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Home My WebLink About2017-11-20 (Regular) Meeting Agenda Packet Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. 1000 Englewood Pkwy – Council Chambers Englewood, CO 80110 AGENDA City Council Regular Meeting Monday, November 20, 2017 ♦ 7:00 PM 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call a. [Note: Council Member Amy Martinez will participate via telephone.] 5. Consideration of Minutes of Previous Session a. Minutes from the Regular City Council Meeting of November 6, 2017. City Council Regular - 06 Nov 2017 - Minutes - Pdf b. City Council Recognition and Swearing In. i. The Mayor will ask the City Clerk to announce the status of the election. ii. City Council will make a determination of the election and qualifications of its membership. iii. Comments and recognition of families and/or guests by the departing members of City Council. iv. The newly-elected/re-elected City Council Members will be sworn in by the Honorable Judge Christopher Boeckx. v. Reception vi. 8:00 p.m. - Members of City Council are seated (in temporary spaces) and the Mayor asks the City Clerk to call the roll of City Council Members. The Mayor will then declare whether a quorum is present. vii. The Mayor calls for nominations for Mayor. viii. The new Mayor assumes the Chair and calls for nominations for Mayor Pro Tem. ix. Permanent seating assignments are selected by seniority. x. Recognition of families and/or guests of the newly-elected/re-elected Members of City Council. 6. Recognition of Scheduled Public Comment qThe deadline to sign up to speak for Scheduled Public Comment is Wednesday, prior to the meeting, through the City Manager’s Office. Only those who meet the deadline can speak in this section. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to five minutes.) Page 1 of 34 Englewood City Council Regular Agenda November 20, 2017 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. a. Kathleen Bailey, an Englewood resident, will address Council regarding health and safety. b. Elaine Hults, an Englewood resident, will address Council. c. Jim Woodward, an Englewood resident, will address Council regarding the recent election. d. Coween Dickerson, an Englewood resident, will address Council. e. Ida May Nicholl, an Englewood resident, will address Council regarding the history of the Gothic Theater. f. Doug Cohn, an Englewood resident, will address Council regarding historic preservation. 7. Recognition of Unscheduled Public Comment Speakers must sign up for Unscheduled Public Comment at the beginning of the meeting. (This is an opportunity for the public to address City Council. There is an expectation that the presentation will be conducted in a respectful manner. Council may ask questions for clarification, but there will not be any dialogue. Please limit your presentation to three minutes. Time for unscheduled public comment may be limited to 45 minutes, and if limited, shall be continued to General Discussion.) Council Response to Public Comment. 8. Communications, Proclamations, and Appointments 9. Consent Agenda Items a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading. c. Resolutions and Motions 10. Public Hearing Items 11. Ordinances, Resolutions and Motions a. Approval of Ordinances on First Reading b. Approval of Ordinances on Second Reading c. Resolutions and Motions i. Resolution for 2017 Budget Supplemental Appropriation Resolution for 2017 Budget Supplemental Appropriation - Englewood Police Headquarters Building and EURA funds transfer for Broadway Improvements - Pdf Staff recommends City Council approve the attached resolution for a supplemental appropriation to the 2017 Budget for two projects: for the transfer/appropriation of funds from EURA for the Broadway Improvement Project ($113,000) and for appropriation of a portion of the General Obligation Bond proceeds for the new Englewood Police Headquarters Building ($3,150,000). Page 2 of 34 Englewood City Council Regular Agenda November 20, 2017 Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-762-2405) at least 48 hours in advance of when services are needed. Staff: Finance and Administrative Services Director Kathleen Rinkel ii. Allen Water Filtration Plant GAC Removal and Installation Services Allen Water Filtration Plant GAC Removal and Installation - Pdf The Water and Sewer Board, at their October 10, 2017 meeting, recommended Council approval, by motion, of the Allen Water Filtration Plant GAC Removal and Installation Services to Calgon Carbon Corp. in the amount of $397,791.90 for three filters. Staff: Utilities Director Tom Brennan 12. General Discussion a. Mayor's Choice b. Council Members' Choice i. Board and Commission Liaison discussion. 13. City Manager’s Report 14. City Attorney’s Report 15. Adjournment Page 3 of 34 MINUTES City Council Regular Meeting Monday, November 6, 2017 1000 Englewood Pkwy – Council Chambers 7:00 PM 1 Call to Order The regular meeting of the Englewood City Council was called to order by Mayor Jefferson at 7:05 p.m. 2 Invocation The invocation was given by Council Member Russell. 3 Pledge of Allegiance The Pledge of Allegiance was led by Council Member Russell. 4 Roll Call COUNCIL PRESENT: Mayor Joe Jefferson Mayor Pro Tem Rick Gillit Council Member Laurett Barrentine Council Member Amy Martinez Council Member Linda Olson Council Member Rita Russell Council Member Steve Yates A quorum was present. COUNCIL ABSENT: None STAFF PRESENT: City Manager Keck City Attorney McKenney Brown Interim Assistant City Manager Woulf Acting City Clerk Carlile Acting Deputy City Clerk McKinnon Director Rinkel, Finance and Administrative Services Director Hargrove, Parks, Recreation and Library Services Director Henderson, Public Works Technical Support Specialist II Munnell, Information Technology Planner II Kirk, Community Development Open Space Manager Lee, Parks and Recreation Page 1 of 8 Draft Page 4 of 34 City Council Regular November 6, 2017 Application Manger Isenbart, Information Technology Communications Manager Carney, Communications Senior Planner Stitt, Community Development Deputy Police Chief Watson 5 Consideration of Minutes of Previous Session a) Minutes from the Regular City Council Meeting of October 16, 2017. Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF OCTOBER 16, 2017 For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Motion Carried. 6 Recognition of Scheduled Public Comment a) Kathleen Bailey, an Englewood resident, addressed Council regarding health and safety. b) Casey Adragna, addressed Council regarding the Planned Unit Development for 3333, 3323, 3317 South Pearl St. 7 Recognition of Unscheduled Public Comment a) Tony Slavec addressed Council regarding Broken Tee Golf Course. b) Walt Iverson addressed Council regarding Broken Tee Golf Course. c) John Brackney addressed Council regarding Metro Energy. d) Gary Elm addressed Council regarding Broken Tee Golf Course. e) Ida May Nicholl addressed Council regarding the Military Memorial. f) Katherine Harris addressed Council regarding Airbnb Properties. Council responded to public comment. Page 2 of 8 Draft Page 5 of 34 City Council Regular November 6, 2017 8 Communications, Proclamations, and Appointments There were no Communications, Proclamations, or Appointments. 