HomeMy WebLinkAbout2020-05-26 (Special) Meeting Agenda Packet
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AGENDA
City Council Special Meeting/Study Session
Tuesday, May 26, 2020 ♦ 6:00 PM
This City Council Special Meeting/Study Session will be held by teleconference.
To view the meeting please follow this link: https://www.youtube.com/watch?v=a7q3gXX8uW4
I. Call to Order
II. Roll Call
III. Approval of an Emergency Ordinance authorizing the CARES Act
a. Staff recommends City Council approve an emergency ordinance authorizing the
CARES Act.
Pdf
IV. 2021 City Council Budget Workshop
a. Finance and Administrative Director Maria Sobota will be present with the Director's
team to participate in the 2021 City Council Budget Workshop.
Pdf
V. Council Member’s Choice
VI. City Manager’s Choice
VII. City Attorney’s Choice
VIII. Adjournment
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Alison McKenney Brown
DEPARTMENT: City Attorney's Office
DATE: May 26, 2020
SUBJECT:
CB #21 - Approval of an emergency ordinance authorizing the
CARES Act
DESCRIPTION:
CB #21 - Approval of an emergency ordinance authorizing the CARES Act
RECOMMENDATION:
City Council approve an emergency ordinance authorizing CARES Act.
PREVIOUS COUNCIL ACTION:
None
SUMMARY:
CARES Act funding was distributed from the Federal Government to Arapahoe County.
Arapahoe County seeks to distribute a portion of these funds to each of the local government in
Arapahoe County. This IGA provides an overview of how this will be distributed.
ANALYSIS:
The final draft of the IGA has not been distributed by Arapahoe County yet. As soon as this is
available the City Manager will provide it. The City Manager will provide a verbal report on the
provisions of the IGA on Monday, May 18.
UPDATE: As of the Sunday, May 17, Arapahoe County has sent a draft IGA (attached).
FINANCIAL IMPLICATIONS:
To be determined.
ATTACHMENTS:
Council Bill #21
CARES Act fund IGA
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ORDINANCE NO. ____ COUNCIL BILL NO. 21
SERIES OF 2020 INTRODUCED BY COUNCIL
MEMBER STONE
AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF
ARAPAHOE COUNTY, COLORADO, AND THE CITY OF
ENGLEWOOD, COLORADO, REGARDING “CARES ACT”
LOCAL GOVERNMENT DISTRIBUTION.
WHEREAS, the Coronavirus Aid, Relief, and Economic Security ("CARES") Act was
passed by Congress and signed into law on March 27, 2020, which provides over $2 trillion of
economic relief;
WHEREAS, through the Coronavirus Relief Fund, the CARES Act provides for payments
to State, Local, and Tribal governments seeking to address the impacts of the COVID-19 outbreak
at the local level;
WHEREAS, the CARES Act requires that Coronavirus Relief Funds be used to cover
those costs incurred by Governments that:
• are necessary expenditures incurred due to the public health emergency with
respect to the Coronavirus Disease 2019 ("COVID-19");
• were not accounted for in the budget most recently approved as of March 27, 2020,
for governmental entities; and
• were incurred during the period that begins on March 1, 2020, and ends on
December 30, 2020 ("Eligible Expenses");
WHEREAS, the CARES Act provides that the U.S. Treasury Department make payments
from the Coronavirus Relief Fund to States and eligible units of local government, the District of
Columbia and U.S. territories, and tribal governments, based on population calculations provided
in the CARES Act;
WHEREAS, Arapahoe County (County) is an eligible unit of local government under the
CARES Act and has received an allocation of Coronavirus Relief Funds;
WHEREAS, County desires to distribute a portion of its allocation of CARES Act funds
to the City of Englewood (City) in order to effectuate the purpose and intent of the CARES Act
and to assist City in mitigating the impacts of the COVID-19 emergency, and the Parties desire to
enter into this intergovernmental agreement in order to set forth the terms and conditions pertaining
to such distribution;
WHEREAS, pursuant to Section 18(2) of Article XIV of the Colorado Constitution and
C.R.S. Section 29-1-203, as amended, the County and City have the authority to enter into
intergovernmental agreements and are authorized to cooperate by contracting with one another for
their mutual benefit; and
WHEREAS, pursuant to Englewood Municipal Charter §79 the City Council may, by
ordinance, enter into contracts with other governmental bodies to furnish or receive governmental
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2
services, to make or pay charges for such governmental services, and to enter into cooperative or
joint activities agreements with other governmental bodies;
WHEREAS, the Englewood City Charter, Section 41 provides for the passage and immediate
enacting of emergency ordinances necessary for the immediate preservation of public property, health,
peace, or safety.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, THAT:
Section 1. The Intergovernmental Agreement (IGA) regarding CARES Act Local
Government Distribution, by and between The Board of County Commissioners of the County of
Arapahoe, State of Colorado, and the City of Englewood, Colorado, attached as “Exhibit A”, is
hereby accepted and approved by the Englewood City Council.
Section 2. The Mayor is authorized to execute the attached IGA and this Ordinance, and
the City Clerk is authorized to attest and seal the attached IGA and this Ordinance for and on behalf
of the City of Englewood, Colorado.
Introduced, read in full, and passed on first reading on the 18th day of May, 2020.
Published in full as a Bill for an Emergency Ordinance on the City’s official website on
the 19th day of May, 2020.
Read by Title and passed on final reading on the 20th day of May, 2020.
Published in full on the City’s official website beginning on the 21st day of May, 2020 for
thirty (30) days.
Linda Olson, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify that
the above and foregoing is a true copy of the Emergency Ordinance introduced, read in full, and
passed on final reading on the 19th day of May, 2020.
Stephanie Carlile
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INTERGOVERNMENTAL AGREEMENT
CARES Act Local Government Distribution
This Intergovernmental Agreement (“Agreement”), is made and entered into by and
between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
ARAPAHOE, STATE OF COLORADO, (the “County”) and THE CITY OF ENGLEWOOD,
a municipality and political subdivision of the State of Colorado (the “Local Government”). The
County and the Local Government shall be referred to herein, individually, as a “Party” and,
collectively, as the “Parties.”
WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act was
passed by Congress and signed into law on March 27, 2020, which provides over $2 trillion of
economic relief; and
WHEREAS, through the Coronavirus Relief Fund, the CARES Act provides for payments
to State, Local, and Tribal governments navigating the impact of the COVID-19 outbreak; and
WHEREAS, the CARES Act provides that the U.S. Treasury Department was to make
payments from the Coronavirus Relief Fund to states and eligible units of local government; the
District of Columbia and U.S. territories; and tribal governments, based on population calculations
provided in the CARES Act; and
WHEREAS, Arapahoe County is an eligible unit of local government under the CARES
Act and has received an allocation of Coronavirus Relief Funds; and
WHEREAS, the CARES Act requires that Coronavirus Relief Funds may only be used to
cover those costs of the Local Government that:
• are necessary expenditures incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19);
• were not accounted for in the budget most recently approved as of March 27, 2020, for
the local government entity; and
• were incurred during the period that begins on March 1, 2020, and ends on December
30, 2020;
and
WHEREAS, pursuant to Section 18(2) of Article XIV of the Colorado Constitution and
C.R.S. Section 29-1-203, as amended, the County and the Local Government have the authority to
enter into intergovernmental agreements and are authorized to cooperate by contracting with one
another for their mutual benefit; and
WHEREAS, the County desires to distribute a portion of its allocation of Coronavirus
Relief Funds with the Local Government in order to effectuate the purpose and intent of the
CARES Act and to assist the Local Government in mitigating the impacts of the COVID-19
emergency, and the Parties desire to enter to this intergovernmental agreement in order to set forth
the terms and conditions pertaining to such distribution.
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NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants
and promises herein contained, the County and the Local Government agree as follows:
1. Coronavirus Relief Funds Available to Local Government. The County will make
available for reimbursement to the Local Government, and, in certain limited cases, advancement
to the Local Government, on an as needed basis, a portion of the County’s allocation of
Coronavirus Relief Funds (the “Coronavirus Relief Funds” or “Funds”) in an amount not to exceed
Three Million Two Hundred Thirteen Thousand Nine Hundred Ninety-One Dollars and no/100
($3,213,991.00) (the “Distribution Amount”). The Local Government acknowledges and agrees
that the County, at its sole discretion, may increase or decrease the Distribution Amount as may
be necessary to reallocate Funds to address county-wide needs, other local government or sub-
grantee needs, and/or other needs consistent with the CARES Act, or because the Local
Government will not be able to use its full share by December 30, 2020. Prior to making a decision
to increase or decrease the Distribution Amount, the County shall consult with the representative
for the Local Government to determine the anticipated needs and expenses of the Local
Government and the amounts of any unreimbursed expenses. The County shall provide written
notice of at least ten (10) business days prior to the effective date of any increase or decrease in
the Distribution Amount. Once such notice has been given, the County will continue to reimburse
Local Government expenses that meet the requirements of this Agreement and that were incurred
or committed to prior to the Local Government’s receipt of the notice, so long as reimbursement
is requested in compliance with this Agreement prior to the effective date of the notice.
2. Local Government Request for Reimbursement. The Local Government may make a
request for reimbursement of its expenditures to the County. The Local Government’s total
requests for reimbursement, along with the total amount of any Funds paid or advanced, shall not
exceed the Distribution Amount. The Local Government acknowledges and agrees that the costs
and expenses submitted will only be submitted for reimbursement pursuant to this Agreement and
will not be submitted for reimbursement, or paid with funds from any other federal government
program, such as FEMA or another aid program. Prior to making an expenditure, the Local
Government may consult with the County to inquire whether certain costs and expenditures may
be in compliance with the CARES Act.
A. Requests. The request for reimbursement shall be submitted with the form provided by
the County and shall include the following documentation:
1) The Local Government shall provide a description of the date of expenditure,
amount, vendor, description of expense, an explanation of expense’s connection to COVID-
19, and a certification that are eligible expenses in compliance with the CARES Act that:
• are necessary expenditures incurred due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19);
• were not accounted for in the budget most recently approved as of March 27,
2020, for the Local Government; and
• were incurred during the period that begins on March 1, 2020, and ends on
December 23, 2020 (“Eligible Expenses”).
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2) The Local Government shall provide supporting information for the request for
reimbursement in the form of contracts, invoices, vouchers, receipts, payroll and time records,
or other official documentation proving/verifying its expenditures submitted on the form
provided as Eligible Expenses under the CARES Act.
3) The Local Government shall provide ACH or wire transfer instructions for
distribution from the County of reimbursement of Eligible Expenses.
B. Request Submission Dates. Local Government shall use its best efforts to submit
requests for reimbursement according to the following schedule, but shall not be deemed to have
waived eligibility for reimbursement if a request is late or includes Eligible Expenses that could
have been submitted earlier, provided that no request may be submitted later than December 23,
2020 unless advance permission is obtained from the County:
1) Upon execution of this Agreement: Eligible Expenses incurred between March 1,
2020-April 30, 2020.
2) June 10, 2020: Eligible Expenses incurred between May 1, 2020-May 31, 2020.
3) July 10, 2020: Eligible Expenses incurred between June 1, 2020-June 30, 2020.
4) August 10, 2020: Eligible Expenses incurred between July 1, 2020-July 31, 2020.
5) September 10, 2020: Eligible Expenses incurred between August 1, 2020-August
31, 2020.
6) October 10, 2020: Eligible Expenses incurred between September 1, 2020-
September 30, 2020.
7) November 10, 2020: Eligible Expenses incurred between October 1, 2020-October
31, 2020.
8) December 10, 2020: Eligible Expenses incurred between November 1, 2020-
November 30, 2020.
9) December 23, 2020: Eligible Expenses incurred between November 31, 2020 and
December 23, 2020.
C. County Review and Acceptance. The County shall review and/or audit the Local
Government’s reimbursement request. The County shall only accept and reimburse requests that
provide adequate documentation, and only for what the County determines, at its sole discretion,
are Eligible Expenses. The County may contact the Local Government to discuss the
documentation and nature of the expenses included in the request for reimbursement. In the event
the County does not accept, in whole or in part, the Local Government’s request for
reimbursement, the County shall provide a written response documenting the basis for the
County’s determination. The Local Government may resubmit a corrected or augmented request
for reimbursement and any necessary additional supporting documentation within ten (10) days of
receiving notice of the County’s written determination, and the County will then re-review the
request and any additional supporting documentation and rationale submitted by the Local
Government; except that, no request may be submitted or re-submitted any later than December
23, 2020 and any request submitted after such date will not be paid, unless advance permission to
submit or re-submit a request after this date is obtained from the County. The Local Government
acknowledges and understands that the U.S. Treasury is the authorizing agency and the County is
using its best efforts to determine Eligible Expenses. Any reimbursement request accepted and
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paid, in whole or in part, by the County, is still subject to federal review and has the potential to
be subsequently dis-allowed. As such, any acceptance by the County of the Local Government’s
request to reimburse and subsequent payment shall not be construed to operate as a waiver of the
Local Government’s obligation to comply with the CARES Act, this Agreement, and any other
laws, regulations or rules and shall not operate as a waiver or estoppel of the Local Government’s
obligation to return/repay any Funds distributed to the Local Government that are subsequently
found to not have been used or reimbursed for Eligible Expenses or the use of which was found to
otherwise be unlawful.
D. Distribution. The County shall disburse reimbursement directly to the Local
Government via ACH or wire transfer as provided by the Local Government. The County shall
use its best efforts to distribute Funds to the Local Government within ten (10) days of the County’s
review and acceptance. Prior to receiving reimbursement under this Agreement, the Local
Government shall complete the required risk assessment questionnaire, conflict of interest, and
mandatory disclosure forms per the OMB Uniform Guidance for Federal Awards (2 CFR § 200)
provided by the County.
E. Consultation. The Local Government is encouraged to consult with the County if there
is any question regarding whether proposed expenses are viewed by the County as being Eligible
Expenses or regarding any other requirements for reimbursement, prior to incurring or otherwise
committing to the expenses. The Local Government shall not enter into any sub-grant
arrangements or agreements without first consulting with and obtaining permission from the
County. The County will use its best efforts to promptly respond to any questions regarding
eligibility, sub-grants, or other requirements.
F. Advancement of Funds. The County will consider requests for advancement of Funds
where the Local Government provides substantial justification for its need for advancement instead
of reimbursement. Such requests will be evaluated by the County on a case-by-case basis and its
decision as to whether there is adequate justification and whether Funds shall be advanced shall
be in its sole discretion and shall be final; any advancement of Funds shall be subject to all terms
and conditions of this Agreement except those specifically pertaining only to reimbursement, and
shall be subject to such additional terms and conditions as may be agreed upon in writing between
the County and Local Government, which, once executed, shall automatically become part of this
Agreement.
G. Disputes/Release. The Local Government understands that the County is obligated to
expend its allocation of Coronavirus Relief Funds no later than December 30, 2020, and that any
unexpended Funds as of that date must be returned to the U.S. Treasury Department. Due to the
limited time to administer the Coronavirus Relief Funds, the Local Government agrees that there
is no time to file an action to compel any alleged reimbursement requirement or other relief. The
Local Government understands that the resubmittal process contained in Paragraph 2C above is
the sole process for disputes regarding eligibility. The Local Government acknowledges that the
County’s decisions concerning any advancement of Funds, or reimbursement of any submittal or
re-submittal are final, and cannot be challenged or appealed in court or otherwise. Local
Government hereby waives, relinquishes and forever releases any and all claims or actions for
damages, injunctive relief, and any other relief of any kind whatsoever, that it has or may have
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now or in the future, against Arapahoe County, its Board of County Commissioners, elected and
appointed officials, employees and agents, to obtain advancement or reimbursement of Funds
and/or expenses related to COVID-19, or to obtain damages for the County’s failure to advance or
pay Funds and/or expenses related to COVID-19, or to seek any other relief that is inconsistent
with this sub-section of the Agreement.
