HomeMy WebLinkAbout2017-09-05 (Regular) Meeting Agenda Packet
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood
(303-762-2405) at least 48 hours in advance of when services are needed.
1000 Englewood Pkwy – Council Chambers
Englewood, CO 80110
AGENDA
City Council Regular Meeting
Tuesday, September 5, 2017 ♦ 7:00 PM
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Roll Call
5. Consideration of Minutes of Previous Session
a. Minutes from the Regular City Council Meeting of August 21, 2017.
City Council Regular - 21 Aug 2017 - Minutes - Pdf
6. Recognition of Scheduled Public Comment The deadline to sign up to speak for Scheduled Public
Comment is Wednesday, prior to the meeting, through the City Manager’s Office. Only those who meet
the deadline can speak in this section. (This is an opportunity for the public to address City Council. There
is an expectation that the presentation will be conducted in a respectful manner. Council may ask
questions for clarification, but there will not be any dialogue. Please limit your presentation to five
minutes.)
a. Doug Cohn, an Englewood resident, will address Council regarding Englewood history.
b. Kathleen Bailey, an Englewood resident, will address Council regarding a closer look.
c. Elaine Hults, an Englewood resident, will address Council.
7. Recognition of Unscheduled Public Comment Speakers must sign up for Unscheduled Public
Comment at the beginning of the meeting. (This is an opportunity for the public to address City Council.
There is an expectation that the presentation will be conducted in a respectful manner. Council may ask
questions for clarification, but there will not be any dialogue. Please limit your presentation to three
minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be
continued to General Discussion.)
Council Response to Public Comment.
8. Communications, Proclamations, and Appointments
a. American Payroll Association Proclamation for Payroll Week in Englewood, CO.
Payroll week 2017 Proclamation
9. Consent Agenda Items
a. Approval of Ordinances on First Reading
b. Approval of Ordinances on Second Reading.
c. Resolutions and Motions
Page 1 of 84
Englewood City Council Regular Agenda
September 5, 2017
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood
(303-762-2405) at least 48 hours in advance of when services are needed.
i. Police Department Uniform Agreement
Police Department Uniform Agreement - Pdf
The Police Department Staff is recommending council approval by motion of the
uniform agreement between the City of Englewood and Adamson Police
Products for the purchase of uniforms and equipment items beginning August,
2017 through December 2020. Staff: Commander Kelly Martin
ii. KEB Household Hazardous Waste Contract
KEB Household Hazardous Waste Contract - Pdf
Staff recommends that Council approve by Motion the contract with Clean
Harbors Environmental Services, Inc., for collection and disposal services for the
2017 Household Hazardous Waste and Electronics Collection events. The
contract amount is not to exceed $40,000. Staff: Senior Planner Harold Stitt
10. Public Hearing Items
11. Ordinances, Resolutions and Motions
a. Approval of Ordinances on First Reading
i. CDBG IGA
Council Bill 49 - CDBG IGA with Arapahoe County - continued from 8/7/17 - Pdf
Staff recommends Council approve a Bill for an Ordinance authorizing the
execution of an Intergovernmental Subgrantee Agreement for the 2017 Arapahoe
County Community Development Block Grant Program between the Arapahoe
Board of County Commissioners and the City of Englewood. Staff: Senior
Planner Harold Stitt
b. Approval of Ordinances on Second Reading
c. Resolutions and Motions
12. General Discussion
a. Mayor's Choice
b. Council Members' Choice
13. City Manager’s Report
a. Oxford Station - Emergency 78" Storm Sewer Repair
Memo
14. City Attorney’s Report
15. Adjournment
Page 2 of 84
MINUTES
City Council Regular Meeting
Monday, August 21, 2017
1000 Englewood Pkwy – Council Chambers 7:00 PM
1 Call to Order
The regular meeting of the Englewood City Council was called to order by Mayor
Jefferson at 7:06 p.m.
2 Invocation
The invocation was given by Council Member Russell.
3 Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Russell.
4 Roll Call
COUNCIL PRESENT: Mayor Joe Jefferson
Mayor Pro Tem Rick Gillit
Council Member Laurett Barrentine
Council Member Amy Martinez
Council Member Linda Olson
Council Member Rita Russell
Council Member Steve Yates
A quorum was present.
COUNCIL ABSENT: None
STAFF PRESENT: City Manager Keck
City Attorney McKenney Brown
City Clerk Ellis
Acting City Clerk Carlile
Director Rinkel, Finance and Administrative Services
Fire Marshal Herblan, Police Department
Strategy and Innovation Officer Woulf, City Manager's Office
Recreation Services Manager Sack, Parks and Recreation
Engineer III Weller, Public Works
Commander Fender, Police Department
Technical Support Specialist Munnell, Information Technology
Page 1 of 6
Draft
Page 3 of 84
City Council Regular
August 21, 2017
5 Consideration of Minutes of Previous Session
a) Minutes from the Regular City Council Meeting of August 7, 2017.
Moved by Council Member Rick Gillit
Seconded by Council Member Steve Yates
TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF AUGUST 7, 2017.
For Against Abstained
Amy Martinez x
Joe Jefferson x
Linda Olson x
Laurett Barrentine x
Rita Russell x
Rick Gillit (Moved By) x
Steve Yates (Seconded By) x
6 0 1
Motion CARRIED.
6 Recognition of Scheduled Public Comment
a) Ida Mae Nichol, an Englewood resident, discussed the 1960's history of the
Urban Drainage and Flood Control District.
b) Elaine Hults, an Englewood resident, gave accolades to the City and staff for
the publication of the Englewood Citizen and the updated budget process.
c) Cathye Woody, an Englewood resident, addressed Council regarding
immigration policy.
d) Andrea Manion, an Englewood resident, was scheduled to address Council
regarding ACE, but was not present.
7 Recognition of Unscheduled Public Comment
a) Dahana Clark, an Englewood resident, addressed Council regarding
immigration issues.
b) Doug Cohn, an Englewood resident, addressed Council regarding historic
preservation.
c) Jeff Frazier, an Englewood resident, addressed Council regarding a climate
action plan.
Council Responded to Public Comment.
8 Communications, Proclamations, and Appointments
Page 2 of 6
Draft
Page 4 of 84
City Council Regular
August 21, 2017
There were no communications, proclamations, or appointments.
9 Consent Agenda Items
Moved by Council Member Rick Gillit seconded by Council Member Linda Olson
to approve Consent Agenda Items 9 (b) (i) and 9 (c) (i - ii).
Council Member Laurett Barrentine removed Agenda Item 9 (c) (ii) from Consent
Agenda.
a) Approval of Ordinances on First Reading
There were no items submitted for approval on first reading.
b) Approval of Ordinances on Second Reading.
i) IGA with Arapahoe County for Coordinated Election Services
ORDINANCE NO. 50 (COUNCIL BILL NO. 51 INTRODUCED BY
COUNCIL MEMBER GILLIT)
AN ORDINANCE APPROVING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN ARAPAHOE COUNTY CLERK AND
RECORDER AND THE CITY OF ENGLEWOOD, COLORADO, TO
CONDUCT A COORDINATED ELECTION ON NOVEMBER 7, 2017.
c) Resolutions and Motions
i) Englewood Recreation Center Competitive Pool Resurfacing Project
APPROVAL OF A CONTRACT WITH MID-AMERICA POOL
RENOVATIONS, INC., FOR RESURFACING THE ENGLEWOOD
RECREATION CENTER POOL, IN THE AMOUNT OF $68,140.00.
ii) Dry Gulch Floodplain Resolution
[Clerks note: This agenda item was removed from the Consent
Agenda Motion and considered independently.]
Moved by Council Member Rita Russell
Seconded by Council Member Laurett Barrentine
MOTION TO TABLE AGENDA ITEM 9 (c) (ii) AND CALL FOR A PUBLIC
HEARING TO BE HELD ON SEPTEMBER 18, 2017.
MOTION WITHDRAWN BY COUNCIL MEMBER RITA RUSSELL.
Page 3 of 6
Draft
Page 5 of 84
City Council Regular
August 21, 2017
Moved by Council Member Rita Russell
Seconded by Council Member Steve Yates
MOTION TO TABLE AGENDA ITEM 9 (c) (ii) TO THE REGULAR
MEETING OF OCTOBER 2nd.
For Against Abstained
Amy Martinez x
Joe Jefferson x
Linda Olson x
Laurett Barrentine x
Rita Russell (Moved By) x
Rick Gillit x
Steve Yates (Seconded By) x
7 0 0
Motion CARRIED.
Moved by Council Member Rick Gillit
Seconded by Council Member Linda Olson
MOTION TO APPROVE CONSENT AGENDA ITEMS 9 (b) (i) and 9 (c)
(i).
For Against Abstained
Amy Martinez x
Joe Jefferson x
Linda Olson (Seconded By) x
Laurett Barrentine x
Rita Russell x
Rick Gillit (Moved By) x
Steve Yates x
7 0 0
Motion CARRIED.
10 Public Hearing Items
No public hearing was scheduled before Council.
11 Ordinances, Resolutions and Motions
a) Approval of Ordinances on First Reading
There were no items submitted for approval on first reading.
Page 4 of 6
Draft
Page 6 of 84
City Council Regular
August 21, 2017
b) Approval of Ordinances on Second Reading
i) Amendments to the International Fire Code
Moved by Council Member Laurett Barrentine
Seconded by Council Member Linda Olson
ORDINANCE NO. 51 (COUNCIL BILL NO. 50 INTRODUCED BY
COUNCIL MEMBER YATES)
AN ORDINANCE CONCERNING THE AMENDMENT OF TITLE 8,
CHAPTER 2, ARTICLE E, OF THE ENGLEWOOD MUNICIPAL CODE,
IN CONNECTION WITH ADOPTION OF THE INTERNATIONAL FIRE
CODE, 2015 EDITION, AND SUCH AMENDMENTS AS SET FORTH
HEREIN, ALL WITHIN THE CITY OF ENGLEWOOD, ARAPAHOE
COUNTY, COLORADO.
For Against Abstained
Amy Martinez x
Joe Jefferson x
Linda Olson (Seconded By) x
Laurett Barrentine (Moved By) x
Rita Russell x
Rick Gillit x
Steve Yates x
7 0 0
Motion CARRIED.
c) Resolutions and Motions
i) Waste Management Contract
Moved by Council Member Rick Gillit
Seconded by Council Member Amy Martinez
MOTION APPROVING A FIVE YEAR CONTRACT WITH WASTE
MANAGEMENT, FOR CITYWIDE TRASH, RECYCLING AND WASTE
SERVICES.
For Against Abstained
Amy Martinez (Seconded By) x
Joe Jefferson x
Linda Olson x
Laurett Barrentine x
Rita Russell x
Page 5 of 6
Draft
Page 7 of 84
City Council Regular
August 21, 2017
Rick Gillit (Moved By) x
Steve Yates x
5 2 0
Motion CARRIED.
12 General Discussion
a) Mayor's Choice
b) Council Members' Choice
13 City Manager’s Report
14 City Attorney’s Report
15 Adjournment
MAYOR JEFFERSON MOVED TO ADJOURN. The meeting adjourned at 9:20 p.m.
Acting City Clerk
Page 6 of 6
Draft
Page 8 of 84
P R O C L A M A T I O N
WHEREAS, the American Payroll Association and its more than 21,000 members have
launched a nationwide public awareness campaign that pays tribute to the more than 150
million people who work in the United States and the payroll professionals who support
the American system by paying wages, reporting worker earnings and withholding federal
employment taxes;
WHEREAS, payroll professionals in Englewood, Colorado, play a key role in
maintaining the economic health of Englewood, carrying out such diverse tasks as paying
into the unemployment insurance system, providing information for child support
enforcement, and carrying out tax withholding, reporting and depositing;
WHEREAS, payroll departments collectively spend more than $2.2 trillion annually
complying with myriad federal and state wage and tax laws; and Whereas payroll
professionals play an increasingly important role ensuring the economic security of
American families by helping to identify noncustodial parents and making sure they comply
with their child support mandates;
WHEREAS, payroll professionals have become increasingly proactive in educating
both the business community and the public at large about the payroll tax withholding
systems;
WHEREAS, payroll professionals meet regularly with federal and state tax officials to
discuss both improving compliance with government procedures and how compliance can
be achieved at less cost to both government and businesses; and
WHEREAS, the week in which Labor Day falls has been proclaimed National Payroll
Week, I hereby give additional support to the efforts of the people who work in Englewood,
Colorado, and of the payroll profession, by proclaiming the first full week of September
Payroll Week for Englewood, Colorado.
NOW THEREFORE, I, Joe Jefferson, Mayor of the City of Englewood, Colorado,
hereby recognize
PAYROLL WEEK
in the City of Englewood, Colorado, and I urge all Englewood citizens to support efforts of
the people who work in the payroll profession.
GIVEN under my hand and seal this 5th day of September, 2017.
Joe Jefferson, Mayor
Page 9 of 84
COUNCIL
COMMUNICATION
TO: Mayor and Council
FROM: Kelly Martin
DEPARTMENT: Police
DATE: September 5, 2017
SUBJECT: Police Department Uniform Agreement
DESCRIPTION:
Police Department Uniform Agreement
RECOMMENDATION:
The Police Department Staff is recommending council approval by motion of the uniform
agreement between the City of Englewood and Adamson Police Products for the purchase of
uniforms and equipment items beginning August, 2017 through December 2020.
PREVIOUS COUNCIL ACTION:
There has been no previous council action regarding this agreement.
SUMMARY:
The Police Department regularly requests proposals from uniform and equipment vendors every
three years to procure uniforms and equipment for the needs of the department. The City of
Englewood used the standard "Request for Proposal" form without alteration. Two vendors
responded to the RFP. The lowest proposal was from Adamson Police Products.
ANALYSIS:
This agreement/contract will allow the Police Department to procure necessary
clothing/equipment through 2020.
