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2018-09-04 (Regular) Meeting Agenda Packet
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 1000 Englewood Pkwy – Council Chambers Englewood, CO 80110 AGENDA City Council Regular Meeting Tuesday, September 4, 2018 ♦ 7:00 PM 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Consideration of Minutes of Previous Session a. Minutes of the Regular City Council Meeting of August 20, 2018. City Council Regular - 20 Aug 2018 - Minutes - Pdf 6. Recognition of Scheduled Public Comment The deadline to sign up to speak for Scheduled Public Comment is Wednesday, prior to the meeting, through the City Manager’s Office. Only those who meet the deadline can speak in this section. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five minutes.) Written materials for presentation to Council may be submitted to the City Clerk as the speaker approaches the podium. Currently the City’s computer presentation equipment is not available for general public use. (The City is working on a solution for usage of AV equipment.) a. Joe Anderson, an Englewood resident, will address Council regarding the upcoming Neighborhood Rehab Project day of service. b. Greg Hoffmann will address Council. c. Vicki Hoffmann will address Council. d. Elaine Hults, an Englewood resident, will address Council. e. Sara Harkness, an Englewood resident, will address Council regarding communication. f. Doug Cohn, an Englewood resident, will address Council regarding historic preservation. 7. Recognition of Unscheduled Public Comment Speakers must sign up for Unscheduled Public Comment at the beginning of the meeting. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be continued to General Discussion.) Written materials for presentation to Council may be submitted to the City Clerk as the speaker approaches the podium. Currently the City’s computer presentation equipment is not available for general public use. (The City is working on a solution for usage of AV equipment.) Council Response to Public Comment. Page 1 of 298 Englewood City Council Regular Agenda September 4, 2018 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 8. Communications, Proclamations, and Appointments 9. Consent Agenda Items a. Approval of Ordinances on First Reading i. CB 25 - Municipal Court First Appearance Grant Program CB 25 - Municipal Court First Appearance Grant Program - Pdf The Municipal Court requests Council approve a Bill for an Ordinance authorizing the application and on-going acceptance of a reimbursement grant from the Department of Local Affairs for costs incurred for in-custody first appearance defense counsel. Staff: Court Administrator Tamara Wolfe b. Approval of Ordinances on Second Reading. i. CB 22 - Bill for an Ordinance: Synergy Medical Canopy Encroachment CB 22 - Bill for an Ordinance: Synergy Medical Canopy Encroachment - Pdf Staff recommends Council approve an Ordinance for an encroachment of an aluminum canopy into the public right of way on the northwest and northeast corners of the planned Synergy Medical office building. Staff: Engineering Manager Paul Weller ii. CB 23 - Bill for Ordinance: Vacation of Right-of-way and Dedication of Transportation and Utility Easement CB 23 - Ordinance for Vacation of Right-of-way and Dedication of Transportation and Utility Easement - Pdf Staff recommends Council approve an Ordinance allowing the Vacation of approximately 200 feet of alley right of way east of Pennsylvania Avenue and south of Hampden Avenue and the acceptance of a Transportation and Utility easement for public access to south Pennsylvania Avenue. Staff: Engineering Manager Paul Weller iii. CB 24 - Bill for an Ordinance - Jason Park Playground IGA CB 24 - Bill for an Ordinance - Jason Park Playground Grant IGA - Pdf Staff recommends that Council approve an Ordinance allowing an Intergovernmental Agreement between Arapahoe County Board of County Commissioners and the City of Englewood for the 2018 Grant of Arapahoe County Open Space Program Funds Staff: Open Space Manager Dave Lee c. Resolutions and Motions i. Water Meter Order Water Meter Order - Pdf Staff recommends Council approve, by Motion, a purchase agreement with National Meter & Automation, Inc. for the purchase of Badger meters, meter parts and Itron ERTs in the amount of $49,770.34 plus freight. Staff: Utilities Director Tom Brennan ii. Award Contract to Foundation Fitness for Englewood Police Department Headquarters Fitness Room Equipment Page 2 of 298 Englewood City Council Regular Agenda September 4, 2018 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. Award Contract to Foundation Fitness for Englewood Police Department Headquarters Fitness Room Equipment - Pdf Staff recommends that Council award, by Motion, a contract to Foundation Fitness in the amount of $59,948.00 for fitness room equipment at the Englewood Police Department Headquarters Building. Staff: Right of Way Services Manager Larry Nimmo 10. Public Hearing Items 11. Ordinances, Resolutions and Motions a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading c. Resolutions and Motions i. Approve Change Order for Contract with Acuity Approve Change Order for Contract with Acuity - Pdf Staff recommends Council award, by Motion, an amendment to a Professional Services Contract in the amount of $15,450.00 with Acuity, Inc. for IT and AV Construction Consulting Services for the Englewood Police Building Headquarters (EPD HQ)project. Staff: Right of Way Services Mananger Larry Nimmo ii. Award Contract to A-1 Chipseal for 2018 Cape Seal and Slurry Seal Project Award Contract to A-1 Chipseal for 2018 Cape Seal and Slurry Seal Project - Pdf Staff recommends Council award, by Motion, a contract to A-1 Chip Seal Co., Inc., in the amount of $519,806.34 with an additional ten percent contingency of 51,980.63 for a total of $571,786.97 to complete the 2018 Cape Seal and Slurry Seal Project. Staff: Right of Way Services Manager Larry Nimmo 12. General Discussion a. Mayor's Choice b. Council Members' Choice 13. City Manager’s Report 14. City Attorney’s Report 15. Adjournment Page 3 of 298 MINUTES City Council Regular Meeting Monday, August 20, 2018 1000 Englewood Pkwy – Council Chambers 7:00 PM 1 Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Olson at 7:07 p.m. 2 Invocation The invocation was given by Council Member Barrentine. 3 Pledge of Allegiance The Pledge of Allegiance was led by Council Member Barrentine. 4 Roll Call COUNCIL PRESENT: Mayor Linda Olson Mayor Pro Tem Rita Russell Council Member Laurett Barrentine Council Member Dave Cuesta Council Member Amy Martinez Council Member Cheryl Wink Council Member Othoniel Sierra COUNCIL ABSENT: None STAFF PRESENT: City Manager Keck City Attorney McKenney Brown City Clerk Carlile Deputy City Clerk McKinnon Director Rinkel, Finance and Administrative Services Director Power, Community Development Director D'Andrea, Public Works Deputy Director of O&M Solutions Carson, South Platte Water Renewal Partners Deputy Director of Strategic Programs Corning, South Platte Water Renewal Page 1 of 11 Draft Page 4 of 298 City Council Regular August 20, 2018 Partners Engineering Manager Weller, Public Works Open Space Manager Lee, Parks, Recreation and Library Planning Manager Burkholder, Community Development Right of Way Services Manager Nimmo, Public Works Facility Services and Maintenance Administrator Long, Public Works Senior Planner Bell, Community Development Planner II Voboril, Community Development Engineer III Loewen, Public Works Government Relations Specialist Varner, South Platte Water Renewal Partners Executive Assistant Fenton, Community Development Technical Support Specialist II Hunnicutt, Information Technology Commander Fender, Police Department Police Officer Smith, Police Department 5 Consideration of Minutes of Previous Session a) Minutes of the Regular City Council Meeting of August 6, 2018 Moved by Council Member Amy Martinez Seconded by Council Member Laurett Barrentine TO APPROVE THE MINUTES AS AMENDED OF THE REGULAR CITY COUNCIL MEETING OF AUGUST 6, 2018. For Against Abstained Linda Olson x Rita Russell x Laurett Barrentine (Seconded By) x Dave Cuesta x Amy Martinez (Moved By) x Cheryl Wink x Othoniel Sierra x 7 0 0 Motion CARRIED. 6 Recognition of Scheduled Public Comment a) Jerry Walker, an Englewood resident, addressed Council regarding recall of Council Members. b) Nathan Hoag, an Englewood resident, addressed Council regarding Change the Trend. c) David Prado, an Englewood resident, addressed Council regarding flooding. d) Dean Stone, an Englewood resident, addressed Council regarding recall of Council Members. Page 2 of 11 Draft Page 5 of 298 City Council Regular August 20, 2018 e) Charlie Cummings addressed Council regarding 3075 S. Tejon. f) Alejandra Harvey, an Englewood resident, addressed Council regarding 3075 S. Tejon. g) Kathleen Bailey, an Englewood resident, addressed Council regarding the Allen Plant. h) Vicki Hoffman addressed Council regarding Englewood employees, drains in the City and to remove Mayor Olson and City Manager Keck. i) Greg Hoffman addressed Council regarding flooding. j) JJ Margiotta, an Englewood resident, addressed Council regarding City spending, Mayor Olson, City Manager Keck, Executive Sessions, the recall of Council Members and emails from Citizens to Council members. k) Colleen Mello, an Englewood resident, addressed Council regarding code enforcement. l) Doug Cohn, an Englewood resident, addressed Council regarding historic preservation and flooding. 7 Recognition of Unscheduled Public Comment a) Chris Duis, an Englewood resident, addressed Council regarding the overall problems in Englewood. b) Mathew Schultz, an Englewood resident, addressed Council regarding storm drains. c) Mike Jones, an Englewood resident, addressed Council regarding what gets accomplished with public comment. d) Coween Dickerson, an Englewood resident, addressed Council regarding City spending. e) Cynthia Seartoss, an Englewood resident, addressed Council regarding flooding. f) Marty Burke, an Englewood resident, addressed Council regarding flooding. g) Becky Deal, an Englewood resident, addressed Council regarding flooding. Council Responded to Public Comment. The meeting recessed at 8:34 p.m. for a break The Meeting reconvened at 8:39 p.m. with all Council Members present. 8 Communications, Proclamations, and Appointments a) Big Brothers Big Sisters week 2018 A PROCLAMATION WAS READ INTO THE RECORD BY MAYOR OLSON DECLARING THE WEEK OF JULY 23 THROUGH JULY 27, 2018 AS BIG Page 3 of 11 Draft Page 6 of 298 City Council Regular August 20, 2018 BROTHERS BIG SISTERS OF COLORADO WEEK 9 Consent Agenda Items Moved by Council Member Wink seconded by Council Member Martinez to approve Consent Agenda Items 9 (a)(i-ii), 9 (b)(i-iii) and 9 (c)(i-ii). a) Approval of Ordinances on First Reading i) CB 23 - Bill for Ordinance: Vacation of Right-of-way and Dedication of Transportation and Utility Easement COUNCIL BILL NO. 23 INTRODUCED BY MEMBER WINK A BILL FOR AN ORDINANCE AUTHORIZING THE VACATION OF THE NORTHERN 199.95 FEET OF THE ALLEY SOUTH OF THE 500 BLOCK OF EAST HAMPDEN AVENUE TO CC 2.5 ASSOCIATES, LLC DEVELOPERS OF THE SYNERGY MEDICAL PLANNED UNIT DEVELOPMENT BY THE CITY OF ENGLEWOOD AND DEDICATION OF A 125.01 FOOT TRANSPORTATION/UTILITY EASEMENT LOCATED IN A LOT 9, BLOCK 3 AND 0.94 FEET IN LOT 8, BLOCK 3 IN HIGGINS ENGLEWOOD GARDENS SUBDIVISION EAST OF THE 3500 BLOCK OF SOUTH PENNSYLVANIA STREET FROM CC 2.5 ASSOCIATES, LLC ALSO KNOWN AS SYNERGY MEDICAL TO THE CITY OF ENGLEWOOD. ii) CB 24 - Bill for an Ordinance - Jason Park Playground IGA COUNCIL BILL NO. 24 INTRODUCED BY MEMBER WINK A BILL FOR AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL GRANT AGREEMENT BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE BOARD OF COUNTY COMMISSIONERS OF ARAPAHOE, STATE OF COLORADO PERTAINING TO THE JASON PARK PLAYGROUND REPLACEMENT. b) Approval of Ordinances on Second Reading. i) CB 18 - Romans Park Permanent Easement ORDINANCE NO. 15, SERIES OF 2018 (COUNCIL BILL NO. 18, INTRODUCED BY COUNCIL MEMBER MARTINEZ) AN ORDINANCE AUTHORIZING A GRANT OF A SWITCH BOX UTILITY EASEMENT BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND PUBLIC SERVICE COMPANY OF COLORADO, LOCATED IN ROMANS PARK. Page 4 of 11 Draft Page 7 of 298 City Council Regular August 20, 2018 ii) CB 20 - Synergy Medical Planned Unit Development ORDINANCE NO. 16, SERIES OF 2018 (COUNCIL BILL NO. 20, INTRODUCED BY COUNCIL MEMBER RUSSELL) AN ORDINANCE APPROVING THE REZONING OF 506 EAST HAMPDEN AVENUE, 510 EAST HAMPDEN AVENUE, 550 EAST HAMPDEN AVENUE, 558 EAST HAMPDEN AVENUE, 3528 SOUTH PENNSYLVANIA STREET, 3532 SOUTH PENNSYLVANIA STREET FROM M-2 MIXED USE MEDICAL, OFFICE, HIGH DENSITY RESIDENTIAL AND LIMITED RETAIL ZONE DISTRICT TO SYNERGY MEDICAL PLANNED UNIT DEVELOPMENT (PUD), ALL WITHIN THE CITY OF ENGLEWOOD, COLORADO. iii) CB 21 - Ordinance for Temporary Waiver of Building Permit and Plan Review Fees ORDINANCE NO. 17, SERIES OF 2018 (COUNCIL BILL NO. 21, INTRODUCED BY COUNCIL MEMBER WINK) AN ORDINANCE PROVIDING FOR A TEMPORARY WAIVER OF BUILDING PERMIT FEES AND PLAN REVIEW FEES ESTABLISHED BY THE ENGLEWOOD MUNICIPAL CODE. c) Resolutions and Motions i) Contract with Veolia for Annual Household Hazardous Waste and Electronics Waste Recycling Approval of a contract with Veolia ES Technical Solutions, LLC, for collection and disposal services for the 2018 Household Hazardous Waste and Electronics Collection event, the amount not to exceed $50,000. ii) Award Contract to National Network Services (NNSI) for Englewood Police Department Head Quarters (EPD HQ) Building. Approval of a contract with National Network Services (NNSI) for cabling services at the Englewood Police Headquarters Building including horizontal data and voice distribution systems, backbone copper distribution system (voice), the backbone fiber distribution system, and telecommunication room fittings, in the amount of $155,233.29. Moved by Council Member Cheryl Wink Seconded by Council Member Amy Martinez Motion to approve Consent Agenda Items 9 (a)(i-ii), 9 (b)(i-iii) and 9 Page 5 of 11 Draft Page 8 of 298 City Council Regular August 20, 2018 (c)(i-ii). For Against Abstained Linda Olson x Rita Russell x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink (Moved By) x Othoniel Sierra x 7 0 0 Motion CARRIED. 10 Public Hearing Items No public hearing was scheduled before Council. 11 Ordinances, Resolutions and Motions a) Approval of Ordinances on First Reading i) CB 22 - Bill for an Ordinance: Synergy Medical Canopy Encroachment Moved by Council Member Laurett Barrentine Seconded by Council Member Rita Russell COUNCIL BILL NO. 22 INTRODUCED BY MEMBER BARRENTINE A BILL FOR AN ORDINANCE APPROVING AN ENCROACHMENT AND INDEMNITY AGREEMENT PERTAINING TO THE CONSTRUCTION OF TWO ARCHITECTURAL CANOPIES EXTENDING OVER THE PUBLIC RIGHT-OF-WAY. For Against Abstained Rita Russell (Seconded By) x Laurett Barrentine (Moved By) x Linda Olson x Dave Cuesta x Amy Martinez x Cheryl Wink x Othoniel Sierra x 7 0 0 Motion CARRIED. Page 6 of 11 Draft Page 9 of 298 City Council Regular August 20, 2018 b) Approval of Ordinances on Second Reading There were no additional Ordinances on Second Reading. (See Agenda items 9 (b) (i-iii).) c) Resolutions and Motions i) Safe Routes to School Project-Pedestrian Improvements of South Broadway and Mansfield Ave. Moved by Council Member Amy Martinez Seconded by Council Member Cheryl Wink Approval of a contract with Technology Constructors Incorporated for pedestrian and traffic signal improvements to the intersection of South Broadway and Mansfield Avenue, in the amount of $362,792.00 f For Against Abstained Linda Olson x Rita Russell x Laurett Barrentine x Dave Cuesta x Amy Martinez (Moved By) x Cheryl Wink (Seconded By) x Othoniel Sierra x 7 0 0 Motion CARRIED. ii) DhPace ERC 2018 Closure Projects Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez Approval of a contract with DHPace for the Installation of 2 ea. Kelley 24’ HVLS Fans and to Replace existing rolling gates between the locker room and the pool area with Overhead Door Model 670 Rolling Grilleswith for the 2018 Recreation Center closure in the amount of $54,284.72. For Against Abstained Linda Olson x Rita Russell (Moved By) x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x Othoniel Sierra x Page 7 of 11 Draft Page 10 of 298 City Council Regular August 20, 2018 7 0 0 Motion CARRIED. iii) Programmable Logic Controller (PLC) Processor Replacement Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez Approval of a contract with Rexel to purchase programmable logic controllers in the amount of $154,375. This recommendation was approved by the Supervisory Committee on July 05, 2018. For Against Abstained Linda Olson x Rita Russell (Moved By) x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x Othoniel Sierra x 7 0 0 Motion CARRIED. The meeting recessed at 9:13 p.m. for a break The Meeting reconvened at 9:20 p.m. with all Council Members present. iv) SPWRP Biogas – RIN (Renewable Identification Number) Broker Agreement Moved by Council Member Cheryl Wink Seconded by Council Member Amy Martinez Approval of the selection and professional service agreement with Blue Source LLC to perform renewable fuel credit management services related to the biogas to RNG project in the amount of 10% of Net Proceeds (Estimated revenue reduction at $260,619/ annually dependent on RIN values). This recommendation was approved by the Supervisory Committee on July 05, 2018. For Against Abstained Amy Martinez (Seconded By) x Page 8 of 11 Draft Page 11 of 298 City Council Regular August 20, 2018 Cheryl Wink (Moved By) x Linda Olson x Rita Russell x Laurett Barrentine x Dave Cuesta x Othoniel Sierra x 4 3 0 Motion CARRIED. v) SPWRP Biogas – Construction Administration Moved by Council Member Cheryl Wink Seconded by Council Member Amy Martinez Approval of a contact with Carollo Engineers to provide services during construction in the amount of $310,370. This recommendation was approved by the Supervisory Committee on July 05, 2018. For Against Abstained Linda Olson x Rita Russell x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink (Moved By) x Othoniel Sierra x 4 3 0 Motion CARRIED. vi) SPWRP Biogas – Xcel Interconnection Agreement Moved by Council Member Cheryl Wink Seconded by Council Member Amy Martinez Approval of a contract with Xcel Energy (Xcel) for transferring the renewable biogas to the national natural gas pipeline in the amount of $1,742,076. This recommendation was approved by the Supervisory Committee on July 05, 2018. For Against Abstained Page 9 of 11 Draft Page 12 of 298 City Council Regular August 20, 2018 Linda Olson x Rita Russell x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink (Moved By) x Othoniel Sierra x 4 3 0 Motion CARRIED. vii) SPWRP Biogas –CM/ GC (Construction Manager/ General Contractor) Moved by Council Member Cheryl Wink Seconded by Council Member Amy Martinez Approval of a contract with J.R. Filanc Construction Company, Inc. (Filanc) as the CMGC and to execute the construction manager / general contractor agreement for the Pipeline Injection Project in the amount of $5,374,391.36. This recommendation was approved by the Supervisory Committee on July 05, 2018. For Against Abstained Linda Olson x Rita Russell x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink (Moved By) x Othoniel Sierra x 4 3 0 Motion CARRIED. 12 General Discussion a) Mayor's Choice b) Council Members' Choice 13 City Manager’s Report 14 City Attorney’s Report Page 10 of 11 Draft Page 13 of 298 City Council Regular August 20, 2018 15 Adjournment MAYOR OLSON MOVED TO ADJOURN. The meeting adjourned at 11:11 p.m. City Clerk Page 11 of 11 Draft Page 14 of 298 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Tamara Wolfe DEPARTMENT: Municipal Court DATE: September 4, 2018 SUBJECT: CB 25 - Municipal Court First Appearance Grant Program DESCRIPTION: CB 25 - Municipal Court First Appearance Grant Program RECOMMENDATION: The Municipal Court requests Council approve an ordinance authorizing the application and on- going acceptance of a reimbursement grant from the Department of Local Affairs for costs incurred for in-custody first appearance defense counsel. SUMMARY: Effective July 1, 2018, Colorado Revised Statute § 13-10-114.5 mandated all municipal courts provide court appointed counsel to all in-custody defendants that may face a jail sentence regardless of indigent status. The Court has complied with this mandate and City Council approves this funding through the annual budget process. The state legislators recognized this was an unfunded mandate and subsequently established a Municipal Court First Appearance Grant Program. This is a reimbursement type of grant program administered through the Department of Local Affairs (DOLA). $1,797,085 has been authorized for all 217 municipal courts statewide. The grants will be distributed until funds run out which is expected to be very quickly. Applications will be accepted by DOLA beginning September 1st and ending October 1st, 2018. Application requirements include verification for approval to accept funding from the Chief Elected Official. Since not all of the specifications have been published as of this date, it is unclear if this will be a one time estimated reimbursement or will be an on-going monthly request. The Court would request City Council acceptance of the reimbursement grant in whatever format it may be administered. Attached to this Council Communication is the documentation on the program from the DOLA website. The State will not publicize the application form until September 1, 2018. Once available the actual application will be provided upon Council request. FINANCIAL IMPLICATIONS: Based upon preliminary costs for in-custody court appointed counsel, an estimated annual reimbursement amount is $32,500. The actual funding reimbursements will depend upon how DOLA interprets time of service, how many municipal courts request funding, and the manner in which funds are distributed. ALTERNATIVES: City Council may choose to not accept available funding and solely support all legally mandated court appointed counsel costs. Page 15 of 298 CONCLUSION: In-custody court appointed counsel is just one part of providing overall legally required court appointed counsel. The ability to apply and accept any grant reimbursement funds will help offset this cost to Englewood citizens. ATTACHMENTS: Council Bill #25 Department of Local Affairs Municipal Court First Appearance Grant Program overview Page 16 of 298 BY AUTHORITY ORDINANCE NO. ___ COUNCIL BILL NO. 25 SERIES 2018 INTRODUCED BY COUNCIL MEMBER ___________ A BILL FOR AN ORDINANCE AUTHORIZING THE APPLICATION FOR AND ACCEPTANCE OF A MUNICIPAL COURT FIRST APPEARANCE GRANT PROGRAM FROM THE COLORADO DEPARTMENT OF LOCAL AFFAIRS WHEREAS, the State of Colorado in 2016 enacted Colorado Revised Statute 13-10- 114.5 which mandates that all Municipal Courts in Colorado provide defense counsel for all persons in custody, and the offense includes a possible jail sentence; WHEREAS, upon passage of the Statute, its implementation was delayed until July 1, 2018 due to serious concerns surrounding the financial impact on municipalities throughout the State; WHEREAS, in 2018 the State Legislature established a grant program to be administered by the Colorado Department of Local Affairs (“DOLA”) to address the financial impact of this unfunded mandate; WHEREAS, DOLA is making $1,797,085 in grant funds available to the 217 municipal courts to assist in offsetting the costs of providing defense counsel as mandated by the statute; WHEREAS, since this is a grant reimbursement for expenditures incurred by the Municipal Court, TABOR restriction would not be impacted, and; WHEREAS, the City of Englewood Municipal Court seeks Council approval of an Ordinance authorizing the application for and, if granted, the acceptance of a 2018 Municipal Court First Appearance grant in the amount of $ 32,500.00 dollars for the period of July 1, 2018 through August 31, 2019. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the application for and acceptance of the Municipal Court First Appearance Grant. Section 2. The Court Administrator is hereby authorized to sign the Municipal Court First Appearance Grant and Application on behalf of the City of Englewood. Section 3. The funds for the Municipal Court First Appearance grant come from the Colorado Department of Local Affairs. No Federal funds will be used. Page 17 of 298 Introduced, read in full, and passed on first reading on the 4th day of September, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the _____ day of September 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the _____ day of September, 2018 for thirty (30) days. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for an Ordinance introduced, read in full, and passed on first reading on the 4th day of September, 2018. Stephanie Carlile Page 18 of 298 7/2/18 Municipal Court First Appearance Grant Program Funding Available: $1,797,085 Purpose Reimburse in whole or part, costs associated with the provision of defense counsel to defendants at their first appearance in municipal courts as required, effective July 1, 2018, under Colorado Revised Statute (CRS) § 13-10-114.5: (1) At the time of first appearance on a municipal charge, if the defendant is in custody and the charged offense includes a possible sentence of incarceration, the court shall appoint counsel to represent the defendant for purposes of the initial appearance unless, after a full advisement pursuant to C.M.C.R. 210 and section 16-7- 207, C.R.S., the defendant makes a knowing, intelligent, and voluntary waiver of his or her right to counsel. (2) If the defendant remains in custody, the appointment of counsel continues until the defendant is released from custody. If the defendant is released from custody, he or she may apply for court-appointed counsel, and the court shall appoint counsel if the court determines that the defendant is indigent and the charged offense includes a possible sentence of incarceration. Eligible Entities Colorado Municipal Courts Process – Pilot Launch Notice of Funds Available will open September 1, 2018. Reimbursement applications will be accepted up to October 1, 2018. All requests for reimbursement must: Complete an application through the e-grants portal. Provide supporting documentation of any and all expenses for provision of first appearance as required under CRS 13-10-114.5 for the time frame August 1-August 31, 2018. Provide a spreadsheet of all first appearances between August 1 and August 31, 2018 and type. An example of how to count those appearances is attached. Provide the date of approval from the Chief Elected Official to seek reimbursement to include confirmation that the applicants have evaluated TABOR limitations and can accept these dollars. It is important that each application provide the total hours of provision of service along with the spreadsheet of actual appearances as the state is prepared to reimburse each hour for the provision of service related to first appearances at $75 per hour or the hourly rate of the Alternative Defense Council for Misdemeanor & Traffic whichever is greater until funding is expended for the year. Contacts Colorado Department of Local Affairs Division of Local Government Alison Williams Helm, 303-864-7897, alison.williams.helm@state.co.us Page 19 of 298 Date Length of Docket Defendant's Name Case Number Type of Hearing First Appearance per CRS 13-10-114.5 Attorney's Name Amt of Time 8/3/2018 2 hours J.Smith 16-3876 Arraignment Y Bob Williams 20 minutes J.Gray 18-47 Pre-trial conference N Bob Williams S.Ramirez 18-384 Arraignment Y Greg Downing 8/4/2018 2 hours T.Wilson 18-825 Arraignment Y Greg Downing Date Length of Docket Defendant's Name Case Number Type of Hearing First Appearance per CRS 13-10-114.5 Attorney's Name Notes EXAMPLE Municipal Court - First Appearance Grant Program Page 20 of 298 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Paul Weller DEPARTMENT: Public Works DATE: September 4, 2018 SUBJECT: CB 22 - Bill for an Ordinance: Synergy Medical Canopy Encroachment DESCRIPTION: CB 22 - Bill for an Ordinance: Synergy Medical Canopy Encroachment RECOMMENDATION: Staff recommends Council approve the ordinance for an encroachment of an aluminum canopy into the public right of way on the northwest and northeast corners of the planned Synergy Medical office building. PREVIOUS COUNCIL ACTION: Date Meeting Type Description of topic discussed July 18, 2018 Regular Synergy Medical Office Building PUD Public Hearing; this meeting resulted in a vote to proceed with the first reading of the Bill for Ordinance for the PUD. August 6, 2018 Regular First Reading of the Bill for Ordinance for the Synergy Medical Office Building PUD. SUMMARY: The proposed synergy medical office building design, as exhibited in the planned unit development (PUD) has incorporated an aluminum canopy at the northeast and northwest corners of the building, due to the proximity of the building to the property line, the canopy will encroach into the public right of way. The encroachment beyond the right of way will be 5.0 feet or less in all locations. An encroachment and indemnity agreement will be completed and recorded upon approval of this ordinance; the property owner understands and has agreed to the terms of this agreement. ANALYSIS: To facilitate the development, Public Works supports the encroachment of the aluminum canopy and will ensure the following criteria are met to protect the public use of the right of way. Page 21 of 298 • An encroachment and indemnity agreement will be made between the city and the property owner upon approval of the ordinance (see attached). The property owner understands and has agreed to the City's terms of the encroachment and indemnity agreement. • The canopy will be no closer than 5 feet from the back of existing curb in all locations as shown in Exhibit B • The height of the canopy will be a minimum of 8 feet from the existing sidewalk grade in all locations as shown in Exhibit C FINANCIAL IMPLICATIONS: This encroachment will not have any direct financial implications for the City, however the proposed development of the Synergy Medical Office building may have indirect financial benefit to the city by increasing tax revenues. ALTERNATIVES: Without the approval of the encroachment, the building will need to be redesigned from that shown in the planned unit development (PUD). CONCLUSION: Staff supports the encroachment of the canopy that has been requested as a part of the planned development for the proposed Synergy Medical Office Building. We recommend council approve this encroachment as a part of the planned development. ATTACHMENTS: CB 22 Encroachment and Indemnity Agreement Exhibit A- Legal Description Exhibit B- Site Plan Exhibit C- Canopy Elevation Plan Page 22 of 298 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 22 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER BARRENTINE AN ORDINANCE APPROVING AN ENCROACHMENT AND INDEMNITY AGREEMENT PERTAINING TO THE CONSTRUCTION OF TWO ARCHITECTURAL CANOPIES EXTENDING OVER THE PUBLIC RIGHT-OF- WAY. WHEREAS, Section 11-3-4 of the Englewood Municipal Code 2000 provides that an encroachment into public right-of-way may be granted upon compliance with certain terms and conditions and the issuance of an encroachment permit and indemnity agreement by the City; WHEREAS, the property owner “Synergy Medical” of 506 East Hampden Avenue wishes to construct a medical office and restaurant/retail building; WHEREAS, the City of Englewood received an application for an encroachment permit from the Owner of 506 East Hampden Avenue for the construction of a medical office and restaurant/retail building for: • Two (2) architectural canopies 127.1 feet long in the Northwest Corner and 166.9 feet long in the Northeast Corner and attached to the building. The canopies shall extend no more than five (5’) beyond the property lines, and will be a set a minimum of five (5’) feet from the back of the existing curb in all locations. The height of each canopy above the existing sidewalk grade shall be eight (8’) feet in all locations. WHEREAS, approval of this Ordinance will authorize an “Encroachment Permit and Indemnity Agreement” formally recognizing the dimensions of the encroachment; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1 The “Encroachment Permit and Indemnity Agreement” attached hereto as “Exhibit A” is hereby accepted and approved by the City Council of the City of Englewood, Colorado. Introduced, read in full, and passed on first reading on the 20th of August, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 24th of August 2018. Page 23 of 298 Published as a Bill for an Ordinance on the City’s official website beginning on the 23rd day of August, 2018 for thirty (30) days. Read by Title and passed on final reading on the 4th day of September, 2018. Published by Title in the City’s official newspaper as Ordinance No. ___, Series of 2018, on the 6th day of September, 2018. Published by title on the City’s official website beginning on the 5th day of September, 2018 for thirty (30) days. This Ordinance shall take effect thirty (30) days after publication following final passage. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. ___, Series of 2018. Stephanie Carlile Page 24 of 298 Page 25 of 298 City of Englewood 1000 Englewood Parkway Englewood, Colorado 80110 Page 2 of 3 4. That the property owner(s) are estopped to deny the right of the City of Englewood, Colorado, to revoke the Encroachment Permit or to deny the property rights of said City. 5. That the property owner(s) agree to reimburse and indemnify the City of Englewood, Colorado, for all necessary expenses of whatever nature that may be incurred in revoking this Permit, removing the structure placed in the public right-of-way, or any other expense as a result of granting the Encroachment Permit. 