3. Return of Funds. To the extent any reimbursement or advance paid to the Local
Government under this Agreement is not actually expended, or any costs and expenses are
subsequently refunded to the Local Government, the Local Government agrees that it shall return
any Funds that are unused or refunded to the County by December 10, 2020.
4. Expenditures and Accounting.
A. The CARES Act imposes expenditure and accounting obligations upon local
governments receiving Coronavirus Relief Funds. The Local Government acknowledges and
agrees to be solely responsible for ensuring that it procures, spends, documents, and accounts for
its portion of the Distribution Amount received from the County in strict compliance with the
CARES Act requirements and this Agreement, and any other applicable laws, regulations and
rules, formal guidance from the U.S. Treasury Department, and the OMB Uniform Guidance for
Federal Awards (2 CFR § 200). Because the CARES Act is recent legislation, the Parties anticipate
that additional federal legislation, rules, regulations, and guidance from the U.S. Treasury
Department may be promulgated regarding the expenditure and accounting requirements. The
Local Government agrees to familiarize itself with, and shall adhere to, all current and subsequent
legislation, rules, regulations, and guidance from the U.S. Treasury Department.
B. The Local Government shall maintain a complete set of books and records
documenting its use of Funds under this Agreement. Records are to include relevant financial
information such as bids, proposals, contracts, invoices, vouchers, receipts, payroll and time
records as well as administrative records documenting the Local Government’s determination that
such expenditures are Eligible Expenses under the CARES Act. The Local Government shall
provide full access to these books and records to the County, the U.S. Treasury Department, and
the Office of Inspector General (“OIG”), so that compliance with the CARES Act and other
applicable laws and regulations can be monitored, audited, and confirmed. During the term of this
Agreement, the County will monitor the use of Funds distributed to the Local Government through
reporting, site visits, regular contact, or other means to provide reasonable assurance of compliance
with laws, regulations, and the provisions of the CARES Act. All records pertaining to the use of
Funds under this Agreement are to be maintained for five (5) years from December 30, 2020.
C. The Parties anticipate that the Office of Inspector General (“OIG”) will audit the use
of Coronavirus Relief Funds beginning in January 2021, or thereafter. In anticipation of the
upcoming audit, the Local Government agrees to provide to any additional documentation required
to respond to such audit.
D. If the federal government imposes additional documentation requirements on the
County, the Local Government agrees to timely provide to the County all information and
documentation necessary for the County’s compliance with such requirements as related to the
Distribution Amount.
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E. None of the reporting requirements herein are intended to shift the responsibility of the
Local Government for ensuring that each dollar of its requests for reimbursement or advances were
spent in compliance with the CARES Act and this Agreement. The County assumes no
responsibility for oversight or management of the Local Government’s spending and requires the
above reporting to ensure the County has sufficient documentation for the OIG audit. In the event
the OIG, U.S. Treasury Department, or any other federal agency/division determines that the Local
Government spent its Distribution Amount on, or was reimbursed by the County for any ineligible
expenses, or that the expenditure or use of Funds was otherwise unlawful, the Local Government
acknowledges and agrees that it is solely responsible for any required recoupment/repayment of
those Funds.
5. Audit. In the event of an audit or other investigation or review by the U.S. Treasury
Department, or other federal agency/division, of the use of any Coronavirus Relief Funds provided
by the County, the Local Government shall, at its own costs, provide documentation and defend
the Local Government’s use of the Funds. The Local Government agrees to provide the County,
upon request, a copy of any audit reports pertaining to its use of Funds under this Agreement. In
the event that the U.S. Treasury or other federal agency/division finds that the Local Government’s
use of Funds was not authorized by the CARES Act or this Agreement, or that the Local
Government received advancement or reimbursement of Funds from the County to cover
expenditures that are not Eligible Expenses or was otherwise in violation of the CARES Act, or
was otherwise unlawful, the Local Government acknowledges and agrees that it shall be solely
responsible for paying/refunding/reimbursing the amount of such Funds to the County, along with
any interest and costs owed on such amount. The County shall then pay the amount of such Funds,
and interest and costs, received from the Local Government to the U.S. Treasury or other federal
agency/division. In the event the Local Government fails to comply with its obligation to
pay/refund/reimburse Funds as set forth above, in addition to any other remedy that the County
may have available, the County may withhold any funds collected by the County that would be
owed to the Local Government as a set off to make any required payments/refunds/reimbursements
to the U. S. Treasury or other federal agency/division, or to cover any amounts expended by the
County for such purpose. The Local Government further acknowledges and agrees that, if the
expenditure of Federal awards by the Local Government meets or exceeds $750,000 during the
fiscal year 2020, it shall perform audits as required by the OMB Uniform Guidance per §200.501.
6. Publicity. The Local Government agrees to acknowledge the Arapahoe County CARES
Program as a contributor to any project or program that is funded with Coronavirus Relief Funds
pursuant to this Agreement in all publications, news releases, and other publicity issued by the
Local Government and agrees to allow the County to do the same. The Local Government shall
cooperate with the County in preparing public information pieces, including photos, for
publications, news releases, and other publicity issued by the County. The County’s contact for
purposes of this section of the Agreement is Luc Hatlestad, Arapahoe County Public Information
Officer.
7. Representatives. The County’s primary representative and contact for matters pertaining
to this Agreement (other than matters pertaining to section 6) shall be Todd Weaver, Director of
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the Finance Department. The Local Government’s primary representative and contact for matters
pertaining to this Agreement shall be Maria Sobota, Finance Director – City of Englewood.
8. Compliance with Laws. The Local Government shall comply with the Cares Act and any
other applicable federal, state, and local laws, regulations and rules.
9. Indemnification. To the extent permitted by law, the Local Government shall indemnify
the County and its elected and appointed officials, officers, employees, and agents from and against
any and all losses, damages, liabilities, claims, suits, actions, or awards, including costs, expenses,
and attorney’s fees, incurred or occasioned as a result of the acts or omissions of the Local
Government, or its elected officials, employees, agents, or subcontractors arising out of or in any
way connected with the performance of this Agreement. The Local Government’s obligation to
indemnify pursuant to this paragraph shall survive the termination of this Agreement.
10. Hold Harmless. The Local Government agrees that in the event the Local Government (or
anyone acting on its behalf) fails to perform the terms of the Agreement or is found to use any
Funds received on ineligible expenses, or found to have been reimbursed for ineligible expenses,
under the CARES Act and/or other applicable law, the Local Government agrees to hold the
County harmless for any damages suffered as a result thereof. The Local Government also agrees
to pay any actions, claims, lawsuits, damages, charges, or judgments whatsoever that arise out of
the Local Government’s performance or nonperformance under this Agreement, including the
costs and reasonable attorneys’ fees incurred by the County in the defense thereof.
11. Term. This Agreement begins as of March 1, 2020 and shall expire on June 30, 2021.
Notwithstanding anything herein to the contrary, the Parties understand and agree that all terms
and conditions of this Agreement that may require continued performance or compliance beyond
the termination date of this Agreement, including, without limitation, Sections 2–5 and 8-10 of
this Agreement, shall survive such termination date and shall be enforceable as provided herein in
the event of a failure by a party to perform or to comply under this Agreement.
12. Miscellaneous Provisions.
A. Assignment. No Party shall have the right and authority to assign any of the obligations
associated with this Agreement to another Party.
B. Successors and Assigns. Except as herein otherwise provided, this Agreement shall
inure to the benefit of and be binding upon the Parties hereto and their respective successors and
permitted assigns.
C. No Third-Party Beneficiaries. It is expressly understood and agreed that the
enforcement of this Agreement and all rights of action relating thereto shall be strictly reserved to
the County and the Local Government. Nothing contained in this Agreement shall give or allow
any claim or right of action whatsoever by any other third person.
D. Severability. Should any one or more provisions of this Agreement be determined to
be illegal or unenforceable, all other provisions nevertheless shall remain effective; provided,
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however, the parties shall forthwith enter into good faith negotiations and proceed with due
diligence to draft a provision that will achieve the original intent of the parties hereunder.
E. Laws and Venue. This Agreement shall be governed by, and shall be construed in
accordance with, the laws of the State of Colorado. Venue for the trial of any action arising out of
any dispute hereunder shall be in Arapahoe County District Court, pursuant to the appropriate rules
of civil procedure.
F. Appropriation. Notwithstanding any other term, condition, or provision herein, each
and every obligation of the Parties stated in this Agreement is subject to the requirement of a prior
appropriation of funds therefor by the appropriate governing body of the Local Government and/or
the County.
G. Notices. Notices to be provided under this Agreement shall be given in writing and
either delivered via e-mail, by hand or deposited in the United States mail with sufficient postage
to the addresses set forth herein:
COUNTY: Board of County Commissioners of Arapahoe County
5334 South Prince Street
Littleton, Colorado 80120-1136
commissioners@arapahoegov.com
And
Arapahoe County Attorney
5334 South Prince Street
Littleton, Colorado 80120-1136
attorney@arapahoegov.com
LOCAL
GOVERNMENT: City Manager, City of Englewood
1000 Englewood Parkway
Englewood, Colorado 80110
citymanagersoffice@englewoodgov.org
And
City Attorney, City of Englewood
1000 Englewood Parkway
Englewood, Colorado 80110
cao@englewoodco.gov
H. Modifications. This Agreement may be amended, modified, or changed, in whole or in
part, only by written agreement duly authorized and executed by the County and the authorized
signatories for the Local Government.
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I. Entire Agreement. This Agreement constitutes the entire agreement of the parties
hereto. The parties agree that there have been no representations made regarding the subject matter
hereof other than those, if any, contained herein, that this Agreement constitutes the entire
agreement of the parties with respect to the subject matter hereof, and further agree that the various
promises and covenants contained herein are mutually agreed upon and are in consideration of one
another.
J. Counterparts. This Agreement may be executed in two or more counterparts, each of
which shall be deemed an original, but all of which shall constitute one and the same instrument.
Electronic or facsimile delivery of a fully executed copy of the signature pages below shall
constitute an effective and binding execution of this Agreement.
K. Authorization. The Parties hereto stipulate and represent that all procedures necessary
to authorize the execution of this Agreement have been performed and that the persons signing for
each Party have been authorized to do so.
L. Electronic Signatures. The Parties approve the use of electronic signatures for
execution of this Agreement. All use of electronic signatures shall be governed by the Uniform
Electronic Transactions Act, CRS §§ 24 71.3 101 to -121.
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IN WITNESS WHEREOF, the County and the Local Government have executed this
Agreement as of the date(s) set forth below.
ATTEST: CITY OF ENGLEWOOD, COLORADO
By: By:
Stephanie Carlile, City Clerk Name: Linda Olson
Title: Mayor, City of Englewood
Date:
APPROVED AS TO FORM:
By:
Alison McKenney Brown, City Attorney
ATTEST: COUNTY OF ARAPAHOE
STATE OF COLORADO
By: By:
Clerk to the Board Name: Nancy N. Sharpe
Title: Chair, Board of County
Commissioners
Date:
APPROVED AS TO FORM:
By:
County Attorney
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INTERGOVERNMENTAL AGREEMENT
CARES Act Local Government Distribution
This Intergovernmental Agreement (“Agreement”), is made and entered into by and
between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
ARAPAHOE, STATE OF COLORADO, (the “County”) and THE CITY OF ENGLEWOOD,
a municipality and political subdivision of the State of Colorado (the “Local Government”). The
County and the Local Government shall be referred to herein, individually, as a “Party” and,
collectively, as the “Parties.”
WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act was
passed by Congress and signed into law on March 27, 2020, which provides over $2 trillion of
economic relief; and
WHEREAS, through the Coronavirus Relief Fund, the CARES Act provides for payments
to State, Local, and Tribal governments navigating the impact of the COVID-19 outbreak; and
WHEREAS, the CARES Act provides that the U.S. Treasury Department was to make
payments from the Coronavirus Relief Fund to states and eligible units of local government; the
District of Columbia and U.S. territories; and tribal governments, based on population calculations
provided in the CARES Act; and
WHEREAS, Arapahoe County is an eligible unit of local government under the CARES
Act and has received an allocation of Coronavirus Relief Funds; and
WHEREAS, the CARES Act requires that Coronavirus Relief Funds may only be used to
cover those costs of the Local Government that:
• are necessary expenditures incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19);
• were not accounted for in the budget most recently approved as of March 27, 2020, for
the local government entity; and
• were incurred during the period that begins on March 1, 2020, and ends on December
30, 2020;
and
WHEREAS, pursuant to Section 18(2) of Article XIV of the Colorado Constitution and
C.R.S. Section 29-1-203, as amended, the County and the Local Government have the authority to
enter into intergovernmental agreements and are authorized to cooperate by contracting with one
another for their mutual benefit; and
WHEREAS, the County desires to distribute a portion of its allocation of Coronavirus
Relief Funds with the Local Government in order to effectuate the purpose and intent of the
CARES Act and to assist the Local Government in mitigating the impacts of the COVID -19
emergency, and the Parties desire to enter to this intergovernmental agreement in order to set forth
the terms and conditions pertaining to such distribution.
Page 15 of 136
2
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants
and promises herein contained, the County and the Local Government agree as follows:
1. Coronavirus Relief Funds Available to Local Government. The County will make
available for reimbursement to the Local Government, and, in certain limited cases, advancement
to the Local Government, on an as needed basis, a portion of the County’s allocation of
Coronavirus Relief Funds (the “Coronavirus Relief Funds” or “Funds”) in an amount not to exceed
Three Million Two Hundred Thirteen Thousand Nine Hundred Ninety-One Dollars and no/100
($3,213,991.00) (the “Distribution Amount”). The Local Government acknowledges and agrees
that the County, at its sole discretion, may increase or decrease the Distribution Amount as may
be necessary to reallocate Funds to address county-wide needs, other local government or sub-
grantee needs, and/or other needs consistent with the CARES Act, or because the Local
Government will not be able to use its full share by December 30, 2020. Prior to making a decision
to increase or decrease the Distribution Amount, the County shall consult with the representative
for the Local Government to determine the anticipated needs and expenses of the Local
Government and the amounts of any unreimbursed expenses. The County shall provide written
notice of at least ten (10) business days prior to the effective date of any increase or decrease in
the Distribution Amount. Once such notice has been given, the County will continue to reimburse
Local Government expenses that meet the requirements of this Agreement and that were incurred
or committed to prior to the Local Government’s receipt of the notice, so long as reimbursement
is requested in compliance with this Agreement prior to the effective date of the notice.
2. Local Government Request for Reimbursement. The Local Government may make a
request for reimbursement of its expenditures to the County. The Local Government’s total
requests for reimbursement, along with the total amount of any Funds paid or advanced, shall not
exceed the Distribution Amount. The Local Government acknowledges and agrees that the costs
and expenses submitted will only be submitted for reimbursement pursuant to this Agreement and
will not be submitted for reimbursement, or paid with funds from any other federal government
program, such as FEMA or another aid program. Prior to making an expenditure, the Local
Government may consult with the County to inquire whether certain costs and expenditures may
be in compliance with the CARES Act.
A. Requests. The request for reimbursement shall be submitted with the form provided by
the County and shall include the following documentation:
1) The Local Government shall provide a description of the date of expenditure,
amount, vendor, description of expense, an explanation of expense’s connection to COVID-
19, and a certification that are eligible expenses in compliance with the CARES Act that:
• are necessary expenditures incurred due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19);
• were not accounted for in the budget most recently approved as of March 27,
2020, for the Local Government; and
• were incurred during the period that begins on March 1, 2020, and ends on
December 23, 2020 (“Eligible Expenses”).
