HomeMy WebLinkAbout2017 Ordinance No. 046ORDINANCE NO. 46
SERIES OF 2017
BY AUTHORITY
COUNCIL BILL NO. 46
INTRODUCED BY COUNCIL
MEMBER GILLIT
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL
AGREEMENT 2017 GRANT OF ARAPAHOE COUNTY OPEN SPACE
PROGRAM FUNDS BETWEEN THE CITY OF ENGLEWOOD, COLORADO
AND THE BOARD OF COUNTY COMMISSIONERS OF ARAPAHOE, STATE
OF COLORADO PERTAINING TO THE BELLEVIEW PARK IMPROVEMENT
PROJECT
WHEREAS, in November 2003 and in November 2011, the voters of Arapahoe County
approved a county-wide sales and use tax to be deposited in the Arapahoe County Open Space
Fund and used for specified Open Space purposes as set for the in County Resolution No.
0303 81, as amended by Resolution No. 11063 7 (Open Space Resolution); and
WHEREAS, the Open Space Resolution authorizes the County to award discretionary funds
from its Open Space Fund to municipalities and special districts; and
WHEREAS, the City of Englewood submitted an application for the award of grant funds
from the Open Space fund to be distributed to municipalities; and
WHEREAS, the City Council of the City of Englewood authorized the City's Arapahoe
County Open Space Grant Application for Belleview Park Improvement Project by the passage of
Resolution No. 8, Series 20 I 7; and
WHEREAS, the City of Englewood has been awarded an Arapahoe County Open Space
Grant in the amount not to exceed $250,800 with a cash match of $83,900 for the Belleview Park
Improvements ("Grant Project"); and
WHEREAS, this Ordinance will authorize the Intergovernmental Grant Agreement between
the Board of County Commissioners of Arapahoe, State of Colorado for the Belleview Park
Improvement Project.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section l. The Intergovernmental Grant Agreement between the City of Englewood,
Colorado and the Board of County Commissioners of Arapahoe, State of Colorado for the
Belleview Park Improvement Project, attached as "Attachment I", is hereby accepted and
approved by the Englewood City Council. A copy of Exhibit A to Attachment I (the Grant
application) is available in the Office of the Englewood City Clerk.
Section 2. The Mayor is authorized to execute and the City Clerk to attest and seal the
Intergovernmental Grant Agreement for and on behalf of the City of Englewood, Colorado.
Read by Title and passed on final reading on the 17th day of July, 2017.
Published by Title in the City's official newspaper as Ordinance No. 46, Series of 2017, on the
20th day of July, 2017.
Published by title on the City's official website beginning on the 19th day of July, 2017 for thirty
(30) days.
This Ordinance shall take effect thirty (30) days after publication following final passage.
S~ile, Acting City Clerk
I, Stephanie Carlile, Acting City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is a true copy of the Ordinance passed on final reading and published by Title as
Ordinance No. 46, Series of 2017.
?,'Stephanie Carlile
INTERGOVERNMENTAL AGREEMENT REGARDING
2017 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS
PROJECT NAME: BELLEVIEW PARK IMPROVEMENT PROJECT
This Intergovernmental Agreement ("Agreement"), is made and entered into by and
between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
ARAPAHOE, STATE OF COLORADO, (the "County") and the CITY OF ENGLEWOOD,
a municipality and political subdivision of the State of Colorado (the "Grantee") (collectively,
"Parties" and individually a "Party").
WHEREAS, on November 4, 2003, and on November 1, 2011, the voters of Arapahoe
County approved a county-wide sales and use tax to be deposited in the Arapahoe County Open
Space Fund and used for specified open space purposes as set forth in County Resolution No.
030381, as amended by Resolution No. 110637 (Open Space Resolution); and
WHEREAS, the Open Space Resolution authorizes the County to award discretionary
grants from its Open Space Fund to municipalities and special districts, as more fully set forth
therein; and
WHEREAS, on May 16, 2017 the County approved the Grantee's Grant Proposal for the
Belleview Park Improvement Project ("Grant Project"), which is attached hereto and
incorporated by reference herein as Exhibit A, subject to the execution of an intergovernmental
agreement and subject to the terms and conditions contained herein; and
WHEREAS, this intergovernmental agreement is authorized by Article XIV, Section 18
of the Colorado Constitution and COLO. REV. STAT.§ 29-1-203.
NOW, THEREFORE, the County and the Grantee agree as follows:
1. Amount of Grant. The County hereby awards Grantee an amount not to exceed
$250,000 (11Grant Funds") for the Grant Project from the Arapahoe County Open
Space Fund.
2. Use of Grant Funds. The Grantee agrees that it shall only use the Grant Funds for
the Grant Project, as described in Exhibit A.
3. Disbursement of Grant Funds. Subsequent to execution of this Agreement, the
Grant Funds shall be paid via ACH transfer on a reimbursement basis upon
receipt of the approved status report and documentation of expenditures as
outlined in Paragraph 10 below and no more often than bi-annually. No more than
75% of the grant funds will be reimbursed prior to the Final Report approval. The
final 25% of grant funds will be reimbursed following the project inspection and
review and approval of the Final Report and project deliverables.
4 . Time for Use of Grant Funds. The Grantee agrees that the Grant Project must
begin within 60 days of the award notification. The Grantee agrees that the Grant
Project will be completed and the Grant Funds will be expended by no later than
5.
6.
7.
8.
9.
two years from the date of this fully executed Agreement, unless a longer period
of time is otherwise agreed to by the County in writing. The Grantee understands
and agrees that if the Grant Project cannot be completed by the end of the agreed
upon time period the County may require that the Grant Funds be refunded to the
County Open Space Grant Fund, be re-distributed to another agency and/or be
used for another viable and timely grant project.
Interest on Grant Funds. The Grantee further agrees that, after receipt of the
Grant Funds, the Grantee will use any interest earned on the Grant Funds only for
the Grant Project as set forth in Exhibit A.
Administration of Grant Project. The Grantee shall be responsible for the direct
supervision and administration of the Grant Project. The County shall not be
liable or responsible for any cost overruns on the Grant Project, nor shall the
County have any duty or obligation to provide any additional funding for the
Grant Project if the Grant Project cannot be completed with the awarded Grant
Funds. Grantee also agrees to comply with all local, state and federal
requirements while completing the Project unless specifically waived.
Grant Project Site Visits. Upon 24 hours written notice to the Grantee, the
Grantee agrees to allow the County to make site visits before, during, at the
completion of and/or after the Grant Project.
Acknowledgement of County by Grantee . The Grantee agrees to acknowledge
the County as a contributor to the Grant Project in all publications, news releases
and other publicity issued by the Grantee related to the Grant Project and agrees
to allow the County to do the same. If any events are planned in regards to the
Grant Project, the County shall be acknowledged as a contributor in the invitation
to such events. Grantee shall cooperate with the County in preparing public
information pieces, providing photos of the Grant Project from time to time, and
providing access to the Grant Project for publicity purposes. Event information,
event materials and press release information related to the Grant Project must be
sent to the County Grants Program Administrator for review and filing.
Required Sign at Project Site. The County agrees to provide a standard sign for
each grant project. Grantee agrees to erect and permanently maintain at least one
sign in a publicly visible area in recognition of the Grant from the Arapahoe
County Open Space Program. If the Grantee wishes to use their own sign and
design, the Grantee must submit the sign location, design, and wording to the
County Grants Program Administrator for approval prior to manufacture and/or
installation of such sign. Such sign shall be erected prior to the completion of the
Grant Project or its public opening, whichever is earlier.
Report Requirements. On or before January 3151 and July 3151 annually, the
Grantee agrees to provide the County with Grant Project Progress Reports that
conform to the format provided by the County. Each Grant Project Progress
Report shall include supporting financial documentation as requested in the form
provided. Upon completion of the Grant Project, the Grantee also agrees to submit
2
11.
12.
13.
14.
IS.
to the County a Final Report that conforms to the format provided by the County;
a final spreadsheet comparing the original budget to actual expenses that certifies
Grant Funds used in compliance with the Open Space Resolution; supporting
financial documentation as requested in the County report form; and high
resolution photographs of the progress and finished results of the Grant Project.
The Grantee further agrees to provide the County with digital copies of said
photographs, delivered as separate high resolution jpeg images. The Final Report
shall be submitted within three (3) months of Grant Project completion unless a
longer period of time has been agreed to by the County in writing. The County
shall be allowed to use information and images from these reports in publications,
public information updates, and on the County's web site.
