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Home My WebLink About2019 Resolution No. 065RESOLUTION NO. 65 SERIES OF 2019 A RESOLUTION AUTHORIZING THE CITY OF ENGLEWOOD, COLORADO, TO FILE AN APPLICATION WITH ARAPAHOE COUNTY FOR 2020 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS. WHEREAS, the Englewood City Council has approved CDBG applications since 1977 and approved the execution of an Intergovernmental Agreement with the passage of Ordinance No. 37, Series of 1991, covering the City's participation in the Arapahoe County CDBG Entitlement Program for funding years 1992 through 1994; WHEREAS, the Englewood City Council approved passage of Ordinance No. 13, Series of 2006, authorizing the execution of an Intergovernmental Agreement between the City of Englewood and Arapahoe County covering participation in the Arapahoe County CDBG Entitlement Program for funding years 2007 through 2009; WHEREAS, the Englewood City Council approved passage of Ordinance No. 22, Series of 2009, authorizing the execution of an Intergovernmental Agreement between the City of Englewood and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME Investment Partnership Programs for federal fiscal years 2010 through 20 12; WHEREAS, the Englewood City Council approved passage of Ordinance No. 25, Series of 2012, authorizing the execution of an Intergovernmental Agreement between the City of Englewood and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME Investment Partnership Programs for federal fiscal years 2013 through 2015; WHEREAS, the Englewood City Council approved passage of Ordinance No. 19, Series of 2015, authorizing the execution of an Intergovernmental Agreement between the City of Englewood and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME Investment Partnership Programs for federal fiscal years 2016 through 2018; WHEREAS, the Englewood City Council approved passage of Ordinance No. 81, Series of 2017, authorizing the execution of an Intergovernmental Agreement between the City of Englewood and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME Investment Partnership Programs for federal fiscal years 2018 through 2019; WHEREAS, the Englewood City Council approved passage of Ordinance No. 12, Series of 2018, authorizing the execution of an Intergovernmental Agreement between the City of Englewood and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME Investment Partnership Programs for federal fiscal years 2019 through 2021; WHEREAS, the Arapahoe County Community Development Block Grant Program provides grants to participating municipalities to meet housing and community development needs; and WHEREAS, to compete in the Arapahoe County Community Development Block Grant Program, local governments must submit an application; and WHEREAS, the City of Englewood has received a notice of fund availability; and _.,. . WHEREAS, the City of Englewood, Colorado, desires to apply for these funds through the Arapahoe County 2020 Community Development Block Grant Program to fund the Energy Efficiency Englewood Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City of Englewood, Colorado, is hereby authorized to file an application for 2020 Arapahoe County Community Development Block Grant funds . Section 2. The Mayor and City Clerk are ·authorized to sign and attest all necessary forms, documents, assurances and certifications for the Community Development Block Grant application for and on behalf of the City Council and the City of Englewood. ADOPTED AND APPROVED this 4 th day of November, 2019. .. ·.-,,,,£....,C....-==--+------------ I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution 65, Series of 2019. 2 ARAPA H OE CO U N TY COLOAADO'S FIRST 2020 Co mmuni ty Resources Department Housing and Co mmunity Dev el opment Servic es 1690 W . Li ttl eton Bo ul evard, Suite 300 Littleto n, CO 80 120 (303) 738-8062 Community Development Block Grant (CDBG) Application for Funding Applica nt: Proj ect: CDBG Reques t: City of Engl ewood Energy Effi cient En glewood (E 3) $115,000 1i:r EOUAl HOUSING OPPORTUNITY Page 48 of 2 39 ORGANIZATION Organization: City of Englewood Type: Government Agency Faith Based Organization: No DUNS Number: 07~575-0133 Tax ID Number: 84-6000583 Active SAMS Registration Yes Mailing Address: 1000 Englewood Parkway City, ·State, Zip Code: Englewood, CO 80110 Phone Number: 303.762.2347 Website: http://www.englewoodco.gov PERSONNEL Chief Official: Linda Olson Title: Mayor Phone Number: 303.762,2310 Email Address; lolson@englewoodco.gov Add to CDBG Mailing List Project Manager: Nancy G. Fenton Title; Executive Assistant Phone Number: 303,762.2347 Email Address: nfenton@englewoodco.gov Add to CDBG Mailing List PROJECT Project Name: Energy Efficient Englewood (E 3 ) Project Type: Housing Project Address, or Project City of Englewood Service Area: CDBG Funds Requested: $115,000 Total Project Cost: $157,000 CDBG Funds as% of Total 73% Project Cost: Summarize Project in One Provide grants to low and moderate income househo lds for energy Sentence: 1~onservation and efficiency upgrades. 