HomeMy WebLinkAbout2020 Resolution No. 0291
RESOLUTION NO. 29
SERIES OF 2020
A RESOLUTION AUTHORIZING THE CITY OF ENGLEWOOD, COLORADO,
TO FILE AN APPLICATION WITH THE UNITED STATES DEPARTMENT
OF INTERIOR, BUREAU OF RECLAMATION, FOR WATERSMART
GRANT FUNDS
WHEREAS, the United States Department of Interior, Bureau of Reclamation leverages
Federal and non-F ederal funds to support efforts to stretch scarce water supplies and avoid conflicts
over water;
WHEREAS, through the WaterSMART Water and Energy E fficiency Grant program, the
Bureau of Reclamation provides financial assistance to states, tribes, irrigation districts, water
districts, and other entities with water delivery authority to undertake projects that result in
quantifiable and sustained water savings and reliability benefits;
WHEREAS, the City of Englewood (“City”) desires to apply for $5 00,000 in grant funds
through the Water and Energy Efficiency Grant Program;
WHEREAS, the grant funds will provide financial assistance to support the conversion of
the City's flat rate water customers to metered service, by the installation of meters at homes and
businesses;
WHEREAS, the City is required to pay $500,000, a 50% funding match, to the requested
grant funds;
WHEREAS, the City has included $840,000 in the 2021 budget to fund the work, which is
subject to City Council approval in October 2020;
WHEREAS, in the event that a minimum of $500,000 of matching funds in the 2021 budget
is not appropriated, the City can withdraw its application without consequences to the City;
WHEREAS, the application is due with the Bureau of Reclamation no later than September
17, 2020;
WHEREAS, the City will have two (2 ) years from the award date to complete grant-funded
work;
WHEREAS, conversion of flat rate customers to metered service was identified as a high
priority initiative by City leadership and the City's most recent Water Efficiency Plan;
WHEREAS, conversion of flat rate customers to metered service has proven to yield
substantial conservation savings through financial incentive to reduce consumption and the
identification of undetected leaks; and
WHEREAS, conversion from flat rate to metered service will benefit many City customers
by reducing their overall water bill.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, TH AT
Section 1. The City of Englewood, Colorado, through the Utilities Department is hereby
authorized to file an application with the United States Department of Interior, Bureau of Reclamation
for WaterSMART grant funds, attached hereto as Exhibit A.
ADOPTED AND APPROVED this 8th day of September, 2020.
Linda Olson, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution 29, Series of 2020.
Stephanie Carlile, City Clerk
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Englewood Meter Modernization Program
Phase I: Flat-Rate to Metered Service
Conversion
WaterSMART Grants: Water and Energy Efficiency
Grants for Fiscal Year 2021
Bureau of Reclamation FOA No. BOR-DO-21-F001
Applicant:
City of Englewood (CO)
Utilities Department
1000 Englewood Parkway
Englewood, CO 80110
Project Manager:
Steve Simon, Deputy Director
1000 Englewood Parkway
Englewood, CO 80110
303-762-2654
ssimon@englewoodco.gov
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Table of Contents
TECHNICAL PROPOSAL AND EVALUATION CRITERIA 1
EXECUTIVE SUMMARY 1
Project Summary 1
PROJECT LOCATION 2
TECHNICAL PROJECT DESCRIPTION 3
EVALUATION CRITERIA 6
E.1.1 Evaluation Criterion A—Quantifiable Water Savings (30 points) 6
E.1.2 Evaluation Criterion B—Water Supply Reliability (18 points) 13
E.1.3. Evaluation Criterion C—Implementing Hydropower (18 points) 18
E.1.4. Evaluation Criterion D—Complementing On-Farm Irrigation Improvements (10 points) 18
E.1.5. Evaluation Criterion E—Department of the Interior Priorities (10 points) 19
E.1.6. Evaluation Criterion F—Implementation and Results (6 points) 21
E.1.7. Evaluation Criterion G—Nexus to Reclamation Project Activities (4 points) 23
E.1.8 Evaluation Criterion H—Additional Non-Federal Funding (4 points) 24
PROJECT BUDGET 1
FUNDING PLAN AND LETTERS OF COMMITMENT 1
BUDGET PROPOSAL 2
BUDGET NARRATIVE 4
ENVIRONMENTAL AND CULTURAL RESOURCES COMPLIANCE 1
REQUIRED PERMITS OR APPROVALS ERROR! BOOKMARK NOT DEFINED.
LETTERS OF SUPPORT ERROR! BOOKMARK NOT DEFINED.
OFFICIAL RESOLUTION ERROR! BOOKMARK NOT DEFINED.
UNIQUE ENTITY IDENTIFIER ERROR! BOOKMARK NOT DEFINED.
List of Tables
Table 1.—Total Project Cost Table Error! Bookmark not defined.
Table 2.—Sample Budget Proposal Format Error! Bookmark not defined.
List of Figures
List of Attachments
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TECHNICAL PROPOSAL AND EVALUATION CRITERIA
Executive Summary
Date: September xx, 2020
Applicant Name: City of Englewood (CO) Utilities
City, County, and State Englewood, Arapahoe County, Colorado
Project Manager:
Name Steve Simon, PE
Title Deputy Director
Phone 303.762.2654
Email ssimon@englewoodco.gov
Funding Group: Funding Group I ($500,000)
Grant Funding Request: $500,000
Non-Federal Matching Funds: $841,000
Total Project Cost: $1,341,000
Project Duration:
Estimated Project Completion Date: August 30, 2023
Located on Federal Facility: Not applicable
Unique Entity Identifier: 075750133
Project Summary
The City of Englewood (Englewood) is seeking a more aggressive and proactive
approach to converting its remaining flat rate, or non-metered, water customers to
metered service. Over 1,200 of Englewood’s water customers remain on flat rates, a
lingering relic of an outdated approach to water bill collection. An existing Englewood
Ordinance requires the changeover of unmetered customers to metered service when
property ownership changes hands. However, Englewood is a mostly built-out
community with relatively low rates of property turnover. Thus an average of 108
unmetered customers per year have been converted since 2015. The proposed Project
for this application, the Meter Modernization Program Phase I: Flat-Rate to Metered
Service Conversion (Project), would expedite the conversion process by converting
approximately 500 unmetered customers. This would result in estimated annual
savings of of 133 acre-feet per year. These savings are based on the financial incentive
to change customer usage habits to use water more efficiently and through the
identification of leaks that go undiscovered with non-metered service. The conserved
water would remain in the South Platte River system, which supports much of the
Colorado Front Range urban center, a multi-billion dollar agricultural industry, and a
range of environmental and recreational interests all of which experience water
reliability issues. By completing the Project, Englewood will do their part at addressing
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the water reliability issue in their community through increasing their conservation of
existing supplies.
