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Home My WebLink About2017-11-06 (Regular) Meeting Agenda Packet Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303- 762-2405) at least 48 hours in advance of when services are needed. 1000 Englewood Pkwy – Council Chambers Englewood, CO 80110 AGENDA City Council Regular Meeting Monday, November 6, 2017 ♦ 7:00 PM 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Consideration of Minutes of Previous Session a. Minutes from the Regular City Council Meeting of October 16, 2017. City Council Regular - 16 Oct 2017 - Minutes - Pdf 6. Recognition of Scheduled Public Comment The deadline to sign up to speak for Scheduled Public Comment is Wednesday, prior to the meeting, through the City Manager’s Office. Only those who meet the deadline can speak in this section. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five minutes.) a. Kathleen Bailey, an Englewood resident, will address Council regarding health and safety. b. Casey Adragna will address Council regarding the Planned Unit Development for 3333, 3323, 3317 South Pearl St. 7. Recognition of Unscheduled Public Comment Speakers must sign up for Unscheduled Public Comment at the beginning of the meeting. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be continued to General Discussion.) Council Response to Public Comment. 8. Communications, Proclamations, and Appointments 9. Consent Agenda Items a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading. i. Council Bill 65 - Romans Park Permanent Easement CB 65 - Romans Park Permanent Easement to Public Service Company of Colorado - Pdf Page 1 of 216 Englewood City Council Regular Agenda November 6, 2017 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303- 762-2405) at least 48 hours in advance of when services are needed. The Parks, Recreation and Library Services Department recommends that Council adopt an Ordinance approving a permanent easement at Romans Park for the Public Service Company of Colorado's relocation of an electrical enclosure. Staff: Open Space Manager Dave Lee ii. Council Bill 67 - Amending the Code regarding the Local Licensing Authority for liquor and marijuana CB 67 - Amending the Code regarding the Local Licensing Authority for liquor and marijuana - Pdf Staff recommends that Council adopt an Ordinance amending the Englewood Municipal Code 2000 to establish a Hearing Officer as the Englewood Local Liquor and Marijuana Licensing Authority. Staff: Acting City Clerk Stephanie Carlile c. Resolutions and Motions i. Document Management System Contract Document Management System Contract - Pdf Staff recommends Council approve, by motion, the Tyler Technologies sales quotation/amendment for Tyler Content Manager software provided by Tyler Technologies to be added to the existing agreement in force with Tyler Technologies. Staff: Applications Manager Joe Isenbart ii. Rotolo Park Improvement Project Rotolo Park Improvement Project - Pdf The Parks, Recreation and Library Services Department recommends that Council approve, by motion, the construction contract with Colorado Total Maintenance for the Rotolo Park Shelter Project. Staff: Open Space Manager Dave Lee iii. Belleview Park Maintenance Storage Building Belleview Park Maintenance Storage Building - Pdf The Parks, Recreation and Library Services Department recommends that Council approve a contract with A-Shed USA, Inc. for construction of a maintenance storage building at Belleview Park in the Chenango parking lot. Staff: Open Space Manager Dave Lee 10. Public Hearing Items 11. Ordinances, Resolutions and Motions a. Approval of Ordinances on First Reading i. Council Bill 66 - 3333, 3323, 3317 South Pearl Street Planned Unit Development Council Bill 66 On October 16, 2017, following a motion and 2nd to approve Council Bill 66 and set a public hearing for November 20, 2017, Council tabled voting on the motion until November 6, 2017. At this time Staff recommends Council withdraw that motion, and set a public hearing date of November 20, 2017 in conformance with E.M.C. 16-2-8(G)(5). Staff will present Council Bill 66 for approval following the Page 2 of 216 Englewood City Council Regular Agenda November 6, 2017 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303- 762-2405) at least 48 hours in advance of when services are needed. mandatory public hearing. Staff: Planner II Audra Kirk b. Approval of Ordinances on Second Reading c. Resolutions and Motions i. Award Police Headquarters Project Construction Police Headquarters Construction Project - Pdf Exterior Elevation Presentation Staff recommends that City Council award, by motion, the project to construct "Englewood Police Headquarters". The total estimated cost is not to exceed $27,000,000 and consists of a contract amendment for construction to Adolphson & Peterson in the amount of $21,029,755, other incidental and related costs associated with the project in the amount of $4,384,180, as detailed with estimated costs in the attached project budget, and a project contingency in the amount of $1,586,065. Staff: Public Works Director Dave Henderson ii. Motion to Issue an RFP for golf course management lease - Pdf Staff recommends that Council approve, by motion, the issuance of a Request for Proposals for a long-term management lease for Broken Tee Golf Course. Staff: Parks, Recreation and Library Services Director Dorothy Hargrove 12. General Discussion a. Mayor's Choice b. Council Members' Choice 13. City Manager’s Report 14. City Attorney’s Report 15. Adjournment Page 3 of 216 MINUTES City Council Regular Meeting Monday, October 16, 2017 1000 Englewood Pkwy – Council Chambers 7:00 PM 1 Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Jefferson at 7:00 p.m. 2 Invocation The invocation was given by Council Member Russell. 3 Pledge of Allegiance The Pledge of Allegiance was led by Council Member Russell. 4 Roll Call COUNCIL PRESENT: Mayor Joe Jefferson Mayor Pro Tem Rick Gillit Council Member Laurett Barrentine Council Member Amy Martinez Council Member Linda Olson Council Member Rita Russell Council Member Steve Yates A quorum was present. COUNCIL ABSENT: None STAFF PRESENT: City Manager Keck City Attorney McKenney Brown Interim Assistant City Manager Woulf Acting City Clerk Carlile Acting Deputy City Clerk McKinnon Director Rinkel, Finance and Administrative Services Director Kuosman, Littleton/Englewood Wastewater Treatment Plant Director Power, Community Development Open Space Manager Lee, Parks and Recreation Senior Planner Stitt, Community Development Planner II Kirk, Community Development Page 1 of 13 Draft Page 4 of 216 City Council Regular October 16, 2017 Deputy Director Business Administration/ Communications Manager Doane, Littleton/Englewood Wastewater Treatment Plant Government Relations Specialist Varner, Littleton/Englewood Wastewater Treatment Plant Deputy Director of 0&M Solutions Carson, Littleton/Englewood Wastewater Treatment Plant Budget and Revenue Manager Nolan, Finance and Administrative Services Deputy Police Chief Watson, Police Department Technology Support Specialist II Munnell, Information Technology 5 Consideration of Minutes of Previous Session a) Minutes from the Regular City Council Meeting of October 2, 2017. Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF OCTOBER 2, 2017. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 7 0 0 Motion CARRIED. 6 Recognition of Scheduled Public Comment a) Colin Waters from the Colorado Lottery presented the Starburst Award to the City of Englewood. b) Kathleen Bailey, an Englewood resident, addressed Council regarding health and safety. c) Patrick Fitzgerald addressed Council regarding Wastewater Treatment Plant biogas. d) Carolyn Moershel, an Englewood resident, was scheduled to address Council regarding ADU's/short term rentals but was not present. e) Elaine Hults, an Englewood resident, addressed Council regarding an Open Record Request. 7 Recognition of Unscheduled Public Comment Page 2 of 13 Draft Page 5 of 216 City Council Regular October 16, 2017 a) Scott Gilbert, an Englewood resident addressed Council regarding the Biogas Engineering contract. b) Doug Cohn, an Englewood resident, gave thanks to everyone involved in the Englewood Block Party and it's success. Council responded to Public Comment. 8 Communications, Proclamations, and Appointments There were no Communications, Proclamations, or Appointments. 9 Consent Agenda Items Moved by Council Member Rick Gillit, seconded by Council Member Linda Olson to approve Consent Agenda Items 9 (a) (i) and 9 (c) (i). Council Member Rita Russell removed Agenda Items 9 (c) (i) from Consent Agenda. a) Approval of Ordinances on First Reading i) Romans Park Permanent Easement Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson COUNCIL BILL NO. 65 INTRODUCED BY COUNCIL MEMBER GILLIT A BILL FOR AN ORDINANCE AUTHORIZING A GRANT OF A SWITCH BOX UTILITY EASEMENT BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND PUBLIC SERVICE COMPANY OF COLORADO, LOCATED IN ROMANS PARK. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Motion CARRIED. b) Approval of Ordinances on Second Reading. Page 3 of 13 Draft Page 6 of 216 City Council Regular October 16, 2017 There were no additional Ordinances on Second Reading. (See Agenda Items 11 (b) (i - v).) c) Resolutions and Motions i) 2018 Community Development Block Grant (CDBG) Application [Clerks note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson RESOLUTION NO. 81, SERIES OF 2017 A RESOLUTION AUTHORIZING THE CITY OF ENGLEWOOD, COLORADO, TO FILE AN APPLICATION WITH ARAPAHOE COUNTY FOR 2018 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 5 2 0 Motion CARRIED. 10 Public Hearing Items No public hearing was scheduled before Council. 11 Ordinances, Resolutions and Motions a) Approval of Ordinances on First Reading i) Planned Unit Development - 3333, 3323, 3317 South Pearl Street Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson MOTION TO APPROVE COUNCIL BILL NO. 66 AND SET A PUBLIC HEARING DATE FOR NOVEMBER 6, 2017. Page 4 of 13 Draft Page 7 of 216 City Council Regular October 16, 2017 Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson MOTION TO AMEND MOTION - TO APPROVE COUNCIL BILL NO. 66 AND SET A PUBLIC HEARING DATE FOR NOVEMBER 20, 2017. Moved by Council Member Laurett Barrentine Seconded by Council Member Rita Russell MOTION TO TABLE THIS AGENDA ITEM (COUNCIL BILL NO. 66) UNTIL THE REGULAR COUNCIL MEETING ON NOVEMBER 6, 2017. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine (Moved By) x Rita Russell (Seconded By) x Rick Gillit x Steve Yates x 5 2 0 Motion CARRIED. TABLED UNTIL NOVEMBER 6, 2017 ii) Amending the Code regarding the Local Licensing Authority for liquor and marijuana Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson COUNCIL BILL NO. 67 INTRODUCED BY COUNCIL MEMBER GILLIT A BILL FOR AN ORDINANCE AMENDING TITLE 2, CHAPTER 6, SECTION 1, AND TITLE 5, SECTIONS 5-3A-2, 5-3A-3, 5-3D-2, 5-3D-3, AND 5-3E-2 OF THE ENGLEWOOD MUNICIPAL CODE 2000 ALL PERTAINING TO THE ENGLEWOOD LOCAL LIQUOR AND MARIJUANA LICENSING AUTHORITY. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x Page 5 of 13 Draft Page 8 of 216 City Council Regular October 16, 2017 7 0 0 Motion CARRIED. b) Approval of Ordinances on Second Reading i) 2018 City of Englewood Budget Ordinances Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson COUNCIL BILL NO. 67 INTRODUCED BY COUNCIL MEMBER GILLIT A BILL FOR AN ORDINANCE AMENDING TITLE 2, CHAPTER 6, SECTION 1, AND TITLE 5, SECTIONS 5-3A-2, 5-3A-3, 5-3D-2, 5-3D-3, AND 5-3E-2 OF THE ENGLEWOOD MUNICIPAL CODE 2000 ALL PERTAINING TO THE ENGLEWOOD LOCAL LIQUOR AND MARIJUANA LICENSING AUTHORITY. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Motion CARRIED. Moved by Council Member Rick Gillit Seconded by Council Member Amy Martinez MOTION TO APPROVE COUNCIL BILL NO. 53, INTRODUCED BY COUNCIL MEMBER GILLIT. Moved by Council Member Rita Russell Seconded by Council Member Laurett Barrentine MOTION TO AMEND COUNCIL BILL NO. 53 - TO DEFER ALL BUT 3 MILLION DOLLARS OF 2017 CAPITAL OUTLAY RELATED TO THE POLICE BUILDING INTO THE 2018 PROPOSED POLICE HEADQUARTERS FUND. For Against Abstained Amy Martinez x Page 6 of 13 Draft Page 9 of 216 City Council Regular October 16, 2017 Joe Jefferson x Linda Olson x Laurett Barrentine (Seconded By) x Rita Russell (Moved By) x Rick Gillit x Steve Yates x 2 5 0 Motion DEFEATED. Moved by Council Member Laurett Barrentine Seconded by Council Member Rita Russell MOTION TO AMEND COUNCIL BILL NO. 53, ELIMINATING ALL FUND BALANCE TRANSFERS IN THE 2018 BUDGET, EXCEPT SEWER AND POLICE HEADQUARTERS. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine (Moved By) x Rita Russell (Seconded By) x Rick Gillit x Steve Yates x 2 5 0 Motion DEFEATED. Moved by Council Member Laurett Barrentine Seconded by Council Member Rita Russell MOTION TO AMEND COUNCIL BILL NO. 53, REMOVING 4.7 MILLION OUT OF THE LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT 2018 PROPOSED CAPITAL BUDGET FOR THE PROPOSED BIOGAS RECAPTURE PROJECT. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine (Moved By) x Rita Russell (Seconded By) x Rick Gillit x Steve Yates x Page 7 of 13 Draft Page 10 of 216 City Council Regular October 16, 2017 2 5 0 Motion DEFEATED. Moved by Council Member Rick Gillit Seconded by Council Member Amy Martinez ORDINANCE NO. 59 (COUNCIL BILL NO. 53 INTRODUCED BY COUNCIL MEMBER GILLIT) AN ORDINANCE ADOPTING THE BUDGET OF THE CITY OF ENGLEWOOD, COLORADO, FOR FISCAL YEAR 2018. For Against Abstained Amy Martinez (Seconded By) x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 5 2 0 Motion CARRIED. ii) 2018 City of Englewood Budget Appropriations Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates ORDINANCE NO. 60 (COUNCIL BILL NO. 52 INTRODUCED BY COUNCIL MEMBER GILLIT) AN ORDINANCE APPROPRIATING MONIES FOR ALL MUNICIPAL PURPOSES IN THE CITY OF ENGLEWOOD, COLORADO, FOR FISCAL YEAR BEGINNING JANUARY 1, 2018, AND ENDING DECEMBER 31, 2018, CONSTITUTING WHAT IS TERMED THE ANNUAL APPROPRIATION BILL FOR FISCAL YEAR 2018. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Page 8 of 13 Draft Page 11 of 216 City Council Regular October 16, 2017 Steve Yates (Seconded By) x 5 2 0 Motion CARRIED. iii) 2018 LEWWTP Budget Ordinances Moved by Council Member Linda Olson Seconded by Council Member Rick Gillit ORDINANCE NO. 61 (COUNCIL BILL NO. 56 INTRODUCED BY COUNCIL MEMBER GILLIT) AN ORDINANCE ADOPTING THE BUDGET FOR THE LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT FOR FISCAL YEAR 2018. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Moved By) x Laurett Barrentine x Rita Russell x Rick Gillit (Seconded By) x Steve Yates x 5 2 0 Motion CARRIED. iv) 2018 LEWWTP Budget Appropriation Moved by Council Member Linda Olson Seconded by Council Member Rick Gillit ORDINANCE NO. 62 (COUNCIL BILL NO. 54 INTRODUCED BY COUNCIL MEMBER GILLIT) AN ORDINANCE APPROPRIATING MONIES FOR THE LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT PURPOSES IN THE FISCAL YEAR BEGINNING JANUARY 1, 2018, AND ENDING DECEMBER 31, 2018, CONSTITUTING WHAT IS TERMED THE ANNUAL APPROPRIATION BILL FOR FISCAL YEAR 2018. For Against Abstained Amy Martinez x Joe Jefferson x Page 9 of 13 Draft Page 12 of 216 City Council Regular October 16, 2017 Linda Olson (Moved By) x Laurett Barrentine x Rita Russell x Rick Gillit (Seconded By) x Steve Yates x 5 2 0 Motion CARRIED. v) Establish 2017 Mill Levy (Collected in 2018) Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates ORDINANCE NO. 63 (COUNCIL BILL NO. 55 INTRODUCED BY COUNCIL MEMBER GILLIT) AN ORDINANCE FIXING THE TAX LEVY IN MILLS UPON EACH DOLLAR OF THE ASSESSED VALUATION OF ALL TAXABLE PROPERTY WITHIN THE CITY OF ENGLEWOOD, COLORADO. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 5 2 0 Motion CARRIED. c) Resolutions and Motions i) Belleview Park Improvement Project Moved by Council Member Rick Gillit Seconded by Council Member Amy Martinez MOTION APPROVING A CONTRACT WITH CONSTRUCTION CONCEPTS, INC., FOR THE BELLEVIEW PARK IMPROVEMENT PROJECT, IN THE AMOUNT OF $244,021. For Against Abstained Amy Martinez (Seconded By) x Joe Jefferson x Page 10 of 13 Draft Page 13 of 216 City Council Regular October 16, 2017 Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Motion CARRIED. ii) L/E WWTP Strategic Operating Plan (SOP) Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates MOTION APPROVING A CONTRACT WITH CAROLLO ENGINEERS, INC.,TO CONDUCT THE LITTLETON/ENGLEWOOD STRATEGIC OPERATIONS PLAN, IN THE AMOUNT OF $500,000. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 5 2 0 Motion CARRIED. iii) L/E WWTP Biogas to Renewalable Natural Gas (RNG) Project Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates MOTION APPROVING A CONTRACT WITH CAROLLO ENGINEERS, INC., TO CONDUCT THE DESIGN ENGINEERING AND CONTRACTOR PROCUREMENT SERVICES FOR THE LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT BIOGAS TO RENEWABLE NATURAL GAS PROJECT, IN THE AMOUNT OF $380,400. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Page 11 of 13 Draft Page 14 of 216 City Council Regular October 16, 2017 Rick Gillit (Moved By) x Steve Yates (Seconded By) x 5 2 0 Motion CARRIED. 12 General Discussion a) Mayor's Choice b) Council Members' Choice 13 City Manager’s Report a) Agenda setting and other business. Moved by Council Member Joe Jefferson Seconded by Council Member Steve Yates MOTION TO ALLOW CITY MANAGER KECK TO USE HIS SIGNATURE ON THE ARAPAHOE COUNTY BICYCLE PLAN. For Against Abstained Amy Martinez x Joe Jefferson (Moved By) x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit x Steve Yates (Seconded By) x 5 2 0 Motion CARRIED. Moved by Council Member Steve Yates Seconded by Council Member Linda Olson MOTION TO HAVE MAYOR/MANAGER MEETING AFTER THE REGULAR COUNCIL MEETING AND RECORDED SEPARATE. Discussion ensued and a vote was not taken. Consensus was that agenda setting will be conducted with the Mayor, Mayor Pro Tem and City Manager on Tuesdays and will be recorded. No public noticing will be required. 14 City Attorney’s Report Page 12 of 13 Draft Page 15 of 216 City Council Regular October 16, 2017 15 Adjournment MAYOR JEFFERSON MOVED TO ADJOURN. The meeting adjourned at 10:21 p.m. Acting City Clerk Page 13 of 13 Draft Page 16 of 216 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Dave Lee DEPARTMENT: Parks, Recreation & Library DATE: November 6, 2017 SUBJECT: Council Bill 65 - Romans Park Permanent Easement DESCRIPTION: Council Bill 65 - Romans Park Permanent Easement RECOMMENDATION: The Parks, Recreation and Library Services Department recommends that Council adopt an Ordinance approving a permanent easement at Romans Park for the Public Service Company of Colorado's relocation of an electrical enclosure. PREVIOUS COUNCIL ACTION: Council previously approved Ordinance No. 25, Series of 1999, to Public Service Company of Colorado authorizing a grant of easement for underground electrical lines at Romans Park. SUMMARY: Public Service Company seeks to relocate one existing electrical enclosure located in Romans Park outside the current easement in order to safely access and maintain the utility. This will not have a negative impact on pedestrian access of users of the park. ANALYSIS: Public Service wishes to provide better safety to their staff and improve their responsiveness for repairs to their infrastructure. FINANCIAL IMPLICATIONS: There are no financial implications with this easement. ALTERNATIVES: There are no alternatives identified. ATTACHMENTS: Council Bill 65 Public Service Company of Colorado Easement Exhibit A Romans Park Area Map Page 17 of 216 -1- BY AUTHORITY ORDINANCE NO. COUNCIL BILL NO. 65 SERIES OF 2017 INTRODUCED BY COUNCIL MEMBER GILLIT AN ORDINANCE AUTHORIZING A GRANT OF A SWITCH BOX UTILITY EASEMENT BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND PUBLIC SERVICE COMPANY OF COLORADO, LOCATED IN ROMANS PARK. WHEREAS, in 1999, the Public Service Company installed electrical lines and switching boxes in Romans Park located at 1700 East Floyd Avenue to service upgraded electrical lines; and WHEREAS, the current utility switch boxes are being upgraded and one will be moved to accommodate access to both boxes; and WHEREAS, with the passage of this Ordinance a utility easement that is 15 feet by 17 feet is hereby granted to Public Service Company, for the relocation of an existing switch box in Romans Park; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Grant this utility easement to Public Service Company of Colorado, by the City of Englewood, Colorado, attached hereto as Exhibit A, is hereby accepted and approved by the Englewood City Council. Section 2. The Mayor is authorized to execute and the City Clerk to attest and seal the “Public Service Company of Colorado Switch Box Utility Easement” for and on behalf of the City of Englewood, Colorado. Introduced, read in full, and passed on first reading on the 16th day of October, 2017. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 19th day of October, 2017. Published as a Bill for an Ordinance on the City’s official website beginning on the 18th day of October 2017. Page 18 of 216 -2- Read by Title and passed on final reading on the 6th day of November, 2017. Published by Title in the City’s official newspaper as Ordinance No.___, Series of 2017, on the 9th day of November, 2017. Published by title on the City’s official website beginning on the 8th day of November, 2017 for thirty (30) days. This Ordinance shall take effect thirty (30) days after publication following final passage. Joe Jefferson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, Acting City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. ___, Series of 2017. Stephanie Carlile Page 19 of 216 Page 20 of 216 mamaA9.M mx:_m_4 >I mo_<_>zw _u>_~_A _.mm2_>zmz4 m>mm_smzq -_.>xom_.> >um_.om_2_m:a_<_:n53mmoczamm.ozmbcmnmq amte S mango:8.._.o<<:m::uAmoE_._.mmzmmmm<<mmr23m 9:_u...:o_um__<_m~§m:.02522>Sum:om.maa2.oo_oaao._<_:mS moamzm_um%$333 mm_"o__o<<m” wmmiaamo::6moi:__:m23m.m89Sam_umoommmmamaammozcmqS mmnmuzo:zcaumq >888?>_.mum:om 0952xmooam:63<<_.=O_..Emaonzim?ooamq oq Em mocz.o:m-:m:2 2:...moc5mwm~o_._m-ncm:m_1Ami»mmiv o« 33mmomo:8Emmaz8.8.8_<<.w8.8Ems Smzomm$.$.?=m‘mar98$3.m_o_..mSm mocz._.:m 9.$3 a moo.2.8 vmoommmmamzr8=6 mo?smmm?0039.Emqmon Smaowm$.$_S_.m.m.8?mmn =._m:ommoo.oo.om..<<.3.8«max 25:8zmo.mm.m._..<<.3.8$3 Emsomz8.8.8_.m.3.8«mm...8=5_uo_:~2 mmmiazm. _um_.om_>noamiwmmmmncmqm«mm»:53o_._mmm. >mmrossmagammoacmao:mxzz,>.mzmm.N2Mmzmozma388 man3%mcm:zmamon .26mc?oq2in%..§__aa=_m2.03» _.. 9&8.»Pm mmmom.Emum?mn.on am_..m_..2 mm...__..o..395 <<mm.089. 0:5.9:61.rmxwsooa.00momma.on>:m:m.mm.83.552 Low zo.2o~3.§.o_8.._ucc__owm_.<8m oo3um:< 3oo_oaao.mana:28cmnonmacmammau?wmmazzmm302.2538 _m:a m:2m<. _<_o:$ _..mcqcwox.nrmmmmom 33,Eumooo:.8235omoamam3:3m:2m<6u-aooSm-_2ouomma-ammn=um8m_>.xoamsm3...aonx Sag<<mm»o......,:U_._<m.was_n.rmxmsooa.00 momma mm:_mm:mn:m_ouuo_.E==<man35..ESEmm_.::n.no3 _ mou.mmm.u8o _ wow26 33 Ex Page 21 of 216 Page 22 of 216 Page 23 of 216 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Stephanie Carlile DEPARTMENT: City Clerk's Office DATE: November 6, 2017 SUBJECT: Council Bill 67 - Amending the Code regarding the Local Licensing Authority for liquor and marijuana DESCRIPTION: Council Bill 67 - Amending the Code regarding the Local Licensing Authority for liquor and marijuana RECOMMENDATION: Staff recommends Council approve an Ordinance amending the Englewood Municipal Code 2000 to establish a Hearing Officer as the Englewood Local Liquor and Marijuana Licensing Authority. PREVIOUS COUNCIL ACTION: Staff presented an overview of the Hearing Officer concept including best practices from other front range cities at the December 12, 2016 Study Session. Council directed Staff to glean more information on the process, procedures and duties of a Hearing Officer to serve as the local licensing authority. Staff presented additional information and received consensus direction from Council at the February 13, 2017 Study Session to draft and bring forth an Ordinance establishing a Hearing Officer as the Englewood Local Liquor and Marijuana Licensing Authority. SUMMARY: Due to changes in State law and increased demand, the Liquor and Marijuana Licensing Authority requires a certain level of expertise regarding administrative law procedure. The use of a Hearing Officer instead of an Authority would ensure a level of expertise with law procedure, promote consistency during the hearing process and keep a level of impartiality for new licenses and violations. A Hearing Officer with experience in interpreting and applying complex laws, would result in less frustration for our citizens and ensure sound decisions. A Hearing Officer is more efficient, streamlines the licensing process and provides better customer service. Many municipalities in Colorado have transitioned to a Hearing Officer including Aurora, Denver, Golden, Greeley, Lakewood, Telluride, Centennial, Commerce City, and Castle Rock. Page 24 of 216 ANALYSIS: Staff recommends a qualification based selection process to chose a hearing officer. Staff would solicit qualifications from attorneys to serve as the Hearing Officer. Staff will provide Council with the recommended candidate for selection and appointment by Resolution at the January 2, 2018 Regular City Council meeting. The Resolution will also establish compensation and, at the discretion of Council, appoint an alternate Hearing Officer who may serve when the appointed Hearing Officer is unavailable. Staff recommends that the licensing approval process proceed as follows: The following would be approved by a Hearing Officer: •New Liquor and Marijuana License Applications •Transfer of Ownership Applications (upon Staff referral) •Special Event Permits (if protested) •Show Cause Hearings •Change of Location For efficiency, Staff recommends approving several liquor and marijuana items administratively: •Renewals •Manager Registrations •Change in Corporate Structure/Name Change •Temporary Permits •Modification of Premises •Transfer of Ownership Applications •Special Event Permits (not protested) [Note: We are no longer required to seek State approval on Special Event Permits, we just keep the State apprised of any that we issue.] FINANCIAL IMPLICATIONS: We are estimating a average monthly expenditure of $400.00 for the services of the Hearing Officer. Council will formally establish the compensation of the Hearing Officer. ATTACHMENTS: Council Bill 67 Page 25 of 216 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 67 SERIES OF 2017 INTRODUCED BY COUNCIL MEMBER GILLIT AN ORDINANCE AMENDING TITLE 2, CHAPTER 6, SECTION 1, AND TITLE 5, SECTIONS 5-3A-2, 5-3A-3, 5-3D-2, 5-3D-3, AND 5-3E-2 OF THE ENGLEWOOD MUNICIPAL CODE 2000 ALL PERTAINING TO THE ENGLEWOOD LOCAL LIQUOR AND MARIJUANA LICENSING AUTHORITY. WHEREAS, Amendment to the Colorado Constitution and subsequent legislation resulted in the City of Englewood approving a method for licensure of Medical Marijuana under the City’s previously established local licensing authority; WHEREAS, Approval by the electors of the City of Englewood of the licensure of Retail Marijuana resulted in the City of Englewood approving a method for licensure of Retail Marijuana under the City’s previously established local licensing authority; WHEREAS, Licensure of all types of Alcoholic Beverage, Medical Marijuana, and Retail Marijuana has, over time, become vested in the City’s local licensing authority; WHEREAS, It has become necessary to establish consistency in terminology across all sections of the Englewood Municipal Code utilizing the local licensing authority, and to designate such authority as the Englewood Liquor and Marijuana Licensing Authority; and WHEREAS, The complexity of application of State rules and regulations associated with alcoholic beverage licensing and marijuana licensing necessitates changing the Local Liquor and Marijuana Licensing Authority to a position held by a Hearing Officer. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 2 of the Englewood Municipal Code 2000 as follows: Page 26 of 216 2 Amending Title 2, Section 2-6-1 of the Englewood Municipal Code Chapter 6 – ENGLEWOOD LOCAL LIQUOR, MEDICAL MARIJUANA, AND RETAIL MARIJUANA LICENSING AUTHORITY 2-6-1: Licensing Authority Established. A. There is hereby established a Local Licensing Authority, which shall have and is vested with the authority to grant or refuse licenses for the sale at retail of malt, vinous or spirituous liquors and fermented malt beverages, as provided by law, to suspend or revoke such licenses for cause in the manner provided by law. Such authority shall have all the powers of the Local Licensing Authority as set forth in Articles 46, 47 and 48 of Title 12, C.R.S. 1973. See Title 5, Chapter 3, Article A of this Municipal Code for the organization, powers, functions and duties of the Local Licensing Authority. A. Englewood Local Liquor and Marijuana Licensing Authority. 1. Establishment. There is hereby established an Englewood Local Liquor and Marijuana Licensing Authority (“Local Licensing Authority” or “Authority”), which is vested with the authority to grant or refuse permits and licenses, to conduct investigations as are required by law, and to suspend or revoke such licenses for cause in the manner provided by law. Such Authority shall have all the powers of the Local Licensing Authority, as set forth in Articles 43.3, 43.4, 46, 47 and 48 of Title 12, C.R.S., and as otherwise granted to it in this Title 5. 2. Hearing Officer. The Local Licensing Authority shall consist of a sole Hearing Officer who shall be selected following a standard rfq process, and in conformance with the Purchasing Policies & Procedures of the City, and shall serve at the pleasure of the City Council. The Hearing Officer shall be annually appointed/reappointed by the City Council by resolution and may be removed with or without cause by a majority vote of the City Council. The City Council shall establish compensation for the Hearing Officer. The City Council may, in its discretion, appoint an alternate Hearing Officer who may serve when the appointed Hearing Officer is unavailable or has a conflict with a pending matter. The term "Hearing Officer" shall be synonymous with "Local Licensing Authority" as used throughout this section 3. Qualifications of Hearing Officer. The Hearing Officer shall be an individual licensed to practice law in the State of Colorado, with sufficient knowledge and expertise to apply and enforce the Colorado Beer Code (C.R.S. 12-46-101, et seq.), Colorado Liquor Code (C.R.S. 12-47-101, et seq.), Special Events Code (C.R.S. 12-48-101, et seq.), Medical Marijuana Code (C.R.S. 12-43.3-101, et seq.), Retail Marijuana Code (C.R.S. 12-43.4-101, et seq.), and the equivalent sections of the Englewood Municipal Code regulating the licensing of liquor or marijuana establishments in the City of Englewood, Colorado. The Hearing Officer shall not hold any other City of Englewood office, appointment or position. The Hearing Officer shall not have any financial interest in the operation of any business located or operating in the City of Englewood holding a license pursuant to any of the Codes listed within this paragraph. Page 27 of 216 3 4. Rules of procedure; conduct of hearings. In conformance with applicable statutes and the Englewood Municipal Code, the Hearing Officer serving as the Local Licensing Authority shall have the power to decide matters brought before it following a public hearing. Public hearings shall be held in in accordance with the procedural rules and regulations for hearings as set forth in Title 1, Chapter 10, and/or as adopted by the Local Licensing Authority. The Authority may also adopt rules of procedure and regulations concerning the application and renewal processes. All hearings before the Local Licensing Authority shall be public. 5. Meetings. The Local Licensing Authority shall hold a regular meeting once each calendar month, unless there is no business to conduct. The Local Licensing Authority may call special meetings after consultation with the City Clerk or the City Clerk's designee. Notification of the public of such special meetings shall be completed in the same manner as the regular meetings of the Authority. The purpose of meetings shall be to conduct public hearings regarding licensure in conformance with applicable provisions of the Englewood Municipal Code. 6. Subpoena power and violations. The Local Licensing Authority shall have the power to administer oaths and issue subpoenas to require the presence of persons and the production of documents, data compilations and other evidence at any hearing before the authority. A subpoena shall be served in the same manner as a subpoena issued by the municipal court of the City, in accordance with 1-10-3 of the EMC. It shall be unlawful for any person to fail to comply with any subpoena or order to produce documents, data compilations or other evidence issued by the authority. The municipal court shall enforce the subpoenas of the Authority and, upon good cause shown, shall enter orders compelling witnesses to attend and testify or produce documents, data compilations or other evidence, and shall impose penalties or punishment for contempt in case of failure to comply with such orders. 7. Investigators. Such person or persons as the City Manager shall designate shall serve as investigators or perform investigative duties on behalf of the Local Licensing Authority. B. There is hereby established a Local Licensing Authority to issue only the following Medical Marijuana Licenses upon payment of a fee and compliance with all Local Licensing requirements to be determined by the Local Licensing Authority as set forth in Article 43.3 of Title 12 C.R.S.: 1. A Medical Marijuana Center License; 2. A Medical Marijuana Optional Premises Cultivation Operation License; 3. A Medical Marijuana-Infused Products Manufacturer License. B. The Local Licensing Authority is vested with the authority to grant or refuse licenses for the sale at retail of malt, vinous or spirituous liquors and fermented malt beverages, as provided by law, and to suspend or revoke such licenses for cause in the manner provided by law. Such authority shall have all the powers of the Local Licensing Authority as set forth in Articles 46, 47 and 48 of Title 12, C.R.S. Page 28 of 216 4 C. The Local Licensing Authority is vested with the authority to issue only the following Medical and Retail Marijuana Licenses upon payment of a fee and compliance with all Local Licensing requirements to be determined by the Local Licensing Authority as set forth in Article 43.3 and 43.4 of Title 12 C.R.S.: 1. A Medical Marijuana Center License; 2. A Medical Marijuana Optional Premises Cultivation Operation License; 3. A Medical Marijuana-Infused Products Manufacturer License; 4. A Retail Marijuana Store License. Section 2. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 5 of the Englewood Municipal Code 2000 as follows: Amending Title 5, Section 5-3A-2 of the Englewood Municipal Code 5-3A-2: Definitions. Certain terms and expressions used herein shall have the following meanings. All other words and phrases used in this article shall have the meanings attached by the Colorado Statutes regulating the sale of liquor and fermented malt beverages, or if not otherwise defined by law, are used in their common, ordinary and accepted sense and meaning. Applicant: A. If aAn individual, that person making an application for a license under this Code; B. If a partnership, All partners of a partnership which is making application for a license under this Code; or C. If a corporation, Any officer, director, manager or any stockholder therein of a corporation making application for a license under this Code. Authority or Local Licensing Authority: The local licensing authority of the City Englewood Local Liquor and Marijuana Licensing Authority. Investigator: The licensing investigator as set forth in Section 5-3A-3G of this article Section 2-6-1(A)(7) of the Englewood Municipal Code. Manager: That person or those persons who manage, direct, supervise, oversee and administer the acts, transactions and acts of servants or the establishments governed by this Article. Amending Title 5, Section 5-3A-3 of the Englewood Municipal Code 5-3A-3: Englewood Local Liquor and Marijuana Licensing Authority Established. A. Establishment. Vesting of Authority. There is hereby established an Englewood Local Liquor and Marijuana Licensing Authority (“Local Licensing Authority” or “Authority”), which is vested with the authority to grant or refuse permits and licenses for the sale at retail of malt, Page 29 of 216 5 vinous or spirituous liquors and fermented malt beverages, to conduct investigations as are required by law, and to suspend or revoke such licenses for cause in the manner provided by law. Such Authority shall have all the powers of the Local Licensing Authority, as set forth in Articles 46, 47 and 48 of Title 12, C.R.S. 1973. B. Said authority shall consist of five (5) qualified electors of the City who shall be appointed by the City Council. Of those initially appointed, two (2) shall be for a term of three (3) years, two (2) for a term of two (2) years, and one (1) for a one year term. Thereafter, appointments hall be for a three-year term. No person shall serve as a member of the Local Licensing Authority who shall have any interest in the operation of a liquor establishment or in one serving fermented malt beverages or who has a member of his or her immediate family who has such an interest. C. Any member of the Licensing Authority may be removed with or without cause by five (5) concurring votes of the City Council. Any vacancy occurring on the Licensing Authority shall be filled for the unexpired term by the City Council. D. The authority shall annually elect a chairman from its number who shall preside over all hearings and proceedings of the authority. The chairman may designate a member of the authority to assume his duties in his absence. A quorum shall consist of three (3) members, and a decision of a majority of the members of the authority shall control. Any absent member may join in a decision of the authority after he has considered the evidence adduced in any hearings conducted during his absence. All decisions are final, subject only to appeal to a court of competent jurisdiction. E. Members of the authority shall serve without compensation, but shall be reimbursed for any necessary expenditures incurred in the performance of their duties. F. The City Clerk shall receive all applications for licenses, and shall issue all licenses granted by the authority, upon receipt of such license fees and taxes as are required by law and this Code. The City Clerk shall serve as the official secretary of the authority and shall designate a person or persons to provide the necessary secretarial and report services for the authority. The City Clerk or designee shall attend the meetings of the authority. All public notice shall be made by publication on the City’s official website, or in a newspaper designated by City Council as the City’s official newspaper and by the posting of signs, as required by the Colorado Liquor Code, shall be made by the City Clerk. G. Such person or persons as the City Manager shall designate shall serve as investigators or perform investigative duties on behalf of the Local Licensing Authority. B. Delegation of authority to City Clerk. The City Clerk is authorized to act as the Local Licensing Authority for the following Colorado Liquor Code and Colorado Beer Code licensing functions: 1. Processing and issuance of special events permits pursuant to Article 48 of Title 12, C.R.S., provided that there are no parties filing a written objection to said permit. Page 30 of 216 6 2. Annual Colorado Liquor Code and Colorado Beer Code license renewals, provided that the licensee has not violated any provisions of the Colorado Liquor or Beer Codes and associated regulations during the preceding year. 3. Changes in shareholders, officers, directors or trade names of a licensee, or registration and/or changes in on-site manager, provided that any investigation conducted by the City does not reveal information that may reasonably form the basis of a determination that the applicant is not qualified to hold the respective license. 4. The issuance of temporary permits pursuant to and in compliance with the provisions of C.R.S. 12-47-302, and C.R.S. 12-47-303. A temporary permit fee shall be charged in conjunction with the issuance of each temporary permit. 5. Request to Change, Alter or Modify the Premises as set forth in E.M.C. 5-3A- 8. 