FINANCIAL IMPLICATIONS:
The Police Department budget includes funds specifically allocated for uniforms and equipment
each budget year.
ALTERNATIVES:
This agreement was done by standard RFP and we accepted the proposal from the lowest
bidder. There are no viable alternatives.
CONCLUSION:
We ask that council approve this request by motion.
ATTACHMENTS:
Page 10 of 84
Uniform Agreement
Page 11 of 84
REQUEST FOR PROPOSAL
COE Police Department Uniforms
Request No. RFP-17-010
Date: June 16, 2017
The City of Englewood is requesting sealed proposals from qualified service providers for an
independent contractor to provide pricing for COE Police Department Uniforms & Equipment.
The City of Englewood will accept proposals from qualified firms interested in providing above
services for the City of Englewood until 2:00 P.M. MDT, prevailing time, Thursday, July 13,
2017. Proposals will be received at the City of Englewood, Procurement Division, 1000 Englewood
Parkway, Englewood, CO 80110-2373. If hand delivering proposals, please drop them off at Central
Cash located on the third floor of the Civic Center.
Firms are to submit one (1) original, signed and sealed proposal and three (3) copies of all
documentation submitted with the original.
Interested firms are asked to mark the envelope "COE Police Department Uniforms" in the
lower left hand corner with the Request #RFP-17-010 shown on the front of the envelope.
Proposals received later than the date and hour specified will not be accepted under any
circumstance, and any so received shall be returned to the firm unopened . In addition, facsimiles
and any other electronic method of sending proposals will not be acceptable and will be rejected
upon receipt. Firms will be expected to allow adequate time for delivery of their proposals by air
freight, postal service, or other means.
The City of Englewood has contracted with BidNet and utilizes a central bid notification system
created for the City of Englewood. This system will allow vendors to register online and receive
notification of new RFP's, bids, amendments and awards.
http://www.RockyMountalnBidSystem.com
Any questions or clarifications concerning this Request for Proposal (RFP) shall be submitted in
writing by e-mail to Eva Boyd, Buyer to: eboyd@englewoodco.gov . The title and request number
should be referenced on all correspondence. All questions must be received by Monday June 26,
2017 at 10:00 A.M. MDT. All responses to questions/clarifications will be listed on the Rocky
Mountain E-Purchasing website address as listed above as an addendum prior to the RFP
submittal deadline. The City will not be bound or responsible for any explanations or
interpretations other than those given in writing as set forth in this Request for Proposal. No oral
interpretations shall be binding on the City.
1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2412 Fax (303) 783-6951
www .englewoodco.gov
1
Page 12 of 84
All material submitted in connection with this document becomes the property of the City of
Englewood. Any and all information received by the City shall become public record and shall be
open to public inspection should an award of contract result from this solicitation, except to the extent
the bidding entity designates trade secrets or other proprietary data to be confidential.
No reimbursement will be made by the City of Englewood for any costs incurred prior to a "Formal
Contract Agreement."
Scanned or re-typed responses: If in its response, proposer either electronically scans, re-types,
or in some way reproduces the City's published proposal package, then in the event of any conflict
between the terms and provisions of the City's published proposal package, or any portion thereof,
and the terms and provisions of the response made by the proposer the City's proposal package
as published shall control. Furthermore, if an alteration of any kind to the City's published proposal
package is discovered after the contract is executed and is or is not being performed; the contract
is subject to immediate cancellation.
The City of Englewood shall have the right to reject any or all proposals, and to waive any
informalities or irregularities therein and request new proposals when required. In addition, the City
reserves the right to accept the proposal deemed most advantageous to the best interest of the
City. Any award made in response to this Request for Proposals will be made to that responsible
individual, organization or firm whose offer will technically be most advantageous to the City.
I. Schedule
A schedule of key dates for the RFP process has been established as follows:
June 16, 2017
June 26, 2017
July 13, 2017
July 20, 2017
July 27, 2017 *
*Tentative date
Issuance of RFP
Question submission deadline (10:00 AM. MDT)
Proposal submission deadline (2:00 P .M . MDT)
Short-list selection notification
Possible Interviews
CONTACT WITH PERSONNEL OF THE CITY OF ENGLEWOOD OTHER THAN EVA BOYD
REGARDING THIS REQUEST FOR PROPOSAL MAY BE GROUNDS FOR ELIMINATION FROM THE
SELECTION PROCESS.
Eva Boyd , Buyer
City of Englewood, Colorado
Phone: (303) 762-2419
Fax: (303) 783-6896
Email : eboyd@englewoodco .gov
1000 Englewood Parkway, Englewood, Colorado 80110 Phone ( 303) 762-2419
www.englewoodco.gov
2
RFP-17-010 CEO Police Department Uniforms
Page 13 of 84
Proposal requirements
Compliance with Specifications:
All vendors, by submission of their proposal, agree to comply with all of the conditions, requirements, and
specifications of this proposal, as stated or implied herein.
Wherever brand, manufacturer, or product names are indicated, the presumption is that there are no
"approved equals" and the Englewood Police Department will accept only the specific brand,
manufacturer, model, etc. The potential vendor should respond accordingly. Any vendor who wants to
have an alternate item evaluated by our agency may do so after the close of this solicitation for future
consideration. The uniform items contained and awarded in this proposal are the only items considered
by the City as being part of the official uniform.
Price:
Vendor shall provide unit price for all uniform items on the attached form. A price of each item shall be
listed on the form or the proposal will be disqualified, no partial proposals will be accepted. The proposed
price must be FOB destination.
Prices are to remain firm for at least the first year. In the event that vendor's costs escalate in subsequent
years of the contract, the vendor may request, in writing, at least 30 days in advance of the anticipated
price increase. No more than one price increase per year will be considered.
During the term of the contract, after the initial (12) twelve month period, a price increase of not to exceed
five percent may be added by the successful vendor. In the event of an increase in cost greater than 5%
in any year, changes in prices will be negotiated and approved by the City.
In the event that the City does not accept the requested price increase, the contract may be cancelled at
the end of the then current one-year period.
Delivery:
The Vendor shall provide delivery of all stock size uniforms in a timely manner any backorder should be
complete within thirty (30) days after receipt of order. The successful vendor shall maintain sufficient
stock in inventory of standard sized uniforms to insure meeting a 30 day delivery for the duration of the
contract.
Stock Items:
All items listed herein are deemed by the City as being "Stock Items". The City views stock items as
those which the Vendor stocks in standard manufacturer sizes. The Vendor must carry, as a regular item
of supply , each item on the attached Specification and pricing form.
Local Service:
Due to the service level required in conjunction with this solicitation, responses will only be accepted from
Vendors which can certify that their store facility is within the Metro Denver, Colorado, area. This facility
is to have on site inventory and full service capabilities including tailoring facilities to handle fitting and
minor alterations as requested by our police department.
The facility shall be staffed by competent representatives who can be contacted during normal working
hours.
The City expects the successful Vendor to be proactive in assuring that each authorized individual will
receive the garments that best flt him/her.
1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2419
www.englewoodco.gov
3
RFP-17-010 CEO Police Department Uniforms
Page 14 of 84
The successful vendor shall realize Officers may request assistance in assuring proper fit of all garments
prior to order, but may opt to order the ir uniforms without fitting. This service is to be provided at no
additional cost to the Officer and/or City.
Alteration Services:
The vendor will be required to have at its local facility full time professional alteration services. These
services w ill include hemming and emblem attachment. In addition minor alterations services must be
available to provide individual officer requirements . The individual officer will be responsible for the
additional minor alteration charges .
Phone Assistance:
During normal business hours of 8 :30 a.m. to 5:00 p.m. MST the successful vendor is to have website
knowledgeable customer service personnel available to provide assistance to site users and answer any
questions City personnel may have when placing an order.
Representative:
The successful Vendor shall employ a competent representative who shall be the primary representative
for the Vendor and all communications given to . He/she will insure prompt customer service such as , but
not li mited to, service fulfillment, resolution of warranty issues, measurement of recruits, etc.
Experience:
Vendor w ill ensure proper fit of all orders. The vendor shall have experience in providing uniforms for law
enforcement agencies in the last five (5) years , by identifying all prior experience in providing uniforms,
related items and services .
References:
Vendor shall provide three (3) references . References must be current (within the past two (2) years)
customer accounts for similar products. References must be able to attest to the vendor's ability to
perform to verify the quality and degree of satisfaction with the vendor's performance.
1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2419
www.englewoodco.gov
4
RF P-17-0 10 CEO Police De partment Uniform s
Page 15 of 84
SIGNATURE PAGE
RFP-17-010
COE POLICE DEPARTMENT UNIFORMS
PROPOSAL FOR THE CITY OF ENGLEWOOD, COLORADO
Proposal Due Date: Thursday, July 13, 2017 2:00 P.M. MDT
Submission Date: July 10. 2011
Price sheets are included with this signature page for each requested uniform/equipment line item .
Each respondent must sign the proposal with their usual signature and shall give their full business
address . Proposals by corporations shall be signed with the name of the corporation followed by the
signature and designation of the President , Secretary, or other person authorized to bind it in the matter
and shall have the corporate seal affixed thereto. By signing below, Vendor further represents that this
proposal is valid for at least 120 calendar days from the date of submission.
. . -----
Company: Ryders Public Safety Signature:
Address: 4131 S. Natches Ct. UnitA Name: Rick Ryder
,
-_,.... __ _. .. n
Phone: ""''•-• •--••, --· --I IV Title:
303-781-4539 Owner/Member
Date:
July 10 , 2017
Email: F.E.I.N./S.S.N.:
rick@.ryderspublicsafety.com 45-4022730
1000 Englewood Parkway, Englewood , Colorado 80110 Phone (303) 762 -2419
www.enqlewoodco.gov
5
RF P-17-010 CEO Pol ice Depart ment Unifonns
Page 16 of 84
SIGNATURE PAGE
RFP-17-010
COE POLICE DEPARTMENT UNIFORMS
PROPOSAL FOR THE CITY OF ENGLEWOOD, COLORADO
Proposal Due Date: \ Thursday, i uly 13, 2017 2:00 P.M. MDT
Submission Date: --1 t,.L':( I ~..i!. ...2p, 1
Price sheets are included with this signature page for each requested uniform/equipment line item.
Each respondent must sign the proposal with their usual signature and shall give their full business
address. Proposals by corporations shall be signed with the name of the corporation followed by the
signature and designation of the President, Secretary, or other person authorized to bind it in the matter
and shall have the corporate seal affixed thereto. By signing below, Vend r represents that this
proposal is valid for at least 120 calendar days from the date of S4P~~-l.
Phone: ~. '1) S:/,6
Email:.
Date: 7 I 3 / 2.. O t 1
, ('~~·(Olll F.E.I.N./S.S.N.: C/"f -2.(o Cj{e,~ZZ
1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2419
www .englewoodco .gov
5
RFP-17-010 C EO Police Department Uniforms
Page 17 of 84
(SAMPLE) UNIFORM AGREEMENT
THIS AGREEMENT entered into the day of July 20_ by and between the City of Englewood,
Colorado (hereinafter referred to as "the City", whose address is 1000 Englewood Parkway, Englewood,
Colorado 80110-2373 and (herein after referred to as
"Vendor"), whose address is ____________ _
Whereas, the City is desirous of obtaining various Uniforms for police personnel as per the attached
specifications .
TERMS OF AGREEMENT
1. Vendor agrees to have uniforms available for use within thirty (30) days after the formal award
and maintain said services and current prices through 20_. Prices may change for the years
20_, 20_ and 20_, not to exceed five percent (5%) per year.
2 . The City shall be supplied according to the actual needs of the Police Department.
3. Vendor shall provide all bid items in accordance with the specifications as found in the Invitation
For Bid.
4 . Vendor agrees to have on hand stock equal to one quarter of the yearly estimated use at all times
on all garments classified as stock items to insure prompt delivery.
5. The Vendor agrees that the cost of any alterations relative to the proper length of pant cuff for the
employee for whom the garment is supplied shall be reflected in the "net Unit Price· under the bid
item shown on the Bid Proposal form.
6. Vendor shall unconditionally guarantee the workmanship and material in any item supplied.
Merchandise found to be defective in either workmanship or material shall be replaced at the full
expense of the Vendor within fifteen (15) working days from the date the Vendor is notified of the
defect.
7. As various garments named in the specifications are required by police personnel of the City, a
Uniform Requisition shall be issued which has been authorized by the user's supervisor.
8. The Vendor agrees upon receipt of the Uniform Requisition to issue the uniform garment(s) to the
City Employee. Vendor shall supply employee with a packing slip showing employee's name and
listing garment(s) received.
9. The Vendor shall provide the requesting employee with detailed invoice accompanied by receipts
relative to that invoice. The invoice charges will be processed for payment utilizing an authorized
City of Englewood Purchasing Credit Card. The City shall pay for said charges within thirty (30)
days from receipt of undisputed invoice.
10. Vendor agrees to pay for the return shipment of incorrect merchandise via UPS call tag or other
methods .
11. THIS AGREEMENT for providing uniforms shall be for a period of the remainder of the current
year (20 _), 20_, 20_ and 20_ or until terminated. Should both parties agree to extend this
contract for an additional year or years, Vendor must submit a written proposal to the Buyer no
later than the First day of January 20_. The City reserves the right to accept, modify, or reject
said written proposal. The City shall inform Vendor of its decision through the office of the
Purchasing Division .
12 . TERMINATION: Either party may terminate this Agreement by giving notice in writing by
registered mail, return receipt requested, to the other party thirty (30) days prior to any such intent
to cancel this Agreement.
13. APPROPRIATION OF FUNDS: Funds have been appropriated for this project for 2012 and 2013,
and it is anticipated that monies will be appropriated for the remaining three (3) years of the
agreement. Notwithstanding anything contained in this Agreement to the contrary, in the event no
funds or insufficient funds are appropriated and budgeted by the governing body or are otherwise
unavailable by any means whatsoever in the following fiscal period for which appropriations were
received without penalty or expense except as to those portions of the agreement or other
amount herein for which funds have already been appropriated or are otherwise available. The
City shall immediately notify or its assignee of such occurrence in the
event of such termination .
