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HomeMy WebLinkAbout2018-10-01 (Regular) Meeting Agenda Packet Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 1000 Englewood Pkwy – Council Chambers Englewood, CO 80110 AGENDA City Council Regular Meeting Monday, October 1, 2018 ♦ 7:00 PM 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Consideration of Minutes of Previous Session a. Minutes of the Regular City Council Meeting of September 17, 2018. City Council Regular - 17 Sep 2018 - Minutes - Pdf City Manager Reception 6. Recognition of Scheduled Public Comment The deadline to sign up to speak for Scheduled Public Comment is Wednesday, prior to the meeting, through the City Manager’s Office. Only those who meet the deadline can speak in this section. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five minutes.) Written materials for presentation to Council may be submitted to the City Clerk as the speaker approaches the podium. A USB port is available for public presentation. a. Gregg Hoffmann will address Council. b. Vicki Hoffmann will address Council. c. Janice Brown, an Englewood resident, will address Council regarding the City Manager. d. Kathleen Bailey, an Englewood resident, will address Council. e. Doug Cohn, an Englewood resident, will address Council regarding historic preservation. 7. Recognition of Unscheduled Public Comment Speakers must sign up for Unscheduled Public Comment at the beginning of the meeting. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be continued to General Discussion.) Written materials for presentation to Council may be submitted to the City Clerk as the speaker approaches the podium. A USB port is available for public presentation. Council Response to Public Comment. 8. Communications, Proclamations, and Appointments Page 1 of 210 Englewood City Council Regular Agenda October 1, 2018 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. a. Energy Efficiency Day October 2018 Proclamation - Energy Efficiency Day Oct 2018 b. Taiwan Friendship Day 2018 Taiwan Friendship Day 2018 9. Consent Agenda Items a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading. i. CB 26 - Fee Waiver Following a Designation of an Emergency Situation CB 26 - Fee Waiver Following a Designation of an Emergency Situation - Pdf Staff recommends that City Council approve an Ordinance to enable timely, efficient and effective response and community recovery efforts after emergency situations have been designated. Staff: Community Development Director Brad Power and Chief Building Officer Karen Montanez c. Resolutions and Motions 10. Public Hearing Items a. Accessory Dwelling Unit Ordinance Public Hearing Ordinance Change for Accessory Dwelling Units - Pdf In accordance with E.M.C. 16-2-6(E) the City Council will hold a public hearing on the proposed amendment to Chapter 16 of the Englewood Municipal Code regarding the regulation of accessory dwelling units. Following that public hearing this amendment will be brought to Council in ordinance form as approved and recommended by the Englewood Planning and Zoning Commission. At that time the City Council may approve, deny, or modify the proposed amendment. Community Development Staff recommends an affirmative vote on the Planning and Zoning Commission Recommended Accessory Dwelling Unit Ordinance with City Attorney recommended enforcement revisions. Staff: Planner John Voboril 11. Ordinances, Resolutions and Motions a. Approval of Ordinances on First Reading i. CB 32 - Iron Works Village Metropolitan District IGA Amendment CB 32 - First Amendment Iron Works IGA - Pdf Staff recommends approval of the first amendment to the Intergovernmental Agreement between the City of Englewood and Iron Works Village Metropolitan District. Staff: Planning Manager Wade Burkholder ii. CB 29 - 2019 Budget Ordinance CB 29 - 2019 Budget Ordinance - Pdf Staff recommends City Council approve the proposed Bill for an Ordinance adopting the 2019 Budget. Staff: Acting Finance and Administrative Services Director Maria Sobota Page 2 of 210 Englewood City Council Regular Agenda October 1, 2018 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. iii. CB 28 - 2019 Budget Appropriation Ordinance CB 28 - 2019 Budget Appropriation Ordinance - Pdf Staff recommends City Council approve the proposed Bill for an Ordinance adopting the 2019 Appropriation. Staff: Acting Finance and Administrative Services Director Maria Sobota iv. CB 30 - SPWRP 2019 Budget Ordinance CB 30 - SPWRP 2019 Budget Ordinance - Pdf Staff recommends City Council approve the proposed Bill for an Ordinance adopting the 2019 Budget. Staff: Acting Finance and Administrative Services Director Maria Sobota v. CB 31 - SPWRP 2019 Appropriation Ordinance CB 31 -SPWRP 2019 Appropriation Ordinance - Pdf Staff recommends City Council approve the proposed bill for an ordinance adopting the 2019 Appropriation for the South Platte Water Renewal Partners (SPWRP), formerly known as the Littleton/Englewood Wastewater Treatment Plant. Staff: Acting Finance and Administrative Services Director Maria Sobota vi. CB 27 - Establish the 2018 Mill Levy (Collected in 2019) Ordinance - First Reading CB 27 - Establish the 2018 Mill Levy (Collected in 2019) Ordinance - First Reading - Pdf Staff recommends City Council approve the proposed Bill for an Ordinance establishing the 2018 Mill Levy to be collected in 2019. Staff: Acting Finance and Administrative Services Director Maria Sobota b. Approval of Ordinances on Second Reading c. Resolutions and Motions i. Authorize Mayor to sign a letter of support, including financial contribution, towards the US 85 PEL Study Authorize Mayor to sign letter of support and financial contribution towards the US 85 Planning and Environmental Linkage Study - Pdf Staff recommends authorizing the Mayor, by Motion, to sign the attached draft letter of support and financial contribution of $61,800 in support of Arapahoe County's regional DRCOG grant submittal for the US 85 Planning and Environmental Linkage Study. Staff: Public Works Director Maria D'Andrea ii. Authorize Mayor to sign letter of support and financial contribution towards the US 285 Congestion Mitigation and Associated Operational Improvements Study Authorize Mayor to sign letter of support and financial contribution towards the US 285 Congestion Mitigation and Associated Operational Improvements Study - Pdf Staff recommends authorizing the Mayor, by Motion, to sign the attached draft letter of support and financial contribution of $140,000 in support of the city of Englewood's regional DRCOG grant submittal for the US 285 Congestion Mitigation and Associated Operational Improvements Study. Staff: Public Page 3 of 210 Englewood City Council Regular Agenda October 1, 2018 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. Works Director Maria D'Andrea 12. General Discussion a. Mayor's Choice b. Council Members' Choice 13. City Manager’s Report 14. City Attorney’s Report 15. Adjournment Page 4 of 210 MINUTES City Council Regular Meeting Monday, September 17, 2018 1000 Englewood Pkwy – Council Chambers 7:00 PM 1 Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Olson at 7:01 p.m. 2 Invocation The invocation was given by Council Member Barrentine. 3 Pledge of Allegiance The Pledge of Allegiance was led by Council Member Barrentine. 4 Roll Call COUNCIL PRESENT: Mayor Linda Olson Mayor Pro Tem Rita Russell Council Member Laurett Barrentine Council Member Dave Cuesta Council Member Amy Martinez Council Member Othoniel Sierra Council Member Cheryl Wink COUNCIL ABSENT: None STAFF PRESENT: City Manager Keck Interim Deputy City Manager Dorothy Hargrove City Attorney McKenney Brown City Clerk Carlile Deputy City Clerk McKinnon Director Rinkel, Finance and Administrative Services Director D'Andrea, Public Works Director Van Ry, South Platte Water Renewal Partners Chief Building Official Montanez, Building and Safety Redevelopment Manager Poremba, Community Development Management Analyst Yu, City Manager's Office Right of Way Services Manager Nimmo, Public Works Page 1 of 11 Draft Page 5 of 210 City Council Regular September 17, 2018 Court Administrator Wolfe, Municipal Court Economic Development Manager Hollingsworth, Community Development Budget Analyst Nolan, Finance and Administrator Services Engineer III Loewen, Public Works Technical Support Specialist II Munnell, Information Technology Deputy Police Chief Watson, Police Department Sergeant Disner, Police Department 5 Consideration of Minutes of Previous Session a) Minutes of the Regular City Council Meeting of September 4, 2018. Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez TO APPROVE THE MINUTES AS AMENDED OF THE REGULAR CITY COUNCIL MEETING OF SEPTEMBER 4, 2018. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x 7 0 0 Motion CARRIED. b) Minutes of the City Council Special Meeting of September 10, 2018. Moved by Council Member Rita Russell Seconded by Council Member Cheryl Wink TO APPROVE THE MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF SEPTEMBER 10, 2018. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez x Cheryl Wink (Seconded By) x 7 0 0 Page 2 of 11 Draft Page 6 of 210 City Council Regular September 17, 2018 Motion CARRIED. 6 Recognition of Scheduled Public Comment a) Jessica Dory, an Englewood resident, addressed Council regarding the Friends of Englewood Parks. b) Brenda Hubka, an Englewood resident, addressed Council regarding the Englewood Block Party. c) Elaine Hults, an Englewood resident, addressed Council regarding the Englewood Environmental Foundation (EEF) and the Englewood McLellan Reservoir Foundation (EMRF). d) Hedy Anselman, an Englewood resident, addressed Council regarding the budget. e) Kathleen Bailey, an Englewood resident, addressed Council regarding the flood and infrastructure plan. f) Doug Cohn, an Englewood resident, addressed Council regarding historic preservation and the Englewood Block Party. 7 Recognition of Unscheduled Public Comment. a) Jerry Walker, an Englewood resident, addressed Council regarding Mayor Olson's email. b) JJ Margiotta, an Englewood resident, addressed Council regarding the Englewood Environmental Foundation (EEF) and the Englewood McLellan Reservoir Foundation(EMRF). c) Coween Dickerson, an Englewood resident, addressed Council regarding the Biogas contracts on Ordinance. d) Linda Hart, an Englewood resident, addressed Council regarding the City community projects last weekend. e) Sara Harkness, an Englewood resident, addressed Council regarding Community events. f) Robert J. Regan, an Englewood resident, addressed Council regarding ADU's. g) Scott Moore, an Englewood resident, addressed Council regarding the flood. h) John Reid, an Englewood resident, addressed Council regarding a call to 911 about a suspicious person. Council Responded to Public Comment. 8 Communications, Proclamations, and Appointments a) Mike Fordyce Day Proclamation. Moved by Council Member Amy Martinez Page 3 of 11 Draft Page 7 of 210 City Council Regular September 17, 2018 Seconded by Council Member Cheryl Wink To approve a Proclamation Declaring September 25, 2018 as Mike Fordyce Day within the City of Englewood. For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Moved By) x Cheryl Wink (Seconded By) x 7 0 0 Motion CARRIED. b) Manufacturing Month 2018 Proclamation. Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez To approve a Proclamation Declaring October 2018 as Manufacturing Month in the City of Englewood. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x 7 0 0 Motion CARRIED. 9 Consent Agenda Items a) Approval of Ordinances on First Reading i) CB 26 - Fee Waiver Following a Designation of an Emergency Situation COUNCIL BILL NO. 26 INTRODUCED BY COUNCIL MEMBER WINK Page 4 of 11 Draft Page 8 of 210 City Council Regular September 17, 2018 A BILL FOR AN ORDINANCE AMENDING TITLE 7, CHAPTER 7, BY ADDING SECTION 9, TO BE CODIFIED AS 7-7-9, OF THE ENGLEWOOD MUNICIPAL CODE 2000, REGARDING CITY COUNCIL AUTHORITY TO WAIVE FEES FOLLOWING A DESIGNATION OF AN EMERGENCY SITUATION WITHIN THE CITY OF ENGLEWOOD, COLORADO. b) Approval of Ordinances on Second Reading. i) CB 25 - Municipal Court First Appearance Grant Program ORDINANCE NO. 21 (COUNCIL BILL NO. 25 INTRODUCED BY COUNCIL MEMBER MARTINEZ) AN ORDINANCE AUTHORIZING THE APPLICATION FOR AND ACCEPTANCE OF A MUNICIPAL COURT FIRST APPEARANCE GRANT PROGRAM FROM THE COLORADO DEPARTMENT OF LOCAL AFFAIRS. Moved by Council Member Cheryl Wink Seconded by Council Member Amy Martinez Motion to approve Consent Agenda Items 9 (a)(i) and 9 (b)(i). For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink (Moved By) x 7 0 0 Motion CARRIED. c) Resolutions and Motions There were no additional Resolutions or Motions (See Agenda Item 11 (c) (i)- (vii).) 10 Public Hearing Items a) Proposed 2019 Budget Hearing Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez Page 5 of 11 Draft Page 9 of 210 City Council Regular September 17, 2018 TO OPEN THE PUBLIC HEARING FOR THE PROPOSED 2019 BUDGET. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x 7 0 0 Motion CARRIED. All testimony was given under oath. Management Analyst Daisy Yu presented information regarding the Proposed 2019 Budget. 1 Citizen spoke in favor of the proposed Budget. 5 Citizens spoke in opposition of the proposed Budget. Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez TO CLOSE THE PUBLIC HEARING FOR THE PROPOSED 2019 BUDGET. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x 7 0 0 Motion CARRIED. The meeting recessed at 8:55 p.m. for a break The Meeting reconvened at 9:04 p.m. with all Council Members present. 11 Ordinances, Resolutions and Motions Page 6 of 11 Draft Page 10 of 210 City Council Regular September 17, 2018 a) Approval of Ordinances on First Reading There were no additional Ordinances on First Reading (See Agenda Item 9 (a) (i).) b) Approval of Ordinances on Second Reading There were no additional Ordinances on Second Reading (See Agenda Item 9 (b) (i).) c) Resolutions and Motions i) Approve Change Order for Contract for Services with Silva Construction Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez Approval of a change order to the contract for services with Silva Construction Inc. to reconstruct the handicap ramps at 15 street corners in conjunction with our Road Reconstruction Project to meet the standards for the Americans with Disabilities Act (ADA) in an amount not to exceed of $120,118.42. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x 7 0 0 Motion CARRIED. ii) Award Contract for Construction to PLM Asphalt and Concrete for Reconstruction of 5 Roadway Blocks Moved by Council Member Rita Russell Seconded by Council Member Laurett Barrentine Approval of a contract for construction (CFC) with PLM Asphalt & Concrete LLC for the 2018 Roadway Reconstruction Project that includes reconstruction of pavement and subgrade for 5 roadway blocks along Bates Avenue, Amherst Avenue and Sherman Street in an amount not to exceed of $232,018.80. Page 7 of 11 Draft Page 11 of 210 City Council Regular September 17, 2018 For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine (Seconded By) x Dave Cuesta x Amy Martinez x Cheryl Wink x 7 0 0 Motion CARRIED. iii) SPWRP Ethernet Infrastructure Moved by Council Member Rita Russell Seconded by Council Member Amy Martinez Approval of a professional services agreement with Carollo Engineers to conduct the design and contractor procurement services for the Ethernet Control System Infrastructure Improvements Project in the amount of $115,000. This recommendation was approved by the Supervisory Committee on July 05, 2018. For Against Abstained Linda Olson x Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Seconded By) x Cheryl Wink x 7 0 0 Motion CARRIED. iv) SPWRP Purchase of Seal Analytical AQ300 - Discrete Analyzer Moved by Council Member Cheryl Wink Seconded by Council Member Rita Russell Approval of the purchase of a Seal Analytical AQ300 - Discrete Analyzer in the amount of $36,835. This recommendation was approved by the Supervisory Committee on August 16, 2018. For Against Abstained Page 8 of 11 Draft Page 12 of 210 City Council Regular September 17, 2018 Linda Olson x Rita Russell (Seconded By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez x Cheryl Wink (Moved By) x 7 0 0 Motion CARRIED. v) SPWRP Operator Plant Vehicle Replacement Moved by Council Member Amy Martinez Seconded by Council Member Rita Russell Approval of the purchase of three (3) 2018 Polaris GEM eLXD electric utility vehicles through FMH Material Handling Solutions in the amount of $47,955.00 ($15,985 each). This recommendation was approved by the Supervisory Committee on July 05, 2018. For Against Abstained Linda Olson x Rita Russell (Seconded By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez (Moved By) x Cheryl Wink x 7 0 0 Motion CARRIED. vi) SPWRP Variable Frequency Drive (VFD) 2018 Replacement Project Moved by Council Member Rita Russell Seconded by Council Member Cheryl Wink Approval of a construction contract with AmWest Control Inc., for the SPWRP Variable Frequency Drive (VFD) 2018 Replacement Project, in the amount of $171,000. Staff also recommends the approval of a 5% project contingency in the amount of $8,550 for a total project cost of $179,550. This recommendation was approved by the Supervisory Committee on July 05, 2018. For Against Abstained Linda Olson x Page 9 of 11 Draft Page 13 of 210 City Council Regular September 17, 2018 Rita Russell (Moved By) x Othoniel Sierra x Laurett Barrentine x Dave Cuesta x Amy Martinez x Cheryl Wink (Seconded By) x 7 0 0 Motion CARRIED. vii) Award Contract for Professional Services to Calibre Engineering, Inc. for a Stormwater Analysis and Alternatives Feasibility Study Moved by Council Member Amy Martinez Seconded by Council Member Othoniel Sierra Approval of a contract to Calibre Engineering, Inc. in the amount of $171,881.00 for completion of the following reports: 1) Life Safety Assessment & Flood-Proofing Report 2) Outfall Systems Plan Update & Capital Project Prioritization 3) Oxford Avenue Pipe Conditions Assessment Report For Against Abstained Linda Olson x Rita Russell x Othoniel Sierra (Seconded By) x Laurett Barrentine x Dave Cuesta x Amy Martinez (Moved By) x Cheryl Wink x 7 0 0 Motion CARRIED. 12 General Discussion a) Mayor's Choice i) Initiative Support Discussion Mayor Olson opened a discussion regarding Council support to permit the signing of a letter from the Metro Mayor's Caucus that opposes Initiative 108 as well as allowing for a letter of support for Initiative 153. Discussion ensued. Page 10 of 11 Draft Page 14 of 210 City Council Regular September 17, 2018 b) Council Members' Choice 13 City Manager’s Report 14 City Attorney’s Report 15 Adjournment MAYOR OLSON MOVED TO ADJOURN. The meeting adjourned at 11:09 p.m. City Clerk Page 11 of 11 Draft Page 15 of 210 P R O C L A M A T I O N Declaring October 5, 2018 as Energy Efficiency Day in the City of Englewood WHEREAS, energy efficiency is the art of getting the same or better performance using less energy all while cutting utility bills for residential, business, and industrial customers, and WHEREAS, reliable, affordable energy is vital to our economic prosperity and energy efficiency is the most productive and cost effective way to meet our energy needs, and WHEREAS, implementing clean energy policies and programs helps boost economic opportunities and job creation while continuing to move toward a sustainable future, and WHEREAS, cutting energy waste saves U.S. consumers billions of dollars on their utility bills annually, up to $500 per household from appliance efficiency standards alone, and WHEREAS, more than 2.2 million Americans work in the energy efficiency sector in local, good-paying, clean energy jobs that can’t be outsourced and increasing efficiency will create more of them, and WHEREAS, smarter energy use reduces the amount of electricity we need to power our lives, which helps avoid power plant emissions that can harm our health, pollute our air, and warm our climate, and WHEREAS, together the residents of the City of Englewood can continue to contribute to our sustainability efforts by learning more about energy efficiency and practicing smarter energy use in their daily lives, and WHEREAS, a nationwide network of energy efficiency groups and partners has designated October 5th as the national annual Energy Efficiency Day. NOW THEREFORE, I Linda Olson, Mayor of the City of Englewood, Colorado, hereby proclaim October 5, 2018, as Energy Efficiency Day in the City of Englewood and urge citizens to join us in supporting our clean energy goals and moving toward more energy efficiency, now and in the future. GIVEN under my hand and seal this 1st day of October, 2018. Linda Olson, Mayor Page 16 of 210 P R O C L A M A T I O N Declaring October 10, 2018 as Taiwan Friendship (Double Tenth Day of the Republic of China) Day in the City of Englewood WHEREAS, the Republic of China (Taiwan) will be observing its 107th National Day on October 10, 2018, and WHEREAS, the State of Colorado and Taiwan have a long and mutually beneficial relationship, with Taiwan ranking as Colorado’s 6thy largest import partner and the 12th largest export market in 2017, and WHEREAS, the bonds of true friendship and steadfast trade partnership between the City of Englewood and Taiwan have been strengthened, resulting in strong economic, social and cultural exchanges, and WHEREAS, the City of Englewood is looking forward to further promoting the relationship with Taiwan for mutual benefits, and WHEREAS, the City of Englewood is delightful to join in observing the annual tradition and extend congratulations to Taiwan during this celebration. NOW THEREFORE, I Linda Olson, Mayor of the City of Englewood, Colorado, hereby proclaim October 10, 2018, as Taiwan Friendship Day (Double Tenth Day of the Republic of China) in the City of Englewood and urge all citizens to recognize this observance. GIVEN under my hand and seal this 1st day of October, 2018. Linda Olson, Mayor Page 17 of 210 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Brad Power, Karen Montanez DEPARTMENT: Community Development DATE: October 1, 2018 SUBJECT: CB 26 - Fee Waiver Following a Designation of an Emergency Situation DESCRIPTION: CB 26 - Fee Waiver Following a Designation of an Emergency Situation RECOMMENDATION: Staff recommends that City Council approve an Ordinance to enable timely, efficient and effective response and community recovery efforts after emergency situations have been designated. PREVIOUS COUNCIL ACTION: On August 20, 2018 City Council approved an Ordinance to temporarily waive building permit and plan review fees to assist community recovery efforts following the July 24, 2018 storm that damaged portions of Englewood. The fee waivers currently extend to October 15, 2018. SUMMARY: The proposed Ordinance will offer a consolidated legislative response to emergency recovery efforts in Englewood, specifically through providing more timely implementation of building permit and other temporary fee waivers to encourage properly permitted reconstruction and repair of residences and businesses. ANALYSIS: Following the July 24, 2018 storm, Community Development staff proposed that building permit and plan review fees be temporarily waived to encourage timely and sound recovery and reconstruction efforts by business and residential property owners. In order to facilitate that action, an Ordinance change was required, which included two readings, The Ordinance was adopted by City Council on August 20, 2018 with an effective date of September 22, 2018, which is 30 days after the date of adoption. The proposed Ordinance will authorize the City Council to waive fees for building-related applications by regular motion, thereby saving considerable time and providing more immediate relief to the community as it recovers from a declared emergency situation. FINANCIAL IMPLICATIONS: Specific costs associated with the waving of building permit fees following a designated emergency obviously cannot be forecasted in advance. In situations where fees are waived for emergency recovery efforts in the future, staff will compile detailed records that will be conveyed to City Council at appropriate intervals as recovery actions proceed. Page 18 of 210 ALTERNATIVES: Do not amend the existing ordinance adoption procedure to enable the waiver of building permit fees following a community emergency. ATTACHMENTS: Attachment A: Council Bill No. 26 Page 19 of 210 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 26 