9 Consent Agenda Items Moved by Council Member Gillit, seconded by Council Member Olson to approve Consent Agenda Items 9 (b) (i-ii) and 9 (c) (i-iii). Council Member Rita Russell removed Agenda Items 9 (c) (i) and 9 (c) (ii) from Consent Agenda. a) Approval of Ordinances on First Reading i) There were no additional Ordinances on First Reading. (See agenda item 11(a) (i).) b) Approval of Ordinances on Second Reading. i) Council Bill 65 - Romans Park Permanent Easement ORDINANCE NO. 64 SERIES OF 2017 (COUNCIL BILL NO. 65, INTRODUCED BY COUNCIL MEMBER GILLIT) AN ORDINANCE AUTHORIZING A GRANT OF A SWITCH BOX UTILITY EASEMENT BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND PUBLIC SERVICE COMPANY OF COLORADO, LOCATED IN ROMANS PARK. ii) Council Bill 67 - Amending the Code regarding the Local Licensing Authority for liquor and marijuana ORDINANCE NO. 65 SERIES OF 2017 (COUNCIL BILL NO. 67, INTRODUCED BY COUNCIL MEMBER GILLIT) AN ORDINANCE AMENDING TITLE 2, CHAPTER 6, SECTION 1, AND TITLE 5, SECTIONS 5-3A-2, 5-3A-3, 5-3D-2, 5-3D-3, AND 5-3E-2 OF THE ENGLEWOOD MUNICIPAL CODE 2000 ALL PERTAINING TO THE ENGLEWOOD LOCAL LIQUOR AND MARIJUANA LICENSING AUTHORITY. c) Resolutions and Motions i) Document Management System Contract [Clerks note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rick Gillit Page 3 of 8 Draft Page 6 of 34 City Council Regular November 6, 2017 Seconded by Council Member Linda Olson MOTION APPROVING THE TYLER TECHNOLOGIES SALES QUOTATION/AMENDMENT FOR TYLER CONTENT MANAGER SOFTWARE PROVIDED BY TYLER TECHNOLOGIES TO BE ADDED TO THE EXISTING AGREEMENT IN FORCE WITH TYLER TECHNOLOGIES. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Motion CARRIED. ii) Rotolo Park Improvement Project [Clerks note: This agenda item was removed from the Consent Agenda Motion and considered independently.] Moved by Council Member Rick Gillit Seconded by Council Member Linda Olson MOTION APPROVING A CONTRACT WITH COLORADO TOTAL MAINTENANCE, FOR ROTOLO PARK SHELTER PROJECT, IN THE AMOUNT OF $84,783.00. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Seconded By) x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates x 7 0 0 Motion CARRIED. iii) Belleview Park Maintenance Storage Building Page 4 of 8 Draft Page 7 of 34 City Council Regular November 6, 2017 MOTION APPROVING A CONTRACT WITH A-SHED USA, INC., FOR CONSTRUCTION OF A MAINTENANCE STORAGE BUILDING AT BELLEVIEW PARK IN THE CHENANGO PARKING LOT, IN THE AMOUNT OF $36,260. Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates Motion to approve Consent Agenda items 9 (b) (i-ii) and 9 (c) (iii). For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 7 0 0 Motion CARRIED. 10 Public Hearing Items No public hearing was scheduled before Council. 11 Ordinances, Resolutions and Motions a) Approval of Ordinances on First Reading i) Council Bill 66 - 3333, 3323, 3317 South Pearl Street Planned Unit Development Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates Motion to amend previous motion to have the Public Hearing date set for Regular Council Meeting on December 4, 2017. Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates Motion to amend the amendment to table Council Bill No. 66 and set a Public Hearing date for January 2, 2016. For Against Abstained Amy Martinez x Page 5 of 8 Draft Page 8 of 34 City Council Regular November 6, 2017 Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 6 1 0 Motion CARRIED. b) Approval of Ordinances on Second Reading i) There were no additional Ordinances on Second Reading. (See agenda items 9 (b) (i) and 9 (b) (ii).) c) Resolutions and Motions i) Award Police Headquarters Project Construction Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates MOTION APPROVING A CONTRACT WITH ADOLPHSON & PETERSON FOR CONSTRUCTION OF THE ENGLEWOOD POLICE HEADQUARTERS, IN THE AMOUNT NOT TO EXCEED $27,000,000 For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 7 0 0 Motion CARRIED. ii) Motion to Issue an RFP for golf course management lease Moved by Council Member Linda Olson Seconded by Council Member Steve Yates MOTION TO APPROVE THE ISSUANCE OF A REQUEST FOR PROPOSALS, FOR LONG -TERM MANAGEMENT LEASE FOR BROKEN TEE GOLF COURSE. Page 6 of 8 Draft Page 9 of 34 City Council Regular November 6, 2017 Moved by Council Member Laurett Barrentine Seconded by Council Member Rita Russell MOTION TO TABLE THIS AGENDA ITEM TO THE REGULAR COUNCIL MEETING ON JANUARY 16, 2018. Council Member Laurett Barrentine withdrew her motion and Council Member Rita Russell withdrew her second. Moved by Council Member Linda Olson Seconded by Council Member Steve Yates MOTION TO APPROVE THE ISSUANCE OF A REQUEST FOR PROPOSALS, FOR LONG -TERM MANAGEMENT LEASE FOR BROKEN TEE GOLF COURSE (Previous motion vote). For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson (Moved By) x Laurett Barrentine x Rita Russell x Rick Gillit x Steve Yates (Seconded By) x 0 7 0 Motion DEFEATED. Moved by Council Member Laurett Barrentine Seconded by Council Member Rita Russell MOTION TO REFER THIS ISSUE BACK TO THE PARKS AND RECREATION ADVISORY BOARD. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine (Moved By) x Rita Russell (Seconded By) x Rick Gillit x Steve Yates x 7 0 0 Motion CARRIED. Page 7 of 8 Draft Page 10 of 34 City Council Regular November 6, 2017 12 General Discussion a) Mayor's Choice i) Discussion regarding Colorado Municipal League legislative updates. Moved by Council Member Rick Gillit Seconded by Council Member Steve Yates MOTION FOR MAYOR TO SIGN LETTER AS READ BY CITY MANAGER ERIC KECK REGARDING THE PROPOSED FEDERAL TAX PLAN. For Against Abstained Amy Martinez x Joe Jefferson x Linda Olson x Laurett Barrentine x Rita Russell x Rick Gillit (Moved By) x Steve Yates (Seconded By) x 7 0 0 Motion CARRIED. b) Council Members' Choice i) Council Member Amy Martinez requested that Council delay the selection of the Mayor until all members could be present. Discussion ensued. 13 City Manager’s Report 14 City Attorney’s Report 15 Adjournment MAYOR JEFFERSON MOVED TO ADJOURN. The meeting adjourned at 9:22 p.m.. Acting City Clerk Page 8 of 8 Draft Page 11 of 34 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Kathleen Rinkel DEPARTMENT: Finance & Administrative Services DATE: November 20, 2017 SUBJECT: Resolution for 2017 Budget Supplemental Appropriation DESCRIPTION: Resolution for 2017 Budget Supplemental Appropriation RECOMMENDATION: Staff recommends City Council approve the attached resolution for a supplemental appropriation to the 2017 Budget for two projects: for the transfer/appropriation of funds from EURA for the Broadway Improvement Project ($113,000) and for appropriation of a portion of the General Obligation Bond proceeds for the new Englewood Police Headquarters Building ($3,150,000). PREVIOUS COUNCIL ACTION: At the March 27, 2017 City Council Study Session, City Council requested that the Englewood Urban Renewal Authority (EURA) consider a contribution toward the costs of the proposed Phase I improvements proposed for the 3400 block of South Broadway. At the April 10, 2017 City Council Study Session, City Council provided direction to accept the funding offered by EURA to cover the funding gap of $113,000 for the Broadway Improvement Project. On May 1st, 2017, Council Approved an Ordinance to establish parameters authorizing the sale of the General Obligation Bond (GOB) for the Englewood Police Headquarters Building. The General Obligation Bonds were sold within those parameters and closed on June 20, 2017. Net of Cost of Issuance expenses, the City received $32,631,788.50 for the project. Funds proposed to be spent in the 2017 fiscal year are $3,150,000. SUMMARY: The resolution presented within this request is in support of the direction City Council gave staff to: • Appropriate the 2017 funds to be spent on the Englewood Police Headquarters Building before the end of 2017, prior to the timing typically provided for end of year budget appropriation