HomeMy WebLinkAbout2020 Resolution No. 0221/2
RESOLUTION NO. 22
SERIES OF 2020
A RESOLUTION AWARDING A CONTRACT FOR THE PURCHASE OF
FIVE HP ELITEBOOK COMPUTERS, FIVE HP THUNDERBOLT
DOCKS, ONE HP S430 CURVED MONITOR, TWENTY-SEVEN HP
PROMO ELITE DISPLAY MONITORS, TWENTY-SEVEN HP
ELITEDISPLAYS, SIXTY-THREE GETAC V110 WEBCAMS, TWENTY-
THREE GETAC DOCKING STATIONS, SIXTY-THREE GETAC
PROTECTION PLUS 4 YEAR EXTENDED WARRANTIES UNDER
THE TERMS OF THE STATE OF COLORADO PRICE AGREEMENT
WITH HP, INC.
WHEREAS, Section 4-1-3-1(C) of the Englewood Municipal Code 2000 allows for the
purchase of commodities, supplies and equipment under any general bid or purchase contract of
the United States Government, State of Colorado or other governmental jurisdiction at the prices,
terms and conditions contained therein, when, in the opinion of the City Manager, the prices
available to the City through such agreement are deemed to be the lowest and best price available
to the City;
WHEREAS, the City of Englewood Police Department is upgrading its computer
systems used in it's operations, including patrol vehicles;
WHEREAS, the City, as a municipality, has the opportunity to take advantage of the
pricing offered under the State of Colorado Price Agreement 2016-0000-0000-0000-
0142/NASPO which is currently allowing local jurisdictions to take advantage of the pricing
structure negotiated by the State through the cooperative bidding process;
WHEREAS, the funds for this purchase come from the Information Technology 2020
Capital Budget Project # 31 0701, Task 021 Rugged Computers, in the amount of $276,550.91;
and
WHEREAS, the cost of each item is set forth in the HP Customer Quote 1255239,
attached hereto as Exhibit B.
.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Englewood City Council hereby authorizes the purchase of Five HP
EliteBook Computers, Five HP Thunderbolt Docks, One HP S430 Curved Monitor, Twenty-
Seven HP Promo Elite Display Monitors, Twenty-Seven HP EliteDisplays, Sixty-Three Getac
V110 Webcams, Twenty-Three Getac Docking Stations, Sixty-Three Getac Protection Plus 4
Year Extended Warranties in lieu of the internal competitive bid process, by using the State of
Colorado Price Agreement 2016-0000-0000-0000-0142/NASPO for a purchase in the total
amount of $276,550.91, attached hereto as Exhibit A, and HP Customer Quote 1255239 attached
hereto as Exhibit B.
DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
2/2
ADOPTED AND APPROVED this 20th day of July, 2020.
Linda Olson, Mayor
ATTEST:
__________________________________
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No. 22, Series of 2020.
______________________________
Stephanie Carlile, City Clerk
DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
6/11/2020 hllps /Iwww bldscolorado Com/C0/portal nsf/xpPn:eAgreementRead xsp’7databaseName:CN:GSSBiDS3/O:CO_STATE||Co%5CPriCeAwd nsfiidocument|dJC?F77E7F0920951E7257ED
_201 DD '
Agreement 1:.01 um ASPO State of Colorado Price Agreement
Classi?cation:PERMISSIVE
Status:Current
D_uLa1is2n_Qf_AgLeemenI'.
Period Covered:Options:
Sep 30,2015 To Jul 31,2021 Option to Renew for U More Year(s)
@529 :
Computer Equipment,Peripherals 8.Related Services Depanmem of Personnel and Adminismmon
State Purchasing Office
Commodity Code:2D4DD,2D5DD,2D600,207OO 1525 Sherman Street,3.11 Fioor
commodity Denver,CO 80203
Descfip?on;D°5"‘°P5~'-"‘P‘°P5~5"“T“b'e‘5 Greg Draughon at (303)866-4552
email:gregory.draughon@state.co.us
v Orderinglcontact Information
Small Business:No
Minority Owned:No Woman Owned:Yes
HP Inc (previously known as Hewlett PackardCompany:Company)Doing Business As:
Contact:Lindsey Jackson (Acct Mngr)Contact Email:|rj@hp.com
Order Number:1-300-325-2329 Toll Freelcell Number:§l‘;‘l']°_§é7A§ij;:'jfag:?‘3:::f£:;,|?f‘?§“‘“5‘1'
Fax:1-800-825-2329 Payment Terms:Net 45
Address:Attn:Public Sector Sales,14231 Tandem Blvd F.O.B.:Destination
City,State,ZIP:Austin,TX 78728 Delivery:
Quote Email:psorderprocessing@hp.com
v How To OrderIAgreement Prices
§ g gmm
State agencies are cautioned to obtain necessary OIT approvals prior to use of this price agreement for IT resources.The de?nition of IT
resources and state agencies can be found in §24-37.5-102 CRS.
hltps //www bldscolarada Corn/Ea/portal nslIxpPnEeAgreemenlRead xsp’7dalabaseName:CNIGSSBIDS3/O:CO_STATE||Co%5CPrIceAwd nSf&d0cumenl|d:4C?F77E7F?92D951B7257ED100773E?A&1/3
Exhibit A
DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
6/11/2020 https /Iwww bldscolorado Com/C0/portal nsf/xpPnI:eAgreementRead xsp’7databaseName:CN:GSSBlDS3/O:CO_STATE||Co%5CPnCeAwd nsfiidocument|dJC?F77E7F0920951E7257ED
Ifyou are a State Agency within the Executive Branch,and you wish to purchase an HP Printer,you must contact Teddy Abad with IDS at 303-
866-3881to obtain a Waiver.
HP Inc.is authorized under the NASPO Va|uePoint Computer Master Agreement #MNNVP-133 to provide goods and sewices in the following
categories:
litesktops
Laptops
tablets
Computer Equipment Leasing is now allowed under this price agreement.State Agencies will need to review and complete attachments 1 and 2.Political
Subdivision agencies and eligible non-pro?ts will need to review and complete attachments 1 and 2,along with submitting their own Iederal tax ID
documentation.The Master Lease Agreement with HPFS incorporated within this amendment has been negotiated for State Agencies only.All other
agencies will need to complete a separate Master Lease Agreement with HPFS if applicable.Please see attached amendment for Iurther details.
-ORDERINGANDPRICING:HP Inc.and all HP Inc.authorized business partners are listed on the State's landing page on the following
website:www.hp.comIbuyIcolorado.
Pleasenote:for all purchase orders issued against this contract,the following must be shown on the PO:
-ColoradoState contact #2016-0000-0000-0000-0142lNASPO
NASPO-Minnesota Master Price Agreement #MNNVP-133.
Files:E applicationlpdf 91 KB executed amendment1.pdf
E applicationlpdf 728 KB executed hevvlett packard company addendum.pdf
E applicationlpdf 2,361 KB 14868344093015-2020MNWN_PC_Agreement_HP INC-Amendment-1.pdf
E applicationlpdf 187 KB HP Inc Amendment 3.1 Executed.pdf
E applicationlpdf 1.616 KB HP Inc.Amendment 3 HPFS Leaslng Signed and executed.pdf
E applicationlpdf 408 KB Attachment 1 HPFS Schedule Document.pdf
E applicationlpdf 277 KB Attachment 2 HPFS Acceptance Certi?cate.pdf
E applicationlpdf 36 KB 1574277988_2015-2020 MNWN_PC_Agreement_HP INC-Amendment-3.pdf
Contract Status:-se|ec1-
v Vendor Insurance Certi?cate Expiration Dates
Workers‘Comp:General Liability:Other Insurance:Other Insurance Description:
Sep 30,2017 Sep 30,2017 Sep 30,2017 Autolumbrella
F”°5=[1 appllcatlon/octet-stream 106 KB HP|CO|throughO9302016.docx
tlttps //www bldscolorado Corr!/Ea/portal nSIIxpPnI:eAgreemenIRead xsp’7databaseName:CNIGSSBIDS3/O:CO_STATE||Co%5CPrIceAwd nSf&d0cument|d:4C?F77E7F?92D951B7257ED100773E?A&2/3
DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
6/11/2020 https /Iwww bldscnlorado com/co/portal nsf/xpPnceAgreementRead xsp’7databsseName:
E applicationlpdf 46 KB cert_4_1275114_1 (1 ).pur
—GSSBlDS3/O:CO_STATE||Cn%5CPriCeAwd nsfiidocumentlddC?F77E7F0920951E7257ED
onal Attachments
Files:
v Conditions Of Agreement
This Agreement results from the following solicitation:
Number:
Files:
Amendments:
Amendment Number:
Amendment Effective
On:
Reason For
Amendment:
Amendment History:
hltps //www bldscolarada Corr:/Ea/portal nSlIxpPnI:eAgreemen|Read xsp’7databaseName:CNIGSSBIDS3/O:CO_STATE||Cn%5CPrIceAwd nSf&d0cument|d:4C?F77E7F?92D951B7257ED100773E?A&3/3
DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CORE#20l6*0l42CONTRACTAMENDMENTAmendment#1OriginalContractCMS(CLIN)#84031AmendmentCMS#873011)PARTIESThisAmendmenttotheabove-referencedOriginalContract(hereina?ercalledtheContract)isenteredintobyandbetweenHP.Inc,formerlyknownasHewlettPackardCompany,(hereina?ercalled“ConIrac1Dr”),anddieSTATEOFCOLORADO(hereina?ercalledthe“State")actingbyandthroughtheDepanmentofPersonnel&Administration,StatePurchasingOl?ce,(hereinaltercalledthe"SPO").2)EFFECTIVEDATEANDENFORCEABILITYThisAmendmentshallnotbeeffectiveorenforceableuntilitisapprovedandsignedbytheColoradoStateControllerordesigree(hereinaftercalledthe“EffectiveDate”).TheStateshallnotbeliabletopayorreimburseContractorforanyperformancehereunderincluding,butnotlimitedto,costsorexpensesincurred,orbeboundbyanyprovisionhereofpriortotheEffectiveDate.3)FACTUALRECITALSHewlettPackardCompanyandtheStateenteredintotheContracttoprovidegoodsandservicesatnegotiateddiscountedpricesundertheNASPOValuePointPriceAyeementsforComputers,No.MNNVP-133andMNWNC-115.HewlettPackardCompanylegallychangedthenameofthecompanyeffectiveNovemherI,2015.BythisAmendment#1,theContractor‘:namewillbechangedtoHP,Inc.4)CONSIDERATIONThePartiesacknowledgethatthemutualpromisesandcovenantscontainedhereinandothergoodandvaluableconsiderationaresuf?cientandadequatetosupportthisAmendment..5)LIMITSOFEFFECTThisAmendmentisincorporatedbyreferenceintotheContract,andtheContractandallprioramendmentsthereto,ifany,remainin?rllforceandeffectexceptasspeci?callymodi?edherein.6)MODIFICATIONS.TheContract.ParticipatingAddendum,exhibitsandallprioramendmentsthereto,ifany,aremodi?edasfollows:ContractornameshallhechangedtoHPInc.whereverHewlettPackardCompanyappears‘7)STARTDATEThisAmendmentshalltakeeffectonthelaterofitsEffectiveDateorNovemberI,2015.8)ORDEROFPRECEDENCEExceptfortheSpecialProvisions,intheeventofanyconilict,inconsistency,variance,orcontradictionbetweentheprovisionsofthisAmendmentandanyoftheprovisionsoftheContracttheprovisionsofthisAmendmentshallinallrespectssupersede,govem,andcontrol.ThemostrecentversionofdieSpecialProvisionsincorporatedintotheContractoranyamendmentshallalwayscontrolotherprovisionsintheContractoranyamendments.9)AVAILABLEFUNDSFinancialobligationsofthestatepayablea?erthecunerrt?scalyeararecontingentuponfundsforthatpurposebeingappropriated,budgeted,orotherwisemadeavailable.Page1DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CORE#20I6*0142THEPARTIESHERETOHAVEEXECUTEDTHISAMENDMENT*PersonssigningforContractorherebyswearnnnnrrmnthattheyareauthorizedtoletonConn-a:lnr’shehnlfandacknowledgeamthesumisrelyingontheirrepresentationstothate?ect.CONTRACTORHPInc.(FormerlyknownasHewlettPackardCompany)Bl/1jéDate:1/21/2016STATEOFCOLORADOSTATEOFCOLORADOJohnW.Hickenlooper,GOVERNORJohnW.Hickenlooper,GOVERNORGovernorsOfficeofInformationTechnologyDepartmentofPersonnelandAdministrationSumaNallapati,fTechnologyandStateJuneTaylor,ExecutiveDirectorBy:By:utyChiefInformation0.ndOfficerandChiefFinancialOf?cerContractsDirector¥S_!evenSizemore,OITContractsDirectorDate:Iij:iDate:“hid”ALLCONTRACTSREQUIREAPPROVALBYTHESTATECONTROLLERCRS§24-30-202requirestheStateControllertoapproveallStateContracts.ThisAmendmennotvaliduntilsignedanddatedbelowbytheStateControllerordelegateContractorisnotauthorizedtobeginperformanceuntilsuchtimeifContractorbeginsperformingpriorthereto.theStateofColoradoisnotobligatedtopayContractorforsuchperformanceor(oranygoodsandlorservicesprovidedhereunder.STATECONTROLLERBrclarkBolser,ControllerDelegateClGregGarner,ControllerDelegateElFloyJeffares,ControllerDelegateElJoeWeber,ControllerDelegateElChallonWiner,ControllerDelegatePage2DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CORE#2016*0l42Page3DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSUS$032COREDOCIDII30150000-0000-DOM-DidiPARTICIPATINGADDENDUMNASPOVaIuePointCOOPERATIVEPURCHASINGPROGRAMComputerEquipmentAdministeredbytheStateofMinnesota(hereinafter“LeadState”)MASTERAGREEMENTMasterAgreementNo:MNNVP-133andMNWNC-115HewlettPackardCompany(hereinafter"Contractor‘)AndStateofColorado(hereinafter“ParticipatingState/Entity"or“State")PA#2016—DO0D-0000-0000-0142INASPO1.Scope:ThisParticipatingAddendum(‘Addendum’)ismadebetweentheStateofColorado.actingbyandthroughthestatePurchasingOffice,ColoradoDepartmentofPersonnel8.Administration(the“ParticipatingState")andHewlettPackardCompany("Contractof")andallowsforpurchaseofthefollowingComputerEqulpmentlserviceszDesktops,Laptops,andTablets.ThisAddendumbetweenContractorandParticipatingState(the“Parties)modi?esandamendstheContract,NASPOVa|uePointMasterAgreementNo.MNWNC-115andMNNVP-133(“MasterAgreement”),betweentheStateofMinnesota("LeadState")andContractorforcomputerEquipment,forusebyStateagenciesandotherentitieslocatedintheParticipatingStateandauthorizedbythatState’sstatutestoutilizeWSCAcontractswiththepriorapprovaloftheState'sChiefProcurementOf?cial.Theoriginalsolicitationcontainstherequirementsandde?nitionsestablishingtheProductBandsallowedontheMasterAgreement.TheMasterAgreementidenti?esthebandsawardedtotheContractVendor,eligibleforpurchaseunderthisAddendumtoinclude:Band1—Desktop;Band2—Laptop;and,Band3-Tablet.Thecon?gurationlimitsandrestrictionsfortheMasterAgreementareprovidedwithrevisionsidenti?edbytheParticipatingStateinthisParticipatingAddendum.2.Participation:i.Useofspeci?cNASPOVALUEPOINTcooperativecontractsbyagencies.politicalsubdivisions,registerednon-pro?torganizations,andotherentities(includingcooperatives)authorizedbyParticipatingState'sstatutestouseStateofColoradocontractsissubjecttothepriorapprovaloftherespectiveStateChiefProcurementOfficial.IssuesofinterpretationandeligibilityforparticipationaresolelywithintheauthorityoftheStateChiefProcurementOf?cial,ii.IndividualCustomer.EachParticipatingState'sagency,politicalsubdivision,andregisterednon-pro?torganizationisanOrderingEntity,asde?nedin§2DEFINITIONSofExhibitAtotheAddendum,andwillbetreatedasifitisanindividualcustomer.Excepttotheextentmodi?edbythisAddendum,eachagency,politicalsubdivisionandregisterednonpro?torganizationwillberesponsibletofollowthetermsandconditionsoftheMasterAgreement;andeachwillhavethesamerightsandresponsibilitiesforitspurchasesastheParticipatingStatehasundertheContract.Eachagency.politicalsubdivisionandregisterednonpro?torganizationwillberesponsibleforitsowncharges,fees,andliabilities.Eachagency.politicalsubdivisionandregisterednonpro?torganizationwillhavethesamerightstoanyindemnityortorecoveranycostsallowedinthecontractforitspurchases.TheContractorwillapplysuchchargestoeachOrderingEntityindividuallyandtheStateshallnotbeliableforanyotherorderingentity'scharges.3.OrderofPrecedence:i.ParticipatingState’sParticipatingAddendum(“PA”);ParticipatingState’sParticipatingAddendumIRev06,0]/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMS4434032COREDOClDllzolsoootmixxmooo-DI42shallnotdiminish,change,orimpacttherightsoftheLeadStatewithregardtotheLeadState'scontractualrelationshipwiththeContractorundertheTermsoftheMinnesotaNASPOValuePointMasterAgreementII.MinnesotaNASPOValuePointMasterAgreement(includesnegotiatedTerms&Conditions)iii.TheSolicitationincludingallAddendums;andIv.Contractor'sresponsetotheSolicitation.Thesedocumentsshallbereadtobeconsistentandcomplementary.Anycon?ictamongthesedocumentsshallberesolvedbygivingprioritytothesedocumentsintheorderlistedabove.ContractortermsandconditionsthatapplytotheMasterAgreementareonlythosethatareexpresslyacceptedbytheLeadStateandmustbeinwritingandattachedtotheMasterAgreementasanExhibitorAttachment.Noothertermsandconditionsshallapply,includingtermsandconditionslistedintheContractor’sresponsetotheSolicitation,ortermslistedorreferencedontheContractor'swebsite,intheContractorquotation/salesorderorinsimilardocumentssubsequentlyprovidedbytheContractor.Thesolicitationlanguageprevailsunlessamutuallyagreedexceptionhasbeennegotiated.4.ParticipatingstateModi?cationsorAdditionstoMasterAgreement:ThefollowingchangesshallbemadetotheMasterAgreementwithrespecttoContractor'sperformancepursuanttothisAddendum:I.Thesemodi?cationsoradditionsapplyonlytoactionsandrelationshipsbetweentheexecutingParticipatingStateandtheContractorandareaddressedinExhibitAoftheParticipatingAddendum.incorporatedhereinandattachedhereto.ii.MasterAgreement,ExhibitA,PartC.MinnesotaTermsandConditions.shallbereplacedinitsentiretybyCo|orado’sExhibitA.5.PrimaryContacts:Eachindividualidenti?edbelowistheprincipalrepresentativeofthedesignatingParty.AllnoticesrequiredtobegivenhereundershallbedeliveredtosuchParty'sprincipalrepresentativeornamedsuccessorattheaddresssetforthbelow.Inadditionto,butnotinlieuofahard-copynotioe,noticemayalsobesentbye-mailtotheemailaddresses,ifany,setforth.EitherPartymayfromtimetotimedesignatebywrittennoticesubstituteaddressesorpersonstowhomsuchnoticesshallbesent.NoticestoOrderingEntitiesshallbeasprovidedforintheOrderacceptedbytheContractor.Unlessotherwiseprovidedherein,allnoticesshallbeeffectiveuponreceipt.TheprimarycontactindividualsforthisParticipatingAddendumareasfollows(ortheirnamedsuccessors):QontractorNameDebraLeeAddress442SwanB|vd.,Deer?eld,IL60015Telephone847-537-0344Fax847-572-1336E-mailDeba.lee@hp.comParticioatinEntiyNameTaraLarwickAddress1525ShermanStreet,3"Floor,Denver,CO80203Telephone303-866-4552FaxE—maiItara.