Page 16 of 136
3
2) The Local Government shall provide supporting information for the request for
reimbursement in the form of contracts, invoices, vouchers, receipts, payroll and time records,
or other official documentation proving/verifying its expenditures submitted on the form
provided as Eligible Expenses under the CARES Act.
3) The Local Government shall provide ACH or wire transfer instructions for
distribution from the County of reimbursement of Eligible Expenses.
B. Request Submission Dates. Local Government shall use its best efforts to submit
requests for reimbursement according to the following schedule, but shall not be deemed to have
waived eligibility for reimbursement if a request is late or includes Eligible Expenses that could
have been submitted earlier, provided that no request may be submitted later than December 23,
2020 unless advance permission is obtained from the County:
1) Upon execution of this Agreement: Eligible Expenses incurred between March 1,
2020-April 30, 2020.
2) June 10, 2020: Eligible Expenses incurred between May 1, 2020-May 31, 2020.
3) July 10, 2020: Eligible Expenses incurred between June 1, 2020-June 30, 2020.
4) August 10, 2020: Eligible Expenses incurred between July 1, 2020-July 31, 2020.
5) September 10, 2020: Eligible Expenses incurred between August 1, 2020-August
31, 2020.
6) October 10, 2020: Eligible Expenses incurred between September 1, 2020-
September 30, 2020.
7) November 10, 2020: Eligible Expenses incurred between October 1, 2020-October
31, 2020.
8) December 10, 2020: Eligible Expenses incurred between November 1, 2020-
November 30, 2020.
9) December 23, 2020: Eligible Expenses incurred between November 31, 2020 and
December 23, 2020.
C. County Review and Acceptance. The County shall review and/or audit the Local
Government’s reimbursement request. The County shall only accept and reimburse requests that
provide adequate documentation, and only for what the County determines, at its sole discretion,
are Eligible Expenses. The County may contact the Local Government to discuss the
documentation and nature of the expenses included in the request for reimbursement. In the event
the County does not accept, in whole or in part, the Local Government’s request for
reimbursement, the County shall provide a written response documenting the basis for the
County’s determination. The Local Government may resubmit a corrected or augmented request
for reimbursement and any necessary additional supporting documentation within ten (10) days of
receiving notice of the County’s written determination, and the County will then re-review the
request and any additional supporting documentation and rationale submitted by the Local
Government; except that, no request may be submitted or re-submitted any later than December
23, 2020 and any request submitted after such date will not be paid, unless advance permission to
submit or re-submit a request after this date is obtained from the County. The Local Government
acknowledges and understands that the U.S. Treasury is the authorizing agency and the County is
using its best efforts to determine Eligible Expenses. Any reimbursement request accepted and
Page 17 of 136
4
paid, in whole or in part, by the County, is still subject to federal review and has the potential to
be subsequently dis-allowed. As such, any acceptance by the County of the Local Government’s
request to reimburse and subsequent payment shall not be construed to operate as a waiver of the
Local Government’s obligation to comply with the CARES Act, this Agreement, and any other
laws, regulations or rules and shall not operate as a waiver or estoppel of the Local Government’s
obligation to return/repay any Funds distributed to the Local Government that are subsequently
found to not have been used or reimbursed for Eligible Expenses or the use of which was found to
otherwise be unlawful.
D. Distribution. The County shall disburse reimbursement directly to the Local
Government via ACH or wire transfer as provided by the Local Government. The County shall
use its best efforts to distribute Funds to the Local Government within ten (10) days of the County’s
review and acceptance. Prior to receiving reimbursement under this Agreement, the Local
Government shall complete the required risk assessment questionnaire, conflict of interest, and
mandatory disclosure forms per the OMB Uniform Guidance for Federal Awards (2 CFR § 200)
provided by the County.
E. Consultation. The Local Government is encouraged to consult with the County if there
is any question regarding whether proposed expenses are viewed by the County as being Eligible
Expenses or regarding any other requirements for reimbursement, prior to incurring or otherwise
committing to the expenses. The Local Government shall not enter into any sub-grant
arrangements or agreements without first consulting with and obtaining permission from the
County. The County will use its best efforts to promptly respond to any questions regarding
eligibility, sub-grants, or other requirements.
F. Advancement of Funds. The County will consider requests for advancement of Funds
where the Local Government provides substantial justification for its need for advancement instead
of reimbursement. Such requests will be evaluated by the County on a case-by-case basis and its
decision as to whether there is adequate justification and whether Funds shall be advanced shall
be in its sole discretion and shall be final; any advancement of Funds shall be subject to all terms
and conditions of this Agreement except those specifically pertaining only to reimbursement, and
shall be subject to such additional terms and conditions as may be agreed upon in writing between
the County and Local Government, which, once executed, shall automatically become part of this
Agreement.
G. Disputes/Release. The Local Government understands that the County is obligated to
expend its allocation of Coronavirus Relief Funds no later than December 30, 2020, and that any
unexpended Funds as of that date must be returned to the U.S. Treasury Department. Due to the
limited time to administer the Coronavirus Relief Funds, the Local Government agrees that there
is no time to file an action to compel any alleged reimbursement requirement or other relief. The
Local Government understands that the resubmittal process contained in Paragraph 2C above is
the sole process for disputes regarding eligibility. The Local Government acknowledges that the
County’s decisions concerning any advancement of Funds, or reimbursement of any submittal or
re-submittal are final, and cannot be challenged or appealed in court or otherwise. Local
Government hereby waives, relinquishes and forever releases any and all claims or actions for
damages, injunctive relief, and any other relief of any kind whatsoever, that it has or may have
Page 18 of 136
5
now or in the future, against Arapahoe County, its Board of County Commissioners, elected and
appointed officials, employees and agents, to obtain advancement or reimbursement of Funds
and/or expenses related to COVID-19, or to obtain damages for the County’s failure to advance or
pay Funds and/or expenses related to COVID-19, or to seek any other relief that is inconsistent
with this sub-section of the Agreement.
3. Return of Funds. To the extent any reimbursement or advance paid to the Local
Government under this Agreement is not actually expended, or any costs and expenses are
subsequently refunded to the Local Government, the Local Government agrees that it shall return
any Funds that are unused or refunded to the County by December 10, 2020.
4. Expenditures and Accounting.
A. The CARES Act imposes expenditure and accounting obligations upon local
governments receiving Coronavirus Relief Funds. The Local Government acknowledges and
agrees to be solely responsible for ensuring that it procures, spends, documents, and accounts for
its portion of the Distribution Amount received from the County in strict compliance with the
CARES Act requirements and this Agreement, and any other applicable laws, regulations and
rules, formal guidance from the U.S. Treasury Department, and the OMB Uniform Guidance for
Federal Awards (2 CFR § 200). Because the CARES Act is recent legislation, the Parties anticipate
that additional federal legislation, rules, regulations, and guidance from the U.S. Treasury
Department may be promulgated regarding the expenditure and accounting requirements. The
Local Government agrees to familiarize itself with, and shall adhere to, all current and subsequent
legislation, rules, regulations, and guidance from the U.S. Treasury Department.
B. The Local Government shall maintain a complete set of books and records
documenting its use of Funds under this Agreement. Records are to include relevant financial
information such as bids, proposals, contracts, invoices, vouchers, receipts, payroll and time
records as well as administrative records documenting the Local Government’s determination that
such expenditures are Eligible Expenses under the CARES Act. The Local Government shall
provide full access to these books and records to the County, the U.S. Treasury Department, and
the Office of Inspector General (“OIG”), so that compliance with the CARES Act and other
applicable laws and regulations can be monitored, audited, and confirmed. During the term of this
Agreement, the County will monitor the use of Funds distributed to the Local Government through
reporting, site visits, regular contact, or other means to provide reasonable assurance of compliance
with laws, regulations, and the provisions of the CARES Act. All records pertaining to the use of
Funds under this Agreement are to be maintained for five (5) years from December 30, 2020.
C. The Parties anticipate that the Office of Inspector General (“OIG”) will audit the use
of Coronavirus Relief Funds beginning in January 2021, or thereafter. In anticipation of the
upcoming audit, the Local Government agrees to provide to any additional documentation required
to respond to such audit.
D. If the federal government imposes additional documentation requirements on the
County, the Local Government agrees to timely provide to the County all information and
documentation necessary for the County’s compliance with such requirements as related to the
Distribution Amount.
Page 19 of 136
6
E. None of the reporting requirements herein are intended to shift the responsibility of the
Local Government for ensuring that each dollar of its requests for reimbursement or advances were
spent in compliance with the CARES Act and this Agreement. The County assumes no
responsibility for oversight or management of the Local Government’s spending and requires the
above reporting to ensure the County has sufficient documentation for the OIG audit. In the event
the OIG, U.S. Treasury Department, or any other federal agency/division determines that the Local
Government spent its Distribution Amount on, or was reimbursed by the County for any ineligible
expenses, or that the expenditure or use of Funds was otherwise unlawful, the Local Government
acknowledges and agrees that it is solely responsible for any required recoupment/repayment of
those Funds.
5. Audit. In the event of an audit or other investigation or review by the U.S. Treasury
Department, or other federal agency/division, of the use of any Coronavirus Relief Funds provided
by the County, the Local Government shall, at its own costs, provide documentation and defend
the Local Government’s use of the Funds. The Local Government agrees to provide the County,
upon request, a copy of any audit reports pertaining to its use of Funds under this Agreement. In
the event that the U.S. Treasury or other federal agency/division finds that the Local Government’s
use of Funds was not authorized by the CARES Act or this Agreement, or that the Local
Government received advancement or reimbursement of Funds from the County to cover
expenditures that are not Eligible Expenses or was otherwise in violation of the CARES Act, or
was otherwise unlawful, the Local Government acknowledges and agrees that it shall be solely
responsible for paying/refunding/reimbursing the amount of such Funds to the County, along with
any interest and costs owed on such amount. The County shall then pay the amount of such Funds,
and interest and costs, received from the Local Government to the U.S. Treasury or other federal
agency/division. In the event the Local Government fails to comply with its obligation to
pay/refund/reimburse Funds as set forth above, in addition to any other remedy that the County
may have available, the County may withhold any funds collected by the County that would be
owed to the Local Government as a set off to make any required payments/refunds/reimbursements
to the U. S. Treasury or other federal agency/division, or to cover any amounts expended by the
County for such purpose. The Local Government further acknowledges and agrees that, if the
expenditure of Federal awards by the Local Government meets or exceeds $750,000 during the
fiscal year 2020, it shall perform audits as required by the OMB Uniform Guidance per §200.501.
6. Publicity. The Local Government agrees to acknowledge the Arapahoe County CARES
Program as a contributor to any project or program that is funded with Coronavirus Relief Funds
pursuant to this Agreement in all publications, news releases, and other publicity issued by the
Local Government and agrees to allow the County to do the same. The Local Government shall
cooperate with the County in preparing public information pieces, including photos, for
publications, news releases, and other publicity issued by the County. The County’s contact for
purposes of this section of the Agreement is Luc Hatlestad, Arapahoe County Public Information
Officer.
7. Representatives. The County’s primary representative and contact for matters pertaining
to this Agreement (other than matters pertaining to section 6) shall be Todd Weaver, Director of
Page 20 of 136
7
the Finance Department. The Local Government’s primary representative and contact for matters
pertaining to this Agreement shall be Maria Sobota, Finance Director – City of Englewood.
8. Compliance with Laws. The Local Government shall comply with the Cares Act and any
other applicable federal, state, and local laws, regulations and rules.
9. Indemnification. To the extent permitted by law, the Local Government shall indemnify
the County and its elected and appointed officials, officers, employees, and agents from and against
any and all losses, damages, liabilities, claims, suits, actions, or awards, including costs, expenses,
and attorney’s fees, incurred or occasioned as a result of the acts or omissions of the Local
Government, or its elected officials, employees, agents, or subcontractors arising out of or in any
way connected with the performance of this Agreement. The Local Government’s obligation to
indemnify pursuant to this paragraph shall survive the termination of this Agreement.
10. Hold Harmless. The Local Government agrees that in the event the Local Government (or
anyone acting on its behalf) fails to perform the terms of the Agreement or is found to use any
Funds received on ineligible expenses, or found to have been reimbursed for ineligible expenses,
under the CARES Act and/or other applicable law, the Local Government agrees to hold the
County harmless for any damages suffered as a result thereof. The Local Government also agrees
to pay any actions, claims, lawsuits, damages, charges, or judgments whatsoever that arise out of
the Local Government’s performance or nonperformance under this Agreement, including the
costs and reasonable attorneys’ fees incurred by the County in the defense thereof.
11. Term. This Agreement begins as of March 1, 2020 and shall expire on June 30, 2021.
Notwithstanding anything herein to the contrary, the Parties understand and agree that all terms
and conditions of this Agreement that may require continued performance or compliance beyond
the termination date of this Agreement, including, without limitation, Sections 2–5 and 8-10 of
this Agreement, shall survive such termination date and shall be enforceable as provided herein in
the event of a failure by a party to perform or to comply under this Agreement.
12. Miscellaneous Provisions.
A. Assignment. No Party shall have the right and authority to assign any of the obligations
associated with this Agreement to another Party.
B. Successors and Assigns. Except as herein otherwise provided, this Agreement shall
inure to the benefit of and be binding upon the Parties hereto and their respective successors and
permitted assigns.
C. No Third-Party Beneficiaries. It is expressly understood and agreed that the
enforcement of this Agreement and all rights of action relating thereto shall be strictly reserved to
the County and the Local Government. Nothing contained in this Agreement shall give or allow
any claim or right of action whatsoever by any other third person.
D. Severability. Should any one or more provisions of this Agreement be determined to
be illegal or unenforceable, all other provisions nevertheless shall remain effective; provided,
Page 21 of 136
8
however, the parties shall forthwith enter into good faith negotiations and proceed with due
diligence to draft a provision that will achieve the original intent of the parties hereunder.
E. Laws and Venue. This Agreement shall be governed by, and shall be construed in
accordance with, the laws of the State of Colorado. Venue for the trial of any action arising out of
any dispute hereunder shall be in Arapahoe County District Court, pursuant to the appropriate rules
of civil procedure.
F. Appropriation. Notwithstanding any other term, condition, or provision herein, each
and every obligation of the Parties stated in this Agreement is subject to the requirement of a prior
appropriation of funds therefor by the appropriate governing body of the Local Government and/or
the County.
G. Notices. Notices to be provided under this Agreement shall be given in writing and
either delivered via e-mail, by hand or deposited in the United States mail with sufficient postage
to the addresses set forth herein:
COUNTY: Board of County Commissioners of Arapahoe County
5334 South Prince Street
Littleton, Colorado 80120-1136
commissioners@arapahoegov.com
And
Arapahoe County Attorney
5334 South Prince Street
Littleton, Colorado 80120-1136
attorney@arapahoegov.com
LOCAL
GOVERNMENT: City Manager, City of Englewood
1000 Englewood Parkway
Englewood, Colorado 80110
citymanagersoffice@englewoodgov.org
And
City Attorney, City of Englewood
1000 Englewood Parkway
Englewood, Colorado 80110
cao@englewoodco.gov
H. Modifications. This Agreement may be amended, modified, or changed, in whole or in
part, only by written agreement duly authorized and executed by the County and the authorized
signatories for the Local Government.
Page 22 of 136
9
I. Entire Agreement. This Agreement constitutes the entire agreement of the parties
hereto. The parties agree that there have been no representations made regarding the subject matter
hereof other than those, if any, contained herein, that this Agreement constitutes the entire
agreement of the parties with respect to the subject matter hereof, and further agree that the various
promises and covenants contained herein are mutually agreed upon and are in consideration of one
another.
J. Counterparts. This Agreement may be executed in two or more counterparts, each of
which shall be deemed an original, but all of which shall constitute one and the same instrument.
Electronic or facsimile delivery of a fully executed copy of the signature pages below shall
constitute an effective and binding execution of this Agreement.
