal Partners 2900 S. Platte River Dr., Englewood, CO 80110 P (303) 762-2600 F (303) 762-2620 www.spwaterrenewalpartners.org OWNED BY LITTLETON/ENGLEWOOD SUPERVISORY COMMITTEE MEETING MINUTES Thursday, June 21, 2018 Page 3 of 3 IV.Informational Items SPWRP Staff discussed the informational items below with the Supervisory Committee: Community Event and Branding Recap Biogas Status Projects Summary Monthly Progress Report – Adjustment of Month o Note: All monthly progress reports going forward will reflect the month in which these reports are presented to the Supervisory Committee. Three (3)-Month Outlook for Supervisory Committee Action Items WWTP Influent Flow and Load Summary: o The measured flow to the SPWRP averaged 20.8 mgd in May 2018, which is a decrease of 2.1 mgd from May 2018. The measured flow split was 42.5 / 57.5 percent between the cities of Littleton and Englewood, respectively. V.Adjournment The next Supervisory Committee meeting is scheduled for Thursday, July 5, 2018, for a special session, from 9:00–10:30 a.m., at South Platte Water Renewal Partners. Adjourned at 9:36 a.m. Recording Secretary Signature Brenda J. Varner The SPWRP Supervisory Committee approved the June 21, 2018 meeting minutes via email on July 5, 2018. Eric Keck, Maria D’Andrea, and Keith Reester voted, all ayes, no nays. Mark Relph was absent and therefore did not vote. Minutes approved. Page 212 of 310 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Tom Brennan DEPARTMENT: Utilities DATE: July 16, 2018 SUBJECT: Extension of NavPoint Listing Contract for EMRF DESCRIPTION: Extension of NavPoint Listing Contract for EMRF RECOMMENDATION: The EMRF Board recommends that City Council approve a motion supporting the extension of the existing listing contract with NavPoint Real Estate Group to market the remaining available parcels on behalf of the Englewood McLellan Reservoir Foundation for an additional nine-month term. PREVIOUS COUNCIL ACTION: At their March 6, 2017 meeting, City council approved a resolution of support to enter into a listing contract with NavPoint Real Estate Group to market the remaining parcels available parcels on behalf of Englewood McLellan Reservoir Foundation. At their January 2, 2018 meeting, the City Council approve a motion supporting the extension of the existing listing agreement for an additional six-month term. On May 3, 2018, City Council received an update on current leasing activity from NavPoint Real Estate Group. SUMMARY: Since inception of EMRF, EMRF has entered into long-term leases on five parcels of EMRF property for the benefit of the City of Englewood. In September 2016, the current board members presented to City Council a proposal to retain a commercial real estate broker to represent the interests of the City in actively marketing the remaining available parcels. The EMRF Board advertised a Request For Proposal in December 2016 and received eight proposals. Upon completion of the evaluating and interviewing the respondents, the board selected NavPoint Real Estate Group to retain their services to market and negotiate lease terms on the parcels. On April 7, 2017, EMRF signed a listing contract with NavPoint for a nine- month term ending on January 9, 2018. On January 4, 2018, EMRF signed a six-month extention of the existing listing contract. ANALYSIS: The compensation to the brokerage firm is as follows: NavPoint Real Estate Group will charge a 3% fee on the total net lease consideration for years 1-5 and 1.5% years 6-10 for the lease term Page 213 of 310 for a direct deal, and 5% for years 1-5 and 3% for years 6-10 with a cooperating broker involved. FINANCIAL IMPLICATIONS: This listing contract has no initial financial impact. However, future leases resulting from the proposed listing contract will bring significant revenues. ATTACHMENTS: Original listing contract with extension. 2017 actual and 2018 estimated EMRF rent transfers to General Fund. May 3, 2018 Council update on current leasing activity. Contract Summary Sheet Page 214 of 310 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number:Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Tom Brennan Phone: 303-762-2654 Title: EMRF President Email: tbrennan@englewoodco.gov Vendor Contact Information Vendor Name: NavPoint Real Estate Group Vendor Contact: Heather Taylor Vendor Address: 3740 Dacoro Lane Vendor Phone:720-420-7530 City: Castle Rock Vendor Email:heather.taylor@navpointre.com State: CO Zip Code: 80109 Contract Type Contract Type :Professional Services Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☒Copy ☐Addendum(s) ☐Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date:July 4, 2018 End Date: March 28, 2019 Total Years of Term: N/A Total Amount of Contract for term (or estimated amount if based on item pricing):$ If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Payment terms (please describe terms or attach schedule if based on deliverables): Attachments: ☒Copy of original Contract if this is an amendment ☒Copies of related Contracts/Conveyances/Documents Provide broker services to EMRF Page 215 of 310 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $ Line Item Description:Line Item Total Funding: $ Portion of Line Item spent to date: $ Funding Source:Fund:Division Code: Note (if needed):Program: Attachments: ☐Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. 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AcademrrterSc100!Page 229 of 310 Englewood McLellan Reservoir Foundation 1000 Englewood Parkway Englewood, CO 80110 Englewood McLellan Reservoir Foundation To: City Council Members From: Tom Brennan, EMRF President Date: May 3, 2018 Subject: EMRF Update This memorandum will serve as a summary of active interest as well aspast interest of significance with the real estate owned by the Englewood McLellan Reservoir Foundation . I think you will find a common theme within th is summary that specifically indicates a demand in the market from potential developers that the option to purchase the land after an initial lease period exists. The need to monetize the land in order to obtain construction and building improvement loans is critical to the market. . As you know, NavPoint has generated a lot of interest and they have had countless discussions on the property ; however, there is a limited pool of tenants who are willing and able to undertake a ground lease only, especially for certain uses and categories. NavPoint remains optimistic that they will complete a few of the active deals below and use them as a springboard towards completing additional deals. Currently active: - Hotel Group – National flag – Trading lease comments. - Auto Dealership – LOI in negotiation - Indoor/outdoor golf range – +/- 10 acres. LOI in negotiation - Regional gas/convenience – Real Estate Manager toured site. Director of Real Estate visiting the site soon. - Charter School –back in front of Douglas County for approvals on 5/8. Prior interest: Page 230 of 310 Englewood McLellan Reservoir Foundation 1000 Englewood Parkway Englewood, CO 80110 - Retail/Pad Site Master Developer – Interested in re-visiting if the City will explore a development partner to kick-start development on the remaining owned land. - Auto dealer – re-visiting Lot 1A for a 3rd time. - Affordable Multi-Family – no residential allocations - Current residential group – Solana Lucent Station – no residential allocations - Gun Range – came back for the 2nd time and tried to do a straight lease but then decided they had to have a purchase option for financing reasons. - Gas/convenience – need a purchase option - Hotel – were looking close to the hospital – need purchase option. - High end RV dealership – user needs as close to 15 acres as possible, might be able to make a ground lease work, still TBD. - Hotel group – need purchase option - Hotel group adjacent to hospital – submitted LOI that required a purchase option - Multi-Family group – no residential allocations - Assisted Living/Memory Care – required purchase. - Credit Union – prefer purchase. - Motorcycles, RVs and trailers storage – needed purchase option - Existing Auto Dealer for potential gas/convenience use – couldn’t make sense of pro- forma without having a purchase option. - Tree farm/Orchard – no water access for lot 1 and concerns over pesticide use near water source. - Gas/convenience - need purchase - Ice rink – need purchase I will continue to update you as potential interest in the remaining parcels materialize. Page 231 of 310 Englewood/McLellan Reservoir Foundation Inc Rental Income Received and Transferred to the General Fund 2017 MWHR Properties (Mike Ward Infinity) MWHR Properties (Mike Ward Maserati) Benjamin Franklin Academy, LLC Miller Family Real Estate LLC (Larry Miller Nissan)*Solana-MKS Central Park- Shea-UCH Total January 24,610.33$ 10,547.25$ 16,833.33$ 20,927.17$ -$ 77,202.25$ 150,120.33$ February 24,610.33 10,547.25 16,833.33 20,927.17 - 32,620.67 105,538.75 March 24,610.33 10,547.25 16,833.33 20,927.17 6,063.74 32,620.67 111,602.49 April 24,610.33 10,547.25 16,833.33 20,927.17 13,737.58 32,620.67 119,276.33 May 24,610.33 10,547.25 16,833.33 20,927.17 13,737.58 32,620.67 119,276.33 June 24,610.33 10,547.25 16,833.33 20,927.17 13,737.58 32,620.67 119,276.33 July 24,610.33 10,547.25 16,833.33 20,927.17 26,359.44 32,620.67 131,898.19 August 24,610.33 10,547.25 16,833.33 20,927.17 26,359.44 32,620.67 131,898.19 September 24,610.33 10,547.25 18,000.00 20,927.17 26,359.44 32,620.67 133,064.86 October 24,610.33 10,547.25 18,000.00 20,927.17 26,359.44 32,620.67 133,064.86 November 24,610.33 10,547.25 18,000.00 20,927.17 26,359.44 32,620.67 133,064.86 December 24,610.33 10,547.25 18,000.00 20,927.17 26,359.44 33,273.08 133,717.27 Yearly Total 295,323.96$ 126,567.00$ 206,666.64$ 251,126.00$ 205,433.12$ 436,682.03$ 1,521,798.75$ Page 232 of 310 Englewood/McLellan Reservoir Foundation Inc Rental Income Received and Transferred to the General Fund 2018-Estimated Transfers to General Fund (LTAR) MWHR Properties (Mike Ward Infinity/Maserati) Benjamin Franklin Academy, LLC Miller Family Real Estate LLC (Larry Miller Nissan)MKS Escrow Shea Homes Total January 35,157.58$ 18,000.00$ 20,927.17$ 26,359.44$ 33,273.08$ 133,717.27$ February 35,157.58 18,000.00 20,927.17 26,359.44 33,273.08 133,717.27 March 35,157.58 18,000.00 20,927.17 26,359.44 33,273.08 133,717.27 April 35,157.58 18,000.00 20,927.17 26,359.44 33,273.08 133,717.27 May 35,157.58 18,000.00 20,927.17 26,359.44 33,273.08 133,717.27 June 35,157.58 18,000.00 20,927.17 26,359.44 33,273.08 133,717.27 July 35,157.58 18,000.00 20,927.17 26,359.44 33,273.08 133,717.27 August 35,157.58 18,000.00 20,927.17 26,359.44 33,273.08 133,717.27 September 35,157.58 19,008.33 20,927.17 26,359.44 33,273.08 134,725.60 October 35,157.58 19,008.33 20,927.17 26,359.44 33,938.54 135,391.06 November 35,157.58 19,008.33 20,927.17 26,359.44 33,938.54 135,391.06 December 35,157.58 19,008.33 20,927.17 26,359.44 33,938.54 135,391.06 Yearly Total 421,890.96$ 220,033.33$ 251,126.00$ 316,313.28$ 401,273.34$ 1,610,636.92$ Less Miscellaneous operating expenses:(60,000.00) Net available for transfer to General Fund unassigned fund balance 1,550,636.92$ Page 233 of 310 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Larry Nimmo DEPARTMENT: Public Works DATE: July 16, 2018 SUBJECT: Award Contract for EPD HQ Furniture - OfficeScapes DESCRIPTION: Award Contract for EPD HQ Furniture - OfficeScapes RECOMMENDATION: Staff recommends that City Council award, by motion, a contract with OfficeScapes to furnish and install the furniture necessary to create a high-performance work environment for the Englewood Police Headquarters’ offices, in the amount of $643,404.13. PREVIOUS COUNCIL ACTION: Council approved an ordinance setting forth the ballot language and submitting to a vote of the registered electors a General Obligation Bond (GOB) for the construction of a new Englewood Police Department Headquarters. Ballot issue 2C was passed by the voters on November 8, 2016. Council approved Ordinance No. 30, Series 2017 approving the issuance of General Obligation Bonds on May 4, 2017. Staff provided project updates at several study sessions in 2017 and 2018 that informed Council of this purchase. SUMMARY: The City publicly advertised a Request for Qualifications (RFQ) and received eight responses from furniture vendors. A selection team, consisting of the Chief of Police, City Manager, and four Englewood Police Department Division Managers, reviewed responses to the RFQ and interviewed a short list of qualified firms. The selection team recommended the highest scoring team, OfficeScapes, to provide layout, design, and selection services for our Police Headquarters. In support of the Englewood Police Headquarters’ office furniture, OfficeScapes, in cooperation with Police Department Staff and CBRE (Owner's Representative) examined and evaluated individual office spaces, group areas, and conference rooms to determine the layout and appropriate furniture to create a high-performance environment that best fulfills the requirements of all individuals utilizing these spaces. ANALYSIS: The selection process was guided by our project management partner, CBRE, and was performed in accordance with the City's "Purchasing