Project Location
The project is located throughout the City of Englewood, Colorado. Englewood lies
adjacent to the South Platte River about six miles south of downtown Denver.
Unmetered customers are spread throughout Englewood’s 6.5 square miles of service
area, shown in Figure 1.
Englewood’s Civic Center is located near the northern third section of city limits at:
39°39’16”N, 104°59’58”W
Figure 1. Location of Project, City of Englewood Proximity Map
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Technical Project Description
Englewood currently has 1,276 customers on flat rate service that are unmetered. They
are billed using a tiered flat-rate system, a lingering relic of an outdated approach to
water bill collection. An existing Englewood City Ordinance requires the changeover of
flat rate to metered service when property ownership changes hands. However,
Englewood is an older and mostly built-out community with relatively low rates of annual
property sales.
Englewood created two voluntary assistance programs that contribute to a portion of the
cost of meter conversion, but homeowners are still expected to contribute the remaining
portion. With these programs in place, Englewood has converted over the last five years
an average of 108 unmetered customers to metered service per year. Under this
conversion rate, it would take approximately thirteen years to convert all remaining
customers to metered service
The proposed Project for this application, the Meter Modernization Program Phase I:
Flat-Rate to Metered Conversion (referred to as the Project), would accelerate the
conversion process by converting 500 customers from unmetered service to metered
service over the two years of the grant term. To achieve this outcome, the Project
consists of two major tasks: (1) public outreach and identification of customers to be
converted and (2) installation and activation of meters with an Encoder Receiver
Transmitter (ERT). Table 1 provides the approach to complete the Project including
descriptions of the activities, materials, and equipment to be accomplished.
The activities, materials, and equipment for Task 2 as described in Table 1 are for a
single standard meter conversion. The Project will repeat Task 2 for each meter
conversion, for a total of 500 meter conversions. Meters installed as part of the project
will be set up to for future migration to Advanced Metering Infrastructure (AMI) features.
If during Task 2.4 the existing water service line is discovered to be a lead pipe, the
entire water service line will be replaced with a copper pipe.
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Table 1. Activities, Materials, and Equipment to Complete the Project
Task 1: Public Outreach and Identification of Customers to be Converted
The scope of work under this task includes Englewood’s metering and billing staff
querying all flat rate customers to develop the candidate list for the 500 conversions
as part of the Project. Customers that will achieve the most conservation benefit, such
as commercial customers, and customers that have a desire to convert to metered
service will be prioritized. Englewood will engage a Community Relations Specialist to
support written and verbal notification. Englewood will pursue as part of the Project a
cooperative approach as opposed to a direct mandate to customers for conversion. A
positive public outreach program as part of the Project will incentive conversions at
the future conversions phases where certain customers may be reluctant to convert.
Task Description
1.1: Query Unmetered
Customers Englewood staff will query all unmetered customers and
develop an inventory of customers, addresses, and contact
information. Staff will also assess customer type to identify
customers with the high potential conservation savings.
1.2: Outreach Program
– Written Notification Community relations staff will develop written notification
that will be submitted with the customer’s next bill. All
unmetered customers will be notified that Englewood is
undergoing a program to convert unmetered customers to
metered service. The notification will solicit voluntary
requests for conversion with the incentive that the costs to
perform the conversion will be offset by grant funds as part
of the Project.
1.4: Customer
Selection Based on response of the customer query and voluntarily
requested conversions, billing and community relations
staff will develop the unmetered customer candidate list to
be converted as part of the Project.
1.5: Outreach Program
– Verbal Notification
Englewood’s Community Relations and Utilities staff will
perform verbal outreach to all the conversion candidates to
discuss timing and execution of the work. Customers who
do not wish to be converted during this initial phase will be
removed from the candidate list and another candidate
selected.
1.6: Conversion
Notification Englewood will notify customers at least 72 hours in
advance of the conversion and will attempt to meet in
person with property owners prior to executing, either the
day prior or morning off the work being executed. After
notification, Englewood staff will create an internal meter
conversion work order.
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Task 2: Installation and Activation of Meters
The scope of work under this task includes the activities, materials, and equipment for
a single meter conversion. A meter conversion will be initiated by Englewood staff
after the completion of Task 1.6 when a customer to be converted has been notified
at least 72 hours in advance. After successful notification, Englewood staff will create
an internal work order that will initial the conversion tasks described below. These
tasks will be repeated for each meter conversion completed as part of the Project.
Task Description
2.1: Conversion
Initiation Upon receiving the work order, Englewood staff will identify
location of meter installation pit, typically 4 feet by 5 feet
and located between sidewalk and street.
2.2: Equipment
Procurement Procure ¾ inch disk meter and yolk from Englewood stock.
Procure remaining parts (meter pit, copper pipe, etc.) from
vendors.
2.3: Site Setup Request external locates (gas, electrical, telecon, other
utilities) at least 3 days before conversion installation. Set
out traffic control features day before.
2.4: Service Line Prep Locate service line and any irrigation lines. Use backhoe to
excavate meter installation pit. Shut off water at curbstop
and cut 6-inch section from water main, drain excess.