6. That the property owner(s) shall maintain insurance coverage sufficient to satisfy any liability arising as a result of this Encroachment Permit and Indemnity Agreement, and the City of Englewood shall be held harmless from any and all liabilities arising from this action. 7. That this agreement shall inure to the benefit of and be binding upon the heirs, executors, administrators, assigns, and successors of the respective parties IN WITNESS WHEREOF, the parties have set their hands the day and year first written above. CITY OF ENGLEWOOD a municipal corporation By: _______________________________________ Linda Olson, Mayor ATTEST: By: _______________________________________ Stephanie Carlile, City Clerk By:_______________________________________ Maria D’ Andrea, Director of Public Works By:________________________________________ Brad Power, Director of Community Development Page 26 of 298 Page 27 of 298 Page 28 of 298 DN DN UP DN UP UP DN DN 1 2 3 5 6 7 8 9 10 11 A B C D D.5 E F F.5 G H J K G.5 10.82.1 4 D.4 D.6 E.5 Restaurants & Shops Slope DN Slope DN To P1 C C C C C C C C C C C C C C CC C C C C C PROPERTY LINE PROPERTY LINE PROPERTYLINEPROPERTY LINE PROPERTYLINEPROPERTYLINE7'-51/2"3'-5"81'-31/2"9' - 2 1/4" 3' - 9 1/2" CANOPY7'-21/4"3'-51/2"73'-73/4"18'-51/4"74' - 10 3/4" 1' - 10 3/4" 9' - 9 1/2" 2' - 5 1/2" 9' - 4 1/4" 12' - 0 1/4" CANOPY 6'-5"G.8 F.4 10.91.1 1.31.2 F.6 CANOPY 4.5 SouthPearlStreetEast Hampden Avenue SouthPennsylvaniaStreet8' - 2 1/4" 4' - 4 1/2" 45' - 10 1/4"5'-01/4"DATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media. EXHIBIT B SITE PLAN A1.0SYNERGYMEDICAL JC AS 07/19/2018 15016.00506E.HAMPDENAVENUEENGLEWOOD,COLORADO#DATE REVISION 3/32" = 1'-0"1 EXHIBIT B: SITE PLAN EXHIBIT B Canopy Areas Page 29 of 298 JK LEVEL 2 126' - 0" CURB GRANITE PAVERS CANOPY STREET FACE OF BUILDING RETAIL SIGN SIDEWALK PROPERTY LINE BACKOFCURB1' - 0" 6" BUFFER AREA 4' - 0" TRANS.6' - 8 3/4" VARIES 1'-6"GRAVEL PLANTER BED BEYOND 1' - 6"1' - 0"8' - 1" CONCRETE SITTING WALL TO ACCOMMODATE GRADE B.O.CANOPY12'-0"PROPERTYLINEPROPERTYLINEB.O.CANOPY15'-4"SOUTHPEARLSTREETSOUTHPENNSYLVANIASTREET45' - 10 1/4" 4' - 4 1/2" 8' - 2 1/4" 9' - 9 1/2" 1' - 10 3/4" 74' - 10 3/4"PROPERTYLINEB.O.CANOPY8'-0"B.O.CANOPY14'-0"EASTHAMPDENAVENUE18' - 5 1/4"73' - 6 3/4" 3' - 5 1/2" 7' - 2 1/4"PROPERTYLINEPROPERTYLINEB.O.CANOPY11'-11"EASTHAMPDENAVENUE7' - 5 1/2"3' - 5"81' - 3 1/2" DATE DRAWN BY CHECKED BY PROJECT NUMBER The information contained in this drawing file is intended for use only on this project. Unauthorized reproduction or use in other projects is not permitted. The Mulhern Group, Ltd. assumes no liability for unauthorized reproduction, changes to or use of the information contained herein. The information contained herein as provided on an "as-is" basis. The Mulhern Group disclaims all warranties with regard to the data contained in this drawing file and to the performance of the delivery media, including all implied warranties of fitness. The Mulhern Group, Ltd. assumes no obligations or liabilities for damages, including, but not limited to, consequential damages arising out of or in connection with the use or performance of this drawing file and its delivery media. EXHIBIT C CANOPY PROFILE A1.1SYNERGYMEDICAL JC AS 07/19/2018 15016.00506E.HAMPDENAVENUEENGLEWOOD,COLORADO#DATE REVISION 1/4" = 1'-0"4 EXHIBIT C: SECTION @ STOREFRONT 3/32" = 1'-0"3 EXHIBIT C: NORTH ELEVATION 3/32" = 1'-0"1 EXHIBIT C: EAST ELEVATION 3/32" = 1'-0"2 EXHIBIT C: WEST ELEVATION EXHIBIT C Canopy Areas Page 30 of 298 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Paul Weller DEPARTMENT: Public Works DATE: September 4, 2018 SUBJECT: CB 23 - Bill for Ordinance: Vacation of Right-of-way and Dedication of Transportation and Utility Easement DESCRIPTION: CB 23 - Bill for Ordinance: Vacation of Right-of-way and Dedication of Transportation and Utility Easement RECOMMENDATION: Staff recommends Council approve the Vacation of approximately 200 feet of alley right of way east of Pennsylvania Avenue and south of Hampden Avenue and the acceptance of a Transportation and Utility easement for public access to south Pennsylvania Avenue PREVIOUS COUNCIL ACTION: Date Meeting Type Description of topic discussed July 18, 2018 Regular Synergy Medical Office Building PUD Public Hearing; this meeting resulted in a vote to proceed with the first reading of the Bill for Ordinance for the PUD. August 6, 2018 Regular First Reading of the Bill for Ordinance for the Synergy Medical Office Building PUD. SUMMARY: The proposed development for the Synergy Medical Office Building as outlined in the Planned Unit Development (PUD) Ordinance includes, and is contingent on, the vacation of approximately 200 feet of public right of way and dedication of approximately 125 f eet of Transportation and Utility easement. CC2.5 Associates LLC who have been authorized by the current property owners have requested the vacation of right of way described and exhibited in the attachments. ANALYSIS: To facilitate the development, Public Works supports the vacation of the approximately 200 feet of alley right of way 150-feet east of Pennsylvania Avenue and immediately south of Hampden Avenue for the following reasons: Page 31 of 298 • A Transportation and Utility easement approximately 125-feet long and 25 feet wide will be dedicated south and west of the vacated portion of alley to provide access to Pennsylvania Avenue. • The developer will be responsible for constructing and maintaining the new concrete paved alley in the easement area as well as paving the existing alley with concrete from the south property boundary to US 285/Jefferson Avenue. • The developer will be responsible for relocating existing utilities in the vacated portion of right of way. • Englewood Utilities has approved the conceptual plans for the relocated sanitary sewer and a private irrigation line currently located in the vacated portion of the alley. • Private utility companies (Xcel, Comcast and Century link) have provided letters supporting the proposed relocation of utilities including: electric, gas, cable and phone. • Development of the site is contingent on the vacation of this alley. FINANCIAL IMPLICATIONS: This vacation of right of way will not have any direct financial implications for the City, however the proposed development of the Synergy Medical Office building may have indirect financial benefit to the city by increasing tax revenues. ALTERNATIVES: Without this vacation, the proposed development may not move forward as the vacated area is necessary to construct the development. CONCLUSION: Staff supports the vacation of alley and dedication of Transportation and Utility easement that has been requested as a part of the planned development for the proposed Synergy Medical Office Building. We recommend council approve this vacation of right of way and dedication of easement as part of the planned development. ATTACHMENTS: CB 23 - Ordinance for Vacation of Right of way Letter of Intent to Vacate Exhibit A - Vacation of Right-Of-Way Legal Description Exhibit B - Dedication of Transportation and Utility Easement Legal Description Exhibit C - Site Plan Exhibit D - Letters from Private Utility Companies (Xcel, Century Link, Comcast) Exhibit E - Letters of Authorization from Property Owners to CC2.5 Associates LLC Page 32 of 298 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 23 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER WINK AN ORDINANCE AUTHORIZING THE VACATION OF THE NORTHERN 199.95 FEET OF THE ALLEY SOUTH OF THE 500 BLOCK OF EAST HAMPDEN AVENUE TO CC 2.5 ASSOCIATES, LLC DEVELOPERS OF THE SYNERGY MEDICAL PLANNED UNIT DEVELOPMENT BY THE CITY OF ENGLEWOOD AND DEDICATION OF A 125.01 FOOT TRANSPORTATION/UTILITY EASEMENT LOCATED IN A LOT 9, BLOCK 3 AND 0.94 FEET IN LOT 8, BLOCK 3 IN HIGGINS ENGLEWOOD GARDENS SUBDIVISION EAST OF THE 3500 BLOCK OF SOUTH PENNSYLVANIA STREET FROM CC 2.5 ASSOCIATES, LLC ALSO KNOWN AS SYNERGY MEDICAL TO THE CITY OF ENGLEWOOD WHEREAS, the City Council of the City of Englewood authorized the creation of a Planned Unit Development for the construction of a medical office and retail/restaurant building at 506 East Hampden by the passage of Ordinance No. _____, Series of 2018; WHEREAS, representatives of CC 2.5 Associates, LLC the developer of the Synergy Medical Building, have requested the vacation of a portion of the alley South of the 500 block of East Hampden Avenue; WHEREAS, CC 2.5 Associates, LLC the developer of the Synergy Medical Building site, the plan includes the construction of approximately 92,000 square feet of office/medical space and 14,000 square feet of retail/restaurant space and structured parking spaces; WHEREAS, in exchange for the vacation of the northern 199.95 feet of the existing alley, as set forth in Exhibit B, to CC 2.5 Associates, LLC a new Transportation/Utility Easement will be dedicated by CC 2.5 Associates, LLC to the City of Englewood to provide public access to the 3500 block of South Pennsylvania Street as set forth in Exhibit C; WHEREAS, there are existing Utility Easements through the current alley; WHEREAS, the City of Englewood its successors and assigns shall provide access to the vacated alley for the purpose of maintaining the utilities therein, until such time as the utilities are moved to the new Transportation/Utility Easement; WHEREAS, these Utility Easements are located in the Alley running North and South in the 500 block of East Hampden Avenue subject to vacation, as set forth in Exhibit B; WHEREAS, potential Utility Easement users identified were Xcel Energy, Qwest Corporation d/b/a CenturyLink, Comcast and the City of Englewood Utilities Department; Page 33 of 298 2 WHEREAS, Xcel Energy, CenturyLink and Comcast have no objection to vacation of the easements as evidenced by the letters provided to the developer and the City of Englewood as set forth in Exhibit E; WHEREAS, the current owners of the parcels which make up the entire PUD have given their approval to CC 2.5 Associates, LLC to pursue all government approvals to develop the property, which would include the vacation of the current alley, and dedication of a new transportation and utility easement to the City of Englewood, as set forth in Exhibit F; and WHEREAS, in the event CC 2.5 Associates, LLC its successors or assigns fail to begin construction or utilize the vacated alley, such failure shall constitute abandonment, and said vacated alley shall revert to the City of Englewood. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The City Council of the City of Englewood, Colorado, hereby authorizes the Vacation of the Alley located South of the 500 block of East Hampden Avenue as shown on Exhibit A, attached hereto. Section 2. The City Council of the City of Englewood, Colorado, hereby authorizes the acceptance of the Dedication of a Transportation/Utility Easement located in Lots 9, Block 3 and Lot 8, Block 3 of the Higgins Englewood Gardens Subdivision East of the 3500 block of South Pennsylvania Street as shown on Exhibit B, to the City of Englewood from the CC 2.5 Associates, LLC attached hereto. Section 3. The Mayor is hereby authorized to sign and the City Clerk shall attest said Exhibit A – Dedication of Transportation/Utility Easement for and on behalf of the City of Englewood. Section 4. The Manager of CC 2.5 Associates, LLC is hereby authorized to sign said Exhibit A – Dedication of Transportation/Utility Easement for and on behalf of CC 2.5 Associates, LLC. Introduced, read in full, and passed on first reading on the 20th day of August, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 23rd day of August, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 22nd day of August, 2018 for thirty (30) days. Read by Title and passed on final reading on the 4th day of September, 2018. Published by Title in the City’s official newspaper as Ordinance No. ___, Series of 2018, on the 6th day of September, 2018. Published by title on the City’s official website beginning on the 5th day of September, 2018 for thirty (30) days. This Ordinance shall take effect thirty (30) days after publication following final passage. Page 34 of 298 3 Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. ___, Series of 2018. Stephanie Carlile Page 35 of 298 mmNu>&oQ.S.mm\Em E_<Hm.No.3 _uc_o__n/>318_um_om23m2 Boom:m_m<<ooq_um12<m< m:m_m<<oo9nomo?o mm”m<:m«m<_<_mQ_mm_O38>__m<<m8:o:xmacmm? nova>mmon_m.?mm._._.n:3cmm:m:Eo:Nma3>3c__:m.:.nm:m>-:$_:§5F08xmgcm?Em 58:0:9“mnu3x_3m.nm_<wboomncmzm.nmm.n9”mxassmm__m<._o8.8am_m_2ox_3m.nm_<Sm__:mm_..nmm.Hmm? 3Em_._m3uo_m:><m::mmagvm::m<_<m:_mm.Qmm.13mBmm:o:..m:.Eo1Nm:o:_m.:mG:m<mcmm:_:n_:qmo_ <<EEamolmmnosgmsmm. 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Emcwovommgn_m<m_oc3m3<5:m:m.8:mmwommEm_m:mE2Em:m<<no3E:mg_o.m.403vm::m<_<m:_m mimm?.8_umm1£32msqEm_m.no«mQommEmmxassmm__m<.Em:m<<U332uwovommm.8«m_o8HmEm m__m<<<_Em._._\m:mno_..B:o:magc:__.2mmmm3m3Em:§__mossm?Emmxaasmm__m<.8um::m<_<m:_m m?mm?3EmEmma.Em_u3_oommaj,m:muo1..m:o:mamc:_:<mmmm3m2<3:_o3<Emm:923:3_no..m__ mxassm::::mmmam3.3mnc:.m3_<cusmEmm__m<.Ea_u3_oommammmm3m3<<___m_mo3333.:nclmi mnnmmm8m__mzmm.403Emm__m<_o<Emuc_u__n. _”o__o<<cupcmmsosm8:cmm:m<<m1mQ_9: _m3mmno_m3m: mo.o.-m.~m-mmoo m3mmOm3m: 38m§QEms\ooQUs9,mm:S\OOQS.:Qmm\noMWEE Page 36 of 298 mxmis.> _umo_n>,_._oz0.12322.N...._._ ._._.=wumu_o>:ozO_..>aw>zm_.o3>.._oz>:._r_a<m>mmzmza_.z >10.4202 on _..O._.n2..._.O._.o.w_.On_Au0...._._._m:_oo_2m mzormsoou o>_6mzm mcmo_<_m_oz.m>m._.2.. 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A.033332:9_.n==._Em=ma‘n=._.o1Q._._m_:u2.u1<__nwom_. 33.233.3 mmmno_onEo __o_.:o:._n=._:=_n€u_3.. m.._...wmn_.no=.o_=ucuaanaamEQ2am:mmqnnana?.§.=§_2.o_.m_.__n_.n.o_.o:..n.:n_.nn_E8 cn:<nn:as33.82.91..uqnnnnmmmoqm.Page 37 of 298 Page 38 of 298 EXHIBIT A BLOCK 3, HiGGiNS ENGLEWOOD GARDENS, LOCA丁ED iN THE NORTHEAST ONE・QUARTER NORTHEAS丁ONE-QUARTER OF SEC¶ON 3, TOWNSHIP 5 SOUTH, RANGE 68 WEST OF THE SIX丁H PRINCIPAL MERIDIAN, CITY OF ENGLEWOOD, COUNTY OF ARAPAHOE. STATE OF COLORADO しAND DESCRIPTiON A PARCEL OF LAND LOCA丁ED IN BLOCK 3, HIGGINS ENGLEWOOD GARDENS, LOCATED iN THE NORTHEAST ONE-QUAR丁ER NOR丁HEAST ONE-QUAR丁ER OF SECTION 3, TOWNSHiP 5 SOU丁H, RANGE 68 WES丁OF THE SiXTH PRINCIPAL MERIDIAN, CITY OF ENGLEWOOD, COUNTY OF ARAPAHOE, STATE OF COLORADO, DESCRiBED AS FOLLOWS: THE 15 FEETWIDEALLEY, RUNNING NORTH AND SOU丁H IN SAiD BLOCK3, BETWEEN LO丁(S) ONE (1) THROUGH EiGHT (8) lNCLUSlVE AND LOT(S) FORlrTHREE (43) THROUGH FiFTY (50) lNCLUSiVE. PARCEL HAVING AN AREA OF 2,999,31 SQUARE FEE丁, 0.07 ACRES (MORE OR LESS) I, JOHN W. DO丁Y, BEING A PROFESSiONAL LAND SURVEYOR IN THE STA丁E OF COLORADO, DO H巨REBY S丁ATE THAT THiS EXHiBIT WAS MADE BY ME OR UNDER MY RESPONSIBLE CHARGE, IN ACCORDANCE WITH THE APPLICABLE STANDARD OF PRACTiCE AS SET FORTH DURING THE TIME OF THIS EXHIBi丁, BEING THE MONTH OF JULY, 2018. 1 FURTHER STATE THIS DOCUMENT IS NOT A MONUMENTED LAND SURVEY. THIS CERTIFiCATiON DOES NO丁CONST汀UTE A GUARAN丁Y OR WARRANTY, EI丁HER EXPRESSED OR IMPLIED. JOHN W. DOTY, COLORADO PLS NO. 37993 FOR & ON-BEHALF OF ARROW POINT SURVEYiNG, LTD. PAGEI OF2 PROJEC丁: 2O15100115 DA丁E: JULY, 2018 NOTiCE. ACCORDiNG TO CO」ORADO LAW YOU MUST COMMENCE ANY LEGAL ACTiON BASED UPON ANY DEFECT IN THIS DOCUMENT WiT刷N THR旺 YEARS AFTER YOU FiRST DiSCOVEF\ SUCH DEFECT IN NO EVENT MAY ANY ACTION BASED UPON ANY DEFECT IN THiS DOCUMENT B∈ COMMENCED MORE THAN TEN YEARS FROM THE DATE OF THE CER丁IFICATlON SHOWN HEREON PER STATE STATUTE 13.80.105〈3〉(a) C.R.S. T印S DOCUMENT DOES NOT REPRESENT A MONUMENTEDしAND SURVEY Exhibit B Page 39 of 298 EXHIBIT A BLOCK 3- HIGGINS ENGLEWOOD GARDENS, LOCATED IN THE NORTHEAST ONE-QUARTER NORTHEAST ONE-QUARTER OF SECTiON 3, 丁OWNSHiP 5 SOUTH・ RANGE 68 WEST OF THE SiXTH PRiNCIPAL MERIDiAN- CiTY OF ENGLEWOOD, COUNTY OF ARAPAHOE, STATE OF COLORADO _ † _臆E"伽MPDENAVE (凧0.肌) (P) = PLATTED INFORMATION ① / 之 9 旨 ≦ 」。 ○ 畠 等 / / ⑳ 茎 d 重 し○ ○〕 ￣￣￣⑬￣￣七 〇〕 ○〕 く〇°i- (り ○〕 ○) 〇一 ⑳ ⑤ ミ d ⑫ 寄: 五 〇 」 く 巨 富 BLOCK3 ⑬ ⑬ i重〕 こ, ⑫ ⑳ ⑰ ⑳ uS, H/GHWAy 285 AREA OF VACATION: 2,999.31 SQUARE FEET / 0,07 ACRES, MORE OR LESS PAGE2OF2 PROJECT: 2015100115 DATE: JULY, 2018 NOTiCE: ACCORDiNG TO CO」ORADO 」AW YOU MUST COMMENCE ANYしEGA」 ACTiON BASED UPON ANY DEFECT IN THiS DOCUM削T WITHiN THREE Y∈ARS AFTER YOU FIRST DISCOVER SUCH DEFECT言N NO EVENT MAY ANY ACT'ON BASED UPON ANY DEFECT IN THiS DOCUMENT B∈ COMMENCED MORE THAN TEN YEARS FROM THE DATE OF THE CERTiFICATION SHOWN HEREON PER STAT∈ STATUTE 13-80-105(3)(a) C.R.S. THiS DOCUMENT DOES NOT REPRESENT A MONUMENTED 」AND SURVEY Page 40 of 298 EXHIBIT B BLOCK 3, HIGGiNS ENGLEWOOD GARDENS, LOCATED IN THE NORTHEAST ONE-QUARTER NORTHEAST ONE-QUARTER OF SECTION 3, TOWNSHIP 5 SOUTH, FRANGE 68 WES丁OF THE SIXTH PRiNCiPAL MERIDiAN, CiTY OF ENGLEWOOD, COUNTY OF ARAPAHOE, STATE OF COLORADO LAND DESCRIPTlON LOT 9AND THE SOUTH O.94 FEET OF LOT 8, BLOCK 3, HiGGINS ENGLEW0OD GARDENS, LOCATED IN THE NO尺丁HEAST ONE-QUAR丁ER NOR丁HEAS丁ONE-QUARTER OF SECTiON 3, TOWNSHIP 5 SOUTH, RANGE 68 WEST OF THE SIX丁H PRINCIPAL MERIDiAN, CITY OF ENGLEWOOD, COUNTY OF ARAPAHOE, STATE OF COLORADO. PARCEL HAVING AN AREA OF 3,241.32 SQUARE FEET, 0.07 ACRES (MORE OR LESS). l, JOHN W. DO丁Y, BEING A PROFESSiONAL LAND SURVEYOR iN THE STATE OF COLORADO, DO HERE日Y S丁ATE THAT TH!S EXHIBiT WAS MADE BY ME OR UNDER MY RESPONS旧LE CHARGE言N ACCORDANCE VVITH THE APPLICABLE STANDARD OF PRAC丁ICE AS SE丁FORTH DURiNG THETIME OF THIS EXH旧1T, BEING THE MONTH OF JULY, 2018, 1 FURTHER STATE 丁H!S DOCUMEN丁iS NOT A MONUMENT巨D LAND SURVEY, THiS CERTIFICA丁ION DOES NO丁CONSTiTUTE A GUARANTY OR WARRANTY, EI丁HER EXPRESSED OR IMPL旧D, JOHN W, DOTY, COLORADO PLS NO, 37993 FOR & ON-BEHALF OF ARROW POIN丁SuRVEYiNG, LTD. rWPO臨re聞ng@gma’一∞m PAGEI OF2 PROJECT: 2015100115 DATE: JULY, 2018 NOTICE ACCORDING TO COしORADO LAW YOU MUST COMMENCE ANY LEGA」 ACTION BASED UPON ANY DEFECT iN THiS DOCUMENT WITHiN THREE YEARS AFTER YOU FIRST DiSCOV訳SUCH DEFECT. 1N NO EVENT MAY ANY ACTION BASED UPON ANY DEFECT IN THiS DOCUMENT BE COMMENCED MORE THAN TEN YEARS FROM THE DATE OF THE CERTIFiCATiON SHOWN HEREON PER STAT∈ STATUTE 13.80-1O5(3)(a) C R.S THIS DOCUMENT DOES NOT REPRES∈NT A MONUMENTED LAND SURVEY EXHIBIT C Page 41 of 298 EXHIBIT B BLOCK 3, HiGGINS ENGLEWOOD GARDENS, LOCATED IN THE NORTHEAST ONE-QUARTER NOR丁HEAST ONE-QUARTER OF SECTiON 3, 丁OWNSHIP 5 SOUTH, RANGE 68 WEST OF THE SIX丁H PRINCiPAL MERIDiAN, CITY OF ENGLEWOOD, COUN丁Y OF ARAPAHOE, STATE OF COLORADO E. HAMPDEN AVE _蔓」 ミ き き NORTH ① ミ e ⑪ 一 LiNEACCESS& SOU丁HO.94. 」O丁8 U丁i 25.94’ 置 翁 築 き d l丁YEASEMENT ⑧125.01i ⑫ ////⑥//2かす 125,02i ACCESS& U丁iLi丁YEASEMENT ぜ 竜 一」 」 で 雪 害 I(〕 ミニ. BLOCK4 二幸二 ￣￣「㊧￣ BLOCK3 ⑬ ⑳ き 二二㊧二 ⑳ uS, H/GHWAy 285 (P) = PLATTED INFORMATiON PAGE2OF2 PROJECTこ2015100115 「」_330. (P) (凧o.博) PARCEL AREA: 3,241.32 SQUARE FEET I O.07 ACRES, MORE OR LESS DATE: JULY, 2018 NOTiCE ACCORDiNG TO CO」ORADO LAW YOU MUST COMMENCE ANYしEGA」 ACTION BAS∈D UPON ANY DEFECT IN THiS DOCUMENT WiTHiN THR旺 YEARS AFTER YOU FIRST DiSCOVER SUCH DEFECT IN NO EVENT MAY ANY ACTION BASED UPON ANY DEFECT IN THiS DOCUMENT BE COMMENCED Page 42 of 298 GM C C C C C CCCCCCCCCCCC 4 VV C V DNUP DNDN POST-SURGERY PATIENT PICK-UP ONLY ELEV. #3 DN DN BOLLARD TYP.(2 ) NORTH EXHIBIT D Page 43 of 298 Siting and Land Rights 10001 W Hampden Ave Lakewood, Colorado 80227 Telephone: 303.716.2043 Facsimile: 303.716.2046 July 11, 2018 Englewood Public Works Dept. Ms. Elysa Loewen 1000 Englewood Pkwy Englewood, CO 80110 Re: Platted Alley Vacation S3– T5S – R68W Higgins Englewood Gardens To Whom It May Concern, You have inform Public Service Company of Colorado (PSCo) of your desire to vacate the north 199.5’ of the platted alley, located in Block 3, Higgins Englewood Gardens subdivision, City of Englewood, County of Arapahoe, State of Colorado. This vacation is to accommodate the new Synergy Medical Office development, addressed as 506 E Hampden Ave. Please be advised that upon the review of this request I have determined that PSCo does has existing electrical facilities within this said alley, therefore we cannot agree to the vacation until the facilities have been relocated. Once these electrical facilities have been relocated we have NO OBJECTION to this vacation and agree to vacate our interest in said portion of alley. Please note that developer is currently working closely with PSCo to relocate these facilities. If you have any questions, please contact me at (303) 716-2043. Cordially, Robyn McClung, Contract Right-Of-Way Agent Right-Of-Way & Permits 303-716-2043 robyn.m.mcclung@xcelenergy.com EXHIBIT DEXHIBIT E Page 44 of 298 700 W. Mineral Ave. Littleton, CO 80120 720-520-3133 dustin.pulciani@centurylink.com June 21, 2018 Public Works Department Ms. Elysa Loewen 1000 Englewood Parkway Englewood, CO 80110 RE: Confirmation of Intent to Support Proposed Alley Vacation and Relocate Existing Facilities Synergy Medical Office – 506 E. Hampden Ave., Englewood, CO We have reviewed the proposed alleyway vacation plans for the Synergy Medical Office and we have preliminarily agreed to relinquish our easements rights in the portion of the existing alley that will be vacated. It is our understanding that the portion of the alley subject to the vacation request is approximately 200 linear feet of the platted alley located approximately 150 linear feet west of the intersection of E. Hampden Ave. and S. Pearl St. We preliminarily agree to relinquish our easement rights in this portion of the alley because a new utility easement will be granted to CenturyLink by the Owners of the Synergy Medical Office, and we will relocate our existing utilities to this new easement area. We are actively working with Hill Companies to relocate our services impacted by the modification. Our services to the surrounding customers will not be impacted by the completion of this project. Please let me know if you have any questions, or if you require any additional information. Sincerely, Dustin Pulciani ROW Agent Page 45 of 298 concast Cable Communications, Inc. July 31st, 2018 Public Works Department Ms. Elysa Loewen 1000 Englewood Parkway Englewood, CO 80110 RE: Synergy Medical Office Alley Vacation Request Confirmation We have reviewed the proposed alleyway vacation plans for Synergy Medical at 506 East Hampden Avenue Englewood, Colorado. We agree to vacate the existing easement and vacate our interest in the +200 linear feet of the platted alley located 1150 linear feet west of the East Hampden Avenue and South Pearl Street intersection because a new utility easement will be granted by the owners and utilities currently located in this alley/easement are being designed to be relocated. We are actively working with Hill Companies to relocate our services impacted by the modification. Our services to the surrounding customers will not be impacted by the completion of this project. Should you have any questions or need additional information, please feel free to contact me. Sincerely, Page 46 of 298 Exhibit EEXHIBIT FPage 47 of 298 June 14, 2018 TO : FROM: CC 2.5 OWNER, LLC 8100 East Maplewood Ave., Suite 220 Greenwood Village, Colorado 80111 City of Englewood Attn . Brook Bell Community Development Department 1000 Englewood Parkway Englewood, CO 80110 CC2 .5 ASSOCIATES, LLC; and, CC2.5 OWNER, LLC; and, HCA -HEALTHONE LLC, d/b/a SWEDISH MEDICAL CENTER; and, Columbia HealthONE LLC Re : Letter of Authorization PUD Application In accordance with the Real Estate Sale, Purchase and Development Agreement dated as of October 31, 2016 (as amended, the "Agreement"), by and between HCA-HEALTHONE LLC, d/b/a Swedish Medical Center, a Colorado limited liability company ("Hospital"), and CC 2 .5 OWNER, LLC, a Delaware limited liability company ("Developer"), Hospital authorizes Developer to apply for and pursue to issuance "all government permits and approvals necessary or appropriate for the development and construction" of the future medical office building project, under Section 4(a)(iii) of the Agreement. It is acknowledged that applications will be made pertaining to the property located at: • 510 E. Hampden Ave, Englewood CO; AIN 2077-03-1-03-002 • 550 E Hampden Ave, Englewood CO; AIN 2077 ;03-1-03-020 • 558 E Hampden Ave, Englewood CO; AIN 2077 -03-1-03-19 HCA-HEALTHONE LLC d/b/a Swedish Medical Center, a Colorado Na e: Title: Vice President Page 48 of 298 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Dave Lee DEPARTMENT: Parks, Recreation & Library DATE: September 4, 2018 SUBJECT: CB 24 - Bill for an Ordinance - Jason Park Playground IGA DESCRIPTION: CB 24 - Bill for an Ordinance - Jason Park Playground IGA RECOMMENDATION: The Department of Parks, Recreation and Library Services recommends that Council approve Council Bill 24 an ordinance approving an Intergovernmental Agreement between Arapahoe County Board of County Commissioners and the City of Englewood for the 2018 Grant of Arapahoe County Open Space Program Funds. PREVIOUS COUNCIL ACTION: City Council previously approved Resolution No. 15, Series of 2018, a resolution supporting the City of Englewood's Arapahoe County Open Space grant application for Jason Park Playground Replacement. SUMMARY: The Jason Park Playground Replacement grant will replace existing aging playground equipment with updated and modern play equipment. The project components include a 2 to 5 year old play structure, a 5 to 12 year old play structure, swings, spinners, social climbing element, climbing bar element and 2 digging elements. The playground will be completely ADA accessible. Bench seating and picnic tables will be placed around the perimeter of the playground for picnicking and observing children at play. Several pieces of the old play equipment will be repurposed and incorporated into the design of the play area. The merry-go-round will serve as a screen wall for the benches. Two of the old climbers will serve as entry features and trellises for plant material to grow on. Much of the pea gravel and dirt from excavation of the site will be reused to reduce export costs. The dirt will be reused to create small grass mounds around the perimeter of the playground and the pea gravel will be used to create the digging pit for the digger play elements. ANALYSIS: Jason Park is one of three park areas that are identified as priorities in the 2017 Parks and Recreation Master Plan. By replacing the playground, the first phase of improvements will be realized for Jason Park. The neighbors surrounding Jason Park will have a new play area to which to take their children or grandchildren. FINANCIAL IMPLICATIONS: Page 49 of 298 The playground grant request to Arapahoe County Open Spaces was for $293,700, with a cash match of $124,900 for a project total of $418,600. The cash match will be taken out of the 2018 Open Space Fund under the Grant Matching Funds project. The Open Space Fund project for Grant Matching Funds has $406,913 as a beginning balance for 2018. The cash match expenditure of $124,700 will leave a balance of $282,013 in the Grant Matching funds project. The balance in grant matching Funds will be used for future grant applications in 2019 and out years. ALTERNATIVES: The City of Englewood may opt to not receive the grant funding. However, there are no additional budgeted funds slated for Jason Park in the next 5 years. CONCLUSION: Staff recommends that Council approve the IGA accepting the grant funding for Jason Park Playground Replacement. ATTACHMENTS: CB 24 Contract Approval Summary IGA Jason Park Playground Exhibit A Jason Park Playground Replacement 2018 Open Space Budget Page Award Letter Englewood Jason Park Page 50 of 298 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 24 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER WINK AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL GRANT AGREEMENT BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE BOARD OF COUNTY COMMISSIONERS OF ARAPAHOE, STATE OF COLORADO PERTAINING TO THE JASON PARK PLAYGROUND REPLACEMENT. WHEREAS, in November 2003 and in November 2011, the voters of Arapahoe County approved a county-wide sales and use tax to be deposited in the Arapahoe County Open Space Fund and used for specified Open Space purposes as set for the in County Resolution No. 030381, as amended by Resolution No. 110637 (Open Space Resolution); WHEREAS, County Resolution No. 030381 authorized the County to award discretionary grants from its Open Space Fund to be distributed to municipalities; WHEREAS, the City of Englewood submitted an application for the award grants of funds from the Open Space Sales and Use Tax (“Grant Funds”) to be distributed to municipalities; and WHEREAS, the City Council of the City of Englewood authorized the City’s Arapahoe County Open Space Grant Application for Jason Park Playground Replacement by the passage of Resolution No. 15, 2018; and WHEREAS, the City of Englewood has been awarded an Arapahoe County Open Space Program Grant in the amount not to exceed $293,700 for the Jason Park Playground Replacement (“Grant Project”); WHEREAS, this Ordinance will authorize the Intergovernmental Grant Agreement between the Board of County Commissioners of Arapahoe, State of Colorado for the Jason Park Playground Replacement. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Intergovernmental Grant Agreement between the City of Englewood, Colorado and the Board of County Commissioners of Arapahoe, State of Colorado for the Jason Park Playground Replacement, attached as “Attachment 1”, is hereby accepted and approved by the Englewood City Council. A copy of Exhibit A to Attachment 1 (the Grant application) is available in the Office of the Englewood City Clerk. Section 2. The Mayor is authorized to execute and the City Clerk to attest and seal the Intergovernmental Grant Agreement for and on behalf of the City of Englewood, Colorado. Page 51 of 298 Introduced, read in full, and passed on first reading on the 20th day of August, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 24th day of August, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 23rd day of August, 2018 for thirty (30) days. Read by Title and passed on final reading on the 4th day of September, 2018. Published by Title in the City’s official newspaper as Ordinance No. ___, Series of 2018, on the 6th day of September, 2018. Published by title on the City’s official website beginning on the 5th day of September, 2018 for thirty (30) days. This Ordinance shall take effect thirty (30) days after publication following final passage. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. ___, Series of 2018. Stephanie Carlile Page 52 of 298 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number:Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Dave Lee Phone: 303-762-2687 Title: Open Space Manager Email: dlee@englewoodco.gov Vendor Contact Information Vendor Name: Arapahoe County Open Spaces Vendor Contact: Sandra Bottoms Vendor Address: 6934 S. Lima St.Vendor Phone: 720-874-6734 City: Centennial Vendor Email: sbottoms@arapahoegov.com State: CO Zip Code: 80112 Contract Type Contract Type :Intergovernmental Agreement Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☒Copy ☐Addendum(s) ☐Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date: September 15, 2018 depending on ACOS signature of approval End Date: September 15, 2020 Total Years of Term: 2 Total Amount of Contract for term (or estimated amount if based on item pricing):$293,700 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available:N/A Payment terms (please describe terms or attach schedule if based on deliverables): Reimbursable grant expenses Attachments: Intergovernmental Agreement for award of grant funding for Jason Park playground redevelopment. Page 53 of 298 Contract Approval Summary V10/25/2017 Page | 2 ☐Copy of original Contract if this is an amendment ☐Copies of related Contracts/Conveyances/Documents Source of funds: Budgeted Funds: $124,900 Line Item Description: Grant Matching Funds (portion of Cultural and Recreational line item) Line Item Total Funding: $406,913 At the time this document was developed July books had not yet closed. Portion of Line Item spent to date: $0 Funding Source:Fund: 10 OSF Division Code: 1305 Note (if needed):Program: Attachments: ☒Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☐Other: Please describe Page 54 of 298 1 INTERGOVERNMENTAL AGREEMENT REGARDING 2018 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS PROJECT NAME: JASON PARK PLAYGROUND REPLACEMENT _____________________________________________________________________________________________________________ This Intergovernmental Agreement (“Agreement”), is made and entered into by and between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF ARAPAHOE, STATE OF COLORADO, (the “County”) and the CITY OF ENGLEWOOD, a municipality and political subdivision of the State of Colorado (the “Grantee”) (collectively, “Parties” and individually a “Party”). WHEREAS, on November 4, 2003, and on November 1, 2011, the voters of Arapahoe County approved a county-wide sales and use tax to be deposited in the Arapahoe County Open Space Fund and used for specified open space purposes as set forth in County Resolution No. 030381, as amended by Resolution No. 110637 (Open Space Resolution); and WHEREAS, the Open Space Resolution authorizes the County to award discretionary grants from its Open Space Fund to municipalities and special districts, as more fully set forth therein; and WHEREAS, on July 24, 2018 the County approved the Grantee’s Grant Proposal for the Jason Park Playground Replacement ("Grant Project"), which is attached hereto and incorporated by reference herein as Exhibit A, subject to the execution of an intergovernmental agreement and subject to the terms and conditions contained herein; and WHEREAS, this intergovernmental agreement is authorized by Article XIV, Section 18 of the Colorado Constitution and COLO. REV. STAT. § 29-1-203. NOW, THEREFORE, the County and the Grantee agree as follows: 1.Amount of Grant. The County hereby awards Grantee an amount not to exceed $293,700 ("Grant Funds") for the Grant Project from the Arapahoe County Open Space Fund. 2.Use of Grant Funds. The Grantee agrees that it shall only use the Grant Funds for the Grant Project, as described in Exhibit A. 3.Disbursement of Grant Funds. Subsequent to execution of this Agreement, the Grant Funds shall be paid via ACH transfer on a reimbursement basis upon receipt of the approved status report and documentation of expenditures as outlined in Paragraph 10 below and no more often than bi-annually. No more than 75% of the grant funds will be reimbursed prior to the Final Report approval. The final 25% of grant funds will be reimbursed following the project inspection and review and approval of the Final Report and project deliverables. 