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2017-03-20 (Regular) Meeting Agenda Packet
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 1000 Englewood Pkwy – Council Chambers Englewood, CO 80110 AGENDA City Council Regular Meeting Monday, March 20, 2017 ♦ 7:00 PM 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Consideration of Minutes of Previous Session a. Minutes from the Regular City Council Meeting of March 6, 2017. City Council Regular - 06 Mar 2017 - Minutes 6. Recognition of Scheduled Public Comment The deadline to sign up to speak for Scheduled Public Comment is Wednesday, prior to the meeting, through the City Manager’s Office. Only those who meet the deadline can speak in this section. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five minutes.) a. Doug Cohn, an Englewood resident, will address Council regarding historic preservation. b. Coween Dickerson, an Englewood resident, will address Council regarding communications. c. Elaine Hults, an Englewood resident, has a question for Council. 7. Recognition of Unscheduled Public Comment Speakers must sign up for Unscheduled Public Comment at the beginning of the meeting. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be continued to General Discussion.) Council Response to Public Comment. 8. Communications, Proclamations, and Appointments 9. Consent Agenda Items a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading. i. Partners in Energy - Memorandum of Understanding Xcel Energy Partners in Energy MOU Page 1 of 140 Englewood City Council Regular Agenda March 20, 2017 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. To adopt an Ordinance to enter into a Memorandum of Understanding (MOU) between the City of Englewood and Xcel Energy. Staff: Assistant City Manager Murphy Robinson c. Resolutions and Motions i. A Resolution for Appointing Hearing Officers Hearing Officer Appointments Staff recommends Council re-appoint, by Resolution, Hearing Officers John P. DiFalco and Bennet S. Aisenberg from the list approved in 2016 to Merit and Disciplinary Appeals. Staff: Assistant City Manager Murphy Robinson ii. A Motion Appointing a Hearing Officer Appointment for a Hearing Officer - Appeal Staff recommends the Englewood City Council appoint by Motion, a Hearing Officer for a disciplinary appeal filed by former employee Jennifer Walton. Staff: Assistant City Manager Murphy Robinson 10. Public Hearing Items 11. Ordinances, Resolutions and Motions a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading c. Resolutions and Motions i. L/E WWTP Digester 2 Roof Dome Engineering Design Services Digester 2 Roof Dome Engineering Design Services The Littleton/Englewood Wastewater Treatment Plant (L/E WWTP) recommends that Council approve, by Motion, a professional services agreement with Brown and Caldwell for the Digester 2 Roof Dome Engineering Repair Design Services in the amount of $66,820. This recommendation was approved by the L/E WWTP Supervisory Committee during its regular meeting on February 16, 2017. Staff: Project Engineer IV Chong Woo ii. L/E WWTP Geographical Information System (GIS) 2017 Operations and Maintenance Services Agreement (GIS) 2017 Operations and Maintenance Services Agreement The Littleton/Englewood Wastewater Treatment Plant (L/E WWTP) recommends that Council approve, by Motion, a professional services agreement with CDM Smith Inc. for a 2017 Geographical Information System Operations and Maintenance services agreement in the amount not to exceed $32,370. This recommendation was approved by the L/E WWTP Supervisory Committee during its regular meeting on February 16, 2017. Staff: Project Engineer IV Chong Woo Page 2 of 140 Englewood City Council Regular Agenda March 20, 2017 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 12. General Discussion a. Mayor's Choice i. Executive Session regarding Security Implementation - a conference with City Staff for the purpose of discussing specialized details of security arrangements or investigations pursuant to C.R.S. Section 24-6-402(4)(d). b. Council Members' Choice 13. City Manager’s Report a. Agenda Review Tentative Study Session and Agenda Topics 14. City Attorney’s Report a. Memo - Gesin v City of Englewood 15. Adjournment Page 3 of 140 MINUTES City Council Regular Meeting Monday, March 6, 2017 1000 Englewood Pkwy – Council Chambers 7:00 PM 1 Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Jefferson at 7:08 p.m. 2 Invocation The invocation was given by Council Member Russell. 3 Pledge of Allegiance The Pledge of Allegiance was led by Council Member Russell. 4 Roll Call COUNCIL PRESENT: Mayor Joe Jefferson Mayor Pro Tem Rick Gillit Council Member Laurett Barrentine Council Member Amy Martinez Council Member Linda Olson Council Member Rita Russell Council Member Steve Yates A quorum was present. COUNCIL ABSENT: None STAFF PRESENT: City Manager Keck Acting City Attorney Comer ActingCity Clerk Carlile Acting Deputy City Clerk McKinnon Director Power, Community Development Director Hargrove, Parks, Recreation and Library Services Communications Manager Carney, Communications Department Strategy and Innovation Officer Woulf, City Manager's Office Recreation Services Manager Sack, Park and Recreation Page 1 of 14 Draft Page 4 of 140 City Council Regular March 6, 2017 Budget and Revenue Manager Nolan, Finance and Administrative Services Senior Planner Stitt, Community Development Commander Fender, Police Department Technical Support Specialist II Munnell, Information Technology 5 Consideration of Minutes of Previous Session a) Minutes from the Regular City Council Meeting of February 21, 2017. Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF FEBRUARY 21, 2017. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 7 0 0 Motion CARRIED. Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson TO MOVE AGENDA ITEM 8 (a) FORWARD TO RECOGNIZE GIRL SCOUT TROOPS #60993 and #61684. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Page 2 of 14 Draft Page 5 of 140 City Council Regular March 6, 2017 Motion CARRIED. 6 Recognition of Scheduled Public Comment a) Doug Cohn, an Englewood resident, addressed Council regarding historic preservation. b) Art Emison addressed Council regarding West Adriatic Place development issues. c) Elaine Hults, an Englewood resident, was scheduled to address Council regarding communications but was not present. d) Coween Dickerson, an Englewood resident, addressed Council regarding communication. 7 Recognition of Unscheduled Public Comment a) Jerry Walker, an Englewood resident, addressed Council regarding Sanctuary Cities. b) Steven Ward, an Englewood resident and Budget Advisory Committee member, updated Council regarding the Budget Advisory Committee. c) Christine Mcgroarty, an Englewood resident and Budget Advisory Committee member, addressed Council regarding the Budget Advisory Committee's recommendations. d) Roberta Ponis addressed Council regarding sex offender residency restrictions. e) Susan Walker addressed Council regarding sex offender residency restrictions. f) Pat Nolan, an Englewood resident, addressed Council regarding sex offender residency restrictions. g) Matt Triplett, an Englewood resident, addressed Council regarding sex offender residency restrictions. h) Brian Brockhausen, an Englewood resident, addressed Council regarding sex offender residency restrictions. i) Andrea Manion, an Englewood resident and Chairman of the Alliance for Commerce in Englewood Committee, updated Council on new businesses in Englewood. j) John Odenheimer addressed Council regarding sex offender residency restrictions. k) Robert Ellstrom, an Englewood resident, addressed Council regarding sex offender residency restrictions. l) Carolyn Turner addressed Council regarding sex offender residency Page 3 of 14 Draft Page 6 of 140 City Council Regular March 6, 2017 restrictions. m) Craig Ruff addressed Council regarding sex offender residency restrictions. Council responded to Public Comment. 8 Communications, Proclamations, and Appointments a) A Proclamation declaring March 12-18, 2017 to be Girl Scout Week. This Agenda Item was moved forward and considered after the approval of the minutes. Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates TO APPROVE A PROCLAMATION DECLARING MARCH 12-18, 2017 TO BE GIRLS SCOUT WEEK. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 7 0 0 Motion CARRIED. b) A Resolution appointing Bobbie Harris to Malley Center Trust Fund. Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates RESOLUTION NO. 37, SERIES OF 2017 A RESOLUTION APPOINTING BOBBIE HARRIS TO THE MALLEY CENTER TRUST FUND BOARD FOR THE CITY OF ENGLEWOOD, COLORADO. For Against Abstained Amy Martinez x Page 4 of 14 Draft Page 7 of 140 City Council Regular March 6, 2017 Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 7 0 0 Motion CARRIED. 9 Consent Agenda Items Moved by Council Member Rick Gillit, seconded by Council Member Linda Olson to approve Consent Agenda Items 9 (a) (i), 9 (b) (i - ii) and 9 (c) (i - iv). Council Member Laurett Barrentine removed Agenda Item 9 (a) (i) from Consent Agenda. Council Member Rita Russell removed Agenda Items 9 (b) (I) and 9 (c) (i - iv) from Consent Agenda. a) Approval of Ordinances on First Reading i) Partners in Energy - Memorandum of Understanding [Clerks note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Amy Martinez Seconded by Council Member Rick Gillit COUNCIL BILL NO. 3, INTRODUCED BY COUNCIL MEMBER MARTINEZ. A BILL FOR AN ORDINANCE AUTHORIZING A MEMORANDUM OF UNDERSTANDING FOR THE PARTNERS IN ENERGY PROGRAM BETWEEN XCEL ENERGY AND THE CITY OF ENGLEWOOD. For Against Abstained Amy Martinez (Moved By) x Joe Jefferson x Page 5 of 14 Draft Page 8 of 140 City Council Regular March 6, 2017 Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Seconded By) x Steve Yates x 5 2 0 Motion CARRIED. b) Approval of Ordinances on Second Reading. i) IGA Amendment for Art Shuttle Cost Sharing [Clerks note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson ORDINANCE NO. 9, SERIES OF 2017 (COUNCIL BILL NO. 8, INTRODUCED BY COUNCIL MEMBER GILLIT) AN ORDINANCE AUTHORIZING A THIRD AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT AMENDING THE “ART” SHUTTLE COST SHARING INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION DISTRICT AND THE CITY OF ENGLEWOOD. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 5 2 0 Motion CARRIED. ii) Amendment of Title 5, Chapter 3 Retail Marijuana Moved by Council Member Rick Gillit Page 6 of 14 Draft Page 9 of 140 City Council Regular March 6, 2017 Seconded by Council Member Linda Olson ORDINANCE NO. 8, SERIES OF 2017 (COUNCIL BILL NO. 9, INTRODUCED BY COUNCIL MEMBER MARTINEZ) AN ORDINANCE AMENDING TITLE 5, CHAPTER 3, WITH THE ADDITION OF A NEW SECTION E, ENTITLED RETAIL MARIJUANA; AND TITLE 2, CHAPTER 6, PERTAINING TO THE LOCAL LIQUOR AND MEDICAL MARIJUANA LICENSING AUTHORITY; AND AMENDING TITLE 7, CHAPTER 6D, SECTION 12, SUBSECTION 2, (B) AND (C) (1) (a) RECREATIONAL MARIJUANA OF THE ENGLEWOOD MUNICIPAL CODE 2000. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Motion CARRIED. c) Resolutions and Motions i) 2017 Budget Re-Appropriation; realigning existing General Funds to reflect administrative personnel moves [Clerks note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson RESOLUTION NO. 38, SERIES OF 2017 A RESOLUTION APPROVING A RE-APPROPRIATION OF FUNDS TO THE 2017 BUDGET. For Against Abstained Amy Martinez x Page 7 of 14 Draft Page 10 of 140 City Council Regular March 6, 2017 Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 5 2 0 Motion CARRIED. ii) Contract for Transit Shuttle Services [Clerks note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson Motion to approve the Contract for Transit Shuttle Services. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 5 2 0 Motion CARRIED. iii) Approval of the Parks and Recreation Master Plan [Clerks note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson RESOLUTION NO. 39, SERIES OF 2017 A RESOLUTION ADOPTING THE ENGLEWOOD PARKS AND RECREATION MASTER PLAN. Page 8 of 14 Draft Page 11 of 140 City Council Regular March 6, 2017 For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Motion CARRIED. iv) Belleview Park Trestle Bridge Repair [Clerks note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson Motion to approve the Belleview Park Trestle Bridge Repair. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Motion CARRIED. The meeting recessed at 9:24 p.m. for a break. The meeting reconvened at 9:32 p.m. with all Council Members present. 10 Public Hearing Items No public hearing was scheduled before Council. Page 9 of 14 Draft Page 12 of 140 City Council Regular March 6, 2017 11 Ordinances, Resolutions and Motions a) Approval of Ordinances on First Reading There were no additional items submitted for approval on first reading. (See Agenda Item 9 (a) (i).) b) Approval of Ordinances on Second Reading i) Amendment to 7-3-3(A)(ii)(c) Distancing Requirement Moved by Council Member Rick Gillit, seconded by Council Member Steve Yates. Moved by Council Member Rick Gillit Seconded by Council Member Joe Jefferson To amend Motion to grandfather in anyone who has established residency in Englewood by the effective date of this Ordinance with 1,000' residence requirements moving forward. For Against Abstained Amy Martinez x Joe Jefferson (Seconded By) x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 6 1 0 Motion CARRIED. Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates TO APPROVE ORDINANCE NO. 10, SERIES OF 2017 AS AMENDED. ORDINANCE NO. 10, SERIES OF 2017 (COUNCIL BILL NO. 4, INTRODUCED BY COUNCIL MEMBER GILLIT) Page 10 of 14 Draft Page 13 of 140 City Council Regular March 6, 2017 AN ORDINANCE AMENDING TITLE 7, CHAPTER 3, SECTION 3, SUBSECTION A, PARAGRAPH ii, SUBPARAGRAPH c, PROHIBITIONS, OF THE ENGLEWOOD MUNICIPAL CODE 2000 WHICH PERTAINS TO PROHIBITED RESIDENCY OF SEX OFFENDERS DISTANCE RESIDENCE REQUIREMENTS. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 7 0 0 Motion CARRIED. c) Resolutions and Motions i) EMRF Real Estate Broker Representation Moved by Council Member Rick Gillit Seconded by Council Member Laurett Barrentine A RESOLUTION SUPPORTING A LISTING CONTRACT WITH NAVPOINT REAL ESTATE GROUP TO MARKET THE REMAINING AVAILABLE PARCELS ON BEHALF OF THE ENGLEWOOD MCLELLAN RESERVOIR FOUNDATION. Motion to table this Agenda Item. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine (Seconded By) x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Page 11 of 14 Draft Page 14 of 140 City Council Regular March 6, 2017 Motion CARRIED. ii) Approval of Annual iCompass Invoice Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson MOTION APPROVING THE ANNUAL INVOICE WITH iCOMPASS, FOR AGENDA AND RECORDS MANAGEMENT, IN THE AMOUNT OF $31,715.00. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 5 2 0 Motion CARRIED. 12 General Discussion a) Mayor's Choice i) Executive Session - Performance Review of the City Manager pursuant to C.R.S. Section 24-6-402(4)(f)(I). Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates TO MOVE INTO EXECUTIVE SESSION TO DISCUSS THE ANNUAL PERFORMANCE REVIEW OF THE CITY MANAGER PURSUANT TO C.R.S. SECTION 24-6-402 (4)(f)(l). For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Page 12 of 14 Draft Page 15 of 140 City Council Regular March 6, 2017 Rick Gillit (Moved By) x Steve Yates (Seconded By) x 7 0 0 Motion CARRIED. The meeting recessed at 10:27 p.m. to go into Executive Session. The meeting reconvened at 12:25 a.m. with all Council Members present. Moved by Council Member Linda Olson Seconded by Council Member Rick Gillit TO CLOSE THE EXECUTIVE SESSION. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Moved By) x Laurett Barrentine x Rita Russell x Rick Gillit (Seconded By) x Steve Yates x 7 0 0 Motion CARRIED. b) Council Members' Choice 13 City Manager’s Report a) Future Agenda Review City Manager Keck discussed upcoming Agenda topics. 14 City Attorney’s Report Acting City Attorney Comer did not have any matters to bring before Council. 15 Adjournment MAYOR JEFFERSON MOVED TO ADJOURN. The meeting adjourned at 12:28 a.m. Page 13 of 14 Draft Page 16 of 140 City Council Regular March 6, 2017 Acting City Clerk Page 14 of 14 Draft Page 17 of 140 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Mark Woulf DEPARTMENT: City Manager's Office DATE: March 20, 2017 SUBJECT: Partners in Energy - Memorandum of Understanding DESCRIPTION: Partners in Energy - Memorandum of Understanding RECOMMENDATION: To adopt an Ordinance to enter into a Memorandum of Understanding (MOU) between the City of Englewood and Xcel Energy. PREVIOUS COUNCIL ACTION: In 2015, the City Council approved the entrance of the City of Englewood into the Partners in Energy Program, an Xcel Energy community collaboration. On February 6, 2017, the City Council approved the Memorandum of Understanding at First Reading. On February 21, 2017, the City Council tabled the item to the March 6, 2017 Regular Council meeting to allow for a technical correction. On March 6, 2017, the City Council approved the Memorandum of Understanding at First Reading. SUMMARY: After entering into the Partners in Energy program in 2015, Xcel Energy, in partnership with Brendle Group, facilitated five community planning workshops to develop a draft Energy Action Plan for the City. Participants included city council members, city staff, local hospitals, schools, local businesses, the Chamber of Commerce and Colorado State University extension staff. The diverse planning team met from March to November of this year to brainstorm and strategize how to achieve energy efficiencies across important sectors. The result of the five community meetings is a draft energy plan that seeks to reduce energy consumption across the major sectors of our local economy. The plan proposes a few working committees to collaborate and facilitate progress in our community. The goal is to reduce energy consumption in residential, commercial, and municipal properties by 1% annually through 2030, reducing the energy cost burden on our residents. ANALYSIS: The Energy Action Plan establishes a blueprint for the City to follow in order to realize energy reduction. However, the City cannot make meaningful progress toward our energy reduction goals without assistance from community partners. Xcel Energy, in partnership with Brendle Group, has generously offered support, both financial and staff time, in exchange for city Page 18 of 140 participation and leadership to implement the Energy Action Plan. The formal partnership is essential to carry out the actions in the draft plan and will result in overall energy savings for our businesses and residents. The technical correction, made after the February 21, 2017 City Council meeting, revised the historical data to include missing data from the last month of analysis. After the missing data was included, the 3-year trend lines were adjusted. The historical data, while impacting the trend lines for both natural gas and electrical usage for the 3-year time period, does not impact the target reduction goals for the Energy Action Plan. A more detailed memorandum explaining the data is attached. The term of the Memorandum of Understanding is from March 1, 2017 through July 31, 2018. FINANCIAL IMPLICATIONS: Xcel Energy will provide the City up to $4,900 to assist in the implementation of the Energy Action Plan. The City will provide staff support for implementation; staff time is built into current work plans. There is no new financial impact on the City. ATTACHMENTS: Exhibit A Implementation Memorandum of Understanding Partners in Energy Englewood Data Brief Final Draft Englewood Energy Action Plan Ordinance Partners in Energy Page 19 of 140 XCEL ENERGY PARTNERS IN ENERGY ……………………………………………………………………………………………………………………………………………… Memorandum of Understanding Implementation Phase 1 Memorandum of Understanding Phase 2: Implementation Murphy Robinson III