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HomeMy WebLinkAbout2016 Ordinance No. 014ORDINANCE NO. 4 SERIES OF 2016 BY AUTHORITY COUNCIL BILL NO. 11 INTRODUCED BY COUNCIL MEMBER GILLIT AN ORDINANCE AMENDING TITLE 2, CHAPTER 14, OF THE ENGLE WOOD MUNICIPAL CODE 2000 PERTAINING TO THE BUDGET ADVISORY COMMITTEE. WHEREAS, the City Council of the City of Englewood, Colorado established a Budget Advisory Committee by the passage of Ordinance No. 16, Series of 2013; and WHEREAS, Title 2, Chapter 14, EMC contained a sunset provision which terminates the Budget Advisory Committee in three years unless City Council renews the Budget Advisory Committee; and WHEREAS, the Englewood City Council has reviewed the Budget Advisory Committee, recommended some changes and wishes to extend the Committee until May 31, 2017. •NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 2, Chapter 14, of the Englewood Municipal Code 2000 to read as follows: BUDGET ADVISORY COMMITTEE 2-14-1: Purpose. The Budget Advisory Committee (BAC) is established by Council and the City Manager to advise the City on the development, implementation, and evaluation of the annual City Budget. Participation in Budget Advisory Committee is an opportunity not only to advise on the prioritization of how City tax dollars are spent, but also to advise policymakers in their decision­ making process in an open and transparent process. 2-14-2: Composition and Membership. The Committee will be comprised of five (5) members appointed by City Council4 aad a aae ,,ating GotHleil liaisoe. 2-14-3: Terms of Members. l Members will be appointed to overlapping terms of three (3) years. The City Council shall make appointments to fill vacancies for unexpired terms. 2-14-4: Compensation. A.The members of the Committee shall serve without compensation. B.Reasonable expenses directly related to performing the duties of the Committee shall be allowed. 2-14-5: Powers and Duties. The Budget Advisory Committee shall have the following powers and duties: A.The Committee shall meet at least once each month at a time to be established by the City Manager. The Budget Advisory Committee meetings shall be open to the public and recorded in the same manner as other boards and commissions B.At the start of each budget year the City Manager shall meet with the Budget Advisory Committee and shall review projections of major revenue sources and expenditures. C.The City Manager and the Director of Finance and Administrative Services shall work with the Budget Advisory Committee to establish budget guidelines for the coming year. D.Each department shall present its budget to the Revenue and Budget, Manager, the Director of Finance and Administrative Services, the City Manager and Budget Advisory Committee. Said meetiags shall be 0fleB to the fll:!blie aed feeorded in the same maRnef as ether boaffls aael eemmissioes. E.Annual capital improvement recommendations shall be made only by the Planning and Zoning Commission as required by the Englewood Home Rule Charter not the Budget Advisory Committee. F.Once the budgets have been reviewed and have incorporated requests for new programs and/or personnel authorized by the City Man ager, the Budget Advisory Committee shall submit a written report of its findings and recommendations (BAC Report) at least annually. The BA-C Re130rt shall be deli,.•ereei to Col:Hleil flrler te tho p1::1blie hearieg regaFelieg tho b1:1dget. 2-14-6: Appointment of Officers and Adoption of Rules. A.The Committee shall organize, adopt administrative rules and procedures and elect from its members such officers as it shall deem necessary to accomplish its purposes. Officers of the Committee shall be elected for one-year (I} terms. No officer shall serve in the same capacity for more than two (2) consecutive terms. 2 B.The chairperson may appoint such standing or special sub-committees from the membership of the Committee as the Committee shall detennine necessary or useful in carrying out its purposes and powers. The purpose, term and members of each sub­ committee shall be determined by the chairperson. 2-14-7: Sunset Provision. The Budget Advisory Committee and the provisions of Title 2, Chapter 14, shall terminate iB three (3) years on May 3 I. 2017, unless the Committee and the provisions of Title 2, Chapter 14, are renewed by Council ordinance. Introduced, read in full, and passed on first reading on the 14th day of March, 2016. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 17th day of March, 2016. Published as a Bill for an Ordinance on the City's official website beginning on the 16th day of March, 2016 for thirty (30) days. Read by title and passed on final reading on the 4th day of April, 2016. Published by title in the City's official newspaper as Ordinance No. !1, Series of 2016, on the 7th day of April, 2016. Published by title on the City's official website beginning on the 6th day of April, 2016 for thirty (30) days. This Ordinance shall take effect thirty (30) days after publication following final passage. I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is , ,tfu,e copy of the Ordinance passed on final reading and published by title as Ordinance No. /..f' Series of 2016 . 3 COUNCIL COMMUNICATION Date Agenda Item Subject April 4, 2016 9bii Modification to the Budget Advisory Committee Ordinance- 2nd Reading Initiated By Staff Source Department of Finance and Administrative Services Eric A. Keck, City Manager PREVIOUS COUNCIL ACTION City Council and staff established Ordinance No. 16, Series of 2013 that amended Title 2 of the Englewood Municipal Code 2000 by adding a new Chapter 14 establishing a Budget Advisory Committee. This ordinance contained a sunset provision after three years. Council studied this matter at its 25 January 2016 Study Session. RECOMMENDED ACTION Staff recommends Council approve a bill for an ordinance, on second reading, that the sunset provision be extended to 31 May 2017; that the Section 2-14-2 be amended to remove a Cou ncil liaison; and that the Powers and Duties section reflect the accompanying ame ndments to the ordinance. CKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED At the November 2, 2015 Study Session, the Budget Advisory Committee met with City Council to discuss the Committee's roles and duties. The consensus of City Council during the study session was to establish the Budget Advisory Committee as a permanent committee. At the December 15, 2015 and the January 19, 2016 Budget Advisory Committee meetings, the members reviewed and discussed changes to the existing ordinance language. At the January 25, 2016 City Council Study Session, the Council reviewed and discussed the changes to the proposed Budget Advisory Committee's work on the ordinance and desired that the Budget Advisory Committee be extended for one year. FINANCIAL IMPACT The recommended changes do not have a financial impact to the City . . T OF ATTACHMENTS Proposed changes to Ordinance No. 16, Series of 2013 COUNCIL COMMUNICATION 6 Date Agenda Item Subject March 14, 2016 11ai Modification to the Budget Advisory Committee Ord inance Initiated By Staff Source Department of Finance and Administrative Services Eric A. Keck, City Manager PREVIOUS COUNCIL ACTION City Council and staff established Ordinance No. 16, Series of 2013 that amended Title 2 of the Englewood Municipal Code 2000 by adding a new Chapter 14 establishing a Budget Advi sory Committee. This ordinance contained a sunset provision after three years. Council studied this matter at its 25 January 2016 Study Session. RECOMMENDED ACTION Staff recommends Council approve a bill for an ordinance approving that the sunset provision be extended to 31 May 2017; that the Section 2-14-2 be amended to remove a Council liaison; and that the Powers and Duties section reflect the acco mpanying amendments to the ordinance. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED the November 2, 2015 Study Session, the Budget Advisory Committee met with City Council to · cuss the Committee's roles and duties. The consensus of City Council during the study session was to establish the Budget Advisory Committee as a permanent committee. At the December 15, 2015 and the January 19, 2016 Budget Advisory Committee meetings, the members reviewed and discussed changes to the existing ordinance language. At the January 25, 2016 City Council Study Session, the Council reviewed and discussed the changes to the proposed Budget Advisory Committee's work on the ordinance and desired that the Budget Advisory Committee be extended for one year. FINANCIAL IMPACT The recommended changes do not have a financial impact to the City. LIST OF ATTACHMENTS ]posed changes to Ordinance No. 16, Series of 2013