Failure to Submit Required Reports. Upon written notice from the County's Open
Space Grants Program Administrator, informing the Grantee that it has failed to
submit any required status report and/or final report, the Grantee shall submit
such reports to the County through the County's Open Space Grants Program
Administrator within thirty (30) days, and, if it fails to do so, the Grantee shall be
deemed to be in violation this Agreement pursuant to Paragraph 15, below.
Record Keeping Requirements. The Grantee shall maintain a complete set of
books and records documenting its use of the Grant Funds and its supervision and
administration of the Grant Project. The County or any of its duly authorized
representatives shall have reasonable access to any books, documents, papers, and
records of the Grantee which are pertinent to the Grant Project for the purpose of
making an audit, examination, or excerpts. The Grantee shall keep all books,
documents, papers, and records, which are pertinent to the Grant Project, for a
minimum of three years from the project completion date.
Changes to Grant Project. The Grantee agrees and understands that its Grant
Project, once it has been approved by the County, may not be changed without the
County's prior approval. Proposed changes must be formally requested using the
applicable Grant Project Modification Form provided by the County. Changes
may not begin until the County has issued an approval, which may also require
the execution of an amendment to this Agreement.
Maintenance. Grantee agrees to assume responsibility for continuous long-term
maintenance and public safety of open space lands, trails, recreation facilities,
amenities, signage or other projects funded by the Grant Funds.
Failure to Comply and Reimbursement of Grant Funds. The Grantee understands
and agrees that the County may require the Grantee to reimburse the County if
any portion of the Grant Funds are not used in accordance with its approved Grant
Proposal and this Agreement. Failure to comply with the terms of this Agreement
shall result in default and the Grantee shall be ineligible for any future Grant
Funds until the violation is remedied or after such other time period as determined
by the County.
3
16. Remedies. The rights and remedies of the County as set forth in this Agreement
shall not be exclusive and are in addition to any other rights or remedies provided
bylaw.
17. No Waiver of Rights. A waiver by either Party to this Agreement of the breach of
any term or provision of this Agreement shall not operate or be construed as a
waiver of any subsequent breach by either Party.
18. Relationship of the Parties. The Grantee shall perform all duties and obligations
under this Agreement as an independent contractor and shall not be deemed by
virtue of this Agreement to have entered into any partnership, joint venture,
employer/employee, or other relationship with the County.
19. No Third Party Beneficiaries. Nothing in this Agreement shall give or allow any
claim or right of action whatsoever by any third party, including, but not limited
to, any agents or contractors of the Grantee.
20. Severability. Should any one or more provisions of this Agreement be
determined to be illegal or unenforceable, all other provisions nevertheless shall
remain effective; provided, however, the Parties shall forthwith enter into good
faith negotiations and proceed with due diligence to draft a provision that will
achieve the original intent of the Parties hereunder.
21. Written Amendment Required. This Agreement may be amended, modified, or
changed, in whole or in part, only by written agreement duly authorized and
executed by the County and the Grantee.
22. Venue. Venue for the trial of any action arising out of any dispute hereunder shall
be in Arapahoe County District Court, pursuant to the appropriate rules of civil
procedure.
23. Notices. Notices, as referred to in this Agreement, shall be sent to:
COUNTY: Board of County Commissioners of Arapahoe County
5334 South Prince Street
Littleton, Colorado 80120-1136
and
Arapahoe County Attorney
5334 South Prince Street
Littleton, Colorado 80120-1136
and
Arapahoe County Open Space Grants Program Administrator
6934 S Lima St, Unit A
Centennial, Colorado 80112
and
GRANTEE:
4
24.
25.
26.
27.
28.
29.
30.
City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
Applicable Law. This Agreement shall be construed and enforced in accordance
with the laws of the State of Colorado.
Counterparts. This Agreement may be executed in multiple counterparts, each of
which will be deemed to be an original and all of which taken together will
constitute one and the same agreement.
Incorporation of Exhibits. Unless otherwise stated in this Agreement, any
exhibits, applications, resolutions, or other documents referenced in this
Agreement shall be incorporated by reference into this Agreement for all
purposes.
Section Headings. The headings for any section of this Agreement are only for the
convenience and reference of the Parties and are not intended in any way to
define, limit or describe the scope or intent of this Agreement.
Assignment. The rights, or any parts thereof, granted to the Parties herein may be
assigned only with the prior written consent of the non-assigning party.
Extent of Agreement. This Agreement constitutes the entire agreement of the
Parties hereto. The Parties agree that there have been no representations made
regarding the subject matter hereof other than those, if any, contained herein, that
this Agreement constitutes the entire agreement of the Parties with respect to the
subject matter hereof, and further agree that the various promises and covenants
contained herein are mutually agreed upon and are in consideration of one
another.
Signatures. The signatories to this Agreement represent that they are fully
authorized to execute this Agreement and bind their respective entities.
5
N WITNESS WHEREOF, the County and the Grantee have executed this Agreement as
of the date set forth below.
DATED this /7'fl day or_J ....... ,_,--__ , 20lf.
ATTEST:
By: # _
N~(~liG
Title M,ny c,7 cl.JAt.
ATTEST:
By: ·-----------Name
Title
COUNTY OF ARAPAHOE
STATE OF COLORADO
By: ____________ _
Shannon Carter, Director, Intergovernmental
Relations and Open Spaces
Pursuant to Resolution No. 170252
6
Exhibit A
2017 Arapahoe County Open Space Grant Application for Standard and Small Grants
Part A -Application Summary Form
Applicant Information
Name: City of Englewood
Address: 1000 Englewood Parkway, Englewood, CO 80110-2373
Primary Contact: Mr. Dave Lee I Title: Open Space Manager
Telephone: 303-762-2687
Email: dlee@englewoodgov.org
Primary Partner Information
(Additional partners should be discussed In Part F)
Name:
Address:
Contact: I Title:
Telephone:
Email:
Partner Responsibilities:
Project Information
Grant Category: Standard
Project Type: Construction
Project Title: Belleview Park Improvement Project
Address: 4990 S. Windermere Street, Englewood, CO 80110
City or Unincorporated Arapahoe County: City of Englewood
GPS Coordinates (must be in decimal degrees):
Latitude: 39.6261111; Longitude: -105.0047222
Grant Request: $250,000
Cash Match Total: $83,900 I Percentage of Total Project: 25%
Total Project Amount: $333,900
Executive Summary: The Belleview Park Improvement Project includes Installation of a new 16' x 28'
shelter, a vault toilet, renovated walkways/trails, a metal gate, and parking area . The proposed shelter
area wlU be completed with new park amenities Including picnic tables, benches, and BBQgrllls
benefitting park users and Increasing rental opportunities for Englewood. Currently, this shelter Is not
rentable due to Its dilapidated condition. Belleview Park reflects local and regional users providing a
diverse range of recreational opportunities Including multiple playgroun 1r ~~--.11-;;:_ -~,"
trails/paths, a dog park, a petting zoo, a train ride, athletic fields, tennis, ourt~::i_~~plcni
areas and shelters. Improvements to this park are vital to enhance park 1 se and Increase shelter
reservations. Since only 3 of the 4 shelters are available at this time, con: ructlnff'5J!v051i~\land
picnic area will provide much needed amenities to meet the community •eed~~~~lte rental season, there Is a wait list for shelters at Belleview Park. An additic nal~ evi;:itp
the community reservation demands and the proposed Improvements wm ennance the visitor's
experience at the park.
1
Part B -Minimum Qualification and Eligibility Form
Certify the below minimum qualifications and eligibility criteria:
Applicant Name: City of Englewood
Application Category and Type: large; Construction
Project Name: Belleview Park Improvement Project
Briefly answer the following qualiflcatlon questions:
1. Is applicant In good standing with Arapahoe County Open Space? Discuss past
performance (past five years); discuss all on-going Arapahoe County Open Space Grants,
and the number and types of grants for which your agency Is applying In this cycle.
The applicant Is In good standing with the Arapahoe County Open Space Department. For the past
five years, the applicant has provided the required progress and final reporting documents per the
grant agreement according to the time schedule.
The applicant has three open projects with Arapahoe County Including: Gateway Enhancement
Project -Phase II, Northwest Greenbelt Trail Connection Project, and Rotolo Park Playground. The
projects are on track for being completed with In the designated time frame and within the approved
budgets.