2.5: Installation of Meter Install 90-degree bend pipe, install appx. 5-feet of pipe
upwards, attach ¾ inch disk meter and yoke, 5-feet of pipe
downwards, install 90-degree bend pipe to house side of
service line. All pipes are copper material. Adjust height of
meter and placement into center of hole. Turn water back
on, check for leaks. Install meter pit body, meter pit bonnet,
and frost lid.
2.6: Site Cleanup Backfill meter installation pit, compact fill, replace any
removed sod, and haul off excess dirt. Notify customer and
Englewood staff of installation completion.
2.7: Install ERT Within two days of meter installation, a field technician will
install the ERT. The field technician fills out meter
information paperwork and submits to Englewood billing.
Englewood currently uses Itron brand ERTs.
2.8: Activate ERT and
Initiate Conversion Billing department matches paperwork completed during
installation to customer data, completes conversion
process in billing software.
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Evaluation Criteria
E.1.1 Evaluation Criterion A—Quantifiable Water Savings (30 points)
The Project is considered a municipal metered project according to the WaterSMART
WEEG FOA. Water savings will be achieved by converting Englewood’s unmetered
customers identified in Task 1 for this initial phase,, installation of a metered system,
and activating the meter within the billing system.
Describe the amount of estimated water savings
The proposed Project upon completion would result in a total estimated water savings of
133 acre-feet per year. Additional detail on how this estimated savings was determined
is included below.
Describe current losses
The water that will be conserved is being used by unmetered residential water users in
excess of typical usage patterns and volumes in the region. Many residences in
Englewood have irrigated sprinkler systems for lawns due to the semi-arid climate. In a
flat rate system, there is no means to incentive or monitor how often sprinkler systems
are being used. It is believe that the majority of savings will result from more effient
usage of irrigation systems. Indoor water savings are also anticipated through better
customer habits of large water consumption activities of showering, dishwashing, and
clothes washing habit. Additionally, savings will also occur through the identification of
leaks in the household plumbing and irrigation systems. In a non-metered service, a
customer has no way of knowing if there is a non-visible leak in their system.
Describe the support/documentation of estimated water savings:
The proposed Project is a municipal metering project. Support calculations,
documentation, and explanation is provided for municipal metering questions per the
WaterSMART WEEG FOA.
(2) Municipal Metering
2a. How has the estimated average annual water savings that will result from the project
been determined? Please provide all relevant calculations, assumptions, and supporting
data.
The estimated average annual water saving from the Project was determined by
multiplying the estimated annual water savings per converted customer by the number
of customers that will be converted due to the Project. The estimated annual water
savings per converted customer was set to the reduction in excess water use by
unmetered customers once they are converted to a meter, which was determined to be
The Project conserves 66 acre-feet per year as a result of reducing excess water
use by unmetered customers, as shown by Englewood’s data.
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0.265 acre-feet per converted customer. The method used to estimate the annual water
savings per converted customer is detailed below in response to Question 2c. The
number of customers that will be converted under this project is 500, as detailed in the
Technical Project Description section.
2b. How have current distribution system losses and/or the potential for reductions in
water use by individual users been determined?
Distribution system losses are not included as part of the Project. The process used to
determine potential reductions in water use by individual users is describe in response
to Question 2c.
2c. For installing individual water user meters, refer to studies in the region or in the
applicant’s service area that are relevant to water use patterns and the potential for
reducing such use. In the absence of such studies, please explain in detail how
expected water use reductions have been estimated and the basis for the estimations.
Studies have shown that unmetered customers use more water than metered
customers if other major water use influences such as climate and household
characteristics are the same because there is no financial incentive to use less water
and plumbing leaks can go undetected or ignored. Therefore, the estimated annual
water savings because of the Project was based off the reduction in excess water use
by unmetered customers once they are converted to a meter. Englewood has been
converting unmetered customers to meters since at least 2007. Thus, Englewood’s
historical water production, consumption, and customer type data were analyzed to
determine the excess water use by unmetered customers.
To determine the excess water use by unmetered customers, reductions in
Englewood’s unaccounted-for-water (UFW) was evaluated to determine what portion of
that reduction is because of excess water use by unmetered customers. Four factors
were evaluated for contribution to reductions in Englewood’s UFW:
• (1) Reductions in finished water distribution system losses due to increased
efficiency
• (2) Long-term reductions in water use by Englewood’s customers due to indoor
appliances and fixtures becoming more efficient, reductions in outdoor water use,
and changes in water use behavior due to multi-tiered tariff structures.
• Reductions in the number of unmetered customers due to conversions reduces
the volume of unmetered residential water use that contributes to UFW.
o This volumetric reduction in UFW due to conversion of unmetered
customer use can be further divided into two categories. The first is the (3)
typical water use expected by Englewood’s customers. The second is the
(4) excess water use by unmetered customers, which was of interest to
this analysis.
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The major steps used to determine the excess water use by unmetered customers are
listed below and described in detail in this section:
• Step 1: Use Englewood’s production data and metered consumption data to
calculate reductions in UFW over a period of time.
• Step 2: Determine how much the UFW reduction is due to the conversion of
unmetered customers. To determine this:
a. Subtract from the total UFW reduction, those due to improvements in
efficiency of the finished water distribution system.
b. Subtract from the total UFW reduction, those due to long-term changes in
use by Englewood’s customers.
• Step 3: Use the results from above to determine the excess water use by
unmetered customers.
Step 1: Determine Reductions in UFW over a Period of Time
Englewood’s production and consumption data were used to calculate the change in
UFW over a 10-year period. A 10-year period was selected to capture trends in long-
term water use changes and include a sufficient number of meter conversions. UFW
was calculated as the difference between Englewood’s production of water measured at
Water Treatment Plants and the volume of water consumed by Englewood’s metered
customers. To account for year-to-year fluctuations in water production and
consumption due to short-term climate variation, a three-year average was used. The
reduction is UFW was calculated as the difference between the three-year average
UFW over from 2007-2009 to 2017-2019. During this 10-year period, Englewood’s UFW
decreased by 847 acre-feet per year. The data and results of the above process and
calculations is shown in Table 1.
