HomeMy WebLinkAbout2017 Ordinance No. 011•
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ORDINANCE NO. 11
SERIES OF 2017
BY AUTHORITY
COUNCIL BILL NO. 3
INTRODUCED BY COUNCIL
MEMBER MARTINEZ
AN ORDINANCE AUTHORIZING A MEMORANDUM OF UNDERSTANDING FOR THE
PARTNERS IN ENERGY PROGRAM BETWEEN XCEL ENERGY AND THE CITY OF
ENGLEWOOD.
WHEREAS, in 2015 the Englewood City Council approved the acceptance of the City of
Englewood into the Partners in Energy Program, an Xcel Energy community collaboration;
and
WHEREAS, after entering into the Partners in Energy Program in 2015, Xcel in
partnership with the Brendle Group, facilitated 5 community planning workshops to develop
a draft Energy Action Plan for the City; and
WHEREAS, the result of the five community meetings was a draft plan that seeks to
reduce energy consumption across the major sectors of our local economy; and
WHEREAS, the plan proposes a few working committees to collaborate and facilitate
progress in Englewood with a goal of reducing energy consumption in residential,
commercial, and municipal properties by 1 % annually through 2030, reducing the energy
cost burden of Englewood residents and businesses; and
WHEREAS, the MOU outlines how the City of Englewood and Xcel Energy will continue
together to support and implement the Energy Action Plan from March 20, 2017 until July
31, 2018;
WHEREAS, the passage of the proposed ordinance authorizes entering into a
Memorandum of Understanding (MOU) to recognize the achievement of the City of
Englewood in developing and implementing a city-wide Energy Action Plan.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The Xcel Energy Partners in Energy Memorandum of Understanding
Implementation Phase, attached hereto as Exhibit A, is hereby accepted and approved by
the Englewood City Council.
Section 2. The Mayor is hereby authorized to sign said Partners in Energy
Memorandum of Understanding Implementation Phase for and on behalf of the City of
Englewood.
Introduced, read in full, and passed on first reading on the 6 th day of February, 2017 .
• Published by Title as a Bill for an Ordinance in the City's official newspaper on the 9 th day of
February, 2017.
Published as a Bill for an Ordinance on the City's official website beginning on the 8 th day of
February, 2017 for thirty (30) days.
Tabled on second reading on February 21, 2017 due to changes to the Memorandum of
Understanding.
Introduced, read in full, and passed on first reading on the 6 th day of March , 2017.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 9 1h day of
March, 2017.
Published as a Bill for an Ordinance on the City's official website beginning on the 8 th day of
March, 2017 for thirty (30) days.
Read by Title and passed on final reading on the 20th day of March, 2017
Published by Title in the City's official newspaper as Ordinance No. 11, Series 2017, on the 23rd
day of March, 2017.
Published by Title on the City's official website beginning on the 22nd day of March, 2017 for
thirty (30) days.
ATTEST:
I, Stephanie Carlile, Acting City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is a true copy of the Ordinance passed on final reading and published by
Title as Ordinance No. 11, Series of 2017.
LAIIIUILr\
XCEL ENERGY PARTNERS IN ENERGY
r .................................................................................................... •·· ... ·•· ···• .. ·• .........•.... •· ..... ·•·· ................. .
Memorand um of Und erstanding
Impleme ntation Pha se
Memorandum of Understanding
Phase 2: Implementation
Murphy Robinson Ill
Assistant City Manager
City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
The intent of this Memorandum of Understanding (MOU) is to recognize the achievement of the
City of Englewood in developing a city-wide Energy Action Plan. Xcel Energy, through its Partners
in Energy offering, has supported the development of this Energy Action Plan. This MOU will
outline how the City of Englewood and Xcel Energy will continue to work together to support the
community as it implements the plan.
The term of this joint support, as defined in this document, will extend from March 1, 2017 until
July 31, 2018. This is a voluntary agreement and not intended to be legally binding for either
party.
Through this planning process the community identified a broad goal for the Energy Action Plan
to drive annual energy savings of one percent each year through 2030. The table below outlines
the planned impacts through the term of this agreement.
City of Englewood
---------
Energy Action Plan Goal Summary ·------------------------•---·-·-' Focus Area Electricity Natural Gas
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Conservation Goal Conservation Goal 1
,...___________ _________ (in _kWh) . _ (in therms). __ ,,
Municipal/Institutional 827,300 5,500
Commercial Sector 3,089,000 47,500
Housing 360,400 26,400
Total 4,276,700 79,400
l
XCEL ENERGY PARTNERS IN ENERGY
r ~· .......................................... ·-·--·····-·-•+••+•• .. -· .. , .............................................. ~ .......... +••·~-··································· ...... ···••·
Memorandum of Understanding
Implementation Phase
Xcel Energy will support the City of Englewood in achieving the goals of the energy action plan,
by area of focus, in the following ways:
• Municipal/Institutional:
o Support for the implementation of energy-efficiency upgrades to city facilities.