Assistant City Manager City of Englewood 1000 Englewood Parkway Englewood, CO 80110 The intent of this Memorandum of Understanding (MOU) is to recognize the achievement of the City of Englewood in developing a city-wide Energy Action Plan. Xcel Energy, through its Partners in Energy offering, has supported the development of this Energy Action Plan. This MOU will outline how the City of Englewood and Xcel Energy will continue to work together to support the community as it implements the plan. The term of this joint support, as defined in this document, will extend from March 1, 2017 until July 31, 2018. This is a voluntary agreement and not intended to be legally binding for either party. Through this planning process the community identified a broad goal for the Energy Action Plan to drive annual energy savings of one percent each year through 2030. The table below outlines the planned impacts through the term of this agreement. City of Englewood Energy Action Plan Goal Summary Focus Area Electricity Conservation Goal (in kWh) Natural Gas Conservation Goal (in therms) Municipal/Institutional 827,300 5,500 Commercial Sector 3,089,000 47,500 Housing 360,400 26,400 Total 4,276,700 79,400 Exhibit A Page 20 of 140 XCEL ENERGY PARTNERS IN ENERGY ……………………………………………………………………………………………………………………………………………… Memorandum of Understanding Implementation Phase 2 Xcel Energy will support the City of Englewood in achieving the goals of the energy action plan, by area of focus, in the following ways: Municipal/Institutional: o Support for the implementation of energy-efficiency upgrades to city facilities. Develop a case study and showcase collateral to be used on the web, in newsletters, magazines, etc., to position the city to lead through example. o Assist in the design and development of an employee challenge. Support development of the challenge collateral and the tracking and measurement of results. o Provide $500.00 to be used in delivery of the employee challenge. This can be used towards a kick-off or celebration event or used to fund prizes. It can’t be used for alcohol and can’t be used to purchase or fund services or technology already rebated or discounted through Xcel Energy demand side management (DSM) programs. o Support funded by Xcel Energy for this focus area is not to exceed 85 hours. These hours will include those provided through our Partners in Energy team from the Brendle Group and does not include support provided by Xcel Energy internal staff. Commercial Sector: o Support the development and delivery of a campaign for energy efficient lighting targeting the medical facilities and campuses within the City of Englewood. Develop materials and collateral to support the campaign. Coordinate marketing efforts with Xcel Energy staff and their implementation vendors to leverage co-branding. o Assist in the development and implementation of a sustainable business program to promote awareness of sustainable business practices and recognize leaders. Support the design of the program structure, assist in developing outreach materials and program collateral necessary for delivery, and develop a system for tracking participant activity and reporting goal attainment. o Provide $750 to reimburse co-branded print expenses or advertising associated with the promotion of the lighting campaign or the sustainable business program. Provide an additional $750 to reimburse expenses associated with a recognition event or awards for the sustainability program. Marketing materials and collateral that is funded needs to be pre-approved by Xcel Energy and the purchase of any alcohol will not be reimbursed. o Support funded by Xcel Energy for this focus area is not to exceed 150 hours. These hours will include those provided through our Partners in Energy team from the Brendle Group and does not include support provided by Xcel Energy internal staff. Page 21 of 140 XCEL ENERGY PARTNERS IN ENERGY ……………………………………………………………………………………………………………………………………………… Memorandum of Understanding Implementation Phase 3 Housing: o Support the development of up to three marketing fliers or collateral pieces to promote energy efficiency to Englewood specific audiences regarding energy efficiency or possible program participation. o Coordinate the delivery of residential education workshop promotion and delivery in conjunction with the City of Littleton’s offering. o Help facilitate the integration of energy efficiency into the school curriculum through collaboration with Arapahoe County Extension Office efforts and use of Xcel Energy School Kits. Promote kits to local schools as appropriate. o Provide $900 to reimburse printing or production cost of fliers, posters, or signage. o Support funded by Xcel Energy for this focus area is not to exceed 45 hours. These hours will include those provided through our Partners in Energy team from the Brendle Group and does not include support provided by Xcel Energy internal staff. Additional Support: o Support for a community wide launch of the Energy Action Plan. This can include marketing communications support for development of flyers of press release development, assistance in developing targeted launch events for the residential and business market, and coordinating support from Xcel Energy program specialists. Provide up to $2,000 to be used for advertising, printing, food, venue or recognition awards. Funding provided can’t be used to purchase alcohol or fund any technologies or services currently rebated under the existing Xcel Energy Demand Side Management programs. o Quarterly tracking and reporting on Xcel Energy program participation by the businesses and residents in the City of Englewood. Reporting will include participant counts and energy reduction. o Continued support for the strategy teams. This will include facilitation of team calls as appropriate, task tracking and reporting, and coordination with Xcel Energy program staff. o Support funded by Xcel Energy for this work is not to exceed 75 hours. These hours will include those provided through our Partners in Energy team from the Brendle Group and does not include support provided by Xcel Energy internal staff. Page 22 of 140 XCEL ENERGY PARTNERS IN ENERGY ……………………………………………………………………………………………………………………………………………… Memorandum of Understanding Implementation Phase 4 The City of Englewood commits to supporting the Energy Action Plan to the best of its ability in the following ways: Drive the achievement of the conservation impacts and renewable energy choices outlined in the City of Englewood Energy Action Plan. o Achieve an incremental 4,276,700 kWh electricity conservation and 79,400 therms natural gas, by August 30, 2018. Municipal/Institutional: o Implement efficiency upgrades in city facilities. Continue the process of implementing projects identified for upgrades and identify new opportunities to save energy. Share the results with the community to position the City of Englewood as a leader in energy conservation. Apply for rebates and assistance from Xcel Energy to support the energy efficiency upgrades. o Support a culture of resource conservation through developing an Energy Team for the city and an employee engagement campaign , including an energy challenge. Recruit an Energy Team made up of city staff to identify city objectives, roles, and employee challenge framework based on the successful Brighton model. Provide leadership on the design and development of the employee challenge materials. Identify and develop recognition channels and rewards. Track participation and results. Goals will include informing 100% of city staff and engaging 20% to actively participate in the challenge. o Commercial Sector: Conduct a campaign to encourage medical related building stock in Englewood to implement lighting upgrades. Work with Xcel Energy to identify the segment customers and identify the most effective channel(s) to reach and influence decision makers for lighting equipment. Leverage direct contact with medical sector personnel in recruiting their support for the Englewood Energy Action Plan. Page 23 of 140 XCEL ENERGY PARTNERS IN ENERGY ……………………………………………………………………………………………………………………………………………… Memorandum of Understanding Implementation Phase 5 Develop a sustainable business program for Englewood businesses. Coordinate with Chamber of Commerce to develop a program framework and coordinate initial outreach. Provide direction and input in the development of outreach materials. Recruit businesses within Englewood. Support and coordinate recognition of qualifying businesses through events and public communication venues. o Housing: Support an outreach campaign that includes delivering education on energy conservation and solar energy through City channels and community-based events. Provide direction and support for marketing collateral development and outreach. Incorporate content on conservation opportunities into city publications. Co-host with the City of Littleton, and the Arapahoe County Extension Office, up to three workshops for residents of Englewood and Littleton with content delivered through Arapahoe County Extension Office and supported by Xcel Energy program staff. These efforts will include providing public venues for the workshops and conducting outreach to potential participants using existing City channels. Support Arapahoe County Extension Office energy conservation programming for elementary schools by leveraging outreach channels to encourage school participation and by publicly recognizing schools for their energy reduction efforts. Provide Xcel Energy an opportunity to review marketing materials to assure accuracy when they incorporate the Xcel Energy and Partners in Energy logos or reference Xcel Energy or any of its products or services. Share the collateral, Energy Action Plan document, supporting work documents, and implementation results from the City of Englewood with the public. The experience, successes, and lessons learned from this community will inform others looking at similar or expanded initiatives. Page 24 of 140 XCEL ENERGY PARTNERS IN ENERGY ……………………………………………………………………………………………………………………………………………… Memorandum of Understanding Implementation Phase 6 All communications pertaining to this agreement shall be directed to Murphy Robinson on behalf of the City of Englewood and Tami Gunderzik on behalf of Xcel Energy. Xcel Energy is excited about this opportunity to support the City of Englewood in advancing its goals around energy. The resources outlined above and provided through Partners in Energy are provided as a part of our commitment to the communities we serve and Xcel Energy’s support of energy efficiency and renewable energy as important resources to meet your future energy needs. For the City of Englewood: ______________________________________ Date: ________________________________ For Xcel Energy: _____________________________________ Date: ________________________________ Page 25 of 140 TO: City of Englewood City Council FROM: Xcel Energy Partners in Energy DATE: February 27, 2017 SUBJECT: Englewood Baseline Energy Use Update At the beginning of the Xcel Energy Partners in Energy planning process, the Xcel Energy team works to develop a community profile that identifies the amount of energy a community purchases, by fuel source, from Xcel Energy; a breakout by segment (residential, commercial, industrial); and an overlay of energy use for each segment. A community is also provided compiled information on historic rebate program participation for customers in the community. Throughout this process, all energy data complies with Xcel Energy Colorado’s and the Public Utility Commission’s data privacy policies (i.e., all summary statistics must contain at least 15 entities and no single entity can be responsible for more than 15 percent of total energy use or they are removed from the data summary). Specifically, the City of Englewood provided Xcel Energy with a shapefile of its boundary that Xcel Energy used to pull customer premises and associated data over a 36-month baseline period (2013 through 2015). The Partners in Energy team processed, conducted quality control checks, and finally presented Englewood’s aggregated energy data and statistics to inform the planning process. No 15/15 violators were identified in Englewood. After an inquiry from the City of Englewood about the significant downward trend in energy use over the baseline period (9.3 percent reduction in total energy use from 2013 to 2015), the Partners in Energy team reviewed the original data and identified a single incomplete month of data - December 2015 - in the 36-month data set. The original data were pulled on December 22, 2015 and thus, any premise meters read after the 22nd were missing from the dataset. As a result, December 2015 had an artificially low premise count and associated usage for both electricity and natural gas. The team requested a new dataset for all customer premises within the previously defined shapefile boundary for Englewood, and the updated data were processed to update the baseline values in Englewood’s Energy Action Plan (EAP). An updated version of the Englewood EAP is included as an attachment to this memo. The following is a summary of the changes to the baseline energy use data: Increase in December 2015 premise count – 70 percent of the premise meters in December 2015 were read after December 22nd and therefore missing from the original dataset. Increase in total energy use in 2015 from 2.7 million MMBtu to 2.9 million MMBtu (7 percent increase). Electricity use increased from 330 million kWh to 340 million kWh (6 percent increase) and natural gas use increased from 16 million therms to 17 million therms (9 percent increase). Page 26 of 140 No impact on energy use breakdown by source or sector. A shift from a slight decrease (2.5 percent) in electricity consumption from 2013 to 2015 to a slight increase (2.9 percent). A reduction in the 2013 to 2015 downward trend in natural gas consumption from 17 percent to 9.7 percent. A reduction in the 2013 to 2015 downward trend in total energy use from 11 percent to 4.9 percent. Though this error in the original dataset affects the baseline energy use summary for Englewood, there are no additional revisions to the EAP proposed because of the approach taken for estimating the energy use forecast, goals, and strategies, as the strategies and resulting savings were built bottom-up based on what the planning team determined could be accomplished. This approach included consideration of a projected increase in population as well as the downward baseline trend in energy use for the community that resulted in a flat line business-as-usual (BAU) energy use forecast for the Englewood EAP. Though the downward baseline energy use trend is not as significant as originally expected, the calculations still produce a flat line BAU. Because 2015 is the defined baseline year for setting the flat line BAU forecast, and this forecast is used to define the 1 percent energy use reduction per year goal, there is a slight impact to the reduction potential of the strategies included in the EAP. However, given the layering of assumptions within this type of strategic planning analysis, the impact is lost within the rounding and ‘noise’ of the analysis model. Furthermore, even if the updated baseline data were used during the plan development process, the same goals and strategies would have been identified and included in the EAP. These target goals and strategies are similar to the efforts underway in other Partners in Energy communities around Colorado and were determined to be reasonable given existing City, County Extension, and Xcel Energy resources. For the reasons stated here, it is recommended that no revisions be made to the Englewood EAP beyond the updates to the energy use baseline results (these updates have already been made to the version of the EAP attached to this memo). Attachments: Updated EAP Page 27 of 140 An Energy Action Plan for Englewood, Colorado DRAFT: 2/23/2017 Page 28 of 140 ENGLEWOOD ENERGY ACTION PLAN i Table of Contents Acknowledgements........................................................................................................................................ iii Executive Summary ...................................................................................................................................... iv Introduction .................................................................................................................................................... 1 Xcel Energy Partners in Energy ................................................................................................................ 1 Who Are We? ................................................................................................................................................ 3 Demographics ........................................................................................................................................... 3 Housing ..................................................................................................................................................... 4 Business and Economy ............................................................................................................................. 5 Commitment to Sustainability .................................................................................................................... 6 The Case for a Community Energy Action Plan ........................................................................................ 6 Where Are We Now? ..................................................................................................................................... 7 Baseline Energy Analysis .......................................................................................................................... 7 Community Efficiency Program Participation........................................................................................... 10 Other Energy Initiatives and Sustainability Practices .............................................................................. 11 Local Outreach and Communication Channels ....................................................................................... 13 Where Do We Want To Go? ........................................................................................................................ 14 Our Energy Vision ................................................................................................................................... 14 Focus Areas ............................................................................................................................................ 14 Focus Area 3: Housing ................................................................................................................................ 20 Goals ....................................................................................................................................................... 20 How Are We Going To Get There? .............................................................................................................. 22 Municipal/ Institutional ............................................................................................................................. 23 Commercial Sector .................................................................................................................................. 25 Housing ................................................................................................................................................... 29 How Are We Going to Stay On Course? ...................................................................................................... 31 Operational Actions and Tracking ........................................................................................................... 