Table 2. Calculations to Determine 10-year Reduction in Unaccounted-for-Water
Year
Water
Produced1
Metered Water
Consumption1
Unaccounted-
for-Water2
af af af
2007 6,355 4,630 1,725
2008 6,827 4,761 2,066
2009 5,683 4,454 1,228
2017 5,816 5,114 702
2018 6,103 5,136 966
2019 5,798 4,987 811
2007 to 2009 UFW Average 1,673 af
2017 to 2019 UFW Average 826 af
10-year Reduction in UFW 847 af
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Table Notes
af is acre-feet | UFW is unaccounted-for-water
1 Source is City of Englewood Data
2 Water Produced minus Metered Water Consumption
Step 2: Determine UFW Reduction due to Conversion of Unmetered Customers
To determine how much of the UFW reduction calculated in Step 1 is due to the
conversion of unmetered customers, other potential contributors to UFW reductions
over the 10-year period were accounted for and subtracted from total UFW reduction.
The two contributors accounted for were improvements in the efficiency of Englewood’s
finished water distribution system and long-term changes in water use by Englewood’s
customers.
Englewood has not made significant efficiency upgrades to their finished water
distribution system during the period of the analysis that would decrease the water
losses. Therefore, none of the reductions of UFW were assumed to be due to changes
in finished water system efficiency improvements.
Englewood’s long-term water use has been declining due indoor appliances and fixtures
becoming more efficient, reductions in outdoor water use, and changes in water use
behavior due to multi-tiered tariff structures. Therefore, a portion of the reduction in
UFW would be due to these reductions in typical water use patterns. To determine this
long-term change in water use, the percent change in Englewood’s residential metered
consumption per customer tap was compared over the same 10-year period used to
determine the change in UFW . To account for year-to-year fluctuations in consumption
due to short-term climate variation, a three-year average was used. During this period,
long-term water use by Englewood’s customers decreased by 26%. The data and
results of the above process and calculations is shown in Table 2.
Table 3. Calculations to Determine Changes in Long-Term Residential Water Use
Year
Residential
Metered Water
Consumption1
Count of Metered
Residential Taps1
Per-Tap Residential
Metered
Counsumtpion2
af taps af per tap
2007 3,098 6,835 0.453
2008 3,291 6,980 0.472
2009 3,123 7,102 0.440
2017 3,358 9,700 0.346
2018 3,335 9,751 0.342
2019 3,225 9,840 0.328
2007 to 2009 Average 0.455 af per tap
2017 to 2019 Average 0.339 af per tap
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2007 to 2019 Average 0.397 af per tap
10-year Percent Reduction in Per Tap Use 26%
Table Notes:
af is acre-feet
1 Source is City of Englewood Data
2 Metered Consumption divided by Metered Taps
The 10-year reduction in UFW due to meter conversions was determined by subtracting
the portion of the reduction due to long-term changes in water use. The portion of the
reduction was calculated by multiplying the percent reduction in per tap metered
residential the 10-year UFW reduction volume. This calculated portion was then
subtracted from the 10-year total UWF reduction to determine the 10-year UFW
reduction due to conversion of unmetered customers. 216 acre-feet in the 10-year UFW
reduction was due to changes in long-term water use behavior. Therefore, 631 acre-feet
of the 10-year UFW reduction was due to meter conversions. The data and results of
the above process and calculations is show in Table 3.
Table 4. Calculations to Determine Reductions in Unaccounted-for-Water due to meter
conversions
(1) 10-year Reduction in UFW 1 847 af
(2) 10-year Percent Reduction in Per Tap Use1 26 percent
(3) UFW Reduction due to Long-Term Water Use Changes2 216 af
(4) Reduction in UFW due to meter conversions 631 af
Table Notes:
af is acre-feet | UFW is unaccounted-for-water
1 Source is Prior Calculation
2 Row (1) times row (2)
Step 3: Determine Excess Water Use by Unmetered Customers
When unmetered customers are converted to meters, their associated water use is
quantified and the unaccounted-for-water decreases. As customers are metered, their
water use is assumed to be consistent with the water use by Englewood’s existing
residential customers. Therefore, once reductions in UFW due to meter conversions
based on Englewood’s metered residential use are accounted for, any remaining
reduction represents the excess water used my unmetered customers.
To determine the excess water use by unmetered customers, the volume of UFW
reduction due to typical water use was subtracted from the reduction in UFW due to
meter conversions from step 2. This volume of excess use by unmetered customers
was determined as 253 acre-feet. This volume was then divided by the number of
unmetered customers converted over the 10-year period to get the excess use by
unmetered customers per conversion. This value was calculated to be 0.265 acre-feet
DocuSign Envelope ID: A46C3C72-3E40-4F18-92F5-39014CB046CA
City of Englewood – Flat Rate Customer Conversion to Metered Service
WaterSMART Grants: Water and Energy Efficiency Grants for FY 2021 – BOR-DO-21-
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per year (86,000 gallons per year) for each customer converted which was then set as
the estimated conservation savings.
Table 5. Calculations to Determine Excess Water Use by Unmetered Customers
(1) Reduction in UFW due to meter conversions1 631 af
(2) 10-year Reduction in Unmetered Taps2 952 taps
(3) Average Water Use per Residential Tap1 0.397 af per tap
(4) Volume of Reduction due to Typical Water Use3 378 af
(5) Excess Water Use by Unmetered Customers4 253 af
(6) Excess Water Use by Unmetered Customers5 0.265 af per conversion
Table Notes:
afy is acre-feet per year
1 Source is Prior Calculation
2 Source is City of Englewood Data
3 Row (2) times row (3)
4 Row (1) minus row (4)
5 Row (5) divided by row (2)
2d. If installing distribution main meters will result in conserved water, please provide
support for this determination (including, but not limited to leakage studies, previous
leakage reduction projects, etc.). Please provide details underlying any assumptions
being made in support of water savings estimates (e.g., how leakage will be reduced
once identified with improved meter data).
This project does not include installation of distribution main meters.