|arwick@state.co.usRev06/01/15toDocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMS534032COREDOCIDitz0l laz6.PartnerUtilization:TheContractormayuseSubcontractorstoperformsomeofitsdutiesandobligationsunderthisAddendum.However,onlythoseapprovedbytheStatemaybedeployed.TheContractorwillberesponsibleforanyagreementswithsuchSubcontractors.TheStateofColoradoisnotagreeingto,andisnotresponsiblefor,anytermsandconditionswithSubcontractors.TheContractorsdutiesandobligationswillbeinaccordancewiththetermsandconditionssetforthintheMasterAgreementregardlessofContractor'suseofSubcontractors.ContractorshallprovidewrittennoticetotheParticipatingStatewithrespecttoanychangestolistingavailablefortheStateofColoradoandshallobtainwrittenapprovalfromtheParticipatingState,whichapprovalshallnotbeunreasonablywithheld,priortoaddingadditionalnamestotheauthorizedlistofresellersandserviceproviders.Contractorhastwo(2)distinctServicingSubcontractorPrograms:(1)theResellerAgentProgram;and(2)theFul?llmentSubcontractorProgram.BothareavailabletoauthorizedPurchasingEntitiestoselectfromunderthisParticipatingAddendum.A.ResellerAgentProgram:UndertheResellerAgentProgramthepurchaseorder(“Order”)ismadeouttoHewlettPackardCompany(HP).HPful?llsandshipstheOrdertothePurchasingEntityandinvoicesthePurchasingEntitydirectly.TheResellerAgentsprovidespre—andpost»salessupport.Pre-andpost-salessupportincludes,butisnotlimitedto,providingadviceonspeci?cations.quotes,assistinescalationoforder(s),andreturns.TheauthorizedResellerAgent(s)underthisContractarelistedontheHPEParticipatingState/Entitylandingpageatwww.hg.comlbuylNA§POVP-Pg.OrdersandpaymentareissuedbythePurchasingEntitydirecttoHPEundertheResellerAgentProgram.TheResellerAgentHPEAuthorizationNumbermustbelistedinallquotesandrelatedOrderactivitiesforsalesandtrackingpurposes.OrdersmustincludetheParticipatingState/EntityContractNumber.HPEOrderinformation,includingtheHPEremittanceaddress,isavailableintheInformationCenterlocatedattheHPEwebsitewww.hg.comlbu1/NASPOVP-PC4.B.FulfillmentSubcontractorProgram:UnderthisFul?llmentSubcontractorProgramthepurchaseorder(‘Order")ismadeouttothenamedFul?llmentSubcontractor.TheFul?llmentSubcontractorreceivestheOrder(s)andinvoicesthePurchasingEntitydirectly,inadditiontohandlingallOrdertrackingandescalationsandofferingpre-andpost-salessupport.TheauthorizedFul?llmentSubcontractor(s)forreceiptofOrdersfromParticipatingEntitiesunderthisContractarelistedontheHPEParticipatingState/Entitylandingpageatwww.hg.comIbuy/NASPOVP-P94.OrdersandpaymentareissuedbythePurchasingEntitydirecttothenamedFul?llmentSubcontractorundertheFul?llmentSubcontractorProgram.OrdersmustincludetheParticipatingState/EntityContractNumber.7.TermsandConditions:TheParticipatingState/EntityisagreeingtothetermsoftheMasterAgreementonlytotheextentthetermsarenotincon?ictwithapplicablelaw.ThisAddendumandtheMasterAgreement,togetherwiththeirrespectiveexhibits,setforththeentireagreementbetweentheParties,supersedingallpreviouscommunications,representationsoragreements,whetheroralorwritten,withrespecttothesubjectmatterhereof.Tennsandconditionsinconsistentwith,contraryto,orinadditionto.thetermsandconditionsofthisAddendumandtheMasterAgreement.togetherwiththeirexhibits.shallnotbeaddedtoorincorporatedintothisAddendumanditsexhibitsbyanysubsequentOrderandanysuchattemptstoaddorincorporatesuchtermsandconditionsarevoid.ThetermsandconditionsofthisAddendumandtheMasterAgreementshallprevailandgoverninthecaseofanysuchinconsistentoradditionalterms.asappliedtotheParticipatingState.3Rev06r0l/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMsItH4032COREDOCID#ml DI428.Orders:i.AnyOrderplacedbyaParticipatingStateorOrderingEntityforaGoodand/orServiceavailableundertheMasterAgreement,shallbedeemedtobeasaleunderandgovernedbythepricesandothertennsandconditionsoftheMasterAgreement,unlessthepartiestotheOrderagreeinwritingthatanotherContractoragreementappliestosuchOrder.AdditionalrequirementsforOrdersaresetforthin§4,STATEMENTOFWORK,ofExhibitAtothisAddendum.ii.AllOrdersissuedbyOrderingEntitiesasde?nedinthisAddendumshallstatetheAddendumNumber:201$0000-D000-0000-0142lNASPOandtheMasterAgreementNumber:MNNVP-133.ill.Contractor'spricingsheetsshallbelocatedatthefollowingwebaddress:www.hg.com/buy/NASPOVP-PC4.9.Separation:NeitherPartymay,norwillithavethepowerto,assignornovatethisParticipatingAddendumwithouttheconsentoftheother,providedthatParticipatingState/EntityapprovestheassignmentofthisParticipatingAddendumtoHewlettPackardCompany'ssuccessor-in-interest,HPInc.inconnectionwiththeHPSeparation.AnyreferencetoHewlett-PackardCompanyinthisParticipaingAddendumwillbedeemedtobeareferencetoHPInc.followingHPSeparation.HPSeparationmeansanytransactionorrestructureassociatedwiththeproposedseparationofHewlett-PackardCompanyintotwopubliclytradedcompanies,asannouncedbyHewIett~PackardCompanyonOctober6,2014.ThisParticipatingAddendumisbasedonMasterAgreementNo.MNWNC>115untilNovember1,2015.InaccordancewiththeAssignmentAgreement,asofNovember1,2015,thisParticipatingAddendumisassignedtoMasterAgreementNo.MNNVP-133.10.PartIcIpgtIngAddendgm:Totheextentapplicable,thisAddendumiseffectiveandwillreplaceandsupersedetheexistingParticipatingAddendumbetweenContractorandParticipatingState/EntityundertheWSCAMasterPriceAgreementNumberB27164,asofthe?rstbusinessdayofthemonthfollowingthefullexecutionofthisParticipatingAddendumbelow.THERESTOFTHISPAGEINTENTIONALLYLEFTBLANK4Rev06/01/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CM§at84032COREDOClD'lzlJIt'>0m(><XltKHxm-ol¢2INWITNESSWHEREOF,thepartieshaveexecutedthisAddendumasofthedateofexecutionbybothpartiesbelow.‘Parsonssigns;rofcontraelorherebywearandaftirrnthattheyareauthorizedtoactonContractor‘:hahaltandacknowledgethattheParrieipatingstateisrelyingontheirrepresentationstooutafloat.Contractor:HewlettPackardCompanyParticipatingState:StateofColorado,'DepartmentofPersonnel8.Administration,StatePurchasingOf?ceBy:(Signature)Name:ElCindyLombardi,StatePurchasingandContractDirectorRmollyRandol,StrategicSourcingManagerDate:Li/fParticipatingState:StateofColorado,GovernorsOf?ccofInformationTechnologyElBrendaBerlin,DeputyChieflnformatienOf?cerndChiefFinancialOf?cerbétevenSizemore,OlTContractsDirector\Date:a((IRS§24oo-202requirestheStateControllertoapproveallStateContracts.ThisAddendumisnotvaliduntilsignedanddatedbelowbytheStateControllerordelegate.Contractorisnotauthorizedtobeginperformanceuntilsuchtime.itContractorbeginsperformingpriorttrereto,thestateotColoradoisnotobligatedtopayContractoriorsuchperformanceorforanyGoodsandlorServicesprovidedhereunder.ParticipatingState:StateofColorado,DepartmentofPersonnel&Administration.StateController'sOf?ceBy:(Signature)Controller(orDelegate)ElClarkBolser,ControllerDelegate[3GregGarner,ControllerDelegateElFloyJeffares.ControllerDelegateElJoeWeber,ControllerDelegateDate:RcvD601l5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMS35E4032COREDOCIDit2aI I42EXHIBITAToParticipatingAddendumbetweenSTATEOFCOLORADO,StatePurchasingOfficeandHewlettPackardCompanyTABLEOFCONTENTS1.RECITALS..2.DEFINITIONS3.TERM......4.STATEMENTOFWORK......5.TAXESandPAYMENTSTOCONTRACTOR6.REPORTING-NO11FICATION7.CONTRACTORRECORDS8.CONFIDENTIALINFORMATION-ORDERINGENTITYRECORDS9.CONFLICTSOFINTEREST.10.REPRESENTATIONSANDWARRANTIES.11.INSURANCE12.BREACH..13.REMEDIES14.GOVERNMENTALIMMUNITY15.STATEWIDECONTRACTMANAGEMENTSYSTEM16.GENERALPROVISIONS................17.FEDERALFUNDINGACCOUNTABILITYANDTRANSPARENCYACTOF2004(“FFATA"18.COLORADOSPECIALPROVISIONSEXHIBIT1-SAMPLEOPTIONLE'I'|'EEXHIBIT2—SAMPLESUMMARYCONTRACTORVOLUMEREPOREXHIBIT3—SAMPLECONTRACTORPERFORMANCEEVALUATIONEXHIBIT4—IRSREQUIREMENT1.RECITALSA.Authority,Appropriation,andApproval.AuthoritytoenterintothisAddendumexistsinCRS§24-102-202,andColoradoProcurementCodeR-24-102-202-01.Requiredapprovals,clearanceand.coordinationhavebeenaccomplishedfromandwithappropriateagenciesoftheParticipatingState.B.Consideration.ThePartiesacknowledgethatthemutualpromisesandcovenantscontainedhereinandothergoodandvaluableconsiderationaresuf?cientandadequatetosupportthisAddendum.C.PurposeI.ContractorisauthorizedtoprovideComputerEquipmentunderthisAddendum.ThisAddendumauthorizesthepurchaseofsuchGoodsand/orServices,inaccordancewiththetermsofOrdersissuedpursuanttothisAgreementbyeligibleOrderingEntitieswithintheStateofColorado.TheStatePurchasingOfficehasenteredintothisAddendumpursuanttotheawardissuedContractorasaresultofSolicitation#MNWNC-13310establishtheprice6Rev06/OI/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSHN032COREDOClDlf1oI l4zandtermsforpurchaseofGoodsand/orServiceswithintheStateofColoradobyStateAgencies(SA),InstitutionsofHigherEducation(IHE),PoliticalSubdivisions(PS),eligibleNon-Pro?tOrganizations(NPO),andothereligibleentities(includingcooperatives,collectivelyreferredtoasthe"OrderingEntities,"de?nedin§2,Deflnltlons,below).if.ExceptwithrespecttoanyOrdersplacedbyitunderthisAddendum,theStateDepartmentofPersonnel&AdministrationshallnotbeliabletotheContractorasasignatorytothisAddendumforanybreachbyanOrderingEntityofanypaymentorotherobligationhereinorunderanyOrderorContractforGoodsand/orServicesunderthisAddendum,andtheStateshallnotbeliabletoContractorforanypaymentorotherobligationowedbyanyPoliticalSubdivisionorNon»Pro?tOrganizationorothernon-StateOrderingEntity.Participation.UseofthisAddendumbyOrderingEntitiesthatareauthorizedbyColoradostatutestousethisAddendum,aresubjecttothepriorapprovaloftheStatePurchasingOffice.DeterminationofeligibilityforparticipationinthisAddendumissolelywithinthediscretionoftheChiefProcurementOfficial.References.AllreferencesinthisAddendumtosections(whetherspelledoutorusingthe§symbol).subsections,exhibitsorotherattachments,arecontainedhereinorincorporatedasaparthereof,unlessothemisenoted.2.DEFINITIONSCapitalizedtermsusedhereinshallbeconstruedandinterpretedasfollows:A.C.CelllngPricing.“CeilingPricing‘meansthemaximumpriceContractorisallowedtochargeforGoodsand/orServices.ChiefProcurementOfficial.“ChiefProcurementOf?cial"meanstheDirectoroftheStatePurchasingOf?ce,ColoradoDepartmentofPersonnel&Administration.confidentialInfonnation.‘Con?dentialInformation"meansinformation,data,records,anddocumentarymaterialsbelongingtotheParticipatingStateoranOrderingEntityregardlessofphysicalformorcharacteristics,includingbutnotlimitedtoanynon-publicStateorOrderingEntityrecords,sensitiveStateorOrderingEntitydata,protectedStateorOrderingEntitydata,StateorOrderingEntitypersonnelrecords,personallyidentifiableinformation("PH"),andotherinfonnationordataconcerningindividuals,whichhasbeencommunicated,furnishedordisclosedbytheStateorOrderingEntitytoContractor.Notwithstandingtheforegoing,ConfidentialInformationshallnotincludeStateDataandRecordsorOrderingEntityRecords.contract.“Contract”issynonymouswith“Addendum,”“Agreement”and"PriceAgreement,‘andconsistsofattachmentsandanyOrdersissuedinconnectiontherewith,andanyfuturemodifyingAgreements,exhibits,attachmentsorreferencesincorporatedherein,pursuanttoColoradoStatelaw,FiscalRules,andStateControllerPolicies.ContractFunds.“ContractFunds“meansfundsavailableforpaymentbytheStatetoContractorpursuanttothisAddendumforOrdersplacedbyStateOrderingEntities(StateAgencies,InstitutionsofHigherEducationandOtherStateDepartments).Deliverable."Deliverable"meanstheoutcometobeachievedoroutputtobeprovided,inthefonnofatangibleorintangibleobjectthatisproducedasaresultofContractor'sWorkthatisintendedtobedeliveredtotheOrderingEntitybyContractor.ExamplesofDeliverablesinclude,butarenotlimitedto,report(s),document(s).serverupgrade(s),softwarelioense(s),andmaybecomposedofmultiplesmallerDeliverables.EnvironmentallyPreferable."EnvironmentallyPreferable‘meansproductsorServicesthathavealesserorreducedadverseeffectonhumanhealthandtheenvironmentwhencomparedwithcompetingproductsorServicesthatservethesamepurpose(CR5§24-103-207.5,May21,2007).Evaluation.“Evaluation”meanstheprocessofexaminingContractorsWorkandratingitbasedoncriteriaestablishedin§4(StatementofWork)and§15(StatewideContractManagementSystem).ExhibitsandOtherAttachments.Thefollowingdocumentsareattachedheretoandincorporatedbyreferenceherein:Exhibit1(sampleOptionLetter),Exhibit2(SampleSummaryContractor7RevD6/0|/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSII34032COREDOCllllldml lA1VolumeReport),Exhibit3(SampleContractorPerformanceEvaluation),andExhibit-1(IRSRequirement).FiscalYear.“FiscalYear’meanstheParticipatingState'sFiscalYear.whichbeginsonJuly1ofeachcalendaryearandendsonJune30ofthefollowingcalendaryear.Goods.“Goods”meanstangiblematerialacquired,produced,ordeliveredbyContractoreitherseparatelyorinconjunctionwithServicestheContractorrenders.InstitutionofHigherEducation(IHE).“InstitutionofHigherEducation"meansauniversityorcollegelocatedintheStateofColorado,whichissupportedbytheParticipatingState.LlcensedSoftware.“LicensedSoftware‘meanssoftwarethatislicensedbyContractortotheOrderingEntitythroughtheexecutionofaseparatelicenseagreementthatcontainstermsandconditionsthatareacceptabletotheOrderingEntity.Non—ProfItOrganization(NPO).‘Non-ProfitOrganization"meansentitiesthathave501(c)(3)statusundertheUSInternalRevenueCode,arerecognizedas"ingoodstanding"bytheColoradoSecretaryofStateof?ce,andreceivefundingfromfederal,state,orlocalgovernmentalsourceswithwhichtomakepurchases.ANPOmustsubmitanannualapplicationandbeapprovedbytheStatePurchasingOfficetomakepurchasesfromMasterAgreementContractors(asde?nedintheNASPOValuePointMasterAgreement).OpenSource.“OpenSource”meanssoftwareforwhichtheoriginalsourcecodeismadefreelyavailableandmayberedistributedandmodi?edwithoutpermissionfromContractororanyotherindividualorentity.Order.“Order'meansanypurchaseorder,deliveryorder.contract,orotherauthorizedcommitmentvoucherusedbyanOrderingEntitytoOrdertheGoodsorServicespricedintheAddendum.AnOrderamendedconsistentwiththerequirementsofanyOrderingEntityshallalsobegovernedbythesametermsandconditionspresentedinthisAddendum.OrderlnEntlty.‘OrderingEntity"meansaColoradoStateAgencyintheExecutiveBranchofColoradoStategovernment;anOtherStateDepartment;anInstitutionofHigherEducation,aPoliticalSubdivision,aneligibleNon-Pro?tOrganization,andanyotherentity(includingacooperative)authorizedbyColoradostatutesandtheSP0toplaceOrderswithContractor.OrderingEntityRecords.“OrderingEntityRecords”meansinformation.data,records.anddocumentarymaterialsbelongingtoanOrderingEntityregardlessofphysicalformorcharacteristics,includingbutnotlimitedtoanypublicOrderingEntityRecords.non-sensitiveOrderingEntitydata,andotherinformationordataconcerningindividualsthatisnotdeemedcon?dentialbutneverthelessbelongstoanOrderingEntity,whichhasbeencommunicated.furnishedordisclosedbyanOrderingEntitytoContractorwhich(I)issubjecttodisclosurepursuanttotheColoradoOpenRecordsAct,CRS§24-72-200.1,etseqisalreadyknowntoContractorwithoutrestrictionsatthetimeofitsdisclosurebyContractor,(isorsubsequentlybecomespubliclyavailablewithoutbreachofanyobligationowedbyContractortoanOrderingEntity;(Iv)isdisclosedtoContractor,withoutcon?dentialityobligations,byathirdPartywhohastherighttodisclosesuchinformation;or(v)wasindependentlydevelopedwithoutrelianceonanyCon?dentialInformation.otherstateDepartments.“OtherStateDepartments”meanstheDepartmentofLaw,theStateTreasurer,theJudicialDepartment.theSecretaryofState,theStateLegislatureandanyotherStateOrderingEntitiesthatarenotgovernedbytheStateProcurementCode.PartyorParties.“Party”meansmeParticipatingStateorContractor,and“Parties"meansboththeStateandContractor.8Rev06/0]/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMS¥N032COREDOCIDII2ole nI42U.PoliticalSubdivision(PS)."Po|itica|Subdivision"meansanynon-Stategovernmentalentitysuchascities,towns,counties,andspecialdistrictssuchasschool,?re,water,transportation,etc.operatingwithintheStateofColorado.V.Revlew.‘Review’meansexaminingContractorsWorktoensurethatitisadequate.accurate.correctandinaccordancewiththecriteriaestablishedin§4(StatementofWork),§15(StatewideContractManagementSystem),andinanyOrder.W.Servlces.“Services”meansthelaborrequiredtobeperformedbyContractorpursuanttothisAddendumandanOrder.X.StateAgencies.“StateAgencies"meansthedepartments,divisions,commissions,boards,bureausandinstitutionsintheexecutn/ebranchofColoradoStategovernment(whichdonotincludetheJudicialDepartment,DepartmentofLaw,theSecretaryofState,theStateTreasurer,theStateLegislature,State—supportedInstitutionsofHigherEducation;ColoradoPoliticalSubdivisionsorNon-Pro?tOrganizations,orothernon-StateOrderingEntities).Y.StateDataandRecords.‘StateDataandRecords“meansinformation,data,records,anddocumentarymaterialsbelongingtotheParticipatingStateregardlessofphysicalformorcharacteristics,includingbutnotlimitedtoanypublicParticipatingStaterecords,non-sensitiveStatedata,andotherinformationordataconcerningindividualsthatisnotdeemedcon?dentialbutneverthelessbelongstotheState,whichhasbeencommunicated,furnishedordisclosedbytheStatetoContractorwhich(i)issubjecttodisclosurepursuanttotheColoradoOpenRecordsAct,CRS§24-72-200.1,etseq.,(II)isalreadyknowntoContractorwithoutrestrictionsatthetimeofitsdisclosurebyContractor;(III)isorsubsequentlybecomespubliclyavailablewithoutbreachofanyobligationowedbyContractortotheState;(IV)isdisclosedtoContractor,withoutcon?dentialityobligations,byathirdPartywhohastherighttodisclosesuchinformation;or(V)wasindependentlydevelopedwithoutrelianceonanyCon?dentialInformation.Z.stateOrderingEntities.“StateOrderingEntities"meansStateAgencies,Institutions’ofHigherEducation,andOtherStateDepartments,AA.StatePurchaslngOf?ceorSPO.“StatePurchasingOflice'or“SPO”meanstheColoradoStatePurchasingOf?ce.aunitoftheColoradoDepartmentofPersonnel&Administration.BB.StatementofWork(sow)."StatementofWork”(SOW)meansaformaldocumentthatcapturesandde?nestheworkactivities,deliverables.andtimelineContractormustexecuteinperformanceofspeci?edworkforOrderingEntity.TheSOWusuallyincludesdetailedrequirementsandpricing.withstandardregulatoryandgovernancetermsandconditionscc.Subcontractor."Subcontractor"means,intheeventsubcontractingbytheContractorisauthorized.athirdParty,ifany,engagedbyContractortoaidinperformanceofitsobligationsunderthisAddendum.DD.UserEquipment.