2 Page 49 of 239 I. Project meets the following CDBG National Objective: (Only Choose One) IZI Low and Moderate Income Benefit D Slum or Blight D Catastrophic or Urgent Need 2. Project meets the following secondary CDBG National Objective: (Only Choose One) IZ! Create Suitable Living Environments D Provide Decent Affordable Housing D Create Economic Opportunities 3. Project meets the following CDBG Low to Moderate Income Benefit Categories: (Only Choose One: Area Benefit, Limited Clientele, Housing Rehabilitation, Jobs) D Area Benefit At least 51 % of the residents within the activity area are LMI If selected, please include a map of the project and/or organization's service area and most recent Census Tract/Block Group data for the proposed area benefit D Limited Clientele: Choose one of the following groups that best describes the persons served D At least 51 % of the clientele served are LMI persons Requires Income Eligibility Documentation □ The activity has income eligibility requirements limiting the activity exclusively to LMI persons D The activity is of such nature and location that it may be reasonable conclude~ that the clientele are LMI persons □ The activity serves a ''presumed benefit" population, including: D Abused Children D Elderly Persons (62 or Older) □ Battered Spouses D Severely Disabled Adults D Illiterate Adults D Persons Living with AIDS/HIV □ Migrant Farm Workers D Homeless Persons 3 Page 50 of 239 181 Housing Rehabilitation: Identify the types of housing units this project will serve ~ Single-Family D Multi-Family ~ Owner Occupied D Renter Occupied * Housing units MUST be occupied by LMI persons □ Jobs Choose the category that best reflects the project goal: D Job Creation □ Job Retention * At least 51% of jobs MUST be filled/retained by LMI persons 4. Project meets one of the following CDBG National Outcomes: D Availability/ Accessibility D Affordability 181 Sustainability S. Which Priority Need outlined in the Arapahoe County 2014-2019 Consolidated Plan does your project meet? 181 Housing Needs D Community Development Needs (Non-Housing) □ Economic Development D Public Facilities and Infrastructure □ Public Services D Homelessness 6. Which Goal outlined in the Arapahoe County 2014-2019 Consolidated Plan does your ,project meet to address,the aforementioned Priority Need? IZI Preservation of Existing Housing Stock D Expanding and Preserving Homeownership D Public Services □ Handi capped Services 4 Page 51 of 239 D Senior Services □ Youth Services D Public Facility Improvements D Public Infrastructure Improvements D Homeless Prevention Services D Emergency Housing and Shelter for Homeless D Fair Housing 7. Provide a brief narrative on the purpose of this project and how it will address the mission, objectives and priorities of the CDBG program by elaborating on your answers to questions 1-6 above. Sixty-six percent of Englewood's housing stock was built prior to 1970, and 83% was built before 1980. Energy conservation and efficiency upgrades are needed in a significant number of those homes. The Energy Efficient Englewood (E 3) project will provide grants up to $8,000 with a home owner's match of 20% for conservation and energy efficiency repairs and upgrades. The project i s limited to low and moderate income households at or below 80% AMI. The project will help preserve the existing Englewood housing stock and provide more sustainable premises for Englewood's low and moderate households. 