31 Communication and Reporting ................................................................................................................ 31 Changing Course: Corrective Action ....................................................................................................... 32 Recognition for Achieving Goals ............................................................................................................. 33 Beyond the Plan Horizon ......................................................................................................................... 33 Appendix: Implementation Memorandum of Understanding ........................................................................ 33 Page 29 of 140 ENGLEWOOD ENERGY ACTION PLAN ii Table of Figures Figure 1. Partners in Energy Process for Success ...................................................................................... 23 Figure 2. Resources from Xcel Energy for Implementation ........................................................................... 2 Figure 3. City of Englewood South Metro Suburb Map .................................................................................. 3 Figure 4. City of Englewood Demographics ................................................................................................... 4 Figure 5. Original Year of Construction for Englewood’s Housing Stock ....................................................... 5 Figure 6. Englewood Employment Base ........................................................................................................ 6 Figure 7. City of Englewood Electricity Use in 2015 ...................................................................................... 7 Figure 8. City of Englewood Natural Gas Consumption in 2015 .................................................................... 8 Figure 9. Year-to-Year Natural Gas Consumption Trends ............................................................................. 9 Figure 10. Year-to-Year Electricity Consumption Trends ............................................................................... 9 Figure 11. Dollars Spent on Total Energy in 2015 ....................................................................................... 10 Figure 12. 3-Year Average Residential Program Participation Counts ........................................................ 11 Figure 13. 3-Year Average Commercial Program Participation Counts ....................................................... 11 Figure 14. City of Englewood Citizen Newsletter ........................................................................................ 13 Figure 15. Energy Vision Cloud ................................................................................................................... 14 Figure 16. City of Englewood Municipal Energy Use ................................................................................... 15 Figure 17. Types of Medical Establishments ............................................................................................... 16 Figure 18. Historical Commercial/ Industrial Electricity Savings across Englewood .................................... 17 Figure 19. Historical Commercial/ Industrial Natural Gas Savings across Englewood ................................ 17 Figure 20. Historical Commercial/ Industrial Program Participants across Englewood ................................ 18 Figure 21. Active Commercial Zones Focus Area 3: Housing...................................................................... 19 Figure 22. Englewood's Energy Growth Forecast Based on Historic Total Energy Use and Population Trends ......................................................................................................................................................... 21 Figure 23. Englewood's Energy Action Plan Goal ....................................................................................... 21 Figure 24. Total Energy Savings by Focus Area............................................ Error! Bookmark not defined. Figure 25. Electricity Savings by Focus Area ................................................ Error! Bookmark not defined. Figure 26. Natural Gas Savings by Focus Area ............................................. Error! Bookmark not defined. Figure 27. Implementation Process ............................................................................................................. 31 Figure 28. Implementation Leaders ............................................................................................................. 32 Page 30 of 140 ENGLEWOOD ENERGY ACTION PLAN iii Acknowledgements Thanks to the following organizations and individuals for participating in developing this Energy Action Plan. Englewood’s Energy Action Planning Team The planning team was formed from a varied group of Englewood residents, businesses, elected and appointed officials, and City staff committed to working on energy efficiency in the community. Citizen Group Brett Kotal, Keep Englewood Beautiful Chad Michels, Alliance for Commerce Business and Organizational Representatives Ariel Ramos, Englewood School District David Henderson, Englewood School District Jim Hamit, Englewood Housing Authority Randy Penn, Greater Englewood Chamber of Commerce Scott Noyes, EMJD Corporation Sean Dressel, Swedish Medical Center Clifford Weinburger, Englewood Building Owner and Developer Jeff Walker, RTD Board of Directors – District D Tim Aston, CSU Extension Arapahoe County City Staff Members Alison Carney, City of Englewood Program Support Amy Martinez, City of Englewood City Council Darren Hollingsworth, City of Englewood Dave Chapman, City of Englewood Water Greg Farmer, City of Englewood Waste Water Treatment Plant Dan Long, City of Englewood Facilities Murphy Robinson, City Manager’s Office Mark Woulf, City Manager’s Office Intern Xcel Energy Representatives Tami Gunderzik, Partners in Energy Program Manager Michelle Beaudoin, Xcel Energy Account Manager Tom Henley, Xcel Energy Area Manager, Community and Local Government Affairs Susan Blythe, Brendle Group Facilitator Becky Fedak, Brendle Group Facilitator Page 31 of 140 iv CITY OF ENGLEWOOD ENERGY ACTION PLAN Executive Summary Our Vision: The City of Englewood will demonstrate forward-thinking and sustainable energy leadership in leveraging collaborative partnerships that achieve an affordable, adaptive, and renewable energy future. Our Goals: The City’s overarching goal is to reduce total energy use 1 percent annually through 2030, which could compound to reducing total energy use by 12 percent over the 2015 baseline by that time. How Will We Get There? Municipal/ Institutional Commercial Sector Housing Strategies: 1. Implement efficiency upgrades in City facilities, organize a City energy committee, implement an energy awareness and engagement campaign, and publicly share success with the community. Strategies: 2. Develop a lighting efficiency campaign targeting the medical sector. 3. Develop a sustainable business program that educates, supports, and recognizes businesses that work to improve their efficiency by joining them together as an identifiable peer group within the community. The program will include a framework that raises awareness, encourages action, and offers tangible and intangible benefits from participating. Strategy: 4. Build awareness of Xcel Energy and other programs for residential customers through a targeted, multi-pronged outreach campaign that includes connecting with residents through City channels and at community events and providing tailored information for children in Englewood’s schools. Page 32 of 140 ENGLEWOOD ENERGY ACTION PLAN v Playbook for Achieving Our Goals xcelenergy.com | © 2015 Xcel Energy Inc. | Xcel Energy is a registered trademark of Xcel Energy Inc.| Public Service Company of Colorado, an Xcel Energy Company. 15-12-104 | 12/15 Ongoing – Tracking Track implementation of strategies over time Have regular check-ins to stay on course and adjust as needed Continue to identify new outreach channels Solicit community feedback Publicly share successes Reward high performance Immediate Actions (January 2017 – Aug 2017) Convene strategy teams and City committee members Identify resources available to fully implement strategies Coordinate with City engagement and communication efforts Build employee challenge framework Coordinate on lighting efficiency approach Coordinate on residential outreach approach Develop outreach materials and case studies Identify key business sectors and develop frameworks for business program Longer-term Actions (Aug 2017 – Aug 2018) Host and attend first wave of events Implement efficiency upgrades in City facilities Roll out employee energy challenge Develop recognition models Execute on lighting campaign Offer Developer’s Packet for new construction Engage schools Develop a solar outreach campaign Develop and deliver post employee challenge survey Develop and deliver business survey Identify next wave of efficiency messaging for commercial targets Page 33 of 140 ENGLEWOOD ENERGY ACTION PLAN 1 Introduction The purpose of this plan is to outline tangible steps for the City of Englewood to move the community towards its energy goals, by increasing energy efficiency investments and participation across the community. In January of 2016, Assistant City Manager, Murphy Robinson signed a Memorandum of Understanding (MOU) with Xcel Energy, on behalf of Englewood’s City Council, to participate in Partners in Energy (see Appendix). From March to November 2016, a 19-member planning team participated in a series of workshops to develop the contents of the Energy Action Plan alongside representatives from Xcel Energy, Englewood’s electricity and natural gas provider. The team was comprised of Englewood residents, members of the business community, City staff, and representatives from the Chamber of Commerce, Englewood Housing Authority, Englewood School District , and Swedish Medical Center. The planning team reviewed utility data for their community, prioritized areas of focus for Englewood, and developed this Energy Action Plan. The group would like to carry out this plan to help the community work toward short- to mid-term energy goals, with the short-term focused on an 18-month initial implementation period (January 2017 to September 2018) and the mid-term looking out to the end of 2030. This plan includes detailed action planning for meeting the identified short-term energy goals. The process was facilitated through Xcel Energy’s Partners in Energy offering for communities and convened by the City of Englewood. The following plan provides an overview of the Englewood community, the community’s baseline energy use, documentation of the Partners in Energy planning process, a summary of priority focus areas identified by the Energy Action Team for implementation, and the near-term actions and strategies required to keep the implementation of this plan on track toward achieving its goals. Xcel Energy Partners in Energy Xcel Energy is the electric and gas utility serving the City of Englewood. In the summer of 2014, Xcel Energy launched Partners in Energy to support communities, such as City of Englewood, in developing and implementing energy action plans that supplement existing sustainability plans, strategies, and tools. The content of this plan is derived from a series of planning workshops held in the community with a planning team committed to representing local energy priorities and implementing plan strategies (Figure 1). Partners in Energy will work with City of Englewood to coordinate support for implementing the plan and will develop a Memorandum of Understanding that outlines specific support Xcel Energy will provide to help the City of Englewood deploy its strategies and achieve its goals (Figure 2). Page 34 of 140 ENGLEWOOD ENERGY ACTION PLAN 2 Project Management Communication Assistance and Resources Tracking and Measurement Celebration and Recognition of Successes Figure 2. Resources from Xcel Energy for Implementation Figure 1. Partners in Energy Process for Success Page 35 of 140 ENGLEWOOD ENERGY ACTION PLAN 3 Who Are We? Englewood is a suburban community located in the greater Denver metropolitan area and encompasses approximately 6.6 square miles within Arapahoe County. Figure 3 is a map of the City of Englewood municipal boundary in relation to the Denver metro area suburbs.1 It is bisected by US 285 (Hamden Avenue), which runs East-West through the community. In general, the community’s commercial corridors are flanked by residential neighborhoods, and there are plentiful parks and recreation opportunities in the area. Like many cities along the Front Range of Colorado, Englewood can trace its beginnings to the gold rush of the 1850s. The City was established in 1903 on land that was originally homesteaded by an Irish immigrant named Tom Skerritt. Over the subsequent decades, the Denver region grew, and along with it the City of Englewood. Demographics Englewood has a growing population – the 2014 population was approximately 32,500 – and the city has experienced approximately 2 percent annual growth since 2010. This is consistent with Denver Metro area trends where the average population growth rate is approximately 1.5 percent per year since 2010. While the overall population is growing, it appears household sizes in Englewood remain steady. In 2010, there were an estimated 2.1 persons per household, and in 2014 the estimate was 2.0 persons per 1 “Denver Area Suburb Map.” City of Englewood, Colorado. http://www.englewoodgov.org/our-community/maps-and- directions/denver-area-suburb-map Figure 3. City of Englewood South Metro Suburb Map Page 36 of 140 ENGLEWOOD ENERGY ACTION PLAN 4 household. The median age of Englewood residents is 37, which is the same as the average for the Denver Metro area. Interestingly, Englewood is experiencing a unique demographic trend for the Denver Metro area with a declining population aged between 34 and 44. However, Englewood has the highest percentage of Millennials in the Denver Metro area (19 percent), and an above average percentage of Baby Boomers, which make up 13 percent of the community’s population. In terms of energy, those people between 34 and 44 (in the Generation X range with growing families) are likely the highest ene rgy users because of their growing families. The decline in this range could have an impact on energy trends over time. Englewood is also becoming less diverse – approximately 17 percent of residents were of Hispanic or Latino origin in 2014. This a 4.6 percent decrease from 2010. Approximately 12 percent speak Spanish. For energy planning purposes, the language needs of the community are important for outreach and education efforts. Figure 4 displays the racial composition of Englewood. Figure 4. City of Englewood Demographics Housing There are approximately 15,200 housing units in Englewood, 50 percent of which are single-family detached or attached structures. Approximately 49 percent of homes are owner-occupied. The housing stock in Englewood is considered mature, with only 10 percent of all units having been built since 1990. In fact, 43 percent of all homes were built prior to 1940. Many of these older homes are large , with 57 percent of homes having five rooms or more. The combination of age and size presents a significant opportunity for potential energy efficiency improvements and savings. Furthermore, Englewood’s housing vacancy rate is 6.6 percent, meaning that the housing inventory is healthy for home buyers. This provides further evidence that energy efficiency updates for the older housing stock could be well supported. Figure 5 shows the relative age of Englewood’s housing stock. White 84.9% Black or African American 3.3% American Indian and Alaska Native 1.8% Asian 2.7% Other 7.3% 2014 American Community Survey 5-Year Estimates Page 37 of 140 ENGLEWOOD ENERGY ACTION PLAN 5 Figure 5. Original Year of Construction for Englewood’s Housing Stock Large multi-family apartments (20 or more units) comprise a significant portion of Englewood’s housing stock (24 percent). The affordability of housing and utilities for renter households are of concern - approximately 50 percent of renter households spend 30 percent or more of their monthly income on housing and utility costs. Energy efficiency improvements in these aging apartment areas could likely support revitalization and reinvestment efforts, as well as provide savings for cost-burdened residents. Business and Economy There are approximately 2,000 businesses that employ about 21,250 workers. Interestingly, E nglewood has more jobs than resident workers. Unemployment, as of 2014, was approximately 9 percent and the median household income was $42,000. Major industries in Englewood include health care; manufacturing; retail; and professional, scientific, and technical services. Figure 6 illustrates the major business types within Englewood. Built 1939 or earlier 13% Built 1940 to 1949 11% Built 1950 to 1959 29% Built 1960 to 1969 12% Built 1970 to 1979 14% Built 1980 ot 1989 11% Built 1990 to 1999 7% Built 2000 to 2009 3% Built 2010 or later 0% 2014 American Community Survey 5-Year Estimates Page 38 of 140 ENGLEWOOD ENERGY ACTION PLAN 6 Figure 6. Englewood Employment Base The City of Englewood has a Business and Employment Strategic Plan that identifies five comprehensive plan goals and objectives for the community: 1. Provide an economically viable environment that builds and maintains a diverse base of businesses. 2. Build, attract, and retain a quality workforce. 3. Promote economic growth by building on Englewood’s strong sense of community image, identity, and quality of life. 4. Recognize the importance of infrastructure and municipal services to ensure the economic viability of Englewood’s business community. 