6. Tasting permits issued in accordance with C.R.S. 12-47-301(10) and applicable provisions of the Englewood Municipal Code. 7. Transfer of ownership. The City Clerk may refer any licensing decision authorized under this section to the Local Licensing Authority if, in the Clerk's discretion, the matter should be presented to the Local Licensing Authority. C. Duties of the City Clerk. The City Clerk shall receive all applications for licenses, and shall issue all licenses granted by the Authority, upon receipt of such license fees and taxes as are required by law and this Code. The City Clerk shall serve as the official secretary of the Local Licensing Authority and shall designate a person or persons to provide the necessary secretarial and reporting services for the Local Licensing Authority. The City Clerk or designee shall attend the meetings of the Local Licensing Authority. All public notice shall be made by publication on the City's official website, or in a newspaper designated by City Council as the City's official newspaper. All signs required to be posted by the Colorado Liquor Code, shall be made by the City Clerk. Amending Title 5, Section 5-3D-2 of the Englewood Municipal Code 5-3D-2: - Powers and Duties of the Local Licensing Authority. A. Vesting of Authority. The Local Licensing Authority, as established in E.M.C. 2-6-1, shall grant or refuse local licenses for the cultivation, manufacture, distribution, and sale of Medical Marijuana as provided by law; suspend, fine, restrict, or revoke such licenses upon a violation of this Title, or a rule promulgated pursuant to this Title; and may impose any penalty authorized by this Title or any rule promulgated pursuant to this Title. The Local Licensing Authority may take action with respect to a registration or a license pursuant to this Title, and in accordance with the procedures established pursuant to this Title. B. Rules and Determinations. The Local Licensing Authority shall promulgate such rules and make such special rulings and findings as necessary for the proper regulation and control of Page 31 of 216 7 the cultivation, manufacture, distribution, and sale of Medical Marijuana and for the enforcement of this Chapter. C. Compliance with C.R.S. 12-43.3. The Local Licensing Authority hereby adopts shall comply with and conform to the minimum licensing requirements of Article 43.3 of Title 12 C.R.S. when issuing a License. D. Additional licensing standards. In addition to all other standards applicable to the issuance of licenses under this Code, the Local Licensing Authority hereby adopts shall comply with and conform to the following additional standards for the issuance of Medical Marijuana Center, Medical Marijuana Optional Premises Cultivation Operation, or Medical Marijuana-Infused Products Manufacturer Licenses consistent with the intent of Article 43.3 of Title 12 C.R.S. and this Code, including as follows: 1. Distance restrictions between premises in or out of City limits for which Local Licenses are issued; shall be as follows: (a) If the building in which Medical Marijuana is to be cultivated, manufactured or sold is located within two thousand feet (2,000') of a school, an alcohol or drug treatment facility, or the principal campus of a college, university, seminary, or a residential child care facility or within two thousand five hundred feet (2,500') of an existing licensed Medical Marijuana Center, Medical Marijuana-Infused Products Manufacturer or Medical Marijuana Optional Premises Cultivation Operation. The provisions of this Section shall not affect the renewal or re-issuance of a license once granted or apply to licensed premises located or to be located on land owned by a municipality; nor shall the provisions of the Section apply to existing licensed premises on land owned by the State, or apply to a license in effect and actively doing business before said principal campus was constructed. (b) The distances referred to in this Title are to be computed by direct measurement from the nearest property line of the land used for a school or campus to the nearest portion of the building in which Medical Marijuana is to be sold, cultivated or infused, using a route of direct pedestrian access. (c) After April 20, 2015, Medical Marijuana Licensed Premises shall be limited to the following locations but shall otherwise be exempt from the distance limitations of this Chapter: • 4695 South Windermere Street, Units A & B • 4332 South Broadway • 11 West Hampden Avenue, Suite 102 • 5005 South Federal Boulevard 2. Reasonable restrictions on the size of an applicant's Licensed Premises shall be as follows: (a) All Medical Marijuana Optional Premises Cultivation Operations shall not exceed five thousand (5,000) square feet. Page 32 of 216 8 (b) Restrictions on the size of licensed Medical Marijuana premises shall be reasonable based upon the specific location, site, and premises. 3. Any other requirements necessary to ensure the control of the premises and the ease of enforcement of the terms and conditions of the License, including the following: (a) Any cultivation or manufacture of Medical Marijuana within a Multi-Tenant building shall have a heating, ventilation and air conditioning system separate from the rest of the building. Amending Title 5, Section 5-3D-3 of the Englewood Municipal Code 5-3D-3: Definitions. Any word or term used that is defined in Article XVIII, Section 14 (1)(f) of the Colorado Constitution; in § 25-1.5-101 et seq. C.R.S. or in the Colorado Medical Marijuana Code, § 12- 43.3-101 et seq. C.R.S. shall have the same meaning that is ascribed to such word or term in those Constitutional provisions or C.R.S. sections unless the definition is amended by this section. Direct Measurement: means a straight line from the nearest property line of the school or campus to the nearest portion of the building used for medical marijuana. Good Cause: for purposes of refusing or denying a license renewal, reinstatement, or initial license issuance means: 1. The licensee or applicant has violated, does not meet, or has failed to comply with any of the terms, conditions, or provisions of Article 43.3 of Title 12 C.R.S., and rules promulgated pursuant to this Title, or any supplemental local law, rules, or regulations; 2. The licensee or applicant has failed to comply with any special terms or conditions that were placed on its license pursuant to an order of the State or Local Licensing Authority; 3. The licensed premises have been operated in a manner that adversely affects the public health, welfare or the safety of the immediate neighborhood in which the establishment is located. Evidence to support such a finding may include: a. A continuing pattern of offenses against the public peace, as defined in Title 7 of this Code. b. A continuing pattern of drug-related criminal conduct within the premises or in the immediate area. c. A continuing pattern of criminal conduct directly related to or arising from the facility. 4. The licensed premises will impair the use or development of adjacent conforming properties or alter the essential character of the neighborhood. Hearing Officer: means the individual who has been identified as the Englewood Local Liquor and Marijuana Licensing Authority and given the authority to grant, deny or revoke a liquor or marijuana license. Hearing Officer carries the same definition as that in 2-6-1(A)(2) of the Englewood Municipal Code. License: means to grant a license or registration pursuant to this Title. Page 33 of 216 9 Licensed Premises: means the premises specified in an application for a license under this Title, which are owned or in possession of the licensee and within which the licensee is authorized to cultivate, manufacture, distribute, or sell Medical Marijuana in accordance with the provisions of Article 43.3 of Title 12 C.R.S. Licensee: means a person licensed or registered pursuant to Article 43.3 of Title 12 C.R.S. and this Title. Local Licensing Authority: means the Englewood Local Liquor and Medical Marijuana Licensing Authority as established in E.M.C. 2-6-1. Local Licensing Official: means the Director of Finance and Administrative Services or designee, official designated to issue a license following approval by the Local Licensing Authority. Location: means a particular parcel of land that may be identified by an address or other descriptive means. Medical Marijuana: means Marijuana that is grown and/or sold pursuant to the provisions of § 106 of Article 1.5 of Title 12 C.R.S.; Article 43.3 of Title 12 C.R.S. and for a purpose authorized by Section 14 of Article XVIII of the State Constitution. Medical Marijuana Center: means a person licensed pursuant to Article 43.3 of Title 12 C.R.S. to operate a business as described in Article 43.3 of Title 12 C.R.S. that sells Medical Marijuana to registered patients or Primary Care-Givers as defined in Section 14 of Article XVIII of the State Constitution, but is not a Primary Care-Giver. Medical Marijuana-Infused Product: means a product infused with Medical Marijuana that is intended for use or consumption other than by smoking, including, but not limited to, edible products, ointments, and tinctures. These products, when manufactured or sold by a licensed Medical Marijuana Center or a Medical Marijuana-Infused Product Manufacturer, shall not be considered a food or drug for the purposes of the "Colorado Food and Drug Act", Part 4 of Article 5 of Title 25, C.R.S. Medical Marijuana-Infused Product Manufacturer: A person licensed pursuant to Article 43.3 of Title 12 C.R.S. to operate a business as described in Article 43.3 of Title 12 C.R.S. Medical Marijuana Optional Premises Cultivation Operation: means the premises specified in an application for a Medical Marijuana Center License with related growing facilities in Colorado for which the Licensee is authorized to grow and cultivate Marijuana for a purpose authorized by Section 14 of Article XVIII of the State Constitution. Multi-Tenant Building: A building that is or can be occupied by more than one tenant. Patient: a person who meets the definition of patient under Article XVIII, Section 14 (1)(d) of the Colorado Constitution and applicable law or regulation. Person: means a natural person, partnership, association, company, corporation, limited liability company, or organization, or a manager, agent, owner, director, servant, officer, or employee thereof. Premises: means a distinct and definite location, which may include a building, a part of a building, a room, or any other definite contiguous area. Page 34 of 216 10 Primary Care-Giver: In addition to the definitions set forth in Section 14(1) (f) of Article XVIII of the State Constitution, as used in Article 43.3 of Title 12 C.R.S., unless the context otherwise requires, "Primary Care-Giver" means a natural person, or as may be more fully defined in any applicable Federal or State law or regulation. School: means a public or private preschool or a public or private elementary, middle, junior high, or high school, college or campus of a college. Smoking: means the burning of a lighted cigarette, cigar, pipe, or any other matter or substance that contains tobacco or Medical Marijuana as defined by Article 43.3 of Title 12 C.R.S. State Licensing Authority: means the Authority created for the purpose of regulating and controlling the Licensing of the cultivation, manufacture, distribution, and sale of Medical Marijuana in this State, pursuant to Article 43.3 of Title 12 C.R.S. Amending Title 5, Section 5-3E-2 of the Englewood Municipal Code 5-3E-2: Powers and Duties of the Local Licensing Authority. A. The Local Licensing Authority as established in E.M.C. 2-6-1 shall grant or refuse local Licenses for the distribution and sale of Retail Marijuana as provided by law; suspend, fine, restrict, or revoke such Licenses upon a violation of this Chapter or a rule promulgated pursuant to this Chapter; and may impose any penalty authorized by this Chapter or any rule promulgated pursuant to this Chapter, the Local Licensing Authority may take action with respect to a License pursuant to this Title, and all in accordance with the authority and procedures established pursuant to this Chapter and in Title E.M.C. 2-6-1. B. The Local Licensing Authority shall promulgate such rules and make such special rulings and findings as necessary for the proper regulation and control of the distribution and sale of Retail Marijuana and for the enforcement of this Chapter. C. The Local Licensing Authority hereby adopts shall comply with the minimum licensing requirements of Article 43.4 of Title 12 C.R.S. to apply to in association with the issuance of a Retail Marijuana Store License. D. On and after January 1, 2017, the Local Licensing Authority shall begin receiving and processing applications under this Chapter. The Local Licensing Authority is authorized to administratively approve any License application under this Chapter so long as the conditions set forth in the Chapter are met and the applicant has paid the operating fee and any other fees required by this Chapter. E. Prior to January 1, 2019, the Local Licensing authority may receive and process applications for a Retail Marijuana Store pursuant to Section 5-3E-4 of this Chapter only if the applicant is a Medical Marijuana Center duly licensed as of June 1, 2016 under 5-3D-1 et. seq. of the Englewood Municipal Code 2000. Section 3. Effective Date. This ordinance shall be published in conformance with the Englewood City Charter and shall take effect and be in force on and after January 1, 2018. All ordinances or Page 35 of 216 11 provisions of the Englewood Municipal Code modified by this ordinance shall remain in effect until superseded on the effective date of this Ordinance on January 1, 2018. Section 4. The following general provisions shall apply to interpretation and application of this Ordinance: A. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the application thereof to any person or circumstances shall for any reason be adjudged by a court of competent jurisdiction invalid, such judgment shall not affect, impair or invalidate the remainder of this Ordinance or it application to other persons or circumstances. B. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of such inconsistency or conflict. C. Effect of repeal or modification. The repeal or modification of any provision of the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter, modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which shall have been incurred under such provision, and each provision shall be treated and held as still remaining in force for the purposes of sustaining any and all proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or order which can or may be rendered, entered, or made in such actions, suits, proceedings, or prosecutions. D. Safety Clauses. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Englewood, that it is promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Introduced, read in full, and passed on first reading on the 16th day of October, 2017. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 19th day of October, 2017. Published as a Bill for an Ordinance on the City’s official website beginning on the 18th day of October, 2017 for thirty (30) days. Read by Title and passed on final reading on the 6th day of November, 2017. Published by Title in the City’s official newspaper as Ordinance No. ___, Series of 2017, on the 9th day of November, 2017. Published by title on the City’s official website beginning on the 8th day of November, 2017 for thirty (30) days. Page 36 of 216 12 This Ordinance shall take effect thirty (30) days after publication following final passage. Joe Jefferson, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, Acting City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as Ordinance No. ___, Series of 2017. Stephanie Carlile Page 37 of 216 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Joe Isenbart DEPARTMENT: IT DATE: November 6, 2017 SUBJECT: Document Management System Contract DESCRIPTION: Document Management System Contract RECOMMENDATION: Staff recommends Council approve, by motion, the Tyler Technologies sales quotation/amendment for Tyler Content Manager software provided by Tyler Technologies to be added to the existing agreement in force with Tyler Technologies. PREVIOUS COUNCIL ACTION: On July 17, 2017, Council approved resolution #79 to allocate $80,000 from the Capital Fund reserve to fund the Document Management project. This is the contract associated with the allocation. SUMMARY: Following Council’s approval of the supplemental appropriation staff has been working with Tyler Technologies and the City Attorney’s office to finalize the contract details. The contract as attached includes all document management tools to manage the complete lifecycle of content, information and documentation as presented on July 17, 2017. ANALYSIS: Tyler Content Manager offers the City of Englewood the best value through functionality that saves users’ time, not only when documents are imported, but also where redaction and purging are required. FINANCIAL IMPLICATIONS: The initial project implementation cost is approximately $80,000, including implementation services, licensing, hardware, travel expenses and configuration. The annual recurring maintenance is $9,450 beginning in the second year with standard increases each year thereafter as long as the City continues to use the software. Funding for this project is allocated in 31 0701-015, Capital Projects Fund - IT, Tyler Content Manager. CONCLUSION: Staff asks for Council approval of the Contract with Tyler Content Manager. Page 38 of 216 ATTACHMENTS: Contract and Sales Quotation - for Approval Page 39 of 216 1 LICENSE AND SERVICES AGREEMENT This License and Services Agreement is made between Tyler Technologies, Inc. and Client. WHEREAS, Client selected Tyler to license the software products and perform the services set forth in the Investment Summary and Tyler desires to perform such actions under the terms of this Agreement; NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth in this Agreement, Tyler and Client agree as follows: SECTION A – DEFINITIONS • “Agreement” means this License and Services Agreement. • “Business Travel Policy” means our business travel policy. A copy of our current Business Travel Policy is attached as Schedule 1 to Exhibit B. • “Client” means City of Englewood. • “Defect” means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you, or their functional equivalent. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our then-current Documentation. • “Developer” means a third party who owns the intellectual property rights to Third Party Software. • “Documentation” means any online or written documentation related to the use or functionality of the Tyler Software that we provide or otherwise make available to you, including instructions, user guides, manuals and other training or self-help documentation. • “Effective Date” means the date on which your authorized representative signs the Agreement. • “Force Majeure” means an event beyond the reasonable control of you or us, including, without limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other cause that could not with reasonable diligence be foreseen or prevented by you or us. • “Investment Summary” means the agreed upon cost proposal for the software, products, and services attached as Exhibit A. • “Invoicing and Payment Policy” means the invoicing and payment policy. A copy of our current Invoicing and Payment Policy is attached as Exhibit B. • “Maintenance and Support Agreement” means the terms and conditions governing the provision of maintenance and support services to all of our customers. A copy of our current Maintenance and Support Agreement is attached as Exhibit C. • “Support Call Process” means the support call process applicable to all of our customers who have licensed the Tyler Software. A copy of our current Support Call Process is attached as Schedule 1 to Exhibit C. • “Third Party Terms” means, if any, the end user license agreement(s) or similar terms for the Third Party Software, as applicable and attached as Exhibit D. • “Third Party Hardware” means the third party hardware, if any, identified in the Investment Summary. • “Third Party Products” means the Third Party Software and Third Party Hardware. Page 40 of 216 2 • “Third Party Software” means the third party software, if any, identified in the Investment Summary. • “Tyler” means Tyler Technologies, Inc., a Delaware corporation. • “Tyler Software” means our proprietary software, including any integrations, custom modifications, and/or other related interfaces identified in the Investment Summary and licensed by us to you through this Agreement. • “we”, “us”, “our” and similar terms mean Tyler. • “you” and similar terms mean Client. SECTION B – SOFTWARE LICENSE 1. License Grant and Restrictions. 1.1 We grant to you a license to use the Tyler Software for your internal business purposes only, in the scope of the internal business purposes disclosed to us as of the Effective Date. You may make copies of the Tyler Software for backup and testing purposes, so long as such copies are not used in production and the testing is for internal use only. Notwithstanding any termination under Section G(2) of this Agreement, your rights to use the Tyler Software are perpetual but may be revoked if you do not comply with the terms of this Agreement. 1.2 The Documentation is licensed to you and may be used and copied by your employees for internal, non - commercial reference purposes only. 1.3 You may not: (a) transfer or assign the Tyler Software to a third party; (b) reverse engineer, decompile, or disassemble the Tyler Software; (c) rent, lease, lend, or provide commercial hosting services with the Tyler Software; or (d) publish or otherwise disclose the Tyler Software or Documentation to third parties. 1.4 The license terms in this Agreement apply to updates and enhancements we may provide to you or make available to you through your Maintenance and Support Agreement. 1.5 The right to transfer the Tyler Software to a replacement hardware system is included in your license. You will give us advance written notice of any such transfer and will pay us for any required or requested technical assistance from us associated with such transfer. 1.6 We reserve all rights not expressly granted to you in this Agreement. The Tyler Software and Documentation are protected by copyright and other intellectual property laws and treaties. We own the title, copyright, and other intellectual property rights i n the Tyler Software and the Documentation. The Tyler Software is licensed, not sold. 2. License Fees. You agree to pay us the license fees in the amounts set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. 3. Escrow. We maintain an escrow agreement with a third party under which we place the source code for each major release of the Tyler Software. You may be added as a beneficiary to the escrow agreement by completing a standard beneficiary enrollment form and paying the annual beneficiary fee set forth in the Investment Summary. You will be responsible for maintaining your ongoing status as a beneficiary, including payment of the then-current annual beneficiary fees. Release of source code for the Tyler Software is strictly governed by the terms of the escrow agreement. 4. Limited Warranty. We warrant that the Tyler Software will be without Defect(s) as long as you have a Page 41 of 216 3 Maintenance and Support Agreement in effect. If the Tyler Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect as set forth in the Maintenance and Support Agreement. SECTION C – PROFESSIONAL SERVICES 1. Services. We will provide you the various implementation-related services itemized in the Investment Summary and described in our industry standard implementation plan. We will finalize that documentation with you upon execution of this Agreement. 2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. You acknowledge that the fees stated in the Investment Summary are good-faith estimates of the amount of time and materials required for your implementation. We will bill you the actual fees incurred based on the in-scope services provided to you. Any discrepancies in the total values set forth in the Investment Summary will be resolved by multiplying the applicable hourly rate by the quoted hours. 3. Additional Services. The Investment Summary contains the scope of services and related costs (including programming and/or interface estimates) required for the project based on our understanding of the specifications you supplied. If additional work is required, or if you use or request additional services, we will provide you with an addendum or change order, as applicable, outlining the costs for the additional work. The price quotes in the addendum or change order will be valid for thirty (30) days from the date of the quote. 4. Cancellation. We make all reasonable efforts to schedule our personnel for travel, including arranging travel reservations, at least two (2) weeks in advance of commitments. Therefore, if you cancel services less than two (2) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (a) non- refundable expenses incurred by us on your behalf, and (b) daily fees associated with cancelled professional services if we are unable to reassign our personnel. We will make all reasonable efforts to reassign personnel in the event you cancel within two (2) weeks of scheduled commitments. 5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent with industry standards. In the event we provide services that do not conform to this warranty, we will re - perform such services at no additional cost to you. 6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to your personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation services, subject to any reasonable security protocols or other written policies provided to us as of the Effective Date, and thereafter as mutually agreed to by you and us. You further agree to provide a reasonably suitable environment, location, and space for the installation of the Tyler Software and any Third Party Products, including, without limitation, sufficient electrical circuits, cables, and other reasonably necessary items required for the installation and operation of the Tyler Software and any Third Party Products. 7. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative process requiring the time and resources of your personnel. You agree to use all reasonable efforts to cooperate with and assist us as may be reasonably required to meet the agreed upon project deadlines and other milestones for implementation. This cooperation includes at least working with us to schedule the implementation-related services outlined in this Agreement. We will not be liable for failure to meet any Page 42 of 216 4 deadlines and milestones when such failure is due to Force Majeure or to the failure by your personnel to provide such cooperation and assistance (either through action or omission). SECTION D – MAINTENANCE AND SUPPORT This Agreement includes the period of free maintenance and support services identified in the Invoicing and Payment Policy. If you have purchased ongoing maintenance and support services, and continue to make timely payments for them according to our Invoicing and Payment Policy, we will provide you with maintenance and support services for the Tyler Software under the terms of our standard Maintenance and Support Agreement. If you have opted not to purchase ongoing maintenance and support services for the Tyler Software, the Maintenance and Support Agreement does not apply to you. Instead, you will only receive ongoing maintenance and support on the Tyler Software on a time and materials basis. In addition, you will: (i) receive the lowest priority under our Support Call Process; (ii) be required to purchase new releases of the Tyler Software, including fixes, enhancements and patches; (iii) be charged our then-current rates for support services, or such other rates that we may consider necessary to account for your lack of ongoing training on the Tyler Software; (iv) be charged for a minimum of two (2) hours of support services for every support call; and (v) not be granted access to the support website for the Tyler Software or the Tyler Community Forum. SECTION E – THIRD PARTY PRODUCTS To the extent there are any Third Party Products set forth in the Investment Summary, the following terms and conditions will apply: 1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have purchased any, for the price set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. 2. Third Party Software. Upon payment in full of the Third Party Software license fees, you will receive a non- transferable license to use the Third Party Software and related documentation for your internal business purposes only. Your license rights to the Third Party Software will be governed by the Third Party Terms. 2.1 We will install onsite the Third Party Software. The installation cost is included in the installation fee in the Investment Summary. 2.2 If the Developer charges a fee for future updates, releases, or other enhancements to the Third Party Software, you will be required to pay such additional future fee. 2.3 The right to transfer the Third Party Software to a replacement hardware system is governed by the Developer. You will give us advance written notice of any such transfer and will pay us for any required or requested technical assistance from us associated with such transfer. 3. Third Party Products Warranties. Page 43 of 216 5 3.1 We are authorized by each Developer to grant or transfer the licenses to the Third Party Software. 3.2 The Third Party Hardware will be new and unused, and upon payment in full, you will receive free and clear title to the Third Party Hardware. 3.3 You acknowledge that we are not the manufacturer of the Third Party Products. We do not warrant or guarantee the performance of the Third Party Products. However, we grant and pass through to you any warranty that we may receive from the Developer or supplier of the Third Party Products. 4. Maintenance. If you have a Maintenance and Support Agreement in effect, you may report defects and other issues related to the Third Party Software directly to us, and we will (a) directly address the defect or issue, to the extent it relates to our interface with the Third Party Software; and/or (b) facilitate resolution with the Developer, unless that Developer requires that you have a separate, direct maintenance agreement in effect with that Developer. In all events, if you do not have a Maintenance and Support Agreement in effect with us, you will be responsible for resolving defects and other issues related to the Third Party Software directly with the Developer. 5. DocOrigin Software. Notwithstanding any provision to the contrary in the DocOrigin EULA, Tyler is authorized by OF Software, Ltd. to agree to the following: The DocOrigin EULA shall be governed by the laws of the State of Texas, and venue shall be in a federal or state court in or serving Dallas County, Texas. SECTION F – INVOICING AND PAYMENT; INVOICE DISPUTES 1. Invoicing and Payment. We will invoice you for all fees set forth in the Investment Summary per our Invoicing and Payment Policy, subject to Section F(2). 2. Invoice Disputes. If you believe any delivered software or service does not conform to the warranties in this Agreement, you will provide us with written notice within thirty (30) days of your receipt of the applicable invoice. The written notice must contain reasonable detail of the issues you contend are in dispute so that we can confirm the issue and respond to your notice with either a justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues presented in your notice. We will work with you as may be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice. You may withhold payment of the amount(s) actually in dispute , and only those amounts, until we complete the action items outlined in the plan. If we are unable to complete the action items outlined in the action plan because of your failure to complete the items agreed to be done by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all services, including maintenance and support services, if you fail to pay an invoice not disputed as described above within fifteen (15) days of notice of our intent to do so. SECTION G – TERMINATION 1. For Cause. If you believe we have materially breached this Agreement, you will invoke the Dispute Resolution clause set forth in Section I(3). You may terminate this Agreement for cause in the event we do not cure, or create a mutually agreeable action plan to address, a material breach of this Agreement within the thirty (30) day window set forth in Section I(3). In the event of termination for cause, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Page 44 of 216 6 2. Lack of Appropriations. Notwithstanding any language to the contrary in this Agreement including, without limitation, Maintenance fee language in Exhibit A (Investment Summary) or Maintenance term auto-renewal in Exhibit C (Maintenance and Support Agreement), if you should not appropriate or otherwise receive funds sufficient to purchase, lease, operate, or maintain the software or services set forth in this Agreement, you may unilaterally terminate this Agreement effective on the final day of the fiscal year through which you have funding. You will make every effort to give us at least thirty (30) days written notice prior to a termination for lack of appropriations. In the event of termination due to a lack of appropriations, you will pay us for all undisputed fees and expenses related to the software and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Any disputed fees and expenses must have been submitted to the Invoice Dispute process set forth in Section F(2) at the time of termination in order to be withheld at termination. You will not be entitled to a refund or offset of previously paid license and other fees. The parties understand and acknowledge that each party is subject to Article X, § 20 of the Colorado Constitution (“TABOR”). The parties do not intend to violate the terms and requirements of TABOR by the execution of this Agreement. It is understood and agreed that this Agreement does not create multi-fiscal year direct or indirect debt or obligation within the meaning of TABOR and, notwithstanding anything in this Agreement to the contrary, all payment obligations of the Client are expressly dependent and conditioned upon the continued availability of funds beyond the term of the City’s current fiscal period ending the next succeeding December 31. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available in accordance with the rules, regulations, and resolutions of the Client and applicable law. Upon the failure to appropriate such funds, the Agreement shall be terminated as forth in this section. 3. Force Majeure. Neither party will be liable, you or we may terminate this Agreement if a Force Majeure event suspends performance of scheduled tasks for a period of forty-five (45) days or more. In the event of termination due to Force Majeure, you will pay us for all undisputed fees and expenses related to the software and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Any disputed fees and expenses must have been submitted to the Invoice Dispute process set forth in Section F(2) at the time of termination in order to be withheld at termination. You will not be entitled to a refund or offset of previously paid license and other fees. 4. For Convenience. You may terminate this Agreement for convenience with thirty (30) days advance written notice. In the event of termination for convenience, you will pay us for all fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. SECTION H – INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE 1. Intellectual Property Infringement Indemnification. 1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation infringes that third party’s patent, copyright, or trademark, or misappropriates its trade secrets, and will pay the amount of any resulting adverse final judgment (or settlement to which we consent). You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense. 1.2 Our obligations under this Section H(1) will not apply to the extent the claim or adverse final judgment is Page 45 of 216 7 based on your: (a) use of a previous version of the Tyler Software and the claim would have been avoided had you installed and used the current version of the Tyler Software, and we provided notice of that requirement to you; (b) combining the Tyler Software with any product or device not provided, contemplated, or approved by us; (c) altering or modifying the Tyler Software, including any modification by third parties at your direction or otherwise permitted by you; (d) use of the Tyler Software in contradiction of this Agreement, including with non-licensed third parties; or (e) willful infringement, including use of the Tyler Software after we notify you to discontinue use due to such a claim. 1.3 If we receive information concerning an infringement or misa ppropriation claim related to the Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for you the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional equivalent, in which case you will stop running the allegedly infringing Tyler Software immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you may continue to use the Tyler Software consistent with the terms of this Agreement. 1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or settlement to which we consent), we will, at our option, either: (a) procure the right to continue its use; (b) modify it to make it non-infringing; (c) replace it with a functional equivalent; or (d) terminate your license and refund the license fees paid for the infringing Tyler Software, as depreciated on a straight- line basis measured over seven (7) years from the Effective Date. We will pursue those options in the order listed herein. This section provides your exclusive remedy for third party copyright, patent, or trademark infringement and trade secret misappropriation claims. 2. General Indemnification. 2.1 We will indemnify and hold harmless you and your agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent caused by our negligence or willful misconduct; or (b) our violation of a law applicable to our performance under this Agreement. You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense. 3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT, OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO YOUR ACTUAL DIRECT DAMAGES, NOT TO EXCEED (A) PRIOR TO FORMAL TRANSITION TO MAINTENANCE AND SUPPORT, THE TOTAL ONE-TIME FEES SET FORTH IN THE INVESTMENT SUMMARY; OR (B) AFTER FORMAL TRANSITION TO MAINTENANCE AND SUPPORT, THE THEN-CURRENT ANNUAL MAINTENANCE AND SUPPORT FEE. THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN RELIANCE UPON THIS LIMITATION Page 46 of 216 8 OF LIABILITY. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS H(1) AND H(2). 5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 6. Insurance. During the course of performing services under this Agreement, we agree to maintain the following levels of insurance: (a) Commercial General Liability of at least $1,000,000; (b) Automobile Liability of at least $1,000,000; (c) Professional Liability of at least $1,000,000; (d) Workers Compensation complying with applicable statutory requirements; and (e) Excess/Umbrella Liability of at least $5,000,000. We will add you as an additional insured to our Commercial General Liability and Automobile Liability policies , which will automatically add you as an additional insured to our Excess/Umbrella Liability policy as well. We will provide you with copies of certificates of insurance upon your written request. SECTION I – GENERAL TERMS AND CONDITIONS 1. Additional Products and Services. You may purchase additional products and services at the rates set forth in the Investment Summary for twelve (12) months from the Effective Date, and thereafter at our then- current list price, by executing a mutually agreed addendum. If no rate is provided in the Investment Summary, or those twelve (12) months have expired, you may purchase additional products and services at our then-current list price, also by executing a mutually agreed addendum. The terms of this Agreement will control any such additional purchase(s), unless otherwise specifically provided in the addendum. 2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will be valid for twelve (12) months from the Effective Date. 3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if requested by either party, appointing a senior representative to meet and engage in good faith negotiations with our appointed senior representative. Senior representatives will convene within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings and discussions between senior representatives will be deemed confidential settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If we fail to resolve the dispute, either of us may assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures. 4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation, sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state, as applicable, arising from our performance of this Agreement. 5. Nondiscrimination. We will not discriminate against any person employed or applying for employment concerning the performance of our responsibilities under this Agreement. This discrimination prohibition will apply to all matters of initial employment, tenure, and terms of employment, or otherwise with respect to any matter directly or indirectly relating to employment concerning race, color, religion, national origin, Page 47 of 216 9 age, sex, sexual orientation, ancestry, disability that is unrelated to the individual's ability to perform the duties of a particular job or position, height, weight, marital status, or political affiliation. We will post, where appropriate, all notices related to nondiscrimination as may be required by applicable law. 6. E-Verify. We have complied, and will comply, with the E-Verify procedures administered by the U.S. Citizenship and Immigration Services Verification Division for all of our employees assigned to your project. 7. Subcontractors. We will not subcontract any services under this Agreement without your prior written consent, not to be unreasonably withheld. 8. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of, either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement without the prior written consent of the other party; provided, however, your consent is not required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of our assets. In the event we assign this Agreement as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of our assets, we will provide you timely notice of such assignment after the assignment is made. 9. Force Majeure. Except for your payment obligations, neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event. 10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have the right to make any claim or assert any right under this Agreement. This provision does not affect the rights of third parties under any Third Party Terms. 11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and us with respect to the subject matter hereof, and supersedes any prior agreements, understandings, and representations, whether written, oral, expressed, implied, or statutory. Purchase orders submitted by you, if any, are for your internal administrative purposes only, and the terms and conditions contained in those purchase orders will have no force or effect. This Agreement may only be modified by a written amendment signed by an authorized representative of each party. 