K. Authorization. The Parties hereto stipulate and represent that all procedures necessary
to authorize the execution of this Agreement have been performed and that the persons signing for
each Party have been authorized to do so.
L. Electronic Signatures. The Parties approve the use of electronic signatures for
execution of this Agreement. All use of electronic signatures shall be governed by the Uniform
Electronic Transactions Act, CRS §§ 24 71.3 101 to -121.
Page 23 of 136
10
IN WITNESS WHEREOF, the County and the Local Government have executed this
Agreement as of the date(s) set forth below.
ATTEST: CITY OF ENGLEWOOD, COLORADO
By: By:
Stephanie Carlile, City Clerk Name: Linda Olson
Title: Mayor, City of Englewood
Date:
APPROVED AS TO FORM:
By:
Alison McKenney Brown, City Attorney
ATTEST: COUNTY OF ARAPAHOE
STATE OF COLORADO
By: By:
Clerk to the Board Name: Nancy N. Sharpe
Title: Chair, Board of County
Commissioners
Date:
APPROVED AS TO FORM:
By:
County Attorney
Page 24 of 136
STUDY SESSION
TO: Mayor and Council
FROM: Maria Sobota
DEPARTMENT: Finance & Administrative Services
DATE: May 26, 2020
SUBJECT: 2021 City Council Budget Workshop
DESCRIPTION:
2021 City Council Budget Workshop
RECOMMENDATION:
Staff requests Council to provide direction and guide the ongoing development of the detailed
2021 budget.
PREVIOUS COUNCIL ACTION:
In preparation for the 2020 Budget Workshop, Staff provided the following information to City
Council:
• During the February 24, 2020 City Council Study Session, Staff presented a 2020
Budget Review providing high level information related to the City's sources and uses of
funds as well as concise 2021 City Council and departmental Budget Calendars.
• At the April 6, 2020 City Council Study Session, Staff presented the 2021 Budget Kick
Off presentation in preparation for the 2021 Budget Process and provided an updated
2020 revenue forecast including 2021-2025 revenue and expenditure assumptions. In
addition, ideas to address the City's significant capital needs through alternative
financing, including increasing sales tax, a specific mill levy (property tax increase),
and/or bonding, was presented.
• On May 11, 2020, during the City Council Study Session, Staff presented the preliminary
2021-2025 (5-Year) Capital Improvement Plan and requested City Council direction
regarding capital project priorities and alternative financing. Staff also provided a memo
from the Planning and Zoning Commission providing a list of recommended capital
improvements for Council's consideration. During this meeting, City Council asked Staff
to participate in the May 19, 2020 Planning and Zoning Commission to receive
clarification on the proposed list. A memo with the Planning and Zoning Commissions
updated recommended capital project list is attached (See Attached - Memo from
Planning & Zoning Commission May 20, 2020).
SUMMARY:
YTD 2020 Sales and Use Tax Revenue Estimate Update:
In response to City Council's request for regular 2020 estimated revenue shortfalls due to
COVID-19 mitigation efforts and given that Sales & Tax Revenue comprises approximately 60%
of total General Fund Revenue, Staff will review the 2020 YTD Sales & Use Tax collection
Page 25 of 136
trends and current estimate through April prior to commencing the 2021 Budget Workshop
discussion.
As discussed during the April Financial report during the City Council Meeting on May 18, 2020,
Sales & Use Tax receipts through April (December through March filings) totaled approximately
35.0% of the fiscal year budget with 33.3% of the year complete. Sales & Use Tax revenue was
trending approximately $500,000 above budget.
Staff has provided two slides within the presentation displaying monthly trends for total Sales &
Use Tax collections (versus 2018 and 2019) and for the City's top 10 business types (for March
and April 2020 versus the same periods in 2019). As of May 21, 2020, approximately 93.3% of
the April 2020 returns have been filed. Currently, the returns filed for April 2020 (May revenue)
show a moderate decline versus the same period in 2019. Staff estimates that total Sales & Use
Tax revenue for the month will be approximately $150,000 below the same period 2019.
Miscellaneous Specialty Retail Stores Sales & Use Tax collections, including one large audit
payment, have offset shortfalls experienced in other businesses. Staff will continue to update
Council as information becomes available.
The actual May Sales & Use Tax Revenue (reflecting April 2020 returns) and all General Fund
revenues will be provided to City Council during the May 2020 Financial Report in June.
2021 Budget Workshop:
Staff and City Council will discuss and consider each of the Department's 2021
priorities/initiatives and preliminary program operational and capital requests for inclusion in the
proposed 2021 Budget. On April 13, 2020 Staff presented the Draft Water and Sanitary Sewer
Plan with City Council. Based on the Master Plan, Staff is currently developing a draft
comprehensive budget review to present to Council on June 22, 2020. The Water and Sewer
utilities' budgets will not be discussed during this Budget Workshop.
Council is also being asked to consider the advantages and challenges of options for funding
the City of Englewood's short and long term estimated capital needs, including proposed capital
plans for Stormwater and the South Platte Water Renewal Partner's (SPWRP) Enterprise Fund.
Staff provided the Capital Improvement Plan to Council during the May 11, 2020 workshop and
recommended City Council consider using a portion of the Unassigned Fund Balance to fund
capital projects above the $5.0 million available in 2021. During this discussion Staff was asked
to evaluate any impacts the Downtown District Authority (DDA) and/or the CityCenter
Redevelopment Project would have on certain capital projects. Staff has included this
information in the attached revised capital list (See Attached 2021_2025 CIP List). Staff also
provided the excel version of this file to City Council via email to enable easy search capabilities
during the 2021 Budget Workshop discussion. As we progress through the 2021 Budget
process, Staff will provide the formal Capital Improvement Plan to be included in the final budget
documents prior to Council's formal approval. The lists are identical; they are being provided in
different formats to provide ease of use and evaluation.
During the May 11, 2020 capital discussion, Staff focused on Tier 1 projects considering the
limited amount of funding available in 2021. During the 2021 Budget Workshop discussion,
additional projects will be discussed and Staff will seek Council's guidance regarding using a
Page 26 of 136
portion of the Unassigned Fund Balance to fund these projects. City Council will have multiple
opportunities in the next several months to finalize the Capital Improvement Plan. The City is in
the early stages of developing the budget and looks forward to Council's input regarding all of
the operating and capital requests put forth.
ANALYSIS:
Each department will present and discuss key initiatives and any proposed changes for Council
consideration. This information will be used to prepare detailed line item budgets for each
department to be provided to Council as part of the budgeting calendar.
Council will be asked to consider the following:
• How much of general fund savings above required reserves should be made available
for operational or capital requests in 2021?
• Which capital projects should be funded, and to what level?
In upcoming budget discussions, Staff will recommend Council provide a clear direction
regarding funding critical infrastructure needs of the Utility Enterprise Funds (Water, Sewer and
Storm Drainage). Per Council's request, Staff has also included the estimated amount that
Council may consider transferring from the General Fund to the respective utility funds in the
2021 Budget Workshop Presentation.
FINANCIAL IMPLICATIONS:
City Council's input and feedback regarding the 2020 operational and capital requests will
impact the development of the proposed 2021 Budget.
ALTERNATIVES:
1) Advise Staff to move forward with all or a portion of Operational Requests.
2) Advise Staff to move forward with all or a portion of Capital Requests.
3) Provide guidance to Staff regarding other 2021 budget considerations.
CONCLUSION:
City Council's input and guidance from the City Council 2021 Budget Workshop will shape the
proposed 2021 Budget. Staff will prepare line item detailed budgets over the next several
months and will share updated 2021 Budget information with Council in early summer per
established calendar.
ATTACHMENTS:
Department_2021 City Council Budget Workshop_FINAL
Memo from Planning & Zoning Commission Dated May 19, 2020
2021_2025 CIP List
Page 27 of 136
City Council
2021 Budget Workshop
May 26, 2020
1Page 28 of 136
City Council 2021 Budget Workshop
Tonight’s Objectives
•Review 2020 YTD Sales & Use Tax Collection Trends –April 2020
•Provide Update on Preliminary 2021 Revenue and Expenditure Assumptions
•Discuss the Preliminary 2021 Operational and Capital Requests
Department Overview Format
•Priorities/Initiatives
•Discuss Operational Requests
•Discuss Capital Requests
2Page 29 of 136
Sales & Use Tax Collections Monthly Trends
3
$-
$250,000.00
$500,000.00
$750,000.00
$1,000,000.00
$1,250,000.00
$1,500,000.00
$1,750,000.00
$2,000,000.00
$2,250,000.00
$2,500,000.00
$2,750,000.00
$3,000,000.00
$3,250,000.00
$3,500,000.00
$3,750,000.00
$4,000,000.00
$4,250,000.00
$4,500,000.00
$4,750,000.00
January February March April May June July August September October November DecemberTotal Sales and Use Tax CollectedMonth Collected
2018-2020 Monthly Comparison of Total Sales and Use Tax Collected
2018 2019 2020
*
* Projection for April 2020 Sales & Use Tax Collections (May Revenue) with 93.3% of Returns Submitted Page 30 of 136
Sales & Use Tax Collections Top 10 Trends
4
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Non Classifable Misc Speciality
Retail Store
Communications Manufacturing Restaurants Misc Gen
Mershandie
Store
Electric & Gas Medical Supplies Lumber & Other
Building
Materials
Health Care
Services
March 2019 March 2020 April 2019 April 2020Page 31 of 136
January
February
March
April
May
JuneJuly
August
September
October
November
December Q1
City Council Community
Vision Workshop Jan 25, 2020
2021 Budget Preview Feb 24, 2020
Present 2021 Revenue and Expenditure
Forecast and Underlying Assumptions
Apr 6, 2020
Capital Improvement Plan 2021-2025 Projects
List to P&Z Commission Apr 21, 2020
P&Z Commission Capital Improvement
Plan Project List to CMO by
Jun 10, 2020
City Council Input on Preliminary 2021 Capital
Projects Requests May 11, 2020
City Council Input regarding the Preliminary
Operations/Capital Requests May 26, 2020
Q2
Budget Discussion to Finalize Changes
Sep 21, 2020
Budget Public Hearing
Sep 14, 2020
Proposed Budget Book Available
Sep 8, 2020
Present Proposed Budget
Aug, 2020
Q3
Q4
Second Reading of the
Budget Ordinances Oct 19, 2020
First Reading of the Budget
Ordinances Oct 5, 2020
2021
City CouncilBudget Calendar5Page 32 of 136
Meeting Community Needs
Including the City’s Continued Efforts to…
•Mitigate the COVID-19 Impact
•Participate with the Tri-Cities Homelessness Policy
Group
•Focus on Restorative Justice
•Improve the Storm Drainage System
•Address Water & Sewer Master Plan Findings
•Fix Alleys and Maintain Streets
•Ensure Well-Planned (Re)Development
•Upgrade Parks and Improve Recreation Services
•Consider Trash Hauler Options
6Page 33 of 136
Meeting Community Needs
•Together we are addressing community needs
•Together we will make worthwhile community investments that the citizens deserve
•Together our continued and focused efforts will make the community investments the best they can be
•Together we will make it happen!