There are no outstanding funds or required documentation specific to Arapahoe County Open Space
Grants,
The applicant will be submitting 2 ACOS grant proposals this cycle -one standard grant and one small
grant.
2. Discuss project alignment with the Arapahoe County Open Space Master Plan; local
adopted Master Plan; OR other approved planning documents.
The Open Space Master Plan provides a 100-yearvlslon, 25-year master plan and 5-year action plan
for Implementing the purpose and goals of the program. The vision states that the County will be
forward thinking, understand and embrace the open space, park and trail needs of current residents,
and define a harmonious relationship between people and nature In the County for future
generations. The vision for the program Is summarized as "Healthy Lands, Healthy Communities, and
Healthy Peopleu.
The Arapahoe County Open Space Master Plan's Mission and Purpose Statement proposes to
maintain and Improve neighborhood parks In the study area of the Master Plan Including the City of
Englewood . Goal # OS 1.2 establishes level of service standards for parks and trails in growth areas
policy.
2
3. Describe how this project addresses specific objectives In the County Open Space
Resolution #030381/#110637. Document is posted on the Open Space Grant Program
page of the County Website.
The construction projects at Belleview Park Park In Englewood addresses the specific objectives
set forth In the County Open Space Resolutions #030380 and #110637 by providing, maintaining and
Improving neighborhood parks per Section VIII.C. 3. D.
The proposed project and applicant meet the current objectives of the County Open Space Resolution
-#110637 adopted 12/5/11. Specifically, this project meets the approved ballot element identified
Including:
• Provide, maintain and Improve neighborhood parks, open space, sports fields, picnic facilities,
and biking, walking and multi-use trails;
Construction of the Belleview Park Shelter and park Improvements meet this fundamental need. This
project will enhance Belleview Park by Increasing shelter facilities and community park components.
Improvements made by this project will enhance the outdoor experience and promote engagement In
the outdoors for a wide range of park users.
Acknowledge the minimum qualification components listed below by checking each box. All
components are required to meet minimum qualifications:
All items on the enclosed application checklist are included in the application
X All questions are answered in Part F and all supporting documents are attached ln Part G
X All budget forms are attached and complete
X Application format and document order follow instructions
X Above eligibility and qualification questions are answered and meet Arapahoe County
Open Space eligibility requirements
X Application is signed by agency's highest authority (or authorized individual)
X Minimum cash match requirement met(% of total project)
Applicant certifies that all of the above items are Included In the application and that all
information submitted is true to the best of their knowled e.
Authorized Signature:
(must be signed by hi
Print Name & Title: I R't?ZC41"'
3
Date: ---L-s-l"""'t,-1 ....... L ....... 7_
Part C -Application Checklist
Use the application checklist to verify that all of the required documents are included in this
application In the order listed below. All sections are required and must be complete to meet
minimum qualifications. One original signed application and one copy must be included for all
sections below. Part A through Part G of the Checklist must be included as one complete pdf
document on a thumb drive and labeled with the Entity Name, Project Name, Application (ie.
ArapahoeCounty.ParkPlan.Appllcatlon).
X Part A-Application Summary Form
X Part B -Minimum Qualifications and Eligibility Form {signed)
X Part C-Application Checklist
X Part D -Project Tlmeline (must be deto/led)
X Part E -Project Budget Narrative and Forms (all forms must be c:ompletely filled out)
X Part F -Project Details (narrative response to project questions; include Land Acquisition
section if applicable}
X Part G -Attachments (Identify each attachment with a cover page. Prepare attachments
in the order listed below. This section does NOT need page numbers.)
1. Evidence of support from highest authority (official letter or resolution) -
Including commitment to complete and maintain the project; statement that
matching funds are secured and/or efforts to secure funds are underway (give
detailed amount); acknowledgment of responsibility of cost overruns; and
certification that the project will be open to the public or serve a public purpose
upon completion. See attached sample resolution.
2. Evidence of community support (letters of support -maximum of SJ
3. Documentation of opposition and responses (state if applicable)
4. Evidence of commitment from project partners (cash match/in-kind match
support letters/partner support letters -no maximum)
5. Photos (pre-submittal photos)and Conceptual Drawings (if desired)
6. Maps (include site map & vicinity map)
7. Site Visit Form (plan and project site visit form with driving directions)
8. Evidence of commitment to long-term maintenance, Including the maintenance
budget and agency capacity to maintain (letter from management/maintenance
agency)
9. Evidence of property ownership/legal access (legal documentation)
10. Other {clearly title: acquisition documentation: appraisal, title commitment,
contract option (if applicable) or other supporting documents)
4
Ta,;k
Grant
NotlflcatJan
Part D -Project Timeline
Use the below project timeline sample as a guide to complete your proposed project timeline.
Project timellne must be detailed, realistic and coincide with Part F. Timeline should include the
IGA execution and project start date (must be within 60 days of the award notification). Project
timeline must conclude within 2 year requirement.
Jun Jul Aug Sep Oct Nov Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
17 17 17 17 17 17 18 18 18 18 18 18 18 18 18 18 18
IGA Execution
Project Start
Date
Sollcltatlon of
Vendors
Project Bid
Award(s)
City Council
A proval
Order
Materials
Ground/Site
Prep
Construction
Grand
Opening
Final Report
s
Part E -Project Budget Narrative and Forms
Budget Narrative: Provide a clear and concise budget narrative for this project (300 words or
less).
The total project budget is $333,900. The City of Englewood has committed and secured
$83,900 In Open Space Shareback funds reflecting a 25% required cash match. Englewood will
be responsible for any overages in the project costs.
The line Item project costs included have been calculated based on the planning and design
team's estimations from prior park Improvement construction budgets. With Englewood's long
history of constructing, updating and maintaining park amenities, these budget numbers
represent current costs.
• Mobilization -$ 22,900
• Demolition -$36,800
• Erosion Control -$13,800
• Site Improvements (parking lot, entry road, irrigation, excavation, sod) -$136,400
• Gable Shelter (16' x 28'} • $48,500
• 2-User Vault Toilet Installed -$64,900
• Site Amenities (Trash receptacle, picnic tables, BBQ grill, pet station, steel barrier gate) -
$10,600
All of the costs reflected above have been reviewed by the planning team; the costs Identified
represent extremely competitive costs for this type of construction project.
Budget Forms:
All project budget forms must be completely filled out following the rules set forth in the
application guidelines and instructions. The following project budget forms are attached and
required to be complete and included In the application to meet minimum qualifications:
• Summary Budget Form (choose the correct summary budget form -small or standard
grant summary budget form): The summary budget form must be fully completed and
successfully match up with the budget narrative, the detailed budget form and the selection
criteria questions.
• Detailed Expense Budget Form: The detailed expense budget form must be completed with
sufficient detail to be accepted. Please reference the sample budget for the expected level of
detail. Budget items are to be broken down into categories, and then broken down Into the
detailed use of runds within each category by line Item and cost. The detailed expense budget
form Includes, grant funds, cash match (applicant and partner cash match) and In-kind match.
Only cash match counts toward the percentage of match required. The minimum cash match
requirement is 25% of the total project cost for Standard Grants and 10% of the total project
cost for Small Grants. In-kind match is significant and shows partnership and community
support for the project. Administrative costs to prepare the grant application are not an eligible
expense. (Review the Grant Application Instructions for eligibility details.)
6
Sources of Funds
Atepahoe County
Open Space
Applicant Cash
Match
(Speclfy)Partner
C4sh Match/Other
Funding Source
[Speclfy)Partner
Cash Match/O!her
Funding Soun:e
Date Secured
Applicant: City of Enstewood
Raqulraments: Totol ho}fflAmount'
IIHlndMrltdr:
Totol l'to/«I w/out llt-ldtlfl:
Oah Matrh 1ffl>fnflltW Require
R•1111tttd Crnh Morch Amount;
l'ro/fff Cosll March
10.31.2016
Summary Budget Form
$333,900.00
$0,DO
$333,900.00
25.00"
$83,475.00
$83,900.00 Minimum Mf!t: Y or N
Year:
$83,900
$0
so
2017 -------
Use for Standard Grant Applications Only
Belleview Park lmpniwment Praf<ct
City of En<wood
DETAILED EXPENSE WORKSHEfT
NUMIEII tatqary DesatpUOft UM ltan Dtitlal AC05 Gnint. P1rtnor All TOTAL
Code IOr Jn.lllnd Dna!pllDn) DtidfptJan Grant c...e, Ntatd, C&lhMaW. ln•llnd MIICh -. -.,,._ _ _.-..:. -;i ~ -.•. -. ~ ---------------~ -----
MoblUullon SU.9D0."' szuoooc
D«mol~lon
laoclscape and 1sphal1
ramoval S15,600."' $21.200.IX $36,800.04
Emlon ConlrOI SU.800.0 $1J,IOO.o
Tr•• pra\Kllon; l1nc1A1:
.. 1tld1 trackln1 <Dntral
Slla lmpn>Ytlm■nts
Asphalt and road base;
p.■lkllll lot. btcav.nJon,
&tlldln&. Soll preparation,
sod. sno.•00.111 $26,IIOll.lll $116,COO.IIC
Gable Sholtu (16' • 28') $41,500.IX $41,500.IIC
HherV1ull Toilet;
lnt:tlttaUan S&t.900."' $6490(1.111
IAmenltlu: Trash
r1upud1, picnic r1bln,
BIQ 17111, 1111 station, stHI
banlor 1111.