5 Page 52 of 239 8. Provide a brief narrative describing the project goals, measureable outcomes and anticipated community impact, focusing specifically on the target population and clients served, as well as the issue(s) being addressed. For each Measurable Outcome, Please Identify: a. Outcome Measurement b. Data Source c. Data Collection Methodology OUTCOME#! Provide a grant to finance conservation and energy efficiency work items to 12 low and moderate income homeowners whose homes are located through the City of Englewood. OUTCOME MEASUREMENT The completion of work items recommended by an independent energy audit for 12 Low/Mod households. DATA SOURCE Applications, financial documents, energy audits, and lead based paint testing (when required). DATA COLLECTION METHODOLOGY The Project Manager will track the project completion status in an internal database and coll ect the required homeowner demographics. Project case files will also be maintain ed. OUTCOME#2 OUTCOME MEASUREMENT 6 Page 53 of 239 DATA SOURCE DATA COLLECTION METHODOLOGY OUTCOME#3 OUTCOME MEASUREMENT DATA SOURCE DATA COLLECTION METHODOLOGY 7 Page 54 of 239 9. Provide the specific number of Arapahoe County residents served by your organization annually. N/A 10. Specific to this project only, estimate the number and percentage of Arapahoe County residents that will benefit from this project. · * Please identify if beneficiaries will be counted as: D Persons or ~ Households * Please provide the best estimate for the number of beneficiaries in each municipality: Municipality Number Served Percent of Total Served Aurora Bow Mar, Columbine Valley, Foxfield, Cherry Hills Village Centennial Deer Trail Englewood 12 100% Glendale Greenwood Village Littleton Sheridan Unincorporated Arapahoe County TOTAL (Excluding Aurora) 12 100% 8 Page 55 of 239 FY 2019 Income Limits for Ampahoe County ~:;o'i9 IT20l9 # of Penons. ill Family l\Jedliin. Jurome Limit 'in~~mf Categor,· : 3 4 ~ 6 s ,• ,•.· 30% $19.500 S22.300 S25,100 S27.850 S30.J70 S34,590 S39,010 S43.430 £:d1-emel~· Low '$92,800 S0°''0 S32,S00 S37.150 S-11,800 s-16,400 SS0.150 S53 ,SS0 S57,550 •S61,250 . :: ,. ~.' .. Lon-"., SOl?'o $52,000 $59,400 $(56.850 S74,250 SS0.200 S86,150 S92,IOO S98.050 .... V • :\loderate XOIE: Ar:ip:ihoe C 011nty is plrt of tho Den,·ex-Aw-or.i-L.,kewood , CO Metropoliun St:1tistical Area (MSA). Therefore, all infomution presented here applies. to 31J of the Dell\·er-Auror.i•ul.."t\\'OOd, CO MS • .\, which eourains the following areas: Admts Co11nty; Arapahoe Counl)'; City and Counly ofBroomficld; Clc:ir Creek County; City and County of Denver; D ouglas. County; El~ County; Gilpin Count}~ J'cf!'eiwn County; and Park County. 11. Based on the HUD 2019 Income Guidelines, estimate the number and percentage of income-qualified Arapahoe County residents that will benefit from this specific project. f Extremely Low Low Moderate Non-LMI 0-30% 31-50% 51- 0 80 % AMI AMI AMI Number Served 2 4 6 Percent of Total 16.67% 33.33% 50% 12. How many Arapahoe County resid~nts received this service during your last fiscal year? Twelve (12) >80% AMI 0 9 Page 56 of 239 13. What is the CDBG cost per client for this specific project? $9,593.33 14. How will CDBG income eligibility be documented and met? Please provide a short narrative, describing·how clients certify their eligibility, e.g. proof of residency, monthly or annual income, family size etc ... The following information is required of each applicant: 1. Income verification for all household members over 18 years old, such as two current wage stubs, current 1040 income tax forms, award letters from Social Security, VA, Worker's Compensation, SSI, OAP, etc. 2. All current bank statements, with account numbers, for checking, savings, IRA and/or certificates of deposit; verification of the value of stocks and/or bonds; cash value for any whole life insurance policies, etc. 3. Signed Affidavit of Residency status, with a copy of a valid ID 4. Deed of Trust, Warranty Deed, Quit Claim Deed showing current ownership 5. Current homeowner's insurance policy showing coverage 6. Current property tax statement from Arapahoe County showing taxes are not in arrears 7. Divorce papers verifying any amount of child support or alimony being received 15. Provi~e a thorough description of the project parameters, detailing who, what, when, where, why and how this project will address the aforementioned CDBG priorities and goals. The Energy Efficient Englewood Project will offer grants to low and moderate income homeowners up to a maximum of $8,000 per household, focusing on conservation and energy efficiency repairs and upgrades to their existing homes. Examples of eligible repairs or upgrades are installation of high efficiency furnaces, water heaters (including tankless water heaters), Energy Star rated windows, exterior doors, storm doors, insulated siding, insulation, evaporative coolers, refrigerators, etc. The grant requires a 20% match from the homeowners. If the homeowner does not have the required match, then the grant will be secured by a Deed of Trust recorded on the property with repayment established as a 4-year declining lien that will be forgiven at a maximum of $2,000 per year. This project will begin when a Notice to Proceed has been received from Arapahoe County and conclude within 12 months, targeting April 30, 2019. The entire City of Englewood is being designated as the targeted neighborhood due to the dispersed nature ofthe homes needing conservation and energy efficiency repairs and upgrades. All applicants will be at or below 80% of the HUD area median income as determined by a face-to- face interview and a review of all financial documents. 