7Page 34 of 136
General Fund 2020 Budget
Fixed Versus Variable Costs
Fixed Costs (Non-
discretionary)
Variable Costs
(Discretionary)
2020 General Fund Budget
Variable Costs $26,659,328
(Discretionary)
Fixed Costs $26,430,361
(Non-discretionary)
Total $53,089,689
8Page 35 of 136
General Fund 2020 Budget
Fixed Costs (Non-discretionary)
Englewood Employee
Association (EEA)
9
Contractual Services
•Denver Fire Contract
•Telephone Contact
•Software/Hardware
Maintenance Contracts
Englewood Police Benefits
Association (EPBA)Contractual Services
Debt Service
Staffing -EEA
Staffing -EPBA
Police and Fire Pension (Old
Hire and Voluntary)
2020 General Fund Budget
Fixed Costs $26,430,361
(Non-discretionary)Page 36 of 136
General Fund 2020 Budget
Variable Costs (Discretionary)
Contractual Services
Capital Expenses
Commodities
Other Exempt,
Part-Time and
Seasonal Staffing
2020 General Fund Budget
Variable Costs $26,659,328
(Discretionary)
10
Contractual Services
•Design and Engineering
Professional Services
•Consulting Professional
Services
•Outside Legal Professional
Services
Page 37 of 136
Fiscal Responsibility
$36,000,000
$40,000,000
$44,000,000
$48,000,000
$52,000,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Unaudited
General Fund Revenues and Expenditures 2009-2019
Expenditures Revenues
Revenue CAGR 3.4%
Expenditure CAGR 1.9%
11
2009-2019 Compound Annual Growth Rate (CAGR)
General Fund Revenue CAGR ~ 3.4%
General Fund Expenditures CAGR ~ 1.9%
CPI All Items / Denver-Aurora-Lakewood CO CAGR ~ 2.5%Page 38 of 136
General Fund 2020 BudgetExpenditures By Department
City Manager's Office
$2,372,701
4%Fire Contract
$6,084,500
11%Finance
$1,568,044
3%
Information
Technology
$3,439,345
6%
Community
Development
$2,842,103
5%
Public Works
$7,169,062
14%
Police
$14,646,315
28%
PRL
$8,245,605
16%
Debt Service
$1,566,112
3%
All Other Uses
$5,155,902
10%
All Other Uses
Legislation $ 334,808
City Attorney's Office $ 959,114
Municipal Court $1,262,559
Human Resources $1,476,657
Communication $ 694,073
Contingencies $ 428,691
Total $5,155,902
Total Uses $53,089,689
12Page 39 of 136
Salary and Wages
46%
Benefits
14%
Commodities
4%
Contractual Services
32%
Capital Expenses
1%
Debt Service
3%
General Fund 2020 Budget Expenditures By Category
13Page 40 of 136
Salary and
Wages
77%
Benefits
23%
General Fund 2020 Budget Compensation Composition
2020 General Fund Employee Compensation
Salary and Wages $24,516,008
Benefits $ 7,122,614
Total $31,638,622
14Page 41 of 136
Employers of choice attract and retain employees, in part, by:
•Offering competitive compensation
•Offering competitive benefits
Informational Data:
•Englewood Police Benefits Association under contract negotiation in 2020 (for 2021 and 2022)
•Englewood Employee Association Negotiated Salary/Wage Increase (2020 & 2021) –3.5%
•Colorado State Salary/Wage Increase for each year 2020 and 2021 –3.0%; however, due to the
COVID-19 mitigation efforts the 2021 increase may be eliminated or no increase
•Colorado Economic Indicators Wage and Salary Income Percent Change (Public & Private Sectors)
2021 Increase –2.3%
3 Year Average Increase (2019-2021) –1.2%
5 Year Average Increase (2017-2021) –3.2%
2021 Salary / Wage Increase Fact Sheet
15Page 42 of 136
Colorado Economic Indicators
16
Source: Colorado Legislative Council Staff May 2020 | Economic & Revenue
Forecast Update, May 12, 2020, page 41Page 43 of 136
General Fund Summary
Proposed 2021 Budget Forecast Assumptions
Potential Financial Impact of the COVID-19 Mitigation Efforts
17
2021 Revenue Sources:
Sales and Use Tax Revenue
(increase applied to 2020 revenue estimates 2% -3% below budget)
+3.0%
Property Tax Revenue +0.0%*
All Other Revenue Sources +2.0%
2021 Expenditure Uses:+2.5%
* 7.15% Residential Assessment Rate (RAR) and subject to change per the Arapahoe County’s Assessed Valuation Report
Please Note:An update of
the preliminary revenue and
expenditure assumptions
will be provided after review of
the Colorado Legislative
Council Staff June 2020 |
Economic & Revenue
Forecast report
Page 44 of 136
General Fund -Sources and Use of Funds YOY ComparisonPotential Financial Impact of the COVID-19 Mitigation EffortsCurrent Assumption: 2020 3% Sales/Use Tax Decrease, 2.5% Expenditure Inflation Rate and 3% Sales/Use Tax Increase 2021-2025
$41.0
$43.0
$45.0
$47.0
$49.0
$51.0
$53.0
$55.0
$57.0
$59.0
$61.0
2016
Actual
2017
Actual
2018
Actual
2019
Unaudited
2020
Budget
2020
Estimate
2021
Forecast
2022
Forecast
2023
Forecast
2024
Forecast
2025
Forecast
Sources Uses
~$814k
(2023)~$1M
(2021)
18
~$801k
(2022)
2020-2023
Uses Exceed Sources of Funds
~$418k
(2020)Page 45 of 136
Fund Balance Composition (in millions)Potential Financial Impact of the COVID-19 Mitigation Efforts
$-
$6.0
$12.0
$18.0
$24.0
2016
Actual
2017
Actual
2018
Actual
2019
Unaudited
2020
Budget
2020
Estimate
2021
Forecast
2022
Forecast
2023
Forecast
2024
Forecast
2025
Forecast
TABOR Reserve LTAR Loan Unassigned Fund Balance Reserve Policy, TABOR and Loan Reserve Policy
19Page 46 of 136
General Fund -Fund Balance Composition (in millions)
from the April 2020 Monthly Financial Report
2016 2017 2018
2019
Preliminary
2020 Year End
Estimate
2020 YTD
Activity
2020 YTD
Balance
TABOR - Restricted 1,490,000 1,580,000 1,740,000 1,730,000 1,730,000 - 1,730,000
LTAR - Committed 1,863,000 3,384,897 4,994,869 4,994,869 4,994,869 - 4,994,869
Unassigned Fund Balance 7,497,049 9,165,628 13,683,317 15,405,986 15,405,986 1,948,115 17,354,101
Total Fund Balance 10,850,049$ 14,130,525$ 20,418,186$ 22,130,855$ 22,130,855$ 1,948,115$ 24,078,970$
Reserve = Unassigned + LTAR +9,360,049$ 12,550,525$ 18,678,186$ 20,400,855$ 20,400,855$ 1,948,115$ 22,348,970$
Loan to the Storm Water Fund -$ -$ -$ 3,000,000$ 3,000,000$
Reserve Policy = 16.7% of total revenues ---7,328,527$ 7,805,708$ 8,421,547$ 8,598,503$ 8,828,878$
Reserve available above Policy 2,031,522$ 4,744,817$ 10,256,639$ 8,802,352$ 8,571,977$
% of Total Revenues 4.6%10.1%20.3%17.1%16.2%
$0.0
$2.5
$5.0
$7.5
$10.0
$12.5
$15.0
$17.5
$20.0
$22.5
$25.0
$27.5
2016 2017 2018 2019 2020 Year End Estimate 2020 YTD Balance
TABOR - Restricted LTAR - Committed Unassigned Fund Balance Reserve Policy = 16.7% of total revenues
20Page 47 of 136
Potential General Fund Transfer-ToUtilityEnterprise Funds
21
Colorado Constitution defines an enterprise as a “government-owned business
authorized to issue its own revenue bonds and receiving under 10% of annual
revenue in grants from all Colorado state and local governments combined”
**Please Note: Staff recommends that if a transfer is
authorized by City Council, the amount should be
reasonably below the allowable 10% of revenue in
order to maintain Enterprise Fund status
Fund
2020
Revenue
Budget
10% of 2020
Revenue
Budget **
Water 8,790,323$ 879,032$
Sewer 19,044,963$ 1,904,496$
Storm Drainage 682,514$ 68,251$
Concrete Utility 872,600$ 87,260$
Totals 29,390,400$ 2,939,040$ Page 48 of 136
2021 Budgetary Considerations
•COVID-19 Mitigation Efforts
•Compensation Study/Survey Results Update (All Positions) -$TBD
•8% Medical Benefits (Maximum Impact) –HR and Kaiser to
negotiate the actual impact by mid to late August 2020
•Actuarial Results Pension Contributions –Non-Emergency
Retirement Plan (NERP) % Increase
•Actuarial Results Pension Contributions -Fire Old Hire and
Volunteer, and Police Old Hire
•Employee Education and Professional Development Support
•Englewood Police Benefit Association (EPBA) Negotiation
Outcome
22Page 49 of 136
Englewood Vision Results
Governance
Neighborhoods
Infrastructure
Economy
Sustainability
Transportation
Safety
23Page 50 of 136
Department Lineup
•Administration
•City Attorney’s Office
•Municipal Court
•Human Resources
•Finance
•Information Technology
•Community Development
•Public Works
•Police
•Parks, Recreation and Library
•Communications
•Utilities
•South Platte Water Renewal Partners24Page 51 of 136
Administration
2021 Preliminary Operational and Capital Requests
25Page 52 of 136
ADMINISTRATION2021Priorities/Initiatives
Priorities/Initiatives Total
•Address challenges of homelessness in coordination
with TriCities Homelessness Policy group
70%%%30%%%%100%
•Restorative Justice %%%100%%%%100%
26Page 53 of 136
ADMINISTRATION2021Operational Requests
Full-Time Equivalent (FTE) Personnel Change
Position Explanation
(Salaries & Benefits)Amount Total
•1 FTE Assistant to the City
Manager (Two Year Term Position)
$112,995 %%%%%%100%100%
•1 FTE Delay hiring Deputy City
Manager
($191,570)%%%%%%100%100%
•1 FTE Neighborhood Resources
Coordinator to Communications
($85,000)
27Page 54 of 136
ADMINISTRATION2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
Transfer programs to appropriate departments
•Move Fire Marshal Division to Police,
Special Operations ($595,895)%%%100%%%%100%
•Move oversight of Emergency
Management contract with Arapahoe
County to Police
($118,000) %%%100%%%%100%
•Move Neighborhood Resources to
Communications ($50,000)100%%%%%%%100%
•Move Fire Division 02-1102 to Police ($6,267,036)%%%100%%%%100%
•Move Wayfinding Project to
Communications ($50,000)30%%70%%%%%100%
•Compensation Study/Survey Results –
All Positions
$TBD %%%%%%100%100%
•Employee Education and Professional
Development Support
$TBD %%%%%%100%100%
28Page 55 of 136
City Attorney’s Office
2021 Preliminary Operational and Capital Requests
29Page 56 of 136
City Attorney's Office2021Priorities/Initiatives
Priorities/Initiatives Total
•Support for City Council and Council Initiatives
•Ballot measures
•Solid waste collection efforts
•Infrastructure improvements, expansion
%15%%25%%%60%100%
•Embedded Department Support
•Place Assistant City Attorneys within departments
•Provide high level legal support needs for half days
each week
•Build stronger relationships; improve
communication; respond faster to critical needs
%25%%25%%%50%100%
•Maintain oversight of and support to outside counsel
retained by the City Council and the CAO for specific
projects, including, but not limited to:
Redevelopment project
Downtown Development Authority (DDA)
EEF/EMRF
%%%%%%100%100%
30Page 57 of 136
City Attorney's Office2021Priorities/Initiatives
Priorities/Initiatives Total
•Support City Administration and Initiatives, Including
but not Limited to:
•Restorative justice
•Economic development/redevelopment
•Partnerships with other local governments
•Homelessness initiatives
15%15%15%15%5%15%20%100%
•Review the City’s Municipal Code, laws and provide
updates
•Building and fire code updates
•Food and beverage laws and regulations
•Emergency Management administration
•Public Hearing regulations
•Criminal Code
•Traffic Code
%%%%%%100%100%
31Page 58 of 136
City Attorney's Office2021Priorities/Initiatives
Priorities/Initiatives Total
•Support Public Utility Initiatives
•Seek effective avenues for generating income
from the provision of utility services, billing
services, and other resources to reduce fiscal
burden on Englewood residents
%25%75%%%%%100%
•Consolidate General Fund Legal Services
•Remove budget line items for legal services from
other departments
•Create better oversight and use of resources
%%%%%%100%100%
•Review City’s internal policies and determine areas
for update
%%%%%%100%100%
32Page 59 of 136
City Attorney’s Office2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and
Professional Development Support
$TBD %%%%%%100%100%
33Page 60 of 136
City Attorney's Office
Questions and/or Comments?
34Page 61 of 136
Municipal Court
2021 Preliminary Operational and Capital Requests
35Page 62 of 136
Municipal Court2021Priorities/Initiatives
Priorities/Initiatives Total
•Adjust and Enhance Service Delivery %%%100%%%%100%
•Community Outreach 50%%%%%%50%100%
•Continued Configuration of Case Management
System
%%%100%%%%100%
•Legislative Changes %%%100%%%%100%
•Restorative and Rehabilitative Focus %%%100%%%%100%
36Page 63 of 136
Municipal Court2021Operational Requests
Full-Time Equivalent (FTE) Personnel Change
Position Explanation
(Salaries & Benefits)Amount Total
•1 Part-Time/Contract Court Navigator $30,000 %%%100%%%%100%
37Page 64 of 136
Municipal Court2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•Court Navigator Transportation and
Supply Needs
$5,000 %%%100%%%%100%
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and Professional
Development Support
$TBD %%%%%%100%100%
38Page 65 of 136
Municipal Court
Questions and/or Comments?
39Page 66 of 136
Human Resources Department
2021 Preliminary Operational and Capital Requests
40Page 67 of 136
Human Resources2021Priorities/Initiatives
Priorities/Initiatives
•Ultimate Software / UltiPro Platform
•HRIS
•Payroll
•Benefits
•Time Clock Management
•Performance Management
•Recruitment & Onboarding
•Compensation Management
%100%%%%%%100%
•City Administrative Policy Review %%%%%%100%100%
•Compensation Plan & Model %%%%%%100%100%
•Supervisor Training %%%%%%100%100%
•EEA & EPBA Negotiations & Relationships %%%%%%100%100%
41Page 68 of 136
Human Resources2021Operational Requests
Full-Time Equivalent (FTE) Personnel Change
Position Explanation
(Salaries & Benefits)
Amount
•1 FTE;
Training & Development Specialist
($70k salary + $25k benefits)
$95,000 %%%%%%100%100%
•-1 FTE;
Payroll Specialist transitioning into
Finance (05/26/2020)
($73,792)%%%%%%100%100%
42Page 69 of 136
Human Resources2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•UltiPro Training & Development
Functionality
$40,000 %%%%%%100%100%
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and
Professional Development Support
$TBD %%%%%%100%100%
43Page 70 of 136
Human Resources
Questions and/or Comments?
44Page 71 of 136
Finance Department
2021 Preliminary Operational and Capital Requests
45Page 72 of 136
Finance Department2021Priorities/Initiatives
Priorities/Initiatives Total
•Continue Universal Business License Enforcement %%25%%%%75%100%
•Complete Implementation of Utility Billing System %%%%%%100%100%
•Support Public Works and Utilities Bonding Initiatives %60%%%%%40%100%
•Assume Payroll Processing Responsibilities as of
5/26/2020
%%%%%%100%100%
•Continue to Evaluate Administrative Policies; Update
as Determined Necessary
%%%%%%100%100%
•Implement Training & Development Task Force
Initiatives in Partnership with Human Resources
%%%%%%100%100%
46Page 73 of 136
Finance Department2021Operational Requests
Full-Time Equivalent (FTE) Personnel Change
Position Explanation
(Salaries & Benefits)Amount Total
•1 FTE Payroll Specialist
(from HR 5/26/2020)
$73,792 %%%%%%100%100%
•1 FTE Tax Technician II (NEW)$85,000 %%50%%%%50%100%
47Page 74 of 136
Finance Department2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•Universal Business Licensing
Compliance –new position
equipment and workstation set-up
$10,000 %%%%%%100%100%
•Task Force Rollout $TBD %%%%%%100%100%
•Support Utilities Bonding Initiatives $TBD %60%%%%%40%100%
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and
Professional Development Support
$TBD %%%%%%100%100%
48Page 75 of 136
Finance Department2021Capital Projects Requests
49
Fund Capital Item Request Amount
Capital Projects Tracking System ~$100K
-$
-$
-$
-$
-$
-$
-$
-$
-$
Total ~$100K
* Capital Projects Tracking System Benefits
•Currently tracking the multi-year capital improvement plan in multiple documents across departments
•One system would provide efficiencies in updating and maintaining a multi-year capital projects
improvement plan
•The system could also more efficiently track multiple financing sources for a project, for example Denver
Regional Council of Governments (DRCOG) or Arapahoe County supported projects in order to show the
total project cost and not just only the city’s share
Page 76 of 136
Finance Department
Questions and/or Comments?
50Page 77 of 136
Information Technology Department
2021 Preliminary Operational and Capital Requests
51Page 78 of 136
Information Technology Department2021Priorities/Initiatives
Priorities/Initiatives Total
•Data Security and Privacy %%0%%%%100%100%
•Automation of Business Processes %%%%%%100%100%
•Cyber Security Awareness %%%%%%100%100%
52Page 79 of 136
Information Department2021Operational Requests
Program/Service Level Change
Program/Service
Explanation
Amount Total
•Reallocate GIS Salary and Benefits
from Utilities to IT GIS Division
$84,000 %%%%%%100%100%
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and
Professional Development Support
$TBD %%%%%%100%100%
53Page 80 of 136
Information Technology Department2021Capital Projects Requests
Fund Capital Item Request Amount
Capital Projects Workstation Refresh Program 90,000$
Capital Projects IT Infrastructure 150,000$
Capital Projects Fiber Network 500,000$
Capital Projects Security Camera Video Server 100,000$
Capital Projects Recreation Center Monitors 9,000$
Capital Projects Security Cameras 25,000$
Continues on Next Page54Page 81 of 136
Information Technology Department2021Capital Projects Requests
Fund Capital Item Request Amount
Capital Projects Balance from previous page 874,000$
Capital Projects Audio Visual Council Chambers 200,000$
Capital Projects Disaster Recovery 55,000$
Capital Projects Badge System 500,000$
TOTAL 1,629,000$
Continued from Previous Page55Page 82 of 136
Information Technology Department
Questions and/or Comments?
56Page 83 of 136
Community Development Department
2021 Preliminary Operational and Capital Requests
57Page 84 of 136
Community Development2021Priorities/Initiatives
Priorities/Initiatives Total
•Implementation of Downtown Matters, including
CityCenter Redevelopment
15%20%30%10%10%10%5%100%
•Title 16: Comprehensive Update/Ordinance Drafting
and Adoption
30%--%10%--%10%--%50%100%
•Online Permitting Training/Implementation for
Building/Planning/Public Works/Utilities
(Partnership with IT)
20%10%10%10%10%--%40%100%
•Business Assistance Web Portal --%--%80%--%--%--%20%100%
58Page 85 of 136
Community Development2021Operational Requests
Full-Time Equivalent (FTE) Personnel Change
Position Explanation
(Salaries & Benefits)Amount Total
•Zoning Inspector (.5 FTE)$39,000 50%--%--%20%--%--%30%100%
59Page 86 of 136
Community Development2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•Title 16 Comprehensive Update $250,000 30%--%10%--%10%--%50%100%
•Professional Services for
Downtown Matters/CityCenter
Redevelopment
(2020 -$100,000)
$150,000 15%20%40%--%5%15%5%100%
•Partnership with RTD/
Englewood Trolley
(2020 = $85,000)
$100,000 10%--%--%--%10%80%--%100%
•Business Assistance Web Portal $ 30,000 --%--%80%--%--%--%20%100%
60
Continues on next pagePage 87 of 136
Community Development2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•Rail Trail Grant Match $30,000 20%20%--%--%10%50%--%100%
•Short-Term Rental Monitoring
(2020 -$18,000)
$ 20,000 60%--%20%--%--%--%20%100%
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and
Professional Development Support
$TBD %%%%%%100%100%
61
Continued from previous page
Page 88 of 136
Community Development
Questions and/or Comments?