Policies and Procedures" for Professional Services. CBRE, working closely with city staff, prepared an RFQ that was publicly advertised Page 234 of 310 on BidNet. Eight responses were received on the November 21, 2017, due date. The selection team reviewed and scored all responses. Responses were evaluated based on the criteria listed in the RFQ with a maximum possible score of 110 points as summarized below: Firm Profile (10 points) - Key considerations are location and size of office, quantity of licensed architects, types of clients served over past five years, ability to meet insurance requirements, past or pending claims, lawsuits, or legal settlements. Project Team (20 points) - Identification of specific team members who will be directly involved throughout the project along with their resumes and resumes of proposed sub-consultants. Project Staffing Commitment (10 points) - The time commitment to our project from each design team member along with each team member's roles during each phase of the project. Project Approach (20 points) - Teams described their approach to performing the furniture, fixtures, and equipment services required in the RFQ. Key considerations include how the project will be managed, how they promote collaboration with their firm and City representatives, how to keep the project within budget and provide the most efficient solution for the needs of a police building, and any unique capabilities of their firm. Project Experience (20 points) - Candidates provided examples of relevant project experience during the past five years. This included the size, cost, budget, start and completion dates. Candidates expanded on similarities to our project and project features that could help achieve our goals. References (10 points) - Letters of reference and contact information were provided. We are looking for a history of keeping similar projects within budget and on schedule. Cost Proposal (20 points) – Ranked based on a mid level FF&E cost proposal from the vendors and averaged across the scorers sheets based on value of the product and completeness of their response. A copy of the RFQ Score Sheet is attached to this communication. After careful consideration and many hours of meetings and discussions, the team selected the four highest scoring firms for a showroom tour of the vendors facility and proposed product. The tour process consisted of a product presentation by the candidate teams and 3 questions from the interview panel (same staff that reviewed the RFQ responses). The list of questions is attached. The Interview Scoring is attached to this communication. Based on the process outlined above, and OfficeScapes cost proposal being within budget, after full design and selection process with the vendor, the committee is recommending the contract approval of OfficeScapes. FINANCIAL IMPLICATIONS: The OfficeScapes proposal to furnish and install furniture is budgeted under Item 30, the Furniture Fixtures and Equipment (FFE) portion with a total of $1,354,688., as of June 13, 2018. Items listed in this portion of the budget include the Furniture (this contract budgeted at $733,762.) along with IT/AV systems, Security Systems, Interior signage, and Gym Equipment all of which will be coming to City Council soon for approvals. Page 235 of 310 ATTACHMENTS: Contract Approval Summary Contract and Schedule A, OfficeScapes CFS18-34 EPHQ Overall Project Budget RFQ for Furniture RFQ Score Sheet Interview Scoring Certificate of Insurance Page 236 of 310 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Larry Nimmo Phone: 303-762-2504 Title: Right of Way Services Manager Email: lnimmo@englewoodco.gov Vendor Contact Information Vendor Name: OfficeScapes Vendor Contact: Toby Erwin Vendor Address: 9900 E 51st Ave. Vendor Phone: 303-877-5976 City: Denver Vendor Email: terwin@officescapes.com State: CO Zip Code: 80238 Contract Type Contract Type:Contractural Services CFC18-34 Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☒Copy ☐Addendum(s) ☒Exhibit(s) ☒Certificate of Insurance Summary of Terms: Start Date: 7/27/2018 End Date: 1/18/2018 (Scheduled) Total Years of Term: Total Amount of Contract for term (or estimated amount if based on item pricing): $643,404.13 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Payment terms (please describe terms or attach schedule if based on deliverables): Deposit $320,000 prior to order placement Net 30 from invoice date $323,404.13 Attachments: ☐Copy of original Contract if this is an amendment ☒Copies of related Contracts/Conveyances/Documents Furnish and install office furniture for Englewood Police Department Headquarters Page 237 of 310 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $733,761.63 Line Item Description: Furniture Line Item Total Funding: $733,761.63 Portion of Line Item spent to date: $0 Funding Source: Fund: Division Code: Note (if needed): Detailed project budget attached Attachments: ☒Copy of budget page from current budget book detailed project if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☒RFP: ☒ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☐Other: Please describe Page 238 of 310 July 23 18 Jan 31 19 Page 239 of 310 X XX Page 240 of 310 Page 241 of 310 Page 242 of 310 Page 243 of 310 SCHEDULE A OUTLINE OF STATEMENT OF WORK 1.GENERAL City of Englewood Police Head Quarters, OfficeScapes 2.NAMES, PHONE NUMBERS AND EMAILS OF PROJECT TEAM Stacey O'Donnell Cell 303-868-0062 sodonnell@officescapes.com Account Manager Kirk Williams Cell 303-656-0904 kwilliams@officescapes.com Designer Toby Erwin Cell 303-877-5976 terwin@officescapes.com Project Manager Kathy Fields Phone 303-307-3631 kfields@officescapes.com Account Coordinator Marci Auston Cell 303-868-0056 marci@officescapes.com Principal 3.SUMMARY OF PURPOSE FOR STATEMENT OF WORK Create a high-performance work environment for Englewood Police Head Quarters. 4.EQUIPMENT AND PROGRAMMING All programming, space planning, product selection and specifications are complete. No other equipment or programming required. 5.OTHER CONSULTANT RESOURCES For the installation portion of this project, OfficeScapes will be teaming with one of our strategic installation partners. 