10 Page 57 of 239 Initial marketing of the program will begin upon notification of approval. An article will be published in the Englewood Citizen magazine which is mailed to every residence within the City. Information will also be placed on the City's social media, such as FaceBook, Twitter, and NextDoor. There are currently nine families on the Project waiting list, without any current active advertising. Additional grant assistance requests will be added to the waiting list on a first-co me, first-served basis until the Notice to Proceed has been received from the Cou nty. An application will be completed by each homeowner based on a face-to-face interview documenting and verifying each applicant's gross annual income and eligible work items. A construction escrow account will be established in each approved owner's name. An energy audit will be required for each applicant prior to the start of construction to determine the areas of greatest energy efficiency need. Construction funds will be disbursed to the homeowner or contractor based on receipts for materials and labor expenses. The homeowners participating in this program will in.crease the energy efficiency of their homes and realize a saving on their energy bills. These improvements will be long lasting and encourage all residents to continue improvements on their own. Attempts will be made not to duplicate the services provided by the Arapahoe County Weatherization Division's program. Referrals will be made to the Weatherization Division for services if the household appears to qualify with that Program's income guidelines. This project will comply with the UD consolidated "Federal Lead-Based Paint Regulations" issued on September 15, 1999. 11 Page 58 of 239 16. Provide an estimated timeline for completing the project during the 2020 grant year (May 1, 2020 -April 30, 2021), including relevant dates/phases. Project Activity or Phase Month, Year Start of Grant Year May 1, 2020 Notice to Proceed June 2020 Marketing Project June 2020-November 2020 Interviewing and Eligibility Determination June 2020 -January 2020 Rehabilitation of Units July 2020-April 2021 End of Grant Vear April 30, 2021 17. What obstacles could delay the start and/or completion of this project; how will these potential delays be addressed? Jf the Notice to Proceed is not received in June 2020, the subsequent project activity and project completion dates will also be delayed. 18. Is there a minimum amount ofCDBG funding needed to make this project feasible and viable given your current funding and commitments? If so, what is the minimum amount ofCDBG funds needed to complete this project? $115,000. If full funding is not received, then fewer homes will be made energy efficient and the project could be considered as ineffective causing families to wait longer for the needed upgrades. 12 Page 59 of 239 '1J ll) (0 CD CJ) 0 0 .... I\.) (.,.) co 19. Provide a detailed ~ budget (not organizational budget). Budget Items Description / Details ·-_CDBG; Other Request Funds Administration /Personnel IAdmin -Personnel Costs !Salary and Benefits s1i,200.oo $18,000.00 " IAdmin -LBP Testing Lead Based Paint Report-Pre and Post $ 6;000.00 " IAdmin -Energy Audits Energy Audit Reports $.1~800.00 ,· Operations " •· ~ Contract.Services -. .. , .. ProjecfDelivery Grants for Energy Efficiency 12 grants @ $8,000 :,. 96;000:00 .. ;,24,000.00 . TOTAL $115,000.00 $42,000.00 . . %'0FTOTAL_s_ ·;,'."_,-,, 73% 27% Total Cost Source of Funds Secured Unsecured Funds Funds i;, 29,200.00 City Budget $29,200.00 $ 6,000.00 $ 1,800.00 . .. .. -- ' . ; . $120,000.00 Homeowner Match $24,000.00 $157,000.00 ' ... ,·! 100% w ~~': ·-.. ~,J.. ~ -. ,; t~~ : ·;·~~~ i/'·~y· ··._ t .. (: ~' ··' ..... , ;.:;, ·"' .. 