“UserEquipment"meansanyhardware,software,equipment,orotherproductsavailableunderthisAddendum.EE.Work.“Work”meanstheGoodsandassociatedServicesContractorisrequiredtoprovidetoful?llitsobligationsunderthisAddendumandeachOrder.FF.WorkProduct.“WorkProduct”meansthetangibleorintangibleresultsofContractorsWork.includingbutnotlimitedto,software,exceptforpre-existingintellectualproperty,research,reports,studies,data,photographs,negativesorother?nishedorun?nisheddocuments,drawings.models,sunleys,maps,materials,ordocumentsofanytype,includingdra?swhicharepreparedbyContractorunderthisAddendum.3.TERMA.InitialTerm-WorkCommencement.TheParties’respectiveperfonnancesunderthisParticipatingAddendumshallcommenceonthelaterofeithertheEffectiveDateorApril1,2015,ThisParticipatingAddendumshallterminateonMarch31,2017,unlessterminatedsooner,asspeci?edin§13(Remedies).orextendedfurtherasspeci?edin§3.Cbelow.9Rev06!0l/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSJA34031COREDOClDlllure-wotnlooo-000t:~ol4zB.OrderTerms.OrdersshallbeplacedconsistentwiththetermsofthisParticipatingAddendumduringthetenspeci?edabove.OrdersmustbeplacedpursuanttothisParticipatingAddendumpriortotheterminationdatehereof,butmayhaveadeliverydateorperformanceperioduptoone-hundredandtwenty(120)dayspastthethen—currentterminationdateofthisParticipatingAddendum.NotwithstandingtheexpirationorterminationofthisParticipatingAddendum,theContractoragreestoperforminaccordancewiththetermsofanyOrdersoutstandingatthetimeofsuchexpirationortermination.ParticipatingAddendumprovisionsrequiredtoimplementandgovernOrderperformanceshallsurviveParticipatingAddendumterminationuntilalloutstandingOrdershavebeencompletedorterminatedinaccordancewiththisParticipatingAddendum.0.State’sOptiontoExtendl.TheParticipatingStateshallhavetheoptiontounilaterallyrequirecontinuedperformanceoftheContractorforuptothreeconsecutiveperiodsofuptoone(1)yeareachatthesameratesandsametermsspeci?edintheParticipatingAddendumorasamended.IftheParticipatingStateexercisesitsoption(s),itshallprovidewrittennoticetoContractorpriortotheendofthecurrentContractterminatownsubstantiallyequivalenttoExhibit1(SampleOptionLetter).Ifexercised,theprovisionsoftheOptionLettershallbecomepartof,andbeincorporatedinto,thisAddendum.ThetotaldurationofthisAddendum,includingtheexerciseofanyoptionsunderthisclause,shallnotexceedfive(5)years.ll.ContinuationofthisParticipatingAddendumbeyondtheinitialtermisaParticipatingStateoptionandnotarightoftheContractor.TheParticipatingStateshallexercisethisoptiononlywhensuchcontinuationisclearlyinthebestinterestoftheState.lftheNASPOValuePointMasterAgreementisextendedbeyondtheoriginalfive(5)yearterm,theParticipatingState.uponauthorizationfromtheStatePurchasingDirector,maychoosetoextendco-terminouslyinaformsubstantiallyequivalenttoExhibit1(SampleOptionLetter).4.STATEMENTOFWORKA.Completion.ContractorshallcompletetheWorkanditsotherobligationsasdescribedhereinandinaccordancewithanyOrderissuedbyanOrderingEntity.TheParticipatingStateshallnotbeliabletocompensateContractorforanyWorkperformedonanOrderplacedpriortotheEffectiveDateorattertheterminationofthisAddendum.Further.theStateshallnotbeheldliabletocompensateContractorforanyWorkperformedonanOrderplacedbyanon-StateOrderingEntity.B.Employees.AllpersonsemployedbyContractororSubcontractortoperformWorkunderthisAddendumshallbeContractorsorSubcontractorsemployee(s)forallpurposeshereunderandshallnotbeemployeesoftheParticipatingStateforanypurposeasaresultofthisAddendum.C.PricingandPriceChangesi.TheSPOreservestherighttopublishanypricingontheStatePriceAgreementsweblocation,forusebyOrderingEntities.ii.PricingthatislistedintheStatePriceAgreementisCeilingPricing.ContractormayofferlowerpricingtoOrderingEnt?ies;likewise,OrderingEntitiesshallhavetheoptiontonegotiatelowerpricingwithContractor.D.Performance.ContractorshallbecomefamiliarwithindividualOrderingEntityrulesandregulations,asidenti?edbyOrderingEntities,regardingprocurementand?scalrules,deliveryrequirements,andotherrelevantprocedures,andshallcomplywithanyExecutiveOrdersoftheGovernoroftheState,andanyotherjudicialoradministrativedecisionsregardingtheStateofColorado.i.CustomerServiceRepresentatives.ContractorshallprovideeachOrderingEntityutilizingtheAddendumwithcontactinformationforcustomerservicerepresentativesassignedtohandlequestionsandresolveallproblemsthatarisewithanyOrders.Servicerepresentativesshallbeavailable,ataminimum,from8:00am.to5:00pm.,MountainTime,MondaythroughFriday(Stateholidaysexcepted).ContractorshallalsoprovidealistofcustomerservicecontactstotheParticipatingState’sprincipalrepresentativeidenti?edin§5oftheAddendumorsuccessor,andshallprovidenoticewhenanyupdatesaremadetothislist.CustomerIDRev06l0l/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
VII.VIII.ix.CMSll84032COREDOClDll2nl l42Servicerepresentativesshallbeavailablebyphone(vialocalortollfreenumber).fax,oremailduringtherequiredtimes.Contractorshallalsoprovideanemergencynumberandcontactforafterhoursuse.AllcustomerservicerepresentativesshallhaveonlineaccesstoaccountinformationandbeabletoprovideatimelyresponsetoinquiriesconcerningthestatusofOrders(shippedorpending),delivery,back-Orders,Addendumpricing,categorydiscounts.productavailability,productinformation,accountandbillingquestions,andAddendumcompliancerequirements.Subcontracting.ContractormaysubcontracttoSubcontractorstheperformanceofServicesandsupplyofGoods,howeverContractorshallremaintheprimaryContractorfullyaccountabletotheParticipatingStateforassuringthatitsSubcontractorscomplywiththetermsofthisAddendum.Reserved.ResolutionofPerforrnanceIssues.OrderingEntitieshavetheauthorityanddiscretiontoresolveperformanceissueswithContractor.Contractorisrequiredto?rstmeetwiththeOrderingEntityanditspurchasingof?cetoresolveissuesonceanOrderingEntityhasgivennoticeofaperformanceissue.Ifresolutioncannotbereached,thenContractorandtheOrderingEntityshallcontacttheSP0inwritingtorequestassistanceinreachingresolutiontothesatisfactionofallPartiesinvolved.Contractor'sfailuretoprovidesatisfactoryperformanceafterreceivingnoticeofaperformanceissuemaybesuf?cientcauseforOrderingEntitiestogivenoticeofbreachtoContractorandtoterminateOrderstheyhaveplaced.Contractorshallconveyanynoticeofbreachitrece'westotheSP0viaemailwithin?ve(5)businessdaysofreceiptthereof.MarketingNotices.Priortoanydistribution,ContractormustsubmittoSP0foradvancewrittenapprovalallContractormarketingnoticesandliteratureintendedfordistributiontoOrderingEntitiesutilizingtheAddendum.Maintenanceofmailinglistsandtheproductionanddistributionofpre-approvedmarketingnoticesandliteratureistheContractor'sresponsibilityandshallbeatContractor'sexpense.HIPAAa)TheHealthInsurancePanabililyandAccountabilityActof1996(HIPAA)PublicLaw104-191governstheexchangeofcertainhealthdataandtheprivacyandsecurityofcertainhealthinformation.AllWorkperformedbyContractorandanySubcontractorsmustbeincompliancewiththeHealthInsurancePortabilityandAccountabilityActof1996.b)TheOrderingEntityisresponsiblefornotifyingtheContractorinwritingwhenplacingaHIPAA-relatedOrder.HIPAAStandardsIFina|RulesarepostedontheDepartmentofHealthandHumanServices(DHHS)website.Tralnlng.ContractorshallprovidetoOrderingEntitiesatnoadditionalcostallnecessarytrainingonallaspectsofordering,onlineordering,productdelivery,productreturns,andcustomerserviceprocesses.Further,ContractorshallprovideOrderingEntities,asapplicable,trainingandinformationontheuseofproducts.includingtheirenergyef?ciency;newfeatures;opportunitiesformanufacturer/certi?edsetupandtraining;green"EPP";andotherServicesthatareofferedoravailable.Procurementcard.Contractorshallhavethecapabilitytoacceptprocurement‘credit’cards,whenavailable.Contractorshallhaveindustrystandardsecurityprotocolincludingstorageofdata,orderingsecurity,anddata?lesecurity.contractManagement.ContractorshallprovideContractmanagementandsalessupporttotheParticipatingStateandtoeachOrderingEntity.Contractorshalldesignatearepresentative(s)whoshallhaveprimaryresponsibilityformanagementofthisAddendum.ContractorshallnotifytheState'sprincipalrepresentativeidenti?edin§5oftheAddendumorsuccessorofanychangeindesignatedrepresentative(s).Orders.OrderingEntitiesshallplaceOrderswithContractorforGoodsandlorServicesonan"as-needed“basis.OrdersshallbeplacedconsistentwiththetermsofthisAddendumduringthetermspeci?edin§3(Term).EachOrderingEntityshallidentifyandutilizeitsownappropriatepurchasingI1Rev06’0|/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSItE4032COREDOCIDitml ol42procedureanddocumentation.ContractorshallnotbeginWorkwithoutavalidOrdernumber.StateAgencies,State-fundedInstitutionsofHigherEducationandOtherStateDepartmentsshallensurethatnoOrdersareplacedbeforeavalidDeliveryOrderorContractisinplaceandshallcomplywiththepurchasingrequirementsdescribedinStateFiscalRule2-2-4(OrdersforServicesinexcessof$100,000shallutilizeaStateContractandencumbranceofContractFunds),unlessexemptorwa'n/edbytheStateContro||er’sOf?ce.TheStateofColoradoshallnotbeliableforpaymentofOrdersplacedbynon-StateOrderingEntitiesandContractorshallnotseekcompensationfromtheStateofColoradoforsuchOrders.ContractorshallfurnishallcommunicationsconcerningadministrationofOrderssolelytothepurchasingof?cerwithintherelevantOrderingEntity’spurchasingof?ce,ortosuchotherindividualidentifiedinwritingintheOrder.AllOrdersandContractorinvoicesforGoodsand/orServicesissuedpursuanttothisAddendum.ataminimum.shallinclude:I.Orderdate,whentheOrderisbeingplacedbytheOrderingEntity,ii.AbriefdescriptionoftheGoodsand/orServicesbeingpurchased,includinglineitemdescriptions,itemnumbers,quantityordered;quantitytobeincludedinshipments,unitcosts.rates(whenapplicable),andtotals,III.Thelocation(deliveryaddress)andrequestedtimeofdeliveryorperformance,iv.Thebillingaddress,v.ThecompletenameoftheOrderingEntity.includingthename,phonenumber,andaddressoftheOrderingEntity'spurchasingof?oerorrepresentative,vi.TheStateofColoradoAddendumNumber:2016-0000-0000-0000-0142INASPO,andvii.TheNASPOVaIuePointMasterAgreementNumber:MNWNC-133.Delivery.Unlessotherwiseagreedinwriting,anyGoodsandlorServicesorderedpursuanttothisAddendumshallbedeliveredfreightonboard(F.0.B.)destinationtothelocationspeci?edintheOrder.TheOrderingEntityshallnotbedeemedtohaveacceptedanyGoodsand/orServicesuntilsuchhasbeeninspectedinaccordancewithOrderspeci?cationsandareacceptedbytheOrderingEntity.TitletoGoodsshallpasstotheOrderingEntityortheleasingcompanyinthecaseofalease,uponacceptanceofdelivereditems.ForcedSubstitutions.Forcedsubstitutionsarenotallowed.IfanorderedGoodisoutofstock.theContractorshallnotifytheOrderingEntityinwriting(emailisacceptable)andrequestpriorapprovalbeforesubstitutingfortheout-of-stockitem.ContractorsrequesttosubstitutemustexplainhowthesubstitutedGoodcompareswiththeout-of-stockitem.IfaGoodisdiscontinued,ContractormustprovideawrittensubstitutionpolicyandnotifytheParticipatingState'sprincipalrepresentativeidenti?edin§5oftheAddendumorsuccessorofthepolicyandchange.AnysubstitutionofferedmustremainwithinthescopeofthisAddendum.TerminationofanOrderbyOrderingEntities.AnOrderingEntitythroughitsdesignatedprocurementof?cerorotherauthorizedrepresentative,mayterminateanOrderfordefault,whichshallnotterminatethisAddendum,withoutadditionalnoticeofterminationfromtheParticipatingState.Suchterminationshallbegovernedbythis§4.H.i.Default3)IfContractorrefusesorfailstoperformanyofitsobligationsundertheprovisionsofanOrder,withsuchdiligenceaswillensureitscompletionwithinthetimespeci?edintheOrder,theOrderingEntity‘sprocurementofficermaynotifyContractorinwritingofthenon-performance.b)Ifsuchbreachisnotcorrectedwithinthirty(30)daysofissuanceofnotice,orif.duetoContractorsactionsorinaction’s,performancewouldbeofnovaluetotheOrderingEntily.theprocurementofficermayterminateContractorsrighttoproceedwiththeOrderorsuchpartoftheOrderastowhichtherehasbeensuchdelayorafailuretoproperlyperform.ContractorshallcontinueperformanceoftheOrdertotheextentitisnotterminated.l2Rev06/01/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
iv.EMSfl8-SD32COREDOCIDII2ol l42Contractor’sDutles.NotwithstandingterminationoftheOrder,andsubjecttoanydirectionsfromtheprocurementof?cer,Contractorshalltaketimely,reasonable,andnecessaryactiontoprotectandpreservepropertyinthepossessionofContractorinwhichtheOrderingEntityhasaninterest(ifany).Compensation.TheOrderingEntitymaywithholdamountsduetoContractorastheprocurementofficerdeemsnecessarytoprotecttheOrderingEntityagainstlossbecauseofoutstandingliensorclaimsofformerlienholdersandtoreimbursetheOrderingEntityfortheextracostsincurredinprocuringsubstituteGoodsand/orServices.ErroneousTerminationforDefaultbyaStateOrderingEntlty.IfafternoticeofterminationofContractor'srighttoproceedundertheprovisionsofthis§4.H.itisdeterminedforanyreasonthatContractorwasnotinbreachundertheprovisionsofthissection.orthatthedelaywasexcusable,therightsandobligationsoftheStateOrderingEntityandtheContractorshallbethesameasifthenoticeoftennina?onhadbeenissuedpursuanttoterminationforthepublicinterest§4.H.v.below.TerminationofanOrderforthePublicinterest.Unlessotherwiseagreed.aStateOrderingEntityprocurementofticer,whentheinterestsoftheParticipatingStatesorequire,mayterminateanyOrder,inwholeorinpart,forthepublicinterestoftheState,providedonlythatsuchterminationwillnotrelievetheStateOrderingEntityfromitsobligationswithrespecttoanyGoodsandlorServicesalreadydeliveredtoorusedbysuchOrderingEntity.Theprocurementof?cershallgiveatleastthirty(30)dayspriorwrittennoticeoftheterminationtoContractor,specifyingthepartoftheOrderterminatedandwhenterminationbecomeseffective.TerminationforthepublicinterestofalloranyportionofanOrdershallnotconstituteabreachofthisAddendumbyanOrderingEntityortheParticipatingState.a)Contractor'sObllgatlons.ContractorshallincurnofurtherobligationsinconnectionwiththeterminatedOrderonorafterthedatesetinthenoticeoftermination.ContractorwillstopWorktotheextentspeci?ed.ContractormuststillcompleteanddelwertotheStateOrderingEntitytheundisputedportionoftheOrdernotterminated(ifany)bythenoticeoftermination.b)Compensation.UponterminationofanOrderbyaStateOrderingEntity,Contractorshallbeentitledtocompensationasfollows:1.Contractorshallsubmitaterminationclaimspecifyingtheamountsduebecauseoftheterminationkzrthepublicinteresttogetherwithcostorpricingdatabearingonsuchclaim.2.TheOrderingEntityshallpayContractoranamountwhichbearsthesameratiotothetotalreimbursementundertheOrderasContractorsobligationsthatweresatisfactorilyperformedbeartothetotalobligationssetforthintheOrder,lesspaymentspreviouslymade.Additionally,ifatemlinatedOrderislessthansixty(60)percentcompleted,mestateOrderingEntitymayreimburseContractorforaportionofactualout~of-pocketexpenses(nototherwisereimbursedundersuchOrder)incurredbyContractorwhicharedirectlyattributabletotheuncompletedportionofContractorsobligationshereunder;providedthatthesumofanyandallreimbursementshallnotexceedthemaximumamountpayabletoContractorundersuchOrder.lntemel:Ordering,E-CommerceandWebCatalog,ElectronlcDataStorage,andCatalogsMaintenanceofitsinternet.e-commerceandwebcatalog.electronicdatastorage,andcatalogsistheContractor'sresponsibilityandshallbeatContractor'sexpense.lntemetOrdering.Asapplicable,ContractorshallprovideinternetcatalogsaccessibletoallOrderingEntities,provideaURLlinkandColorado"splash"pageorlandingpagewithlinktotheSP0StatePriceAgreementweblocation,designatemarketbasketitemsinitson-linecatalogsforeaseofordering,identifyasymbolormarkingusedtoidentifymarketbasketitems,anddesignateallenvironmentalpreferableproducts(EPP)intheiron—linecatalogsandidentifythesymbolusedtomarktheseEPPproducts.ElectronicDataStorage.Contractormusthavethecapabilityofelectronicdatastorageandaback-upsystemintheunlikelyeventthatthemaininformationstorehousebecomesunusable.I3RevO6’Ol/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSitX4032COREDOCIDIIzoicooooooocrooooomzContractorshallhaveindustrystandardsecurityprotocolincludingstorageofdata,orderingsecurity,anddata?lesecurity.J.Catalogs.Contractormustprovidepaperand/orcomputermediacatalogstoanyOrderingEntity,uponrequestforthedurationofmisContract.K.OrderforLeasedGoods.AnOrderingEntitymayplaceanOrderforGoodstobeleasedfromathirdPartyleasingcompany.TheOrderingEntitymusthavebeenapprovedfortheleasebytheleasingcompanywhenplacingtheOrder.TheOrderwillprovideforpaymentoftheGoodsbytheleasingcompanyatthetimetheleaseisexecutedbytheOrderingEntityandtheleasingcompanyandtheOrderingEntityacceptstheGoodscoveredbythelease.TheContractorshallconveytitletotheGoods,andanyapplicablewarranties,totheleasingcompanyuponpaymentoftheOrderbytheleasingcompany.5.TAXESandPAYMENTSTOCONTRACTORA.TaxesandTaxExemptionStatusTheParticipatingStateandStateOrderingEntitiesareexemptfromalltederalexcisetaxesundertheUSInternalRevenueCode(IRC)Chapter32(Certi?cateofRegistryNo.84-73o123K)andfromallColoradoStateandlocalgovernmentsalesandusetaxesunderCRS§39-26-101and201etseq.SuchexemptionsapplywhenGoodsarepurchasedorServicesarerenderedtobene?ttheState.Contractorisherebynoti?edthatwhenproductsorServicesarepurchasedforthebenefitofStateOrderingEntities,somePoliticalSubdivisions(e.g.,CityandCountyofDenver)mayrequirepaymentofsalesorusetaxeseventhoughtheproductorserviceisprovidedtotheStateoraStateOrderingEntity.ggnlaggrshallbesolelyliableforpayingsgchtaxesastheStateisprohibitedfrompayingorreimbursingContractorforsuchtaxes.ForthepurposeofestablishingthisAddendum,theSPO’sFEINis84-0644739,howeverdifferentOrderingEntitiesmayhavetheirownFederalEmployerIdenti?cationNumbers.TheParticipatingState'staxexemptionnumberis98-02565-0000,however.differentOrderingEntitiesmayhavetheirowntaxexemptionnumbersaswell.TheContractorshallberesponsibleforrequestingandobtainingeachOrderingEntity’sFEINandtaxexemptionnumber,anddocumentationatthetimeanOrderisplacedoruponContractor‘srequest.TheParticipatingStateisnotliableforanytaxesassessedagainstContractorforfranchiseorlicensing,orrelatedtotheincomeoftheContractor.NotaxesofanykindshallbechargedtotheParticipatingState.B.PaymentstocontractorC.AnOrderingEntityissuingavalidOrdershallbeboundbythetermsandconditionsofthisAddendum,including.withoutlimitation,theobligationtopayContractorforGoodsand/orServicesinaccordancewiththeprovisionsofthis§5,usingthemethodssetformbelow.TheStateofColoradoshallnotbeliableforpaymentofOrdersplacedbyanon-StateOrderingEntitynorshalltheContractorseekcompensationfromtheStateofColoradoforsuchOrders.Invoicing/Billingl.lnvolcesa)ContractorshallhaveanaccountingandbillingsystemandprovideOrderingEntitieswithaninvoicewhenpurchasesaremade.ContractorshallinvoiceOrderingEntitiesforGoodsand/orServicesprovidedtoandacceptedbytheOrderingEntity,atthepricesasprovidedpursuanttotheMasterAgreement,asamended.Astatementshowingtransactionsforaperiodisnotaninvoice,thoughtheContractormayprovidesuchdocumentsasinformationtotheOrderingEntityonaregularbasisorupontherequestofanOrderingEntity.Unlessothenuisespeci?edintheOrder,OrderingEntitieswillpayContractorbasedonsubmissionofinvoicestotheOrderingEntitythatdetailthedates,quantity,anddescriptionofGoodsdeliveredand/orServicesperformed,thebillingrate,theOrdernumber,thePriceAgreementnumberandtheNASPOVaIuePointMasterAgreementnumber.IncorrectpaymentstoContractorduetoomission,error,fraud,ordefalcationI4Rev06.‘0l/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