14. Both parties hereto represent that they have read this Agreement, understand it, and agree to be
bound by all terms and conditions stated herein and acknowledge receipt of a signed, true and
1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762-2419
www.englewoodco .gov
6
RFP-17-010 CEO Police Department Uniforms
Page 18 of 84
exact copy of this Agreement together with such documents referenced herein which shall
constitute the entire Agreement with respect to the subject matter herein .
15. VERIFICATION OF COMPLIANCE WITH C.R.S. 8-17.5-101 ET.SEO. REGARDING HIRING OF
ILLEGAL ALIENS
(a) Employees, Contractors and Subcontractors : Contractor shall not knowingly
employ or contract with an illegal alien to perform work under this contract. Contractor shall not
contract with a subcontractor that fails to certify to the Contractor that the subcontractor will not
knowingly employ or contract with an illegal alien to perform work under this Contract. [CRS 8-
17 . 5-102(2)(a)(I) & (II).]
(b) Verification : Contractor will participate in either the E-Verify program or the
Department program, as defined in C.R.S . 8-17 .5-101 (3 .3) and 8-17 .5-101 (3 .7) respectively , in
order to confirm the employment eligibility of all employees who are newly hired for employment
to perform work under this public contract for services. Contractor is prohibited from using the E-
Verify program or the Department program procedures to undertake pre-employment screening
of job applicants while this contract is being performed .
(c) Duty to Terminate a Subcontract: If Contractor obtains actual knowledge that a
subcontractor perform ing work under this contract knowingly employs or contracts with an illegal
alien , the Contractor shall ;
(1) notify the subcontractor and the City within three days that the
Contractor has actual knowledge that the subcontractor is employing or contracting with
an illegal alien ; and
{2) terminate the subcontract with the subcontractor if, within three days of
receiving notice required pursuant to this paragraph the subcontractor does not stop
employing or contracting with the illegal alien; except that the Contractor shall not
terminate the contract with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor had not knowingly employed or
contracted with the illegal alien .
d) Duty to Comply with State Investigation : Cont ractor shall comply with any
reasonable request of the Colorado Department of Labor and Employment made in the course of
an investigation by t hat the Department is undertaking pursuant to C.R.S . 8-17.5-102 (5).
(e) Damages for Breach of Contract: The City may terminate this contract for a
breach of contract, in whole or in part, due to Contractor's breach of any section of this paragraph
or provisions required pursuant to C.R.S . 8-17.5-102 . Contractor shall be liable for actual and
consequential damages to the City in addition to any other legal or equitable remedy the City may
be entitled to for a breach of this Contract under this Paragraph 29.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first written
above .
1000 Englewood Parkway, Englewood, Colorado 80110 Phone (303) 762 -2419
www.enqlewoodco.gov
7
R FP -17-0 10 CEO Pol ice Departme nt Uni fo rms
Page 19 of 84
CITY OF ENGLEWOOD
By: Date: ------------------------(Director)
By: ______________ Date:--------
(City Manager)
By:---------------Date:---------
(Mayor)
ATIEST: ------------
City Clerk
Contractor (print company name)
By:--------------Date :---------
(Signature)
(Print name and Title)
1000 Englewood Parkway , Englewood, Colorado 80110 Phone (303) 762-2419
www.enqlewoodco.gov
8
RFP-17-0 10 CEO Police Department Uniforms
Page 20 of 84
Uniform RFP 5/2017 I I Ryders Item I $ 219.95 $ 66.95 ,_5_.l_l_S_a_b_re_2_.0~ja_ck_e_t_,__(b_la_c~k) _______________________ ~c_.E _______ __J ___ ST_A_F_F ______ _, 5.11 Stryke pantw/Flex-Tac (black) C.E AND MOTORS -] STAFF --STAFF $ 48.95 $ 44.95 I$ 18.95 I$ 13.95 )$ 7.95 $ 9.95 I$ 10.95 I$ 18.95 I$ -----9.95 1$ 65.95 I$ 56.95 I No Bid -I No Bid 5.11 Taclite Pro long sleeve shirt (khaki) *C.E. I 5.11 Taclite Pro short sleeve shirt (khaki) C.E. ______ I ___ ST_A_F_F_--+-----• Bianchi nylon web belt (black) PatrolTek C.E I Bianchi nylon Inner belt (black) PatrolTek -·------;I_C_.E ____ ::_~::::_,_-_-_-_-_-_-_-_-_-_-_-_-:_~_-_-_~---_-_-_-_-,1 1_B_ia_n_c_h_in~y~lo_n_ke_e_,__p_er_s_,_(b_l_ac_k_,__)_Pa_t_ro_lT_e_k _____________________ --1,r-c_.E _________ i ______ ~~----• Bianchi O.C. Spray holder Mk IV (black) PatrolTek _____________________ __,__ c_._E __________ -;-1-------+-'-------• Bianchi nylon ASP holder (black) PatrolTek _if!_________ I Bianchi nylon radio holder (black) PatrolTek -[C.E -j------~--------------------------'-------------~-------1~-,_B_ia_n_c_h_i n~y~lo_n~gl_o_ve_ap~o_u_c_h_,__(b_la_c_k~) _Pa_t_ro_lt_e_k ____________________ ,~c_.E _______ _,_1 _____________ , 5.11 Apex pants (black) and other colors ---------------[C.E AND MOTORS __ 1__ STAF~--------• 5.11 patrol shorts (black) !IMPACT AND BIKE 1 Blauer colorblock performance polo #8133 dark navy with royal blue (or comparable) [ IMPACT AND BIKE r---------'~----------~----------L----·---+-----Blauer colorblock Armorskin polo #8340 dark navy with royal blue (or comparable) -----+-I I_M_P_ACT_A_N_D_BI_K_E __ Blauer colorblock softshell fleece jacket #4670 dark na"'l with royal blue 1or compar~ble) [ IMPACT AND BIKE ~=~-. --~,_N_o_B_id ___ 1 3" reflective POLICE on back center of #8133, 8340, 467(! _ _ IMPACT AND BIKE _ _ -+------No Bid 1" reflective POLICE on right front chest of #4670 -------IMPACT AND BIKE I No Bid 5.11 Performance Short Sleeve Polo (navy blue) and other colors ... --------------___ IMPACT AND BIKE -----_ STAFF_~$ _ 36.95 Midway 8 Point Patrol Hat with Blue Rim SWORN $ 49.95 -M-i-dw-ay,_8_P_o_in-t-Pa-t-ro_l_H-at-w-ith_B_lu_e_R-im-g-ol_d __ b_r_a_i_d_ --===----:_-_-=_-__ -_-_-_-_-_-___ -_-_-_-: ____ ---;i_ST_A_F_F ____ --_-__ -_-_ -------$ 104.95 _5._l_l __ T_ac_t_ic_a_l P_a_t_ro_l_G_ea_r_B_a=g ____________ -·----------------·-!SWORN ----------·----'. $ 46.95 3.5 Inch Vet Tie-Tie Regular or Tallman blac~-lswoRN , $ 7.95 Reeves Name Plate 3/8" Clutch Back silver/gold --------==-=--=-~-----~~ _ [SWORN _ ----. ___ ,_____ ~-. 12.95 I ! ,--------------------------------+------·--Badge holder w/ neck chain I $ ,-~---~----------------------------------+-----------+---·-----------Traffic Investigation Template I $ 18.95 !SWORN I I 13.95 -Posse Citation Holder 6x9.S I $ 26.95 !SWORN Posse Clip Board Two Form Holder __________ J ~-32.95 5.11 covert vest (dark navy) style 80016 --------·--------+--------n--73.95 Leather Sam Browne Belt with Nickle Buckle black b/w , $ 46.95 , _________________ _:__ _______ ·------------'----------'--------+--'-------Leather Sam Browne Belt with Brass Buckle blac_k __ b/~w------------------+---------------------1_$ ___ 4_6_.9_5 1.5" Leather Velcro Under Belt black b/w I $ !SWORN I jFire Marshal ISWORN I [SWORN I !SWORN 21.95 -Safariland MODEL35 Collapsible Batton Scabbard black b/w I $ Asp 26" Collapsible Baton friction lock I $ 100.95 ---------~------ASP baton grip end cap I $ 12.95 !SWORN I )SWORN -----I i 23.95 Safariland Open Top Magazine Pouch 079 black b/w I $ Safariland Open Top Slim Line Double Magazine Pouch -Kydex (STX) black b/w I $ I -I 26.95 16.95 I i I I I I ----1 ---+ I Safariland Open Top Slim Line Triple Magazine Pouch -Kydex (STX) black b/w ~oBid 19.95 I$ 23.95 I$ 32.95 som-w tourniquet black Safariland Hidden Snap Single Cuff Case Safariland Hidden Snap Double Cuff Case RF~ 11., ID Page 21 of 84
Bianchi Open Bottom Stinger Light Holder black b/w I I I! 11.95 Bianchi Covered Stinger Flashlight Holder black b/w I 22.95 Safarlland Open Top Stinger Flashlight Holder I I$ 19.95 Safariland Hidden Snap Keeper I I$ 7.95 Safariland Hidden Snap Keeper -Four Pack I I I$ 16.95 Bianchi Hidden Snap Keeper -Four Pack I I I$ 9.95 Bianchi Silent Key Holder I I I$ 17.95 Slick front Rigid TQ case for som-w tourniquet W/ teklok black IC.E./SWORN _J I ~o Bid Safariland open top flashlight holder black b/w iswORN I 19.95 I I I I --Def-Tee MKIV 1.3% Pepper Spray stream ----=--re. E. ----i I$ 14.95 I Def-Tee MKIII 1.3% Pepper Spray stream IC.E. --r I$ 12.95 Peerless Standard 700 Handcuff !SWORN I 1$ 24.95 5.114 in 1 patrol jacket (black) I /$ 213.95 Black duty boots, various styles/PD pays up to $200 per year, per officer for boots I I I All Styles Peter Jay's Motor Breeches custom !Motors I I$ 340.00 I -I I I$ Reflective traffic vest (POLICE) I 22.95 ---I -I i---------j Included sew cloth Insignia -shoulder rank -2 per ------___ l~-----~ sew cloth insignia -EPD patches - 2 per ---·-----· I I Included shirt zipper and install -----------I --I I$ 12.00 --------·--------·. -I ' Market Price alterations of pants ----··-------------------r------------r---------alterations of shirts I Market Price --------·-·-----· ------sap pocket install ·--______________________ _]. $ 10.95 ·------· r--!$_--=~-~ 1/2" gold star insignia metal I -----· -----------------------1/2" 2 gold stars insignia metal --i--------$ 9.95 -·---1/211 3 gold star insignia metal I I$ 9.95 -------· I '$ 1/4 inch gold SWAT pin I I -Jt-5.95 1/4 inch silver SWAT pin i I 5.95 1/4 inch gold NEGOTIATOR pin I I I$ 14.95 1/4 inch sliver NEGOTIATOR pin ' ' i$ 14.95 BLACKINTON ENG HAT BADGE TWO TONE OSFA ! ! 1$ 89.95 NICKEL STATE SEAL TIE TAC I I $ 8.95 GOLD STATE SEAL TIE TAC ! I I$ 8.95 BLACKINTON ENG TWO TONE POLICE BADGE (INVESTIGATOR, DETECTIVE, POLICE) __L I$ 79.95 BLACKINTON ENG GOLD POLICE BADGE (SERGEANT, COMMANDER, DEPUTY CHIEF, CHIEF) I I I$ 79.95 BLAKINTON ENG POLICE FLAT BADGE IN ABOVE CONFIGURATIONS I I I$ 79.95 -I I$ Safariland Holster 6280 Kydex (STX) 87.95 Safariland Holster 6280 with light Kydex (STX) -i---I 1$ 98.95 Safariland Holster 6390 Kydex (STX) I !$ 87.95 Safariland Holster 6390 with light Kydex (STX) -r-I I$ 98.95 ----i I I Safariland 2.0 Armor ----,-I I I Safariland Armor -SM02 Level IIIA (M and F) I I I$ 840.00 Safariland Armor -SM02 Level II (M and F) J$ 690.00 Safariland Armor -SX Level IIIA (M and F} I I I$ 960.00 Page 22 of 84
Safariland Armor -SX Level II (M and F) I I $ 720.00 Safariland Armor Carrier Ml ( Mand F) I $ 84.00 Safariland Armor Carrier Pl (M and F) I $ lOS.00 I ELBECO dark navy IElbeco I 1$ LS Undervest Shirt, 100% Polyester Nano Moisture Wicking 39.95 . LS Women's Undervest Shirt, 100% Polyester Nano Moisture Wicking I $ 39.95 5S Undervest Shirt, 100% Polyester Nano Moisture Wicking I I 1: 35.95 5S Women's Undervest Shirt, 100% Polyester Nano Moisture Wicking I 35.95 ---LS Undervest Shirt, 75% Poly/25% Worsted Wool, Tropical Weave -Unisex I I !$ 53.95 55 Undervest Shirt, 75% Poly/25% Worsted Wool, Tropical Weave -Unisex l I$ 45.95 V Series Suspension System, 100% Polyester Nano Moisture Wicking ,$ 26.95 LS Distinction Shirt, 75% Poly/25% Worsted Wool, Tropical Weave i I $ 64.95 LS Women's Distinction Shirt, 75% Poly/25% Worster Wool, Tropical Weave I :$ 64.95 SS Distinction Shirt, 75% Poly/25% Worsted Wool, Tropical Weave I I I$ 61.95 SS Women's Distinction Shirt, 75% Poly/25% Worster Wool, Tropical Weave I I! 61.95 SS Women's Distinction Shirt, 75% Poly/25% Worster Wool, Tropical Weave I ! 61.95 Distinction Women's Pant, 4 Pocket, 74% Poly/25% Worsted Wool/ 1% Lycra, Serge Weave ' $ 75.95 I Distinction Pant, Cargo, 74% Poly/25% Worsted Wool/ 1% Lycra, Serge Weave I !$ 84.95 --·· ·-----I$ Distinction Women's Pant, Cargo, 74% Poly/25% Worsted Wool/ 1% Lycra, Serge Weave . i-----------+-84.95 BodyShield External Vest Carrier '$ 81.95 Elbeco VSSl Suspension System, Black OSFA -·----------------rs-. I $ 26.95 Page 23 of 84