13 20. Please provide information about your agency: a. Background/History The City of Englewood, founded in 1903, is a municipal corporation with a Council-Manager form of government. Members of the seven member Council are elected to staggered four-year terms with term limits of three consecutive terms. The Mayor and Mayor Pro-Tern are selected from among the Council members. b. Mission To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community identity. c. Goals Vision: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community identity through the delivery of reliable, affordable, and flexible services and by proactively collaborating with our citizens and businesses to develop an environment that fosters safety and opportunity. Organizational Values: • Integrity • Trust • Respect • Excellence • Accountability • Teamwork d. Services Englewood provides a full range of services including police protection, emergency medical services, the construction, maintenance of streets, and other infrastructure, library services, and other general government services. The City operates and maintains its own water treatment plant and distribution system, maintains a wastewater collection system, and manages a jointly held wastewater treatment plant within the City of Littleton. 14 Page 61 of 239 e. Personnel Nancy Fenton has administered the City of Englewood's CDBG-funded projects since 2005. She has ex perien ce in conduct ing homeowner interviews, reviewi ng financial documen tation to deter mine financial eligibility, and complying w ith federal regulations. Further, she completes all necessary reports in a timely manner. She monitor s the project from execution to completion by tracking each homeowner's scope of work to ensure it stays on schedule; t racks project f unds to ensure all cost s are CDBG eligible; and ensures project costs do not exceed the approved budget. f . Finances See Attach ment A: 2019 Annual Ci t y Budget, 2018 Com p re h ensive Annual Financia l Report, 2019 Community Development Budget, Proposed 2020 Annua l City Budget, and Pro pose d 2020 Commu nity Development Budget. g. Fed e ra l Grant See Attachment Y for list of all grants. h. Aud its The most recent Comprehensive Ann ual Fi nanci al Report (C AFR) details the Ci ty's finan cial condition for 2018. The CAFR Is prepared by a firm of Certified Public Acco untant s selected by the City Council. In addit ion to the CAFR excerpts provided in Attachment F, the complete report is also available o n line at: https://www.englewoodco.gov/home/showdocument?id =24169 i. CD BG Exp e ri ence The City of En g lewood Commun it y Devel o pm ent staff have b een d irectly responsi bl e for the admi nist ra tion and monitoring of CDBG funded projects since 1981 as funded through HUD, the Colorado Division of Hou sing, and Arapahoe Cou nty. 21. Does yo ur orga nizati o n c urre ntly : 181 YE S □ NO 181 YES □ NO 181 YES O NO 181 YES □ NO 181 YES □ NO □YES □ NO Conduct an annua l ind e pe ndent fin a ncia l a udit? H ave a writte n poli cy a nd procedure for d e te rmin in g cli ent e li g ibili ty? Co ll e ct and m a inta in d e m ographic in fo rmatio n fo r ea ch cli ent? Have a w ritte n e mployee co nfli ct of inte r es t p o li cy a nd procedure? All oca te e mployee's sa la ries a nd ben e fi ts t o multiple gr a nts, o r fundin g strea m s? If n ot , d oes your o r ga n iza tio n have the resources a nd ca pacity t o a lloca t e and track s t a ff time t o s p ecifi c p rojec ts/grants? 15 Page 62 of 239 IZI YES □ NO Have a written procurement/purchasing policy? 22. Please list the names and titles of all persons with the authority to sign contracts or other legal documents for your agency. • Linda Olson, Mayor • J. Shawn lewis, City Manager, or designee • Dorothy Hargrove, Deputy City Manager 16 Page 63 of 239 Complete for Acquisition, Housing Rehabilitation and Public Facility Projects 1. Provide a detailed scope covered by this project (identify all phases}. Please see pages 5, 6, 8, 9, and 10 of the Application. 2. Does your agency have experienced staff, or volunteers, or will you hire contractors? Nancy Fenton has administered the City of Englewood's CDBG-funded projects since 2005. She has experience in conducting homeowner interviews, reviewing financial documentation to determine financial eligibility, and complying with federal regulations. Further, she completes all necessary reports in a timely manner. She monitors the project from execution to completion by tracking each homeowner's scope of work to ensure it stays on schedule; tracks project funds to ensure all costs are CDBG eligible; and ensures project costs do not exceed the approved budget. Two additional staff members have a combined total of seven years' experience administering CDBG programs in other states; one staff member served on the El Paso County Advisory Board. 