12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement will be considered valid and enforceable to the fullest extent permitted by law. 13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non-enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non-enforcement prevent such party from enforcing each and every term of this Agreement thereafter. 14. Independent Contractor. We are an independent contractor for all purposes under this Agreement. 15. Notices. All notices or communications required or permitted as a part of this Agreement, such as notice of an alleged material breach for a termination for cause or a dispute that must be submitted to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail, return receipt signed by an Page 48 of 216 10 employee or agent of the receiving party; (c) upon receipt by sender of proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United States Postal Service authorized mail center with proper postage (certified mail, return receipt requested) affixed and addressed to the other party at the address set forth on the signature page hereto or such other address as the party may have designated by proper notice. The consequences for the failure to receive a notice due to improper notification by the intended receiving party of a change in address will be borne by the intended receiving party. 16. Client Lists. You agree that we may identify you by name in client lists, marketing presentations, and promotional materials. 17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate rights to private individuals and entities, including the parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This obligation of confidentiality will not apply to information that: (a) is in the public domain, either at the time of disclosure or afterwards, except by breach of this Agreement by a party or its employees or agents; (b) a party can establish by reasonable proof was in that party's possession at the time of initial disclosure; (c) a party receives from a third party who has a right to disclose it to the receiving party; or (d) is the subject of a legitimate disclosure request under the open records laws or similar applicable public disclosure laws governing this Agreement; provided, however, that in the event you receive an open records or other similar applicable request, you will give us prompt notice and otherwise perform the functions required by applicable law. 18. Business License. In the event a local business license is required for us to perform services hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact information so that we may timely obtain such license. 19. Governing Law. This Agreement will be governed by and construed in accordance with the laws of your state of domicile, without regard to its rules on conflicts of law. 20. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic, faxed, scanned, photocopied , or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature. Each party represents to the other that the signatory set forth below is duly authorized to bind that party to this Agreement. 21. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve the right to negotiate and customize the terms and conditions set forth herein, including but not limited to pricing, to the scope and circumstances of that cooperative procurement. Page 49 of 216 11 22. Contract Documents. This Agreement includes the following exhibits: Exhibit A Investment Summary Exhibit B Invoicing and Payment Policy Schedule 1: Business Travel Policy Exhibit C Maintenance and Support Agreement Schedule 1: Support Call Process Exhibit D DocOrigin End User License Agreement IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of the date(s) set forth below. Tyler Technologies, Inc. City of Englewood By: By: Name: Name: Title: Title: Date: Date: Address for Notices: Address for Notices: Tyler Technologies, Inc. City of Englewood One Tyler Drive 1000 Englewood Parkway Yarmouth, ME 04096 Englewood, CO 80110-2373 Attention: Chief Legal Officer Attention: Page 50 of 216 12 Exhibit A Investment Summary The following Investment Summary details the software, products, and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. Sales Quote# QUO-20479-C5Q3Z8 to be inserted on following page REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 51 of 216 Sales Quotation for: Englewood, CO Tyler price quotations are valid for 120 days Software and Related Services Description License Year 1 Maintenance # of Days Cost Module Total $38,000 $6,840 10 $12,750 $57,590 $9,500 $1,710 0 $0 $2,000 $11,210 $5,000 $900 3 $3,660 $9,560 $52,500 $9,450 13 $16,410 $2,000 $78,360 $52,500 $9,450 13 $16,410 $2,000 $80,360 $2,875 $9,450 $12,325 $49,625 $0 13 $16,410 $2,000 $68,035 Service Qty Fee TCM Forms - Financial Library 2 $1,800 TCM Forms - General Billing Library 1 $2,000 TCM Forms - Payroll Library 1 $1,500 TOTAL:$5,300 TOTAL INITIAL COST: Discount Amount: Includes 1 AP Check, 1 EFT, 1 PO, 1 Requisiton, 1 Inventory Issue, 1 Request for Payment, 1099-MISC, 1099-R, 1009-G, 1099-INT, 1099-S Description Includes 1 MB Statement, 1 Receipt, 1 Refund Check Tyler Content Manager & Tyler Forms Subtotal: Tyler Content Manager & Tyler Forms: TCM Enterprise Edition (TCM EE) Tyler Forms Processing Includes 1 Payroll Check, 1 EFT, 1 1099R, 1 W2, and 1 1095C Installation / Configuration Quote Expiration: Quote Description: Quote Number: Client Name: Quoted By: Date: Christopher Vargo 6/8/2017 10/6/2017 Englewood, CO QUO-20479-C5Q3Z8 Englewood, CO TCM EE 1000 Englewood Parkway Englewood, CO 80110-2373 (303) 762-2587 Implementation TCM EE Web Services Interface Overall Subtotal: Tyler New World ERP Private and Confidential Page 1Page 52 of 216 Sales Quotation for: Englewood, CO Tyler price quotations are valid for 120 days Opportunty Number - Version Englewood, CO 10/6/2017 6/8/2017 Quote Expiration: Christopher Vargo Quote Description: Quote Number: Client Name: Quoted By: Date: Englewood, CO TCM EE 1000 Englewood Parkway Englewood, CO 80110-2373 (303) 762-2587 New World ERP Summary One Time Fees Recurring Fees Total Licensed Software $49,625 $9,450 Total Hosted / SaaS Software $0 Total Services $23,710 Summary Total $73,335 $9,450 $82,785 3 Trips $6,000 Contract Total (Excluding Estimated Travel Expenses) Estimated Travel Expenses Trips @ $2,000/each -Includes airfare, car rental, hotel accommodations and per diem Tyler New World ERP Private and Confidential Page 2Page 53 of 216 Sales Quotation for: Englewood, CO Tyler price quotations are valid for 120 days Opportunty Number - Version Englewood, CO 10/6/2017 6/8/2017 Quote Expiration: Christopher Vargo Quote Description: Quote Number: Client Name: Quoted By: Date: Englewood, CO TCM EE 1000 Englewood Parkway Englewood, CO 80110-2373 (303) 762-2587 Footnotes Authorized Client Signatory: The software, services, and hardware, as applicable, that are itemized above, are hereby added to your existing Agreement with Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Conversion prices are based on a single occurrence of the database. If additional databases need to be converted, these will need to be quoted. The costs provided in this proposal are based on all of the proposed products and services being obtained from Tyler Technologies. Should significant portions of the products or services be deleted, Tyler reserves the right to adjust its prices accordingly. Travel and expenses are not included under Total Services as they are billed at actual cost. A separate line item above "Estimated Travel Expenses", shows Tyler's estimate for travel and living expenses for the scope of this project. That estimate is based upon $2,000 per trip, which may include airfare, hotel, per diem, car rental, and gas). All travel and living expenses will be billed on a weekly basis, but only as incurred. Tyler New World ERP Private and Confidential Page 3Page 54 of 216 Sales Quotation for: Englewood, CO Tyler price quotations are valid for 120 days Opportunty Number - Version Englewood, CO 10/6/2017 6/8/2017 Quote Expiration: Christopher Vargo Quote Description: Quote Number: Client Name: Quoted By: Date: Englewood, CO TCM EE 1000 Englewood Parkway Englewood, CO 80110-2373 (303) 762-2587 Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy. In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel. In the event Client acquires from Tyler any edition of Tyler Content Manager software other than Enterprise Edition, the license for Content Manager is restricted to use with Tyler applications only. If Client wishes to use Tyler Content Manager software with non-Tyler applications, Client must purchase or upgrade to Tyler Content Manager Enterprise Edition. Prices assumes that all software proposed is licensed. Annual maintenance will be a recurring software cost that will begin at Year 2 and will include a price increase each subsequent year. In the event a self-hosted customer opts to enroll as a beneficiary under Tyler's source code escrow agreement, Tyler will provide the paperwork required for enrollment. That self-hosted customer will be billed, on an annual basis, directly by Tyler's escrow agent, and all such fees must be paid directly to that escrow agent. Rates for subsequent years are subject to change at the discretion of Tyler's escrow agent. The Tyler Software Product Tyler Forms Processing must be used in conjunction with a Hewlett Packard printer supported by Tyler for printing checks. Tyler's form library prices are based on the actual form quantities listed, and assume the forms will be provided according to the standard New World ERP form template. Any forms in addition to the quoted amounts and types, including custom forms or forms that otherwise require custom programming, are subject to an additional fee. Please also note that use of the Tyler Forms functionality requires the use of approved printers as well. You may contact Tyler's support team for the most current list of approved printers. Financials Library includes 1 AP Check, 1 EFT, 1 Purchase Order, 1 Requisition, 1 Inventory Issue, 1 Request for Payment, 1099-MISC, 1099-R, 1099-G, 1099-INT, 1099-S General Billing Library includes 1 MB Statement, 1 Receipt, 1 Refund Check Programming for check reconciliation import and positive pay export assumes one bank format each. Multiple bank formats are extra. Includes digitizing two signatures, additional charges will apply for additional signatures. Payroll Library includes: 1 Payroll Check, 1 EFT, 1 1099R, 1 W2, and 1 1095C Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your project. The actual amount of services depends on such factors as your level of involvement in the project and the speed of knowledge transfer. Tyler New World ERP Private and Confidential Page 4Page 55 of 216 13 Exhibit B Invoicing and Payment Policy We will provide you with the software and services set forth in the Investment Summary. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. Invoicing: We will invoice you for the applicable license and services fees in the Investment Summary as set forth below. Your rights to dispute any invoice are set forth in the Agreement. 1. Tyler Software. 1.1 License Fees: License fees are invoiced as follows: (a) 25% on the Effective Date; (b) 60% on the date when we make the applicable Tyler Software available to you for downloading (the “Available Download Date”); and (c) 15% on the earlier of use of the Tyler Software in live production or 180 days after the Available Download Date. 1.2 Maintenance and Support Fees: Year 1 maintenance and support fees are waived through the earlier of (a) availability of the Tyler Software for use in a live production environment; or (b) one (1) year from the Effective Date. Year 2 maintenance and support fees, at our then-current rates, are payable on that earlier-of date, and subsequent maintenance and support fees are invoiced annually in advance of each anniversary thereof. Tyler agrees that the increase in the annual maintenance shall not exceed more than 3% per year, over the prior year, for the first three (3) annual maintenance renewals. Your fees for each subsequent year will be set at our then-current rates. 2. Professional Services. 2.1 Implementation and Other Professional Services (including training): Implementation and other professional services (including training) are billed and invoiced as delivered, at the rates set forth in the Investment Summary. 2.2 Consulting Services: If you have purchased any Business Process Consulting services, if they have been quoted as fixed-fee services, they will be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. If you have purchased any Business Process Consulting services and they are quoted as an estimate, then we will bill you the actual services delivered on a time and materials basis. 2.3 Conversions: Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, we will bill you the actual services delivered on a time and materials basis. 2.4 Requested Modifications to the Tyler Software: Requested modifications to the Tyler Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the applicable modification. Page 56 of 216 14 You must report any failure of the modification to conform to the specifications within thirty (30) days of delivery; otherwise, the modification will be deemed to be in compliance with the specifications after the 30-day window has passed. You may still report Defects to us as set forth in the Maintenance and Support Agreement. 2.5 Other Fixed Price Services: Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where “Project Planning Services” are provided, payment will be due upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be billed monthly in arrears, beginning on the first day of the month immediately following the project kick-off meeting. 2.6 Change Management Services: If you have purchased any change management services, those services will be invoiced in the following amounts and upon the following milestones: Acceptance of Change Management Discovery Analysis 15% Delivery of Change Management Plan and Strategy Presentation 10% Acceptance of Executive Playbook 15% Acceptance of Resistance Management Plan 15% Acceptance of Procedural Change Communications Plan 10% Change Management Coach Training 20% Change Management After-Action Review 15% 3. Third Party Products. 3.1 Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced when we make it available to you for downloading. 3.2 Third Party Software Maintenance: The first year maintenance fees for the Third Party Software, if any, is invoiced when we make that Third Party Software available to you for downloading. 3.3 Third Party Hardware: Third Party Hardware costs, if any, are invoiced upon delivery. 4. Expenses. The service rates in the Investment Summary do not include travel expenses. Expenses will be billed as incurred and only in accordance with our then-current Business Travel Policy, plus a 10% travel agency processing fee. Our current Business Travel Policy is attached to this Exhibit B at Schedule 1. Copies of receipts will be provided upon request; we reserve the right to charge you an administrative fee depending on the extent of your requests. Receipts for miscellaneous items less than twenty-five dollars and mileage logs are not available. Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We prefer to receive payments electronically. Our electronic payment information is: Bank: Wells Fargo Bank, N.A. 420 Montgomery San Francisco, CA 94104 ABA: 121000248 Account: 4124302472 Beneficiary: Tyler Technologies, Inc. – Operating Page 57 of 216 15 Exhibit B Schedule 1 Business Travel Policy 1. Air Travel A. Reservations & Tickets Tyler’s Travel Management Company (TMC) will provide an employee with a direct flight within two hours before or after the requested departure time, assuming that flight does not add more than three hours to the employee’s total trip duration and the fare is within $100 (each way) of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a connecting flight that is within two hours before or after the requested departure time and that does not add more than three hours to the employee’s total trip duration, the connecting flight should be accepted. Employees are encouraged to make advanced reservations to take full advantage of discount opportunities. Employees should use all reasonable efforts to make travel arrangements at least two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is mandatory. When booking less than seven (7) days in advance, management approval will be required. Except in the case of international travel where a segment of continuous air travel is six (6) or more consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall not be reimbursed for “Basic Economy Fares” because these fares are non-refundable and have many restrictions that outweigh the cost-savings. B. Baggage Fees Reimbursement of personal baggage charges are based on trip duration as follows: • Up to five (5) days = one (1) checked bag • Six (6) or more days = two (2) checked bags Baggage fees for sports equipment are not reimbursable. Page 58 of 216 16 2. Ground Transportation A. Private Automobile Mileage Allowance – Business use of an employee’s private automobile will be reimbursed at the current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point, in compliance with IRS regulations. Employees who have been designated a home office should calculate miles from their home. B. Rental Car Employees are authorized to rent cars only in conjunction with air travel when cost, convenience, and the specific situation reasonably require their use. When renting a car for Tyler business, employees should select a “mid-size” or “intermediate” car. “Full” size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals; except for employees traveling to Alaska and internationally (excluding Canada), additional insurance on the rental agreement should be declined. C. Public Transportation Taxi or airport limousine services may be considered when traveling in and around cities or to and from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the airport, tips are included in the per diem rates and will not be reimbursed separately. D. Parking & Tolls When parking at the airport, employees must use longer term parking areas that are measured in days as opposed to hours. Park and fly options located near some airports may also be used. For extended trips that would result in excessive parking charges, public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented. 3. Lodging Tyler’s TMC will select hotel chains that are well established, reasonable in price, and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local hotel, the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates. “No shows” or cancellation fees are not reimbursable if the employee does not comply with the hotel’s cancellation policy. Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately. Page 59 of 216 17 Employees are not authorized to reserve non-traditional short-term lodging, such as Airbnb, VRBO, and HomeAway. Employees who elect to make such reservations shall not be reimbursed. 4. Meals and Incidental Expenses Employee meals and incidental expenses while on travel status within the continental U.S. are in accordance with the federal per diem rates published by the General Services Administration. Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are available at www.gsa.gov/perdiem. Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided separately by the Department of Defense and will be determined as required. A. Overnight Travel For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below. Departure Day Depart before 12:00 noon Lunch and dinner Depart after 12:00 noon Return Day Dinner Return before 12:00 noon Breakfast Return between 12:00 noon & 7:00 p.m. Breakfast and lunch Return after 7:00 p.m.* Breakfast, lunch and dinner *7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner. The reimbursement rates for individual meals are calculated as a percentage of the full day per diem as follows: Breakfast 15% Lunch 25% Dinner 60% B. Same Day Travel Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the event they return home after 7:00 p.m.* *7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner. Page 60 of 216 18 5. Internet Access – Hotels and Airports Employees who travel may need to access their e-mail at night. Many hotels provide free high speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee’s hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for internet access at airports are not reimbursable. 6. International Travel All international flights with the exception of flights between the U.S. and Canada should be reserved through TMC using the “lowest practical coach fare” with the exception of flights that are six (6) or more consecutive hours in length. In such event, the next available seating class above coach shall be reimbursed. When required to travel internationally for business, employees shall be reimbursed for photo fees, application fees, and execution fees when obtaining a new passport book, but fees related to passport renewals are not reimbursable. Visa application and legal fees, entry taxes and departure taxes are reimbursable. The cost of vaccinations that are either required for travel to specific countries or suggested by the U.S. Department of Health & Human Services for travel to specific countries, is reimbursable. Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section. Page 61 of 216 19 Exhibit C Maintenance and Support Agreement We will provide you with the following maintenance and support services for the Tyler Software. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. 1. Term. We provide maintenance and support services on an annual basis. The initial term commences on the Effective Date, and remains in effect for one (1) year. The term will renew automatically for additional one (1) year terms unless terminated in writing by either party at least thirty (30) days prior to the end of the then-current term. We will adjust the term to match your first use of the Tyler Software in live production if that event precedes the one (1) year anniversary of the Effective Date. 2. Maintenance and Support Fees. Your year 1 maintenance and support fees for the Tyler Software are listed in the Investment Summary, and your payment obligations are set forth in the Invoicing and Payment Policy. We reserve the right to suspend maintenance and support services if you fail to pay undisputed maintenance and support fees within thirty (30) days of our written notice. We will reinstate maintenance and support services only if you pay all past due maintenance and support fees, including all fees for the periods during which services were suspended. 3. Maintenance and Support Services. As long as you are not using the Help Desk as a substitute for our training services on the Tyler Software, and you timely pay your maintenance and support fees, we will, consistent with our then-current Support Call Process: 3.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to resolve Defects in the Tyler Software (limited to the then-current version and the immediately prior version); provided, however, that if you modify the Tyler Software without our consent, our obligation to provide maintenance and support services on and warrant the Tyler Software will be void; 3.2 provide telephone support during our established support hours; 3.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third Party Software, if any, in order to provide maintenance and support services; 3.4 provide you with a copy of all major and minor releases to the Tyler Software (including updates and enhancements) that we make generally available without additional charge to customers who have a maintenance and support agreement in effect; and 3.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with our then-current release life cycle policy. 4. Client Responsibilities. We will use all reasonable efforts to perform any maintenance and support services Page 62 of 216 20 remotely. Currently, we use a third-party secure unattended connectivity tool called Bomg ar, as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols. If we cannot resolve a support issue remotely, we may be req uired to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way, you agree to provide us with full and free access to the Tyler Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other equipment reasonably necessary for us to provide the maintenance and support services, al l at no charge to us. We strongly recommend that you also maintain a VPN for backup connectivity purposes. 5. Hardware and Other Systems. If you are a self-hosted customer and, in the process of diagnosing a software support issue, it is discovered that one of your peripheral systems or other software is the cause of the issue, we will notify you so that you may contact the support agency for that peripheral system. We cannot support or maintain Third Party Products except as expressly set forth in the Agreement. In order for us to provide the highest level of software support, you bear the following responsibility related to hardware and software: (a) All infrastructure executing Tyler Software shall be managed by you; (b) You will maintain support contracts for all non-Tyler software associated with Tyler Software (including operating systems and database management systems, but excluding Third-Party Software, if any); and (c) You will perform daily database backups and verify that those backups are successful. 6. Other Excluded Services. Maintenance and support fees do not include fees for the following services: (a) initial installation or implementation of the Tyler Software; (b) onsite maintenance and support (unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (c) application design; (d) other consulting services; (e) maintenance and support of an operating system or hardware, unless you are a hosted customer; (f) support outside our normal business hours as listed in our then-current Support Call Process; or (g) installation, training services, or third party product costs related to a new release. Requested maintenance and support services such as those outlined in this section will be billed to you on a time and materials basis at our then current rates. You must request those services with at least one (1) weeks’ advance notice. 7. Current Support Call Process. Our current Support Call Process for the Tyler Software is attached to this Exhibit C at Schedule 1. Page 63 of 216 21 Exhibit C Schedule 1 Support Call Process Support Channels Tyler Technologies, Inc. provides the following channels of software support: (1) Tyler Community – an on-line resource, Tyler Community provides a venue for all Tyler clients with current maintenance agreements to collaborate with one another, share best practices and resources, and access documentation. (2) On-line submission (portal) – for less urgent and functionality-based questions, users may create unlimited support incidents through the customer relationship management portal available at the Tyler Technologies website. (3) Email – for less urgent situations, users may submit unlimited emails directly to the software support group. (4) Telephone – for urgent or complex questions, users receive toll-free, unlimited telephone software support. Support Resources A number of additional resources are available to provide a comprehensive and complete support experience: (1) Tyler Website – www.tylertech.com – for accessing client tools and other information including support contact information. (2) Tyler Community – available through login, Tyler Community provides a venue for clients to support one another and share best practices and resources. (3) Knowledgebase – A fully searchable depository of thousands of documents related to procedures, best practices, release information, and job aides. (4) Program Updates – where development activity is made available for client consumption Support Availability Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday – Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Clients may receive coverage across these time zones. Tyler’s holiday schedule is outlined below. There will be no support coverage on these days. New Year’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Day Labor Day Page 64 of 216 22 Issue Handling Incident Tracking Every support incident is logged into Tyler’s Customer Relationship Management System and given a unique incident number. This system tracks the history of each incident. The incident tracking number is used to track and reference open issues when clients contact support. Clients may track incidents, using the incident number, through the portal at Tyler’s website or by calling software support directly. Incident Priority Each incident is assigned a priority number, which corresponds to the client’s needs and deadlines. The client is responsible for reasonably setting the priority of the incident per the chart below. This chart is not intended to address every type of support incident, and certain “characteristics” may or may not apply depending on whether the Tyler software has been deployed on customer infrastructure or the Tyler cloud. The goal is to help guide the client towards clearly understanding and communicating the importance of the issue and to describe generally expected responses and resolutions. Priority Level Characteristics of Support Incident Resolution Targets 1 Critical Support incident that causes (a) complete application failure or application unavailability; (b) application failure or unavailability in one or more of the client’s remote location; or (c) systemic loss of multiple essential system functions. Tyler shall provide an initial response to Priority Level 1 incidents within one (1) business hour of receipt of the support incident. Tyler shall use commercially reasonable efforts to resolve such support incidents or provide a circumvention procedure within one (1) business day. For non-hosted customers, Tyler’s responsibility for lost or corrupted data is limited to assisting the client in restoring its last available database. 2 High Support incident that causes (a) repeated, consistent failure of essential functionality affecting more than one user or (b) loss or corruption of data. Tyler shall provide an initial response to Priority Level 2 incidents within four (4) business hours of receipt of the support incident. Tyler shall use commercially reasonable efforts to resolve such support incidents or provide a circumvention procedure within ten (10) business days. For non-hosted customers, Tyler’s responsibility for loss or corrupted data is limited to assisting the client in restoring its last available database. 3 Medium Priority Level 1 incident with an existing circumvention procedure, or a Priority Level 2 incident that affects only one user or for which there is an existing circumvention procedure. Tyler shall provide an initial response to Priority Level 3 incidents within one (1) business day of receipt of the support incident. Tyler shall use commercially reasonable efforts to resolve such support incidents without the need for a circumvention procedure with the next published maintenance update or service pack. For non-hosted customers, Tyler’s responsibility for lost or corrupted data is limited to assisting the client in restoring its last available database. Page 65 of 216 23 Priority Level Characteristics of Support Incident Resolution Targets 4 Non- critical Support incident that causes failure of non-essential functionality or a cosmetic or other issue that does not qualify as any other Priority Level. Tyler shall provide an initial response to Priority Level 4 incidents within two (2) business days. Tyler shall use commercially reasonable efforts to resolve such support incidents, as well as cosmetic issues, with a future version release. Incident Escalation Tyler Technology’s software support consists of four levels of personnel: (1) Level 1: front-line representatives (2) Level 2: more senior in their support role, they assist front-line representatives and take on escalated issues (3) Level 3: assist in incident escalations and specialized client issues (4) Level 4: responsible for the management of support teams for either a single product or a product group If a client feels they are not receiving the service needed, they may contact the appropriate Softwar e Support Manager. After receiving the incident tracking number, the manager will follow up on the open issue and determine the necessary action to meet the client’s needs. On occasion, the priority or immediacy of a software support incident may change after initiation. Tyler encourages clients to communicate the level of urgency or priority of software support issues so that we can respond appropriately. A software support incident can be escalated by any of the following methods: (1) Telephone – for immediate response, call toll-free to either escalate an incident’s priority or to escalate an issue through management channels as described above. (2) Email – clients can send an email to software support in order to escalate the priority of an issue (3) On-line Support Incident Portal – clients can also escalate the priority of an issue by logging into the client incident portal and referencing the appropriate incident tracking number. Remote Support Tool Some support calls require further analysis of the client’s database, process or setup to diagnose a problem or to assist with a question. Tyler will, at its discretion, use an industry-standard remote support tool. Support is able to quickly connect to the client’s desktop and view the site’s setup, diagnose problem s, or assist with screen navigation. More information about the remote support tool Tyler uses is available upon request. Page 66 of 216 24 Exhibit D DocOrigin End User License Agreement REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 67 of 216 25 Page 68 of 216 26 Page 69 of 216 27 Page 70 of 216 28 Page 71 of 216 29 Page 72 of 216 Page 73 of 216 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Dave Lee DEPARTMENT: Parks, Recreation & Library DATE: November 6, 2017 SUBJECT: Rotolo Park Improvement Project DESCRIPTION: Rotolo Park Improvement Project RECOMMENDATION: The Parks, Recreation and Library Services Department recommends that Council approve, by motion, the construction contract with Colorado Total Maintenance for the Rotolo Park Shelter Project. PREVIOUS COUNCIL ACTION: Council approved Ordinance No. 47, Series of 2017, authorizing an IGA with Arapahoe County Open Space for the use of funds pertaining to Rotolo Park Shelter Project. Council approved Resolution No. 7, Series of 2017, authorizing an Open Space grant application for Rotolo Park Shelter Project. SUMMARY: Arapahoe County Open Space notified the City of Englewood that the grant was approved by the County Commissioners in June 2017. The grant funding will allow for the construction of a shelter, ADA compliant sidewalk, picnic benches and a grill to enhance the newly completed playground at Rotolo Park. ANALYSIS: The Picnic shelter will allow parents to watch their children on the playground in the comfort of the shade and to provide shelter during inclement weather. Families will be able to use the shelter facility to picnic and play at Rotolo Park. FINANCIAL IMPLICATIONS: Six bids were received for the project and the lowest bidder is Colorado Total Maintenance with a bid of $84,783.00. Funds for this project are budgeted in the 2017 Open Space Fund in the amount of $63,200, with a grant of $50,000 and matching funds of $13,200. Because the lowest bid received exceeded the grant and matching funds allocated, the remaining expenditure of $21,583 will come from the Open Space contingency fund. After these expenditures, the remaining fund balance will be $1,449,651.91 as shown in the budget recap below: Page 74 of 216 12/31/2016 Beginning Fund Balance $1,675,962.00 2017 Estimated Sources of Funds $ 806,427.00 YTD Expenditures and Encumbrances ($ 997,954.09) (YTD as of 8/31/17) Rotolo Park Matching Fund and Contingency Expense ($ 34,783.00) YTD Remaining Fund Balance $1,449,651.91 CONCLUSION: Rotolo Park will gain increased usage with the addition of the new playground and shelter amenities. ATTACHMENTS: Contract CFC 17-31 Bid Tabulation Sheet Bid Proposal Form Rotolo Park Improvement Project Design Open Space Budget Page 75 of 216 M City of Englewood Bid Tabulation Sheet Bid Opening Date:August 29,2017 2:00 PM MDT Apparent Low Bidder ITEM BID:ITB-17-017 Rotolo Park Improvement Project :|I :on 0—soow~ — _2—— __— —2—— ———— ‘——— O3Q.0H Colorado Total Maintenance Y Y $84,783.00 P0#Box118 j Englewood.co 80151 T —_—— — _:—— —_—— —_—— __—— — _K—— -2—‘ _———— —2—— —- —K—— —2—— 303-721-9003 _- — __——- —2__ ———_Page 76 of 216 Page 77 of 216 Page 78 of 216 o.._.:vVLE-kEm.ru__eKnmmmzo. 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M.uzE)?v7\COa//;/2AQNU :u:.3swamman._a_=£ mo.._moc_.m> _z <<_._.zmwms=._mmmom_=3 umamm=m_.m8 =m<mmxmoimn =._mno:._.m2 Em n_m<..=a<02.mam.<<_._:m: mUo<m. O_._.<ommzm_.m<<ooo w<“Um”? AU__.mn.o: 9: ll Dm?u Boom:m_m<<oon_um_.x<<m<_m=a_mSooq.Oo_oBn_oma8.8: Go“:qmvmuoo =<_~<2. U29 >.3._mm._._ 05.0_m.x Page 100 of 216 Page 101 of 216 Page 102 of 216 Page 103 of 216 Contract Approval Summary V10/25/2017 Page | 1 Contact Identification Information (to be completed by the City Clerk) ID number:Authorizing Resolution/Ordinance: Recording Information: City Contact Information Staff Contact Person: Dave Lee Phone: 303.762.2687 Title: Open Space Manager Email: dlee@englewoodco.gov Vendor Contact Information Vendor Name: Colorado Total Maintenance Vendor Contact: Shannon Willis Vendor Address: PO Box 118 Vendor Phone: 303.975.9399 City: Englewood Vendor Email: State: CO Zip Code: 80151 Contract Type Contract Type:Construction Agreement Description of ‘Other’ Contract Type: Description of Contract Work/Services: Attachments: ☒Contract -- ☐Original ☐Copy ☐Addendum(s) ☐Exhibit(s) ☐Certificate of Insurance Summary of Terms: Start Date: 11/15/17 End Date: 3/30/18 Total Amount of Contract for term above (or estimated amount if based on item pricing):$84,783.00 If Amended: Original Amount $ Amendment Amount $ Total as Amended: $ Renewal options available: Payment terms (please describe terms or attach schedule if based on deliverables): Attachments: ☐Original Contract if this is an amendment ☐Related Contracts/Conveyances Construction of a picnic shelter, side walk, tables and grill at Rotolo Park. Page 104 of 216 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $63,200 Line Item Description:Line Item Total Funding: $ Portion of Line Item spent to date: $ Funding Source:Fund: 10-OSF Division Code: 1305 Note (if needed): Attachments: ☐Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☒Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☐Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☐Other: Please describe Page 105 of 216 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Dave Lee DEPARTMENT: Parks, Recreation & Library DATE: November 6, 2017 SUBJECT: Belleview Park Maintenance Storage Building DESCRIPTION: Belleview Park Maintenance Storage Building RECOMMENDATION: The Parks, Recreation and Library Services Department recommends that Council approve a contract with A-Shed USA, Inc. for construction of a maintenance storage building at Belleview Park in the Chenango parking lot. PREVIOUS COUNCIL ACTION: There has been no previous Council action on this item. SUMMARY: The Parks Department currently utilizes a small storage area that is attached to the Belleview Children's Farm. The storage area is inadequate in size and space utilization for Parks' needs. There is also a safety concern because families with small children are often in the immediate area.when staff are operating vehicles to access the equipment and supplies A new site at the edge of the Chenango parking lot was determined to be the best location to relocate Parks maintenance activities and storage for the building. The project includes construction of a 24'x24' wood-framed garage building, foundation, floor slab construction and electrical service. This location will not impede access to the park or reduce the available parking. ANALYSIS: Request for bids for the maintenance storage facility were sent out in July 2017. No bids were received back from the request. Staff then solicited quotes for the project, receiving just one from A-Shed USA, Inc. A-Shed does not provide electrical service for their buildings and a quote for electrical service was received from Electric Blue, Inc. FINANCIAL IMPLICATIONS: A-Shed, Inc. provided a quote of $33,200 for construction of the building and Electric Blue, Inc. provided a quote of $3,060 for electrical service to the building for a total expense of $36,260. Funds for this project are budgeted in the 2017 Open Space Fund (Project 1301-0008, Task 51) Page 106 of 216 in the amount of $40,000. After this expenditure, the remaining fund balance will be $1,448,174.91, as shown in the budget recap below: 12/31/2016 Beginning Fund Balance $1,675,962.00 2017 Estimated Sources of Funds $ 806,427.00 YTD Expenditures and Encumbrances ($ 997,954.09) (YTD as of 8/31/17) Maintenance Shed Expense ($ 36,260.00) YTD Remaining Fund Balance $1,448,174.91 ALTERNATIVES: No other alternatives have been identified. ATTACHMENTS: Open Space Fund budget page A-Shed Contract #CFC/17-23 Schedule A Electric Blue Estimate Invitation to Bid #ITB-17-009 Page 107 of 216 32., mouiiauI31ma?a? wocwnouas35% wo<E.:o 5.m..uo<u33m3m_ 00.52miau?x 08:203:. was08.: room.03:. ._.oB__:$aq<m3:.oam_ Z25<wa5.o3Sooaoman092. ?ea:m2.5§ O59._u__..m:n_:nmocaou ?ogmo=:...ouonmcauu tmwm2m§& m§.2i==3u o:_E_.m_manx$_.8.§. Non:m.ie:&E:ra O52...._=m:n_:ucumm ?ea:tunao:n§% 23mccwnoa«tuna»o2..§& maniaISAmm?aoo _..§._wm?aaovmamamnmOrmzoo m?iuue?nanneahos. _u3_o?oo3u_m=o: 955..mvu..o<m_ canntzizunon35% . _H_moE6mm 2:» >39: ..u3.~uuM 85: BS! 