4.Time for Use of Grant Funds. The Grantee agrees that the Grant Project must begin within 60 days of the award notification. The Grantee agrees that the Grant Project will be completed and the Grant Funds will be expended by no later than Page 55 of 298 2 two years from the date of this fully executed Agreement, unless a longer period of time is otherwise agreed to by the County in writing. The Grantee understands and agrees that if the Grant Project cannot be completed by the end of the agreed upon time period the County may require that the Grant Funds be refunded to the County Open Space Grant Fund, be re-distributed to another agency and/or be used for another viable and timely grant project. 5. Interest on Grant Funds. The Grantee further agrees that, after receipt of the Grant Funds, the Grantee will use any interest earned on the Grant Funds only for the Grant Project as set forth in Exhibit A. 6. Administration of Grant Project. The Grantee shall be responsible for the direct supervision and administration of the Grant Project. The County shall not be liable or responsible for any cost overruns on the Grant Project, nor shall the County have any duty or obligation to provide any additional funding for the Grant Project if the Grant Project cannot be completed with the awarded Grant Funds. Grantee also agrees to comply with all local, state and federal requirements while completing the Project unless specifically waived. 7. Grant Project Site Visits. Upon 24 hours written notice to the Grantee, the Grantee agrees to allow the County to make site visits before, during, at the completion of and/or after the Grant Project. 8. Acknowledgement of County by Grantee. The Grantee agrees to acknowledge the County as a contributor to the Grant Project in all publications, on-site construction signage, news releases and other publicity issued by the Grantee related to the Grant Project and agrees to allow the County to do the same. If any events are planned in regards to the Grant Project, the County shall be acknowledged as a contributor in the invitation to such events. Grantee shall cooperate with the County in preparing public information pieces, providing photos of the Grant Project from time to time, and providing access to the Grant Project for publicity purposes. Event information, event materials and press release information related to the Grant Project must be sent to the County Grants Program Administrator for review and filing. 9. Required Sign at Project Site. The County agrees to provide a standard sign for each grant project. Grantee agrees to erect and permanently maintain at least one sign in a publicly visible area in recognition of the Grant from the Arapahoe County Open Space Program. If the Grantee wishes to use their own sign and design, the Grantee must submit the sign location, design, and wording to the County Grants Program Administrator for approval prior to manufacture and/or installation of such sign. Such sign shall be erected prior to the completion of the Grant Project or its public opening, whichever is earlier. 10. Report Requirements. On or before January 31st and July 31st annually, the Grantee agrees to provide the County with Grant Project Progress Reports that conform to the format provided by the County. Each Grant Project Progress Report shall include supporting financial documentation as requested in the form Page 56 of 298 3 provided. Upon completion of the Grant Project, the Grantee also agrees to submit to the County a Final Report that conforms to the format provided by the County; a final spreadsheet comparing the original budget to actual expenses that certifies Grant Funds used in compliance with the Open Space Resolution; supporting financial documentation as requested in the County report form; and high resolution photographs of the progress and finished results of the Grant Project. The Grantee further agrees to provide the County with digital copies of said photographs, delivered as separate high resolution jpeg images. The Final Report shall be submitted within three (3) months of Grant Project completion unless a longer period of time has been agreed to by the County in writing. The County shall be allowed to use information and images from these reports in publications, public information updates, and on the County’s web site. 11. Failure to Submit Required Reports. Upon written notice from the County’s Open Space Grants Program Administrator, informing the Grantee that it has failed to submit any required status report and/or final report, the Grantee shall submit such reports to the County through the County’s Open Space Grants Program Administrator within thirty (30) days, and, if it fails to do so, the Grantee shall be deemed to be in violation this Agreement pursuant to Paragraph 15, below. 12. Record Keeping Requirements. The Grantee shall maintain a complete set of books and records documenting its use of the Grant Funds and its supervision and administration of the Grant Project. The County or any of its duly authorized representatives shall have reasonable access to any books, documents, papers, and records of the Grantee which are pertinent to the Grant Project for the purpose of making an audit, examination, or excerpts. The Grantee shall keep all books, documents, papers, and records, which are pertinent to the Grant Project, for a minimum of three years from the project completion date. 13. Changes to Grant Project. The Grantee agrees and understands that its Grant Project, once it has been approved by the County, may not be changed without the County’s prior approval. Proposed changes must be formally requested using the applicable Grant Project Modification Form provided by the County. Changes may not begin until the County has issued an approval, which may also require the execution of an amendment to this Agreement. 14. Maintenance. Grantee agrees to assume responsibility for continuous long-term maintenance and public safety of open space lands, trails, recreation facilities, amenities, signage or other projects funded by the Grant Funds. 15. Failure to Comply and Reimbursement of Grant Funds. The Grantee understands and agrees that the County may require the Grantee to reimburse the County if any portion of the Grant Funds are not used in accordance with its approved Grant Proposal and this Agreement. Failure to comply with the terms of this Agreement shall result in default and the Grantee shall be ineligible for any future Grant Funds until the violation is remedied or after such other time period as determined by the County. Page 57 of 298 4 16. Remedies. The rights and remedies of the County as set forth in this Agreement shall not be exclusive and are in addition to any other rights or remedies provided by law. 17. No Waiver of Rights. A waiver by either Party to this Agreement of the breach of any term or provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach by either Party. 18. Relationship of the Parties. The Grantee shall perform all duties and obligations under this Agreement as an independent contractor and shall not be deemed by virtue of this Agreement to have entered into any partnership, joint venture, employer/employee, or other relationship with the County. 19. No Third Party Beneficiaries. Nothing in this Agreement shall give or allow any claim or right of action whatsoever by any third party, including, but not limited to, any agents or contractors of the Grantee. 20. Severability. Should any one or more provisions of this Agreement be determined to be illegal or unenforceable, all other provisions nevertheless shall remain effective; provided, however, the Parties shall forthwith enter into good faith negotiations and proceed with due diligence to draft a provision that will achieve the original intent of the Parties hereunder. 21. Written Amendment Required. This Agreement may be amended, modified, or changed, in whole or in part, only by written agreement duly authorized and executed by the County and the Grantee. 22. Venue. Venue for the trial of any action arising out of any dispute hereunder shall be in Arapahoe County District Court, pursuant to the appropriate rules of civil procedure. 23. Notices. Notices, as referred to in this Agreement, shall be sent to: COUNTY: Board of County Commissioners of Arapahoe County 5334 South Prince Street Littleton, Colorado 80120-1136 and Arapahoe County Attorney 5334 South Prince Street Littleton, Colorado 80120-1136 and Arapahoe County Open Space Grants Program Administrator 6934 S Lima St, Unit A Centennial, Colorado 80112 and Page 58 of 298 5 GRANTEE: City of Englewood 1000 Englewood Parkway Englewood, CO 80110 24. Applicable Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Colorado. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which will be deemed to be an original and all of which taken together will constitute one and the same agreement. 26. Incorporation of Exhibits. Unless otherwise stated in this Agreement, any exhibits, applications, resolutions, or other documents referenced in this Agreement shall be incorporated by reference into this Agreement for all purposes. 27. Section Headings. The headings for any section of this Agreement are only for the convenience and reference of the Parties and are not intended in any way to define, limit or describe the scope or intent of this Agreement. 28. Assignment. The rights, or any parts thereof, granted to the Parties herein may be assigned only with the prior written consent of the non-assigning party. 29. Extent of Agreement. This Agreement constitutes the entire agreement of the Parties hereto. The Parties agree that there have been no representations made regarding the subject matter hereof other than those, if any, contained herein, that this Agreement constitutes the entire agreement of the Parties with respect to the subject matter hereof, and further agree that the various promises and covenants contained herein are mutually agreed upon and are in consideration of one another. 30. Signatures. The signatories to this Agreement represent that they are fully authorized to execute this Agreement and bind their respective entities. Page 59 of 298 6 IN WITNESS WHEREOF, the County and the Grantee have executed this Agreement as of the date set forth below. DATED this __________ day of __________________, 201__. ATTEST: GRANTEE: By:____________________________ By:__________________________________ Name Name Title Title ATTEST: COUNTY OF ARAPAHOE STATE OF COLORADO By:____________________________ By:__________________________________ Name Shannon Carter, Director, Intergovernmental Title Relations and Open Spaces Pursuant to Resolution No. 180098 Page 60 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 1 Jason Park Playground Replacement 2018 Standard and Small Grant Application City of Englewood Mr Dave Lee M: 720-884-7808 Mr Dave Lee 1000 Englewood Parkway #305 Englewood, CO 80110 dlee@englewoodco.gov O: 303-762-2687 M: 720-884-7808 EXHIBIT A Page 61 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 2 Application Form Application Summary Primary Contact Information* Please provide information for the primary contact for this project in the following format. Agency: Name: Title: Telephone: Email: City of Englewood Dave Lee Open Space Manager 303-762-2687 dlee@englewoodco.gov Grant Category* Select One: Standard Grant: $100,100 - $500,000, requiring a minimum of 25% total project cost cash match Small Grant: $100 - $100,000, requiring a minimum of 10% total project cost cash match Standard Grant Project Type* Select One: Trail Project: Trail/trailhead construction or improvement, including stream/road crossings and trailhead amenities (such as parking or shelters) Site Improvement Project: New construction, improvement, repair, or replacement of outdoor recreation facilities or amenities (such as playgrounds, shelters, sports fields, restrooms, or interior trail connections) Environmental/Cultural Education Project: Eligible projects include outreach materials (such as printed materials, video, or displays), installations (such as signage or conservation demonstration projects), or associated outdoor amenities (such as shelters or native landscaping) Other Project: Other allowable projects include stream/habitat restoration, natural re-vegetation, and water quality improvement Acquisition Project: Acquisition projects are eligible for the Grants Program, but require a separate application. Contact ACOS Grants Program staff to gain access the acquisition application. Site Improvement Project Page 62 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 3 Project Title* Jason Park Playground Replacement Project Address* 4255 South Jason Street, Englewood, CO 80110 Project Location* Select a Jurisdiction or Unincorporated Arapahoe County: Englewood GPS Coordinates (Latitude in Decimal Degrees)* Example: Dove Valley Regional Park Latitude: 39.577303 39.382263 GPS Coordinates (Longitude in Decimal Degrees)* Example: Dove Valley Regional Park Longitude: -104.828850 104.595854 Grant Request Amount* $293,700.00 Cash Match Amount* $124,900.00 Total Project Amount* Total project amount includes grant request and cash match only. Please do not include in-kind match. $418,600.00 Cash Match Percentage* Calculate cash match as % of total project cost. Page 63 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 4 30 Project Partners List partner agencies if applicable. None Executive Summary* Highlight key points of your proposal, such as project description, components, deliverables, need, goals, beneficiaries, planning, etc. The City of Englewood's goal is to replace the original equipment at Jason Park Playground and enhance the play area’s amenities. The majority of the equipment is over 25 years old. The City has retained a consultant that has completed design and construction documents and this project is “shovel ready”. The proposed project includes replacing the outdated playground equipment and surface area as well as redesigning the path and landscape adjacent to the playground. Due to the age of the playground and park, the equipment is dilapidated and cannot be serviced due to the lack of finding needed parts and materials. In addition, the layout of the playground does not meet the current safety, accessibility and usability needs of the present day visitors. Jason Park is a neighborhood park and represents a historically lower income level within Englewood; more than 30% of the household’s annual income is less than $30,000. The houses in this neighborhood are small, single family bungalows approximately 1000-1500 SF and built in the 1950’s. Park users include families, children, young adults, adults and seniors that might be running, walking, playing, dog walking, relaxing, and simply enjoying being outdoors within an urban environment. The majority of park visitors live within one-half mile walking distance of the park. Specifically, the project components include two playground areas; a play area for 2-5 years of age and a play area for 5-12 years of age. Based on feedback from the community, both areas will include social and solo equipment that promotes climbing, sliding, spinning, balancing and swinging elements. The pea gravel playground surface will be replaced with engineered wood fiber that meets accessibility guidelines. An area just north of the playground is designated for digging play which includes standard and ADA accessible digging equipment. The playground equipment includes recycle materials (32%) and will adhere to the life span and maintenance requirements defined by the industry. To increase accessibility, the 5-12 year structure is completely accessible (ADA). Jason Park, 8.1 acres, includes a pavilion, picnic area, playground, restroom, basketball court, drinking fountain, ball/playing fields, and an off-leash dog area. The park is heavily used by local neighbors, surrounding communities, and Arapahoe County residents for a wide range of uses. A new concrete ADA ramp and path (10 ft. wide; 6 in. depth) from the parking lot will be installed to provide ADA access. In addition, a new concrete path (6 ft. wide; 4 in. depth) around the perimeter of the play area will be constructed to increase accessibility and types of use. The project will include planting deciduous shade trees (7), ornamental trees (6) and replacing sod (6,057 SF turf grass) to enhance the current landscape and provide future shade as the older trees die back. Maximizing resources and meeting the community’s request to preserve specific playground elements, the project will incorporate several of the outdated playground pieces. These recycled design elements will be re-purposed to provide art as well as functionality, enhancing the entire park. For example, the merry go round will be cut in half, painted, and placed as a screen behind a park bench and the bike racks. These screens will provide some shelter from the wind and enhance the aesthetics of the play area. Additionally, the old climbing structure will be used as a playground entry trellis feature. As part of this project, playground amenities including 3 square picnic tables (one will be ADA accessible), 3 park benches, and 1 trash receptacle will be installed benefiting all park users. Page 64 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 5 The City of Englewood’s goal is to provide nearby recreation and leisure opportunities within walking distance (one-half mile) of residential areas which will be met by completing this project. The City of Englewood has secured $124,900 in matching funds, 30% of the $418,600 total project budget for this playground. However, if this project is delayed, the City funds will be shifted to Cushing Park improvements which are slated to start in 2019. We do not want to miss this opportunity. This would impact the neighboring communities by limiting their recreational and outdoor needs. Minimum Qualifications and Eligibility Question 1* Is the applicant in good standing with Arapahoe County Open Spaces? Discuss recent performance (past five years) and list all open Arapahoe County Open Space grants. List any other applications your agency is submitting in this grant cycle. The applicant is in good standing with the Arapahoe County Open Space Department. For the past five years, the applicant has provided the required progress and final reporting documents per the grant agreement according to the time schedule. The applicant has three open projects with Arapahoe County including: Northwest Greenbelt Trail Connection, Belleview Park Improvement Project and Rotolo Park Shelter. The projects are on track for being completed within the designated time frame and within the approved budgets. There are no outstanding funds or required documentation specific to Arapahoe County Open Space Grants. The applicant will be submitting 1 ACOS grant proposal this cycle for a Standard Grant. Question 2* How does this project align with the Arapahoe County Open Space Master Plan, Arapahoe County Bicycle and Pedestrian Master Plan, agency master plan, or other approved planning documents? The Open Space Master Plan provides a 100-year vision, 25-year master plan and 5-year action plan for implementing the purpose and goals of the program. The vision states that the County will be forward thinking, understand and embrace the open space, park and trail needs of the current residents, and define a harmonious relationship between people and nature in the County for future generations. The vision for the program is summarized as "Healthy Lands, Healthy Communities and Healthy People". The Arapahoe County Open Space Master Plan's Mission and Purpose Statement proposes to maintain and improve neighborhood parks in the study area of the Master Plan including the City of Englewood. Goal #OS 1.2 establishes level of service standards for parks and trail in growth areas policy. Question 3* Describe how this project addresses specific objectives in the Arapahoe County Open Space Resolution #030381/#110637. The resolution is available on the Open Space website. The playground replacement project at Jason Park in Englewood addresses the specific objectives set fourth in the Arapahoe County Open Space Resolutions #030380 and #110637 by providing, maintaining and improving neighborhood parks per Section VIII.C.3.D. Page 65 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 6 The proposed project and applicant meet the current objectives of the Arapahoe County Open Space Resolution #110637 adopted 12/5/11. Specifically, this project meets the approved ballot element identified including: - Provide, maintain and improve neighborhood parks, open space, sports fields, picnic facilities and biking, walking and multi-use trails; Construction of the Jason Park Playground meets this fundamental need. This project will enhance an under-served neighborhood by providing a common location to gather around a newly completed playground. Improvements made by this project will enhance the outdoor experience while encouraging youth and their families to spend more time outdoors. Certification and Authorized Signature Form* Please attach completed Certification and Authorized Signature Form as a PDF document. Form must be signed by highest authority in agency or authorized individual. Required forms are available on the Open Space website. Please name your file as follows: Applicant_CertificationandAuthorizedSignatureForm.pdf City of Englewood_CertificationandAuthorizedSignatureForm.pdf.pdf Project Timeline Project Timeline Form* Please attach completed Project Timeline Form as a PDF document. Required forms are available on the Open Space website. Please name your file as follows: Applicant_TimelineForm.pdf City of Englewood_TimelineForm.pdf.pdf Project Budget Budget Narrative* Provide a clear and concise budget narrative. Include details about expenses in each budget category, justification for any unusual line items, and an explanation of how you arrived at these estimates. Include amounts and sources of cash/in-kind match. The total project budget is $418,600 and this grant proposal is requesting $293,700 from the Arapahoe County Open Spaces grant program. The City of Englewood has committed and secured $124,900 reflecting a 30% cash match (5% over the 25% required) using ACOS Shareback funds. We will be responsible for any overages in the project costs. The line item project costs included were calculated March 2018. With Englewood’s long history of constructing, updating and maintaining park amenities, these budget numbers are guaranteed. Page 66 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 7 • Site Preparation - $62,000: mobilization ($38,000), Earthwork ($19,500), and temporary construction fence ($4,500) • Site Demolition - $17,500: remove equipment, concrete • Site Work - $93,200: concrete flatwork ($35,900), curb ($22,500), wall ($5,800), Engineered Wood Fiber ($19,400), drainage ($9,600) • Playground Equipment - $186,500: 2-5 year play equipment; 5-12 year play equipment • Re-Purpose 4 Play Structures - $16,200: Remove equipment, sandblast and powdercoat, and install • Site Amenities - $23,600: Installation of 3 Park Benches, 3 Picnic Tables, Trash Receptacle • Landscape and Irrigation - $19,600: sod (6057 SF), trees (13) The costs reflected above have been reviewed by the planning team and project partners; the costs identified represent extremely competitive costs for this type of project. Budget Forms* Please attach completed Summary Budget Form and Detailed Expense Budget Form as a single PDF document. Required forms are available on the Open Space website. Please name your file as follows: Applicant_BudgetForms.pdf CityofEnglewood_BudgetForms.pdf Project Narrative Question 1* Describe the project goals, scope, expected results, and deliverables. Describe project elements, including useful life. Discuss the current condition of the project site and what improvements are proposed and why. Discuss how this project improves access to the outdoors, connectivity, and/or educational opportunities. Jason Park, 8.1 acres, is considered a Neighborhood Park in the City of Englewood. Defined in the Parks and Recreation Master Plan Update (2017), "a Neighborhood Park is adequately sized to provide space for a variety of activities; centrally located within the residential area they serve; and are often located adjacent to an elementary or middle school. " Today, Jason Park includes a pavilion, picnic area, playground, restroom, basketball court, drinking fountain, athletic fields, and a designated off leash dog area. The park is heavily used by local neighbors, surrounding communities, and Arapahoe County residents for a wide range of uses. The proposed project includes replacing the outdated playground equipment and surface area as well as redesigning the path and landscape adjacent to the playground. Due to the age of the playground and park, the equipment is dilapidated and much of the equipment cannot be repaired because parts are no longer available. The layout of the playground does not meet the current safety, accessibility and usability needs of the present day visitors. Specifically, the project components include two playground areas; a play area for 2-5 years of age and a play area for 5-12 years of age. Based on feedback from the community, both areas will include social and solo equipment that promotes climbing, sliding, spinning, balancing and swinging elements. The equipment installed has been chosen to serve the designated age groups and will be installed on the same play area yet in two different areas to serve the two differing groups. The playground will include two play structures with slides; one for ages 2-5 years and one for ages 5-12 years. Additional play equipment proposed includes a solo spin element and a social spin/rocker element. Page 67 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 8 Three types of swings will be constructed including a social swing, tot-bucket swings, and belt swings. Lastly, two types of climbing equipment (rope and bars) and a balance line/equipment will be constructed. The pea gravel playground surface will be replaced with engineered wood fiber (5,291 SF). Engineered wood fiber is economical and is used on 75% of all US playgrounds because of its high impact absorbing qualities yet firm, slip resistant surface that meets accessibility guidelines. An area just north of the playground is designated for digging play which includes standard and ADA accessible digging equipment. Two types of digging equipment will be installed; one of which will be ADA accessible. The playground equipment includes recycled materials (32%) and will adhere to the life span and maintenance requirements defined by the industry. To increase accessibility, the 5-12 year play structure will be completely ADA accessible that includes a transfer station for mobility restricted participants. A new concrete ADA ramp and path (10 ft. wide; 6 in. deep) from the parking lot to the playground will be installed to provide ADA access as well as allow maintenance vehicles to the area. In addition, a new concrete path (6 ft. wide; 4 in. deep) around the perimeter of the play area (315 LF) will be constructed to increase accessibility. The project will include planting deciduous shade trees (7), ornamental trees (6) and replacing sod (6,057 SF turf grass) to enhance the current landscape and provide future shade as the older trees die back. To save costs and provide new opportunities to the play area, some of the current excavated soil will be moved into areas to create new berms and height. These berms will provide a natural enclosure to the play area for safety and viewing. Maximizing resources and meeting the community’s request to preserve specific playground elements, the project will incorporate some of the outdated playground pieces. These recycled design elements will be recreated to provide art as well as functionality enhancing the entire park. For example, the merry go round will be cut in half, painted, and placed as a screen behind a park bench and the bike racks. These screens will provide some shelter from the wind and enhance the aesthetics of the play area. Additionally, the old climbing structures will be used as a playground entry features creating an arbor/trellis entrance. As part of this project, playground amenities including 3 square picnic tables (one will be ADA accessible), 3 park benches, and 1 trash receptacle will be installed benefiting all park users. The proposed project will improve access to the outdoors, connectivity, and/or educational opportunities. The City’s goal to provide nearby recreation and leisure opportunities within walking distance (one-half mile) of residential areas will be met by completing this project. Importantly, we will meet the City’s goal to provide a common area for neighbors of all ages to gather, socialize and play; interactive play equipment; ADA accessible trails; and shaded areas for picnics and sitting once this project is completed. Question 2* Describe the community/neighborhood and user groups the project will serve. Discuss the type of users (children, families, seniors, sports leagues, etc.), and estimate the number of users that will benefit annually. How did you arrive at this estimate? Include up to five community support letters in the Attachments section. Support letters should come from users, working groups, community members, volunteers, schools, etc. Letters should be dated within the last six months. Jason Park is a neighborhood park and represents a historically lower income level within Englewood; more than 30% of the household’s annual income is less than $30,000. The houses in this neighborhood are small, single family bungalows approximately 1000-1500 SF and built in the 1950’s. Park users include families, children, young adults, adults and seniors that might be running, walking, playing, dog walking, relaxing, and simply enjoying being outdoors within an urban environment. The majority of park visitors live within one-half mile walking distance of the park. The proposed playground replacement will be predominately visited by children ages 2 to 12 and their parents, friends, caregivers, grandparents and neighbors. We anticipate these visitors being the primary users of the new playground equipment. Based on current use, park visitors use the park daily for passive and active recreation and fitness. Page 68 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 9 Today, you might see neighbors throwing balls for their dogs in the off-leash green space; youth playing soccer competitively or recreational on the athletic fields; children ages 2 to 12 years playing on the playground; visitors of all ages stretching and relaxing on the green open space; friends playing a friendly game of basketball; and guests of all ages picnicking at the shelter adjacent to the playground. Englewood PeeWee Athletics (Internal), Englewood Soccer Association, and Pirates Youth Sports, utilize the park for t-ball, lacrosse, soccer, flag football, and basketball; leagues and tournaments. Jason Park is programmed 6-7 days per week on a steady basis for children ages 3-18 from March to November. Additionally, Jason Park, a highly sought after practice field for Englewood families, is also a major game field for soccer which brings in kids and families from all over the Arapahoe County and Denver Metro area on Saturday's. Englewood estimates 6400+ annual children and youth players visit the park for programmed sports as mentioned above. In addition, based on similar park activity, approximately 400 monthly end users (4800 annual) including siblings, family members, and neighbors attending the sport events will benefit from the new playground equipment and area. In addition to programed groups, the City receives one-time athletic field rentals for family kickball games, company gatherings, end of season team parties, and day camps. The playground area includes a reservable shelter. In 2017 (April to Sept.), 1,000+ community members from Englewood and throughout Arapahoe County visited the playground shelter for some type of special event. Due to the proximity of the shelter to the playground, these events overflow to the playground area and include children who will benefit from the new playground equipment. The City estimates over 25,000+ community members visit Jason Park on an annual basis. With the new playground equipment for ages 2-12 years, park amenities (benches, tables), and concrete walking path, we expect a significant increase in daily visitors to this area. In addition to Englewood residents, we anticipate Sheridan residents to visit as well since they are located in close proximity. Question 3* Discuss the need and urgency for this project and why it is a priority. Was the project prioritized in a master plan or other planning document, an independent community planning process, a working group, etc.? Is this part of a larger phased project? What opportunities will be lost if this project is not funded now? As the number of residents in the community and interest in playing outdoors increase, the immediate priority is to improve the existing parks to support additional use. Many of Englewood’s older parks like Jason Park need upgrades or enhancements to meet current recreational and aesthetic needs and trends, and increase residents' satisfaction levels. To date, renovating Jason Park is one of the 3 top priorities identified in the 2017 Master Plan. The City’s priorities, based on the prior Parks and Recreation Master Plan (2017), support system-wide enhancements at most parks to include playground