6.DESCRIPTION OF WORK AND DELIVERABLES 7.SPECIAL TERMS, IF ANY None 8.MODE OF PAYMENT: Check or ACH 9.PAYMENT SCHEDULE Net 30 days City will pay Consultant for the work in accordance with the following payment schedule. All payments to Consultant are contingent on Consultant's satisfying the Deliverables/Milestones set forth in the Payment Schedule. Payments shall be made upon City's written confirmation to Consultant that the Deliverables-Milestones have been satisfied. Payment Reference No. 01 Deposit 02 Final payment Amount of Payment Due Date Comments $320,000 Prior to order placement $323,404.13 Net 30 from invoice date 1000 Englewood Parkway, Englewood, Colorado 80110-2373 (303)762-2300 www.englewoodgov.org 6 Page 244 of 310 Page 245 of 310 Page 246 of 310 Project Summary Report Englewood Police HQ Generated Jun 14, 2018 by budget4cast.com Englewood PD - Overall Budget 6-14-18 Budget Code Original Budget Reallocations Current Budget Committed Costs Non-Forecasted Invoices Approved Changes Requested Changes Uncommitted Costs Estimated Costs at Completion Projected Over/(Under)Previous Costs to Date Current Draw Total Total Costs to Date % Complete Balance To Finish A B A+B C D E F G C+D+E+F+G (C+D+E+F+G) - (A+B)H I H+I (H+I) / (C+D+E+F+G)(C+D+E+F+G) - (H+I) Project Total 26,946,549 53,451 27,000,000 23,929,041 518 271,527 0 951,689 25,152,775 (1,847,225)6,236,572 798,725 7,035,296 28%18,117,478 Soft Costs 3,044,300 20,047 3,064,347 2,899,286 518 90,426 0 0 2,990,229 (74,117)2,041,687 50,076 2,091,763 70%898,467 00 — Owner Costs 573,143 55,282 628,425 560,837 518 0 0 0 561,355 (67,071)140,882 0 140,882 25%420,473 01 — Planning and Permitting Fees 78,666 0 78,666 24,011 0 0 0 0 24,011 (54,655)24,011 0 24,011 100%0 02 — Tap & Utility Fees 50,000 55,741 105,741 105,741 0 0 0 0 105,741 0 77,525 0 77,525 73%28,216 03 — City Use Tax 394,767 (459)394,308 394,308 0 0 0 0 394,308 (0)18,750 0 18,750 5%375,558 07 — Owner/Relocation Costs 49,710 0 49,710 36,777 518 0 0 0 37,295 (12,415)20,596 0 20,596 55%16,699 10 — Design/Consulting Fees 2,471,157 (35,236)2,435,921 2,338,449 0 90,426 0 0 2,428,875 (7,047)1,900,805 50,076 1,950,881 80%477,994 11 — Design Team 1,616,039 54,976 1,671,015 1,590,970 0 80,045 0 0 1,671,015 0 1,426,103 27,564 1,453,666 87%217,349 12 — Surveying 20,200 (20,200)0 0 0 0 0 0 0 0 0 0 0 0%0 13 — Geotechnical 10,000 0 10,000 7,900 0 1,700 0 0 9,600 (400)9,600 0 9,600 100%0 14 — Environmental Consulting/Testing 0 16,988 16,988 8,308 0 8,681 0 0 16,988 0 8,262 0 8,262 49%8,726 15 — Commissioning 0 45,325 45,325 45,325 0 0 0 0 45,325 0 9,065 0 9,065 20%36,261 16 — Project Management 564,375 0 564,375 564,375 0 0 0 0 564,375 0 352,287 17,500 369,787 66%194,588 17 — Misc Consulting Fees 60,000 0 60,000 53,353 0 0 0 0 53,353 (6,647)48,850 1,500 50,350 94%3,004 18 — Material Testing/Inspections 200,543 (132,325)68,218 68,218 0 0 0 0 68,218 0 46,639 3,512 50,152 74%18,067 Hard Costs 22,335,298 230,246 22,565,544 21,029,755 0 181,101 0 951,689 22,162,545 (402,998)4,194,885 748,649 4,943,534 22%17,219,012 20 — Construction Costs 21,054,250 156,606 21,210,856 21,029,755 0 181,101 0 0 21,210,856 0 4,194,885 748,649 4,943,534 23%16,267,323 21 — A&P Construction GMP 21,054,250 156,606 21,210,856 21,029,755 0 181,101 0 0 21,210,856 0 4,194,885 748,649 4,943,534 23%16,267,323 30 — Furniture, Fixtures, & Equipment 1,281,048 73,640 1,354,688 0 0 0 0 951,689 951,689 (402,998)0 0 0 0%951,689 31 — Furniture 845,070 (111,308)733,762 0 0 0 0 733,762 733,762 0 0 0 0 0%733,762 32 — IT/AV Systems & Equipment 269,275 0 269,275 0 0 0 0 0 0 (269,275)0 0 0 0%0 33 — Security Systems 136,703 125,000 261,703 0 0 0 0 157,980 157,980 (103,723)0 0 0 0%157,980 34 — Interior Signage 30,000 0 30,000 0 0 0 0 0 0 (30,000)0 0 0 0%0 35 — Gym Equipment 0 59,948 59,948 0 0 0 0 59,948 59,948 0 0 0 0 0%59,948 Page 247 of 310 Budget Code Original Budget Reallocations Current Budget Committed Costs Non-Forecasted Invoices Approved Changes Requested Changes Uncommitted Costs Estimated Costs at Completion Projected Over/(Under)Previous Costs to Date Current Draw Total Total Costs to Date % Complete Balance To Finish A B A+B C D E F G C+D+E+F+G (C+D+E+F+G) - (A+B)H I H+I (H+I) / (C+D+E+F+G)(C+D+E+F+G) - (H+I) Project Total 26,946,549 53,451 27,000,000 23,929,041 518 271,527 0 951,689 25,152,775 (1,847,225)6,236,572 798,725 7,035,296 28%18,117,478 Contingency 1,566,951 (196,841)1,370,110 0 0 0 0 0 0 (1,370,110)0 0 0 0%0 90 — Contingency 1,566,951 (196,841)1,370,110 0 0 0 0 0 0 (1,370,110)0 0 0 0%0 91 — Project Contingency 1,566,951 (196,841)1,370,110 0 0 0 0 0 0 (1,370,110)0 0 0 0%0 Project Total 26,946,549 53,451 27,000,000 23,929,041 518 271,527 0 951,689 25,152,775 -1,847,225 6,236,572 798,725 7,035,296 28%18,117,478 Page 248 of 310 PROJECT MANAGEMENT GROUP 07 November 2017 Professional Services – FF&E Agent RFP Englewood Police Headquarters Request for Qualifications and Proposal To Whom It May Concern: On behalf of the Englewood Police Department (Owner), CBRE is pleased to invite your firm to submit your proposal for Furniture, Fixtures and Equipment design and procurement services associated with the design and construction of the following project: 1. Englewood Police Headquarters – 3615 Elati Street, Englewood, CO 80110 It is the intent of CBRE and the Englewood Police Department to select one firm on the basis of your response to the enclosed Request for Proposal. Responses are due no later than 5:00 PM, Tuesday, November 21, 2017. Included in this Request for Proposal are the following documents: Exhibit A – General Project Overview Exhibit B – Proposal Guidelines & Scoring Criteria Exhibit C – Scope of Services Exhibit D – Insurance Requirements Attachment 1 – Englewood PD_Basis of Design Furniture - from DLR Group (To be distributed to interested parties) Attachment 2 – Englewood PD_Reference Plans – from DLR Group (To be distributed to interested parties) Please review the enclosed information and submit one (1) hard copy of your response to the following: City of Englewood Attn: Alicia Stutz 1000 Englewood Parkway Englewood, CO 80110 Please also provide one copy of your proposal submittal in electronic format to Donovan Nolan (Donovan.nolan@cbre.com) and Jon Micheel (jon.micheel@cbre.com), and a CC to Alicia Stutz (astutz@englewoodco.gov). Please direct all questions that you might have via email to Donovan.nolan@cbre.com and jon.micheel@cbre.com to preserve the competitiveness and integrity of the proposal process. Phone calls or direct contact with the Owner or Owner’s staff may disqualify the candidate, at the Owner’s option. Sincerely, Donovan Nolan Sr. Project Manager Page 249 of 310 PROJECT MANAGEMENT GROUP Exhibit A – General Project Overview FF&E Design & Procurement Services Englewood Police HQ Request for Qualifications/Proposal Page 2 of 11 11/28/17 Owner Background: The community of Englewood voted to pass the 2016 bond to build a new police and safety services building. The existing Public Safety Services Complex was built in 1972 to serve as a dual-purpose facility for