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A-Shed will construct the building and Electric Blue will provide the electrical power connection to the building at a cost of $3,060.00. Page 109 of 216 Contract Approval Summary V10/25/2017 Page | 2 Source of funds: Budgeted Funds: $40,000 Line Item Description:Line Item Total Funding: $ Portion of Line Item spent to date: $ Funding Source:Fund:10-OSF Division Code:1305 Note (if needed):A-Shed costs $33,200, Electric Blue costs $3,060. Attachments: ☐Copy of budget page from current budget book if contract value $25,000 or over or requires Council approval. Process for Choosing Vendor: ☐Bid: ☐ Bid Evaluation Summary attached ☐ Bid Response of proposed awardee ☐RFP: ☐ RFP Evaluation Summary attached ☐ RFP Response of proposed awardee ☒Quotes: Copy of Quotes attached ☐Sole Source: Explain Need below ☐Other: Please describe Page 110 of 216 Page 111 of 216 Page 112 of 216 Page 113 of 216 Page 114 of 216 Page 115 of 216 Page 116 of 216 Page 117 of 216 Page 118 of 216 Page 119 of 216 BM‘*1: E h!I M Ii -m B "G u ¥ Walsh”UCFQIDB D n>2>nua mum.<<uw_.__:u8:m.5.; 022»...00 Sumo u8.~$.83 mm!8u.n$.88 ._.E 05.onmam?soon >nE3aE 92"m=m_msBon 2:8"00 NE02.2 2.052 uou.3~.~mcu m.3m=< n»x E x 3 12:3 .38 2 snug :2. O :2 3.29.am noon:m.uu.nm_noo_. 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Zxmu.20._m:04xmmwozm.w..m102mam_.m<m_._zaOxw:muxmv>a>dozczrmuazaasqmuoz«X5wzhuozumx.Vmzmu.20.5 =9 EEVDZQE 10$>oo:_azn >24 zmnmwmziwC=b.2Gumagnuon8..oo:._.:>:om<54:._.2mNDz_20a.6_z>zom.monxmmux?aamno<mz>5m.Hrm<m:zouxmoc_xnu>.mzmum 2.2.351 I>._.m 5 9.3.5. OCMAOKMI:>w._.:m5524anpznmizazz3zozauO1M5283.n>:nm:.>.=ozuF8<1):qU><m1:0!mnzmoshu.20!»SFP umOEDE >.9.z?qanazn _umm.>F 029:.£0u><=m5.u>._mm:Emn._..3>MIn>znm._.>.:ozmun u=nCV023:15.32>20{CW4mmooFm9.mu15.03303>....=:mDuum:<mm<.1304.20021.35-3F >mmasnnnxaaam01 .431.um:202...: .25.3:<3.-rmmn_.s:nmuoz)9...SmiznzaEiznmm..1«tno5m._.>zu_zoEiznmu.Ezzmn2940>::._dazm<Ba uP..mn._._oz.._..:uumm?a §F um m?aozmw?MD!zm>woz>u..m>ddnzn<nm?>20Ema>mmoQ><mu$2.:InnochnaozonAIM?2.>2?mUCM .338uanwupaac?aosu «anFn32.0:2:13 83 333 «an on 6 En noan?osu _un_u§ Uwunauo2:.Banana».uoam.=_:o3Swan uaowuE5 m:<Raina».636 o.wuinana. mus.-__:a.:.nzo:! ma Page 120 of 216 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Audra Kirk DEPARTMENT: Community Development DATE: November 6, 2017 SUBJECT: Council Bill 66 - 3333, 3323, 3317 South Pearl Street Planned Unit Development DESCRIPTION: Council Bill 66 - 3333, 3323, 3317 South Pearl Street Planned Unit Development RECOMMENDATION: On October 16, 2017, following a motion and 2nd to approve Council Bill 66 and set a public hearing for November 20, 2017, Council tabled voting on the motion until November 6, 2017. At this time Staff recommends Council withdraw that motion, and set a public hearing date of November 20, 2017 in conformance with E.M.C. 16-2-8(G)(5). Staff will present Council Bill 66 for approval following the mandatory public hearing. PREVIOUS COUNCIL ACTION: On October 16, 2017, Council considered the proposed 3333, 3323, 3317 South Pearl Street Planned Unit Development (PUD) on First Reading. The item was tabled until November 6, 2017. SUMMARY: ANALYSIS: Title 16-2-8(G)(5) sets forth the procedure for Council consideration of a PUD: The Council shall review the proposed PUD, the recommendation of the City staff, and the recommendation of the Commission, and shall hold a public hearing on the proposed PUD. Following such hearing, the Council may approve, deny, or refer a proposed PUD back to the Commission for modifications based on the requirements of this Title. Per E.M.C. 16 -2-8(F) the decision making body shall only approve a proposed PUD rezoning if it finds that the proposed rezoning meets the specific criteria provided within Council Bill 66. The Planned Unit Development (PUD) is a rezoning process that establishes specific zoning and site planning criteria to meet the needs of a specific development proposal that may not be accommodated within existing zoning development regulations. A PUD rezoning provides the opportunity for unified development control for multiple properties or multiple uses. The property at 3317 South Pearl Street contains a single-family home built in 1987, and a detached garage. The lot at 3317 South Pearl Street is 6,250 s.f. in area. The property at 3323 Page 121 of 216 South Pearl Street contains a single-family home built in 1950, and a detached garage. The lot at 3323 South Pearl Street is 6,250 s.f. in area. The property at 3333 South Pearl Street contains a single family home built in 1943 and has a lot area of 9,375 s.f. The minimum threshold requirement to re-zone any property to a PUD is one-half acre of total land area. Mr. Adragna, owner of 3333 South Pearl Street, acquired this minimum threshold by including two of his neighbors to the north into the PUD rezoning. While the three property owners will be included in the PUD, if approved, the development may not happen at the same time. PUD OVERVIEW The proposed 3333, 3323, 3317 South Pearl Street PUD will allow a maximum of one (1) three unit dwelling, two (2) two-unit dwellings, and three (3) detached garages. Each unit will be required to have 2 off-street parking spaces. All of the designated parking is accessed from the alley, and meets the City’s parking regulations. The proposed new homes are set back approximately 25 feet from South Pearl Street to be compatible with the existing structures to the north and south. The PUD District Development Standards require that landscaping and screening comply with the City of Englewood Unified Development Code Section 16-6-7. All new utilities are to be placed underground between the garages and the residences. A Minor Subdivision application to reconfigure the lots will be submitted, and will be approved administratively if the PUD application is approved. Architectural Character: The proposed PUD will be urban in character and respect the pedestrian scale of the neighborhood. The PUD contains architectural character standards that require a mix of pattern and color changes, a minimum masonry requirement, and a requirement that building entries be clearly defined with architectural elements. It should be noted that the conceptual building footprints shown on the proposed Site Plan and the proposed building elevations are subject to change; however, any changes would have to meet the design standards and guidelines of the PUD. Permitted Uses: The subject property currently lies within the R-1-C Single Unit Residential District. The existing R-1-C Zone District allows primarily residential and public/institutional uses.The proposed PUD District Plan includes a table of allowed uses that lists the primary permitted residential and public/institutional uses. Dimensional Standards: The following table provides a comparison of dimensional requirements for principal structures between the property’s existing R-1-C zone classification and the proposed PUD. The proposed PUD is very similar to the R-2-B zone district; however, there are important differences. First, in the R-2-B zone district, the minimum lot area for a single family home is 6,000 s.f., with a minimum of 50 feet of street frontage. The proposed PUD would allow a single family home to be built on a 4,500 s.f. lot with 37.5 feet of street frontage. Other zone districts do allow for homes to be built on a 4,500 s.f. lot; however, they must be lots of record on or before February 23, 2004. Secondly, the R-2-B zone district has a maximum lot coverage of 60% for multi-unit dwellings. The proposed PUD has a maximum lot coverage of 50% for multi-unit dwellings. The dimensional requirements set forth in the proposed PUD would allow multi-unit dwellings (based on lot area and lot width), and single family dwellings on a 37.5 ft. lot. Page 122 of 216 COMPARISON OF DIMENSIONAL REQUIREMENTS FOR PRINCIPAL STRUCTURES Min Lot Area (sq ft) Max FAR Max Lot Coverage (%) Min Lot Width (ft) Max Height (ft) Minimum Setbacks (ft) Front Each Side Rear R-1-C District (Existing Zoning) One-Unit Dwelling 6,000 None 40 50 32 25 5 20 One-Unit Dwelling on a Small Lot (must be an existing lot) 4,500 None 35 37 32 25 3 20 All Other Allowed Uses 24,000 None 40 200 32 25 25 25 3333, 3323, 3317 South Pearl Street PUD (New Zoning) One-Unit Dwelling 4,500 None 40 37.5 32 25 5 20 Multi-Unit Dwelling (Maximum units based on lot area and lot width) 3,000 Per unit None 50 25 per unit 32 25 5 25 All Other Allowed Uses 24,000 None 40 200 32 25 25 25 Residential Density: The proposed 3333, 3323, 3317 South Pearl Street PUD would permit a maximum of 7 dwelling units on the 0.5 acre property. This represents a maximum density of 14 dwelling units per acre (d.u./ac.). For comparison purposes, some properties to the east of the subject property contain multi-unit apartment buildings with densities of 60 d.u./ac and higher. Properties to the west in the R-1-C zone district could have a maximum density of 7 d.u./ac. Allowing for a slight increase in density between the R-1-C zone district and the MU-R- 3-C zone district complies with the 2016 Comprehensive Plan to create a transition zone between the medical zone districts and the residential. The 2016 Comprehensive Plan defines Areas of Transition as: “Location of diversified land use including medium to high density housing and medical office.” Page 123 of 216 Setbacks: A setback is the minimum distance a structure must be located from a property line. The proposed PUD setbacks for principal structures are shown in the table of Dimensional Requirements above. The proposed setbacks, maximum area and height regulations for detached accessory structures are as follows: Use Maximum Number Maximum Height Front Setback Side Setback Rear Setback Maximum Floor Area Detached Garage 1 per dwelling unit 16’ 25’ 3’ 6’ 1000 s.f. Storage Shed 1 10’ 25’ 3’ 3’ 150 s.f. Other Accessory Structure 1 12’ 25’ 3’ 3’ 200 s.f. Building Height: The maximum building heights in the PUD are based on the average elevation of the finished grade at the corners of the building to the highest point of the building or structure. The maximum allowed PUD building height for all uses is 32 feet; the maximum allowed height for a detached garages is 16 feet. Parking: The Unified Development Code (UDC) requires 2 parking spaces for each single -unit dwelling and 1.5 parking spaces for each multi-unit dwelling. The proposed PUD requires 2 parking spaces for each multi-unit dwelling. Traffic: The Public Works Department reviewed the proposed PUD request for potential impacts. Public Works concluded that a traffic impact study was not required due to the slight increase in traffic over the existing permitted density. Signage: The proposed PUD will follow the standard signage regulations of the UDC for the R- 1-C Zone District. Landscaping: The UDC requires that a minimum of 40% of a property be landscaped in the R- 1-C Zone District. The proposed PUD also requires that 40% of the PUD property be landscaped, as well as meeting all other landscape requirements for the R-1-C Zone District. Sheet 07 of the PUD provides more detail on the landscape plan. Screening and Fencing: The proposed PUD will follow the standard screening and fencing regulations of the UDC for the R-1-C Zone District. Grading and Drainage: The proposed Grading and Drainage Plan was acceptable to the City’s Public Works Department. Utilities: The proposed Utilities Plan was reviewed and approved by the City’s Utilities Department. Park Dedication: The subdivision regulations of the UDC require the dedication of park land or payment of a fee in lieu of dedication for all residential developments. The proposed Pearl Page 124 of 216 Street development will be required to pay a fee in lieu of dedication for the 4 to 7 new residences. This translates to a fee in lieu of dedication amount of between $1,690 and $3,070. PLANNED UNIT DEVELOPMENT CONSIDERATIONS Section 16-2-8.F Approval Criteria states: PUD rezonings shall be made in the interest of promoting the health, safety, and general welfare of the community, and shall be consistent with the Comprehensive Plan. In addition the review or decision making body shall only recommend approval of, or shall only approve, a proposed PUD rezoning if it finds that the proposed rezoning meets the criteria listed below: 1. The proposed development shall comply with all applicable use, development, and design standards set forth in this Title that are not otherwise modified or waived according to the rezoning approval. In addition, the proposed rezoning shall meet at least one of the following criteria: a. The proposed development will exceed the development quality standards; levels of public amenities; or levels of design innovation otherwise applicable under this Title, and the proposed development would not be allowed or practicable under a standard zone district with conditional uses or with a reasonable number of Zoning Variances or Administrative Adjustments; or b. The property cannot be developed, or no reasonable economic use of the property can be achieved, under the existing zoning, even though the use of the conditional uses or a reasonable number of Zoning Variances or Administrative Adjustments. The proposed PUD meets the criteria of 1a. The proposed PUD will exceed the current UDC quality standards by specifying a variety of materials on facades of the building; by calling for a minimum masonry percentage or defined porch on the front façade; and by requiring rear loaded garages. The PUD contains architectural character standards that require a mix of pattern and color changes, and a requirement that building entries be clearly defined with architectural elements. Provisions for roof pitches and flat roofs are also included in the PUD. The proposed PUD further meets the requirement of 1a due to the fact that there are not any conditional uses allowed by the UDC that would allow for multi-family dwellings in an R-1-C zone district or allow a single family dwelling on a 37.5 ft. wide lot. In addition, the Board of Adjustments and Appeals cannot grant a variance, nor can staff grant an Administrative Adjustment, for an increase in density or a reduction in lot area that would increase density. 2. All PUD rezonings shall meet the following criterion: a. The resulting rezoned property will not have a significant negative impact on those properties surrounding the rezoned area and the general public health, safety and welfare of the community will be protected. The Public Works Department reviewed the proposed PUD request and concluded that there were no significant traffic impacts with this minor increase in permitted density. Page 125 of 216 The rezoned property will not have a significant negative impact on those properties surrounding the rezoned area and the general public health, safety and welfare of the community are protected. Section 16-2-8.H.4(a): In its review of the PUD application, in addition to any other criteria and findings applicable to the decision, the Commission’s recommendations shall include its written findings on each of the following points: 1. The application is or is not in conformance with the Comprehensive Plan and this Title. The 3333, 3323, 3317 South Pearl Street PUD conforms to the Englewood Forward: 2016 Comprehensive Plan strategy of redevelopment. Part 3, Envisioning the Plan, lists this area as a Residential Transition Area. Specifically, this area is to, “Explore residential redevelopment plans that promote infill townhome development between the hospitals and single family neighborhoods to the north to provide a transitional zone that will diversify land use mix, provide opportunities for new housing and home ownership.” 2. The application is or is not consistent with adopted and generally accepted standards of development in the City. The 3333, 3323, 3317 South Pearl Street PUD is consistent with adopted and generally accepted development standards established by the City of Englewood. The application was reviewed by the City’s Development Review Team (DRT) and all comments were addressed by the applicant. 3. The application is or is not substantially consistent with the goals, objectives, design guidelines, policies and any other ordinance, law, or requirement of the City. The 3333, 3323, 3317 South Pearl Street PUD is substantially consistent with the goals, objectives, design guidelines, policies, and other ordinances, laws and requirements of the City. FINANCIAL IMPLICATIONS: The proposed 3333, 3323, 3317 South Pearl Street PUD will generate building use tax, based on the total cost of the project and park fee-in-lieu, of between $1,690 and $3,070 depending on the final number of units built. ATTACHMENTS: Bill for an Ordinance 3333, 3323, 3317 South Pearl Street Planned Unit Development Planning and Zoning Commission Staff Report - September 6, 2017 Neighborhood Meeting Summary - June 9, 2017 Letter of Support - June 7, 2017 Survey Conducted by Applicant - June 22, 2017 Planning and Zoning Commission Minutes - September 6, 2017 Planning and Zoning Commission Findings of Fact - September 6, 2017 Emails Page 126 of 216 1 BY AUTHORITY ORDINANCE NO. ____ COUNCIL BILL NO. 66 SERIES OF 2017 INTRODUCED BY COUNCIL MEMBER ________________ A BILL FOR AN ORDINANCE APPROVING THE 3333, 3323, 3317 S. PEARL STREET PLANNED UNIT DEVELOPMENT (PUD), LOCATED AT 3333, 3323, AND 3317 SOUTH PEARL STREET, IN THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, Casey and Amy Adragna are the owners of 3333 South Pearl Street, Scott and Elizabeth Brann are the owners of 3323 South Pearl Street; and Kelley Rhodes is the owner of 3317 South Pearl Street; and WHEREAS, the proposed site consists of three parcels totaling one-half acre, the minimum threshold for a Planned Unit Development (PUD); and WHEREAS, the properties currently lie in a R-1-C Zone District which allows for residential and public/institutional uses; and WHEREAS, a PUD is a rezoning process that establishes specific zoning and site planning criteria to meet the needs of a specific development proposal that may not be accommodated within the existing zoning development regulations. The PUD rezoning provides the opportunity for unified development control for multiple properties or multiple uses; and WHEREAS, currently the property at 3333 South Pearl Street contains a single-family home that was built in 1943, the property at 3323 South Pearl Street contains a single-family with a detached garage that was built in 1950, and the property at 3317 South Pearl Street contains an existing single-family residence with a detached garage that was built in 1987; and WHEREAS, the proposed PUD will allow a maximum of one (1) three unit dwelling, two (2) two-unit dwellings, and three (3) detached garages. Each unit will be required to have two (2) off street parking spaces. The proposed new homes are setback approximately twenty-five (25) feet from South Pearl Street to be compatible with the existing structures to the North and South. All new utilities will be placed underground, and the PUD Development Standards require that landscaping and screening comply with the City of Englewood Unified Development Code Section 16-6-7; and WHEREAS, the proposed PUD will be urban in character and respect the pedestrian scale of the neighborhood. The PUD contains architectural standards that require a mix of pattern and color changes, a minimum masonry requirement, and a requirement that building entries be clearly defined with architectural elements; and Page 127 of 216 2 WHEREAS, 3333, 3323, 3317 S. Pearl Street Planned Unit Development submitted an application to rezone the property to a PUD because the existing zoning designation would not accommodate the proposed development; and WHEREAS, the proposed 3333, 3323, 3317 S. Pearl Street Planned Unit Development will exceed the development quality standards required by the Englewood Unified Development Code for residential development; and WHEREAS, the property cannot be developed, or no reasonable economic use of the property can be achieved, under the existing zoning, even through the use of conditional uses or a reasonable number of Zoning Variances or Administrative Adjustments; and WHEREAS, the Planning and Zoning Commission held Public Hearing on September 6, 2017; and WHEREAS, the Planning and Zoning Commission made the following findings: 1. That the proposed development would be possible or practicable under a standard R-2-B zone district. 2. That the property can be developed, or that reasonable economic use of the property can be achieved, under the existing zoning, even through the use of conditional uses or Administrative Adjustment. WHEREAS, the Planning and Zoning Commission recommended that the 3333, 3323, 3317 S. Pearl Street Planned Unit Development not be approved; and WHEREAS, the proposed use of the property cannot meet the requirements of Englewood Unified Development Code Section 16-6-8(F), without a PUD, in that there are not any conditional uses allowed by the UDC that would allow for multi-family dwellings in the R-1-C zone district or allow a single family dwelling on 37 ½’ wide lot; and WHEREAS, the Board of Adjustment and Appeals cannot grant a variance, nor can staff grant Administrative Adjustments for an increase in density or reduction in lot area that would increase density; and WHEREAS, the proposed PUD complies with the 2016 Comprehensive Plan to create transition zones between the medical zone districts and residential districts, and the 2016 Comprehensive Plan defines Areas of Transition as “Location of diversified land use including medium to high density housing and medical office”; and WHEREAS, the proposed PUD conforms to the Englewood Forward: 2016 Comprehensive Plan strategy of redevelopment, that it is consistent with adopted and generally accepted development standards adopted by the City of Englewood, and it is substantially consistent with the goals, objectives, design guidelines, policies, and other ordinances, laws and requirements of the City. Page 128 of 216 3 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The 3333, 3323, 3317 S. Pearl Street Planned Unit Development (PUD), for property located at 3333, 3323 and 3317 South Pearl Street, in the City of Englewood, Colorado, attached hereto as Exhibit A, is hereby approved. Introduced, read in full, and passed on first reading on the 6th day of November, 2017. Published by Title as a Bill for an Ordinance in the City’s official newspaper on the 9th day of November, 2017. Published as a Bill for an Ordinance on the City’s official website beginning on the 8th day of November, 2017 for thirty (30) days. Joe Jefferson, Mayor ATTEST: Stephanie Carlile, Acting City Clerk I, Stephanie Carlile Acting, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true copy of the Bill for Ordinance introduced, read in full, and passed on first reading on the 6th day of November, 2017. Stephanie Carlile Page 129 of 216 TO:Planning and Zoning Commission THRU:Brad Power, Community Development Director Harold Stitt, Senior Planner FROM:Audra L. Kirk, Planner II DATE:September 6, 2017 SUBJECT: Case ZON2017-002 - Public Hearing 3333, 3323, 3317 South Pearl Street Planned Unit Development APPLICANT: Casey Adragna 2192 West Caley Avenue Littleton, CO 80120 PROPERTY OWNER(S): Casey and Amy Adragna 2192 West Caley Avenue Littleton, CO 80120 Scott and Elizabeth Brann 8474 South Brentwood Street Littleton, CO 80128 Kelley Rhodes 3317 South Pearl Street Englewood, CO 80113 PROPERTY ADDRESSES: 3317, 3323 and 3333 South Pearl Street, Englewood, CO 80113 REQUEST: The applicant has submitted an application to rezone the properties above from R-1-C Single Unit Residential District (Small Lot Size) to the 3333, 3323, 3317 South Pearl Street Planned Unit Development (PUD). The proposed PUD would allow for a maximum of one (1) single-family attached dwellings with three (3) units, and two (2) single-family attached dwellings with two (2) units. Page 130 of 216 2 RECOMMENDATION: Case ZON2017-002: The Department of Community Development recommends that the Planning and Zoning Commission review the 3333, 3323, 3317 South Pearl Street PUD request and forward a favorable recommendation for approval to City Council. LEGAL DESCRIPTIONS: 3333 South Pearl Street: Lots 40-42 Block 3 West View 3323 South Pearl Street: Lots 43-44 Block 3 West View 3317 South Pearl Street: Lots 45-46 Block 3 West View EXISTING ZONE DISTRICT: R-1-C Single Unit Residential District (Small Lot Size) PROPERTY LOCATION AND SURROUNDING LAND USE: The subject properties of this PUD are located on South Pearl Street between East Floyd Avenue and East Girard Avenue. Land to the north, south, and west of the subject property is zoned R-1-C Single Unit Residential District. Land directly to the east of the subject property is zoned MU-R-3-C High Density Residential and Limited Office District. PUD PROCEDURE: Rezoning to a PUD requires the applicant to have a pre-application meeting with staff, and a neighborhood meeting with owners and neighbors located within 1,000 feet of the proposed PUD. After the neighborhood meeting a formal application is submitted to the City and reviewed by City departments and other affected outside agencies. A public hearing is held before the Planning and Zoning Commission and City Council. If the PUD is approved there is a 30 day referendum time period before becoming effective. BACKGROUND: The Planned Unit Development is a rezoning process that establishes specific zoning and site planning criteria to meet the needs of a specific development proposal that may not be accommodated within existing zoning development regulations. A PUD rezoning provides the opportunity for unified development control for multiple properties or multiple uses. The property at 3317 South Pearl Street contains an existing single-family home that was built in 1987, and a detached garage. The lot at 3317 South Pearl Street is 6,250 s.f. in area. The property at 3323 South Pearl Street contains a single-family home built in 1950, and a detached garage. The lot at 3323 is 6,250 s.f. in area. The property at 3333 South Pearl Street contains a single family home built in 1943, and has a lot area of 9,375 s.f. The minimum threshold requirement to re-zone any property to a PUD is ½ acre of total land area. Mr. Adragna of 3333 South Pearl Street was able to acquire this minimum threshold by including two of his neighbors to the north into the PUD rezoning. While the three property owners will be included in the PUD, if approved, the development may not happen at the same time. Page 131 of 216 3 NEIGHBORHOOD MEETING SUMMARY: Pursuant to the PUD procedure, the applicant conducted a neighborhood meeting on June 6, 2017, prior to submitting the application for a PUD rezoning on July 28, 2017. Notice of the pre-application meeting was mailed to property owners and occupants of property within 1000 feet of the site. Neighborhood meeting notes are attached to this report (See Exhibit B). In addition to the neighborhood meeting, the applicant also conducted a survey of residence on the 3300 block of South Pearl Street. The survey asked if neighbors would rather see a PUD with zoning to match the MU-R-3-C that is currently on the east side of South Pearl Street of if they would like to see a lower density with duplexes and townhomes. (See Exhibit D). CITY DEPARTMENT AND DIVISION REVIEW: The 3333, 3323 and 3317 South Pearl Street PUD was reviewed by the City’s Development Review Team (DRT) on August 8, 2017. Identified issues were addressed by the applicant and the final 3333, 3323, 3317 South Pearl Street PUD was submitted on August 23, 2017. PUD OVERVIEW: The proposed 3333, 3323, 3317 South Pearl Street PUD will allow a maximum of one (1) three unit dwelling, two (2) two-unit dwellings, and three (3) detached garages. Each unit will be required to have 2 off-street parking spaces. All of the designated parking is accessed from the alley, and meets the City’s parking regulations. The proposed new homes are setback approximately 25 feet from South Pearl Street to be compatible with the existing structures to the north and south. The PUD District Development Standards require that landscaping and screening comply with the City of Englewood Unified Development Code Section 16-6-7. All new utilities are to be placed underground between the garages and the residences. A Minor Subdivision application to reconfigure the lots will be submitted, and will be approved administratively if the PUD application is approved. Architectural Character: The proposed PUD will be urban in character and respect the pedestrian scale of the neighborhood. The PUD contains architectural character standards that require a mix of pattern and color changes, a minimum masonry requirement, and a requirement that building entries be clearly defined with architectural elements. It should be noted that the conceptual building footprints shown on the Proposed Site Plan and the proposed building elevations are subject to change; however, any changes would have to meet the design standards and guidelines of the PUD. Permitted Uses: The subject property currently lies within the R-1-C Single Unit Residential District. The existing R-1-C Zone District allows primarily residential and public/institutional uses. The proposed PUD District Plan includes a table of allowed uses that lists the primary permitted residential and public/institutional uses. Page 132 of 216 4 Dimensional Standards: The following table provides a comparison of dimensional requirements for principal structures between the property’s existing R-1-C zone classification and the proposed PUD. COMPARISON OF DIMENSIONAL REQUIREMENTS FOR PRINCIPAL STRUCTURES Minimum Setbacks (ft)Min Lot Area (sq ft) Max FAR Max Lot Coverage (%) Min Lot Width (ft) Max Height (ft)Front Each Side Rear R-1-C District (Existing Zoning) One-Unit Dwelling 6,000 None 40 50 32 25 5 20 One-Unit Dwelling on a Small Lot 4,500 None 35 37 32 25 3 20 All Other Allowed Uses 24,000 None 40 200 32 25 25 25 3333, 3323, 3317 South Pearl Street PUD (New Zoning) One-Unit Dwelling 4,500 None 40 37.5 32 25 5 20 Multi-Unit Dwelling (Maximum units based on lot area and lot width) 3,000 Per unit None 50 25 per unit 32 25 5 25 All Other Allowed Uses 24,000 None 40 200 32 25 25 25 Residential Density: The proposed 3333, 3323, 3317 South Pearl Street PUD would permit a maximum of 7 dwelling units on the 0.5 acre property. This represents a maximum density of 14 dwelling units per acre (d.u./ac.). For comparison purposes, some properties to the east of subject property contain multi-unit apartment buildings with densities of 60 d.u./ac and higher. Properties to the west in the R-1-C zone district could have a maximum density of 7 d.u./ac. Setbacks: A setback is the minimum distance a structure must be located from a property line. The proposed PUD setbacks for principal structures are shown in the table of Dimensional Requirements above. The proposed setbacks, maximum area and height regulations for detached accessory structures are as follows: Use Maximum Number Maximum Height Front Setback Side Setback Rear Setback Maximum Floor Area Detached Garage 1 per dwelling unit 16’25’3’6’1000 s.f. Page 133 of 216 5 Storage Shed 1 10’25’3’3’150 s.f. Other Accessory Structure 1 12’25’3’3’200 s.f. Building Height: The maximum building heights in the PUD are based on the average elevation of the finished grade at the corners of the building to the highest point of the building or structure. The maximum allowed PUD building height for all uses is 32 feet; the maximum allowed height for garages without a detached accessory structure is 16 feet. Parking: The UDC requires 2 parking spaces for each single-unit dwelling and 1.5 parking spaces for each multi-unit dwelling. The proposed PUD requires 2 parking spaces for each multi-unit dwelling. Traffic: The Public Works Department reviewed the proposed PUD request for potential impacts. Public Works concluded that a traffic impact study was not required due to the slight increase in traffic over the existing permitted density. Signage: The proposed PUD will follow the standard signage regulations of the UDC for the R-1-C Zone District. Landscaping: The UDC requires that a minimum of 40% of a property be landscaped in the R-1-C Zone District. The proposed PUD also requires that 40% of the PUD property be landscaped, as well as meeting all other landscape requirements for the R- 1-C Zone District. Sheet 07 of the PUD provides more detail on the landscape plan. Screening and Fencing: The proposed PUD will follow the standard screening and fencing regulations of the UDC for the R-1-C Zone District. Grading and Drainage: The proposed Grading and Drainage Plan was acceptable to the City’s Public Works Department. Utilities: The proposed Utilities Plan was reviewed and approved by the City’s Utilities Department. Park Dedication: The subdivision regulations of the UDC require the dedication of park land or payment of a fee in lieu of dedication for all residential developments. The proposed Pearl Street development will be required to pay a fee in lieu of dedication for the 4 to 7 new residences. This translates to a fee in lieu of dedication amount of between $1,690 and $3,070. PUD SUMMARY: The proposed 3333, 3323, 3317 South Pearl Street PUD has been reviewed by the City’s Development Review Team (DRT) and issues identified by the DRT were Page 134 of 216 6 addressed by the applicant. The PUD documents are complete and no additional conditions of approval are recommended at this time. Therefore, the Community Development Department recommends that the Planning and Zoning Commission review the 3333, 3323, 3317 South Pearl Street PUD request and forward a favorable recommendation for approval to City Council. PLANNED UNIT DEVELOPMENT CONSIDERATIONS: The Planning and Zoning Commission is to review 3333, 3323, 3317 South Pearl Street PUD request, and following the public hearing, may recommend that the Council approve, deny, or approve the rezoning with conditions. In its review of the application, the Commission’s recommendations should include findings on each of the following points: 1. The application is or is not in conformance with the Comprehensive Plan and this Title (UDC). The 3333, 3323, 3317 South Pearl Street PUD conforms to the Englewood Forward: 2016 Comprehensive Plan strategy of redevelopment. Part 3, Envisioning the Plan, lists this area as a Residential Transition Area. Specifically, this area is to, “Explore residential redevelopment plans that promote infill townhome development between the hospitals and single family neighborhoods to the north to provide a transitional zone that will diversify land use mix, provide opportunities for new housing and home ownership.” 2. The application is or is not consistent with adopted and generally accepted standards of development in the City. The 3333, 3323, 3317 South Pearl Street PUD is consistent with adopted and generally accepted development standards established by the City of Englewood. The application was reviewed by the City’s Development Review Team (DRT) and all comments were addressed by the applicant. 3. The application is or is not substantially consistent with the goals, objectives, design guidelines, policies and any other ordinance, law, or requirement of the City. The 3333, 3323, 3317 South Pearl Street PUD is substantially consistent with the goals, objectives, design guidelines, policies, and other ordinances, laws and requirements of the City. 4. The UDC requires that the review or decision making body shall only approve a proposed PUD if it finds that the proposed development complies with all applicable use, development, and design standards set forth in the UDC that are not otherwise modified or waived according to the rezoning approval; and the proposed rezoning meets one of the following criteria: a. That the proposed development will exceed the development quality standards, levels of public amenities, or levels of design innovation otherwise applicable under Page 135 of 216 7 this Title, and would not be possible or practicable under a standard zone district with conditional uses or with a reasonable number of Zoning Variances or Administrative Adjustments; or The proposed PUD will exceed the development quality standards required by the UDC for residential development as follows: The proposed PUD will exceed the current UDC quality standards by specifying a variety of materials on facades of the building; by calling for a minimum masonry percentage or defined porch on the front façade; and by requiring rear loaded garages. The PUD contains architectural character standards that require a mix of pattern and color changes, and a requirement that building entries be clearly defined with architectural elements. Provisions for roof pitches and flat roofs are also included in the PUD. b. That the property cannot be developed, or that no reasonable economic use of the property can be achieved, under the existing zoning, even through the use of conditional uses or a reasonable number of Zoning Variances or Administrative Adjustments. These properties are in an R-1-C zone district and would be able to be redeveloped into single-family homes. In addition to the two Planned Unit Development considerations above, the UDC requires that a property rezoned to PUD must not have a significant negative impact on those properties surrounding the rezoned area and that the general public health, safety and welfare of the community are protected. Staff has reviewed the PUD request and found the following: The PUD application is in conformance with the Englewood Forward: 2016 Comprehensive Plan and the Unified Development Code. The application is consistent with adopted and generally accepted standards of development in the City. The Public Works Department reviewed the proposed PUD request and concluded that there were not significant traffic impacts with this minor increase in permitted density. The rezoned property will not have a significant negative impact on those properties surrounding the rezoned area and the general public health, safety and welfare of the community are protected. ATTACHMENTS: Exhibit A: 3333, 3323, 3317 South Pearl Street PUD Exhibit B: Neighborhood Meeting Summary – June 9, 2017 Exhibit C: Letter of support from Shawn Koons – June 7, 2017 Page 136 of 216 8 Exhibit D: Survey done by applicant dated June 22, 2017 Page 137 of 216 4.143 88.8333moon:_umm_._£32aca zmE_auo.._..oo.___smm:am _<_m=m<932 ...:am9B3 >:maammmH>oo3x_3m.m_<no >_ama~_uSmmma.m:oa Ommm<>a.muammm<mmEa%w2._2_o=2=5u8_.mo..Im mamaam.am6 mmmaanmacoSE.woo:w_<__oam__mwamaaQ88mos»:_umm_._mamamanSaa _Am__m<maoamm3mm:mos»:_umm_._mama._<__..>a_.mmamoSam m"88 mos": _umm_._mamammm«mam.o3um:<. _<__..>a_.mmam«E8am"ammo8om:<oSamamSoca56 8 am<mEm mo2 8 Eama:o_mxoa.SooqSmmo.Sam88manm33.9oa :5 E.Sam _o».=m__ cazmSmqm8cmUS:Hamomam:<3"ammqmmSocaaaoqmmmm3 oa_<A :38.Im mxU_m_amaEm."amamSacoSocaam<mm_3=m.a_3mam8am_m?maamammm"am m-~-mNoam23.0..2.3=:mmmxomuzoamu a.Oamca:aSmaomoma:m<mm3.33:3_o.mamm238 ma. N._.am333:3.2Saza3..moamca:aSm___amSocaummam. m._<_c_=.ca=aSm___ammSocaam<mm3mx.3:3_o.oo<m.mmmo?woe... _<_a>a«mmammxa_m_amaEm"NoamEmao?m:m:m__<_._m<moocaamamm.3 3m m__m<. maaaoSm3aa_mo?Smmqmmn.Imsamcocaamamm_a3m m__m<Em<ma~mmacmmoa mcoammmeg:_umm_._m._.mm._Emmmm.mam_m3c=3m3__<NoaammaaEm Smmnmam m_am_m33.2Noaaam. _<_a>a.mmamum<mmm<m.m_mxm3u_mm2Sam»a?mmo?a:.o_mxmmmaaa_o_mxmm nocacm3...:53. ImEmaoomama31.02cu8ancmmzoam\oo33ma~m\ooaom_.am. Ocmmzoam\oo33ma8\ooanm3m a._._m<m<o:ammmmaoamaSam.Em<<=_no8oc_.ao3m<m_:mm..v.<mm.Emao3m<m_:mS:aoqmmwm. __<m__<ma3mau_mSoon_8..3<mm_.m_u6_.mo~m__xmEm<<=_ax Em .34mm=:oE_.m. m._f-oNoaam<5:cmnouamaco.<0:nmammmEm.amuumaaom__.mmn_<..OE.u8a3:<836:amam=<<<=_ma:cm3:_mmmEma Samwmmo_.ommSm m=mmw L.._.amoSam_.2$8mac":vmmam=mm.mama.Emaoamaommmaacomnmamm8amqm aocmmnmanow.M-m23mm32mEma=maoca.dammzmm:9.ma onuo:ca:<8 ooazacm8__<mEmqm. >3mn:3m:.n m Page 138 of 216 Page 139 of 216 Page 140 of 216 Page 141 of 216 Page 142 of 216 Page 143 of 216 _u_m::_:cmanNoaau0o_.:3_mm.o: mmEm_.:uma9 no‘.N HOowomm?lmwcmtoIma?zmmomDam~o282.8~ _uo_.>mm._._m.>um.~=_2. Om?._.o$:_m< Um_.<__A__._8: _sm_.o_u.=_:om .__o_.=.mzox=so<mams 2_=8_uBm::3Ammnoanmaas vain:2.3.3 No:Em... §_o_._w_m>52: $53..Oo_m3m: lDX><>(><><)<><>(>< oo .5020:o>xm_mo. oo33_mm_o:m..mEmocmmmqEmnmmmmanSmo_.=m.._m.Oo_.:3_mm_o:m~w Sm: <o.mnmanm.m8aSm...2:939. _<_o<ma_u<_so3um_.mo:Em: wmnoanmn3.32:62.3:8m_.mm3._.m \:uwmo<moxmmNOZMS38.93N88.>2D88WOCWInms?. msmmma3.>22mDC22.om<m53:m2§2oEOZSSIDHO 0:.< OOCZOFS\:.Ibm><om>m..mm.mOO?=SmZDb102. m2.>mu.:m»>cu.m_:an _<_=$1_.mm:.__.m.m8o.a3asx we:Em:=<_o<m...._msx 02m.wosS_m<x Um2_x__._8:x .<_m_.oEaaomx 3::mi,x _um:_ox_<_3.ax .<=n:m_m>52:x 33%..oo_m3m:x amo _<_o:o:_um_um>4mo. _u_.__u=n1235 ommm83.3>onmmmo_.