5. Recognize the unique characteristics and associated opportunities for enhancing the value of Englewood’s commercial, industrial, and mixed-use districts. Many of these goals relate to energy action planning in Englewood in that reducing the utility cost burden through energy efficiency strategies helps new and existing businesses thrive. Commitment to Sustainability Englewood’s participation in Partners in Energy was preceded by several years of sustainability work. The City is focused on initiatives aimed at increasing energy efficiency, supporting renewable energy, conserving resources, reducing waste, and increasing fuel savings for City operations in addition to promoting programs the help residents lead more environmentally friendly lifestyles. It will be essential to coordinate the Energy Action Plan so that it fits well with existing community efforts. For more information about Englewood’s green initiatives, visit the City’s website. The Case for a Community Energy Action Plan While the City of Englewood is home to a number of existing energy-related programs and initiatives, these initiatives have not historically been coordinated or tied to any overarching plan or goals. This community Energy Action Plan will serve as a guidepost for collective activities and a road map for collaborative Private Sector Services 25% Medical 22% Construction 12% Manufacturing 11% Retail 9% Food & Entertainment 6% All Other 8% Government 7% 2015 Englewood Community Profile Page 39 of 140 ENGLEWOOD ENERGY ACTION PLAN 7 initiatives that leverage available resources in a concerted and targeted fashion for results that are impactful, visible, and measurable in the community. The evolution of this plan and the resulting implementation efforts will enable businesses, residents, and the City itself to save energy and cost and inspire greater participation and pride. Where Are We Now? Baseline Energy Analysis An early step in the Partners in Energy planning process was to review current energy use in Englewood . The Xcel Energy team calculated and presented energy statistics from 2013 to 2015.2 Comparing these data helped the planning group understand how and where energy is used in the city. Electricity and natural gas data supplied by Xcel Energy show that Englewood has approximately 17,548 residential, commercial, and industrial accounts that consumed approximately 345 million kWh of electricity and 17.2 million therms of natural gas in 2015. Approximately 14,943 residential accounts consumed 96 million kWh (28 percent) of electricity and 6.9 million therms (40 percent) of natural gas while 2,605 commercial and industrial accounts consumed 249 million kWh (72 percent) of electricity and 10.3 million therms (60 percent) of natural gas in 2015. Figures 7 and 8 show Englewood’s electricity and natural gas use, respectively, in 2015. Figure 7. City of Englewood Electricity Use in 2015 2 All energy data presented through this process was developed for planning purposes and may contain variations from data obtained through other sources. All energy and program data presented here comply with Xcel Energy’s Colorado data privacy policies (all summary statistics must contain at least 15 entities, and no single entity can be responsible for more than 15 percent of the total or they will be removed from the summary). Page 40 of 140 ENGLEWOOD ENERGY ACTION PLAN 8 Figure 8. City of Englewood Natural Gas Consumption in 2015 Over the 3-year period from 2013 to 2015 for which data was available, Englewood experienced a decreasing trend for total energy use across both residential and commercial/industrial sectors. The residential sector experienced a decrease of 8.5 percent on average over the 3-year period, despite approximately 1 to 2 percent annual population growth. The commercial/industrial sector decreased 2 percent on average over the 3-year period. Over the 3-year period natural gas use decreased 9.7 percent across both sectors – 12 percent in the residential sector and 8.0 percent in the commercial/ industrial sector. Figure 9 displays the natural gas consumption year-to-year trends. Comparatively, electricity use increased 2.9 percent across both sectors over the same period corresponding to a less than one percent decrease in the residential sector offset by a 4.2 percent increase in the commercial/ industrial sector. Figure 10 displays the electricity consumption year-to-year trends. Page 41 of 140 ENGLEWOOD ENERGY ACTION PLAN 9 Figure 9. Year-to-Year Natural Gas Consumption Trends Figure 10. Year-to-Year Electricity Consumption Trends Considering community total energy costs, on average, residential premises spent $910 annually while commercial/industrial premises spent $10,300 annually. This corresponds to monthly energy costs of $76 and $860 for a residential and commercial/industrial premise, respectively. Electricity usage comprises the majority of the average annual energy cost per premise for both residential and commercial/industrial Page 42 of 140 ENGLEWOOD ENERGY ACTION PLAN 10 customers. In total, Englewood residents and businesses spent $40.3 million on energy utilities in 2015. For comparison, the City of Englewood’s Operating Fund was $44.6 million in 2015. Figure 11 shows the average dollars spent on energy per sector in 2015. Figure 11. Dollars Spent on Total Energy in 2015 Community Efficiency Program Participation Baseline data gathered to help in developing this Energy Action Plan include historic Xcel Energy demand side management (DSM) rebate program participation counts specifically for Englewood. These data (shown in Figures 12 and 13) provide a snapshot of what types of programs both residential and commercial/industrial customers are using, to what degree, and likely channels of information. They also show opportunities for greater participation in the available DSM programs and need for increased education and awareness. $9.83 $22.5 $3.79 $4.18 $0 $5 $10 $15 $20 $25 $30 Residential Commercial and IndustrialMillionsDollars Spend on Energy in 2015 Electricity Natural Gas Page 43 of 140 ENGLEWOOD ENERGY ACTION PLAN 11 Figure 12. 3-Year Average Residential Program Participation Counts Figure 13. 3-Year Average Commercial Program Participation Counts Other Energy Initiatives and Sustainability Practices The city has been proactive in addressing its own facilities and energy and resource consumption, with a variety of projects completed in the last few years. It also has participated in renewable energy opportunities, where possible, and supports a volunteer citizen board dedicated to promoting community participation and environmentally responsible behavior. Other organizations in the community have been making progress on the efficiency front as well, from the school district to the medical district. Table 1 includes many of these activities and offers a sense of investment in efficiency and sustainability . Page 44 of 140 ENGLEWOOD ENERGY ACTION PLAN 12 Table 1. Existing Energy and Sustainability Initiatives in Englewood. Energy and Sustainability Initiatives Municipal Initiatives Purchased 42 solar photovoltaic (PV) panels through the community solar operative Colorado Energy Collective and Xcel Energy to power the pumping station off Union Avenue, which yielded 24 percent payback in the first year Installed solar PV panels on four city facilities: o Englewood Civic Center o Malley Senior Recreation Center o Englewood Service Center o Police/Fire Complex Littleton/ Englewood Wastewater Treatment Plant leading conservation and process efficiency efforts including: o Lighting projects o Replacing three 150 HP drives with VFD’s o Exploring biogas and solar installation projects In 2012, participated in an energy audit with Ameresco and implemented multiple energy saving initiatives on city buildings Installed energy efficient lighting in all facilities and traffic signals Launched energy conservation program in partnership with the Colorado Energy Office (CEO) for weatherization measures, heating and electrical improvements, and water conservation measures Implemented single stream recycling program at all City facilities in 2009 made possible by Keep America Beautiful grant funding Implemented water conservation measures using technology and non-potable water for irrigation at facilities Initiated recycling and diversion efforts for construction/demolition waste and hard to recycle items (i.e., traffic signs, street signs, water meters, fleet supplies etc.) Offers the Energy Efficiency Englewood grant program to help low- and moderate-income homeowners update their homes to be more energy efficient Participates in regional, state, and federal environmental safety measures to meet air quality and emissions standards Partnered with Xcel Energy to upgrade the Civic Center to evaporative cooling Keep Englewood Beautiful (KEB) A volunteer citizen board dedicated to promoting community participation and environmentally responsible behavior through partnerships Offers cleanup coupons, household hazardous waste and electronics drop-off events, paint recycling, and other resources for residents throughout the year Arapahoe County With grant funding provided by the Colorado Energy Office, provides household weatherization for low-income residents in Englewood and the rest of the county Englewood School District Englewood Campus (middle school and high school) meets LEED certification Page 45 of 140 ENGLEWOOD ENERGY ACTION PLAN 13 o Lighting occupancy sensors, timers, and shutoffs o Building automation and demand control ventilation Swedish Medical Center Transitioned to LED lighting and net metering in all facilities Upgraded to chillers and chiller systems Local Outreach and Communication Channels Engaging the community is critical to reaching Energy Action Plan goals. Below are some of the ways that residents and businesses currently receive information about existing programs, events, and initiatives in Englewood. These and other communication channels will be helpful during implementation efforts. Local Outreach Channels Publications Englewood Citizen Newsletter (http://www.englewoodgov.org/our- community/news-and-events/citizen-newsletter) Englewood City Council Weekly Newsletter New City of Englewood Magazine (will replace newsletter) Other Media City of Englewood website (http://www.englewoodgov.org/home) Arapahoe County website (http://www.co.arapahoe.co.us/) City of Englewood Facebook Page Nextdoor Events Annual Leaf and Tire Drop Off (November) Keep Englewood Beautiful Holiday Lighting event (December) Community Spaces Englewood Civic Center Englewood Recreation Center City Center Englewood Amphitheater Figure 14. City of Englewood Citizen Newsletter Page 46 of 140 ENGLEWOOD ENERGY ACTION PLAN 14 Where Do We Want To Go? Our Energy Vision Englewood’s energy vision statement is an expression of the community’s shared energy intentions. During the first workshop, attendees were asked to complete an exercise to share their energy vision for Englewood. The planning team brainstormed a list of words, graphically displayed below in Figure 15. From these efforts, the planning team developed the following vision to inform the planning and implementation process. Focus Areas Three focus areas were identified as priorities for Englewood around which meaningful goals and action strategies were developed. The rationale behind the focus areas was built on the basis of utility data analytics, potential for energy savings, ease of implementation, and contribution to Englewood’s priorities and values. Focus Area 1: Municipal/ Institutional The City of Englewood recognizes that it has an opportunity and obligation to operate as efficiently as possible, to lead by example, and to share outcomes with the community it serves. In addition, given the combined energy use of municipal facilities and the The City of Englewood will demonstrate forward-thinking and sustainable energy leadership in leveraging collaborative partnerships that achieve an affordable, adaptive, and renewable energy future. Figure 15. Energy Vision Cloud Page 47 of 140 ENGLEWOOD ENERGY ACTION PLAN 15 Wastewater Treatment Plant it jointly operates with Littleton, this focus area accounts for about 8 percent of electricity use (26 million kWh) and 1 percent of natural gas use (84,000 therms), or about 3 to 4 percent of total community energy use. With centralized planning, authority, and commitment, the City can have a significant impact. Figure 16 shows a breakout of estimated municipal energy use for the City (the figure is based on an incomplete list of City facilities, but is illustrative to show where the greatest areas of energy use fall). Figure 16. City of Englewood Municipal Energy Use Focus Area 2: Commercial Sector The commercial sector is quite varied in Englewood both in business type and geographic location and also accounts for more than half of total community energy use. To help narrow the commercial scope, the planning team opted to start first with business types for which it has existing channels and relationships through the planning team and previous economic development activity that can be replicated to othe r business types over time. Recognizing the prominence of the medical economy in Englewood and the nature of many medical facilities that operate 24 hours every day, the sector was identified as a high potential target within the larger and more diverse commercial market. The planning team determined that focusing efforts on the needs of a particular business sector/type would benefit the sector itself as well raise awareness of its employee base. Figure 17 displays the different types of establishments included in the medical sector in Englewood.3 3 NAICS Page 48 of 140 ENGLEWOOD ENERGY ACTION PLAN 16 In addition, efforts also may be rolled out to specific corridors of greatest potential based on historical efficiency program participation as well as identified high-potential savings opportunities. The darkest elements in Figures 18 and 19 illustrate the areas with the highest energy savings from program participation. Considering the commercial/industrial sector, the northwest section of Englewood, in particular, has both high energy savings and program participation. This area is generally characterized by general and light industrial businesses. Figure 20 shows areas with the greatest number of program participants. Figure 21 shows areas of active commercial activity in Englewood and where there may be gaps in participation. Medical Establish- ment Types Hospitals Clinics Doctors/ Dentists’ Offices Physical/ Occupational Therapy Offices Rehab Facilities Laboratories/ Testing Facilities Figure 17. Types of Medical Establishments Page 49 of 140 ENGLEWOOD ENERGY ACTION PLAN 17 Figure 19. Historical Commercial/ Industrial Natural Gas Savings across Englewood Figure 18. Historical Commercial/ Industrial Electricity Savings across Englewood Page 50 of 140 ENGLEWOOD ENERGY ACTION PLAN 18 Figure 20. Historical Commercial/ Industrial Program Participants across Englewood Page 51 of 140 ENGLEWOOD ENERGY ACTION PLAN 19 Figure 21. Active Commercial Zones Page 52 of 140 ENGLEWOOD ENERGY ACTION PLAN 20 Focus Area 3: Housing The residential sector accounts for 35 percent of total baseline energy consumption in Englewood, the housing market is older (more than half of homes built before 1970 – refer to Figure 5) and many people who work in Englewood actually live outside of the City. However, the need to reach residential customers is still critical to community energy savings. As with other communities, the challenge to increasing energy savings in the residential market is raising awareness about existing programs and communicating about those programs in a way that overcomes barriers to take advantage of these programs. Education through trusted channels with clear and easy steps for participating were identified by the planning team as key to reaching this important sector. Goals The planning team was rooted in realistic expectations and setting achievable goals for the best chance of success. And, while an overarching goal is important to the community, it was developed on the basis of bottom-up targets for strategies within each focus area with the idea that making progress, sharing good outcomes, and carrying forward momentum are the best approach for longer term community support. One of the primary benefits of the planning process was to examine the potential impacts of various strategies envisioned by the community for each focus area. On the basis of these strategy impacts, the overall energy-related goal for the City of Englewood is to reduce total energy use 1.0 percent annually through 2030. This community reduction goal was developed by assuming continued average historical participation in existing Xcel Energy programs as well as increased participation related to the strategies identified in this plan for each focus area. The focus area annual reduction goals are as follows: Municipal/ Institutional – 3.5 percent of municipal energy use Key Commercial Sectors – 1.5 percent of commercial energy use (not including municipal use) Housing – 0.5 percent of residential energy use Achieving this goal has the potential to reduce Englewood’s annual carbon footprint by 3,093 MTCO2e, approximately equivalent to the carbon emitted from 650 passenger vehicles driven per year.4 Figure 22 shows Englewood’s 2.4 percent annual downward trend in historical total energy consumption (light solid) from 2013 to 2015 compared with projected growth in total energy informed by the city’s 1.8 percent forecasted annual population growth rate (dark solid). When taking the average of these two factors, the result is a relatively flat line business-as-usual (BAU) growth assumption; therefore, a zero growth BAU assumption was made for Englewood’s energy and goals forecasting (shown in Figure 22). 4 Greenhouse Gas Equivalencies Calculator (https://www.epa.gov/energy/greenhouse-gas-equivalencies-calculator). Page 53 of 140 ENGLEWOOD ENERGY ACTION PLAN 21 Figure 22. Englewood's Energy Growth Forecast Based on Historic Total Energy Use and Population Trends Figure 23 illustrates Englewood’s community reduction goal compared to the BAU forecast, as well as Xcel Energy’s statewide annual reduction goals for Colorado over the same period (1.5 percent for electricity and 1.0 percent for natural gas). The BAU line (dark solid) indicates the level of total energy use expected if no actions are taken. The Xcel Energy goal line (dashed-dot) indicates the utility’s own efficiency goals for the state. The Englewood goal line (light dashed) indicates the expected outcomes from the strategies in this plan. As shown in the figure, Englewood’s goal of 1.0 percent total energy reduction per year through 2030 is on track with Xcel Energy’s goals for Colorado. Figure 23. Englewood's Energy Action Plan Goal Page 54 of 140 ENGLEWOOD ENERGY ACTION PLAN 22 How Are We Going To Get There? Strategies are specific actions that Englewood and its partners plan to take to achieve the goals and targets stated in this plan. Englewood’s Energy Action Planning team developed energy strategies by examining energy data, brainstorming, and prioritizing possible actions, considering existing programs and opportunities, and assessing the potential impacts compared to the identified goals. Each strategy identified has its own action plan that identifies a responsible leader and team members, outlines implementation steps and a timeline, identifies partners and resources, and assigns metrics for tracking progress. While Xcel Energy is committed to providing resources to support 18 months of implementation, the full implementation of many of the strategies is dependent upon the level of resources and commitments made by Englewood and its implementation partners . By providing staffing support and/or additional incentives to encourage participation, whether in the form of additional rebates or process efficiencies, many of the strategies could have amplified impacts if they are supported both by Xcel Energy and the City of Englewood. Combined with continued historical participation rates, the strategies detailed on the following pages could provide year one (2017) energy savings of approximately 4.28 million kWh (1.2 percent of total 2015 baseline electricity consumed), and 79,400 therms (0.5 percent of total 2015 baseline natural gas consumed), equating to total energy savings of 22,500 MMBtu. Figure 24 shows the contribution from each focus area to the total energy savings. For comparison, Figures 25 and 26 below show the contributions by focus area for electricity and natural gas, respectively. Figure 24. Total Energy Savings by Focus Area Page 55 of 140 ENGLEWOOD ENERGY ACTION PLAN 23 Figure 25. Electricity Savings by Focus Area Figure 26. Natural Gas Savings by Focus Area Projected first year energy cost savings for Englewood residents and businesses will be nearly $1.3 million. The net cost to implement these strategies (which includes implementation costs incurred by all participating residents and businesses minus utility incentives) is approximately $3.4 million in the first year, with a breakeven point of 2020 assuming ongoing implementation. Moving forward, these savings will continue to increase, especially if the momentum from the first year of implementation of this plan is sustained. These strategies will help Englewood start down the path toward sustainable energy savings, but it should be noted that continuous improvements to energy efficiency and program participation, introduction of additional renewable energy sources, and adoption of other energy strategies over time will be necessary. Municipal/ Institutional The City of Englewood is keen to show leadership in energy efficiency and renewable energy using its own facilities as examples of how to manage utility costs and invest in meaningful ways that save tax-payer dollars while improving building performance. The city has been proactive in identifying opportunities to improve efficiency and take advantage of financial resources through Xcel Energy to make these improvements more cost effective. The city wants to continue in its quest for improvement, showcase successes to raise awareness and inspire more broad actions in the community, and raise awareness of city staff to take advantage of additional savings that will result from behavior change. This staff awareness will have effects beyond city facilities as employees will take what they learn home and out into the community. Strategy 1: City Showcase Description To lead by example, the city will continue to implement efficiency upgrades in its facilities, organize an energy committee, and implement an energy awareness and engagement campaign that highlights progress to date, encourages new energy-saving projects, demonstrates how to get involved in reducing energy use, and shares conservation results with city staff and the community. 