62Page 89 of 136
Public Works Department
2021 Preliminary Operational and Capital Requests
63Page 90 of 136
Public Works Department 2021 Priorities/Initiatives
Priorities/Initiatives Total
•Alley Maintenance (Zone 4): Fine Grading & Dust
Suppressant/Surface Stabilization
40%50%%10%%%%100%
•Preventative (Zone 4) & Corrective (Zone 3)
Pavement Maintenance
%80%%10%%10%%100%
•Asset Management Plans –Pavement, Street Signs,
and Sidewalks
%90%%%%%10%100%
•Sidewalk Maintenance (Zone 3)%70%%30%%%%100%
•ADA Compliance –Facilities Analysis & Pedestrian
Ramp Upgrades
%30%%50%%%20%100%
•Oxford Pedestrian Bridge –Complete Construction %10%%60%%30%%100%
64Page 91 of 136
Public Works Department 2021 Priorities/Initiatives
Priorities/Initiatives Total
•US 285-Broadway Interchange -Complete Design %20%0%30%%50%0%100%
•Storm Sewer Cleaning & Televising Program %70%%20%10%%%100%
•Storm Sewer Projects -Design & Construction %70%%20%10%%%100%
•Vehicle & Equipment (CERF) Program Evaluation %40%%30%20%%10%100%
65Page 92 of 136
Public Works Department2021Operational Requests
Full-Time Equivalent (FTE) Personnel Change
Position Explanation
(Salaries & Benefits)Amount Total
•2 FTE Traffic Technicians $160,000 %20%%40%%40%%100%
66Page 93 of 136
Public Works Department2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•Organized Garbage Collection**$TBD 30%10%%10%30%10%10%100%
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and
Professional Development Support
$TBD %%%%%%100%100%
**Note: The organized garbage collection initiative will be completed
in 2020. If approved, service would begin around June 1, 2021. Staff
has not included any funding needs in the 2021 budget, pending
further analysis and discussion of this program with the City Council
and community. A budget amendment would be sought if a decision
was made to move forward with organized collection.
67Page 94 of 136
Public Works Department2021Operational Requests
Rate/Fee Change and Revenue Impact
Rate/Fee
Explanation Amount Total
•Concrete Utility Rate Increase $.0375 %30%%70%%%%100%
(Annual Revenue Estimate $264,800
current annual rate per square foot is
$.1225; effective 1/1/2021 the proposed
rate is $.1600)
68Page 95 of 136
Public Works Department2021Capital Projects Requests
Fund Capital Item Request Amount
Concrete Utility Curb & gutter repair 175,000$
Concrete Utility Sidewalk repair, by Zone 750,000$
Concrete Utility Fund Total 925,000$
ServiCenter ServiCenter Building repair & upgrades 90,000$
ServiCenter Equipment Lift replacement 8,000$
ServiCenter Asphalt maintenance & drainage 500,000$
Servicenter Fund Total 598,000$
Capital Equipment Replacement Vehicle & Equipment replacement 1,600,000$
Continues on Next Page69Page 96 of 136
Public Works Department2021Capital Projects Requests
Fund Capital Item Request Amount
Storm Drainage Clean & televise storm sewer 300,000$
Storm Drainage Storm Sewer Project - S1 5,700,000$
Storm Drainage Storm Sewer Project - S2 3,800,000$
Storm Drainage Storm Sewer Project - S3A 2,650,000$
Storm Drainage Storm Sewer Project - Hospital Area 1,900,000$
Storm Drainage Rain Guage Installation 30,000$
Storm Drainage Repairs & rehabilitation of existing mains 400,000$
Storm Drainage Small area drainage improvements 150,000$
Storm Drainage GIS data collection 25,000$
Storm Drainage Fund Total 14,955,000$
Continued from Previous Page and Continues on Next Page70Page 97 of 136
Public Works Department2021Capital Projects Requests
Fund Capital Item Request Amount
Public Improvement Alley Maintenance, by Zone 300,000$
Public Improvement
Broadway-US 285 Interchange
Enhancements (Little Dry Creek Plaza)100,000$
Public Improvement Concrete Pedestrian Ramp Replacement 240,000$
Public Improvement Concrete Utility Repairs (City Share)300,000$
Public Improvement Dartmouth Bridge Widening 740,000$
Public Improvement Dartmouth Traffic Calming 320,000$
Public Improvement Floyd & Elati Intersection Improvements 100,000$
Public Improvement Neighborhood Street Reconstruction 3,000,000$
Public Improvement Neighborhood Traffic Calming Program 75,000$
Public Improvement Pavement maintenance, by Zone 1,800,000$
Public Improvement Walk & Wheel Plan Implementation 150,000$
Continued from Previous Page and Continues on Next Page71Page 98 of 136
Public Works Department2021Capital Projects Requests
Fund Capital Item Request Amount
Public Improvement
Traffic Signal Equipment
Replacement/Upgrade 150,000$
Public Improvement
Traffic Signal Major
Rehabilitation/Replacement 800,000$
Public Improvement US 285 Congestion Mitigation Study 40,000$
Public Improvement Fund Total 8,115,000$
Capital Projects ADA Audit of City facilities 80,000$
Capital Projects Civic Center Building Repairs 100,000$
Capital Projects
Recreation Center Air Handler
Replacement 75,000$
Capital Projects Building/Facility Repairs 250,000$
Capital Projects Fund Total 505,000$
Continued from Previous Page and Continues on Next Page72Page 99 of 136
Public Works Department2021Capital Projects Requests
Fund Capital Item Request Amount
Summary Public Works Department 2021 Capital Requests by Fund
Concrete Utility Fund Total 925,000$
Servicenter Fund Total 598,000$
Capital Equipment Replacement Fund
Total 1,600,000$
Storm Drainage Fund Total 14,955,000$
Public Improvement Fund Total 8,115,000$
Capital Projects Fund Total 505,000$
Total Public Works Department 26,698,000$
Continued from Previous Page73Page 100 of 136
Public Works Department
Questions and/or Comments?
74Page 101 of 136
Police Department
2021 Preliminary Operational and Capital Requests
75Page 102 of 136
Police Department’s2021Priorities/Initiatives
Priorities/Initiatives Total
•Shared Records Management System %50%%50%%%%100%
•Homelessness and the CIT Co-Responder Program 50%%%50%%%%100%
•Organizational Change %25%%75%%%%100%
•Restorative Justice %%%50%%%50%100%
•Fox Building Renovation %60%%%40%%%100%
76Page 103 of 136
Police Department’s2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•Move Fire Marshal Division from City
Manager’s Office
$595,895 %%%100%%%%100%
•Move Oversight of Emergency
Management Contract with Arapahoe
County from City Manager’s Office
$118,000 %%%100%%%%100%
•Move Fire Division 02-1102 from City
Manager’s Office
$6,267,036 %%%100%%%%100%
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and
Professional Development Support
$TBD %%%%%%100%100%
77Page 104 of 136
Police Department
Questions and/or Comments?
78Page 105 of 136
Parks, Recreation and Library Department
2021 Preliminary Operational and Capital Requests
79Page 106 of 136
Parks, Recreation and Library Department2021Priorities/Initiatives
Priorities/Initiatives
•Complete Design for Broken Tee Irrigation System %20%%%80%%%100%
•Focus on Marketing Strategies to Increase
Participation and Engage the Community
15%%25%%60%%%100%
•Improve Engagement with Youth Ages 8-14 (Library,
Recreation Programming)
100%%%%%%%100%
•Increase in Remote and Virtual Offerings and
Outreach through Programming Efforts
100%%%%%%%100%
80Page 107 of 136
Parks, Recreation and Library Department2021Operational Requests
Full-Time Equivalent (FTE) Personnel Change
Position Explanation
(Salaries & Benefits)Amount Total
•Park Ranger –Park Related Issues
4x4 truck ($30,000), Computer,
Uniform ($3000), Phone, Benefits
37% of Salary
$150,000 35%%%65%%%%100%
•Recreation Assistant -.5 FTE $30,000 40%%10%%50%%%100%
•Part-Time Minimum Wage Increase-
Recreation
$12,000 30%%40%%30%%%100%
81Page 108 of 136
Parks, Recreation and Library Department2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•Holiday Lighting on Broadway $15,000 100%%%%%%%100%
•Flower Pots on Broadway $20,000 100%%%%%%%100%
•PlanIT GEO Software –Identification
of Plant and Tree Health System
$30,000 25%%%%75%%%100%
•Museum of Outdoor Art Contract
Oversight (from City Council)
$48,000 %%%%%%100%100%
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and
Professional Development Support
$TBD %%%%%%100%100%
82Page 109 of 136
Parks, Recreation and Library Department 2021 Capital Projects Requests
Fund Capital Item Request Amount
Conservation Trust Belleview Park- Train Maintenance 15,914$
Conservation Trust Rec/Malley Fitness Equipment Replacement 53,045$
Conservation Trust Pirates Cove Annual Maintenance 53,045$
Conservation Trust Recreation Center Improvements 53,045$
Open Space Tree Replacement 32,782$
Open Space Park Flower Bed Program 38,246$
Open Space Park Maintenance Employee (1.5 FTE)125,664$
Open Space Grant Matching 273,182$
-$
Total 644,923$
83Page 110 of 136
Parks, Recreation and Library Department 2021 Capital Projects Requests
Fund Capital Item Request Amount
Public Improvement Parking Lot Upgrades 60,000$
Capital Projects Emerald Ash Borer 50,000$
Golf Course Golf Cart Replacement 63,654$
Golf Course Driving Range Equipment 10,609$
-$
-$
-$
-$
-$
Total 184,263$
84Page 111 of 136
Parks, Recreation and Library Department
Questions and/or Comments?
85Page 112 of 136
Communications Department
2021 Preliminary Operational and Capital Requests
86Page 113 of 136
Communications Department2021Priorities/Initiatives
Priorities/Initiatives Total
•Wayfinding and Placemaking Elements 50%0%25%0%10%15%0%100%
•Englewood Citizen Magazine 25%25%15%15%5%5%20%100%
•Public Education and Marketing Campaigns 20%20%10%10%10%10%10%100%
•Special Events 50%0%50%0%0%0%0%100%
•Englewoodco.gov 25%25%10%10%5%5%25%100%
•Community Outreach 50%0%0%50%0%0%0%100%
87Page 114 of 136
Communications Department2021Priorities/Initiatives
Priorities/Initiatives Total
•Expand Neighborhood Resources Grant program 100%0%0%0%0%0%0%100%
•Continue Mobile Community Outreach Stand 100%0%0%0%0%0%0%100%
88Page 115 of 136
Communications Department2021Operational Requests
Full-Time Equivalent (FTE) Personnel Change
Position Explanation
(Salaries & Benefits)Amount Total
•Neighborhood Resources
Coordinator
(Transfer from CMO)
$85,000 100%0%0%0%0%0%50%100%
•Communications and Marketing
Specialist
$97,825 25%25%15%15%5%5%20%100%
89Page 116 of 136
Communications Department2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•Neighborhood Resources Program $50,000 100%0%0%0%0%0%0%100%
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and
Professional Development Support
$TBD %%%%%%100%100%
90Page 117 of 136
Communications Department2021Capital Projects Requests
Fund Capital Item Request Amount
Wayfinding and Placemaking 90,000$
City website redesign 40,000$
Neighborhood block party trailer 11,000$
-$
-$
-$
-$
-$
-$
-$
Total 141,000$
91Page 118 of 136
Communications Department
Questions and/or Comments?
92Page 119 of 136
Enterprise Funds (Water, Sewer)
•Water and Sewer Enterprise Funds budget information will
be discussed with City Council on June 22, 2020, including:
•Initiatives
•Operating needs
•Capital needs
•Rates & Fees
•The Master Plan information previously shared with Council
on April 13, 2020 is being used to develop an action plan
93Page 120 of 136
South Platte Water Renewal Partners (SPWRP)
2021 Preliminary Operational and Capital Requests
94Page 121 of 136
SPWRP2021Priorities/Initiatives
Priorities/Initiatives Total
•Financial Sustainability %50%50%%%%%100%
•Colorado Department of Public Health & Environment
(CDPHE)Regulation 85 Requirements
%50%%%25%%25%100%
•Infrastructure Repairs and Asset Replacement %100%%%%%%100%
•Innovation / Partnerships %25%25%%50%%%100%
•Community Engagement 75%%15%%10%%%100%
95Page 122 of 136
SPWRP2021Operational Requests
Program/Service Level Change
Program/Service
Explanation Amount Total
•Compensation Study/Survey Results
–All Positions
$TBD %%%%%%100%100%
•Employee Education and
Professional Development Support
$TBD %%%%%%100%100%
96Page 123 of 136
SPWRP2021Operational Requests
Rate/Fee Change and Revenue Impact
Rate/Fee
Explanation Amount Total
•Rate or Fee Change –
Will be addressed through the Cities
of Littleton and Englewood
$TBD %50%%%50%%%100%
97Page 124 of 136
SPWRP2021Capital Projects Requests
Fund Capital Item Request Amount
SPWRP Electrical Improvements Project 2,626,000$
SPWRP Site Improvements - Near Term 729,000$
SPWRP Warehouse Improvements 577,000$
SPWRP Chem-P Improvements 4,523,000$
SPWRP Headworks Improvements 1,425,000$
SPWRP O&M Space Improvements 1,500,000$
SPWRP Electrical and IC 954,000$
SPWRP Disinfection Upgrades 1,884,000$
SPWRP Study / Pilot Test Program 350,000$
-$
Total 14,568,000$
98Page 125 of 136
SPWRP
Questions and/or Comments?
99Page 126 of 136
January
February
March
April
May
JuneJuly
August
September
October
November
December Q1
City Council Community
Vision Workshop Jan 25, 2020
2021 Budget Preview Feb 24, 2020
Present 2021 Revenue and Expenditure
Forecast and Underlying Assumptions
Apr 6, 2020
Capital Improvement Plan 2021-2025 Projects
List to P&Z Commission Apr 21, 2020
P&Z Commission Capital Improvement
Plan Project List to CMO by
Jun 10, 2020
City Council Input on Preliminary 2021 Capital
Projects Requests May 11, 2020
City Council Input regarding the Preliminary
Operations/Capital Requests May 26, 2020
Q2
Budget Discussion to Finalize Changes
Sep 21, 2020
Budget Public Hearing
Sep 14, 2020
Proposed Budget Book Available
Sep 8, 2020
Present Proposed Budget
Aug, 2020
Q3
Q4
Second Reading of the
Budget Ordinances Oct 19, 2020
First Reading of the Budget
Ordinances Oct 5, 2020
2021
City CouncilBudget Calendar100
Page 127 of 136
Appendix
101Page 128 of 136
Colorado Economic Indicators
102
Source: Colorado Legislative Council Staff May 2020 | Economic & Revenue
Forecast Update, May 12, 2020, page 41Page 129 of 136
National Economic Indicators
103
Source: Colorado Legislative Council Staff May 2020 | Economic & Revenue
Forecast Update, May 12, 2020, page 40Page 130 of 136
Fund Project Name Amount
5/6/2020 Planning and Zoning Commission Recommendations ($4.995 million):
30 Alley Maintenance 300,000$
30 Broadway-US 285 Interchange Reconstruction 2,000,000$
30 Concrete Program Ramps by Area 240,000$
30 E Dartmouth Ave Traffic Calming 20,000$
30 Pavement Maintenance by Areas 1,800,000$
30 Signal Equipment Upgrade/Replacement 150,000$
30 Traffic Signal Rehabilitation & Replacement 100,000$
30 US 285 Congestion Mitigation Study 40,000$
31 IT Infrastructure 150,000$
31 Workstation Refresh Program 90,000$
31 Emerald Ash Borer Mitigation 25,000$
31 ADA Audit of all City Facilities 80,000$
5/6/2020 Planning and Zoning Commission Additional Recommendations (Per Memo):
30 E Dartmouth Ave Traffic Calming 300,000$
31 Security Camera Video Server 100,000$
31 Fiber Network 500,000$
5/11/2020 City Council Study Session Changes/Additions:
30 Broadway-US 285 Interchange Reconstruction (2,000,000)$
30 Wayfinding 90,000$
30 Walk & Wheel 150,000$
30 Concrete Utility Program (City's Share)300,000$
31 Public Art 9,700$
31 Emerald Ash Borer Mitigation 25,000$
5/19/2020 City Staff Recommendation:
30 Broadway-US 285 Interchange (Little Dry Creek Plaza)*100,000$
30 Dartmouth Bridge**430,300$
GRAND TOTAL 5,000,000$
* These funds will be needed to facilitate roadway improvements alongside Little Dry Creek Plaza
(aka the Duck Pond) when the Broadway-US285 interchange is reconstructed
**This amount is needed to avoid losing $1,391,544 in State funds for the Dartmouth Bridge
replacement project administered by CML
Table I: 2021 CIP Project List Recommendations
TO: Shawn Lewis, City Manager
Maria Sobota, Finance Director
THRU: Brad Power, Community Development Director
FROM: Wade Burkholder, Planning Manager
DATE: May 20, 2020
SUBJECT: Planning and Zoning Commission CIP recommendation
The Planning and Zoning Commission at its regular meeting on May 19, 2020 reviewed the May
11, 2020 recommendations from City Council and City Staff regarding revisions to the 2021 CIP
project list. The Planning and Zoning Commission unanimously recommended the following
Capital Improvement Projects for inclusion in the 2021 budget.