<U<<m___:ucam _so<2_U<_<_m=.Um_.No:Em: mmnoznmn3._<_m3_um_.23%..no_m=_m:Page 144 of 216 Page 145 of 216 Page 146 of 216 Page 147 of 216 Page 148 of 216 Page 149 of 216 Page 150 of 216 Page 151 of 216 Page 152 of 216 Page 153 of 216 Page 154 of 216 Page 155 of 216 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Dave Henderson DEPARTMENT: Public Works DATE: November 6, 2017 SUBJECT: Award Police Headquarters Project Construction DESCRIPTION: Award Police Headquarters Project Construction RECOMMENDATION: Staff recommends that City Council award, by motion, the project to construct "Englewood Police Headquarters". The total estimated cost is not to exceed $27,000,000 and consists of a contract amendment for construction to Adolphson & Peterson in the amount of $21,029,755, other incidental and related costs associated with the project in the amount of $4,384,180, as detailed with estimated costs in the attached project budget, and a project contingency in the amount of $1,586,065. PREVIOUS COUNCIL ACTION: Council approved an ordinance setting forth the ballot language and submitting to a vote of the registered electors a General Obligation Bond (GOB) for the construction of a new Englewood Police Department Headquarters. Ballot issue 2C was passed by the voters on November 8, 2016. Council approved a professional services contract with Stifel, Nicolaus & Company for underwriting services associated with the sale of General Obligation Bonds for the Englewood Police Headquarters building on December 19, 2016. Council approved a resolution declaring its intent to reimburse City funds spent on the Englewood Police Department Headquarters from the proceeds of the issuance of Municipal Bonds on January 3, 2017. Council approved, by motion, a professional services contract with CBRE for project management and workplace strategy services on January 17, 2017. Council approved, by motion, a professional services contract with DLR Group for architectural and engineering services for the Englewood Police Headquarters on April 17, 2017. Page 156 of 216 Council approved Ordinance No. 30, Series 2017 approving the issuance of General Obligation Bonds on May 4, 2017. Council approved, by motion, a contract with Adolfson & Peterson Construction for Construction Management and Pre-Construction services on June 19, 2017. Council approved, by motion, a professional services contract with NORESCO for Commissioning Services on October 2, 2017. Council approved, by motion, a professional services contract with Acuity for Technology Consulting on October 2, 2017. Staff provided project updates at several study sessions in 2017. SUMMARY: The project delivery method selected for the Police Headquarters building is the Construction Manager-General Contractor (CM-GC). In June, 2017, Council approved the selection of Adolphson & Peterson as the CM-GC. This selection was based on a formal competitive RFP process and included the provision to award the contract in two phases. The first phase was for pre-construction services which is now complete. Adolphson and Peterson worked closely with the architect during the design phase by providing estimates, constructibility input, and offering cost saving alternatives where appropriate. This collaborative approach to project delivery will result in a functional facility that will be constructed within budget. Design Documents are complete and Adolphson and Peterson has provided their Guaranteed Maximum Price (GMP) as required by the contract. Staff, along with our design team and project manager, reviewed the GMP for conformance with the Design Development drawings. Staff recommends awarding the second and final phase of the contract to Adolphson and Peterson. ANALYSIS: Staff is requesting Council approval of the "Project" in the amount not to exceed the project budget of $27 million. The project will include estimated costs (both previously expended and anticipated) associated with the design and construction of the project as detailed in the Design Development (DD) drawings and specifications. As required by City purchasing policy, staff will present to City Council any new contracts that exceed $25,000. Future Council Communications will clearly enunciate that they are included in the $27 million dollar budget when Council award is recommended. Included in the project budget is an owners contingency in the amount of $1,586,065. This represents 5.9 % of the project budget. A construction contingency in the amount of $943,330 is included in the contractor's GMP. This contingency is for unknown and unforeseen conditions that may be encountered during the course of construction that are not scope increase costs. Per our contract with Adolphson and Peterson, any funds not expended from the GMP construction contingency will transfer to the owner's contingency at the end of the project. Approval of the "Project" as a whole is recommended to clearly state that costs will not exceed the project budget without City Council approval. Staff will provide Council with periodic project budget updates. Page 157 of 216 FINANCIAL IMPLICATIONS: Adolphson and Peterson's contract will be amended to the total GMP amount of $21,029,755. The pre-construction services previously approved are included in the GMP. Other estimated costs associated with the project are detailed in the attached project budget summary. All subcontractor bidding (buy out) by Adolphson and Peterson is open book and will be reviewed by our project manager. ATTACHMENTS: Budget Summary Elevations Guaranteed Maximum Price Amendment Exhibit A CMB 100% DD Schedule Page 158 of 216 Englewood Police Headquarters Budget Summary October 31, 2017 Description Current Budget Committed Costs GMP Amount 21,029,755.00$ 21,029,755.00$ Additional Project Costs 4,384,180.00$ 2,291,839.75$ Planning and Permitting Fees 78,666.00 ‐ Tap & Utility Fees 50,000.00 28,216.29 City Use Tax 394,767.00 ‐ Owner/Relocation Costs 49,710.00 ‐ Design Team 1,616,039.00 1,590,970.00 Surveying ‐ ‐ Geotechnical 10,000.00 9,600.00 Environmental Consulting/Testing ‐ ‐ Commissioning 45,325.00 45,325.00 Project Management 564,375.00 564,375.00 IT/AV Design 27,150.00 27,150.00 Misc Consulting Fees 32,850.00 26,203.46 Material Testing/Inspections 155,218.00 ‐ Furniture 845,070.00 ‐ IT/AV Systems & Equipment 269,275.00 ‐ Security Systems 215,735.00 ‐ Interior Signage 30,000.00 ‐ Project Contingency 1,586,065.00$ ‐$ Total 27,000,000.00$ 23,321,594.75$ Page 159 of 216 Page 160 of 216 Page 161 of 216 Page 162 of 216 Page 163 of 216 Project: Englewood Police HQ Revised: 10/27/17 Owner: City of Englewood Estimator: Chris Cooper Architect: DLR Group Project SF: 49,725 Duration in Months: 18.00 Police Park Estimate #: DD GMP Phase 1 - Police HQ Building & Site Phase 2 - Surface Parking & Site Subtotal Division #0 Procurement and Contracting Requirements $677,797 $0 677,797 $13.63 /SF 3.6% of Direct Costs Division #1 General Requirements $272,600 $30,000 302,600 $6.09 /SF 1.6% of Direct Costs Division #2 Existing Conditions $54,995 $274,068 329,063 $6.62 /SF 1.7% of Direct Costs Division #3 Concrete $1,671,975 $11,805 1,683,780 $33.86 /SF 8.9% of Direct Costs Division #4 Masonry $1,395,661 $48,281 1,443,941 $29.04 /SF 7.7% of Direct Costs Division #5 Metals $1,367,627 $0 1,367,627 $27.50 /SF 7.2% of Direct Costs Division #6 Wood, Plastics, and Composites $314,778 $0 314,778 $6.33 /SF 1.7% of Direct Costs Division #7 Thermal and Moisture Protection $700,415 $0 700,415 $14.09 /SF 3.7% of Direct Costs Division #8 Openings $1,137,939 $0 1,137,939 $22.88 /SF 6.0% of Direct Costs Division #9 Finishes $2,022,360 $0 2,022,360 $40.67 /SF 10.7% of Direct Costs Division #10 Specialties $976,963 $1,500 978,463 $19.68 /SF 5.2% of Direct Costs Division #11 Equipment $6,118 $0 6,118 $0.12 /SF 0.0% of Direct Costs Division #12 Furnishings $103,784 $0 103,784 $2.09 /SF 0.6% of Direct Costs Division #13 Special Construction $0 $1,125,000 1,125,000 $22.62 /SF 6.0% of Direct Costs Division #14 Conveying Equipment $151,866 $0 151,866 $3.05 /SF 0.8% of Direct Costs Division #21 Fire Suppression $171,416 $7,500 178,916 $3.60 /SF 0.9% of Direct Costs Division #22 Plumbing $554,201 $0 554,201 $11.15 /SF 2.9% of Direct Costs Division #23 Heating, Ventilating and Air Conditioning $1,585,945 $148,566 1,734,511 $34.88 /SF 9.2% of Direct Costs Division #25 Integrated Automation $0 $0 0 $0.00 /SF 0.0% of Direct Costs Division #26 Electrical $1,508,250 $152,400 1,660,650 $33.40 /SF 8.8% of Direct Costs Division #27 Communications $134,350 $0 134,350 $2.70 /SF 0.7% of Direct Costs Division #28 Electronic Safety and Security $0 $0 0 $0.00 /SF 0.0% of Direct Costs Division #31 Earthwork $334,555 $214,891 549,446 $11.05 /SF 2.9% of Direct Costs Division #32 Exterior Improvements $337,798 $661,509 999,307 $20.10 /SF 5.3% of Direct Costs Division #33 Utilities $184,293 $525,401 709,694 $14.27 /SF 3.8% of Direct Costs Subtotal $15,665,687 $3,200,921 $18,866,607 $379.42 /SF 100.0% of Project 83%17% Utility Tap & Development Fees By Owner By Owner By Owner $0.00 /SF Permit Allowance Exempt Exempt Exempt $0.00 /SF 0.00% of Project Use Tax W/ CBRE Budget W/ CBRE Budget W/ CBRE Budget $0.00 /SF 0.00% of Project Estimate and Bidding Contingency $391,642 $80,023 471,665 $9.49 /SF 2.50% of Subtotal Construction Contingency $783,284 $160,046 943,330 $18.97 /SF 5.00% of Subtotal Builders Risk Insurance $39,164 $8,002 47,167 $0.95 /SF 0.25% of Project Comprehensive General Liability Insurance $205,182 $41,924 247,106 $4.97 /SF 1.15% of Costs Sub Bonding / Subguard $176,583 $38,051 214,635 $4.32 /SF 1.20% of Costs Performance, Labor & Material Bond $98,521 $20,142 118,663 $2.39 /SF 0.55% of Project Escalation Allowance $0 $0 0 $0.00 /SF 0.00% of Project General Contractors Fee $512,122 $104,699 616,821 $12.40 /SF 2.95% of Costs Preconstruction Services $45,698 $9,337 55,035 $1.11 /SF Per RFP Response $17,917,885 $3,663,145 $21,581,029 Accepted Price Options:($551,274) DD GMP Construction Cost w/ Accepted Price Options $21,029,755 Construction Budget $21,054,250 Cost Delta ($24,495)Under Budget Design Development GMP Construction Cost Project Summary Sheet - Estimated Cost of the Work Exhibit A-1 Page 164 of 216 Detailed Cost Estimate Englewood Police HQ DD GMP Item #bl a Description blank Quantity Unit Total Unit Total $b Notes / Comments / Clarifications 00 - Procurement and Contracting Requirements 00 72 00 - AIA General Conditions 001 General conditions of the contract 1.00 ls $489,520.35 $489,520 Based on 13 months 002 General conditions of surface parking and sitework 1.00 ls $188,277.06 $188,277 Based on 5 months 003 Public services and development fees Not Included - See Summary Total 00 72 00 - AIA General Conditions $677,797 Total - 00 - Procurement and Contracting Requirements $677,797 01 - General Requirements 01 14 00 - Work Restrictions 001 Off-hours work Not Included 002 Site access requirements - offsite staging Not Included Total 01 14 00 - Work Restrictions $0 01 33 00 - Submittals 001 Delivery costs / messenger services W/ GC's 002 Reproduction costs 20.00 ea $200.00 $4,000 Total 01 33 00 - Submittals $4,000 01 45 00 - Quality Control 001 Independent testing By Owner 002 Soil compaction tests By Owner 003 Concrete tests By Owner 004 Steel weld test / inspections By Owner Total 01 45 00 - Quality Control $0 01 51 00 - Temporary Facilities 001 Hoists By Trade / Division 002 Const. aids and misc. services N/A 003 Temp. encloures for dust protection & entry 1.00 allow $20,000.00 $20,000 004 Barricades and warning lights 1.00 allow $20,000.00 $20,000 005 Street Closure / ROW Allowance 1.00 allow $60,000.00 $60,000 006 Temp Parking Fees @ Garage Not Included 007 Temporary electricity w/ Div 26 008 Temporary lighting w/ Div 26 009 Temporary water w/ trades 010 Weather Protection - Phase 1 4.00 mth/allow $30,000.00 $120,000 011 Weather Protection - Phase 2 1.00 mth/allow $30,000.00 $30,000 012 Dumpsters for project 1.00 ls $48,600.00 $48,600 Total 01 51 00 - Temporary Facilities $298,600 01 54 00 - Construction Aids 001 Temporary elevators N/A 002 Temporary hoists N/A 003 Temporary cranes By Division 004 Temporary scaffolding and platforms By Division Total 01 54 00 - Construction Aids $0 01 74 00 - Cleaning 001 Final clean site 90,090.00 sf Included With GCs 002 Final clean building 49,725.00 sf Included With GC's Total 01 74 00 - Cleaning $0 Total - 01 - General Requirements $302,600 02 - Existing Conditions 02 21 00 - Surveys 001 Phase 1 - Police Building 1.00 sub $26,650.00 $26,650 002 Building corners, vert/horiz control 1.00 ls Included 003 Grid lines 1.00 ls Included 004 Reestablish grid lines on slab 1.00 ls Included 005 Verify overlot grading 1.00 ls Included 006 Overlot grading 1.00 ls Included 007 Utilities 1.00 ls Included 008 Sidewalks & Site Paving 1.00 ls Included 009 Sawcut lines 1.00 ls Included 010 Curb & gutter 1.00 ls Included 011 Drilled piers 92.00 ea Included 012 Light pole bases 22.00 ea Included 013 LED Bollards 36.00 ea Included 014 Tree grates/bike racks/benches, all other site ammenities 15.00 ea $55.00 $825 015 Transformer/Generator Pads 1.00 ls Included 016 Retaining walls Not Included 017 Re-stake original layout 20%1.00 ls $8,860.80 $8,861 018 Total Station Rental 6.00 mo $2,693.25 $16,160 019 Certified improvement survey 1.00 ls $2,500.00 $2,500 020 Phase 2 - Surface Parking 1.00 sub $9,300.00 $9,300 021 Additional Mobilization 1.00 ea $1,500.00 $1,500 022 Overlot grading 1.00 ls Included 023 Bluetop - asphalt parking 1.00 ls Included 024 Carport Columns 87.00 ea Included 025 Fencing 770.00 lf Included 026 Landscape rain garden intervals 1.00 ls Included Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 1/19 Exhibit A-2 Page 165 of 216 027 Re-stake original layout 20%1.00 ls $8,088.64 $8,089 028 Total Station Rental 4.00 mo $2,693.25 $10,773 029 Certified improvement survey 1.00 ea $2,000.00 $2,000 Total 02 21 00 - Surveys $86,657 02 41 00 - Demolition 001 Phase 1 site demolition w/ Div 31 Earthwork 002 Phase 2 - Surface Parking 1.00 sub $210,414.50 $210,415 003 Demo Permit 1.00 ea Included 004 ROW permit for sidewalk / street closure 1.00 ls w/ Div 01 General Requirements above 005 Entire building - 2 story Police Building 28,115.00 sf Included 006 Entire concrete slab on crawlspace & concrete tees 1.00 ls Included 007 Grade beams with backhoe to 3' deep 1.00 ls Included 008 Haul off debris, recycle of metal/concrete 1.00 ls Included 009 Caisson Removal Not Included 010 Selective Demolition along Fire Station shared walls 60.00 lf Included 011 - Twin Tee floor construction separation 60.00 lf Included 012 - Temp Shoring of concrete twin tees 60.00 lf Included 013 - Sawcut twin tees, selective demo to separate from Fire Station foundation wall 60.00 lf Included 014 - Roof membrane/decking removed 5' back from separation line to cut joists 300.00 sf Included 015 - Temp shoring of bar joists at separation 60.00 lf Included 016 Store owner items @ unknown location on-site 1.00 ls $3,654.75 $3,655 017 Traffic Control 20.00 days $765.68 $15,314 018 Dust Protection 150.00 lf $39.94 $5,991 019 Temporary Plywood protection against new building South Elevation 3,400.00 sf $2.07 $7,032 020 Asbestos Abatement By Owner Total 02 41 00 - Demolition $242,406 Total - 02 - Existing Conditions $329,063 03 - Concrete 03 11 00 - Concrete Forming 001 Police Building 1.00 sub $927,182.00 $927,182 002 FORMWORK/PLACEMENT - FOUNDATIONS Included 003 Drilled Piers w/ Div 31 Piers 004 Caissons - 24" x 65'deep, pour concrete 800.40 cy Included 005 Concrete pump per day (one truck -65 cy)25.00 day Included 006 Pier Cap - 36"x36"x3'-0"depth, on 6" void form 1,249.50 cf Included 007 Drop Panels - 48"x48"x1'-6" depth, 6" cont void form 888.00 cf Included 008 Footings Not Included 009 Column pads Not Included 010 Grade beams - 16"w x 3'-0" depth, 6" void form 560.00 lf Included 011 Grade beams - 24"w x 3'-0" depth, 6" void form 35.00 lf Included 012 Grade beams - 36"w x 3'-0" depth, 6" void form 80.00 lf Included 013 Grade beams over 3'-0" high Not Anticipated 014 Elevator Pit Walls, 8"w x 36"d 85.00 lf Included 015 Shear Wall GB - 12"w x 36"h 109.00 lf Included 016 Stoop Grade Beams, 3'-0 High, 6" void form, 12"w 110.00 lf Included 017 Pier caps, footings, column pads, grade beams, columns - labor to pour 226.55 cy Included 018 Install embeds furnished by others 4,212.00 sf/frmwk $0.15 $632 019 MISC. FORMWORK ITEMS Below 020 Patch tie holes for waterproofing/dampproofing 4,212.00 sf $0.40 $1,677 021 Concrete Foreman for layout/pour coordination/QAQC 4.00 mth $11,805.31 $47,221 022 Hand Excavation 15.00 day $300.00 $4,500 023 Hoisting for formwork 1.00 mth $4,294.82 $4,295 024 Shore fnd walls prior to backfill per lf of wall Shoring not anticipated to be required 025 Water stop - labor & material Not Included 026 Surface Parking 027 Drilled Piers w/ Div 13 028 Caissons - 18" x 65'deep, pour concrete 1.00 ls w/ Div 13 029 Concrete pump per day 25.00 day w/ Div 13 030 Pier caps at Carport Caissons N/A Not Shown/Anticipated 031 Concrete Foreman for layout/pour coordination/QAQC 1.00 mth $11,805.31 $11,805 Total 03 11 00 - Concrete Forming $997,312 03 35 00 - Concrete Finishing 001 Police Building 1.00 sub $622,231.00 $622,231 002 12" SOG, 2-way slab system, on 6" void form 25,944.00 sf Included 003 SOG column diamonds - (2' x 2' x 8")47.00 ea Included 004 Thickened slabs for non bearing masonry (6" x 2'-6)Not Anticipated w/ 12" Structural SOG 005 Install 15mil STEGO vapor barrier (prices include 15% waste) 25,944.00 sf Included 006 CIP Steps N/A 007 Concrete holding cell benches 50.00 lf $125.00 $6,250 008 Slab on Metal Deck - Type 1, 3" on 3" metal deck, WWF reinf 20,005.00 sf Included 009 Slab on Metal Deck - Type 2, 5" on 3" metal deck, #5 @ 12" o.c. 2,200.00 sf Included 010 Equipment Pads - (6")250.00 sf $5.00 $1,250 011 MISC. FLATWORK ITEMS Below 012 Misc. concrete accessories (cure, bulkheads, etc.) 48,399.00 sf Included 013 Expansion Joint Material 610.00 lf $2.25 $1,373 014 Cold weather protection (blankets..)$0.45 w/ Div 01 Total 03 35 00 - Concrete Finishing $631,104 03 30 05 - Concrete Materials 001 Sitework - Gray concrete w/ Div 32 002 Police Building 1.00 sub Included w/ Forming & Finishing Above 003 Caissons - material 800.40 cy Included Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 2/19 Page 166 of 216 004 Sonotube @ top of caisson 24" - mat'l 276.00 lf Included 005 Pier caps, footings, column pads, grade beams, columns - material 226.55 cy Included 006 SOG - material 1,008.93 cy Included 007 SOD - material 17.35 cy Included 008 SOD - light weight material Not Anticipated 009 Void Form under Grade Beams - 6"979.00 lf Included 010 Void Form under SOG - 6"25,944.00 sf Included 011 Vapor Barrier under SOG 25,944.00 sf Included 012 Short load/off hour deliveries 1,252.83 cy $4.00 $5,011 013 Fibermesh Not Anticipated 014 Additives for concrete flatwork 1,252.83 cy $8.00 $10,023 015 CONCRETE PUMP, fnd & slabs 1,252.83 cy Included 016 Line pump setup 1,252.83 cy $2.24 $2,802 017 Surface Parking 018 Caisson Material 360.15 cy w/ Div 13 019 Concrete walls for Security Fencing w/ Div 32 Fencing Total 03 30 05 - Concrete Materials $17,836 03 20 00 - Concrete Reinforcing 001 Police Building 1.00 sub Included w/ Forming & Finishing Above 002 Rebar material - Caissons 1.00 ls Included 003 Install rebar - Caissons 1.00 ls Included 004 Stock rebar lengths 1.00 ls $5,367.60 $5,368 005 Rebar Material - Foundation Walls & Pilasters 1.00 ls Included 006 Rebar Material - Structural two-way slab on grade 1.00 ls Included 007 Install concrete rebar 1.00 ls Included 008 Accessories material (chairs,spacers, safety caps, etc) 45,949.00 sf $0.06 $2,757 009 Accessories - labor 45,949.00 sf $0.03 $1,378 010 Rebar Hoisting 1.50 mth $17,289.66 $25,934 011 Wire mesh - labor 20,005.00 sf Included 012 - 4.0 mesh material 20,005.00 sf Included 013 Surface Parking Lot 014 Rebar material - Caissons 22.51 tons w/ Div 13 Included 015 Install rebar - Caissons 22.51 tons w/ Div 13 Included Total 03 20 00 - Concrete Reinforcing $35,437 03 60 00 - Grouting 001 Columns, embeds plates, hoist sills - Police Bldg 49,725.00 sf $0.15 $7,459 Total 03 60 00 - Grouting $7,459 Total - 03 - Concrete $1,689,148 04 - Masonry 04 20 00 - Unit Masonry 001 Police Building Below 002 Masonry scope of work 1.00 ls $1,149,000.00 $1,149,000 003 8" std CMU Foundations - fully grouted @ Foundations 1,643.00 sf Included 004 8" std CMU - Exterior Wall Backup, grouted & reinforced, To 2nd Floor & Parapet 8,104.00 sf Included 005 8" std CMU - Interior to 10" High, grouted & reinforced 12,228.00 sf Included 006 8" std CMU - Interior Backup @ Stone Work, grouted & reinforced, To 10' High 2,702.00 sf Included 007 Add For 8" Bond Beams 1,140.00 lf Included 008 Concrete Fill - 3000 psi 170.00 cy Included 009 Reinforcing Steel 40.00 ton $900.00 $36,000 010 Rebar Positioners 4,000.00 pcs Included 011 Cut & Seal Top Walls to Deck 160.00 lf Included 012 Thru Wall Flashing 980.00 lf Included 013 Control Joints 320.00 lf Included 014 Bituminous Coating on HM Frames Included With Div. 8 - Hollow Metal 015 Bond Beam Lintels 310.00 lf Included 016 Steel Beam Lintels 100.00 lf $45.00 $4,500 017 Embeded Beam Plates 20.00 ea $50.00 $1,000 018 Embeded Anchor Bolts @ Beam Plates 40.00 ea $50.00 $2,000 019 Embeded Joist Plates 10.00 ea $500.00 $5,000 020 Embeded Deck Plates - Continous 220.00 lf $8.00 $1,760 021 Bolted Deck Plates - Continous 120.00 lf $17.30 $2,076 022 Tool & Clean masonry 31,897.00 sf Included 023 Shoring for door & window openings 220.00 lf $39.50 $8,690 024 Temp bracing for wall panels and masonry 25.00 ea $46.10 $1,153 025 Deadmen for bracing of masonry 25.00 ea $75.00 $1,875 026 Masonry corner plywood protection 24.00 ea $426.50 $10,236 027 Remove debris from job site 31,897.00 sf $0.45 $14,354 028 Brick Below 029 4" std CMU Starter Block 440.00 sf Included 030 Face Brick 15,103.00 sf Included 031 2" Rigid Insulation 15,505.00 sf $5.35 $82,998 032 Screw on Brick Anchors 2,400.00 pcs Included 033 Grout Cavities @ Foundations 6.00 cy Included 034 Thru Wall Flashing at Gyp Sheathing 1,030.00 lf Included 035 Brick Control Joints 310.00 lf Included 036 Fluid-Applied Membrane Air Barrier 15,505.00 sf W/ Div. 7 037 Clean Brick Veneer 15,505.00 sf Included 038 Steel Angle Brick Lintels 20.00 lf $70.00 $1,400 039 Lay Brick to Ledger Angle 610.00 lf Included 040 Lay Brick Off Beam Lintels 80.00 lf Included 041 Masonry corner plywood protection 18.00 ea $426.50 $7,677 042 Remove debris from job site 15,505.00 sf $0.45 $6,977 Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 3/19 Page 167 of 216 043 Stone Cladding Below 044 Mfg Stone - Thinclad Tile, Smooth Ext Soffits 800.00 sf Included 045 Mfg Stone - Fullbed Tile, Smooth Interior Walls, FullBed - Interior Lobby 2,870.00 sf $19.51 $55,999 046 Mfg Stone - Fullbed Tile, Rocked, Exterior Walls, FullBed 2,920.00 sf Included 047 Add For Corner Returns 424.00 lf Included 048 Add For Stretcher"s 172.00 lf Included 049 Watertable/Sill/Int Wall Cap 150.00 lf Included 050 Mortar & Adhesives 6,590.00 sf Included 051 Tool & Clean Exposed 6,590.00 sf Included 052 Remove debris from job site 6,590.00 sf $0.45 $2,966 053 Site Below 054 Masonry trash enclosure - 8" CMU at Dumpster Enclosure 384.00 sf $15.50 $5,952 055 Masonry trash enclosure - Brick Veneer at Dumpster Enclosure 448.00 sf $10.00 $4,480 056 Concrete Fill - 3000 psi 5.00 cy $350.00 $1,750 057 Reinforcing Steel w/ Rebar Postioners 200.00 lbs $1.00 $200 058 Tool & Clean masonry 384.00 sf $0.45 $173 059 Clean Brick Veneer 448.00 sf $0.45 $202 060 Misc. Masonry Accessories 1.00 ls $150.00 $150 061 Dumpster Gates w/ Hardware - 4' x 8'2.00 ea w/ steel 062 Remove Debris From Job Site 832.00 sf $0.45 $374 063 Patch at fire station 1.00 allow $35,000.00 $35,000 Total 04 20 00 - Unit Masonry $1,443,941 Total - 04 - Masonry $1,443,941 05 - Steel 05 12 00 - Structural Steel 001 Police Building 1.00 sub $1,270,761.60 $1,270,762 002 Floor structure, - joist, beams, columns 1.00 ls Included 003 Roof structure - joist, beams, columns 1.00 ls Included 004 Entry Canopy 1.00 ls Included 005 Hip Beam Framing (dtl 42/S5.2)Not Included 006 AESS (architectural exposed steel) - interior @ Lobby 1.00 ls Not Included 007 AESS (architectural exposed steel) - exterior @ Screen Wall only 1.00 ls Not Included 008 AESS @ Sally Port or other exposed areas Not Included 009 Structural steel erection 320.00 tons Included 010 Professional engineering for all structural and misc. steel Design and engineering not included 011 Surface Parking 012 Carport Canopies w/ Div 13 Pre Engineered Structures Total 05 12 00 - Structural Steel $1,270,762 05 21 00 - Steel Joist Framing 001 Police Building Included w/ 05 12 00 Total 05 21 00 - Steel Joist Framing $0 05 30 00 - Metal Deck 001 Police Building 002 Floor Deck material - 20 gauge, 3" - Standard 20,005.00 sf Included 003 Floor Deck material - 20 gauge, 3" - Composite (Tactical Training) 2,200.00 sf Included 004 Roof Deck material - 20 gauge 1.5", Type A Standard 23,345.00 sf Included w/ 05 12 00 005 Roof Deck material - 20 gauge 1.5", Type B Composite Not Included 006 Metal Roof Deck - 1-1/2" galv composite deck w/ NWC topping @ RTUs 545.00 sf Included 007 Canopy Deck - 20 gauge 1.5", Type A Standard 4,535.00 sf Included 008 Vulcraft acoustical deck - 3", 20 gage painted - S2.2 note 6 5,255.00 sf $2.25 $11,824 Additional cost from 20 ga - NRC of .65 009 Sound insulation installation in flutes 5,255.00 sf $0.40 $2,102 Total 05 30 00 - Metal Deck $13,926 05 50 00 - Metal Fabrications 001 Police Building Included w/ Structural Steel above 002 Stairs and landings Included w/ Structural Steel above 003 Steel stairs, metal pan, bent steel treads/risers 81.00 riser Included w/ Structural Steel above 004 Stair landing; floor and/or intermediate 185.00 sf Included w/ Structural Steel above 005 Roof ladders, mechanical ladders 34.00 lf Included w/ Structural Steel above 006 Elevator pit ladder 12.00 lf Included w/ Structural Steel above 007 Guard Rails - Interior Below 008 Tensioned Cable Guardrail for Monumental Staircase & Landing 87.00 lf Included w/ Structural Steel above 009 Glass Guardrail for 2nd Level Lobby overlook 50.00 lf Included w/ Structural Steel above 010 Tensioned Cable Guardrail at Back of House Stair Landing 46.00 lf Included w/ Structural Steel above 011 Glass Guardrail at Back of House Stair @ Lvl 2 Break Room 32.00 lf Included w/ Structural Steel above 012 Wall Mounted Handrails 220.00 lf Included w/ Structural Steel above 013 Guard Rails - Exterior Below 014 Stainless Steel Railing @ Ramp - top rail/post only 40.00 lf Included w/ Structural Steel above 015 Bondo railings 36.00 hrs $44.73 $1,610 016 Coredrilling for ext. handrails 10.00 ea $86.18 $862 017 Site Fabrications Below 018 Pipe bollards - 4" dia 30.00 ea $200.00 $6,000 Not Shown, Assumed may be required 019 Install pipe bollards - 4" dia 30.00 ea $75.00 $2,250 020 Sidewalk chases - angles & galvanized diamondplate cover 60.00 sf $120.00 $7,200 Not Shown, Assumed may be required 021 Install sidewalk chases 50.00 lf $15.00 $750 022 Trash gates - angle frame & deck - galvanized - installed 1.00 pair $3,500.00 $3,500 023 Hoisting for site FOB items 1.00 ls $6,356.65 $6,357 024 Misc. Metals Below 025 Roof mechanical screen framing - 8'h HSS Steel Framing 310.00 lf Included w/ Structural Steel above 026 - Mini Mesh infill - 1/2" woven wire mesh, stainless steel due to diameter size 2,480.00 sf Included above, Cannont galvanize wire size 027 Exterior Rec Area Screen Framing - 44/A5.1, Woven wire mesh, galv. 555.00 sf Included w/ Structural Steel above 028 Stainless Steel countertops w/ Dip Trays 16.00 lf $315.00 $5,040 Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 4/19 Page 168 of 216 029 Counter support angles 30.00 ea $100.00 $3,000 030 Locker Bench Supports 50.25 ea $37.33 $1,876 031 Angles at overhead doors 88.00 lf Included w/ Structural Steel above 032 Pour Stop, bent plate 1,350.00 lf Included w/ Structural Steel above 033 Ledger Angle at entire bldg perimeter - curtain wall/brick supports (54 and 46/A9.4) 1,350.00 lf Included w/ Structural Steel above 034 Elevator hoist beam 2.00 ea $500.00 $1,000 035 Elevator sill angle 2.00 ea $100.00 $200 036 Elevator sump pit grate and frame 2.00 ea Included Included w/ Structural Steel above 037 Operable partition support beams 49.00 lf $150.00 $7,350 038 Prepunch beams for op. partitions 5.00 ea $250.00 $1,250 039 Above ceiling angles for toilet partition support 19.00 ea $125.00 $2,375 040 Roof opening frames 9.00 ea $375.00 $3,375 041 Clean mud off steel 90.00 hrs $44.73 $4,026 042 Erection of metal fabrications Included above Total 05 50 00 - Metal Fabrications $58,020 05 90 00 - Steel Erection & Coordination 001 Police Building Below Below 002 Safety cabling 2,700.00 lf $6.15 $16,605 003 Site improvements for crane access 1.00 ls $1,500.00 $1,500 004 Spark protection for other trades 1.00 ls $4,328.40 $4,328 005 Touch up paint for steel, joist, deck 49,725.00 sf $0.05 $2,486 Total 05 90 00 - Steel Erection & Coordination $24,920 Total - 05 - Steel $1,367,627 06 - Carpentry 06 10 53 - Rough Carpentry 001 Police Building Below 002 Rough Carpentry per sf of Building 49,725.00 sf $1.70 $84,533 Total 06 10 53 - Rough Carpentry $84,533 06 22 13 - Finish Carpentry 001 Police Building Below 002 Millwork scope of work 1.00 ls $208,895.00 $208,895 003 Lobby 101 - Lobby counter base cabinets and ss countertop 1.00 ls Included 004 Record 111 - SS + Base Cabinets 1.00 ls Included 005 Lobby bullet resistant speaker port, glass, transaction drawer, and stone tops 1.00 ls $5,500.00 $5,500 006 Lobby Painted Wood Base Not Included Removed from scope per DLR direction 007 Mens 104A and Womens 105A - quartz tops with supports & plam plumbing panels 1.00 ls Included 008 Fingerprint 107 - Plam casework with SS countertops 1.00 ls Included 009 Mail 109 - Melamine cubbies with SS countertop and supports 1.00 ls Included Verify with DLR is Mailboxes are NIC 010 Breakroom 113 - Plam casework with SS countertops 1.00 ls Included 011 Ammo 122 - Plam casework with stainless steel tops 1.00 ls Included 012 Rifle Storage 126 - Melamine open storage cabinets (41nos) 1.00 ls Included 013 Corridor 129 - Plam casework with SS countertops 1.00 ls Included 014 Community 143 - Plam casework with SS countertops 1.00 ls Included 015 Mens 147 and Womens 149 - quartz tops with supports and plam plumbing panels 1.00 ls Included 016 Evidence return 151 - Transaction countertop with dip tray 1.00 ls w/ Div 5 017 Lab 155 - SS countertops with supports and base cabinet 1.00 ls Included 018 Evidence Processing 160 - SS countertops with supports and sink base 1.00 ls Included 019 Report / Viewing 172 - SS countertop with supports 1.00 ls Included 020 Booking 173 - Plam casework with SS countertops 1.00 ls Included 021 Fingerprint 176 - Plam casework with SS countertops 1.00 ls Included 022 Intox 177 - Plam casework with SS countertops 1.00 ls Included 023 Juvenille Booking 179 - Plam casework with SS countertops 1.00 ls Included 024 Mens 204A and Womens 205A - quartz tops with supports & plam plumbing panels 1.00 ls Included 025 Victim Waiting 210 - Plam casework with SS countertops 1.00 ls Included 026 Investigation 220 - SS countertops with supports 1.00 ls Included 027 Fire Inspector 224 - Melamine drawing storage unit 1.00 ls Included 028 Break room 238 - Plam casework with SS countertops 1.00 ls Included 029 Admin 255 - Plam casework with SS countertops 1.00 ls Included 030 Admin 255 - Executive Desk 1.00 allow $7,500.00 $7,500 031 Training 250 - Plam casework with SS countertops 1.00 ls Included 032 Dispatch 270 - Plam casework with SS countertops 1.00 ls Included 033 Breakroom 269 - Plam casework with SS countertops 1.00 ls Included 034 Mens 229 and 330 - Quartz tops with supports and plumbing panels 1.00 ls Included 035 Womens 235 and 236 - Quartz tops with supports and plumbing panels 1.00 ls Included 036 Solid surface wall caps 1.00 ls Included 037 Solid surface window sills 1.00 ls Included 038 Gun Cleaning - Chemical resistant countertop Not Included 039 Lab - Chemical resistant countertop Not Included 040 Evidence Processing - Epoxy countertop Not Included 041 Locker Rooms - integral wood benches 201.00 lf w/ Div 10 With division 10 lockers 042 Protect casework after installation 1,480.00 lf $1.64 $2,431 043 Caulk casework/countertops 1,480.00 lf $4.00 $5,920 044 Records Room casework Not Included Not Included - w/ FF&E Total 06 22 13 - Finish Carpentry $230,246 Total - 06 - Carpentry $314,778 07 - Thermal and Moisture Protection 07 13 26 - Waterproofing 001 Not Anticipated - no occupied space below grade Excluded Total 07 13 26 - Waterproofing $0 07 11 13 - Bituminous Damproofing 001 Police Building Below Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 5/19 Page 169 of 216 002 Cold applied damproofing - foundation walls (1 coat Hydrocide 600) 1.00 ls $11,400.00 $11,400 003 Drainage/protection board 1.00 sf W / Abv. 004 Fill voids prior to damproofing 3,066.00 sf $0.23 $710 005 Waterproofing @ Elev. Pit Walls - 78 lf x 8' High 1.00 ls $2,900.00 $2,900 006 Fluid-Applied Membrane Air Barriers to Gypsum 7,401.00 sf $7.50 $55,508 007 Fluid-Applied Membrane Air Barriers to Masonry 8,104.00 sf $7.50 $60,780 008 2" Rigid Insulation to Gypsum 7,401.00 sf W / Div 4 - Masonry 009 2" Rigid Insulation to Masonry 8,104.00 sf W / Div 4 - Masonry 010 Fill voids prior to application - Gypsum 7,401.00 sf $0.23 $1,714 011 Fill voids prior to application - Masonry 8,104.00 sf $0.23 $1,877 012 Fasteners & Adhesives at Rigid Insulation W / Div 4 - Masonry Total 07 11 13 - Bituminous Damproofing $134,888 07 19 16 - Water Repellent Coating 001 Water Repellants at Brick Veneer 15,103.00 sf W/ Paint Total 07 19 16 - Water Repellent Coating $0 07 76 16 - Deck Pavers & Waterproofing 001 Architectural pavers on pedestals Not Included Excluded - not anticipated Total 07 76 16 - Deck Pavers & Waterproofing $0 07 92 13 - Caulking & Sealants 001 Police Building Below 002 Caulking & sealants per s.f. of Building 1.00 ls $16,000.00 $16,000 003 Steel Ledger Angle @ Veneer 602.00 lf Included 004 Building Expansion joints @ Concrete Paving & Walks 606.00 lf Included 005 Control joints at Drywall 264.00 lf W/ Drywall 006 Control joints at Brick Veneer 320.00 lf Included 007 Control joints at CMU Walls & Joints CMU to Gyp.320.00 lf Included 008 Door frames (Exterior)8.00 ea Included 009 Window frames (Exterior)4.00 ea Included 010 Window frames (Interior) 6.00 ea Included 011 Door frames (Interior) Single 110.00 ea Included 012 Door frames (Interior) Double 12.00 ea Included 013 Security caulking at detention areas 1.00 ls $15,790.00 $15,790 014 Security Caulking - Detention Door frames (Interior) Single 19.00 ea Included 015 Detention Window frames (Exterior)2.00 ea Included 016 Detention Window frames (Interior) 2.00 ea Included 017 Building Expansion joints - 1" Int, & Ext. Not Included Total 07 92 13 - Caulking & Sealants $31,790 07 84 13 - Fire Stopping - Insulation & Sealants 001 Police Building Below 002 Firestopping Alum. To Slab on Deck 1.00 ls $18,000.00 $18,000 Total 07 84 13 - Fire Stopping - Insulation & Sealants $18,000 07 81 16 - Spray Fireproofing 001 Not Required per Type II-B fully sprinklered building Not Included Excluded Total 07 81 16 - Spray Fireproofing $0 07 21 13 - Building Insulation 001 Police Building Below 002 Exterior foundation wall insulation 2"W/ 071000 w/ Div 07 Damproofing 003 Under slab insulation 2.5" thick Not Req'd Not Anticipated 004 Exterior wall insulation - R19 w/vb, Mineral Wool 7,401.00 sf W/ 092000 w/ Div 09 Gypsum Board 005 Air Barrier - self-adhered fluid applied 7,401.00 sf W/ 071000 w/ Div 07 Damproofing 006 Spray Foam Insulation Not Included Excluded 007 Air infiltration foam at openings 24,750.00 gsf W/ 071000 w/ Div 07 Damproofing 008 Building Envelope testing per ICC NIC Excluded - By Owner if required Total 07 21 13 - Building Insulation $0 07 24 00 - Exterior Insulation & Finish System (EIFS) 001 Not Anticipated Excluded Total 07 24 00 - Exterior Insulation & Finish System (EIFS)$0 07 53 23 - Roofing & Roof Insulation 001 Police Building Below 002 60 mil TPO, fully adhered 1.00 ls $350,000.00 $350,000 003 - Add for tapered insulation 5,189.00 sf Included Assumes sloped structure, crickets only 004 - Add for Acoustical Batt insulation 27,602.00 sf Not Included 005 Roof Coping - 14"w 1.00 ls Included 006 Roof Coping - 6"w 251.00 lf Included 007 Roofing on top of Entrance Canopy Included 008 Roof Hatch - 3' x 4'1.00 ea W/ Below 009 Roof pavers 24" x 24" x 2"Not Included 010 Rubber roof walk pads 3'w Continous 372.00 lf Included 011 Fall Protection Eyebolt on 4" Pipe to 8" High 6.00 ea $550.00 $3,300 012 Safety measures for roof work 1.00 ls $3,389.20 $3,389 013 Parking Lot - Phase 2 Below 014 Roofing on top of Car Port Canopies w/ Div 13 Total 07 53 23 - Roofing & Roof Insulation $356,689 07 71 00 - Roof Specialties & Accessories 001 Police Building Below 002 Roof scuttle, 3-0 x 4-0, galv. Steel w/ Ladder & Safety Post Extension 1.00 ea $2,225.00 $2,225 Total 07 71 00 - Roof Specialties & Accessories $2,225 07 60 00 - Flashing & Sheet Metal 001 Police Building Below 002 Roof metal fabrications for complete assembly 49,725.00 sf w/ Roofing Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 6/19 Page 170 of 216 003 Parapet cap - prefinished, 16" wide 645.00 lf w/ Roofing 004 Parapet cap - prefinished, 6" wide 251.00 lf w/ Roofing 005 Counter flashing - 1 pc.w/ Roofing 006 Complete reglet system w/ Roofing 007 RTU curb flashing 230.00 lf $25.00 $5,750 008 Misc. flashings and terminations 49,725.00 sf $0.25 $12,431 009 Snow fence Not Included Total 07 60 00 - Flashing & Sheet Metal $18,181 07 42 13 - Metal Wall Panels 001 Police Building Below 002 Wall panels @ Doors & Windows - ACM 466.00 sf $35.00 $16,310 1" Sandwich Panel, Alum Finish 003 Wood Composition Siding - Fiberon, non-insulated, vertical 1,567.00 sf $24.20 $37,921 004 Wood Composition Siding - Fiberon, non-insulated, horizontal 3,488.00 sf $24.20 $84,410 005 Framing & Sheathing w/ Div 09 Drywall w/ Div 9 006 Flashing associated with metal wall panels 1.00 ls Included 007 Custom Colors Not Included Total 07 42 13 - Metal Wall Panels $138,641 07 95 00 - Expansion Control 001 Police Building Below 002 Not Anticipated Not Included Total 07 95 00 - Expansion Control $0 Total - 07 - Thermal and Moisture Protection $700,415 08 - Doors and Windows 08 12 13 - Hollow Metal Doors and Frames 001 Police Building Below 002 HM Frame - single 3'-0" x 7'-0", 118 pcs 1.00 ls $48,330.00 $48,330 003 HM Frame - dbl 6'-0" x 7'-0"12.00 ea Included 004 Add For HM Sidelite frames 32.00 ea Included 005 3'-0" x 7'-0" HM door - standard 17.00 ea Included 006 HM Window frames - 10pcs 244.00 sf Included 007 Detention Frames @ Holding Area/Booking entrances Singles 19.00 ea w/ Div 10 W/ Div 10 Detention Equipment 008 Detention HM Doors @ Holding Area/Booking entrances 16.00 ea w/ Div 10 W/ Div 10 Detention Equipment 009 Detention Wood Doors @ Holding Area/Booking entrances 3.00 ea w/ Div 10 W/ Div 10 Detention Equipment 010 Detention Sliding Doors @ Cells 9.00 ea w/ Div 10 W/ Div 10 Detention Equipment 011 Level 4 Detention @ Sally Ports & Hard Interview w/ Div 10 W/ Div 10 Detention Equipment 012 Detention HM Window frames - 4pcs 168.00 sf w/ Div 10 W/ Div 10 Detention Equipment 013 Bituminous Coating on HM Frames 3,400.00 lf $3.30 $11,220 014 Misc welding, grinding, bondo 147.00 ea $20.35 $2,991 015 Installation of HM Frames, 162 pcs 1.00 ls $16,475.00 $16,475 016 Installation of HM Doors, 17 pcs 1.00 ls $45,764.00 $45,764 017 Repair minor damage to installed doors 147.00 ea $15.00 $2,205 018 Unload/handle/distribute, 147 pcs 147.00 ea $27.37 $4,023 Total 08 12 13 - Hollow Metal Doors and Frames $131,008 08 14 00 - Wood Doors 001 Police Building Below 002 Premachined - red oak or birch - solid core 3'-0" x 7'-0", 131 pcs 1.00 ls $52,300.00 $52,300 003 Installation of wood doors 131.00 ea Included 004 Repair minor damage to installed doors 131.00 ea $15.00 $1,965 005 Unload/handle/distribute 131.00 ea $27.37 $3,585 Total 08 14 00 - Wood Doors $57,850 08 71 00 - Hardware 001 Police Building Below 002 Office function hardware set, 130 pcs 1.00 ls $61,232.00 $61,232 003 Egress function hardware set 1.00 ls $8,594.00 $8,594 004 Specialty Security function hardware set 19.00 ea w/ Div 10 Included with Detention Equipement 005 Automatic Operators - Install 2.00 ea $1,500.00 $3,000 006 Knox Box 1.00 ea $602.50 $603 New Building Only 007 Misc. missing hardware 1.00 ls $1,756.75 $1,757 008 Installation of hardware 130.00 ea Included W/ Above 009 Unload/handle/distribute 130.00 ea $27.37 $3,557 W/ Above Total 08 71 00 - Hardware $78,743 08 31 00 - Access Doors 001 Security Rated @ Police 2.00 ea Div. 10 W/ Detention Equipment 002 Security Rated Sally Port 2.00 ea Div. 10 003 Access doors at remaining areas 1.00 allow $5,500.00 $5,500 Total 08 31 00 - Access Doors $5,500 08 33 43 - Smoke Containment System 001 Not Anticipated Total 08 33 43 - Smoke Containment System $0 08 33 23 - Sectional Overhead Door 001 Overhead door scope of work 1.00 ls $50,270.00 $50,270 002 Powder Coated - 20' x 12' - Drive-Thru 2.00 ea Included 003 Powder Coated - 20' x 10' - Drive-Thru 1.00 ea Included 004 Powder Coated - 18"-8" x 12' - Drive-Thru 1.00 ea Included 005 Add for high cycle door 4.00 ea $1,200.00 $4,800 006 Add automatic operators 4.00 ea Included 007 Add low voltage wiring for operators 4.00 ea $150.00 $600 Total 08 33 23 - Sectional Overhead Door $55,670 08 41 00 - Aluminum Entrances 001 Police Building 1.00 sub $702,170.00 $702,170 Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 7/19 Page 171 of 216 002 Interior Storefront Framing 1.00 ls Included 003 Glass Inserts 1.00 ls Included 004 Exterior Curtainwall Framing 8,407.00 sf Included 005 2nd Bead of Caulking - Interior Included 006 Ballistic Glazing @ Interior Storefronts 132.00 sf Included 007 Sun control Not Included Not Included 008 Support steel for curtainwall system Not Included Not Antcipated 009 Aluminum doors, frames, hardware 7.00 ea Included Includes hardware 010 Auto Operators 4.00 ea Included 011 Automatic sliding doors - 6'w x 7' h, single panel, Horton manu. 124A & B 2.00 ea Included Total 08 41 00 - Aluminum Entrances $702,170 08 80 00 - Glass & Glazing 001 Police Building Below 002 Ballistic Security glazing in Storefronts 222.00 sf Included One-Way in Viewing/Hard Interview 003 Security glazing in Detention Doors 9.00 ea Included 004 1/4" clear tempered glass set in HM frame 96.00 sf Included 005 Exterior glazing in Curtain Walls, Insulated Type GL1A 1,594.00 sf Included 006 Exterior glazing in Curtain Walls, Insulated Type GL1B 25.00 sf Included 007 Exterior glazing in Curtain Walls, Insulated Type GL1C 2,501.00 sf Included 008 Exterior glazing in Curtain Walls, Insulated Type GL2A 792.00 sf Included 009 Exterior glazing in Curtain Walls, Insulated Type GL3A 3,464.00 sf Included 010 Exterior glazing in Curtain Walls, Insulated Type GL4 124.00 sf Included 011 Frameless mirrors - restrooms, Gym, Defensive Tactics 0.00 sf Included 012 Door vision kits 67.00 ea Included 013 Labor for vision kits 67.00 ea Included Total 08 80 00 - Glass & Glazing $0 08 62 00 - Skylights 001 Police Building Below 002 Singular Fixed Skylight - metal framed 4' x 6', 18pcs 1.00 ls $23,490.00 $23,490 003 Fixed Linear Atrium Skylight - metal framed 8' x 34', 2pcs 1.00 ls $34,030.00 $34,030 004 Skylight curb -4' x 6' Prefab 18.00 ea $375.00 $6,750 005 Skylight Curb 8' x 34' Field Fab Wood Blocking to steel Purlin 2.00 ea $7,800.00 $15,600 006 Hoisting 16.00 hrs $250.00 $4,000 007 Temp safety enclosure @ opening 976.00 sf $4.00 $3,904 008 Final clean of skylight 976.00 sf $2.16 $2,108 Total 08 62 00 - Skylights $89,882 08 95 00 - Insulated Translucent Fiberglass Panel Wall System 001 Not Included Excluded - not anticipated Total 08 95 00 - Insulated Translucent Fiberglass Panel Wall System $0 Total - 08 - Doors and Windows $1,120,823 09 - Finishes 09 21 16 - Gypsum Board Assemblies 001 Framing and Drywall scope of work 1.00 ls $1,100,000.00 $1,100,000 002 Exterior Canopy Veritical Framing - 30'H, 6" ms, sheathing/vap bar both sides 95.00 lf Included 003 Exterior Soffit Framing - 3'h, 6" ms, sheathing/vap bar both sides 276.00 lf Included 004 Exterior Wall Assembly 15'4" , 6" MS, ext sheathing, int. gyp bd 618.00 lf Included 005 Exterior Wall Assembly (Stair Clerestory) - 11'3", sheathing 95.00 lf Included 006 Exterior parapet framing - sheathing one side 710.00 lf Included 007 Vapor Barrier / Weather Barrier Included 008 Interior Framing & Drywall Below 009 3-5/8" stud, 16" o.c., x 14'H, batts, gyp both sides 3,585.00 lf Included 010 3-5/8" stud, 16" o.c., x 14'H, batts, to deck, gyp one side 321.00 lf Included 011 Furred Interior Walls x 10' H 279.00 lf Included 012 Furred Interior Walls x 12' H 281.00 lf Included 013 Partition Wall - Shaftwalls x 15' H 101.00 lf Included 014 Impact resistant gyp panels to 48" (cs acrovyn)5,792.00 sf $1.85 $10,715 015 Impact resistant gyp panels - full height in Gym & Def Tactics 3,478.00 sf $1.85 $6,434 016 Additional layer gyp at sound restrictive areas 15,840.00 sf $1.85 $29,304 017 Ballistic Level Assemblies 630.00 sf $22.00 $13,860 018 Mold resistant gyp at wet walls 9,960.00 sf Included 019 3-sided soffit @ Stairwell Clerestory, 6'h x 2'w 1,360.00 sf Included 020 L shaped soffits - 24" x 24"107.00 lf Included 021 L-shaped soffits - 36" x 24" 104.00 lf Included 022 Gyp Bd Ceilings 6,569.00 sf Included 023 Secure gyp board ceilings at detention areas 3,353.00 sf Included 024 Gyp Bd ceiling '2' designation 2,717.00 sf Not Included 025 Acoustical sealants at top of wall conditions 1.00 ls Included 026 Scaffolding Included 027 Drywall layout of walls, ceilings, soffits 49,725.00 sf bldg $0.18 $8,951 028 Touch up and minor repair 1.00 ls $11,603.14 $11,603 029 Remove debris from job site 49,725.00 sf $0.10 $4,973 030 Shop drawings, reg. engr stamp Not Included Total 09 21 16 - Gypsum Board Assemblies $1,185,840 09 30 00 - Tiling 001 Police Building Below 002 Wall tile at restrooms and locker rooms (4' h wainscott) 5,233.00 sf $15.00 $78,495 Installed price of $15/s.f. per DLR direction 003 Porcelain floor tile 7,990.00 sf $15.00 $119,850 Installed price of $15/s.f. per DLR direction 004 Stone at main stair and restroom groups 1.00 ls W/ Div4 With masonry scope 005 Stair Tile - see 42 & 52/A8.1 1.00 ls Included 006 Add for epoxy grout on 2x2 tile Included Cost be be inclusive of installed price above 007 Add for moisture membrane Included Cost be be inclusive of installed price above Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 8/19 Page 172 of 216 008 Add for crack protection membrane Included Cost be be inclusive of installed price above 009 Floor prep and joint grinding 7,990.00 sf $0.65 $5,187 010 Floor protection 7,990.00 sf $0.54 $4,321 Total 09 30 00 - Tiling $207,853 09 51 00 - Acoustical Ceilings 001 Police Building Below 002 Armstrong Cirrus 589 2x2 with Silhouette grid 23,202.00 sf $4.75 $110,210 003 Metal security ceilings - all detention areas 3,353.00 sf $25.00 $83,825 004 5% stock material 23,202.00 sf $0.05 $1,160 Total 09 51 00 - Acoustical Ceilings $195,195 09 80 00 - Acoustic Treatment 001 Police Building Below 002 Acoustic Wall Panels in Training Room - 15% of wall surface area 300.00 sf $19.00 $5,700 Not Shown on drawings but included at SD Estimate 003 Acoustic Wall Panels in Community Room - 10% of wall surface area 182.00 sf $19.00 $3,458 Not Shown on drawings but included at SD Estimate Total 09 80 00 - Acoustic Treatment $9,158 09 65 00 - Resilient Flooring 001 Police Building Below 002 LVT - Johnsonite or similar planks 273.00 sf $7.45 $2,034 Material price of $4/ s.f. per DLR direction 003 4" base 6,840.00 lf $2.15 $14,706 004 Clean/seal/wax floors 273.00 sf $0.25 $68 005 5% stock material 273.00 sf $0.05 $14 006 Moisture tests (1/1000sf)1.00 ea $105.00 $105 007 Floor prep and joint grinding 273.00 sf $0.65 $177 008 Floor protection 273.00 sf $0.54 $148 009 Rubber lab flooring, chemical/slip resistant @ Evidence Lab Not Included Not Included, Finish schedule indicates sealed conc Total 09 65 00 - Resilient Flooring $17,252 09 65 02 - Floor Moisture Mitigation 001 Vapor mitigation system Not Included Total 09 65 02 - Floor Moisture Mitigation $0 09 66 00 - Polished Concrete 001 Police Building Below 002 Ground and polished with large aggregate exposure, level 3 high gloss 6,949.00 sf $7.85 $54,550 Corridor 267 assumed to be porcelain tile 003 Ground and polished stair treads and risers at Stair 200s 1.00 ls $14,950.00 $14,950 004 Sealed concrete at back of house areas 11,632.00 sf $1.05 $12,214 005 Floor prep and joint grinding 7,995.00 sf $1.45 $11,593 006 Floor protection 7,995.00 sf $2.09 $16,710 Total 09 66 00 - Polished Concrete $110,016 09 64 00 - Wood Flooring 001 None shown Total 09 64 00 - Wood Flooring $0 09 68 00 - Carpet 001 Police Building Below 002 Shaw or equivalent, 2x2 tile 1,743.00 sy $32.00 $55,776 Unit price set at $32 /sy installed per DLR direction 003 Carpet tile at access flooring 180.00 sy $32.00 $5,760 004 Moisture tests (1/1000sf)16.00 ea $100.00 $1,600 005 Floor prep and joint grinding 15,687.00 sf $0.69 $10,861 006 Floor protection 15,687.00 sf $0.54 $8,484 Total 09 68 00 - Carpet $82,480 09 67 00 - Fluid-Applied Flooring 001 None Shown Not Included Total 09 67 00 - Fluid-Applied Flooring $0 09 65 66 - Resilient Athletic Flooring 001 Police Building Below 002 Johnsonite or equivilent 2,259.60 sf $13.60 $30,731 Material price set at $11/s.f. per DLR direction 003 Moisture tests (1/1000sf)3.00 ea $100.00 $300 004 Floor prep and joint grinding 2,259.60 sf $0.65 $1,467 005 Floor protection 2,259.60 sf $0.54 $1,222 Total 09 65 66 - Resilient Athletic Flooring $33,719 09 69 00 - Access Flooring 001 Police Building Below 002 Haworth TecCrete, 7" pedestals 1,612.00 sf $11.00 $17,732 003 Approach Ramp 44.00 sf $30.00 $1,320 Total 09 69 00 - Access Flooring $19,052 09 72 00 - Wall Coverings 001 Wall Coverings at stairs (A8.1 & A8.2)Not Included Not Included 002 Wall Talkers Not Included Not Included Total 09 72 00 - Wall Coverings $0 09 90 00 - Painting and Coating 001 Police Building Below 002 Paint scope of work 1.00 ls $158,665.00 $158,665 003 Painted drywall 92,956.00 sf Included 004 Painted Security CMU including Blockfill x 14' H 23,034.00 sf Included 005 Painted CMU w/ Epoxy Paint at Evidence 4,405.00 sf Included 006 Ceiling - exposed structure (bar joists & deck)2,337.00 sf Included 007 Gyp board ceilings & soffits 9,286.00 sf Included 008 Door frames 45.00 ea Included 009 Doors - HM Only, wood to be factory finished 42.00 ea Included 010 Water repellent at masonry 1.00 ls Included 011 Touch up doors 43.00 ea $15.00 $645 Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 9/19 Page 173 of 216 012 Final touch up at completion of project 49,725.00 sf $0.05 $2,486 013 Police Site Below 014 Exterior painting (high performance exterior paint)Included 015 - Dumpster gates per pair 1.00 pr Included 016 - Bollards 42.00 ea Included 017 - Handrails - standard Included 018 Roof screen steel 1.00 ls Included 019 Surface Parking Below 020 Painting of primed carports 1.00 ls w/ Div 13 Total 09 90 00 - Painting and Coating $161,796 Total - 09 - Finishes $2,022,360 10 - Specialties 10 21 13 - Toilet Partitions 001 Police Building Below 002 Phenolic toilet partitions, FMOB 19.00 ea $975.00 $18,525 003 Install 19.00 ea $238.56 $4,533 004 Phenolic urinal screen, Wall mounted 2.00 ea $450.00 $900 005 Install 2.00 ea $119.28 $239 Total 10 21 13 - Toilet Partitions $24,196 10 28 00 - Toilet & Bath Accessories 001 Police Building Below 002 Toilet Accessories Scope of Work 1.00 ls $14,021.00 $14,021 003 Grab bars 36"12.00 ea Included 004 Grab bars 42"12.00 ea Included 005 Grabbars 48"2.00 ea Included 006 Grab bars 12"2.00 ea Included 007 Grab bars 18"12.00 ea Included 008 TP holders - multi roll 23.00 ea Included 009 Soap dispenser, plastic 33.00 ea Included 010 Paper towel dispeners/waste recptcle 11.00 ea Included 011 Napkin waste, surface mounted 14.00 ea Included 012 Seat cover dispenser Not Included 013 Mirrors 24" x 36"33.00 ea Included 014 Koala diaper mounted changing station 2.00 ea $325.00 $650 015 Hand dryer 14.00 ea $400.00 $5,600 016 Mop basin & broom holder 4.00 ea $185.00 $740 017 Robe hook 7.00 ea $10.00 $70 018 Unit Shower - Curtain & hooks 6.00 ea Included 019 ADA shower seat 2.00 ea Included 020 Install subcontractor supplied accessories 189.00 ea $18.70 $3,534 Total 10 28 00 - Toilet & Bath Accessories $24,615 10 30 00 - Fireplaces 001 Not Anticipated Excluded Total 10 30 00 - Fireplaces $0 10 75 00 - Flagpole 001 SS - 33' overall ht, 30' exposed, 2-piece pole 3.00 ea $2,900.00 $8,700 002 Drill hole 3.00 ea $200.00 $600 003 Install pole - material 3.00 ea $235.00 $705 004 Install pole - labor 3.00 ea $250.00 $750 Total 10 75 00 - Flagpole $10,755 10 14 00 - Identifying Devices 001 Police Building Below 002 Interior Wayfinding signage Below 003 Room Signage 140.00 ea $185.00 $25,900 004 Cell Signage 8.00 ea $250.00 $2,000 005 RR Signage 14.00 ea $250.00 $3,500 006 Stairwell Signage 6.00 ea $350.00 $2,100 007 Exterior Building Sign Allowance Below 008 Letters 2'27.00 ea $450.00 $12,150 009 Building plaque - bronze 1.00 ea $1,350.00 $1,350 010 Install Backing 1.00 ls $2,385.60 $2,386 011 Surface Parking Below 012 Wayfinding signage allowance 1.00 allow $1,500.00 $1,500 Total 10 14 00 - Identifying Devices $50,886 10 14 53 - Traffic Signage 001 Exterior signage allowance 1.00 allow $5,000.00 $5,000 002 Monument sign Not Included Pinned letters on low wall included Total 10 14 53 - Traffic Signage $5,000 10 12 00 - Display Cases 001 Police Building Below 002 Wall Mounted - Wood, sliding doors w/glass shelves 4'x6'x10-3/4" 1.00 ea $2,500.00 $2,500 003 Installation 1.00 ea $954.24 $954 Total 10 12 00 - Display Cases $3,454 10 51 00 - Lockers 001 Police Building Below 002 Locker scope of work 1.00 ls $299,505.00 $299,505 003 30"w x 34"d x 72"h 2 tier duty bag lockers 49.00 ea Included 004 24"w x 24" d x 66" h Tiffin powder coated Gear Lockers in Locker Rooms 101.00 ea Included 005 - Wardrobe base Included 006 - Infinity Shelf Included Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 10/19 Page 174 of 216 007 - Triple hook Included 008 - Locker drawer kit Included 009 - Drying rack Included 010 - Plug and play electrical system Included 011 - maple benches Included 012 12"w x 18"d x 72"h 4 tier Visitor lockers in Locker rooms and Patrol 136 27.00 ea Included 013 24"w x 6.5"d x 70"h 6 tier Tiffin pistol lockers 4.00 ea Included 014 12"w x 12"d x 36"h 3 tier wall mtd visitor locker in Break Rm 269 6.00 ea Included 015 12"w x 18"d x72"h visitor locker in Booking 173 5.00 ea Included 016 12"w x 18"d x 72"h visitor locker in Break rm 113 6.00 ea Included 017 36"w x 24"d x 78"h pass through evidence locker 3.00 ea Included 018 Installation of lockers, bases, slope cap 1.00 ls Included 019 - Rifle storage to be Open Millwork Cubbies Not Included Per DLR Comments 7/12/17 Total 10 51 00 - Lockers $299,505 10 44 00 - Fire Extinguishers, Cabinets, & Accessories 001 Police Building Below 002 Fire Extinguishers - 10# multipurpose 10.00 ea $180.00 $1,800 003 Cabinets - stainless steel 10.00 ea $320.00 $3,200 004 Blocking @ opening 10.00 ea $97.10 $971 005 Unload,handle and install 10.00 ea $101.46 $1,015 Total 10 44 00 - Fire Extinguishers, Cabinets, & Accessories $6,986 10 22 23 - Operable Wall Partitions 001 Police Building Below 002 Modernfold Encore Series 10'-0" high 1.00 ls $40,420.00 $40,420 003 21'6" wide paired panel with pocket doors at Major Crimes 222 1.00 ea Included 004 26'-10" wide single panel at Training 270 1.00 ea Included Total 10 22 23 - Operable Wall Partitions $40,420 10 28 15 - Detention Accessories and Furnishings 001 Police Building Below 002 Detention HM Frames - Single, 19pcs 1.00 ls $337,400.00 $337,400 003 Detention HM Doors & Hardware 16.00 ea Included 004 Detention Sliding Doors, Frames & Hardware 9.00 ea Included 005 Detention Wood Doors & Hardware 3.00 ea Included 006 Detention HM Windows 4' x 6'-3pcs/16' x 6'-1pc 168.00 sf Included 007 Detention Access Doors 4.00 ea Included 008 Detention Security Glazing, 222 sf 1.00 ls $19,095.00 $19,095 009 Detention Mirror 12" x 16" (430 Stainless Steel)7.00 ea Included 010 Recessed Roll Toilet Tissue Holder 7.00 ea $150.00 $1,050 011 Wall Hung Book Shelves with Hooks Not Included 012 Security ADA Grab Bar 1.00 ea Included 013 Misc welding, grinding, bondo 19.00 ea $92.25 $1,753 014 Installation of HM frames 19.00 ea $169.20 $3,215 015 Bituminous Coating on HM Frames 342.00 lf $3.30 $1,129 016 Grout HM frames 342.00 lf W/ Div. 4 Included with Masonry 017 3/16" x 3" Embedded Plates at Sliding Door Sills 36.00 ea $62.00 $2,232 018 3/16" x 3" Embedded Plates at Sliding Door Jambs & Heads 90.00 ea $62.00 $5,580 019 Embedded Steel Plate at HM Door Heads - Continous 76.00 lf $18.00 $1,368 020 Unload/handle/distribute 16.00 hrs $115.00 $1,840 Total 10 28 15 - Detention Accessories and Furnishings $374,661 10 56 26 - Mobile Storage Shelving 001 Police Building 002 Datum MobileTrak5 System - manual operation 1.00 ls $104,491.00 $104,491 003 High Density Storage Shelving - Records - 8'-6" shelving x 8' height - 8 levels 119.00 lf Included Assume Legal size filing (15" deep) 004 High Density Storage Shelving - Evidence - 13' shelving x 8' height - 8 Levels 266.66 lf Included Assumed 18" deep filing 005 Recessed Track floor rails 2.00 rooms $7,500.00 $15,000 Total 10 56 26 - Mobile Storage Shelving $119,491 10 85 00 - Wall Protection 001 Police Building Below 002 CS Acrovyn wall paneling - 48" in main corridors 2,051.00 sf $15.00 $30,765 Total 10 85 00 - Wall Protection $30,765 10 80 00 - Misc Specialties 001 Police Building Below 002 Stainless steel corner guards - 3" x 3" x 4'57.00 ea $70.00 $3,990 003 Install corner guards 57.00 ea $15.00 $855 Total 10 80 00 - Misc Specialties $4,845 Total - 10 - Specialties $995,579 11 - Equipment 11 13 00 - Loading Dock Equipment 001 Not Anticipated Not Included Total 11 13 00 - Loading Dock Equipment $0 11 23 00 - Commercial Laundry Equipment 001 Not Anticipated Excluded Total 11 23 00 - Commercial Laundry Equipment $0 11 30 00 - Residential Equipment 001 Allowance to install Owner-furnished items 1.00 allow $6,117.60 $6,118 Total 11 30 00 - Residential Equipment $6,118 11 40 00 - Food Service Equipment 001 Not Anticipated Excluded Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 11/19 Page 175 of 216 Total 11 40 00 - Food Service Equipment $0 11 52 00 - Projection Screens 001 Police Building 002 Screens & Projectors By Owner, with FF&E See Div 28 Total 11 52 00 - Projection Screens $0 11 53 00 - Laboratory Equipment 001 By Owner Not Included 002 Fume Hood - mfg: Airmaster Not Included Total 11 53 00 - Laboratory Equipment $0 Total - 11 - Equipment $6,118 12 - Furnishings 12 24 00 - Roller Shades 001 Motorized roller shades at vision glazing 1,135.00 sf $15.00 $17,025 No locations shown Total 12 24 00 - Roller Shades $17,025 12 48 43 - Floor Mats 001 Walk-off mats in Vestibule, Recessed grate 440.00 sf $44.44 $19,554 Added 3rd vestibule at DDs 002 Rubber Floor Mats - By Owner Not Included Total 12 48 43 - Floor Mats $19,554 12 93 00 - Site Furnishings 001 Site furnishing scope of work 1.00 ls $55,668.00 $55,668 002 Oblique vector bench 3.00 ea Included 003 Hub vector bench 12.00 ea Included 004 Tree grates 4' x 4' 4.00 ea $1,470.00 $5,880 005 Bicycle rack, 8 bikes 2.00 ea $950.00 $1,900 006 Unload, Handle & Install 21.00 ea $178.92 $3,757 Total 12 93 00 - Site Furnishings $67,205 Total - 12 - Furnishings $103,784 13 - Special Construction 13 34 00 - Pre Engineered Structures 001 Surface Parking Below 002 Carport Canopies Allowance 1.00 allow $1,125,000.00 $1,125,000 Based on 125 spaces with caisson foundations 003 Car Port Canopies - Pre-Engineered Structures - Single Bay 13,690.00 sf Included 004 Car Port Canopies - Pre-Engineered Structures - Double Bay 9,340.00 sf Included 005 Covered Walkways 455.00 sf Included 006 LF of drilled pier - 18" dia, 65' depth 5,005.00 lf Included 007 Crane for setting cages and pulling casings 1.00 ls Included 008 Caissons - 18" x 65'deep, pour concrete 1.00 ls Included 009 Concrete pump per day 25.00 day Included 010 Caisson Material 360.15 cy Included 011 Rebar material - Caissons 0.00 tons Included 012 Install rebar - Caissons 0.00 tons Included 013 Painting of primed carports 1.00 ls Included 014 Heat trace at canopies 1.00 ls Included 015 Provide conduit for future PV system install 1.00 ls Included 016 Zee purlin rafters 1.00 ls Included 017 Standing Seam Metal roofing - 24ga, standard Kynar color 13,690.00 sf Included 018 Polycarbonate Roofing Not Included Not Included - see alternates for pricing 019 Stainless steel gutters 885.00 lf Included 020 Stainless steel downspouts 924.00 lf Included 021 - Heat Trace Included 022 Snow Clips/Snow Guards/Ice Guards Not Included 023 Furnish/Set anchor bolts 1.00 ls Included 024 Grout Columns 77.00 ea Included Total 13 34 00 - Pre Engineered Structures $1,125,000 Total - 13 - Special Construction $1,125,000 14 - Conveying Systems 14 20 00 - Elevators 001 Police Building Below 002 MRL Holeless Hydraulic, 3,500 lb 2 stop 2.00 stops $37,000.00 $74,000 003 7'11" high interior cab height 1.00 ls Included 004 MRL Holeless Hydraulic, 4,500 lb 2 stop 2.00 stops $37,000.00 $74,000 005 Layout 12.00 hrs $59.64 $716 006 Sill angle 4.00 ea $300.00 $1,200 007 Pit ladder 2.00 ea $450.00 $900 008 Extended warranty for early use N/A 009 Overhead hoisting beam 1.00 ls $1,050.00 $1,050 010 Standard Cab finishes from manufacturer line 1.00 ls Included Total 14 20 00 - Elevators $151,866 Total - 14 - Conveying Systems $151,866 21 - Fire Suppression 21 00 00 - Fire Suppression 001 Police Building Below 002 Wet-type Fire Protection System for new building 49,725.00 sf $2.80 $139,230 003 Seismic bracing per Zone C requirement 1.00 ls $9,900.00 $9,900 004 Design, furnish and install per NFPA 13 1.00 ls Included 005 Double-check backflow preventer 1.00 ls Included 006 FDC - fire dept connection 1.00 ls Included 007 Schedule 10 black piping for 1-1/2" and larger 1.00 ls Included 008 Schedule 40 black piping for 1-1/4" and smaller 1.00 ls Included Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 12/19 Page 176 of 216 009 Institutional heads at secure areas 1.00 ls Included 010 Brass upright sprinklers with head guards at exposed ceilings 1.00 ls Included 011 Concealed heads, white finish in finished ceiling areas 1.00 ls Included 012 Underground to inside the bldg 1.00 ls $5,500.00 $5,500 013 Core drills, fire/sound caulking 49,725.00 sf $0.05 $2,486 014 Fire pump Not Included 015 Dry system at exterior canopy Not Included Non combustible construction 016 Preaction system at IDF rooms Not Included May be potential added depending on owner decision 017 BIM Coordination 1.00 ls $14,300.00 $14,300 018 Surface Parking Below 019 Dry system below canopies Not Included Not Anticipated 019 Cap and make safe for existing building separation from Fire Station 1.00 allow $7,500.00 $7,500 Total 21 00 00 - Fire Suppression $178,916 Total - 21 - Fire Suppression $178,916 22 - Plumbing 22 00 00 - Plumbing 001 Police Building 1.00 ls $402,353.00 $402,353 002 Relocate existing condensing units and water heater at existing facility 1.00 ls $33,000.00 $33,000 003 Cut, cap, and make safe HVAC and plumbing systems at existing facility 1.00 ls Included 004 Domestic water system 1.00 ls Included 005 Storm water system 1.00 ls Included 006 Waste and vent system 1.00 ls Included 007 Natural gas system 1.00 ls Included 008 Plumbing fixtures 1.00 ls Included 009 - Water closets with wall mounted battery flush valve 22.00 ea Included 010 - Urinals with battery sensor flush valve 6.00 ea Included 011 - Penal wear water closets 7.00 ea Included 012 - Counter mounted lavatories with battery sensor 29.00 ea Included 013 - Wall mounted lavatories with battery sensor 3.00 ea Included 014 - Counter mounted sinks 8.00 ea Included 015 Add costs to hang piping below grade 1.00 allow $90,000.00 $90,000 016 60 gal gas fired water heater 2.00 ea Included 017 Floor drains w/ trap primers 12.00 ea Included 018 Trench drains 3.00 ea Included 019 Floor sink 3.00 ea Included 020 Showers 6.00 ea Included 021 Mop sink 2.00 ea Included 022 Dual height water cooler 2.00 ea Included 023 Hose bibbs 4.00 ea Included 024 Wall hydrants 2.00 ea Included 025 Roof hydrants 2.00 ea $1,500.00 $3,000 026 Icemaker boxes 3.00 ea Included 027 Roof drains w/ overflows 9.00 ea Included 028 1500 gal Sand / oil interceptor 1.00 ea Included 029 Emergency eyewash 2.00 ea Included 030 Elevator sump pump 2.00 ea Included 031 Core drilling 50.00 ea $35.00 $1,750 032 Concrete pads for plumbing equipment 500.00 sf $7.00 $3,500 033 Shop drawings 1.00 ls $10,000.00 $10,000 034 Test & Balance 1.00 ls $10,598.00 $10,598 035 Commissioning support 1.00 ls Included 034 Mechanical permits and fees 1.00 ls Included Total 22 00 00 - Plumbing $554,201 Total - 22 - Plumbing $554,201 23 -Heating, Ventilating and Air Conditioning 23 00 00 - Heating, Ventilating and Air Conditioning 001 Police Building 1.00 ls Below 002 Relocation of AHU and duct modification 1.00 allow $65,000.00 $65,000 003 Heating systems 1.00 ls $1,311,744.00 $1,311,744 004 - 750 MBH gas fired boilers 2.00 ea Included 005 - Hot water pumps 2.00 ea Included 006 - 140 gal expansion tank 1.00 ea Included 007 - 50 gal glycol feeder 1.00 ea Included 008 Relocate existing boiler and heating pumps 1.00 ls Included 009 Air handling equipment 1.00 ls Included 010 - RTU/ERV 1 20,000 CFM rooftop energy recovery unit 1.00 ea Included 011 - RTU 2 16,700 CFM DX Cooling with hot water coil 1.00 ea Included 012 - RTU/ERV 3 3,350 CFM rooftop energy recovery unit 1.00 ea Included 013 - RTU/ERV 4 2,100 CFM Rooftop energy recovery unit 1.00 ea Included 014 - RTU 5 1,600 CFM DX cooling with gas heat 1.00 ea Included 015 - RTU 6 2,400 CFM DX cooling with gas heat 1.00 ea Included 016 - CRAC unit 5 ton capacity 2.00 ea Included 017 - FCU split system with air cooled condensing unit 1.00 ea Included 018 FPBs 14.00 ea Included 019 VAV boxes hot water reheat 31.00 ea Included 020 CUH cabinet unit heaters 6.00 ea Included 021 EF1 - EF9 exhaust fans 8.00 ea Included 022 Sheetmetal, GRDs, accessories 1.00 ls Included 023 Temperature controls 1.00 ls $130,000.00 $130,000 024 Insulation 1.00 ls $77,454.00 $77,454 025 Security grilles and burglar bars Included 026 Fiberglass ductboard sound boots at conference, closed offices and training rooms 1.00 ls Included Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 13/19 Page 177 of 216 027 Core drilling 50.00 ea $25.00 $1,250 028 Snow Melt @ sidewalks Not Included 029 Seismic bracing per Zone C requirement $25,082.00 Included 030 Clean & replace filters @ Substantial Completion 49,725.00 sf $0.01 $497 031 Test & balance 1.00 ls Included 032 Commissioning assistance 1.00 ls Included 033 Mech permits and fees 1.00 ls Included 034 Phase 2 - Surface Parking 0.00 um Below 035 Fire station gas, domestic water, sewer 1.00 ls $148,566.00 $148,566 Total 23 00 00 - Heating, Ventilating and Air Conditioning $1,734,511 Total - 23 -Heating, Ventilating and Air Conditioning $1,734,511 25 -Integrated Automation 25 00 00 - Integrated Automation 001 Included w/ Div 23 W/ Div 23 Total 25 00 00 - Integrated Automation $0 Total - 25 -Integrated Automation $0 26 -Electrical Systems 26 00 00 - Electrical 001 Police Building Below 002 New 2000a service and distribution to building 1.00 ls $330,950.00 $330,950 003 Branch power, receptacles, and power to mechanical units 1.00 ls $187,800.00 $187,800 004 Lighting fixtures & controls - all fixtures to be LED 1.00 ls $404,600.00 $404,600 005 750kw diesel fuel powered generator for new facility 1.00 ls $296,200.00 $296,200 006 20kw diesel powered generator for existing fire station 1.00 ls Not Included 007 Lightning protection system 1.00 ls $30,300.00 $30,300 008 Fire Alarm system 1.00 ls $144,300.00 $144,300 009 Temp lighting and power 1.00 ls $38,450.00 $38,450 010 Fire sealants & caulking for pens 1.00 ls $3,500.00 $3,500 011 Seismic bracing per Zone C requirement Included 012 Surface Parking 1.00 ls $88,700.00 $88,700 013 Service and distribution 1.00 ls $46,800.00 $46,800 014 Parking lot pole lights and canopy fixtures 1.00 ls w/ Div 13 015 Heat trace at canopies 1.00 ls w/ Div 13 016 Provide conduit for future PV system install 1.00 ls w/ Div 13 017 Temp power 1.00 ls $16,900.00 $16,900 018 Police Site Lighting and Power 1.00 ls $70,900.00 $70,900 019 - Pedestrial Pole Lights, Type ZA 14.00 ea Included 020 - LED Bollards, supply & install, Type ZB 20.00 ea Included 021 Relocate existing site utilities 1.00 ls Not Included Cost of new primary and conduit by owner 022 Power to irrigation controller 1.00 ea $1,250.00 $1,250 023 Elec Permits 1.00 ls Included 024 Power to trailers 1.00 ls Included 025 MEP Coordination 1.00 ls Included 026 BIM Coordination 1.00 ls Included 023 Remove and relocate existing PV array to new facility 1.00 ls Not Included Total 26 00 00 - Electrical $1,660,650 Total - 26 -Electrical Systems $1,660,650 27 - Communications 27 10 00 - Structured Cabling 001 Police Building Below 002 Structured Cabling Allowance Removed AP to provide rough-in only 003 Telecommunication racks By Owner 004 New Tele/Data Cabling System - Cat 6 w/ jacks and faceplates By Owner 005 New Tele/Data Cabling System - Cat 6- Rough-In 1.00 ls $84,000.00 $84,000 Total 27 10 00 - Structured Cabling $84,000 27 41 00 - Audio-Video System 001 Police Building Below 002 AV System allowance Removed AP to provide rough-in only 003 - Roll Call By Owner 004 70” LED TV w/ 3 HDMI, 1 VGA input, wall mount By Owner 005 Sound bar w/wireless subwoofer (analog & optical in)By Owner 006 - Community Room By Owner 007 80" Pro 1080p Display By Owner 008 2x210W commercial power amplifier, 4/8Ω or 70/100V By Owner 009 4” 2-way in-ceiling speakers By Owner 010 Rack hardware By Owner 011 Digital Media 8G+ Receiver & Room Controller w/scaler By Owner 012 3-Series Digital Media Presentation System 300 By Owner 013 7” Touch screen, black smooth By Owner 014 - Defense tactics and gym (each)By Owner 015 80" Pro 1080p Display By Owner 016 2x210W commercial power amplifier, 4/8Ω or 70/100V By Owner 017 4” 2-way in-ceiling speakers By Owner 018 Rack hardware By Owner 019 Digital Media 8G+ Receiver & Room Controller w/scaler By Owner 020 3-Series Digital Media Presentation System 300 By Owner 021 7” Touch screen, black smooth By Owner 022 - Breakrooms (3 spaces) and Meeting Rooms (4 spaces)By Owner 023 48” Pro Monitor w/IP Control By Owner 024 sound bar w/wireless subwoofer (analog & optical in)By Owner Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 14/19 Page 178 of 216 Total 27 41 00 - Audio-Video System $0 27 51 00 - Distributed AV systems 001 Police Building Below 002 Paging / PA System allowance 1.00 allow $24,600.00 $24,600 003 2 zone system with all page feaature Included 004 Software , hardware, cabling Included Total 27 51 00 - Distributed AV systems $24,600 27 53 13 - Clock Systems 001 Wireless Clock System Not Included Total 27 53 13 - Clock Systems $0 27 53 19 - Internal Cellular Systems 001 DAS system 1.00 ls $14,600.00 $14,600 002 Rescue assistance system at elevator 1.00 ls $11,150.00 $11,150 Total 27 53 19 - Internal Cellular Systems $25,750 Total - 27 - Communications $134,350 28 - Electronic Safety and Security 28 13 00 - Electronic Access Control 001 Police Building Below 002 Access Control System Allowance Removed AP to provide rough-in only and electrified hardware 003 Card reader access points By Owner 004 Gate reader access points By Owner 005 Key fobs By Owner 006 System software and hardware By Owner Total 28 13 00 - Electronic Access Control $0 28 16 00 - Intrusion Detection 001 Police Building Below 002 - Intrusion detection system allowance By Owner 003 Alarm panel, enclosure and transformer By Owner 004 keypad By Owner 005 Wireless motion detectors By Owner 006 Door contacts By Owner 007 - Duress panic button system allowance By Owner 008 Alarm panel, enclosure and transformer By Owner 009 Keypad By Owner 010 Panic Buttons By Owner Total 28 16 00 - Intrusion Detection $0 28 20 00 - Electronic Surveillance 001 Police Building Below 002 Electronic Surveillance system allowance By Owner 003 Interior and exterior IP Camera locations By Owner 004 Network video recorder By Owner 005 Software for playback and recording By Owner Total 28 20 00 - Electronic Surveillance $0 28 30 00 - Electronic Detection and Alarm 001 Fire Detection and Alarm w/Division 26 - Electrical Total 28 30 00 - Electronic Detection and Alarm $0 Total - 28 - Electronic Safety and Security $0 31 - Earthwork 31 00 00 - Earthwork 001 Police Building Below 002 Mobilization 1.00 ls $5,200.00 $5,200 003 Site Demolition 1.00 sub $45,422.47 $45,422 004 sawcut asphalt for demo 1.00 ls Included 005 Landscape 12,512.00 sf Included 006 Asphalt 24,731.00 sf Included 007 C & G 1,510.00 lf Included 008 Sidewalk/Concrete Pavement 3,432.00 sf Included 009 Traffic Control Signs 15.00 ea Included 010 Small/Medium/Large Trees 17.00 ea Included 011 Remove and dispose of light poles 2.00 ea Included 012 Emergency Comm Tower - remove and relocate p/ C010 1.00 ea By Owner 013 Pole w/ Camera - salvage p/ C010 1.00 ea $750.00 $750 014 Traffic Control 15.00 day $1,080.00 $16,200 015 Vermin Removal Not Included 016 Earthwork phase 1 1.00 sub $51,716.18 $51,716 017 Locate Exisiting Utilities Prior to Start 1.00 ls $4,000.00 $4,000 018 Strip site and export 430.00 cy Included 019 Excavate cut to fill 1.00 ls Included 020 Export excess material 1,510.00 cy Included 021 Rough grade building 2,880.00 sy Included 022 rough grade site 5,645.00 sy Included 023 Fine grade building 2,880.00 sy Included 024 Foundation excavation and backfill 1.00 sub $68,079.00 $68,079 025 Excavate foundation walls 1,215.00 cy Included 026 Backfill foundation walls 1,100.00 cy Included 027 Excavate and backfill pads 34.00 ea Included 028 excavate and backfill elevator pit 2.00 ea Included 029 Grade for stairways 3.00 ea Included 030 Export pier spoils 750.00 cy Included 031 Excavate and backfill exterior walls 2.00 ea Included Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 15/19 Page 179 of 216 032 Place 10 Mil Steggo Vapor Barrier Under SOG Sand (1" Sand, VP, 3" Sand) 26,106.00 sf Included w/ Div 03 Concrete Finishing 033 Misc Interior Grading, i.e. Slab Depressions, Footings, Steps 26,106.00 sf $0.35 $9,137 034 Hand Excavation 48.00 hr $44.73 $2,147 035 Protection of Layout and Replcm't as Needed 1.00 ls $2,726.40 $2,726 036 Unclassified Soils/Excavations Not Included 037 Hazardous Wastes Not Included 038 Phase 2 - Surface Parking Below 039 Mobilization 1.00 ls $5,200.00 $5,200 040 Demolition 1.00 ls $63,827.03 $63,827 041 Landscape 18,309.00 sf Included 042 Asphalt 20,690.00 sf Included 043 C & G 1,301.00 lf Included 044 Sidewalk/Concrete Pavement 9,130.00 sf Included 045 Concrete Steps 18.00 sf Included 046 Dry Wells along Elati 2.00 ea Included 047 Iron Fence 6'H 31.00 lf $5.75 $178 048 Traffic Control Signs 11.00 ea $50.00 $550 049 Small/Medium/Large Trees - Remove and preserve where possible 3.00 ea Included 050 Remove Debris per Truckload 7.00 ea Included 051 3'H Brick Planter 116.00 lf Included 052 8' x 8' Shed 1.00 ea $500.00 $500 053 Timber Tree Well 38.00 lf $7.00 $266 054 Traffic Control 10.00 day $900.00 $9,000 055 Bollards 6.00 ea $43.00 $258 056 Brick Monument Sign 1.00 ea $450.00 $450 057 Vermin Removal Not Included 058 Earthwork phase 2 1.00 ls $127,935.12 $127,935 059 Locate Exisiting Utilities Prior to Start 1.00 ls $4,000.00 $4,000 060 Excavate cut to fill 1.00 ls Included 061 Import for crawlspace infill 1.00 ls Included 062 Rough grade pavement 4,940.00 sy Included 063 Rough grade for permeable pavers 1.00 ls Included 064 Rough grade for ROW improvements 1.00 ls Included 065 Rough grade for sidewalks 1.00 ls Included 066 Rough grade for landscaping 1.00 ls Included 067 Rough grade for curb and gutter 1.00 ls Included 068 Backfill curb and gutter 1.00 ls Included 069 Scarify 12" & Recompact @ Concrete paving 11,565.00 sf Included 070 Fine Grade concrete & asphalt 55,602.00 sf Included 071 Import 3/4" rock for permeable pavers 130.00 cy Included 072 Import pea gravel for permeable pavers 130.00 cy Included 073 excavate and backfill retaining wall 1.00 ls Included 074 Protection of Layout and Replcm't as Needed 1.00 ls $2,726.40 $2,726 075 Unclassified Soils/Excavations Not Included 076 Hazardous Wastes Not Included Total 31 00 00 - Earthwork $420,269 31 25 00 - Erosion and Sedimentation Controls 001 Site 002 Vehicle tracking gravel 8" - 20' x 50'2.00 ea $2,940.00 $5,880 003 Refresh Tracking Pad & Remove Prior to Asphalt 4.00 ea $2,333.00 $9,332 004 Silt fence around site 2,213.00 lf $2.30 $5,090 005 - Maintain silt fence 2,213.00 lf $1.00 $2,207 006 Erosion control blanket Not Anticpated at this time 007 Haybales Not Anticpated at this time 008 Inlet filters 7.00 ea $480.00 $3,360 009 Concrete truck washout install 1.00 ls $965.00 $965 010 Concrete truck washout, maintenance, clean-up 20.00 ea $500.74 $10,015 011 Remove sediment deposits after run-off 125.00 cy $28.84 $3,605 012 Street cleaning as needed 51.96 day $300.00 $15,588 013 Winter control/protection 1.00 ls $3,578.40 $3,578 014 Frost/mud/water removal 1.00 ls $5,367.60 $5,368 015 Traffic control for excavation 2.00 wk $2,000.00 $4,000 016 Maintain erosion control during proj 623.52 hrs $54.73 $34,125 017 Engineered stormwater management permit (Good for 1 year) 1.00 ls $750.00 $750 018 Engineered stormwater management plan 1.00 ls $2,500.00 $2,500 019 Engineered stormwater management engineering 1.00 ls $3,500.00 $3,500 Total 31 25 00 - Erosion and Sedimentation Controls $109,863 31 41 00 - Shoring 001 None anticipated Total 31 41 00 - Shoring $0 31 63 29 - Drilled Concrete Piers and Shafts 001 Police Building Below 002 LF of drilled pier - 24" dia, 65' depth 5,980.00 lf Included 003 Move spoils to central stockpile 20.00 day Included 004 Crane for moving tall cages to piles 1.00 ls W/ Concrete 005 Casing as necessary 5,980.00 lf Included 006 Dewatering (Pump & fire hose)1.00 ls $10,446.00 $10,446 007 Additional mobilizations 1.00 ea $3,500.00 $3,500 008 Second Drill Rig for double production (2 per day per rig) 1.00 ea Included 009 Surface Parking Lot Below 010 Remobilization 1.00 ls w/ Div 13 011 LF of drilled pier - 18" dia, 65' depth 5,005.00 lf w/ Div 13 Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 16/19 Page 180 of 216 012 Crane for setting cages and pulling casings 1.00 ls w/ Div 13 Total 31 63 29 - Drilled Concrete Piers and Shafts $13,946 31 68 16 - Helical Foundation Anchors 001 Not Anticipated Not Included Total 31 68 16 - Helical Foundation Anchors $0 Total - 31 - Earthwork $544,078 32 - Exterior Improvments 32 12 16 - Asphalt Paving 001 Police Building - Phase 1 Below 002 2'W Asphalt Patch 133.00 sy $50.00 $6,650 003 Utility Patching - 9" Full Depth 50.00 sy w/ Div. 33 004 Gravel Under Pavement per SY 133.00 sy $12.00 $1,596 005 Scarify 12" & Recompact, Fine Grade 133.00 sy $3.50 $466 006 Minor subgrade corrections prior to paving 2%1.00 ls $348.46 $348 007 Clean Parking Lot Prior to Turn Over 1,640.00 sf $0.10 $164 008 Precast Wheel Stops Not Included 009 Install Wheel Stops Not Included 010 Re-Adjust Manholes 6.00 ea $120.00 $720 011 Traffic Control for Paving 2.00 wk $1,789.20 $3,578 012 Patch trailer compound parking lot after construction 275.00 sy $50.00 $13,750 013 Parking Lot Phase 2 1.00 sub $202,455.00 $202,455 014 Asphalt paving - general parking areas - 6" full depth 3,132.89 sy Included 015 Asphalt paving - heavy traffic areas - 7" full depth 1,872.33 sy Included 016 Asphalt paving - Elati Street - 6" full depth 455.00 sy Included 017 Ashpalt patch - 6" full depth 248.44 sy Included 018 Gravel Under Pavement Not Included 019 Scarify 12" & Recompact, Fine Grade to +/- 0.10ft 5,708.67 sy Included 020 Minor subgrade corrections prior to paving 2%1.00 ls $4,049.10 $4,049 021 Clean Parking Lot Prior to Turn Over 51,378.00 sf $0.10 $5,138 022 Additional Mobilizations 2.00 ea $2,000.00 $4,000 023 Precast Wheel Stops 12.00 ea $50.00 $600 024 Install Wheel Stops 12.00 ea $15.00 $180 025 Re-Adjust Manholes 7.00 ea $520.00 $3,640 026 Traffic Control for Paving 3.00 wk $3,911.40 $11,734 Total 32 12 16 - Asphalt Paving $259,068 32 13 13 - Concrete Paving 001 Police Building Site - Phase 1 1.00 sub $35,072.00 $35,072 002 Sidewalks (5")1,763.00 sf Included 003 Entrance Plaza Concrete - Integral Colored Concrete 3,790.00 sf Included 004 Concrete drive pans 932.00 sf Included 005 Concrete street pan - 4'w 620.00 sf Included 006 Concrete Ramp 213.00 sf $17.44 $3,715 007 Concrete ramp wall 111.00 sf $67.00 $7,437 008 Misc. (6") concrete pads 150.00 sf $6.00 $900 009 Plaza seat walls Not Included 010 Concrete steps Not Included 011 24"W Curb & gutter 625.00 lf Included 012 12" curbs @ Pavers perimeter 330.00 lf $13.00 $4,290 013 Clean backfill dirt off of the curb and gutter 955.00 lf $0.59 $563 014 Handicap Ramps w/ Truncated Domes 5.00 ea $325.00 $1,625 015 Sidewalk chase/drain channel/trench drain Not Included 016 Scarify 12" & Recompact, Fine Grade W/ Earthwork 017 Rebar for site flatwork - labor 3.00 tn $500.00 $1,500 018 Rebar for site flatwork - material 3.00 tn $1,025.00 $3,075 019 Trash enclosure foundation allowance 1.00 allow $5,000.00 $5,000 020 Fibermesh 135.52 cy $23.29 $3,156 021 Curing compound, exp. jts mtl., accessories 8,204.00 sf $0.07 $574 022 Traffic control 5.00 wks $1,700.00 $8,500 023 Sweep/clean sitework prior to turnover 8,204.00 sf $0.25 $2,035 024 Hoisting for formwork/FOB items 1.00 mo $2,932.65 $2,933 025 Protection/Blankets Labor 8,204.00 sf $0.29 $2,379 026 Concrete material - Colored 84.22 cy $200.00 $16,844 027 Concrete material - standard gray 168.36 cy $145.00 $24,412 028 Concrete additives & shortload deliveries 168.36 cy $12.00 $2,020 029 Concrete Foreman for pour coordination and material management 1.00 mo $11,805.31 $11,805 030 Surface Parking Site 1.00 sub $40,345.00 $40,345 031 Sidewalks (5")1,265.00 sf Included 032 Replace sidewalks damaged from construction 1,550.00 sf $2.30 $3,565 033 Entrance Plaza Concrete - Integral Colored Concrete 945.00 sf Included 034 4' concrete pan 1,972.00 lf Included 035 Curb & gutter 24"W 468.00 lf Included 036 12" curbs @ Pavers perimeter 485.00 lf $13.00 $6,305 037 6"h Vertical Curb 1,400.00 lf Included 038 Trickle Pan 60.00 sf Included 039 Clean backfill dirt off of the curb and gutter 2,353.00 lf $1.00 $2,353 040 Handicap Ramps w/ Truncated Domes 4.00 ea $325.00 $1,300 041 Dowel into existing concrete 100.00 ea $25.93 $2,593 042 Fibermesh 253.82 cy $8.29 $2,104 043 Curing compound, exp. jts mtl., accessories 6,200.00 sf $0.07 $434 044 Traffic control 5.00 wks $1,700.00 $8,500 045 Sweep/clean sitework prior to turnover 6,200.00 sf $0.25 $1,538 046 Protection/Blankets Labor 6,200.00 sf $0.29 $1,798 Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 17/19 Page 181 of 216 047 Concrete material - Colored 22.75 cy $200.00 $4,550 048 Concrete material - standard gray 253.82 cy $145.00 $36,804 049 Concrete additives & shortload deliveries 253.82 cy $12.00 $3,046 050 Concrete Foreman for pour coordination and material management 1.50 mo $11,805.31 $17,708 Total 32 13 13 - Concrete Paving $270,780 32 14 00 - Permeable Unit Paving 001 Permeable pavers - Pavestone 4x4x16 - Police Plaza 2,930.00 sf $14.61 $42,803 002 Permeable pavers - Pavestone 4x4x16 - Parking 4,033.00 sf $14.61 $58,917 Shown on Civil drawings but not Landscape Total 32 14 00 - Permeable Unit Paving $101,720 32 15 40 - Crushed Stone Surfacing 001 Not Anticipated Not Included Total 32 15 40 - Crushed Stone Surfacing $0 32 17 23 - Pavement Markings 001 Parking Stalls 154.00 ea $4.50 $693 002 Handicap Symbols 6.00 ea $35.00 $210 003 Cross Walks (10' W x 35' L)700.00 sf $0.75 $525 004 Hatching 1,500.00 sf $0.45 $675 005 Misc. not shown 1.00 ls $500.00 $500 Total 32 17 23 - Pavement Markings $2,603 32 31 00 - Fences and Gates 001 Police Building Below 002 Chainlink fencing/cage in Sallyport Evidence Dropoff, 14'h to deck 15.00 lf $210.00 $3,150 003 Chainlink Sliding Gate - 2'-8" x 7'-0" in Sallyport Evidence Dropoff 1.00 ea $210.00 $210 004 Surface Parking Below 005 Security Fencing - Mini Mesh Screen, 8'h w/ HSS Posts @ 9' O.C. 770.00 lf $225.00 $173,250 006 - Concrete footings - 4'd 86.00 ea Included 007 Parking control gates at entrance gates - 12'w x 8'h 4.00 ea $8,750.00 $35,000 008 - Card Reader Pedestals 4.00 ea $2,250.00 $9,000 009 Vehical control loops (per spec)4.00 ea $4,500.00 $18,000 010 Continuous Footings Not Included Total 32 31 00 - Fences and Gates $238,610 32 32 00 - Retaining Walls 001 Not Anticipated Not Included Total 32 32 00 - Retaining Walls $0 32 90 00 - Planting 001 Site 1.00 ls $116,348.50 $116,349 002 Ammend with compost all areas 5 cy/1000 sf 1,104.00 sf Included 003 Raingarden growing media 1.00 ls Included 004 Deciduous trees 18.00 ea Included 005 Ornamental trees 13.00 ea Included 006 Deciduous shrubs 705.00 ea Included 007 Grasses 228.00 ea Included 008 Perennials - 1 gallon 2,126.00 ea Included 009 Irrigation system 1.00 ls Included 010 4" cobble 7,250.00 sf Included 011 Boulders 9.00 ea Included 012 Sod - complete w/ irrigation 1,091.00 sf Included 013 Sod - Maintain for 60 days from final acceptance of all landscape/Month 1.00 ls Included 014 Misc concrete pads for irrigation equipment 1.00 ls $500.00 $500 015 Street cleaning 1.00 ls $6,099.03 $6,099 016 Traffic control/Barricades 2.00 wk $1,789.20 $3,578 Total 32 90 00 - Planting $126,526 Total - 32 - Exterior Improvments $999,307 33 -Utilities 33 10 00 - Water Utilities 001 Locate existing utilities 1.00 ls $2,500.00 $2,500 002 Phase 1 1.00 ls $66,312.00 $66,312 003 2.5" Cold Water Service Line @ new police 1.00 ls Included 004 2-1/2" Cold Water Service Line @ redirect from existing police station to fire station 76.00 lf Included 005 6" Fire Service Line @ new police 57.00 lf Included 006 6" Fire Service Line @ Fire Station 76.00 lf $93.00 $7,068 007 Water Meter 2.00 ea $2,500.00 $5,000 008 Fire Hydrant assembly 1.00 ea $8,400.00 $8,400 009 Chlorine & Pressure Test Included 010 2.5" gate valve 1.00 ea $2,500.00 $2,500 011 6" gate valve 3.00 ea $1,130.00 $3,390 012 Extend into building 1.00 ls $4,500.00 $4,500 013 Sawcut asphalt & concrete Included 014 Traffic control/Barricades 5.00 days $1,320.00 $6,600 Total 33 10 00 - Water Utilities $106,270 33 30 00 - Sanitary Sewerage Utilities 001 Locate existing utilities 1.00 ls $2,500.00 $2,500 002 Phase 1 1.00 ls $41,556.00 $41,556 003 Join existing main with manhole 1.00 ea Included 004 Modify existing manhole at existing access 1.00 ea Included 005 6" SDR35 PVC Sanitary Sewer service 160.00 lf Included 006 Concrete encasement below building 160.00 lf Included 007 48" dia manhole 1.00 ea Included 008 Sawcut asphalt & concrete (9")Included 009 Remove and replace pavement 600.00 sf $9.00 $5,400 Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 18/19 Page 182 of 216 010 Flow Fill 70.00 cy $135.00 $9,450 011 Haul off utility spoils 106.67 cy $10.00 $1,067 012 Remove asphalt & concrete from site Inclued 013 Barricades/traffic control 2.00 days $1,320.00 $2,640 014 Temp Manhole 1.00 ea $6,750.00 $6,750 015 10" sleeve around 6" PVC 154.00 lf $40.00 $6,160 016 Phase 2 1.00 ls $15,055.00 $15,055 017 Tie into existing sanitary system 1.00 ea Included 018 6" SDR35 PVC Sanitary Sewer service 154.00 lf Included 019 Fittings and cleanouts 1.00 ls Included 020 48" dia manhole 1.00 ea Included Total 33 30 00 - Sanitary Sewerage Utilities $90,578 33 40 00 - Storm Drainage Utilities 001 Locate existing utilities 1.00 ls $2,500.00 $2,500 002 Phase 2 1.00 ls $479,941.00 $479,941 003 18" RCP 167.00 lf Included 004 12" PVC force main 57.00 lf Included 005 12" PVC storm sewer 120.00 lf Included 006 8" PVC storm sewer 160.00 lf Included 007 6" PVC storm sewer 935.00 lf Included 008 Fittings and cleanouts 1.00 ls Included 009 6" downspout riser 3.00 ea Included 010 24" nyloplast 9.00 ea Included 011 Type 16 inlet 2.00 ea Included 012 5' Type R inlet 2.00 ea Included 013 48" manhhole 1.00 ea Included 014 6' diameter stormceptor 2.00 ea Included 015 8' diameter CMP detention 1.00 ls Included 016 excavate and backfill vaults 3.00 ea Included 017 8'x18' concrete pump station vault w/ aluminum hatch 1.00 ea Included 018 8'x18' concrete vault with manhole 1.00 ea Included 019 Slotted concrete vault for force main discharge 1.00 ea $8,500.00 $8,500 020 Lift Station pumps 1.00 ls Included 021 Rain gardens with membranes & perforated PVC 1.00 ls Included 022 Inlet protection 13.00 ea $285.00 $3,705 023 Barricades/traffic control 10.00 days $1,820.00 $18,200 Total 33 40 00 - Storm Drainage Utilities $512,846 33 46 00 - Subdrainage 001 Building perimeter drainage Not Included Not Included Total 33 46 00 - Subdrainage $0 Total - 33 -Utilities $709,694 TOTAL DIRECT COST OF WORK 18866607.23 $18,866,607 Date printed: 10/27/2017 20171016 Englewood PHQ DD GMP Estimate.xlsb Page 19/19 Page 183 of 216 8 910 11 12 13 16 17 1824 1/25/1900Price Options ListEnglewood Police HQCurrent Cost Estimate$21,581,029Target Budget$21,054,250Delta$526,779Total Accepted Costs-$551,274Revised Target-$24,495Total Pending Reductions Items (other than alt funding)-$201,008Price Options($201,008)$352,351-$551,274$0$0Item Number Date Description of ItemStatusPending Cost ReductionPending Cost AdditionAccepted CostRejected CostRecommended Accepted CostsComments Decision Date00 - Alternates / Program Discussions00 - 001 10/16/2017 50% Parking Lot Canopy Reduction with caisson foundation (62 spaces covered) Accepted(443,480)Remaining carports for 62 spaces to be a late bid alternate 10/24/201700 - 002 10/17/2017 Provide shallow foundations ILO caissons at reduced qty of carports (62 spaces) Pending(137,796)Cannot be accepted in addition to 00-00300 - 003 10/27/2017Add Alternate - Provide additional 63 space carports with shallow foundations for a total of 125 spaces coveredPending 229,703To be included as add alternate in 100% CD documents00 - 004 10/24/2017 Enclose main lobby staircase - add glass/doors, cove lighting, skylights, stone veneer Pending 122,64802 - Site Work (Divisions 31, 32, 33)02 - 001 10/16/2017 Remove site benches (15 total benches currently shown) Accepted(55,668)To be furnished from owner FFE budget 10/19/201702 - 002 10/16/2017 Entrance plaza lighting V.E. (36 light bollards currently shown)Pending PriceZA Bollards ($1,135/ea) and ZB ($370/ea)02 - 003 10/16/2017 Provide standard concrete ILO colored concrete at plazaPending(5,300)03 - Concrete04 - Masonry05 - Steel05 - 001 10/16/2017 Delete acoustical deckAccepted(13,926)Previously included at areas now shown to have acoustical ceilings10/19/201705 - 002 10/16/2017 Provide decking/metal panel ILO mini mesh at mechanical screen wall Pending(28,000)AP to look into a lighter guage mini mesh as alternate option06 - Carpentry07 -Thermal and Moisture Protection08 - Doors and Windows08 - 001 10/16/2017Provide standard HM doors and frames at (10) locations in detention area ILO security doors and framesPending(20,754)09 - Finishes09 - 002 10/17/2017 Remove acoustical panels from base and provide as potential late add alternate Pending(9,158)Could be a late Add Alternate10 - Specialties11 - Equipment12 - Furnishings13 - Special Construction13 - 001 10/20/2017 Canopy Gutters - Stainless Steel to standard paint gradeAccepted(13,800)10/19/201714 - Conveying Systems15 - Mechanical Systems (Divisions 22, 23, 24, & 25)16 - Electrical and Low Voltage Systems (Division 26, 27, 28)16 - 001 10/18/2017 Provide Aluminum feeders ILO copper at mains over 100 ampsAccepted(24,400)8/17/2017This decisions and scope changes documented on this price options list supersede all other contract documents and exhibits. To the extent Contractor provides value engineering suggestions, or comments with respect to the Drawings and Specifications, Client acknowledges that such services are preliminary and advisory only and not professional design services. Client shall refer all such suggestions and comments to the Architect or other design professionals designated by Client for review and evaluation and final determination regarding their adoption prior to Client’s acceptance thereof. Client further acknowledges that, unless or until the Construction Agreement (hereinafter defined) provides otherwise, that the Architect, Architect’s consultants, and all other consultants engaged by Client or the Architect shall be solely responsible for the adequacy of the design (as revised or modified by such suggestions or comments, or otherwise), and that Contractor is not responsible for the adequacy of the Drawings and Specifications, or for confirming the absence of errors or omissions that may exist therein. In addition, 20171016 Englewood PHQ DD GMP Estimate.xlsbPrice Options List, 10/27/2017Page 1/1Exhibit A-3Page 184 of 216 Englewood Police HQ DD GMP Clarifications and Assumptions SUMMARY OF WORK This estimate for the Englewood Police Headquarters will include a new two-Story Police Headquarters facility that is approximately 49,725 square feet, the demolition of the existing police building and construction of a new secured surface parking lot that is approximately 51,500 square feet. It is anticipated construction will start in December of 2017, and work will be completed in June of 2019. CLARIFICATIONS AND ASSUMPTIONS GENERAL CLARIFICATIONS ● (2) separate contingencies have been included in the estimate: - Estimate & Bidding Contingency – 2.5% - This contingency is included to cover scope that has not been anticipated at this time, but will be required for completion of design. It is intended to cover estimating innaccuracies. It is anticipated that this contingency will be reduced to 0% after all subcontracts are signed and returned to AP. - Construction Contingency – 5% - Per contract, this contingency is included to protect the contractor against the risks assumed in providing a GMP estimate. This contingency is included for the following purposes: estimate inaccuracies, unfavorable bidding from trade contractors, contract default in payment or performance by a subcontractor or supplier, cost of corrective work not provided for elsewhere, other conditions which result in an increase to the cost of the work. This contingency shall not be used for changes in the work or unforeseen conditions. ● The escalation allowance has been reduced to 0 as the majority of scopes have been confirmed with subcontractor input in alignment with the schedule. ● This is an estimate for the cost of construction, no land fees, architectural fees, legal fees, land development fees, tap fees, etc. have been included. ● The cost of the building permit is not included. ● Sales tax and Use tax has not been included. ● It is assumed all work will be completed during a standard 40-hour work week. No allowance for overtime or off-hours work has been included. SUBSTRUCTURE ● We are not including any interior grade beams except where noted on Foundation Plans as "Shear Walls." Otherwise we are only including grade beams at perimeter of building. ● Police building to have a 12" thick structural slab on 6" void form. Subgrade to be compacted common fill using onsite materials. Structural fills are not included. ● Foundation walls to have dampproofing on outside face. No waterproofing is included except for elevator pit. ● Does not include shoring along the South edge of the new building where it will be constructed adjacent to the existing Police Headquarters. Due to the height of the grade beams we do not anticipate the need for shoring. ● Including costs for carport columns to be built on full-depth 18" caissons, at an estimated depth of 65 feet. See price options for shallow foundation option. Clarifications Page 1/4 Exhibit A-4 Page 185 of 216 Englewood Police HQ DD GMP Clarifications and Assumptions SUPERSTRUCTURE ● The estimated structural steel tonnage is 320 TONS, including joists, beams, and columns. ● Does not include snow fence/snow guards/ice guards. ● Acoustical Decking is not included. ● Does not include reinforcment or structural repairs to existing Fire Station. ● Assuming a portion of Ithaca to be closed for crane path. ● Does not include spray fireproofing or intumescent steel coatings. SHELL ● Roof to be structurally sloped decking with crickets at corners only. Does not include a fully tapered roof insulation system. ● Does not include mullion extensions at exterior glazing. ● Exterior insulation to be rigid insulation with self-adhered, fluid applied air and weather barrier. ● Does not include spray foam insulation, or below-slab insulation. ● Ballistic glazing is not included at exterior elevations. ● Ballistic glazing is only included at PDO Office and lobby transaction windows. ● Does not include graffiti coating at CMU or stone veneers. ● Carport steel to be field painted. ● Carport roofing to be metal standing seam (24 gauge). INTERIORS ● Does not include floor moisture mitigation prior to installing flooring finishes. ● Does not include chemical resistant or epoxy countertops. ● Includes metal security ceilings in detention areas. ● High-Density storage to consist of 8 foot high shelving (8 levels), assuming 18" deep shelving in Evidence and 15" deep legal-size shelving in Records. SERVICES ● Does not include fire sprinklers, dry or wet type, at the police building's exterior canopy. ● Wet type sprinkler system included at Sally Port. Due to conditioned space, we do not anticipate a dry set being required. ● Does not include a separate dry system, gas system, or pre-action system for IT rooms or Evidence/Records rooms. ● AP to provide rough-in conduits only for the following Low Voltage systems: - Structure Cabling Tele/Data - Audio/Visual systems - Access Control - Intrusion Detection - Security and electronic surveillance systems ● AP to provide full scope of Paging/PA system. Clarifications Page 2/4 Page 186 of 216 Englewood Police HQ DD GMP Clarifications and Assumptions SITE WORK ●Does not include overexcavation and recompaction underneath building slab on grade because a deep foundation system is included. ● Does not include overexcavation and recompaction underneath site asphalt or concrete paving. ● Does not include a monument and/or marquee sign. GMP does include the Pinned letters on the plaza low wall. ● Gravel is not included under paving. ● Parking stalls do not include wheel stops. ●Including underground stormwater detention with (2)stormceptors,8'diameter CMP detention, with (2) concrete vaults. Detention vaults to be fed by rain garden drainage, peremeable pavement drainage, and standard roof drains and site inlets. ITEMS BY OTHERS ● All independent testing and inspections, including commissioning ● All fees associated with utilities will be paid for by the owner (water, electric, gas) ● Any expenses associated with dry utilities and getting them to the site (cable, fiber, power and gas) ● Removal or working with hazardous materials, including asbestos and lead abatement as defined by OSHA. ● All moving costs ● All artwork - purchasing, moving, and installation ● Technology - Computers, Servers, phones, etc. – purchasing, moving and installation ● Furniture, Desks, chairs, tables, moveable casework – purchasing, moving and installation Clarifications Page 3/4 Page 187 of 216 Englewood Police HQ DD GMP Clarifications and Assumptions ● Audio / Visual Projectors ● Projection Screens, Smart Boards ● Televisions ● Residential Equipment ● Land Costs ● Legal Fees ● Architectural and Engineering Fees ● Technology – Servers, computers, phones, etc. ● Owner contingency DOCUMENTS This estimate is based on the following documents: ● Design Development Drawings dated September 15, 2017. ● Design Development Specifications dated September 15, 2017. ● No addenda were received. Clarifications Page 4/4 Page 188 of 216 Exhibit A-5 Englewood Police - Drawings Sheet Title Consultant 100% DD's 0.0 COVER SHEET DLR Group 9/15/2017 0.0b COVER SHEET DLR Group 9/15/2017 C000 COVER SHEET MARTIN/MARTIN CONSULTING 9/15/2017 C010 EXISTING CONDITIONS AND DEMOLITION PLAN MARTIN/MARTIN CONSULTING 9/15/2017 C100 SITE PLAN MARTIN/MARTIN CONSULTING 9/15/2017 C200 OVERALL GRADING PLAN MARTIN/MARTIN CONSULTING 9/15/2017 C210 EROSION CONTROL PLAN MARTIN/MARTIN CONSULTING 9/15/2017 C300 OVERALL UTILITY PLAN MARTIN/MARTIN CONSULTING 9/15/2017 C400 SITE DETAILS MARTIN/MARTIN CONSULTING 9/15/2017 C410 PUMP DETAILS MARTIN/MARTIN CONSULTING 9/15/2017 L1.01 LAYOUT & MATERIALS PLAN LOGAN SIMPSON 9/15/2017 L3.01 LANDSCAPE PLAN LOGAN SIMPSON 9/15/2017 L3.02 PLANTING DETAILS LOGAN SIMPSON 9/15/2017 L4.01 IRRIGATION PLAN LOGAN SIMPSON 9/15/2017 L5.01 SITE DETAILS LOGAN SIMPSON 9/15/2017 CP1.0 CODE ANALYSIS & NOTES DLR Group 9/15/2017 CP1.1 CODE PLAN - FIRST FLOOR DLR Group 9/15/2017 CP1.2 CODE PLAN - SECOND FLOOR DLR Group 9/15/2017 A0.1 ARCHITECTURAL SITE PLAN DLR Group 9/15/2017 A0.10 ARCHITECTURAL SITE DETAILS DLR Group 9/15/2017 A1.1 FIRST FLOOR PLAN DLR Group 9/15/2017 A1.2 SECOND FLOOR PLAN DLR Group 9/15/2017 A2.1 LARGE SCALE PLANS DLR Group 9/15/2017 A3.1 RCP - FIRST FLOOR DLR Group 9/15/2017 A3.2 RCP - SECOND FLOOR DLR Group 9/15/2017 A3.3 ENLARGED RCP - ENTRY WRAP DLR Group 9/15/2017 A4.1 ROOF PLAN DLR Group 9/15/2017 A5.1 EXTERIOR ELEVATIONS DLR Group 9/15/2017 A5.2 EXTERIOR ELEVATIONS DLR Group 9/15/2017 A7.1 WALL SECTIONS DLR Group 9/15/2017 A7.2 WALL SECTIONS DLR Group 9/15/2017 A7.3 WALL SECTIONS DLR Group 9/15/2017 A8.1 STAIR PLANS AND SECTIONS DLR Group 9/15/2017 A8.2 STAIR PLANS AND SECTIONS DLR Group 9/15/2017 A8.5 ELEVATOR PLANS AND SECTIONS DLR Group 9/15/2017 A9.1 DOOR AND FRAME SCHEDULES DLR Group 9/15/2017 A9.2 FRAME ELEVATIONS DLR Group 9/15/2017 A9.3 DOOR AND WINDOW DETAILS DLR Group 9/15/2017 A9.4 DOOR AND WINDOW DETAILS DLR Group 9/15/2017 A10.3 WALL TYPE & DETAILS DLR Group 9/15/2017 A11.1 CASEWORK ELEVATIONS DLR Group 9/15/2017 A11.2 CASEWORK ELEVATIONS DLR Group 9/15/2017 A13.0 FINISH SCHEDULE AND DETAILS DLR Group 9/15/2017 S0.1 STRUCTURAL NOTES DLR Group 9/15/2017 GENERAL CIVIL LANDSCAPE ARCHITECTURAL STRUCTURAL Page 1 of 2 Page 189 of 216 Exhibit A-5 Englewood Police - Drawings Sheet Title Consultant 100% DD's S0.2 STRUCTURAL NOTES & SPECIAL INSPECTIONS DLR Group 9/15/2017 S1.1 FOUNDATION PLAN DLR Group 9/15/2017 S2.1 FLOOR FRAMING PLAN DLR Group 9/15/2017 S2.2 ROOF FRAMING PLAN DLR Group 9/15/2017 S3.1 STRUCTURAL DETAILS DLR Group 9/15/2017 S3.2 STRUCTURAL DETAILS DLR Group 9/15/2017 S4.1 STRUCTURAL DETAILS DLR Group 9/15/2017 S5.1 STRUCTURAL DETAILS DLR Group 9/15/2017 S5.2 STRUCTURAL DETAILS DLR Group 9/15/2017 S5.3 STRUCTURAL DETAILS DLR Group 9/15/2017 S5.4 STRUCTURAL DETAILS DLR Group 9/15/2017 FP1.1 FIRE PROECTION PLAN DLR Group 9/15/2017 M0.0 MECHANICAL SYMBOLS AND ABBREVIATIONS DLR Group 9/15/2017 M1.1 HVAC PLAN - FIRST LEVEL DLR Group 9/15/2017 M1.2 HVAC PLAN - SECOND LEVEL DLR Group 9/15/2017 M1.3 HVAC ROOF PLAN DLR Group 9/15/2017 M2.1 PIPING PLAN - FIRST LEVEL DLR Group 9/15/2017 M2.2 PIPING PLAN - SECOND LEVEL DLR Group 9/15/2017 M3.1 MECHANICAL LARGE SCALE PLANS DLR Group 9/15/2017 M4.1 MECHANICAL DETAILS DLR Group 9/15/2017 M4.2 MECHANICAL DETAILS DLR Group 9/15/2017 M5.1 MECHANICAL SCHEDULES DLR Group 9/15/2017 M5.2 MECHANICAL SCHEDULES DLR Group 9/15/2017 M6.1 MECHANICAL CONTROL DIAGRAM DLR Group 9/15/2017 M6.2 MECHANICAL CONTROL DIAGRAM DLR Group 9/15/2017 P0.1 PLUMBING PLAN - UNDERGROUND LEVEL DLR Group 9/15/2017 P1.1 PLUMBING PLAN - FIRST LEVEL DLR Group 9/15/2017 P1.2 PLUMBING PLAN - SECOND LEVEL DLR Group 9/15/2017 P2.1 PLUMBING LARGE SCALE PLANS DLR Group 9/15/2017 P3.1 PLUMBING DETAILS DLR Group 9/15/2017 P4.1 PLUMBING WASTE AND VENT RISERS DLR Group 9/15/2017 P5.1 PLUMBING SCHEDULES DLR Group 9/15/2017 E0.0 ELECTRICAL SYMBOLS AND GENERAL NOTES DLR Group 9/15/2017 E0.1 ELECTRICAL SITE POWER PLAN DLR Group 9/15/2017 E0.2 ELECTRICAL SITE LIGHTING PLAN DLR Group 9/15/2017 E1.1 LIGHTING PLAN - FIRST LEVEL DLR Group 9/15/2017 E1.2 LIGHTING PLAN - SECOND LEVEL DLR Group 9/15/2017 E2.1 POWER PLAN - FIRST LEVEL DLR Group 9/15/2017 E2.2 POWER PLAN - SECOND LEVEL DLR Group 9/15/2017 E2.3 POWER PLAN - ROOF DLR Group 9/15/2017 E4.1 ENLARGED ELECTRICAL PLANS DLR Group 9/15/2017 E5.1 ELECTRICAL ONE-LINE DIAGRAMS DLR Group 9/15/2017 E7.1 ELECTRICAL SCHEDULES DLR Group 9/15/2017 PLUMBING ELECTRICAL MECHANICAL FIRE PROTECTION Page 2 of 2 Page 190 of 216 Exhibit A-5 Englewood Police - Specifications Spec Title 100% DDs DIVISION 00 CONDITIONS OF THE CONTRACT 00 01 07 Seals Page 9/15/2017 00 01 10 Table of Contents 9/15/2017 00 3132 Geotechnical Data (Soils Report)9/15/2017 Geotechnical Engineering Report 9/15/2017 DIVISION 01 GENERAL REQUIREMENTS 01 35 13.16 Special Project Procedures for Detention Facilities 9/15/2017 DIVISION 02 EXISTING CONDITIONS N/A DIVISION 03 CONCRETE 03 30 00 Cast-In-Place Concrete 9/15/2017 03 30 53 Miscellaneous Cast-In-Place Concrete 9/15/2017 03 33 61 Ground Concrete Finish 9/15/2017 DIVISION 04 MASONRY 04 20 00 Unit Masonry 9/15/2017 04 42 00 Exterior Stone Cladding 9/15/2017 DIVISION 05 METALS 05 12 00 Structural Steel Framing 9/15/2017 05 21 00 Steel Joist Framing 9/15/2017 05 31 00 Steel Decking 9/15/2017 05 40 00 Cold-Formed Metal Framing 9/15/2017 05 50 00 Metal Fabrications Spec Not Provided 05 51 00 Metal Stairs Spec Not Provided 05 52 13 Pipe and Tube Railings Spec Not Provided DIVISION 06 WOOD, PLASTICS AND COMPOSITES 06 10 00 Rough Carpentry 9/15/2017 06 16 00 Sheating Spec Not Provided 06 41 16 Plastic-Laminate Clad Architectural Cabinets Spec Not Provided 06 64 00 Plastic Paneling 9/15/2017 DIVISION 07 THERMAL AND MOISTURE PROTECTION 07 11 13 Bituminous Dampproofing 9/15/2017 07 19 00 Water Repellants 9/15/2017 07 21 00 Thermal Insulation 9/15/2017 07 26 00 Vapor Retarders 9/15/2017 07 27 26 Fluid Applied Membrane Air Barriers 9/15/2017 07 46 43 Composition Siding 9/15/2017 07 54 23 Thermoplastic-Polyolefin Roofing 9/15/2017 07 62 00 Sheet Metal Flashing and Trim 9/15/2017 07 72 00 Roof Accessories 9/15/2017 07 84 13 Penetration Firestopping 9/15/2017 07 84 43 Joint Firestopping 9/15/2017 07 92 00 Joint Sealants 9/15/2017 07 92 15 Security Caulk 9/15/2017 DIVISION 08 OPENINGS 08 11 13 Hollow Metal Doors and Frames 9/15/2017 08 14 16 Flush Wood Doors 9/15/2017 08 31 13 Access Doors and Frames 9/15/2017 08 31 13.53 Security Access Doors and Frames 9/15/2017 08 33 23 Overhead Coiling Doors 9/15/2017 08 34 63 Detention Doors and Frames 9/15/2017 08 41 13 Aluminum-Framed Entrances and Storefronts 9/15/2017 08 42 29.23 Sliding Automatic Entrances 9/15/2017 08 44 13 Glazed Aluminum Curtain Walls 9/15/2017 08 63 00 Metal Framed Skylights 9/15/2017 08 71 00 Door Hardware 9/15/2017 08 71 63 Detention Door Hardware 9/15/2017 Page 1 of 4 Page 191 of 216 Exhibit A-5 Englewood Police - Specifications Spec Title 100% DDs 08 80 00 Glazing 9/15/2017 08 88 53 Security Glazing 9/15/2017 08 91 19 Fixed Louvers Spec Not Provided DIVISION 09 FINISHES 09 22 16 Non-Structural Metal Framing 9/15/2017 09 22 16.23 Gypsum Board Shaft Wall Assemblies Spec Not Provided 09 29 00 Gypsum Board 9/15/2017 09 30 13 Ceramic Tiling Spec Not Provided 09 51 13 Acoustical Panel Ceilings Spec Not Provided 09 57 53 Security Ceilings Assemblies Spec Not Provided 09 65 13 Resilient Base and Accessories Spec Not Provided 09 65 19 Resilient Tile Flooring Spec Not Provided 09 68 13 Tile Carpeting Spec Not Provided 09 69 00 Access Flooring Spec Not Provided 09 91 00 Painting Spec Not Provided 09 96 00 High Performance Coatings Spec Not Provided DIVISION 10 SPECIALTIES 10 11 00 Visual Display Units Spec Not Provided 10 12 00 Display Cases Spec Not Provided 10 14 16 Plaques Spec Not Provided 10 14 19 Dimensional Letter Signage Spec Not Provided 10 17 00 Telephone Specialties Spec Not Provided 10 21 13.13 Metal Toilet Compartments Spec Not Provided 10 21 16 Shower and Dressing Compartments Spec Not Provided 10 26 00 Wall and Door Protection Spec Not Provided 10 28 00 Toilet and Bath Accessories Spec Not Provided 10 44 13 Fire Extinguisher Cabinets Spec Not Provided 10 44 16 Fire Extinguishers Spec Not Provided 10 51 13 Metal Lockers 9/15/2017 10 51 14 Pass-Thru Metal Evidence Lockers 9/15/2017 10 56 26 Mobile Storage Shelving Spec Not Provided 10 75 16 Ground Set Flagpole Spec Not Provided DIVISION 11 EQUIPMENT 11 12 00 Parking Control Equipment Spec Not Provided 11 66 23 Gymnasium Equipment Spec Not Provided DIVISION 12 FURNISHINGS 12 36 16 Metal Countertops Spec Not Provided 12 36 61.16 Solid Surfacing Countertops Spec Not Provided 12 48 13 Entrance Floor Mats and Frames Spec Not Provided 12 93 00 Site Furnishings 9/15/2017 DIVISION 13 SPECIAL CONSTRUCTION - Not Used N/A DIVISION 14 CONVEYING EQUIPMENT 14 24 00 Hydraulic Elevators 9/15/2017 DIVISION 21 FIRE SUPPRESSION 21 05 00 Common Work Results for Fire Suppression 9/15/2017 21 13 13 Wet Pipe Sprinkler Systems 9/15/2017 DIVISION 22 PLUMBING 22 05 00 Common Work Results for Plumbing 9/15/2017 22 05 13 Common Motor Requirements for Plumbing Equipment 9/15/2017 22 05 19 Meters and Gages for Plumbing Piping 9/15/2017 22 05 29 Hangers and Supports for Plumbing Piping and Equipment 9/15/2017 22 05 53 Identification for Plumbing Piping and Equipment 9/15/2017 22 07 00 Plumbing Insulation 9/15/2017 22 11 16 Domestic Water Piping 9/15/2017 22 11 19 Domestic Water Piping Specialties 9/15/2017 Page 2 of 4 Page 192 of 216 Exhibit A-5 Englewood Police - Specifications Spec Title 100% DDs 22 11 20 Facility Natural Gas Piping 9/15/2017 22 11 23 Domestic Water Pumps 9/15/2017 22 13 16 Sanitary Waste and Vent Piping 9/15/2017 22 13 19 Sanitary Waste Piping Specialties 9/15/2017 22 13 23 Sanitary Waste Interceptors 9/15/2017 22 14 13 Facility Storm Drainage Piping 9/15/2017 22 14 23 Storm Drainage Piping Specialties 9/15/2017 22 15 13 General Service Compressed-Air Piping 9/15/2017 22 33 00 Electric Domestic Water Heaters 9/15/2017 22 34 00 Fuel-Fired Domestic Water Heaters 9/15/2017 22 40 00 Plumbing Fixtures 9/15/2017 DIVISION 23 HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) 23 05 00 Common Work Results for HVAC 9/15/2017 23 05 13 Common Motor Requirements for HVAC Equipment 9/15/2017 23 05 16 Expansion Fittings and Loops for HVAC Piping 9/15/2017 23 05 19 Meters and Gages for HVAC Piping 9/15/2017 23 05 23 General-Duty Valves for HVAC Piping 9/15/2017 23 05 29 Hangers and Supports for HVAC Piping and Equipment 9/15/2017 23 05 53 Identification for HVAC Piping and Equipment 9/15/2017 23 05 93 Testing, Adjusting, and Balancing for HVAC 9/15/2017 23 07 13 Duct Insulation 9/15/2017 23 07 16 HVAC Equipment Insulation 9/15/2017 23 07 19 HVAC Piping Insulation 9/15/2017 23 08 00 Commissioning of HVAC Systems 9/15/2017 23 09 00 BAS Instrumentation and Control 9/15/2017 23 09 13 BAS Instrumentation and Control Devices 9/15/2017 23 09 13.13 BAS Actuators and Operators 9/15/2017 23 09 13.23 BAS Sensors and Operators 9/15/2017 23 09 13.33 BAS Control Valves 9/15/2017 23 09 13.43 BAS Control Dampers 9/15/2017 23 09 23 Direct Digital Control (DDC) System for HVAC 9/15/2017 23 09 23.43 Weather Stations 9/15/2017 23 09 33 Variable Frequency Drive 9/15/2017 23 21 13 Hydronic Piping 9/15/2017 23 21 23 Hydronic Pumps 9/15/2017 23 25 13 Water Treatment for Closed-Loop Hydronic Systems 9/15/2017 23 31 13 Metal Ducts 9/15/2017 23 33 00 Air Duct Accessories 9/15/2017 23 34 23 HVAC Power Ventilators 9/15/2017 23 36 00 Air Terminal Units 9/15/2017 23 37 13 Diffusers, Registers, and Grilles 9/15/2017 23 37 23 HVAC Gravity Ventilators 9/15/2017 23 51 16 Fabricated Breechings and Accessories 9/15/2017 23 51 23 Gas Vents 9/15/2017 23 52 16 Condensing Boilers 9/15/2017 23 74 16.13 Packaged, Large-Capacity, Rooftop Air-Conditioning Units 9/15/2017 23 81 23.13 Computer-Room Air-Conditioners, Ceiling-Mounted Units 9/15/2017 23 81 26 Split-System Air-Conditioners 9/15/2017 23 82 19 Fan Coil Units 9/15/2017 23 82 39.19 Wall and Ceiling Unit Heaters 9/15/2017 23 83 14 Gas-Fired Radiant Heaters 9/15/2017 DIVISION 26 ELECTRICAL 26 05 00 Common Work Results for Electrical 9/15/2017 26 05 19 Low-Voltage Electrical Power Conductors and Cables 9/15/2017 26 05 26 Grounding and Bonding for Electrical Systems 9/15/2017 Page 3 of 4 Page 193 of 216 Exhibit A-5 Englewood Police - Specifications Spec Title 100% DDs 26 05 29 Hangers and Supports for Electrical Systems 9/15/2017 26 05 33 Raceways and Boxes for Electrical Systems 9/15/2017 26 05 53 Identification for Electrical Systems 9/15/2017 26 05 74 Power System Study 9/15/2017 26 09 23 Lighting Control Devices 9/15/2017 26 22 00 Low-Voltage Transformers 9/15/2017 26 24 16 Panelboards 9/15/2017 26 27 26 Wiring Devices 9/15/2017 26 28 13 Fuses 9/15/2017 26 28 16 Enclosed Switches and Circuit Breakers 9/15/2017 26 32 13 Engine Generators 9/15/2017 26 36 00 Transfer Switches 9/15/2017 26 41 13 Lightning Protection for Structures 9/15/2017 26 43 13 Surge Protective Devices 9/15/2017 26 51 00 Interior Lighting 9/15/2017 26 56 00 Exterior Lighting 9/15/2017 26 74 00 Electrical for Communications Systems 9/15/2017 DIVISION 27 COMMUNICATIONS – Not Used N/A DIVISION 28 ELECTRONIC SAFETY AND SECURITY 28 31 11 Fire Alarm Systems 9/15/2017 DIVISION 31 EARTHWORK 31 10 00 Site Clearing 9/15/2017 31 20 00 Earthwork Spec Not Provided 31 23 33 Trenching and Backfilling 9/15/2017 31 25 00 Temporary Erosion and Sediment Control 9/15/2017 31 63 29 Drilled Concrete Piers and Shafts 9/15/2017 DIVISION 32 EXTERIOR IMPROVEMENTS 32 12 16 Asphalt Paving 9/15/2017 32 13 13 Concrete Paving 9/15/2017 32 13 73 Concrete Paving and Joint Sealants 9/15/2017 32 17 23 Pavement Markings 9/15/2017 32 31 13.53 High-Security Chain Link Fences and Gates 9/15/2017 32 91 13 Soil Preparation 9/15/2017 32 92 00 Turf and Grasses 9/15/2017 32 93 00 Planting 9/15/2017 DIVISION 33 UTILITIES 33 11 00 Water Distribution Piping 9/15/2017 33 31 00 Sanitary Utility Sewerage Piping 9/15/2017 33 41 00 Storm Utility Drainage Piping 9/15/2017 Page 4 of 4 Page 194 of 216 ID Task NameDuration Start Finish1Englewood Police Headquarters 513 daysThu 6/22/17Fri 6/28/192Pre-Construction & Procurement Phase327 daysThu 6/22/17Thu 10/4/183Schematic Design Process34 daysThu 6/22/17Tue 8/8/177Design Documents 94 daysWed 8/9/17Wed 12/20/178Design Document Development Phase 29 daysWed 8/9/17Mon 9/18/179100% Design Documents0 daysMon 9/18/17Mon 9/18/1710Civil/Foundation Package25 daysFri 11/3/17Mon 12/11/1711Civil/Foundation Package 0 daysFri 11/3/17Fri 11/3/1712Grading/Foundation Permit25 daysFri 11/3/17Mon 12/11/1713Sub Pricing Check10 daysFri 11/3/17Thu 11/16/1714Construction Documents 65 daysTue 9/19/17Wed 12/20/1715Construction Document Phase 65 daysTue 9/19/17Wed 12/20/1716100% CD Documents0 daysWed 12/20/17Wed 12/20/1717IGMP PROCESS35 daysMon 9/18/17Tue 11/7/1718 IGMP Kick-Off Meeting0 daysMon 9/18/17Mon 9/18/1719 Client DD Approval5 daysTue 9/19/17Mon 9/25/1720IGMP Pricing20 daysTue 9/19/17Mon 10/16/1721DD - RFIs10 daysTue 9/19/17Mon 10/2/1722 IGMP Review Meeting0 daysMon 10/16/17Mon 10/16/1723 Cost Reconciliation0 daysMon 10/16/17Mon 10/16/1724 IGMP Revisions0 daysMon 10/16/17Mon 10/16/1725Council Approval0 daysTue 11/7/17Tue 11/7/1726Early Subcontractor Sign On 53 daysTue 11/7/17Thu 1/25/1827Earthwork/Utility Subcontractor1 dayTue 11/7/17Tue 11/7/1728Caisson Sub1 dayTue 11/7/17Tue 11/7/1729Concrete Foundation/Rebar Subcontractor1 dayTue 11/7/17Tue 11/7/1730Steel Fabricator/Detailer1 dayMon 11/20/17Mon 11/20/1731Mechanical/Electrical/Plumbing1 dayMon 11/20/17Mon 11/20/1732Masonry Subcontractor1 dayMon 11/20/17Mon 11/20/1733Elevator Subcontractor1 dayMon 11/20/17Mon 11/20/1734Fire Sprinkler 1 dayMon 11/20/17Mon 11/20/1735Curtain Wall/HM Frame Subcontractor1 dayTue 1/23/18Tue 1/23/1836Framing/Drywall Subcontractor1 dayTue 1/23/18Tue 1/23/1837Roofer/Metal Panel Subcontractor3 daysTue 1/23/18Thu 1/25/1838Doors and Hardware 3 daysTue 1/23/18Thu 1/25/1839FGMP PROCESS 74 daysTue 11/7/17Mon 2/26/1840Subcontractor Pricing 20 daysThu 12/21/17Mon 1/22/1841Scope Review/Bid Analysis7 daysTue 1/23/18Wed 1/31/1842Submit GMP1 dayThu 2/1/18Thu 2/1/1843Approval of GMP6 daysFri 2/2/18Fri 2/9/1844Notice to Proceed1 dayTue 11/7/17Tue 11/7/1745Release of Critical Sub Contracts2 wksFri 1/26/18Thu 2/8/1846Release Remaining Contracts2 wksMon 2/12/18Mon 2/26/1847BIM Modeling 95 daysWed 12/20/17Tue 5/8/1854Utility Relocation Phase 1 - Owners Responsibility94 daysMon 8/7/17Mon 12/18/1755Sewer Line Relocation 10 daysMon 12/4/17Fri 12/15/1756Electrical Line Relocation - Xcel83 daysMon 8/7/17Fri 12/1/1757Street Lights Disconnected and Removed1 dayMon 12/18/17Mon 12/18/1758Fiber optics Relocation - Utility Provider (Comcast?)83 daysMon 8/7/17Fri 12/1/1759Memorial Tree and Plaque Relocation 83 daysMon 8/7/17Fri 12/1/1760Tornado Siren Relocation 83 daysMon 8/7/17Fri 12/1/1761Permits52 daysFri 11/3/17Mon 1/22/1862Grading/Foundation Permit0 daysMon 12/11/17Mon 12/11/1763Flood Plain Permit By Architect/Owner4 wksThu 12/21/17Mon 1/22/1864County Drainage Reports by Architect4 wksFri 11/3/17Mon 12/4/1765Building Permit by Architect15 daysThu 12/21/17Mon 1/15/1866Fire Department Review 2 wksThu 12/21/17Mon 1/8/1867State Storm Water Management Plan2 wksFri 11/3/17Thu 11/16/1768Fugitive Dust Permit2 wksFri 11/3/17Thu 11/16/1769State Storm Water Management Permit2 wksFri 11/17/17Mon 12/4/1770City of Englewood Storm Water Permit2 wksFri 11/17/17Mon 12/4/1771Ground Water Discharge Permit (If Needed)6 wksFri 11/17/17Thu 1/4/1872Electrical Permit1 wkTue 12/12/17Mon 12/18/17Englewood Police Headquarters Pre-Construction & Procurement PhaseSchematic Design ProcessDesign Documents Design Document Development Phase 8/9100% Design Documents 9/18Civil/Foundation PackageCivil/Foundation Package 11/3Grading/Foundation Permit 11/3Sub Pricing Check 11/3Construction Documents Construction Document Phase 9/19100% CD Documents 12/20IGMP PROCESS IGMP Kick-Off Meeting 9/18 Client DD Approval 9/19IGMP Pricing 9/19DD - RFIs 9/19 IGMP Review Meeting 10/16 Cost Reconciliation 10/16 IGMP Revisions 10/16Council Approval 11/7Early Subcontractor Sign On Earthwork/Utility Subcontractor 11/7Caisson Sub 11/7Concrete Foundation/Rebar Subcontractor 11/7Steel Fabricator/Detailer 11/20Mechanical/Electrical/Plumbing 11/20Masonry Subcontractor 11/20Elevator Subcontractor 11/20Fire Sprinkler 11/20Curtain Wall/HM Frame Subcontractor 1/23Framing/Drywall Subcontractor 1/23Roofer/Metal Panel Subcontractor 1/23Doors and Hardware 1/23FGMP PROCESS Subcontractor Pricing 12/21Scope Review/Bid Analysis 1/23Submit GMP 2/1Approval of GMP 2/2Notice to Proceed 11/7Release of Critical Sub Contracts 1/26Release Remaining Contracts 2/12BIM Modeling Utility Relocation Phase 1 - Owners ResponsibilitySewer Line Relocation 12/4Electrical Line Relocation - Xcel 8/7Street Lights Disconnected and Removed 12/18Fiber optics Relocation - Utility Provider (Comcast?)8/7Memorial Tree and Plaque Relocation 8/7Tornado Siren Relocation 8/7PermitsGrading/Foundation Permit 12/11Flood Plain Permit By Architect/Owner 12/21County Drainage Reports by Architect 11/3Building Permit by Architect 12/21Fire Department Review 12/21State Storm Water Management Plan 11/3Fugitive Dust Permit 11/3State Storm Water Management Permit 11/17City of Englewood Storm Water Permit 11/17Ground Water Discharge Permit (If Needed) 11/17Electrical Permit 12/12H1H2H1H2H1H2H12017201820192020City of Englewood - Police HQExhibit A - CMP 100% DD ScheduleProject: COEPHQ - Exhibit A - CMP 100% DD Schedule 10/31/2017Adolfson and Peterson ConstructionCity of Englewood - Police HQ Page 195 of 216 ID Task NameDuration Start Finish73Plumbing Permit1 wkTue 12/12/17Mon 12/18/1774Submittals/Lead Times228 daysWed 11/8/17Thu 10/4/1875Electrical110 daysTue 11/21/17Tue 5/1/1893Mechanical121 daysWed 11/8/17Thu 5/3/18103Fire Sprinkler/Alarm37 daysFri 2/9/18Tue 4/3/18106Early Submittals114 daysWed 11/8/17Tue 4/24/18124Misc. Submittals176 daysFri 1/26/18Thu 10/4/18154Overall Construction Project388 daysMon 12/18/17Fri 6/28/19155Mobilization10 daysMon 12/18/17Wed 1/3/18156Site Mobilization/Temp Phone and Power2 wksMon 12/18/17Wed 1/3/18157Erosion Control/Tracking Pad(s)2 wksMon 12/18/17Wed 1/3/18158Temp Fencing1 wkMon 12/18/17Fri 12/22/17159Construction Protection/Signage2 wksMon 12/18/17Wed 1/3/18160Earthwork12 daysWed 12/20/17Tue 1/9/18161Demo Parking Lot 2 daysWed 12/20/17Thu 12/21/17162Misc. Site Demo (Trees)5 daysWed 12/20/17Thu 12/28/17163Clear & Grub2 daysWed 12/27/17Thu 12/28/17164Overlot Survey / Staking1 dayFri 12/29/17Fri 12/29/17165Overlot Grading1 dayTue 1/2/18Tue 1/2/18166Excavate Pad to 4 +/- BFF4 daysWed 1/3/18Mon 1/8/18167Export Soil 4 daysThu 1/4/18Tue 1/9/18168Straight Shaft Pier Foundation System60 daysTue 1/2/18Wed 3/28/18169Rebar on-site0 daysTue 1/2/18Tue 1/2/18170Anchor Bolts on-site0 daysMon 1/8/18Mon 1/8/18171Tie Cages 20 daysWed 1/3/18Tue 1/30/18172Survey Piers10 daysTue 1/9/18Mon 1/22/18173Drill/Pour Piers30 daysWed 1/10/18Wed 2/21/18174Form/Pour Grade Beams/Pier Caps20 daysTue 1/30/18Tue 2/27/18175Form/Pour Elevator Floor and Walls?10 daysThu 2/22/18Wed 3/7/18176Insulation/Dampproofing4 daysWed 2/28/18Mon 3/5/18177Backfill/Compact Perimeter and interior slab3 daysThu 3/8/18Mon 3/12/18178Underground MEP 12 daysTue 3/13/18Wed 3/28/18179Utilities89 daysWed 1/3/18Tue 5/8/18180On Site Wet Utilities5 daysWed 1/3/18Tue 1/9/18181Potholing Existing Utilities2 daysWed 1/3/18Thu 1/4/18182Fire Line Water5 daysWed 1/3/18Tue 1/9/18183Domestic Water5 daysWed 1/3/18Tue 1/9/18184Sanitary Sewer (Not Needed)0 daysTue 1/9/18Tue 1/9/18185Storm Sewer (Surface Run-Off)0 daysTue 1/9/18Tue 1/9/18186Public Utilities54 daysThu 2/22/18Tue 5/8/18187Xcel Gas1 wkThu 2/22/18Wed 2/28/18188Xcel Electric Primary/ Set Transformer1 wkWed 5/2/18Tue 5/8/18189Building Shell144 daysTue 3/13/18Wed 10/3/18190Slab on Void17 daysMon 3/19/18Wed 4/11/18191Rebar on site0 daysMon 3/19/18Mon 3/19/18192Void Form on Site0 daysMon 3/19/18Mon 3/19/18193Fine grade Pad1 dayThu 3/22/18Thu 3/22/18194Install Slab Sure Void/Protection Board3 daysFri 3/23/18Tue 3/27/18195Install Vapor Barrier 2 daysWed 3/28/18Thu 3/29/18196Install Rebar 4 daysFri 3/30/18Wed 4/4/18197Set Floor Drains/CO/Floor sinks 2 daysThu 4/5/18Fri 4/6/18198Pour Slab on Void 3 daysMon 4/9/18Wed 4/11/18199Masonry Walls75 daysTue 3/13/18Tue 6/26/18200Masonry Rebar on site1 dayTue 3/13/18Tue 3/13/18201Embed plates on site1 dayTue 3/13/18Tue 3/13/18202Core/Elevator/Bearing Walls10 daysThu 4/12/18Wed 4/25/18203Sally Port/Adult Holding Cells/Booking/Etc25 daysTue 5/22/18Tue 6/26/18204Structural Steel37 daysThu 4/19/18Mon 6/11/18205Level 117 daysThu 4/19/18Fri 5/11/18206Erect Columns and Beams (Grid G - West)7 daysThu 4/19/18Fri 4/27/18207Joist and Deck 9 daysMon 4/30/18Thu 5/10/18208Misc. Detailing, Steel lintels, HHS Frame supports5 daysMon 5/7/18Fri 5/11/18209Level 220 daysMon 5/14/18Mon 6/11/18Plumbing Permit 12/12Submittals/Lead TimesElectricalMechanicalFire Sprinkler/AlarmEarly SubmittalsMisc. SubmittalsOverall Construction ProjectMobilizationSite Mobilization/Temp Phone and Power 12/18Erosion Control/Tracking Pad(s) 12/18Temp Fencing 12/18Construction Protection/Signage 12/18EarthworkDemo Parking Lot 12/20Misc. Site Demo (Trees) 12/20Clear & Grub 12/27Overlot Survey / Staking 12/29Overlot Grading 1/2Excavate Pad to 4 +/- BFF 1/3Export Soil 1/4Straight Shaft Pier Foundation SystemRebar on-site 1/2Anchor Bolts on-site 1/8Tie Cages 1/3Survey Piers 1/9Drill/Pour Piers 1/10Form/Pour Grade Beams/Pier Caps 1/30Form/Pour Elevator Floor and Walls? 2/22Insulation/Dampproofing 2/28Backfill/Compact Perimeter and interior slab 3/8Underground MEP 3/13UtilitiesOn Site Wet UtilitiesPotholing Existing Utilities 1/3Fire Line Water 1/3Domestic Water 1/3Sanitary Sewer (Not Needed) 1/9Storm Sewer (Surface Run-Off) 1/9Public UtilitiesXcel Gas 2/22Xcel Electric Primary/ Set Transformer 5/2Building ShellSlab on VoidRebar on site 3/19Void Form on Site 3/19Fine grade Pad 3/22Install Slab Sure Void/Protection Board 3/23Install Vapor Barrier 3/28Install Rebar 3/30Set Floor Drains/CO/Floor sinks 4/5Pour Slab on Void 4/9Masonry WallsMasonry Rebar on site 3/13Embed plates on site 3/13Core/Elevator/Bearing Walls 4/12Sally Port/Adult Holding Cells/Booking/Etc 5/22Structural SteelLevel 1Erect Columns and Beams (Grid G - West) 4/19Joist and Deck 4/30Misc. Detailing, Steel lintels, HHS Frame supports 5/7Level 2H1H2H1H2H1H2H12017201820192020City of Englewood - Police HQExhibit A - CMP 100% DD ScheduleProject: COEPHQ - Exhibit A - CMP 100% DD Schedule 10/31/2017Adolfson and Peterson ConstructionCity of Englewood - Police HQ Page 196 of 216 ID Task NameDuration Start Finish210Erect Columns and Beams (Grid G - West)6 daysMon 5/14/18Mon 5/21/18211Joist and Roof Deck 9 daysTue 5/22/18Mon 6/4/18212Pour Slab on Deck - Level 15 daysTue 6/5/18Mon 6/11/18213Exterior Envelope85 daysTue 6/5/18Wed 10/3/18214Exterior Wall and Roof Systems38 daysTue 6/5/18Fri 7/27/18215Exterior Wall Layout 3 daysTue 6/5/18Thu 6/7/18216Exterior Wall Framing20 daysFri 6/8/18Fri 7/6/18217Exterior Sheathing17 daysFri 6/22/18Tue 7/17/18218Frame/Sheath Canopies and misc. roof5 daysMon 7/9/18Fri 7/13/18219Spray Air Barrier/Multiple Mobs 10 daysMon 7/9/18Fri 7/20/18220Mineral Wool Insulation?5 daysMon 7/23/18Fri 7/27/18221Roofing/Thermal Protection30 daysMon 7/9/18Fri 8/17/18222Roof Carpentry/Curbs10 daysMon 7/9/18Fri 7/20/18223Spray foam Insulation at Parapet5 daysMon 7/23/18Fri 7/27/18224TPO at Main Roof 15 daysMon 7/23/18Fri 8/10/18225TPO at Canopies and Trellis's5 daysMon 8/13/18Fri 8/17/18226Set AHU's/EF's at Roof1 dayMon 8/13/18Mon 8/13/18227Aluminum Windows/ Storefront20 daysWed 8/15/18Wed 9/12/18229Masonry - Exterior Brick35 daysWed 7/18/18Wed 9/5/18230Install Brick/Stone at Entrance35 daysWed 7/18/18Wed 9/5/18231Wood Panels (WP)20 daysThu 9/6/18Wed 10/3/18233Interior168 daysThu 4/12/18Tue 12/11/182341st Floor 140 daysTue 5/22/18Tue 12/11/18235Interior Wall Layout (Grid G - East)3 daysTue 5/22/18Thu 5/24/18236Polish Concrete (Grind & First Coat)10 daysTue 5/22/18Tue 6/5/18237Roof Drains7 daysTue 5/22/18Thu 5/31/18238Rough Ductwork15 daysTue 5/22/18Tue 6/12/18239Rough Hydronic10 daysTue 5/22/18Tue 6/5/18240Rough Electrical/Fire Alarm10 daysTue 5/22/18Tue 6/5/18241Rough Fire Sprinkler10 daysTue 5/22/18Tue 6/5/18242Set Door Frames3 daysWed 6/6/18Fri 6/8/18243Misc. Structural Steel Installed 3 daysWed 6/6/18Fri 6/8/18244Pour Slab on Deck - NO WORK BELOW0 daysMon 6/11/18Mon 6/11/18245Interior framing12 daysWed 6/6/18Thu 6/21/18246Wall Backing and Blocking15 daysTue 6/12/18Mon 7/2/18247Rough Plumbing (in Wall)15 daysWed 6/13/18Tue 7/3/18248Rough Electrical (In Wall)15 daysWed 6/20/18Wed 7/11/18249Insulation 3 daysTue 7/3/18Fri 7/6/18250Hard lid/soffit framing10 daysFri 6/22/18Fri 7/6/18251Rough Temp. Controls/Data/Telecom10 daysWed 6/20/18Tue 7/3/18252Drywall13 daysThu 7/12/18Mon 7/30/18253Tape and Finish20 daysMon 8/13/18Mon 9/10/18254Set Electrical Gear, Panels, switchboards5 daysTue 9/11/18Mon 9/17/18255Bathrooms/Locker Rooms17 daysTue 9/11/18Wed 10/3/18284Prime/ First Coat15 daysTue 9/11/18Mon 10/1/18285Grid Ceiling15 daysTue 9/18/18Mon 10/8/18286Finish Electrical/ Drop Light Fixtures15 daysTue 9/25/18Mon 10/15/18287Drop Sprinkler Heads 10 daysTue 9/25/18Mon 10/8/18288G/R/D's8 daysTue 9/25/18Thu 10/4/18289Casework Install15 daysTue 10/9/18Mon 10/29/18290Carpet10 daysTue 10/16/18Mon 10/29/18291Above Ceiling Inspections2 daysTue 10/9/18Wed 10/10/18292Drop Ceiling Tiles8 daysThu 10/11/18Mon 10/22/18293Set Doors and Hardware8 daysTue 10/23/18Thu 11/1/18294Final Paint10 daysFri 10/19/18Thu 11/1/18295Base8 daysFri 10/19/18Tue 10/30/18296Pre-Punch10 daysWed 10/31/18Wed 11/14/18297Final Clean3 daysThu 11/15/18Mon 11/19/18298Punch10 daysTue 11/20/18Wed 12/5/182992nd Floor 118 daysFri 6/22/18Tue 12/11/18300Interior Wall Layout3 daysFri 6/22/18Tue 6/26/18301Interior Framing Critical Walls 3 daysFri 6/22/18Tue 6/26/18302Roof Drain Leaders5 daysFri 6/22/18Thu 6/28/18Erect Columns and Beams (Grid G - West) 5/14Joist and Roof Deck 5/22Pour Slab on Deck - Level 1 6/5Exterior EnvelopeExterior Wall and Roof SystemsExterior Wall Layout 6/5Exterior Wall Framing 6/8Exterior Sheathing 6/22Frame/Sheath Canopies and misc. roof 7/9Spray Air Barrier/Multiple Mobs 7/9Mineral Wool Insulation? 