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER WINK AN ORDINANCE AMENDING TITLE 7, CHAPTER 7, BY ADDING SECTION 9, TO BE CODIFIED AS 7-7-9, OF THE ENGLEWOOD MUNICIPAL CODE 2000, REGARDING CITY COUNCIL AUTHORITY TO WAIVE FEES FOLLOWING A DESIGNATION OF AN EMERGENCY SITUATION WITHIN THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, The Construction and Safety Codes of the City of Englewood provide that any owner or owner’s authorized agent who intends to construct, enlarge, alter, repair, move, demolish or change the occupancy of a building or structure, or to erect, install, enlarge, alter, repair, remove, convert or replace any electrical, gas, mechanical or plumbing system, or to cause any such work to be performed, must first obtain the requisite permit from the City of Englewood (see International Building Code (§105), International Residential Building Code (§105), and International Existing Building Code (§105); WHEREAS, The fees associated with Construction and Safety Code permits and plan reviews are set forth by Resolution of the Governing Body; WHEREAS, It is in the interest of the health, safety, and welfare of the City at large to encourage expedited repairs to areas of the City that are damaged as a result of declared disaster; and WHEREAS, It is in the interest of the health, safety, and welfare of the City Council to recognize and abate situations that need to be corrected to avoid specifically identified dangers or harms within the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. Amendment of Title 7, Chapter 7, to add a new Section 9, to be codified at 7- 7-9 as follows: 7-7-9. A. After designating an event an emergency, the City Council of the City of Englewood, Colorado may authorize, by regular motion, waiver of building, electrical, mechanical and plumbing permit fees, or plan review costs, to repair and renovate residential, commercial, and public structures damaged by the designated emergency. B. After recognizing a specifically identified danger or harm within the community, the City Council may authorize, by regular motion, waiver of building, electrical, mechanical and plumbing permit fees, or plan review costs, to repair and renovate residential, commercial, and public structures as identified. Page 20 of 210 2 C. After an action of the City Council, as described in subsection A or B above, the Chief Building Official shall establish a fee waiver form (waiver) that any owner or owner’s agent shall complete and submit at the time of submission of a permit application or plan review. Such waiver, and any supplemental documentation deemed necessary, shall provide information verifying that the permit, or plan review, is being obtained in association with the repair and renovation of structures damaged by the designated emergency event. D. Nothing herein shall be interpreted or construed as a waiver of the requirement to obtain all permits and plan reviews mandated by the Construction and Safety Codes and the Unified Development Code adopted by the City of Englewood. Section 2. Notice of general provisions and findings applicable to interpretation and application of this Ordinance: Applicability of Title 1, Chapter 2, Saving Clause. The provisions of E.M.C. Title 1, Chapter 2, Saving Clause apply to interpretation and application of this Ordinance, unless otherwise set forth above, including, but not limited to, the provisions regarding severability, inconsistent ordinances or code provisions, effect of repeal or modification, and legislation not affected by repeal. Enforcement. E.M.C. Title 1, Chapter 4, “General Penalty” provisions mandate that except as otherwise provided within specific Titles, Chapters, or Sections of the Englewood Municipal Code, the violation of any provisions of the Code, or of any secondary code adopted therein, shall be punished by a fine not exceeding two thousand six hundred and fifty dollars ($2,650.00) or imprisonment for a term not exceeding three hundred sixty (360) days or by both such fine and imprisonment. Safety Clauses. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Englewood, that it is promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Introduced, read in full, and passed on first reading on the 17th day of September, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 20th day of September, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 19th day of September, 2018 Read by Title and passed on final reading on the 1st day of October, 2018. Published by Title in the City’s official newspaper as Ordinance No. ___, Series of 2018, on the 4th day of October, 2018. Page 21 of 210 3 Published by title on the City’s official website beginning on the 3rd day of October, 2018 for thirty (30) days. This Ordinance shall take effect thirty (30) days after publication following final passage. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. ___, Series of 2018. Stephanie Carlile Page 22 of 210 COUNCIL COMMUNICATION TO: Mayor and Council FROM: John Voboril DEPARTMENT: Community Development DATE: October 1, 2018 SUBJECT: Accessory Dwelling Unit Ordinance Public Hearing DESCRIPTION: Accessory Dwelling Unit Ordinance Public Hearing RECOMMENDATION: In accordance with E.M.C. 16-2-6(E) the City Council will hold a public hearing on the proposed amendment to Chapter 16 of the Englewood Municipal Code regarding the regulation of accessory dwelling units. Following that public hearing this amendment will be brought to Council in ordinance form as approved and recommended by the Englewood Planning and Zoning Commission. At that time the City Council may approve, deny, or modify the proposed amendment. Community Development Staff recommends an affirmative vote on the Planning and Zoning Commission Recommended Accessory Dwelling Unit Ordinance with City Attorney recommended enforcement revisions. PREVIOUS COUNCIL ACTION: Council was given a project status briefing on ADU’s at the October 10, 2016 Council study session. Council was briefed on the June 13, 2017 ADU Open House and was presented with the proposed ADU zoning text amendments at the September 18, 2017 Council study session. A second ADU Open House was requested by Council and held on November 14, 2017. Council was briefed on the second ADU Open House at the February 5, 2018 Council study session. Council held an ADU Town Hall Meeting on May 24, 2018. Council was briefed on various zoning district options for ADU’s at the May 29, 2018 Council study session. Council requested additional information regarding how the ADU owner occupancy requirements would be enforced, before moving forward with consideration of the Planning and Zoning Commission Recommended ADU Ordinance. Community Development staff addressed Council’s requests for additional information and presented Council with a revised ordinance that incorporates the City Attorney’s Recommended Enforcement Revisions at the September 4, 2018 City Council study session. In accordance with E.M.C. 16-2-6 Council shall hold a public hearing on the proposed amendments. Following such hearing, the Council may approve, deny, or modify the proposed language. SUMMARY: Accessory Dwelling Units, known as ADU’s, are small secondary residential structures located behind a primary house or on top of a garage. ADU’s were historically built in Englewood during the 1920’s, 30’s, and 40’s in response to housing shortages. There are over 180 existing ADU’s scattered throughout the older portions of the City of Englewood. Page 23 of 210 ADU’s began falling out of favor in the United States in the 1950’s as the post war suburbs developed to meet housing needs. Englewood, like communities all across the country, began removing ADU’s from the zoning code at this time. ADU’s have slowly made a comeback since the 1990’s, particularly in the northwestern United States, in response to tight and expensive housing markets. The City of Denver, as well as a number of Denver suburbs, has reinstated ADU’s as allowed uses in certain zone districts. Many cities allow ADU’s in established neighborhoods as a way to provide additional value to property owners, increase housing options, and provide infill development opportunities without additional public infrastructure costs. These small residential units are used to provide additional living space for a guest or relative, or are sometimes rented for additional income. Amending the code to allow these smaller residential units on the same property as a single family home can provide additional housing options and promote investment in the City. The City of Englewood Comprehensive Plan has included a housing objective in support of adopting an ADU Ordinance since 2003. In recent years, Englewood citizens have increasingly inquired about the possibility of constructing ADU’s. The Englewood Planning and Zoning Commission elected to place ADU’s on the Commission’s work program in 2014. After a number of delays, the Commission was able to form a complete preliminary ADU recommendation that was then presented to the community through two open house meetings. Using feedback from the open house meetings, the Planning and Zoning Commission formulated a final ADU Ordinance recommendation. The Planning and Zoning Commission held a public hearing on the proposed ADU Ordinance at the September 6, 2017 Planning and Zoning Commission meeting. The Planning and Zoning Commission voted to recommend adoption of the Recommended ADU Ordinance by City Council. ANALYSIS: The Englewood Planning and Zoning Commission began preliminary work on ADU’s in 2015 with seven study sessions. ADU’s were then put on hold in favor of Englewood Forward and development cases. ADU study sessions (six) resumed in the fall of 2016. An open house community meeting (Back to the Future: Accessory Dwelling Units) was held on June 13, 2017, featuring ten informational stations, and a corresponding survey. Fifty-one surveys were collected and analyzed by the Commission on July 18, 2017, with minor adjustments made to the ADU final proposals. A detailed summary of the Englewood Planning and Zoning Commission’s recommended ADU regulatory amendments is provided here for the benefit of Council members: Five Officially Declared Purposes of ADU’s 1. Provide options for varied and flexible lifestyle arrangements; 2. Provide options for alternative building structures/living space; 3. Provide potential supplemental source of income; 4. Increase property values and encourage higher levels of property maintenance; 5. Provide options for building structure/living space expansion while simultaneously encouraging preservation of existing structures. Page 24 of 210 ADU Format ADU’s can take many different forms. The proposed code amendment includes the following ADU formats: • Garden Cottage – a free standing structure located in the rear yard • Carriage House - above or attached to a detached garage ADU Eligibility Types and sizes of lots eligible for specific types of ADU’s include the following: One Unit Detached Dwelling Standard Lot (50 Foot Minimum Width) • Garden Cottage (1 Unit) or Carriage House (1 Unit) One Unit Detached Dwelling Small Lot (37 Foot Minimum Width) • Carriage House (1 Unit) ADU Creation ADU’s may be created in two different ways: • New construction • Conversion of a qualifying alley house located in the rear yard to a Garden Cottage while simultaneously constructing a new principal dwelling in the front yard. ADU Occupancy Requirements 1. The owner of record with a fifty percent (50%) minimum ownership interest in the property must occupy either the Principal Dwelling Unit or the Accessory Dwelling Unit (ADU) as their legal permanent address as demonstrated by voter and vehicle registration. 2. Owner shall verify on an annual basis that the owner continues to occupy either the Principal Dwelling Unit or the Accessory Dwelling Unit (ADU) as their legal permanent address through the City’s Annual Conforming ADU Registered Use Mailing. 3. Owner must reside on the property for a minimum of nine (9) months of the year. The owner may not rent the owner’s legal residence without applying for a leave of absence. 4. If owned by a corporation or similar entity, the property must be occupied by a person authorized to bind such entity in real estate matters. ADU Leave of Absence Requirements Owners may apply to the City for an extended Leave of Absence due to the following situations: • Temporary job assignments • Military deployments • Educational and research sabbaticals Page 25 of 210 • Formal voluntary service for a humanitarian organization • Religious missionary service • Long term hospital, nursing home, and assisted living facility stays due to adverse medical conditions 1. Owner must reside on the subject property for at least one year after construction of the Accessory Dwelling Unit (ADU) before applying to the City for a Leave of Absence. 2. Owner may apply for a City-approved Leave of Absence of up to one year, and which may be reapplied for dependent on a clean record with no code violations. 3. During approved Leave of Absence, owner may rent both the Principal Dwelling Unit and the Accessory Dwelling Unit at the same time. ADU Design Requirements 1. An ADU shall not exceed 650 square feet of gross floor area. 2. Exterior stairs for access to an upper level accessory suite shall not be located on the side of the accessory structure parallel to the nearest side lot line. 3. An ADU shall not exceed a maximum height of 26 feet. 4. The lot coverage for a garden cottage ADU shall be counted toward the maximum allowed lot coverage. 5. ADU placement is restricted to the rear 35% of the lot. 6. ADU must conform to all existing accessory structure setbacks. 7. A maximum bulk plane height of 12 feet will be established at side property lines. 8. One off-street parking space shall be provided for each ADU. 9. ADU must connect to principal dwelling unit water and sewer lines. Separate lines are not allowed. 10. ADU's may not be subdivided or sold separately. ADU Allowed Zoning Districts ADU’s will be allowed in the following zone districts: • MU-R-3-B: Mixed Use Medium to High Density Residential and Limited Office • MU-R-3-A: Mixed Use Low Density Residential and Limited Office • R-2-B: Medium Density Single and Multi-Dwelling Unit Residential • R-2-A: Low Density Single and Multi-Dwelling Unit Residential • R-1-C: Single Unit Residential Conformance with Englewood Forward Goals and Objectives The ADU code amendment is in conformance with goals and objectives found in Englewood Forward: The 2016 Englewood Comprehensive Plan. Goal Live-1: Promote a balanced mix of housing opportunities serving the needs of current and future Englewood citizens. Page 26 of 210 Obj. Live-1.1: Allow for housing that meets the needs of all income groups, including appropriate type and location of housing. Obj. Live-1.2: Allow for housing investments that improve the housing mix and serve different life cycle stages and groups with special needs in appropriate locations, including both smaller and larger unit sizes and a wider range of housing types, including single-family, duplex, townhome, condominium, multi-family, and accessory dwelling units. (Emphasis added) FINANCIAL IMPLICATIONS: There are no significant financial impacts to the City associated with the adoption of the ADU Ordinance. Local street and utility infrastructure are already in place. Utilities have been designed to accommodate a population of 60,000, based on population projections at the time of the adoption of the City of Englewood, Colorado: Comprehensive Investigation of the Municipal Water System (1975). This document served as the blueprint for the planning and development of the City’s modern water system. The City’s water treatment plant has a capacity of 28 million gallons per day, while the current maximum usage is 12 million gallons per day. The wastewater treatment plant has a capacity of 50 million gallons per day, while the current maximum usage is 23 million gallons per day. The water and wastewater figures were provided by Tom Brennan, Director of Utilities. Mr. Brennan confirmed that new ADU development will not have a significant impact on the water and wastewater delivery systems. ALTERNATIVES: 1. Advance Recommended ADU Ordinance with City Attorney Enforcement Revisions on First Reading (October 15, 2018 regular City Council meeting). 2. Remand Recommended ADU Ordinance with City Attorney Enforcement Revisions back to Planning and Zoning Commission asking Commission to revisit types of allowed ownership entities (October 15, 2018 regular City Council meeting). 3. Amend Recommended ADU Ordinance with City Attorney Enforcement Revisions on First Reading, removing “corporation” from Section 2, Paragraph 7, part g (3), and advance amended ADU Ordinance with City Attorney Enforcement Revisions on First Reading (October 15, 2018 regular City Council meeting). ATTACHMENTS: A1 - Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions B - Planning and Zoning Commission Findings of Fact and Conclusions C - Planning and Zoning Commission Meeting Minutes Page 27 of 210 CITY OF ENGLEWOOD PLANNING AND ZONING COMMISSION IN THE MATTER OF CASE #2014-01 ) ACCESSORY DWELLING UNITS ) FINDINGS OF FACT, ) CONCLUSIONS AND ) RECOMMENDATIONS RELATING ) FINDINGS OF FACT AND TO AMENDMENTS TO THE UNIFIED ) CONCLUSIONS OF THE DEVELOPMENT CODE ) PLANNING AND ) ZONING COMMISSION INITIATED BY: ) Community Development Department ) 1000 Englewood Parkway ) Englewood, CO 80110 ) Commission Members Present: Townley, Kinton, Pittinos, Brick, Freemire, Madrid, Fish, Austin, Coleman Commission Members Absent: None This matter was heard before the City Planning and Zoning Commission on September 6, 2017, in the Community Room of the Englewood Civic Center. Testimony was received from staff and members of the public. The Commission received notice of Public Hearing, the Staff Report, and a copy of the proposed amendments to Title 16 Unified Development Code which were incorporated into and made a part of the record of the Public Hearing. After considering the statements of the witnesses and reviewing the pertinent documents, the members of the City Planning and Zoning Commission made the following Findings and Conclusions. FINDINGS OF FACT 1. THAT the Public Hearing on the proposed amendments to the Unified Development Code, Title 16, relating to Accessory Dwelling Units, was brought before the Planning Commission by the Department of Community Development, a department of the City of Englewood. 2. THAT notice of the Public Hearing was published in the Englewood Herald on August 24, 2017 and was posted on the City’s website August 17, 2017 through September 6, 2017. 3. THAT the Community Development Department held 13 study sessions on Accessory Dwelling Units and held an open house on June 13, 2017, at which 51 surveys were collected and analyzed. Page 28 of 210 4. THAT ten members of the public spoke in favor of permitting accessory dwelling units. CONCLUSIONS 1. THAT the proposed accessory dwelling unit regulatory text amendments conform to the vision, goals, and objectives outlined in Englewood Forward: The 2016 Englewood Comprehensive Plan. 2. THAT the proposed accessory dwelling unit regulatory text amendments establish purpose, format, eligibility, creation, occupancy, and design parameters for accessory dwelling units, and identifies the MU-R-3-B, MU-R-3-A, R-2-B, R-2-A, and R-1-C zone districts as suitable for new accessory dwelling unit development. DECISION THEREFORE, it is the decision of the City Planning and Zoning Commission that Case #2014-01 Accessory Dwelling Units be referred to the City Council with a favorable recommendation. The decision was reached upon a vote on a motion made at the meeting of the City Planning and Zoning Commission on September 6, 2017, by Fish, seconded by Madrid, which motion states: CASE #2014-01 ACCESSORY DWELLING UNITS BE APPROVED AND FORWARDED TO CITY COUNCIL WITH A FAVORABLE RECOMMENDATION. AYES: Townley, Kinton, Pittinos, Brick, Madrid, Austin, Coleman NAYS: Fish, Freemire ABSTAIN: None ABSENT: None Motion carried. These Findings and Conclusions are effective as of the meeting on September 6, 2017. BY ORDER OF THE CITY PLANNING & ZONING COMMISSION Daryl Kinton, Chair Page 29 of 210 MINUTES Planning and Zoning Commission Meeting Wednesday, September 6, 2017 1000 Englewood Pkwy – Community Room 7:00 PM COMMISSIONERS PRESENT: Cate Townley Daryl Kinton Merc Pittinos John Brick Mike Freemire Patrick Madrid Ron Fish Michele Austin Randall Coleman COMMISSIONERS ABSENT: STAFF PRESENT: Audra Kirk, Planner II John Voboril, Planner II Harold Stitt, Senior Planner 1. Call to Order The meeting was called to order at 7:00 pm in the Community Room by Chair Kinton. 2. Public Hearing Case ZON2017-002, 3333 South Pearl Street Moved by Member Michele Austin Seconded by Member Mike Freemire TO OPEN THE PUBLIC HEARING FOR CASE ZONE2017-002, 3333 SOUTH PEARL STREET. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x John Brick x Mike Freemire (Seconded By) x Patrick Madrid x Ron Fish x Michele Austin (Moved By) x Page 30 of 210 Planning and Zoning Commission September 6, 2017 Randall Coleman x 9 0 0 Motion CARRIED. Audra Kirk, Planner II was sworn in. The public hearing is for an application to rezone 3317, 3323 and 3333 South Pearl Street from R-1-C Single-Unit Residential to a Planned Unit Development. Proof of posting and publication were submitted for the record, along with three emails from residents that were received after materials were sent to Commissioners. Ms. Kirk provided an overview of the project and surrounding properties; she answered questions from the Commission. John Voboril, Planner II was sworn in. Mr. Voboril answered questions from Commissioners regarding the Comprehensive Plan and exploring transitional areas. Casey Adragna, 2192 West Caley Avenue, was sworn in. Mr. Adragna stated he was the owner of 3333 South Pearl Street. Mr. Adragna reviewed the project and how it meets various goals within the Comprehensive Plan. Parking is a concern in the neighborhood; therefore, each townhome would have a 2-car garage. He is researching a public-private partnership with the City to pave the entire alley. Scott Brann, 8474 South Brentwood Street, was sworn in. Mr. Brann and his wife are the property owners of 3323 South Pearl Street. Their plan is to redevelop the property in order to lease out one unit and live in the other while they travel. Kelley Rhodes, 3317 South Pearl Street, was sworn in. Her plan is to upgrade her home and keep it in her family. Mr. Adragna answered questions from the Commission. Ian Wisekal, 3301 South Pearl Street, was sworn. He testified in favor of the application. Britt Fuiks, 3151 South Clarkson Street, was sworn. She spoke in favor of paving the alleys. Ms. Kirk stated the properties cannot be rezoned to R-2-B or MU-R-3-C because the applicant does not have 37,500 square feet of property; however, he has enough property for a PUD which only requires 21,280 square feet. Ms. Kirk answered questions regarding rezoning the entire block, the rezoning process and the PUD criteria. Moved by Member John Brick Seconded by Member Mike Freemire Page 31 of 210 Planning and Zoning Commission September 6, 2017 TO CLOSE THE PUBLIC HEARING FOR CASE ZON2017-002. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x John Brick (Moved By) x Mike Freemire (Seconded By) x Patrick Madrid x Ron Fish x Michele Austin x Randall Coleman x 9 0 0 Motion CARRIED. Commissioners discussed the case and the criteria. Commissioners then voted and stated their findings. Moved by Member Ron Fish Seconded by Member Mike Freemire APPROVE CASE ZON2017-002, 3317, 3323, AND 3333 SOUTH PEARL STREET PLANNED UNIT DEVELOPMENT AND FORWARD TO CITY COUNCIL WITH A FAVORABLE RECOMMENDATION. For Against Abstained Mike Freemire (Seconded By) x Ron Fish (Moved By) x Cate Townley x Daryl Kinton x Merc Pittinos x John Brick x Patrick Madrid x Michele Austin x Randall Coleman x 4 5 0 Motion DEFEATED. 3. Public Hearing Case 2014-01 Accessory Dwelling Units Moved by Member Ron Fish Seconded by Member Randall Coleman Page 32 of 210 Planning and Zoning Commission September 6, 2017 TO OPEN THE PUBLIC HEARING FOR CASE 2014-01 ACCESSORY DWELLING UNITS. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x John Brick x Mike Freemire x Patrick Madrid x Ron Fish (Moved By) x Michele Austin x Randall Coleman (Seconded By) x 9 0 0 Motion CARRIED. John Voboril, Planner II, was sworn in. Notice of the public hearing was published in the Englewood Herald on August 24, 2017 and was published on the City's website on August 17. Further, the public was notified of the public hearing through the City's website and the June 13, 2017 open house. Mr. Voboril introduced the case by stating the public hearing is regarding accessory dwelling unit regulatory amendments to Title 16 of the Unified Development Code. Mr. Voboril reviewed the Commission's previous action on accessory dwelling units, provided the background and analysis of the case, and the various requirements. Mr. Voboril answered questions from the Commission. Rebecca Alexis, 1982 South Pennsylvania, Denver, was sworn in. Ms. Alexis spoke in favor of accessory dwelling units. Brian Pearson, 2962 Montclair Ct. Highlands Ranch, was sworn in. Mr. Pearson spoke in favor of accessory dwelling units. Jeff Stillwell, 2935 South Marion, was sworn in. Mr. Stillwell questioned why the R-1-A and R-1-B zone districts were excluded from having accessory dwelling units. Cynthia Searfos, 3297 South Downing St, was sworn in. Ms. Searfos spoke in opposition of accessory dwelling units. She does not want the increased traffic, crime, and density. Randal Friesen, 4581 South Cherokee St., was sworn in. Mr. Friesen spoke in favor of accessory dwelling units. Tiffany Madrid, 3396 South Grant St., was sworn in. Ms. Madrid spoke in favor Page 33 of 210 Planning and Zoning Commission September 6, 2017 of accessory dwelling units; however, she would like the size requirements larger. Jacob Bettis, 2961 South Bannock St., was sworn in. Mr. Bettis spoke in favor of accessory dwelling units. Judy Brown, 1033 West Stanford Pl., was sworn in. Ms. Brown spoke in favor of accessory dwelling units and the residency restriction. Laura Jones, 3106 South Sherman Street, was sworn in. Ms. Jones spoke in favor of accessory dwelling units. Barbara Peterson, 3371 South Corona Street, was sworn in. Ms. Peterson spoke in favor of keeping the restricted zone districts and the residency requirements. Britt Fuiks, 3151 South Clarkson Street, was sworn in. Ms. Fuiks encouraged those with strong feelings about the regulations to attend the City Council study session. Moved by Member John Brick Seconded by Member Mike Freemire TO CLOSE THE PUBLIC HEARING FOR CASE 2014-01 ACCESSORY DWELLING UNITS. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x John Brick (Moved By) x Mike Freemire (Seconded By) x Patrick Madrid x Ron Fish x Michele Austin x Randall Coleman x 9 0 0 Motion CARRIED. The Commission took a 5 minute recess. The Commission asked Mr. Voboril additional questions and discussed the case. The Commissioners then voted and stated their findings. Moved by Member Ron Fish Seconded by Member Patrick Madrid Page 34 of 210 Planning and Zoning Commission September 6, 2017 THAT CASE 2014-01 ACCESSORY DWELLING UNITS BE APPROVED AND FORWARDED TO CITY COUNCIL WITH A FAVORABLE RECOMMENDATION. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x John Brick x Mike Freemire x Patrick Madrid (Seconded By) x Ron Fish (Moved By) x Michele Austin x Randall Coleman x 7 2 0 Motion CARRIED. Moved by Member Mike Freemire Seconded by Member Patrick Madrid THAT THE REMAINDER OF THE AGENDA BE SUSPENDED DUE TO TIME. For Against Abstained Cate Townley x Daryl Kinton x Merc Pittinos x John Brick x Mike Freemire (Moved By) x Patrick Madrid (Seconded By) x Ron Fish x Michele Austin x Randall Coleman x 9 0 0 Motion CARRIED. 4. Adjourn The meeting adourned at 10:00 pm. Page 35 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. ________ SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER _________________ A BILL FOR AN ORDINANCE AMENDING THE UNIFIED DEVELOPMENT CODE, TITLE 16, CHAPTERS 5 AND 6 OF THE ENGLEWOOD MUNICIPAL CODE 2000, RELATING TO ALTERNATIVE DWELLING UNITS. WHEREAS, Alternative Dwelling Units (ADU’s) were primarily built in Englewood during the 1920’s, 1930’s and 1940’s, with fewer ADU’s built after the 1950’s due to expanded development of suburban areas within the City; WHEREAS, More than 180 ADU’s currently exist within the City of Englewood; WHEREAS, ADU’s have experienced a resurgence in popularity in the Denver metropolitan area in recent years in response to a tight and increasingly expensive housing market; WHEREAS, ADU’s are an economical and practical housing option for young families, couples, “empty nesters”, singles, guests, and older adults who need to live close to their children while maintaining some autonomy; WHEREAS, ADUs increase housing stock within the City which adds value to established neighborhoods, increase the value of properties upon which an ADU is located, increase housing options within the City, and increase infill development opportunities without requiring additional infrastructure costs; WHEREAS, ADU’s provide housing to allow for the addition of new residents who then support local businesses, provide young families and singles an introductory living experience to the overall community, and provide incentive for established residents to remain within the community when they are ready to upgrade their property or move to a larger residence; WHEREAS, The Planning and Zoning Commission studied the issues and impacts of ADU’s from 2015 through 2017 by holding study sessions to discuss where ADU’s should be allowed, drafting regulations governing the use and construction of ADU’s, and gathering citizen input concerning ADU’s; WHEREAS, The Planning and Zoning Commission developed recommendations to allow ADU’s to be permitted in specifically identified zoning districts, and developed regulations governing ADU’s to protect property values and ensure ADU’s were not being used for speculative purposes; and WHEREAS, On August 22, 2017, the Planning and Zoning Commission held a public hearing regarding proposed changes to the Unified Development Code relating to ADU’s within the City, and following the public hearing voted to recommend those code changes to the City Council. Page 36 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 2 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 16, Chapter 5, Section 1, Subsection C, Table 16-5-1.1 “Table of Allowed Uses”, of the Englewood Municipal Code 2000 as follows: Page 37 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 3 TABLE 16-5-1.1: TABLE OF ALLOWED USES P = PERMITTED USE C = CONDITIONAL USE A = ACCESSORY USE T= TEMPORARY USE L= LIMITED USE C-A = ACCESSORY USE APPROVED CONDITIONALLY L-A = ACCESSORY USE APPROVED WITH LIMITED USE PROCEDURE Use Category Use Type Residential Non-Residential Additional Regulations R 1 A R 1 B R 1 C R 2 A R 2 B MUR 3 A MUR 3 B MUR 3 C M 1 M 2 — MO 2 M U B 1 M U B 2 T S A I 1 I 2 RESIDENTIAL USES Group Living Group living facility, large/special C C C C C P P 16-5-2.A.1 Group living facility, small P P P P P P P P P P P P P 16-5-2.A.1 Small treatment center C C C C C P P 16-5-2.A.1 Household Living Live/work dwelling P P P P L L 16-5-2.A.2 Manufactured home park P 16-5-2.A.3 Multi-unit dwelling P P P P P P P P P P 16-5-2.A.4 16-6-1.C.4 One-unit dwelling P P P P P P P P P P 16-5-2.A.5 16-5-2.A.6 One-unit dwelling on a small lot P P P P P P P P P P 16-5-2.A.6 Boarding or rooming house C C C C C C C 16-5-2.A.7 PUBLIC/INSTITUTIONAL USES Animal Shelter Not-for-profit animal shelter P P Emergency Temporary Shelter Housing shelter, food shelter C C Government and City All other buildings and facilities not specified under the public/ institutional uses category P P P P P P P P P P P P P P P Library Public P P P P P Museum/Cultural All uses P P P P P P P Park and Open Space Athletic field C C C C C C C C C P P Community garden C C C C C C C C C C C Park P P P P P P P P P P P P P P P Religious Assembly Religious institutions and associ- ated accessory uses P P P P P P P P P P L L L L L School Education institution P P P P P P P P P P P P C Telecommunication Facility (See Chapter 16-7, "Telecommuni- cations," for applicable use-re- lated guidelines and standards) Alternative tower structure P P P P P P P P P P P P P P P Antenna (microwave antenna, sectorized panel antenna, whip antenna) P P P P P P P P P P P P P P P Tower structure C C C C C C C C C C C C C P P Transportation Facility RTD maintenance facility P P Transit center P Utility Facility (not including Telecommunication Facility) Major utility facility P P 16-5-2.B.1 Minor utility facility (as a princi- pal use of land) C C C C C C C C C C C C C C C COMMERCIAL USES Adult Use All types as defined in Chapter 16-11 P P 16-5-2.C.1 Agricultural Use Greenhouse/ nursery, raising of plants, flowers, or nursery stock P P 16-5-2.C.2 Animal Sales and Service Animal shelter P P Kennel/day care L P P Pet store (live animal sale) P P P P P P Small animal veterinary hospital or clinic L L P C P P Page 38 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 4 TABLE 16-5-1.1: TABLE OF ALLOWED USES P = PERMITTED USE C = CONDITIONAL USE A = ACCESSORY USE T= TEMPORARY USE L= LIMITED USE C-A = ACCESSORY USE APPROVED CONDITIONALLY L-A = ACCESSORY USE APPROVED WITH LIMITED USE PROCEDURE Use Category Use Type Residential Non-Residential Additional Regulations R 1 A R 1 B R 1 C R 2 A R 2 B MUR 3 A MUR 3 B MUR 3 C M 1 M 2 — MO 2 M U B 1 M U B 2 T S A I 1 I 2 Assembly Assembly hall or auditorium, hall rental for meetings or social occa- sions P P P C P P Membership organization (ex- cluding adult use) P P P C P P Dependent Care Dependent care center (less than 24-hour care, any age) C C C C C P P P P P P P C 16-5-2.C.7 Entertainment/Amusement: Indoor Amusement establishment C C C C C C Hookah lounge P P P P P Physical fitness center/spa P P P P P P Theater and performance/concert venue, not including adult enter- tainment P P P P P Entertainment/ Amusement: Out- door General outdoor recreation C C C Financial Institution Check cashing facility P P P P Financial institution, with drive- through service L P P Financial institution, without drive-through service P P P P P P Food and Beverage Service Brew Pub P P P P P P Caterer P P P P Restaurant, bar, tavern with or without outdoor operations P P P P P P Restaurant, with drive-through service L P P Sales Room (associated with Brewery, Distillery or Winery) C C C C C Take out and delivery only P P P Medical/Scientific Service Clinic P P P P P P P P P Hospital P P P P P P Laboratory (dental, medical or optical) P P P P P P P P P P Medical Marijuana Medical marijuana center P P P P P 16-5-2.C.13 16-5-4.C.1.f Medical marijuana optional premises cultivation operation A A A P P 16-5-2.C.13 16-5-4.C.1.f Medical marijuana infused prod- ucts manufacturer A A A P P 16-5-2.C.13 16-5-4.C.1.f Office Office, type 1 (general) P P P P P P P P P Office, type 2 (limited) P P P P P P P P P P 16-5-2.C.8 Retail Sales and Service (Personal Service) Crematorium C Dry cleaner, drop-off site only P P P P P P Instructional service P P P P P Massage therapy P P P P P P P P Mortuary P P Personal care P P P P P P Service: photography studio and photo lab, upholstery, printer, locksmith, tailor P P P P P P Tattoo and body-piercing estab- lishment P P Temporary employment business C C 16-5-2.C.11 Page 39 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 5 TABLE 16-5-1.1: TABLE OF ALLOWED USES P = PERMITTED USE C = CONDITIONAL USE A = ACCESSORY USE T= TEMPORARY USE L= LIMITED USE C-A = ACCESSORY USE APPROVED CONDITIONALLY L-A = ACCESSORY USE APPROVED WITH LIMITED USE PROCEDURE Use Category Use Type Residential Non-Residential Additional Regulations R 1 A R 1 B R 1 C R 2 A R 2 B MUR 3 A MUR 3 B MUR 3 C M 1 M 2 — MO 2 M U B 1 M U B 2 T S A I 1 I 2 Retail Sales and Service (Repair and Rental) Equipment rental L P P Repair shop (not including auto) P P P P P P Retail Sales and Service (Sales) Antique store P P P P P P Art gallery P P P P P P Auction house P P P Buy-back, second-hand, thrift, consignment stores, large P P P P Buy-back, second-hand, thrift, consignment stores, small P P P P P Convenience store P P P P P Grocery/specialty food store P P P P P P Internet sales location P P P P Liquor store P P P P P P Pawnbroker P P 16-5-2.C.10 Retail sales, general merchandise P P P P/C P P For TSA, P if  20,000 sq. ft., C if > 20,000 sq. ft. of gross leasable floor area School Trade or business school P P P C P P 16-5-2.C.12 Studio Radio/television broadcasting stu- dio, recording/film studio P P P P Vehicle and Equipment Automobile pawnbroker P P P 16-5-2.C.10 Automotive sales, rental L P P 16-5-2.C.3 Automotive service and repair, including body or fender work P P 16-5-2.C.4 Automotive service and repair, not including body or fender work L P P 16-5-2.C.4 Automotive service station (gaso- line facility) L P P 16-5-2.C.5 Car wash, auto detailing L L L 16-5-2.C.6 16-5-2.C.4 Commercial storage of operable vehicles P P 16-5-2.C.3 Fuel dispensing L P P Parking facility, structure (opera- ble vehicles), principal use C C C C L L C P P 16-5-2.C.3 16-5-2.C.9 Parking area, surface (operable vehicles), principal use C C C C L L C P P 16-5-2.C.9 16-5-2.C.3 Recreational vehicles and boats, sales or rental L P P Visitor Accommodation Bed and breakfast P P P Hotel P P P P P Hotel, extended stay P P P Wholesale Sales and distribution P P Page 40 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 6 TABLE 16-5-1.1: TABLE OF ALLOWED USES P = PERMITTED USE C = CONDITIONAL USE A = ACCESSORY USE T= TEMPORARY USE L= LIMITED USE C-A = ACCESSORY USE APPROVED CONDITIONALLY L-A = ACCESSORY USE APPROVED WITH LIMITED USE PROCEDURE Use Category Use Type Residential Non-Residential Additional Regulations R 1 A R 1 B R 1 C R 2 A R 2 B MUR 3 A MUR 3 B MUR 3 C M 1 M 2 — MO 2 M U B 1 M U B 2 T S A I 1 I 2 MANUFACTURING/INDUSTRIAL USES Industrial Service Industrial service, light C P P 16-5-2.D.3 (TSA only) Industrial service, heavy P Manufacturing, Including Processing, Fabrication, or Assembly Brewery C C C P P 16-5-2.C.14 Distillery C C C P P 16-5-2.C.14 Winery C C C P P 16-5-2.C.14 Manufacturing, light C P P 16-5-2.D.4 (TSA only) Manufacturing, heavy P Warehouse/Storage Fuel storage (principal use) L Mini-storage facility P P Moving and storage P P Outdoor storage P P 16-6-7.G Storage yard for vehicles, equip- ment, material, and/or supplies P P 16-5-2.D.6 Warehousing and/or storage P P Waste/Salvage Automobile wrecking/ salvage yard C P 16-5-2.D.1 Commercial incinerator C Hazardous waste handling C C 16-5-2.D.2 Recycling operation, all process- ing occurs within enclosed struc- ture P P 16-5-2.D.5 Recycling operation, some or all processing occurs outside an en- closed structure C C 16-5-2.D.5 Sanitary service C Waste transfer station (not in- cluding hazardous waste) C C ACCESSORY USES - See Section 16-5-4 for additional regulations Household Living (Accessory to Principal One-Unit Detached Dwelling Uses Only) Accessory Dwelling Unit A A A A A Home Care Accessory Uses (Accessory to Principal One-Unit Dwelling Uses Only) Adult dependent care C-A A A A A A A A A A Family child care home C-A A A A A A A A A A Infant/toddler home C-A A A A A A A A A A Large child care home L-A L-A L-A L-A Other Accessory Uses Caretaker's quarter A A A A A A Dormitory A A A Home occupation A A A A A A A A A A 16-5-4.C.1 Minor utility facility (as acces- sory use of land) L-A L-A L-A L-A L-A L-A L-A L-A L-A L-A L-A L-A L-A L-A L-A 16-5-2.B.1 Parking area (surface) A A A A A A A A A A A 16-5-4.C.2 Parking garage (structure) A A A Satellite dish antenna A A A A A A A A A A A A A A A 16-5-4.C.3 Page 41 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 7 TABLE 16-5-1.1: TABLE OF ALLOWED USES P = PERMITTED USE C = CONDITIONAL USE A = ACCESSORY USE T= TEMPORARY USE L= LIMITED USE C-A = ACCESSORY USE APPROVED CONDITIONALLY L-A = ACCESSORY USE APPROVED WITH LIMITED USE PROCEDURE Use Category Use Type Residential Non-Residential Additional Regulations R 1 A R 1 B R 1 C R 2 A R 2 B MUR 3 A MUR 3 B MUR 3 C M 1 M 2 — MO 2 M U B 1 M U B 2 T S A I 1 I 2 TEMPORARY USES - See Section 16-5-5 for additional regulations Car wash T T T T T T T T T T T T T T T Expansion or replacement of ex- isting facilities T T T T T T T T T T T T T T Farmers market T T T T T T Food vendor carts T T T T T T T Mobile storage (with or without building permit) T T T T T T T T T T T T T T T Real estate sales or leasing office (also model homes) T T T T T T T T T T T T T T T Outdoor sales (e.g., tent sales, parking lot sales, seasonal sales, windshield repair, sales from re- tail vendor carts, etc.) T T T T T T Special event (e.g., carnival, ba- zaar, fair) T T T T T T T T T T T T T T T Tents, canopies T T T T T T T T T T T T T T T USES NOT MENTIONED See 16-5-1.B for procedures and criteria for approving unlisted uses, including unlisted accessory and temporary uses. (Ord. 04-5; Ord. 05-25; Ord. 08-13, § 1; Ord. 08-37, § 3; Ord. 08-55, § 1; Ord. 08-48, § 11; Ord. 09-4, § 1; Ord. 09-28, § 4; Ord. 10-20, § 1; Ord. 11-27, § 1; Ord. 23-12, § 4; Ord. 7-13, § 4; Ord. 45-13, § 1) Page 42 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 8 Section 2. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 16, Chapter 5, Section 4, “Accessory Uses” Subsection C, by adding a new Paragraph 7, all within the Englewood Municipal Code 2000, such paragraph 7 to be written as follows: 7 Accessory Dwelling Units a. Purpose. Accessory Dwelling Units (ADUs) are allowed in certain situations to: (1) Provide flexibility for changing family situations; (2) Provide alternative types of living space; (3) Provide a supplemental source of income and assist with housing expenses; (4) Provide opportunities to increase property value; (5) Preserve neighborhood character. b. Definition. An Accessory Dwelling Unit (ADU) is a smaller, secondary residential dwelling unit on the same lot as a principal one-unit dwelling. ADUs are independently habitable and provide the basic requirements of living, sleeping, cooking, and sanitation. Two (2) types of ADUs are permitted within the City: (1) Garden Cottages are detached residential structures on the same lot as a principal detached one-unit dwelling. (2) Carriage Houses are dwelling units above or attached to a detached garage or other permitted detached accessory structure, on the same lot as a principal detached one-unit dwelling. c. Eligibility. Garden Cottages and Carriage Houses may be developed on One-unit Detached Dwelling standard lots. Carriage Houses may be developed on One-unit Detached Dwelling standard lots and One-unit detached small lots. ADU’s are not permitted on any property with existing attached dwelling units (duplex, townhouse, etc.). d. Number. One (1) Accessory Dwelling Unit (ADU) is permitted per detached one-unit dwelling lot. e. Creation. An Accessory Dwelling Unit (ADU) may be created through new construction, or conversion of a qualifying existing house to a garden cottage while simultaneously constructing a new principal dwelling on the site. f. Approval. Applications for Accessory Dwelling Units (ADU’s) shall meet the following criteria: (1) The applicant must demonstrate the ADU complies with all applicable development and design standards of this Title. Page 43 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 9 (2) The applicant must demonstrate the proposed design complies with applicable building and fire safety codes. (3) Approval of application is dependent on City inspection of existing primary structure. All primary structure deficiencies and code violations documented in the City’s pre-ADU permit inspection form must be brought into full compliance with City housing and building code standards for ADU properties. (4) The applicant must provide a signed and notarized deed restriction in a form provided by the City. The deed restriction will be recorded as a legal document with the Arapahoe County Clerk and Recorder, and will serve as a permanent restriction upon the use and occupancy of both the primary structure and the ADU. g. Occupancy and Use. Occupancy and use standards for an Accessory Dwelling Unit (ADU) shall be the same as those applicable to a principal dwelling on the same lot. An ADU shall be considered a separate and distinct dwelling from the principal dwelling on the property for the purposes of defining a “household” as determined by this code. The applicant agr ees to provide annual documentation of compliance with the following regulations in order to continue the active rental use of one structure located on the subject property: (1) Occupancy. An individual holding an ownership interest of fifty percent (50%) in the Principal Dwelling Unit must occupy either the Principal Dwelling Unit or the ADU as their legal permanent address as demonstrated by two forms of proof of residency: A. Vehicle Registration, Motor Vehicle License, or Voter Registration; and B. Credit Card Statement, Mortgage Bill, or Property Tax Statement. (2) Annual verification of occupancy. Owner shall verify on an annual basis that the owner continues to occupy either the Principal Dwelling Unit or the ADU as their legal permanent address through the City’s Annual Conforming ADU Registered Use Mailing. Until an updated verification is filed with the City, all notices of compliance or violation shall be properly mailed to, or served upon, the owner who signed the verification at the verified legal permanent address. (3) Legally responsible agent. If the primary dwelling is owned by a corporation, trust, or other entity, an individual may complete and sign the annual verification described in (g)(2) above, thereby assuming all legal responsibility and liability for the property, and for assuring that all of the property remains in compliance with the City’s codes. Additionally, both the legal entity and the individual must sign a notarized document providing that the occupant of the property is an individual authorized to bind such entity in real estate matters. Page 44 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 10 (4) Limitation on rental. To maintain the nature of a One-unit Detached Dwelling standard lot the verified occupant (owner or legally responsible agent) may not rent that dwelling unit identified as such individual’s permanent residence within the annual verification described in (g)(2) above. h. Leave of Absence. Accessory Dwelling Unit (ADU) Owners may apply to the City for an extended Leave of Absence due to the following situations: • Temporary job assignments • Military deployments • Educational and research sabbaticals • Formal voluntary service for a humanitarian organization • Religious missionary service • Long term hospital, nursing home, and assisted living facility stays due to adverse medical conditions (1) Owner must reside on the subject property for at least one year after construction of the ADU before applying to the City for a Leave of Absence. (2) Owner may apply for a City-approved Leave of Absence of up to one year. Owner must reapply for an additional year, with a maximum absence of two (2) years, dependent on a clean record with no code violations or nuisance or criminal activity. Owners called away on overseas military tours of duty may be granted additional years, dependent on a clean record with no code violations or nuisance or criminal activity. (3) During approved Leave of Absence, owner may rent both the Principal Dwelling Unit and the ADU at the same time. i. Design. It is intended that the design of Accessory Dwelling Units (ADU’s) be compatible with the design and quality of the principal structure on the lot. Elements of design include, but are not limited to, building material (wood siding, brick, stucco, etc.), color, window treatments, roof pitch, etc. Design standards for ADU’s are stated in this section. If not addressed in this section, base district zone development standards shall apply. (1) Size. An ADU shall not exceed six hundred fifty (650) square feet of gross floor area or the size of the principal dwelling, whichever is less. The City Manager or designee may approve Administrative Adjustments as permitted within Section 16-2-17 of this code. (2) Exterior stairs. Exterior stairs for access to an upper level accessory suite shall not be located on the side of the accessory structure parallel to the nearest side lot line. (3) Height. The maximum height allowed for an ADU shall not exceed twenty six (26) feet. Page 45 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 11 (4) Lot coverage. The lot coverage of an ADU shall be counted toward the maximum allowed lot coverage. (5) Lot placement. ADU placement is restricted to the rear thirty-five (35) percent of the lot. (6) Setbacks. ADU’s shall meet the minimum setbacks as required by Table 16- 6-1.2 “Summary of Dimensional Requirements for Accessory Structures” unless the building or structure complies with setback exemptions available elsewhere in the code. (7) Bulk Plane. Bulk Plane regulations in the Section 16-6-1-G of this Title shall apply to ADU structures. j. Parking. One (1) off-street parking space shall be provided for each Accessory Dwelling Unit (ADU), located within the rear thirty-five (35) percent of the lot. Existing required off- street parking for the principal dwelling shall be maintained or replaced on-site. k. Impact Fees. All impact fees applicable to new construction shall also apply to Accessory Dwelling Units (ADU’s) created after adoption of this ordinance. l. Utilities. Accessory Dwelling Units must connect to the water and sewer lines of the principal dwelling, subject to requirements and restrictions of the Englewood Water and Sewer Board. m. No Subdivision Allowed. An Accessory Dwelling Unit (ADU) shall not be subdivided or sold separately from the principal dwelling unit on a lot, unless all structures and lots meet the required dimensional standards upon completion of the subdivision, including but not limited to minimum lot area, minimum lot width, setbacks, bulk plane and other dimensional standards that may apply. A covenant restricting the future subdivision of the ADU shall be recorded with the Arapahoe County Clerk and Recorder, prior to issuance of a building permit. Section 3. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 16, Chapter 6, Section 1, Subsection G, Paragraph 3, “Bulk Plane Requirements”, by adding a new subparagraph e, numbers 1 and 2 of the Englewood Municipal Code 2000 as follows: e. Accessory Dwelling Units 1. A horizontal line that is located directly above the side lot line and which passes through a point twelve feet (12’) above the base plane described in paragraph (a) above; and 2. The intersecting lines that extend over the lot at a pitch of 12:12 (45-degree angle) from the horizontal lines defined in paragraph (c)(1) above. Page 46 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 12 Section 4. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 16, Chapter 6, Section 1, Subsection H, Paragraph 3, subparagraph c, of the Englewood Municipal Code 2000 as follows: c. Residential Occupancy. No accessory structure shall allow residential occupancy, except as permitted for approved accessory structures occupied by caretakers or watchmen, or for approved accessory dwelling units on owner-occupied principal One-unit detached properties. Section 5. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 16, Chapter 6, Section 1, Subsection 1.2, “Table 16-6-1.2 Summary Table of Dimensional Requirements for Accessory Structures” of the Englewood Municipal Code 2000 as follows: Page 47 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 13  TABLE 16-6-1.2: SUMMARY TABLE OF DIMENSIONAL REQUIREMENTS FOR ACCESSORY STRUCTURES Use Districts Allowed Maximum Number Max. Height (ft) Minimum Setback (ft) Maximum Total Floor Area (sq ft) Add'l Regulati Front Side Rear Accessory Dwelling Units (ADU’s) R-1-C, R-2-A, R-2-B, MU-R-3-A, MU-R-3-B 1-unit dwelling: 1 ADU 26 Entire structure shall be located within rear 35% of the lot 3 Garden Cottage: 3 Carriage House: 6 If vehicle entrance faces street or side lot line: 3 Residential portion of structure shall not exceed 650 SF Detached garages and all carports All Residential Districts 1-unit dwelling: 1 garage and 1 car- port, 2-unit dwell- ing: 1 garage and 1 carport per unit. More than two-unit dwelling: 1 garage or carport per unit 16 Shall conform to the zone district's minimum front set- back applicable to the principal struc- ture and to applica- ble residential de- velopment and design standards of this Chapter R-1-A: 5 Other districts: 3 If entrance faces alley: 6 If entrance faces street or side lot line: 3 Combined maxi- mum total floor area of all garages and carports shall not exceed 1,000 square feet per unit. If a garage or car- port is converted to another use, an equivalent amount of off-street parking shall be provided. When a garage or carport is converted to another use the existing driveway or carport in the fbkDetached garages and all carports TSA, and all Medi- cal, Business and Industrial Districts Shall conform to zone district standards for principal structures. Storage sheds All Residential Dis- tricts, TSA, Medi- cal, Business, and Industrial Districts 1 10 All R Districts: Shall be located be- hind the rear build- ing line of the prin- cipal structure B Districts: Shall be located behind the front building line of the principal structure TSA & I Districts: Shall conform to zone district stan- dards for principal structures R-1-A: 5; Other R Districts: 3; M M, B, TSA, I Dis- tricts: Shall con- form to zone dis- trict standards for principal structures R-1-A: 5; Other R Districts: 3; M B, TSA, I Districts: Shall conform to zone district stan- dards for principal structures 150 See 16-2-9.A.2 for structures 120 square feet or smaller Other accessory structures not listed above All Residential and Medical Districts 1 12 Other accessory structures shall be located behind the rear building line of the principal struc- ture R-1-A: 5 Other R Districts: 3 R-1-A: 5 Other R Districts: 3 200 See 16-2-9.A.2 for structures 120 square feet or smaller (Ord. 04-5; Ord. 05-25; Ord. 05-26; Ord. 08-37, § 5; Ord. 08-48, §§ 16—19; Ord. 09-28, § 6; Ord. 1-11/12, § 13; Ord. 23-12, § 6; Ord.7-13, § 5; Ord. 45-14, § 3; Ord. 3-15, § 1; Ord. 4-15, § 1) Page 48 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 14 Section 6. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 16, Chapter 6, Section 4, Subsection E, Paragraph 1, subparagraph 4.1 “Table 16-6-4.1 Minimum Off-Street Vehicle Parking Rations” of the Englewood Municipal Code 2000 as follows: TABLE 16-6-4.1: MINIMUM OFF-STREET VEHICLE PARKING RATIOS Use Off-Street Vehicle Parking Standard Additional Requirements RESIDENTIAL USES Group Living Dormitory, fraternity, sorority 1 parking space per two beds Group living facility, large/special or small 1 parking space per 3 resident beds, plus 1 parking space for each 3 employees Nursing home 1 parking space per 4 resident beds plus 1 parking space for each 3 employees Senior citizen .75 parking spaces per unit plus one guest space for each 5 units Household Living One-unit, detached or attached dwelling 2 spaces per each dwelling unit Senior citizen residential complex (35 per- cent or more of total units reserved for persons 60 years and older) 1 space per 2 dwelling units, plus one guest space for each 5 units Two-unit and multi-unit dwelling: Effi- ciency, 1- or 2-bedroom unit 1.5 spaces per each dwelling unit.(1) Such parking shall be designated and identified as parking for the occupants of the build- ing only. (2) Guests or Visitor Parking for buildings with 5 or more dwelling units: 1 space for each 5 units. Such parking shall be designated and identified as temporary parking for the use of guests or visitors or the occupants of the building only. Two-unit and multi-unit dwelling: 3 or more bedroom unit 2 spaces per each dwelling unit. Boarding or Rooming Houses 1 space for each guest bed, in addition to the one-unit dwelling requirement Accessory Dwelling Unit 1 space in addition to the one-unit dwelling requirement Parking space must be entirely located within rear 35% of the lot PUBLIC/INSTITUTIONAL USES Religious Assembly All 1 space for each 3 seats or every 6 feet of bench length in the main assembly area or auditorium School Education institution - elementary 1 space for each classroom and adminis- trative office Education institution - secondary An area equal to 1/2 the gross floor area in the structure Public Buildings All An area equal to 1/2 the gross floor area in the structure Page 49 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 15 ABLE 16-6-4.1: MINIMUM OFF-STREET VEHICLE PARKING RATIOS Use Off-Street Vehicle Parking Standard Additional Requirements COMMERCIAL USES Assembly Assembly hall or auditorium, hall rental for meetings or social occasions 1 space for each 3 seats Entertainment/ Amusement: Indoor Amusement facilities, convention facili- ties, dance halls, gymnasiums, theaters, skating rinks 1 space for each 3 seats Bowling alley 4 spaces per lane, plus 1 additional space for each 2 employees Food and Beverage Service Restaurant, bar, tavern, with or without outdoor operations 1 space per each 100 square feet of gross floor area Medical/Scientific Service Hospital 1 space for each 2 patient beds, plus 1 space for each 2 employees Office All 1 space per each 300 square feet Retail Sales and Service All Under 7,500 square feet: an area equal to 1/2 of the gross floor area; 7,500 square feet gross floor area and above: an area equal to the gross floor area. As applicable, plus adequate stacking spaces as per Section 16-6-4-J below. Vehicle and Equipment Automotive sales, rental; Automobile pawn- broker 1 space for each 2 employees at maximum employment on a single shift, plus 2 spaces for each 300 square feet of sales/office, repair, or maintenance space. Visitor Accommodation Hotel; Hotel, Extended Stay 1 space for each guest room, plus 1 addi- tional space for each 2 employees. Parking for convention facilities and dining areas in the hotel shall conform with the require- ments set forth within. MANUFACTURING/INDUSTRIAL USES Industrial Service and/or manufacturing An area equal to 1/4 the gross floor area occupied by the use in a structure Warehouse/Storage Mini-storage facility Customer parking shall be provided at the manager's office calculated on the basis of one space for each six thousand (6,000) square feet of floor area and open storage, or one space for each one hundred (100) storage units or spaces, whichever is greater. Plus, 2 additional parking spaces for employees shall be provided at the manager's office. Wholesale business An area equal to 1/4 of the gross floor area of the structure or structures. Warehousing and/or storage An area equal to 1/4 of the gross floor area of the structure or structures. Section 7. Notice of general provisions and findings applicable to interpretation and application of this Ordinance: Applicability of Title 1, Chapter 2, Saving Clause. The provisions of E.M.C. Title 1, Chapter 2, Saving Clause apply to interpretation and application of this Ordinance, unless otherwise set forth above, including, but not limited to, the provisions regarding severability, inconsistent ordinances or code provisions, effect of repeal or modification, and legislation not affected by repeal. Page 50 of 210 Attachment A1: Planning and Zoning Commission Recommended ADU Ordinance City Attorney Revisions 16 Enforcement. E.M.C. Title 1, Chapter 4, “General Penalty” provisions mandate that except as otherwise provided within specific Titles, Chapters, or Sections of the Englewood Municipal Code, the violation of any provisions of the Code, or of any secondary code adopted therein, shall be punished by a fine not exceeding two thousand six hundred and fifty dollars ($2,650.00) or imprisonment for a term not exceeding three hundred sixty (360) days or by both such fine and imprisonment. Safety Clauses. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Englewood, that it is promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Introduced, read in full, and passed on first reading on the _____ day of _______________, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the _____ day of _________________________, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the _____ day of _________________________, 2018 for thirty (30) days. A Public Hearing was held on the __________ day of ______________________, 2018. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for an Ordinance passed on first reading and published by title as Ordinance No. ___, Series of 2018. Stephanie Carlile, City Clerk Page 51 of 210 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Wade Burkholder DEPARTMENT: Community Development DATE: October 1, 2018 SUBJECT: CB 32 - Iron Works Village Metropolitan District IGA Amendment DESCRIPTION: CB 32 - Iron Works Village Metropolitan District IGA Amendment RECOMMENDATION: Staff recommends approval of the first amendment to the Intergovernmental Agreement between the City of Englewood and Iron Works Village Metropolitan District. PREVIOUS COUNCIL ACTION: On October 3, 2016 the City Council of the City of Englewood approved the Consolidated Service Plan for the Iron Works Village Metropolitan District by passage of Resolution No. 103, Series of 2016. Furthermore, the City and the District entered into an Intergovernmental Agreement by passage of Ordinance No. 33, Series of 2017 on March 16, 2017, authorizing the District to own, operate, and maintain any part or all of the public improvements not dedicated to the City or other appropriate jurisdiction. SUMMARY: Creation of the Iron Works Village Metropolitan District was authorized by City Council to enable the district to own, operate, and maintain any part or all of the public improvements not dedicated to the City or other appropriate jurisdiction within the Iron Works development. These improvements include streets (curbs, gutters, culverts, bridges, sidewalks, parking facilities, paving, lighting, grading, landscaping), traffic and safety controls, retaining walls, parks and trails, open space, landscaping, drainage facilities and all necessary equipment and appurtenances incident thereto. The initial Intergovernmental Agreement did not provide specific detail as to the public improvements that were covered. ANALYSIS: The proposed first amendment to the Intergovernmental Agreement between the City of Englewood and Iron Works Village Metropolitan District adds a section titled; Operations and Maintenance which provides written description of the said public improvements which the Metropolitan District is responsible for, as well as adding an Exhibit graphically depicting those improvements. FINANCIAL IMPLICATIONS: There is no financial impact to the City of Englewood. ATTACHMENTS: Page 52 of 210 1. Council Bill 32 2. 2017 Approved Intergovernmental Agreement 3. Resolution 103 Page 53 of 210 BY AUTHORITY ORDINANCE NO. ________ COUNCIL BILL NO. 32 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER ______________ BILL FOR AN ORDINANCE APPROVING THE FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND IRON WORKS VILLAGE METROPOLITAN DISTRICT WHEREAS, the City Council of the City of Englewood (“City”) approved the Consolidated Service Plan for Iron Works Village Metropolitan District (“District”) by the passage of Resolution No. 103, Series of 2016, and WHEREAS, the District and City entered into an Intergovernmental Agreement (“IGA”) by the passage of Ordinance No. 33, Series of 2017, and WHEREAS, the IGA and Service Plan provide that the District shall be authorized to own, operate and maintain any part or all of the Public Improvements not dedicated to the City or other appropriate jurisdiction, and WHEREAS, paragraph 4 of the IGA provides the agreement may be amended, modified, changed, or terminated in whole or in part only by a written agreement duly authorized and executed by the Parties, and WHEREAS, by this Amendment the District has determined that the best interests of the District, its residents, property owners and taxpayers, would be served by accepting ownership and providing operation and maintenance of all Public Improvements within the District as shown by Exhibit 1 of the Amendment, and WHEREAS the City of Englewood and the District have determined it to be in the best interests of their respective taxpayers, residents and property owners to enter into this First Amendment to the Intergovernmental Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The First Amendment to the Intergovernmental Agreement between the City of Englewood and Iron Works Village Metropolitan District is hereby accepted and approved by the Englewood City Council and is attached hereto as “Exhibit A”. Section 2. The Mayor is hereby authorized to sign and the City Clerk to attest The First Amendment to the Intergovernmental Agreement between the City of Englewood and Iron Works Village Metropolitan District for and on behalf of the City of Englewood. Introduced, read in full, and passed on first reading on the 1st day of October, 2018. Page 54 of 210 Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 4th day of October, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 3rd day of October, 2018. Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for an Ordinance introduced, read in full, and passed on first on the 1st day of October 2018. Stephanie Carlile Page 55 of 210 Page 56 of 210 Page 57 of 210 Page 58 of 210 2..4:_.9o,°_.Em%§2.2. a<m:>c.mam.._.>z_In ?nmmu -.nemmmw... mum-V nluumm mmw?mmmmn r umw?u?mm?._M __._ maMm.Mnu.mm _mmmm mI Im_.%U .WW-..--. _.. .. u 21 ‘nu an mu mu ...u.a...van ...u... .n....... nun-4 .u__-¢wA_u u 1 -u -mu .: um um xi:...»...u.-....—uu.nu.u......... -uuinvnn .........u--4....--. .—...K.-..a....m......-um.a..-~.Iilwlumnn-tun-unuuuu nun .m.«».s..m.u..um:-AMI-uvununuunuanuu m. ..:........m......mluhnv -.....-..tuuunuwuxw--naulxlvuls-atlrwru a....._....m..- vunmmw-um-nu...vulva:.-4..m.-um... .....=...u.-..........,..........u;.-....-nu..-.... -.In- vvunuumu mum:in m......,..u... 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Snfdu mfuvnmnandndedamgwlhepmpmedmuuupulusnuxndmyouipudpmunduminl dunno-sdunbnrgulaloty nfMSl.BRuleG-23a:nInk:wm:x(h1dd'nuon:l:a Ihcmle nf apnhzulnonn admannde?ndmuugmdnmpmm?nxduukdpmpudmumcor-=|nm:1‘h:pnnuqml¢fSnf:|,:unuukrIvntz2.su xcnnhufornnlelo unuvauunanum?-lmglh u:nmnon.SawI;mIluemleul'Sufalhas?nanunlmd nduunusududa?almmmnuardwnnaa?umwnhuumu?t-nhmnn auullcnnmmpal. kplaunwnugnzutduchtrxdrsuynnpy?u?gmdleclunudeeunqryrupmlc Thuznnaznxhlunknpvepauibysufdfnrdlacimtorpotusudclmlluvhmnmzllnulcnaknmdnmly :ddtu:edmdd:brauHonhnnmnpmpmumIly.Mvmmnulu1mEnnu:unnhpenmfunhudnznuwnansl mpuaaonsnfdduuxmqumuqmwulu-hnfmfmnungqxuaupvuuncdmmue an aduenbkntriibuniabkudnmvwofmy:unm:phu:lnu1n:am.ThauuIenkdanoxewunnuem n?anr 'IoxaloqnxdnscnryleamuumdutmnummmnuubysufulxnpmndcuImrgmy Enanuqfcunynanscnnnnuo nnyxennmymuulmunmdsaevnhnndnuynotniduponum mdvannllulmchmnlfuwullhey-rmnledmIh:?mnr.Whu:mdn1ai.Ifupvamnunnuynunum uufcmmnnndamdfrunnmwraollundum dfalwlukvabeievemchu?mvnumlubunnunmudmnqnku. Snfzldoaynlgnmnulhcnamqnfuuutnumumu?mnmanluhuedunnsfmnunmnnadyxn?a?: Iosuldmusuunusmd mbpeawdnng:wnhmnnuuu:$uf:lduesnnLpmnd::amnmu5nxnrlep!adnu:: luwnqywnhaddbenuuhauq;nupmednhunnmmxnm:u?dluma==nnump,n:.Ieplurndun mqaliulmudunnh?dhe?tcnndw?uyunndmanandlmcmmdsywdullappwpmm STII=EL|Page 104 of 210 Page 105 of 210 Page 106 of 210 Page 107 of 210 Page 108 of 210 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Maria Sobota DEPARTMENT: Finance & Administrative Services DATE: October 1, 2018 SUBJECT: CB 29 - 2019 Budget Ordinance DESCRIPTION: CB 29 - 2019 Budget Ordinance RECOMMENDATION: Staff recommends City Council approve the proposed bill for an ordinance adopting the 2019 Budget. PREVIOUS COUNCIL ACTION: The 2019 initial budget projections were discussed with City Council on March 26, 2018. Staff met with City Council to discuss the policy issues guiding the creation of the proposed 2019 budget on the following dates: April 9th, April 23rd, and June 4th. The City Manager's Office provided an overview of the 2019-2023 Capital Improvement Plan and staff provided an overview of the operating budget supporting Strong Infrastructure and Community Parks on June 11th. On June 25th, the operating budget focusing on the following goals were discussed: Safe, Fun, Active and Engaged Community; Organizational Excellence; Sustainable Natural Environment and Historic Past, Smart Future. Two Community Outreach events for the budget process were held on July 11th and July 18th. The proposed 2019 Budget updates were provided on August 8, August 27 and August 28, 2018. The 2019 Proposed Budget for the City of Englewood, the 2019 Proposed Budget for the South Platte Water Renewal Partners and the 2019 Proposed Revenue Manual for the City of Englewood were posted to the City's website on September 7, 2018 and printed copies were available on September 7, 2018. A public hearing to gather citizen input regarding the 2019 Proposed Budget was held on September 17, 2018. On September 24, 2017, a City Council Study Session was held to address final changes to the 2019 Budget. SUMMARY: The Charter of the City of Englewood requires the City Council to adopt the next year's Budget and Appropriation Ordinances no later than thirty days prior to the first day of the next fiscal year to ensure there is legal authority to expend funds. (Article X, Part I, Section 90) The City of Englewood 2019 Budget was developed over the past five months with significant collaboration between Englewood residents, the City Council, and City staff. This year's budget process Page 109 of 210 leveraged our collective capacity to deliver quality city services, enhance public safety, and reinvigorated our existing city infrastructure. Despite our fiscal challenges, this budget maintains our commitments through 2019. However, continued long-term planning and prioritization with the City Council and community is necessary to ensure sustainability into the future. ANALYSIS: The City of Englewood 2019 Budget is a structurally balanced budget, as required by City Charter and Resolution No. 51, Series 2016. This means that across all funds, the City's Revenues in addition to the beginning Fund Balance meet or exceed the City's Expenditures. The estimated ending Governmental Fund Balances for 2019 is $18,559,604. The estimated ending Proprietary Fund Balances for 2019 is $18,517,919. The City's Funds detail are reflected in the chart in the Financial Implications section below: FINANCIAL IMPLICATIONS: ALTERNATIVES: Per the Englewood City Charter (Article X, Part I, Section 90), Council shall adopt a bill for the Budget and a bill for the Appropriation no less than thirty days prior to the first day of the next fiscal year. CONCLUSION: Staff supports this 2019 Budget and is looking forward to Council direction in addressing future budgets. ATTACHMENTS: Council Bill 29 Page 110 of 210 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 29 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER A BILL FOR AN ORDINANCE ADOPTING THE BUDGET OF THE CITY OF ENGLEWOOD, COLORADO, FOR FISCAL YEAR 2019. WHEREAS, pursuant to the provisions of Part I, Article X, of the Charter of the City of Englewood, Colorado, a budget for fiscal year 2019 was duly submitted by the City Manager to the City Council on September 10, 2018; and WHEREAS, a public hearing on said budget was held by the City Council within three weeks after its submission at the meeting of the City Council on September 17, 2018. Regular notice of the time and place of said hearing was published within seven days after submission of the budget in the manner provided in the Charter for the publication of an ordinance; and WHEREAS, the City Council of the City of Englewood has studied and discussed the budget on numerous occasions; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. That the budget of the City of Englewood, Colorado, for fiscal year 2019, as submitted by the City Manager, duly considered by the City Council and with changes made by the City Manager to reflect Council discussion after public hearing, is adopted as the budget for the City of Englewood for the fiscal year 2019. Page 111 of 210 2 Section 2. GENERAL FUND 2019 BUDGET Total Fund Balance, January 1, 2019 15,241,922$ REVENUES Sales/Use Tax 29,904,086$ Property and Specific Ownership Tax 4,452,000$ Franchise/Occupation/Cigarette Tax/Hotel 3,736,000$ License/Permits 1,329,743$ Intergovernmental Revenue 1,231,024$ Charges for Services 2,992,299$ Cultural & Recreation 2,816,549$ Fines & Forfeitures 890,950$ Interest 59,946$ Contribution from Component Units 1,548,000$ Other 518,457$ Total Revenues 49,479,054$ Other Financing Sources 123,599$ Total Sources of Funds 49,602,653$ EXPENDITURES Legislation 336,032$ City Manager's Office 7,286,214$ City Attorney's Office 914,044$ Municipal Court 1,154,896$ Human Resources 837,447$ Finance and Administrative Services 1,696,121$ Information Technology 3,367,836$ Community Development 2,525,060$ Public Works 6,669,193$ Police 14,642,956$ Parks, Recreation and Library Services 7,899,809$ Communications 486,312$ Contingencies 218,313$ Debt Service 1,568,159$ Total Expenditures 49,602,392$ Other Financing Uses 3,100,000$ Total Uses of Funds 52,702,392$ Total Fund Balance, December 31, 2019 12,142,183$ Page 112 of 210 3 Section 3. SPECIAL REVENUE FUNDS Conservation Trust Fund Fund Balance, January 1, 2019 215,413$ Revenues 310,000$ Expenditures 312,000$ Fund Balance, December 31, 2019 213,413$ Donors Fund Fund Balance, January 1, 2019 594,565$ Revenues 106,085$ Expenditures 622,560$ Fund Balance, December 31, 2019 78,090$ Parks and Recreation Trust Fund Fund Balance, January 1, 2019 453,529$ Revenues 2,500$ Expenditures 5,000$ Fund Balance, December 31, 2019 451,029$ Malley Center Trust Fund Fund Balance, January 1, 2019 228,646$ Revenues 3,000$ Expenditures 35,000$ Fund Balance, December 31, 2019 196,646$ Open Space Fund Fund Balance, January 1, 2019 600,356$ Revenues 805,000$ Expenditures 774,755$ Fund Balance, December 31, 2019 630,601$ Page 113 of 210 4 Section 4. DEBT SERVICE FUNDS General Obligation Bond Fund- Recreation Fund Balance, January 1, 2019 57,210$ Revenues 1,102,000$ Expenditures 1,110,800$ Fund Balance, December 31, 2019 48,410$ General Obligation Bond Fund-Police Headquarters Fund Balance, January 1, 2019 975,515$ Revenues 2,202,500$ Expenditures 2,216,013$ Fund Balance, December 31, 2019 962,002$ Page 114 of 210 5 Section 5. CAPITAL PROJECT FUNDS Public Improvement Fund Fund Balance, January 1, 2019 1,639,130$ Revenues 4,200,000$ Expenditures 3,935,000$ Transfer In -$ Transfer Out 123,599$ Fund Balance, December 31, 2019 1,780,531$ Capital Projects Fund Fund Balance, January 1, 2019 558,494$ Revenues 50,000$ Expenditures 3,100,250$ Transfer In 3,100,000$ Fund Balance, December 31, 2019 608,244$ Police Headquarters Construction Fund Fund Balance, January 1, 2019 14,710,234$ Revenues 105,000$ Expenditures 13,366,779$ Fund Balance, December 31, 2019 1,448,455$ Page 115 of 210 6 Section 6. ENTERPRISE FUNDS Water Fund Fund Balance, January 1, 2019 12,016,204$ Revenues 8,790,323$ Expenditures 10,322,681$ Fund Balance, December 31, 2019 10,483,846$ Sewer Fund Fund Balance, January 1, 2019 4,917,945$ Revenues 17,860,970$ Expenditures 22,263,250$ Fund Balance, December 31, 2019 515,665$ Storm Drainage Fund Fund Balance, January 1, 2019 948,154$ Revenues 682,514$ Expenditures 510,086$ Fund Balance, December 31, 2019 1,120,582$ Golf Course Fund Fund Balance, January 1, 2019 1,009,861$ Revenues 2,308,800$ Expenditures 2,235,798$ Fund Balance, December 31, 2019 1,082,863$ Concrete Utility Fund Fund Balance, January 1, 2019 865,211$ Revenues 884,200$ Expenditures 1,056,497$ Fund Balance, December 31, 2019 692,914$ Housing Rehabilitation Fund Fund Balance, January 1, 2019 1,039,172$ Revenues 469,900$ Expenditures 659,850$ Fund Balance, December 31, 2019 849,222$ Page 116 of 210 7 Section 7. INTERNAL SERVICE FUNDS Central Services Fund Fund Balance, January 1, 2019 11,993$ Revenues 155,000$ Expenditures 159,925$ Fund Balance, December 31, 2019 7,068$ Servicenter Fund Fund Balance, January 1, 2019 927,518$ Revenues 2,439,714$ Expenditures 2,594,583$ Fund Balance, December 31, 2019 772,649$ Capital Equipment Replacement Fund Fund Balance, January 1, 2019 1,921,626$ Revenues 1,005,576$ Expenditures 1,478,234$ Fund Balance, December 31, 2019 1,448,968$ Risk Management Fund Fund Balance, January 1, 2019 1,652,660$ Revenues 7,489,555$ Expenditures 7,598,073$ Fund Balance, December 31, 2019 1,544,142$ Employee Benefits Fund -$ Fund Balance, January 1, 2019 -$ Revenues -$ Expenditures -$ Fund Balance, December 31, 2019 -$ Section 8. That the said budget shall be a public record in the office of the City Clerk and shall be open to public inspection. Sufficient copies thereof shall be made available for the use of the City Council and the public, the number of copies to be determined by the City Manager. Introduced, read in full, and passed on first reading on the 1st day of October, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 4th day of October, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 3rd day of October, 2018 Page 117 of 210 8 Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for Ordinance introduced, read in full, and passed on first reading on the day of , 2018. Stephanie Carlile Page 118 of 210 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Maria Sobota DEPARTMENT: Finance & Administrative Services DATE: October 1, 2018 SUBJECT: CB 28 - 2019 Budget Appropriation Ordinance DESCRIPTION: CB 28 - 2019 Budget Appropriation Ordinance RECOMMENDATION: Staff recommends City Council approve the proposed bill for an ordinance adopting the 2019 Appropriation. PREVIOUS COUNCIL ACTION: The 2019 initial budget projections were discussed with City Council on March 26, 2018. Staff met with City Council to discuss the policy issues guiding the creation of the proposed 2019 budget on the following dates: April 9th, April 23rd, and June 4th. The City Manager's Office provided an overview of the 2019-2023 Capital Improvement Plan and staff provided an overview of the operating budget supporting Strong Infrastructure and Community Parks on June 11th. On June 25th, the operating budget focusing on the following goals were discussed: Safe, Fun, Active and Engaged Community; Organizational Excellence; Sustainable Natural Environment and Historic Past, Smart Future. Two Community Outreach events for the budget process were held on July 11th and July 18th. The proposed 2019 Budget updates were provided on August 8, August 27 and August 28, 2018. The 2019 Proposed Budget for the City of Englewood, the 2019 Proposed Budget for the South Platte Water Renewal Partners and the 2019 Proposed Revenue Manual for the City of Englewood were posted to the City's website on September 7, 2018 and printed copies were available on September 7, 2018. A public hearing to gather citizen input regarding the 2019 Proposed Budget was held on September 17, 2018. On September 24, 2017, a City Council Study Session was held to address final changes to the 2019 Budget. SUMMARY: The Charter of the City of Englewood requires the City Council to adopt the next year's Budget and Appropriation Ordinances no later than thirty days prior to the first day of the next fiscal year to ensure there is legal authority to expend funds. (Article X, Part I, Section 90) The City of Englewood 2019 Budget was developed over the past five months with significant collaboration between Englewood residents, the City Council, and City staff. This year's budget process Page 119 of 210 leveraged our collective capacity to deliver quality city services, enhance public safety, and reinvigorated our existing city infrastructure. Despite our fiscal challenges, this budget maintains our commitments through 2019. However, continued long-term planning and prioritization with the City Council and community is necessary to ensure sustainability into the future. ANALYSIS: The City of Englewood 2019 Budget is a structurally balanced budget, as required by City Charter and Resolution No. 51, Series 2016. This means that across all funds, the City's Revenues in addition to the beginning Fund Balance meet or exceed the City's Expenditures. The estimated ending Governmental Fund Balances for 2019 is $18,559,604. The estimated ending Proprietary Fund Balances for 2019 is $18,517,919. The City's Funds detail are reflected in the chart in the Financial Implications section below: FINANCIAL IMPLICATIONS: ALTERNATIVES: Per the Englewood City Charter (Article X, Part I, Section 90), Council shall adopt a bill for the Budget and a bill for the Appropriation no less than thirty days prior to the first day of the next fiscal year. CONCLUSION: Staff supports this 2019 Budget and is looking forward to Council direction in addressing future budgets. ATTACHMENTS: Council Bill 28 Page 120 of 210 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 28 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER A BILL FOR AN ORDINANCE APPROPRIATING MONIES FOR ALL MUNICIPAL PURPOSES IN THE CITY OF ENGLEWOOD, COLORADO, FOR FISCAL YEAR BEGINNING JANUARY 1, 2019, AND ENDING DECEMBER 31, 2019, CONSTITUTING WHAT IS TERMED THE ANNUAL APPROPRIATION BILL FOR FISCAL YEAR 2019. WHEREAS, a public hearing on the Proposed 2019 Budget was held September 17, 2018; and WHEREAS, the operating budgets and Multiple Year Capital Plan for all City departments and funds were reviewed at budget workshops held on August 13, 27 and August 28; and WHEREAS, the Charter of the City of Englewood requires the City Council to adopt bills for ordinances adopting the Budget and Appropriation Ordinance no later than thirty days prior to the first day of the next fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. That there be and there hereby is appropriated from the revenue derived from taxation in the City of Englewood, Colorado, from collection of license fees and from all other sources of revenue including available fund balances during the year beginning January 1, 2019, and ending December 31, 2019, the amounts hereinafter set forth for the object and purpose specified and set opposite thereto, specifically as follows: Page 121 of 210 2 GENERAL FUND Legislation 336,032$ City Manager's Office 7,286,214$ City Attorney's Office 914,044$ Municipal Court 1,154,896$ Human Resources 837,447$ Finance and Administrative Services 1,696,121$ Information Technology 3,367,836$ Community Development 2,525,060$ Public Works 6,669,193$ Police 14,642,956$ Parks, Recreation and Library Services 7,899,809$ Communications 486,312$ Contingencies 218,313$ Debt Service – Civic Center 1,444,560$ Debt Service – Other 123,599$ Other Financing Uses 3,100,000$ Total General Fund 52,702,392$ CONSERVATION TRUST FUND Total Conservation Trust Fund 312,000$ DONORS FUND Total Donors Fund 622,560$ PARKS AND RECREATION TRUST FUND Total Parks and Recreation Trust Fund 5,000$ MALLEY CENTER TRUST FUND Total Malley Center Trust Fund 35,000$ OPEN SPACE FUND Total Open Space Fund 774,755$ Page 122 of 210 3 GENERAL OBLIGATION BOND FUND-RECREATION Total General Obligation Bond Fund 1,110,800$ GENERAL OBLIGATION BOND FUND-POLICE HEADQUARTERS Total General Obligation Bond Fund 2,216,013$ PUBLIC IMPROVEMENT FUND Total Public Improvement Fund 4,058,599$ CAPITAL PROJECTS FUND Total Capital Projects Fund 3,100,250$ POLICE HEADQUARTERS CONSTRUCTION FUND Total Police Headquarters Construction Fund 13,399,779$ WATER FUND Total Water Fund 10,322,681$ SEWER FUND Total Sewer Fund 22,263,250$ STORM DRAINAGE FUND Total Storm Drainage Fund 510,086$ GOLF COURSE FUND Total Golf Course Fund 2,235,798$ CONCRETE UTILITY FUND Total Concrete Utility Fund 1,056,497$ HOUSING REHABILITATION FUND Total Housing Rehabilitation Fund 659,850$ Page 123 of 210 4 CENTRAL SERVICES FUND Total Central Services Fund $159,925 SERVICENTER FUND Total ServiCenter Fund $2,594,583 CAPITAL EQUIPMENT REPLACEMENT FUND Total Capital Equipment Replacement Fund $1,478,234 RISK MANAGEMENT FUND Total Risk Management Fund $7,598,073 EMPLOYEE BENEFITS FUND Total Employee Benefits Fund $0 Section 2. The foregoing appropriations shall be considered to be appropriations to groups within a program or department within the fund indicated but shall not be construed to be appropriated to line items within any groups, even though such line items may be set forth as the adopted budget for the fiscal year 2019. Section 3. All monies in the hands of the Director of Finance and Administrative Services, or to come into the Director's hands for the fiscal year 2018, may be applied on the outstanding claims now due or to become due in the said fiscal year of 2019. Section 4. All unappropriated monies that may come into the hands of the Director of Finance and Administrative Services during the year 2018, may be so distributed among the respective funds herein as the City Council may deem best under such control as is provided by law. Section 5. During or at the close of the fiscal year of 2018, any surplus money in any of the respective funds, after all claims for 2018 against the same have been paid, may be distributed to any other fund or funds at the discretion of the City Council. Introduced, read in full, and passed on first reading on the 1st day of October, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 4th day of October, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 3rd day of October, 2018 Page 124 of 210 5 Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for Ordinance introduced, read in full, and passed on first reading on the day of , 2018. Stephanie Carlile Page 125 of 210 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Maria Sobota DEPARTMENT: Finance & Administrative Services DATE: October 1, 2018 SUBJECT: CB 30 - SPWRP 2019 Budget Ordinance DESCRIPTION: CB 30 - SPWRP 2019 Budget Ordinance RECOMMENDATION: Staff recommends City Council approve the proposed bill for an ordinance adopting the 2019 Budget for the South Platte Water Renewal Partners (SPWRP), formerly known as the Littleton/Englewood Wastewater Treatment Plant. PREVIOUS COUNCIL ACTION: The 2019 initial budget projections were discussed with City Council on March 26, 2018. Staff met with City Council to discuss the policy issues guiding the creation of the proposed 2019 budget on the following dates: April 9th, April 23rd, and June 4th. The City Manager's Office provided an overview of the 2019-2023 Capital Improvement Plan and staff provided an overview of the operating budget supporting Strong Infrastructure and Community Parks on June 11th. On June 25th, the operating budget focusing on the following goals were discussed: Safe, Fun, Active and Engaged Community; Organizational Excellence; Sustainable Natural Environment and Historic Past, Smart Future. Two Community Outreach events for the budget process were held on July 11th and July 18th. The proposed 2019 Budget updates were provided on August 8, August 27 and August 28, 2018. The SPWRP Proposed Budget was presented to the Supervisory Committee at the August 16, 2018. The 2019 Proposed Budget for the City of Englewood, the 2019 Proposed Budget for the South Platte Water Renewal Partners and the 2019 Proposed Revenue Manual for the City of Englewood were posted to the City's website on September 7, 2018 and printed copies were available on September 7, 2018. A public hearing to gather citizen input regarding the 2019 Proposed Budget was held on September 17, 2018. On September 24, 2017, a City Council Study Session was held to address final changes to the 2019 Budget. SUMMARY: Page 126 of 210 The City Council of the City of Englewood acts as administering authority for the South Platte Water Renewal Partners (formerly known as the Littleton/Englewood Wastewater Treatment Plant). Part of the duties of the City Council includes adopting bills for ordinances for the 2019 Budget and Appropriation Ordinance no later than thirty days prior to the first day of the next fiscal year ANALYSIS: The 2018 South Platte Water Renewal Partners Budget indicates a beginning funds available balance of $115,674, total sources of funds of $27,359,559 and total uses of funds of $27,359,559, leaving the ending funds balance at $115,674. The sources and uses of funds are complementary as all expenditures at the plant are shared and billed out on a cost reimbursement basis to both the City of Littleton and the City of Englewood based on the Joint Use Agreement. FINANCIAL IMPLICATIONS: The proposed uses of funds for 2019 in the amount of $27,359,559 is $489,768 or 1.8% greater than the approved 2018 budget of $26,869,791. ALTERNATIVES: Per the Englewood City Charter (Article X, Part I, Section 90), Council shall adopt a bill for the Budget and a bill for the Appropriation no less than thirty days prior to the first day of the next fiscal year. CONCLUSION: Staff has provided a South Platte Water Renewal Partners budget that meets the needs of the two partnership cities, all State and Federal Standards and supports environmental responsibility. ATTACHMENTS: Council Bill 30 Page 127 of 210 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 30 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER A BILL FOR AN ORDINANCE ADOPTING THE BUDGET FOR THE SOUTH PLATTE WATER RENEWAL PARTNERS FOR FISCAL YEAR 2019. WHEREAS, a public hearing on said budget was held by the City Council within three weeks after its submission on September 10, 2018. The hearing was held at the meeting of City Council on September 17, 2018, regular notice of the time and place of said hearing having been published within seven days after the submission of the budget in the manner provided in the Charter for the publication of an ordinance; and WHEREAS, pursuant to the provisions of an agreement between the City of Littleton, Colorado, and the City of Englewood, Colorado, a budget for fiscal year 2019 was provided to the South Platte Water Renewal Partners Supervisory Committee at their meeting; held on August 16, 2018; and WHEREAS, the City Council of the City of Englewood, as the administering authority for the South Platte Water Renewal Partners, has studied the budget on numerous occasions; and WHEREAS, it is the intent of the City Council to adopt the 2019 budget for the South Platte Water Renewal Partners as now submitted. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. That the budget of the South Platte Water Renewal Partners for fiscal year 2019, as submitted by the South Platte Water Renewal Partners Supervisory Committee and duly considered by the City Council after public hearing, is hereby adopted as the budget for the South Platte Water Renewal Partners for the fiscal year 2019, as follows: South Platte Water Renewal Partners Fund Balance – January 1, 2019 $ 115,674 Revenues $ 27,359,559 Expenditures $ 27,359,559 Fund Balance – December 31, 2019 $ 115,674 Section 2. That the said budget as accepted shall be a public record in the Office of the City Clerk and shall be open to public inspection. Sufficient copies thereof shall be made available for Page 128 of 210 2 the use of the City Council and the public, the number of copies to be determined by the City Manager. Introduced, read in full, and passed on first reading on the 1st day of October, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 4th day of October, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 3rd day of October, 2018 Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for Ordinance introduced, read in full, and passed on first reading on the day of , 2018. Stephanie Carlile Page 129 of 210 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Maria Sobota DEPARTMENT: Finance & Administrative Services DATE: October 1, 2018 SUBJECT: CB 31 - SPWRP 2019 Appropriation Ordinance DESCRIPTION: CB 31 - SPWRP 2019 Appropriation Ordinance RECOMMENDATION: Staff recommends City Council approve the proposed bill for an ordinance adopting the 2019 Appropriation for the South Platte Water Renewal Partners (SPWRP), formerly known as the Littleton/Englewood Wastewater Treatment Plant. PREVIOUS COUNCIL ACTION: The 2019 initial budget projections were discussed with City Council on March 26, 2018. Staff met with City Council to discuss the policy issues guiding the creation of the proposed 2019 budget on the following dates: April 9th, April 23rd, and June 4th. The City Manager's Office provided an overview of the 2019-2023 Capital Improvement Plan and staff provided an overview of the operating budget supporting Strong Infrastructure and Community Parks on June 11th. On June 25th, the operating budget focusing on the following goals were discussed: Safe, Fun, Active and Engaged Community; Organizational Excellence; Sustainable Natural Environment and Historic Past, Smart Future. Two Community Outreach events for the budget process were held on July 11th and July 18th. The proposed 2019 Budget updates were provided on August 8, August 27 and August 28, 2018. The SPWRP Proposed Budget was presented to the Supervisory Committee at the August 16, 2018. The 2019 Proposed Budget for the City of Englewood, the 2019 Proposed Budget for the South Platte Water Renewal Partners and the 2019 Proposed Revenue Manual for the City of Englewood were posted to the City's website on September 7, 2018 and printed copies were available on September 7, 2018. A public hearing to gather citizen input regarding the 2019 Proposed Budget was held on September 17, 2018. SUMMARY: The City Council of the City of Englewood acts as administering authority for the South Platte Water Renewal Partners (formerly known as the Littleton/Englewood Wastewater Treatment Plant). Part of the duties of the City Council includes adopting bills for ordinances for the 2019 Page 130 of 210 Budget and Appropriation Ordinance no later than thirty days prior to the first day of the next fiscal year AN ALYSIS: The 2018 South Platte Water Renewal Partners Budget indicates a beginning funds available balance of $115,674, total sources of funds of $27,359,559 and total uses of funds of $27,359,559, leaving the ending funds balance at $115,674. The sources and uses of funds are complementary as all expenditures at the plant are shared and billed out on a cost reimbursement basis to both the City of Littleton and the City of Englewood based on the Joint Use Agreement. The total appropriation (use of funds) for 2019 is $27,359,559. FINANCIAL IMPLICATIONS: The proposed uses of funds for 2019 in the amount of $27,359,559 is $489,768 or 1.8% greater than the approved 2018 budget of $26,869,791. ALTERNATIVES: Per the Englewood City Charter (Article X, Part I, Section 90), Council shall adopt a bill for the Budget and a bill for the Appropriation no less than thirty days prior to the first day of the next fiscal year. CONCLUSION: Staff has provided a South Platte Water Renewal Partners budget that meets the needs of the two partnership cities, all State and Federal Standards and supports environmental responsibility. ATTACHMENTS: Council Bill 31 Page 131 of 210 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 31 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER A BILL FOR AN ORDINANCE APPROPRIATING MONIES FOR THE SOUTH PLATTE WATER RENEWAL PARTNERS PURPOSES IN THE FISCAL YEAR BEGINNING JANUARY 1, 2019, AND ENDING DECEMBER 31, 2019, CONSTITUTING WHAT IS TERMED THE ANNUAL APPROPRIATION BILL FOR FISCAL YEAR 2019. WHEREAS, the Cities of Englewood and Littleton entered into a contract to build, maintain, and operate a joint Wastewater Treatment Plant facility; and WHEREAS, the operations, including budget matters, of this joint facility are overseen by the Supervisory Committee; and WHEREAS, the City of Englewood operates the South Platte Water Renewal Partners under the control of the Supervisory Committee; and WHEREAS, the South Platte Water Renewal Partners has its own fund for operations and maintenance; and WHEREAS, the Supervisory Committee was provided the following as the 2019 appropriations at their meeting held on August 16, 2018. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. That pursuant to the South Platte Water Renewal Partners agreement, there be and hereby is appropriated from the revenue derived from operation of the South Platte Water Renewal Partners in the City of Englewood, Colorado, and from all other sources of revenue in the South Platte Water Renewal Partners Fund including available fund balance during the year beginning January 1, 2019, and ending December 31, 2019, the amounts hereinafter set forth for the object and purpose specified as follows: Total South Platte Water Renewal Partners Fund $ 27,359,559 Introduced, read in full, and passed on first reading on the 1st day of October, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 4th day of October, 2018. Page 132 of 210 2 Published as a Bill for an Ordinance on the City’s official website beginning on the 3rd day of October, 2018 Linda Olson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for Ordinance introduced, read in full, and passed on first reading on the day of , 2018. Stephanie Carlile Page 133 of 210 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Maria Sobota DEPARTMENT: Finance & Administrative Services DATE: October 1, 2018 SUBJECT: CB 27 - Establish the 2018 Mill Levy (Collected in 2019) Ordinance - First Reading DESCRIPTION: CB 27 - Establish the 2018 Mill Levy (Collected in 2019) Ordinance - First Reading RECOMMENDATION: Staff recommends City Council approve the proposed bill for an ordinance establishing the 2018 Mill Levy to be collected in 2019. PREVIOUS COUNCIL ACTION: The 2019 initial budget projections were discussed with City Council on March 26, 2018. Staff met with City Council to discuss the policy issues guiding the creation of the proposed 2019 budget on the following dates: April 9th, April 23rd, and June 4th. The City Manager's Office provided an overview of the 2019-2023 Capital Improvement Plan and staff provided an overview of the operating budget supporting Strong Infrastructure and Community Parks on June 11th. On June 25th, the operating budget focusing on the following goals were discussed: Safe, Fun, Active and Engaged Community; Organizational Excellence; Sustainable Natural Environment and Historic Past, Smart Future. Two Community Outreach events for the budget process were held on July 11th and July 18th. The proposed 2019 Budget updates were provided on August 8, August 27 and August 28, 2018. The 2019 Proposed Budget for the City of Englewood, the 2019 Proposed Budget for the South Platte Water Renewal Partners and the 2019 Proposed Revenue Manual for the City of Englewood were posted to the City's website on September 7, 2018 and printed copies were available on September 7, 2018. A public hearing to gather citizen input regarding the 2019 Proposed Budget was held on September 17, 2018. SUMMARY: The City of Englewood assesses property tax for the general governmental operations and for the General Obligation Bonds Debt Service Funds. TABOR restricts the City from raising the mill levy without a vote of the citizens. ANALYSIS: This 2019 General Fund mill levy remains unchanged at 5.880 mills. The General Obligation Bonds Debt Service mill levy is 1.614 mills for the Recreation General Obligation Bond Debt Service (up from 1.609 mills in 2017) and 3.216 mills for the Englewood Police Headquarters Page 134 of 210 General Obligation Bond Debt Service (up from 3.207 mills in 2017). The 2018 mill levy total of 10.710 for collection in 2019 is certified to Arapahoe County by December 15, 2018. FINANCIAL IMPLICATIONS: This collection of property tax will cover the debt service requirements of our General Obligation Bonds and the 2018 Property Tax revenue estimate for the General Fund. Based on the assessed valuation for the City of Englewood as certified by the Arapahoe County Assessor, the estimated net assessed value of all properties in Englewood for 2018 is $683,987,538 compared to $686,067,418 for 2017. The next bi-annual property appraisal carried out by the Arapahoe County Assessor's Office is scheduled for 2019, payable in 2020. Effective January 1, 2018, the residential assessment rate changed from 7.96% to 7.20% for 2017 and 2018. The 2018 mill levy for General Fund operations is 5.880. The General Obligation Bonds (GO) Debt Service mill levy is 1.614 mills for the Recreation GO Bond Debt Service and 3.216 mills for the Englewood Police Headquarters GO Bond Debt Service. The total mill levy is 10.710 for 2018 collected in 2019. The amount budgeted for the General Fund is $4,002,000 (net of uncollectibles, abatements, etc.). The budgeted amount for the Recreation GO Bonds Debt Service Fund is $1,100,000 and the budgeted amount for the Englewood Police Headquarters GO Bond Debt Service Fund is $2,200,000 (net of uncollectibles, abatements, etc.). Tax impact example - an Englewood homeowner with a $200,000 home would pay the following to the City of Englewood: ALTERNATIVES: Per Englewood City Charter (Article X, Part I, section 89:Certification of Tax Levy): "If Council fails in any year to make a tax levy by October 16th, then the rate last fixed shall be the rate for the ensuing year which rate shall be levied as by law provided." CONCLUSION: These taxes are needed to support the 2019 Budget as proposed and to honor our debt obligations. ATTACHMENTS: Council Bill 27 Page 135 of 210 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 27 SERIES OF 2018 INTRODUCED BY COUNCIL MEMBER A BILL FOR AN ORDINANCE FIXING THE TAX LEVY IN MILLS UPON EACH DOLLAR OF THE ASSESSED VALUATION OF ALL TAXABLE PROPERTY WITHIN THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, it is the duty of the City Council of the City of Englewood, Colorado, under the Englewood Home Rule Charter and Colorado Revised Statutes, to make the annual property levy for City purposes; and WHEREAS, the City Council has duly considered the estimated valuation of all the taxable property within the City and the needs of the City and of each of said levies and has determined that the levies as hereinafter set forth, are proper and wise; and WHEREAS, the following levies are permitted under Article X, Section 20 of the Colorado Constitution without a vote by the citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. That there be and hereby is levied for the year of 2018, due and payable as required by statute in the year 2019, a tax of 5.880 mills on the dollar for the General Fund of the City of Englewood, Colorado, 1.614 mills on the dollar for the Recreation General Obligation Bond Debt Service Fund and 3.216 mills on the dollar for the Englewood Police Headquarters General Obligation Bond Debt Service Fund of the City of Englewood, Colorado. That the levy hereinabove set forth shall be levied upon each dollar of the assessed valuation of all taxable property within the corporate limits of the City of Englewood, Colorado, and the said levy shall be certified by law. Introduced, read in full, and passed on first reading on the 1st day of October, 2018. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 4th day of October, 2018. Published as a Bill for an Ordinance on the City’s official website beginning on the 3rd day of October, 2018 Linda Olson, Mayor Page 136 of 210 2 ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for Ordinance introduced, read in full, and passed on first reading on the day of , 2018. Stephanie Carlile Page 137 of 210 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Maria DAndrea DEPARTMENT: Public Works DATE: October 1, 2018 SUBJECT: Authorize Mayor to sign a letter of support, including financial contribution, towards the US 85 PEL Study DESCRIPTION: Authorize Mayor to sign a letter of support, including financial contribution, towards the US 85 PEL Study RECOMMENDATION: Staff recommends authorizing the Mayor, by motion, to sign the attached draft letter of support and financial contribution of $61,800 in support of Arapahoe County's regional DRCOG grant submittal for the US 85 Planning and Environmental Linkage Study PREVIOUS COUNCIL ACTION: Meeting Date Meeting Type Topic May 14, 2018 Study Session Arapahoe County Transportation Forum Overview & Membership June 4, 2018 Regular Council Meeting Arapahoe County Transportation Forum Intergovernmental Agreement June 18, 2018 Regular Council Meeting Arapahoe County Transportation Forum Appointees SUMMARY: The Denver Regional Coalition of Governments (DRCOG) has implemented a new funding & application process for regional and sub-regional projects for the fiscal year 2020-2023 TIP cycle. Arapahoe County staff prepared an application to conduct a study of the US 285 corridor between C-470 and Alameda Avenue. Arapahoe County Transportation Forum has endorsed this project as one of its three possible submittals to DRCOG for funding consideration. A copy of the application is attached. This action would authorize the Mayor to sign the attached letter which identifies: 1) support for the project, and 2) contribution of funding in the amount of $61,800 in 2019. Funding for this project was included in the 2019 Capital Improvement Program. ANALYSIS: The Denver Regional Coalition of Governments (DRCOG) has implemented a new funding & application process for regional and sub-regional projects for the fiscal year 2020-2023 TIP cycle. Selected regional projects would receive federal funding in combination with other funding Page 138 of 210 sources, including a required local (non-federal) match. Each Subregional forum may submit up to three applications and CDOT & RTD may submit up to two applications. Projects will be scored according to pre-determined criteria by a team comprised of Subregional forum representatives along with several subject matter experts. A resulting decision on which projects are selected for funding will likely be made by the end of the year. Arapahoe County Transportation Forum meetings have been held since approximately August 2017. An Intergovernmental Agreement (IGA) to create the forum was approved by the City Council on June 4, 2018. As a part of the forum efforts, projects have been solicited from member agencies. Arapahoe County submitted a possible project to conduct a study of the US 85 corridor between C-470 and Alameda Avenue. At the September 13, 2018 Forum meeting, this project was endorsed as one of its three possible submittals f or consideration. The proposed project on the US 85 Corridor would be a focused Planning and Environmental Linkage Study (PEL). The PEL is the correct choice as funding for the corridor has yet to be identified, most problems or concerns have been identified, and it completes the evaluation/recommendation of a missing piece of US 85 between two other studies (US 85 south of C-470 and Central I-25). The study would focus on the issues identified to date by various stakeholders along the corridor and develop alternatives to address such issues. The study will be the first step in establishing a vision for improvements, operations, and changes within the corridor and will prioritize such for further evaluation, level of NEPA action required, design, and implementation. Another goal would be for consideration of the results/recommendations to be included in various plans (ie DRCOG 2050 Plan, Freight Plan, etc.). FINANCIAL IMPLICATIONS: The total project cost is estimated at $3,000,000 with the following proposed funding breakdown: Agency Contribution Amount Federal Funding (Regional Grant Request) $1,500,000 CDOT $750,000 Local Agencies Arapahoe County $150,000 Douglas County $150,000 Englewood $61,800 Sheridan $48,870 Littleton $189,330 Denver $150,000 Local Agencies Total $750,000 Total Project Cost $3,000,000 Funding for this project is included in the 2019 Capital Improvement Program. Page 139 of 210 ALTERNATIVES: The City Council could not fund the project or provide a letter of concurrence which would likely limit the possibility of this project application being selected to receive federal funding. CONCLUSION: Staff recommends authorizing the Mayor to sign the attached letter indicating support of the project and pledging funding of $61,800 to the project for purposes of the grant application. ATTACHMENTS: Proposed letter of concurrence & funding commitment 2020-2023 TIP Regional Share Project Application Form - US 85 PEL Study US 85 Corridor Map Page 140 of 210 October 2, 2018 Mr. Bryan Weimer Transportation Division Manager Arapahoe County 6924 S Lima Street Centennial, CO 80112 RE: DRCOG 2020·2023 TRANSPORTATION IMPROVEMENT PROGRAM, MULTI·JURISDICTIONAL SUPPORT– REGIONAL PROJECT APPLICATION FOR US 85 PLANNING AND ENVIRONMENTAL LINKAGE (PEL) STUDY (C-470 TO ALAMEDA AVENUE) Dear Mr. Weimer: This letter serves to confirm the city of Englewood’s position on providing a portion of the local match for the US 85 Planning and Environmental Linkage Study from C-470 to Alameda Avenue. The City’s commitment to this multi-jurisdictional funding provision within the DRCOG Transportation Improvement Program (TIP) is based on our discussions and understanding that Arapahoe County will be submitting a $3.0 Million project of which the local match for the entire project is $1,500,000. We understand that CDOT has committed $750,000 towards the project. The local agencies share is based on front footage of the adjacent community to the US 285 corridor, as follows: Agency Contribution Amount Federal Funding (Regional Grant Request) $1,500,000 CDOT $750,000 Local Agencies Arapahoe County $150,000 Douglas County $150,000 Englewood $61,800 Sheridan $48,870 Littleton $189,330 Denver $150,000 Local Agencies Total $750,000 Total Project Cost $3,000,000 The City commits to their share of $61,800 of the local match towards the project. Page 141 of 210 The city of Englewood looks forward to and appreciates Arapahoe County’s interest in this important project. If you have any questions or require further documentation, please do not hesitate in contacting myself or Maria D’Andrea, Director of Public Works, at your convenience. Sincerely, Linda Olson Mayor Page 142 of 210 2020–2023 Transportation Improvement Program (TIP) Regional Share Project Application Form 1 APPLICATION OVERVIEW The Regional Share Call for Projects will open on July 30, 2018, with applications due no later than 3 p.m. on September 21, 2018 to Todd Cottrell, DRCOG, at tcottrell@drcog.org.  To be eligible to submit, at least one person from your agency must have attended one of the two mandatory TIP training workshops (held August 8 and August 16).  Projects requiring CDOT and/or RTD concurrence must provide their official response with the application submittal. The CDOT/RTD concurrence request is due to CDOT/RTD no later than August 1, with CDOT/RTD providing a response no later than August 29.  Each Subregional Forum can submit up to three applications from eligible project sponsors. Both CDOT and RTD can submit up to two applications. o If CDOT reaffirms they would like to continue to receive $25 million in DRCOG-allocated funding for their Central 70 project, it will count as one of their two possible submittals.  Data to help the sponsor fill out the application, especially Part 3, can be found here.  If any sponsor wishes to request additional data or calculations from DRCOG staff, please submit your request to tcottrell@drcog.org no later than August 31, 2018.  The application must be affirmed by either the applicant’s City or County Manager, Chief Elected Official (Mayor or County Commission Chair) for local governments, or agency director or equivalent for other applicants.  Further details on project eligibility, evaluation criteria, and the selection process are defined in the Policy on Transportation Improvement Program (TIP) Preparation: Procedures for Preparing the 2020-2023 TIP, which can be found online here. APPLICATION FORM OUTLINE The 2020-2023 TIP Regional Share application contains three parts: base project information (Part 1), evaluation questions (Part 2), and data calculation estimates (Part 3). DRCOG staff will review submitted applications for eligibility and provide an initial score to a Project Review Panel. The panel will review and rank eligible applications that request funding. Sponsors with top tier submittals will be invited to make presentations to the Project Review Panel to assist in the final recommendation to the TAC, RTC, and DRCOG Board. Part 1 | Base Information Applicants will enter foundational information for their project/program/study (hereafter referred to as project) in Part 1, including a Problem Statement, project description, and concurrence documentation from CDOT and/or RTD, if applicable. Part 1 will not be scored. Part 2 | Evaluation Criteria, Questions, and Scoring This part includes four sections (A-D) for the applicant to provide qualitative and quantitative responses to use for scoring projects. The outcomes from Part 3 should guide the applicant’s responses in Part 2. Scoring Methodology: Each section will be scored using a scale of High-Medium-Low, relative to other applications received. The four sections in Part 2 are weighted and scored as follows: Page 143 of 210 2 Section A. Regional Significance of Proposed Projects .................................................................. 40% High The project will significantly address a clearly demonstrated major regional problem and benefit people and businesses from multiple subregions. Medium The project will either moderately address a major problem or significantly address a moderate-level regional problem. Low The project will address a minor regional problem. Section B. Metro Vision TIP Focus Areas ..................................................................................... 30% High The project will significantly improve the safety and/or security, significantly increase the reliability of the transportation network, and benefit a large number and variety of users (including vulnerable populations*). Medium The project will moderately improve the safety and/or security, moderately increase the reliability of the transportation network, and benefit a moderate number and variety of users (including vulnerable populations*). Low The project will minimally improve the safety and/or security, minimally increase the reliability of the transportation network, and benefit a limited number and variety of users (including vulnerable populations*). *Vulnerable populations include: Individuals with disabilities, persons over age 65, and low-income, minority, or linguistically-challenged persons. Section C. Consistency & Contributions to Transportation-focused Metro Vision Objectives ........ 20% Metro Vision guides DRCOG’s work and establishes shared expectations with our region’s many and various planning partners. The plan outlines broad outcomes, objectives, and initiatives established by the DRCOG Board to make life better for the region’s residents. The degree to which the outcomes, objectives, and initiatives identified in Metro Vision apply in individual communities will vary. Metro Vision has historically informed other DRCOG planning processes, such as the TIP. High The project will significantly address Metro Vision transportation-related objectives and is determined to be in the top third of applications based on the magnitude of benefits. Medium The project will moderately address Metro Vision transportation-related objectives and is determined to be in the middle third of applications based on the magnitude of benefits. Low The project will slightly or not at all address Metro Vision transportation-related objectives and is determined to be in the bottom third of applications based on the magnitude of benefits. Section D. Leveraging of non-Regional Share funds (“overmatch”) ............................................... 10% Scores are assigned based on the percent of outside funding sources (non-Regional Share). % of Outside Funding (non-Regional Share) High 80% and above Medium 60-79% Low 59% and below Part 3 | Project Data – Calculations and Estimates Based on the applicant’s project elements, sponsors will complete the appropriate sections to estimate usage or benefit values. Part 3 is not scored, and the quantitative responses should be used to back-up the applicant’s qualitative narrative. Page 144 of 210 3 Part 1 Base Information 1. Project Title US 85 (Santa-Fe) PEL Study 2. Project Start/End points or Geographic Area Provide a map with submittal, as appropriate C-470 to Alameda Avenue (Milepost 200 - Milepost 210.72 I-25 3. Project Sponsor (entity that will construct/ complete and be financially responsible for the project) Arapahoe County 4. Project Contact Person, Title, Phone Number, and Email Bryan Weimer, Transportation Division Manager 720-874-6500 bweimer@arapahoegov.com 5. Does this project touch CDOT Right-of-Way, involve a CDOT roadway, access RTD property, or request RTD involvement to operate service? Yes No If yes, provide applicable concurrence documentation with submittal 6. What planning document(s) identifies this project? DRCOG 2040 Fiscally Constrained Regional Transportation Plan (2040 FCRTP) Local plan: Arapahoe County Bike and Ped Plan for alternative mode usage Other(s): 2040 Vision Plan (unfunded) Provide link to document/s and referenced page number if possible, or provide documentation with submittal 7. Identify the project’s key elements. Rapid Transit Capacity (2040 FCRTP) Transit Other: Bicycle Facility Pedestrian Facility Safety Improvements Roadway Capacity or Managed Lanes (2040 FCRTP) Roadway Operational Grade Separation Roadway Railway Bicycle Pedestrian Roadway Pavement Reconstruction/Rehab Bridge Replace/Reconstruct/Rehab Study Design Other: 8. Problem Statement What specific Metro Vision-related regional problem/issue will the transportation project address? The US 85 (Santa-Fe) corridor is a major north-south corridor that provides inter-Region connectivity and functions as a parallel alternative to I-25. It functions in a similar fashion as Parker Road (SH83) on the east end of the metropolitan area, and has similar continutity running from Castle Rock on the south into the City of Denver Central Business District. To date no substantive culmlative study for a vision and improvements has been performed on this roadway. From C-470 to the south, a PEL and EA have been performed to identify necessary improvements to accommodate future growth (in particular Sterling Point development), in which an additional volume has been projected to go from 58,447 vpd (2016) to 91,000 vpd (2040) north of Mineral in other studies Page 145 of 210 4 performed south of the project. This nearly doubling of travel demand will be on a corridor within Arapahoe County, which is expereincing Mobility Grade of D & F (Severly congested) already. The further north you go towards I-25 traffic volumes continue to increase due to connections of major roadways such as Bowles Avenue, Belleview, Hampden, Evans, etc to volumes currently approaching 100,000 vpd. The volume south of Alameda on Santa-Fe is shown as 19,833 in 2013 and projected to grow to 30,000 vpd in 2040. The issues that have been identified along the corrior by the various jurisdictions are as follows: Intersection Operations and congestion at Mineral, Bowles, Dartmouth, Alameda to name a few Severe congestion between C470 and I-25 Access control challenges along within the City of Littleton Limited access to business in Englewood Throughout the corridor: Signal operation for signalization Accidents along corridor, running red lights for turns, rear ends, side swipes (see attached accident analysis) Railroad crossing near US 285 First and last mile connectivity issues issue to transit (LRT and Bus) Bike and pedestrian connectivity along corridor, as well as US 85 being a barrier for east-west connectivity Mary Carter Trail Idenfication of needed right-of-way for improvements to preserve for future in green field/developing areas Congestion around Arapahoe Community College (Church - Bowles) Provide more reliable trips users of the corridor and improving incident response. Multi-modal trail connectivity and how it ties to LRT tations and transit connections Environmental justice community impact (Wolhurst) Better ways to use existing HOV lanes? Improve mobility for all modes to various hospitals (Littleton Adventist, Encompass Health Rehab, Swedish, Craig, Porter Adventist, Kaiser Perm Facilities, community college, and public private schools). Impacts to connecting roadways to the corridor with improvements and demand and how Use of the corridor as a fright corridor and accomodation of such given the land use and connectivity 9. Define the scope and specific elements of the project. The proposed project on the US 85 Corridor would be a focused Planning and Environmental Linkage Study. The PEL is the correct choice as funding for the corridor has yet to be identified, most problems or concerns have been identified, it completes the evaluation/recommednation of a missing piece of US 85 between two studies (US 85 south of C-470 and Central I-25). The study would focus on the issues identified to date by various stakeholders along the corridor (listed above) and develop alternatives to address such issues. The study will be the first step in establishing a vision for improvements, operations, and changes within the corridor and will prioritize such for further evaluation, level of NEPA action required, design, and implementation. Another goal would be for consideration of the results/recommendations to be included in various plans (ie DRCOG 2050 Plan, Freight Plan, etc.). the project specifically, would include the following in scope: Project Management and Continuing Requirements Establish Project Team, Technical Committee, Policy Committee and set meetings Public Involvement Existing Conditions Evaluation (geometrics, crashs, travel demands, traffic ops, strctures, drainage/floodplains, bike/ped,etc.) Base Mapping, Property owenership Environmental overview Pupose and Need and Identifying goals for the Corridor Page 146 of 210 5 Alternative Development Screen Alternatives (3 levels likely, Qualatative and Quantative) Test Alternatives Conceptual design layouts Financial Analysis (estimate costs and potential funding packages) Alternative(s) Recommendations with report along with prioritiation/phasing of improvements Produce PEL