Develop a case study and showcase collateral to be used on the web, in
newsletters, magazines, etc., to position the city to lead through example.
o Assist in the design and development of an employee challenge. Support
development of the challenge collateral and the tracking and measurement of
results.
o Provide $500.00 to be used in delivery of the employee challenge. This can be
used towards a kick-off or celebration event or used to fund prizes. It can't be
used for alcohol and can't be used to purchase or fund services or technology
already rebated or discounted through Xcel Energy demand side management
(DSM) programs.
o Support funded by Xcel Energy for this focus area is not to exceed 85 hours.
These hours will include those provided through our Partners in Energy team
from the Brendle Group and does not include support provided by Xcel Energy
internal staff.
• Commercial Sector:
o Support the development and delivery of a campaign for energy efficient
lighting targeting the medical facilities and campuses within the City of
Englewood. Develop materials and collateral to support the campaign.
Coordinate marketing efforts with Xcel Energy staff and their implementation
vendors to leverage co -branding.
o Assist in the development and implementation of a sustainable business
program to promote awareness of sustainable business practices and
recognize leaders. Support the design of the program structure, assist in
developing outreach materials and program collateral necessary for delivery,
and develop a system for tracking participant activity and reporting goal
attainment.
o Provide $750 to reimburse co-branded print expenses or advertising
associated with the promotion of the lighting campaign or the sustainable
business program. Provide an additional $750 to reimburse expenses
associated with a recognition event or awards for the sustainability program.
Marketing materials and collateral that is funded needs to be pre-approved by
Xcel Energy and the purchase of any alcohol will not be reimbursed .
o Support funded by Xcel Energy for this focus area is not to exceed 150 hours.
These hours will include those provided through our Partners in Energy team
from the Brendle Group and does not include support provided by Xcel Energy
internal staff.
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XCEL ENERGY PARTNERS IN ENERGY
·••·•··•··•• .. ·••••·• .. ••••••• ....... , ............................................ , .. ,,.,~ ..................... ~ .••.•.•• ~.+-+•-t ••······ ......................................... . .
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Memorandum of Understanding
Implementation Phase
• Housing:
o Support the development of up to three marketing fliers or collateral pieces
to promote energy efficiency to Englewood specific audiences regarding
energy efficiency or possible program participation.
o Coordinate the delivery of residential education workshop promotion and
delivery in conjunction with the City of Littleton's offering.
o Help facilitate the integration of energy efficiency into the school curriculum
through collaboration with Arapahoe County Extension Office efforts and use
of Xcel Energy School Kits. Promote kits to local schools as appropriate.
o Provide $900 to reimburse printing or production cost of fliers, posters, or
signage.
o Support funded by Xcel Energy for this focus area is not to exceed 45 hours.
These hours will include those provided through our Partners in Energy team
from the Brendle Group and does not include support provided by Xcel Energy
internal staff.
• Additional Support:
o Support for a community wide launch of the Energy Action Plan. This can
include marketing communications support for development of flyers of press
release development, assistance in developing targeted launch events for the
residential and business market, and coordinating support from Xcel Energy
program specialists. Provide up to $2,000 to be used for advertising, printing,
food, venue or recognition awards. Funding provided can't be used to
purchase alcohol or fund any technologies or services currently rebated under
the existing Xcel Energy Demand Side Management programs.
o Quarterly tracking and reporting on Xcel Energy program participation by the
businesses and residents in the City of Englewood . Reporting will include
participant counts and energy reduction.
o Continued support for the strategy teams. This will include facilitation of
team calls as appropriate, task tracking and reporting, and coordination with
Xcel Energy program staff.
o Support funded by Xcel Energy for this work is not to exceed 75 hours. These
hours will include those provided through our Partners in Energy team from
the Brendle Group and does not include support provided by Xcel Energy
internal staff.
3
XCEL ENERGY PARTNERS IN ENERGY
Mem orandu m of Understanding
Im plementation Phase
• The City of Englewood commits to supporting the Energy Action Plan to the best of its ability
in the following ways:
• Drive the achievement of the conservation impacts and renewable energy choices
outlined in the City of Englewood Energy Action Plan .
o Achieve an incremental 4,276,700 kWh electricity conservation and 79,400
therms natural gas, by August 30, 2018.
• Municipal/Institutional:
o Implement efficiency upgrades in city facilities.
• Continue the process of implementing projects identified for upgrades
and identify new opportunities to save energy.
• Share the results with the community to position the City of
Englewood as a leader in energy conservation.
• Apply for rebates and assistance from Xcel Energy to support the
energy efficiency upgrades.
o Support a culture of resource conservation through developing an Energy
Team for the city and an employee engagement campaign, including an
energy challenge.
• Recruit an Energy Team made up of city staff to identify city
objectives, roles, and employee challenge framework based on
the successful Brighton model.
• Provide leadership on the design and development of the
employee challenge materials. Identify and develop
recognition channels and rewards.
• Track participation and results.