2017 Targets Three to four percent annual municipal energy savings in city facilities Formation of a city staff energy committee Page 56 of 140 ENGLEWOOD ENERGY ACTION PLAN 24 Development and delivery of an employee engagement challenge Seven new lighting projects, one Custom Efficiency project, one Process Efficiency project Signage/information at all major city facilities sharing energy conservation tips and savings Implementation Steps 1. Create messaging for staff that encourages willing leaders and good cross-pollination of participants for energy committee (open forum to get members) 2. Convene committee and determine committee objectives 3. Develop framework for building/department challenge (including awards) that runs 2 to 6 months and can be repeated to keep employees engaged over time 4. Develop communications materials for the challenge that align with the Community Action Plan (signage, conservation tips, challenge results dashboard, etc.) 5. Roll out challenge and track results bi-annually; develop bi-annual employee survey to track participation and awareness 6. Implement planned lighting, process, and custom projects across facilities 7. Continue to identify potential projects and optimization opportunities 8. Develop case studies or promotional pieces illustrating high-profile City projects that save energy or produce energy 9. Work in concert with Community Action Plan activities to share promotional pieces and challenge information and results Responsible Parties Mark Woulf, City Energy Committee Organizer Darren Hollingsworth, Englewood Economic Development liaison Dan Long, City Facilities liaison Greg Farmer, Wastewater Treatment Plan liaison Murphy Robinson, City Manager’s Office liaison Alison Carney, City Communications Manager Xcel Energy Partners in Energy team and program staff Timeline January 2017: Solicit and convene a city energy committee First quarter 2017: Develop committee objectives, responsibilities, and plan for sustained participation and recognition First quarter 2017: Identify high-profile examples of city projects that can be shared to inspire further actions Second quarter 2017: Develop first city project case study and share with city staff Second quarter 2017: Build out details of building challenge framework Third quarter 2017: Set a schedule for reporting challenge results, and identify a forum for sharing results to spur competition Third quarter 2017: Roll-out building energy challenge First quarter 2018: Develop a post-challenge employee survey to gauge results Funding City of Englewood Page 57 of 140 ENGLEWOOD ENERGY ACTION PLAN 25 Xcel Energy programs Outreach Channels City of Englewood internal email distribution City of Englewood website City of Englewood magazine (to share city activities with the broader community) Measurement Employee participants in challenge Employee survey results City of Englewood utility data Xcel Energy program participation data Commercial Sector Commercial activity in Englewood accounted for 65 percent of total energy use in 2015, with 72 percent of electricity use and 60 percent of natural gas use. Looking beyond municipal operations, there is significant opportunity for improved efficiency in the commercial sector through targeted channels and strategies to raise awareness. Rather than trying to tackle all the variability of commercial customers, which could dilute efforts and outcomes, the planning team determined that focusing on a few distinct commercial sectors with the greatest opportunity for savings was the best approach and then broadening this effort in subsequent years. Englewood’s planning team identified a number of important sectors and areas for commercial activity that would benefit from increased attention and resources for energy efficiency. For example, the team identified medical establishments (22 percent of the local employment base – see Figure 17) as a key component of the local economy and a priority sector for education, awareness, and increased energy efficiency efforts. This target sector is a good place to begin given bonus Xcel Energy incentives available for lighting projects through December 2017. In addition, the team identified two commercial geographic areas of priority that are indicated in the map shown in Figure 21– South Broadway Commercial Corridor and South Santa Fe Light Industrial Area. In order to reach these businesses, the team plans to leverage existing Xcel Energy programs and develop a business program to inform and recognize efficiency efforts in the business community. These efforts are estimated to produce 1.5 percent commercial energy reduction on an annual basis. Strategy 2: Lighting Leading the Way Description To support Englewood’s commercial sector with efficiency opportunities and encouragement that will specifically help medical businesses save money and improve their bottom lines, the city and its partners will reach out to decision makers in the medical industry (including property management companies) with education about Xcel Energy’s bonus lighting rebates for medical facilities through December 2017 as an introduction to other programs. 2017 Targets Page 58 of 140 ENGLEWOOD ENERGY ACTION PLAN 26 Key customer engagement, including property management companies that own many medical facilities (start with lighting and keep engaged for other opportunities) Ten Lighting Efficiency projects Twenty-five Small Business Lighting projects Implementation Steps 1. Work with Xcel Energy to determine details of building ownership to inform outreach to key medical businesses and property owners 2. Identify key accounts and facilities contacts 3. Coordinate with Xcel Energy lighting program staff to develop targeted materials, outreach, and strategy for medical corridors 4. Identify trusted channels for outreach in the medical field (Colorado Medical Society, Colorado Hospital Association 5. Identify liaisons within Building Owners and Managers Association (BOMA) to help deliver messaging 6. Reach out to property managers in Englewood (Landlord-Tenant Energy Partnership) 7. Work with Xcel Energy to reach out to trades/contractors in Englewood to make them aware of the bonus rebates 8. Continue to leverage communication channels for projects beyond lighting and keep businesses engaged through sustainable business program (see next strategy) Responsible Parties Darren Hollingsworth, Englewood Economic Development liaison Sean Dressel, Swedish Medical Center liaison Building Owners and Managers Association liaison CBRE Property Manager for medical office buildings liaison Xcel Energy Partners in Energy team Xcel Energy Lighting Efficiency and Small Business Lighting program staff Xcel Energy liaison to CBRE Xcel Energy trade channel liaison Timeline January 2017: Solicit strategy team members and convene group First quarter 2017: Identify and refine potential key customer list (business and building owners) and collaborate with Xcel Energy key accounts representatives for direct outreach Second quarter 2017: Work with Xcel Energy Lighting Efficiency program staff to develop return on investment messaging for key medical facilities (targeting local as well as corporate decision makers) and property management companies Second-third quarter 2017: Conduct audits and initiate projects Fourth quarter 2017: Measure participation and identify next wave of efficiency messaging for the sector Funding Medical facilities Xcel Energy rebates Page 59 of 140 ENGLEWOOD ENERGY ACTION PLAN 27 Outreach Channels Direct contact with key accounts Key associations Xcel Energy contractor network Measurement Xcel Energy program participation data Developed case studies While the medical sector is a priority, there are other key commercial sectors that influence Englewood’s energy consumption and could benefit from increased awareness and optimized operations. To address this broader business audience, the city envisions developing a sustainable business recognition forum to educate, support, and recognize high-performing and engaged businesses in the community and promote energy efficiency. Strategy 3: Sustainable Business Forum Description Develop a sustainable business program that educates, supports, and recognizes businesses that work to improve their efficiency by joining them together as an identifiable peer group within the community. The program will include a framework that raises awareness, encourages action, and offers tangible and intangible benefits from participating, both for existing and new businesses. 2017 Targets An ongoing sustainable business program where businesses can report projects and progress and be rewarded with public recognition, rebate dollars, and increased public support A city channel of efficiency and rebate information for developers involved in new construction Increased participation in commercial rebate programs. Example programs and representative participation rates to help Englewood achieve its energy targets could include the following (above historic average participation): o Commercial Refrigeration: 3 o Compressed Air Efficiency: 3 o Cooling Efficiency: 10 o Custom Efficiency: 3 o Heating Efficiency: 6 o Small Business Lighting: 34 o Lighting Efficiency: 12 o New Construction: 1 o Recommissioning: 1 o Motor & Drive Efficiency: 6 o Business Energy Analysis: 2 Implementation Steps 1. Identify strategy team members and convene team Page 60 of 140 ENGLEWOOD ENERGY ACTION PLAN 28 2. Identify business sectors or geographic areas in which to begin that either are high -visibility corridors or are underserved by other offerings 3. Work with Chamber of Commerce to develop the program framework o Forum ownership (city or Chamber of Commerce) o Eligibility requirements for businesses/institutions o Annual application and review process and schedule/cycle o Levels of performance (for continued engagement) o Benefits (public recognition; branded window clings, stickers, and logos for websites and marketing materials; hosting opportunities; educational workshops, etc.) o Menu of potential eligible projects and activities o Web page for members (instructions for participation, application, recognition of businesses, opportunities for learning and other resources) 4. Develop work flow and outreach with city Communications and Community Action Plan strategies 5. Engage with the school district as it begins to design and develop the five new schools that were funded by the recent bond approval (design with efficiency in mind, leverage Xcel Energy New Construction resources, be part of the business program) 6. Build a Developer’s Packet (also available online like Business Resource Guide) to be given to developers at city Development Review Team meetings that offers Xcel Energy new construction programs, information about the potential for renewable energy, other resources, and the benefits and process to become part of the sustainable business program 7. Collaborate with the city Building Department to incorporate the Developer’s Packet in its processes 8. Research businesses and develop an initial outreach list, including facilities managers, for first- year applicants 9. Research channels/organizations to recruit participants and work with Xcel Energy and the city to determine if additional incentives could be added for sector participants 10. Develop survey for program participants to gauge interest and increased awareness in programs Responsible Parties Darren Hollingsworth, Englewood Economic Development liaison Randy Penn, Greater Englewood Chamber of Commerce Mark Woulf, City of Englewood liaison Englewood Building Department liaison Xcel Energy Partners in Energy team Xcel Energy key accounts representatives Timeline January 2017: Identify strategy team and convene First quarter 2017: Identify pilot sectors and develop list of potential businesses Frist quarter 2017: Engage the school district to ensure efficient design and use of Xcel Energy New Construction and Design Assistance resources Second quarter 2017: Work with Chamber of Commerce team member to design program framework, outreach approach, selection criteria and process, and r ecognition mechanisms for business program Page 61 of 140 ENGLEWOOD ENERGY ACTION PLAN 29 Third quarter 2017: Build Developer’s Packet and coordinate with City Building Department to present during Development Review Team meetings Third quarter 2017: Begin outreach for applications Fourth quarter 2017: Review applications and identify eligible businesses First quarter 2018: Recognize businesses (ongoing on web page and in City channels) First quarter 2018: Develop and deliver business survey on attitudes and value of program Ongoing: program maintenance and annual updates to Developer’s Packet Funding City Economic Development: staff time for research and outreach Chamber of Commerce Xcel Energy Partners in Energy staff support Outreach Channels Greater Englewood Chamber of Commerce Englewood Alliance for Commerce Colorado Advanced Manufacturing Alliance Colorado Association for Manufacturing and Technology Measurement Number of business program applicants and awards Xcel Energy program participation data Business participant survey results Housing The housing stock in Englewood is largely single-family homes that are older and likely in need of efficiency upgrades. The planning team identified education and awareness as keys to this market, with an eye toward consolidating information about available programs and resources and engaging accessible channels to sharing these resources. In addition, the vity intends to collaborate where possible with Littleton, an adjacent Partners in Energy community, on education and outreach efforts. Strategy 4: Residential Awareness Description Build awareness of Xcel Energy and other programs for residential customers by crafting a targeted, multi-pronged outreach campaign that includes connecting with residents through City channels and at community events and providing tailored information for children in Englewood’s schools. 2017 Targets Annual energy savings of 0.5 percent of residential energy use Increased new participation in Xcel Energy programs by 25 percent above historical average participation Increased Xcel Energy Home Energy Squad participation to 220 homes (above historic average participation) Page 62 of 140 ENGLEWOOD ENERGY ACTION PLAN 30 Integrated key messages from this Energy Action Plan into CSU Extension’s School Education Program Distribution of Xcel Energy School Kits to 180 students (3 elementary schools) Increased participation in Arapahoe County Weatherization program by 40 homes in Englewood (20 percent increase over 2016, pending Arapahoe County resource availability) Integrated outreach to residential customers at community events with a target of 2,000 contacts and LED bulbs distributed Implementation Steps 1. Convene strategy team and define outreach tactics 2. Coordinate with City of Littleton awareness efforts and events, including a joint energy workshop series beginning in December 2016 3. Develop appropriate and targeted rebate program information for key opportunities: workshops, in-person events, media outlets, school forums 4. Promote and leverage popularity of Englewood Cubed (Energy Efficiency Englewood) to get homeowners involved in audits and other efficiency activities using the existing waiting list and research possibility of expanding the program for greater impact 5. Develop success case study of Englewood Cubed past participant(s) to encourage community - wide participation in available programs 6. Coordinate with Arapahoe County Extension efforts to deliver “Energy in the Classroom” curriculum and identify participating teachers and schools for Xcel Energy School Kits (kits make their way home to support residential efficiency improvements) 7. Organize calendar of events and determine staffing needs 8. Coordinate with Xcel Energy to support event advertisement and staffing 9. Develop channel pieces for distribution (City, schools, local events) 10. Coordinate with Community Action Plan activities and channels to spread the word to residents (magazine, news release, in-person events) Responsible Parties Tim Aston, CSU Extension, team lead Nancy Fenton, City of Englewood liaison Xcel Energy Partners in Energy team and program vendors (Home Energy Squad) Jeremy Lott, Keep Englewood Beautiful liaison Steve Elliott, Arapahoe County Weatherization Division Manager, County liaison Ariel Ramos, Englewood School District liaison Timeline December 2016: Convene strategy team and collaborate on workshop series with Littleton January 2017: Develop Energy Action Plan press release in coordination with City First quarter 2017: Coordinate resources and develop materials First quarter 2017: Establish work plan and targets for City communications efforts (magazine, web site, etc.) Second quarter 2017: Identify sponsor at each elementary school for education program in coordination with current Arapahoe County Extension activities Throughout 2017: Attend local events with materials Third quarter 2017: Roll out school education program Page 63 of 140 ENGLEWOOD ENERGY ACTION PLAN 31 Third quarter 2017: Develop a solar (community garden and rooftop) outreach campaign in collaboration with City of Littleton Fourth quarter 2017- first quarter 2018: Roll out solar outreach campaign Funding Residences: Improvement costs Event Materials: City of Englewood, Xcel Energy, Arapahoe County Extension Outreach Channels City of Englewood website City of Englewood magazine School district classrooms, newsletter(s), and events City of Englewood events calendar Arapahoe County social media sites and bulletins Metrics Xcel Energy program participation data Number of workshop participants Number of students engaged Number of contacts made at events How Are We Going to Stay On Course? Operational Actions and Tracking The planning team will continue to meet every 6 months through the spring of 2018 to share progress, make course adjustments, and offer recognition and support. In addition, each strategy will have sub-teams that will meet regularly to flesh out the details of implementation and carry through on identified actions. A representative from each of the strategy teams will be present at the 6-month planning team meetings to share progress, successes, and challenges. In between meetings, the planning team may stay up-to-date on implementation efforts using a shared site for resources, messaging, polling, and a group calendar. Xcel Energy will provide a tracking mechanism into which progress from each strategy team will be maintained on a regular basis. This tracking will also include Xcel Energy results related to DSM program participation, which will be provided bi-annually. Communication and Reporting Because the City of Englewood considers this effort to be highly visible and important in its mission to the community, the Energy Action Plan