Page 131 of 136
1 of 5
TOTALS $ 48,282,001 $ 52,836,222 $ 25,040,159 $ 32,554,102 $ 43,023,766 $ 201,736,250
Fund*Priority Department*Project Name*Redevelopment or DDA Impact 2021 One-Time 2022 One-Time 2023 One-Time 2024 One-Time 2025 One-Time 2021-2025
TOTALS
30-Public Improvement
Fund Tier 1 Communications Way Finding and Place Making 90,000$ - - - - 90,000$
No Funding Available 0 Communications City website redesign 40,000$ - - - - 40,000$
No Funding Available 0 Communications Neighborhood block party trailer 11,000$ - - - - 11,000$
30-Public Improvement
Fund Tier 1 Community Development
CityCenter Englewood Station/S. Santa Fe
Dr. Ped/Bike Bridge
Opportunity to coordinate with the
planned redevelopment of
CityCenter. - - 1,200,000$ 1,200,000$ - 2,400,000$
30-Public Improvement
Fund Tier 1 Community Development
Rail Trail Segment 1 Bridge (Big Dry Creek -
Oxford Station) - - - - - -$
30-Public Improvement
Fund Tier 1 Community Development
Rail Trail Segment 1 Trail (Big Dry Creek -
Oxford Station) - 210,000$ - - - 210,000$
30-Public Improvement
Fund Tier 2 Community Development
Rail Trail Segment 2 (Oxford Station - S.
Platte River Trail) - - 600,000$ - - 600,000$
30-Public Improvement
Fund Tier 2 Community Development
Rail Trail Segment 3 (S. Platte River Trail -
W. Bates Ave.) - - - 430,000$ - 430,000$
30-Public Improvement
Fund Tier 3 Community Development
Southwest Greenbelt Trail (S. Cherokee St. -
S. Windermere St.) - - - 360,000$ - 360,000$
No Funding Available Tier 1 Finance Capital Projects Tracking System 100,000$ - - - - 100,000$
31-Capital Projects
Fund 0 Municipal Court Furniture Replacement -$ -$ -$ -$ -$ -$
31-Capital Projects
Fund 0 Municipal Court
Replace Video Conf System per Arap County-
Using existing 2018 Carry over funds no need
to appropriate in 2020 -$ -$ -$ -$ -$ -$
31-Capital Projects
Fund Tier 1 Information Technology Workstation Refresh Program 90,000$ 90,000$ 90,000$ 90,000$ 125,000$ 485,000$
31-Capital Projects
Fund 0 Information Technology Print Management -$ -$ -$ 80,000$ -$ 80,000$
31-Capital Projects
Fund 0 Information Technology Municipal Court Business Application -$ -$ -$ -$ 50,000$ 50,000$
31-Capital Projects
Fund Tier 1 Information Technology
IT Infrastructure (inlcudes Network
Development, Telecommunications & Public
Wi-Fi)150,000$ 150,000$ 150,000$ 150,000$ 150,000$ 750,000$
31-Capital Projects
Fund Tier 2 Information Technology Security Cameras 25,000$ 80,000$ 25,000$ 25,000$ 25,000$ 180,000$
31-Capital Projects
Fund 0 Information Technology Permitting & Licensing Business Application -$ -$ -$ -$ -$ -$
31-Capital Projects
Fund 0 Information Technology Recreation Center Business Application -$ -$ -$ -$ -$ -$
31-Capital Projects
Fund Tier 2 Information Technology Disaster Recovery 55,000$ -$ -$ -$ -$ 55,000$
31-Capital Projects
Fund 0 Information Technology Rugged Computers -$ -$ -$ 400,000$ -$ 400,000$
31-Capital Projects
Fund Tier 1 Information Technology Audio Visual (Council Chambers)
Effected by CC Redevelopment:
Yes, hardware can be relocated,
wiring cannot 200,000$ -$ -$ -$ -$ 200,000$
31-Capital Projects
Fund Tier 1 Information Technology Fiber Network
Effected by CC Redevelopment:
Yes, from the ROW to Civic
Center; however, it could be
repurposed.500,000$ 600,000$ 250,000$ 200,000$ -$ 1,550,000$
31-Capital Projects
Fund 0 Information Technology Broadband Study -$ 130,000$ -$ -$ -$ 130,000$
31-Capital Projects
Fund 0 Information Technology
MUNIRevs (Business Licensing and Tax
Collection System Renewal-)-$ -$ 20,000$ -$ -$ 20,000$
31-Capital Projects
Fund 0 Information Technology HR/Payroll System -$ -$ -$ -$ -$ -$
31-Capital Projects
Fund Tier 3 Information Technology Badge System
Effected by CC Redevelopment:
Yes, the hardware can be
relocated the wiring can not.500,000$ -$ -$ -$ -$ 500,000$
31-Capital Projects
Fund Tier 1 Information Technology Security Camera Video Server 100,000$ -$ -$ -$ -$ 100,000$
31-Capital Projects
Fund Tier 1 Information Technology Recreation Center Monitors 9,000$ -$ -$ -$ -$ 9,000$ Page 132 of 136
2 of 5
TOTALS $ 48,282,001 $ 52,836,222 $ 25,040,159 $ 32,554,102 $ 43,023,766 $ 201,736,250
Fund*Priority Department*Project Name*Redevelopment or DDA Impact 2021 One-Time 2022 One-Time 2023 One-Time 2024 One-Time 2025 One-Time 2021-2025
TOTALS
31-Capital Projects
Fund 0 Information Technology Crime Mapping Software -$ 125,000$ -$ -$ -$ 125,000$
31-Capital Projects
Fund 0 Information Technology License Plate Reader -$ 150,000$ -$ -$ -$ 150,000$
03-Conservation Trust
Fund Tier 1
Parks, Recreation and Library
Services Belleview Park Children's Train Maintenance 15,914$ 16,391$ 16,883$ 17,389$ 17,911$ 84,488$
03-Conservation Trust
Fund Tier 3
Parks, Recreation and Library
Services Belleview Park Farm Improvements -$ 5,000$ -$ 5,000$ -$ 10,000$
03-Conservation Trust
Fund Tier 2
Parks, Recreation and Library
Services Conservation Trust Fund Contingency 50,000$ 50,000$ 50,000$ 50,000$ 92,241$ 292,241$
03-Conservation Trust
Fund Tier 1
Parks, Recreation and Library
Services
Rec Center/Malley Fitness Equip
Replacement 53,045$ 54,636$ 56,275$ 57,964$ 59,703$ 281,623$
03-Conservation Trust
Fund Tier 1
Parks, Recreation and Library
Services Pirates Cove Maintenance 53,045$ 54,636$ 56,275$ 57,964$ 59,703$ 281,623$
03-Conservation Trust
Fund Tier 3
Parks, Recreation and Library
Services Malley Center Improvements -$ 25,000$ -$ -$ -$ 25,000$
No Funding Available 0
Parks, Recreation and Library
Services Pirates Cove Renovation -$ -$ -$ -$ -$ -$
03-Conservation Trust
Fund Tier 2
Parks, Recreation and Library
Services Pirates Cove Equipment 50,000$ 50,000$ 50,000$ 50,000$ 59,703$ 259,703$
03-Conservation Trust
Fund Tier 1
Parks, Recreation and Library
Services Rec Center Improvements 53,045$ 54,636$ 56,275$ 57,964$ 59,703$ 281,623$
No Funding Available 0
Parks, Recreation and Library
Services Park Improvements 47,250$ 52,500$ 55,125$ 57,881$ -$ 212,756$
10-Open Space Fund Tier 1
Parks, Recreation and Library
Services
Grant Matching Funds (Used to Apply for New
Grants)273,182$ 281,377$ 289,819$ 298,513$ 298,513$ 1,441,404$
10-Open Space Fund Tier 2
Parks, Recreation and Library
Services Concrete Trail Replacement 21,855$ 22,510$ 23,185$ 23,881$ 24,597$ 116,028$
10-Open Space Fund Tier 3
Parks, Recreation and Library
Services Open Space Fund Contingency 54,636$ 56,275$ 57,964$ 59,703$ 61,494$ 290,072$
10-Open Space Fund Tier 2
Parks, Recreation and Library
Services Parks Equipment (non-CERF)10,927$ 11,255$ 11,593$ 11,941$ 12,299$ 58,015$
10-Open Space Fund Tier 1
Parks, Recreation and Library
Services Parks Flower Bed Program 38,246$ 39,393$ 40,575$ 41,792$ 43,046$ 203,052$
10-Open Space Fund Tier 2
Parks, Recreation and Library
Services Parks Landscape Improvements 71,027$ 73,158$ 75,353$ 77,613$ 79,942$ 377,093$
10-Open Space Fund Tier 1
Parks, Recreation and Library
Services
Parks Maintenance Employee Compensation
(1.5 FTE)125,664$ 129,434$ 133,317$ 137,316$ 141,435$ 667,166$
10-Open Space Fund Tier 2
Parks, Recreation and Library
Services Tennis/Basketball Court Renovation 72,100$ -$ 74,263$ -$ 76,491$ 222,854$
10-Open Space Fund Tier 1
Parks, Recreation and Library
Services Tree Replacement 32,782$ 33,765$ 34,778$ 35,821$ 36,896$ 174,042$
10-Open Space Fund Tier 3
Parks, Recreation and Library
Services Parks Irrigation 63,000$ 66,150$ 69,458$ 72,931$ -$ 271,539$
10-Open Space Fund Tier 3
Parks, Recreation and Library
Services
Open Space Land Bank (Park Renovation
Bank)-$ -$ -$ -$ 86,946$ 86,946$
10-Open Space Fund Tier 3
Parks, Recreation and Library
Services Park Rules Signage 10,609$ 10,927$ 11,255$ 11,593$ 11,941$ 56,325$
No Funding Available 0
Parks, Recreation and Library
Services ERC/Malley Facility Security System Upgrade 75,000$ -$ -$ -$ -$ 75,000$
30-Public Improvement
Fund Tier 1
Parks, Recreation and Library
Services Englewood Recreation Center Improvements -$ 1,500,000$ -$ -$ -$ 1,500,000$
30-Public Improvement
Fund Tier 2
Parks, Recreation and Library
Services Malley Recreation Center Renovation -$ -$ -$ 500,000$ -$ 500,000$
30-Public Improvement
Fund Tier 1
Parks, Recreation and Library
Services Parking lot maintenance/Asphalt 60,000$ 63,000$ 66,150$ 69,458$ 23,881$ 282,489$
No Funding Available 0
Parks, Recreation and Library
Services Pirates Cove Renovation 1,000,000$ -$ -$ -$ -$ 1,000,000$
30-Public Improvement
Fund 0
Parks, Recreation and Library
Services Centennial Park Renovations -$ -$ -$ -$ 5,000,000$ 5,000,000$
30-Public Improvement
Fund Tier 1
Parks, Recreation and Library
Services Jason Park Renovations -$ 1,000,000$ 1,000,000$ -$ -$ 2,000,000$
No Funding Available 0
Parks, Recreation and Library
Services Romans Park Renovations -$ -$ -$ -$ -$ -$
No Funding Available 0
Parks, Recreation and Library
Services Baker Park Renovations -$ -$ -$ -$ -$ -$ Page 133 of 136
3 of 5
TOTALS $ 48,282,001 $ 52,836,222 $ 25,040,159 $ 32,554,102 $ 43,023,766 $ 201,736,250
Fund*Priority Department*Project Name*Redevelopment or DDA Impact 2021 One-Time 2022 One-Time 2023 One-Time 2024 One-Time 2025 One-Time 2021-2025
TOTALS
No Funding Available 0
Parks, Recreation and Library
Services Belleview Park Renovations -$ -$ -$ -$ -$ -$
No Funding Available 0
Parks, Recreation and Library
Services Canine Corral Renovations -$ -$ -$ -$ -$ -$
No Funding Available 0
Parks, Recreation and Library
Services Duncan Park Improvements -$ -$ -$ -$ -$ -$
No Funding Available 0
Parks, Recreation and Library
Services Bates Logan Renovation -$ -$ -$ -$ -$ -$
31-Capital Projects
Fund Tier 2
Parks, Recreation and Library
Services
1% of CPF Amounts Dedicated to Art in
Public Places 31,039$ 35,076$ 24,248$ 30,558$ 29,400$ 150,321$
31-Capital Projects
Fund Tier 1
Parks, Recreation and Library
Services Emerald Ash Borer Mitigation 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$
43-Golf Course Fund Tier 1
Parks, Recreation and Library
Services Golf Carts 63,654$ 65,564$ 67,531$ 69,556$ 71,643$ 337,948$
43-Golf Course Fund Tier 3
Parks, Recreation and Library
Services Irrigation Improvements 550,000$ 550,000$ -$ -$ -$ 1,100,000$
43-Golf Course Fund Tier 2
Parks, Recreation and Library
Services Large Utility Vehicle 25,750$ -$ 26,523$ -$ 27,318$ 79,591$
43-Golf Course Fund Tier 3
Parks, Recreation and Library
Services Pesticide Storage Area -$ -$ 30,000$ -$ -$ 30,000$
43-Golf Course Fund Tier 2
Parks, Recreation and Library
Services Clubhouse Improvements 16,391$ 16,883$ 17,389$ 17,911$ 17,911$ 86,485$
43-Golf Course Fund Tier 2
Parks, Recreation and Library
Services Course Landscaping 27,318$ 28,138$ 28,982$ 29,851$ 29,851$ 144,140$
43-Golf Course Fund Tier 3
Parks, Recreation and Library
Services Wells -$ -$ 75,000$ -$ 75,000$ 150,000$
43-Golf Course Fund Tier 2
Parks, Recreation and Library
Services Mowers 90,177$ 92,882$ 95,668$ 98,538$ 101,494$ 478,759$
43-Golf Course Fund Tier 3
Parks, Recreation and Library
Services Course Maintenance Equipment 31,827$ 32,782$ 33,765$ 34,778$ 35,822$ 168,974$
43-Golf Course Fund Tier 1
Parks, Recreation and Library
Services Driving Range Equipment 10,609$ 10,927$ 11,255$ 11,593$ 11,941$ 56,325$
43-Golf Course Fund Tier 2
Parks, Recreation and Library
Services Restaurant equipment and fixtures 10,609$ 10,927$ 11,255$ 11,593$ 11,941$ 56,325$
30-Public Improvement
Fund 0
Parks, Recreation and Library
Services
Concrete Paving of Santa Fe and Hampden
Medians -$ -$ -$ -$ -$ -$
30-Public Improvement
Fund 0