the police department and fire department. The fire department facility currently is not planned to be renovated and will maintain its location on the site. The Englewood Police Department, with a current staff of approximately 111, has grown substantially since that time though the amount of space they occupy has not changed. The existing facility lacks appropriate security design, needs significant facility repairs, does not comply with ADA regulations or police facility standards, and creates significant liability and litigation risk for the City. Based on the City’s landlocked status, growth will be moderate and driven primarily by density rather than annexation. As a result, the police department is not expected to significantly increase the number of officers. However, the condition of the current facility, the use of off-site storage and multiple buildings for offices, and changes in police regulations over the past 44 years has created a question of how to best to address the needs of the police department going forward. Project Description: CBRE along with DLR and Adolfson and Peterson Construction are in the process of finalizing construction documents for the project which should be completed in December. Phase 1 of the project will consist of construction of the new HQ building and will take approximately 13 months to complete. Phase 2 will consist of demolition of the existing police facility along with site work and new parking facilities for the complex. The intent of the RFQP is to down select vendors to meet the team and do showroom tours prior to making final vendor selection. We are asking all vendors who plan to provide a proposal for the project to contact Jon Micheel and Donovan Nolan by email by Tuesday, November 14, 2017 and give your formal “intent to bid.” (Please note Attachments 1 & 2 will be distributed only to consultants who plan to provide pricing for the project) Estimated Project Schedule: Pre-Construction Jun 2017 – Dec 2017 Phase 1 Dec 2017 – Dec 2018 Phase 2 Jan 2019 – May 2019 Project Procurement Schedule: 07 NOV 2017: Distribute RFP 14 NOV 2017: Vendor Intent to bid Due 14 NOV 2017: Clarification Deadline for Questions from Furniture Vendors 16 NOV 2017: Answers to Questions 21 NOV 2017: RFP and Pricing Due 29 NOV 2017: Short List FF&E Vendors for Tours 01 DEC 2018: Phase 1 FF&E Complete Page 250 of 310 PROJECT MANAGEMENT GROUP Exhibit A – General Project Overview FF&E Design & Procurement Services Englewood Police HQ Request for Qualifications/Proposal Page 3 of 11 11/28/17 Project Team: Owner City of Englewoood Dave Henderson, Director of Public Works Owner’s Representative CBRE Donovan Nolan, Sr. Project Manager Jon Micheel, Sr. Project Manager A/E Design Team DLR Group Amy Hoffman, Interior Designer CM/GC Adolfson and Peterson Chad Jelinek, Senior Project Manager The Consultant represents that, prior to submitting a response to this Request for Proposal; they have carefully reviewed the enclosed documents. In addition, they are fully informed of the conditions under which the work is to be performed. The Consultant further represents, to the best of their availability, have satisfied themselves to the actual conditions of the premises and general site logistics, local code restrictions, and any other conditions affecting the completion of the intended work, as of the date of this RFP. Becoming part of the team immediately upon award to become fully integrated in all pre-construction activities. Pre-construction activities will include budgeting, procurement lead time guidance, alternative material selection, schedule recommendations/advice, project planning, creative design solutions/options with the design team and full involvement from award through project execution. Attending design and project meetings should also be included as needed. Bidder Signature: Company Name: Signed By: Title: Date: Business Address: Telephone: Page 251 of 310 PROJECT MANAGEMENT GROUP Exhibit B – Proposal Guidelines & Scoring Criteria FF&E Design and Procurement Services Englewood Police HQ Request for Qualifications/Proposal Page 4 of 11 11/28/17 Please format your submittal to include the items specifically requested below. Please be thorough in addressing the items but note that the Owner is also looking for a team member that can communicate effectively and efficiently. Please organize your submittal using the section numbers and names below. 1. Firm Profile – 10 Points a. Location and current staff size of the servicing office. b. Location and current staff size of any other supporting office. c. Approximate breakdown of type of clients served by your firm over the past five years d. Provide a statement whether or not your firm, in the event of award, would be able to provide insurance meeting or exceeding the requirements stated in Exhibit D below. e. Describe any claims, lawsuits or legal settlements your firm has had in the past and/or those which are currently pending. 2. Project Team Qualifications - 20 points a. Identify the specific team members from your firm that will be assigned to this project and include a description of their roles and responsibilities, on this project. The Owner will expect the submitted staff to be involved in the roles proposed throughout the duration of the project. Any changes must be reviewed and approved by the Owner and CBRE. b. Provide resumes for all individuals to be assigned to this project. 3. Projected Staffing Commitment - 10 points a. Provide, for each proposed team member, their proposed time commitment to this project. The time commitment should be identified for each team member for each phase as a percentage of full- time. b. Describe your approach to staffing this project with an explanation of each team member’s roles during each phase of the project. 