upgrades, shelters, restrooms, and open space and natural areas, where not already completed; integration of imaginative play and unique play features; and, ADA compliant walkways, curbs, and restrooms. The proposed components of this project meet this priority. The recommendations outlined in the updated 2017 City’s Master Plan for Jason Park include replacing the playground and trees, planting new trees, and installation of park benches. According to the 2017 Plan, nearly 40% of Englewood’s residents polled were not satisfied with the community’s park playgrounds. Our assessment is that this poor/fair rating is due to the age, dilapidation, limited use, broken, inaccessibility and uninviting of the older playgrounds. Jason Park has one of these older playgrounds. The City of Englewood has secured $124,900 in matching funds (30% of total project) for this playground. However, if this project is delayed, the City funds will be shifted to Cushing Park improvements which are slated for funding in 2019. We do not want to miss this opportunity This would impact the neighboring communities by limiting their recreational and outdoor needs. There is always potential for development costs to rise so we would like to secure current costs. This project is ready to go with the goal to begin construction in January 2019 and complete the project within six months. Page 69 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 10 Question 4* Summarize any planning completed prior to submitting this grant proposal. Is design and engineering complete? Does the project necessitate a zoning change? List any permits that need to be obtained and status of obtaining those permits (Federal 404, County or City, Storm Water Drainage, etc.). If applicable, include eligible planning costs in the match section of the Detailed Expense Budget Form (costs must be incurred within 90 days of application submission and pre-approved by Grants Program staff) and include proof of any such expenses in the Attachments section. According to the City’s Parks and Recreation Master Plan, adopted March 2017, major renovations by the community were requested for Jason Park. The recommendations that are outlined in the City’s Master Plan for Jason Park include replacing the playground and trees, planting new trees, and installation of park benches. As discussed, this project supports the City’s priorities outlined in the 2017 Plan which include ADA park enhancements such as playground upgrades, shelters, restrooms, and open space. The design and construction plans are complete for this project. Em Dub Design, LLC has provided designs and estimated budgets for the installation of the playground, path, landscape and amenities. Playground improvements will require a building permit from the City of Englewood which will be secured by the construction contractor at a minimal cost (approximately $250). A review of the playground project will be scheduled for Englewood’s Development Review team. The DRT is comprised of City staff and from various departments for the purpose of reviewing projects that occur within the City and provides recommendations based on impacts to those departments and City Code Regulations. There are no zoning changes required for this project. Question 5* Describe how the project will be completed within the required two year time frame. Discuss the agency's capacity to complete the project, including project management, resources, and experience implementing similar projects. The City retained a consultant to design the playground area, equipment and adjacent walkway which is completed; this project is “shovel ready”. The consultant will also provide site visits and will oversee construction of the playground. The playground project will need to be bid out as designated by the City’s policy and charter; the bidding process is planned for Fall 2018. The solicitation of vendors, project bidding, ordering materials, and site preparation will take five months. The City will work closely with the contractor to complete the playground replacement project which we anticipate will take minimal time (4 months) to construct. We plan on completing the project by July 2019. Our past ACOS projects including the Rotolo Park Playground, Northwest Greenbelt Playground, and Belleview Park Improvements have successfully adhered to the proposed schedule and budget. The City has demonstrated their capacity to follow timelines and complete projects on schedule for the past several decades. Question 6* Summarize any efforts to obtain public input, disseminate information to the public, develop partnerships, and garner community support for this project. Evidence of a transparent public process will be required. List the stakeholders that are involved. Discuss any known or anticipated opposition to this project and how this will be Page 70 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 11 addressed. Include letters, petitions, news articles, or other documents evidencing opposition in the Attachments section. In February 2018, a public meeting was held to review the design and planning documents. Attendees were asked to label their preferred design plan including theme, layout and materials. Additionally, the planning team including design consultants and open space manager were available to answer questions and collect feedback. For two weeks after the meeting, community members were encouraged to provide written and/or verbal feedback to the planning team. Approximately two dozen residents submitted comments regarding the design plan. Information on the playground project was also posted on the City's web site and Facebook page to engage community feedback. Based on the community’s feedback, the design team incorporated specific project elements requested by the community. The feedback received included: provide additional benches in the shade; surround the playground features with a safer ground surface; install spinning elements; and the preference was for a shorter tower playground structure. During this 2-4 week community planning forum, there were no objections to the proposed playground improvements. The neighborhood input has truly demonstrated full support of improving this aged, decrepit playground in the hopes of improving the safety and features of this playground. Please see letters of support attached. Question 7* How much of your planned cash match is secured? If applicable, what are your plans for securing additional funds? Describe cash and in-kind match partnerships established for this phase of the project. Explain if partnerships were not possible or necessary for this project. Include partner support letters in the Attachments section and include match from partners on the Budget Forms. Grant recipients are responsible for project cost overruns. The cash match ($124,900; 30%) is fully secured for this project using ACOS Shareback funds. This project will not need to raise funds to secure the match. Englewood fully understands that all overruns are the responsibility of the City. At this time, partnerships were not identified as a need to complete this project. Question 8* Describe any scenic, historic, or cultural values associated with the project site. Will they be preserved or restored? Discuss specific natural resources at the site (including habitat, water, wildlife, and vegetation) and impacts to these resources as a result of this project. If applicable, discuss environmental sustainability benefits of this project (such as energy or water conservation, water quality improvement, etc.). The Playground Replacement Project will result in little or no impact to the natural resources in the area since there are no native ecosystems that will be impacted by this project; no mitigation is required. Predominant wildlife species include red fox squirrel, rabbit, skunk, raccoon, red fox, coyote and various bird species typical in the urban/suburban setting. This park is unique because the community has requested the City re-purpose several existing playground features in some capacity. This park has been visited by multiple generations throughout the years and the area residents have a cultural connection to the existing features (merry-go-round, climbing structures) although they are extremely well worn and do not meet current ADA or safety standards. To meet the community’s request to preserve specific playground elements, the proposed project will incorporate the outdated playground pieces. As discussed, these recycled design elements will be recreated to provide art as well as functionally, enhancing the entire park. Page 71 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 12 Question 9* Discuss ownership and legal access at the proposed project site. Detail any third-party rights, easements, or other encumbrances that exist. Provide supporting documentation showing ownership, legal access, and/or permission from landowner in the Attachments section. The City of Englewood owns the property designated for the proposed project. During construction, the crews will not need to access any other land/property owner for right-of-way. All construction access will be on the City of Englewood’s property. The project site is maintained as open space/park land. Question 10* Describe long-term plans for maintaining the project. Who will be responsible for maintenance? Estimate annual costs to maintain the project site, and explain how maintaining the site will affect your agency’s budget. Commitment to long term maintenance must be confirmed in the Evidence of Support from Highest Authority document in the Attachments section. The City of Englewood will manage and complete the long term maintenance of this playground replacement project including litter control and vandalism repairs. Since this project is for new equipment and construction, there will be minimal maintenance. The primary maintenance needs for this project will include trash pickup, graffiti removal, and spreading/adding engineered wood fiber annually. Funding has been budgeted for maintenance in the 2018 Parks General Fund Budget for this park. If the project is funded, there will be a very minimal increase in the budget to maintain the playground. The City of Englewood has demonstrated their stewardship of the parks, playgrounds and open spaces throughout the years. We will continue to follow the high quality maintenance currently provided with this project. Question 11* Describe how this project will address inclusivity per Americans with Disabilities Act guidelines. The playground replacement project includes designs to fully comply with current ADA guidelines. The playground will include ADA accessible play equipment (swings, digging tools, play structures) to meet all guest play needs. The proposed engineered wood fiber playground surface has high impact absorbing qualities yet firm, slip resistant surface that meets accessibility guidelines. To increase accessibility, the 5-12 year structure is completely ADA accessible, as there are a series of 8" steps in the tower allowing a user with mobility restrictions to access from a wheel chair at the transfer station and proceed to the very top. We will be installing the only tower of this size that does not have a ladder section within the climb, thus allowing accessibility to the top and highest slides. A new concrete ADA ramp and path (10 ft. wide; 6 in. depth) from the parking lot to the playground will be installed as well as a new concrete path (6 ft. wide; 4 in. depth) surrounding the play area to increase accessibility and types of use. One ADA picnic table will be installed benefiting the needs of those in wheelchairs. The City is dedicated to the commitment of making the playground and adjacent areas accessible for all patrons and follows ADA requirements as mandated by law. Page 72 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 13 Question 12* If successful in obtaining this grant, how will the agency use this project to inform citizens about the value of the Arapahoe County Open Space Sales and Use Tax? Discuss plans for public outreach, signage, celebration, dedication, etc. You are required to inform the County of any press about the project and any related events (ribbon cutting ceremonies, etc.). Additionally, acknowledgement of County support must be included in any press about the project. The City of Englewood will partner with Arapahoe County on all media releases, articles and stories relevant to the Jason Park Playground Replacement project. The use of ACOS sales tax dollars supporting the playground project will also be included in the Englewood Herald newspaper and additional local community publications. Information will be shared via the City’s web site and in the Englewood Citizen newsletter, which the City distributes to all Englewood households. An Arapahoe County Open Space sign will be installed on the site upon project completion. County Commissioners and OSTAB Board Members will be invited to visit upon request. Through prior trail and park openings, ribbon cuttings, and volunteer events, Englewood has demonstrated their support of ACOS programs to the community. We have installed public recognition signs throughout the City’s parks, trails, and open spaces demonstrating our support of ACOS. Attachments Attachment 1: Evidence of Support from Highest Authority* Please attach evidence of support from highest authority (official letter or resolution) as a PDF document – including project title and amount of grant funds requested; commitment to complete and maintain the project; statement that matching funds are secured and/or efforts to secure funds are underway (include the amount of matching funds committed); acknowledgment of responsibility for cost overruns; identification of authorized signatory for grant agreement and reports; and certification that the project will be open to the public or serve a public purpose upon completion. A sample resolution is available on the Open Space website. Please name your file as follows: Applicant_SupportfromHighestAuthority.pdf CityofEnglewood_SupportfromHighestAuthority.pdf Attachment 2: Evidence of Community Support* Please attach letters of support from users, working groups, community members, volunteers, schools, etc. (maximum of 5) as a single PDF document. Letters should be dated within the last 6 months. Please name your file as follows: Applicant_CommunitySupport.pdf City of Englewood_Community Support.pdf Attachment 3: Documentation of Opposition* Please attach documentation of opposition as a single PDF document. If there is no known opposition to this project, please attach a page stating that this section is not applicable. Page 73 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 14 Please name your file as follows: Applicant_Opposition.pdf City of Englewood_Opposition.pdf Attachment 4: Evidence of Commitment from Project Partners* Please attach evidence of commitment from project partners (such as partner support letters or commitment to provide cash/in-kind match) as a single PDF document. There is no maximum allowable number of partner support letters. If there are no partners for this project, please attach a page stating that this section is not applicable. Please name your file as follows: Applicant_PartnerCommitments.pdf City of Englewood_PartnerCommitments.pdf Attachment 5: Primary Project Photo* Please attach one high resolution photo in JPG format. Please choose the photo that provides the best overall representation of your project. This photo will be used for presentations and/or publications. Please name your file as follows: Applicant_PrimaryPhoto.jpg City of Englewood_PrimaryPhoto..jpg Attachment 6: Photos* Please attach photos of existing conditions at the project site (including captions) as a single PDF document. Include conceptual drawings if applicable. Please name your file as follows: Applicant_Photos.pdf City of Englewood_Photos.pdf Attachment 7: Maps* Please attach a site map and a vicinity map as a single PDF document. Please name your file as follows: Applicant_Maps.pdf Englewood_maps.pdf Attachment 8: Site Visit Form* Please attach a completed site visit form as a PDF document. Required forms are available on the Open Space website. Please name your file as follows: Applicant_SiteVisitForm.pdf City of Englewood_SiteVisitForm.pdf Page 74 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 15 Attachment 9: Evidence of Property Ownership/Access* Please attach evidence of property ownership/legal access (legal documentation, ArapaMAP, etc.) as a PDF document. Please name your file as follows: Applicant_EvidenceofOwnership.pdf City of Englewood_EvidenceofOwnership.pdf Attachment 10: Other Attachments Please attach additional supporting documentation (news articles, cost estimates, etc.) as a single PDF document. Please name your file as follows: Applicant_OtherAttachments.pdf Confirmation Please click the "I Agree" button below to certify that your application is complete and ready to submit. Once submitted, applications are final and cannot be returned.* I agree Page 75 of 298 Dave Lee City of Englewood Printed On: 12 April 2018 2018 Standard and Small Grant Application 16 File Attachment Summary Applicant File Uploads • City of Englewood_CertificationandAuthorizedSignatureForm.pdf.pdf • City of Englewood_TimelineForm.pdf.pdf • CityofEnglewood_BudgetForms.pdf • CityofEnglewood_SupportfromHighestAuthority.pdf • City of Englewood_Community Support.pdf • City of Englewood_Opposition.pdf • City of Englewood_PartnerCommitments.pdf • City of Englewood_PrimaryPhoto..jpg • City of Englewood_Photos.pdf • Englewood_maps.pdf • City of Englewood_SiteVisitForm.pdf • City of Englewood_EvidenceofOwnership.pdf Page 76 of 298 Page 77 of 298 Page 78 of 298 Page 79 of 298 Page 80 of 298 Page 81 of 298 Page 82 of 298 Page 83 of 298 Page 84 of 298 Page 85 of 298 Page 86 of 298 Page 87 of 298 Page 88 of 298 Page 89 of 298 Page 90 of 298 Page 91 of 298 Page 92 of 298 City of Englewood Standard Grant Application April 2018 JASON PARK PLAYGROUND REPLACEMENT PROJECT Outdated playground equipment and surface area that needs replacement. Page 93 of 298 City of Englewood Standard Grant Application April 2018 Old Play structure that is not ADA accessible and parts are no longer available to service. Page 94 of 298 City of Englewood Standard Grant Application April 2018 Current swings and “merry go round”. The merry go round will be cut in half, painted, and placed as a screen behind a park bench and the bike racks. Page 95 of 298 City of Englewood Standard Grant Application April 2018 These two metal climbers will be repurposed used as a playground entry features creating an arbor/trellis entrance. Page 96 of 298 EW. JASON STREETPARKINGLOTEX. PICNIC SHELTER EX. BASKETBALL COURT SCREEN WALL FEATURE ENTRY FEATURE - A ENTRY FEATURE - B SCREEN WALL FEATURE PICNIC AREA LIMIT OF IMPROVEMENTS LIMIT OF IMPROVEMENTS SEATING AREA LANDSCAPE BERM PICNIC AREA SEATING AREA ACCESSIBLE RAMP PLAYGROUND CURB/WALL PLAY 'EXCAVATOR' (ACCESSIBLE AND STANDARD) RECYCLED PEA GRAVEL PLAY PIT PLAYGROUND CURB LANDSCAPE BERM SEATING AREA WITH ENHANCED CONCRETE BIKE PARKING WITH ENHANCED CONCRETE PLAYGROUND ELEMENTS AND FALL ZONES CONCEPT LEGEND SYMBOL DESCRIPTION QTY EX. DEC. TREE TO REMAIN EX. EVERGREEN TREE TO REMAIN PROPOSED SHADE TREE 7 PROPOSED ORNAMENTAL TREE 4 PLAYGROUND CURB 453 lf EX. LANDSCAPE AREA 19933 sf CONCRETE - STANDARD 3,958 sf ENHANCED CONCRETE - COLOR FINISH 311 sf PLAYGROUND SURFACING 5,291 sf RECYCLED PEA GRAVEL 275sf (DIG PIT) SEATING AREA - BENCH 4 (INCLUDES 1-RELOCATED MEMORIAL BENCH, AND 3-ADDITIONAL TO MATCH) SEATING AREA - PICNIC TABLE 2 (STANDARD) SEATING AREA - PICNIC TABLE 1 (ACCESSIBLE) ENTRY FEATURE - A 1 ENTRY FEATURE - B 1 SCREEN FEATURE 2 MARCH 15, 2018 JASON PARK - PLAYGROUND RENOVATION FINAL CONCEPT - SHEET OF 6 Em Dub Design llc landscape architecture 303.882.1237 PLAN GRAPHIC1 0'30'60' SCALE:1" = 30'-0"NORTH 10'5' PLAN GRAPHIC 1 Page 97 of 298 DIGGING EQUIPMENT ACCESSIBLE DIGGING EQUIPMENT SCREEN WALL WITH MEMORIAL BENCH SCREEN WALL WITH BIKE RACKS ENTRY FEATURE 'A' CLIMBING ELEMENT BELT SWINGS TOT-BUCKET SWINGS ENTRY FEATURE 'B' ACCESSIBLE PICNIC TABLE STANDARD PICNIC TABLE 5-12 AGE GROUP STRUCTURE, W/ SLIDES SOCIAL SPIN/ROCKER ELEMENT SOLO SPIN ELEMENT BALANCE ELEMENT 2-5 AGE GROUP STRUCTURE, W/ SLIDES SOCIAL CLIMBING ELEMENT STANDARD PICNIC TABLE BENCH SEATING SOCIAL SWING BENCH SEATING MARCH 15, 2018 JASON PARK - PLAYGROUND RENOVATION FINAL CONCEPT - SHEET OF 6 Em Dub Design llc landscape architecture 303.882.1237 PLAY PIT DETAIL ENLARGEMENT1 PLAYGROUND ENLARGEMENT 2 ENTRY FEATURE A - REPURPOSED LARGE CLIMBER2 ENTRY FEATURE B - REPURPOSED SMALL CLIMBER3 NORTH not to scale PLAYGROUND STATISTICS: - TOTAL PLAY EVENTS PROVIDED = 23 -- GROUND LEVEL PLAY EVENTS = 13 -- ELEVATED PLAY EVENTS = 10 - ACCESSIBLE/INCLUSIVE PLAY EVENTS = 18 TOTAL EX. CLIMBER EX. CLIMBER PROPOSED REPURPOSE SKETCH PROPOSED REPURPOSE SKETCH Page 98 of 298 SOLO SPIN ELEMENT SWING ELEMENTS FREESTANDING EQUIP. DIGGING ELEMENTS SOCIAL SPIN/ROCKER ELEMENT 5-12 AGE GROUP STRUCTURE WITH MULTIPLE SLIDES BALANCE ELEMENT CLIMBING ELEMENT ACCESSIBLE DIGGING EQUIPMENTDIGGING EQUIPMENTBELT SWINGSTOT-BUCKET SWINGS SOCIAL CLIMBING ELEMENT 2-5 AGE GROUP STRUCTURE WITH MULTIPLE SLIDES SOCIAL SWING MARCH 15, 2018 JASON PARK - PLAYGROUND RENOVATION FINAL CONCEPT - SHEET OF 6 Em Dub Design llc landscape architecture 303.882.1237 PLAYGROUND EQUIPMENT - COMPONENT DETAILS 3 Page 99 of 298 MARCH 15, 2018 JASON PARK - PLAYGROUND RENOVATION FINAL CONCEPT - SHEET OF 6 Em Dub Design llc landscape architecture 303.882.1237 SOUTHEAST PLAYGROUND PERSPECTIVE (GROUND LEVEL) 4Page 100 of 298 MARCH 15, 2018 JASON PARK - PLAYGROUND RENOVATION FINAL CONCEPT - SHEET OF 6 Em Dub Design llc landscape architecture 303.882.1237 SOUTHEAST PLAYGROUND PERSPECTIVE (BIRDS-EYE) 5Page 101 of 298 MARCH 15, 2018 JASON PARK - PLAYGROUND RENOVATION FINAL CONCEPT - SHEET OF 6 Em Dub Design llc landscape architecture 303.882.1237 SOUTHWEST PLAYGROUND PERSPECTIVE (BIRDS-EYE) 6Page 102 of 298 GREENWOODVILLAGE CHERRY HILLS VILLAGE CENTENNIAL ENGLEWOOD SHERIDAN HIGHLANDS RANCH §¨¦470 A U R O R A LITTLETON BOWMAR COLUMBINE VALLEY DenverTechCenter CityCenterEnglewood §¨¦25 §¨¦225£¤285 £¤85 D E N V E R ARAPAHOE RD OXFORD AVE DARTMOUTH AVE HAMPDEN AVE SANTA FE DRBELLEVIEW AVE YALE AVE DRY CREEK RD ORCHARD RD QUINCY AVE COUNTY LINE RDBROADWAYSHERIDAN BLVDFEDERAL BLVDUNIVERSITY BLVDHOLLY STQUEBEC STJason ParkPlayground Location(39.639, -105)TEJON STZUNI STEVANS AVE HURON STTUFTS AVE QUINCY AVE WINDERMERE STGREENWOODVILLAGE CHERRY HILLS VILLAGE CENTENNIAL ENGLEWOOD SHERIDAN HIGHLANDS RANCH §¨¦470 A U R O R A LITTLETON BOWMAR COLUMBINE VALLEY DenverTechCenter CityCenterEnglewood §¨¦25 §¨¦225£¤285 £¤85 D E N V E R ARAPAHOE RD OXFORD AVE DARTMOUTH AVE HAMPDEN AVE SANTA FE DRBELLEVIEW AVE YALE AVE DRY CREEK RD ORCHARD RD QUINCY AVE COUNTY LINE RDBROADWAYSHERIDAN BLVDFEDERAL BLVDUNIVERSITY BLVDHOLLY STQUEBEC STJason ParkPlayground Location(39.639, -105)TEJON STZUNI STEVANS AVE HURON STTUFTS AVE QUINCY AVE WINDERMERE STCity of Englewood, Colorado 2018 Arapahoe County Open Space, Parks, and Trails Grant Application Jason Park Playground Equipment Replacement 0 1 2 3 Miles I February 2018 Vicinity Map L E G E N D Jason Park Arapahoe County Boundary Major Highways Arterial and Collector Streets H:\jvoboril\gis\opspace\plots\acos18_jason_vic.pdfPage 103 of 298 City of Englewood, Colorado 2018 Arapahoe County Open Space, Parks, and Trails Grant Application February 2018 Site Plan Map S HURON STW QUINCY AVES LIPAN STW PRINCETON Playground EquipmentReplacement Location I H:\jvoboril\gis\opspace\acos18_jason_site.pdf Jason Park Playground Equipment Replacement 0 100 200 300 Feet L E G E N D Jason Park Boundary Page 104 of 298 2018 ACOS Grant Applicant Site Visit Form City of Englewood Standard Grant - Site Improvement Project 1.2.2018 Applicant Grant Category and Type Jason Park Playground Replacement Title of Grant Project Dave Lee, Open Space Manager dlee@englewoodco.gov 720-884-7808 Site Visit Representative Contact Name Site Visit Representative Email and Cell Phone Required for Site Visits: 1. Please provide the project address or the closest major intersection. 4255 South Jason Street (Santa Fe Drive & Oxford Avenue) 2. Specify a meeting location at the project site. Jason Park parking lot near playground. 3. Provide other helpful information, for example parking instructions, availability of restrooms on site or nearby, necessary walking from parking to site, or other clarification. Driving directions from the ACOS office (6934 S. Lima St., Centennial) are not required, but may be included if the site is difficult to find. Restrooms are located next to the playground adjacent to the parking lot. Page 105 of 298 Page 106 of 298 Page 107 of 298 Page 108 of 298 Page 109 of 298 =1-r-wK m...n.::.=u35:ml-:2 ma?nnmas3.51.. hu<n:=o 5.n6o<u:5_n=_w. no.5?mgauunr 093203:. wasQua. $3.08:. ._.o?_s_n3o<n:==n=.m_ 22_:<nu5_ni5no=_nman052 42.:mn<E=:. 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E0308:5:90m0:0§:m:0o:B0:8S:03::H0 .>:0a:m:<0_<.<0:35%3::01m::m_ a0o:30:883%38:20:0:>S_0m:00O0::Q0:0:m_0mo0m.$3 m.53:0:82.m::0 >.00::0::5_.00 mo:5. o0:00030m9038.00:H::0~m0<0a:B0:E_>ma00B0:HQQ>V.m:m:0:0::20%:30: o0:00032080>0335%.HB:m_u0n32:.mmm:0:0:00&0: ~Q>m:::m:_000:80:803::©m:.:0m23::803%0m:5méma :0:mo::0:.450 300.0208::30 ,5::0 30 38 EM: :0HQ»?mm950:80:80390O0::Q.Z0mama_..:::m35%:00:60:00:0033 :5 9:0. 3030:03?30K9000Wm0:00:800:02:3:m:m02:::0:W:90 HQ>.032000 33::0:0::90 HQ.»530:::10: :E0n0<m_$0390O0::Q. E030:m<0E0mE=0c1B0m:::01Qam:90~Q>NSQ:m<00:0 :aza§_m:0m:E030 :0 :0:0:8 90 HQ>.>903 0030m90_u:=<0:80:80HQ»,<39mx::0:>3::08830:8 <0:_,.0a<05 382:. 00:mBE_m:0:m0:<05mama02:2:3030:0:.H:0m:m:088:0:0::8 B0 2 <0::m<0 n:0m:0:m. 9:83;.Page 111 of 298 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Tom Brennan DEPARTMENT: Utilities DATE: September 4, 2018 SUBJECT: Water Meter Order DESCRIPTION: Water Meter Order RECOMMENDATION: Staff recommends Council approve , by Motion, a purchase agreement with National Meter & Automation, Inc. for the purchase of Badger meters, meter parts and Itron ERTs in the amount of $49,770.34 plus freight. PREVIOUS COUNCIL ACTION: Council approved the 2018 Utilities Department budget on October 16, 2017. SUMMARY: The Utilities Department implemented a new program in June of 2017 replacing all meters that have been in service over ten years. Ten years is the industry standard for optimum meter reading performance. Currently, we are replacing approximately 700 meters a year. ANALYSIS: National Meter and Automation, Inc. provides the Badger meters, meter parts and Itron ERTs which are used in connection with our meter reading system. By standardizing our meter system we realize greater operating efficiencies. National's pricing has only increased 5% since 2012. FINANCIAL IMPLICATIONS: Purchases for meter inventory have been accounted for in the 2018 budget. Refer to Contract Approval Summary for details. ALTERNATIVES: None CONCLUSION: The replacement of meters ensures we are fairly charging of residents for their water consumption. By standardizing our meter system we realize greater operating efficiencies. ATTACHMENTS: Contract Approval Summary Budget Performance Page 112 of 298 Quotation Sole Source Justification Purchase Order (draft) Page 113 of 298 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number:Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Tom Brennan Phone:303-762-2654 Title: Director of Utilities Email: tbrennan@englewoodco.gov Vendor Contact Information Vendor Name: National Meter & Automation Vendor Contact: Gabe Vargas Vendor Address: 7220 S Fraser Street Vendor Phone:330-339-1017 City: Centennial Vendor Email: State: CO Zip Code: 80112 Contract Type Contract Type :Other (describe below) Description of ‘Other’ Contract Type: Purchase Order Description of Contract Work/Services: Attachments: ☐Contract -- ☐Original ☐Copy ☐Addendum(s) ☒Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date:September 5, 2018 End Date: October 3, 2018 Total Years of Term: N/A Total Amount of Contract for term (or estimated amount if based on item pricing):$49,770.34 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available:N/A Payment terms (please describe terms or attach schedule if based on deliverables): Net 30 days Attachments: ☐Copy of original Contract if this is an amendment ☐Copies of related Contracts/Conveyances/Documents Purchase Order for meter, meter parts and Itron ERTs Page 114 of 298 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $180,000.00 Line Item Description: R&M Supplies - Equipment Line Item Total Funding: $180,000.00 Portion of Line Item spent to date: $109,952.55 Funding Source:Fund: 40 Division Code: 1607 Note (if needed):Program: Meter Replacement Attachments: ☒Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☒Sole Source: Explain Need below ☐Other: Please describe National Meter & Automation are the sole provider of badger meters. Page 115 of 298 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund40 - Water Fund EXPENSE Division1607 - Administration 52501 R&M Supplies - Equipment 180,000.00 .00 180,000.00 .00 .00 109,952.55 70,047.45 61 151,754.37 Division1607 - Administration Totals $180,000.00 $0.00 $180,000.00 $0.00 $0.00 $109,952.55 $70,047.45 61%$151,754.37 EXPENSE TOTALS $180,000.00 $0.00 $180,000.00 $0.00 $0.00 $109,952.55 $70,047.45 61%$151,754.37 Fund40 - Water Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS 180,000.00 .00 180,000.00 .00 .00 109,952.55 70,047.45 61%151,754.37 Fund40 - Water Fund Totals ($180,000.00)$0.00 ($180,000.00)$0.00 $0.00 ($109,952.55)($70,047.45)($151,754.37) Grand Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS 180,000.00 .00 180,000.00 .00 .00 109,952.55 70,047.45 61%151,754.37 Grand Totals ($180,000.00)$0.00 ($180,000.00)$0.00 $0.00 ($109,952.55)($70,047.45)($151,754.37) Run by Jennifer Walker on 08/14/2018 10:58:51 AM Page 1 of 1 City of Englewood Budget Performance Report Fiscal Year to Date 08/14/18 Include Rollup Account and Rollup to Account Page 116 of 298 Page 117 of 298 is._:\.._.u C,_ Om:u_¢<<oo; o_mmocam u:a:mmm2$82 _.:m§m.2.66..umnmman:6:m_u_._.m_mamimqmooaamaama 33zm:o:m__<_m8_‘man>:.o3mmo:.__..o.3.‘Em 3__o<s_._@ammmozmu zm=o:m__<.m”m_.man>So3m:o:.So.n_.o<_n_mm=5 .332 3m$_.m.268..umnmman:3: mm._.ms.:_o:m_.mcmma5oozawnzoa<23 9:._.:m.m_._.mma.:mm<m6_.=.m<mS:nm_.a_~.:u05 3m.m_.m<m$3 so _.mm=~mm:mm.m_.oumamzsnm3n_m:ommm..zm:o:w_.muaoiu zmmo:_<Soammma max.m?ommo?.._u:_.o:mmmw3..329._:<m2o_.<:m<mcmm:mooocamaBa.2 3m mo;95%.. ._.:m§m__u6n__._n.oom»_m?a_¥o.mL E5 353.. ._.ou ._.o3 _.u._.m::m:.C m0.808.. 130.5”._m:::m12m__6_.-m_._nxmo:.c mmEmsmmma2>a3_:.m._.mmo= _u>._.mu>:u:m"m.Ba mcmgmod wo_mmocam.Em.