will be included in a new communications strategy currently being STRATEGIES IMPLEMENTATION MEASUREMENT & REPORTING Figure 27. Implementation Process Page 64 of 140 ENGLEWOOD ENERGY ACTION PLAN 32 developed for the City that will update City branding, channels, and messaging. It is anticipated that updates, progress, and successes will be shared via the City website, social media outlets, periodic press releases, and the new City magazine. Changing Course: Corrective Action Even though this Energy Action Plan is designed for greatest impact over the next 18 months, the residual effect and momentum gained by showcasing efficiency, raising awareness, and leveraging resources will be cyclical and will have long-term positive implications. In addition, the nature of implementation requires staging, flexibility, and course adjustments when necessary to be successful and e xperience sustained progress. To accommodate the fluid nature of action and implementation and learn from experience early in the process, the regularly scheduled strategy team meetings as well as the planning team meetings will be a forum for agreeing on course adjustments or new approaches necessary to hit plan targets. Any adjustments will be documented and shared with the broader group and community as they occur. The continued support and insight of the planning team is crucial for this plan’s success. Individual members will be involved in advising and supporting individual strategies as well as engaging those beyond the planning team to get strategies off the ground (see Figure 27 for team leadership). Their level of effort will include 6-month planning team meetings and participation on strategy teams for which they have volunteered. If a planning team member is not able to commit to continued participation, he or she will appoint an alternate to fill the role. City of Englewood Planning Team Murphy Robinson Municipal/Institutional Team Mark Woulf Commercial Team Darren Hollingsworth Housing Team Tim Aston Partners in Energy Team Xcel Energy & Brendle Group VISION/POLICY & GOALS Figure 28. Implementation LeadersVISION/ POLICY & GOALS Figure 29. Implementation Leaders Page 65 of 140 ENGLEWOOD ENERGY ACTION PLAN 33 Recognition for Achieving Goals Each of the strategies outlined in this plan has its own methods for measuring and recognizing success; however, it will be important to let the wider community know how things are progressing and also to recognize the collaborative efforts of those involved in hitting the plan targets. At critical milestones, the City of Englewood and Xcel Energy will publish updates on progress, share successes, and congratulate participants and partners through the City’s website. Beyond the Plan Horizon Englewood may want to consider an update to this Energy Action Plan once the Partners in Energy implementation period draws to a close to set new goals for subsequent years. One option would be to include future energy goals in any future updates to the City’s Comprehensive Master Plan, Area Plans, and/or Economic Development Strategy. This recursive planning approach incorporates all the lessons learned, new technologies, new programs, changing resources, and evolving priorities for the community. Appendix: Implementation Memorandum of Understanding To be added. Page 66 of 140 ORDINANCE NO. BY AUTHORITY COUNCIL BILL NO. 3 SERIES OF 2017 INTRODUCED BY COUNCIL MEMBER MARTINEZ AN ORDINANCE AUTHORIZING A MEMORANDUM OF UNDERSTANDING FOR THE PARTNERS IN ENERGY PROGRAM BETWEEN XCEL ENERGY AND THE CITY OF ENGLEWOOD. WHEREAS, in 2015 the Englewood City Council approved the acceptance of the City of Englewood into the Partners in Energy Program, an Xcel Energy community collaboration; and WHEREAS, after entering into the Partners in Energy Program in 2015, Xcel in partnership with the Brendle Group, facilitated 5 community planning workshops to develop a draft Energy Action Plan for the City; and WHEREAS, the result of the five community meetings was a draft plan that seeks to reduce energy consumption across the major sectors of our local economy; and WHEREAS, the plan proposes a few working committees to collaborate and facilitate progress in Englewood with a goal of reducing energy consumption in residential, commercial, and municipal properties by 1% annually through 2030, reducing the energy cost burden of Englewood residents and businesses; and WHEREAS, the MOU outlines how the City of Englewood and Xcel Energy will continue together to support and implement the Energy Action Plan from March 20, 2017 until July 31, 2018; WHEREAS, the passage of the proposed ordinance authorizes entering into a Memorandum of Understanding (MOU) to recognize the achievement of the City of Englewood in developing and implementing a city-wide Energy Action Plan. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The Xcel Energy Partners in Energy Memorandum of Understanding Implementation Phase, attached hereto as Exhibit A, is hereby accepted and approved by the Englewood City Council. Section 2. The Mayor is hereby authorized to sign said Partners in Energy Memorandum of Understanding Implementation Phase for and on behalf of the City of Englewood. Introduced, read in full, and passed on first reading on the 6th day of February, 2017. Page 67 of 140 Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 9th day of February, 2017. Published as a Bill for an Ordinance on the City’s official website beginning on the 8th day of February, 2017 for thirty (30) days. Tabled on second reading on February 21, 2017 due to changes to the Memorandum of Understanding. Introduced, read in full, and passed on first reading on the 6th day of March, 2017. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 9th day of March, 2017. Published as a Bill for an Ordinance on the City’s official website beginning on the 8th day of March, 2017 for thirty (30) days. Read by Title and passed on final reading on the 20th day of March, 2017 Published by Title in the City’s official newspaper as Ordinance No. ___, Series 2017, on the 23rd day of March, 2017. Published by Title on the City’s official website beginning on the 22nd day of March, 2017 for thirty (30) days. Joe Jefferson, Mayor ATTEST: Stephanie Carlile, Acting City Clerk I, Stephanie Carlile, Acting City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. , Series of 2017. Stephanie Carlile, Acting City Clerk Page 68 of 140 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Murphy Robinson DEPARTMENT: Finance & Administrative Services DATE: March 20, 2017 SUBJECT: A Resolution for Appointing Hearing Officers DESCRIPTION: A Resolution for Appointing Hearing Officers RECOMMENDATION: Staff recommends the Englewood City Council re-appoint, by Resolution, Hearing Officers John P. DiFalco and Bennet S. Aisenberg from the list approved in 2016 to Merit and Disciplinary Appeals. PREVIOUS COUNCIL ACTION: The Englewood City Council passed Resolution No. 47, Series 2016 setting a list of persons eligible for appointment as Hearing Officers for Disciplinary and Merit appeals. The list, once established, may be re-appointed by the Council on an annual basis. SUMMARY: On February 28, 2017 staff received a Disciplinary Appeal for a previous employee, Jennifer Walton. ANALYSIS: Article XV, Section 138:3 of the Englewood Home Rule Charter provides that in matters of disciplinary and merit appeals, the City Council shall appoint hearing officers to hold hearings and make findings and determinations. FINANCIAL IMPLICATIONS: Hourly cost of the hearing officer. ATTACHMENTS: Resolution Appointment of 2017 Hearing Officers Page 69 of 140 RESOLUTION NO. SERIES OF 2017 A RESOLUTION SETTING THE LIST OF PERSONS ELIGIBLE FOR APPOINTMENT AS HEARING OFFICERS FOR DISCIPLINARY AND MERIT APPEALS. WHEREAS, Section 138:3 of the Englewood Home Rule Charter provides that in matters of disciplinary and merit appeals, the City Council shall appoint hearing officers to hold hearings and make findings and determinations; and WHEREAS, the passage of this Resolution will provide a list of persons for appointment as hearing officers by City Council for 2017. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado, hereby approves the following persons for appointment as hearing officers for disciplinary and merit appeals by the City of Englewood: Bennet S. Aisenberg John P. DiFalco ADOPTED AND APPROVED this 20th day of March, 2017. Joe Jefferson, Mayor ATTEST: Stephanie Carlile, Acting City Clerk I, Stephanie Carlile, Acting City Clerk, for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. , Series of 2017. Stephanie Carlile, Acting City Clerk Page 70 of 140 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Murphy Robinson DEPARTMENT: Finance & Administrative Services DATE: March 20, 2017 SUBJECT: A Motion Appointing a Hearing Officer DESCRIPTION: A Motion Appointing a Hearing Officer RECOMMENDATION: The staff recommends the Englewood City Council appoint by Motion, a Hearing Officer for a disciplinary appeal filed by former employee Jennifer Walton. PREVIOUS COUNCIL ACTION: Englewood City Council passed Resolution 47, Series 2016 setting the list of persons eligible for appointment as Hearing Officers for Disciplinary and Merit Appeals. On February 16, 2016 and again on August 15, 2016, City Council, by Motion, appointed Hearing Officers to take testimony in two different disciplinary hearings. SUMMARY: Per the City of Englewood Administrative Policy Manual, Human Resources Policy No. 24, when a request for a hearing before an independent Hearing Officer in connection with a disciplinary appeal is filed with the City Clerk, the City Council will appoint a Hearing Officer from the list appointed to hear the appeal, which includes John DiFalco and Bennet S. Aisenberg. ANALYSIS: FINANCIAL IMPLICATIONS: Hourly cost of the Hearing Officer ALTERNATIVES: None CONCLUSION: Staff recommends that City Council appoint John DiFalco as the Hearing Officer. Page 71 of 140 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Chong Woo, Dennis Stowe DEPARTMENT: WWTP DATE: March 20, 2017 SUBJECT: L/E WWTP Digester 2 Roof Dome Engineering Design Services DESCRIPTION: L/E WWTP Digester 2 Roof Dome Engineering Design Services RECOMMENDATION: The Littleton/Englewood Wastewater Treatment Plant (L/E WWTP) recommends that Council approve, by Motion, a professional services agreement with Brown and Caldwell for the Digester 2 Roof Dome Engineering Repair Design Services in the amount of $66,820. This recommendation was approved by the L/E WWTP Supervisory Committee during its regular meeting on February 16, 2017. PREVIOUS COUNCIL ACTION: Council approval of the 2017 Littleton/Englewood Wastewater Treatment Plant Budget. SUMMARY: The L/E WWTP operates a total of five anaerobic digesters to stabilize solids prior to dewatering processes; two in primary mode and one in secondary (load out) mode. The current configuration is as follows: Anaerobic Digester No. 1 (AD1) – Primary/Secondary Anaerobic Digester No. 2 (AD2) – Secondary only Anaerobic Digester No. 3 (AD3) – Primary only Anaerobic Digester No. 4 (AD4) – Primary only Anaerobic Digester No. 5 (AD5) – Primary only Beginning in 2015 the presence of corrosion had been suspected from underneath the membrane of the AD2 roof dome. The AD2 roof dome is a fixed steel cover that is bolted onto the top of the circular concrete tank wall. Initial investigations confirmed the existence of corrosion and digester gas, and AD2 was taken out of service to conduct a more detailed investigation and condition assessment. Results of the investigation revealed significant corrosion and damage to the structural elements of the dome, Page 72 of 140 including the steel structure, concrete wall, internal cover membrane, and the external roofing membrane. Repair to the dome structure and tank connection is necessary to return the digester to service availability. As AD2 is currently out of service, AD1 has been pressed into service as the dedicated secondary digester. At present no available backup secondary digester is available. In order to expedite the repair, staff investigated options for alternative project delivery methods. Staff reviewed three options: 1. Design – Bid – Build 2. Design – Build 3. Construction Manager At Risk / Construction Manager General Contractor (CMAR / CMGC) ANALYSIS: Based on our review, the Design-Build (DB) delivery method is preferred to meet our project needs. Additionally, staff will implement a progressive DB methodo logy. Progressive DB will allow for quicker project delivery and provide the needed redundancy to maintain effective treatment process. Other benefits to the cities include: Innovative project delivery which allows contractors to collaborate with the engineers; this ensures value engineering and better quality construction on advising of practicality and constructability of the project with newer technologies and newer innovations. One contract; one point of contact to ensure high quality deliverable and successful project. Mitigates risk to the cities; contractor assumes all the risk to provide project that is acceptable to owner. Owner involvement in the design process. Saves time and costs; collaborative effort to work towards an acceptable guaranteed maximum price. Open book process and competitive bidding of the vendors and sub-contractor trades. Qualifications based selection of DB team. Staff recommends retaining the services of Brown and Caldwell as the design-build team. Brown and Caldwell has the experience and expertise to perform services at a more efficient and cost effective rate. Brown and Caldwell has conducted the initial investigations and has intimate knowledge of the current conditions. Brown and Caldwell has the capacity to perform both design and construction, and has completed a number of successful design-build projects throughout the region. The first phase of the project will be to conduct the design and pre -construction services (development of construction documents and specifications). Brown and Caldwell has prepared an initial lump sum cost proposal of $66,820. At approximately the 60 -90% design stage, staff will work with Brown and Caldwell to negotiate the guaranteed maximum price. This maximum price will be presented to Council for approval. Brown and Caldwell will work with vendors and sub -contractors to procure and bid the Page 73 of 140 appropriate trades. Progressive DB will be an open book process and staff will have access to all the costs associated with the project. FINANCIAL IMPLICATIONS: The proposal amount has been budgeted and is available under the 2017 Professional Services Budget. Costs will be shared 50/50 by the Cities of Englewood and Littleton. Page 74 of 140 TO 25-1 February 22, 2017 Task Order 25.ENG.2017 Anaerobic Digester 2 Roof Dome Repair Project Littleton/Englewood WWTP OUTLINE STATEMENT OF WORK 1. GENERAL At the request of the Littleton/Englewood Wastewater Treatment Plant (L/E WWTP), Brown and Caldwell (BC or Consultant) will provide professional services for the Anaerobic Digester 2 (AD2) Roof Dome Repair Project. This phase of the project is limited to the services described in Exhibit A – Proposal and Statement of Work. Upon execution of this Task Order, and effective as of the date of execution, the parties agree that Brown and Caldwell shall perform the following services listed below. Brown and Caldwell’s services shall be governed by the Professional Service Agreement (PSA) dated May 25, 2011, together with this Task Order and any Exhibits attached hereto. 2. NAME OF PROJECT COORDINATORS The City's Project Manager will be Gunter Ritter, P.E. The Consultant's Project Manager will be Dan Clayton, P.E. 3. PURPOSE FOR STATEMENT OF WORK The Consultant will provide engineering and pre-construction services for the repair design and planning for the Digester 2 Roof Dome Repair Project at the Littleton/Englewood Wastewater Treatment Plant (LE WWTP). 4. DESCRIPTION OF WORK PRODUCT AND DELIVERABLES The CONSULTANT will provide the project management and technical expertise to complete the scope of work described in Exhibit A. These consist of the following, but are not limited to, project management, structural design, development of contract documents for procurement of construction services, and pre-construction services including competitive bidding services leading to a guaranteed maximum price (GMP). 5. SPECIAL TERMS Consultant’s work product, which is prepared solely for the purposes of this agreement including, but not limited to, drawings, test results, recommendations, and technical specifications, whether in hard copy or electronic form, shall become the property of Client when Consultant has been fully compensated as set forth herein. Design calculations and/or model runs developed for the work product shall be transmitted to the Client. Only final calculations, portable document format (PDF) images, or spreadsheet results shall be transmitted to Client for the work product requiring the use of proprietary models. Consultant may keep copies of all work products for its records. 6. MODE OF PAYMENT/COMPENSATION All work shall be performed on a time and expenses basis in accordance with the PSA dated May 25, 2011. Time related charges are based on hourly billing rates and shall be the total hours worked on a task by each employee multiplied by the employees’ hourly billing rate. Overhead and profit are included in each hourly rate. Total cost for this Task Order shall not exceed $66,820 without additional written authorization. Rates for professional services shall be in accordance with Exhibit C. The current rate table is in Page 75 of 140 Page 76 of 140 EXHIBIT A – PROPOSAL AND STATEMENT OF WORK Anaerobic Digester 2 Roof Dome Repair Project Littleton/Englewood WWTP Page 77 of 140 [ THIS PAGE INTENTIONALLY BLANK] Page 78 of 140 Page 79 of 140 Page 80 of 140 1 Scope of Work for Littleton/Englewood WWTP Progressive Design Build AD2 Digester Cover Rehabilitation Prepared for Littleton/Englewood WWTP February 10, 2017 Page 81 of 140 Progressive Design Build Proposal 2 Introduction Anaerobic Digester No. 2 (AD2) at the Littleton/Englewood Wastewater Treatment Plant (L/E WWTP) is currently out of service and, because it is not available, other maintenance projects in the digester complex are being delayed. On the basis of staff observation, confirmed by investigations conducted by Brown and Caldwell, AD2 is showing signs of potentially significant corrosion in portions of the fixed steel cover. At the request of L/E, Brown and Caldwell has completed the following work elements related to the assessment of the condition of the cover: 1. Phase 1Phase 1Phase 1Phase 1. This was a preliminary investigation. BC personnel visually observed portions of the exterior of the cover in the presence of L/E WWTP personnel in April 2015. This work was reported in a Technical Memorandum dated April 14, 2015. Ultrasonic thickness measurements were also taken at that time. Significant loss of steel material was observed in the limited areas inspected along the cover perimeter where roofing material was removed. 