alignment (May of following year). • Accept the funding generously offered by EURA for the Broadway Improvement Project. Page 12 of 34 ANALYSIS: Detail for the two requested appropriation transactions is provided below. Public Improvement Fund: SOURCE OF FUNDS: Transfer-in of Funds from Englewood Urban Renewal Authority $113,000 USE OF FUNDS: Broadway Improvement Project $113,000 Police Building Bond Fund: SOURCE OF FUNDS: Bond Proceeds $3,150,000 USE OF FUNDS: Pre-Construction costs associated with the Englewood Police Headquarters Building $3,150,000 FINANCIAL IMPLICATIONS: These supplemental appropriations are supported by revenue received. Detail of the impact by fund is provided above in the Analysis section of this communication. ALTERNATIVES: Presenting supplemental requests for review and approval aligns to City past practices. These supplemental appropriations for 2017 are presented for Council’s consideration at this time because the total expenditures for the year for these two items were not known at the time the 2017 budget was approved. CONCLUSION: The resolution presented within this request is in support of the direction from City Council to Appropriate funding for the Englewood Police Headquarters Building and to accept funding from EURA for the Broadway Improvement Project. ATTACHMENTS: Resolution for a supplemental appropriation to the 2017 Budget Englewood Urban Renewal Authority - 12 Apr 2017 - Approved Minutes Englewood Police Headquarters Building Current Estimate as of 11/8/17 Page 13 of 34 1 RESOLUTION NO. SERIES OF 2017 A RESOLUTION APPROVING A YEAR-END SUPPLEMENTAL APPROPRIATION TO THE 2017 BUDGET. WHEREAS, the City of Englewood is required by City Charter to ensure that expenditures do not exceed legally adopted appropriations; and WHEREAS, on November 21, 2016 the 2017 Budget of the City of Englewood was submitted and approved by the Englewood City Council; and WHEREAS, at the study session of April 10, 2017, the City Council indicated a willingness to accept funding from the Englewood Urban Renewal Authority (EURA) to cover the anticipated project funding gap of $113,000 for the South Broadway Improvement Project; and WHEREAS, at the regular meeting of May 1, 2017 the City Council approved an ordinance to establish parameters authorizing the sale of General Obligation Bonds (GOB’s) for the Englewood Police Headquarters building, and a portion of these funds are now required to be used to fund a portion of the approved project(s); and WHEREAS, annual expenditures for the above identified projects have now been identified, necessitating these supplemental appropriations to be hereby presented for the consideration and approval of the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Budget for the Public Improvement Fund and the Police Building Bond Fund of the City of Englewood, Colorado, is hereby amended for the year 2017, as follows: ANALYSIS: Public Improvement Fund SOURCE OF FUNDS: Transfer-in of funds from Englewood Urban Renewal Authority $113,000 USE OF FUNDS: South Broadway Improvement Project $113,000 Police Building Bond Fund SOURCE OF FUNDS: Police Building Bond Fund – Bond Proceeds $3,150,000 USE OF FUNDS: Pre-Construction costs associated with the Englewood Police Headquarters Building $3,150,000 Page 14 of 34 2 Section 2. The City Manager and the Director of Finance and Administrative Services are hereby authorized to make the above changes to the 2017 Budget for the City of Englewood. ADOPTED AND APPROVED this 20th day of November, 2017. Joe Jefferson, Mayor ATTEST: __________________________________ Stephanie Carlile, Acting City Clerk I, Stephanie Carlile, Acting City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. , Series of 2017. ______________________________ Stephanie Carlile, Acting City Clerk Page 