=_om=o=3.,zmzo:m__sm,m«man _=n. F4=L.2 mm Page 118 of 298 Vendor Contact 9045 National Meter & Automation Inc National Meter & Automation Inc 7220 S Fraser St Centennial, CO 80112-4286 nfrakes@nmaai.com Deliver by Ship Via Freight Terms 08/20/18 City of Englewood Central Receiving - Utilities 1000 Englewood Pkwy ENGLEWOOD, CO 80110 City of Englewood Central Receiving - Utilities 1000 Englewood Pkwy ENGLEWOOD, CO 80110 Purchase OrderShip ToBill To No. 2018-00000441 Payment Terms Net 30 Quantity U/M Description Unit Cost Total Cost 1.0000 Each Repair & Maintenance Supplies $49,770.3400 $49,770.34 08.09.18 Meter & Meter Parts OrderItem Description Total Due $49,770.34 Terms and Conditions: Purchase Order number must appear on all invoices, packing slips and correspondence. By accepting this Purchase Order, seller agrees to terms & conditions on the front and reverse sides hereof, and any attachments hereto. All Deliveries must be made Monday-Friday between 8:00 AM & 3:30 PM. State of Colorado Sales and Use Tax Exemption No: 98-03470 Federal E.I.N.: 84-6000583 http://englewoodgov.org/home/showdocument?id=17792 AUTHORIZED SIGNATURE DATE 20 Aug 2018 Page 1 of 1PURCHASE ORDER CITY OF ENGLEWOOD Procurement Division 1000 Englewood Parkway Englewood, CO 80110-2373 Tel: (303) 762-2412 EnglewoodAP@englewoodco.gov DRAFT Page 119 of 298 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Larry Nimmo DEPARTMENT: Public Works DATE: September 4, 2018 SUBJECT: Award Contract to Foundation Fitness for Englewood Police Department Headquarters Fitness Room Equipment DESCRIPTION: Award Contract to Foundation Fitness for Englewood Police Department Headquarters Fitness Room Equipment RECOMMENDATION: Staff recommends that Council award, by motion, a contract to Foundation Fitness in the amount of $59,948.00 for fitness room equipment at the Englewood Police Department Headquarters Building. PREVIOUS COUNCIL ACTION: Council approved an ordinance setting forth the ballot language and submitting to a vote of the registered electors a General Obligation Bond (GOB) for the construction of a new Englewood Police Department Headquarters. Ballot issue 2C was passed by the voters on November 8, 2016. Council approved Ordinance No. 30, Series 2017 approving the issuance of General Obligation Bonds on May 4, 2017. Staff provided project updates at several study sessions in 2017 and 2018 that informed Council of this purchase. SUMMARY: Foundation Fitness provided the City a quote based on the E and I Cooperative Agreement CNR 10222 based on the RFP# 683045 for Recreational and Athletic Equipment, Supplies and Services. Foundation Fitness provided a furnish and install fitness equipment quote which included seven major pieces of equipment, complete free weight lifting system, and all necessary appurtenances for a complete fitness center. The total section (at the bottom) of the attached Foundation Fitness’ quote highlights a “Total Savings $26,052.90” which is just over 30%; Foundation Fitness is an authorized dealer for JHTNA and approved to represent Matrix under the E and I Cooperative contract agreement CNR10222. ANALYSIS: The City has previously worked with staff from Foundation Fitness on equipment purchase of the motion cage at the ERC. EPD staff determined the desired equipment, provided this information to Foundation Fitness along with the construction plans to develop a layout that best fit staff’s needs, and fit into the allocated space with the proper clearances necessary to functionally work out. Major pieces of equipment for this facility include a Hoist Fitness Motion Page 120 of 298 Cage Package 5, Matrix Treadmill Dot matrix LED w/profile display, Matrix Treadmill SDrive Performance Trainer; non-motorized, Matrix Elliptical Dot matrix LED w/profile display, Matrix RowerX with Magnetic Resistance, Matrix Climbmill Dot matrix LED w/profile display, SC3 Indoor Cycle with Power Meter and Console and associated equipment for free weight lifting system (see attached quote for details on these pieces). FINANCIAL IMPLICATIONS: Item Contractor Original Budget Reallocations Current Budget Contract Amounts Available Funding Office Furniture OfficeScapes $ 845,070.00 $ (111,308.00) $ 733,762.00 $ 643,404.13 $ 90,357.87 Dispatch Room Furniture Xybix $ 90,357.80 $ - IT/AV Systems & Equipment $ 269,275.00 $ - $ 269,275.00 $ 155,233.29 $ 114,041.71 Security Systems $ 136,703.00 $ 125,000.00 $ 261,703.00 $ - $ 261,703.00 Interior Signage $ 30,000.00 $ - $ 30,000.00 $ - $ 30,000.00 Gym Equipment Foundation Fitness $ - $ 59,948.00 $ 59,948.00 $ 59,948.00 $ - Total $ 1,281,048.00 $ 73,640.00 $ 1,354,688.00 $ 948,943.22 $ 496,102.58 ATTACHMENTS: Contract Approval Summary Contract CFS 18/43 and Schedule A Foundation Fitness Quote EPHQ Overall Project Budget E and I Contract Amendment (Cooperative Purchasing Agreement) E and I Contract Extension (Cooperative Purchasing Agreement) E and I Letter of Authorization (Cooperative Purchasing Agreement) E and I Original Matrix Fitness Contract Summary (Cooperative Purchasing Agreement) Foundation Fitness Certificate of Liability Insurance Page 121 of 298 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Larry Nimmo Phone: 303-762-2504 Title: ROW Services Manager Email: lnimmo@englewoodco.gov Vendor Contact Information Vendor Name: Foundation Fitness Vendor Contact: DJ Koons Vendor Address: 5335 Sterling Dr. Vendor Phone: 303-478-8566 City: Boulder Vendor Email: dkoons@foundationfitness.net State: CO Zip Code: 80301 Contract Type Contract Type:Contractural Services Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☐Copy ☐Addendum(s) ☐Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date: December 2018 End Date: March 2019 Total Years of Term: 4 months Total Amount of Contract for term (or estimated amount if based on item pricing): $ 59,948.00 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Payment terms (please describe terms or attach schedule if based on deliverables): Upon Completion Attachments: ☐Copy of original Contract if this is an amendment ☐Copies of related Contracts/Conveyances/Documents Delivery, installation and setup of entire Englewood Police Department Headquarter fitness center. Delivery and installation of the fitness equipment can be made whenever the room is finished, 4 week notice of desired delivery date is requested. Page 122 of 298 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $ 59,948.00 Line Item Description: 35- Fitness Equipment Line Item Total Funding: $ 59,948.00 Portion of Line Item spent to date: $ 0 Funding Source: Fund: 34 Division Code: 1101 Note (if needed): Attachments: ☒Copy of budget page from current project budget if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☒Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☐Other: Please describe Page 123 of 298 EnYOF lewood g PROCUREMENT DIVISION CONTRACT FOR SERVICES AGREEMENT NUMBER CFS/18-43 Fitness Center Installation EPD S 59,948 THIS CONTRACT made and entered into on , 20 between Foundation Fitness, 606 SE 91h Ave. Portland ,OR 97214 hereinafter Name Address City St Zip called the CONTRACTOR and the CITY OF ENGLEWOOD, hereinafter called the CITY. WITNESSETH; The parties do hereby contract and agree as follows: 1.The CONTRACTOR shall furnish the CITY the following services: Fitness Center Installation EPD At the location of: 3615 South Ela ti Street. Englewood, CO 80110 by and For a total contract price of: Fifty Nine Thousand Nine Hundred Forty Eight Dollars. ($59,948.00). 2.The initial term of this contract is for one year. The term of this contract shall begin in December, 20l8, with work to be completed on or before March, 20l9. In the event that the parties desire to extend the contract beyond the one year period, written notice given no later than sixty (60) days prior to the end of the contract, shall be provided to the City by the Contractor. The parties shall then enter into a renewal amendment to this Contract, including a new Schedule A -Outline of Statement of Work, and any exhibits necessary for the extension. The parties may enter into a maximum of five (5) one year renewals, unless either party gives written sixty (60) day notice of nonrenewal. All of the terms and conditions of this contract shall apply to any renewal. 3.The Contractor shall not commence work under this Contract until the insurance required under Paragraph 20 of the General Terms and Conditions has been acquired and satisfactory proof of such insurance has been submitted to the City. 4.The services shall be supervised by; or the project shall be inspected by the Project Manager for the City, or his or her authorized representative. 5.Terms of Payment: The City agrees to pay the Contractor for the performance of all the work required under this contract, and the Contractor agrees to accept as the entire and only compensation therefore, such sum or sums of money as may be proper in accordance with the total estimated price or prices set forth in the Contractor's proposal attached hereto and made a part hereof. Payment shall be made in a lump sum upon final completion of the project unless other terms are agreed to by the City in the Statement of Work. 6.This Contract includes the General Terms and Conditions as printed and set forth in the following pages, and the Contractor, by executing this Contract, agrees to comply with all 1000 Englewood Parkway, Englewood, Colorado 80110-2373 (303)762-2300 www.englewoodgov.org Page 124 of 298 such General Terms and Conditions. In addition the Contract incorporates and makes a part of the Contract all Exhibits, Attachments, Schedules and Statements of Work. CITY OF ENGLEWOOD By:---------------Date:---------Maria D'Andrea, Director of Public Works By: ______________ Date:--------(City Manager) By: _______________ Date:--------(Mayor) ATIEST: __________ _ City Clerk Foundation Fitness Contractor (print company name) By: ------19na ure Daniel Koons - Sales Manager (Print name and Title) Date: 8/23/18 NOTE: Federal Regulations (Code Sections 6041 and 6209) require non-corporate recipients of $600.00 or more to furnish their taxpayer identification number to the payer. The regulations also provide that a penalty may be Imposed for failure to furnish the taxpayer identification number. In order to comply with these regulations, the City requires your federal tax Identification number or Social Security Number, whichever is aOl'JUcable. 2 Page 125 of 298 Page 126 of 298 Page 127 of 298 Page 128 of 298 Page 129 of 298 Page 130 of 298 Page 131 of 298 Total Equipment Package QUOTE #FF2315 Page 132 of 298 8/9/2018 QUOTE ID: FF2315 Page 2 ⁄ 12 Bill To:Englewood Police Department 3615 S Elati St. Englewood CO 80110 United States Ship To:Englewood Police Department 3615 S Elati St. Englewood CO 80110 United States Prepared By: Contact:S109972 Daniel Koons 303-478-8566 dkoons@foundationfitness.netDate:8/9/2018 Expires:11/1/2018 Product Description Qty List Price Unit Price Extended Price HF-MC-7005 Hoist Fitness Motion Cage Package 5 1 $20,789.00 $16,995.00 $16,995.00 MX-T3X-05 Matrix Treadmill Dot matrix LED w/profile display 2 $6,995.00 $3,497.50 $6,995.00 MX-T-DPT Matrix Treadmill SDrive Performance Trainer; nonmotorized 1 $3,895.00 $2,726.50 $2,726.50 Page 133 of 298 8/9/2018 QUOTE ID: FF2315 Page 3 ⁄ 12 Description Qty List Price Unit Price Extended Price MX-E3X-04 Matrix Elliptical Dot matrix LED w/profile display 1 $5,995.00 $3,597.00 $3,597.00 MX-Rower-02 Matrix RowerX with Magnetic Resistance 1 $1,895.00 $1,326.50 $1,326.50 MX-C3X-04 Matrix Climbmill Dot matrix LED w/profile display 1 $7,995.00 $4,995.00 $4,995.00 SC3 Indoor Cycle SC3 Indoor Cycle with Power Meter and Console 1 $2,699.00 $1,295.00 $1,295.00 MX-MG-MR690 Matrix MEGA Half Rack 8'1 $3,800.00 $2,736.00 $2,736.00 Page 134 of 298 8/9/2018 QUOTE ID: FF2315 Page 4 ⁄ 12 Description Qty List Price Unit Price Extended Price MX-MG-A41 Matrix 3tier Studio Dumbbell Rack w/ Saddles (10 pr.) 2 $895.00 $644.40 $1,288.80 Miscellaneous Item Matrix XULT Rubber Round Dumbbell Set 5lb-100lb (20 pr.) XT-5-100RBR-RD 1 $5,495.00 $3,995.00 $3,995.00 MX-MG-A86 Matrix Multiadjustable Bench w/Decline 2 $1,150.00 $828.00 $1,656.00 MX-MG-A59 Matrix Flat Bench 1 $485.00 $349.20 $349.20 MX-XT-02.5RUBR- PLATE Matrix XULT Rubber Plate 02.5lb Black 4 $6.00 $4.00 $16.00 Page 135 of 298 8/9/2018 QUOTE ID: FF2315 Page 5 ⁄ 12 Description Qty List Price Unit Price Extended Price MX-XT-05RUBR- PLATE Matrix XULT Rubber Plate 05lb Black 8 $12.00 $8.00 $64.00 MX-XT-10RUBR- PLATE Matrix XULT Rubber Plate 10lb Black 8 $24.00 $16.00 $128.00 MX-XT-25RUBR- PLATE Matrix XULT Rubber Plate 25lb Black 8 $59.00 $40.00 $320.00 MX-XT-35RUBR- PLATE Matrix XULT Rubber Plate 35lb Black 4 $82.00 $55.00 $220.00 Page 136 of 298 8/9/2018 QUOTE ID: FF2315 Page 6 ⁄ 12 Description Qty List Price Unit Price Extended Price MX-XT-45RUBR- PLATE Matrix XULT Rubber Plate 45lb Black 8 $106.00 $75.00 $600.00 BS-OB86CHICAGO Body Solid OLY BAR, 7FT, CHICAGO 1500lb CAPACITY - 28.75mm grip (made in USA) 2 $599.00 $375.00 $750.00 BS-BSTMC02RD Body Solid Red Body Solid Muscle Clamp Collars (sold in pairs only) 2 $69.00 $39.00 $78.00 BS-KBCS275 Body Solid Chrome Handle, Rubber Kettle Bell Set One Each 5-50 1 $650.00 $395.00 $395.00 BS-BSTSMB10 Body Solid 10 LB SOFT MEDICINE BALL (WALL BALL) 1 $55.00 $38.00 $38.00 Page 137 of 298 8/9/2018 QUOTE ID: FF2315 Page 7 ⁄ 12 Description Qty List Price Unit Price Extended Price BS-BSTSMB16 Body Solid 16 LB SOFT MEDICINE BALL (WALL BALL) 1 $60.00 $42.00 $42.00 BS-BSTSMB20 Body Solid 20 LB SOFT MEDICINE BALL (WALL BALL) 1 $65.00 $48.00 $48.00 BS-BSTSMB25 Body Solid 25 LB SOFT MEDICINE BALL (WALL BALL) 1 $70.00 $54.00 $54.00 BS-BSTSMB30 Body Solid 30 LB SOFT MEDICINE BALL (WALL BALL) 1 $80.00 $60.00 $60.00 BS-BSTHB10 Body Solid Slam Ball, Black, 10lb 1 $30.00 $22.00 $22.00 Page 138 of 298 8/9/2018 QUOTE ID: FF2315 Page 8 ⁄ 12 Description Qty List Price Unit Price Extended Price BS-BSTHB15 Body Solid Slam Ball, Black, 15lb 1 $35.00 $28.00 $28.00 BS-BSTHB20 Body Solid Slam Ball, Black, 20lb 1 $45.00 $34.00 $34.00 BS-BSTHB25 Body Solid Slam Ball, Black, 25lb 1 $55.00 $40.00 $40.00 BS-BSTHB30 Body Solid Slam Ball Black, 30lb 1 $65.00 $46.00 $46.00 BS-BSTB-5PACK Body Solid 5 pack resistance bands, includes BSTB1,2,3,4,5 2 $120.00 $75.00 $150.00 Page 139 of 298 8/9/2018 QUOTE ID: FF2315 Page 9 ⁄ 12 Description Qty List Price Unit Price Extended Price BS-BSTFR36F Body Solid 36" FULL FOAM ROLLER 2 $30.00 $18.00 $36.00 BS-BSTFRP18F Body Solid 18" PREMIUM FULL FOAM ROLLER, EVA, HIGH DENSITY 2 $26.00 $16.00 $32.00 BS-BSTFRP36F Body Solid 36" PREMIUM FULL FOAM ROLLER, EVA, HIGH DENSITY 2 $44.00 $28.00 $56.00 BS-BSTSB55 Body Solid 55CM Stability Ball GRAY 1 $25.00 $16.00 $16.00 BS-BSTSB65 Body Solid 65CM Stability Ball RED 1 $25.00 $16.00 $16.00 Page 140 of 298 8/9/2018 QUOTE ID: FF2315 Page 10 ⁄ 12 Description Qty List Price Unit Price Extended Price BS-BSTSB75 Body Solid 75CM Stability Ball BLUE 1 $25.00 $16.00 $16.00 BS-BSTWVP20 Body Solid PREMIUM ADJUSTABLE WEIGHTED VEST, 20LBS 1 $90.00 $58.00 $58.00 BS-BSTWVP40 Body Solid PREMIUM ADJUSTABLE WEIGHTED VEST, 40LBS 1 $100.00 $64.00 $64.00 BS-BSTBR1530 Body Solid 1.5" DIAMETER 30' Fitness Training Rope 1 $100.00 $64.00 $64.00 BS-BSTBR2030 Body Solid 2" DIAMETER 30' Fitness Training Rope 1 $170.00 $108.00 $108.00 Page 141 of 298 8/9/2018 QUOTE ID: FF2315 Page 11 ⁄ 12 Description Qty List Price Unit Price Extended Price BS-BSTJR1 Body Solid SPEED JUMP ROPE 4 $7.00 $5.00 $20.00 TRX-TRXCLUB4 TRX Commercial Suspension Trainer. (Rubber Handles, Locking Carabiner) 2 $209.95 $152.00 $304.00 Miscellaneous Item Tuff Stuff Evolution MFT-2700 Dual Stack Long-Arm Functional Trainer 1 $3,799.00 $2,995.00 $2,995.00 MX-VS-FTHP Matrix Optional Handle Pkg; Includes: vbar,curl bar, ropes, ankle strap 1 $295.00 $225.00 $225.00 Total Product $55,098.00 Page 142 of 298 8/9/2018 QUOTE ID: FF2315 Page 12 ⁄ 12 Quote Summary Description Product Subtotal $55,098.00 Installation $1,950.00 Shipping $2,900.00 Terms Net 30 Estimated Sales Tax $0.00 Total Savings $26,052.90 Total $59,948.00 Acceptance of Goods and Returns: All orders are subject to acceptance by Foundation Fitness. Acceptance of orders, is based on the express condition that Buyer agrees to all terms and conditions herein. Acceptance of delivery by buyer will constitute Buyer's assent to these terms and conditions. Buyer agrees to pay Foundation Fitness LLC. (a) restocking fee of 20% of the sales price of the return items, and (b) all shipping charges, including return shipping costs. Entire Agreement: The provisions contained within this document constitute this entire agreement between the parties listed above and supersede all previous communications representations and agreements, either verbal or written between the parties, with respect to the subject matter contained above. Prices/Payments: Prices listed are valid for 30 days and are for standard options on strength/cardio equipment unless otherwise specified. Price based on cash or check in advance. Payment for the order is 50% at the time of ordering so that stock may be allocated accordingly, and the remaining 50% due upon delivery of goods, unless specified. This also applies to goods ordered but not in stock at the time of ordering. The total purchase price, includes delivery charges if applicable. Taxes: All taxes and excises of any nature whatsoever now or hereafter levied by any governmental authority, whether federal, state or local, either directly or indirectly, upon the sale, use or transportation of any goods sold hereunder shall be paid or borne by Buyer. Security: If Buyer fails to make payment in accordance with the terms of this agreement or any collateral agreement, or fails to comply with any provision hereof, Foundation Fitness LLC reserves the right but is not limited to, execution by Buyer of an installment note, security agreement, financing statement and/or personal guaranty. Buyer is to remain liable for all unpaid accounts. Payments made by credit card will incur a surcharge that is not greater than our average cost of acceptance. Acceptance Signature:__________________________________________________________________ Date:__________________________________________________________________ Payment Contact:__________________________________________________________________ Contact Phone:__________________________________________________________________ Page 143 of 298 Project Summary Report Englewood Police HQ Generated Jul 17, 2018 by budget4cast.com EPHQ - Overall Project Budget 7/17/18 Budget Code Original Budget Reallocations Current Budget Committed Costs Non-Forecasted Invoices Approved Changes Requested Changes Uncommitted Costs Estimated Costs at Completion Projected Over/(Under)Previous Costs to Date Current Draw Total Total Costs to Date % Complete Balance To Finish A B A+B C D E F G C+D+E+F+G (C+D+E+F+G) - (A+B)H I H+I (H+I) / (C+D+E+F+G)(C+D+E+F+G) - (H+I) Project Total 26,946,549 53,451 27,000,000 23,929,041 518 271,527 205,692 951,689 25,358,467 (1,641,533)7,035,296 1,553,207 8,588,503 34%16,769,963 Soft Costs 3,044,300 20,047 3,064,347 2,899,286 518 90,426 0 0 2,990,229 (74,117)2,091,763 52,534 2,144,297 72%845,933 00 — Owner Costs 573,143 55,282 628,425 560,837 518 0 0 0 561,355 (67,071)140,882 0 140,882 25%420,473 01 — Planning and Permitting Fees 78,666 0 78,666 24,011 0 0 0 0 24,011 (54,655)24,011 0 24,011 100%0 02 — Tap & Utility Fees 50,000 55,741 105,741 105,741 0 0 0 0 105,741 0 77,525 0 77,525 73%28,216 03 — City Use Tax 394,767 (459)394,308 394,308 0 0 0 0 394,308 (0)18,750 0 18,750 5%375,558 07 — Owner/Relocation Costs 49,710 0 49,710 36,777 518 0 0 0 37,295 (12,415)20,596 0 20,596 55%16,699 10 — Design/Consulting Fees 2,471,157 (35,236)2,435,921 2,338,449 0 90,426 0 0 2,428,875 (7,047)1,950,881 52,534 2,003,415 82%425,460 11 — Design Team 1,616,039 54,976 1,671,015 1,590,970 0 80,045 0 0 1,671,015 0 1,453,666 25,470 1,479,136 89%191,879 12 — Surveying 20,200 (20,200)0 0 0 0 0 0 0 0 0 0 0 0%0 13 — Geotechnical 10,000 0 10,000 7,900 0 1,700 0 0 9,600 (400)9,600 0 9,600 100%0 14 — Environmental Consulting/Testing 0 16,988 16,988 8,308 0 8,681 0 0 16,988 0 8,262 2,117 10,379 61%6,609 15 — Commissioning 0 45,325 45,325 45,325 0 0 0 0 45,325 0 9,065 2,266 11,331 25%33,994 16 — Project Management 564,375 0 564,375 564,375 0 0 0 0 564,375 0 369,787 17,500 387,287 69%177,088 17 — Misc Consulting Fees 60,000 0 60,000 53,353 0 0 0 0 53,353 (6,647)50,350 2,100 52,450 98%904 18 — Material Testing/Inspections 200,543 (132,325)68,218 68,218 0 0 0 0 68,218 0 50,152 3,081 53,233 78%14,986 Hard Costs 22,335,298 230,246 22,565,544 21,029,755 0 181,101 205,692 951,689 22,368,237 (197,307)4,943,534 1,500,673 6,444,207 29%15,924,031 20 — Construction Costs 21,054,250 156,606 21,210,856 21,029,755 0 181,101 205,692 0 21,416,548 205,692 4,943,534 1,500,673 6,444,207 30%14,972,341 21 — A&P Construction GMP 21,054,250 156,606 21,210,856 21,029,755 0 181,101 205,692 0 21,416,548 205,692 4,943,534 1,500,673 6,444,207 30%14,972,341 30 — Furniture, Fixtures, & Equipment 1,281,048 73,640 1,354,688 0 0 0 0 951,689 951,689 (402,998)0 0 0 0%951,689 31 — Furniture 845,070 (111,308)733,762 0 0 0 0 733,762 733,762 0 0 0 0 0%733,762 32 — IT/AV Systems & Equipment 269,275 0 269,275 0 0 0 0 0 0 (269,275)0 0 0 0%0 33 — Security Systems 136,703 125,000 261,703 0 0 0 0 157,980 157,980 (103,723)0 0 0 0%157,980 34 — Interior Signage 30,000 0 30,000 0 0 0 0 0 0 (30,000)0 0 0 0%0 35 — Gym Equipment 0 59,948 59,948 0 0 0 0 59,948 59,948 0 0 0 0 0%59,948 Page 144 of 298 Budget Code Original Budget Reallocations Current Budget Committed Costs Non-Forecasted Invoices Approved Changes Requested Changes Uncommitted Costs Estimated Costs at Completion Projected Over/(Under)Previous Costs to Date Current Draw Total Total Costs to Date % Complete Balance To Finish A B A+B C D E F G C+D+E+F+G (C+D+E+F+G) - (A+B)H I H+I (H+I) / (C+D+E+F+G)(C+D+E+F+G) - (H+I) Project Total 26,946,549 53,451 27,000,000 23,929,041 518 271,527 205,692 951,689 25,358,467 (1,641,533)7,035,296 1,553,207 8,588,503 34%16,769,963 Contingency 1,566,951 (196,841)1,370,110 0 0 0 0 0 0 (1,370,110)0 0 0 0%0 90 — Contingency 1,566,951 (196,841)1,370,110 0 0 0 0 0 0 (1,370,110)0 0 0 0%0 91 — Project Contingency 1,566,951 (196,841)1,370,110 0 0 0 0 0 0 (1,370,110)0 0 0 0%0 Project Total 26,946,549 53,451 27,000,000 23,929,041 518 271,527 205,692 951,689 25,358,467 -1,641,533 7,035,296 1,553,207 8,588,503 34%16,769,963 Page 145 of 298 Page 1 of 1 AMENDMENT NUMBER 2 TO AGREEMENT CNR01222 BETWEEN EDUCATIONAL & INSTITUTIONAL COOPERATIVE SERVICE, INC. AND JOHNSON HEALTH TECH, LTD., NORTH AMERICA This AMENDMENT to AGREEMENT CNR01222 for Recreational and Athletic Equipment, Supplies and Services (“Agreement”) is made between EDUCATIONAL & INSTITUTIONAL COOPERATIVE SERVICE, INC., 2 Jericho Plaza, Suite 309, Jericho, New York 11753 (“E&I”) and Johnson Health Tech, LTD., 1600 Landmark Drive, Cottage Grove, WI 53527 (“Supplier”). E&I and Supplier hereby amend the AGREEMENT as follows: 1.0 E&I and Supplier mutually agree to exercise the sixty (60) month Contract Extension as per Agreement CNR01222. The new expiration date will be November 30, 2018. 2.0 Notwithstanding the terms agreed to in this Amendment, all other terms and conditions of the original Agreement remain in full force and effect. This Amendment becomes binding and effective when signed by both parties. 3.0 The Amendment may be executed in several originals, which together constitute but one and the same Amendment. The parties agree that a signature affixed to any one of the originals and delivered by facsimile shall be valid, binding, and enforceable. JOHNSON HEALTH TECH NORTH AMERICA E&I COOPERATIVE SERVICE, INC. By: By: Printed Name: Doug Marquette Printed Name: Gary D. Link, C.P.M. Title: Lifestyle Market Development Title: Sr. Vice President of Contracts & Enterprise Solutions Group Date of Signature: Date of Signature: Address (for notices): Address (for notices): Johnson Health Tech – North America E&I Cooperative Service, Inc. 1600 Landmark Drive 2 Jericho Plaza, Suite 309 Cottage Grove, WI 53527 Jericho, NY 11753-1671 Federal Tax ID: 26-3652291 Federal Tax ID: 11-1694595 Page 146 of 298 March 4, 2013, 1:06 pm Contract Summary Johnson Health Tech North America/Formerly Matrix Fitness Contract Term: 2008-12-01 to 2018-11-30 Remaining Renewals: 0 - 5 year renewals E&I Contract #: CNR01222 Contract Name: Recreational and Athletic Equipment, Supplies and Services Contract Status: Active Contract Type: Competitive Award Type: Multiple RFP #: 683045 Contract Coverage: National Eligible Members: Higher Education K-12 Healthcare Associations Contract Overview: Johnson Health Tech has been producing premium fitness equipment since 1975 and is the fastest growing manufacturer of fitness equipment in the world. It has earned both ISO 9002 and 9001 certifications. A truly global company with nearly 10,000 employees worldwide, JHTNA has the intellectual resources necessary to produce the most technologically advanced equipment on the market and the economies of scale needed to deliver the best value possible. Contract Highlights: • Products can be purchased or leased • All orders on this contract include shipping. Johnson Health Tech North America will make every effort to ship complete orders. Shortages will be shipped as product becomes available with E & I members receiving priority status. Overages will be returned at JHCNA expense. • Delivery is accomplished by JHTNA certified installation companies. These are selected and managed by the supply chain manager. Delivery can be accomplished by JHTNA authorized shipping and Installation Company or shipped common carrier to the authorized installer and assembled onsite or at a local warehouse. Either process is transparent to the end user. • Installations over $100,000 require a JHTNA territory manager, regional manager or territory rep in attendance. A delivery is not considered complete until the customer is satisfied. • The Marketing team at JHTNA maintains an active website with marketing, sales, technical and service information. On line procurement is not an available option however future plans include online ordering and will be made available for this contract. Time frame is not definite • Orders can be cancelled prior to shipping at no penalty. • Orders that have been shipped will be billed for shipping and 10% restocking fee. Page 1/4 Page 147 of 298 March 4, 2013, 1:06 pm Contract Summary Johnson Health Tech North America/Formerly Matrix Fitness Contract Term: 2008-12-01 to 2018-11-30 Remaining Renewals: 0 - 5 year renewals • JHTNA Products are protected under the best standard warranty in the business. A three year parts and labor warranty on the cardio products. This includes the belt and decks on the treadmill. This warranty is extended for the high school and middle school market to a five year parts/ three years labor warranty. The warranty can be extended to a five year parts and labor for an additional fee. The five and five is only available in the education market on only available for this contract. • The bumper to bumper warranty applies and JHTNA will bring unit to factory specifications Supplier Information Supplier Name: Johnson Health Tech North America/Formerly Matrix Fitness 1600 Landmark Drive Cottage Grove, WI 53527 Telephone No: 866-693-4863 Fax No: 608-839-8687 Web Site: http://www.matrixfitness.com/ Business Ownership: Not Disadvantaged Business Class: Large Business Concern Federal I.D. No: 26-3652291 Pricing Information Prices/Discounts: See Attached File "Attachment A Matrix Fitness Price List" Price List Available: Yes See Attached Filed Marked "Attachment A Matrix Fitness Price List" Ordering Information Minimum Order: N/A Letter of Participation: No Place Orders With: Supplier Place orders with: Chris Kohlhoff - 866-693-4863 ext. 1398 Fax: 608-839-8687 e-mail: ckohlhoff@matrixfitness.com Page 2/4 Page 148 of 298 March 4, 2013, 1:06 pm Contract Summary Johnson Health Tech North America/Formerly Matrix Fitness Contract Term: 2008-12-01 to 2018-11-30 Remaining Renewals: 0 - 5 year renewals When placing your order, please reference the E&I contract to ensure the appropriate discounts are applied. Invoicing By: Supplier Online Capabilities: On-line ordering not available. Telephone (Ordering): 866-693-4863 Fax (Ordering): 608-839-8687 Payment Terms: Net 30 Credit Cards: Master Card Visa Discover Delivery Terms: 2-4 weeks ARO for cardio equipment and entertainment 6-8 weeks ARO for strength equipment Shipping Terms: F.O.B. Destination Prepaid and Allowed Delivery and installation is included in the pricing. Install Information: Installation by JHTNA Certified Installers Return Policy: Allowed with the approval of the Territory and Regional Managers. Returns will be allowed based on the following circumstances; • The product is defective • Nonconforming • Incorrectly ordered or shipped • Received as an overage or duplicated • Shipped in error and the overage is noted on the shipping document(s) • The product receipt is late or delayed and because of the late or delayed delivery is deemed in good faith by the member to be unusable or no longer needed Every effort is made to have the return complete in a timely matter pending product available. E & I Members will receive priority status on product return. Claims: Contact Supplier Immediately Warranty: JHTNA Products are protected under the best standard warranty in the business. A three year parts and labor warranty on the cardio products. This includes the belt and decks on the treadmill. This warranty is extended for the high school and middle school market Page 3/4 Page 149 of 298 March 4, 2013, 1:06 pm Contract Summary Johnson Health Tech North America/Formerly Matrix Fitness Contract Term: 2008-12-01 to 2018-11-30 Remaining Renewals: 0 - 5 year renewals to a five year parts/ three years labor warranty. The warranty can be extended to a five year parts and labor for an additional fee. The five and five is only available in the education market on only available for this contract. The three year parts and labor carries to the strength and includes everything except the upholstery, cables, and grips. The warranty is limited on the group exercise products and is reduced to one year parts on the entertainment. Samples: No Demo's available at no cost to member Contact Information E&I Contacts Contract Administrator: Greg Husband Director, Regional Contracts - New England 603-934-4349 ghusband@eandi.org Portfolio Support Executive: Jennifer Nisbet Portfolio Support Executive 559-292-4892 jnisbet@eandi.org Supplier Contacts Primary Contact: Doug Marquette Director of Vertical Markets 866-693-4863 ext 1374 doug.marquette@matrixfitness.com Confidential Notice: This information, including any attachments, is for the sole use of E&I Cooperative Service, Inc. employees and contains confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. Page 4/4 Page 150 of 298 March 24th , 2018 To Whom it May Concern This is to serve as official notification that Foundation Fitness is an authorized dealer for JHTNA. They are approved to represent Matrix under the E and I Cooperative contract agreement CNR10222. This agreement has been established based on the RFP# 683045 for Recreational and Athletic Equipment, Supplies and Services all terms, conditions and priority order of all addenda, clarifications, BAFO, negotiations and supplier response are part of this Master Agreement. Original RFP is available on request Purchase orders and payments may be made to Foundation Fitness for Johnson Health Tech North America equipment under the E and I contract. Sincerely, Bruce Kaplan Dealer Business Development Manager - West p: 760.814.7513 f: 608.839.3764 www.matrixfitness.com Page 151 of 298 Page 1 of 3 Revision Date: 11/13/2008 Note: When speaking to the supplier please identify yourself as an E & I Member. MATRIX FITNESS SYSTEMS CONTRACT SUMMARY E&I CONTRACT # CNR01222 CONTRACT TYPE NATIONAL REGIONAL EFFECTIVE DATES: December 1, 2008 - November 30, 2013 One (1), five (5) year renewal option CONTRACT NAME: Recreational and Athletic Equipment, Supplies and Services CONTRACT OVERVIEW: Matrix is a subsidiary of Johnson Health Tech, Ltd. (JHT). Johnson Health Tech has been producing premium fitness equipment since 1975 and is the fastest growing manufacturer of fitness equipment in the world. It has earned both ISO 9002 and 9001 certifications. A truly global company with nearly 10,000 employees worldwide, JHT has the intellectual resources necessary to produce the most technologically advanced equipment on the market and the economies of scale needed to deliver the best value possible. CONTRACT HIGHLIGHTS: • Products can be purchased or leased • All orders on this contract include shipping. Matrix will make every effort to ship complete orders. Shortages will be shipped as product becomes available with E & I members receiving priority status. Overages will be returned at Matrix expense. • Delivery is accomplished by Matrix certified installation companies. These are selected and managed by the supply chain manager. Delivery can be accomplished by Matrix authorized shipping and Installation Company or shipped common carrier to the authorized installer and assembled onsite or at a local warehouse. Either process is transparent to the end user. • Installations over $100,000 require a Matrix territory manager, regional manager or territory rep in attendance. A delivery is not considered complete until the customer is satisfied. • The Marketing team at Matrix maintains an active website with marketing, sales, technical and service information. On line procurement is not an available option however future plans include online ordering and will be made available for this contract. Time frame is not definite • Orders can be cancelled prior to shipping at no penalty. • Orders that have been shipped will be billed for shipping and 10% restocking fee. • Matrix Product are protected under the best standard warranty in the business. A three year parts and labor warranty on the cardio products. This includes the belt and decks on the treadmill. This warranty is extended for the high school and middle school market to a five year parts/ three years labor warranty. The warranty can be extended to a five year parts and labor for an additional fee. The five and five is only available in the education market on only available for this contract. • The bumper to bumper warranty applies and Matrix will bring unit to factory specifications Page 152 of 298 Page 2 of 3 Revision Date: 11/13/2008 Note: When speaking to the supplier please identify yourself as an E & I Member. AWARD TYPE: Single Award Multiple Award CONTRACT TYPE: Competitive Negotiated ELIGIBLE MEMBERS: Higher Education K -12 Associations Healthcare INFORMATION, PRICING & ORDER PLACEMENT: SUPPLIER: Matrix Fitness Systems 1610 Landmark Drive Cottage Grove, WI 52527 SMALL BUSINESS _No ____ MWBE/DBE/HUB _No ____ If yes, Certification #_ ____ If yes, Certification #________________ FEDERAL I.D. NO.: 85-0482730 TELEPHONE NO.: 866.693.4863 ext 1374 FAX NO.: 608-839-8687 WEBSITE: www.matrixfitness.com CUSTOMER SERVICE: Bill Baier – Phone: 866 693-4863 e-mail: bbaier@matrixfitness.com PLACE ORDERS WITH: Chris Kohlhoff 866 693-4863 ext.1398 Fax: 608.839.8687 E-mail - ckohlhoff@matrixfitness.com INVOICING BY: Supplier PAYMENT TERMS AND CONDITIONS: Payment Terms: Net 30 CREDIT CARDS: Yes No MasterCard Visa American Express Discover DELIVERY TERMS: 2-4 weeks ARO for cardio equipment and entertainment 6-8 weeks ARO for strength equipment. FREIGHT TERMS: FOB Destination Prepaid and added, delivery is included. INSTALLATION INFORMATION: Installation by Matrix Certified Installers PRICES/DISCOUNTS: See attached file marked “Attachment A Matrix Fitness Price List” Page 153 of 298 Page 3 of 3 Revision Date: 11/13/2008 Note: When speaking to the supplier please identify yourself as an E & I Member. PRICE LIST AVAILABLE: Yes No ON LINE CAPABILITIES: On-line ordering not available MINIMUM ORDER: None SUPPLIER CONTACT REPRESENTATIVE(S): Doug Marquette – Phone 714 421 8509 E-mail - dmarquette@matrixfitness.com RETURN POLICY: allowed with the approval of the Territory and Regional Managers. Returns will be allowed based on the following circumstances; • The product is defective • Nonconforming • Incorrectly ordered or shipped • Received as an overage or duplicated • Shipped in error and the overage is noted on the shipping document(s) • The product receipt is late or delayed and because of the late or delayed delivery is deemed in good faith by the member to be unusable or no longer needed Every effort is made to have the return complete in a timely matter pending product available. E & I Members will receive priority status on product return. CLAIMS: Contact Supplier immediately WARRANTY: Matrix Products are protected under the best standard warranty in the business. A three year parts and labor warranty on the cardio products. This includes the belt and decks on the treadmill. This warranty is extended for the high school and middle school market to a five year parts/ three years labor warranty. The warranty can be extended to a five year parts and labor for an additional fee. The five and five is only available in the education market on only available for this contract. The three year parts and labor carries to the strength and includes