4. Project Approach - 20 points a. Describe your Project Approach to performing FF&E design and procurement services required in this RFP including a brief narrative describing how the project will be managed. b. Describe how your firm promotes a collaborative approach within your firm, with your consultants, the Owner and the project team. Page 252 of 310 PROJECT MANAGEMENT GROUP Exhibit B – Proposal Guidelines & Scoring Criteria FF&E Design and Procurement Services Englewood Police HQ Request for Qualifications/Proposal Page 5 of 11 11/28/17 c. Describe how you will track local expenditures within the community to report to the owner. d. Please address how you will keep the project within budget and on schedule. e. Include any unique capabilities or qualities of your firm that would make your approach stand out. 5. Project Experience - 20 points a. Provide up to five examples of relevant Project Experience, in progress or completed by your proposed team members during the past five years. i. Provide size of project, cost, budget, start and completion dates of design and construction. ii. Provide contact information for the project Owner as well as any Owner’s Representative and CM/GC’s Project Manager. iii. Please identify similarities to this project and any unique lessons learned that will be applied. iv. Please identify any unique project features that could be implemented here to help achieve the Owner’s goals. v. Some project examples the Owner would consider relevant, but not limited to, are listed below: 1) Work with law enforcement facilities or other public entities 2) Safety/Security upgrades 3) High performance buildings b. Consideration will be given to the firm that shows the most well rounded experience and how the team will engage the staff and Ownership team in developing a learning environment & facility that is unique to this Owner’s program and environment. 6. References – 10 Points a. Please provide letters of reference and contact information from up to five projects that the proposed team members have worked on, focusing on projects in the past five years that have similarities to this project. b. The selection committee will be looking for a history of commitment to owner and project interests, willingness to be a team player, keeping a project within budget and on schedule, and an ability to coordinate multiple points of view into a successful project. Page 253 of 310 PROJECT MANAGEMENT GROUP Exhibit B – Proposal Guidelines & Scoring Criteria FF&E Design and Procurement Services Englewood Police HQ Request for Qualifications/Proposal Page 6 of 11 11/28/17 7. Cost Proposal – 20 Points a. Provide a cost proposal for service and furniture examples. i. Include confirmation that all services listed in this RFQP are included. ii. Break out the cost proposal by a low, mid, and high grade of the furniture listed within. iii. Provide a detailed breakdown that includes minimum number of design phase meetings, construction phase site visits/meetings and occupancy phase site visits/meetings. iv. Include a detailed list of any clarifications or assumptions associated with your proposal. Total Points Available: 110 Page 254 of 310 PROJECT MANAGEMENT GROUP Exhibit C – Scope of Services FF&E Design & Procurement Services Englewood Police HQ Request for Qualifications/Proposal Page 7 of 11 11/28/17 1. Base Scope of Work is FF&E Design, Supply, Procurement and installation which will include all necessary services to produce a complete FF&E package including everything outlined by DLR Group and shown on attachments 1 & 2 to this RFQP. Proposal must include, but is not limited to, the following: a. Conduct user group meetings to determine Owner needs as necessary. b. Pricing exercises as needed throughout design process to make sure budget it maintained c. Design presentations with end users and design team to make sure needs are being met and design is being agreed upon. d. Product specifications of what is being proposed along with durability of proposed products. Durability is a very important part of what will ultimately be selected. e. Produce layouts and specifications for all new FF&E. f. Provide pricing options for “good, better, best” options for everything outlined by DLR. g. Provide pricing for all “Ancillary Products” outlined and needed to complete the furniture package based off of reference examples provided by DLR. h. Include pricing with options for all task chairs, guest chairs, conference and training chairs. i. Pricing must be for a “turn key” furniture package. j. Provide a “add alternate” price for performance and payment bonds if these are required by the City of Englewood. Page 255 of 310 PROJECT MANAGEMENT GROUP Exhibit D – Insurance Requirements FF&E Design & Procurement Services Englewood Police HQ Request for Qualifications/Proposal Page 8 of 11 11/28/17 The Consultant shall maintain liability insurance having the following minimum coverage and provisions: 1. Consultant’s minimum insurance requirements shall include the following limits of coverage throughout the life of the project: Under Section B Minimum Limits Public Liability $1,000,000 Property Damage $1,000,000 Under Section C Minimum Limits Public Liability $1,000,000 Property Damage $1,000,000 Public Liability and Property Damage Insurance: The Consultant shall maintain during the life of this contract, Public Liability and Property Damage Insurance acceptable to the City, covering the work contracted and all operations in connection herewith, and whenever any of the work covered in the Contract is to be sublet, Consultant's Contingent or Protective Liability and Property Damage Insurance. Such insurance shall provide limits not less than those called for in these Special Provisions. Automotive Liability and Property Damage Insurance: Whenever the work covered by the Contract shall involve the use of automotive equipment, the Consultant shall maintain during the life of the contract, Automotive Public Liability and Property Damage Insurance. This insurance shall provide limits not less than those called for in these Special Provisions to protect the Consultant from any and all claims arising from the use of the following in the execution of the work included in the contract: (l) Consultant's own automobile and trucks. (2) Hired automobiles and trucks. (3) Automobiles and trucks not owned by the Consultant. Such insurance shall cover the use of automobiles and trucks both on and off the site of the project. Workers Compensation: The Consultant shall comply with the Workers’ Compensation Act of Colorado and shall provide compensation insurance to protect the City from and against any and all Workers’ Compensation claims arising from performance of the work under this contract. Workers’ Compensation insurance must cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, as well as the Employers’ Liability within the minimum statutory limits. Page 256 of 310 PROJECT MANAGEMENT GROUP Exhibit D – Insurance Requirements FF&E Design & Procurement Services Englewood Police HQ Request for Qualifications/Proposal Page 9 of 11 11/28/17 Liability: The Consultant shall indemnify and save harmless the City against any and all damages to property or injuries to or death to any person or persons, including property and employees or agents of the City, and shall defend, indemnify and save harmless the City from any and all claims, demands, suits, actions, or