Ryders Public Safety Customer References
Karen Kennedy
Executive Assistant
Englewood Police Department
303-762-2460
Deputy Daryl Hoffman
Academy Coordinator
Jefferson County Sheriff's Office
200 Jefferson County Parkway
Golden, CO 80401
cell 720-498-9795
Academy desk 303-271-5678
Renee Stine
Warehouse Specialist
Support Services Bureau
7375 S. Potomac St.
Centennial, Colorado 80112
720-87 4-3330
Page 24 of 84
Uniform RFP 5/2017 ' I I I !PART NBR -----Item PRICE ---------ic.E --4"s"i12i _:~$185.00 ~:11 Sabre 2:_9_iacket (black) I STAFF 5.11 St!"Vke pant w/Flex-Tac (black) iC.E AND MOTORS STAFF I 74369: $55.00 --· ! 5.11 T~clite Pro long sleeve shirt (khaki) ~!:_ STAFF 72175 __ ! _ _§40.Q_O_ --· i" 5.11 Taclite Pro short sleeve shirt (khaki) _lg. ; STAFF 71175 $37.00 --· Bianchi nylon web belt (black) PatrolTek lc.E I I 8100! $16.85 Bianchi nylon inner belt (black) PatrolTek !C.E I I 8105i $12.50 Bianchi nylon keepers (black) PatrolTek JC.E I I 80061 $6.55 Bianchi O.C. Spray holder Mk IV (black) PatrolTek iC.E i 18007-31306 I I $10.30 Bianchi nylon ASP holder (black) PatrolTek C.E I 8012-31460 $10.15 Bianchi nylon radio holder (black) PatrolTek IC.E I 18014-31404 $17.00 Bianchi nylon glove pouch (black) Patroltek ic.E I 18028-31316 I I $8.60 5.11 Apex pants (black) and other colors ic.E AND MOTORS I STAFF I 744341 I $55.00 5.11 patrol shorts (black) iJMPACT AND BIKE I =-_J 430571 I $47.00 Blauer colorblock performance polo #8133 dark navy with royal blue (or comparable) IMPACT AND BIKE I __jNOBID I I Blauer colorblock Armorskin polo #8340 dark navy with royal blue (or comparable) IMPACT AND BIKE INOBID I J Blauer colorblock softshell fleece jacket #4670 dark navy with royal blue (or comparable) TIMPACT AND BIKE [NOBID I 3" reflective POLICE on back center of #8133, 8340, 4670 \IMPACT AND BIKE INOBID I I 1" reflective POLICE on right front chest of #4670 IJMPACT AND BIKE jNO BID I 5.11 Performance Short Sleeve Polo (navy blue) and other colors ... !IMPACT AND BIKE i STAFF I 71049 I $30.00 Midway 8 Point Patrol Hat with Blue Rim !SWORN l8pt $42.00 Midway 8 Point Patrol Hat with Blue Rim gold braid !STAFF J8ptw/gld I I $52.00 5.11 Tactical Patrol Gear Bag I 59012i I $39.00 SWORN I 3.5 Inch Vel Tie-Tie Regular or Tallman black SWORN I $4.95 Reeves Name Plate 3/8" Clutch Back silver/gold SWORN I INOBID I Name Tape I Nametape ! $6.00 I Badge holder w/ neck chain i 8111 $12.00 Traffic Investigation Template [SWORN T QC72 I $13.50 Posse Citation Holder 6x9.5 SWORN I 10003 $19.00 Posse Clip Board Two Form Holder !SWORN l 21118 $18.50 5.11 covert vest (dark navy) style 80016 I Fire Marshal I 800161 I $61.00 Leather Sam Browne Belt with Nickle Buckle black b/w !SWORN I I 87V-XX-8-ALR I I $54.10 Leather Sam Browne Belt with Brass Buckle black b/w !SWORN I l87V-XX-8B-ALR I I $54.10 1.5" Leather Velcro Under Belt black b/w iSWORN I 99-X-4 I I $26.85 Safariland MODEL 35 Collapsible Batton Scabbard black b/w !SWORN I l35-F26-4 I I $21.85 Asp 26" Collapsible Baton friction lock SWORN I I 526111 I $75.00 ASP baton grip end cap I I 529161 I $10.50 Safariland Open Top Magazine Pouch 079 black b/w i I 079---8 I $24.40 Safariland Open Top Slim Line Double Magazine Pouch -Kydex (STX) black b/w I I 179-48 I $15.50 --I I I I Safariland Open Top Slim Line Triple Magazine Pouch -Kydex (STX) black b/w I I ln5---48 I I $18.15 SOFTT-W tourniquet black I I I I I Safariland Hidden Snap Single Cuff Case i I i90-4HS I I $21.90 Safariland Hidden Snap Double Cuff Case I !290-4HS I $30.80 ~rP (1-iO Page 25 of 84
Bianchi Open Bottom Stinger Light Holder black b/w : 7926-22097 $10.6S ------Bianchi Covered Stinger Flashlight Holder black b/w '7911-22241 $20.90 --~afariland oe~n Top Stinger Flashlight Holder I 306-1-4 $18.60 -----Safariland Hidden Snap Keeper ------J!j_/A Safari!and Hidden Snae_ Keee_er · Four Pack -----__ L__ __ l62-4HS $15.65 Bianchi Hidden Snap Keeper· Four Pack I I I 7906-22091 $9.05 ------·-1-I Bianchi Silent Key Holder 7916-22119 I $16.40 I ---Slick front Rigid TQ case for SOFTT-W tourniquet W/ teklok black C.E./SWORN 180-0479 $36.50 -Safariland open top flashlight holder black b/w SWORN 1306·-·4 $18.60 I I Def-Tee MKIV 1.3% Pepper Spray stream C.E. I 43445, I $10.00 Def-Tee MKlll 1.3% Pepper Spray stream iC.E. 433451 $9.00 Peerless Standard 700 Handcuff 1SWORN 47101 $20.95 5.114 in 1 patrol jacket (black) 480271 i $189.00 Black duty boots, various styles/PD ~ys up to $200 per year, per officer for boots I I I ~-1 -Peter Jay~otor Breeches custom jMotO!S _l_ NO BID Reflective traffic vest (POLICE) I PV10005P I $23.00 I I I ·---I I sew cloth insignia • shoulder rank· 2 ~ -I $6.00 sew cloth insignia • EPD patches --2 per I I $6.00 shirt zipper and install I I I I I $10.00 alterations of pants HEMMING I I I I I $7.00 alterations of shirts TAPER I I I $6.00 ---L__ I sap pocket install I $15.00 1/2" gold star insignia metal Blackington A4887-goldplate each I I $10.50 -1/2" 2 gold stars insignia metal Blackinton A3731-2 goldplate each I I $14.60 1/2" 3 gold star insignia metal Blackinton A3731-3 goldplate each I $15.20 I 1/4 inch gold SWAT pin Hero's Pride 4312G pair I I $6.50 1/4 Inch silver SWAT pin Hero's Pride 4312N pair I I $6.50 1/4 inch gold NEGOTIATOR pin Blackinton Style 13 10 letters pair I I I $47.60 1/4 inch silver NEGOTIATOR pin Blackinton Style 13 10 letters pair I $47.60 BLACKINTON ENG HAT BADGE TWO TONE OSFA I I B720R $86.00 NICKEL STATE SEAL TIE TAC CE-3 1/2" Colo state seal nickle I I icE-3 nickle I $15.50 ' GOLD STATE SEAL TIE TAC CE-3 1/2" Colo State Seal gold I I lcE-3 gold $15.50 I BLACKINTON ENG TWO TONE POLICE BADGE (INVESTIGATOR, DETECTIVE, POLICE) I B2647-IN TT I $92.00 BLACKINTON ENG GOLD POLICE BADGE (SERGEANT, COMMANDER, DEPUTY CHIEF, CHIEF) I I i B2647-IN HG I $85.00 BLAKINTON ENG POLICE FLAT BADGE IN ABOVE CONFIGURATIONS Prices same as above \B2647-IN HG I $85.00 B2647-IN TT I $92.00 Safariland Holster 6280 Kydex (STX) I I 62801 $85.00 Safariland Holster 6280 with light Kydex (STX) I I I 62801 $95.00 - -Safariland Holster 6390 Kydex (STX) I I I 63901 $85.00 Safariland Holster 6390 with light Kydex (STX) __ I I I 6390 I $95.00 I I I I ----------Safariland 2.0 Armor I I ----I I I SBA-SM02-IIIA I Safariland Armor -SM02 Level IIIA (M and F) $765.00 Safariland Armor· SM02 Level II (M and F) i I 1SBA·SM02-2 $630.00 Safariland Armor· SX Level IIIA (Mand F) I lsBA-SX-2 I $660.00 fl FP Page 26 of 84
~farilan~.r:_'!lor -SX Level II (M and F) 'SBA-SX-IIIA __ $880.00 ----------i-------·--Safariland Armor Carrier Ml ( Mand F) ,SBA-Ml $65.00 --------------Safariland Armor Carrier Pl (M and Fl__ SBA-Pl ___ $80.00 ·--' -----------------ELBE_CO ~ark na~ Elbeco -·-----.. -LS Und_erv~_st Shirt, 100% Polyester Nano Moisture Wicking UVSlOl $35.00 -i [UVS103 --LS Women~Undervest Shirt, 100% Polyester Nano Moisture Wicking -$31.50 SS Undervest Shirt, 100% Polyester Nano Moisture Wicking luvs102 $35.00 -------SS Women's Undervest Shirt, 100% Polyester Nano Moisture Wicking ' 1UVS104 $31.50 --LS Undervest Shirt, 75% Poly/25% Worsted Wool, Tropical Weave -Unisex I UVS151 $54.00 SS Undervest Shirt, 75% Poly/25% Worsted Wool, Tropical Weave -Unisex I I IUVS152 I $45.50 V Series Suspension System, 100% Polyester Nano Moisture Wicking I I 1VSSl I $23.75 -LS Distinction Shirt, 75% Poly/25% Worsted Wool, Tropical Weave I I l840N I $56.95 LS Women's Distinction Shirt, 75% Poly/25% Worster Wool, Tropical Weave I 9340LCN $56.95 --I 18840N I i $54.25 SS Distinction Shirt, 75% Poly/25% Worsted Wool, Tropical Weave ---SS Women's Distinction Shirt, 75% Poly/25% Worster Wool, Tropical Weave : I -l9840LCN I I $54.25 Distinction Men's Pant 4 pocket I I IE494RN I I $66.50 Distinction Women's Pant, 4 Pocket, 74% Poly/25% Worsted Wool/ 1% Lycra, Serge Weave I I IE9494LCN I I $66.50 Distinction Pant, Cargo, 74% Poly/25% Worsted Wool/ 1% Lycra, Serge Weave _J IE4030RN "i I $75.20 I I Distinction Women's Pant, Cargo, 74% Poly/25% Worsted Wool/ 1% Lycra, Serge Weave I I IE4031LCN I I $75.20 ' BodyShield External Vest Carrier I IV3114B $81.25 Elbeco VSSl Suspension System, Black OSFA I !vss1 I $23.75 Page 27 of 84
r~ .......... ;f lj ,';7· 1\
__ } l':---i(~ad ~:.. mso J, , .,, H,no '\ police p r oducts
f!;:,."\~/=-•---J.\
Public sa'fety and Law En'forcement Specialists
July 12, 2017
To: City of Englewood Purchasing Division
RE: RFP-17-010
Experience & References
Adamson Police Products has been in business as a law enforcement distributor
since 1980. The Colorado territory was established in 2004 and we have been in our
current facility since 2011 .
We are a full line distributor that sells firearms, duty gear, ballistic vests, uniforms and
all other law enforcement related products. We have worked with many departments
in supply their officer's gear, uniforms and gear. Not only in the state of Colorado, but
in other states throughout the Rocky Mountain and Pacific Northwest regions.
References:
Longmont Police Dept.
225 Kimbark St
Longmont, CO 80501
Lynne Jones
303-651-8542
lynne.jo nes@ longmon tco lorad o.gov
Greeley Police Dept.
2875 W. 10111 St
Greeley, CO 80634
LeeAnne Unrein
970-350-9647
leeanne. unre in@greeleypd.com
Boulder Police Dept.
1805 33RD St.