$1D,600.IX $10.600.01
IICTUAI. TOTIII.$ $UD,OOCI.GC $13,!IOCI.IX $0.DG $0.0D U.JJ,900.UI
Appllcut: City of t,iclNOOd Profect title, ltNovtew Park lmpronmrnl ProJtct Date Jam,ary JO, 2017
LO.Ulllll u .. for All Grant ApoRcaltons
F -Project Details
Applicants must limit this section to 10 pages and answer all questions to meet minimum
qualifications. If attachments/supporting documentation apply, please fully answer the
question and reference the document In Part G. Please do not answer a question as "N/A". If a
question Is not applicable, please explain why It is not applicable.
Select the Grant Category:
X Standard Grant: $50,100 -$300,000 funding opportunity, 25% of total project amount
minimum cash match requirement
□ Small Grant: $100-$50,000 funding opportunity, 10% of total project amount
minimum cash match requirement
Select the Project Type:
Project Type/Project Details: The project categories for the small and standard grant
applications are below:
O Trail Project: Projects that are mostly trail construction or renovation/restoration, trail-
related bridges, trail-related road crossings, or trail head parking and shelters.
U Site Improvement Projects: Projects for site improvement, restoration and
repair/replacement Including: natural re-vegetation/restoration, park improvements,
restoration, repair/replacement (may Include playgrounds, shelters, sport fields,
landscaping). This category may include interior trail segments or connections, but the
majority of the project should be site Improvements other than trail.
X Construction Project: Construction projects may include new park amenities such as
playgrounds, shelters, sport fields, restrooms, and interior trails or connections.
G Acquisition Project: Eligible projects Involve fee simple acquisition of land for public
open space, park or trails; acquisition of buffer land; acquisition of a conservation
easement and/or acquisition of water rights.
iJ Environmental Project/Cultural Education or Interpretation Project: Projects focused
on environmental or cultural education/interpretation installations may include
associated sign bases, panels, landscaping, benches and shelters.
U Other Project: Other allowable project categories include: stream-related projects,
wildlife habitat, and water quality. These projects should not fit Into any of the other
project categories. Please contact the County Grants Program Administrator for
questions related to allowable projects.
9
Selection Criteria Questions:
1. Describe the project goal, extent of scope and expected results. Be specific; discuss
what the project will provide, quantities, size, project elements, useful life of project
components, and deliverables. Discuss the current condition of the project site and
what improvements or changes are being proposed and why. Provide detailed maps,
plans and photos In Part G. Describe how the project will be designed, constructed, and
managed. Describe how this project Improves access and connectivity to any existing
trail network, natural resources, and/or community resources. If this Is an educational
project, discuss the long-term educational outcomes expected as a result of this project
and how the project connects people to each other, the natural environment and/or
community resources. Complete the budget forms In Part E consistent with this
narrative.
Belleview Park (36+ acres) is located in south Englewood along Belleview Avenue and is
classified as a community park. Belleview Park is the centerpiece of the Englewood park system
with a wide range of facilities, amenities, and terrain which not only attracts local residents yet
also engages residents from throughout Arapahoe County.
The Park Includes athletic/multipurpose fields, basketball court, playgrounds, tennis courts,
multiple picnic shelters (4 of these are rentable), dog park, restrooms, and off-street parking
lots. The park also contains a children's train maintained and a children's farm maintained and
operated by the Parks and Recreation Department. The western portion of the park Is more
passive in nature including footpaths that are consistently used by residents. The Park is
bisected by the regional Big Dry Creek Trail and adjacent stream. Additionally, directly adjacent
to Belleview Park and along Belleview Avenue, there is Pirates Cove, a multi-use water park that
attracts participants from throughout Arapahoe County.
The project site for this grant is located in the northwest section of Belleview Park and Is
situated on a hill overlooking the lower park section and it has a separate vehicle entrance. The
lower and upper park areas are connected via walkways, bridges and trails. The northwest park
area Includes two of the four large rentable picnic shelters. All of the shelters and the entire
park are open to the public during designated hours.
The project goal is to construct new park components for the northwest park area and install
new amenities benefiting all park visitors. The current site is In disrepair and needs major
Improvements to meet the parks demands from the community. A 30+ year old dilapidated,
unusable shelter sits on the site and is an eyesore to the park and the entire open space area.
The shelter was built In the 1980's and does not meet today's standards for shelter
requirements.
Additionally, this area has very limited parking (a dirt area off the maintenance road) and does
not have any restroom facilities for park patrons. The existing pathways are cracked and do not
meet the current ADA requirements.
10
This grant would fund the construction of a new 16' x 28' Gable Arch shelter composed of
recycled steel frame with a standing seam red metal roof where the old dilapidated shelter #3
once stood. A 20' x 14' concrete pad will be poured to support the new shelter.
The shelter construction project will include Installing 3 picnic tables, 2 trash receptacle, 2 BBQ
grills, and an ADA accessible asphalt path (8' wide) accessing the shelter; all which will provide
much needed amenities to support the shelter use .
There are 4 shelters that can be reserved at Belleview Park but only 3 are available due to the
state of disrepair Shelter #3 Is In; it has not been usable for over a year. The 3 shelters are
usually booked to capacity and the community demands exceed what the City can provide. A
new shelter ls needed to meet the demands of City residents for large outdoor event space. In
addition, the shelter reservations provide needed revenue to the City of Englewood and the
new shelter will support the budget.
In addition to the shelter, an asphalt parking lot (15 spaces total Including one designated ADA
space), 500+ linear feet of new 8' wide asphalt trails, a pet station, and two-hole vault toilet will
be Installed enhancing the use of the site area as well as the entire park.
The shelters are rented for large events of all types (birthdays, graduations, weddings,
anniversaries, recognitions, etc.) for a wide range of local and regional visitors (children, youths,
seniors, families, employers, community members). The Belleview Park Improvements will
directly benefit all park users and specifically those wanting to picnic at the upper park area.
The proposed parking lot and walkway Improvements will Increase access to the shelters and
throughout the entire park providing connections to the wide range of park amenities. Park
users attending events at the northwest shelters will have enhanced access to the local and
regional trails within the park as well as all the activities Belleview Park offers. The improved
access will invite pedestrian and vehicular users from major trails (Littleton Community Trail,
Big Dry Creek Trail) and roads (Belleview, Windermere).
This project will increase trail and park users accessibility to regional outdoor amenities
Including the Big Dry Creek Regional Greenway and Littleton Community Trail which provide
connections to the South Platte River/Mary Carter Greenway and the Highline Canal. From
these trails, visitors can reach Progress Park, Cornerstone Park, and Centennial Park on foot or
bike.
2. Describe the community/neighborhood and user groups the project will serve. Discuss
the type of users (children, adults, seniors, families, sports leagues, youth groups, etc.)
the project will serve and estimate the number of user groups annually that will benefit
from the project. Be specific. How did you arrive at this estimate? Describe the service
area for this project {how far will users travel to use the project site). ·
11
Belleview Community Park serves visitors of all ages from throughout Arapahoe County. The
southeast section provides outdoor recreation and fitness opportunities to young children
(petting zoo, train, creek), youth (athletic/multi-purpose playing fields), young adults, families
(picnic areas, playgrounds), and seniors (walking paths] through the diverse range of amenities.
The park Is used for playing, relaxing, running, cycling, dog walking, picnicking, tennis, athletics
and more.