proceedings of any kind, or nature, including Workmen's Compensation claims, of or by any whomsoever, in any way resulting from or arising out of the operation in connection herewith, including operations of subconsultants and acts or omissions of employees or agents of the Consultant or his sub-consultants. Insurance coverage specified herein and in the Special Conditions constitutes the minimum requirements and said requirements shall in no way lessen or limit the liability of the Consultant under the terms of the Contract. The Consultant shall procure and maintain, at his own cost and expense, any additional kinds and amounts of insurance that, in his own judgment, may be necessary for his proper protection in the prosecution of the work. All Certificates of Insurance shall be provided to the City prior to the undertaking of any work and prior to a Purchase Order being issued. The completed Certificate of Insurance shall be sent to: Procurement Division: City of Englewood 1000 Englewood Parkway Englewood, CO 80110 With an additional copy sent to: Benefits and Risk Division: City of Englewood 1000 Englewood Parkway Englewood, CO 80110 Other Insurance: 2. The Contract, or another document referenced under this Request for Proposal, may contain additional insurance requirements for coverage from the Consultant. Consultant may also carry such other insurance as the Consultant deems necessary (auto, physical damage, builders risk insurance, etc.). All such insurance shall include a waiver of the insurer’s rights of subrogation against Client and CBRE, Inc., and all subsidiaries. 3. Consultant may be required to submit payment and performance bonds covering the faithful performance of the Consultant and the payment of all obligations arising thereunder, in such form and with such sureties as are satisfactory to Client and CBRE, Inc. Page 257 of 310 PROJECT MANAGEMENT GROUP Exhibit D – Insurance Requirements FF&E Design & Procurement Services Englewood Police HQ Request for Qualifications/Proposal Page 10 of 11 11/28/17 4. Consultant and its consultants and sub-consultants shall add, by endorsement to its policies of insurance, except for Workers’ Compensation Insurance, Owner, CBRE, Inc. and all subsidiaries as additional insureds using the following language: A. Owner, CBRE, Inc., and all of their subsidiaries, agents and employees, are Additional Insureds jointly and/or severally, regarding any coverage afforded by this policy with respect to services and/or materials performed, furnished or supplied on, for or to such Contract. This insurance shall be primary with respect to any other insurance available to such additional insureds, and shall be endorsed in a manner that will prohibit the Consultant’s insurers from seeking contribution from such insurance of the additional insureds. 5. Failure to secure and maintain or add, by endorsement, CBRE, Inc. and Owner and/or all subsidiaries, agents, and employees shall not act as a defense to the enforcement of the terms of this Contract. Any such insurance policy shall apply separately to each insured against whom the claim is made or suit is brought and shall contain no provision which excludes coverage of a claim made by one insured under the policy against another insured under the policy. 6. Prior to commencement of any work or services, and prior to or concurrent with execution of a contract, Consultant shall furnish Owner, with copy to CBRE, with: A. Endorsements to Consultant’s liability insurance policies, naming City of Englewood and CBRE, Inc. and all of their subsidiaries, agents and employees, as additional insureds, B. Certificates of Insurance or copies of insurance policies indicating that the minimum insurance limits described below have been met, C. Endorsements to Consultant’s liability insurance policies by which the insurance carriers agree to provide at least thirty (30) days’ prior written notice of cancellation or any change in such policies. 7. Prior to issuing the Certificate of Insurance, the Consultant and/or Consultant’s Agent shall review the certificate and comply with the following criteria: A. The certificate must be issued with an original signature or original initials of the signor. B. The additional insured must be on a separate endorsement, CG20101185, “Form B”, or equivalent. Form A is not acceptable. C. The “Primary Wording” must appear on Form B endorsement or as a separate endorsement: “The insurance afforded by this policy to the person or organization listed above is Primary Insurance and any other insurance available to such person or organization is Non-Contributory.” D. Automobile – coverage for owned, hired or non-owned vehicles. E. The certificate must include the separate 30-day notice of cancellation endorsement. If the Consultant’s Insurance Company will not include the 30-day cancellation endorsement, then the Carrier must strike the wording: “endeavor to” … “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives.” F. Consultant’s Carrier must be rated in the Best Guide as “A-X” or above. Page 258 of 310 PROJECT MANAGEMENT GROUP Exhibit D – Insurance Requirements FF&E Design & Procurement Services Englewood Police HQ Request for Qualifications/Proposal Page 11 of 11 11/28/17 Indemnification: Consultant agrees to indemnify and hold harmless Owner and CBRE, Inc. against any claims, damage, losses, expenses and attorney’s fees arising out of this Contract, or performance of the Work by vendor or consultants hired by vendor, except for liabilities caused by the intentional or negligent acts or omissions of Owner or CBRE, Inc. [Remainder of Page Intentionally Left Blank] Page 259 of 310 RFQ Score SheetCity Of Englewood - Police HQFFE RFQ Scoring12/27/2017ElementsJordy Carter FurnishingsMerchantsOffice Interiors DenverOfficeScapesPear_HaworthTeamMatesWorkplace Resource1. Firm Profile 108.33 8.17 8.67 6.00 7.67 8.00 6.50 7.172. Project Team Qualifications 2013.17 13.67 15.83 13.00 14.83 14.17 14.67 13.503. Projected Staffing Commitment 107.17 6.83 8.33 5.67 7.67 7.00 6.50 7.834. Project Approach 2012.00 14.17 15.50 12.67 17.17 16.83 15.17 16.175. Project Experience 2016.00 13.83 15.00 11.33 17.33 16.83 16.17 17.506. References 108.50 7.83 7.33 2.83 7.33 8.17 4.83 8.837. Cost Proposal 2013.00 8.25 9.50 6.25 18.00 16.50 15.75 8.75TOTAL11078.17 72.75 80.17 57.75 90.00 87.50 79.58 79.7578.20833333Description67381254NOTESTotal AvailableNotesDescription Candidates (Alphabetically)RankTotal AvailablePage 1 of 1Page 260 of 310 Tour Scores OfficeScapes Pear_Haworth Merchants Workplace Resource C1 23 20 22 27 C2 30 21 27 24 C3 29 24 27 22 C4 27 22 26 23 C5 