iv.vl.vii.CMSitE4032COREDOCrmZ?I6 D|4ZmayberecoveredfromtheContractorbydeductionfromsubsequentpaymentsdueunderOrdersorotherContractsbetweentheOrderingEntityandtheContractor.b)Thetermsandconditionsonanyinvoice,statement,Contractortimesheet,orotherform(eg.Contractorswebsiteand/oronlineterms),including,butnotlimitedto,indemni?cation,limitationofliability,orcancellationfees,shallbevoidandofnoeffectagainsttheParticipatingStateoranyOrderingEntity.TheContractorsandOrderingEntities’rightsandobligationsshallbegovernedsolelybythetermsandconditionsofthisAddendumandtheMasterAgreement.AnyOrderingEntityemployee'ssignatureonContractorsbillofladingshallbeeffectiveonlytoestablishreceiptofGoodsorServices.TheContractorshallprovideatollfreenumberforOrderingEntityinquiriesonbillingproblems.RenewalofAgreement.IntheeventofrenewalofthisAddendum,oranyamendmentofitsterms(includingprices),unlessotherwisespeci?edinanOrder,theContractorshallprovideGoodsand/orServicesinaccordancewiththetermsoftheAddendumcurrentatthetimeofanOrder,andinvoicetheOrderingEntityatthepricingineffectatmetimetheOrderwasplaced.Remittance.OrderingEntitieswillremitpaymentsbymailorviaStateprocurementcreditcardsorasotherwiseagreedbyContractorandsuchOrderingEntities.TheOrderingEntitiesshallsendpaymentstoContractorattheaddressshownontheinvoice.Contractormustprovidewrittennotice(emailisacceptable)ofaremittancechangetotheSP0within?ve(5)businessdaysofachange.PaymentbyStateOrderingEntities;Interest.ContractorshallallowStateOrderingEntitiesaminimumofthirty(30)daysafterreceiptofaninvoicetopayforproductsorservicesprovidedbyContractor.StatelawandregulationsprovidethatStatepaymentsmadewithinforty-?ve(45)daysarenotconsidereddelinquent,andunlessotherwiseagreed,StateOrderingEntitieswillpayinterestonanyunpaidbalancebeginningonthe45thdayattherateofone(1)percentpermonthonanyunpaidbalanceuntilpaidinfull;provided,however,thatinterestshallnotaccrueonunpaidamountsthatarethesubjectofagoodfaithdisputeregardingtheobligationtopayalloraportionoftheliability.ContractorshallinvoiceStateOrderingEntitiesseparatelyforaccruedinterestondelinquentamountsdue.Thebillingshallreferencethedelinquentpayment,thenumberofday'sinteresttobepaid.andtheapplicableinterestdate.(§24-30-202(24),CRS.,asamended.)PaymentByColoradoPolltlcalSubdlvlslons,Non-ProfitOrganizations,orOthernon-StateEligibleEntltles.ForOrdersplacedbynon-StateOrderingEntities(Poli?calSubdivisions,Non-Pro?tOrganizations,orothernon-Stateeligibleentities),termsforpaymentshallbespeci?edinthewrittenOrders.Contractorshallinvoicenon-StateOrderingEntitiesdirectly.OrderingEntitiesgenerallyremitpaymentinatimelymannerwithinthirty(30)daysofinvoice;however,itistheContractorsresponsibilitytocon?rmallpaymenttermswitheachnon-StateOrderingEntityatthetimeanOrderisplaced.MaximumAmount.StateOrderingEntitiesshallplaceOrderswiththeContractorusingapurchaseorDeliveryOrder,orStateContractasrequiredbyParticipatingStatelaw.regulations.andtheStateFiscalRules.Allnon-StateOrderingEntitiesshallplaceOrderswithaPurchaseOrderorotherContractingdocumentacceptabletotheContractor.ThemaximumamountpayableunderthisAddendumshallbedeterminedbytheamountofOrdersplacedandotherContractingdocuments.NoContractFundswillbeencumberedbytheStateDepartmentofPersonnel&AdministrationagainstthisAddendumunlessanOrderisplacedbythatagency.OrderingEntitiesshallstatethemaximumamountavailableforthepurchaseofGoodsand/orServicesundereachOrder.Advance,InterimandFinalPayments.AnyadvancepaymentallowedunderanyOrderissuedbyaStateAgencyagainstthisAddendumshallcomplywithStateFiscalRulesandbemadeinaccordancewiththeprovisionsofthisAddendumandsuchOrder.Non—StateISRev06J0l/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSit8-ll)32COREDOClbrt2016-0000-0000-0000-DI42OrderingEntitiesmayhavetheirown?scalproceduresregardingadvancepayments,whichmaybeagreeduponinwritingbetweenthenon~StateOrderingEntityandtheContractor.vlil.AvallableFunds-Contingency-Teminationa)StateOrderingEntitiesareprohibitedbylawfrommakingcommitmentsbeyondthetermoftheParticipatingState'scurrentFiscalYear.Therefore,Contractor'scompensationbeyondtheParticipatingState'scurrentFiscalYeariscontingentuponthecontinuingavailabilityofStateappropriationsasprovidedintheColoradoSpecialProvisions,§18hereof.IffederalfundsareusedtofundWorkorderedbyStateOrderingEntitiesunderthisAddendum,inwholeorinpart.theParticipatingState'sperformancehereunderiscontingentuponthecontinuedavailabilityofsuchContractFunds.StateOrderingEntitiesshallonlymakepaymentsforWorkorderedbyaStateOrderingEntityunderthisAddendumfromavailableStateOrderingEntityContractFundsthathavebeenencumberedforthatWork,andtheStateOrderingEntity'sliabilityforsuchpaymentsshallbelimitedtotheamountremainingofsuchencumberedContractFunds.IfParticipatingStateorfederalfundsarenotappropriated,orotherwisebecomeunavailabletofundanyOrderplacedbyaStateOrderingEntityunderthisAddendum,theStateOrderingEntitymayterminatetheOrderimmediately,inwholeorinpart,withoutfurtherliabilityinaccordancewiththeprovisionshereofStateOrderingEntitieswillpayContractorforGoodsorServicesdeliveredandacceptedpriortothedateoftermination.b)APoliticalSubdivisionOrderingEntitymayhaveitsown?scalrequirementsregardingavailablefundsforpaymentofOrders,whichmaybeagreeduponinwritingbetweenthenon»StateOrderingEntityandtheContractor.ix.ErroneousPaymentsa)AttheParticipatingState'ssolediscretionStateOrderingEntitypaymentsmadetotheContractorinerrorforanyreason,including,butnotlimitedto,omission,error,fraud,ordefalcation,overpaymentsorimproperpayments,andunexpendedorexcessfundsreceivedbyContractor,mayberecoveredfromContractorbydeduction(set-off)fromsubsequentpaymentsunderthisAddendumorotherContracts,grantsorAgreementsbetweentheParticipatingStateandContractororbyotherappropriatemethods,orcollectedasadebtduetotheState.SuchfundsshallnotbepaidtoanypersonorentityotherthantheState.b)Non-StateOrderingEntitiesmayhavetheirownfiscalrequirementsregardingerroneouspayments,whichmaybeagreeduponinwritingbetweenthenon-StateOrderingEntityandtheContractor.x.DisoounllbellnquencyPeriod.Anyapplicablecashdiscountperiodordelinquencyperiodshallstartfromthedateofreceiptofanacceptableinvoice,orfromthedateofreceiptofacceptableGoodsorServicesatthespecifieddestinationbyanauthorizedOrderingEntityrepresentative,whicheverislater.6.REPORTING—NOTIFICATIONReportsrequiredunderthis§6shallbeinaccordancewiththeproceduresof,andinsuchformas,prescribedbytheParticipatingState,asapplicable.ContractofsfailuretoprovidethesereportsshallconstitutecauseforcancellationofthisAddendumandmaydisqualifyContractorfromtheawardoffutureawardsbytheParticipatingState.A.Perfomiance,Progress,Personnel,andFunds.Ifandasrequiredunder§15(StatewideContractManagementSystem),StateOrderingEntitiesshallsubmitareporttotheContractoruponexpirationorterminationoftheirOrder(s),whichshallcontainanEvaluationandReviewofContractorsperformanceandthe?nalstatusofContractorsobligationhereunder,inaformsubstantiallyequivalenttoExhibit3(SampleContractorPerformanceEvaluation).B.VolumeReports.TheParticipatingStateintendstousethecentralizedmethodoftrackingvolume.ContractorshallfurnishtheSP0saleslvolumereportsbythelastdayofthemonthfollowingguarterend.Thequarterperiodsare:January1toMarch31,April1toJune30,July1toSeptember30,andOctober1toDecember31.ofanygivenyear.I6Rev06301/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSit84032COREQOCIWml 4l42I.ContractormustprovideSPOareportdetailingitstotalsalestoallOrderingEntitieswithintheParticipatingState.eachreportingperiod.TheVolumedetailreport.forthequarterbeingreported,shallcontainthefollowing:OrderDate.OrderingEntityname.theitemspurchased.quantity,unitprice.extendedcost(quantityxunitprice).listpriceperunit,extendedlistoost(quantityxlistpricelunit),andsavings(extendedlistcostminusextendedlistcost).Additionally.ContractormustprovideasummarizedreportinaformsubstantiallyequivalenttoExhibit2(SampleSummaryContractorVolumeReport)attachedheretoandincorporatedherein.andinaformatrequestedbytheSP0suchasanExcelspreadsheet.ReportsshallbesentviaemailtothePrimaryContactidenti?edin§5oftheAddendumorassignedsuccessor.Speci?cally.thereportsmustinclude:a)TotalSalesDollars.TotalspentbyeachOrderingEntityeveryquarter.b)TotalRegular(List)CostofTotalSales.TotaloftheextendedlistcostbyeachOrderingEntity.clTotalEstimatedCostSavings.Totalestimatedcostsavings(totalsalesminusextendedlistcost=savings)byeachOrderingEntity.d)TotalPaidbyProcurementCard.Totalsalesmadebyaprocurement“credit”cardbyeachOrderingEntity.e)TotalGreenSales.TotalGreensales.meaningsaleofEnvironmentallyPreferableProducts.asamended,byeachOrderingEntity.(EnvironmentallyPreferableProducts.includingapplicablediscountsavings,arede?nedintheState'sEnvironmentallyPreferablePurchasingPolicy.Inmostcases,“Green”productshavebeenthirdPartyregisteredorcerti?edassuchbyEPA,NFP.EnergyStar.LEED,etc.)f)AmountofNASPOValuePointAdmlnlstrattonFee.TheamountoftheNASPOValuePointAdministrationFeeduetotheParticipatingState.II.intheeventaquarterlyreportsubmittedbytheContractorcontainsdiscrepancies.whennoti?edbytheParticipatingState.theContractorshallmakenecessarymodifications.whichmayincludeadjustmentstotheOrderingEntity’saccountpro?le.andresubmitreportsinatimelymanner.C.AdditionalReportsi.ContractoralsoshallprovideacomprehensivesaleshistoryattheendofeachanniversaryyearofthisAddendum.orwithinthirty(30)calendardaysofrequestfromtheSP0.Thecomprehensivesalesreportsshallsetforth,ataminimum.thenameofeachOrderingEntity,theOrdersplaced,thequantityofGoodsand/orservicespurchased.adescriptionoftheGoodsand/orServices.theunitpriceorhouriyratecharged.theextendeddollaramountspent.andtheoveralltotalamountspentfortheperiod.ii.IfrequestedandagreedbyContractor.ContractoralsoshallprovidedetailedreportsofthetypedescribedaboverelatingtothatOrderingEntity.andshallprovideanyadditionalreportingasrequested.D.PerformanceOutsidetheStateofColoradoandlortheUnitedStates[IntheeventContractFundsofaStateOrderingEntitysubjecttotheProcurementCodeincludeanyfederalfunds,theStateOrderingEntityshallnotifytheContractorthereofandthisclausewillnotbeapplicable].FollowingtheEffectiveDate.ContractorshallprovidewrittennoticetotheParticipatingState.inaccordancewith§5oftheAddendum,withintwenty(20)daysoftheearliertooccurofContractor'sdecisiontoperform.oritsexecutionofanAgreementwithaSubcontractortoperform,ServicesforStateOrderingEntitiesSubjecttotheProcurementCodeoutsidetheStateofColoradoand/ortheUnitedStates.SuchnoticeshallspecifythetypeofServicestobeperformedoutsidetheStateofColoradoand/ortheUnitedStatesandthereasonwhyitisnecessaryoradvantageoustoperformsuchServicesatsuchlocationorlocations.AllnoticesreceivedbytheParticipatingStatepursuanttothis§6.DshallbepostedontheColoradoDepartmentofPersonnel&Administration’swebsite.KnowingfailurebyContractortoprovidenoticetotheStateunderthis§6.DshallconstituteamaterialbreachofthisContract.17Rev06/01/ISDocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSit34032COREDOCID5l0|6-0000-0000-B001)-DillE.LltlgatlonReporting.Vl?thinten(10)daysafterbeingsewedwithanypleadinginalegalaction?ledwithacourtoradministrativeagency,relatedtothisAddendumorwhichmayaffectContractor’sabilitytoperformitsobligationshereunder,ContractorshallnotifytheSP0inwriting(emailispreferable)ofsuchactionanddelivercopiesofsuchpleadingstotheParticipatingState'sprincipalrepresentativeasidenti?edin§5oftheAddendum.IftheParticipatingState'sprincipalrepresentativeisnotthenserving,suchnoticeandcopiesshallbedeliveredtotheExecutiveDirectoroftheStateDepartmentofPersonnel&Administration.F.Noncompllance.Contractor'sfailuretoprovidereportsandnotifytheParticipatingStateinatimelymannerinaccordancewiththis56mayresultinthedelayofpaymentofStatefundsandlorterminationasprovidedunderthisAddendum.G.AdministrationFeesi.TheColoradoGeneralAssemblyhasauthorizedtheStatePurchasingOfticetocollectafeefortheadministrationofstatewideContracts.Onaquarterlybasis,ContractorshallreturntotheParticipatingState,afeeofone(1)peroentofthetotalsaleswithintheStatebyallOrderingEntitiesduringthatquarter,inordertoassistwiththecostofContractadministrationbytheState.TheContractorshallremittheadministrationfeetotheParticipatingStatewithinthirty(30)daysoftheendofeachquarter.Ii.FeesshallbemadepayabletotheStateofColoradoviaachecksubmittedtotheState'sPrimaryContactidenti?edin§5oftheAddendumorsuccessor.Thequarterperiodsandreport/paymentsubmissiondatesofanygivenyearareasfollows:a)QuarterEndDates:(1)January1toMarch31,(2)April1toJune30,(3)July1toSeptember30.and(4)October1toDecember31.b)PaymentandReportDueDates:(1)April30,(2)July30,(3)October30,and(4)January30.7.CONTRACTORRECORDSA.MaintenanceandRecordRetentionPeriod.Exceptforcon?dentialorproprietaryrecords,suchasbutnotlimitedtocostdata,Contractorshallmake,keep,maintain,andallowinspectionandmonitoringbytheParticipatingStateanditsOf?ceofinformationSecurity(OIS)ofacompletefileofallrecords,documents,communications,notesandotherwrittenmaterials,electronicmedia?les,andcommunications,pertaininginanymannertotheOrderorthedeliveryofGoodsandlorServiceshereunder.Contractorshallmaintainsuchrecordsuntilthelasttooccurof:(i)aperiodofthree(3)yearsafterthedatethisAddendumexpiresorissoonerterminated,or(II)?nalpaymentismadehereunder,or(ill)theresolutionofanypendingAddendummatters,or(iv)ifanauditisoccurring.orContractorhasreceivednoticethatanauditispending.untilsuchaudithasbeencompletedandits?ndingshavebeenresolved(collectively,the“RecordRetentionPeriod‘).B.Inspection.ContractorshallpennittheParticipatingState,OIS,thefederalgovernment,andanyotherdulyauthorizedagentofagovernmentalagency,toaudit,inspect,examine,excerpt,copyand/ortranscribeContractor'srecordsrelatedtothisAddendumduringtheRecordRetentionPeriodtoassurecompliancewiththetermshereofortoevaluateperformancehereunder.TheParticipatingStateandOISreservetherighttoinspecttheWorkatallreasonabletimesandplacesduringthetermofthisAddendum,includinganyextensionsorrenewals.IfanOrderfailstoconformtotherequirementsofthisAddendumorasmoreparticularlydescribedinaStatementofWork,theParticipatingState,OIS,andtherelevantOrderingEntitymayrequireContractortopromptlybringsuchOrderintoconformitywithAddendumrequirements,atContractor'ssoleexpense.IftheOrdercannotbebroughtintoconformancebyre-performanceorothercorrectivemeasures,theParticipatingState,OIS,ortherelevantOrderingEntitymayrequireContractortotakeactionnecessarytoensurethatfutureperfonnanoeconformstoAddendumoraStatementofWorkrequirements,andmayexercisetheremediesavailableunderthisAddendum,atlaworinequity,inlieuoforinoonjunctionwithsuchcorrectivemeasures.C.Monitoring.ContractorshallpermittheParticipatingState,OIS,thefederalgovernment,andgovernmentalagencieshavingjurisdiction,intheirsolediscretion,tomonitorallactivitiesconducted18Rev06s’0l/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSfI84032COREDOC[D#ZDI