15 of 34 MINUTES Englewood Urban Renewal Authority Meeting Wednesday, April 12, 2017 1000 Englewood Pkwy – City Council Conf. Rm. 6:30 PM MEMBERS PRESENT: MEMBERS ABSENT: Bernie Costello Gary Bowman Jim Woodward Paul Glista Linda Cohn Britt Fuiks Jenny Todd William Slade Brad Power, Director of Community DevelopmentSTAFF PRESENT: 1.Call to Order/Roll Call 2.Approval of Minutes •Approval of Minutes March 8, 2017 Moved by Member Jim Woodward Seconded by Member Bernie Costello To approve the minutes of March 8, 2017 For Against Abstained Bernie Costello (Seconded By) x Jim Woodward (Moved By) x Gary Bowman x Paul Glista x Linda Cohn x 5 0 0 Motion CARRIED. 3.New Business •Consideration of a Resolution and Cooperation Agreement Between the Englewood Urban Renewal Authority and the Iron Works Village Metropolitan District Page 1 of 3 Page 16 of 34 Englewood Urban Renewal Authority April 12, 2017 Ms. Megan Murphy, Counsel to the Iron Works Village Metropolitan District, explained that the tax remittance will pass through the City to the Metropolitan District. The EURA and the City will not retain the tax collected on behalf of the Metropolitan District but will remit the funds to the Metropolitan District. Moved by Member Bernie Costello Seconded by Member Paul Glista To approve the Resolution and Cooperation agreement with the Iron Works Village Metropolitan District. For Against Abstained Bernie Costello (Moved By) x Gary Bowman x Jim Woodward x Paul Glista (Seconded By) x Linda Cohn x 5 0 0 Motion CARRIED. •Funding Request for South Broadway Improvements Mr. Power reviewed the proposal for the EURA to contribute $113,000 to the South Broadway improvements. The improvements include completing the mid-block crossing, improved sidewalk lighting and upgrades to the electrical system in the 3400 and 3300 blocks of South Broadway. Moved by Member Linda Cohn Seconded by Member Jim Woodward Approval of $113,000 contribution to the City for improvements in the 3400 block of South Broadway. For Against Abstained Bernie Costello x Gary Bowman x Jim Woodward (Seconded By) x Paul Glista x Linda Cohn (Moved By) x 5 0 0 Page 2 of 3 Page 17 of 34 Englewood Urban Renewal Authority April 12, 2017 Motion CARRIED. •Redevelopment Manager Position Update Mr. Power explained that while a candidate had been identified, he chose to decline the offer due to personal finances. Mr. Power stated that the process of recruiting for the position has been put on hold and he will reach out to his network to identify other possible candidates in the near future. 4.Public Forum 5.Director’s Choice • Mr. Power did not have any additional comments for the Board. 6.Member’s Choice •The members of the board discussed various properties in the 3400 Block of South Broadway and the change in the businesses. The building that formerly housed the stained glass store has been sold and will become a restaurant with apartments above. Work has resumed on the new location for El Teppehuan. 7.Adjourn 7:38 p.m. Page 3 of 3 Julie Bailey, Recording Secretary Page 18 of 34 Englewood Police Headquarters Building Current Estimate Forecast for 2017 As of 11/08/17 Category Revenue Sum of Net Column Labels 2017 2017 Total Row Labels 6 7 8 9 10 November December G/L Account Number 34-1101-35101 Interest Income -$61.56 -$243.66 -$232.96 -$538.18 -$538.18 G/L Account Number 34-1101-35102 Interest Income US Treasurys -$47,305.19 $10,437.40 $50,100.30 $13,232.51 $12,412.61 $12,400.00 $12,400.00 $50,445.12 G/L Account Number 34-1101-35103 Interest Income US Instrumentalities $786.21 $2,172.05 $1,292.80 $4,251.06 $170.00 $200.00 $200.00 $4,821.06 G/L Account Number 34-1101-35105 Interest Income Commercial Paper -$54,605.90 $8,319.54 $22,480.05 -$23,806.31 $34,142.44 $34,100.00 $34,100.00 $78,536.13 G/L Account Number 34-1101-35106 