Report Answer FHWA 21 PEL Questions 10. What is the status of the proposed project? The City of Littleton has initiated a conceptual improvement study at the intersection of Sante-Fe and Mineral to identify potential improvements and footprints of alternatives to help in the presentration of necessary right-of- way with an pending development. In addition, the Arapahoe County Open Spaces Department, as well as the South platte Working Group, is performing a South Platte Connections Study that is studying ways to improve bicycle and pedestrian connections to the South Platte. The study kicked off in July 2018 and will focus on seven locations where access to the South Platte is difficult today, including: Dartmouth Hampden Oxford Federal Belleview Bowles Mineral 11. Would a smaller federal funding amount than requested be acceptable, while maintaining the original intent of the project? Yes No If yes, define smaller meaningful limits, size, service level, phases, or scopes, along with the cost for each. It is our understanding that reducing the amount of federal funding is considered at the end of the evlaution and recommendation process. However, if this were to occur there are several options that the funding partners would consider to move the project forard in some fashion. This could include allocation of sub-regional funding from the Arapahoe County Sub-region, the funding partners agreeing to include additional funding, etc in addition, being this is a PEL Study, there is flexibility to adjust the scope of work to fit budget available, while maintaining the original intent of the project.. A. Project Financial Information and Funding Request 1. Total Project Cost $3,000,000 2. Total amount of DRCOG Regional Share Funding Request (no greater than $20 million and not to exceed 50% of the total project cost) $1,500,000 50% of total project cost Page 147 of 210 6 3. Outside Funding Partners (other than DRCOG Regional Share funds) List each funding partner and contribution amount. $$ Contribution Amount % of Contribution to Overall Total Project Cost CDOT $750,000 25% Arapahoe County $150,000 5% Douglas County $150,000 5% City and County of Denver $150,000 5% Littleton $189,330 6% Englewood $61,800 and Sheridan $48,870 $110,670 4% Total amount of funding provided by other funding partners (private, local, state, Subregion, or federal) $1,500,000 Funding Breakdown (year by year)* *The proposed funding plan is not guaranteed if the project is selected for funding. While DRCOG will do everything it can to accommodate the applicants’ request, final funding will be assigned at DRCOG’s discretion within fiscal constraint. Funding amounts must be provided in year of expenditure dollars using an inflation factor of 3% per year from 2018. FY 2020 FY 2021 FY 2022 FY 2023 Total Federal Funds $1,500,000 $ $ $ $1,500,000 State Funds $ 750,000 $ $ $ $750,000 Local Funds $450,000 $300,000 $ $ $750,000 Total Funding $2,700,000 $300,000 $0 $0 $3,000,000 4. Phase to be Initiated Choose from Design, ENV, ROW, CON, Study, Service, Equip. Purchase, Other Study Study Choose an item Choose an item 5. By checking this box, the applicant’s Chief Elected Official (Mayor or County Commission Chair) or City/County Manager for local governments or Agency Director or equivalent for others, has certified it allows this project request to be submitted for DRCOG-allocated funding and will follow all DRCOG policies and state and federal regulations when completing this project, if funded. Page 148 of 210 7 Part 2 Evaluation Criteria, Questions, and Scoring A. Regional significance of proposed project WEIGHT 40% Provide qualitative and quantitative (derived from Part 3 of the application) responses to the following questions on the regional significance of the proposed project. 1. Why is this project regionally important? This project serves a significant number of south metropolitan users (nearly 100,000 vpd). The US 85 (Santa-Fe) corridor is a major north-south corridor that provides inter-Region connectivity and functions as a parallel alternative to I-25. It has continutity running from Castle Roack on the south into the City of Denver Central Business District as it provides two accessibility points into Denver, I-25, and Santa-Fe. On the south, US 85 provides the direct connection to C-470 which is crtical as the next eastbound access west of US 85 is Wadsworth and on the east is Lucent Blvd. The roadway is the primary access point into Arapahoe Community College and numerous hospitals near the corridor. The corridor is critical in provding accessibility to the Southwest LRT Stations. There are diverse land uses that are served by the corridor ranging from residential to industrial which leads to multi-uses along the corridor including frieght, which represent as much as 9-10% of the design hourly vehicles in the corridor daily trips. The 2020 population and employment along the corridor wihtin 1 mile is 255,899, which is close to a 50% distribution between uses. The combined total is projected to increase to 302,127 in 2040, a 18% increase 2. Does the proposed project cross and/or benefit multiple municipalities? If yes, which ones and how? Yes, the project crosses the cities of Littleton, Sheridan, Englewood, and the City and County of Denver and also includes the Counties of Arapahoe and Douglas County. Benefits to each of these entities is anticipated through reduced congestion (especially during periods of peak travel times), improved reliability of travel times for travelers, as well as incident response along the corridor, improved access to the LRT stations along the corridor, and improved access to the two major regional health care facilities located within the project corridor. Benefit will also derive from developing a plan for how the corridor will look in the future. From the DRCOG Congestion Model the 2016 vehicle hours of travel in the project is 2444 daily and projected to increase by 43% to 4301 daily. The 2016 travel time variance between peak travel time and free flow travel is 1.64 on average for the entire corridor with a minimum of 1.22 and max of 1.98 (County Line - Mineral) in various segements of the corridor meaning that in portion fo the corridor it take twice as long to travel the same distance during peak periods. The travel time variance is projected to grow on average for the entire corridor by nearly double to 3.18 with a minimum of 1.34 and maximum 10.55 in 2040. These variations, the corridor study will make recommednations on how to manage and inprove these travel times and the variable reliability of the corridor now and into the future. An example of the congestion being expereinced in the corridor is specifically at the intersection of US 85 and Mineral, where queues during some peak times extend over a mile. This has resulted in roughly $5.2 M in annual users costs created by congestion. The average speeds through the intersection is between 36 and 38 mph, when the posted speed is 45 mph, which is one indicator of the travel demands through out the day and the use of the corridor for frieght. During peak hours the speeds through this intersection will range from 13-15 mph on congested days and 26 to 29 mph on days of less congestion. The study evaluation ongoing now at this intersection, as well as the work that will be performed by the proposed PEL will address these issues at this location as well as the other intersections throughout the corridor. 3. Does the proposed project cross and/or benefit another subregion(s)? If yes, which ones and how? Yes. This project is located within 3 Sub-Regions (Douglas, Arapahoe, Denver) and benefits a 4th (Jefferson County), as a large number of Jefferson County residents utilize the corridor on the commute to either travel Page 149 of 210 8 north into Denver or use of US 85 to access C-470. Benefits that will be derived by the improvements will benefit all users no matter what sub-region they are generated, but includes reduced congestion, improved accessibility to alternative travel modes including the 6 LRT Stations (Broadway, Evans, Englewood, Oxford, Littleton, Mineral) and Mary Carter Trail, improved trip reliability for corridor users and emergency service providers, improved operational characteristics and lane utilization, as well as improved safety that comes with improved operations and reduced congestion. The total 2016 VMT is over 774,000 and projected to increase by 8.5% to nearly 847,000 in 2040. This increase is reflective of the demand from various sub-regions that the project services. Also, the volume to capacity ration in 2040 is projected to by nearly 1.5 on average for the corridor with a max of over 3. This congestion and increased demand warrant finding solutions to manage with improvements and reduce with alternative mode choices. In addition the cost of the delays will increase by 48% to nearly $310,000 daily with 41% of this cost being attributed to fright and commerical traffic which is a significant impact on the metro area as awhole. 4. How will the proposed project address the specific transportation problem described in the Problem Statement (as submitted in Part 1, #8)? This project will identify ways to address congestion, operations and increase mobility and the reliability of the existing corridor and alternative transportation networks in the area of the corridor multi-modal network. This will be accomplished through the evaluation & recommendation for improvements at intersections along the corridor, individual mainline improvements between intersections including access (existing and future), establishing safe and comfortable connections between te west and east sides of US 85 for Bike and pedestrians for enhanced usage of the Mary Carter/Platte Rive Trail. TDM measures, technology, and other congestion mitigation strategies will be consdiered throughout the study corridor with the primary effort of congestion mitigation at the best and management at the least which would enourage travelers to avoid and adapt to congested times of day. Once recommendations are implemented, resulting benefits include ehnanced mobility, likely improved air quality, reduced fuel/energy consumption, reduction in VHT and potential increase in alternative modes of travel via ease and conveneince of use. Direct benefit of the study completion will be a road map on improvements to be pursued to implementation, the priorities of such, the next steps to accomplish and the start of funding requirements and straegies to accomplishing the recommodations including the possibility of improvmenets being included in the fiscally constrained 2050 RTP. 5. One foundation of a sustainable and resilient economy is physical infrastructure and transportation. How will the completed project allow people and businesses to thrive and prosper? One of the pillars of sustainability and resilient economies is the long range planning, which this study is directly doing. As mentioned previous, the corridor serves a diverse land use pattern and demogrpahics. Within a mile either side of theis north-south corridor 2020 population is 147,914 and employement is 107,985 with the projections to increase to 171,280 and 130,847, respectively by 2040. The total ridership on the Southwest LRT is 34,241. To improve accessibility and mobility for people and goods; enhance competitiveness at a regional as well as a global level; improve access to traditional and non-traditional markets; improve transport reliability, efficiency, safety and security; are all keys to a sustainable and resilient economy. in regards to these pillars. Within the corridor there are pockets that have zero-vehicle vichles that represent 16-24% or 6,197 households, which presents an opportunity for increased ridership of transit if connections are improved. Also, the vulnerable population along the corridor represents 14% over age 65, 22% minority, 6.5% low-income, 5% liguistically-challenged, 11% with disabilities, 14.5% of age 6-17 of the 147,914 population along the corridor. Maintaining a vibrant economy depends upon the region’s ability to work together toward the following outcomes: 1. All residents have access to a range of transportation, employment, commerce, housing, educational, cultural and recreational opportunities. 2. Investments in infrastructure and amenities allow people and businesses to thrive and Page 150 of 210 9 prosper. To obtain these outcomes requires; 1) fund transportation system improvements that improve the flow of people, goods and services, 2) provide local and regional transportation services that improve personal mobility, housing and employment access, as well as independence and well-being, especially for those with mobility obstacles or impairments, and 3) ensure traditionally underserved populations receive at least a proportionate share of transportation benefits and are not disproportionately affected by transportation investments relative to the entire regional population. All of these MetroVision startegies will be further considered and ultimately enhanced via improvements within the corridor. A backbone existis already with the amenitites that existing including the Southwest LRT, Mary Carter Trail and mixture of land use. As mentioned previously the delay costs currently are impactful on commerical and frieght traffic (Currently $68,500 of the total $161,000 for the corridor daily). As this grows by 48%, the economy along the corridor will be impacted and businesses may choose to relocate to lower cost locations with the likely consequence of increased DRCOG region VMT. 6. How will connectivity to different travel modes be improved by the proposed project? As described previously and to address a couple of the major concerns within the corridor, this study will look at solutions of US 85 being a barier to east-west movement to and from the Platte River Trail and 6 transit stations. In addition as mobility is improved with the study recommednation along the corrdior vehcile access to the park- n-ride facilities at the LRT stations will be enhanced. The demand for alternative mode travel along the corridor will also be considered, which could include sidewalks/paths or it could be determined that a better location is off the corrdior some place (ie example Platte River Trail) or surface road networks. In a recent survey performed for the South Platte Connections Study showed that: 1. 65% access the South Platte Trail by bike from home or other and over 30% drive to trail heads 2. 38% indicated that unsafe intersection crossings were the biggest challenge followed by lack of bike/ped tunnels or bridges (26%), lack of on-street bike lanes (25%), and no trails/off-street connections (20%) These results indicate the opportunities that can be addressed by this study which can be improved via this study and recommendations. In fact, nearly 60% of those surveyed indicated that they would access the South Platte Trail more by bikes and on foot if the access was made easier and safer, which is one of the gaols of the project. 7. Describe funding and/or project partnerships (other subregions, regional agencies, municipalities, private, etc.) established in association with this project. CDOT has provided a concurrence and funding support letter for this project. In addition, all three Counties (Arapahoe, Denver, Douglas) are supportive of the project and providing funding as listed above. While Jefferson County will benefit and is not directly impacted with this study, they have provided a support letter for the project. The Tri-Cities are also supportive and willing to provide funding of the projacted as shown and reflected in the various support letters (attached). This a true multi-jurisdictional supported project all having a common goal of providing solutions to the issues identified and projected to occur in the future. The stakeholders have been discussing this project for over two yeaars, which has allowed them to form a strong supporting coalition that has advocated for the project since that time. This partnership and relationships have also alolowed for fine tuning of the issues to be solved and to extend project to accommodate project limits to meet Denver's desire (Extend from I-25 to Alameda). B. DRCOG Board-approved Metro Vision TIP Focus Areas WEIGHT 30% Provide qualitative and quantitative (derived from Part 3 of the application) responses to the following questions on how the proposed project addresses the three DRCOG Board-approved Focus Areas (in bold). Page 151 of 210 10 1. Describe how the project will improve mobility infrastructure and services for vulnerable populations (including improved transportation access to health services). Within the vicinity of the corridor are 106 health care facilities that are within 1 mile of the corridor that utilize the corridor for access. The are at least 6 regional hospitals/level 1 trauma centers (Swedish) that use the corridor for access, as well. The corridor has a vulnerable population of 20,690 over age 65, 32,071 minorities, 7,851 linguistically -challenged, 16,588 individuals with disabilities, and 21,546 children ages 6-17. See page 16 for a detailed break down of the various demographics along the corridor. Improving operations of the corridor, reducting congestions, and providing improved accessability to existing transit and trail/bike systems provide improved opportunities for these targeted groups. 2. Describe how the project will increase reliability of existing multimodal transportation network. The corridor serves a population of more than 147,914 within 1 mile either side of the corridor and this population is projected to grown by 15% to more than 171,280 by 2040. Within a mile of the corridor there are more than 107,985 employees with a projections to increase to 130,847 (17%) employees by 2040. The corridor serves these various demographics by either providing them opportunities to use a car, walk, bike, or ride transit to access either place of employment or their residence. There are existing choices within the corridor for all modes (SW LRT, Bus routes, trails and sidewalks). The intent of the project will be to evaluate and recommend enhances to these networks to make sure they can be accessed in a safe and efficient manner. By relieving traffic congestion on US 85, traffic flow will be improved to provide a more reliable trip and reducing travel time/delay/ and incidental cost of such which not only address the SOV component of muli-modal, but also freight and services. This also improves reliability, accessibility, and mobility to LRT stations via cars and buses. As far as bike and pedesrtians, the study will evaluate and recommend alternatives for safely and efficiently improving access/mobility to/from LRT Stations, the Platte River Trail, and other activity centers. The likely recommended improvements provide for the increased reliability of all forms of travel within and to/from the corridor. 3. Describe how the project will improve transportation safety and security. From Arapahoe County data, we show a total of 3945 crashes between 1/1/2009 and 12/31/2016. There were 6 fatalities and 3215 property damage only crashes. We did not have crash data for the segment of US 85 within Denver as part of the Arapahoe County data, but we assume that there are similar crash history. Rear end crashes comprise the majority of the crashes within the corridor (64%), followed by sideswipe (13.2%), fixed objects (8.1%), and broadsides (5.6%). This high number of rear end accidents is a function of the operations within the corridor and the congestions being experienced. Another indication of the operations and congestion at intersections is that 56% of the crashes (2195) occur at or are intersection related crashes. 22 crashes were bike and pedestrian related. Finally using Vision Zero Suite software by DiExSys, we quickly evaluated the Level of Safety Service (LOSS) and determined that is was category 4 for both the number of crashes, as well as severity crashes (59.07 vs 11.12 crashes per mile per year and 9.15 vs 2.97). This LOSS values indicate it is well above other corridors of similar type and traffic volume meaning there is a high opportunity to improve the LOSS throughout the corridor with targeted improvements to address specific crash trends, which is a part of the PEL scope of work. The PEL Study consultant will evaluate the specific crashes along the corridor and determine the trend and likely issues. They will then make recommendations on how to address the various types of crashes and how that may fit with alternatives that would be addressing other issues along the corridor (ie congestion, intersection operations, accessibility, etc.). C. Consistency & Contributions to Transportation-focused Metro Vision Objectives WEIGHT 20% Provide qualitative and quantitative responses (derived from Part 3 of the application) to the following items on how the proposed project contributes to Transportation-focused Objectives (in bold) in the adopted Metro Vision plan. Refer to the expanded Metro Vision Objective by clicking on links. Page 152 of 210 11 MV objective 2 Contain urban development in locations designated for urban growth and services. 1. Will this project help focus and facilitate future growth in locations where urban-level infrastructure already exists or areas where plans for infrastructure and service expansion are in place? Yes No Describe, including supporting quantitative analysis The corridor traverses/directly connects to 6 DRCOG designated Urban Centers of Highlands Ranch Town Center (998ac), Littleton Downtown (220 ac), Englwood City Center (490 ac), Evans Station TOD (112 ac), Broadway Station TOD (145 ac), Alameda Station (201 ac). Combined the population and employment at these locations is 147,914 and 107,986, respectively. It is projected to increase by 15% population to 171,280 and 18% to 130,847 for employment. In addition, there is 1,326 employees within Sheridan at the River Point Development and projected to increase to 1,660 in 2040. The PEL study will account for this growth opportunties in the evaluation so as to accommodate and manage the impacts and improve the mobility within the corridor ensuring that employees can access their jobs efficiently and provide services. With the study recommendations, residents can access and use various transportation alternatives, as well as access the trails sytems in the area safely with minimum stress and improved comfort. MV objective 3 Increase housing and employment in urban centers. 2. Will this project help establish a network of clear and direct multimodal connections within and between urban centers, or other key destinations? Yes No Describe, including supporting quantitative analysis As mentioned above, the corridor directly services or connects to 6 urban centers. There is a backbone of multi- modal options for use of vehicles (US 85), transit (SW LRT), bus and shuttle service (77, 401, 36, 59, 66, 51, 21, 11, OL), and Platte River Trail with bike and pedstrian facilities. The PEL will evaluate alternatives for expanding the various networks, enahnce the use of the existing systems more efficiently and safely. Traditional congestion mitigation strategies will be considered, but the communities are open to evaluating non-traditional strategies to address congestion and mobilitiy challenges within the corridor influence area. The population within 1 mile of the SW LRT is 208,325 in 2020 and 247,917 in 2040 (note there is overlap of the 1 mile circumfrance of the stations). Employment at these stations collectively is 168,808 in 2020 and 198,776 in 2040. Combined the populations and employment is 377,133 in 2020 and 446,693 in 2040. MV objective 4 Improve or expand the region’s multimodal transportation system, services, and connections. 3. Will this project help increase mobility choices within and beyond the region for people, goods, or services? Yes No Describe, including supporting quantitative analysis As mentioned earlier, the corridor has mobility choices already. The goal of the project would be to develop alternatives and recommendation that can enhance the use of the corridor for all transportation mode users. This would be done through the development of alternatives which addresses congestion, safety, accessability to alternative modes, elimination of barriers, etc. to create a safe, reliable, and predictable trip no matter your choice of travel mode. MV objective 6a Improve air quality and reduce greenhouse gas emissions. Page 153 of 210 12 4. Will this project help reduce ground-level ozone, greenhouse gas emissions, carbon monoxide, particulate matter, or other air pollutants? Yes No Describe, including supporting quantitative analysis The PEL study itself will not result in a reduction of greenhouse gases, but it is expected the recommendations from the study, once implemented, will reduce greenhouse gas emissions and improve air quality. This would be done via the reduction of congestion, improving operations, and providng a mode shift by enhancing opportunity to use alternative modes. MV objective 7b Connect people to natural resource or recreational areas. 