HomeMy WebLinkAbout2016 Ordinance No. 027•
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.. ORDINANCE NO. rJ_ 7
SERIES OF 2016
BY AUTHORITY
COUNCIL BILL NO. 25
lNTRODUCEDBYCOUNCIL
MEMBER GILLIT
AN ORDINANCE AUTHORJZING ACCEPTANCE OF A GRANT FROM THE STATE OF
COLORADO AND AUTHORJZING THE CITY OF ENGLEWOOD, AS TIIE FISCAL AGENT
FOR THE PEACE OFFICER STANDARDS AND TRAINING BOARD GREATER METRO
REGION TRAINING COMMITTEE.
WHEREAS, the Peace Officer Standards and Training Board (POST) of the Office of the
Colorado Attorney General has the primary mission to establish and maintain the standards for
peace officer training and certification that are relevant, realistic and responsive to an ever-
changing world; and
WHEREAS, this Grant is for the City to assist the State in fulfilling its responsibility of
providing professional quality training programs to Colorado peace officers who risk their lives
every day in the normal course of their duties and are expected to make quick and difficult health
and safety decisions that are in the best interests of the citizens of Colorado; and
WHEREAS, the Greater Metro Region, of which the Englewood Police Department is a
voting member, provides low-cost and free training to the members of the Greater Metro Region
as well as scholarships to those agencies that could not otherwise afford the training; and
WHEREAS, one of the requirements for each region is that a Fiscal Agent be established so
that disbursement of training dollars can be issued to vendors or local law enforcement agencies.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. . The City Council of the City of Englewood, Colorado hereby authorizes the
acceptance of the grant from the State of Colorado to act as the Fiscal Agent on behalf of the Peace
Officer Standards and Training Board (POST) Greater Metro Region Training Committee for the
July 1, 2016 fiscal year ending June 30, 2017, attached hereto as Exhibit l.
Section 2. The Chief of Police is hereby authorized to sign the POST Grant for the Greater Metro
Regional Training Committee.
Introduced, read in full, and passed on first reading on the 18th day of July, 2016.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 21st day of
July, 2016 .
Published as a Bill for an Ordinance on the City's official website beginning on the 20th day of
July, 2016 for thirty (30) days.
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Read by title and passed on final reading on the 1st day of August, 2016.
Published by title in the City's official newspaper as Ordinance No� Series of 2016, on
the 4th day of August, 2016.
Published by title on the City's official website beginning
August, 2016 for thirty (30) days.
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is �tpt/! copy of the Ordinance passed on final reading and published by
title as Ordinance No. ff.._/Series of 2016.
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STATE OF COLORADO DEPARTMENT OF LAW Grant Agreement with CITY OF ENGLEWOOD TABLE OF CONTENTS Routinir # CMS#
1. PARTIES .................................................................................................................................................. 1 2. EFFECTIVE DATE AND NOTICE OF NONLIABILITY ..................................................................... l
3. RECITALS ................................................................................................................................................ 1
4.DEFINITIONS ......................................................................................................................................... 2
6. TERM ........................................................................................................................................................ 3
6. STATEl\mNT OF WORK ........................................................................................................................ 3
7. PAY!IAENTS TO GRANTEE ................................................................................................................... 3
8.REPORTING-NOTIFICATION ............................................................................................................ 49. GRANTEE RECORDS ............................................................................................................................. 6 10. CONFIDENTIAL INFORMATION-STATE RECORDS ..................................................................... 6
11. CONFLICTS OF INTEREST ................................................................................................................ 6
12.REPRESENTATIONS AND WARRANTIES ....................................................................................... 61? T?-T�T_TP..,�NCE.... ... . .. ' ... .. .. .. .................... , . ······ .... , . ... . .. � . ' ..... ... 7
14. BREACH ................................................................................................................................................. 8 15. REl\mDIES ............................................................................................................................................ 9
16. NOTICES and REPRESENTATIVES ................................................................................................ 11
17. RIGHTS IN DATA. DOCUMENTS, AND CO:MPUTER SOFrWARE ............................................. 11 18. GOVERN?v:IENTAL IMM"UNITY ........................................................................................................ 1119. STATEWIDE GRANT MANAGEMENT SYSTEM ........................................................................... 11
20.GENERAL PROVISIONS ................................................................................................................... 12
21.COLORADO SPECIAL PROVISIONS ............................................................................................... 1622. SIGNATURE PAGE ............................................................................................................................ 18 EXllIBIT A-STATEMENT OF WORK ................................................................................................. .Al
EXlilBIT B • APPUCATION ................................................................................................................... Bl
EXlilBIT C -OPTION LETI'ER ............................................................................................................... Cl
1.PARTIES
This Grant Agreement (hereinafter called "Grant''} is entered into by and between City of Englewood
(hereinafter called "Grantee"}, and the STATE OF COLORADO acting by and through the Department of
Law (hereinafter called the "State or DOL''}.