This project will serve all the park users mentioned above as well as guests attending events at
the northwest shelter; the entire park is open to the public. Anticipated park guests Include
families, youth groups, civic groups, church groups, seniors from throughout Englewood and
Arapahoe County attending birthday celebrations, graduation parties, anniversaries,
recognitions and more.
Based on 2016 numbers, we anticipate an increase of 4500+ guests that will use the proposed
shelter from Memorial Day through Labor Day on weekends and holidays. This number wlll
likely increase when the parking lot, vault toilets, and improved walkways are completed. In
addition to the shelter use, guests visit the site for walking (dogwalking), running, and to access
the adjacent park areas and trails. With the addition of 500+ linear feet of renovated
walkways/trails, pet station and a new parking lot, we expect a significant increase In daily
visitors to this area as well.
We anticipate community members from Englewood and throughout Arapahoe County visiting
the new shelter for some type of special event. The shelters are extremely popular during the
spring, summer and fall for a wide range of events. The shelters are available on a "first come,
first" serve basis pending reservations scheduled. In addition, visitors from the Denver metro
area will likely visit the park and shelter to attend gatherings as well. The City estimates over
500,000 community members visit Belleview Park on an annual basis.
3. Describe the planning process that identified this specific project as a priority. Is this
project listed as a priority in a master plan, site specific plan or other adopted planning
document? If so, discuss that plan. Describe the relationship of the project to any local,
regional, state or system-wide master plan. Give the name of each plan and list related
element(s) within the plan. Was this project identified through an Independent
community planning process? Describe this process. Is this project a working group
project? If so, was it prioritized? Is this project a part of a larger project or phased
project? If yes, explain the whole project, other funding sources and partners involved,
The City's new 2017 Parks and Recreation Master Plan has a recurring theme to replace and
upgrade the outdated park components throughout Englewood's park system. Specifically, this
plan recommends replacement and enhancements to playgrounds, shelters, restrooms and
prioritizes that all walkways, curbs and restrooms need to be ADA compliant. (Page 38)
12
Throughout the years, Englewood has been achieving these recommendations by renovating
city-wide playgrounds, shelters, athletic fields and trails. This project would expand and solidify
the commitment to improving the quality of community parks.
Improvements to Belleview Park were deemed necessary due to the state of disrepair the
shelter is in. The community requests more reservations then can be provided for since there
are only 3 of the 4 shelters that are available. Reservations opened on January 3, 2017 and the
City received an overwhelming number of calls for 2017 shelter reservations. A new shelter is
needed to meet the reservation needs of Englewood and countywlde residents.
The proposed parking, toilet, accessibility improvements and amenities are needed to support
the anticipated increase in park visitors once the shelter is completed. A new parking lot Is
needed to provide safe and easy access; the vault toilets will support the restroom needs for
large events; and, the new 500+ LF asphalt walkway will provide connectivity to the shelters
and park at large.
The proposed shelter continues the commitment to meet the neighborhood and community's
park needs as well as adhering to the 2017 Parks and Recreation Master Plan's priorities.
4. Discuss the need and urgency for this project and why It is a priority. What opportunities
will be lost if this project is not funded now?
The need and urgency for a new shelter and park improvements are significant since the
existing shelter is basically falling to pieces. Last year, the City had to permanently close this
shelter for safety concerns.
The proposed shelter and amenities will meet the growing needs for large outdoor space to
host special/community events. The City is challenged to meet the reservation requests due to
limited space specifically during peak seasons; additional shelter space is needed.
Additionally, a new parking lot will provide the space for vehicles to park in a safe, orderly way.
Currently, guests just pull up and park to the side on a dirt path adjacent to the maintenance
road. The installation of vault toilets will meet the restroom needs of larger groups as well as
making it more convenient than walking to the other side of the park.
Englewood is at a pivotal stage In enticing new families to the area as new housing Is being
developed In the City. These park improvements and shelter will provide families the
opportunity to host a special outdoor event/celebration in Englewood's "gem" community
park.
Englewood is requesting funds to complete the shelter construction by September 2018.
Strong community and agency support exists and we do not want to lose the momentum for
this project. The City of Englewood's Parks and Recreation Commission is fully supporting this
project.
13
The City of Englewood has secured $83,900 In matching funds (25% of total project) for this
Improvement project. However, if this project is delayed, the City funds will likely be shifted to
other priority projects Identified in the new 2017 Parks and Recreation Master Plan; Cushing,
Miller and Jason Parks. We do not want to miss this opportunity; this would Impact the
community by limiting their recreational and outdoor needs.
There is always potential for development costs to rise so we would like to secure current costs.
This project Is ready to go and our goal is to begin site preparation In April 2018 and complete
the project by September 2018.
This project Is also a priority since once It is completed; the City will be able to generate
revenue from the rental of the shelter. We es~lmate over $6500 per year will be received from
the rental of the new shelter. This revenue will help support maintenance of the park.
5. Summarize any Investments made prior to submitting a grant proposal. Discuss pre•
submittal meetings, dates and outcomes. Be detailed and Include eligible pre•plannlng
costs on the match section of the Detailed Expense Budget Form In Part E. (See
application instructions for details. Proof of pre-submittal planning expenses must be
submitted as an attachment in Part G. All attachments should be clearly labeled on the
Table of Contents and on the Part G cover page.)
The City has hired a consultant from PKM Design Group, Inc. at a cost of $16,940 demonstrating
their investment and commitment to this project; this cost is included in this request or as the
City's match. This group is providing designs and estimated budgets for the shelter and parking
lot construction, paths, toilets and amenities. The City has a recently approved 2017 and a past
2006 Parks and Recreation Master Plan that has guided the process for park Improvements.
The 2017 Master Plan prioritizes the City to upgrade park amenities and ADA accessibility city
wide to meet the growing demand for park use. (Page 38)
The City Is not requesting the reimbursement of any planning costs that are already incurred.
We have Initiated designs and budgets for this project with the goal of expediting the project if
ACOS funds are secured.
6. Describe how this project will be completed within the two year grant timeframe.
Project tlmeline must begin within 60 days of the award notification. Is design and
engineering complete or is there still work to be done? List any permits that will need
to be obtained for implementation of the project and existing status of obtaining those
permits. (Federal 404, County or City Planning or Public Works, Storm Water Drainage,
etc). If permits are needed now or In future phases, explain the process. Does the
project necessitate a change In zoning? Itemize anticipated costs for permits,
government fees and consultants. Detail costs in the correct Part E Budget Form.
Correlate response with the Project Timelloe in Part O. If your project Is an acquisition,
14
complete the Land Acquisition Narrative Section at the end of Section F. Include
detailed costs In Part E.
The City retained a consultant to design the shelter, parking lot, and adjacent paths; that work
is currently being completed. Park improvements and the shelter will require a building permit
from the City of Englewood which will be secured by the project contractor In 2017. A review
of the Belleview Park improvements will be scheduled for Englewood's Development Review
team. The DRT is comprised of City staff and from various departments for the purpose of
reviewing projects that occur within the City and provides recommendations based on impacts
to those departments and City Code Regulations. There are no zoning changes required for this
project. The City will work closely with the planning and construction team to complete each
task on schedule.
The schedule outlines ground and site preparation to be completed April 2018 to June 2018;
construction completion from June 2018 through September 2018. This project Is fully
anticipated to be completed within the required two year time frame.
7. Discuss any efforts to obtain public input, disseminate public Information, develop
partnerships, develop partnerships for cash finding or in-kind contributions, and garner
community support specifically related to this project. Evidence of a transparent public
process will be required. Discuss any objections or opposition to this project and what
was done to address concerns. Include any letters, petitions, news articles, or other
documents evidencing opposition.
To date, there have been no objections to the proposed park improvements demonstrated at
any planning meetings. The majority of feedback has been through calls received requesting a
reservation to host outdoor special events.
In 2016, the shelters were filled up to 88% capacity durlng_the peak months and each year the
reservations requested increase.
Please review support letters attached in Part G; 2.
8. How much of your planned cash match Is secured? How much still needs to be raised
and what are your plans for raising additional funds? What is your back up plan If you
are unable to raise those funds? Do you understand that all overruns are the
responsibility of the applicant/grantee? Describe the cash and ln·kind partnerships
established for this project. This does not include partners who have contributed to
previous phases or partners that plan to contribute to future phases. Explain if
partnerships were not possible or necessary for this project. Include all partner support
letters in Part G. Include match from all partners In the Part E Budget. All support
letters must be dated within the last six months to be eligible.