5. Will this project help complete missing links in the regional trail and greenways network or improve other multimodal connections that increase accessibility to our region’s open space assets? Yes No Describe, including supporting quantitative analysis One of the primary element of the PEL study will be to provide alternatives that can enhance the accessibility to the Platte Rive Trail (Mary Carter Greenway). The existing trail has a user count per day of 486 bikes and 102 pedestrians north of Oxford and a total use 1000 daily north of Mineral. The weekend uses count north of Oxford is nearly 1000 (990) That could easily be increased by 20-25% if improved safety and accessibility is provided per the survey results referenced earlier. Also, there are numerous other recreational opportunities in the vicinity of the corridor including 4 golf courses including Overland, Broken Tee, Columbine Country Club, Littleton, and major parks like South Platte Park, Hudson Gardens, Cornerstone and Belleview Parks, Centennial Park, Ruby Hill Park including the new concept venue, and Vanderbilt Park. Accessibility and mobility to/from all of these facilitites would be enhanced with improvements recommednaed throughout the corridor. MV objective 10 Increase access to amenities that support healthy, active choices. 6. Will this project expand opportunities for residents to lead healthy and active lifestyles? Yes No Describe, including supporting quantitative analysis By providing the safe and efficient alternatives for moving east-west across US 85, a barrier to the use of the various amenities along the Platte River can be utilized. Furthermore, the study will consider what north-south improvmeents might be necessary either within or near the corridor to provide opportunities for healthy choices. The Arapahoe County Bike and Pedestrian Plan, identified missing sdiewalk links (23+ within 1 mile of the corridor within Arapahoe County), as well as recommended bike facilities into encourge use of active transportation options and it is anticipated that the PEL will reference and enhance that study recommednation where necessary. Also, see the attached 2015 and 2040 short trip analysis performed with the Arapahoe County Bike and Ped Master Plan which shows for various distances which shows the opportunity to shift modes. MV objective 13 Improve access to opportunity. 7. Will this project help reduce critical health, education, income, and opportunity disparities by promoting reliable transportation connections to key destinations and other amenities? Yes No Describe, including supporting quantitative analysis There are 106 health care facilties within or serviced by the corridor as a primary north-south corridor. Within the coorridor there are 9,675 low income housholds and individuals with disabilities are 15,588. Households without cars are 6.197 and the popoulation of over 65 is 20,690 and childern ages 6-17 is 21,546. As can be seen by this demographics there is an opportunity to enhance the access and mobility for these various populations. It Page 154 of 210 13 is envisioned that these various areas will be considered and alternatives developed to improve access and mobility for various groups. MV objective 14 Improve the region’s competitive position. 8. Will this project help support and contribute to the growth of the region’s economic health and vitality? Yes No Describe, including supporting quantitative analysis Within a mile of the corridor is serves a population of more than 147,914, which is predicted to grow by 15% to more than 171,280 by 2040. The corridor also currently serves more than 107,985 employees on a daily basis. This is predicted to increase to more than 130,847 employees by 2040. There are nine (9) high emplyment industrial clusters, nine (9) medium, and nine (9) low employment clusters along the corridor. With the goals of the project to address and mitigate congestion, the corridor economic health and vitality can be sustained and enhanced as it would ensure residents and employees can access their homes & places of work efficiently and safely. D. Project Leveraging WEIGHT 10% 9. What percent of outside funding sources (non-DRCOG-allocated Regional Share funding) does this project have? 50% 80%+ outside funding sources ........... High 60-79% ......................................... Medium 59% and below .................................... Low Page 155 of 210 14 Part 3 Project Data Worksheet – Calculations and Estimates (Complete all subsections applicable to the project) A. Transit Use 1. Current ridership weekday boardings 34,241 2. Population and Employment Year Population within 1 mile Employment within 1 mile Total Pop and Employ within 1 mile 2020 208,325 168,808 377,133 2040 247,917 198,776 446,693 Transit Use Calculations Year of Opening 2040 Weekday Estimate 3. Enter estimated additional daily transit boardings after project is completed. (Using 50% growth above year of opening for 2040 value, unless justified) Provide supporting documentation as part of application submittal 0 0 4. Enter number of the additional transit boardings (from #3 above) that were previously using a different transit route. (Example: {#3 X 25%} or other percent, if justified) 0 0 5. Enter number of the new transit boardings (from #3 above) that were previously using other non-SOV modes (walk, bicycle, HOV, etc.) (Example: {#3 X 25%} or other percent, if justified) 0 0 6. = Number of SOV one-way trips reduced per day (#3 – #4 – #5) 0 0 7. Enter the value of {#6 x 9 miles}. (= the VMT reduced per day) (Values other than the default 9 miles must be justified by sponsor; e.g., 15 miles for regional service or 6 miles for local service) 0 0 8. = Number of pounds GHG emissions reduced (#7 x 0.95 lbs.) 0 0 9. If values would be distinctly greater for weekends, describe the magnitude of difference: 10. If different values other than the suggested are used, please explain here: B. Bicycle Use 1. Current weekday bicyclists 486 2. Population and Employment Year Population within 1 mile Employment within 1 mile Total Pop and Employ within 1 mile 2020 147,914 107,985 255,899 2040 171,280 130,847 302,127 Page 156 of 210 15 Bicycle Use Calculations Year of Opening 2040 Weekday Estimate 3. Enter estimated additional weekday one-way bicycle trips on the facility after project is completed. 0 0 4. Enter number of the bicycle trips (in #3 above) that will be diverting from a different bicycling route. (Example: {#3 X 50%} or other percent, if justified) 0 0 5. = Initial number of new bicycle trips from project (#3 – #4) 0 0 6. Enter number of the new trips produced (from #5 above) that are replacing an SOV trip. (Example: {#5 X 30%} (or other percent, if justified) 0 0 7. = Number of SOV trips reduced per day (#5 - #6) 0 0 8. Enter the value of {#7 x 2 miles}. (= the VMT reduced per day) (Values other than 2 miles must be justified by sponsor) 0 0 9. = Number of pounds GHG emissions reduced (#8 x 0.95 lbs.) 0 0 10. If values would be distinctly greater for weekends, describe the magnitude of difference: 990 user on weekends vs 650 during weekdays north Oxford on South Platte Trail 11. If different values other than the suggested are used, please explain here: C. Pedestrian Use 1. Current weekday pedestrians (include users of all non-pedaled devices) 102 2. Population and Employment Year Population within 1 mile Employment within 1 mile Total Pop and Employ within 1 mile 2020 147,914 107,985 255,899 2040 171,280 1,308,470 1,479,750 Pedestrian Use Calculations Year of Opening 2040 Weekday Estimate 3. Enter estimated additional weekday pedestrian one-way trips on the facility after project is completed 0 0 4. Enter number of the new pedestrian trips (in #3 above) that will be diverting from a different walking route (Example: {#3 X 50%} or other percent, if justified) 0 0 5. = Number of new trips from project (#3 – #4) 0 0 6. Enter number of the new trips produced (from #5 above) that are replacing an SOV trip. (Example: {#5 X 30%} or other percent, if justified) 0 0 7. = Number of SOV trips reduced per day (#5 - #6) 0 0 Page 157 of 210 16 12. Enter the value of {#7 x .4 miles}. (= the VMT reduced per day) (Values other than .4 miles must be justified by sponsor) 0 0 8. = Number of pounds GHG emissions reduced (#8 x 0.95 lbs.) 0 0 9. If values would be distinctly greater for weekends, describe the magnitude of difference: 10. If different values other than the suggested are used, please explain here: D. Vulnerable Populations Use Current Census Data Vulnerable Populations Population within 1 mile 1. Persons over age 65 20,690 2. Minority persons 32,071 3. Low-Income households 9,675 4. Linguistically-challenged persons 7,851 5. Individuals with disabilities 16,588 6. Households without a motor vehicle 6,197 7. Children ages 6-17 21,546 8. Health service facilities served by project 106 E. Travel Delay (Operational and Congestion Reduction) Sponsor must use industry standard Highway Capacity Manual (HCM) based software programs and procedures as a basis to calculate estimated weekday travel delay benefits. DRCOG staff may be able to use the Regional Travel Model to develop estimates for certain types of large-scale projects. 1. Current ADT (average daily traffic volume) on applicable segments 101,881 2. 2040 ADT estimate 0 3. Current weekday vehicle hours of delay (VHD) (before project) 1,044 Travel Delay Calculations Year of Opening 4. Enter calculated future weekday VHD (after project) 0 5. Enter value of {#3 - #4} = Reduced VHD 0 6. Enter value of {#5 X 1.4} = Reduced person hours of delay (Value higher than 1.4 due to high transit ridership must be justified by sponsor) 0 7. After project peak hour congested average travel time reduction per vehicle (includes persons, transit passengers, freight, and service equipment carried by vehicles). If applicable, denote unique travel time reduction for certain types of vehicles 0 8. If values would be distinctly different for weekend days or special events, describe the magnitude of difference. Page 158 of 210 17 9. If different values other than the suggested are used, please explain here: F. Traffic Crash Reduction 1. Provide the current number of crashes involving motor vehicles, bicyclists, and pedestrians (most recent 5-year period of data) Sponsor must use industry accepted crash reduction factors (CRF) or accident modification factor (AMF) practices (e.g., NCHRP Project 17-25, NCHRP Report 617, or DiExSys methodology). Fatal crashes 6 Serious Injury crashes 724 Other Injury crashes 22 Property Damage Only crashes 3,215 2. Estimated reduction in crashes applicable to the project scope (per the five-year period used above) Fatal crashes reduced 0 Serious Injury crashes reduced 0 Other Injury crashes reduced 0 Property Damage Only crashes reduced 0 G. Facility Condition Sponsor must use a current industry-accepted pavement condition method or system and calculate the average condition across all sections of pavement being replaced or modified. Applicants will rate as: Excellent, Good, Fair, or Poor Roadway Pavement 1. Current roadway pavement condition Fair 2. Describe current pavement issues and how the project will address them. 3. Average Daily User Volume 101,881 Bicycle/Pedestrian/Other Facility 4. Current bicycle/pedestrian/other facility condition Choose an item 5. Describe current condition issues and how the project will address them. 6. Average Daily User Volume 0 H. Bridge Improvements 1. Current bridge structural condition from CDOT 2. Describe current condition issues and how the project will address them. Page 159 of 210 18 3. Other functional obsolescence issues to be addressed by project 4. Average Daily User Volume over bridge 0 I. Other Beneficial Variables (identified and calculated by the sponsor) 1. 2. 3. J. Disbenefits or Negative Impacts (identified and calculated by the sponsor) 1. Increase in VMT? If yes, describe scale of expected increase Yes No 2. Negative impact on vulnerable populations 3. Other: Page 160 of 210 The information contained in thismap is based on the most currentlyavailable data and has beenchecked for accuracy. CDOT doesnot guarantee the accuracy of anyinformation presented, is not liablein any respect for any errors oromissions, and is not responsiblefor determining "fitness for use". Legend Route Milepoint . Created: Route 085B From 200 to 211 Date: 9/1 2/2018 Time: 5:02:55 PM 0 0.95 1.9 2.85 3.8 Miles Page 161 of 210 From 200 To 205Route 085BRampsOverpassUnderpassStructures200201202203204205Blakeland RdCounty Line RdMineral AveAspen Grove WayWeaver AveSummer StMaplewood AveLake AveW Church AveAlamo AveW Crestline AvePrince StF-16-KHF-16-FAF-16-GDF-16-AAF-16-KDF-16-UBF-16-MJDEMOGRAPHICSPopulation GroupLarge UrbanizedUrban Area23527 DENVER-AURORAPAVEMENTPrimary DL ClassMHPrimary IRI1221641072132171351118086111153128101150128961061021141211409992871098680137143125122199921128099144167197164147157218184Primary RDL612TRAFFICAADT43000390004800055000560006500074000DHV109.5109.58.58Off Peak TruckPercentage6.86.79.18.187.5Peak Truck Percentage0.60.80.70.6Route Capacity43504400445045505400580074007600V/C Ratio0.90.970.911.040.920.890.790.87V/C Ratio 201.151.171.221.321.221.171.11.13VMT11997690343872119845111445642096792Year 20 Factor1.281.211.341.271.331.321.391.3It may appear that information is missing from the straight line diagram. If so, reduce the number of miles/page and re-submit the request.Page 162 of 210 From 205 To 210Route 085BRampsOverpassUnderpassStructures205206207208209210Chenango AveCr 42.1 RdSanta Fe CiUnion AveTufts AveRadcliff AveW Quincy AveOxford AveRiver Point DrKenyon AveW Dartmouth AveLipan StBates AveHarvard AveWesley AveWarren AveWest Evans AveAsbury AveW Jewell AveS Cherokee StW Iowa AveW Florida AveW Arkansas AvePlatte River DrivePlatte River DrS Platte River DrF-16-BF-16-FUF-16-JIF-16-ILDEMOGRAPHICSPopulation GroupLarge UrbanizedUrban Area23527 DENVER-AURORAPAVEMENTPrimary DL ClassHMPrimary IRI152166194176167168171295136154131117133143157212225125186220182153166192189215195174159149189229230189196232166232186202227340140200150156Primary RDL1213125TRAFFICAADT7400072000780009000095000106000DHV8Off Peak TruckPercentage7.57.688.3Peak Truck Percentage0.60.7Route Capacity76007500760084508800V/C Ratio0.870.810.9410.991.02V/C Ratio 201.131.041.191.251.21.31VMT9679257024415741142107305553424Year 20 Factor1.31.281.271.251.211.28It may appear that information is missing from the straight line diagram. If so, reduce the number of miles/page and re-submit the request.Page 163 of 210 From 210 To 215Route 085BRampsOverpassUnderpassStructures210211212213214215W Tennessee AveCherokee StPlatte River Drive WI-25F-16-IKF-16-XSDEMOGRAPHICSPopulation GroupLarge UrbanizedUrban Area23527 DENVER-AURORAPAVEMENTPrimary DL ClassMPrimary IRI16715213289184169235Primary RDL5TRAFFICAADT91000DHV8Off Peak TruckPercentage8.3Peak Truck Percentage0.7Route Capacity9000V/C Ratio0.87V/C Ratio 201.01VMT85358Year 20 Factor1.16It may appear that information is missing from the straight line diagram. If so, reduce the number of miles/page and re-submit the request.Page 164 of 210 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Maria DAndrea DEPARTMENT: Public Works DATE: October 1, 2018 SUBJECT: Authorize Mayor to sign letter of support and financial contribution towards the US 285 Congestion Mitigation and Associated Operational Improvements Study DESCRIPTION: Authorize Mayor to sign letter of support and financial contribution towards the US 285 Congestion Mitigation and Associated Operational Improvements Study RECOMMENDATION: Staff recommends authorizing the Mayor, by motion, to sign the attached draft letter of support and financial contribution of $140,000 in support of the city of Englewood's regional DRCOG grant submittal for the US 285 Congestion Mitigation and Associated Operational Improvements Study PREVIOUS COUNCIL ACTION: Meeting Date Meeting Type Topic May 14, 2018 Study Session Arapahoe County Transportation Forum Overview & Membership June 4, 2018 Regular Council Meeting Arapahoe County Transportation Forum Intergovernmental Agreement June 18, 2018 Regular Council Meeting Arapahoe County Transportation Forum Appointees SUMMARY: The Denver Regional Coalition of Governments (DRCOG) has implemented a new funding & application process for regional and sub-regional projects for the fiscal year 2020-2023 TIP cycle. Staff prepared an application to conduct a study of the US 285 corridor between Lowell Boulevard/Knox Court on the west, to the intersection with Interstate 25 (I-25). The Arapahoe County Transportation Forum has endorsed this project as one of its three possible submittals to DRCOG for funding consideration. A copy of the application is attached. This action would authorize the Mayor to sign the attached letter which identifies: 1) support for the project, and 2) contribution of funding in the amount of $140,000. ANALYSIS: The Denver Regional Coalition of Governments (DRCOG) has implemented a new funding & application process for regional and sub-regional projects for the fiscal year 2020-2023 TIP Page 165 of 210 cycle. Selected regional projects would receive federal funding in combination with other funding sources, including a required local (non-federal) match. Each Subregional forum may submit up to three applications and CDOT & RTD may submit up to two applications. Projects will be scored according to pre-determined criteria by a team comprised of Subregional forum representatives along with several subject matter experts. A resulting decision on which projects are selected for funding will likely be made by the end of the year. Arapahoe County Transportation Forum meetings have been held since approximately August 2017. An Intergovernmental Agreement (IGA) to create the forum was approved by the City Council on June 4, 2018. As a part of the forum efforts, projects have been solicited from member agencies. Staff submitted a possible project to conduct a study of the US 285 corridor between Federal Boulevard and University Boulevard. At the September 13, 2018 Forum meeting, the study limits were expanded to Lowell Boulevard/Knox Court on the west (in the city of Sheridan), to I-25. The forum endorsed this project as one of its three possible submittals for consideration by DRCOG. The US 285 corridor is a major regional arterial providing east-west connectivity between C-470 and I-25. DRCOG's 2016 Annual Report on Roadway Traffic Congestion in the Denver Region identifies the US 285 corridor between Lowell Blvd./Knox Ct. and I-25, as a congested corridor (Congestion Mobility Grade of D or F). The intersections of US 285 with Federal, University, Colorado and I-25 were also listed as currently congested. This project will identify ways to increase the reliability of the existing multimodal network by completing a congestion management study to evaluate measures to reduce traffic delay and increase mobility in the US 285 corridor, from Lowell Blvd./Knox Ct. (west of Federal Blvd.) to I- 25. This will be accomplished by utilizing the DRCOG Congestion Mitigation Toolkit to address recurring & non-recurring congestion through the evaluation & recommendation of various congestion mitigation strategies including: active roadway management, travel demand management/alternative travel modes, and physical roadway capacity. The primary goal of the congestion mitigation efforts is to alleviate congestion and encourage travelers to avoid and adapt to congested conditions. Side benefits include the potential for improved air quality and reduced fuel/energy consumption if these strategies are implemented. Missing segments in the pedestrian network and opportunities to improve multi-modal connections will also be evaluated. Improvements will be prioritized for implementation based on benefit provided, ease of implementation, and cost. The total project cost is estimated at $1,800,000 with the following proposed funding breakdown: Agency Contribution Amount Federal Funding (Regional Grant Request) $900,000 CDOT $450,000 Local Agencies Englewood $140,000 Sheridan $121,000 Cherry Hills Village $92,000 Page 166 of 210 Denver $97,000 Local Agencies Total $450,000 Total Project Cost $1,800,000 Letters of concurrence and funding for this project have been received from CDOT for $250,000, based on the previous project extents. A subsequent request to fund at the $450,000 amount is pending. A letter of concurrence was received from the city and county of Denver, however, they are requesting more information before they will agree to fund a portion of the project. Letters of concurrence & funding have also been requested of the cities of Sheridan and Cherry Hills Village. Both entities are bringing these requests before their respective Councils. Funding is requested in fiscal year 2021 (FY 2021) so the requested amount from Englewood of $140,000 would need to be budgeted in the 2020 Capital Improvement Program. FINANCIAL IMPLICATIONS: Cost share amounts were based on lineal front footage of the corridor. A breakdown of estimated costs for each local agency is shown below: Agency Lineal Frontage of Corridor % of Total Contribution Amount Federal Funding (Regional Grant Request) $900,000 CDOT $450,000 Local Agencies Englewood 20,200 31% $140,000 Sheridan 17,600 27% $121,000 Cherry Hills Village 14,000 20% $92,000 Denver 13,300 22% $97,000 Local Agencies Total 65,100 $450,000 Total Project Cost $1,800,000 ALTERNATIVES: The City Council could not fund the project or provide a letter of concurrence which would likely limit the possibility of this project application being selected to receive federal funding. CONCLUSION: Staff recommends authorizing the Mayor to sign the attached letter indicating support of the project and pledging funding of $140,000 to the project for purposes of the grant application. ATTACHMENTS: Proposed Letter of Concurrence & Funding Commitment 2020-2023 TIP Regional Share Project Application Form - US 285 Congestion Mitigation and Associated Operational Improvements Study Page 167 of 210 2014-2017 Traffic Crashes Map 2014-2017 Pedestrian & Bicycle Crashes Map Traffic Counts Map Page 168 of 210 October 2, 2018 Mr. Todd Cottrell Denver Regional Coalition of Governments 1001 17th Street Denver, CO 80202 RE: DRCOG 2020·2023 TRANSPORTATION IMPROVEMENT PROGRAM, MULTI·JURISDICTIONAL SUPPORT– REGIONAL PROJECT APPLICATION FOR US 285 CONGESTION MITIGATION AND ASSOCIATED OPERATIONAL IMPROVEMENTS STUDY (LOWELL BLVD/KNOX CT TO I-25) Dear Mr. Cottrell: This letter serves to confirm the city of Englewood’s position on providing a portion of the local match for the US 285 Congestion Mitigation Study from Lowell Blvd/Knox Court to I-25. The City’s commitment to this multi-jurisdictional funding provision within the DRCOG Transportation Improvement Program (TIP) is based on our discussions and understanding that the City of Englewood will be submitting a $1.8 Million project of which the local match for the entire project is $900,000. We understand that CDOT has committed $250,000 towards the project and that the funding request to CDOT is being modified to request $450,000, to reflect the extended limits of the project corridor. The remaining $450,000 is allocated based on the lineal frontage of the adjacent community to the US 285 corridor, as follows: Agency Lineal Frontage of Corridor % of Total Contribution Amount Englewood 20,200 31% $140,000 Sheridan 17,600 27% $121,000 Cherry Hills Village 14,000 20% $92,000 Denver 13,300 22% $97,000 Total 65,100 $450,000 The City commits to their share of $140,000 of the local match towards the project. The city of Englewood looks forward to and appreciates DRCOG's interest in this important project. If you have any questions or require further documentation, please do not hesitate in contacting myself or Maria D’Andrea, Director of Public Works, at your convenience. 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