l42byContractorpursuanttothetermsofthisAddendumusinganyreasonableprocedure,including,butnotlimitedto:internalEvaluationprocedures,examinationofprogramdata,specialanalyses,on-sitechecking.formalauditexaminations,oranyotherprocedures.AllmonitoringcontrolledbytheParticipatingStateshallbeperfonnedinamannerthatshallnotundulyinterferewithContractor'sperformancehereunder.D.FinalAuditReport.IfanauditisperformedonContractor’srecordsforanyFiscalYearcoveringaportionofmetermofthisAddendum,Contractorshallsubmitacopyofthe?nalauditreporttotheParticipatingState’sprincipalrepresentativeattheaddressspeci?edherein.Contractorshallensuretheprovisionsofthisparagraphapplytoanysubcontractrelatedtoperfom-lanceunderthisAddendum.Contractorshall,atContractorssoleexpense,reconstructanyrecordsnotpreservedorretainedasrequiredbythisparagraph.8.CONFIDENTIALINFORMATION-ORDERINGENTITYRECORDSContractorshallcomplywith,andshallcauseeachofitsSubcontractors,andanyotherPartyperformingWorkunderthisAddendum,tocomplywiththeprovisionsofthis§8ifitbecomesprivytoCon?dentialInformationinconnectionwithitsperfomiancehereunder.A.Confidentiality.ContractorshallkeepallCon?dentialInformationcon?dentialatalltimesandcomplywithalllawsandregulationsconcerningcon?dentialityofCon?dentialInformation.AnyrequestordemandbyathirdPartyforStateDataandRecords,Con?dentialInformation,orOrderingEntityRecordsandinformationinthepossessionofContractorshallbeimmediatelyforwardedtotheParticipatingState'sorOrderingEntity’sprincipalrepresentative.3.Noti?cation.Contractorshallnotifyitsagent,employees,SubcontractorsandassignswhomaycomeintocontactwithCon?dentialInformationthateachissubjecttothecon?dentialityrequirementssetforthherein,andshallprovideeachwithawrittenexplanationofsuchrequirementsbeforepermittingthemtoaccesssuchCon?dentialInformation.C.Use,Security,andRetention.Con?dential|nfom1ation,StateDataandRecords,and/orOrderingEntityRecordsofanykindshallnotbedistributedorsoldtoanythirdPartyorusedbyContractororitsagentsinanyway,exceptasauthorizedbythisAddendumorapprovedinwritingbytheParticipatingStateortheOrderingEntity,asapplicable.Contractorshallprovideandmaintainasecureenvironmentthatensurescon?dentialityofallCon?dentialInformationwhereverlocated.Con?dentialInformation,StateDataandRecords,and/orOrderingEntityRecordsshallnotberetainedinany?lesorotherwisebyContractororitsagents,exceptaspermittedinthisAddendumorapprovedinwritingbytheOrderingEntityortheParticipatingState.AllCon?dentialInformation,StateDataandRecords,and/orOrderingEntityRecordsofanykind,shallbestored,processed,ortransferredonlyin,orto,facilitieslocatedwithintheUnitedStates.D.Protectioni.IfContractorprovidesphysicalorlogicalstorage,processingortransmissionofCon?dentialInformation,StateDataandRecords,and/orOrderingEntityRecordsContractorshallprovidephysicalandlogicalprotectionforallrelatedhardware,software,applicationsanddatathatmeetorexceedindustrystandardsandrequirementsassetforthinthisAddendumoranOrder.ll.ContractorshallprovidetheStateoranOrderingEntitywithaccess,subjecttocontractorsreasonableaccesssecurityrequirements,7daysaweek,24hoursaday,forthepurposeofinspectingandmonitoringaccessanduseofCon?dentialInformation,StateDataandRecords,OrderingEntityRecords,maintainingStateorOrderingEntitysystems,andevaluatingphysicalandlogicalsecuritycontroleffectiveness.iii.Contractor,ifitretains,stores,orisgivenCon?dentialInformation.orStateDataandRecords,orOrderingEntityRecords,atalltimesshallmaintain,andshallcauseitsSubcontractorstomaintainnetwork,system,andapplicationsecurity,whichincludesnetwork?rewalls,intrusiondetection,andannualsecuritytesting.Iv.Contractor,ifitretains,stores,orisgivenCon?dentialInformation,orStateDataandRecords,orOrderingEntityRecords,shallcomplyandshallcauseitsSubcontractor'stocomplywithStateandfederalregulationsandguidelinesrelatedtosecurity,con?dentialityandauditing.19Rev06/OI/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSttN032COREDOCInd2nis I42Contractor,ifitretains,stores,orisgivenCon?dentialInformation,StateDataandRecords,orOrderingEntityRecordsshallensure,andshallcauseitsSubcontractorstoensure,thatsecurityisnotcompromisedbyunauthorizedaccesstocomputers,programs,software,databases.orotherelectronicenvironmentsandshallpromptlyreportallbreachesandattemptedbreachestoarepresentativeoftheOf?ceofInformationSecurity(OIS).v.NeitherContractornoritsSubcontractorsshallhaveanyrightstouseoraccessanyOf?ceofInformationTechnology(OlT)orotherStateagencydataorinformation,exceptwiththepriorwrittenapprovalofOITortheotherStateagency.vi.Contractorshallreview,onasemi-annualbasis,theColoradoCyberSecurityProgram(CCSP)postedatht_tQ:/[oit.state.co.usIoisanditsrelateddocuments,includingitspoliciesandprocedurestoensurecompliancewiththestandardsandguidelinespublishedtherein.vii.Contractorshallcooperate,andshallcauseitsSubcontractorstocooperate,withtheperformanceofsecurityauditandpenetrationtestsbyOISoritsdesignee.vlll.Contractorshallfollow,andshallcauseitsSubcontractorstofollow,theState’sDataHandlingandDisposalpolicy,whichcanbefoundathttpzllg?.§jate.go.g_s1oi§.ix.Contractorshallperform,andshallcauseitsSuboontractofstoperform,inaformreasonablyacceptabletotheStateorOrderingEntity,currentbackgroundchecksonallofitsrespectiveemployeesandagentsperformingSewicesorhavingaccesstoCon?dentialInformation,StateDataandRecords,and/orOrderingEntityRecordsprovidedundertheAddendum.Abackgroundcheckperformedwithinthirty(30)dayspriortothedatesuchemployeeoragentbeginsperformanceorobtainsaccessshallbedeemedtobecurrent.E.Security—Notice.ContractorisresponsibleforthesecurityofallCon?dentialInformation,StateDataandRecords,and/orOrderingEntityRecordsprovidedtoitbytheStateoranOrderingEntity.IfCon?dentialInformationand/orStateDataandRecordsareprovidedtoContractororanySubcontractorbytheStateoranOrderingEntity,ContractorshallcomplywiththeState'sCyberSecurityPolicies,whichtheOIShaspromulgatedpursuanttoCRS§24-37.5-401through406and8CCR§1501-5,ThePoliciesarepostedatF.SecurityBreachRemediationI.llContractorbecomesawareofadatasecuritybreachinvolvingCon?dentialInformation,StateDataandRecords,and/orOrderingEntityRecordsthatContractorhasreceivedfromtheStateoranOrderingEntity(SecurityBreach),itshallnotifytheOIS,theState,andtheOrderingEntityimmediatelyandcooperatewiththeState,theOIS,andtheOrderingEntityregardingrecovery,remediation,andthenecessitytoinvolvelawenforcement,ifany.UnlessContractorcanestablishthatContractorandanyofitsSubcontractorsarenotthecauseorsourceoftheSecurityBreach,ContractorshallberesponsibleforthecostofnotifyingeachColoradoresidentandresidentsofotherstateswhosepersonalinformationmayhavebeencompromisedincompliancewiththelaw.NoticeshallbemadeassoonaspossiblewithinthelegitimateneedsoflawenforcementandaccordingtotherequirementsofthelawandtheOIS.ii.ContractorshallberesponsibleforperformingananalysistodeterminethecauseoftheSecurityBreach,andforproducingaremediationplantoreducetheriskofincurringasimilartypeofbreachinthefuture.iii.ContractorshallpresentsuchanalysisandremediationplantotheStateandtheOISwithinten(10)daysofnotifyingtheState,theOIS,andtheOrderingEntityoftheSecurityBreach.TheStateand/ortheOISreservetherighttoadjustthisplan,initssolediscretion.IfContractorcannotproducetherequiredanalysisandplanwithintheallottedtime,theStateand/ortheOIS,initssolediscretion,mayelecttoperformsuchanalysis,producearemediationplan,andContractorshallreimbursetheStateand/ortheOISforthereasonablecoststhereof.G.RightsinData,Documents,andComputerSoftwareI.Excepttotheextentspeci?callyprovidedelsewhereinthisAddendum,anysoftware,research,reports,studies.data,photographs,negativesorotherdocuments,drawings,models,materials.orWorkProductofanytype,includingdrafts,preparedbyContractorsolelyintheperformanceofitsobligationsunderthisAddendum,shallbetheexclusivepropertyoftheState20Rev06/01/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSfI34032COREDOCIDit20I ol42orOrderingEntitywithanirrevocable,perpetual,royalty-freelicensebacktotheContractorthatshallbestrictlyusedbyContractorforthebene?tofandatnocosttoothergovernmentalentitiesandallWorkProductshallbedeliveredtotheStateorOrderingEntitybyContractoruponcompletionofanOrderorterminationthereof.TheStatesorOrderingEntity’sexclusiverightsinsuchWorkProductshallinclude,butnotbelimitedto,therighttocopy,publish.display,transfer,andpreparederivativeWorks,andtoamend,updateoraltersuchWorkProductastheStateorOrderingEntitydeemsappropriate.Contractorshallnotuse,orwillinglyallow,causeorpermitsuchWorkProducttobeusedforanypurposeotherthantheperformanceofContractorsobligationshereunderwithoutthepriorwrittenconsentoftheStateorOrderingEntity.TheStateorOrderingEntityshallhavetherighttoexerciseallincidentsofownershipoftheWorkProductwithoutanyfurtherobligationtoContractor,otherthancompensationforServicesrenderedassetforthherein.ii.ContractorretainsallrightandtitletoanyLicensedSoftware,pre-existingContractormaterials,thirdPartymaterials.OpenSourcesoftware.andderivativesthereof,deliveredbyContractorundertheAddendum,whetherincorporatedinaDeliverableornecessarytouseaDeliverable(“ContractorProperty").ContractorPropertywillbelicensedtotheStateorOrderingEntityassetforthinalicenseagreementthatis:(a)acceptabletotheStateorOrderingEntity,or(b)obtainedbytheStateorOrderingEntityfromanapplicablethirdPartyContractor,or(c)inthecaseofOpenSourcesoftware.thelicensetermssetforthintheapplicableOpenSourcelicenseagreement.H.Disclosure-Llabllltyi.DisclosureofCon?dentialInformation,StateDataandRecords,orOrderingEntityRecordsbyContractororanySubcontractorforanyreasonmaybecauseforlegalactionbythirdPartiesagainstContractor,theState,theOrderingEntity,ortheirrespectiveagents.Contractorshallindemnify,save,andholdharmlesstheState,theOrderingEntity,andtheiremployeesandagents,againstanyandallclaims,damages,liabilityandcourtawardsincludingcosts,expenses,andattorneyfeesandrelatedcosts.incurredasaresultofanyactoromissionbyContractor,oritsemployees,agents,Subcontractors,orassigneespursuanttothis§8subjecttotheStateorOrderingEntityprovidingreasonablenoticeoftheclaimandreasonablycooperatingwiththeContractor’sdefenseofsuchclaim.ii.TheStateoranOrderingEntity,initssolediscretion,maysecurelydeliverCon?dentialInformation,StateDataandRecords,and/orOrderingEntityRecordsdirectlytothefacilitywherethedataisusedtoperformtheWork.Con?dentialInformation,StateDataandRecords,and/orOrderingEntityRecordsarenottobemaintainedorforwardedtoorfromanyotherfacilityorlocationexceptfortheauthorizedandapprovedpurposesofbackupanddisasterrecoverypurposes.TheContractorshallensurethatCon?dentialInformation,StateDataandRecords.and/orOrderingEntityRecordsarenotretainedbeyondtime-frarnesestablishedbytheStateandOrderingEntityunlessothemriserequiredbylaw.EndofAgreementDataHandling.UponrequestbytheParticipatingStateorOrderingEntitymadebeforeorwithinsixty(60)daysaftertheeffectivedateofterminationofthisAddendum,ContractorwillmakeavailabletotheStateorOrderingEntityacompleteandsecure(i.e.encryptedandappropriatelyauthenticated),download?leofallsystemdataintheformatprovidedbytheState,includingallCon?dentialInformation.StateDataandRecords,OrderingEntityRecords,schemaandtransformationde?nitions,and/ordelimitedtext?leswithdocumented,detailedschemade?nitionsalongwithattachmentsintheirnativeformat.ThePartiesagreethatuponterminationoftheprovisionofdataprocessingServices,theContractorshall,atthechoiceoftheStateorOrderingEntity,returnalldata,records,Con?dentialInformation,StateDataandRecords,and/orOrderingEntityRecordstransferred,andanycopiesthereoftotheStateorOrderingEntity,andcertifytotheStateorOrderingEntitythatithasdoneso,unlesslegislationapplicabletotheContractorpreventsitfromreturningordestroyingallorpartofthedata.Con?dentialInformation,StateDataandRecords,andlorOrderingEntityRecordstransferred.Inthatcase,theContractorwarrantsthatitwillguaranteethereafterthecon?dentialityofthedata,Con?dentialInformation.StateDataandRecords,andlorOrderingEntityRecordstransferredandwillnotactivelyprocessthedatatransferredanymore.2|Rev06/01/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMS?aws:COREDOCIDIIM|6 I42DispositionofData.TheParticipatingStateandOrderingEntitiesretaintherighttousetheestablishedoperationalServicestoaccessandretrieveCon?dentialInformation,StateDataandRecords,andlorOrderingEntityRecordsstoredonContractor'sinfrastructure,attheirsolediscretion.TheContractoranditsSubcontractorswarrantthatuponrequestoftheState,anOrderingEntity,and/ortheOIS,theContractorwillmakeavailableitsdataprocessingfacilitiesforanauditofthemeasuresreferredtoin§7.D.TheParticipatingStateandOrderingEntitiesreserveallright,titleandinterest,includingallintellectualpropertyandproprietaryrights.inandto,systemdata,Con?dentiallnfom-ration,StateDataandRecords.OrderingEntityRecords,andandcontentprovidedbytheStateandOrderingEntity.SafeguardingPersonalIdentifiableinformation(PII).IfContractororanyofitsSubcontractorswillormayreceivepersonallyidenti?ableinformation(PM)(asde?nedinCRS§18-5-901113))undertheAddendum,ContractorshallprovideforthesecurityofsuchPIIinamanneracceptabletotheState,OrderingEntity,ortheOISinthecaseofaStateAgencysubjecttocompliancewithCRS§24—37.5-101etseq..including,withoutlimitation,non-disclosure,useofappropriatetechnology.securitypractices.computeraccesssecurity.dataaccesssecurity,datastorageencryption,datatransmissionencryption,securityinspectionsandaudits.ContractorshalltakefullresponsibilityforthesecurityofalldatainitspossessionorinthepossessionofitsSubcontractors,andshallholdtheParticipatingStateandOrderingEntitiesharmlessforanydamagesorliabilitiesresultingfromtheunauthorizeddisclosureorlossthereof.safeguardingFederalTaxInformation(FTI).IfContractororanyofitsSubcontractorswillormayreceivefederaltaxinformation(FTI)undertheAddendum,ContractorshallprovideforthesecurityoftheFTI,inamanneracceptabletotheOrderingEntity.orOISinthecaseofaStateAgencysubjecttocompliancewithCRS§24-37.5-101etseq.,andinaccordancewithStateandfederallaw.ForthepurposesoftheAddendum,“FTI"shallmeanfederalorstatetaxreturns,returninformation,andsuchothertax-relatedinformationasmaybeprotectedbyStateandfederallaw.Securitysafeguardsshallinclude,withoutlimitation,supervisionbyresponsibleemployees.approvalofSubcontractorsasrequiredbyStateorfederallaw,non—disclosureofinformationotherthanasnecessaryintheperformanceofContractorsoritsSubcontractorsobligationsundertheAddendum,non-disclosureprotections,properaccountingandstorageofinformation,civilandcriminalpenaltiesfornon-complianceasprovidedbylaw,certi?cationsandinspections.ContractorshallcomplywiththerequirementsofExhIb|t4(IRSRequirement),attachedheretoandincorporatedherein.SafeguardingPaymentCardIndustry(PCI)Data.IfContractororanyofitsSubcontractorswillormayreceivepaymentcardindustry(POI)dataundertheAddendum,ContractorshallprovideforthesecurityofthePCIdata,inaccordancewithPCIDataSecurityStandard(DSS)1.1orthethencurrentversionasprovidedbyPCISecurityStandardsCouncil.ForthepurposesoftheContract,"PCIdata"shallmeananydatarelatedtocardholders’names,creditcardnumbers,orothercreditcardinformationasmaybeprotectedbyStateandfederallaw.Securitysafeguardsshallinclude,withoutlimitation,supervisionbyresponsibleemployees,approvalofSubcontractorsasrequiredbyStateorfederallaw,non—disclosureofinformationotherthanasnecessaryintheperformanceofContractofsoritsSubcontractor’sobligationsundertheAddendum,non—discIosureprotections,properaccountingandstorageofinformation,civilandcriminalpenaltiesfornon~comp|ianceasprovidedbylaw,certi?cationsandinspections..IntellectualPropertyIndemnification.Contractorshallindemnify,holdharmlessanddefend,atContractor'ssoleexpense.theParticipatingStateandOrderingEntitiesandtheirrespectiveemployeesandagentsagainstanyandallloss,cost,expensesorliability,includingbutnotlimitedtoattorneysfees,courtcostsandotherlegalexpensesanddamagesarisingoutofaclaimthatanyGoodsorServices,softwareorWorkProductprovidedbyContractorunderthisContract.ortheusethereof,infringesapatent,copyright,trademark,tradesecret,oranyotherintellectualpropertyright.ContractofsobligationhereundershallnotextendtothecombinationoftheGoods,Services,softwareorWorkProductwithanyotherproduct,systemormethod,unlesstheotherproduct,systemormethodis(i)providedbyContractororContractor'ssubsidiariesoraf?liates,or(ii)speci?edbyContractortoWorkwiththeGoods,or22Rev06/0|/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSit34032COREDOCID“20l6—00t)0—DD00-Dow-£)l-12(iii)reasonablyrequiredinordertousetheGoodsinitsintendedmannerandtheinfringementcouldnothavebeenavoidedbysubstitutinganotherreasonablyavailableproduct,systemormethodcapableofperformingthesamefunction,or(Iv)isreasonablyexpectedtobeusedincombinationwiththeGoods,TransitionofServices.UponexpirationorearlierterminationofthisAddendumoranyServicesprovidedhereunder,ContractorshallaccomplishacompletetransferoftheServicesfromContractortotheParticipatingStateorOrderingEntityoranyreplacemententitydesignatedsolelybytheStateorOrderingEntitywithoutanyinterruptionoforadverseimpactontheServicesoranyotherServicesprovidedbythirdPartieshereunder.ContractorshallcooperatefullywiththeStateorOrderingEntityorsuchreplacemententity,andpromptlytakeallstepsrequiredtoassistineffectingacompletetransferoftheServicesasdesignatedbytheStateorOrderingEntity.AllWorkrelatedtosuchtransferofServicesshallbeperformedatnoadditionalcostbeyondwhatwouldbepaidfortheServiceshereunder.9.CONFLICTSOFINTERESTA.Contractorshallnotengageinanybusinessorpersonalactivitiesorpracticesormaintainanyrelationshipswhichcon?ictinanywaywiththefullperformanceofContractofsobligationshereunder.ContractoracknowledgesthatwithrespecttothisAddendum,eventheappearanceofaconflictofinterestisharmfultotheParticipatingState'sinterests.AbsenttheParticipatingState’spriorwrittenapproval,Contractorshallrefrainfromanypractices,activitiesorrelationshipsthatreasonablyappeartobeincon?ictwiththefullperformanceofContractorsobligationstotheStatehereunder.Ifaconflictorappearancethereofexists,orifContractorisuncertainwhetheracon?ictortheappearanceofaconflictofinterestexists,ContractorshallsubmittotheStateadisclosurestatementsettingforththerelevantdetailsfortheState'sconsideration.FailuretopromptlysubmitadisclosurestatementortofollowtheState'sdirectioninregardtotheapparentcon?ictconstitutesabreachofthisAddendum.10.REPRESENTATIONSANDWARRANTIESContractormakesthefollowingspeci?crepresentationsandwarrantiesforthebenefitoftheStateandOrderingEntitiesonthedatehereofandasofeachOrder'seffectivedate,eachofwhichwasreliedonbytheStateinenteringintothisAddendum,andwillberelieduponbytheStateinenteringintothisAddendumandbyeachOrderingEntityinplacingOrderswithContractors.A.C.StandardandMannerofPerformance.Contractorshallperformitsobligationshereunderinaccordancewiththecommerciallyreasonablestandardsofcare,skillanddiligenceinContractorsindustry,trade,orprofessionandinthesequenceandmannersetforthinthisAddendumandinanyOrder.LegalAuthority-contractorSignatory.ContractorwarrantsthatitpossessesthelegalauthoritytoenterintothisAddendumandthatithastakenallactionsrequiredbyitsprocedures,andby-laws,and/orapplicablelawstoexercisethatauthority,andtolawfullyauthorizeitsundersignedsignatorytoexecutethisAddendum,oranypartthereof,andtobindContractortoitsterms.IfrequestedbytheParticipatingState,ContractorshallprovidetheStatewithproofofContractorsauthoritytoenterintothisAddendumwithin?fteen(15)daysofreceivingsuchrequest.Licenses,Permits,Etc.i.ContractorrepresentsandwarrantsthatasoftheEffectiveDateithas.andthatatalltimesduringthetermhereofitshallhaveandmaintain,atitssoleexpense,alllicenses,certi?cations,approvals,insurance,permits,andotherauthorizationsrequiredbylawtoperformitsobligationshereunder.Contractorwarrantsthatitshallmaintainallnecessarylicenses,certi?cations,approvals,insurance,permits,andotherauthorizationsrequiredtoproperlyperformthisAddendum,withoutreimbursementbytheParticipatingStateorotheradjustmentinContractFunds.Additionally,allemployeesandagentsofContractordeliveringOrdersunderthisAddendumshallholdallrequiredlicensesorcerti?cations,ifany,toperformtheirresponsibilities.23Rev0630]/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSilB4032COREDOCloll2oIs