3. Does the project manager have experience with federal procurement regulations and labor requirements? Describe the size and scope of projects previously administered. Yes; in addition to the projects listed above, Ms. Fenton manages the Housing Rehabilitation Program and Colorado Division of Housing loan programs with a combined loan portfolio in excess of $1.9 million. 4. Does the proposed use meet zoning requirements? DYES □NO Not applicable. 17 Page 64 of 239 Complete for Acquisition, Housing Rehabilitation and Public Facility Projects 5. Does your agency own the building or have site control? □ YES □NO Not applicable. i. If not, will you own it by May 1, 2020? D YES □ NO ~ N /A ii. Has your agency executed a contract to purchase the property? □YES □ NO ~NIA iii. Does your agency have a lease? □ YES □ NO 181 NIA Please identify term of lease and whe11 it will be re11ewed. ~NIA 6. Will persons or businesses be displaced? DYES □NO Not applicable. i. If yes, does your agency have non-CDBG funding available to pay r elocation expenses? 181 N /A 7. How long will the site be used for its intended purpose? Not applicable. 18 Page 65 of 239 I havereviewed this application and agree that the description, goals, impact, budget and other aspects of the described project are reasonable and accurate. I agree that the projectwill be completed as presented in this application (without modification) ifmy agency receives CDBG funds. Project Manager Name: Nancy G. Fenton Title: Executive Assistant Signature: ____________ _ Date: _______ _ The Statements and data in this application are correct and true to the best ofmy knowledge, and its submission is authorized by the governing body of the applicant. I understand that Arapahoe County may verify any and all statements contained in this application, ana°that any false information or omission may disqualify my agency from further consideration of CDBG funding. I also understand that, upon submission, this application becomes the property of Arapahoe County and will' not be returned to my agency in whole or in part. Name: Linda Olson ., Date: 19 Page 66 of 239 onflict of Interest Certification Per 2 CFR Part 200, Subpart B §200.112, the non-Federal entity (Sub-recipient) must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency'policy. This document certifies that, to the best of the Sub-recipient's knowledge: • All financial disclosures related to the activities that may be funded by or through a resulting agreement will be made as required by the Federal Agency Conflict of Interest policy and Arapahoe County Purchasing Policy §1.8, Ethics and Professional Con~uct. • All identified conflicts of interest will be or have been satisfactorily managed, reduced or eliminated in accordance with the policies listed above prior to the expenditures of any funds under any resultant agreement and within a timely manner sufficient to enable timely reporting. X Sub-recipient does have an active and/or enforced conflict of interest policy. D Sub-recipient does not have an active and/or enforced conflict of interest policy. Linda Olson. Mayor Name and Title of Authorized Official City of Englewood Organization Legal Name 303.762.2310 Phone lolson@englewoodco.gov Email Date 20 Page '57 of 239 Mandatory Disclosures Certification The applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity, all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non-Federal entities that have received a Federal award that include the term and condition outlined in 2 CFR 200 Appendix XII, Award Term and Condition for Recipient Integrity and Performance Matters, are required to report certain civil, criminal, or administrative proceedings to SAM. The sub-recipient certifies the entity and any employee participating in this project: (answer all questions) D are X are not presently debarred, suspended, proposed for debarment, or declared ineligible for award of Federal contracts. D are X are not presently indicted for, or otherwise criminally or civilly charge~ by a government entity. D have X have not within three years preceding this offer, been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) contract of subcontract; a violation of Federal or State antitrust statutes relating to the submission of offers; a commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property. D have X have not within three (3) years preceding this offer, had one or more contracts terminated for default by any Federal agency The information, certifications and representations above have been read, signed and made by an authorized official of the sub-recipient named herein. The appropriate