Bank Charges -$841.09 -$2,524.86 -$2,511.18 -$2,496.78 -$8,373.91 $2,500.00 $2,500.00 -$3,373.91 G/L Account Number 34-1101-37201 Bond Proceeds $32,826,363.50 $32,826,363.50 $32,826,363.50 Grand Total $32,725,177.06 $19,844.24 $71,115.33 -$2,511.18 -$2,496.78 $32,811,128.67 $46,725.05 $49,200.00 $49,200.00 $32,956,253.72 Category Expense Sum of Net Column Labels 2017 2017 Total Row Labels 4 5 6 8 9 10 10 11 12 Total 2017 G/L Account Number 34-1101-54201 Professional Services -$129,498.06 -$17,733.63 -$486,998.28 -$153,656.90 -$787,886.87 -$420,500.00 -$189,000.00 -$181,500.00 -$1,578,886.87 G/L Account Number 34-1101-61601 Construction in Process -$9,938.19 -$9,938.19 -$38,525.00 -$11,007.00 -$351,977.00 -$411,447.19 Adolph & Peterson G/L Account Number 34-1101-70003 Debt Cost of Issuance -$194,585.00 -$194,585.00 -$194,585.00 Grand Total -$129,498.06 -$17,733.63 -$194,585.00 -$486,998.28 -$153,656.90 -$9,938.19 -$992,410.06 -$459,025.00 -$200,007.00 -$533,477.00 -$2,184,919.06 Contingency/Pre-Construction materials -$965,080.94 Total for appropriation Request -$3,150,000.00 Professional Services Vendor Detail 4 5 7 8 9 10 11 12 Total 2017 CBRE, INC $122,623.06 $17,733.63 $53,075.48 $17,603.57 $36,000.00 $18,000.00 $18,000.00 $283,035.74 Colorado Engineering & Surveying Inc $6,875.00 $6,875.00 DLR Group, Inc.$424,322.80 $127,138.33 $358,000.00 $150,000.00 $150,000.00 $1,209,461.13 Ground Engineering Consultants $9,600.00 $9,600.00 Acuity $20,000.00 $5,000.00 $1,000.00 $26,000.00 LSC - $8,000.00 $8,000.00 NORESCO $2,000.00 $5,000.00 $10,000.00 $17,000.00 Security Central $4,500.00 $3,000.00 $2,500.00 $10,000.00 McClaren Wilson & Lawrie Inc $8,915.00 $8,915.00 Professional Services Total $129,498.06 $17,733.63 $0.00 $486,998.28 $153,656.90 $420,500.00 $189,000.00 $181,500.00 $1,578,886.87 ForecastActuals October Closing Entries Anticipated End of Year ForecastActuals Actuals Forecast Page 19 of 34 COUNCIL COMMUNICATION TO: Mayor and Council FROM: Tom Brennan DEPARTMENT: Utilities DATE: November 20, 2017 SUBJECT: Allen Water Filtration Plant GAC Removal and Installation Services DESCRIPTION: Allen Water Filtration Plant GAC Removal and Installation Services RECOMMENDATION: The Water and Sewer Board, at their October 10, 2017 meeting, recommended Council approval, by motion, of the Allen Water Filtration Plant GAC Removal and Installation Services to Calgon Carbon Corp. in the amount of $397,791.90 for three filters. PREVIOUS COUNCIL ACTION: Council approved the GAC (Granular Activated Carbon) lease agreement with American Commonwealth Management Services, Inc. at their October 19, 1998 meeting. Council approved a GAC lease agreement with American Water Resources at their February 22, 2005 meeting. Council approved a GAC lease agreement with American Water Resources at their January 22, 2007 meeting. Council approved a GAC lease agreement with Calgon Carbon Corp. at their January 19, 2010 meeting. Council approved a GAC Removal and Installation Services with Calgon Carbon Corp. at their March 2, 2015 meeting SUMMARY: Seasonal algae events in the Allen Water Filtration Plant's raw water supplies leads to complaints of musty tastes and odors from Englewood customers. Granular Activated Carbon (GAC) filters help remove the organics and inorganic material which cause taste and odor issues. ANALYSIS: In the past, the GAC filter media has been leased. This leased GAC consisted of regenerated carbon. Regenerated carbon is derived by cleaning spent GAC. This practice has been Page 20 of 34 discontinued in favor of purchasing virgin GAC which is of higher quality and has a longer service life. The proposed service contract will include a total of three filters; #2, #3, and #4 in 2017; each requiring 2,700 cubic feet of GAC. The agreement will provide labor and equipment