28 22 25 24 C6 27 21 25 21 Average Score 27.33 21.67 25.33 23.50 Rank 1423 Proposal Scores OfficeScapes Pear_Haworth Merchants Workplace Resource "Good"306,184.10$ 330,955.40$ 402,265.23$ 267,124.64$ "Better"402,639.40$ 408,837.35$ 457,490.81$ 456,381.28$ "Best"552,880.58$ 498,902.12$ 584,808.47$ 558,250.80$ Proposal Score 90 87.5 80.17 79.75 Rank 1234 Englewood Police HQ ‐ Furniture Tours / Interview Scoring Page 261 of 310 ACORD“ Page 262 of 310 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Eric Keck DEPARTMENT: City Manager's Office DATE: July 16, 2018 SUBJECT: Englewood Police Benefit Association Agreement DESCRIPTION: Englewood Police Benefit Association Agreement RECOMMENDATION: Staff recommends that the City Council approve the Contract Between the City of Englewood and the Englewood Police Benefit Association. SUMMARY: Under the terms enunciated within the Englewood Home Rule Charter Article XV, Englewood Employee Relations and Career Service Systems Act, the City is required to collectively bargain with its certified employee organizations. The City currently has recognized two organizations; Englewood Employee Association and the Englewood Police Benefit Association. The current contract of the Englewood Police Benefit Association expires on December 31, 2018 and as required by Section 137.4 of the Charter, collective bargaining began on May 16th and continued weekly until a tentative agreement was reached on June 14th. According to Charter, the Collective Bargaining Agreement shall be for a term of not less than one year and not more than three years and be effective on a January 1 date and terminate on a December 31 date. According to Section 137.5 of the Charter, the following subjects for collective bargaining are mandatory: Wages, hours, vacation, insurance (contribution levels and levels of benefits), holidays, administrative leave, personal leave, military leave, disability leave, dues deduction, grievance resolution procedure, non-State or Federally regulated or mandated pension or retirement provisions (contribution levels only) over-time pay formulas, work uniform provisions, acting pay, longevity, transfer procedure, procedures for suspension, demotion and discharge, and education incentives. The City is very pleased with the way in which negotiations transpired as well as the professionalism displayed by the EPBA negotiation team in coming to an agreement. This agreement is a win-win for both parties and provides the necessary certainty for the association members and the City moving forward for the next two years. Furthermore, it has allowed the City to help ensure the containment of long term liabilities that will be discussed in greater detail in the analysis section. ANALYSIS: Page 263 of 310 The focus of the Collective Bargaining process for the City in 2018 was to ensure fairness and equity in the approach to our police employees, the clean up of contract language and the elimination of long term liabilities. Because of the harmonious relations between the EPBA and the City Administration, I am pleased to report successful negotiations have transpired. Duration: January 1, 2019 through December 31, 2020. Contract language cleanup: Article 4 under seniority was addressed to further clarify how seniority is calculated. Specifically, language was added to enunciate seniority begins to accrue on the date that an employee is sworn in as a police officer. Language was also added that further adds clarity to the section relating to termination for any reason and that reinstatement after a termination shall allow seniority to continue as if a termination never occurred. Article 16 relating to Holidays was also addressed by eliminating Veteran's Day as a Holiday and adding in Christmas Day in in its place. Thanksgiving Day was also identified as a designated holiday. Furthermore, language was added to clarify that overtime shall be paid when an officer works on a designated holiday. Compensation: Article 9 relating to compensation saw a significant change. In the past, a market median was determined through a salary survey process that examined the top rate for the highest ranking officer with Arvada, Aurora, Boulder, Commerce City, Denver, Greenwood Village, Lakewood, Littleton, Longmont, and Thornton police departments. The problem with this system was that the City was not able to gather all of this data in a timely fashion to be utilized in the budgeting process. As such, the Human Resources Department had to guesstimate what the market median was going to be for the coming year. This caused issues for budgeting the appropriate amount for compensation for EPBA members. During the negotiations, the City asked the Association to move to a flat rate system that is more predictable to the City to budget and manage and it was agreed upon to increase wages by 3.5% for both the 2019 and 2020 agreement years. Personal Leave and Short Term Disability (STD): An issue for the City has been the administration of a self-funded short term disability program. This program had afforded police employees with a set number of hours that were predicated upon years of service. These STD hours paid an employee 100% of their wages in even of an injury or illness once one day of personal or annual leave was utilized first. Citywide this program has seen some abuse and as a result, a movement to replace this system with a standard sick leave system has been proposed. The EPBA agreed to the elimination of the personal leave and STD program for a sick leave program that grants 10 hours per month with no caps on accrual but also no payout of hours at the end of a year or at retirement. The old system of personal leave allowed for unused personal leave to be converted to annual leave which created a potential long term liability for the City. Now with a sick leave and catastrophic leave bank, the City can help provide needed sick and catastrophic leave for its employees and ensure that our employees are cared for while at the same time helping to limit longer term liabilities through the accumulation of additional annual leave that heretofore would have been paid out at the time of separation. FINANCIAL IMPLICATIONS: The City will agree to increase EPBA member's wages by 3.5% in 2019 and 3.5% in 2020. ALTERNATIVES: Page 264 of 310 If the City Council were not to agree to this Collective Bargaining Agreement, it would then force both the City and the EPBA into an impasse solution as well as rattle the confidence in the harmonious relations that the Association the City enjoy today. 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