programmatic and administrative personnel involved in this application are aware of the sponsor policy in regard to sub-awards and are prepared to establish the necessary agreements consistent with those policies. Linda Olson. Mayor Name and Title of Authorized Official City of Englewood Organization Legal Name 303.762.2310 Phone lolson@englewoodco.gov Email Date 21 Page 68 of 239 Pre-Award Risk Assessment Questionnaire In compliance with CFR 200.331, Arapah oe Count y must evaluate each o rga nization's risk of noncompliance w ith Federa l statutes, regulations and terms and condi t ions of the award agreement. The results of this risk assess ment w i ll determine the level of moni toring required if an award agreement is granted by t he County. Organiza tion Le gal Name: City of Englewood Address: 1000 Englewood Parkway Ci t y: Englewood St ate: CO Zip 80110-2373 E-m ail nfenton@englewoodco.gov Phone : 303.762.2 347 Federal Emp loyer Identification Number (EIN ) 84 -6000S8 3 DUNS number 07-575-0133 Fax: 303 .783 .6895 0 Yes~ No Is the organization owned or controlled by a pare nt entity? If "Yes", please provide the following: Parent Enti ty Legal Name: _____________________________ _ Parent Entity Address:------------------------------- City, State, Zip: _________________________________ _ Parent Entity Congressional Dis trict : __________________________ _ Parent Entity EIN: --------------------------------- Parent Entity DUNS: _______________________________ _ SAM.gov Registration? {Must be completed prior to executing contracts (free registration)) ~YesONo If yes, SAM .gov Active Exclusions? (Yes means yo u have active excl usions and are not eligible to receive federal funds; No means you do not have an active exclusi on and are eligi ble to receive federal funds; Please check y our SAM .gov status for confirma tio n) Oves~ No SAM.gov De linquent Federal Debt? (In SAM .gov, this is listed as "De bt Subject to Offset?") 0Yes~ No 22 Page 69 of 239 Core Information 1. Facilities and Administrative (F&A) Rates are calculated based on: D Our federally-negotiated F&A rates for this type of work. (If this box is checked, please attach a copy of your F&A rate agreement or provide a URL link to the agreement.) D Other rate (please specify) ________________________ _ ~ Not applicable -Organization is not requesting payment of F&A costs. 2. Fringe Benefit (FB) Rates are calculated based on: D Rates consistent with or lower than our federally-negotiated rates. (If this box is checked, please attach a copy of your FB rate agreement or provide a URL link to the agreement.) . 1:81 Other rates (please specify) Not applicable 3. D Yes [8l No Significant changes In key personnel? If "Yes", name and title held? ______________________ _ 4. D Yes 1:81 No Small Business Concern Organization represents that it is a small business concern as defined in 13 CFR 124.1002. Cost Sharing 5. D Yes [81 No Cost Sharing, if "Yes": Amount:$. __________ _ Cost sharing, matching and/or in-kind amounts and justification should be included in the organization's budget. Any offered cost share is considered a binding fiscal obligation and must be documented accordingly. How does the organization determine that it has met cost-sharing goals? _____________ _ Compliance 6. [8l Yes D No Does organization conduct an annual audit in accordance with 0MB Regulations (2 CFR Part 200.331 (f), as applicable)? If "Yes", Most recent fiscal year completed: --"2,,.0a::1.:8 ______ _ By who? Hinkle & Company If "No", Organizati on-is a: D Non-profit entity below federal funding thre~hold D Foreign entity D For profit entity 0 Government entity below funding threshold 23 Page 70 of 239 Please attach a complete copy of your ~ost recent single audit report or independent audit or provide the URL link to a complete copy. 7. [8:1 Yes D No Was the previous years' audit(s) completed by the same audit firm? If "Yes", how many years has the same firm completed the audit? 3 years 8. D Yes~ No Were any audit findings specifically related to sub-awards? If "Yes," please explain: _______________________________ _ 9. Does the most recent audit report reveal any of the following? 0 Yes [8:1 No Material Weakness 0 Yes~ No Significant Deficiency 0 Yes~ No Instances of Material Non-compliance If "Yesu to any of the above, indicate what actions are being taken to resolve: Internal Controls 10. [81 Yes D No Does your organization have internal controls to prevent the spending of funds in excess of approved budgeted amounts? If "Yes", please describe: The City uses the Tyler New World financial software, which prevents projects from spending more than t he allocated budget. 