2.EFFECTIVE DATE AND NOTICE OF NONLIABILITY
This Grant shall not be effective or enforceable until it is approved and signed by the Colorado State
Controller or designee (hereinafter called the "Effectjve Date"}. The State shall not be liable to pay or
reimburse Grantee for any performance hereunder, including. but not limited to costs or expenses incurred, or
be bound by any provision hereof prior to the Effective Date.
3.RECITALS
A.Authority, Appropriation, and Approval
Autho rity to enter into this Grant exists in C.R.S. 24-31-310 and funds have been budgeted,
appropriated and otherwise made available pursuant to C.R.S. 42-3-304 (24) and a
sufficient unencumbered balance thereof remains available for payment. Required approvals,
clearance and coordination have been accomplished from and with appropriate agencies.
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E X H I B I T 1 7
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B.Consideration
The Parties acknowledge that the mutual promises and covenants contained herein and
other good and valuable consideration are sufficient and adequate to support this Grant.
C.Purpose
The purpose of this Grant is to engage the services of the Grantee to assist the D0L with its
statutory responsibility of providing quality law enforcement training and safety courses to
Colorado peace officers.
D.ReferencesAll references in this Grant to sections (whether spelled out or using the § symbol),
subsections, exhibits or other attachments, are references to sections, subsections, exhibits or
other attachments contained herein or incorporated as a part hereof, unless otherwise noted.
4.DEFINITIONS
The following terms as used herein shall be construed and interpreted BS follows:
A.Budget
"Budget" means the budget for the Work described in Exhibit A and B.
B.Evaluation
"Evaluation" means the process of e:iramioiDB Grantee's Work and rating is based on criteria
established in §6 and Exhibit A and B.
C.Exhibits and other Attachments
The following are attached hereto and incorporated by reference herein: Exhibit A· �Statement of Work), Exhibit B (Application), and Exhibit C (Option Letter).
D.Goods
"Goods" means tangible material acquired, produced, or delivered by Grantee either
separately or in conjunction with the Services Grantee renders hereunder.
E.Grant
"Grant" means this Grant, its terms and conditions, attached exhibits, documents
incorporated by reference under the terms of this Grant, and any future modifying
agreements, exhibits, attachments or references incorporated herein pursuant to Colorado
State law, Fiscal Rules, and State Controller Policies.
F.Grant Funds
"Grant Funds" means available funds payable by the State to Grantee pursuant to this
Grant.
G.Party or Parties
"Party" means the State or Grantee and "Parties" means both the State and Grantee.
H.Program
''Program" means the POST Region Law Enforcement Training grant program that
provides the funding for this Grant.
L Review
"Review" means e1ramining Grantee's Work to ensure that it is adequate, accurate, correct
and in accordance with the criteria established in §6 and Exhibit A and B.
J.Services
"Services" means the required services to be performed by Grantee pursuant to this Grant.
K.Subgrantee
"Sub grantee" means third-parties, if any, engaged by Grantee to aid in performance of its
obligations.
LWork
"Work" means the tasks and activities Grantee is required to perform to fulfill its obligations
under this Grant and Exhibit A and B, including the performance of the Services and
delivery of the Goods.
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M.Work Product
'Work Product" means the tangible or intangible results of Grantee;s Work, including, but
not limited to, software, research, reports, studies, data, photographs, negatives or other
finished or unfinisbed documents, drawings, models, surveys, maps, materials, or work
product of any type, including drafts.
5.TERM
A.Initial Term-Work Commencement
The Parties respective performances under this Grant shall commence on the later of either
the Effective Date or July 1, 2016. Thia Grant shall terminate on June 30, 2017 unless
sooner terminated or further extended as specified elsewhere herein.
6.STATEMENT OF WORK
A.Completion
Grantee shall complete the Work and its other obligations as described herein and in
Exhibit A and Bon or before June 30, 2017. The State shall not be liable to compensate
Grantee for any Work performed prior to the Effective Date or after the termination of this
Grant.