I42Contractor,ifaforeigncorporationorotherforeignentitytransactingbusinessintheStateofColorado,furtherwarrantsthatitcurrentlyhasobtainedandshallmaintainanyapplicablecerti?cateofauthoritytotransactbusinessintheStateofColoradoandhasdesignatedaregisteredagentinColoradotoacceptserviceofprocess.Anyrevocation,withdrawalornon-renewalofsuchlicenses,certi?cations,approvals,insurance,permitsoranysuchsimilarrequirementsnecessaryforContractortoproperlyperformthetermsofthisAddendumisamaterialbreachbyContractorandmayconstitutegroundsforterminationofthisAddendum.D.DolngBuslnessinColorado.ContractoranditsSubcontractorsandauthorizeddealerldistributors,ifapplicable,shallregistertodobusinesswithintheStateofColoradowiththeColoradoSecretaryofState,inaccordancewithCRS§7-90-801.andmustmaintainsuchregistrationin"goodstanding"throughoutthetermofthisAddendum.ContractorshallprovidetheParticipatingStateupontheState'srequestacopyofContractor'sArticlesofIncorporationand/orBylaws.E.FederalEmployerIdentificationNumber(FEIN).ContractorshallsubmittotheParticipatingStateitsFEINandacompletedW-9,TaxpayerIdenti?cationformbeforeanyOrderingEntitymayissueanOrdertoContractorunderthisAddendum.11.INSURANCEContractoranditsSubcontractorsshallmaintaininsuranceasspeci?edinthis§11atalltimesduringthetermofthisAddendum.AllpoliciesevidencingtheinsurancecoveragerequiredhereundershallbeissuedbyinsurancecompaniessatisfactorytoContractorandtheState.A.ContractorPublicEntitiesa)IfContractorisa"publicentity"withinthemeaningoftheColoradoGovernmentalImmunityAct,CR5§24-10-101,etseq.,asamended(the“G|A“).thenContractorshallmaintainatalltimesduringthetermofthisAddendumsuchliabilityinsurance,bycommercialpolicyorself-insurance,asisnecessarytomeetitsliabilitiesundermeGIA.b)ContractorshallshowproofofsuchinsurancesatisfactorytotheState,ifrequestedbytheState.ContractorshallrequireeachContractwithaSubcontractorthatisapublicentity,toincludetheinsurancerequirementsnecessarytomeetsuchSubcontractorsliabilitiesundertheGIA.Non-PublicEntities.IfContractorisnota''publicentity“withinthemeaningoftheGIA.ContractorshallobtainandmaintainduringthetermofthisAddenduminsurancecoverageandpoliciesmeetingtherequirementssetforthin§11(B),andshallobtainandmaintainduringthetermsofthisAddendum.insurancecoverageandpoliciesmeetingthesamerequirementswithrespecttoSubcontractorsthatarenot"publicentities".B.Contractors-Subcontractors.ContractorshallrequireeachContractwithSubcontractorsprovidingGoodsorServicesinconnectionwiththisAddendum,otherthanthosethatarepublicentities,toincludeinsurancerequirementssubstantiallysimilartothefollowing:Worker'sCompensation.Worker'sCompensationInsuranceasrequiredbyStatestatute,andEmployefsLiabilityInsurancecoveringallofContractor’:employeesactingwithinthecourseandscopeoftheiremployment.CommercialGeneralLiability.CommercialGeneralLiabilityInsurancewrittenonISOoccurrencefonnCG000110/93orequivalent,coveringpremisesoperations,?redamage,independentContractors,productsandcompletedoperationsContractualliability,personalinjury,andadvertisingliabilitywithlimitsasfollows:(a)$1,000,000eachoccurrence;(b)$1,000,000generalaggregate;(c)$1.000,000productsandcompletedoperationsaggregate;and(d)$50,000anyone?re.Ifanyaggregatelimitisreducedbelow$1,000,000becauseofclaimsmadeorpaid,Contractorand/orSubcontractorshallimmediatelyobtainadditionalinsurancetorestorethefullaggregatelimitandfurnishtoContractoriscerti?cateorotherdocumentsatisfactorytoContractorshowingcompliancewiththisprovision.AutomobileLlablllty.AutomobileLiabilityInsurancecoveringanyauto(includingowned,hiredandnon-ownedautos)withalimitof$1,0D0,000eachaccidentcombinedsinglelimit.24Rev06301/ISDocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMsrlB4032COREDOCIDI420Is r4:iv.HPwillprovideerrorsandomissionsinsurance,includingcyberprivacycoverage,at$1,000,000and$1,000,000annualaggregate.v.ProfessionalLiability.IfContractororSubcontractorisprovidingIT,legal,engineering,accounting,medical,architecturalorotherprofessionalServices,ContractorshallrequiresuchContractswithSubcontractorstoacquireaProfessionalLiability(includingCyberPrivacy)InsurancePolicyintheminimumamountof$1,000,000peroccurrenceand$1,000,000intheaggregate,writtenonanoccurrenceformthatprovidescoverageforitsWorkundertakenpursuanttothisAddendum.Ifapolicywrittenonanoccurrenceformisnotcommerciallyavailable,aclaims-madepolicyshallremainineffectforthetermoftheContractandforatleastone(1)yearbeyondthecompletionandacceptanceoftheWorkunderthisContract.vi.AdditionalInsured.ThePar?cipatingStateshallbeincludedasadditionalinsuredonallCommercialGeneralLiabilityandAutomobileLiabilityInsurancepolicies(leasesandconstructionContractsrequireadditionalinsuredcoverageforcompletedoperationsonendorsementsCG201011/85,CG2037,orequivalent)requiredofContractorandanySubcontractorshereunder.vll.PrimacyofCoverage.CoveragerequiredofContractorandSubcontractorshallbeprimaryoveranyinsuranceorself-insuranceprogramcarriedbyContractorortheState.viii.subrogationWaiver.TheWorkersCompensationmaintainedbyContractorshallincludeclausesstatingthateachcarriershallwaiveallrightsofrecovery,undersubrogationorotherwise,againstContractorortheState,itsagencies,institutions,organizations,of?cers,agents,employees,andvolunteers.C.Certificates.Contractorshallprovidecerti?catesshowinginsurancecoveragerequiredhereundertotheParticipatingStatewithinseven(7)businessdaysoftheEffectiveDateofthisAddendum.Nolaterthanfifteen(15)dayspriortotheexpirationdateofanysuchcoverage,ContractorshalldelivertotheParticipatingState,certi?catesofinsuranceevidencingrenewalsthereof.Inaddition,uponrequestbytheStateatanyothertimeduringthetermofthisAddendum.ContractorandeachSubcontractorshallsupplytheStatewithevidence,satisfactorytothecompliancewiththeprovisionsofthis§11.12.BREACHA.Defined.Inadditiontoanybreachesspeci?edinothersectionsofthisAddendumandtheMasterAgreement,thefailureoftheContractor,theStateoranOrderingEntitytoperformanyoftheirmaterialobligationshereunder,inwholeorinpartorinatimelyorsatisfactorymanner,constitutesabreach.Theinstitutionofproceedingsunderanybankruptcy.insolvency,reorganizationorsimilarlaw.byoragainstContractor,ortheappointmentofareceiverorsimilarof?cerforContractororanyofitsproperty.whichisnotvacatedorfullystayedwithintwenty(20)daysaftertheinstitutionoroccurrencethereof,shallalsoconstituteabreach.NoticeandCurePeriod.intheeventofabreach,noticeofsuchshallbegiveninwritingbytheaggrievedPartytotheotherPartyandtotheParticipatingStateinthemannerprovidedin§5oftheAddendum.Ifsuchbreachisnotcuredwithinthirty(30)daysofreceiptofwrittennotice,orifacurecannotbecompletedwithinthirty(30)days,orifcureofthebreachhasnotbegunwithinthirty(30)daysandpursuedwithduediligence,theStateoranOrderingEntitymayexerciseanyoftheremediessetforthin§13(Remedies).Notwithstandinganythingtothecontraryherein,theState,initssolediscretion,neednotprovideadvancenoticeoracureperiodandmayimmediatelyterminatethisAddenduminwholeorinpartifreasonablynecessarytopreservepublicsafetyortopreventimmediatepubliccrisis.13.REMEDIESIfContractorisinbreachunderanyprovisionofthisAddendum,theStateandanOrderingEntityshallhavealloftheapplicableremedieslistedinthis§13,exceptforthoseremediesspeci?callylimitedtotheState,inadditiontoallotherremediessetforthinothersectionsofthisAddendum,theMasterAgreement,andunderapplicablelaw,followingthenoticeandcureperiodsetforthin§12(Breach).TheParticipatingStateandanyOrderingEntitymayexerciseanyoralloftheremediesavailabletoit,initssolediscretion,concurrentlyorconsecutively.25Rev06.90]/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
A.CMS?aws:COREDOCIDIIl0|6-lIl00-t])0l1-(XXX)-DI-12ContractTermlnatlonforCauseand/orBreach.TheParticipatingStatemayterminatethisentireAddendumoranypartthereof,oranyOrder,inresponsetoContractorsuncuredbreach.ExercisebytheStateofthisrightshallnotbeabreachofitsobligationshereunder.ContractorshallremainresponsibleforperformanceofthisAddendumandanyOrderstotheextentnotterminated,ifany.i.ObligationsandRightsa)Totheextentspeci?edinanyterminationnotice,Contractorshallnotincurfurtherobligationsorrenderfurtherperformancehereunderpasttheeffectivedateofsuchnotice,andshallterminateoutstandingOrdersandsubcontractswiththirdPartiespertainingtosuchperformance.However.ContractorshallcompleteanddelivertoindividualOrderingEntitiesallundisputedOrdersnotcancelledbytheterminationnoticeandmayincurobligationsasarenecessarytodosowithinthisAddendum’sterms.AttherequestanyOrderingEntity,ContractorshallassigntotherequestingOrderingEntityallofContractor'sright,title,andinterestinWorkProductcreatedpursuanttoanyterminatedOrdersasoftheeffectivedateoftheirtermination.Upontermination,ContractorandanySubcontractorshalltaketimely,reasonableandnecessaryactiontoprotectandpreservepropertyinthepossessionofContractorinwhichanyindividualOrderingEntitieshaveaninterest.ContractorandanySubcontractorsshallimmediatelyreturntotheOrderingEntityallmaterialsownedbytheOrderingEntitythatareintheirpossession.AllWorkProduct,attheoptionoftheOrderingEntity.shallbedeliveredbyContractortotheOrderingEntityandshallbecomethepropertyoftheOrderingEntity.Payments.OrderingEntitiesshallreimburseContractoronlyforacceptedperformanceuptothedateofterminationofanOrder.If,afterterminationofanOrderbyStateOrderingEntities,itisdeterminedthatContractorwasnotinbreachorthatContractor'sactionorinactionwasexcusable,suchterminationshallbetreatedasaterminationinthepublicinterestandtherightsandobligationsofthePartiesshallbethesameasifthisAddendumhadbeenterminatedinthepublicinterest,asdescribedbelowin§13.B.DamagesandWithholding.NotwithstandinganyotherremedialactionbytheParticipatingStateoranOrderingEntity,ContractorshallremainliabletotheStateortheOrderingEntityasmaybeappropriateforanydamagessustainedbytheStateortheOrderingEntitybyvirtueofanybreachunderthisAddendumbyContractor.AnOrderingEntitymaywithholdanypaymenttoContractorforthepurposeofmitigatingtheOrderingEntity’sdamages,untilsuchtimeastheexactamountofdamagesduetotheOrderingEntityfromContractorisdetermined.AriOrderingEntitymaywithholdanyamountthatmaybedueContractorastheOrderingEntitydeemsnecessarytoprotectagainstloss,includinglossasaresultofoutstandingliens,claimsofformerlienholders,orfortheexcesscostsincurredinprocuringsubstituteGoodsorServices.ContractorshallbeliableforexcesscostsincurredbytheOrderingEntityinprocuringfromthirdPartiesreplacementWorkorsubstituteGoodsand/orServices.ContractEarlyTenninationinthePublicInterest.TheParticipatingStateisenteringintothisAddendumforthepurposeofcarryingoutthepublicpolicyoftheStateofColorado,asdeterminedbyitsGovernor,GeneralAssembly,and/orCourts.IfthisAddendumceasestofurtherthepublicpolicyoftheState,theState,initssolediscretion.mayterminatethisAddendum,andanyOrder,inwholeorinpart.ExercisebytheParticipatingStateofthisrightshallnotconstituteabreachoftheState’soranyOrderingEntity’sobligationshereunder.ThissubsectionshallnotapplytoatenninationofthisAddendumbytheStateforcauseorbreachbyContractor,whichshallbegovernedby§13.Aorasothennlisespeci?callyprovidedherein.MethodandContent.TheStateshallnotifyContractorofsuchterminationinaccordancewith§SoftheAddendum.ThenoticeshallspecifytheeffectivedateoftheterminationandwhetheritaffectsalloraportionofthisAddendumandanyOrders.ObligationsandRights.Uponreceiptofaterminationnotice,Contractorshallbesubjecttoandcomplywithmesameobligationsandrightssetforthin§13(A)(i).Paymentsa)IfthisAddendumisterminatedbytheParticipatingStatepursuanttothis§13(B),26D)ContractorRev06r'0l/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMS£134032COREDOClDlI20l I42shallbepaidbyrespectiveOrderingEntitiesforalloutstandingOrdersanamountwhichbearsthesameratiotothetotalreimbursementunderthoseOrdersasContractorsobligationsthatweresatisfactorilyperfonnedbeartothetotalobligationssetforthineachOrder.lesspaymentspreviouslymade.b)Additionally,ifanOrderislessthansixty(60)percentcompleted,anOrderingEntitymayreimburseContractorforaportionofactualout-of-pocketexpenses(notothenuisereimbursedunderthisContract)incurredbyContractorwhicharedirectlyattributabletotheunoompletedportionofContractor'sobligationshereunder;providedthatthesumofanyandallreimbursementshallnotexceedthemaximumamountpayabletoContractorbyanOrderingEntityundersuchOrder.C.Sute’sOptiontoTerminate.TheParticipatingStatemay,atanytime,terminatethisAddendumbysendingpriorwrittennoticetotheContractor,Suchnoticeshallstatetheeffectivedateoftermination,whichshallbenolessthanthirty(30)calendardaysafterthedateofthenotice.D.RemediesNotInvolvingcontractTemilnatlon.TheParticipatingState,initssolediscretion,mayexerciseoneormoreofthefollowingremediesinadditiontootherremediesavailabletoit:i.SuspendPerformance.SuspendContractor'sperformancewithrespecttoalloranypor?onofthisAddendumpendingnecessarycorrectiveactionasspeci?edbytheStatewithoutentitlingContractortoanadjustmentinpricelcostorperformanceschedule.ContractorshallpromptlyceaseperformanceandincurringcostsinaccordancewiththeState'sdirectiveandtheStateshallnotbeliableforcostsincurredbyContractorafterthesuspensionofperformanceunderthisprovision.ii.WlthholdPayment.WrthholdpaymenttoContractoruntilcorrectionsinContractorsperformancearesatisfactorilymadeandcompleted.III.DenyPayment.Denypaymentforthoseobligationsnotperformedthat,duetoContractorsactionsorinaction’s,cannotbeperformedor,ifperformed,wouldbeofnovaluetotheState,provided,thatanydenialofpaymentshallbereasonablyrelatedtothevaluetotheStateoftheobligationsnotperformed.iv.Removal.Notwithstandinganyotherprovisionherein,theStatemaydemandimmediateremovalofanyofContractorsemployees,agents.orSubcontractorswhomtheStatedeemsincompetent,careless,insubordinate,unsuitable,orotherwiseunacceptable,orwhosecontinuedparticipationunderthisAddendumisdeemedtobecontrarytothepublicinterestortheState'sbestinterest.E.IntellectualProperty.IfContractorinfringesonapatent,copyright,trademark,tradesecretorotherintellectualpropertyrightwhileperformingitsobligationsunderthisAddendum,Contractorshall,attheState'soptionoranOrderingEntity’:option(i)obtainfortheStateorContractortherighttousesuchGoodsandServices;(ii)replaceanyGoodsinvolvedintheperformanceoftheServiceswithnon~infringingGoods,ormodifythemsothattheybecomenon-infringing;or,(III)ifneitheroftheforegoingalternativesarereasonablyavailable,removeordiscontinueanyinfringingServicesorGoodsandrefundthepricepaid(a)fortheaffectedproductinthe?rstyearorthedepreciatedvaluethereafteror;(b)forsupportservices,thebalanceofanypre-paidamountor;(c)forprofessionalservicesrenderedtotheState.F.Non-StateOrderingEntltyRemedies.Non-StateOrderingEntitiesmayincludeotherremediesinthetermsoftheOrderstheyplace.G.DelayorNonperfonnance—LlquldatedDamages.IfanOrderingEntityprovidesContractorwithwrittennoticeofdelayornonperformanceunderanOrderinaccordancewith§5oftheAddendum,andContractorfailstocuresuchdelayornonperformancewithinthetimespeci?edinsuchnotice,thentotheextentsuchOrdercontainsaliquidateddamagesprovision,Contractorshallbeliablefortheliquidateddamagesinadditiontoanyotherapplicabledamagesasprovidedtherein.14.GOVERNMENTALIMMUNITYLiabilityforclaimsforinjuriestopersonsorpropertyarisingfromthenegligenceoftheStateofColorado,27Rev0630]/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSit34032COREDOC[DItlolooooooooo-0000-oI42itsdepartments,institutions,agencies,boards.officials,andemployeesiscontrolledandlimitedbytheprovisionsoftheGovernmentalImmunityAct.CRS§24-10-101,etseq.andtheriskmanagementstatutes,CRS§24-30-1501,etseq.,asamended.15.STATEWIDECONTRACTMANAGEMENTSYSTEMA.IfthemaximumamountpayabletoContractorbyanyoneStateOrderingEntityunderthisAddendumis$100,000orgreater.eitherontheEffectiveDateoratanytimethereafter.this§15applies.i.Contractoragreestobegoverned,andtoabide,bytheprovisionsofCR5§24-102-205,§24-102-206,§24-103-601,§24-103.5-101and§24-105-102concerningthemonitoringofContractorperformanceonStateContractsandinclusionofContractperformanceinformationinastatewideContractManagementSystem.ii.Contractor’sperformanceshallbesubjecttoEvaluationandReviewinaccordancewiththetermsandconditionsofthisAddendum,Statelaw,includingCRS§24-103.5-101,andStateFiscalRules,PoliciesandGuidance.EvaluationandReviewofContractorsperformanceshallbepartofthenormalContractadministrationprocessandContractor'sperformancewillbesystematicallyrecordedinthestatewideContractManagementSystem.iv.AttheendoftheAddendumterm,theStateOrderingEntityshallcompleteandsubmitaperformanceEvaluationinaformsubstantiallyequivalenttoExhibit3(SampleContractorPerfomlanceEvaluation).AreasofEvaluationandReviewshallinclude,butshallnotbelimitedtoquality,costandtimeliness.CollectionofinformationrelevanttotheperformanceofContractor'sobligationsunderthisAddendumshallbedeterminedbythespeci?crequirementsofsuchobligationsandshallincludefactorstailoredtomatchtherequirementsofContractor'sobligations.SuchperformanceinformationshallbeenteredintothestatewideContractManagementSystematintervalsestablishedbyStateOrderingEntitiesanda?nalEvaluation,ReviewandRatingshallberenderedwithinthirty(30)daysoftheendoftheAddendumterm.Contractorshallbenoti?edfollowingeachperformanceEvaluationandReview,andshalladdressorcorrectanyidenti?edprobleminatimelymannerandmaintainWorkprogress,Shouldthe?nalperformanceEvaluationandReviewdeterminethatContractordemonstratedagrossfailuretomeettheperformancemeasuresestablishedhereunder.theExecutiveDirectoroftheColoradoDepartmentofPersonnelandAdministration(ExecutiveDirector),uponrequestbytheStatePurchasingOf?ce.andshowingofgoodcause,maydebarContractorandprohibitContractorfrombiddingonfutureContracts.Contractormaycontestthe?nalEvaluation.ReviewandRatingby:(i)?lingrebuttalstatements,whichmayresultineitherremovalorcorrectionoftheEvaluation(CRS§24-105-102(6)).or(II)underCRS§24-105-102(6),exercisingthedebarmentprotestandappealrightsprovidedinCRS§24-109-106,107,201or202,whichmayresultinthereversalofthedebannentandreinstatementofContractor,bytheExecutiveDirector,uponashowingofgoodcause.Contractorshallbenoti?edfollowingeachperfonnanceEvaluationandReview,andshalladdressorcorrectanyidenti?edprobleminatimelymannerandmaintainWorkprogress.Contractormay28Rev06/01/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSifE4032COKEDOCIDt1mI 