2e. What types (manufacturer and model) of devices will be installed and what quantity
of each?
The make and model of the meters will be determined at the time of installation however
Englewood anticipates these meters to be ¾ inch disk meters. Englewood will be
installing as part of the Project a total of 500 meters.
2f. How will actual water savings be verified upon completion of the project?
Actual water savings due the Project will be verified by comparing actual changes in
UFW to those projected using the methodology above. Based on the above
methodology, after converting 500 customers to meters, Englewood would expect to
see a 133 acre-foot reduction in UFW. While meters are being installed, Englewood will
check how monthly UFW compares to the same months from past years to indicate if
any immediate conservation savings are being realized. After all meter conversions are
completed, Englewood will compare actual UFW reductions to the projected savings to
measure the actual water savings due to the Project.
DocuSign Envelope ID: A46C3C72-3E40-4F18-92F5-39014CB046CA
City of Englewood – Flat Rate Customer Conversion to Metered Service
WaterSMART Grants: Water and Energy Efficiency Grants for FY 2021 – BOR-DO-21-
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DocuSign Envelope ID: A46C3C72-3E40-4F18-92F5-39014CB046CA
City of Englewood – Flat Rate Customer Conversion to Metered Service
WaterSMART Grants: Water and Energy Efficiency Grants for FY 2021 – BOR-DO-21-
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E.1.2 Evaluation Criterion B—Water Supply Reliability (18 points)
1. Will the project address a specific water reliability concern? Please address the
following:
Explain and provide detail of the specific issue(s) in the area that is impacting water
reliability, such as shortages due to drought, increased demand, or reduced deliveries.
Will the project directly address a heightened competition for finite water supplies and
over-allocation (e.g., population growth)?
Englewood’s water needs are supplied from water rights in the South Platte River basin
via direct diversion off the South Platte River. This basin experiences water reliability
issues including intermittent drought, overallocated water rights, and
population/economic growth that are increasing water demand on the system. This
basin has recently experienced droughts, the most significant occurring in 2002 and
2012. During these years, water supplies in the basin were limited and many water
users experience water reliability concerns. Water supply the basin is also over-
allocated, further threating water reliability. The region has also seen rapid population
growth, with the Colorado Front Range being one of the fastest growing regions in the
US since 2010. The South Platte River basin is a significant source of water supply for
Colorado Front Range, with the population growth seen increasing competition for the
finite water supplies.
Describe how the project will address the water reliability concern? In your response,
please address where the conserved water will go and how it will be used, including
whether the conserved water will be used to offset groundwater pumping, used to
reduce diversions, used to address shortages that impact diversions or reduce
deliveries, made available for transfer, left in the river system, or used to meet another
intended use.
The conserved water resulting from implementing the Project will reduce Englewood’s
use of water in the South Platte River basin, improving regional water reliability.
Englewood typically uses direct diversions off the South Platte River to meet water
demands rather than relying on stored water supplies. Therefore, any volume of water
conserved by the Project is water that will not be diverted by Englewood from the South
Platte River basin and will remain in the river system. By leaving the conserved supply
in the South Platte River, the overall water supply available to meet other water needs
will increase. This will potentially help address the water reliability issues described
above.
Water conserved because of the Project will remain in the South Platte River
system, which supports growing population centers, endangered species, and
many recreational opportunities while experiencing water reliability issues.
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Provide a description of the mechanism that will be used, if necessary, to put the
conserved water to the intended use.
Water not diverted by Englewood due to conservation resulting from the Project will
remain in the river system. No additional mechanisms are necessary for the conserved
water to serve this intended purpose.
Indicate the quantity of conserved water that will be used for the intended purpose.
All the conserved water, estimated to be 133 acre-feet, resulting from the Project will be
put towards this purpose.
2. Will the project make water available to achieve multiple benefits or to benefit
multiple water users? Consider the following:
Will the project benefit multiple sectors and/or users (e.g., agriculture, municipal and
industrial, environmental, recreation, or others)?
The conserved water resulting from the Project will remain in the South Platte River
basin system. The basin provides water supply for agricultural and municipal and
industrial (M&I) use as well as for environmental and recreational purposes. The
additional water owned by Englewood that is left in the river due the Project could
benefit all these user types. Many M&I water users have water rights that are vulnerable
to droughts. To mitigate this vulnerability, and for other reasons, many are buying more
senior water rights commonly held by agricultural users. Improving the availability and
reliability of other water rights by leaving more water in the river may reduce the need
for other water users to purchase other water rights, including agricultural rights, thus
lessening the dry-up of irrigated lands. Similarly, the South Platte River near Englewood
and downstream supports a variety of environmental and recreational purposes
including the South Suburban Park and Recreation boat chutes and Confluence Park.
Water left in the river systems because of the Project would also help benefit these
users.
Will the project benefit species (e.g., federally threatened or endangered, a federally
recognized candidate species, a state listed species, or a species of particular
recreational, or economic importance)? Please describe the relationship of the species
to the water supply, and whether the species is adversely affected by a Reclamation
project.
The South Platte River basin supports a variety of species, some of which are
recognized at the federal and state level as being threatened or endangered. Water left
in the river because of the Project will improve the effectiveness of existing and future
species-management programs. In the South Platte River basin, the Platte River
Recovery Implementation Program improves the management of the South Platte River
to better support threatened/endangered species such as the piping plover, whooping
crane, and pallid sturgeon. These species all rely on water supply and/or sufficient flows
in the river during certain times of the year as part of their habitat. Water left in the
South Platte River due to the Project will benefit the management of the river as part of
this program.
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Will the project benefit a larger initiative to address water reliability?
The Colorado Water Plan was completed by the Colorado Water Conservation Board as
a proactive process to improve future water reliability within the State of Colorado. This
plan identified up to a 560,000 acre-foot water supply gap at 2050. Conservation of
existing water supplies, such as what will be accomplished by the Project, was identified
to meet 400,000 acre-feet of the gap. By conserving existing supplies through the
Project, the City will help meet goals outlined by this statewide initiative to address
water reliability.