Boulder, CO 80301
Michael Everett
303-441 -3324
everettm@bou lderco lorado .gov
3763 Imperial St Unit A, Frederick, Co. 80516
(877) 833-4699 • FAX (303) 833-4762
AJ/1,1161)1 1 ¥
Page 28 of 84
• Page2 July 12, 2017
Please let me know if there is any other information that you require.
on
Rocky Mountain Territory Manager
Adamson Police Products
Page 29 of 84
Uniform RFP 5/2017 I Item Syders Aoamson1 I 5.11 Sabre 2.0 jacket (black) C.E STAFF s 219.9S s 18S.OO 5.11 Stryke pant w/Flex-Tac (black) C.E AND MOTORS I STAFF IS 66.95 s 55.00 5.11 Taclite Pro long sleeve shirt (khaki) C.E. STAFF IS 48.95 Is 40.00 5.11 Taclite Pro short sleeve shirt (khaki) C.E. I STAFF s 44.95 Is 37.00 Bianchi nylon web belt (black) PatrolTek C.E s 18.95 Is 16.85 Bianchi nylon inner belt (black) PatrolTek C.E I s 13.95 I s 12.50 Bianchi nylon keepers (black) PatrolTek C.E I s 7.95 s 6.55 Bianchi O.C. Spray holder Mk IV (black) PatrolTek C.E s 9.95 s 10.30 Bianchi nylon ASP holder (black) PatrolTek lc.E IS 10.95 I s 10.15 Bianchi nylon radio holder (black) PatrolTek C.E· s 18.95 I s 17.00 Bianchi nylon glove pouch (black) Patroltek IC.E IS 9.95 s 8.60 5.11 Apex pants (black) and other colors C.E AND MOTORS I STAFF IS 65.95 s 55.00 5.11 patrol shorts (black) I IMPACT AND BIKE I IS 56.95 s 47.00 Blauer colorblock performance polo #8133 dark navy with royal blue (or comparable) I IMPACT AND BIKE no bid I no bid Blauer colorblock Armorskin polo #8340 dark navy with royal blue (or comparable) IMPACT AND BIKE no bid I no bid Blauer colorblock softshell fleece jacket #4670 dark navy with royal blue (or comparable) IMPACT AND BIKE I no bid no bid 3" reflective POLICE on back center of #8133, 8340, 4670 I IMPACT AND BIKE I no bid I no bid 1" reflective POLICE on right front chest of #4670 I IMPACT AND BIKE no bid I no bid 5.11 Performance Short Sleeve Polo (navy blue) and other colors ... I IMPACT AND BIKE STAFF s 36.95 Is 30.00 Midway 8 Point Patrol Hat with Blue Rim !SWORN s 49.95 s 42.00 Midway 8 Point Patrol Hat with Blue Rim gold braid STAFF s 104.95 s 52.00 5.11 Tactical Patrol Gear Bag SWORN I IS 46.9S s 39.00 3.5 Inch Vel Tie-Tie Regular or Tallman black SWORN I IS 7.95 s 4.95 Reeves Name Plate 3/8" Clutch Back silver/gold SWORN I IS 12.95 no bid Name Tape IS 6.00 Badge holder w/ neck chain s 13.95 s 12.00 Traffic Investigation Template JSWORN s 18.95 s 13.50 Posse Citation Holder 6x9.5 SWORN I s 26.95 s 19.00 Posse Clip Board Two Form Holder !SWORN s 32.95 s 18.50 5.11 covert vest {dark navy) style 80016 Fire Marshal I s 73.95 s 61.00 Leather Sam Browne Belt with Nickle Buckle black b/w SWORN s 46.95 Is 54.10 Leather Sam Browne Belt with Brass Buckle black b/w SWORN I IS 46.95 s 54.10 1.5" Leather Velcro Under Belt black b/w SWORN s 21.95 Is 26.85 Safariland MODEL 35 Collapsible Batton Scabbard black b/w SWORN s 23.95 s 21.85 Asp 26" Collapsible Baton friction lock SWORN IS 100.95 s 75.00 ASP baton grip end cap I I s 12.95 s 10.50 Safariland Open Top Magazine Pouch 079 black b/w s 26.95 s 24.40 Safariland Open Top Slim Line Double Magazine Pouch -Kydex (STX) black b/w I s 16.95 s 15.50 Safariland Open Top Slim Line Triple Magazine Pouch -Kydex {STX) black b/w s 19.95 s 18.15 som-w tourniquet black no bid I Safariland Hidden Snap Single Cuff Case s 23.95 s 21.90 Safariland Hidden Snao Double Cuff Case I s 32.95 s 30.80 '/ lb Page 30 of 84
Bianchi Open Bottom Stinger Light Holder black b/w I$ 11.95 $ 10.65 Bianchi Covered Stinger Flashlight Holder black b/w $ 22.95 $ 20.90 Safariland Open Top Stinger Flashlight Holder I$ 19.95 $ 18.60 Safariland Hidden Snap Keeper $ 7.95 Safariland Hidden Snap Keeper -Four Pack $ 16.95 $ 15.65 Bianchi Hidden Snap Keeper -Four Pack $ 9.95 $ 9.05 Bianchi Silent Key Holder I $ 11.95 I $ 16.40 Slick front Rigid TQ case for som-w tourniquet W/ teklok black IC.E./SWORN I no bid $ 36.50 Safariland open top flashlight holder black b/w SWORN $ 19.95 $ 18.60 I Def-Tee MKIV 1.3% Pepper Spray stream C.E. $ 14.95 $ 10.00 Def-Tee MKlll 1.3% Pepper Spray stream C.E. I$ 12.95 I$ 9.00 Peerless Standard 700 Handcuff !SWORN I$ 24.95 $ 20.95 5.114 in 1 patrol jacket (black) I$ 213.95 I$ 189.00 Black duty boots, various styles/PD pays up to $200 per year, per officer for boots I I All Styles I Peter Jay's Motor Breeches custom Motors I$ 340.00 I no bid Reflective traffic vest (POLICE) I$ 22.95 I$ 23.00 I sew cloth insignia -shoulder rank -2 per I Included $ 6.00 sew cloth insignia -EPD patches -2 per Included $ 6.00 shirt zipper and install $ 12.00 $ 10.00 alterations of pants I Market Price I$ 7.00 alterations of shirts i I I Market Price I$ 6.00 sap pocket install I I $ 10.95 I $ 15.00 1/2" gold star insignia metal $ 5.95 I$ 10.50 1/2" 2 gold stars insignia metal I$ 9.95 I$ 14.60 1/2" 3 gold star insignia metal I$ 9.95 $ 15.20 1/4 inch gold SWAT pin I I $ 5.95 $ 6.50 1/4 inch silver SWAT pin I $ 5.95 $ 6.50 1/4 inch gold NEGOTIATOR pin $ 14.95 I$ 47.60 1/4 inch silver NEGOTIATOR pin $ 14.95 I$ 47.60 BLACKINTON ENG HAT BADGE TWO TONE OSFA I $ 89.95 I$ 86.00 NICKEL STATE SEAL TIE TAC I $ 8.95 I$ 15.50 GOLD STATE SEAL TIE TAC $ 8.95 I$ 15.50 BLACKINTON ENG TWO TONE POLICE BADGE (INVESTIGATOR, DETECTIVE, POLICE) $ 79.95 I$ 92.00 BLACKINTON ENG GOLD POLICE BADGE (SERGEANT, COMMANDER, DEPUTY CHIEF, CHIEF) $ 79.95 $ 85.00 BLAKINTON ENG POLICE FLAT BADGE IN ABOVE CONFIGURATIONS I I$ 79.95 I$ 92.00 Safariland Holster 6280 Kydex (STX) $ 87.95 $ 85.00 Safariland Holster 6280 with light Kydex (STX) $ 98.95 $ 95.00 Safariland Holster 6390 Kydex {STX) I $ 87.95 $ 85.00 Safariland Holster 6390 with light Kydex (STX) I $ 98.95 $ 95.00 Safariland 2.0 Armor Safariland Armor -SM02 Level IIIA (Mand F) I$ 840.00 $ 765.00 Safariland Armor -SM02 Level II (M and F) I$ 690.00 $ 630.00 Safari land Armor -SX Level IIIA (Mand F) $ 960.00 I$ 660.00 Page 31 of 84
Safariland Armor -SX Level II (M and F) I $ 720.00 $ 880.00 Safariland Armor Carrier Ml ( Mand F) $ 84.00 $ 65.00 Safariland Armor Carrier Pl (M and F) I $ 105.00 $ 80.00 I I ELBECO dark navy Elbeco LS Undervest Shirt, 100% Polyester Nano Moisture Wicking $ 39.95 $ 35.00 LS Women's Undervest Shirt, 100% Polyester Nano Moisture Wicking !$ 39.95 $ 31.50 SS Undervest Shirt, 100% Polyester Nano Moisture Wicking I$ 35.95 I $ 35.00 SS Women's Undervest Shirt, 100% Polyester Nano Moisture Wicking $ 35.95 $ 31.50 LS Undervest Shirt, 75% Poly/25% Worsted Wool, Tropical Weave -Unisex I $ 53.95 $ 54.00 SS Undervest Shirt, 75% Poly/25% Worsted Wool, Tropical Weave -Unisex I $ 45.95 $ 45.50 V Series Suspension System, 100% Polyester Nano Moisture Wicking $ 26.95 $ 23.75 LS Distinction Shirt, 75% Poly/25% Worsted Wool, Tropical Weave I $ 64.95 $ 56.95 LS Women's Distinction Shirt, 75% Poly/25% Worster Wool, Tropical Weave I $ 64.95 $ S6.95 SS Distinction Shirt, 75% Poly/25% Worsted Wool, Tropical Weave $ 61.95 $ 54.25 SS Women's Distinction Shirt, 75% Poly/25% Worster Wool, Tropical Weave I I$ 61.95 $ 54.25 SS Women's Distinction Shirt, 75% Poly/25% Worster Wool, Tropical Weave I $ 61.95 I$ 66.50 Distinction Women's Pant, 4 Pocket, 74% Poly/25% Worsted Wool/ 1% Lycra, Serge Weave $ 75.95 I$ 66.50 Distinction Pant, Cargo, 74% Poly/25% Worsted Wool/ 1% Lycra, Serge Weave I $ 84.95 $ 75.20 Distinction Women's Pant, Cargo, 74% Poly/25% Worsted Wool/ 1% Lycra, Serge Weave I I$ 84.95 $ 75.20 BodyShield External Vest Carrier I $ 81.95 $ 81.25 Elbeco VSSl Suspension System, Black OSFA $ 26.95 $ 23.75 I I Page 32 of 84
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COUNCIL
COMMUNICATION
TO: Mayor and Council
FROM: Harold Stitt
DEPARTMENT: Community Development
DATE: September 5, 2017
SUBJECT: KEB Household Hazardous Waste Contract
DESCRIPTION:
KEB Household Hazardous Waste Contract
RECOMMENDATION:
Staff recommends that Council approve by Motion the contract with Clean Harbors
Environmental Services, Inc., for collection and disposal services for the 2017 Household
Hazardous Waste and Electronics Collection events. The contract amount is not to exceed
$40,000.
PREVIOUS COUNCIL ACTION:
There has been no prior Council action on this matter.
ANALYSIS:
For the past twenty-five years the Keep Englewood Beautiful Commission (KEB) has sponsored
the annual Household Hazardous Waste and Electronic Recycling event. These yearly events
are a cooperative undertaking between the Cities of Englewood, Littleton, and Sheridan to
provide for the safe disposal and recycling of materials that might otherwise end up in the local
landfills or worse. The contract provides for the collection, storage, transportation, and disposal
of all materials collected during the two day event.
In 2014, Clean Harbors Environmental Services, Inc. was the successful bidder for the
Household Hazardous Waste and Electronic Recycling event. Clean Harbors Environmental
Services was also the successful bidder for services to KEB in 2015 and 2016. Rather than
prepare a new Professional Service Agreement, Section 8 of the 2014 Agreement was invoked.
This allowed for a simple amendment, Amendment 1 for 2015 and Amendment 2 for 2016, to be
added to the original Agreement. For 2017, Clean Harbors Environmental Services, Inc. was
the only bidder for services and Amendment 3 to the original 2014 Professional Services
Agreement has been provided. As with the prior Amendments the contractual amount will not
exceed $40,000.
Even though the actual cost to the City in 2014, 2015, and 2016, was below the $25,000
threshold for City Council authorization; staff, in the interest of transparency and full disclosure,
is presenting this contract for City Council approval.
Page 41 of 84
FINANCIAL IMPLICATIONS:
The funds available for this contract derive from three sources: the Keep Englewood Beautiful
budget, the co-payments received from citizens participating in the event, and funds received
through the proration of total cost between the other participating jurisdictions. For references
purposes, the 2016 total contract cost to Englewood was less than $16,000.
ATTACHMENTS:
Amendment No.3 to Professional Services Contract and 2014 Professional Services
Agreement.
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Page 55 of 84
Page 56 of 84
COUNCIL
COMMUNICATION
TO: Mayor and Council
FROM: Harold Stitt
DEPARTMENT: Community Development
DATE: September 5, 2017
SUBJECT: CDBG IGA
DESCRIPTION:
CDBG IGA
RECOMMENDATION:
Approve a Bill for an Ordinance authorizing the execution of an Intergovernmental Subgrantee
Agreement for the 2017 Arapahoe County Community Development Block Grant Program
between the Arapahoe Board of County Commissioners and the City of Englewood.
PREVIOUS COUNCIL ACTION:
Council passed Ordinance No. 19, Series of 2015 authorizing the City’s participation in the
Urban County Entitlement Program for CDBG and HOME funds for fiscal years 2016 through
2018. Council passed Resolution No. 105, Series of 2016 authorizing the Community
Development Department to submit an application for 2017 CDBG funding.
ANALYSIS:
The Federal Community Development Block Grant (CDBG) Program provides grants to units of
local government and urban counties to meet housing and community development needs. The
objective of the Program is ac hieved through projects developed by the local government that
are designed to give priority to those activities that benefit low and moderate-income families.
Funds are allocated by statutory formula to each entitlement area. Arapahoe County is an
approved entitlement area. The grant funds are distributed by Arapahoe County to each
participating city within the county.
For FY2017, funds were approved to support the following project:
$115,000 for the Energy Efficient Englewood (E3) project to provide matching grants to twelve
low to moderate-income homeowners for energy efficiency interior and exterior home
improvements.
FINANCIAL IMPLICATIONS:
The employees in Community Development are available to administer the projects and their
salaries and benefits are part of the City's contribution. The City will utilize a portion of the
CDBG funding from the project (est. $4,000) to partially offset the costs of those salaries and
benefits.