2. Phase 2Phase 2Phase 2Phase 2. BC structural engineers photographed the entire interior surface of the cover on October 20, 2016. During this time period, L/E WWTP hired a roofing contractor to remove the roofing material from the cover perimeter so that the tension ring could be observed. BC structural engineers photographed all exposed areas of the exterior cover perimeter and recorded ultrasonic thickness (UT) readings of the tension ring tube plates and the cover plate material on October 24, 2016. The tension ring tube was found to have significant material loss in the outer plate from approximately the south side around to the northeast side. The loss of material was measured up to about 1/8 inch. Much scaling of the steel was observed and some areas were still wet when observed. This corrosion will likely continue unless all sources of hydrogen sulfide and water are eliminated. The south and east portions of the interior of the tension ring where also measured for thickness only as access from the scaffolding towers allowed. The cover plate material was found to be in good condition with no significant material loss. The interior surfaces of steel members that make up the steel dome were in good condition. No significant corrosion or other signs of distress were observed. The UT readings were used in a finite element model of the cover. The stresses in the tension ring were found to be low despite the loss of material to corrosion. The investigation and structural analysis were summarized in the “Anaerobic Digester No. 2 Steel Cover Investigation, Technical Memorandum (Brown and Caldwell, December 14, 2016). Inspections initially conducted in March of 2015 and more recent inspections conducted in the October of 2016 provide the basis for the analyses and findings presented in the Technical Memorandum. Page 82 of 140 Progressive Design Build Proposal 3 Project Approach This proposal is for the Phase 3 and subsequent services to address design and eventual rehabilitation of the cover. Overall, the approach is to provide cover remedial design services and progressive design build services through the Pre-Construction Services Task. At the latter stages of Pre-Construction Services, we would discuss and negotiate a mutually acceptable scope and Guaranteed Maximum Price (GMP), and amend the contract to proceed with the services that will be conducted in Tasks 303 and 304. If we could not reach a mutually acceptable scope and GMP, then L/E WWTP could take an “off-ramp”, and directly bid out the construction work. All work performed under Phase 3 will belong to L/E WWTP for your use. Background AD2 serves as a sludge storage vessel at the Wastewater Treatment Plant. The digester has a fixed steel cover that is bolted to the top of the circular concrete wall. The cover consists of radial steel tube section (TS 8”x6”x3/8”) rafters with ¼” thick cover plates welded to the rafters. The tension ring at the perimeter of the cover consists of a TS 8” x 8” x 1/2” tube section. The rafters are welded to a compression ring (manhole) at the center of the cover and to the tension ring tube at the perimeter. A stiffened ¼” skirt plate is attached to the cover at the perimeter to aid in sealing the cover to the concrete tank wall. As part of the April 2015 investigation, BC secured a copy of shop drawings produced by Gerard Tank and Steel. The fixed cover was fabricated and installed in 1992 after the existing AD2 floating cover collapsed and was replaced by the Anaerobic Digester Project conducted coincident with the Bi-City Wastewater Treatment Plant Improvements Project Phase 1A. AD2 was subject to further modification for operation as a dedicated sludge storage tank, during the Bi-City Wastewater Treatment Plant Improvements Project Phase 1B. The cover of AD2 was over-pressurized and partially dislodged from the top of the digester wall in 1997. The repair of the cover consisted of rotating it slightly to avoid damaged concrete at the previous bolt embedments and then bolted back down to the top of the wall. At that time, the perimeter of the steel cover was in good condition. Roofing material was replaced over the entire cover at this time. The interior steel of the AD2 cover had not been inspected since 2006 due to the access difficulties created by an approximately 34-foot high wall and a sloped floor (approximately 1V:7.5H) as well as the cost and time needed to erect the scaffolding necessary for a comprehensive interior inspection. Recommendations for Remedial Measures General As noted above, and further described in the Technical Memorandum, the stresses in the tension ring tube were found to be low from the FEA model analysis. The material loss to date does not appear to be significant enough to make substantial repairs to the ring tube such as welding steel to the top, side and bottom plates. However, adding new steel plates to the existing tension ring tube would be a prudent measure and may not be a significant part of the cost of repairing the plates as described below. The recommendations described in the Technical Memorandum, and that follow, will be further evaluated during Phase 3 work. They are presented here as the basis for our proposed work. Page 83 of 140 Progressive Design Build Proposal 4 Cleaning and Protecting the Tension Ring from Further Corrosion At a minimum, the top, side and bottom plates of the tension ring tube need to be completely exposed, blasted to bright metal and then coated with a high quality epoxy coating system suitable for digester applications. At the time of blasting, the exposed surface will be inspected for any substantial structural defects that would warrant additional welded steel for reinforcement. In order to sufficiently clean and coat the tension ring, it will be necessary to either lift the entire dome slightly so that access can be gained to the exterior surfaces of the bottom tube plate or to lift the dome cover from the top of the tank and place it on the ground. Either operation will cause the seal at the top and bottom of the skirt to be broken. This means that the joint between the skirt and concrete wall will have to be completely rebuilt. BC could research the number and placement of picking points for the dome if L/E decides to lift the dome completely off of the tank. The FEA model that has already been produced would be very valuable for determining the number of the locations of the picking points. This research would be undertaken in the remedial design phase (Phase 3) of the project. Since the dome will be lifted or removed for blasting and coating, it will not be a significant incremental cost to weld some ¼” cover plates onto the tension ring tube plates that have significantly corroded. Although the stresses have been shown to be low, it may worth the added cost to add plates as the dome is intended to remain in place for many years to come. The potential addition of plates and welding and quality control procedures will be developed as part of a remedial design. Skirt Seal and Wall Connection Detail Revisions The existing skirt seal has been broken in at least one area at the south side of the cover. The skirt detail used for the original installation and when the dome was re-installed after lifting in the late 1990’s is common for steel dome covers that need to be completely sealed. The dome must be re- installed to be gastight, to the extent possible. Research to determine an appropriate improved dome seal design would be undertaken by BC during the remedial design phase. BC could also investigate the possibility of raising the dome tension ring up by 18” or more. This scenario has the following advantages: 1. It would allow for access to the tension ring tube bottom plate for maintenance. The current connection does not allow the necessary access to the tube bottom plate. 2. It could allow for an improvement in the connection of the dome roofing material at the dome tension ring. The current roofing connection at the dome perimeter allows gas to be trapped behind the roofing material in the area of the tension tube. 3. It could allow for ventilation of gas that passes between the dome skirt and the concrete wall. There may be other improvement ideas that come to the fore during the remedial design phase of the project. Brown and Caldwell recommends proceeding with the project, as described below. Phase 3 – Remedial Design Design services will advance to 30% design and a review will be conducted with L/E WWTP, and comments and changes will be incorporated. Subsequently, design will proceed to the 60% level, resulting in an additional round of L/E WWTP review comments and incorporation of changes. Page 84 of 140 Progressive Design Build Proposal 5 Phase 301 - Project Management and Administration Project Management activities will be conducted in conjunction with the technical work scope. Activities Project Management and Administration includes the following activities: · Project Meetings · Project Control and Reporting · Project Closeout Project Management Planning The Project Management Plan will document the key project information required by all project team members to assist them in executing the project to meet the required objectives: on time, on budget, high quality, and meeting L/E WWTP’s critical success factors. The key elements of the project plan are described below: · Project team members, their roles, and responsibilities, including a staffing plan (management, engineering, QA/QC, etc.) · Scope of Services with work breakdown structure · Project budgets · Communications Plan · QA/QC Plan · Project documentation plan and file structure · Change management process · Health and Safety Plan for field work Project Control and Reporting Monthly invoices will be prepared and submitted to L/E WWTP in an approved format. A letter describing activities for each billing period will also be provided. Invoices shall include: · Total contract amount · Total charges to date · Previous billings · Outstanding balance · Current amount remaining · Total amount due Project Meetings BC will conduct monthly conference calls to review project status, coordinate project activities, obtain direction, and answer specific questions relating to the project. Two members of the consultant team will participate. Quality Control and Deliverable Production This activity includes internal quality control review for all technical memoranda, calculations and structural analysis models. Page 85 of 140 Progressive Design Build Proposal 6 Project Close-out During project close-out, BC will resolve all final invoices to L/E WWTP, consolidate and archive all project files. Deliverables · Monthly invoices · Meeting agendas, presentation materials, and meeting notes Task 302 – Digester Cover Rehabilitation Design Objective BC will prepare the drawings and specifications so that L/E can bid the rehabilitation efforts and hire a qualified contractor, if the Design-Bid-Build option is selected, or Task 304, if progressive design- build is selected. Activities Digester Cover Rehabilitation Design Tasks Cover Preparation for Rehabilitation For the purposes of design, BC will assume that the construction contractor will provide necessary lifting provisions and other measures to safely complete the required work. To facilitate appropriate planning for design and cost development, this will entail removal of the entire cover and placement on dunnage on the grassy areas just west of the DAFT complex. This approach would allow the contractor to have better access to all portions of the cover interior and exterior. Rehabilitation Design and Documentation LE WWTP intent is for the cover to be restored in a manner to achieve a significant extension of operating life (15-25 years). BC will produce drawings and specifications related to the following rehabilitation measures: 1. Cleaning of the tension ring surfaces. 2. Cover plating of the corroded tension ring members, and similarly affected cover sections, as needed. 3. Coating of the cleaned and repaired tension ring and adjacent cover sections. 4. A new, more positive and conservative seal at the interface of the cover skirt and the concrete tank. This may involve an augmentation to the existing skirt sealing system, as the existing steel skirt is expected to remain. 5. Recommendations related to keeping or removing the sampling tubes and associated interior supports. 6. Recommendations related to improvement of the roofing system at the cover perimeter. This could involve a roofing edge detail that allows air to circulate near the ring beam while keeping it free of moisture. 7. Production of drawings and specifications. 30% Milestone 30% Milestone 30% Milestone 30% Milestone –––– After development of seal concepts, and development of up to two sets of probable cover modifications and roofing details, BC will prepare a summary of options and preliminary drawings for L/E WWTP review. These will form the basis for preparation of a 30% opinion of Page 86 of 140 Progressive Design Build Proposal 7 probable construction cost (OPCC). The summary of options, preliminary drawings and OPCC will be transmitted as a single review package for comment and selection of preferred option. 60% Milestone 60% Milestone 60% Milestone 60% Milestone ---- Design will proceed, incorporating L/E WWTP review comments and direction from the 30% review package, to the 60% level, with a complete set of drawings and the specification describing the preferred option for repairs and modifications to the digester cover. A narrative description of the proposed repairs and modifications and drawings will be transmitted as a single review package for comment and confirmation of direction. Once review comments are incorporated, Task 303 services will commence. 101010100% Milestone 0% Milestone 0% Milestone 0% Milestone ---- Regardless of the form of contracting, upon agreement on approach, design will be completed with a biddable set of signed drawings and technical specifications. These will either be used by L/E WWTP for bidding to prospective general contractors or used as the scope basis for an alternative delivery contract with Brown and Caldwell. 30% Design Opinion of Probable Construction Cost The 30% descriptions and drawings will form the basis for preparation of a Class 2 Opinion of Probable Construction Cost (OPCC) with an expected range of accuracy from -15 to +20%. It is intended that these would be sufficient for gauging engineering decisions and approximate budget for construction. Deliverables The deliverables for this phase of the project will consist of the following: · Summary of options · Narrative description of proposed repairs and modifications · Drawings (assume three (3) drawings), thus: o S-1: General Notes and Special Inspections o S-2: Tension Ring Rehabilitation Details o S-3: Cover Sealing (Skirt) Details · Specifications (Assume five (5) specifications), thus: o Existing Steel Cover Modifications – including requirements for cover Lifting/Removal, annular seal, coating, insulation, roofing, and cover seal testing o Structural Metals o Caulking and Sealants o Coating o Roofing Task 303 – Pre-construction Services and GMP Proposal Objective Once 60% review comments and changes are incorporated, there will be sufficient design information for Brown and Caldwell to solicit bids from pre-qualified subcontractors and vendors, and develop the scope of services and an updated opinion of probable construction cost for the project. With this information, a Guaranteed Maximum Price (GMP) proposal will be developed that includes the pricing and contingency, and the covered scope of services, and submitted to L/E WWTP for review and comment. We would discuss and negotiate a mutually acceptable scope and GMP, and amend the contract to proceed with the services that will be conducted in Task 304. If we cannot Page 87 of 140 Progressive Design Build Proposal 8 reach a mutually acceptable scope and GMP, then L/E WWTP could take an “off-ramp”, with completion of Phase 3, and directly bid out the construction work. All work performed under Phase 3 will belong to L/E WWTP for your use. Activities The pre-construction services will include: · Procurement services to pre-qualify subcontractors and/or vendors (as needed), solicit bids, evaluate bids, document the subcontractors/vendors chosen and why, and be prepared to finalize subcontracts/purchase orders pending authorization of Task 304. Procurement will take about 4-5 weeks to complete. · A Level 1 OPCC for the project (expected range of accuracy -10 to +15%) will be prepared, and reviewed with L/E WWTP prior to proceeding to develop a GMP proposal, and L/E WWTP comments and changes incorporated. This work will take about 1 week to complete after procurement services. · A detailed construction schedule will be developed, and reviewed with L/E WWTP and comments and changes will be incorporated. · A risk register will be prepared collaboratively with L/E WWTP to identify potential risks and develop mitigation strategies to manage any risks that are realized. The risk register will aid in establishing an appropriate contingency for Task 304. · Constructability reviews and value-engineering will be conducted in parallel, and will be incorporated into the overall services, with review with L/E WWTP at 60% design. Task 304 – AD2 Cover Repairs Objective To undertake required services to rehabilitate the digester cover pursuant to the design Activities Upon Notice To Proceed for Task 304, a kick-off meeting will be held with L/E WWTP to review the project plan, health and safety plan, project schedule and overall site coordination. Construction will then proceed with site mobilization, The AD2 cover will be lifted in accordance with the design (either held in place over the digester tank or placed on dunnage on the ground based on sound safety measures), the tension ring sandblasted to bright metal, and inspected. After the inspection, the design engineer will make a determination on the extent of repairs that are needed for the structural integrity of the tension ring and cover. The determination will be documented in the in a simple letter report signed by the responsible BC structural design engineer. The repairs will be completed and include (but may not be limited to): · Tension ring and cover plate repairs, if required, in accordance with the design engineer’s determination · Recoating of the tension ring, and any cover plate areas repaired, according to the coating specification. · All welding will be inspected by visual and ultrasonic methods · All coatings will be inspected for proper application and coating thickness · The cover will be lifted back into place, bolted down and resealed per approach selected during design and applicable manufacturer recommendations · Conduct low pressure air performance testing Page 88 of 140 Progressive Design Build Proposal 9 · Insulation and roofing will be installed to the extent specified · L/E WWTP approval of Substantial Completion · Complete punchlist items · Demobilization from site · L/E WWTP approval of Final Completion · As – constructed drawings and letter of construction conformance to design Roles and Responsibilities The following summarizes the respective roles and responsibilities of both the L/E WWTP and BC during the Project: L/E WWTP The L/E WWTP will cooperate with BC and will fulfill its responsibilities in a timely manner to facilitate BC’s timely and efficient performance of services. L/E WWTP responsibilities include: · There will be milestones in the design development process on which L/E will be provided with alternatives to the rehabilitation process. L/E will provide BC with decisions regarding their preferred alternative in a timely manner. · Draft CAD drawings and specifications will be delivered to L/E at the approximately 60% complete stage. These documents will be reviewed within a goal of 10 days of submittal. · All comments from L/E WWTP will be combined into a single review package before being returned to BC. · Review submissions and provide comments to BC. · Furnish existing studies and provide complete, accurate and reliable data and information regarding the Project, including record drawings, preliminary studies, technical memorandums, etc. · Provide information and provide (or engage BC to perform) additional inspections that may be necessary to complete the Project. · Provide adequate funding. · Provide access to the Project site and any necessary easements. · Obtain the governmental approvals and permits L/E WWTP is responsible for, and assist BC in obtaining governmental approvals and permits it is responsible for. · Provide necessary data and inputs for Project performance