Will the project benefit Indian tribes?
The project does not benefit Indian tribes.
Will the project benefit rural or economically disadvantaged communities?
The Project will result in direct benefits to economically disadvantaged communities
(EDC) within Englewood. Englewood has one of the lowest median household incomes
in the Denver metropolitan area, much lower than its peer communities. Based on
Englewood’s rate structure, residents are likely to pay less for water use after
conversion to a meter, assuming water use follows typical patterns. Without the Project,
homeowners will need to pay a larger portion of the cost to convert to a metered
system. EDC homeowners may not be able to afford this cost and thus cannot realize
the financial savings. By offsetting the cost of meter conversion, the Project will allow
these homeowners to convert their meters and realize the financial savings.
Describe how the project will help to achieve these multiple benefits. In your response,
please address where the conserved water will go and where it will be used, including
whether the conserved water will be used to offset groundwater pumping, used to
reduce diversions, used to address shortages that impact diversions or reduce
deliveries, made available for transfer, left in the river system, or used to meet another
intended use?
The responses above show how the Project will help achieve the multiple benefits
outlined above to other water users, species, and EDCs. To summarize, water
conserved by Englewood because of the Project will be left in the South Platte River
system. This river system provides water supply to agricultural and M&I users and
supports federally endangered/threatened species. The water left in the river system by
Englewood increases the supply available for these other purposes, the exact purpose
determined by the administrative procedures on the river system. Finally, by offsetting
the cost of meter conversions, the Project will allow EDC within Englewood to realize
the financial savings in water bills after converted to a meter.
3. Does the project promote and encourage collaboration among parties in a way
that helps increase the reliability of the water supply?
Is there widespread support for the project?
The Project aligns with goals set by a variety of agencies such as the City governing
body and Mayor, the State of Colorado, and water-related professional organizations.
All these organizations have indicated their support for the project in the Letters of
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Support, included in this application. The Letters of Support included with this
application are:
• Englewood Mayor and City Council
• Englewood Water and Sewer Board
• Colorado Water Conservation Board
• WaterNOW Alliance
• American Water Works Association
What is the significance of the collaboration/support?
At the City level, this support indicates that when the Project is implemented,
homeowners will be encouraged to and will be open to participating in the meter
conversion process. Voluntary participation in the meter conversion process leveraging
the support from Englewood elected officials will reduce the need for education and
outreach, focusing the Project on maximizing conservation savings.
At the Regional and State-level, this support indicates that Englewood will be
recognized for meter conversation efforts as part of the Project. This will improve
relations between Englewood and the State, and other members of the water
community.
Is the possibility of future water conservation improvements by other water users
enhanced by completion of this project?
Yes. The Project is the first phase for the City in modernizing its metering program and
successful completion of the Project will set the City up to continue in this modernization
process. This includes converting all remaining unmetered customers and installing AMI
on all water meters. The meters installed as part of the Project will be upgradable with
AMI.
Will the project help to prevent a water-related crisis or conflict? Is there frequently
tension or litigation over water in the basin?
The Project will reduce the potential for water-related conflict within the South Platte
River basin by leaving more water in the river system. Due to the high existing water
use and anticipated population growth in the basin, there is significant competition for
the limited water supplies. This is demonstrated by the limits water rights administration
places on diversions of surface water from the South Platte River and its tributaries, and
the water court system caseload. The South Platte River basin (Water Division 1)
typically has approximately 300 pending water court cases each year, with 10% to 15%
of those cases being scheduled for trials. Both the caseload and the number of trials
scheduled, which generally indicates larger water conflicts, demonstrate the competition
for water supplies.
Describe the roles of any partners in the process. Please attach any relevant supporting
documents?
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There are not active partners as part of the Project. While other entities may provide
indirect support to the City in the form of expertise or guidance, the City is the sole
participant in the Project.
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E.1.3. Evaluation Criterion C—Implementing Hydropower (18 points)
Project has no hydropower component.
E.1.4. Evaluation Criterion D—Complementing On-Farm Irrigation
Improvements (10 points)
Project has no on-farm irrigation improvement components.
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E.1.5. Evaluation Criterion E—Department of the Interior Priorities (10
points)
1. Creating a conservation stewardship legacy second only to Teddy Roosevelt
Throughout Colorado and the West, a reliable water supply is critical to maintaining the
way of life for millions of people who call these locations home. To maintain a reliable
water supply in the face of changes in the environment, water providers throughout the
region will need to do their part at managing their water resources. Englewood relies on
this water supply and thus understands the importance of properly managing water
resources in a changing environment. Conversion of unmetered customers to meters is
a proven best practice to effectively conserve existing water supplies. Englewood has
recognized the conversion of unmetered customers to meters as a key step to
improving the management of their water resources. By completing the Project,
Englewood is committed to doing their part towards closing the future water supply gap.
2. Utilizing our natural resources
The reduction in water need by Englewood because of the Project will reduce the
volume of water that needs to be treated and distributed. This will reduce the energy
required by the City to treat and distribute water supply, thus ensuring energy is
available for other purposes.
3. Restoring trust with local communities
Englewood’s water supply is sourced from the South Platte River basin, and thus
connects the City to communities throughout the Denver Metro Area, Colorado, and the
greater West. Within Colorado, there is tension between these various communities as
competition for water resources intensifies. However as seen in the Colorado Water
Plan, all these communities agree that conservation of existing supplies is beneficial to
all. The Project is a proactive measure Englewood can take that aligns with goals
agreed upon by the Colorado water community. Water conserved by the City because
of the Project will be left in the source river system. This increases the water supply
available to other communities near the City, potentially improving relationships.
Additionally, because the conservation resulting from the Project aligns with goals set
by the State Water Plan, other members of the Colorado water community will view the
City positively.
4. Striking a regulatory balance
Not applicable to the Project.
The modernization of Englewood’s water infrastructure and the resulting
conservation due to the Project aligns with Department of Interior Priorities while
also improving relationships between Englewood and the larger water community.