15
The 25% cash match ($83,900) ls fully secured for this project using ACOS Shareback funds. This
project will not need to raise funds to secure the match. Englewood fully understands all
overruns are the responsibility of the City. At this time, partnerships were not identified as a
need to complete this project.
9. Briefly discuss support from entitles and user groups that are supporting the project In
other ways than cash or in-kind contributions. Support letters should come from users,
working groups, user groups, community members, volunteers, schools, etc. A
maximum of five (5) community support letters should be attached In Part G. All letters
should be dated within the last six months.
As discussed, the community has demonstrated their need for additional shelters far large
group events as well as improved amenities at Belleview Park. In addition to the shelter use,
guests visit the site for walking (with and without dogs), running, and to access the adjacent
park areas and trails. They are concerned about the making sure the park maintains the quality
features It provides. The community seeks out Increased shelter amenities at affordable rental
rates In the area.
The community is very supportive of the proposed shelter Improvements and park amenities.
Support letters from Englewood Parks and Recreation Commission, community resident, and
shelter host. Attached in Part G.
10. Describe any scenic, historic or cultural values associated with this project. Will they be
preserved or restored? Describe specific natural resources at the site, Including habitat
and/or water. list predominant wildlife species and vegetation on site. Discuss Impacts
to these resources as a result of this project. If this is a conservation easement
acquisition project, describe the conservation values and public benefits/value of the
land, easement or water resource.
There are no scenic, historic or cultural values within the construction project site. There are
no native ecosystems that will be impacted by this project.
The park shelter project will result In little or no impact to the natural resources In the area; no
mitigation Is required. Predominant wildlife species include red fox squirrel, rabbit, skunk,
raccoon, red fox, coyote and various bird species typical in the urban/suburban setting.
Belleview Park does Include scenic views and cultural amenities but the project site does not
reflect on these features.
11. Discuss the ownership and legal access to the proposed project site, including right of
access without trespassing on adjacent property. Detail any third-party rights,
easements or other encumbrances that exist. Provide supporting documentation
proving ownership, legal access or permission from landowner and a site map in Part G.
16
The City of Englewood owns the property designated for the proposed construction. During
construction, the crews will not need to access any other land/property owner for right of way.
All construction access will be on the City of Englewood's property. The project site Is
maintained as open space/park land.
Please view Part G; 6. maps.
12. Describe long-term maintenance of the project site and components. Estimate the
annual costs to maintain the site, how those numbers were calculated, how you Intend
to fund maintenance and who Is responsible for maintenance. Explain how maintaining
this project site changes your agency's maintenance budget. (Provide projected budget
changes, detailed cost estimates, how you plan to accommodate these changes, and
explain how you arrived at those numbers.) Provide a commitment letter from the
management/maintenance agency addressing long-term maintenance and Include
budgeting for funding maintenance in Part G.
The City of Englewood will manage the long term and complete maintenance of this
construction project including litter control, trail clean-up, shelter cleaning, and vandalism
repairs. Since this project Is for new construction, there will be minimal maintenance. The
vault toilets will be maintained on predetermined schedule based on monthly usage.
If this project is funded, the maintenance budget for Belleview Park will be Increased to fund
the litter control, vandalism repairs needed, and toilet cleaning. The City of Englewood has
demonstrated their stewardship of the parks, playgrounds and open spaces throughout the
years. We will continue to follow the high quality maintenance currently provided with this
project.
13. Describe how this project addresses incluslvlty per the Americans with Disabilities Act
guidelines.
The construction improvements Include designs to fully comply with current ADA guidelines.
The proposed shelter will Include ADA accessible bench/seating accessibility; the parking lot will
meet the ADA standards Including one handicap stall and hard surface path to the shelter; and,
the vault toilet will include handicap components. The City Is dedicated to the commitment of
making the shelter, parking lot, pathway, and toilet accessible for all patrons and follows ADA
requirements as mandated by law.
14. If successful In obtaining this grant, how will the agency use this project to inform
citizens about the value of the Arapahoe County Open Space sales and use tax? Address
the public outreach plan, signage plan, celebration, dedication, etc. Please write a brief
press release statement. Explain how the County will be recognized and informed that
materials, articles and ceremonies have/are taking place. This information is required to
include County acknowledgement and should be relayed to the County Grants Program
Administrator for review and filing.
17
The City of Englewood will partner with Arapahoe County on all media releases, articles and
stories relevant to the Belleview Park Improvements. The use of ACOS sales tax dollars
supporting the shelter project will also be included in the Englewood Herald newspaper and
additional local community publications. Information will also be disseminated via the City's
web site, Facebook page and in the Englewood Citizen newsletter, which the City distributes to
all Englewood households. An Arapahoe County Open Space sign will be Installed on the site
upon project completion. County Commissioners and OSTAB Board Members will be Invited to
visit upon request.
Through prior trail and park openings, ribbon cuttings, and volunteer events, Englewood has
demonstrated their support of ACOS programs to the community. We have installed public
recognition signs throughout the City's parks, trails, and open spaces demonstrating our
support of ACOS.
18
Part G -Attachments
1. Evidence of support from highest authority (official letter or resolution}
RESOLUTION NO. _8__
SERIES OF 2017
A RESOLUTION SUPPORTING THE CITY OF ENGLEWOOD'S ARAPAHOE COUNTY
OPEN SPACE (ACOS) GRANT APPLICATION FOR BELLEVIEW PARK
IMPROVEMENTS.
WHEREAS, in 2003 Arapahoe County voters approved a ten ( l 0) year, quarter-of-a-penny
sales and use tax to pay for preservation of open space, protect lands, preserve water quality and
provide, maintain and improve neighborhood parks, sport fields, picnic facilities and trails; and
WHEREAS, in 2005 Arapahoe County sel aside a portion of the revenues to fund competitive
grant projects; and
WHEREAS, each year, the City of Englewood is eligible lo apply for up to two (2) grants; and
WHEREAS, the Open Space Grant funds wilt be used for the Belleview Park Improvements
project to construct a new 16' X 28' picnic shelter with 3 picnic tables and 2 barbeque grills, and a
IS space parking lot wilh improved single lane access drive, a 2 unit toilet enclosure, and
improved asphalt trails; and
WHEREAS, the current number 3 shelter is a safety concern due to rotting structural beams
and is scheduled to be demolished, and the new shelter and proposed improvements will replace
the existing number 3 shelter; and
WHEREAS, the City of Englewood is committed to complete the Belleview Park
Improvements and will be responsible for any cost overruns; and
WHEREAS, the total project costs are estimated at $333,900; if this application for the
Arapahoe County Open Space Grant is awarded it will provide $250,000; the additional funding
of $83.900 has been budgeted in the 20 I 7 Open Space Shareback fund for Parks and Recreation
Department.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section I. The City Council for the City of Englewood, Colorado, hereby supports the City's
Arapahoe County Open Space grant application for the Belleview Park Improvements project.
attached hereto as Exhibit A.
Section 2. The City Council for the City of Englewood certifies that the Belleview Park
Improvement project will be open to the public and serve a public purpose upon completion.
1
Section :J. The D~or c,r Parks. R.ecm.tio11 and Library Serv t"1f ii authorized to sign all
ne~~ssary da~umcn~ for ~ Arapahoe (:aunty Optb Space Grenl i!!ppli~tfott fot llnd M b~ll!f or
lJ11l Clt)' C.'1nncit 1tnd lh(: f'..ity of EnglQWOOd,
ADOPl'EOAND APPROVED thfs l7 11r day of Janun,y.1017 ,
1, SL1!pba11le CW'llle, t\ctm11, City ClL:rk ror the City of Bnglcv.-ood. Colorndo, he,cby e,c:rUfy thi,
a!M)yc is ti true rf:IJ1Y of R~lution NCJ. Ej , Series. af
2
2. letters of Support
C T y 0 F E N G LEWOOD
PARKS AND RECREATION COMMISSION
Arapahoe County Open Spaces
Open Space and Tralls Advisory Board
6934 S. Lima St, Unit A
Centennial, CO 80112
December 16, 2016
Dear Advisory Board,
This letter is written on behalf of the City of Englewood's Parks and Recreation Commission in support of
the City of Englewood's Parks, Recreation and Library's grant application for the Belleview Park
Improvement Project.