Page 57 of 84
ATTACHMENTS:
Bill for an Ordinance
Subgrantee Agreement with Exhibit A - Scope of Services
Page 58 of 84
1
BY AUTHORITY
ORDINANCE NO. COUNCIL BILL NO. 49
SERIES OF 2017 INTRODUCED BY COUNCIL
MEMBER ________________
A BILL FOR
AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN
INTERGOVERNMENTAL SUBGRANTEE AGREEMENT FOR A 2017 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) BETWEEN THE ARAPAHOE BOARD OF
COUNTY COMMISSIONERS AND THE CITY OF ENGLEWOOD, COLORADO.
WHEREAS, the City Council of the City of Englewood approved the execution of an
Intergovernmental Agreement between the City of Englewood and Arapahoe County by passage
of Ordinance No. 19, Series of 2015, covering the City’s participation in the Arapahoe County
CDBG Entitlement Program for funding years 2016 through 2018; and
WHEREAS, the Englewood City Council passed Resolution 96, Series of 2015, that
authorized Housing and Community Development to submit an application for 2017 CDBG
funding; and
WHEREAS, the Energy Efficient Englewood (E3) Project has been categorized as a housing
rehabilitation activity.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The Subgrantee Agreement for Arapahoe County Community Development Block
Grant Funds – Subgrantee: City of Englewood, Project Name: Energy Efficient Englewood (E3)
Project Number: ENHS 1703, attached hereto as Attachment 1, is hereby accepted and approved
by the Englewood City Council.
Section 2. Community Development Block Grant (CDBG) funds are Federal Housing and
Urban Development funds which are administered through Arapahoe County, Colorado.
Section 3. The Mayor is hereby authorized to sign said Agreements for and on behalf of the
City of Englewood, Colorado.
Introduced, read in full, and passed on first reading on the 5th day of September, 2017.
Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 8th day of
September, 2017.
Published as a Bill for an Ordinance on the City’s official website beginning on the 7th day of
September, 2017 for thirty (30) days.
Page 59 of 84
2
Joe Jefferson, Mayor
ATTEST:
___________________________________
Stephanie Carlile, Acting City Clerk
I, Stephanie Carlile, Acting City Clerk of the City of Englewood, Colorado, hereby certify
that the above and foregoing is a true copy of the Bill for Ordinance introduced, read in full, and
passed on first reading on the 5th day of September, 2017.
_________________________________
Stephanie Carlile
Page 60 of 84
1
SUBGRANTEE AGREEMENT FOR
ARAPAHOE COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
SUBGRANTEE: City of Englewood
PROJECT NAME: Energy Efficient Englewood (E3)
PROJECT NUMBER: ENHS1703
This Agreement is made by and between the Board of County Commissioners of the County of
Arapahoe, State of Colorado, for the Community Development Block Grant Program in the
Community Resources Department (hereinafter referred to as the County) and City of Englewood
(hereinafter referred to as the SubGrantee) for the conduct of a Community Development Block Grant
(CDBG) Project.
I. PURPOSE
The primary objective of Title I of the Housing and Community Development Act of 1974, as
amended, and of the Community Development Block Grant (CDBG) Program under this Title is the
development of viable urban communities, by providing decent housing, a suitable living
environment and expanding economic opportunities, principally for low and moderate income
persons.
The project by the SubGrantee known as Energy Efficient Englewood (E3) (Project) will be carried
out in accordance with the Scope of Services, attached to, and incorporated herein as Exhibit A.
The SubGrantee may proceed to incur costs for the Project upon receipt of an official “Notice to
Proceed” from the County.
II. WORK TO BE COMPLETED BY THE SUBGRANTEE
The grant funds are to be used only to provide services to Arapahoe County residents, excluding
residents of the city of Aurora, per County CDBG guidelines.
A. Payment
It is expressly agreed and understood that the total amount to be paid by the County under this
contract shall not exceed $115,000. Drawdowns for the payment of eligible expenses shall
be made against the line item budgets specified in the Project Budget and in accordance with
performance criteria established in Exhibit A Scope of Services. The parties expressly
recognize that the SubGrantee is to be paid with CDBG funds received from the federal
government, and that the obligation of the County to make payment to SubGrantee is
contingent upon receipt of such funds. In the event that said funds, or any part thereof, are,
or become, unavailable, then the County may immediately terminate or, amend this
agreement. To the extent C.R.S. § 29-1-110 is applicable, any financial obligation of the
County to the SubGrantee beyond the current fiscal year is also contingent upon adequate
funds being appropriated, budgeted and otherwise available.
Page 61 of 84
2
Upon expiration of this Agreement, as identified by the Agreement Date and Project
Deadline (Deadline) in Exhibit A, the SubGrantee shall transfer to the County any CDBG
funds on hand at the time of expiration and any accounts receivable attributable to the use
of CDBG funds. These transferred funds shall revert to the County and be utilized for other
purposes.
B. Timeline
All Project activities shall be completed and draw requests submitted by the Deadline unless
the Subgrantee notifies the County in writing thirty (30) days prior to the Deadline that the
funds cannot be disbursed. An extension may be granted, in writing, in which all draw requests
be submitted and Project activities shall be completed by thirty (30) days following the
Deadline. In the event that the completion deadline falls on a weekend or holiday, the Deadline
will be considered the work day prior to the scheduled completion date. If the project requires
additional time past the extended Deadline, the Agreement must be modified by mutual
agreement of the County and the SubGrantee.
C. Performance Criteria
In accordance with the funding application submitted by the SubGrantee for the Project, the
criteria listed below are to be met during the execution of the Project as identified in Exhibit
A Scope of Services.
1. Quantifiable Goals
2. Community Impact
3. Monthly Performance Standards
D. Reporting Requirements
1. Project reports will be due within twenty (20) days following the end of each
reporting period as specified in Exhibit A Scope of Services until the Project is
completed.
2. The official annual audit and/or Financial Statements for the SubGrantee in which
both revenues and expenditures for the CDBG Projects described herein are
detailed are due annually. The last completed official annual audit report and/or
Financial Statements shall be due on May 31, and for four (4) years thereafter on
May 31.
3. Non-profit organizations that expend $750,000 or more annually in federal
funds shall comply with the Single Audit Act of 1984, as amended, as
implemented in OMB Uniform Guidance §200.501, and other applicable
federal regulations.
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III. RESPONSIBILITIES OF THE SUBGRANTEE
A. Federal Compliance
The SubGrantee shall comply with all applicable federal laws, regulations and requirements,
and all provisions of the grant agreements received from the U.S. Department of Housing and
Urban Development (HUD) by the County. These include but are not limited to compliance
with the provisions of the Housing and Community Development Act of 1974 and all rules,
regulations, guidelines and circulars promulgated by the various federal departments,
agencies, administrations and commissions relating to the CDBG Program. A listing of some
of the applicable laws and regulations are as follows:
1. 24 CFR Part 570;
2. 24 CFR Parts 84 and 85 as applicable per 24 CFR 570.502;
3. Title VI of the Civil Rights Act of 1964;
4. Title VIII of the Civil Rights Act of 1968;
5. Sections 104(b) and 109 of the Housing and Community Development Act of
1974;
6. Fair housing regulations established in the Fair Housing Act, Public Law 90-284,
and Executive Order 11063;
7. Section 504 of the Rehabilitation Act of 1973;
8. Asbestos guidelines established in CPD Notice 90-44;
9. The Energy Policy and Conservation Act (Public Law 94-163) and 24 CFR Part
39;
10. Non-discrimination in employment, established by Executive Order 11246;
11. Equal employment opportunity and minority business enterprise regulations
established in 24 CFR part 570.904;
12. Section 3 of the Housing and Urban Development Act of 1968;
The purpose of section 3 is to ensure that employment and other economic
opportunities generated by certain HUD financial assistance
shall, to the greatest extent feasible, and consistent with existing Federal, State
and local laws and regulations, be directed to low- and very low income
persons, particularly those who are recipients of government assistance for
housing, and to business concerns which provide economic opportunities to
low- and very low-income persons.
13. Federal procurement rules when purchasing services, supplies, materials, or
equipment. The applicable federal regulations are contained in: 24 CFR Part 85
or through 24 CFR Part 84, as applicable;
14. Lead Based Paint regulations established in 24 CFR Parts 35 and 570.608;
15. Audit Requirements established in OMB Uniform Guidance §200.501; and
16. Cost principles established in OMB Uniform Guidance §200.430 and §200.431
as applicable per 24 CFR 570.502;
17. Conflict of Interest:
a) Applicability.
(1) In the procurement of supplies, equipment, construction, and
services by the County and by the SubGrantee, the conflict of interest
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provisions in 24 CFR 85.36 and 24 CFR 84.42, respectively shall
apply.
(2) In all cases not governed by 24 CFR 85.36 and 84.42, the
provisions of 24 CFR 570.611 (2) shall apply. Such cases include the
acquisition and disposition of real property and the provision of
assistance by the County or by its SubGrantees to individuals,
businesses, and other private entities under eligible activities that
authorize such assistance (e.g., rehabilitation, preservation, and
other improvements of private properties or facilities pursuant to 24
CFR 570.202; or grants, loans, and other assistance to businesses,
individuals, and other private entities pursuant to 24 CFR 570.203,
570.204, 570.455, or 570.703 (i)).
b) Conflicts prohibited. The general rule is that persons
described in paragraph (c) of this section who exercise or have
exercised any functions or responsibilities with respect to CDBG
activities assisted under this part, or who are in a position to
participate in a decision-making process or gain inside information
with regard to such activities, may not obtain a financial interest or
benefit from a CDBG-assisted activity, either for themselves or
those with whom they have business or immediate family ties,
during their tenure or for one year thereafter.
c) Persons covered. The conflict of interest provisions of paragraph (b)
of this section apply to any person who is an employee, agent,
consultant, officer, or elected official or appointed official of the
County, or any designated public agencies, or of the SubGrantee that
are receiving funds under this part.
d) Exceptions. Upon the written request of the County, HUD may grant
an exception to the provisions of paragraph (b) of this section on a
case-by-case basis when it has satisfactorily met the threshold
requirements of (d)(1) of this section, taking into account the
cumulative effects of paragraph (d)(2) of this section.
(1) Threshold requirements. HUD will consider an exception
only after the County has provided the following documentation:
i. A disclosure of the nature of the conflict, accompanied by
an assurance that there has been public disclosure of the
conflict and a description of how the public disclosure was
made; and
ii. An opinion of the County’s attorney that the interest for
which the exemption is sought would not violate State or
local law.
(2) Factors to be considered for exceptions. In determining
whether to grant a requested exception after the County has
satisfactorily met the requirements of paragraph (d)(1) of this section,
HUD shall conclude that such an exception will serve to further the
purposes of the Act and the effective and efficient administration of
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the County’s program or project, taking into account the following
factors, as applicable:
i. Whether the exception would provide a significant cost
benefit or an essential degree of expertise to the program
or project that would otherwise not be available;
ii. Whether an opportunity was provided for open
competitive bidding or negotiation;
iii. Whether the person affected is a member of a group or
class of low- or moderate-income persons intended to be
the beneficiaries of the assisted activity, and the exception
will permit such person to receive generally the same
interests or benefits as are being made available or
provided to the group or class;
iv. Whether the affected person has withdrawn from his or her
functions or responsibilities, or the decision making
process with respect to the specific assisted activity in
question;
v. Whether the interest or benefit was present before the
affected person was in a position as described in paragraph
(b) of this section;
vi. Whether undue hardship will result either to the County or
the person affected when weighed against the public
interest served by avoiding the prohibited conflict; and
vii. Any other relevant considerations.
18. The SubGrantee cannot engage in a federally funded contract with any entity
registered in the Lists of Parties Excluded From Federal Procurement or
Nonprocurement Programs.
19. Labor Standards (Davis-Bacon)
Except for the rehabilitation of residential property that contains less
than eight (8) units, the SubGrantee, and its contractor and all
subcontractors shall comply with the Davis-Bacon Act, 40 U.S.C. 276a
to 276a-7, and applicable regulations of the Department of Labor under
29 C.F.R. Part 5, requiring the payment of wages at rates of not less than
those prevailing on similar construction in the locality as determined by
the Secretary of Labor, when the project costs total $2,000 or more and
the work is financed in whole or in part with assistance provided under
this Agreement. The applicable Davis-Bacon wage rate schedule must
be included in all bid and contract documents, as well as the “Federal
Labor Standards Provisions”, Form HUD-4010.
20. Lead Based Paint Regulations
If the Project involves acquisition, construction, demolition,
rehabilitation, or any other activity related to residential housing, and
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the building was built prior to 1978, Lead Based Paint Laws and
Regulations apply, as established in 24 CFR Parts 35 and 24 CFR
570.608. Further, all applicable federal and state laws relating to lead-
based paint must be followed, including such regulations promulgated
by the U.S. Environmental Protection Agency and the State
Department of Public Health and Environment, including regulations
for non-housing buildings. If the SubGrantee does not follow and
document lead based paint laws and regulation compliance, the
SubGrantee will not be eligible for reimbursement.
21. Environmental Review
Notwithstanding any provision of this Agreement, the parties hereto
agree and acknowledge that this Agreement does not constitute a
commitment of funds or site approval, and that such commitment of
funds or approval may occur only upon satisfactory completion of
environmental review and, if required, receipt by Arapahoe County of
a release of funds from the U.S. Department of Housing and Urban
Development under 24 CFR Part 58. The parties further agree that the
provision of any funds to the project is conditioned on Arapahoe
County’s determination to proceed with, modify, or cancel the project
based on the results of a subsequent environmental review.
22. Uniform Relocation Act (URA)
The Project is subject to the relocation and acquisition requirements
of the Uniform Relocation Act of 1970, as amended, and
implemented at 49 CFR Part 24; Section 104(d) of the Housing &
Community Development Act, as amended, and implemented at 24
CFR Part 42; and Displacement, Relocation, Acquisition, and
Replacement of Housing implemented at 24 CFR 570.606. The
SubGrantee must comply with the County’s Anti Displacement and
Relocation Assistance Plan on file and must pay all relocation
expenses as applicable under the Act. Relocation payment
calculations, records of Relocation payments and all other
Relocation records are subject to County or federal review and
monitoring. The SubGrantee agrees that it will pay any relocation
expenses required by the Act and will reimburse the County for any
relocation payments the County paid as a result of monitoring
review by the County or any federal agency, as required by the Act.