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5. Modernizing our infrastructure
By converting currently unmetered customers to meters through the Project, the City is
modernizing their water infrastructure. Water meters installed as part of the project will
include ERT technology to increase efficiency of tracking water use and generating bills.
Similarly, meters installed as part of the project will be set up to be ungraded using AMI
technology, that will at a future phase further modernize Englewood’s infrastructure.
DocuSign Envelope ID: A46C3C72-3E40-4F18-92F5-39014CB046CA
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E.1.6. Evaluation Criterion F—Implementation and Results (6 points)
E.1.6.1. Subcriterion F.1—Project Planning
Does the applicant have a Water Conservation Plan
and/or System Optimization Review (SOR) in place?
Please self-certify or provide copies of these plans
where appropriate to verify that such a plan is in
place.
Englewood developed and implemented a water
conservation plan (referred to as a Water Use
Efficiency Plan) that was submitted-to and approved-
by the Colorado Water Conservation Board in
BLANK. Englewood’s Water Use Efficiency Plan can
be found on the Colorado Water Conservation Board
website as well as Englewood’s website.
Provide the following information regarding project
planning:
1. Identify any district-wide, or system-wide,
planning that provides support for the
proposed project. This could include a Water Conservation Plan, SOR, Drought
Contingency Plan or other planning efforts done to determine the priority of this
project in relation to other potential projects.
Englewood’s Water Use Efficiency Plan referenced above evaluated a variety of
potential projects that could conserve Englewood’s water supplies, one of which was
the conversion of unmetered customers.
Provide the following information regarding project planning
2. Describe how the project conforms to and meets the goals of any applicable
planning efforts and identify any aspect of the project that implements a feature
of an existing water plan(s).
The conversion of unmetered customers to meters was identified in Englewood’s Water
Use Efficiency Plan as the highest priority project to complete due to the low-cost per
water conserved and high potential for volume of water conserved. The meter
conversion process for the Project is the same meter conversion process identified in
Englewood’s Water Use Efficiency Plan as the highest priority project.
E.1.6.2. Subcriterion F.2—Performance Measures
The performance measure used to quantify Actual water savings due the Project will be
evaluating the reduction in UFW compared to past years. After converting 500
customers to meters, Englewood would expect to see a 133 acre-foot reduction in UFW.
While meters are being installed, Englewood will check how monthly UFW compares to
the same months from past years to indicate if any immediate conservation savings are
DocuSign Envelope ID: A46C3C72-3E40-4F18-92F5-39014CB046CA
City of Englewood – Flat Rate Customer Conversion to Metered Service
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being realized. After all meter conversions are completed, Englewood will compare
actual UFW reductions to the projected savings to measure the actual water savings
due to the Project.
E.1.6.3. Subcriterion F.3—Readiness to Proceed
Identify and provide a summary description of the major tasks necessary to complete
the project. Note: please do not repeat the more detailed technical project description
provided in Section D.2.2.4.; this section should be focused on a summary of the major
tasks to be accomplished as part of the project.
Figure 2 summarizes the major tasks and schedule to complete the project. Additional
detail on the tasks and schedule is provided in the Technical Project Description.
Figure 2. Schedule of Major Milestones and Tasks for the Project
Describe any permits that will be required, along with the process for obtaining such
permits.
No permits are required to implement the Project. Englewood as part of the meter
conversion process as described in the Technical Project Description will notify
homeowners of conversion and coordinate construction activities with other Englewood
departments and other utility providers.
Identify and describe any engineering or design work performed specifically in support
of the proposed project.
No engineering or design work is required in support of the Project.
Describe any new policies or administrative actions required to implement the project.
Current Englewood policy only requires mandatory conversion during ownership
transfer. The Project will be purely voluntary and thus existing policy will be updated to
also include proactively converting unmetered customers.
Schedule
Milestone/Task Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Sign WaterSMART Contract
Task 1: Identification of Customers to be Converted
Task 2: Conversion of Unmetered Customers
Final Reporting and Project Closeout
2021 2022 2023
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E.1.7. Evaluation Criterion G—Nexus to Reclamation Project Activities
(4 points)
Is the proposed project connected to Reclamation project activities? If so, how? Please
consider the following:
• Does the applicant receive Reclamation project water?
Englewood does not receive Reclamation project water.
• Is the project on Reclamation project lands or involving Reclamation facilities?
The Project is not on Reclamation project lands and does not involve Reclamation
facilities.
• Is the project in the same basin as a Reclamation project or activity?
The Project is located within the South Platte River basin. The Colorado-Big Thompson
Project, a Reclamation project, operates in the South Platte River basin.
• Will the proposed work contribute water to a basin where a Reclamation project is
located?
The conserved water because of the Project will contribute water to the South Platte
River basin which has a Reclamation project.
• Will the project benefit any tribe(s)?
The Project will not benefit any tribes.
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E.1.8 Evaluation Criterion H—Additional Non-Federal Funding (4
points)
Based on the Project budget presented in the application, Englewood is contributing
BLANK towards the Project, which is BLANK percent of the total Project budget.
Non-Federal Funding
Total Project Cost
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PROJECT BUDGET
Funding Plan and Letters of Commitment
Please identify the sources of the non-Federal cost-share contribution for the project,
including:
• Any monetary contributions by the applicant towards the cost-share requirement and
source of funds (e.g., reserve account, tax revenue, and/or assessments).
Englewood will fund all non-Federal contribution entirely through its funding reserves..
• Any costs that will be contributed by the applicant.
• Any third-party in-kind costs (i.e., goods and services provided by a third party).
N/A
• Any cash requested or received from other non-Federal entities.
N/A
• Any pending funding requests (i.e., grants or loans) that have not yet been approved
and explain how the project will be affected if such funding is denied.
N/A
In addition, please identify whether the budget proposal includes any project costs that
have been or may be incurred prior to award. For each cost, describe:
• The project expenditure and amount.
N/A
• The date of cost incurrence.
N/A
• How the expenditure benefits the project.