Englewood's Parks and Recreation Commission is an advisory board whose role it is to review proposed
recreation facilities and programs and make recommendations to Englewood City Council. The
Commission guides policy in the development of a Parks and Recreation Master Plan that includes an
assessment of equipment and facilities that need to be added, modified or replaced. The City of
Englewood is fortunate to have 151 acres of developed park land but with that comes an aging park
system that the City is now faced with the burden and expense of replacing old, unsafe lacililies and
equipment. An example of that Is Belleview #3.
The City of Englewood ls very fortunate to have Bellevfew Park, a premier park In the south metro area
but we do not have the facilities to accommodate the hundreds of people that it draws in every year. The
Belleview Park Improvement grant will help lo provide an updated shelter, parking spaces and services
that are needed to serve our residents and non-residents that come to Belleview Park to experience the
wonderful amenities that it provides.
We hope !hat Arapahoe County Open Space will consider funding the Belleview Park Improvement
Project grant. The project would significantly benefit our community and park visitors for years to come.
Thank you for your consideration.
Douglas· Garrett, Chairperson
Engl~oocl Parks and Recreation Commission
1155 W. Oxford Avenue Englewood, Colorado 80110 Phone 303-762-2680 Fax 303-762-2686
,vww cl englewood.co us
Arapahoe County Open Spaces
Open Space und Trails Advisory Board
6934 S. Lima St., Unit A
Centennial, CO 80112
Junuary 2, 2017
Dear Advisory Board;
I am writing in support of the Belleview Park Improvement Project. The proposed sheller, park and
picnic amenities wil1 benefit all park users and community events.
Our family grew up using the Belleview #3 pavilion for Boy Scouts. The shelter provided the perfect
setting for our son's cross-over ceremonies. The shelter has now become diJnpidated and is an "eye sore"
to the park. A new shelter and improved amenities such as the parking area and walkways will greatly
enhance the experience of this park. Also, installing vault toilets will be beneficial to those of us that rent
the shelters. The current restroom is a bit harder to access, especially with small children.
Belleview Park is wonderful, diverse park that provides a green open space and multiple amenities. We
are very excited to see the proposed enhancements for our use and for the entire community of
Englewood!
We hope the Arapahoe County Open Space Program will consider funding the Belleview Park
Improvement Project in the City of Englewood. The project would significantly benefit our community
nnd park visitors for years to come.
Tresa Bloeman
Englewood Resident
Arapahoe County Open Spaces
Open Space and Tralls Advisory Board
6934 S Lima St, Unit A
Centennial, CO 80112
December 21, 2016
Dear Advisory Board,
As a user of Belleview Park shelters, In particular shelters number 3 and 4, I hea rtllv support the
proposed Belleview Park Improvement Project. I have personally rented and attended several
memorable events at those two shelters many times over the last 15 years or so.
Shelter number 3 has been a beloved place to 1ather for Cub Scouts and their various ceremonies.
Unfortunately, lt has fallen Into such disrepair that It Is no longer usable for those precious ceremonies.
It would be a very welcome addition to the city of Englewood and the young famllles that use It for It to
be repaired and upgraded.
Shelter number 4 Is my personal favorite. l have hosted many graduations, baby showers, wedding
showers and Girl Scout events at this shelter. I love the secluded setting of this shelter. It would
Improve Its usablllty so much If It had bathrooms that were easy to access, lighting, and parking that Is
not thousands of feet away.
Belleview Park has always been a wonderful place to visit with family and friends and enhancing these
two shelters wlll only make It more dellghtful, accessible, and usable for all. I'm very excited to see
these proposed enhancements become reality.
I hope the Arapahoe County Open Space Program will consider funding the Belleview Parle Improvement
Project in the City of Englewood. Our community would greatly benefit from this project.
Sincerely,
Jodi Utchfleld
3. Documentation of opposition and responses
The City of Englewood ha$ not received any opposhlori to the propo$ed project to date.
4. Evidence of commitment from project partners
At th!$ time, partneNhlps were not ldenUlled Ma need to complete this project.
5. Photos and Conceptual Drawings
Belleview Park Improvements; City of Englewood
View of closed Shelter #3 looking west; Full demo of this site will be completed.
Proposed parking lot will be installed or1 the left side of path; view looking north and the new shelter will be
located behind the large evergreen.
East facing side of dilapidated shelter and site area.
View of the park and picnic area south of proposed Improvements; looking west. Proposed parking area trails,
shelter, and toilets will be to the right (north).
BELLEVIEW PARK IMPROVEMENT PROJECT
E~CO
I < I
°"""''"""'
.11"""1111Mt .... 1r,1r~ ,_.tMita.,. ..,.._._....,. ______ "'·----Ult, ..... ,-~ _ _,.._, ______ ,, .............. .,, , __ ,, ... ..,._._._._.. .,.._._r--.. , ...... .__., ,-.-r~-.-_......
llllllO<:l -lD'"""'"
December t , 2016 ffl \~~~!•
-r
QNCC!IOIITII
o.......unw.
H ~+,
•
S..Hl1
w
"' ... ..
6. Maps (site and vicinity)
City o f Englewood, Colorado
2017 Arapahoe county
Open WB', Parks, and Trails
Grant Application
a
Belleview Park
Improvement Project
Site Pl11 n M.ip
November 20T6
75 ISO lJ!J,
""'
r
-COLUMBINE
' VALLEY
/ ,,
i
HIGHLANDS RANCH
)
r --
....
j r (
;-1 1
Cily of Engleit'Ood, Colorado
2011 Ara11.1hoe county
Open Sp;1ce, Parks, and Trails
Grant Aoolicalion
0
Belleview Park
Improvement Projed
Vicinity M;ip
November 2016
1 2 1
7. Site Visit Form (plan and project site visit form with driving directions}
2017 ACOS Grant Applicant Site Visit Form
City of Englewood
Name of Applicant
Belleview Park Improvement Project
Title of Grant
Dave Lee
Primary Contact Name
Required for Site Visits:
Standard Grant/Site Improvement
Grant Category and Type
dlee@englewoodgov.org 720-BSIJ.7808
Contact Email and Cell Phone
1. Please provide the project address or the closest major Intersection.
2. Please provide Point-To-Point Driving Directions from ACOS offices to project location, If
you are providing an Intersection, please provide Turn-By-Turn directions from ACOS to the
Intersection and then from the Intersection to the project site (recommended site visit
location).
3. Please attach driving directions to this form (behind}. Yahoo driving directions are preferred.
4. Propose a meeting location at the project site.
5. Other Important Information. (Example: parking, clean restrooms on site or nearby,
necessary walking from parking to site, any clariflcatlon needed from the attached maps)
4990 S. Windermere St.
Meet in entry to the South Suburban ballfields (off of Windermere St.).
6934 S Lima St to 4990 S Windermere St, Littleton, CO 80120 ~ Google Maps 2
Google Maps 6934 S Lima St to 4990 S Windermere St, Littleton, CO
80120
Drive 9.8 miles, 21 min
Map data d:12D17 Google 2 ml
6934 South Lima Street
Englewood. co 80112
f 1. Head north on S Lima St
Follow E Arapahoe Rd, 1-25 N and E Belleview Ave to S Windermere St In Englewood ., 2. Turn left onto E Arapahoe Rd
A .
3. Turn right onto the 1·25 N ramp
\ 4. Keep left at the fork and merge onto 1-25 N
~ 5. Use the right 2 lanes to take exit 199 for C0-88 W .. 6. Use the left 2 lanes to tum left onto C0-88 W/E Belleview Ave
t 7. Continue straight onto E Belleview Ave
59s (0.3ml)
19 min (9 3 m1)
1.4mi
358 ft
19m1
103ml
04mi
52 mi
https://www.google.com/maps/dir/6934+South+Lima+Street, +Englewood,+... 1/6/2017
6934 S Lima St to 4990 S Windennere St, Littleton, CO 80120 -Google Maps 2
r a. Tum right onto S Windermere St
4990 South Windermere Street
Uttlelon. CO 80120
These directions are for planning purposes only You may find that constructJon projects,
traffic, weather, or other events may cause conditions to differ from the map results, and you
should plan your route accordingly You must obey all signs or notices regarding your route
21s(01 mi)
https:/ /www .google.com/maps/dir/6934+South+Lima+Street, +Englewood,+... 1/6/2017
8. Evidence of commitment to long-term maintenance, including the
maintenance budget and agency capacity to maintain (letter from
management/maintenance agency)
Arapahoe County Open Space and Trails Board
6934 S. Lima Street, Unlt A
Centennial, CO 80112
January 4, 2017
Re: Long Term Maintenance
Dear Open Space Board;
The City of Englewood Parks, Recreation and Library Department is committed to the long-term
maintenance and management of all Englewood parks and park Infrastructure within the City. The City ol
Englewood allocates funds for the long-term maintenance, repair and replacement of park Infrastructure.