B. Non-Appropriations Clause
The SubGrantee agrees that it will include in every contract it enters, which relies upon CDBG
monies for funding, a non-appropriation clause that will protect itself, and the County from
any liability or responsibility or any suit which might result from the discontinuance of CDBG
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funding for any reason. Because this SubGrantee Agreement involves funds from a federal
grant, to the extent there is a conflict the funding provisions of this SubGrantee Agreement,
the federal grant and the federal statutes control rather than the provisions of Section 24-91-
103.6, C.R.S. with regard to any public work projects.
C. Expenditure Restrictions
All CDBG funds that are approved by HUD for expenditure under the County's grant
agreement, including those that are identified for the SubGrantee's Projects and activities,
shall be allocated to the specific projects and activities described and listed in the grant
agreements. The allocated funds shall be used and expended only for the projects and
activities for which the funds are identified.
D. Agreement Changes
No projects or activities, nor the amount allocated therefore, may be changed without approval
by the County and acceptance of the revised Final Statement and/or Consolidated Plan by
HUD, if required. Changes must be requested in writing and may not begin until a
modification to this Agreement is fully executed.
E. Direct Project Supervision and Administration
The SubGrantee shall be responsible for the direct supervision and administration of its
respective projects or activities. This task shall be accomplished through the use of the
SubGrantee's staff, agency and employees. The SubGrantee shall be responsible for any
injury to persons or damage to property resulting from the negligent acts or errors and
omissions of its staff, agents and employees. Because the SubGrantee is responsible for the
direct supervision and administration of its projects or activities, the County shall not be liable
or responsible for cost overruns by the SubGrantee on any projects or activities. The County
shall have no duty or obligation to provide any additional funding to the SubGrantee if its
projects or activities cannot be completed with the funds allocated by the County to the
SubGrantee. Any cost overruns shall be the sole responsibility of the SubGrantee.
1. The SubGrantee agrees that all funds allocated to it for approved projects or
activities shall be used solely for the purposes approved by the County. Said funds
shall not be used for any non-approved purposes.
2. The SubGrantee agrees that the funds allocated for any approved projects or
activities shall be sufficient to complete said projects or activities without any
additional CDBG funding.
F. Indemnity
To the extent allowed by law, the SubGrantee shall indemnify and hold harmless the County
and its elected and appointed officials, officers, employees and agents from and against any
and all losses, damages, liabilities, claims, suits, actions or costs, including attorneys fees,
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made, asserted or incurred as a result of any damage or alleged damage to person or property
occasioned by the acts or omissions of SubGrantee, its officers, employees, agents, contractors
or subcontractors, arising out of or in any way connected with the Project or the performance
of this contract.
G. Bonding and Insurance
If the SubGrantee's projects involve construction activities, any Contractor it uses for said
activities shall be required to provide and maintain, until final acceptance by the SubGrantee
of all work by such Contractor, the kinds and minimum amounts of insurance as follows:
1. Comprehensive General Liability: In the amount of not less than $1,000,000
combined single limit. Coverage to include:
a. Premises Operations
b. Products/Completed Operations
c. Broad Form Contractual Liability
d. Independent Contractors
e. Broad Form Property Damage
f. Employees as Additional Insured
g. Personal Injury
h. Arapahoe County and the SubGrantee as Additional Named Insured
i. Waiver of Subrogation
2. Comprehensive Automobile Liability: In the amount of not less than
$1,000,000 combined single limit for bodily injury and property damage.
Coverage to include:
a. Arapahoe County and the SubGrantee as additional Named Insured
b. Waiver of Subrogation
3. Employers Liability and Workers Compensation: The Contractor shall secure
and maintain employer's liability and Worker's Compensation Insurance that
will protect it against any and all claims resulting from injuries to and death of
workers engaged in work under any contract funded pursuant to this
agreement. Coverage to include Waiver of Subrogation.
4. All referenced insurance policies and/or certificates of insurance shall be
subject to the following stipulations:
a. Underwriters shall have no rights of recovery subrogation against
Arapahoe County or the SubGrantee; it being the intent of the parties
that the insurance policies so effected shall protect the parties and be
primary coverage for any and all losses covered by the described
insurance.
b. The clause entitled "Other Insurance Provisions" contained in any
policy including Arapahoe County as an additional named insured
shall not apply to Arapahoe County, or the SubGrantee.
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c. The insurance companies issuing the policy or policies shall have no
recourse against Arapahoe County, or the SubGrantee for payment of
any premiums due or for any assessments under any form of any
policy.
d. Any and all deductibles contained in any insurance policy shall be
assumed by and at the sole risk of the Contractor.
5. Certificate of Insurance: The Contractor shall not commence work under any
contract funded pursuant to this Agreement until he has submitted to the
SubGrantee, received approval thereof, certificates of insurance showing that
he has complied with the foregoing insurance requirements. The SubGrantee
shall also submit a copy of the Contractor's certificates of insurance to the
County.
6. Notwithstanding the provisions contained in this paragraph (H) set forth
hereinabove, the County reserves the right to modify or waive said provisions
for projects or activities for which these provisions would prove prohibitive.
The SubGrantee understands, however, that the decision to waive or modify
those provisions is fully within the discretion of the County.
In accordance with 24 CFR parts 84 and 85, the following bonding requirements shall apply
to all projects exceeding the simplified acquisition threshold (currently $150,000):
1. A bid guarantee from each bidder equivalent to 5% of the bid price;
2. A performance bond on the part of the contractor for 100% of the contract
price; and
3. A payment bond on the part of the contractor for 100% of the contract price.
H. Records
The SubGrantee shall maintain a complete set of books and records documenting its use of
CDBG funds and its supervision and administration of the Project. Records are to include
documentation verifying Project eligibility and national objective compliance, as well as
financial and other administrative aspects involved in performing the Project. The
SubGrantee shall provide full access to these books and records to the County, the Secretary
of HUD or his designee, the Office of the Inspector General, and the General Accounting
Office so that compliance with Federal laws and regulations may be confirmed. The
SubGrantee further agrees to provide to the County upon request, a copy of any audit reports
pertaining to the SubGrantee's financial operations during the term of this Agreement. All
records pertaining to the Project are to be maintained for a minimum of five years following
close-out of the Project.
I. Reporting
The SubGrantee shall file all reports and other information necessary to comply with
applicable Federal laws and regulations as required by the County and HUD. This shall
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include providing to the County the information necessary to complete annual Performance
Reports in a timely fashion.
J. Timeliness
The SubGrantee shall comply with the performance standards established in Exhibit A of this
Agreement. The SubGrantee understands that failure to comply with the established standards
may lead to a cancellation of the Project and a loss of all unexpended funds.
K. Reimbursement for Expenses
The SubGrantee agrees that before the County can distribute any CDBG funds to it, the
SubGrantee must submit to the County's Housing and Community Development Services
Division documentation in the form required by that Division which properly and fully
identifies the amount which the SubGrantee is requesting at that time. The County shall have
ten (10) working days to review the request. Upon approval of the request, the County will
distribute the requested funds to the SubGrantee as soon as possible.
L. Program Income
All program income directly derived from the Arapahoe County Community Development
Block Grant Program received by the SubGrantee will be returned to the County unless
authorized in Exhibit A Scope of Services to be retained by the SubGrantee and dispersed for
its approved CDBG Project activities. If the retention and re-use of Program Income is
Authorized, it must be dispersed for its approved CDBG Project activities before additional
CDBG funds are requested from the County. Following completion of the SubGrantee's
Arapahoe County CDBG Projects, all program income directly generated from the use of
CDBG funds will be remitted to the County.
M. Real Property
Real property acquired in whole or in part with CDBG funds shall be utilized in accordance
with the scope and goals identified in Exhibit A Scope of Services attached to and made a part
of this Agreement. Should the property in question be sold or otherwise disposed of, or the
approved property usage discontinued, the SubGrantee shall adhere to the requirements of 24
CFR Parts 84 or 85 (as applicable) regarding the use and disposition of real property.
N. State and County Law Compliance
All responsibilities of the SubGrantee enumerated herein shall be subject to applicable State
of Colorado statutes and County ordinances, resolutions, rules, and regulations.
O. Subcontracts
If subcontracts are used on the Project, the SubGrantee agrees that the provisions of this
Agreement shall apply to any subcontract.
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P. Suspension or Termination
This Agreement may be immediately suspended or terminated upon written notification from
the County if the SubGrantee materially fails to comply with any term of this Agreement.
This Agreement may also be terminated for convenience by mutual agreement of the County
and the SubGrantee.
Q. Urban County Designation
In the event that the Unit of General Local Government should withdraw from the County's
"Urban County" designation, this Agreement shall terminate as of the termination date of the
County's CDBG grant Agreement with HUD.
R. Certification
The SubGrantee certifies that to the best of its knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf
of it, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement; and,
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
S. Disallowance
If it is determined by HUD or other federal agency that the expenditure, in whole or in part,
for the SubGrantee's Project or activity was improper, inappropriate or ineligible for
reimbursement, then the SubGrantee shall reimburse the County to the full extent of the
disallowance.
T. Reversion of Assets
Upon expiration of this Agreement, the SubGrantee shall transfer to the County any CDBG
funds on hand at the time of expiration and any accounts receivable attributable to the use
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of CDBG funds. Any real property under the SubGrantee's control that was acquired or
improved in whole or in part with CDBG funds (including CDBG funds provided to the
SubGrantee in the form of a loan) in excess of $25,000 is either:
(i) Used to meet one of the national objectives in §570.208 (formerly §570.901)
until five years after expiration of the agreement, or for such longer period of time
as determined to be appropriate by the County and specified in Exhibit A Scope of
Services; or
(ii) Not used in accordance with national objectives in §570.208 (formerly
§570.901), in which event the SubGrantee shall pay to the County an amount equal
to the current market value of the property less any portion of the value attributable
to expenditures of non-CDBG funds for the acquisition of, or improvement to, the
property.
IV. RESPONSIBILITIES OF THE COUNTY
A. Administrative Control
The Parties recognize and understand that the County will be the governmental entity required
to execute all grant agreements received from HUD pursuant to the County's requests for
CDBG funds. Accordingly, the SubGrantee agrees that as to its projects or activities
performed or conducted under any CDBG agreement, the County shall have the necessary
administrative control required to meet HUD requirements.
B. Performance and Compliance Monitoring
The County's administrative obligations to the SubGrantee pursuant to paragraph A above
shall be limited to the performance of the administrative tasks necessary to make CDBG funds
available to the SubGrantee and to provide Housing and Community Development Services
staff whose job it will be to monitor the various projects funded with CDBG monies to monitor
compliance with applicable Federal laws and regulations.
C. Reporting to HUD
The County will be responsible for seeing that all necessary reports and information required
of the County are filed with HUD and other applicable Federal agencies in a timely fashion.
V. EXTENT OF THE AGREEMENT
This agreement, including any documents attached as exhibits which are hereby incorporated
herein by reference, represents the entire and integrated agreement between the County, and
SubGrantee and supersedes all prior negotiations, representations or agreements, either
written or oral. Any amendments to this agreement must be in writing and signed by both the
County, and SubGrantee. If any portion of this agreement is found by a court of competent
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jurisdiction to be void and/or unenforceable, it is the intent of the parties that the remaining
portions of this agreement shall be of full force and effect.
VI. NOTICES
Notices to be provided under this Agreement shall be given in writing and either delivered by
hand or deposited in the United States mail with sufficient postage to the addresses set forth:
To the County: Arapahoe County Attorney
5334 S. Prince Street
Littleton, CO 80120-1136
and
Arapahoe County Housing and Community Development
1690 W. Littleton Blvd., #300
Littleton, CO 80120-2069
To the SubGrantee: City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
Attn: Nancy Fenton
In Witness Whereof, the Parties have caused this Agreement to be duly executed this
_____________ day of _________________________________, ___________.
SubGrantee: City of Englewood
________________________________________________
Signature
________________________________________________
Name & Title
Board of County Commissioners
Arapahoe County, Colorado
________________________________________________
Don Klemme on behalf of the Board of County Commissioners
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Pursuant to Resolution #170252
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1
EXHIBIT A
SCOPE OF SERVICES
FOR CDBG REHAB
Subgrantee: City of Englewood
Project Name: Energy Efficiency Englewood (E3)
Project #: ENHS1703
Program Name: Community Development Block Grant (CDBG)
CFDA #: CDBG 14.218
AGREEMENT AMOUNT: $115,000
AGREEMENT END DATE AND PROJECT DEADLINE: 4/30/2018
INTRODUCTION
This Scope of Services is attached to and incorporated into the SubGrantee Agreement between the
Board of County Commissioners of the County of Arapahoe, State of Colorado and the City of Englewood
(SubGrantee) as referenced in the Agreement. The purpose of this Scope of Services is to further
describe the project requirements referenced in Section II. C. - Performance Criteria of the SubGrantee
Agreement.
1. FEDERAL REGULATORY INFORMATION
CDBG National Objective1: Benefit to low- and moderate- income (LMI) housing
HUD Matrix Code: 14A Rehab: Single Unit Residential Proposed Number of
beneficiaries*:
13
Accomplishment Type: 10 LMC Household
*Beneficiaries are to be counted by the number of total number of PEOPLE or HOUSEHOLDS
who will benefit from the project (including all members of a household).
The Project will be carried out under the:
CDBG Area Benefit definition CDBG Limited Clientele definition
For Limited Clientele Activities: Select which method of income verification will be used:
Self-Certification Verification with supporting income documentation
If income will be verified2, select the method that will be used to determine annual household income:
HUD Income Calculator Part 5 Section 8 Census Long Form
1 Change to appropriate National Objective if necessary.
2 For descriptions of each income verification method and required documentation, go to:
https://www.hudexchange.info/incomecalculator/
This website provides an on-line income calculator for each of the three verification methods. The use of the calculator is required and a print-
out of the completed calculator for each household assisted must be maintained on file.