4l4zcontestthe?nalEvaluation,Reviewandratingby?lingrebuttalstatements,whichmayresultineitherremovalorcorrectionoftheEvaluation(CR8§24-105-102(6)).16.GENERALPROVISIONSA.Assignmentandsubcontracts.Contractofsrightsandobligationshereunderarepersonalandmaynotbetransferred,assignedorsubcontractedwithouttheprior,writtenconsentoftheParticipatingState,whichshallnotbeunreasonablywithheld.Anyattemptatassignment,transfer,subcontractingwithoutsuchconsentshallbevoid.Allassignments,subcontracts,orSubcontractorsapprovedbyContractorortheStatearesubjecttoalloftheprovisionshereof.Contractorshallbesolelyresponsibleforallaspectsofsubcontractingarrangementsandperformance.BindingEffect.Exceptasotherwiseprovidedin§18(A),allprovisionshereincontained,includingthebene?tsandburdens,shallextendtoandbebindingupontheParties’respectiveheirs,legalrepresentatives,successors,andassigns.Captions.ThecaptionsandheadingsinthisAddendumareforconvenienceofreferenceonly,andshallnotbeusedtointerpret,de?ne,orlimititsprovisions.Counterparts.ThisAddendummaybeexecutedinmultipleidenticaloriginalcounterparts,allofwhichshallconstituteoneAgreement.EntireUnderstanding.ThisAddendum,togetherwiththeMasterAgreement,representsthecompleteintegrationofallunderstandingsbetweentheParties,andallpriorrepresentationsandunderstandings.oralorwritten,aremergedherein.Priororcontemporaneousadditions,deletions,orotherchangesheretoshallnothaveanyforceoreffectwhatsoever,unlessembodiedherein.Indemni?cation.Contractorshallindemnify,save,andholdhannlesstheState.itsemployeesandagents,againstanyandallthird-partyclaims,damages,liabilityandcourtawardsincludingcosts,expenses,andattorneyfeesandrelatedcosts,incurredasaresultofanynegligentorintentionalactoromissionbyContractor,oritsemployees,agents,Subcontractors,orassigneespursuanttothetermsofthisCon?act;however,theprovisionshereofshallnotbeconstruedorinterpretedasawaiver,expressorimplied,ofanyoftheimmunities,rights,benefits,protection,orotherprovisions,oftheColoradoGovernmentalImmunityAct,CR8§24-10-101etseq.,ortheFederalTortClaimsAct,28U.S.C.2671etseq.,asapplicable,asnoworhereafteramended.JurisdictionandVenue.AllsuitsoractionsrelatedtothisAddendumshallbe?ledandproceedingsheldintheStateofColoradoandexclusivevenueshallbeintheCityandCountyofDenver.Modificationi.BythePartiesa)Exceptasspeci?callyprovidedinthisAddendum,modi?cationsofthisAddendumshallnotbeeffectiveunlessagreedtoinwritingbythePartiesinanamendmenttothisAddendum,properlyexecutedandapprovedinaccordancewithapplicableColoradoStatelawandStateFiscalRules.b)Modi?cationspermittedunderthisAddendum,otherthanamendments,shallconformtothepoliciesoftheOf?ceoftheStateController,including,butnotlimitedto,thepolicyentitledMODIFICATIONSOFCONTRACTS-TOOLSANDFORMS.ii.ByOperationofLaw.ThisAddendumissubjecttosuchmodi?cationsasmayberequiredbychangesinFederalorColoradoStatelaw,ortheirimplementingregulations.Anysuchrequiredmodi?cationautomaticallyshallbeincorporatedintoandbepartofthisAddendumontheefiectivedateofsuchchange,asiffullysetforthherein.OrderofPrecedence.TheprovisionsofthisAddendumshallgoverntherelationshipoftheParties.Intheeventofcon?ictsorinconsistenciesbetweenthisAddendumanditsExhibitsandOtherAttachments,including,butnotlimitedto,thoseprovidedbyContractor,suchcon?ictsorinconsistenciesshallberesolvedbyreferencetothedocumentsinthefollowingorderofpriority:i.§4.D.vi.and§17ofthisExhibitAtotheAddendum,HIPPAandFFATAii.§18ofthisExhibitAtotheAddendum,ColoradoSpecialProvisions,29Rev06/011]5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSllB4032COREDOCIDN20l6 l42III.TheprovisionsofthemainbodyofthisAddendumandthisExhibitA,a)TheprovisionsoftheMasterAgreement,andb)TheprovisionsofeachOrder.Notwithstandinganythingtothecontraryherein,theStateandOrderingEntitiesshallnotbesubjecttoanyprovisionincorporatedinanyexhibitattachedhereto,anyprovisionincorporatedinanytermsandconditionsappearingonContractorsorSubcontractorswebsite,anyprovisionincorporatedintoanyclickthroughoronlineAgreements,oranyprovisionincorporatedintoanyotherdocumentorAgreementbetweenthePartiesthat(a)requirestheStateorOrderingEntitytoindemnifyContractororanyotherParty,(b)isinviolationofStatelaws,regulations,rules,?scalrules.policies,orotherStateorOrderingEntityrequirementsasdeterminedsolelybytheStateorOrderingEntity,or(c)iscontrarytoanyoftheprovisionsincorporatedinto§16orthemainbodyofthisAddendum.J.severablllty.ProvidedthisAddendumcanbeexecutedandperformanceoftheobligationsofthePartiesaccomplishedasintended,theprovisionshereofareseverableandanyprovisionthatisdeclaredinvalidorbecomesinoperableforanyreasonshallnotaffectthevalidityofanyotherprovisionhereof,providedthatthePartiescancontinuetoperformtheirobligationsunderthisAddenduminaccordancewithitsintent.K.SurvlvalofCertainAddendumTerms.Notwithstandinganythinghereintothecontrary,provisionsofthisAddendumrequiringcontinuedperformance,compliance,oreffectafterterminationhereof,shallsurvivesuchterminationandshallbeenforceablebytheStateoranOrderingEntityifContractorfailstoperformorcomplyasrequired.L.ThirdPartyBene?ciaries.EnforcementofthisAddendumandallrightsandobligationshereunderarereservedsolelytotheParties.AnyServicesorbene?tswhichthirdPartiesreceiveasaresultofthisAddendumareincidentaltotheAddendum,anddonotcreateanyrightsforsuchthirdParties.M,Walver.Waiverofanybreachunderatem,provision,orrequirementofthisAddendum,oranyrightorremedyhereunder,whetherexplicitlyorbylackofenforcement,shallnotbeconstruedordeemedasawaiverofanysubsequentbreachofsuchtenn,provisionorrequirement,orofanyotherterm,provision,orrequirement.N.CORADisclosure.Totheextentnotprohibitedbyfederallaw.thisAddendumandtheperformancemeasuresandstandardsunderCRS§24-103.6-101,ifany,aresubjecttopublicreleasethroughtheColoradoOpenRecordsAct,CR5§24-72-101,etseq.0.SexOffenderRegistryCheck.Ifinthecourseofdoingbusiness,aContractorsemployeeanditsSubcontractors,andlorauthorizeddealers/distributors,visitsaStatefacilitythathasasclientschildrenundertheageof21onthepremises,ContractorshallcompleteasexoffenderregistrycheckoneachsuchemployeepriortosuchemployeegoingtoanysuchStatefacility.IntheeventaContractofsemployeeisontheregistry,suchemployeeshallnotbesenttoaStatefacilityandwillnotbeadmittedtosuchfacility.LinktoaccesstheColoradoDepartmentofPublicSafety’swebsite:hgtg://gg§web.g@te.cg.g_sI(ReferenceCRS§16-22-110,SexOffenderRegistry.)17.FEDERALFUNDINGACCOUNTABILITYANDTRANSPARENCYACTOF2004(“FFATA")IforwhenanOrderingEntityplacesanOrderusingFFATAfunds,theOrderingEntityshallimmediatelynotifytheParticipatingStateandContractorandsuchOrdershallincludethe“StateofColoradoSupplementalProvisionsforFederallyFundedContracts,Grants,andPurchaseOrdersSubjecttotheFederalFundingAccountabilityandTransparencyActof2006,asamended,‘assuchprovisionsmaybemodi?edfromtimetotime.TheFFATAprovisionsareavailableonthewebsiteoftheColoradoStateControllerat:httgs://www.Coloradogovlgacific/oscltfata.TheParticipatingStateandtheOrderingEntityagreetocomplywithallapplicablefederalandStatereportingrequirementsfortheuseofFFATAfunds.ContractorshallprovidetherequiredreporttotheOrderingEntitywiththeinvoicepresentedtotheOrderingEntityforpayment.ThePartiesacknowledgethatContractor,forpurchasesunderthisAddendum,isnotaSubcontractororsub~grantee.butaproviderofGoodsandrelatedServices.18.COLORADOSPECIALPROVISIONSTheseSpecialProvisionsapplytoallStateAgencies,OtherStateDepartmentsandState-fundedInstitutionsofHigherEducationContractsandOrdersexceptwherenotedinitalics.30Rev06:01/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSIt54032COREDOC[DR2ol I42CONTROLLER'SAPPROVAL.CRS§24-30-202(1).ThisAddendumshallnotbevaliduntilithasbeenapprovedbytheColoradoStateControllerordesignee.FUNDAVAILABILITY.CRS§24-30-Z02(5.5).FinancialobligationsoftheStatepayableafterthecurrentFiscalYeararecontingentuponfundsforthatpurposebeingappropriated.budgeted,andotherwisemadeavailable.GOVERNMENTALIMMUNITY.NotermorconditionofthisAddendumshallbeconstruedorinterpretedasawaiver,expressorimplied,ofanyoftheimmunities,rights,bene?ts,protections,orotherprovisions,oftheColoradoGovernmentalImmunityAct,CR5§24-10-101etseq.,ortheFederalTortClaimsAct,28U.S.C.§1346(b)and2671etseq.,asapplicablenoworhereafteramended.INDEPENDENTCONTRACTOR.ContractorshallperformitsdutieshereunderasanindependentContractorandnotasanemployee.NeitherContractornoranyagentoremployeeofContractorshallbedeemedtobeanagentoremployeeoftheState.ContractoranditsemployeesandagentsarenotentitledtounemploymentinsuranceorWorkerscompensationbenefitsthroughtheStateandtheStateshallnotpayfororotherwiseprovidesuchcoverageforContractororanyofitsagentsoremployees.COMPLIANCEWITHLAW.ContractorshallstrictlycomplywithallapplicablefederalandStatelaws,rules,andregulationsineffectorhereafterestablished,including,withoutlimitation,lawsapplicabletodiscriminationandunfairemploymentpractices.CHOICEOFLAW.Coloradolaw,andmlesandregulationsissuedpursuantthereto,shallbeappliedintheinterpretation,execution,andenforcementofthisAddendum.Anyprovisionincludedorincorporatedhereinbyreferencewhichoon?iotswithsaidlaws.rules,andregulationsshallbenullandvoid.AnyprovisionincorporatedhereinbyreferencewhichpurportstonegatethisoranyotherSpecialProvisioninwholeorinpartshallnotbevalidorenforceableoravailableinanyactionatlaw,whetherbywayofcomplaint,defense.orotherwise.AnyprovisionrenderednullandvoidbytheoperationofthisprovisionshallnotinvalidatetheremainderofthisAddendum,totheextentcapableofexecution.BINDINGARBITRATIONPROHIBITED.TheStateofColoradodoesnotagreetobindingarbitrationbyanyextra-judicialbodyorperson.AnyprovisiontothecontraryinthisAddendumorincorporatedhereinbyreferenceshallbenullandvoid.SOFTWAREPIRACYPROHIBITION.Governor'sExecutiveOrderD00200.StateorotherpublicfundspayableunderthisAddendumshallnotbeusedfortheacquisition,operation,ormaintenanceofcomputersoftwareinviolationoffederalcopyrightlawsorapplicablelicensingrestrictions.Contractorherebycertifiesandwarrantsthat.duringthetermofthisAddendumandanyextensions.Contractorhasandshallmaintaininplaceappropriatesystemsandcontrolstopreventsuchimproperuseofpublicfunds.IftheStatedeterminesthatContractorisinviolationofthisprovision,theStatemayexerciseanyremedyavailableatlaworinequityorunderthisAddendum,including.withoutlimitation,immediatetenninationofthisAddendumandanyremedyconsistentwithfederalcopyrightlawsorapplicablelicensingrestrictions.EMPLOYEEFINANCIALINTERESTICONFLICTOFINTEREST.CRS§24-18-201and§24-50-507.Thesignatoriesaverthattotheirknowledge,noemployeeoftheStatehasanypersonalorbene?cialinterestwhatsoeverintheserviceorpropertydescribedinthisAddendum.Contractorhasnointerestandshallnotacquireanyinterest,directorindirect,thatwouldconflictinanymannerordegreewiththeperformanceofContractor‘sServicesandContractorshallnotemployanypersonhavingsuchknowninterests.VENDOROFFSET.CRS524-so-202(1)and§z4-so-202.4.[NotapplicabletointergovernmentalAgreements]SubjecttoCRS§24-30-202.4(3.5),theStateControllermaywithholdpaymentundertheState'svendoroffsetinterceptsystemfordebtsowedtoStateAgenciesfor:(I)unpaidchildsupportdebtsorchildsupportarrearages;(ii)unpaidbalancesoftax,accruedinterest,orotherchargesspeci?edinCRS§39-21-101,etseq;(III)unpaidloanscluetotheStudentLoanDivisionoftheDepartmentofHigherEducation;(iv)amountsrequiredtobepaidtotheUnemployment31Rev06/Oi/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSIIN032COREDOClD#wl l42CompensationFund;and(V)otherunpaiddebtsowingtoheStateasaresultof?nalagencydeterminationorjudicialaction.PUBLICCONTRACTSFORSERVICES.CRS§8-17.5-101.[NotapplicabletoAgreementsrelatingtotheoffer,issuance,orsaleofsecurities,investmentadvisoryServicesorfundmanagementServices,sponsoredprojects,intergovernmentalAgreements,orinformationtechnologyServicesorproductsandServices]Contractorcerti?es,warrants,andagreesthatitdoesnotknowinglyemployorContractwithanillegalalienwhowillperformWorkunderthisAddendumandwillcon?rmtheemploymenteligibilityofallemployeeswhoarenewlyhiredforemploymentintheUnitedStatestoperformWorkunderthisAddendum,throughparticipationintheE-VerifyProgramortheStateprogramestablishedpursuanttoCRS§8-17.5-102(5)(c),ContractorshallnotknowinglyemployorContractwithanillegalalientoperformWorkunderthisAddendumorenterintoaContractwithaSubcontractorthatfailstocertifytoContractorthattheSubcontractorshallnotknowinglyemployorContractwithanillegalalientoperformWorkunderthisAddendum.Contractor(i)shallnotuseE-VerifyProgramorStateprogramprocedurestoundertakepre-employmentscreeningotjobapplicantswhilethisAddendumisbeingperformed,(ii)shallnotifytheSubcontractorandthecontractingStateagencywithintl1ree(3)daysifContractorhasactualknowledgethataSubcontractorisemployingorcontractingwithanillegalalienforWorkunderthisAddendum,(iii)shallterminatethesubcontractifaSubcontractordoesnotstopemployingorcontractingwiththeillegalalienwithinthree(3)daysofreceivingthenotice.and(iv)shallcomplywithreasonablerequestsmadeintheoourseofaninvestigation,undertakenpursuanttoCRS§8-11.5-102(5),bytheColoradoDepartmentofLaborandEmployment.ItContractorparticipatesintheStateprogram,ContractorshalldelivertothecontractingStateagency.InstitutionofHigherEducationorPoliticalSubdivision,awritten,notarizedaffirmation,affirmingthatContractorhasexaminedthelegalWorkstatusofsuchemployee,andshallcomplywithalloftheotherrequirementsoftheStateprogram.IfContractorfailstocomplywithanyrequirementofthisprovisionorCR5§8-17.5-101etseq.,thecontractingStateagency,InstitutionofHigherEducationorPoliticalSubdivisionmayterminatethisAddendumforbreachand,ifsoterminated,Contractorshallbeliablefordamages.PUBLICCONTRACTSWITHNATURALPERSONS.CR5§24-78.5-1I11.Contractor,ifanaturalpersoneighteen(18)yearsofageorolder,herebyswearsandaf?rmsunderpenaltyofperjurythatheorshe(I)isacitizenorotherwiselawlullypresentintheUnitedStatespursuanttofederallaw,(ll)shallcomplywiththeprovisionsofCR5§24-76.6-101etseq.,and(III)hasproducedoneformofidenti?cationrequiredbyCR5§24-76.5-103priortotheeffectivedateofthisAddendum.SP5Elteutve01/01/09THERESTOFTHISPAGEINTENTIONALLYLEI<'l‘BLANK32Rev06/Di/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CW5;K4032COREDOCID:4IDlsoo0<m0<x>000o—oi41EXHIBIT1-SAMPLEOPTIONLETTERDate:OrlglnalContractCMS#:OptlonLetter#CMSRouting#1)OPTION.Optiontorenewonly(foranadditionalterm)2)REQUIREDPROVISIONS.InaccordancewithSection(s)oftheOriginalContractbetweentheStateofColorado.DepartmentofPersonnel&Administration,StatePurchasingOfficeandInsertLegalNameofContractor,theStateherebyexercisesitsoptionforanadditionaltermbeginningInsertstartdateandendingonInsertendingdateatacostlpricespeci?edinSection,Exhibit3)EFFECTIVEDATE.TheeffectivedateofthisOptionLetterisuponapprovaloftheStateControlleror,whicheverislater.STATEOFCOLORADOJohnW.Hlckenlooper,GovernorNameofAgencyorIHEBy:InsertName8.TitleofPersonSigningforAgencyorIHEDate:CRS§24-30-202requiresthestateControllertoapproveallStateContracts.ThisOptionLetterisnotvaliduntilsignedanddatedbelowbytheStateControllerordelegate.ContractorIsnotauthorizedtobeginperfonnanceuntilsuchtime.IfContractorbeginsperformingprlorthereto,theStateofColoradoisnotobligatedtopayContractorforsuchperformanceorforanyGoodsandlorServicesprovidedhereunder.vSTATECONTROLLERRobertJaros,CPA,MBA,JDBy:InsertNameofAgencyorIHEDelegate-PleasedeleteifContractwillberoutedtoOSCforapprovalDate:33Rev06/01/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMS5W032COREDOCIDK20I I42EXHIBIT2—SA]V?’LESUMMARYCONTRACTORVOLUMEREPORTSTATEOFCOLORADOsmmmpIeled[MmIo:sun:Pun!-ulnlD?lceL-:25E1-ermansnm,1-mmFloovnmm,:0mmormanIa&muepomngmm:-Plummmmnpgrcpvimup.«o¢~w-.........m<—rmmHighlighfcdAreasVENDORQUARTERLYSUMMARYVOLUMEREPORTVendorHume:‘CnnlanPernm:,.x2-muAddress:XPhone:‘‘om:‘CnlnrldoPriceAxreemzmll:xCnmmn?ilvorsuvicemm:_IuIy-Seplemher:1<—Se/edone/mm>maDropDownMannnuaomn:Yul-Plus:selecltheIormoprllleyear:IN13_j‘SPOsourcingSnoclallncomm»Pleas:selecttheSpecialistande-nuilthisformtn"IMVW""'°°'13'“)5595151M“"V>""¢"'°5"l€WW_'salesomIuponed'