Ongoing maintenance Junctions include: sign maintenance, sign repair/replacement, graffiti removal and
landscape maintenance.
The Parks, Recreation and Library Department ls funded annually through the City of Englewood's
General Fund as part of the core seNices provided to the citizens of the City of Englewood. Maintenance
of the Bellevfew Park Improvement Project is currently included In all long-term maintenance programs
and actlvftfes and will continue to be a part of all such activities Into the future.
I ! :.
I -y g
Director
Parks, Recreation and Library
City of Englewood
Parks & Recreation
303-762-2680
Library
303-762-2560
Broken Tee Golf Course
303-762·2670
Pirates Cove Water Park
303-762-2683
1155 West Oxford Avenue • Englewood, Colorado 80110 • www.englewoodgov.org
~~ City of Englewaod, Colonldo ~r, 201&Budget
A B C CIA•1 CIB-1 D DIIM •1
Fund: c-.lFund
DMalon(•): P_.■ • Parlul 2015 2015 201& 2016
Fimd:02 2010 21111 21112 2013 2014 2015 21115 EalifDalaV■ EtllmaleV■ Budget Vs BudgetVs
Dl\11 • : 1305-1305 Actual Actual Ac:lual Actual AclUat B E■llm■t• 2014 Aotual 2015B 2011&tlfNI• 201s a,
RIIVSlUII
'T._ s $ $ s $ $ s --s
I~ & Pennlll s s s s s s s --s
lint~ s 1,380 $ $ s s . s -s --s
•ChargN for Sen,ica s 19.2113 I 15,504 S 22,348$ 45,709 S 54,828 S 48,671 S 38.558 ( 33.32%) •21.67% s 36,558 I 0.00% I •21.117%
I FlnN & FoffalllllN s s . s s I s s --s
11('1119111Mntlncom ■ s s s s s -s s --$
•Clllw s 3,831 s 12,445 I 5,068 $ 2,041 $ 5,122 S 1,400 I 1,726 { 69.&4-.C.) 23.211'1(, s 1,728 I 0.00% I 23.29%
ILTOlblPnx:eedll s s s s $ -s s ---I
. Transl11n1 In s I s s I s --s
Total"-s 24.274 $ 27,9,49 27414 s 80.550 <18071 s 38.2114 I ,n,I,) 20.311% s 311,284
P■n:e,ugaC"-91 15.14'11, -1.91 2«1.81'11, -20.81'
EJ,pendMe
I P8110M81 $ 1,065,421 $ 1,014,968 $ 953,185 $ 899,748 S 1,044,808 S 1,200,8211 $ 1,181,11113 11.21"' ( 3.24%) s 1,2:k,300 6.23% 2.78%
Commailiell s rll,867 $ 128,5-47 S 159,108 S 1<111,746 S 185,085 S 152,195 S 151,195 I 18.30'1to) ( 0,118%1 s 158,580 ◄JIii% 4.20"-
Ccnnldulll s 562.647 S 567,158 $ 659,377 S 1102.1198 S 540,740 S 1182,3112 s 11112.382 26.19"' 0.00% s 1132,445 ( 7.32%) •7.32'11,
capsal s 73,582 S 78.34,4 S 93,9115 S 88.870 S 101,1158 $ 101,788 S 101,7"8 I 0.19%1 o.ou,r. $ 1211,477 27.23% 27.23%
OetilSer.ric■ s I I s s
Transllll'Out s s s -s s
T Olal Ellpe,dlure s 1,79i.497 s 1,'iiiii,011 $ 1l65,643 s 1.~1.liiio s J.@tz.sto s 2,137,252 $ 2.oi7.@ll j 12.~ I ~u.aN1
Percnage Change
1.lluilgl,ll2DII Ouagot,P-11'<1 _,:m_Pana.llllll Bulga-• +rt: ,..,, 1/Zl/2017 9:38 Nd
9. Evidence of property ownership/legal access {legal documentation}
ArapaMAP 3.6.2
J!mwl ,_. I..S!!im~
EAteradclnlal "
(4900111111h~atrwt
O(i!JGetMdtaalalo
Typq "'an ocldrau,
U,VUI\IPll,alnlol
PQlenl&ll fflllcha wll 1111
dlapl0pellrllhl&a111a
Clckun afflllldlsl addntis
la ,-,, difacsl)' Ill•
II •n CIRd 1111111:11,a111111aunct
)QoJ 11111)' ... Hudl"" ~
by p,nmgo.. Sun:ftllUUDn
lly~'G111Add,.,.fr111r
lnlor,t,UiDn lot 11,a -•s
..is11erullad111Wa
,a locllllld
There _,. mll!Uplo IIOttltlle
INlebU, TIU! top ano IIU -
&DClffledto,
4IOO S rm IIJIII! 5T (o,, ... ,
_.., _______ .._ ..... ___ ..
f I •. ,/'.I ~ t"'"""-,
UCJ
Print Map
111111 IO dllplay on Mlp:
IE.nler a M1p Tolle Here
Crellle~J __
,, _
11&0 Fl
Map Size
@8.5"xU"(ltrJ
On•x t'r(BJ
0 l7" x ll" (CJ
024°xl6"'(D)
"'3
~01'1: ,,
~
http://gis.arapahoegov.com/arapamap/
:
usu ,.,..._,.,,.
o.u
Oriutlltion
.•: ii;~11
• • l'I --------:______ . ..
~~
ii ::
Englewood __-.-J .~I..-~ ..... _,. ,_,,~~ ~ ~ '""'-~"'
J pi:
c~
P•lc
Scale RD Dlsplay on Map
11 m9 El
lia Flt Prine to Pag ■ u
t Lob JI" 31' J1.III" N
•..., JWll'll.lrw
'-
I
I
c R ::
1
~
' ~
' "·
V-
&!J9iMAP
11/4/2016
10. Other
• 2017 Master Plan; page 38
• Belleview Park Aerial Maps (2)
REVAMP OUR PARKS
As the numberofresidents In the community and interest In an active lifestyle Increase, the immediate priority is to improve
the existing parlls so that they can withstand additional use pressures. Many of Englewood's older parks need upgrades
or enhancements to meet current recreational and aesthetic needs and trends, and increase resident's satisfaction levels.
This will be key at popular parks such as Cushing, Miller, Belleview, Jason, Centennial, Romans, and Rotolo.
Most of the facility replacements and upgrades recommended in the 2006 Plan remain top priorities. System -wide
enhancements at most parks should include:
l. Playground upgrades, shelters, restrooms, and open space and natural areas (where not already completed).
2. ADA compliant walkways, curbs, and restrooms.
3. Replacement of diseased/dying and previously removed shade trees and ornamental plantings . Street trees along
park frontages are especially needed.
4. Application oF Crime Prevention Through Environmental Design (CPTED) principles, which will help improve public
sarety.
s. Completion of Irrigation system upgrades. The current Irrigation system Is more than 50 years old and Is becoming a
major maintenance burden with continuous repairs needed. Additionally, the system is highly Inefficient In its water
use compared to the technology available today. Replacing Irrigation throughout the entire park system Is a highly
expensive undertaking, but one that should be anticipated in a capital replacement program. At the current time,
the Parks Department Is in the process of replacing valves and heads for irrigation in all parks.
6. Moblllty improvements are needed to ensure that access ts equitable and good connectivity to parks is provided.
The City should complete sidewalk gaps and improve crosswalks and on-street bike lanes and curb cuts within 500
feet of every park. Some parks, like Barde and Baker Parks, have no crosswalks or pedestrian safely Improvements
In the surrounding neighborhood.
The top three priorities for major park redesigns Include Cushing, MIiier, and Jason Parks, because of the parks needs and
greatest appeal to the mmmunity. All major park renovations will undergo additional design and feaslbl\ity studies beyond
this Master Plan and wlll need to Include additional public Input opportunities.
38 CITY OF ENGLEWOOD PARKS ANO RECREATION MASTER PLAN DRAFT
Belleview Park 2 of 3
11ll11vl11w Park 3 of 3