B.Goods and Services
Grantee shall procure Goods and Services necessary to complete the Work. Such
procurement shall be accomplished using the Grant Funds and shall not increase the
maximum amount payable hereunder by the State.
<..:. Employees
All persons employed by Grantee or Subgrantees shall be considered Grantee's or
Subgrantees' employee(s) for all purposes hereunder and shall not be employees of the State
for any purpose as a result of this Grant.
7.PAYMENTS TO GRANTEE
The State shall, in accordance with the provisions of this §7, pay Grantee in the following amounts and
using the methods set forth below:
A.Maximum Amount
The maximum amount payable under this Grant to Grantee by the State is $513,397.50 as
determined by the State from available funds. Grantee agrees to provide any additional
funds required for the successful completion of the Work.
B.Payment
i.Advance, Interim and Final Payments
A:D.y advance payment allowed under this Grant or in Exhibit A shall comply with State
Fiscal Rules and be made in accordance with the provisions of this Grant or such
Exhibit. Grantee shall initiate any payment requests by submitting invoices to the State
in the form and manner set forth and approved by the State. ii.Interest
The State shall fully pay each invoice within 45 days of receipt thereof if the amount
invoiced represents performance by Grantee previously accepted by the State.
Uncontested amounts not paid by the State within 46 days may, if Grantee so requests,
bear interest on the unpaid balance beginning on the 46th day at a rate not to exceed one
percent per month until paid in full; provided, however, that interest shall not accrue on
unpaid amounts that are subject to a good faith dispute. Grantee shall invoice the State
separately for accrued interest on delinquent amounts. The billing shall reference the
delinquent payment, the number of day's interest to be paid and the interest rate.
iii.Available Funds-Contingency-Termination
The State is prohibited by law from making fiscal commitments beyond the term of the
State's current fiscal year. Therefore, Grantee's compensation is contingent upon the
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continuing availability of State appropriations as provided in the Colorado Special
Provisions, set forth below. H federal funds are used with this Grant in whole or in part,
the State's performance hereunder is contingent upon the continuing availability of such
funds. Payments pursuant to this Grant shall be made only from available funds
encumbered for this Grant and the State's liability for suc h payments shall be limited to
the amount remaining of such encumbered funds. If State or federal funds are not
appropriated, or otherwise become unavailable to fund this Grant, the State may
immediately terminate this Grant in whole or in part without further liability in
accordance with the provisions herein.
iv.Erroneous Payments
At the State's sole discretion, payments made to Grantee in error for any reason,
including, but not limited to overpayments or improper payments, and unexpended or
excess funds received by Grantee, may be recovered from Grantee by deduction from
subsequent payments under this Grant or other Grants, grants or agreements between
the State and Grantee or by other appropriate methods and collected as a debt due to the
State. Suc h funds shall not be paid to any person or entity other than the State.
C.Use of Funds
Grant Funds shall be used only for eligible costs identified herein and/or in the Budget.
Grantee may adjust budgeted expenditure amounts up to 10% within each line item of said
Budget without approval of the State. Adjustments in exceSB of 10% shall be authorized by
the State in an amendment to this Grant. The State's total consid eration shall not exceed the
maximum amount shown herein.
8.REPORTING -NOTIFICATION
Reports, Evaluations, and Reviews required under this §8 shall be in accordance with the procedures of and
in such form as prescribed by the State and in accordance with §19, if applicable.
A.Per formance, Progress, Personnel, and Funds
State shall submit a report to the Grantee upon expiration or sooner termination of this
Grant, containing an Evaluation and Review of Grantee's performance and the final status of
Grantee's obligations hereunder. In addition, Grantee shall comply with all reporting
requirements, if any, set forth in Exhibit A.
B.Litigation Reporting
Within 10 days after being served with any pleading in a legal action filed with a court or
9dministrative agency, related to this Grant or which may affect Grantee's ability to perform
its obligations hereunder, Grantee shall notify the State of such action and deliver copies of
such pleadings to the State's principal representative as identified herein. lithe State's
principal representative is not then serving, such notice and copies shall be delivered to the
Executive Director of Department of Law.
C.Performance Outside the State of Colorado and/or the United States
[Not applicable if Grant Funds include any federal funds] Following the Effective
Date, Grantee shall provide written notice to the State, in accordance with §16 (Notices and
Representatives), within 20 days of the earlier to occur of Grantee's decision to perform, or
its execution of an agreement with a Subgrantee to perform, Services outside the State of
Colorado and/or the United States. Such notice shall specify the type of Services to be
performed outside the State of Colorado and/or the United States and the reason why it is
necessary or advantageous to perform such Services at such location or locations. All noti ces
received by the State pursuant to this §8.C shall be posted on the Colorado Department of
Personnel & Administration's website. Knowing failure by Grantee to provide notice to the
State under this §8.C shall cons titute a material breach of this Grant.