N/A
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Budget Proposal
Table 6. Total Project Cost Table
Source Amount
Costs to be Reimbursed with the requested Federal funding $500,000
Costs to be paid by Englewood $841,000
Value of third-party contributions $0
Total Project Cost $1,341,000
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Table 7. Budget Proposal
BUDGET ITEM DESCRIPTION COMPUTATION Quantity
Type
TOTAL
COST $/Unit Quantity
Salaries and Wages
Equipment Operator $33.66/hour
Utility System Technician $26.73/hour
Field Service Technician $25.00/hour
Community Relations Specialist $28.22/hour
Administration Manager
(Billing/Meters) $51.01/hour
Fringe Benefits
Equipment Operator $11.78/hour
Utility System Technician $9.36/hour
Field Service Technician $8.75/hour
Community Relations Specialist $9.88/hour
Administration Manager
(Billing/Meters) $17.85/hour
Travel
Equipment
Backhoe $52.50/hour
Dump Truck $30.00/hour
Work truck $40.00/hour
Pickup $20.00/hour
Supplies and Materials
Meter $157.19/unit
Yoke $156.85/unit
ERT $75.00/unit
Copper Pipe $2.67/foot
3/4" 90 degree elbow $21.88/each
Meter Pit (body,Bonnet,Frost
lid, Lid) $269.26/each
Task 1 Notification Flyers $1.25/each
Contractual/Construction
Third-Party Contributions
Other
TOTAL DIRECT COSTS
Indirect Costs
TOTAL ESTIMATED PROJECT COSTS
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Budget Narrative
As detailed in the Technical Project Description of this application, the Project will
consist of two tasks, listed in Table 1. The budget narrative in this section is discussed
with respect to these tasks and includes the items included in Table 7.
Salaries and Wages
The Project Manager is Steve Simon, Deputy Director. His project management time is
over and above the cost of the project and will not be counted towards the project cost.
The salaries and wages for the Project were determined by using the salaries for the
Englewood staff that will be completed the tasks, by labor category, outlined in the
Technical Project Description. Table 8 lists the different labor categories required to
complete the Project, their associated labor rate, and the allocation of time to either
Task 1 or Task 2.
Table 8. Labor Categories, Rates, and Allocation of Time for the Project
Labor Category Labor Rate Task 1
Allocation
Task 2
Allocation
Equipment Operator $33.66/hour 0% 100%
Utility System Technician $26.73/hour 0% 100%
Field Service Technician $25.00/hour 0% 100%
Community Relations Specialist $28.22/hour 100% 0%
Administration Manager
(Billing/Meters) $51.01/hour 100% 0%
Fringe Benefits
Fringe benefits for the Englewood staff time to complete the project were determined
using a 35% escalator of the base labor rates shown in Table 8.
Travel
No travel costs are required for the Project.
Equipment
No equipment over $5,000 is required to be purchased as part of the Project.
Equipment rental rates are based off historical rental rates from Englewood for past
meter conversions. Equipment hour estimates are based off historical times required for
Englewood to complete past conversions.
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Materials and Supplies
Material and supply costs are based off historical costs from Englewood for past meter
conversions. Material and supply quantities are based off historical quantities required
for Englewood to complete past conversions.
Contractual
No contractual costs are required for the Project.
Third-Party In-Kind Contributions
No contractual costs are required for the Project.
Environmental and Regulatory Compliance Costs
The Project is not anticipated to incur significant environmental and permitting costs.
Other Expenses
No other expenses are required for the Project.
Indirect Costs
No indirect costs are included for the Project.
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ENVIRONMENTAL AND CULTURAL RESOURCES COMPLIANCE
Will the proposed project impact the surrounding environment (e.g., soil [dust], air, water
[quality and quantity], animal habitat)? Please briefly describe all earth-disturbing work
and any work that will affect the air, water, or animal habitat in the project area. Please
also explain the impacts of such work on the surrounding environment and any steps
that could be taken to minimize the impacts.
The Project requires a minimal amount of earthwork as part of meter installation and
impacts are limited to the immediate vicinity of the meter installation pit. All meter pit
locations are located on previously disturbed land due to prior construction of road,
sidewalk, and residential and commercial homes and businesses.
Are you aware of any species listed or proposed to be listed as a Federal threatened or
endangered species, or designated critical habitat in the project area? If so, would they
be affected by any activities associated with the proposed project?
Englewood is not aware of any species within the Project area that could be impacted.
Are there wetlands or other surface waters inside the project boundaries that potentially
fall under CWA jurisdiction as “Waters of the United States?” If so, please describe and
estimate any impacts the proposed project may have.
Englewood is not aware of any wetland impacts in the Project area.
When was the water delivery system constructed?
BLANK
Will the proposed project result in any modification of or effects to, individual features of
an irrigation system (e.g., headgates, canals, or flumes)? If so, state when those
features were constructed and describe the nature and timing of any extensive
alterations or modifications to those features completed previously.
The Project will not result in any modifications or effects to individual features of an
irrigation system.
Are any buildings, structures, or features in the irrigation district listed or eligible for
listing on the National Register of Historic Places? A cultural resources specialist at your
local Reclamation office or the State Historic Preservation Office can assist in
answering this question.
BLANK
Are there any known archeological sites in the proposed project area?
Englewood is not aware of any known archeologic sites in the Project area.
Will the proposed project have a disproportionately high and adverse effect on low
income or minority populations?
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The Project will not have disproportionately high and/or adverse effects on low-income
or minority populations. In fact, the project will positively impact many of individual in
this population by offsetting costs to install a meter and reducing their overall water bill.
Will the proposed project limit access to and ceremonial use of Indian sacred sites or
result in other impacts on tribal lands?
The Project will not limit access to and ceremonial use of Indian sacred sites and the
Project will not impact tribal lands.
Will the proposed project contribute to the introduction, continued existence, or spread
of noxious weeds or non-native invasive species known to occur in the area?
The Project will not contribute to the introduction, continued existence, or spread of
noxious weeds or non-native species in the Project area.
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