11. ~ Yes D No Does your organization's procedures ensure that costs deemed unallowable, per the federal guidelines noted above, are excluded from the amount billed to the county under this award agreement? If "Yes", please describe: Ms. Fenton ensures all costs submitted to the County are eligible CDBG expenses. 24 Page 71 of 239 12. 18.l Yes O No Does the organization have procedures which provide assurance that consistent treatment is applied in the distribution of charges to all grants? 13. [8.l Yes D No Are duties separated so that no one individual has complete authority over an entire financial transaction? 14. D Yes igj,No Does your organization have bond insurance for employees handling cash? 15. [gl Yes D No Does your accounting system segregate cost and revenues by funding source? Cash Management 16. [gj Yes D No 17. [gl Yes D No 18. [8.l Yes D No 19. [gl Yes O No Are all bank accounts reconciled monthly? Are all costs properly documented with evidence of receipt of goods or performance of services? Are U.S. Federal Government funds deposited in a separate bank account or accounted for through grant-loan fund control accounts? Are payroll charges checked against program/project budgets? What system does your organization use to control paid time, especially time charged to sponsored agreements to ensure accurate allocation of employee time? Time Clock Plus Procurement 20. [8.l Yes D No Are there procedures to ensure purchasing at competitive prices that are compliant with 2 CfR §§200.317-200.326? 21. [gl Yes D No Does your organization have the ability to account for equipment purchases greater than $5,000 per item? 22. [gl Yes D No Is there an effective system of authorization and approval of Capital equipment costs? 23. [gj Yes O No Is there an effective system of authorization and approval of Travel costs? Property Management 24. [8.l Yes O No Are detailed records ofindlvidual capital assets kept and periodically balanced with the general ledger records? 25. [8J Yes D No Are there effective procedures for authorizing and accounting for the disposal of property and equipment? 26. igJ Yes O No Are detailed property records periodically checked by physical inventory? 25 Page 72 of 239 riefly describe the organization's policies concerning capi t alization and depreciation: Capitalization is used for asse t s that cost more than $5,000.00 and have a life of more than one year. For depreciation the City uses the straight-line method over thei r estimated useful lives . Oth er Compliance 27. [g) Yes D No Has your organiza t ion received grants, contract s, or cooperative agreements from Arapahoe County Government in t he past? 28. 0 Yes [gJ No If "Yes", were any of those agreements terminated early for fisca l negligence or discrepancies, or due to l ack of technical progress or misrepresentation of outcomes? 29. 0 Yes [gJ No Does your organization engage in any lobbying or partisan political activity which is charged directly or indirectly to a federally assisted program? 30. 0 Yes D No Does your organization have a formal system fo r complying with the Davis-Bacon Act which requires payment of prevailing wages on Federal contracts? Not applicable If "Yes", please describe: See Attachment Y 31 . [gJ Yes D No Does your organization have a formal po licy of non-discrimination and a forma l system for complying with U.S. Federal civil rights requirements? 32. [gJ Yes D No Does your organization have a cash forecasting process which will minimize the time elapsed between the drawing down of funds and the disbu rse ment of those funds? 33. [gJ Yes D No Is your o rganiz.ation familiar with the U.S. Government Federal Financial Reports requirements that the reports be complet ed in an accurate and timely manner when requ ired? Should this ris k assessment indica t e the potential need, Arapahoe County reserves the right to conduct additiona l monitoring by any combi nation o f req uesting audit reports, performing random audits, performing site visits to observe program operations, review preliminary fi nancial records, or other actions as necessary. The information above has been read, completed and signed by an authorized official of the Organization named herein. The appropriate programma tic and administrative personnel invo lved in t his application are aware of sponsor policy i n Linda Olson Ma or Name and Title of Authorized Official City of Englewood Organi zation Lega l Name 303.762.2310 lolson@englewoodco.gov 26 Page 73 of 239