• Goals will include informing 100% of city staff and engaging
20% to actively participate in the challenge.
o Commercial Sector:
• Conduct a campaign to encourage medical related building stock in
Englewood to implement lighting upgrades.
• Work with Xcel Energy to identify the segment customers and
identify the most effective channel(s) to reach and influence
decision makers for lighting equipment.
• Leverage direct contact with medical sector personnel in
recruiting their support for the Englewood Energy Action Plan .
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XCEL ENERGY PARTNERS IN ENERGY
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•
Memorandum of Unde rstanding
Implementation Phase
• Develop a sustainable business program for Englewood businesses.
o Housing:
• Coordinate with Chamber of Commerce to develop a program
framework and coordinate initial outreach.
• Provide direction and input in the development of outreach
materials.
• Recruit businesses within Englewood. Support and coordinate
recognition of qualifying businesses through events and public
communication venues.
• Support an outreach campaign that includes delivering education on
energy conservation and solar energy through City channels and
community-based events.
• Provide direction and support for marketing collateral
development and outreach. Incorporate content on
conservation opportunities into city publications.
• Co-host with the City of Littleton, and the Arapahoe County
Extension Office, up to three workshops for residents of
Englewood and Littleton with content delivered through
Arapahoe County Extension Office and supported by Xcel
Energy program staff. These efforts will include providing
public venues for the workshops and conducting outreach to
potential participants using existing City channels.
• Support Arapahoe County Extension Office energy
conservation programming for elementary schools by
leveraging outreach channels to encourage school participation
and by publicly recognizing schools for their energy reduction
efforts.
• Provide Xcel Energy an opportunity to review marketing materials to assure accuracy
when they incorporate the Xcel Energy and Partners in Energy logos or referen ce Xcel
Energy or any of its products or services.
• Share the collateral, Energy Action Plan document, supporting work documents, and
implementation results from the City of Englewood with the public. The experience,
successes, and lessons learned from this community will inform others looki ng at
similar or expanded initiatives.
5
CEL ENERGY PARTNERS IN ENERGY
• • •~t O I a O I a I<•••••• t• •• • p•i •~••I• t••. • • • o• ••Pt• t 1 •• •o O t ••I••• 01 •+••♦••IP••• P1 ~PO t t• I 1 •• • t1 •• • t • t 1 •••I P P1 • •• P •IO t• I 1 t1 0 It 00 Pt P11 P • t O IO I ■ PO• P1 P O IO 1 t O 01 0 I PO• t 1 0 I O IO• • Memorandum of Understanding
Implementation Phase
All communications pertaining to this agreement shall be directed to Murphy Robinson on
behalf of the City of Englewood and Tami Gunderzik on behalf of Xcel Energy.
Xcel Energy is excited about this opportunity to support the City of Englewood in advancing its
goals around energy. The resources outlined above and provided through Partners in Energy are
provided as a part of our commitment to the communities we serve and Xcel Energy's support of
energy efficiency and renewable energy as important resources to meet your future energy
needs.
For Xcel Energy:
Date: ___________ _
6
• COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
2/6/2017 9ai Partners in Energy Program -
Memorandum of Understanding
Initiated By: Staff Source:
Council Action Mark Woulf, Strategy and Innovation Officer
PREVIOUS COUNCIL ACTION
In 2015, the City Council approved the entrance of the City of Englewood into the
Partners in Energy Program, an Xcel Energy community collaboration.
RECOMMENDED ACTION
To adopt an ordinance to enter into a Memorandum of Understanding (MOU) between
the City of Englewood and Xcel Energy.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
After entering into the Partners in Energy program in 2015, Xcel Energy, in partnership
with Brendle Group, facilitated five community planning workshops to develop a draft
Energy Action Plan for the City. Participants included city council members, city staff,
local hospitals, schools, local businesses, the Chamber of Commerce and Colorado
State University extension staff. The diverse planning team met from March to
November of this year to brainstorm and strategize how to achieve energy efficiencies
across important sectors. The result of the five community meetings is a draft energy
plan that seeks to reduce energy consumption across the major sectors of our local
economy. The plan proposes a few working committees to collaborate and facilitate
progress in our community. The goal is to reduce energy consumption in residential,
commercial, and municipal properties by 1 % annually through 2030, reducing the
energy cost burden on our residents.
The Energy Action Plan establishes a blueprint for the City to follow in order to realize
energy reduction. However, the City cannot make meaningful progress toward our
energy reduction goals without assistance from community partners. Xcel Energy, in
partnership with Brendle Group, has generously offered support, both financial and staff
time, in exchange for city participation and leadership to implement the Energy Action
Plan. The formal partnership is essential to carry out the actions in the draft plan and
will result in overall energy savings for our businesses and residents.
The term of the Memorandum of Understanding is from Council adoption of the
attached ordinance until June 30, 2018.
FINANCIAL IMPACT
Xcel Energy will provide the City up to $4,900 to assist in the implementation of the
Energy Action Plan.
The City will provide staff support for implementation; staff time is built into current work
plans, no new financial impact on the City.