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2
2. ACTIVITY DESCRIPTION/PERFORMANCE GOALS
a. Purpose (short description of program purpose)
The E3 project will provide grants up to $8,000 with a homeowner’s match of 20% for
conservation and energy efficiency repairs and upgrades to preserve the existing housing stock
in Englewood. Due to the fact that 66% of the houses in Englewood were built before 1970 and
83% of the houses were built prior to 1980, a significant number of these homes require energy
efficiency repairs and upgrades to preserve the housing stock and keep residents housed in safe
homes. The E3 program is only available to City of Englewood homeowners meeting low to
moderate income requirements (0-80% AMI). The program provides an incentive to lower
income families to encourage conservation and energy efficiency upgrades.
b. Goals and Community Impact
Provide grants to roughly 13 single family homeowners in Englewood, preserving the city
housing stock supporting low to moderate income residents.
c. Project Address-throughout Arapahoe County
Sites within Englewood city limits; addresses are unknown at this time.
d. Name of Organization Carrying out the Activity –City of Englewood
Organization is: Another unit of local gov’t; Another public agency; CBDO only;
Subrecipient only; CBDO designated as subrecipient
e. Local Jurisdictions rules and regulations/ADA
SubGrantee agrees that it has read and understands the local jurisdiction’s rules and regulations
and local codes pertaining to the work and that all work will be permitted with the municipality
and completed according to its rules and regulations. SubGrantee will perform the work in
accordance with the Americans with Disabilities Act (ADA).
f. Detailed Program Requirements
The responsibilities of the City of Englewood for implementation of the program will include:
Market the program;
Review all applications;
Determine applicants’ eligibility;
Maintain a list of approved contractors;
Complete a Site Specific Environmental Review;
Refer clients to Arapahoe County Weatherization, when appropriate;
Determine client needs and develop comprehensive work specifications
based on Energy Audit;
Prepare client documentation;
Monitor rehab activity;
Comply with lead-based paint regulations and ensure that tenants, owners
and contractors are aware of their rights, responsibilities and options;
Maintain program activity records and produce reports as set forth in this
contract;
Comply with State Historic Preservation Office (SHPO) Agreement for work
completed on homes 50 years or older, or homes eligible for historic
preservation designation;
Comply with Section 3 requirements;
To the greatest extent feasible, award contracts to Section 3, minority-
owned, and women-owned businesses.
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Contact SHPO for work on homes 50 years or older, or homes eligible for
historic preservation that is not included in the programmatic agreement;
Homeowner selects company/individual to conduct work or purchase
materials. Company name and/or individual name must be matched against
the Federal Excluded Party List System by City staff to insure eligibility to
receive federal funds. This is completed before any work begins. Once
cleared the homeowner is instructed to proceed and to ensure appropriate
permits are obtained, if required, by the Englewood Building and Safety
Division.
Ensure that costs are reasonable:
o Does not exceed that which would be incurred by a prudent person
under the circumstances prevailing at the time the decision was
made to incur the cost;
o Is consistent with sound business practices; and
o Is consistent with market prices for similar goods and services;
Payment may be made either directly to homeowner, upon receipt of paid
invoices, or paid directly to company/individual. Reimbursement is 80% of
the total invoice when a 20% match is required. Copies of checks and
invoices are placed in file;
Items will meet or exceed energy standards set forth at
www.energystar.gov; and
Homeowner sign-off on the job being completed as stated in the description
of work.
Drawdown requests must be accompanied by monthly reports, including
demographics (income, race/ethnicity) for persons served.
Final drawdown request must be accompanied by a year-end completion
report highlighting project accomplishments, including demographics, as
well as the annual SHPO report.
g. Program Income
Program income is the gross income received by the SubGrantee directly generated from the
use of CDBG funds under this Agreement. Program income includes:
Proceeds from the sale or lease of property purchased or improved with CDBG funds
until five years after the termination of this Agreement;
Proceeds from the sale or lease of equipment purchased with CDBG funds;
Gross income from the use or rental of real or personal property acquired, constructed
or improved by the SubGrantee less costs incidental to the generation of income;
Payments of principal and interest on loans made by the SubGrantee using CDBG funds;
Proceeds from the sale of loans or obligations secured by loans made with CDBG funds;
Interest earned on program income pending its disposition (NOTE: interest earned on
CDBG funds held in revolving loan funds is not program income and must be remitted to
the U.S. Treasury at least annually); and
Funds collected through special assessments on properties not owned and occupied by
LMI households in order to recover the CDBG portion of a public improvement.
The County authorizes does not authorize the SubGrantee to retain Program Income to be
used for eligible CDBG activities. If authorized, Program income may be used for the following
purposes: n/a
Reporting program income: Monthly, the SubGrantee must report to the County on the
amount of Program Income received, less costs incidental to the generation of Program Income.
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Any Program Income in excess of the amount of CDBG funds identified in Section i. Budget must
be repaid to the County.
i. Budget
ITEM TOTAL BUDGET AMOUNT PAID
BY COUNTY
E3 Administration $37,644 $14,600
Grants for Energy Efficiency $120,000 $100,400
TOTAL $167,644 $115,000
The amounts in each budget line item may be adjusted with the written approval of the County; provided, however, that the
total amount of the award does not change.
Retainage: Up to 5% of each draw may be retained to ensure that the work is completed satisfactorily. Retainage withheld will
be paid within 60 days upon the completion and satisfactory inspection of the work.
3. DRAW REQUESTS
Draw requests are due for each calendar month by the 20th day of the following month. Draw requests
must include:
a. Draw cover sheet showing itemized list of expenditures (HCDS form)
b. Supporting documentation (check all that apply):
Third-party invoices or receipts
Check copies showing payment cashment (cancelled checks)
Lien Waivers
Davis-Bacon Certified Payrolls
Federal Accountability and Transparency Act form (Attachment 1)*
*Per the Federal Accountability and Transparency Act of 2006 as amended, compensation data for certain
officials must be reported. The report form is attached herein as Attachment 1. This form must be
submitted with the first draw request and updated if there are changes
Site Specific Environmental Review checklists
Note: Payments on draws submitted after May 20 may be delayed due to end-of-year HUD reporting
4. REPORTING
Data collection must be completed demonstrating income eligibility and achievements met towards
meeting the objectives described in Section 2 Activity Description. The disbursement of funds is
contingent upon the receipt of the required information.
Reports are due for each calendar month by the 20th day of the following month. Reports must include:
No. of beneficiaries served during the reporting period
Demographic information* for the individual served, or each household
Household income* (if applicable)
Brief narrative report on activities contained in Section 2
Program Income
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*HCDS will provide a form for the collection of beneficiary income and demographic information;
however, the SubGrantee may use its own form, or a form used for another fund source for the same
program, provided that the following information is collected:
Unique identifier: Name and address
Whether the head of household is female and/or disabled
Whether the head of household is aged 62 years or older
Total number of household members
Total income of all household members
Ethnicity: Hispanic or Latino OR Not Hispanic or Latino of each household member
The race of each household member:
White
Black or African American
Asian
American Indian or Alaska Native
Native Hawaiian or Other pacific Islander
American Indian or Alaska Native and White
Asian and White
Black or African American and White
American Indian or Alaska Native and Black or African American
Other Multi-Racial
NOTE: Both ethnicity AND race category must be selected for each household member
Signature attesting to the accuracy of the information submitted.
5. RECORD-KEEPING AND MONITORING
SubGrantee shall retain on file the following documents for a period of five years beyond the final close-
out of this grant. Files shall be made available to Arapahoe County, the Department of Housing and
Urban Development, the Office of Inspector General, the General Accounting Office, or any other
federal regulatory agency, upon request for monitoring purposes.
Each property file must contain:
1. Agreement between County and Subrecipient
2. Draw Requests and supporting documentation (see Section 3 Draw Requests)
3. Annual audits
4. Homeowner application for assistance
5. Source documents used to determine income eligibility and income verification calculator print-
out (if HUD income calculator is used)
6. Agreement between the SubRecipient and homeowner
7. Promissory Note and Deed of Trust, including any addenda, if applicable
8. Title check or copy of deed, documenting ownership of property
9. Site Specific environmental reviews approved by the County
10. EPLS check on contractor and subcontractors used
11. Copy of Flood Insurance Certificate or Policy, if property is located in a FEMA 100-year flood plan
12. Work write-up/scope of work
13. Documentation that the work was conducted per the approved rehab standards and the local
jurisdiction’s housing codes
14. Copies of initial and final inspections and check-lists, performed by a licensed contractor
15. Lien waivers obtained for progress payments and final payment from all contractors and
subcontractors
16. Beneficiary Data (see Section 4 Reporting)
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6
FFOORR CCOOUUNNTTYY UUSSEE OONNLLYY –– FFEEDDEERRAALL IIDDIISS RREEPPOORRTTIINNGG
1. Performance Goal: Create suitable living environments; Provide decent affordable housing; Create economic opportunities
2. Performance Outcome: Availability/Accessibility; Affordability; Sustainability
3. Check box if project address is to be marked as confidential
4. Activity Purpose: Prevent Homelessness; Help the Homeless; Help those with HIV/AIDS; Help persons with disabilities
5. Accomplishments to be reported at another activity: IDIS #
6. Activity being carried out by Grantee? yes; no If yes, activity is being carried out through: Employees; Contractors;
Both
7. If Agreement is with another County department, the activity will be carried out by: County employees; Contractors;
Both
8. Area Type: CDFO Area; Local Target Area; Strategy Area
9. Special Characteristics: Presidentially Declared major Disaster Area; Historic Preservation Area; Brownfield Redevelopment
Area – indicate number of acres remediated:
10. Activity Information: One-for-One Replacement; Displacement; Favored Activity; Special Assessment; Revolving Fund;
Float Funded
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Attachment 1
Federal Funding Accountability and Transparency Act (FFATA)
In accordance with Federal Acquisition Regulation Clause 52.204 -10, reporting is required for awards of $25,000 or
more.
Information Field
Definitions can be found on the reverse of this form.
Response
1. Agency or Jurisdiction DUNS number:
2. Subrecipient name Receiving Award:
3. Subrecipient Parent DUNS number:
(report if different from agency number
above)
4. Location of Entity Receiving Award:
(full street address)
5. Primary location of Performance of the Award:
(City, State and Congressional District)
Answer True or False (below)
6. In the preceding fiscal year, Contractor received:
a.) $25,000,000 or more in annual gross revenues
from federal procurement contracts/subcontracts
and/or federal financial assistance awards or
subawards subject to the Transparency Act.
b.) 80% or more of its annual gross revenues
from federal procurement contracts/subcontracts
and/or federal financial assistance awards or
subawards subject to the Transparency Act.
c.) The public does not have access to
information about the compensation of its five
most highly compensated Executives through
periodic reports filed through the Securities
Exchange Act of 1934 or the IRS.
An answer to question 7 is required ONLY when all answers to questions 6 are true.
7. Names and total compensation of the five (5) most highly compensated Executives for the preceding fiscal
year:
Print Name Compensation Amount
________________________________ ______________________________
________________________________ ______________________________
________________________________ ______________________________
________________________________ ______________________________
________________________________ ______________________________
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By signing below, I certify the information contained in this report is complete and accurate to the best of my
knowledge.
______________________________________________ _____________________________
Signature of Responsible Administrator and Title Date
Definitions
1. The DUNS Number of the agency receiving the award, which is used as the unique entity
identifier.
DUNS Number - Dun and Bradstreet (D&B) – This commercial entity maintains a repository of
unique identifiers (D-U-N-S Numbers), which are nine-digit sequences recognized as the
universal standard for identifying business entities and corporate hierarchies. Any organization
that has a Federal contract or grant must have a DUNS Number.
2. The name of the entity receiving the award; Sub-Grantee, Sub-Recipient, Sub-Awardee.
3. The DUNS Number of the agency receiving the award (if different than Sub-Recipient in box
#1), which is used as the unique entity identifier. DUNS Number - Dun and Bradstreet (D&B)
– This commercial entity maintains a repository of unique identifiers (DUNS Numbers), which
are nine-digit sequences recognized as the universal standard for identifying business entities
and corporate hierarchies. Any organization that has a Federal contract or grant must have a
DUNS Number.
4. The business office location of the entity receiving the award under the award including the
city, state, congressional district, and country.
5. The primary location of performance under the award including the city, state, congressional
district, and country.
6. The names and total compensation of the five highest-paid officers of an entity if, in the
preceding fiscal year, that entity received: 80% or more of its annual gross revenues in Federal
awards, $25,000,000 or more in annual gross revenues from Federal awards, and the public
does not already have access to data on executive compensation through reports filed under
section 13(a) or 15(d) of the Securities Exchange Act of 1934, or section 6104 of the Internal
Revenue Code of 1986.
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COUNCIL
COMMUNICATION
TO: Mayor and Council
FROM: Tom Brennan
DEPARTMENT: Utilities
DATE: September 5, 2017
SUBJECT: Oxford Station - Emergency 78" Storm Sewer Repair
DESCRIPTION:
Oxford Station - Emergency 78" Storm Sewer Repair
RECOMMENDATION:
Information
PREVIOUS COUNCIL ACTION:
None
SUMMARY:
The repairs require excavating to a depth of 23'. This stabilization effort is necessary to protect
the workers performing the work and an adjacent 14" water line.
ANALYSIS:
The repair consists of 113 linear feet of 30" concrete caissons drilled to a depth of 30'. This work
will ensure the safety of the workers, facilitate the excavation, and protect the water line.
FINANCIAL IMPLICATIONS:
Total costs are not known at this time as the project is being performed on a time and materials
basis. Funding will come from the Storm Water Fund reserve balance which is approximately
$1.2 million.
ATTACHMENTS:
Oxford Station Memo
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