’“M°,EmvYulalSalesDallnrsluularmmPridng_TotalPawav,YhlsQuzner‘clmuSlles’‘’'‘"‘‘"dm‘S'''"‘‘cummuaaumuncam‘'°"'°'“'‘5"“meAlenzvesIncownerssunmnmmms'5'5°"5’“"5’°"Hlxhersamum5~5-5ones-mss-M$-5»5not5-ms5-WK$-5-S0%S-M6$-ass-S-S9%S-MS5-0%.Nan:Mnkech-ckmamIo’sux:nlEA4arxdn".Sandla:wmaosunvumm.Dllkn,zszssh-munSunk.umFlaw,Denv:1,CDsummom:1ramsalesbo?alsthisowner-AllachdetailedrmnruldzulowmnlhueInlouuu.2lewlorluu]Mdnga/Totolsaler1»;ml/CatalanIMmmm:and9hmaneanvduscoums.3Lmmumtcoscsamngx»savingslath:sumandasisadire<lmunalmlsnrloeltreemenl.aTom!Pvlrlhy(nu-meraalcm-mm;thepnrlinnulmmsalesandasonbyumslamFramremenlCardacreditcards5mayEreenSale!-nenemmepommnllvulxulesmmmm:hasEnvlrunmnnlillymruam.illrlhulrs.spolnmlsummson;,ExamplesVnzludnElly/Cuunlv/|m=lGrwemmuns,SpecialDistricts(S:hun|,Five,Wllu,Ynnwunnionmg)7»non-no/m-0r|Iniziliunxquali?udinuh.SliluPuninirxingemu:mmanc.R.s2l»uD-2n7.5.ICoIom4oAdmInIsDalIonIn-onlywplinhletopriceIgreemenuwhenKMSntemumngaIn.I/undo!mummyenterssroUseOnlyum;/cummenu:(enlevhexe-->yDiv:Enteredmanb1.34Rev06/0]/I5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
CMSit34032COREDOClD#N| Ul42EXHIBIT3—SAMPLECONTRACTORPERFORMANCEEVALUATIONStateofColoradoContractManagementInformationFINALContractorPerformanceEvaluationColoradoRevisedStatutes§24~l0Z-205(6)ofemhpersonalServicesconnectwithavenueovertl00,D00,theindividualselectedbythestateagencyorinstitutionof?igherEducalimr(ll-IE),pursuanttocns§24—lD3.S—l0l(3),IomonitorthesonmmrsWorkunderthecontract[ContractMonitor)shallcttlllplettthisnmu.ContractorPerforlnmlceravitiuiioo(Evaluation)andsubmitthecompletedEvaluationtothecontractorto.ReviewandcommentpursuanttoCRS§24-103.5-10l(6)ThisEvaluationandeonu'al;tor‘sresponse,ifanly,shallbeaddedtothestatewidecounosiManagementsysiein(CMS)withintlritly(so)daysaltercontractcompletionandbeeotnepubliclyavailableaspartoftheState’:senrchnblewebsiteSolicitingStateAgenciesandll-lEsarerequiredtorevieweonipieieoEvnluntionspriortoinulong{ulutecontractaward:toEmurethattheprospectivecontractormeetsapplicableresponsibilityAcustomerwhodisputesanyinftrrrnutinncontainedinonEvaluationnuiyexeieisetheoontrnclngiiissetforthinCR552A-109-106,107,201or202.CompletingtltltForm>ggmggmmumgmmm,theconoseiMonitorsnouensurethatALLapplicablefieldsinCMSonecompleteduponconclusionnfthecontact3»TheContractMonitororProcurementSu?snortsubmitarecompletedEvaluationtotheoonmioiforReviewandcommentwithintlnrly(30)saysofcontractcompletion.>ThesuiteagencyorIHEshallmaintainmasEvaluationandconnectorsresponse,ifany,aspartoruso?icialcontractareandshallposttileEvaluationonCMSwill-rmtltiny(30)dzysofuontractcovnpletion.>ThisEvaluationshallrclll?lllaparturcwlsfuratlessrive(5)yeltrslollowingthenoteitisInacltedtomecmssonuueimoistCR5.§24-I05-I02(4).>lfxlreeonoueiisonoonstmctionServiceswithavalueof$500,0000!more,theContractMonitorumshallcompletetheformentitled"ConstnlctionContractorFinalrerrpnnonpeEvaluationReport".>ThisEvaluationismuequiredforcontractsunderMedicare,the“ColoradoMedicalAssistnnoeAc1",ArtieIes4to.5ofTitIe255,CR5,the“Children'sBasici-ieumiPlanAct",Anicle3ofTitIe255,015,orlhe“ColoradolndigentCateProgram",PartIofArticIz3ofTiLle25.5,CR5.CMSIdenti?cationNumber:,ContractCompletionDate:NameofStateAgency/I]-IE:NameofContractor/Grantee:NameofProject/Program:ContractorPerformance—EvnluationconductedaftercompletionofServicesContractormetrequirementsrelatedtoQuality:YesNoContractormetrequirementrelatedtoCost:Yes:|NoDContractormetrequirementsrelatedtoTimeliness:YesDNoDBrie?yindicatettrea(s)ofnon-complianceandstepstakentoremedy:lndiciatenumberanddatesofinterimperformanceEvaluationworksheetscompletedforthisContract:OverallRatingofContraetorPerformance:BelowStandard|:IStandard|:IAboveStandardI:ThefollowingtobecompletedbytheStatefollowingsubmittnltoContractorforReviewProvidedContractorwithopportunitytoReviewEvaluation?(Datesent:)YesE]No3ContractorsubmittedresponsetoEvaluation?(Daterebuttalreoeived:)YesDNoDContractordisputedEvaluation?(DateDisputereceived:)YesNoIIlfNo,explain:Bysigningbelow,IacknowledgethatlhavecompletedthisFinalContractorPerformanceEvaluationinaccordancewithCRS§24-102-205(6)Signature:Title:PrintNnme:Date:Phone:35Rev06/0]/ISDocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
1)2)3)4)6)7)8)9)11.I)2)CMSi!B4032COREDOCIDII20| |4ZEXHIBIT4—IRSREQUIREMENTPERFORMANCEInperformanceofthisContract,theContractoragreestocomplywithandassumeresponsibilityforcompliancebyhisorheremployeeswiththefollowingrequirements:AllWorkwillbedoneunderthesupervisionoftheContractorortheContractor’semployees.Anyreturnorreturninfon-nationmadeavailableinanyformatshallbeusedonlyforcarryingouttheprovisionsofthisContract.lnfonnationcontainedinsuchmaterialwillbetreatedascon?dentialandwillnotbedivulgedormadeknowninanymannertoanypersonexceptasmaybenecessaryintheperfonnanceofthisContract.Disclosuretoanyoneotherthanano?iceroremployeeoftheContractorwillbeprohibited.Allreturnsandreturninfonnationwillbeaccountedforuponreceiptandproperlystoredbefore,during,anda?erprocessing.Inaddition,allrelatedoutputwillbegiventhesamelevelofprotectionasrequiredforthesourcematerial.TheContractorcerti?esthatthedataprocessedduringtheperfon-nanceofthisContractwillbecompletelypurgedfromalldatastoragecomponentsofhisorhercomputerfacility,andtheContractorwillretainnooutputatthetimetheWorkiscompleted.Ifimmediatepurgingofalldatastoragecomponentsisnotpossible,theContractorcerti?esthatanyIRSdataremaininginanystoragecomponentwillbesafeguardedtopreventunauthorizeddisclosures.-AnyspoilageoranyintermediatehardcopyprintoutthatmayresultduringtheprocessingofIRSdatawillbegiventotheagencyorhisorherdesignee.Whenthisisnotpossible,theContractorwillberesponsibleforthedestructionofthespoilageoranyintermediatehardcopyprintouts,andwillprovidetheagencyorhisorherdesigneewithastatementcontainingthedateofdestruction,descriptionofmaterialdestroyed,andthemethodused.Allcomputersystemsprocessing,storing,ortransmittingFederaltaxinformationmustmeettherequirementsde?nedinIRSPublication1075.Tomeetfunctionalandassurancerequirements,thesecurityfeaturesoftheenvironmentmustprovideforthemanagerial,operational,andtechnicalcontrols.AllsecurityfeaturesmustbeavailableandactivatedtoprotectagainstunauthorizeduseofandaccesstoFederaltaxinformation.NoWorkinvolvingFederaltaxinformationfurnishedunderthisContractwillbesubcontractedwithoutpriorwrittenapprovaloftheIRS.TheContractorwillmaintainalistofemployeesauthorizedaccess.Suchlistwillbeprovidedtotheagencyand,uponrequest,totheIRSreviewingoffice.TheagencywillhavetherighttovoidtheContractiftheContractorfailstoprovidethesafeguardsdescribedabove.CRIMINAL/CIVILSANCTIONSEachofficeroremployeeofanypersontowhomreturnsorreturninformationisormaybedisclosedwillbenotifiedinwritingbysuchpersonthatreturnsorretuminfonnationdisclosedtosuchof?ceroremployeecanbeusedonlyforapurposeandtotheextentauthorizedherein,andthatfurtherdisclosureofanysuchreturnsorreturninformationforapurposeortoanextentunauthorizedhereinconstitutesafelonypunishableuponconvictionbya?neofasmuchas$5,000orimprisonmentforaslongas?ve(5)years,orboth,togetherwiththecostsofprosecution.Suchpersonshallalsonotifyeachsuchofficerandemployeethatanysuchunauthorizedfurtherdisclosureofreturnsorreturninfonnationmayalsoresultinanawardofcivildamagesagainsttheofficeroremployeeinanamountnotlessthan$1,000withrespecttoeachinstanceofunauthorizeddisclosure.ThesepenaltiaareprescribedbyIRCsections7213and7431andsetforthat26CFR301.6103(n)-1.Eachofficeroremployeeofanypersontowhoreturnsorretuminfon-nationisormaybedisclosedshallbenoti?edinwritingbysuchpersonthatanyreturnorreturninformationmadeavailableinanyformatshallbeusedonlyforcarryingouttheprovisionsofthisContract.Informationcontainedinsuchmaterialshallbetreatedascon?dentialandshallnotbedivulgedormadeknowninanymannertoanypersonexceptas36Rev06/Ol/l5DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
3)1]].CMSII54032COREDOCIDIIZola-(x)0o-0000-0000-0I42maybenecessaryintheperfonnanceoftheContract.Inspectionbyordisclosuretoanyonewithoutanof?cialneedtoknowconstitutesacriminalmisdemeanorpunishableuponconvictionbya?neofasmuchas$1,000orimprisonmentforaslongasone(1)year,orboth,togetherwiththecostsofprosecution.Suchpersonshallalsonotifyeachsuchofficerandemployeethatanysuchunauthorizedinspectionordisclosureofreturnsorreturninformationmayalsoresultinanawardofcivildamagesagainsttheofficeroremployee[UnitedStatesforFederalemployees]inanamountequaltothesumofthegeaterof$l,000foreachactofunauthorizedinspectionordisclosurewithrespecttowhichsuchdefendantisfoundliableorthesumoftheactualdamagessustainedbytheplaintiffasaresultofsuchunauthorizedinspectionordisclosureplusinthecaseofawillfulinspectionordisclosurewhichistheresultofgrossnegligence,punitivedamages,plusthecostsoftheaction.ThesepenaltiesareprescribedbyIRCsection7213Aand7431.Additionally,itisincumbentupontheContractortoinformitsofficersandemployeesofthepenaltiesforimproperdisclosureimposedbythePrivacyActof1974,5U.S.C.5522.Speci?cally,5U.S.C.S52a(i)(l),whichismadeapplicabletoContractorsby5U.S.C.552a(m)(1),providesthatanyofficeroremployeeofaContractor,whobyvirtueofhis/heremploymentorofficialposition,haspossessionoforaccesstoagencyrecordswhichcontainindividuallyidenti?ableinfonnation,thedisclosureofwhichisprohibitedbythePrivacyActorregulationsestablishedthereunder,andwhoknowingthatdisclosureofthespeci?cmaterialisprohibited,willfullydisclosesthematerialinanymannertoanypersonoragencynotentitledtoreceiveit,shallbeguiltyofamisdemeanorand?nednotmorethan$5,000.INSPECTIONTheIRSandtheAgencyshallhavetherighttosenditsof?cersandemployeesintotheofficesandplantsoftheContractorforinspectionofthefacilitiesandoperationsprovidedfortheperfon-nanceofanyWorkunderthisContract.Basedonsuchinspection,speci?cmeasuresmayberequiredincaseswheretheContractorisfoundtobenoncompliantwithContractsafeguards.37Rev06/0]/15DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
x360 830 G6, TB Dock, S430c, E243m, E243,
GETAC
Page of 1 4
HP Customer Quote 1255239
Contract Number: 2016000000000142NASPO
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE
June 9, 2020
Dear Jeromy King,
Thank you for your recent interest in HP Public Sector Sales. Attached is the price quotation you requested.
Please reference this contract: 2016000000000142NASPO when placing this order. The terms and conditions of this contract will apply to
any order placed as a result of this inquiry; no other terms or conditions shall apply.
If you should have questions regarding this quotation or need any other assistance, please contact your Inside Account Representative
All Purchase Orders need to be made out to HP Inc. or HP with the Ordering address referenced below.
The Purchase Order should include the Contract Number in the body of the Purchase Order. Please also be sure to include a copy of the
quote, email address,the ship to location or drop ship locations, delivery date requirements and any other special information and if
applicable, the HP Authorized Reseller Agent name or authorization number for the HP Agent providing you with support.
Orders should be either Faxed to 800-825-2329, emailed to . PSOrderProcessing@hp.com
If you are faxing or emailing this order a sample Purchase Order Document can be downloaded that gives guidance on what is required to
place an order with HP. Click here to download the sample Purchase Order
Ordering address:
HP INC.
Attn: Public Sector Sales
3800 Quick Hill Road
Bldg 2, Suite 100
Austin, TX 78728
City of Englewood
1000 ENGLEWOOD PKWY
Attn: Information Technology
ENGLEWOOD, CO 80110
Exhibit BDocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
x360 830 G6, TB Dock, S430c, E243m, E243,
GETAC
Page of 2 4
HP Customer Quote 1255239
Contract Number: 2016000000000142NASPO
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE
Information & Details
Organization name:City of Englewood
Catalog name:2016000000000142NASPO
Created by:andreas.schatz@hp.com
Partner Agent ID:
Name:andreas.schatz@hp.com
Email:Jking@englewoodco.gov
Phone:3037622300
Email notification:andy.s@hp.com
Created:June 9, 2020
Expires:July 9, 2020
Payment method: Purchase Order
Quote total:USD 276,550.91
Billing Information
OM ID:G10049
Company:City of Englewood
Address:
1000 ENGLEWOOD PKWY
Attn: Information Technology
City :ENGLEWOOD
State/Province:Colorado
Zip/postal code:80110
Country:US
Attention to:
Email:
Phone:3037622300
Fax:
Shipping Information
Company:City of Englewood
Address:
1000 ENGLEWOOD PKWY
Attn: Information Technology
City:ENGLEWOOD
State/Province:Colorado
Zip/postal code:80110
Country:US
Attention to:
Email:
Phone:3037622300
Fax:
Delivery date:
Shipping options:
Shipping method:Ship Partial - Ship Items as they
become available
Comments:
Invoice instructions:
Shipping instructions:
Quote Summary
Product #Product Description Manufacturer #Quantity Unit Price Total Price
HP Elitebook x360 830 G6
Reference Model: 31777827
Configuration: 32738351
5 USD 1,393.64
USD 2,670.78
Special price valid until
08/31/2020
USD 6,968.20
5PE05AV HP EliteBook x360 830 G6 Base Model Notebook PC 1
4SS11AV#ABA OS Localization 1
5PE59AV Win 10 Pro 64 1
5YN37AV Wacom AES 2.0 Pen wApp Launch Btn 1
5PE30AV 13.3FHDAGLEDUWVA1000fWANwHDCIRflatTSPVCY 1
5PE64AV 16GB (1x16GB) DDR4 2400 1
5PE76AV 256GB PCIe NVMe Value SSD 1
5PE35AV No Near Field Communication (No NFC)1
5PE84AV IntelWi-Fi6AX200ax2x2MUMIMOnvP160MHz+BT5 1
5PE41AV No WWAN 1
5PE71AV SEC Fingerprint Sensor 1
5PE70AV Active SmartCard 1
5PE02AV 4 Cell 53 WHr Long Life 1
5PE00AV 65 Watt Smart nPFC RA fFstCrg AC Adapter 1
5PF02AV#ABA C5 1.0m stkr CNVTL Power Cord 1
5PE99AV#ABA 3/3/0 Warranty 1
DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
x360 830 G6, TB Dock, S430c, E243m, E243,
GETAC
Page of 3 4
HP Customer Quote 1255239
Contract Number: 2016000000000142NASPO
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE
Product #Product Description Manufacturer #Quantity Unit Price Total Price
X9H42AV No vPro AMT supported 1
W0T53AV DIB HP USB-C to RJ45 Adapter 1
5PF13AV#ABA Country Localization 1
5PF12AV#ABA Clickpad BL SR Cllb PVCY 1
X7B43AV eStar Enable IOPT 1
2TD22AV Core i7 sz2 G8 Label 1
UL784E HP 3y Nbd Onsite/ADP/DMR NB Only SVC 1
2UK37UT#ABA HP Thunderbolt Dock 120W G2 5 USD 172.00
USD 266.31
Special price valid until
08/31/2020
USD 860.00
5FW74A8#ABA HP S430c 43.4in Crved Ultrawide US 1 USD 945.00
USD 989.01
Special price valid until
08/31/2020
USD 945.00
1FH48A8#ABA HP PROMO EliteDisplay E243m Monitor 27 USD 185.00
USD 226.71
Special price valid until
08/31/2020
USD 4,995.00
1FH47A8#ABA HP EliteDisplay E243 27 USD 155.00
USD 177.21
Special price valid until
08/31/2020
USD 4,185.00
C005491 Getac V110 G5i78665U116 WebcamWin10 PROx VL51ZDJABUXW 63 USD 3,746.69
USD 4,789.80
Special price valid until
08/31/2020
USD 236,041.47
C001392 Getac Docking Station - 90 W GDOFUR 23 USD 295.54
USD 314.99
Special price valid until
08/31/2020
USD 6,797.42
A950937 Getac Protection Plus - 4 Year Extended Warranty -
Warranty - Maintenance - Parts & Labor - Physical Service
GE-SVTBNFX4Y 63 USD 250.14
USD 260.10
Special price valid until
08/31/2020
USD 15,758.82
Special pricing code: 42184267 Subtotal USD 276,550.91
Total USD 276,550.91
Unless our contract prohibits it, (a) prices are valid for 30 days from quote date and/or (b) HP may change prices or discounts and reissue
quotes immediately if there are increases in costs, tariffs, or other changes outside HP’s control.
If the bill to company and address you wish to use is not present at the time of check out please enter it in the "Shipping Instructions" box.
The order management team will make sure it is billed to the correct location.
DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D
x360 830 G6, TB Dock, S430c, E243m, E243,
GETAC
Page of 4 4
HP Customer Quote 1255239
Contract Number: 2016000000000142NASPO
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE
Components of Configurable systems may not be ordered separately. Reference Model ID's and Configuration ID's are not part numbers,
they are reference descriptions to your specific configuration.
If you are submitting a hard copy purchase order, please include a printed copy of this quote with your purchase order.
If you place an order for a product that was incorrectly priced, we will cancel your order and credit you for any charges. In the event that
we inadvertently shipped an order based on a pricing error, we will issue a revised invoice to you for the correct price and contact you to
obtain your authorization for the additional charge, or assist you with the return of the product, if payment was not already made. If
payment was already made, HP will work with the agency to correct the invoice. If the pricing error results in an overcharge to you, HP will
credit your account for the amount overcharged.
DocuSign Envelope ID: E0D91291-0B30-44F2-8A55-5FC521D7A65D