7/23Roofing/Thermal ProtectionRoof Carpentry/Curbs 7/9Spray foam Insulation at Parapet 7/23TPO at Main Roof 7/23TPO at Canopies and Trellis's 8/13Set AHU's/EF's at Roof 8/13Aluminum Windows/ StorefrontMasonry - Exterior BrickInstall Brick/Stone at Entrance 7/18Wood Panels (WP)Interior1st Floor Interior Wall Layout (Grid G - East) 5/22Polish Concrete (Grind & First Coat) 5/22Roof Drains 5/22Rough Ductwork 5/22Rough Hydronic 5/22Rough Electrical/Fire Alarm 5/22Rough Fire Sprinkler 5/22Set Door Frames 6/6Misc. Structural Steel Installed 6/6Pour Slab on Deck - NO WORK BELOW 6/11Interior framing 6/6Wall Backing and Blocking 6/12Rough Plumbing (in Wall) 6/13Rough Electrical (In Wall) 6/20Insulation 7/3Hard lid/soffit framing 6/22Rough Temp. Controls/Data/Telecom 6/20Drywall 7/12Tape and Finish 8/13Set Electrical Gear, Panels, switchboards 9/11Bathrooms/Locker RoomsPrime/ First Coat 9/11Grid Ceiling 9/18Finish Electrical/ Drop Light Fixtures 9/25Drop Sprinkler Heads 9/25G/R/D's 9/25Casework Install 10/9Carpet 10/16Above Ceiling Inspections 10/9Drop Ceiling Tiles 10/11Set Doors and Hardware 10/23Final Paint 10/19Base 10/19Pre-Punch 10/31Final Clean 11/15Punch 11/202nd Floor Interior Wall Layout 6/22Interior Framing Critical Walls 6/22Roof Drain Leaders 6/22H1H2H1H2H1H2H12017201820192020City of Englewood - Police HQExhibit A - CMP 100% DD ScheduleProject: COEPHQ - Exhibit A - CMP 100% DD Schedule 10/31/2017Adolfson and Peterson ConstructionCity of Englewood - Police HQ Page 197 of 216 ID Task NameDuration Start Finish303Rough Ductwork12 daysWed 6/27/18Fri 7/13/18304Rough Hydronic12 daysWed 6/27/18Fri 7/13/18305Rough Electrical/Fire Alarm12 daysWed 6/27/18Fri 7/13/18306Rough Fire Sprinkler10 daysWed 6/27/18Wed 7/11/18307Set Door Frames2 daysThu 7/12/18Fri 7/13/18308Misc. Structural Steel Installed - (benches/countertops/breakfast bar)5 daysThu 7/12/18Wed 7/18/18309Interior framing15 daysThu 7/12/18Wed 8/1/18310Wall Backing and Blocking10 daysThu 7/19/18Wed 8/1/18311Rough Plumbing (in Wall)15 daysThu 7/19/18Wed 8/8/18312Rough Electrical (In Wall)15 daysThu 7/19/18Wed 8/8/18313In-wall Inspections2 daysThu 8/9/18Fri 8/10/18314Hard lid/soffit framing10 daysThu 7/19/18Wed 8/1/18315Rough Temp. Controls/Data/Telecom10 daysThu 7/26/18Wed 8/8/18316Insulation 7 daysMon 8/13/18Tue 8/21/18317Drywall15 daysWed 8/15/18Wed 9/5/18318Tape and Finish20 daysWed 8/29/18Wed 9/26/18319Bathrooms/Locker Rooms36 daysThu 8/30/18Fri 10/19/18348Prime/ First Coat10 daysThu 9/27/18Wed 10/10/18349Grid Ceiling15 daysThu 10/4/18Wed 10/24/18350Finish Electrical/ Drop Light Fixtures15 daysThu 10/11/18Wed 10/31/18351Drop Sprinkler Heads 10 daysThu 10/11/18Wed 10/24/18352G/R/D's6 daysThu 10/11/18Thu 10/18/18353Casework Install14 daysThu 10/25/18Wed 11/14/18354Carpet8 daysThu 11/8/18Tue 11/20/18355Rubber Flooring at Workout Room 3 daysWed 11/21/18Tue 11/27/18356Above Ceiling Inspections1 dayThu 10/25/18Thu 10/25/18357Drop Ceiling Tiles6 daysFri 10/26/18Fri 11/2/18358Set Doors and Hardware8 daysFri 11/16/18Thu 11/29/18359Final Paint10 daysWed 11/14/18Thu 11/29/18360Base5 daysWed 11/14/18Tue 11/20/18361Pre-Punch5 daysWed 11/21/18Thu 11/29/18362Final Clean3 daysFri 11/30/18Tue 12/4/18363Punch5 daysWed 12/5/18Tue 12/11/18364Core/Elevator 36 daysThu 4/12/18Fri 6/1/18365Rough Mechanical 10 daysThu 4/12/18Wed 4/25/18366Rough Electrical10 daysThu 4/12/18Wed 4/25/18367Paint Structure/Upper Walls7 daysThu 4/26/18Fri 5/4/18368Install Overhead Doors4 daysMon 5/7/18Thu 5/10/18369Finish Mechanical10 daysFri 5/11/18Thu 5/24/18370Finish Elec.10 daysFri 5/11/18Thu 5/24/18371Final Paint and Touch-up5 daysFri 5/25/18Fri 6/1/18372Sally Port/Holding Cells/CMU Block Area62 daysTue 5/22/18Fri 8/17/18373Mechanical Rough Above Ceiling5 daysTue 5/22/18Tue 5/29/18374Electrical Rough Above Ceiling5 daysTue 5/22/18Tue 5/29/18375Frame Ceiling5 daysWed 5/30/18Tue 6/5/18376Drywall/Tape and Finish15 daysWed 6/6/18Tue 6/26/18377Block Fill and First Coat4 daysWed 6/27/18Mon 7/2/18378Paint Ceiling4 daysWed 6/27/18Mon 7/2/18379Install Lights and trim7 daysTue 7/3/18Thu 7/12/18380Seal Concrete2 daysFri 7/13/18Mon 7/16/18381Set Plumbing Fixtures4 daysTue 7/17/18Fri 7/20/18382Bathroom Accessories4 daysMon 7/23/18Thu 7/26/18383Hang Doors Hardware4 daysFri 8/10/18Wed 8/15/18384Paint Touch-Up2 daysThu 8/16/18Fri 8/17/18385Site Work - Phase 148 daysWed 8/15/18Mon 10/22/18386Set Generator/ATS2 daysThu 9/6/18Fri 9/7/18387Grade For Curb and Gutter/Sidewalks8 daysWed 8/15/18Fri 8/24/18388Install Irrigation sleeves4 daysMon 8/27/18Thu 8/30/18389Curb and Gutter F/P/F9 daysFri 8/31/18Thu 9/13/18390Asphalt Patch Back4 daysFri 9/14/18Wed 9/19/18391Underground Electrical 10 daysFri 9/14/18Thu 9/27/18392Grade for Sidewalks/Drives/Pre-Grade for Rain gardens3 daysMon 8/27/18Wed 8/29/18393Sidewalks/Drives F/P/F10 daysThu 8/30/18Thu 9/13/18Rough Ductwork 6/27Rough Hydronic 6/27Rough Electrical/Fire Alarm 6/27Rough Fire Sprinkler 6/27Set Door Frames 7/12Misc. Structural Steel Installed - (benches/countertops/breakfast bar) 7/12Interior framing 7/12Wall Backing and Blocking 7/19Rough Plumbing (in Wall) 7/19Rough Electrical (In Wall) 7/19In-wall Inspections 8/9Hard lid/soffit framing 7/19Rough Temp. Controls/Data/Telecom 7/26Insulation 8/13Drywall 8/15Tape and Finish 8/29Bathrooms/Locker RoomsPrime/ First Coat 9/27Grid Ceiling 10/4Finish Electrical/ Drop Light Fixtures 10/11Drop Sprinkler Heads 10/11G/R/D's 10/11Casework Install 10/25Carpet 11/8Rubber Flooring at Workout Room 11/21Above Ceiling Inspections 10/25Drop Ceiling Tiles 10/26Set Doors and Hardware 11/16Final Paint 11/14Base 11/14Pre-Punch 11/21Final Clean 11/30Punch 12/5Core/Elevator Rough Mechanical 4/12Rough Electrical 4/12Paint Structure/Upper Walls 4/26Install Overhead Doors 5/7Finish Mechanical 5/11Finish Elec. 5/11Final Paint and Touch-up 5/25Sally Port/Holding Cells/CMU Block AreaMechanical Rough Above Ceiling 5/22Electrical Rough Above Ceiling 5/22Frame Ceiling 5/30Drywall/Tape and Finish 6/6Block Fill and First Coat 6/27Paint Ceiling 6/27Install Lights and trim 7/3Seal Concrete 7/13Set Plumbing Fixtures 7/17Bathroom Accessories 7/23Hang Doors Hardware 8/10Paint Touch-Up 8/16Site Work - Phase 1Set Generator/ATS 9/6Grade For Curb and Gutter/Sidewalks 8/15Install Irrigation sleeves 8/27Curb and Gutter F/P/F 8/31Asphalt Patch Back 9/14Underground Electrical 9/14Grade for Sidewalks/Drives/Pre-Grade for Rain gardens 8/27Sidewalks/Drives F/P/F 8/30H1H2H1H2H1H2H12017201820192020City of Englewood - Police HQExhibit A - CMP 100% DD ScheduleProject: COEPHQ - Exhibit A - CMP 100% DD Schedule 10/31/2017Adolfson and Peterson ConstructionCity of Englewood - Police HQ Page 198 of 216 ID Task NameDuration Start Finish394Install Rain Garden - Memebrane, Filter Medium, Growing Medium10 daysFri 9/14/18Thu 9/27/18395Irrigation5 daysFri 9/28/18Thu 10/4/18396Misc. Site Furnishings5 daysFri 10/5/18Thu 10/11/18397Sod (weather dependent) 5 daysFri 10/12/18Thu 10/18/18398Site signage / Striping2 daysFri 10/19/18Mon 10/22/18399Pre-Occupancy15 daysWed 12/5/18Thu 12/27/18400Mechanical Start Up5 daysWed 12/5/18Tue 12/11/18401Test and Balance10 daysWed 12/12/18Thu 12/27/18402Final Inspections - Certificate of Occupancy11 daysWed 12/12/18Fri 12/28/18403Plumbing Final1 dayWed 12/12/18Wed 12/12/18404Electrical Final 1 dayWed 12/12/18Wed 12/12/18405Fire Dept. Final 1 dayWed 12/12/18Wed 12/12/18406Building Final CO1 dayFri 12/28/18Fri 12/28/18407Substantial Completion0 daysFri 12/28/18Fri 12/28/18408Owner Move-In15 daysMon 12/31/18Fri 1/18/19409Parking Lot Construction - Phase II115 daysFri 1/18/19Fri 6/28/19410Abatement (By Owner)0 daysFri 1/18/19Fri 1/18/19415Owner Moved Out of Existing Building0 daysFri 1/18/19Fri 1/18/19416Demo / Protection5 daysMon 1/21/19Fri 1/25/19417Pre-Demo Certifications (CFC, Ballasts, Refrigerants, etc) 5 daysMon 1/21/19Fri 1/25/19418Utilities Safe Off and Disconnect38 daysMon 1/21/19Wed 3/13/19419 Disconnect Qwest / Cable Service (Qwest / ???)5 daysMon 1/21/19Fri 1/25/19420 Disconnect of Building Water (Denver Water/Englewood)5 daysMon 1/21/19Fri 1/25/19421 Disconnect of Building Gas (XCEL)5 daysMon 1/21/19Fri 1/25/19422 Disconnect of Building Electric (XCEL)5 daysMon 1/21/19Fri 1/25/19423 Disconnect of Building Fiber Optics?5 daysMon 1/21/19Fri 1/25/19424 Disconnect of Sanitary Sewer System Cap and Plug5 daysMon 1/21/19Fri 1/25/19425Install Perimeter Fence2 daysMon 1/21/19Tue 1/22/19426Erosion Control/Tracking Pad(s)3 daysMon 1/21/19Wed 1/23/19427Tree / Structure Protection2 daysMon 1/21/19Tue 1/22/19428All Utilities Disconnected 0 daysFri 1/25/19Fri 1/25/19429Demo Permit (By Demo sub)0 daysFri 1/25/19Fri 1/25/19430Demo of Building/Foundations20 daysMon 1/28/19Fri 2/22/19431Backfill / Compact to subgrade at demoed Foundations3 daysMon 2/25/19Wed 2/27/19432Fire Station Patch Back Masonry 10 daysThu 2/28/19Wed 3/13/19433 Earthwork2 daysThu 2/28/19Fri 3/1/19434Earthwork - Overlot & Grade Site2 daysThu 2/28/19Fri 3/1/19435Drilled Piers20 daysMon 3/4/19Fri 3/29/19436Drilled Piers20 daysMon 3/4/19Fri 3/29/19437Utilities 22 daysThu 3/21/19Fri 4/19/19438Install Storm Water Detention System 10 daysThu 3/21/19Wed 4/3/19439Install Storm Water Lines 5 daysThu 4/4/19Wed 4/10/19440Underground Electrical 7 daysThu 4/11/19Fri 4/19/19441Car Port Structure27 daysMon 4/1/19Tue 5/7/19442Install Car Port Structure20 daysMon 4/1/19Fri 4/26/19443Install Car Port Lighting7 daysMon 4/29/19Tue 5/7/19444SiteWork 78 daysMon 3/4/19Wed 6/19/19445Street Work 15 daysMon 3/4/19Fri 3/22/19446Grade for C&G/Sidewalks7 daysMon 4/29/19Tue 5/7/19447C&G @ Parking Lot10 daysWed 5/8/19Tue 5/21/19448Fencing 15 daysMon 4/29/19Fri 5/17/19449Asphalt Paving 10 daysWed 5/22/19Tue 6/4/19450Striping/Signage3 daysWed 6/5/19Fri 6/7/19451Irrigation 5 daysWed 6/5/19Tue 6/11/19452Planting 6 daysWed 6/12/19Wed 6/19/19453Closeout 7 daysThu 6/20/19Fri 6/28/19454Exterior Punch 5 daysThu 6/20/19Wed 6/26/19455Final Inspections2 daysThu 6/27/19Fri 6/28/19456Substantial Completion 0 daysFri 6/28/19Fri 6/28/19Install Rain Garden - Memebrane, Filter Medium, Growing Medium 9/14Irrigation 9/28Misc. Site Furnishings 10/5Sod (weather dependent) 10/12Site signage / Striping 10/19Pre-OccupancyMechanical Start Up 12/5Test and Balance 12/12Final Inspections - Certificate of OccupancyPlumbing Final 12/12Electrical Final 12/12Fire Dept. Final 12/12Building Final CO 12/28Substantial Completion 12/28Owner Move-In 12/31Parking Lot Construction - Phase IIAbatement (By Owner) 1/18Owner Moved Out of Existing Building 1/18Demo / ProtectionPre-Demo Certifications (CFC, Ballasts, Refrigerants, etc) 1/21Utilities Safe Off and Disconnect Disconnect Qwest / Cable Service (Qwest / ???) 1/21 Disconnect of Building Water (Denver Water/Englewood) 1/21 Disconnect of Building Gas (XCEL) 1/21 Disconnect of Building Electric (XCEL) 1/21 Disconnect of Building Fiber Optics? 1/21 Disconnect of Sanitary Sewer System Cap and Plug 1/21Install Perimeter Fence 1/21Erosion Control/Tracking Pad(s) 1/21Tree / Structure Protection 1/21All Utilities Disconnected 1/25Demo Permit (By Demo sub) 1/25Demo of Building/Foundations 1/28Backfill / Compact to subgrade at demoed Foundations 2/25Fire Station Patch Back Masonry 2/28 EarthworkEarthwork - Overlot & Grade Site 2/28Drilled PiersDrilled Piers 3/4Utilities Install Storm Water Detention System 3/21Install Storm Water Lines 4/4Underground Electrical 4/11Car Port StructureInstall Car Port Structure 4/1Install Car Port Lighting 4/29SiteWork Street Work 3/4Grade for C&G/Sidewalks 4/29C&G @ Parking Lot 5/8Fencing 4/29Asphalt Paving 5/22Striping/Signage 6/5Irrigation 6/5Planting 6/12Closeout Exterior Punch 6/20Final Inspections 6/27Substantial Completion 6/28H1H2H1H2H1H2H12017201820192020City of Englewood - Police HQExhibit A - CMP 100% DD ScheduleProject: COEPHQ - Exhibit A - CMP 100% DD Schedule 10/31/2017Adolfson and Peterson ConstructionCity of Englewood - Police HQ Page 199 of 216 37-17244-00 09.15.17 ENGLEWOOD POLICE HEADQUARTERS EMPLOYEE BREAK AREA PUBLIC PLAZA Page 200 of 216 37-17244-00 09.15.17 ENGLEWOOD POLICE HEADQUARTERS EXTERIOR Page 201 of 216 UPREF.ABCA B C UP UP EXISTING FIRE STATION: TO REMAIN PUBLIC ENTRY PUBLIC PLAZA SALLYPORT ENTRY SALLYPORT EXIT W. ITHACA AVEW. JEFFERSON AVES. FOX ST. S. ELATI ST.ONE WAY TRAFFIC 37-17244-00 09.15.17 ENGLEWOOD POLICE HEADQUARTERS NORTH SCALE: 1/16" = 1'-0" SITE PLAN - LEVEL 01 Page 202 of 216 ABCA B C DN UP EXISTING FIRE STATION: TO REMAIN PUBLIC PLAZA W. ITHACA AVEW. JEFFERSON AVES. FOX ST. S. ELATI ST.ONE WAY TRAFFIC 37-17244-00 09.15.17 ENGLEWOOD POLICE HEADQUARTERS NORTH SCALE: 1/16" = 1'-0" SITE PLAN - LEVEL 02 Page 203 of 216 37-17244-00 09.15.17 ENGLEWOOD POLICE HEADQUARTERS FRONT EXTERIOR BACK EXTERIOR PUBLIC LOBBYEMPLOYEE BREAK AREA Page 204 of 216 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Dorothy Hargrove DEPARTMENT: Parks, Recreation & Library DATE: November 6, 2017 SUBJECT: Motion to Issue an RFP for golf course management lease DESCRIPTION: Motion to Issue an RFP for golf course management lease RECOMMENDATION: Staff recommends that Council approve, by motion, the issuance of a Request for Proposals for a long-term management lease for Broken Tee Golf Course. PREVIOUS COUNCIL ACTION: Council discussed the issuance of a Request for Proposals at their October 23, 2017 Study Session and agreed, by consensus, to consider a motion to proceed at the next regular meeting, November 6, 2017. Additional information was provided in response to questions arising from that discussion. SUMMARY: Throughout this year’s continuing budget discussions Council expressed a desire to proactively address the long term fiscal sustainability of city services and the need for continued investment in infrastructure and facilities. In light of these concerns we request your consideration of possible management changes at the Broken Tee Golf Course. The current golf management team has done an outstanding job of providing a positive golfing experience for the community. Broken Tee has been recognized as one of the best local municipal golf courses and is a valuable asset for Englewood. Revenues and expenses have been relatively stable for the last several years, allowing us to save roughly $690,000 in the Golf Course Fund Balance. This apparent stability, however, masks some underlying problems. Major capital projects including course improvements, equipment purchases, facility upgrades, and an irrigation system replacement, have been continually deferred to remain solvent. The estimated backlog of capital needs in the next 3-5 years exceeds $1.5 million. In addition, the City subsidizes the Golf Course Fund by providing administrative support worth approximately $95,000 each year. The Fund has only returned money to General Fund operations once in the last 5 years ($63,000 in 2014.) Page 205 of 216 Our fees are already in line with the highly competitive local market and raising prices could drive customers away. Revenues are also subject to the vagaries of the weather. Thus, revenue increases alone would not make a significant difference. Mandated increases in the minimum wage are putting added pressure on our personnel costs. Commodity and contractual expenses continue to grow. Unfortunately, we have high fixed costs, notably the annual debt service of roughly $210,000. The amount of expense reductions wouldn’t be significant enough in the long-term to help with creating a more sustainable operation. In short, the Broken Tee operation as currently structured is not sustainable and the City risks the need to further subsidize the course at some point in the future. ANALYSIS: After considering a variety of options, we are recommending that Council consider issuance of a Request for Proposals for a long-term management lease for Broken Tee. It is important to note that it is difficult to determine the feasibility and cost-effectiveness of any potential partnership without considering more specific proposals. Prior to committing to a concrete direction, staff recommends that the City issue a Request for Proposal in order to gather necessary information from the marketplace. An open, transparent process is critical to gathering this information and determining if a proposal meets all needs of the City and community. The attached Request for Proposal specifies that a successful management entity would function as a partner with the City of Englewood in order to: - Provide a high-quality, affordable and accessible golf experience for our community - Sustain the value of our capital assets - Allow the City to benefit from possible increased revenue - Reduce expenses and financial risk to the City Key provisions include requirements that any prospective operator meet high standards for experience and professional qualifications, demonstrate financial stability, and provide a detailed business plan outlining payments to the City and plans for capital improvements. At a minimum, any lessee must pay the city $250,000 annually to cover debt service and associated costs. All current memberships and passes will be honored and community partnerships maintained or expanded. Ongoing oversight will ensure accountability. Should Council concur that a long-term management lease is a reasonable solution to explore, next steps in the process should ensure transparency and robust community involvement. We suggest that a focus group of interested individuals meet with staff to discuss what they feel would make a lease successful and what concerns they might have about the possible change. Staff will send a brief online survey, with both selected and open-ended questions, to golf course users to gather additional input. Feedback from these sources would be made available to potential management firms to assist them in customizing their proposals to meet the needs of the community. The RFP contains provisions necessary to ensure robust and continuing oversight, both in terms of financial performance and customer satisfaction. Page 206 of 216 Staff will forward all valid proposals to a Review Committee appointed by the City Manager and composed of a Council member, community representatives, staff, and industry experts. This committee will analyze proposals, coordinate public presentations by interested firms, and make a recommendation to staff to proceed with contract deliberations if any proposal meets the City's needs. Staff will forward to Council any proposed contract for consideration. In order to provide sufficient time to gather community input and carefully analyze proposals we anticipate that the earliest date that any possible contract would go to Council for deliberation would be March, 2018. Analysis of any proposals received in this process will provide the information necessary to make decisions about the long-term success of Broken Tee. Thank you for your consideration. FINANCIAL IMPLICATIONS: At a minimum, any lessee must pay the city $250,000 annually to cover debt service and associated costs. There is no direct cost associated with the issuance or review of the Request for Proposals. ALTERNATIVES: CONCLUSION: Staff recommends that Council approve the issuance of a Request for Proposals for a long-term management lease for the golf course. The information gathered through this process will provide realistic, market-based data to evaluate possible alternatives for the long-term sustainability of Broken Tee. ATTACHMENTS: Request for Proposals (RFP) City of Englewood, Colorado, Broken Tee Golf Course, Management Lease Page 207 of 216 City of Englewood, Colorado Broken Tee Golf Course Management Lease Request for Proposals (RFP) RFP Issue Date: xxx xx, 2017 Page 208 of 216 City of Englewood, Colorado- Request for Proposal – Management Lease - October, 2017 Page 2 of 9 REQUEST FOR PROPOSAL (RFP) Purpose of RFP: The City of Englewood is seeking proposals from qualified individuals, corporations, partnerships and other business entities authorized to do business in the State of Colorado for the purpose of granting a management lease to operate the Broken Tee Golf Course. RFP Description: Management services to include operations of the golf course, driving range, practice facilities, club house, pro shop, concessions, and restaurant. Proposed lease term and conditions. The maximum length of any proposed lease cannot exceed 20 years and the City prefers a minimum 5 year term. The proposal shall include an annual payment to the City of Englewood that must at minimum cover the City’s established debt service for the facility and related expenses Project Manager and Contact: Dorothy Hargrove Director – Parks, Recreation and Library Services City of Englewood 1155 West Oxford Avenue Englewood, CO 80110 303-762-2553 Site Visit and Pre-Proposal Conference:The City will hold a mandatory Site Visit and Pre- proposal Conference at 9:00 a.m. on xxx xx, 2017 at Broken Tee Golf Course to provide all prospective applicants sufficient information and understanding of the City’s facility, scope of operations and expectations for successful management. ALL QUESTIONS REGARDING CLARIFICATION OF THIS REQUEST TO BE ADDRESSED AT THE PRE-PROPOSAL CONFERENCE MUST BE SUBMITTED IN WRITING BY EITHER E-MAIL OR FAX), TO THE CITY PRIOR TO 5:00 P.M. ON XXX XX, 2017. Impromptu questions will be permitted and spontaneous unofficial answers provided, however bidders should clearly understand that the only official answer or position of the City will be in writing, and posted to bid net for all prospective applicants identical information. Submission of Proposals, and Due Date & Time: To be considered, submissions must be received as follows: One original and five (5) hard copies of the proposal must be submitted by mail or by hand submission in a sealed envelope and received by the Finance and Administrative Services (FAS) office by 4:00 pm on xxx xx, 2017. The address is: Finance and Administrative Services, 3rd Floor City of Englewood 1000 Englewood Parkway Englewood, CO 80110. One digital copy must be submitted via email or a cloud-based system, such as Dropbox or Google drive, no later than 5:00 pm on xxx xx, 2017. Questions concerning submission of digital copy may be made to eboyd@englewoodco.gov. Pre-proposal Questions and Addenda: Submit all inquiries, suggestions, or requests concerning interpretation, clarification or additional information pertaining to this RFP in writing or email through the FAS office no later than Wednesday, xxx xx, 2017. The issuance of a written addendum by the FAS office is the only official method whereby interpretation, clarification or additional information can be Page 209 of 216 City of Englewood, Colorado- Request for Proposal – Management Lease - October, 2017 Page 3 of 9 given. The City shall not be responsible for oral interpretations given by any City employee, representative or agent. Any and all addenda to this RFP will be provided on bid net as an addenda, no later than xxx xx, 2017. Communication is prohibited between the bidders, their employees, representatives, or agents, and any City employee, representative, or agent, other than as stated above, regarding this Request except with designated participants in attendance ONLY DURING: The Pre-Proposal Conference Negotiations Contract Signing As otherwise specified in this Request. Violations of this provision by a bidder or City personnel may result in the rejection of the proposal. Project Background and Anticipated Goals Broken Tee Golf Course is located at 2101 West Oxford Avenue in Sheridan, Colorado. The course is just west of the intersection of Santa Fe Drive and Oxford Avenue, within the city limits of Sheridan but owned and operated by the City of Englewood, and it serves customers throughout the Denver metro area The course includes a championship 18-hole course with Dye design front 9, a Par 3 course, driving range, and excellent practice areas. Originally built in 1977, renovated in 1995 and again in 2008, the combined courses include approximately 100 acres. The Broken Tee was included in the 2017 Colorado Avid Golfer CAGGY awards as staff pick for Best Practice Facility, Best Course for Families, and Best Course for Seniors. Broken Tee has averaged 40,000 total rounds on the championship course and 20,000 rounds on the Par 3 course per year. There are 4 operational wells which provide adequate water for course maintenance and 2 additional wells could be added if necessary. The original 1977 irrigation system on the back 9 is still in use while other irrigation areas have been upgraded in renovations. The facility to be operated includes: 3,914 square foot club house built in 1982 and last renovated in 1995 Restaurant with seating for 85 people Bar, Pro shop, Meeting room, Banquet room, Learning Center of 1,625 square feet Staff offices Maintenance facility includes a 9,415 square foot office and meeting space, maintenance and storage sheds Possible capital challenges include aging irrigation infrastructure, bunker improvements, clubhouse and restaurant upgrades, and updates to the driving range conveyor and lighting. I. RESPONSES TO THIS REQUEST A. Definitions City: The City of Englewood, Colorado Project Team: Designated staff from the City of Englewood, including the City Manager and Director of Parks, Recreation and Library Services Page 210 of 216 City of Englewood, Colorado- Request for Proposal – Management Lease - October, 2017 Page 4 of 9 Applicant: Firm submitting proposal B. Scope of Services The successful applicant will provide a Response to this Request that illustrates an understanding that successful management shall include serving in partnership with the City of Englewood in its desire to provide a high-quality, affordable, family-oriented golf experience for the benefit of the entire Englewood community and ensure the long term sustainability of the course and facilities. C. Operational Elements to be Addressed The Applicant shall at a minimum provide the following scope of services: 1. Manage operations of the golf course, driving range, practice facilities, club house, pro shop, concessions, restaurant and bar in accordance with industry best practices 2. Keep the Golf Course and practice area open for play during a published schedule approved by the Director – Parks, Recreation and Library Services 3. Maintain excellent course conditions 4. Maintain all buildings, property/equipment and facilities 5. Prepare and implement an annual budget and an annual financial report to the City 6. Provide quarterly review of operations with the designated oversight agent of the City 7. As the successful applicant will not be operating as part of the City’s operational format, but as an independent contractor, the applicant shall provide information regarding the necessary business systems to be developed and implemented for use in management of the golf course, including but not limited to: efficient purchasing processes, scheduling tee times, tournament management, asset inventories, and collection and accounting of fees, merchandising and supply management. This plan should also indicate intent to operate or outsource to a sub-lessee any component parts of the golf course or its facilities, including but not limited to: restaurant, bar, pro shop, banquet room learning center, maintenance, and golf lessons. 8. Recruit, hire, train and evaluate employees in accordance with all applicable local, state and federal regulations 9. Operate and maintain a fleet of golf carts adequate to accommodate the demand for public rental 10. Maintain all required licenses, permits, and certifications for operation 11. Actively market the golf course throughout the region. Branding should include reference to the City of Englewood, Colorado 12. Maintain adequate insurance 13. Pay all utilities and applicable taxes 14. Assume existing agreements for leagues, memberships, community tournaments, and honor existing passes and coupons. D. Position Statements Applicants should provide position statements that will address the following areas of interest: 1. Describe goals and overall approach to successful operation of public golf facilities 2. Provide detailed a description of past experience in public golf facility management 3. Describe business practices, budget development methodology and financial accounting processes 4. Explain philosophy and methods for evaluating services and measuring success 5. Describe preferred marketing strategies 6. Describe capital improvements deemed necessary to the long-term success of the golf course, including plans to address irrigation and well improvements 7. Describe changes, if any, you plan to make at the golf course to maintain or increase usage and Page 211 of 216 City of Englewood, Colorado- Request for Proposal – Management Lease - October, 2017 Page 5 of 9 advance the image of the course throughout the community 8. Describe plans to maintain and develop community partnerships and to support a robust youth golf program 9. Explain proposed development of fee structure, including resident discounts, play and membership incentives 10. Describe best practices for course marshalling, managing pace of play and tournament management 11. Describe key elements in successful restaurant and bar management 12. Describe key elements in successful pro shop and concessions management E. Subcontractors A list of those areas of the facility for which Applicant anticipates utilizing a subcontractor, and a list of all subcontractors under consideration by Applicant for providing services under this Proposal. F. Business Plan The applicant shall submit a 5-year business plan that shall at a minimum include: 1. Proposed lease term and conditions. The maximum length of any proposed lease cannot exceed 20 years and the City prefers a minimum 5 year term. 2. Proposed pro-forma operating budget showing income from all sources and anticipated expenses 3. A detailed plan to cover expected capital expenses 4. A minimum of $250,000 annual payment to the City of Englewood to cover debt service and related expenses. 5. Fee structure development, of Green Fees and Annual Memberships including an overview of any planned changes to golf rates and when they will take effect. 6. Establishment of discount programs, play and membership incentives. 7. Plans to maintain equipment and systems owned by the City, including irrigation, to the manufacturer’s standards over the term of the contract. G. Experience The successful applicant will provide the following information: 1. Detailed evidence of qualifications and financial ability to enter into a long term management lease for Broken Tee Golf course, including at least 5 years’ experience in golf course management of facilities of at least similar size 2. Resumes of key individuals within applicant’s organization, including CEO. 3. Contact information of at least 3 recent professional references. H. Parking Lot and Adjacent Facilities Access The applicant shall provide access from dawn to dusk throughout the year to the adjacent River Run Trailhead and recreational access to the South Platte River. The City of Englewood will maintain the parking lot to current standards but will require the Golf Course applicant to provide snow removal as needed. II. SUBMITTAL REQUIREMENTS Proposals shall be relevant and concise and include reference to examples of previous experience in management of similar facilities. Proposals shall address the following sections in order. The following information is anticipated to be concise and complete. a)Cover Letter b)Position Statements c)Subcontractors, if any Page 212 of 216 City of Englewood, Colorado- Request for Proposal – Management Lease - October, 2017 Page 6 of 9 d)Business Plan and Approach (including anticipated range of user fees, lease terms including a capital improvement plan) e)Insurance Coverage in amount of $1 million, with $2 million aggregate and naming City as additional insured f)Legal Actions or Lawsuits (last five years) g)Firm’s qualifications/experience and Client References h)Signatures Proprietary data or trade secrets should be clearly identified as such in your proposal in conformance with Colorado Open Records Act, C.R.S. 24-72-200.1 et seq., and specifically C.R.S. 24-72-204(3)(a)(IV) (xxx xx, 2017). III. TERMS AND CONDITIONS OF RFP A.Proposal Terms: Each proposal shall give the complete mailing address of the Applicant and be signed by an authorized representative by original signature with his or her name and legal title typed below the signature line. The cost of developing and submitting the proposal is entirely the responsibility of the Applicant. This includes costs to determine the Applicant’s method of meeting the terms of this Request, preparation of the proposal, submitting the proposal, negotiating for the contract and other costs associated with this Request. B.Proposal Errors: The City has the right to rely on any financial data provided by Applicant. The Applicant shall be responsible for any mathematical error in financial data. The City reserves the right to reject proposals, which contain errors. C.Late Proposals: Bids that are received after the bid deadline time and date shall be disqualified from consideration. Accordingly, Applicants who are mailing their proposals should allow for normal mail delivery time to ensure timely receipt by the City. Late technical and/or cost proposals will be marked as such, retained unopened in the file and not receive consideration. D.Altering Proposals: A Applicant may modify a proposal by letter or by personal delivery to City Clerk at any time prior to the closing date and time for receipt of proposals. E.Withdrawal of Proposal: A proposal may be withdrawn on written request from the Applicant to the City’s contact person prior to the closing date. F.Conditional Proposals: Conditional proposals shall be rejected as non-responsive. G.Proposal Ownership & Additional Information: All proposals and accompanying documentation shall become the property of the City. Submission of a proposal constitutes Applicant’s acceptance of the procedures, evaluation criteria and RFP instructions. The City reserves the right to solicit additional information or proposal clarification from anyone submitting a proposal, should the City deem such information necessary. All drawings submitted to City become the property of the City. H.Sales/Use Tax: Applicant should anticipate payment of all applicable local, State and Federal tax associated with the services provided by the Broken Tee Golf Course. Page 213 of 216 City of Englewood, Colorado- Request for Proposal – Management Lease - October, 2017 Page 7 of 9 I.Conflict Of Interest: No City official or employee shall have a fiduciary or other interest in the contract. J.Ethics: The Applicant shall not offer or accept gifts of value nor enter into any business arrangement with any employee, official or agent of the City. A proposal shall not be considered for award if the price in the proposal was not arrived at independently and without collusion, consultation, communication or agreement as to any matter related to price with any other Applicant, competitor, or City employee. K.Addenda: Any interpretations, corrections, or changes to the RFP will be made by addenda, and posted to bid net. The City reserves the right to amend this Request prior to the due date of Responses. If it becomes necessary to revise any part of this Request, an Addendum shall be provided to all potential Applicants who have requested a copy of this Request. Applicants shall acknowledge receipt of all addenda. Failure to acknowledge Addenda may be grounds for disqualification of the proposal. Sole issuing authority of addenda shall be the City’s Project Manager. Addenda will be emailed to all who are known to have received a copy of this RFP. L.Law Compliance: Proposals must comply with all federal, state, county and local laws concerning this type of service. M.Required Documentation: The Applicant shall provide all documentation required by this RFP. Failure to provide this information may result in rejection of the Applicant’s proposal. N.Indemnification: Applicant should incorporate into its proposal that it will, to the fullest extent permitted by law, hold harmless, defend at its own expense, and indemnify the City of Englewood, their officers, officials, employees, and volunteers, against any and all liability, claims, losses, damages, or expenses, including reasonable attorney’s fees, arising from all acts or omissions to act of Applicant, its contractors, subcontractors, or its officers, agents, or employees in rendering services arising out of this RFP and its subsequent contract. O.Insurance: Applicant shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Applicant, its agents, representatives, or employees. P.Proposal Submission: Proposals shall be submitted in paper format including an original and five copies, and one digital copy. The original and each copy shall include a tabbed index and page numbers. The original must be clearly marked and contain an original signature. Failure to clearly mark the original and provide an original signature may result in a proposal being found non-responsive, and given no consideration. Q.State Law Governance: Any Agreement issued as a result of this RFP shall be governed by and construed in accordance with the laws of the State of Colorado. IV.SELECTION PROCESS & EVALUATION CRITERIA A.Staff Review – A committee composed of the Director of Parks, Recreation and Library, a member of Finance and Administrative Services Department, a member of the City Attorney’s office, and additional staff members appointed by the City Manager shall initially review each Page 214 of 216 City of Englewood, Colorado- Request for Proposal – Management Lease - October, 2017 Page 8 of 9 proposal. Only those complete proposals which meet all the terms and conditions of the RFP will be forwarded to a community Review Committee. B.Review Committee: A Review Committee that will include community representatives, staff, and other designated officials, will evaluate all valid proposals and make recommendations to the City Council. The City Council will make the final determination and reserves the right to award this proposal to the entity considered most qualified based upon a combination of factors including, but not limited to the following: 1. Price offered for the annual lease agreement 2. Compliance with required qualifications 3. Completeness of the proposal 4. Financial strength and capacity of the applicant 5. Demonstrated understanding of local conditions and markets 6. Alignment with the overall goals of the City to provide affordable, high quality recreational experiences for its citizens and the surrounding community 7. Any additional factors deemed reasonable and in the City’s best interest C.Mandatory Interviews: In-person interviews and/or presentations to the Review Committee and interested members of the public will be required on xxx xx, 2017. Exact times and venue shall be determined solely by the City. D.Elements of Decision The City reserves the right to accept or reject any or all proposals or part of a proposal; to waive any informalities or technicalities; clarify any ambiguities in proposals; modify any criteria in this Request; and unless otherwise specified, to accept any item in a proposal. The City reserves the right to award the proposal to the firm deemed to be in the best interest of the City. The City will accept the proposal that, in its best judgment, will provide the best partnership with the City, best meet the City’s recreational goals for the facility, and provide the greatest financial benefit to the City. V.AWARD NOTIFICATION A.Award Notification: The City will notify all Applicants in writing within five business days after selection of the proposal. B.Negotiation: Contract Award is subject to the successful negotiation of an agreement covering both services and revenue to the City, and the vote of the City Council to approve and authorize execution of an agreement document. Although negotiable, the City is interested in a 5 to 20 year lease agreement, subject to annual approval conditions. C.Open Records Act (C.R.S. 24-72-200.1 et seq.): All proposals become the property of the City. All information contained in proposals will become open for public review once a contract is signed or all proposals are rejected. VI.CONTRACT AWARD The successful Applicant will be required to enter into a formal contract that is acceptable to the City within thirty (30) days of City accepting the proposal. Special Provisions within the agreement allow for Page 215 of 216 City of Englewood, Colorado- Request for Proposal – Management Lease - October, 2017 Page 9 of 9 the addition of attachments, amendments, and special conditions that may be negotiated by the successful Applicant and the City. This RFP and the Applicant’s Response to this RFP shall be included as a legal part of the agreement. In the absence of any language to the contrary, this Request will be the determining document in questions of compliance with the specifications for this project. A. Contract Formation: No contract shall be considered to have been entered into by the City until all legally required signatures, bonds, proof of insurance, and certifications have been rendered, and the successful Applicant (Licensee) and the City have signed a written contract. B.The City will require the following concepts to be part of the negotiated agreement: 1.Termination for Public Convenience: In addition to other termination clauses, specific text shall be included in conformance with TABOR to allow the City to terminate the agreement for public convenience. The composition of the text shall take into consideration and establish compensation for repayment of any infrastructure costs, including any fixed equipment or facility enhancements as Capital Investment made by the Licensee as of the date of the termination. 2.Disclosure of Ownership and any change to ownership in excess of 10% of the rights of the Licensee during the term of the contract. 3.Written and fully Executed Amendments required. No change to the terms of the agreement shall be enforceable or effected unless the change has been presented in writing, considered by the City, and a written addendum to the agreement executed by both parties has been completed. 4.Prohibition of any assignment, pledging, transferring or encumbrance of any interest that is the responsibility of, or income due to the Licensee in performance of this agreement. Termination of this contract by the City shall be automatic and irrevocable upon such action by the Licensee. 5.Performance bond. A performance bond to cover the operational expenses of the course for a one year period. This bond shall be renewed on annual basis during the term of the contract. Page 216 of 216