for the removal of the spent GAC and installation of virgin GAC. FINANCIAL IMPLICATIONS: The agreement with Calgon Carbon Corp. will be for a total of $397,791.90 for three filters with monthly installment payments of $13,259.73 for thirty months. This expenditure was approved in the 2017 budget under 40-1603-52301. After this encumbrance the fund will have a remaining balance of $43,747.35. Calgon Carbon Corp's quote was the only company deemed to meet bid specifications. Cabot Norit Americas, Inc. was the low bid but did not meet all specifications because it's mined and manufactured out of the country and they utilized a third party for installation. Bid specifications do not allow either of these exceptions. ATTACHMENTS: Bid Tabulation Sheet Contract for Services Agreement Water and Sewer Board - 10 Oct 2017 - Approved Minutes Motion Budget Sheet 40-1603 2018 Page 21 of 34 Page 22 of 34 0anETALQ.<<{‘ vwoncnmzmzD_<_M_O2 nD2._.?>?._.10$UMZSOMQ >awmm:mz._.zcuumxnm23.B .=.__mnoz.=.>9.Emmaman2:23.20o...>=n:u.E.3:3.manU223:name:name. noa.o3¢c:I38max015.ion:._.2<=.=._u.$>33¢..._o_u..._m=n~8:2.Em ooz.i>S.ow3..5on:.<onmznrmioau._.u..o_=m=m~om__oqSo o_._.<. éazmmmmin.35.838no.535ooacmn.wan33¢nu.o__osau._. ._...;I...........u. Emau3..§.o3. 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Rm. 5:00 PM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Joe Jefferson Clyde Wiggins Don Roth John Moore Chuck Habenicht Timothy Johnson Andrew Mullen Caitlin Mercier Steve Yates Rick Gillit Tom Brennan, Director of Utilities Julie Bailey, Recording Secretary 1.Call to Order a.The meeting was called to order at 5:00 p.m. 2.Approval of Minutes a.Minutes of the August 8, 2017, meeting were approved by electronic vote on August 15, 2017. The minutes will be updated to reflect that Mr. Habenicht was present at the meeting. 3.Public Forum No scheduled visitors. 4.New Business a.Allen Water Filtration Plant GAC Removal and Installation Services Mr. Brennan reviewed his memo of October 2, 2017, outlining a request to City Council to approve services by Calgon Carbon Corporation in the amount of Page 31 of 34 E-Mail Approval of Minutes 1. Minutes of the October 10, 2017, meeting were approved via e-mail: Vote: To approve the minutes of October 10, 2017 Ayes: Clyde Wiggins, Caitlin Mercier, Tim Johnson, Don Roth, John Moore Nays: None Abstain/No response: Andrew Mullen, Chuck Habenicht Motion passes. /s/ Julie Bailey Recording Secretary Englewood Water and Sewer Board Page 32 of 34 Water and Sewer Board October 10, 2017 $397,791.90 to provide equipment and labor to remove the spent GAC(Granular Activated Carbon) from filters 2, 3, and 4 then install virgin GAC back into filter 2,3,and 4. Moved by Member Clyde Wiggins Seconded by Member Don Roth To forward a recommendation to City Council approval of the replacement of granular activated carbon to improve water quality. Motion MOTION CARRIED. 5.Old Business 6.Staff's Choice a.Mr. Brennan updated the Board on the progress of the repair of the storm water drain at Oxford Station and the diversion of Big Dry Creek at the Platte River. 7.Adjournment a.The meeting adjourned at 5:15 p.m. /s/ Julie Bailey , Recording Secretary Page 33 of 34 En Umtmnamsn mesa U_<_u_o: >nooc_.: Ummozuzoa man cnmmn <<m6« _u.=.=._am=o: 3.88 ._.:m_u:..=._nm»_o:U_<mm_o:mmEmum_u_m33m_:~m_:_:mm$3manEmmmmaEm so<<m.m_. mcuu_<3.Emos?mam2m:n_m<<ooa _ _mqmmuozmgm8..._.mm=:mSm$2 22¢ucauma:03 Emmos:_u_m:mx_<m..3name:8o:mmgamamcozm=_.m=o:maga_m=.:mo:o:.25 a_<_m.o: _m_.mmuo:m_u_m31:mon£6:man3m_2m:m:nmo2_._mmnc?amz.u .5 mm:macaw <<m.m«o:m_=<._.mm"mm_.moozac?ma6m:_m1<3mzm?mno3_u_mznm2::m m.m_mman3&3. _.mmc_m8J.m:am__:mm 98¢8o ADO000 aSeeo8 so 80 em2.8So E980 m m so So Mm3825mooooR Eo 0 >25.>35.>25.>nEm_>nEm_9.32mmzam?mmsam. 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