Parks, Recreation and Library
Services
Park Planning – design and project
management -$ -$ -$ -$ -$ -$
No Funding Available 0
Parks, Recreation and Library
Services
Park Planning – design and project
management -$ -$ -$ -$ -$ -$
No Funding Available 0
Parks, Recreation and Library
Services Cushing Park Renovations 3,900,000$ -$ -$ -$ -$ 3,900,000$
No Funding Available 0
Parks, Recreation and Library
Services Miller Field Renovations 3,000,000$ 3,000,000$ -$ -$ -$ 6,000,000$
No Funding Available 0
Parks, Recreation and Library
Services Jason Park Renovations 900,000$ 900,000$ -$ -$ -$ 1,800,000$
No Funding Available 0
Parks, Recreation and Library
Services Little Dry Creek at the Plaza 2,400,000$ 2,400,000$ -$ -$ -$ 4,800,000$
No Funding Available 0
Parks, Recreation and Library
Services Remaining Parks 1,600,000$ 1,600,000$ -$ -$ -$ 3,200,000$
No Funding Available 0
Parks, Recreation and Library
Services Malley Recreation Center 600,000$ -$ -$ -$ -$ 600,000$
No Funding Available 0
Parks, Recreation and Library
Services Englewood Recreation Center 1,800,000$ 1,800,000$ -$ -$ -$ 3,600,000$
30-Public Improvement
Fund Tier 1 Public Works Alley Maintenance 300,000$ 300,000$ 320,000$ 325,000$ 340,000$ 1,585,000$
30-Public Improvement
Fund Tier 3 Public Works Alley Paving 500,000$ 500,000$ 800,000$ 800,000$ 800,000$ 3,400,000$
30-Public Improvement
Fund 0 Public Works
US-85 Planning and Environmental Linkage
Study (PEL)Civic Center-Possible, DDA-No -$ -$ -$ -$ -$ -$
30-Public Improvement
Fund Tier 1 Public Works
US 285 Congestion Mitigation Study (TC $1.6
million; Federal Funding $1.28 million; CDOT
Funding $200K; Other Funding $80K; City
Share $40K)
Civic Center-Possible, DDA-
Possible 40,000$ -$ -$ -$ -$ 40,000$
30-Public Improvement
Fund Tier 2 Public Works City-wide Transportation Plan -$ 175,000$ -$ -$ -$ 175,000$ Page 134 of 136
4 of 5
TOTALS $ 48,282,001 $ 52,836,222 $ 25,040,159 $ 32,554,102 $ 43,023,766 $ 201,736,250
Fund*Priority Department*Project Name*Redevelopment or DDA Impact 2021 One-Time 2022 One-Time 2023 One-Time 2024 One-Time 2025 One-Time 2021-2025
TOTALS
30-Public Improvement
Fund Tier 3 Public Works Broadway Reconstruction Evaluation Civic Center-No & DDA-Possible -$ -$ 50,000$ -$ -$ 50,000$
30-Public Improvement
Fund Tier 1 Public Works Pavement Maintenance By areas (see map)1,800,000$ 1,900,000$ 2,000,000$ 2,100,000$ 2,200,000$ 10,000,000$
30-Public Improvement
Fund Tier 2 Public Works Floyd, Inca to Broadway Posible-Civic Center & NO-DDA 1,400,000$ -$ -$ -$ -$ 1,400,000$
30-Public Improvement
Fund Tier 3 Public Works Logan, Tufts to Oxford -$ 2,800,000$ -$ -$ -$ 2,800,000$
30-Public Improvement
Fund Tier 3 Public Works Broadway, Hampden to Belleview Civic Center-No & DDA-Possible -$ -$ -$ 13,000,000$ -$ 13,000,000$
30-Public Improvement
Fund Tier 3 Public Works Broadway, Yale to Hampden Civic Center-No & DDA-Possible -$ -$ -$ -$ 18,000,000$ 18,000,000$
30-Public Improvement
Fund Tier 1 Public Works
Dartmouth Ave, US 85 to South Platte River
Drive West 430,300$ -$ -$ -$ -$ 430,300$
30-Public Improvement
Fund Tier 1 Public Works
Neighborhood Street Reconstruction By areas
(see map)3,000,000$ 3,000,000$ 3,250,000$ 3,250,000$ 3,500,000$ 16,000,000$
44-Concrete Utility Fund Tier 1 Public Works Curb and Gutter Repair
Civic Center-Possible & DDA-
Possible 175,000$ 175,000$ 200,000$ 225,000$ 250,000$ 1,025,000$
30-Public Improvement
Fund Tier 1 Public Works
Broadway-US 285 Interchange
Reconstruction (TC $9.5 million; Federal
Funding $7.6 million; CDOT Funding $800K;
City Share $1.1 million)Civic Center-NO & DDA-Possible 100,000$ -$ -$ -$ -$ 100,000$
30-Public Improvement
Fund Tier 2 Public Works
Neighborhood Street Lighting By areas, see
map NO-Civic Center & Possible-DDA 300,000$ 350,000$ 350,000$ 400,000$ -$ 1,400,000$
30-Public Improvement
Fund Tier 2 Public Works
Old Hampden Complete Streets, Clarkson to
US 285 NO-Civic Center & Possible-DDA 300,000$ 1,200,000$ 6,500,000$ -$ -$ 8,000,000$
30-Public Improvement
Fund Tier 2 Public Works
Walk and Wheel Plan Implementation By
Area NO-Civic Center & Possible-DDA 150,000$ 200,000$ 250,000$ 200,000$ 200,000$ 1,000,000$
30-Public Improvement
Fund Tier 1 Public Works
Oxford Avenue Pedestrian Bridge (TC $2
million; Federal Funding $1.6 million; City
Share $400K)-$ -$ -$ -$ -$ -$
30-Public Improvement
Fund Tier 3 Public Works Broadway Mid-Block Crossing at Gothic NO-Civic Center & Possible-DDA -$ -$ -$ -$ 250,000$ 250,000$
30-Public Improvement
Fund Tier 3 Public Works Clarkson Bike Blvd, Hampden to Dartmouth NO-Civic Center & Possible-DDA -$ 40,000$ 200,000$ -$ -$ 240,000$
30-Public Improvement
Fund Tier 3 Public Works Hampden Rail Trail Pedestrian Bridge Yes-Civic Center & NO-DDA -$ -$ 30,000$ 800,000$ 3,200,000$ 4,030,000$
30-Public Improvement
Fund Tier 1 Public Works
Concrete Utility Program (City's Share) By
Area NO-Civic Center & Possible-DDA 300,000$ 325,000$ 325,000$ 350,000$ 350,000$ 1,650,000$
30-Public Improvement
Fund Tier 1 Public Works Concrete Program Ramps By Area NO-Civic Center & Possible-DDA 240,000$ 240,000$ 250,000$ 280,000$ 300,000$ 1,310,000$
44-Concrete Utility Fund Tier 1 Public Works Sidewalk Repair By Area NO-Civic Center & Possible-DDA 750,000$ 750,000$ 800,000$ 800,000$ 825,000$ 3,925,000$
30-Public Improvement
Fund Tier 2 Public Works Sidewalk Gap Construction NO-Civic Center & Possible-DDA 250,000$ 250,000$ 400,000$ 300,000$ 250,000$ 1,450,000$
30-Public Improvement
Fund Tier 3 Public Works Belleview Ave, Fox St to Broadway -$ 1,400,000$ -$ -$ -$ 1,400,000$
30-Public Improvement
Fund Tier 1 Public Works Traffic Signal Rehabilitation & Replacement 100,000$ 800,000$ 800,000$ 800,000$ 800,000$ 3,300,000$
30-Public Improvement
Fund Tier 1 Public Works Signal Equipment Upgrade/Replacement NO-Civic Center & Possible-DDA 150,000$ 175,000$ 175,000$ 200,000$ 200,000$ 900,000$
30-Public Improvement
Fund Tier 2 Public Works Street Lights and Furniture repair/replacement NO-Civic Center & Possible-DDA 120,000$ 100,000$ 50,000$ 50,000$ 50,000$ 370,000$
31-Capital Projects
Fund Tier 1 Public Works Civic Center Facility Rehabilitation Repairs YES-Civic Center & NO-DDA 100,000$ 100,000$ 100,000$ 100,000$ 120,000$ 520,000$
31-Capital Projects
Fund Tier 3 Public Works CC 1st Floor Carpet - Library YES-Civic Center & NO-DDA 55,000$ -$ -$ -$ -$ 55,000$
31-Capital Projects
Fund Tier 3 Public Works CC Elevator Modernization YES-Civic Center & NO-DDA -$ 175,000$ -$ -$ -$ 175,000$
31-Capital Projects
Fund 0 Public Works ERC Front Entry/Lobby Remodel -$ -$ -$ -$ -$ -$
31-Capital Projects
Fund Tier 1 Public Works ERC Air Handler Refurbishment 75,000$ -$ -$ -$ -$ 75,000$
31-Capital Projects
Fund Tier 1 Public Works ERC Fan upgrades -$ 40,000$ -$ -$ -$ 40,000$
31-Capital Projects
Fund Tier 1 Public Works Facilities and Operations-General 250,000$ 270,000$ 290,000$ 300,000$ 300,000$ 1,410,000$ Page 135 of 136
5 of 5
TOTALS $ 48,282,001 $ 52,836,222 $ 25,040,159 $ 32,554,102 $ 43,023,766 $ 201,736,250
Fund*Priority Department*Project Name*Redevelopment or DDA Impact 2021 One-Time 2022 One-Time 2023 One-Time 2024 One-Time 2025 One-Time 2021-2025
TOTALS
31-Capital Projects
Fund Tier 2 Public Works Malley Center - Ballroom Refinish 20,000$ -$ -$ 25,000$ -$ 45,000$
31-Capital Projects
Fund Tier 3 Public Works Malley Center - Gym Refinish -$ -$ 25,000$ -$ -$ 25,000$
61-ServiCenter Fund Tier 2 Public Works ServiCenter HVAC Upgrade -$ 120,000$ -$ -$ -$ 120,000$
61-ServiCenter Fund Tier 1 Public Works ServiCenter Asphalt Replacements 500,000$ -$ -$ -$ -$ 500,000$
61-ServiCenter Fund Tier 2 Public Works ServiCenter 1st Floot Tile Replacement 45,000$ -$ -$ -$ -$ 45,000$
31-Capital Projects
Fund Tier 3 Public Works Civic Center 2nd Floor Carpet Replacements
YES-Civic Center & Possible-
DDA -$ -$ -$ -$ -$ -$
31-Capital Projects
Fund Tier 3 Public Works Civic Center 3rd Floor Carpet Replacements
YES-Civic Center & Possible-
DDA 20,000$ 20,000$ 20,000$ -$ -$ 60,000$
61-ServiCenter Fund Tier 1 Public Works ServiCenter Building Upgrades 90,000$ 90,000$ 100,000$ 100,000$ 100,000$ 480,000$
31-Capital Projects
Fund Tier 1 Public Works
Jefferson Fire Station-Fire Suppression
System -$ -$ -$ -$ -$ -$
62-Capital Equipment
Replacement Fund Tier 1 Public Works Fleet CERF 1,600,000$ 1,200,000$ 1,200,000$ 1,500,000$ 1,500,000$ 7,000,000$
61-ServiCenter Fund Tier 1 Public Works ServiCenter Equipment Lift Replacement 8,000$ 8,000$ -$ -$ -$ 16,000$
30-Public Improvement
Fund Tier 3 Public Works Dartmouth Rail Trail Bridge -$ -$ -$ -$ 1,000,000$ 1,000,000$
30-Public Improvement
Fund Tier 3 Public Works Reconstruction of East Paseo NO-Civic Center & Possible-DDA -$ -$ -$ 250,000$ -$ 250,000$
30-Public Improvement
Fund Tier 3 Public Works
CityCenter Englewood Station Platform
Shelter YES-Civic Center & NO-DDA -$ -$ 40,000$ -$ -$ 40,000$
30-Public Improvement
Fund Tier 1 Public Works Neighborhood Traffic Calming Program 75,000$ -$ -$ -$ -$ 75,000$
30-Public Improvement
Fund Tier 2 Public Works
Implementation of NH Traffic Calming & Safe
Routes to School initiatives -$ 120,000$ 140,000$ 150,000$ 150,000$ 560,000$
30-Public Improvement
Fund Tier 1 Public Works E Dartmouth Ave Traffic Calming NO-Civic Center & Possible-DDA 320,000$ -$ -$ -$ -$ 320,000$
30-Public Improvement
Fund Tier 1 Public Works Floyd & Elati Intersection Improvements Possible-Civic Center & NO-DDA 100,000$ -$ -$ -$ -$ 100,000$
30-Public Improvement
Fund Tier 2 Public Works Broadway Safety Improvements NO-Civic Center & Possible-DDA 50,000$ 75,000$ 75,000$ -$ -$ 200,000$
30-Public Improvement
Fund Tier 2 Public Works Bridge Maintenance 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 1,250,000$
31-Capital Projects
Fund Tier 2 Public Works Safety Audit of all City Facilities YES-Civic Center & NO-DDA 75,000$ -$ -$ -$ -$ 75,000$
31-Capital Projects
Fund Tier 1 Public Works ADA Audit of all City Facilities YES-Civic Center & NO-DDA 80,000$ -$ -$ -$ -$ 80,000$
42-Storm Water
Drainage Fund Tier 1 Public Works
Project S1; Oxford Storm Sewer
Replacement $5,700,000 $12,500,000 $0 $0 $0 18,200,000$
42-Storm Water
Drainage Fund Tier 1 Public Works
Project S2, Navajo/Radcliff Storm Sewer
Replacement $3,800,000 $6,500,000 $0 $0 $0 10,300,000$
42-Storm Water
Drainage Fund Tier 1 Public Works
Project S3a: Tufts/Clarkson, west of
Broadway, Storm Sewer Replacement $2,650,000 $0 $0 $0 $0 2,650,000$
42-Storm Water
Drainage Fund Tier 1 Public Works
Hospital Project: Old Hampden Avenue,
Lincoln to Clarkson $1,900,000 $0 $0 $0 $0 1,900,000$
42-Storm Water
Drainage Fund Tier 1 Public Works
Outfall System Plan Update (in conjunction
with Mile High Flood District)$0 $0 $0 $0 $0 -$
42-Storm Water
Drainage Fund Tier 2 Public Works Utility Billing Software $0 $0 $0 $0 $0 -$
42-Storm Water
Drainage Fund Tier 2 Public Works Small Area Drainage Improvements $150,000 $200,000 $200,000 $200,000 $250,000 1,000,000$
42-Storm Water
Drainage Fund Tier 1 Public Works Clean & televise storm sewer $300,000 $200,000 $250,000 $250,000 $250,000 1,250,000$
42-Storm Water
Drainage Fund Tier 3 Public Works Install rain gauges $30,000 $30,000 $35,000 $35,000 $0 130,000$
42-Storm Water
Drainage Fund Tier 2 Public Works Repair/rehabilitate existing storm sewer $400,000 $450,000 $500,000 $500,000 $500,000 2,350,000$
42-Storm Water
Drainage Fund Tier 3 Public Works GIS/Asset management data collection $25,000 $30,000 $30,000 $30,000 $30,000 145,000$ Page 136 of 136