everything except the upholstery, cables, and grips. The warranty is limited on the group exercise products and is reduced to one year parts on the entertainment. PRODUCT LITERATURE: Contact Supplier SAMPLES: Demos available at no cost to Member E&I CONTRACT ADMINISTRATOR: Mary Sue Goldwater, Director Central Region Phone: 254-729-5957, E-mail mgoldwater@eandi.org FOR PRODUCT SPECIFIC INFORMATION: Gary Kammerman Executive Director of Diversified Products Phone: (800) 283-2634 Ext. 315 E-mail gkammerman@eandi.org MARKETING: Bob Duffy Director of Marketing Communications Phone: 631-630-8297 E-mail: rduffy@eandi.org Page 154 of 298 INSR ADDLSUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person) $ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE $AUTOS (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2014/01) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Cincinnati Specialty Underwrite Commerce and Industry Insurance Ohio Security Insurance Company Cincinnati Insurance Company 4/03/2018 Propel Insurance Portland Commercial Insurance 805 SW Broadway, Suite 2300 Portland, OR 97205-3363 LeAnn Wood 503 467-7570 866 577-1326 LeAnn.Wood@propelinsurance.com Foundation Fitness LLC 606 SE 9th Ave Portland, OR 97214 13037 19410 24082 10677 A X X X BI/PD Ded:5,000 X CSU0035576 03/08/2018 03/08/2019 1,000,000 100,000 5,000* 1,000,000 2,000,000 2,000,000 Wrtten cntrct*Med Exp Per D X X 0312865 03/08/2018 03/08/2019 1,000,000 B X X EBU011332424 EXCESS FOLLOWS FORM 03/08/2018 03/08/2019 2,000,000 2,000,000 C XWS57116708 03/14/2018 03/14/2019 X 1,000,000 1,000,000 1,000,000 Foundation Fitness LLC 606 SE 9th Ave Portland OR 97214 1 of 1 #S3124905/M3098835 FOUNFITN1Client#: 167436 LW00 1 of 1 #S3124905/M3098835 Page 155 of 298 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Larry Nimmo DEPARTMENT: Public Works DATE: September 4, 2018 SUBJECT: Approve Change Order for Contract with Acuity DESCRIPTION: Approve Change Order for Contract with Acuity RECOMMENDATION: Staff recommends Council award, by motion, an amendment to a Professional Services Contract in the amount of $15,450.00 with Acuity, Inc. for IT and AV Construction Consulting Services for the Englewood Police Building Headquarters (EPD HQ)project. PREVIOUS COUNCIL ACTION: Council approved a contract for professional services with Acuity, Inc. for IT and AV Design Consulting Services in the amount of $27,150.00 for the EPD HQ project on October 2, 2017. SUMMARY: Acuity, Inc.'s involvement in the EPD HQ project to date has included all aspects of the design, development, procurement, administration, and project management of technology requirements. Their expertise in the field provides the City of Englewood a valuable resource in the area of design and implementation phase of the technology systems. Acuity's efforts in the design phase of the project has been excellent, and this requested change order extends their services through the construction phase of the project, now underway. Additionally, awar d of this change order maintains the continuity established through the design phase. ANALYSIS: The City, through our consulting project manager CBRE, prepared and distributed a Request for Proposal (RFP) to retain the services of a company qualified to perform IT and AV design services for the new Police Headquarters building. Services include design, development, procurement, administration, and project management of technology requirements. Council awarded the contract to Acuity and staff recommends an amendment to the contract to include additional services involving the technology aspects of the Project from conceptthrough implementation to final close-out. Acuity will also take responsibility for the execution of the plan, coordinating the efforts of City of Englewood IT, the Architect, General Contractor, and applicable technology vendors, and establish integration, construction, installation and migration or relocation schedules with project stakeholders. FINANCIAL IMPLICATIONS: The cost of the Construction Administration Services is budgeted on Line 17 of the Project Budget under Miscellaneous Consulting Fees. The current contract is for $27,150.00 and the Page 156 of 298 additional funds provided by the amendment will bring the total contract amount to $42,600.00, of which $26,150.00 has been expended to date. ATTACHMENTS: Contract Approval Summary 17-33 Acuity Amendment Acuity Englewood PCM Acuity Proposal for Construction Administration Phase Original Contract 17-33 Acuity, Inc. EPD HQ Overall Budget 8-18 EPD HQ Reallocation Report 8-18 Page 157 of 298 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Larry Nimmo Phone: 303-762-2504 Title: Right of Way Services Manager Email: lnimmo@englewoodco.gov Vendor Contact Information Vendor Name: Acuity, Inc. Vendor Contact: Randy Shaw Vendor Address: 5603 S. Coolidge Ct. Vendor Phone: 469-533-3134 City: Aurora Vendor Email: rshaw@acuity-usa.com State: CO Zip Code: 80016 Contract Type Contract Type :Professional Services Description of ‘Other’ Contract Type: Original PSA 17-33 Description of Contract Work/Services: Attachments: ☐Contract -- ☐Original ☒Copy ☒Addendum(s) ☐Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date: 10/2/2017 End Date: 1/28/2019 Total Years of Term: 1.3 Total Amount of Contract for term (or estimated amount if based on item pricing): $ 42,600 If Amended: Original Amount $ 27,150 Amendment Amount $ 15,450 Total as Amended: $ 42,600 Renewal options available: N/A Payment terms (please describe terms or attach schedule if based on deliverables): Monthly invoice Attachments: ☒Copy of original Contract if this is an amendment ☐Copies of related Contracts/Conveyances/Documents IT & AV design services associated with the design and construction of the new Englewood Police Department Headquarters Building. Page 158 of 298 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $ 68,803.00 Line Item Description: Misc. Consulting Fees Line Item Total Funding: $ 68,803.00 Portion of Line Item spent to date: $ 53,353.00 Funding Source: Fund: 34 Division Code: 1101 Note (if needed): Program: Technology Consulting EPD HQ Attachments: ☒Copy of the project budget page if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☒Other: Please describe Proposal for Construction Administration phase of the EPD HQ project. Page 159 of 298 lewood Date: Project Name: Department: Project Manager: Contractor: PROCUREMENT DIVISION CHANGE O RDER August 23,2018 Change Order #: Englewood Police Department Headquarters Contract #: Public Works PO #: CBRE Original Agreement Date: Acuity,Inc.Location: Iect thebest description of this Change Order (eck oe): N A A PSA 17-33 Acuity 2018-00000002 October 2,2017 EPD HQ X Standard Change Order Emergency (Authorization attached) Unforeseen Site Conditions (Justification attached)Substantial (Authorization attached).I A ‘I Original Contract Amount:5 27,150 _Original completion date:1/28/19 Previous Change Order(s):5 000 _Previous change in time:(0 )Days Contract Amount Prior to Completion Date Prior to this Change Order:$27,150 -this Change Order: Amount of this Change Ch 't t t":Order:S 15,450 - ange In con rac me (O )Days New Contract Amount:5 42,600 _New Completion Date:1/28/19 ‘.D .I A I The following changes are hereby made to the contract documents: Change in Change in ..Ref #Summary Description Contract Contract | mtP:a’ _[ed Price Time y" Acuity will coordinate the efforts of all parties involved in the Technology PSA aspects of the Project from concept to implementation to close-out. 17 Acuity will also take responsibility for the execution of the plan, 33 coordinating the efforts of City of Englewood IT,the Architect,General $15,450 0 Days CBRE Contractor,and applicable Technology Vendors,and establish integration,CO1 .......construction,installation and migration or relocation schedules with project stakeholders. $Days 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wwvv.eng|ewoodgov.org 1 Page 160 of 298 "E??lewood- PROCUREMENT DIVISION CHANGEORDER The parties understand and agree that this Change Order does not amend or change the terms of the original contract/agreement entered October 2,2017 into b the arties on:Ori inal A reement Date Approved by Engineer:Date: Accepted by Contractor:Date:3?;I *Accepted &Approved by Owner:Date: *If the amount of the change order is 10%or more of the original contract,the City Manager must approve. *lf the amount of the change order is over $24,999.99 the change order will require City Council approval. PCM:Proposed Contract Modi?cation 1000 Englewood Parkway,Englewood,Colorado 80110-2373 (303)762-2300 wvvw.eng|ewoodgov.org Page 161 of 298 Page 1 of 16 Proprietary and Confidential April 18, 2018 TECHNOLOGY CONSULTING SERVICES PROPOSAL Prepared For: City of Englewood, CO For Technology Construction Administration Services For Cabling and AV Systems for 49,000 SF Police Department Facility Maximize Technology Performance. Minimize Costs. Realize Efficiency Benefits. Page 162 of 298 Page 2 of 16 Proprietary and Confidential April 18, 2018 Acuity Contact Info: Randy Shaw Principal rshaw@acuity-usa.com 469-533-3134 direct 214-534-4123 mobile Corporate Office Address: 5445 Legacy Drive Ste. 140 Plano, TX 75024 www.Acuity-USA.com Table of Contents Executive Summary………………….…………………………Page 3 About Acuity………………..…………………….……..…….…Page 4 Project Process & Delivery.………..….……………………Page 7 Fee Proposal…………………………………………..............Page 9 Relevant Experience.............................................Page 10 References…………...………………………………….…………Page 15 Why Acuity……………………………………………….………..Page 16 Page 163 of 298 Page 3 of 16 Proprietary and Confidential April 18, 2018 Executive Summary We thank you for the opportunity to offer this proposal for The City of Englewood, CO. One of the greatest rewards from our line of business is being a critical team member on significant projects that greatly impact the future growth and prosperity of organizations like yours. Exceeding your expectations is one of our core company philosophies and a common theme you will hear throughout our partnership. The Acuity team has been designing and implementing leading solutions for clients every day for the last 16 years with over 225+ years combined experience at your disposal. We not only know the technology solutions available, but we have real-life experiences in deploying them in many different environments. We have first-hand knowledge of products/solutions’ capabilities and limitations, costs, life cycle, compatibility, and how they can best support your business. My vision as founder of this company was to build a world-class consulting firm that leads the industry in innovation and sets the standard for customer satisfaction, quality, and value-driven results. I am very pleased that after sixteen years we have grown from a local Dallas firm to a nationally recognized leader with a global project footprint of satisfied clients. We are very experienced in delivering technology systems for major client office spaces and bring a lot of experience of their particular needs and requirements. As such, we can provide beneficial information for The City of Englewood to make important technology decisions. We are very proud of moving Land America’s headquarters and global data center in Virginia through Tropical Storm Ernesto without disruption, or the ToTAL 290,000 SF headquarters when Hurricane Rita shut down the entire city of Houston, or relocating McAfee’s 350,000 SF World Headquarters in San Jose in just six months, or Fossil’s 535,000 SF Dallas Headquarters and data center in just ten months. We want to add another great story…of successfully designing and managing the implementation of Structured Cabling and Audio Visual Systems for City of Englewood’s new Police Department Facility by January 2019. We are eager to work with you, grow that relationship and build another ‘Client for Life’ like our others including VHA, Southwest Airlines, Cisco, McAfee, FedEx, The Container Store, Fossil, Chevron, Siemens, Samsung and many others. We are tremendously excited about the possibilities and we remain hopeful for a continued partnership. David B. Haley President Page 164 of 298 Page 4 of 16 Proprietary and Confidential April 18, 2018 About Acuity About Acuity Acuity founded in 2001, is one of the largest and leading independent technology consulting firm based in the United States. Our core business is planning, designing and managing the implementation of complex technology solutions for Corporations, Leading Technology Firms, World-Class Universities and Medical Centers. Our team brings a holistic perspective to IT projects through our training, experience, and diverse technical backgrounds. Our Services We are an independent technology consulting firm focused on new builds, consolidations/expansions, and relocations; complementing the core Project Management and Design/Construction Service offering. The Acuity service offering includes: Master Planning, Needs Assessments, IT component of Real Estate Strategy Data Center / Call Center / Lab / Technology space design Ductbank & Communications Design, Voice & Data Network design, Security and A/V Systems design Technology Budgets, RFP Development & Evaluation, Migration Planning, and Technology Project Management Our Process Acuity has a team of certified experts with hands-on experience to support the IT components of Real Estate projects in any industry throughout the United States and abroad. Our process includes: We work hand-in-hand with our clients’ IT and Facility stakeholders and the PM, Architect ,MEP, and GC to ensure all of the technology requirements are designed the most efficient way possible, procured to ensure the best price, and implemented to ensure peak performance. We specialize in this - it is what we do all day, every day, for clients like Cisco Systems, McAfee, AMD, Siemens, Samsung, EMC, Fossil, AT&T, Deloitte, FedEx Kinko's, The Container Store, Pizza Hut, Rent-A-Center, FINA/ToTAL Petrochemical, and many others. ASSESS STRATEGIZE PLAN DESIGN MANAGE Discovery Risk Analysis Remediation Requirements Short-Term Long-Term Optimization Standards Action Plans Modeling Cost-benefit Analysis Integrate Real Estate & Technology Decisions Risk Management Schedules Installation Page 165 of 298 Page 5 of 16 Proprietary and Confidential April 18, 2018 Acuity Expertise • Office, Labs, Data Centers • Cable Infrastructure • Networks / Voice / Data • Telco • Audio Visual • Physical Security Acuity Services • Assessments • Budgets • Schedules • Designs • Procurement • Project Management Acuity Support • New Builds • Consolidations • Coordination • Negotiating • Relocations Acuity Certifications • RCDD – Registered Communication Distribution Designers IT Schedule 70 Contract • CDCD – Certified Data Center Designers • PMP – Project Management Professionals • CTS – Certified Technology Specialists • LEED GA – Green Associate • iNarte Professional Page 166 of 298 Page 6 of 16 Proprietary and Confidential April 18, 2018 Acuity Services/Expertise The following technology skills are utilized both locally and nationally across a variety of business types and industries including private and public sector operations such as: financial, legal, manufacturing, distribution, healthcare, real estate, technology, higher education, energy, and advertising. Infrastructure • Data Centers, MER(s), & Technology Spaces • Structured Cabling, Raised Floor Systems, Cable Tray Layouts, & Cable Management Systems & Pathways • Rack and Cabinet Design • HVAC, UPS, and Fire Suppression System Requirements • Outside & Inside Plant Fiber Optic Designs • Disaster Recovery Centers & Telco Hotels • Assessments Audio Visual Systems • Executive Boardrooms and Conference Rooms • Huddle Rooms, Collaborative Spaces, Lobby & Common Areas • NOCs, Video Walls, Digital Signage Security Systems • Access Control - Biometrics, Keypad, Proximity Readers • CCTV - Pan Tilt Zoom, Digital Recording, Fixed Cameras, Heat / Motion Detection Data Center Commissioning • Procedures for Testing • Monitor & Document Testing • Training & Documentation for Client Personnel Voice Systems & Telco Services • Traditional PBX & Voice over IP (VoIP) • Call Center & Trading Turrets • Paging & Wireless Design • Predictive Dialing and Call Accounting Systems • Local, Long Distance, & Internet Service Needs § Vision Mapping the proper types and sizes of voice, data, and internet circuits § Ordering and implementation of the proper voice, data, and internet circuits Data Systems • LAN / WAN • Disaster Recovery • Bandwidth Management, Needs Assessments & Acquisition Strategies • Storage Area Networks (SAN) and Network Area Storage (NAS) Page 167 of 298 Page 7 of 16 Proprietary and Confidential April 18, 2018 Acuity’s Project Process & Delivery Construction Administration Phase - Project Oversight 4.1 Acuity will coordinate the efforts of all parties involved in the Technology aspects of the Project from concept to implementation to close-out. Acuity will also take responsibility for the execution of the plan, coordinating the efforts of City of Englewood IT, the Architect, General Contractor, and applicable Technology Vendors, and establish integration, construction, installation and migration or relocation schedules with project stakeholders. Provide project oversight, management, coordination and administration as follows: (a) Review shop drawings and samples for conformance with the approved final design, and for compliance with the information given in the construction documents. Review submittals of alternate manufacturers, "or equals," alternate equipment packages, etc. (b) Consult and coordinate with the manufacturers, suppliers, technology firms, contractors and vendors to establish delivery, installation and move-in schedules. (c) Provide site visits at a frequency appropriate to the phase of the work to observe quality and quantity of work ensuring consistency with final design and Implementations Sequencing Schedule and endeavor to guard against defects or deficiencies in the work of the general contractor, manufacturers and vendors. (d) Confirm general contractor's construction schedule is consistent with the migration plan (if applicable) and Implementation Sequencing Schedule ensuring timely completion of technology integration points and supportive infrastructure. (e) Oversee the installation of all applicable Technology Scopes of Work and monitor testing. (f) Acuity will be responsible for preparing and distributing minutes of all technology teleconferences or in-person meetings, documenting salient points discussed, actions taken following each meeting. (g) Conduct technology status and coordination meetings with all key vendors, contractors, suppliers and team. (h) Conduct unannounced inspection of work in progress. (i) Attend technology moves or migration(s) and manage the transition during the period of cutovers (if contracted to do so). Page 168 of 298 Page 8 of 16 Proprietary and Confidential April 18, 2018 (j) If requested, advise City of Englewood based on applications for payments, of work that has been completed in accordance with the drawings and specifications and whether contractors are entitled to amounts invoiced by approving or disapproving in writing all Requests for Payment submitted by the contractor(s). 4.2 During the construction and installation phases, attend pre-construction and construction meetings. 4.3 Prepare and issue to City of Englewood for coordination with the CM, other contractors, manufacturers and dealers the punch lists specifying the work to be completed and/or corrected before final payments are issued by the City of Englewood. Page 169 of 298 Page 9 of 16 Proprietary and Confidential April 18, 2018 Fee Proposal Below is the detailed pricing for the Construction Phase effort on the Project. We use this approach as it helps to establish clear understanding of what is to be done. This allows for immediate collaboration with CITY OF ENGLEWOOD and the project team to identify the tasks and project strategy to successfully execute the CA Phase through completion. Construction Administration Phase – Technology Oversight Hours Costs 40 Weeks i Review Plans & Spec's with General Contractor 280 Days Construction Coordination, Make Ready of all Technology Room(s) 2 $300 Start Complete ii Technology Vendor Kickoff 4/23/18 1/28/19 Review Schedule, Materials, Staging, Staffing & Workplan 2 $300 iii On Site Inspections / Walkthroughs and Coordination 4 On Site Installation Inspections / Create Punch Lists 20 $3,000 Coordinate infrastructure implementation, review shop drawings/submittals, review vendor invoicing, manage change orders, RFIs, vendor commissioning, punch list 20 $3,000 iv Review Test Results Review Documentation 6 $900 v Construction Meetings, Documentation and Coordination Construction Mtgs (Conference Call) or coordination 53 $7,950 sub-total 103 $15,450 #REF! Project Total 103 $15,450 40 Total Weeks Assumptions: 1) 49,000 SF Ground-up and Renovation Project 2) Pricing reflects schedule as denoted in Pricing Table 4) Scope in pricing table supersedes project process and delivery narrative 4) Additional services will be performed at a rate of $150.00/hour Page 170 of 298 Page 10 of 16 Proprietary and Confidential April 18, 2018 Acuity Experience City of Grapevine – Public Safety Building & Data Center Grapevine, TX Project Acuity was awarded a 3-year contract to provide IT consulting to support City of Grapevine over the next three years to act as an extension and Owner’s Representative for the City of Grapevine. Acuity was procured using Acuity’s GSA IT Schedule 70, to be the City’s Liaison for all Technology related matters on the design and construction of the City of Grapevine’s new Public Safety Building. The building will include police and the municipal court. Construction Type: New Project Schedule C Project Size: 108,000 SF Public Safety Building / 1,500 SF Data Center Project Duration: 3-Year Contract Thru 2016 IT Building Requirements: Cabling Infrastructure, Room layout for racks, power, cooling, pathways, and connectivity locations. Server Room & Technology Rooms (EFs, TRs, IDF), 1,500 SF Data Center for City & Police, Wireless Data Network, Security (3 Buildings & Site): Access Control for Exterior & Interior Doors (standard, biometric, keypad readers), Booking & Badge Stations, CCTV: Fixed IP Based Cameras Exterior & Interior (vandal resistant standard & thermal) Voice System & E911 System, Telco Services. Services: Needs Assessment, Technology Strategy & Requirements, Growth Strategy for the Data Center, Infrastructure design drawings, budgeting, schedules, procurement, and project management Owner Contact City of Grapevine Bruno Rumbelow, City Manager 402 South Barton Street Grapevine, TX 76051 (817) 410-3104 Office City of Grapevine John Jennery, IT Manager 402 South Barton Street Grapevine, TX 76051 (817) 410-3227 Office Page 171 of 298 Page 11 of 16 Proprietary and Confidential April 18, 2018 FAA – New Headquarters / GSA Contract – IT Schedule 70 Fort Worth, TX Project When the FAA reorganized its air traffic division in 2006 to bring its central operations to the region from across 17 states in the Midwest, as well as 500 additional employees and contractors, there was a need to expand the organization’s regional offices, said Lynn Lunsford, an FAA spokesman. Today, the FAA has 1,300 employees located in offices in Fort Worth. Many of them work in a 290,000-square-foot building at 2601 Meacham Blvd., but 300 workers are in temporary off-site offices. “Those 300 people have been scattered around in nearby buildings, wherever we can find space,” Lunsford said. “The consolidation will give us a new building with sustainable technologies at a property that will accommodate the new security requirements for federal facilities and give us adequate parking.” Overview Construction Type: New Construction Build-to-Suit Project Size: (2) 6-Story Towers 365,000 SF Employees: 2,200 Project Duration: 26 months IT Building Requirements: Technology Requirements for Office, Mission Critical Air Traffic Control Environments & 1,500 SF Data Center, (12) Telecommunications Rooms, (4) Dedicated Technology Rooms (EFs, TRs / IDFs), Cable Infrastructure, A/V, Physical Security - Access Control, Government Grade Wireless Network Services: infrastructure design drawings, budgeting, schedules, procurement, migration and project management Owner Contact FAA Matt Kotter, Project Manager Fort Worth, TX (817) 222-5055 Office Architect Gensler Gary Davis Dallas, TX 75204 (214) 273-1500 Office Page 172 of 298 Page 12 of 16 Proprietary and Confidential April 18, 2018 Invesco – Highly Collaborative Work Environment Trammell Crow Center – Downtown Dallas, Texas Project Atlanta-based global investment firm, Invesco, has moved into Dallas downtown skyscraper. Invesco invested in a highly secure and collaborative office space to encourage collaboration and attract young talent. As much as technology is evolving in this space Invesco really deployed industry leading solutions on a very tight project schedule. Overview Construction Type: Existing / Trammell Crow Center – Downtown Dallas Project Size: 50,000 SF / 2 floors Project Duration: 6 months IT Building Requirements: Cable Infrastructure & Pathways, Data Center & Technology Room(s), Robust Mobility/Wireless Technology, Access Control, AV: 2 Large Conference Room(s), Medium Conference Rooms, Small Conference Room, Work Café, CATV Head End Distribution, Reception Area, and Open Office Area Services: infrastructure design drawings, base build budgeting comparisons & options, value engineering, coordination, schedules, procurement, project management, migration, cutover support, and testing. Owner Contact Invesco Jamie Whynacht, PM Dallas, TX (902) 620-7937 Scott Jacobson, Regional Director Houston, TX (713) 214-2379 Architect Staffelbach Mark Reed 2525 Mckinnon #800 Dallas, TX 75201 (214) 747-2511 Page 173 of 298 Page 13 of 16 Proprietary and Confidential April 18, 2018 NSAI – Netherland, Sewell & Associates, Inc. Dallas, TX Project Netherland, Sewell & Associates, international oil and gas consulting firm, has moved its downtown office to 2100 Ross Avenue Tower. Netherland, Sewell & Associates, Inc. provides geophysical, petro-physical and engineering services in the United States and internationally. Overview Construction Type: Existing Building Project Schedule C Project Size: 60,000 SF Project Duration: 11 months IT Building Requirements: Data Center & Technology Rooms, Cable Infrastructure & Pathways, A/V, Security/Access Control, Equipment Layout Services: IT, A/V & Security infrastructure design drawings, budgeting, schedules, procurement, and project management Owner Contact NSAI Kara Logan, Vice President 1601 Elm Street Dallas, TX 75201 (214) 969-5401 Project Manager Transwestern Marc Allen 5001 Spring Valley Road Dallas, TX (972) 991-4247 Architect Gensler David Lubin, Project Director 5420 LBJ Freeway Dallas, TX 75240 (214) 273-1500 Page 174 of 298 Page 14 of 16 Proprietary and Confidential April 18, 2018 Jackson Walker – Hall Arts Dallas, TX Project This was Jackson Walker’s first move in 30 years. With changes and technology and business practices, Jackson Walker left behind outdated offices. It was important to Jackson Walker that the technology be designed and integrated into high end meeting spaces in a way that kept focus on architecture and ambience of the spaces. Overview Construction Type: New Construction – First Generation Space Project Size: 104,000 SF Employees: 250+ Project Duration: 17 months IT Building Requirements: Technology Requirements for Office, Technology Rooms (EFs, TRs / IDFs), Cable Infrastructure, A/V (High End Board Rooms, Interactive Displays, VTC in 75% of conference rooms, 3in1 multipurpose combinable room), Wireless Overlay, and Base Building Access Control Services: infrastructure design drawings, budgeting, schedules, procurement, migration and project management Owner Contact Jackson Walker Sharon Kasachkoff Dallas, TX (214) 953-6648 Office Architect Gensler Scott McAllister Dallas, TX 75204 (214) 273-1500 Office Page 175 of 298 Page 15 of 16 Proprietary and Confidential April 18, 2018 References Cisco Pat Moore (now with Apple) (512) 423-4178 M pat_moore@apple.com Container Store Jay Wehring, Vice President (972) 538-6771 D (214) 282-3834 M jayw@containerstore.com Fossil (now with Centrada) Mark Reynolds, VP, IT Infrastructure & Operations (972) 699-2149 O (469) 879-2712 M mreynolds@fossil.com McAfee (now with Cyber adApt) Scott Millis, Vice President IT Strategic Services (214) 315-3181 M Rent-A-Center KC Condit, Director of Technical Services (972) 801-1186 direct kccondit@racenter.com Winstead Chris DiMasi, CTO (214) 745-5158 O cdimasi@winstead.com Page 176 of 298 Page 16 of 16 Proprietary and Confidential April 18, 2018 Why Acuity We appreciate your consideration of Acuity as your Technology Design partner. At Acuity, we believe the best way to show our value is to provide more than you ask for. Exceeding your expectations is our baseline – just meeting them is not enough, in our eyes. We exceed your expectations in several ways: Value - As your partner, we are there to provide you value. We save you money. We are known for working smarter and more expeditiously. With thorough designs, detailed RFPs, and by setting exact expectations regarding project scope, we ensure the best overall price, thus lowering overall costs, usually in excess of the price of our services. We design solutions that last. There are many firms that can design an infrastructure to ‘get you by’. We know when it comes to your organization, being forced to shut down operations to replace a solution that was obsolete a few years after installation is not a viable option. While there is no crystal ball for technology, Acuity has the most knowledge in our industry to enable us to design long-term solutions, to keep you focus on your organizations fundamental mission. We are shaping the industry with major manufacturers and we have access and knowledge to solutions others do not even know exist or are coming. Tomorrow’s answers at today’s prices, that’s providing real value. Capability - Acuity is one of the largest technology consulting firms in Texas, with a full-time team of RCDDs and other certified consultants on staff. Only a team with this kind of size and tenured expertise can deliver the necessary volume of work in the crunch times, the continued attention over the duration, and still provide the quality and attention to detail necessary to make it all look easy. Acuity is a committed, cohesive team of highly trained, seasoned professionals, for whom failure is not an option. It’s never a question of whether Acuity will step up to the plate, just how many of us it will take. Expertise - As one of the top technology consulting firms in the U.S we are frequently invited to sit on panels at Emerging Technology Forums, to propose, evaluate and comment on current and future technology solutions and their real-world feasibility. Through the evaluation process we help reconcile new products with anticipated technology trends, giving us knowledge of future direction that is unparalleled. With this insight, we design, procure and oversee the implementation of a wide array of technologies every day for clients. A background of 225+ combined years of experience in the industry, training and innovation – no one matches the expertise Acuity brings to the table. Integrity - The manner in which you perform is as important as how well you perform. In choosing a partner, you want to know that when faced with difficult decisions, you will get the right decision for you, not the easy (or most profitable) one. Integrity is the foundation for building strong relationships, and strong relationships are the core of our success. Why do firms like Cisco, Chevron, and State Farm come back to us, time and again? Quality work is essential, but the real reason is trust, based on an unwavering commitment to the highest level of integrity. 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PI!nEpooMe|Bu3in Aug sulagslgAV/_| _[ dnO89 lN3W3E)VNVW .DEH'Page 206 of 298 03 'pooMa|Bu3 ,to A3 43 :4o_.;pamdaxd,4%'|\'/SOdOUd SEDIl\l:lElSsmnnswoa )\9010NH3El.I. 9:10 I 832 .4 Am!3e:Iwawuedaa 33!l°d as ooo' 5vJo;sLua1sAs/w pue ?uuqeg sang/uas Bumnsuog is u?gsaa A?oqouqaal 1o_- °sJ!J'auag :{Juap_I,([_:1azynay 's;so3 az1w_:u;w A?oyauqaal az_Iu:;xuw aunr 'E""°pU“°3 Due uclaudox T 64x;-_"\_}Page 207 of 298 Executive Summary ...................... ...................... ...... ..Page 3 About Acuity .......................... .......................... ......... ..Page 4 RFP Response Requirements ................... ............... ..Page 7 Relevant Experience ...................... ..................... ..Page 15 Acuity Project Team Resumes .................... ............ ..Page 20 Project Process &Delivery ....................... ............... ..Page 25 Fee Proposal .......................... .......................... ..Page 30 References .............................Page 33 Why Acuity ..Page 34 Aeu'contact Info: Randy Shaw, Principal 469-533-3134-direct 214-534-4123 mobile Denver Office Address: _5603S Guolidge (St Aurora,ED380016 Eorpurate?f?ce Address: 5055IKellerSprings Ste.250 Addison,TX'75001 Page 208 of 298 Page 209 of 298 Acurrv Page A of 34 About Acuity About Acuity Acuity founded in 2001,is one of the largest and leading independent technology consulting firm based in.the United States.Our core business Is planning,designing and managing the Implementation of complex technology solutions for Corporations,Leading Technology Firms,Wor|d—Class Universities and Medical Centers.our team brings a holistic perspective to IT projects through our training,experience,and diverse technical backgrounds. Our Services We are an independent technology consulting firm focused on new builds,consolidations/expansions,and relocations;complementing the core Project Management and Design/Construction Service offering.The Acuity service offering includes: Master Planning,Needs Assessments,ITcomponent of Real Estate Strategy Data Center]CallCenter/Lab /Technology space design Ductbank B:Communications Design,Voice &Data Network design,Security and A/VSystems design Technology Budgets,RFPDevelopment &Evaluation,Migration Planning,and Technology Project Management Our Process Acuity has a team of certified experts with hands-on experience to support the IT components of Real Estate proiects in any industry throughout the and abroad.Our process includes: v I lshort-Term5 Action Plans llntegrate 1'RiskDiscovery l‘lisltAnalysls I Long-Term Modeling Real Estateli Management I ‘ Remediation Optimization Cost-bene?t Technology ‘Schedules ?quiremens Standards Analysis Decisions ' Installation We work hand-in-hand with our clients’IT and Facility stakeholders and the PM,Architect ,MEP,and GC to ensure all of the technology requirements are designed the most efficient way possible,procured to ensure the best price,and implemented to ensure peak performance.We specialize in this -it is what we do all day,every day,for clients like Cisco Systems,McAfee,AMD,Siemens,Samsung,EMC,Fossil,AT&T,Deloitte,FedEx Kinko‘s,The Container Store,Pizza Hut,Rent-A-Center,FlNA[ToTALPetrochemical,and many others. June 30.2017 Proprietary and Con?dential Page 210 of 298 Page 211 of 298 Acurrv Page 6 oi3-1 Acuity Services]Expertise The following technology skills are utilized both locally and nationally across a variety of business types and industries including private and public sector operations such as:financial,legal,manufacturing,distribution,healthcare,real estate,technology,higher education,energy,and advertising. Infrastructure -Data Centers,MER(s),8:Technology Spaces -Structured Cabling.Raised Floor Systems,Cable Tray Layouts,RtCable Management Systems &Pathways -Rack and Cabinet Design -HVAC,UPS,and Fire Suppression System Requirements -Outside &Inside Plant Fiber Optic Designs -—-""- -Disaster Recovery Centers &Telco Hotels -Assessments Audio Visual Systems r___._§ -Executive Boardroom:and Conference Rooms 'Huddle Rooms,Collaborative Spaces,Lobby &Common Areas 'NOCS,Video Walls,DigitalSignage Security Systems -Access Control -Biometrics,Keypad,Proximity Readers -CCN -Pan Tilt Zoom,DigitalRecording,Fixed Cameras,Heat]Motion Detection Data Center Commissioning ''‘°——F‘ -Procedures for Testing I -Monitor &Document Testing -Training &Documentation for Client Personnel Voice Systems 8.Teico Services -TraditionalPBX&Voice over IP (VoiP) -CallCenter &Trading Turrets -Paging &Wireless Design -Predictive Dialing and Call Accounting Systems -Local.Long Distance,&Internet Service Needs I Vision Mapping the proper types and sizes of voice,data,and internet circuits I Ordering and implementation of the proper voice,data,and internet circuits Data Systems -LANI WAN -Disaster Recovery -Bandwidth Management,Needs Assessments BlAcquisition Strategies -Storage Area Networks (SAN)and Network Area Storage (NAS) Proprietary and Con?dential June 30.2017 _:._..__ I\rol‘?‘xn‘ run p:.'unu- ~:§'r0-vu-mu.-v Page 212 of 298 dll '13a_loJdsq:JO}aaud Jsaq am 12 a|qgssod suonngos zsaq am amamd ozAmgqe aq:smpuan 13a|as samsua s[q_|_'s1uau1a:gnbaJ aqz puEJSJapUl1 Ann;suopuan dlaq oz papaau se sqdex?owqd pue 'suJeJ3egp '55U[MEJp’sam1uenb'suoudu:rsap ’SJ3qLU|'|L|ued 'aLueu1anpo.Id uasoqa apnpug pue s1uau.|3.unba.I geaguqaa;qum a1a|dwo:>5!xuaumaop squawaugnbau pue suoueaygzaads aql '13a[oJd aux;o u?gsap A1g|_ae;"memo am s1uau1a|dLuo3 pue suoddns u?gsap suJa1sAsI\3o|ouq:1a1 ammu:amsua a/v\'uoI13nnsuo3 Jo;a?exped u?gsap |e.In1:oa1gI.pJe ue.IaAoan owl pa1eJ?a1ug pue p31eugpJoo:>'pa1uaLun:aop sg u?gsap /\3o1ouq3a1 3:41;o "e ’uomppe ul 'aseqd uoneagpads pgg aqx Jo;pazean am Juauxaya A8o|ouq3a) 14:29 .10;suo11e.In3g;uo3 pue s8uyMeJp 'pauI_;ap pue pazuaumaop 3.12 nalojd 3141Jo;xa?pnq pue 'u8gsap |en1da:)uo3 'uogsu\9141aauo uog;e;uau.m3oa sxuawaunbag /usgsaa 'SZ|LIBUJ8J[nbBJu1a1sAsA3u|ouq3a1Jaq1o pue Av ‘lonuoassaaae 'A1un3as‘>110/vueueaep '33!OI\'3u1|qea Bugpnpu; suJa1sAsA?mouqaaa (enqeaudde se)pua ‘u?gsap eaeds/woo;A3o|ouLpa1 A.Ieugu1g|aJdSupedaud sepnpug sgql -sampaqas pue sam?g; IOU 'S1a3pnq q1[M sueldABo|ouLpa1 |e1n13a1gq:ue pue u?lsap lenzdaauoaE 01 LIOISI/\seq:ua/\uo3 pue uousm ua_Io.Id JEBD E azemuuo; 01 aauauadxapue asmadxa .ll'|0 augqwoaam ‘Sn apg/\oJd nolx Moxuanug A?o|ouqoa1 aq1 uodn paseg 'uo[1e1uau1a|du.ugpue 1uau1aJn3o. ud'u8gsap 1393211513a[o.Id auxJo;>|JoMaLueJ;am 3123::mmqalqm ’saugJoud pue spaau nafmd .moI\JaI\U3S!p mmam ‘aseqd sgqx u| usgsaa|en:|da:>uo3/AS91211;A?ogouqaa_1_ Mogaq SS3JOJd1EL|1paumno aneq am ‘sapeaap ?ugwoa am10;3:22;mmnoAsa?ueua3[lUEu/\psq:Sumoddns on|e3mJa Axmqgxau pue Mmqenax 'A3uapg;a Jo;aJn1:m1seJ;uI pue suogxngosA3o|ouq:231 Jsaq aq11uauJ3|dLug onuogsg/\ngseuen pue uoIspa1d aqz apgnmd am q3eo1dde;:aa_foJdpue Audosouqd sun?ugsn 's1|nsaJ a|qe1eadaJ pue JLIBJSQSLIOZIspgegkxeqs ssaaans Jo;pmaax men ua/uzud 2 WM ssaamd E UI apgseu aauauadxapue Aauagalga ’su8gsap Amenbq?uq 'sue1ao ‘L|3BOJddEwas:a -agdtugssg A?oiopoqxaw 13a[oJd pue Aqdosouqd u?gsap mo 'sJeaA aqz JBAO 1331015sxauenbpean aauod Man poomag?ua ;a An)am 01 Jeuuns snafmd go spaJpunq paznaaxa seq Annav ‘>110/v\;o adoas sgqzugpaunbax saayuas ;o sadA1aq1?ugpgAoJd01 Lpemdde s,u.u_I;JHDAssnasga '1 uonezgue J0 swauxaxgnbau asuodsaa 5 vs )0 L 339 :1,u.In:Jv aunr IEl|"3P'Ju03 puzuexaudmd Page 213 of 298 __|¢-r-.>«.r=—- ..n...uuu . n-n"v A —v-'-{J 3 — h--r‘-‘rl-I-1.“-.... mm ..=. I-av._ .-em,uvg-=-"|N'l-:_INII-':|-r|I--—-._—v- :,—-‘—-'~_—, —I"v Pageaois-1 Bid (RFP)Analysis &Recommendationlsl Acuity will review and present to The City of Englewood our findings from vendors‘responses.Evaluations are based on quality,price and availability.A summary of the detailed response spreadsheet in either MicrosoftWord or Excelis typically presented with a recommended course of action. Technology Project Management This is the results phase.Our value is in identifying and resolving opportunities before they impact the project timeline or budget. Throughout the process,we will work closely making sure the applicable technology aspects forthe project are represented during construction and implementation.Acuity will perform site inspections to monitor applicable technology vendors for compliance to contracted deliverables and milestones.Acuity will perform site inspections of work and handle appropriately any change orders that may become necessary.Then,we will review and reconcile final invoices against original contract and agreed change orders prior to submittal to The City of Englewood.We review vendor test results,prepare punch lists and work this list until completion by the technology vendors. 2.If a corporation,state Date of Incorporation,State of Incorporation,President's Name.if a partnership or professional association,include date of organization and name and address of all partners (state whether general or limited partnership)or professionals.if other than corporation,partnership,or professional association,describe organization and name principals. Acuity is a privately held corporation,Incorporated in the State of Texas in 2001.David B.Haley is President and CEO. 3.What year was your company founded?2001 4.How many full-time employees are in your firm?Acuity has 16 FullTime Employees 5.Is your firm comprised solely of full-time employees of the firm?if not,explain (independent contractors,etc.) Yes.Acuity is comprised solely of full time employees.All employees are full-time employees of Acuity and will perform the project in its entirety.No sub-contractors/sub-consultantswillbe used. roprielary an June 30,2017 Page 214 of 298 an I 'a.IEMpJEl{/\3o|ouLpaJ_ JO saayuas A?oyouqaal .:e|gwgs A]ddns:eq1 saguedwoa JBUJJEUJOU ’SE)lLIEdLUD3MenpusqnsJaqao JD sdgqsuouegm Aue aneq 1ou saop /ugnav 'oN '13a[oJd aqz Jo;su.Ia1sAsA8o|ouq:)a1 auz3Ul||E1SUl.lOSumastum;pa1gqguo.Id aq mm’su.Ia:sAsA?olouuamauxamacud pue usgsaponneuuoa sanuuas|euoI_ssa;o1dam papmme I.u1I;Aue'3u_oN (‘pp 12141sauueduma Jauued 'S3!UEdUJ03MegpgsqnsJ3|.{1O JO sdgqsuouelm Aue a/xeunoAoa ('_9.lEMpJBL]A§o[ouLpa:1Jo A3o|ouq3a1ue1suuo/pue MddnsAuedwoo .InoA3300 ‘ L sannaafqo pue spaeu 13a_roJd/ssaugsnq Jnaq:pue swansmo 10;auzaonpe ue Sunaq sg snao;a|os mo ‘swan:mo 01 uadxa A?ogouqaexpaserqun pue Juapuadapug ue se sa/uas pue sa was geuogssapxd sapmoxd A|uo Annoy 'sa;\ gapmmd uug;JnoA saop sang/uas Jaqao xeqm ’1ou;|g_A1a/xgsnpxaany/uas |euogssa;o:d apgncud Lung JnoA saoa '9 'uog1da3xa ou aq mmnafojd pooMa|§u3 ;o A113aqz pue swanmo 10;>uoMpau.uo;Jad Jana 3/mu saaAo]du1aAzlnav Mug 'A1gn:)v;o aaAo|du1a auxuun;1nq eucmua01 3sn.u 0:agqen|eA no:19;g Mp?azug agqeqaewdam Jo;pue anuauaaxa0;uonemd J mo 'A1u§a1ug pue mom;o Aananb;o swxazun qwq '|o11uu3 5 Anmv S1lLLIl[Sugunsuo:-qns pue Bugnenuoa-qns a/xauaq am nhgnav w vs 10 6 382. : z-ozsa 2 uop _2133,01 am 10;ulealp so cud s,A1movJo;saumsau zaafmdamLumyad mM12u:saaAo|duJa aLuI1||n ;o Aalos pasuduxoa sIA1nn3v Jau?gsaa J.IA3H/GVDOJIIV Matuo?auowPPDJ. 19115530133!°Jd CDO 'ClCI3HUOIJHS93”!’-kl) Jau?gsaa ::Ja[oJd 0533 1'-'°“°W new Ja?euewnalond may ')|3!.lpU3Hnew l9d!3U!Jd133!0Jd 00324 ‘mad uuor euog :pa1_bJd au.|eN ’5JO3|3EJ1UD3 qns QSI1 JO S33AO|dUJ3BLUII-||Dj l{1IM13B[OJdGU)m}|l'I}[[!M TIOA)!PLIE1421 p3S0d0Jd JFICMsn ||313SE3|d I 135 ||l_)[S H3 ap |EJlL|L 3|-ml’wnuapuuaj)pun Mmaud '|esodo1d sgqz;o $11 u Page 215 of 298 —-u Iv-|—n-qr-'<nu».-n -awn —x 1 nu-u.-.v4.va?{Uh -n.-ng —..—u“.:._.——.—_ __._,‘£3_.-,,..... 7 u --L -r'n ‘-’_‘.lE1-1-‘:'-i77'T‘ .-.u._._.._.h_-—-v-.. —¢n——..-n-..u -4‘.-4IH.?.i— \—In m...|.:.... m..«__,.u -.-......m_-_I-up-I.nua-ET.w mg - -mum I mum:11 T “'4'!-5.1-t I .u. ACLII TYPage10of34 2.Please review the list of technical,functional,and project management skills as defined in the scope of work and discuss your organization’: ability to satisfy these needs. Technical -As one of the top technology consulting ?rms in the U.S we are frequently invited to sit on panels at Emerging Technology Forums,to propose,evaluate and comment on current and future technology solutions and their real-world feasibility.Through the evaluation process we help reconcile new products with anticipated technology trends,giving us knowledge of future direction that is unparalleled.with this insight, we design,procure and oversee the implementation of a wide array of technologies every day for clients.A background of 225+combined years of experience in the industry,training and innovation —no one matches the expertise Acuity brings to the table. Functional -Our proven project process allows us to work well within the project team (client stakeholders,PM,Architect,MEP,GC,technology vendors,etc.)to ensure the technology systems designed,budgeted,procured and installed at the end of the project,are done so to meet the clients needs that were stated at the beginning of the project.We understand the technology and the process of helping The City of Englewoo dcapture,document,and budget for that vision.With our technical expertise and experience we effectively coordinate and document the design packages with all the design and construction team members to successfully integrate the technology into the facility as w whole. Management Skills-We understand that getting to the finish line as a cohesive team is critical to a project being considered successful.We are well versed in the many different languages of the various team members including the client (Stakeholders,Facilities,IT,Executive),PM (schedule.budget),Architect (design and IT integration with overall vision captured in the design documents),MEP (converting IT requirements into their language of Power,cooling,grounding,loads,locations,capacities,etc.)and the GC and IT vendors doing the installs (constructability of the design and coordinated and properly sequenced job site amongst the various trades).By speaking all of these languages,and having the experience from thousands of projects,we understand what to look for (and look out for)and how to effectively communicate amongst the team members to help make a smoother and more successful project process and execution. 3.How many RCDDsdo you have as full-time employees of your ?rm?How many Cl'S's,CDCDs?PMPs? Acuity has eight (8)RCDDs,one (1)CTS.three (3)CDCDS,and one (1)PMP. 4.List all other relevant certifications that your employees have: Acuity prides itself on training and continuing to lead the industry in knowledge and expertise on available technologies. We have provided a separate list as AttachmentA to this Proposal. Proprietary and Conlldemlal June 30,2017 Page 216 of 298 Page 217 of 298 I u u u1ag._-.'_'Iu-nun.u I '.:I-I'.II -u?u lu?lll 14'.I ‘“-':__‘7:__'_‘_‘-_“_‘§il;-Iinl. ,=. -4»-‘_ u.un¢- ml...I-._au—a--_._max:-.- 4;’; _FW._ rm.-5-0Ih,_4?11-'1'!!!‘-m-7"__.__,___ Acurrv pushing others to do what is right and best and not always convenient and easy.The Acuity compass,our logo on our sleeve points to us for a reason.It reminds us it is our job to lead the way to a successful project,whatever it takes. Resources -Acuity has more RCDDs(8)than most any other design firm.We have more depth of in-house certified technical expertise and more breadth of expertise across a wide range of technologies (cabling,infrastructure,duct bank,fiber backbone,data centers, voice systems,networks,security/access control,telco,etc.)Our office and the technologies/approaches that we utilize in house (Vol P, IP Access Gontrol,PoE,Lab Area's)represents the difference that comes from working with Acuity.We live the adage that "seeing is believing";so a quick tour of our facility versus any of our competition in the state of Texas provides a stark differentiation between theory and actual practice. Expertise —Acuity is one of only a few ?rms nationwide that major manufacturers turn to for product development and counseling on emerging technology trends.we are leaders on the ?elds —not just participants.We can bring future technology solutions to the table that others do not even know exist.We are often bound by Non Disclosure with ADC,CISCOSystems,Commscope,HID,integral, Lenel,Mobotix,Ortronics,Pandult and others,limiting our ability to discuss some of the exciting innovations on the immediate horizon,but rest assured our designs take them into consideration.If retained,we will work with the appropriate companies to request that they extend the appropriate NDA’sto The City of Englewood so that you may have access to similar levels of information. 6.Do you have the experience in delivering projects in the most recent AUTOCAD/REVITsoftware versions (l.e.REVIT2017)? Acuity is well versed in AUTOCAD/REVITanddelivers all of our projects in one (or both).We are already doing numerous projects in REVIT2017. Experience 7.Do you have any previous experience performing design/professional services only on this type of work?Please provide details of that previous work. Design/professional services are Acuity's only business offering and our sole focus.we believe in doing one thing and one thing well.Acuity performs 80-100 projects each year similar to the City of Englewood PD Project...it is what we do for a living.We recently completed the City of Grapevine 108,000sf Police Headquarters and Public Safety building,which serves their City in the same way the City of Englewood aspires their new PD project to do as well. We also do many other project types of projects that will also bene?t the City of Englewood.One of the best values we bring,is being able to answer a common question from our clients:"What are other organizations doing?”You will be able to access our vast experience on Pvopnetary and Con?dential June 30,2017 Page 218 of 298 Page 219 of 298 _.a.u:|_I nu '_M!_q_._'q,—.u,.|J.;_..._t,.. v:.V L Page 14 of 3a A/VSystems Security (EACS) Wireless Ductbanks /Outside Plant Surface and Parking Garage Requirements Request for Proposals RFP Bid Analysis Documentation Project Meeting Minutes RFls,Punch lists,Submittal and Pay App reviews,Project coordination documentation Project Closeout Documentation,testing results,veri?cation,owner acceptance 8.Provide a minimum of five project references forjobs that were similar in size to this project.Include the name of project,description of project, owner,owner's representative,address and phone number.Make sure one of those projects is a Public Safety]Police Department project for a City and all five projects are within the last 3 years. Acuity has done numerous projects of similar SIZE or larger than the City of Englewood Project.We have included ?ve (5)projects as requested on pages 15-19 of this proposal.we have also included additional project experience as Attachment B to this proposal. 9.Includeresumes of the key individualsof your organization whichwould be assigned to this project should you be awarded the business. Resumes for Acuity's Proposed Team for the project are listed on pages 20-24 of this proposal. 10.List any outstanding legal actions pending with your organization. None.Acuity does not have any outstanding legal actions pending. Proprietary and Can?denlial June SD,2017 Page 220 of 298 1uau.uaSeueu.uxaa[cudpue '1uau1a1n3o1d’sa|npauos '?uuaBpnq 's?ugMe:p u?lsap a:n1:mnseJ;u1 ‘1a1ua32120 am10;A?axensq1MoJ9 ‘sauawaunbau:3 A?axensA5o|ouq:>aJ_uuauxssassvspaan zsaayuas ‘say:/uas o:|a_L 'uxa:sA51:153>3uJa1sA5aago/\(yeuuaqi vspxepumszuexsgsaz |epueA)Jouaxu u 339,0 LZZPOH,(H3)is J0|.I31X3 SEJBLLIEJpasea 4|paxgg2/\_D3 ’suoue1g a?peg is ?ugsgooa’(s1apEaJ pedAa>g’3gnau.Io1q ’pJepu2:s) 1509/_xi 'BU!A3dEJ§)smog Jouazm >3J0[.l3)X3 JD}|ouuo3 ssaanv:(axg513s?ugpuna g)Aumaas'>uo/manneg ssa|a.uM 'a3"o.g J39-I15U0!-‘EBll1"°S Z0?73Aug Jo;1a1ua3 2120 is oo§'t ‘(jog 'su_[_‘$53)smoouA?ogouqaal 13umouJaruas 'suoue:o1 Annuaauu oa“35'3“9Wll ''‘“’““9‘'“WT pue 'sAemu1ed'Sug|oo3 Uamod ‘sane:J0}1naAe|woou'a1nx:nnnseJ;u18ug[qe3 :s:uau.ua.unbauBu|p|gna 1| °"'"°dE’9 ’°M3 91:01 nnuuenuug JEBA-Ezuonemazaafo xd‘mus:menas oos't /?uwnnaA1-wasouqnd as 0O0‘80I tans ualox a33!OVOIE-Otv LIBH()man -adlu uomnusuagISOBLX.L'au!AadeJ9 133135 uoueetnnos my Jaaeuew MD.M°'aqu_mu Emma unoa [edpgunw ampue aauo daumadugJoMDapnpu;mmBugpunq aql ?ugpuna Axa_;25auqnd Mau s,au;Aad2:9 ;o Aug 9:41;o uouannsuoapue u?gsap aqa unuoa “HMO uo s.Ia11eLu pauz|a1 A8o|ouq3a_y_He 10;uosgen s,A)!3 all)aq 0:'0;aynpaqas 1|V59 $,A:!n3v Eunsn pamamd sem Annoy ~aug/xadrug ;o Aug am 10}anuezuasmdaus,JauMo pun uogsuazxa ue se 1::o;smalk aan nsxauauxJanaaugnadeng;o A113uoddns ox ?umnsuoa1|apl/soxd ozuenuo:walk g e papxeme sem Auna vna 01.; . -4.’av’? (=3‘?\t‘'|qr'I-|a‘/?)‘'3 ‘' 4 '-. I '2 ."x I _mmCtlI1\.1I/\\EiIc1WH‘E]1 "-"‘\\4 //j x_|_'au1AadeJ9 ~Jazuea eaea'8 3u!PI!naM8195auqnd -3"!/\3dE-194°A1 13aauayadxaAJ,gn: JvEJ0SI33l? dA.L||'IZ| nenuapuuoa pue Mzxagjdom Page 221 of 298 Ai:i_ii'rY Page 16 of 34 FAA —New Headquarters /GSA Contract -iT Schedule 70 Fort Worth,TX Owner Contact PM Matt Kotter,Project Manager i4:‘ _‘Fort Worth,Tx ~._:n (817)222-5055 Office 1 I - 7 _ ..Architect Pro|ect Gensler Gary Davis Dallas,TX 75204 (214)273-1500 Office When the FAA reorganized its air traffic division in 2006 to bring its central operations to the region from across 17 states in the Midwest,as well as 500 additional employees and contractors,there was a need to expand the organization‘:regional of?ces,said Lynn Lunsford,an FAAspokesman.Today,the FAA has 1,300 employees located in offices in Fort Worth.Many ofthem work in a 290,000-square-foot building at 2601 Meacham Blvd.,but 300 workers are in temporary off-site offices."Those 300 people have been scattered around in nearby buildings,wherever we can find space,"Lunsford said."The consolidation will give us a new building with sustainable technologies at a property that will accommodate the new security requirements for federal facilities and give us adequate parking." Overview Construction Type:New Construction Build-to-Suit ' Project Site:(2)6-Story Towers 365,000 SF Employees:2,200 Project Duration:26 months IT Building Requirements:Technology Requirements for Office,Mission Critical Air Traffic Control Environments &1,500 SF Data Center,(12)Telecommunications Rooms,(4)Dedicated Technology Rooms (EFs,TRs I iDFsl,Cable Infrastructure,AN,Physical Security -Access Control,Government Grade Wireless Network Services:infrastructure design drawings,budgeting,schedules,procurement,migration and project management Proprietary and Con?dential Page 222 of 298 I case/\u| V II‘.-3Z'LVLI7! IOZSLXJ.'59|l9C| 00821U°UU!’|3W 5252 paau mew ‘l39°|l9HE35 1333!‘l31V 61.!-.'Z-hIZ(EtL) xi ‘uo1snoH Jolaauga geuag?au 'uosqn:Jer 1:035 LEGL-0Z9 (E06) X.L‘Senna Wd ':u=eIMuMaw.-er DDSBAUI ‘zsaxpue ':.IoddnsJ3/mm:'uoue.l3n.u')Uall.lB3EUELLlJaafmd'1uau1aJn:n:ud‘sampaqas 'ua[:eugp.Ioo3 uuaauqsuaamen'suog1do I9 suosgmduxoa ?uua?pnq punq aseq ’s3u|MeJp u?gsap am1:nnse1;ug :sa: muaseaw oggo uado pue ’E3JVuondaaau'uounquzsgq pug pea“/uvg '.jo;e3 mom‘moona:ua1a;uo3 "ems ' su1oo u a:ua1a;uo3 umgpaw '(s)umog 33U3J3_{l.|0j 331811 :/‘V '|ouuo3 ssaaav ’A8o|ouq:a_|_ssa|aJgM/Azmqnw 1snqou '(s)u:oou A?ogouuaal rg Jaxuag eseq '5/kemqnedI3 am:nn.use.v;u|a|qe3 :szuau.Ia1|nbau Sumnna1| sqluow 9 :uouemauafoa d9100:;z /as ooo'os tans 139[°Jd seueuumozumoq -Jamag)M013 ||a1umeJ]_/Sunsgxg :B¢M]_uonanusuog WJBIIO ‘ampaqas 13a[oJd Juan Man E uo suounqos SugpeagAnsnpug paAo|dap Anna:oasanuy aaeds sunugEu;/qona sgA?ogouqaa:se qamu sv "wage: SunoA name pue uog)eJoqEuo3 asemoaua01 aaeds ammoanuexoqenosxpue amaas Agqaqq2 ug paxsanu g oasa/\u|uadensbgs umcuumop seueamug pa/mu:seq ’o3saAu|'uuu luauusanug |eqo|3 paseq-ezuauv 333T OJd 53131.'5B||EG 4-|MD:uMoa —Jaluaj)Mmj ||atuu1e1_|_ auawuounug mo/v\annemqeuog Mq?m —oasanu| vsJ0 L:959 4A.L|l'lZIV LIOZ'0E3|1?f wnuapuuaj pm:A.:a)a|:do:d Page 223 of 298 Page 18 of 34 NSAI —Netherland,Sewell &Associates,inc. Dallas,TX i '{:.-:3 |NETHERLAND,seweu > ‘n‘I_\E.ASSOCIATES,INC. 4 pg ~II\\:52 HI III ?‘ IE II I 5 Owner Contact NSAI Kara Logan,Vice President 1601 Elm Street Pro ect Dallas,TX 75201 Netherland,Sewell &Associates,international oil and gas consulting ?rm,has moved its downtown office to 2100 Ross Avenue Tower.Netherland,Sewell &Associates,Inc. provides geophysical,petro-physical and engineering services in the United States and Internationally. Overview Construction Type:Existing Building Project Size:60,000 SF Project Duration:11 months IT Building Requirements:Data Center &Technology Rooms,Cable infrastructure &Pathways,A/V, Security/Access Control,Equipment Layout Services:IT,A/V&Security infrastructure design drawings,budgeting,schedules,procurement,and project management (214)969-5401 P_roiectManager Transwestem Marc Allen 5001 Spring Valley Road Dallas,TX (972)991-4247 Architect Gensler David Lubln,Project Director 5420 L8]Freeway Dallas,TX 75240 (214)273-1500 Acurrv II On EI1 I3 JIHIE30,2017PruprietaryadcnuI Page 224 of 298 Juawa?euetu ‘nu uuatuaxnaoz sagnpaqos una pnq s ugmup u gsap a.un::nnse.I;ug :sa:og/uas aanvSugpung aseg pue ‘Anya/xossalau/V‘‘(mom z-nqeugqxuoaasodmdmnuxtugs ‘swam 3 ;o -355/_uggm 'sAe|ds;a a/q13eJaxu|‘swoon pzaoa pug q?m)A/V'am1:>nJ1se1;u1apqe g3)s1uoau A?ogouqaal 'a3g;.;o .Io_;s:ua1ua1gnbauA3o|ouLpa_|_:s;uama:;nbau Suumna]_| sL|1uoLu Lt :uone.maualmd -1-ogz :saaAo|dm3 :15 000'v0I =31!S!33I°Jd aaeds uogmauag 15113—uogunnsuog)Man zad/LLuouannsuog W\- T376 ‘sands aux;o aauamu zepueaJnuauq:ue uo sn:o;1da)1Jeq1AeM 2 ug saaeds §U[!B3|.U pua q?qqow;pam?aaug pue pau?gsapaq A5o|nuq:)a)aqa 1E1]!J3)||EM uosxper 01 lueuodwg sem 1|‘saaggo pazepxno pugqaq 1;a|.Ia)"e/v\uosxper 'sa3gu2.ud ssaugsnq pue A?olouqaaz pue sa?ueqo l{1!M 'SJeaA og uuanew 15:”s,Ja>ueM uasxper sem sgql Xi '59||9G S1.lV||BH —.l3)?E]V\LIOS)| 3B|‘ A.LllT_‘lV "W W mayo OOSI-ELZ(vtz VOZSLXJ.’ seIIe a xazsmvawuoa sJa|sua9 1331111 313! 93940 E1799-ES6 (VI'.Z)xi ‘ seneagoxuaesaxuweqs JB)||EM uos)pe[ nexus) 9|-ml’nenuapuuog pue IUc1agJdo: "°'°"|3° 2: 133[0Jd pue uogm?u |cu1uo;)ss a:>uaJa;uo '(5:IClI Page 225 of 298 Iln‘ Page 10 of 34 Ac it Tea esu es John ett (Pirincipal),RCD —Project Principal Mr.Petty is an experienced telecommunicationsprofessional with over seventeen years in the industry.John has gained experience in virtually all aspects of this industry from high pro?le.large corporate campuses to private educational institutions to manufacturing facilities. John's professional career path has taken him from project estimating and materials procurement for numerous copper and ?ber optic voice,data and video networks to detailed design work,document preparation (product speci?cation,Request for Proposals.Technology Room layout and placement drawings)and Project Management and move<in coordination. As a Consultant,John has extensive experience developing and implementing Master Plans,Migration Strategies,Technology Budgets,installation Sequencing Schedules and Technology assessmenmof existing infrastructure and services.Mr.Petty has also gained expertise planning and designing specialized Technology spaces such as Data Center ,NOCs,production and R&D Labs including HVAC,electrical and Fire Suppression layouts for MBFS such as Cisco System and Sabre Cisco Systems -Regional Campus Design and project management of a 7-Buidiing 700,000 SF campus.Design included labs,cable infrastructure, outside plant,and data cente Richardson TX. Cisco Systems —Six U.S.Data Centers Design and project management of iour U 5.data centers of sizes.36,000 SF;26,000 SF;15,000 SF;13,000 SF; and two (2)at 8,000 SF. Salix Pharmaceuticals Complete Design,procurement and implementation oversight of all cable infrastructure,data center,security, AV,and voice &data systems forthe new 150,000 SF headquarters in Raleigh,NC. Rent-A-Center Complete Design,procurement and implementation oversight of all cable infrastructure,data center,security, AV,and voice &data systems for the new 175,000 SF headquarters in Dallas,TX. AMD Design,budget and project management of an 80,000 SF data center.Design included cable pathways,cable infrastructure,and validation of network design assumptions. Proprietary and Con?dential Expertise: ACUIT Y BICSIRegistered Con-rnunications Distribution Designer (RCDD) Systimax Certified Design Engineer AT&T Management Negotiation Certi?ed ATET CertifiedQuality Development BICSICertified -Intelligent Building Design Experience: Acuity,inc. Senior Associate Tediifnowledge Consulting Senior Associate ICG Fiber Optic Technologies Senior Estimator Grayhar Electric TechnicalSupport Teknon Corporation Senior Estimator 2001 Present 1998 -2001 1996-1998 1594 -1996 1552 -1994 June 30.2017 .jj Page 226 of 298 |E!lUD?l_]|.lll3 pue AJEIBQJ UDM '3J|'|l?j auxugAl!JEdE3JBJUBJ amp agqnnp 0)sueldlmm pau?gsap sem Ampe;sgu_L ‘sauamaxgnbaz o:|a| pue zuawa?euetu13a[o.1dpapnpug sanyuas ‘x1 'u9||V ugJame:elep Ill 1311;sooo'9z Mau e ;o u?gsaa a1a [dum3‘xi 'uallVU!JBXUBJEJEPdn-punm?;sooo'9z Man sma:sA5035;; 'a]npav.ps uo Ans mean an pad|aq mu J3pE3|wea:wxuausnnsug ue 52 new Aq pazeugpmoa pus sn aqi uq pa?euew su mnaloxdsnu_‘A1!/maauuozn3321015/JBIUBSpueNV1/Mpmas/NVM am10]unedpue punq Suuqen pamlanns au xJo;uouexuaumaop Sugqaled pue aieaped pgq 'sSugMeJp uonznala pue MB!I\UE|dpapnpug jam u?ysap Januaj em u1''3 ‘“°!‘“°“°’°d/\JBJLIBJezea 3Ed alsv quad uamaqg SDDZ'DDOZ MIJSHUI ‘sumo:ASa|ouqJauaI41o vgJ8!ll33 exep00/033 5001 son:anulmouuq ;s 003 'sJauenbpeaq [5 nocyoog:0;uopnaaxa pue ?uguuejd ‘AsaxeusuouamgwA?mouqaal aqz JO]a[qgSu0d a nJBIUBJeaeppuasluznsdsA?cuouqaama?euanMO]"2 :01 Iuawa?euew ualom pun Suua?pnq 'uBgsap papgnmd auzunsuag WM wasaxd -ago:‘an;hkunzv ‘°°“°"°‘”‘3 '3uIpunq muenbpeau ‘J5000'SE§ ’pus 1a)ua3 eyep ;saou'a JO}swaxslksA30|0Ul.|J31aseuon-Mo;nupue a1nunnse.u;ug 1 p azgun apnpug saauu as5U!J33U!3“3’8U5!5auM!l"33S '51:-Juenbpeaq a1eJod1o3pue Janna:elep gaqol?JO]mauxaaeuew1331016pue u?gsap suJa1sAs A?ogouqaai l5I|El33dS(SVB)SIEI .1:u]use; Euuaaug?ug -3 uagsau lsunpad 5uAa1sAsxaxuaj emu ssuagaadssunalslkg Judo Jaqu ‘5U!Pl!“q5131-‘E"l7PE3't|')5000'OVE 10)5“13l5‘ 5((135))usgsaa mua 212a pamuaj A?oyouupm 352110/\-MD]"2 pure a2n1Jn)1se.I}u|amp 'a:uoA ;o uouaugpmaa pue Juanua?eumu ualmd ‘luauuamamd :as§uadx3 5ISBp papnpug saauuas Jauenbpaaq sexa;.10}luauxa?euew 13a!aJdpus u?lsap su.Ia)sAs A?ogouqaal 31301am) Jaluaa z1ep;soo5‘[ I Eugpnpug 8u|p|gnq jS00[]'?(][JO)SILIBISKSA?mauqna)GBEHOA-MO]||E DUE9J?l3|1J)SEJ}U!exep '3Jl0l\apnpul SBJQIUS S'8ugp|!nq MBJESauqnd pue saauenbpeau anuod Mau JOj1U3l.U3§EUEUJ ualmd pue u?gsap su:a)sAs A?ogauqnag 3UlPll"|8 Ma»-'5 31!‘-10dpue 33|I°d -auznadws:0 MI :K meanmeaq pue ’|epJaunuu3 “’139391'A8o|ouq:ax 'aJueuy apnpug mu]sagusnpug UI suopezgue?m l.|]IM pa>poM seq new 's|eo?ag?azens pua geuogmada wax ?uo]pue sassanoxd Ssaugsnq uoddns ons1uau.Ia1gnbaJ Amedea pue aaeds 9]E|nl1JJOj 01 Amgq eauxseqpuespuemapunan‘1UBl|I15llO3 u?nsap JBIUBD ezep panuauadxa pue pauruaa e osge 5:new 's):a[o:d A?mouqaax xa|dum3 awe]Sun?euew pus Eupa?pnq '5uneumsa aauauadxa uo-spueq seq au 'uone||e:su| pue uagxeulpmoa ‘u?ysap amun11sE1;uu uouezuunwtuoa ;o aauayadxa ,s.IeaAuaatxgs Jam s?uuq zpupuau ‘Aw J9 3!SB(]I|.39[0Jd -GDGJ '3_.lpI.|8|-|2].].[N 'as :0 I2 93: 24 _j_.T ‘ S ..‘.Page 227 of 298 Page 27.of 34 Matt orroni R D Matt Morroni has 14 years of experience in the design and engineering of a wide range of technology infrastructure system projects including corporate headquarters,tenant ?nish,higher education,healthcare,K- 12,and other specialized projects.As a PM and Engineer for a number of high prolile projects in the Denver area such as the 1000 Larimer building,Jackson Hole Airport expansion,AECOM Regional HQ and Charter Communications,Matt brings knowledge and experience to coordinate a number of systems with the rest of the design team.In addition Matt 5 strong relationships with the local contractors enable him to leverage those relationships to ensure our clients receive contractors’best teams,fair pricing,and quality installations.In addition,Matt's unique educational backgrounds in Architectural Engineering and Business Administration provide him insight into the needs of each client stakeholder working to bridge the needs oi a client's technical team with those of the lacilities/reaestate as well as potential architectural limitations to lind solutions that meet al needs through early involvement and strong communication between each of the vested parties. -Project Designe Project References: AECOM Regional Headquarters (Greenwood Village,CO) Project Manager and Enginee for Cable infrastructure,security and A/Vsystems buiidout of 200,000 SF of tenant space In an existing shell space over four Hours.The space included a training center as well as over 100 other conference and huddle spac with A/Vequipment,a ?tness center,small data center,large cafeteria,and large open ol?ce environments Charter Communications CTEC Building (Englewooci,C0) Project Engineer for Cable Infrastructure and ANsystems buiidout of 180,000 SF green?eld,with approximately 120,000 SF of which is lab space built out in a data center layout for equipment testing.The lab with lull buiidout is approximately 800 racks in 20 22 rack pod con?gurations.The other 60,000 SF is ol?ce space to support the lab typing the workstations back to the lab. 1800 Larimer (Denver,CO) Project Manager and Engineer for Cable Backbone infrastructure and Security for 22 story green?eld in downtown Denver.Ultimately 2/3 occupied by Xcei Energy,the LEEDPlatinum building including an extensive ?ber and copper backbone Infrastructure to support the potential for 4-5 tenants per floor at any given time. Jackson Hole Airport (Jackson.WY) Project Manager and Engineer for cable inlrastructure and security for renovation/expansion ultimately doubling the Silt!ol the airport to support increased passenger numbers,an expanded baggage processing system and increased security requirements. Proprietary and Con?dential Acurrv Expertise: BICSIRegistered CommunicationsDistributionDesigner jRCDDl Master of Business Administration (MBA) Copper and Fiber Optic Systems Specialist Physical Security Design BiEngineering Audio/VisualSystems Design and Engineering Campus Inlrastructure Design and Engineering Healthcare and Education Infrastructure Systems Experience: Acuity,Inc. Associate 2017 Present Cotor.Roma,8-Assoc. Technology Systems Design Engr 2011 —2017 Swanson,Rlnlt.Inc Technology Systems Engineer and Project Manager 2006 -201 1 Vantage Technology Consulting Group Consultant 2003 -2006 June 30,2017 44 Page 228 of 298 Page 229 of 298 Page 14 of 34 Todd Mo tgomery —CAD/RevitDes'gne Mr.Montgomery brings an extensive background as a design specialist that draws rough and detailed technology plans to scale within buildings and structures according to specifications.He develops diagrams for construction and installation of equipment,structures,components,and systems using fieid documents and specifications.Todd has worked with a variety of project types,including legal,education, industrial,commercial,administrative of?ce,healthcare,and manufacturing Todd is pro?cient in all Visio and AUTOCADZD &3D software versions.Todd has knowledge and understands requirements and environments for campuses,offices,data centers and lab environments. Southwest Airlines Renovation and migration for new 500,000 SF Headquarters and data center.Provided low-voltage systems design,procurement and implementation oversight,and migration/relocation for the proiect. Tyler Technologies Complete technology design,procurement and proiect management for a new 26-acre office complex.Project includes a three tory 142,000 SF office and remode of an existing two-story building VHA Provided de ign,budgeting and PIOJECImanagement for all low-voltage technology systems and data center. Responsible for the technology migration strategy,planning and execution for 300,000 SF headquarters,800 SF data center &other technology rooms. Fossil,Inc. Technology systems design and project management for global data center and corporate headquarters. Services include voice,data infrastructure and all low-voltage technology systems ior 8,000 SF data center and 535,000 SF,headquarters building. AEUI TY Education: ITTTechnical institute Associateof AppliedScience Degree In Computer Drafting E.Design AUTOCAD Revii Experience: Acuity,Int. Associate 2011-Present Mccartiiy,Holtiius A Aclterman,LLP Associate 2010-2011 Lone Star Record 8:Abstract Services,Inc. Associate 2006 -2010 Lone Star Record &Abstract Services.inc. Surveyor 2001 2006 Pro 'Kary and Confidential June 30,2017 Page 230 of 298 Page 231 of 298 Page 232 of 298 Page 233 of 298 Page 18 o 34 3.2 3.3 3.4 3.5 4.1 Ai:i. irrY proposed.Thisevaluation willresult in the selection of 3 or more participants in the RFPProcess (short list)for the final detailedevaluation. 