HomeMy WebLinkAbout2020 Resolution No. 006RESOLUTION NO. 6
SERIES OF 2020
A RESOLUTION AW ARD ING A CONTRACT FOR THE PURCHASE OF
FUEL FROM HILL PETROLEUM UNDER THE TERMS OF THE
COLORADO MULTIPLE ASSEMBLY OF PROCUREMENT
OFFICIALS (MAPO) COOPERATIVE PURCHASING AGREEMENT
WHEREAS, Section 116(b) of the Englewood Home Rule Charter, allow contracts
for public works or improvements associated with capital improvements to be negotiated,
provided that contracts for which no competitive bids have been requested are approved
and accepted by Resolution setting forth the reason for the exception to the competitive
bidding requirement;
WHEREAS, Section 4-1-3-1 (C) of the Englewood Municipal Code 2000 allows for
the purchase of commodities, supplies and equipment under any general bid or purchase
contract of the United States Government, State of Colorado or other governmental
jurisdiction at the prices, terms, and conditions contained therein, when, in the opinion of
the City Manager, the prices available to the City through such agreement are deemed to
be the lowest and best price available to the City;
-
WHEREAS, the City utilizes four different fuels to power its vehicles and equipment
used in the execution of employee's work;
WHEREAS, the City, as a municipality, has utilized the Cooperative Purchasing
Agreement obtained from the Colorado Multiple Assembly of Procurement Officials
(MAPO), serving governmental entities able to use both negotiated agreements and
cooperative agreements to obtain bids for the products needed by its members from a
larger pool of providers, thereby securing lower prices than members can obtain
independently;
WHEREAS, the MAPO secured price for fuel is based on a Daily Pricing Option
whereby the margin pricing (in cents to a maximum of four (4) decimal places) is added
to the "rack average" price published by the Denver, Colorado Oil Price Information
Service (OPIS) for the type of fuel required in order to determine the actual purchase
price, which the professional staff of the City deem to be the lowest and best price
available to the City;
WHEREAS, the City anticipates the following expenditures in 2020:
Fuel Type Estimated Total 2020
Expenditure
Diesel $170,000
E-85 $70,000
Unleaded $180,000
Diesel Exhaust Fluid (DEF) $3,000
1/2
I Total $423,ooo 1
WHEREAS, the fund s for the purchase of fu e l comes from t he Fleet Di vis io n budget,
line item 6 1-1007-5300 1, Fuel; and
WHEREAS , th e cost of purchasing fue l over t he next year under the cooperati ve
purchasing agreement is not a nticipa ted to exceed $423,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Eng lewood C ity Council he reby a uthorizes the p urc hase of fue l from
Hill Petro leum purs uant to a cooperative purchasing agreement in li e u of the internal
competiti ve bid process, in an amount n ot to exceed $423 ,000.00.
ADOPTED AND A PPROVED thi s 2 1st day of January, 2020.
ATTEST:
I, Stephan ie Carlil e, C ity C lerk fo r t he City of E nglewood, Colo rado, by certify the above
is a true copy of Resolution No. 6, Series of 2020.
2/2