testing. Brown and Caldwell BC will cooperate with the L/E WWTP and will provide in a timely manner the services necessary to complete the Project scope. BC responsibilities include: · Prepare specifications and drawings, and construction documents. · Supervise subcontractors and BC personnel. · Obtain permits (if any). · Conduct performance testing. · Implement quality-management procedures. · Implement Project health and safety practices. · Monthly, during design, and weekly progress meetings, during construction, with L/E WWTP. Page 89 of 140 Progressive Design Build Proposal 10 Assumptions · The proposed design and construction work will be considered a maintenance replacement and Site Application Amendment or similar permitting requirements do not apply. · Electronic deliverable formats will be limited to PDF, AutoCAD, MS Word and MS Excel. BC will not provide other electronic formats or any other proprietary or licensed software for use by L/E WWTP. The following assumptions were used to develop the costs for the services described in Tasks 303 and 304: · Tension ring repairs; maximum of [TBD] LF · Cover repairs; maximum of [TBD] SF · L/E WWTP will take the digester out of service, and have completely emptied and cleaned out the digester prior to site mobilization. L/E WWTP will return AD2 to service after Substantial Completion. · BC will have clear access to the site between the hours of 7:00 a.m. and 6:00 p.m. weekdays (and if necessary, coordinate with L/E WWTP staff for after and weekend hours). The work is planned on a 40-hour work week. · L/E WWTP will provide adequate storage and laydown area (at least 100 feet x 100 feet) adjacent or near the construction, if decided to set the cover on dunnage on the ground. · Site security is not included in this proposal. · BC will rely on L/E WWTP for field location of all existing utilities. BC will not be responsible for damage to any underground utilities or structures not identified by L/E WWTP. · BC will provide quality control (QC) inspection services. · BC assumes that repair work will encounter no hazardous materials. If work reveals such conditions, L/E WWTP will compensate BC to address such conditions as extra work. · L/E WWTP will provide temporary utilities (potable water, electrical service, and sewer discharges) during the project at no cost to BC · Sales tax, as applicable, will be included with the project price. · Field offices/storage trailers/parking/waste disposal Page 90 of 140 ATTACHMENT Littleton/Englewood WWTP Progressive Design Build AD2 Digester Cover Rehabilitation Littleton & Englewood, Cities (CO) -- LEWWTP AD2 Rehabilitation DB Task Phase Description Total Labor Hours Total Labor Effort Total Expense Effort Total Effort 301 Project Management 48 7,930 170 8,100 Leave Blank and Protected 302 Rehabilitation Design 253 40,710 110 40,820 Leave Blank and Protected 303 Pre-Construction Svcs 132 17,900 0 17,900 Leave Blank and Protected 304 DB Construction 0 0 0 0 Leave Blank and Protected GRAND TOTAL 433 66,540 280 66,820 Brown and Caldwell Confidential Business Information 2/10/2017 Page 91 of 140 [ THIS PAGE INTENTIONALLY BLANK] Page 92 of 140 B-1 EXHIBIT B – SCHEDULE Anaerobic Digester 2 Roof Dome Repair Project Littleton/Englewood WWTP SCHEDULE AND PERFORMANCE MILESTONES This schedule sets for the target dates and performance milestones for the preparation and delivery of the Deliverables by Consultant. Performance Milestone Responsible Party Target Date Notice to Proceed for Design L/E 3/14/2017 Leave Blank and Protected 30% Design Deliverable (incl. OPPC)Jerry Simon 5/10/2017 Leave Blank and Protected 60% Design Deliverable (OPPC, Constructability, Value Engineering)Jerry Simon 6/14/2017 Leave Blank and Protected Procurement/Contractor Bids and Selection Maria Thomas / Dan Goodburn 8/18/2017 Leave Blank and Protected NTP AD2 Cover Repairs Larry Johnson 8/21/2017 Leave Blank and Protected Proposed Substantial Completion 11/1/2017 Littleton & Englewood, Cities (CO) -- LEWWTP AD2 Rehabilitation DB Page 93 of 140 [ THIS PAGE INTENTIONALLY BLANK] Page 94 of 140 C-1 BROWN and CALDWELL Confidential Business Information EXHIBIT C – PAYMENT AND RATE SCHEDULE Anaerobic Digester 2 Roof Dome Repair Project Littleton/Englewood WWTP PAYMENT SCHEDULE: Littleton & Englewood, Cities (CO) -- LEWWTP AD2 Rehabilitation Task Phase Description Total Labor Hours Total Labor Effort Total Expense Effort Total Effort 301 Project Management 48 7,930 170 8,100 302 Rehabilitation Design 253 40,710 110 40,820 303 Pre-Construction Svcs 132 17,900 0 17,900 GRAND TOTAL 433 66,540 280 66,820 (CONTINUED) Page 95 of 140 C-2 BROWN and CALDWELL Confidential Business Information Littleton/Englewood WWTP 2017 Rate Schedule Level Engineering Technical/Scientific Administrative Hourly Rate A B C D E F G H I J K L M N O P Office/Support Services I $76 DrafterDrafterDrafterDrafter TraineeTraineeTraineeTrainee Field Service Technician Word Processor I Office/Support Services II $76 AssistantAssistantAssistantAssistant DrafterDrafterDrafterDrafter Field Service Technician II Word Processor II Office/Support Services III $76 Drafter Drafter Drafter Drafter EngineeringEngineeringEngineeringEngineering Aide Aide Aide Aide InspectionInspectionInspectionInspection AideAideAideAide Field Service Technician III Accountant I Word Processor III Office/Support Services IV $86 EngineerEngineerEngineerEngineer IIII Senior Drafter Senior Drafter Senior Drafter Senior Drafter SeniorSeniorSeniorSenior Illustrator Illustrator Illustrator Illustrator InspectorInspectorInspectorInspector IIII Geologist/Hydrogeologist I Scientist I Senior Field Service Technician Accountant II Word Processor IV $95 Engineer II Engineer II Engineer II Engineer II Inspector II Inspector II Inspector II Inspector II Lead Drafter Lead Drafter Lead Drafter Lead Drafter LeadLeadLeadLead IllustratorIllustratorIllustratorIllustrator Geologist/Hydrogeologist II Scientist II Accountant III Area Business Operations Mgr Technical Writer Word Processing Supervisor $114 EngineerEngineerEngineerEngineer IIIIIIIIIIII Inspector III Inspector III Inspector III Inspector III SeniorSeniorSeniorSenior DesignerDesignerDesignerDesigner Supervising Drafter Supervising Drafter Supervising Drafter Supervising Drafter SupervisingSupervisingSupervisingSupervising IllustratorIllustratorIllustratorIllustrator Geologist/Hydrogeologist III Scientist III Accountant IV Administrative Manager $134 SeniorSeniorSeniorSenior EngineerEngineerEngineerEngineer PrincipalPrincipalPrincipalPrincipal DesignerDesignerDesignerDesigner Senior ConstructionSenior ConstructionSenior ConstructionSenior Construction Engineer Engineer Engineer Engineer SeniorSeniorSeniorSenior EngineerEngineerEngineerEngineer Senior Geologist/Hydrogeologist Senior Scientist Senior Technical Writer $153 PrincipalPrincipalPrincipalPrincipal EngineerEngineerEngineerEngineer Principal ConstructionPrincipal ConstructionPrincipal ConstructionPrincipal Construction Engineer Engineer Engineer Engineer SupervisingSupervisingSupervisingSupervising DesignerDesignerDesignerDesigner Principal Geologist/Hydrogeologist Principal Scientist Corp. Contract Administrator $173 Supervising Engineer Supervising Engineer Supervising Engineer Supervising Engineer Supervising Constr.Supervising Constr.Supervising Constr.Supervising Constr. Engineer Engineer Engineer Engineer SupervisingSupervisingSupervisingSupervising EngineerEngineerEngineerEngineer Supervising Scientist Supervising Geologist/ Hydrogeologist Assistant Controller $184 ManagingManagingManagingManaging EngineerEngineerEngineerEngineer Managing Geologist/Hydrogeologist Managing Scientist Area Bus Ops Mgr IV $201 Chief Engineer Chief Engineer Chief Engineer Chief Engineer ExecutiveExecutiveExecutiveExecutive EngineerEngineerEngineerEngineer Chief Scientist Chief Geologist/Hydrogeologist Corp Marketing Comm. Mgr. $225 ViceViceViceVice PresidentPresidentPresidentPresident $225 Senior ViceSenior ViceSenior ViceSenior Vice PresidentPresidentPresidentPresident $227 President/Executive VicePresident/Executive VicePresident/Executive VicePresident/Executive Vice PresidentPresidentPresidentPresident $227 Chief ExecutiveChief ExecutiveChief ExecutiveChief Executive OfficerOfficerOfficerOfficer $227 Notes: Standard Billing Rates will be revised annually on a calendar-year basis. Billing Rates will be used according to the Classification Level. An Associated Project Cost (APC) of $6.00 is included per direct labor hour to cover the cost of in-house reproduction services including graphics and photocopying, color printing, long-distance telephone calls including cell phone charges, facsimile, postage, overnight and courier services, and CAD/computer usage. Other direct costs shall be billed at actual cost plus a service charge, if applicable. Direct charges are all charges other than time-related charges, incurred directly for the project. Mileage reimbursement rate is equal to the IRS Standard Mileage Rate ($0.575/mile). Page 96 of 140 Page 97 of 140 Page 98 of 140 Page 99 of 140 Page 100 of 140 Page 101 of 140 Page 102 of 140 Page 103 of 140 Page 104 of 140 March 20, 2017Digester 2 Roof DomeEngineering Design ServicesPage 105 of 140 L/E Digester OperationsPage 106 of 140 What is the Issue?Page 107 of 140 Roof DamagePage 108 of 140 Project Delivery MethodologyPage 109 of 140 • Two phase procurement process1. Design (60-90%) and pre-construction services2. Construction at negotiated guaranteed maximum priceProgressive Design-Build• Benefits:Collaboration between owner and design-build teamValue engineering and innovative processOpen book cost estimating processSingle point of contract responsibilityMitigates riskProvides quicker delivery methodPage 110 of 140 Recommendation• Design-Build Team:Brown and Caldwell Engineers• Phase 1 Engineering Design:$66,820• Phase 2 Construction:TBDPage 111 of 140 Questions?Page 112 of 140 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Chong Woo, Dennis Stowe DEPARTMENT: WWTP DATE: March 20, 2017 SUBJECT: L/E WWTP Geographical Information System (GIS) 2017 Operations and Maintenance Services Agreement DESCRIPTION: L/E WWTP Geographical Information System (GIS) 2017 Operations and Maintenance Services Agreement RECOMMENDATION: The Littleton/Englewood Wastewater Treatment Plant (L/E WWTP) recommends that Council approve, by Motion, a professional services agreement with CDM S mith Inc. for a 2017 Geographical Information System Operations and Maintenance services agreement in the amount not to exceed $32,370. This recommendation was approved by the L/E WWTP Supervisory Committee during its regular meeting on February 16, 2017. PREVIOUS COUNCIL ACTION: Council approval of the 2017 Littleton/Englewood Wastewater Treatment Plant Budget. SUMMARY: In 2003, the L/E WWTP initiated a service-area wide geographical information system (GIS) survey of the sanitary sewer collection system. The GIS survey was initiated in response to potential EPA requirements regarding sanitary sewer overflows (SSOs) and capacity management operations and maintenance (CMOM). A Needs Assessment was conducted with representatives from both cities and our service area sanitation districts. The Needs Assessment identified the necessity for a centralized mapping system. Additional needs were identified from the stakeholder groups including: participation levels, hardware and software requirements, consistency in features, and access to mapping, data layers, and tools. Following the Needs Assessment, a proof of concept pilot GIS website was developed in 2004. In 2005, with guidance from the stakeholder groups, a multi-year implementation of a full-scale GIS was commenced. At the time it was recommended that the L/E WWTP be responsible to manage and maintain the GIS website, while the cities and sanitation districts would provide data for regular updates to the sanitary Page 113 of 140 sewer network. At present, the GIS includes a network of sewer pipes, lift stations, and manholes, and the website is equipped with tools to access and display data. Applications include advanced search functions, sewer network tracing, spill response contacts, parcel information, zoning data, contours and aerial imagery. ANALYSIS: Since 2007, the L/E WWTP has managed the GIS website through annual operations and maintenance services agreements with CDM Smith, Inc. It is recommended to continue with 3rd party management as it provides efficiency and substantial cost savings in lieu of dedicated plant resources. CDM Smith was the original developer of the website and has the capability and capacity to provide all services for GIS management. For 2017, we are recommending to continue services through CDM Smith for on call technical support, training, project coordination, and web hosting. Additionally, for 2017 we are recommending to upload the new 2016 DRCOG aerial imagery. FINANCIAL IMPLICATIONS: The proposal amount has been budgeted under the 2017 Professional Services Budget. Task 2017 (Proposal) On Call Technical Support (application development, data updates, corrections) 11,700 Training (as needed) 2,200 Project Coordination (as needed) 5,800 Web Hosting 5,170 Parcel Layer Update (3-year interval) 0 Zoning Layer Update (3-year interval) 0 Aerial Imagery Update (2-year interval) 7,500 CONTRACT AMOUNT 32,370 Costs will be shared 50/50 by the Cities of Englewood and Littleton. Page 114 of 140 O_._.<on ISO_m<<oon_ vmoncxmzmzqu_<_m_oz _umo_ummm_oz>_.mmm<_omm>o_»mm_<_mz4 00.3322:333um>:$S M34o_mO_um_.m:o:m2;._<_m_:.8:m:ommm_.<mommAmwp?s ._.:_m_u3..mmm_o:m_mm_.<_omm>m=mm3m_:Q:m_.>n$m3m:3_m325mm9..H:_m$5.322._m::m1< moi.::m..mmmo:<m_um.nm..v3ms::m.2<mm:OU_<_m=__=.__:o.mOo_o$qooo6oB:o:A..Oo:m:_.B:3_ min159.22m:o_m<<ooq_Oo_oaao.m_:c:_o:mm_oo?oaaozo6m:_NmaS59Em_m<<mo2:mmsa9. 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O_m1om_$0305 >So3oc__m:<___mmmmEmmm?m _.uxw<<Oo_u_mm8.8mmo: G mm>:$8No:ma03352.83Kmi?msmsommmaiomm Page 129 of 140 Oo_o~Oogmmm4.8mmo: Am_m.nmx3bo?mum OEmaU:mo.nOom?m:2.58>.HOom? O?mammm_.<mommOom...Ecm39° 3.mmxmucrm>20_umm_uom_<_>zom_<_:.mm._.OZmm Z\>. .2.>oom3>zom>20ammjzmvmommocmmm Z\>. Em._.OO>._._OZO_u<<O_uXm>o_::mm mccm.8::m__<m__9.Em<<O1A<5:cmoozqco?mqc<Oosmczmim.“:mamm:_maoaom_oomHmn_E Um:<mnOo_o$Qo. O:<<<___22amEm052.28mnmommagmcuconmm:mmammm3m<cmmuu8n:m.Hm_m..:m <<mm..m<<m..m«#8352.nmo__:<. _z<<_._.zmmm<<_._mmmo_u.ccamcmimagEmoooamsom<<_EEm_u8..mmm6:m_mm2_omm>©~mm3m3um.2<mm:EmUmammEmam?oQm?ma.moi.Em_om_.:mm:m<mmxmoc?maE_mm.E.Hm3m3 9.<<o_.xmm9.E_mqm<9..moi. O_._.<O_nmzmrméooo.OO_uO_~>UO w<” Amaameav 3.32253 39 Um?mu $13zmamvL. ._.:_m”?.‘...P.31_uM990.PkLLB» Um?muWm.~ $23-8No3Q5Owmamnosmmam3338258moaiomm Page 130 of 140 March 20, 2017Geographical Information System2017 Operations and Maintenance Services AgreementPage 131 of 140 L/E WWTP Geographical Information System (GIS)• 2003; initial planning and development• 2004; pilot website development• 2007; full scale implementation Page 132 of 140 GIS WebsitePage 133 of 140 Recommendation• CDM Smith, Inc.• 2017 Proposed Budget: $32,370Page 134 of 140 Questions?Page 135 of 140 3/16/2017 TENTATIVE STUDY SESSIONS TOPICS FOR ENGLEWOOD CITY COUNCIL March 20 Study Session Review and Selection of Citizen of the Year Nominations Police Building Status Update March 20 Regular Meeting (Materials due 28 Feb. 17) March 27 Study Session Slate Communications Update Budget Advisory Committee Update South Broadway Improvements Discussion Board and Commission Policy Discussion LEWWTP Code Amendments Budgeting for Community Goals Review PIO Update April 3 Study Session Discussion of Adopting 2015 International Codes April 3 Regular Meeting (Materials due 14 Mar. 17) April 10 Study Session Transportation Advisory Committee Board Update Water and Sewer Board Update Police Building Status Update Chatfield Reservoir Environmental Pool Discussion Council Policy and Procedures Budgeting for Community Goals Review April 17 Regular Meeting (Materials due 28 Mar. 17) April 24 Study Session Slate Communications Update Alliance for Commerce in Englewood Board Update Budgeting for Community Goals Review Council Policy and Procedures PIO Update May 1 Regular Meeting (Materials due 11 Apr. 17) May 8 Study Session Code Enforcement Advisory Committee Board Update Police Building Status Update Council Policy and Procedures Budgeting for Community Goals Review Page 136 of 140 3/16/2017 May 15 Regular Meeting (Materials due 25 Apr. 17) May 22 Study Session Slate Communications Update Council Policy and Procedures Budgeting for Community Goals Review PIO Update May 29 Memorial Day – Tues No planned meeting – 5th week Jun 5 Regular Meeting (Materials due 16 May 17) Jun 12 Study Session Cultural Arts Commission Board Update Police Building Status Update Budgeting for Community Goals Review Jun 19 Regular (Materials due 30 May 17) Jun 26 Study Session Budgeting for Community Goals Review PIO Update Jul 3 Regular (Materials due 13 Jun. 17) Jul 10 Study Session Parks and Recreation Commission Board Update Budgeting for Community Goals Review Jul 17 Regular (Materials due 27 Jun. 17) Jul 24 Study Session Budgeting for Community Goals Review Jul 31 No planned meeting – 5th Monday Aug 7 Regular Meeting (Materials due 18 Jul. 17) Aug 14 Study Session Budgeting for Community Goals Review Aug 21 Regular Meeting (Materials due 30 Jul. 17) Aug 28 Study Session Budgeting for Community Goals Review Sept 5 Regular Meeting Sept 11 Study Session Budgeting for Community Goals Review Page 137 of 140 3/16/2017 Sept 18 Regular Meeting Sept 25 Study Session Budgeting for Community Goals Review Oct 2 Regular Meeting Oct 9 Study Session Budgeting for Community Goals Review Oct 16 Regular Meeting Oct 23 Study Session Budgeting for Community Goals Review Oct 30 No planned meeting – 5th Monday Nov 6 Regular Meeting Nov 13 Study Session Budgeting for Community Goals Review Nov 20 Regular Meeting Nov 27 Study Session Budgeting for Community Goals Review Dec 4 Regular Meeting Dec 11 Study Session Budgeting for Community Goals Review Dec 18 Regular Meeting Christmas Holidays FUTURE STUDY SESSION TOPICS Joint Meeting with Englewood School District Board & Commission Presentations Discharge Permit for LEWWTP Follow up on Closure of Englewood Ironworks Urban Renewal Area CHFA Presentation Joint Meeting with Littleton and Englewood on Bi City plant (non-meeting night event) Boards and Commissions Page 138 of 140 3/16/2017 Board and Commission Interviews (January and June) Alliance for Commerce in Englewood Committee Board of Adjustment and Appeals Budget Advisory Committee Code Enforcement Advisory Board (May) Cultural Arts Commission Election Commission Englewood Housing Authority (February) Keep Englewood Beautiful Commission (May) Liquor Licensing Authority Fire Pension, Police Pension and Retirement Board Parks and Recreation Commission Planning and Zoning Commission (February) Public Library Board (June) Transportation Advisory Committee Urban Renewal Authority Water and Sewer Board Page 139 of 140 M E M O R A N D U M To: Mayor Jefferson City Council City Manager’s Office From: Dugan Comer, Acting City Attorney Re: Michael J. Gesin v. City of Englewood etc. Complaint in Quiet Title Date: March 20, 2017 Mayor and City Council Members, a Complaint was served upon the City of Englewood on March 13, 2017. This is a civil matter regarding a property ownership dispute surrounding the City’s City Ditch right-of-way. The case has been filed in Arapahoe County District Court and is a public document. This is a new dispute and was not anticipated by any City Department or Staff. Due to the nature of this litigation, the City Attorney’s Office will be requesting that Dana Eismeier of the law firm of Burns, Figa and Will P.C. represent the City in this matter. An Answer to the Complaint is due within twenty-one days of its service upon the City. Mr. Eismeier has worked for the City in the past and is highly qualified in this area. Page 140 of 140