0 Preparation of questions (as necessary)to the finalist vendors to be evaluated in detail. 0 Detailed evaluation and ranking of the selected vendors,includingquantitative scoring for each vendor. 0 Prepare a presentation that summarizes the findings of the evaluation process and provides a formal recommendation. if necessary,conduct a pre-bid conference.tours of existing facilitiesand of the new location to allow participants in RFP or RFP processes the opportunity to gain critical information about the assignment and or request clari?cation of the Final Design. If necessary,facilitate and conduct pre-selection interviews of the potential technology firms,contractors,suppliers and vendors prior to ?nal selection by City of Engiewood‘s Stakeholders. Assist in the effort to document ?nal business terms in a formal letter of intent and obtain acceptance with each selected technology firm, contractor,supplier or vendor. Acuity willbe responsible for preparing and distributing minutes of all technology teleconferences or in-person meetings,documenting salient points discussed,actions taken,and action required following each meeting. Pro'ect Oversi ht Acuity will coordinate the efforts of all parties involved in the Technology aspects of the Project from concept to implementation to close-out.Acuity willalso take responsibilityfor the execution of the plan,coordinating the efforts of City of Englewood IT,the Architect,GeneralContractor,and applicableTechnology Vendors,and establish integration,construction,installation and migration or relocation scheduleswith project stakeholders. Provide project oversight,management,coordination and administration as follows: (a)Review shop drawings and samples for conformance with the approved final design,and for compliance with the information given in the construction documents.Review submittals of alternate manufacturers,"or equals,"alternate equipment packages,etc. (b)Consult and coordinate with the manufacturers,suppliers,technology firms,contractors and vendors to establish delivery,installation and move-in schedules. (cl Provide site visits at a frequency appropriate to the phase of the work to observe quality and quantity of work ensuring consistency with final design and Implementations Sequencing Schedule and endeavor to guard against defects or deficiencies in the work ofthe general contractor,manufacturers and vendors. mprie arva June 30.2037 Page 234 of 298 Page 235 of 298 Page 236 of 298 .,_ u LIOZ '05 3|"‘|’ at/or/I axaldmog sAea s>|aaM st/vz/I 316]u.IO3 s/?ea snaam at/sz/I uels ass 05 LI/LZ/ZI news 82 V OSL‘E$92 $1551 qaund 312313 /suon:Jadsu|uoue"e1su|aus uo uoneugpmog pua sq?noxqnuem /suogpadsm ans uo [ll 005$Z ue|d)poM I3?uggeas '8ug3e1s ‘sleuamw'a|npaqas MBMBH ;;o)pI)|JOPLIB/\Aaogouqaa;15 0055 z (s)woou A8o|ouq3a_|_1|e;o Apeau anew'uo;:euIpJou3 uomnnsuog) m1::e.uuo3 |e.Iaua9 lmm spads is suegd Maytag g oo9'£$vz I210:-qns 0095 1;nauqajv q1gM uogxeugpmonJ0 ("ea a3ua:a;uo3)s?unaawuounnusuog s?uuaawpa[md A] DOES Z szaenuo Jo;uouexuaumaoapue suogssnasgo geugg adoas13(5)1503JDPLIBAazueugg m 005$Z s?ugpuggMama};pue suugssnasga s|sA|euV 1Ll3SaJd gg uo|7'z$91:siugpuu ueauaumaoapue azA|euv szuanunaouasuodsauadoas '3 453 magnau 1 DSt7'ZI$E8 l91°1'¢|"5 0055 9 dgw/nalupzv Lug/n s?uuaawxaalcudpue uuneuppmog u?lsaa s?uuaaw/uogzeuupzoog u?gsaq nafmd gn 006$9 alnqgnsga pue suagzsann “V JBMSUV suopsanb dag Jopua/\0:sJaMsuv anssj A 05:75 5 qBno1q;-mamzsonpue a|npaLps ’anss| (s)1uaum:voa dgu anss|A! 005'v$OE (AV)lens!/\/u!Pnv O0Z’V$B2 aJn1JnuseJ;u;alqeg (s);uau.|n3oc|u?gsaa Mos /dgu amdaxd ggg osvs E (Av)lens!/\/°!pnv asp;E dgw qngmuaueugpwoj)av/\H qeagueqoaw'|a:gma|3 ?ugpnpug :(s)Luoou A§o|ouq:1a_|_ 0025 i sAeMqzedam1:>nnse:;u|a1qe3 9510 IE a?ed |I:nuapI_|uo3 pue Ihalauclo ad (s)uog1epuau1u1o3e3 vssgsmeuvpgg —m aseqd auauua J38,0Jd —SJFI 51502)Page 237 of 298 Page 238 of 298 Page 239 of 298 Page 240 of 298 Project Summary Report Englewood Police HQ Generated Aug 24, 2018 by budget4cast.com Englewood PD - Overall Budget 8-24-18 Budget Code Original Budget Reallocations Current Budget Committed Costs Non-Forecasted Invoices Approved Changes Requested Changes Uncommitted Costs Estimated Costs at Completion Projected Over/(Under)Previous Costs to Date Current Draw Total Total Costs to Date % Complete Balance To Finish A B A+B C D E F G C+D+E+F+G (C+D+E+F+G) - (A+B)H I H+I (H+I) / (C+D+E+F+G)(C+D+E+F+G) - (H+I) Project Total 26,946,549 53,451 27,000,000 24,613,748 518 428,192 15,450 551,219 25,609,128 (1,390,872)8,588,503 1,416,586 10,005,089 39%15,604,039 Soft Costs 3,044,300 172,153 3,216,453 2,940,589 518 92,426 15,450 0 3,048,983 (167,471)2,144,297 49,479 2,193,776 72%855,207 00 — Owner Costs 573,143 196,586 769,729 602,140 518 0 0 0 602,658 (167,071)140,882 0 140,882 23%461,776 01 — Planning and Permitting Fees 78,666 0 78,666 24,011 0 0 0 0 24,011 (54,655)24,011 0 24,011 100%0 02 — Tap & Utility Fees 50,000 97,045 147,045 147,045 0 0 0 0 147,045 0 77,525 0 77,525 53%69,520 03 — City Use Tax 394,767 (459)394,308 394,308 0 0 0 0 394,308 (0)18,750 0 18,750 5%375,558 04 — Owner/Relocation Costs 49,710 0 49,710 36,777 518 0 0 0 37,295 (12,415)20,596 0 20,596 55%16,699 05 — Dispatch Relocation Costs 0 100,000 100,000 0 0 0 0 0 0 (100,000)0 0 0 0%0 10 — Design/Consulting Fees 2,471,157 (24,432)2,446,725 2,338,449 0 92,426 15,450 0 2,446,325 (400)2,003,415 49,479 2,052,894 84%393,431 11 — Design Team 1,616,039 56,976 1,673,015 1,590,970 0 82,045 0 0 1,673,015 0 1,479,136 23,390 1,502,526 90%170,489 12 — Surveying 20,200 (20,200)0 0 0 0 0 0 0 0 0 0 0 0%0 13 — Geotechnical 10,000 0 10,000 7,900 0 1,700 0 0 9,600 (400)9,600 0 9,600 100%0 14 — Environmental Consulting/Testing 0 16,988 16,988 8,308 0 8,681 0 0 16,988 0 10,379 0 10,379 61%6,609 15 — Commissioning 0 45,325 45,325 45,325 0 0 0 0 45,325 0 11,331 6,799 18,130 40%27,196 16 — Project Management 564,375 0 564,375 564,375 0 0 0 0 564,375 0 387,287 17,500 404,787 72%159,588 17 — Misc Consulting Fees 60,000 8,803 68,803 53,353 0 0 15,450 0 68,803 0 52,450 0 52,450 76%16,354 18 — Material Testing/Inspections 200,543 (132,325)68,218 68,218 0 0 0 0 68,218 0 53,233 1,791 55,023 81%13,195 Hard Costs 22,335,298 659,911 22,995,209 21,673,159 0 335,767 0 551,219 22,560,145 (435,064)6,444,207 1,367,107 7,811,313 35%14,748,832 20 — Construction Costs 21,054,250 311,272 21,365,522 21,029,755 0 335,767 0 0 21,365,522 0 6,444,207 1,047,107 7,491,313 35%13,874,208 21 — A&P Construction GMP 21,054,250 311,272 21,365,522 21,029,755 0 335,767 0 0 21,365,522 0 6,444,207 1,047,107 7,491,313 35%13,874,208 30 — Furniture, Fixtures, & Equipment 1,281,048 348,640 1,629,688 643,404 0 0 0 551,219 1,194,623 (435,064)0 320,000 320,000 27%874,623 31 — Furniture 845,070 (111,308)733,762 643,404 0 0 0 90,358 733,762 0 0 320,000 320,000 44%413,762 32 — IT/AV Systems & Equipment 269,275 205,000 474,275 0 0 0 0 155,233 155,233 (319,042)0 0 0 0%155,233 33 — Security Systems 136,703 125,000 261,703 0 0 0 0 245,680 245,680 (16,023)0 0 0 0%245,680 34 — Interior Signage 30,000 (30,000)0 0 0 0 0 0 0 0 0 0 0 0%0 Page 241 of 298 Budget Code Original Budget Reallocations Current Budget Committed Costs Non-Forecasted Invoices Approved Changes Requested Changes Uncommitted Costs Estimated Costs at Completion Projected Over/(Under)Previous Costs to Date Current Draw Total Total Costs to Date % Complete Balance To Finish A B A+B C D E F G C+D+E+F+G (C+D+E+F+G) - (A+B)H I H+I (H+I) / (C+D+E+F+G)(C+D+E+F+G) - (H+I) Project Total 26,946,549 53,451 27,000,000 24,613,748 518 428,192 15,450 551,219 25,609,128 (1,390,872)8,588,503 1,416,586 10,005,089 39%15,604,039 35 — Gym Equipment 0 59,948 59,948 0 0 0 0 59,948 59,948 0 0 0 0 0%59,948 36 — IT Network Equipment / UPS 0 100,000 100,000 0 0 0 0 0 0 (100,000)0 0 0 0%0 Contingency 1,566,951 (778,614)788,337 0 0 0 0 0 0 (788,337)0 0 0 0%0 90 — Contingency 1,566,951 (778,614)788,337 0 0 0 0 0 0 (788,337)0 0 0 0%0 91 — Project Contingency 1,566,951 (778,614)788,337 0 0 0 0 0 0 (788,337)0 0 0 0%0 Project Total 26,946,549 53,451 27,000,000 24,613,748 518 428,192 15,450 551,219 25,609,128 -1,390,872 8,588,503 1,416,586 10,005,089 39%15,604,039 Page 242 of 298 Reallocations Report | Englewood Police HQ Englewood Police HQ Generated Aug 27, 2018 by budget4cast.com Type User Budget Code(s)Amount Date Description Notes Transfer jon.micheel @ cbre.com FROM: 91 Project Contingency TO: 17 Misc Consulting Fee… 8,803.46 Aug 24, 2018 Acuity Add Service for Phase 2 Services Transfer jon.micheel @ cbre.com FROM: 91 Project Contingency TO: 36 IT Network Equipmen… 100,000.00 Aug 15, 2018 Added budget line item for IT network equipme… Transfer jon.micheel @ cbre.com FROM: 91 Project Contingency TO: 05 Dispatch Relocation… 100,000.00 Aug 15, 2018 Added budget line item for Dispatch related c…Page 243 of 298 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Larry Nimmo DEPARTMENT: Public Works DATE: September 4, 2018 SUBJECT: Award Contract to A-1 Chipseal for 2018 Cape Seal and Slurry Seal Project DESCRIPTION: Award Contract to A-1 Chipseal for 2018 Cape Seal and Slurry Seal Project RECOMMENDATION: Staff recommends Council award, by motion, a contract to A-1 Chip Seal Co., Inc., in the amount of $519,806.34 with an additional ten percent contingency of 51,980.63 for a total of $ 571,786.97 to complete the 2018 Cape Seal and Slurry Seal Project. PREVIOUS COUNCIL ACTION: Last year Council approved the 2017 Chip Seal project based on the Cherry Hills Village (CHV) citywide bid. This was the second year of our seal projects, providing staff the data to make a recommendation on the products that provide the City the highest level of performance. SUMMARY: Recommendations provided to staff by iWorq, the company who provided a pavement assessment in January of 2017, indicated these treatments should extend the Remaining Service Life (RSL) between 5 to 7 years. The two products proposed are a Cape Seal (3/8 Chip with a ¼” Slurry seal) and a ¼” Slurry Seal. Determination of which product will be installed is based on the condition of that section of roadway and the type of roadway (residential, minor collector, or arterial). The streets/avenues identified for the Cape Seal application include the minor collector and arterial roadway sections. Staff recognizes the unit cost of Cape Seal is approximately 2.5 times the Slurry Seal product. The rationale behind this increase involves the two-step process of the final cape seal product. Installation of the chip seal occurs, which is allowed to cure for a minimum of 24 hours, followed by the installation of the slurry seal. This Cape Seal final product provides a number of benefits over a standard single or double chip seal including: better stability of the chip seal from external forces like trash trucks turning, snow plow operations, loss of material at stop signs, reduction of cracking, and an increase in actual structure of the seal thereby providing greater durability and longevity. Additionally, many of the streets receiving the cape seal treatment also have road stripping that requires restoration, which is included in the unit cost. After the 2017 Chip Seal project, staff received a number of complaints from citizens on the roughness of this product installed on the roadways in front of their house where children play. To address these complaints, streets were identified for the Slurry Seal product to be installed over the top of the existing Chip Seal to provide a Cape Seal for a final product. This will Page 244 of 298 address citizens' concerns by providing a smooth final surface. An increase in the life expectancy of the street is anticipated. ANALYSIS: The Pavement Management report for the City of Englewood street system, completed by iWorQ in 2017, “reveals that 66% of the streets fall between 6 and 10 years of remaining service life” (RSL), out of a 20 year life expectancy. To address this low RSL, the report’s recommendations emphasize the importance of increasing the use of alternate seal treatments (i.e. cape and slurry) as preventative maintenance techniques. The primary advantage of these seal treatments revolves around an increase in the number of streets (or blocks) completed annually. Historically, from the years 1991 through 2008, the City employed Micro-Surfacing as a surface treatment, completing an average of 81 blocks per year. From 2009 to 2015 the City suspended the use of seal treatments, employing only the use of roto-mill and overlays. Based on the report’s recommendations, conversations with other municipalities, and industry standards, our pavement management strategy now involves incorporating seal treatments with a goal of completing 10% of the roadway system each year, per the iWorQ report. After completing two years of product evaluation, staff has settled on two products, Cape Seal and Slurry Seal to complete this work. Staff prepared a bid package for this year’s work scheduling 37 blocks for completion. A-1 Chip Seal Co. is the low and only bidder for this year’s project. Though it has been about ten years since A-1 Chip Seal Co. last performed work in this City, their previous work was excellent and after checking references including the City of Westminster where they have completed projects for the last 14 years, and Broomfield for the last several years, both highlighted their excellent results and great workmanship, this quality has continued. A-1 Chip Seal’s proposal also includes proper notification of the affected residents, along with the City posting their schedule on the website, and the restoration of all striping effected by their work. FINANCIAL IMPLICATIONS: Estimated Construction Cost for the 2018 Cape Seal and Slurry Seal Project: Construction Contract $ 519,806.34 Contingency (10%) $ 51,980.63 TotalProject Cost $571,786.97 Funding is available in the Road and Bridge account. CONCLUSION: As with any proposed street maintenance program, the old adage always applies, “You can pay me now, or pay me much more later”. Looking at any of the rehabilitation programs, for every street that can be maintained vs total reconstruction is a benefit to the City. A good rule of thumb is that for every one dollar spent on these programs prolongs the necessity for a complete street reconstruction, which is in the ten to fourteen dollar range. These asphalt- sealing projects provide a cost effective strategy to increase the RSL of the City of Englewood’s roadway system. ATTACHMENTS: Page 245 of 298 Contract Approval Summary CFS-52 A-1 Chipseal Contract and Schedule A A-1 Chipseal Bid Public Improvement Fund Balances 2018 Chip-Slurry Maps 2018 Cape and Slurry List of Streets A-1 Chipseal 2018 Cape and Slurry Streets Detail Cost Performance Bond A-1 Chipseal Certificate of Liability Insurance Page 246 of 298 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number: Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Larry Nimmo Phone: 303-762-2504 Title: Right of Way Services Manager Email: lnimmo@englewoodco.gov Vendor Contact Information Vendor Name: A-1 Chipseal & Rocky Mountain Pavement, LLC Vendor Contact: Rogelio Contreras Vendor Address: 2505 E 74th Ave. Vendor Phone: 720-232-2951 City: Denver Vendor Email: rogelio@a-1chipseal.com State: CO Zip Code: 80229 Contract Type Contract Type :Construction Agreement Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☒Copy ☐Addendum(s) ☐Exhibit(s) ☒Certificate of Insurance Summary of Terms: Start Date: August, 2018 End Date: October, 2018 Total Years of Term: 2 months Total Amount of Contract for term (or estimated amount if based on item pricing): $ 519,806.34 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Payment terms (please describe terms or attach schedule if based on deliverables): Monthly payment based upon work completed and accept the previous month. Attachments: ☐Copy of original Contract if this is an amendment Provide and install Cape Seal and Slurry Seal to provide a smooth final surface and increase life expectancy of street. Page 247 of 298 Contract Approval Summary V10/25/2017 Page | 2 ☐Copies of related Contracts/Conveyances/Documents Source of funds: Budgeted Funds: $ 550,000.00 Line Item Description: Road and Bridge Fund Line Item Total Funding: $2,165,529.88 (includes 2017 carryover) Portion of Line Item spent to date: $259,238.87 Funding Source: Fund: 30 Division Code: 1002 Note (if needed): Program: Road and Bridge/Bridge Repairs Attachments: ☒Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☒Bid: ☐ Bid Evaluation Summary attached ☒ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☒Other: Please describe A-1 Chipseal is one of two vendors who supply this material and service and they were the only bidder on the project. Page 248 of 298 Page 249 of 298 Page 250 of 298 Page 251 of 298 CFC# the City's current fiscal period ending upon the next succeeding December 31. Financial obligati ons of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available in accordance with the rules, regulations, and resolutions of the City and applicable law. Upon the failure to appropriate such funds, this Agreement shall be deemed terminated. The City shall immediately notify the Contractor or its assignee of such occurrence in the event of such termination. K.Liquidated Damages: The City and Contractor recognize that time is of the essence in this Agreement because of the public interest in health and safety, and that the City will suffer financial loss, and inconvenience, if the Work is not complete within the time specified in the bid documents, plus any extensions thereof allowed in accordance with the General Conditions. The Parties also recognize the delays, expense and difficulties involved in proving, in a legal proceeding, the actual loss suffered by the City if the Work is not completed on time. Accordingly, instead of requiring any such proof, the City and Contractor agree that as liquidated damages for delay, but not as a penalty, Contractor shall pay the City $250 for each day that expires after the time specified for substantial completion until the Work is complete, and $250 for each day that expires after the time specified for final completion of the Work. L.Assignment: Contractor shall not, at any time, assign any interest in this Agreement or the other Contract Documents to any person or entity without the prior written consent of the City specifically including, but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law). Any attempted assignment which is not in compliance with the terms hereof shall be null and void. Unless specifically stated to the contrary in any written consent to an Assignment, no Assignment will release or discharge the Assignor from any duty or responsibility under the Contract Documents. M.Contract Binding: It is agreed that this Contract shall be binding on and inure to the benefit of the parties hereto, their heirs, executors, administrators, assigns, and successors. N.State Statute: If this project is for a public works project or public project, as defined in Section 8-49-102(2) C.R.S. the contractor shall comply with 8-17-101 C.R.S. which requires the contractor to use at least eighty percent (80%) Colorado labor for any public works project financed in a whole or in part by State, counties, school districts, or municipal monies. 0.Contractors Guarantee: The Contractor shall guarantee that work and as sociated incidentals shall remain in good order and repair for a period of one (1) year from all causes arising from defective workmanship and materials, and to make all repairs arising from said causes during such period without further compensation. The determination of the necessity for the repair or replacement of said project, and associated incidentals or 1000 Englewood Parkway, Englewood, Colorado 80110-2373 (303)762-2300 www.englewoodgov.org 4 Page 252 of 298 Page 253 of 298 Page 254 of 298 IN WITNESS WHEREOF, the parties hereto have executed this Contract the day and year first written above. CITY OF ENGLEWOOD By: ______________ Date: _______ _ (Director of Public Works) By: ______________ Date: _______ _ (City Manager) By: ______________ Date: _______ _ (Mayor) ATTEST:----------- A·l Chipseal Co. Contractor (print company name) By: Daniel J. Gryzmala, President CFC# (Print name and Title) 1000 Englewood Parkway, Englewood, Colorado 80110-2373 (303) 762-2300 www,englewoodgov,org Page 255 of 298 Page 256 of 298 Page 257 of 298 11.DATE FOR COMPLETION OF WORK: October 15, 2018. 12.ACCEPTANCE AND TESTING PROCEDURES Per COE Inspection and acceptance, along with independent testing of the materials. 13.LOCATION OF WORK FACILITIES Rock and equipment (if necessary) to be stored at the Service Center, work is listed on the attached spread sheet. City will provide the City office space and support as it agrees may be appropriate, at its facility. N/A IN WITNESS WHEREOF, pursuant and in accordance with the Services Agreement between the parties hereto dated , 2018, the parties have executed this Statement of Work as of this day of August, 2018. CITY OF ENGLEWOOD, COLORADO By: _____________ _ Title: ------------- Date: ------------- A-1 Chipseal & R c y Mountain Pavement, LLC Company Nam Title: President Date: Aug""'us=t------',c..::2=0:....:1..:.8 CFC# 1000 Englewood Parkway, Englewood, Colorado 80110-2373 (303)762-2300 www.englewoodgov.org 10 Director of Public Works Maria D'Andrea Page 258 of 298 Page 259 of 298 noacozaneon K.”-mrs:pun was adv:8IOZ Izo—m-an 9 A05 '0Y)p00MB‘[BU9 'MM!-S 61352-Z9L(EO8)OTIOB OPP-TDTOO 'P°0M9T5U3 ’59M>{1Ed P00M9T5‘-‘HOOOI uappgq eqqgsuodsal pun a/qsuodsm ‘elqeum zgsamogem o;papmme aq mmweuuoo sgql ‘zoafoxdmoo /(.un|s pue [lees adeo gyoz am :0;ma qons euo t7E‘9O8'6IS $) SW33 -'n°:l MJNJ.P“?SJEIIOGX15P9«‘PU“H 1113!?!'P"95“°lLL U3919U!NP3—'PU”H3/\!;{ CHE:10 .|.N?O|NV '1VJ.O.L L,'/395/39/MOU)]09/fqaxaq S]3 NON ‘so/Vepueppwo Jdyeoea 17€'908'6IS 5 “*8 '9”-L 17E‘908'61IS PEGl9l°_L oo‘oos’n 00-009:“S'1 L IOJIUOO9!J49J.L 8z'060"[8'[29-:AS LL9'!.9 1998Mmls 90‘9IZ'IZE erg AS M8117 I998 edeo 1300 UISJI 190013110 Mun Klllu?nb U0!1d!J0S9ClU131! 31-_/Z;/A :a1eQ IJODBJIUOQ;o eunaN'o31eesd1u:>‘E-V INHOJ ’lVSOdOHd CH8 1!)a[0Jd1.!ZO0Aunlg pue peas adeo gpoz L20-8 L-E!J.|Page 260 of 298 32a.Eo:a won MIHTS DUE was 9619::amz Izu—aI~a.1.1 L ADE'OZIDODI-\?J‘[5UE'MMM 6'EEZ-Z9L(€()€)OIIO8 OPEJOTOC)’P°°M3T5U!3 ‘K9-"\>[1\?cI P00M9T5U3OOOI 9Ls9-tzz-0L6 -U403‘/\°33;@ueLu:sou>n 4aau13u31:>a[oJd 9ll!.L UetU1SOU>I11101 9UJ3N Z01Je;e1 sseeld o1eJeu e/male:uog;ewJo;u;10:1 U015!/\[G qng 338"!/\JEp3:)‘U015!/\|G qng z)1oo.rq1se/v\'UO1S!l\l_GC1115SMOPEQINU9p[O§)-SU!||0:)110:]40 MD :/mono; se sg pafie?ue SEM Jeppgg qogqmuodn pa1e|d\.ua1uoo ugeueq pu1>1sgu;;o >110/v\;se|am40 uoneoo;pue eweu sq; BZZOBO3 '19/W30"3/‘V4117/.":1SOSZ uappga ;o Jequmu euoudpue etueu ‘ssempe sseugsng BIBLUZ1&1’[B[UEG mg U0[19.l0d.lC>O opmm 2 ~03 leasdgqg H,zuoumodjoo e _J,| LuJ1;;o Jeqwetu 2/Kg zdgqsjeuued 2 ;q se sseugsnq 6ugop-uenpmgpugme;| ueppgg ;o am1eu6:_s 31 OZ 'Am;J0 /‘ED Z;sun Wd 0012 19 99190 ‘u1eJeq1 seg1ueuuo;ug e/xgem o;pue peugwqns spgq 112JO Rue Joefa:03 A1108L]1j.01u5!Jeu1se6pe1Mou>1oeJeppgg pauB1sJepuneq_L ‘pna;J0 uogsnuoo ;nouwv\pue J1e,1s1oedseJ"2 u;s;pue momewes sgq1.Io;p1q Jeuuo /\UB?umewsuouemdxooJO ‘snuu;‘suosJed Jame /?ue my/vx uonoeuuooAue ;noqJ,g/v\epew sg Iesodmdsgqi ‘ue/x15Ja1;eu;e.ueq sseuppe em01 peuew ‘os op 01 $216M5.1Q?i:1 ;o Jo1oaJ1Q em LUOJ;eonouuemmxe;o snap emLuoJ;s?ep (01,)us;ugmgmawn/(ue 12 ‘poo/v\a16u3;o A113em01 alqmdeooe AuedwooMemse Aq pe1noexe‘1esodoJd s;Lp,;o)unou1e11n;su1;o Luns eq;ugpuoq p8J[nb9J eq1L|sguJn; pue Apes;9/xeu 0;osqe pue pgq sgqa,;o /(1;uuo;uoo ugqoenuoo ;o LUJO}paqoene em amoexe0;‘ ;o yueumedeq an;;o eoggo em,12 Jeadde 0),pue Apes;aq 01 seex?e /(qeJeu Jeppgq peu?gmepun eqi ‘amp Bugsop pgqemLuous/(ep (05)MauguJo;egqeoo/\e.u1 s1 pue eoumdeooeo1uedoeq ueusJego em;Page 261 of 298 ‘DOCOJJ woo KIIMS PU?was adv:BIOZ TZO-81-i].LI 8 A05 'oap‘o‘o':Aa‘£>“1u‘a"-‘mm 6U7Z-Z9L(€0£)OIIO8 0P91°T°D 'P°°/‘33T5U'E{'59M>(19d POOMGTBUEI0001? 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Project Task Division PROJECT Year End Date 12/31/2017 Approp.Amendments Notes BUDGET EXPEND.ENCUMB.EXP. AND ENC.BALANCE CITY MANAGER 30 0201 001 0201 Misc. Infrastructure Repairs Ongoing Ongoing 11,894.00 11,894.00 1,364.00 10,478.00 11,842.00 52.00 30 0201 002 0201 Building Systems Replacement 2014 Ongoing 10,648.70 10,648.70 - 10,648.70 30 0201 004 0201 Branding Monument & Building Signs 2017 250,000.00 250,000.00 - 250,000.00 SUBTOTAL 272,542.70 - - 272,542.70 1,364.00 10,478.00 11,842.00 260,700.70 COMMUNITY DEVELOPMENT 30 0801 001-02 0801 Economic Incentive Prog - Rite Aid 2017 1,665.00 1,665.00 - 1,665.00 30 0801 002 0801 Broadway Improvements 2017 241,610.55 57,796.19 299,406.74 147,230.23 99,170.14 246,400.37 53,006.37 30 0801 003 0803 Paseo Project 2008 50,000.00 (50,000.00) - - - 30 0801 004 0803 Paseo Mid-Block Crossing 2016 7,796.19 (7,796.19) - - - 30 0801 005 Safe Routes to School 2017 285,905.44 285,905.44 10,447.50 6,797.44 17,244.94 268,660.50 SUBTOTAL 586,977.18 - - - 586,977.18 157,677.73 105,967.58 263,645.31 323,331.87 PUBLIC WORKS 30 1001 001 1002 Road and Bridge / Bridge Repairs Ongoing Ongoing 671,529.88 1,494,000.00 2,165,529.88 63,083.41 196,155.46 259,238.87 1,906,291.01 30 1001 003 1004 Transportation System Upgrade 1997 Ongoing 16,153.46 165,000.00 181,153.46 9,324.00 19,111.00 28,435.00 152,718.46 30 1001 004 1003 Santa Fe Light Poles 2011 Ongoing 25,000.00 25,000.00 - 25,000.00 30 1001 005 1002 Dartmouth Bridge 2018 2019 1,500,000.00 1,500,000.00 - 1,500,000.00 30 1001 006 1002 Street Lights & Furniture Broadway 2016 Ongoing 50,000.00 40,000.00 90,000.00 - 90,000.00 30 1001 007 1003 Alley Construction 2016 Ongoing 230,388.64 230,388.64 - 230,388.64 30 1001 008 1001 Concrete Utility - City Share 1998 Ongoing - 280,000.00 280,000.00 280,631.39 280,631.39 (631.39) 30 1002 001 1002 Concrete Program - Accessible Ramps 1996 Ongoing 48,261.06 100,000.00 148,261.06 148,261.00 148,261.00 0.06 30 1005 001 1005 Civic Center Facility Rehab / Repairs 2016 Ongoing 205,602.24 205,602.24 42,165.84 6,511.19 48,677.03 156,925.21 30 1005 002 1005 Jefferson Facility Rehab / Repairs 2016 Ongoing 252,076.06 252,076.06 16,670.48 16,670.48 235,405.58 30 1005 003 1005 Acoma Facility Rehab / Repairs 2016 Ongoing 43,950.03 43,950.03 39,242.54 39,242.54 4,707.49 SUBTOTAL 3,042,961.37 2,079,000.00 - 5,121,961.37 451,117.66 370,038.65 821,156.31 4,300,805.06 RECREATION 30 1301 001 1301 Broadway Medians/Lighting/Flower Pots 2016 Ongoing 27,266.00 27,266.00 7,550.00 5,200.00 12,750.00 14,516.00 30 1301 003 1301 Tree Maintenance 2017 12,000.00 12,000.00 - 12,000.00 30 1301 004 1201 Library Upgrades 2017 5,183.42 (4,808.42) Clost to FB 375.00 375.00 375.00 (0.00) 30 1301 005 1302 ERC Upgrades 2017 50,000.00 500,000.00 550,000.00 - 550,000.00 30 1301 006 1301 Parking Lots / Asphalt -PW 2017 10,397.79 59,028.00 69,425.79 - 69,425.79 SUBTOTAL 0 104,847.21 559,028.00 (4,808.42) 659,066.79 7,925.00 5,200.00 13,125.00 645,941.79 GENERAL GOVERNMENT 1501 Transfer to Capital Projects Fund 2002 Ongoing - 1,667,052.00 1,667,052.00 1,667,052.00 1,667,052.00 - 1501 Transfer to General Fund 2004 Ongoing - 120,272.00 120,272.00 120,272.00 120,272.00 - SUBTOTAL - 1,787,324.00 - 1,787,324.00 1,787,324.00 - 1,787,324.00 - - TOTALS 4,007,328.46 4,425,352.00 (4,808.42) 8,427,872.04 2,405,408.39 491,684.23 2,897,092.62 5,530,779.42 Distribution:618,084.39 PUBLIC IMPROVEMENT FUND PROJECT STATUS AND FUND BALANCE REPORT June 30, 2018 PIF-18 4:57 PM 7/13/2018 Page 289 of 298 A B C A+B+C D E D+E A+B+C-D-E New Project Fund Bal.Budget World G/L Start Project Carry Fwd.2018 BUDGET Amend REVISED 2018 2018 TOTAL APPROP. Project Task Division PROJECT Year End Date 12/31/2017 Approp.Amendments Notes BUDGET EXPEND.ENCUMB.EXP. AND ENC.BALANCE PUBLIC IMPROVEMENT FUND PROJECT STATUS AND FUND BALANCE REPORT June 30, 2018 K. Engels, Finance Revenues YTD:Actual Estimate Balance D. Hargrove, Library Vehicle Use Tax 852,406.70$ 1,900,000.00$ 1,047,593.30$ E. Keck, CMO Building Use Tax 1,244,396.61 1,290,000.00 45,603.39 D. Lee, Recreation County Road and Bridge 68,409.06 190,000.00 121,590.94 D. Long, Public Works Safe Routes to School Grant 32,960.00 139,000.00 106,040.00 L. Nimmo, Public Works Transfer from General Fund 500,000.00 500,000.00 - J. Nolan, Revenue & Budget Interest 15,261.29 15,000.00 (261.29) B. Power, CD Total revenues 2,713,433.66 4,034,000.00 1,320,566.34 K. Rinkel, Finance J. Sack, Recreation Exp./Enc. Y-T-D 2,897,092.62 8,427,872.04 5,530,779.42 B. Spada, Recreation Net Income (183,658.96) (4,393,872.04) L. Vostry, Public Works FUND BALANCE (1/1/17)5,852,574.70 5,852,574.70 P. Weller, Public Works FUND BALANCE 5,668,915.74 1,458,702.66 Plus: Remaining Revenues 1,320,566.34 Less: Project Approp. Bal.(5,530,779.42) Less: Proj. Bal. adj. for Neg.(631.39) (631.39) UNAPPROP. FUND BAL. 1,458,071.27$ 1,458,071.27$ PIF-18 4:57 PM 7/13/2018 Page 290 of 298 City of Englewood ITB xx-xx 2018 Cape Seal and Slurry Coat Project Date - 35 - Page 291 of 298 City of Englewood ITB xx-xx 2018 Cape Seal and Slurry Coat Project Date - 36 - Page 292 of 298 Street From To # Blocks Treatment Length Width Sq. Yards Lehow Broadway W. City Limits 3 Cape 1355 39 5871.67 Pearl Layton Grand 2 Cape 1136 30 3786.67 Chenango Pearl Washington 0.5 Cape 275 32 977.78 Princeton Broadway Huron 4 Cape 2355 30 7850.00 Eastman Broadway Huron 3 Cape 2552 32 9073.78 Jason Inca Way Kenyon 2 Cape 1520 40 6755.56 Inca Way Jason 285 1 Cape 383 44 1872.44 Clarkson Yale Dartmouth 4 Cape 2582 39 11188.67 47376.56 Franklin Dartmouth Amherst 1.5 Slurry 1960 18 3920.00 Marion Eastman 285 4 Slurry 2250 35 8750.00 Elati Mansfield Quincy 4 Slurry 2521 31 8683.44 Galapago Layton Belleview 3 Slurry 1893 31 6520.33 Monmouth Federal Irving 2 Slurry 1195 32 4248.89 Grove Bellewood Belleview 1 Slurry 535 32 1902.22 Grand Pennsylvania Washington 1 Slurry 620 32 2204.44 Grand Clarkson Washington 0.5 Slurry 277 32 984.89 Inca Stanford Layton 3 Slurry 1860 31 6406.67 Bannock Chenango Layton 1 Slurry 611 31 2104.56 Pennsylvania Layton Grand 2 Slurry 1190 32 4231.11 Washington Layton Grand 2 Slurry 1167 31 4019.67 Sherman Mansfield Oxford 2 Slurry 1287 39 5577.00 Galapago Eastman Floyd 1 Slurry 586 32 2083.56 Sherman Girard Hampden 1 Slurry 677 39 2933.67 Amherst Ogden Downing 1 Slurry 628 43 3000.44 67570.89 Page 293 of 298 Street From To # Blocks Treatment Length Width Sq. Yards10 Percent Increase from 2017 Unit PriceEngineer's Estimate2018 Unit PriceA-1 Chip SealLehow Broadway W. City Limits 3 Cape 1,355 39 5,871.67 31,002.40$ 39,809.90$ Pearl Layton Grand 2 Cape 1,136 30 3,786.67 19,993.60$ 25,673.60$ Chenango Pearl Washington 0.5 Cape 275 32 977.78 5,162.67$ 6,629.33$ Princeton Broadway Huron 4 Cape 2,355 30 7,850.00 41,448.00$ 53,223.00$ Eastman Broadway Huron 3 Cape 2,552 32 9,073.78 47,909.55$ 61,520.21$ Jason Inca Way Kenyon 2 Cape 1,520 40 6,755.56 35,669.33$ 45,802.67$ Inca Way Jason 285 1 Cape 383 44 1,872.44 9,886.51$ 12,695.17$ Clarkson Yale Dartmouth 4 Cape 2,582 39 11,188.67 59,076.16$ 75,859.16$ 47,376.56 5.28$ 250,148.21$ 6.78$ 321,213.05$ Franklin Dartmouth Amherst 1.5 Slurry 1,960 18 3,920.00 9,721.60$ 10,505.60$ Marion Eastman 285 4 Slurry 2,250 35 8,750.00 21,700.00$ 23,450.00$ Elati Mansfield Quincy 4 Slurry 2,521 31 8,683.44 21,534.94$ 23,271.63$ Galapago Layton Belleview 3 Slurry 1,893 31 6,520.33 16,170.43$ 17,474.49$ Monmouth Federal Irving 2 Slurry 1,195 32 4,248.89 10,537.24$ 11,387.02$ Grove Bellewood Belleview 1 Slurry 535 32 1,902.22 4,717.51$ 5,097.96$ Grand Pennsylvania Washington 1 Slurry 620 32 2,204.44 5,467.02$ 5,907.91$ Grand Clarkson Washington 0.5 Slurry 277 32 984.89 2,442.52$ 2,639.50$ Inca Stanford Layton 3 Slurry 1,860 31 6,406.67 15,888.53$ 17,169.87$ Bannock Chenango Layton 1 Slurry 611 31 2,104.56 5,219.30$ 5,640.21$ Pennsylvania Layton Grand 2 Slurry 1,190 32 4,231.11 10,493.16$ 11,339.38$ Washington Layton Grand 2 Slurry 1,167 31 4,019.67 9,968.77$ 10,772.71$ Sherman Mansfield Oxford 2 Slurry 1,287 39 5,577.00 13,830.96$ 14,946.36$ Galapago Eastman Floyd 1 Slurry 586 32 2,083.56 5,167.22$ 5,583.93$ Sherman Girard Hampden 1 Slurry 677 39 2,933.67 7,275.49$ 7,862.23$ Amherst Ogden Downing 1 Slurry 628 43 3,000.44 7,441.10$ 8,041.19$ 67,570.89 2.47$ 167,575.80$ 2.68$ 181,089.98$ 417,724.02$ 502,303.03$ Traffic Control -$ 17,500.00$ * Not determined but is an internal cost to the City for labor and materials Striping * IncludedTotal 417,724.02$ 519,803.03$ 2018 Cape and Slurry Seal Proposed StreetsPage 294 of 298 Page 295 of 298 ...3m:<o:m:mmEEm_u_m:m.U..ms.Eum.m_umn=._nm._.o:m.Ooiam.owoEm..oo:._.m&Uoncamim sEm: man:nzmammcomm:2.:<o_<m ma _:n_.mmmm2 3o_.m Em:.<<m:.<nm_.nm:.no.3 3 Em SS.noanmon n:nm_manmEm__Em...amam_mmmmao:_<mm8 man...mxnmmm_:n_.mmmm. ...c_.Em_..m<m2wEm€o:EW83m_..m__um<6 Em 02:2 m__oom?manm=o3m<qmmmammmmmma.8 m:3_.om Em EosmwoamonEmaeau_.o<mm_o:mnoa?ima Em_.m_:. cammwu_.o:.a=mq3.92.m:mono:onEm _um<3m:.manum1o_.3m:nmu3<_m_o:mo.Ea 83 3m<umEdemac< EmOsSm_.o_.m:<umamozm..==_mn8Em umzmam2E.m 3.5 m.m:<._3m <<.E_:m<m<mmB3.03 35 eamam. mmamamao.Emcease.man::am_.Em 3m_:.m:m:nm u8<_m§..m 2 E_m 83 m:mono:..:m<amEocmz.2.5.: =<mA3<33#03EmEzmEmmmcmm2mono:mammm. _u_._.:o€m_manm_.__.mQmqm_c_:._<manmm<m~m__<__mc_mEamq Em u_.o<_m_o=m33%manmaze:mmmi?m_Em_.2 .65 :_m<Ednmmn<<_EoS9.8..mono:mmm=..m»Em oEm_..man35 3m<um_.o_:maEcam mono? m?zmo>zowm>_.mo.:.__mn_m<on _8|. .2uzmmmznmon >..oz?can 3. ms m3 ._.=_m .9mm...A>m~ooaoaz3 _um:_m_.__.<~3m_mn_.mm_nm:~ n_.m.m_.<—mu:m:_m<<m___m <<mm_m3 m..=m.<oo=._um:< Boxnox?mmm>:0:5. >=o3m<.3 Bo. noczqmxm?zmou .mm>_.O.”mcmmj: .33..>mmnnm?ma mv?Z\> mmmama>mm2euaazmammm_95 .>nno3um:<E_muea§E>=o3m<._:.qmn.mmcEo:.<:03 Em mEm.<8 mxmncnmEmU25.8.33 8 _:n_:am Em352Em83V >uu..o<maEnEmO5.2m:u_m<<ooa”E. 03.Zmamomn imimmm2503 _2mE~>2nm >om2n<..20 gm m=m~4:5 ><n==e.mi?:5: umz<Er OO—.O—~>UO25.: ~.:O2nu 2:_n+.§..Page 296 of 298 Page 297 of 298 Page 298 of 298