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D. Noncompliance
Grantee's failure to provide reports and notify the State in a timely manner in accordance
with this §8 may result in the delay of payment of funds and/or termination as provided
under this Grant.
E. Subgrants
Copies of any and all subgrante entered into by Grantee to perform its obligations hereunder
shall be submitted to the State or its principal representative upon request by the State. Any
and all subgrants entered into by Grantee related to its performance hereunder shall comply
with all applicable federal and state laws and shall provide that such subgrants be governed
by the laws of the State of Colorado.
9. GRANTEE RECORDS
Grantee shall make, keep, maintain and allow inspection and monitoring of the following records:
A. Maintenance
Grantee shall make, keep, maintain, and allow inspection and monitoring by the State of a
complete file of all records, documents, communications, notes and other written materials,
electronic media files, and communications, pertaining in any manner to the Work or the
delivery of Services (including, but not limited to the operation of programs) or Goods
hereunder. Grantee shall maintain such records (the Record Retention Period) until the last
to occur of the following: (i) a period of three years after the date this Grant is completed or
terminated, or (ii) final payment is made hereunder, whichever is later, or (iii) for such
--.!:-.:...--fr.er period as may be ne.cessacy to resolve any pendhg :ndt:;.-rs, or {h·} if an audit is
occurring, or Grantee has received notice that an audit is pending, then until such audit has
been completed and its findings have been resolved (the "Record Retention Period'').
B. Inspection
Grantee shall permit the State, the federal government and any other duly authorized agent
of a governmental agency to audit, inspect, examine, excerpt, copy and/or transcribe
Grantee's records related to this Grant during the Record Retention Period for a period of
three years following termination of this Grant or final payment hereunder, whichever is
later, to assure compliance with the terms hereof or to evaluate Grantee's performance
hereunder. The State reserves the right to inspect the Work at all reasonable ti.mes and
places during the term of this Grant, including any extension. Hthe Work fails to conform to
the requirements of this Grant, the State may require Grantee promptly to bring the Work
into conformity with Grant requirements, at Grantee's sole expense. If the Work cannot be
brought into conformance by re-performance or other corrective measures, the State may
require Grantee to take necessary action to ensure that future performance conforms to
Grant requirements and exercise the remedies available under this Grant, at law or inequity
in lieu of or in conjunction with such corrective measures.
C. Monitoring
Grantee shall permit the State, the federal government, and other governmental agencies
having jurisdiction, in their sole discretion, to monitor all activities conducted by Grantee
pursuant to the terms of this Grant using any reasonable procedure, including, but not
limited to: internal evaluation procedures, examination of program data, special analyses,
on-site checking, formal audit examinations, or any other procedures. All monitoring
controlled by the State shall be performed in a manner that shall not unduly interfere with
Grantee's performance hereunder.
D. Final Audit Report
If an audit is performed on Grantee's records for any fiscal year covering a portion of the
term of this Grant, Grantee shall submit a copy of the final audit report to the State or its
principal representative at the address specified herein.
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10.CONFIDENTIAL INFO RMATION-STATE RECORDS
Grantee shall comply with the provisions of this §10 if it becomes privy to confidential information in
connection with its performance hereunder. Confidential information. includes, but is not necessarily
limited to, state records, personnel records, and information concerning individuals.
A.Confidentiality
Grantee shall keep all State recor ds and information confidential at all times and to comply
with all laws and regulations concerning confidentiality of information. Any request or
demand by a third party for State records and information in the possession of Grantee shall
be immediately forwarded to the State's principal representative.
B.Notification
Grantee shall notify its agent, employees, Subgrantees, and assigns who may come into
contact with State records and confidential information that each is subject to the
confidentiality requirements set forth herein, and shall provide each with a written
explanation of such requirements before they are permitted to access such records and
information.
C.Use, Security, and Retention
Confidential information of any kind shall not be distributed or sold to any third party or
used by Grantee or its agents in any way, except as authorized by this Grant or approved in
writing by the State. Grantee shall provide and maintain a secure environment that ensures
confidentiality of all State records and other confidential information wherever located.
Confidential information shall not be retained in any files or otherwise by Grantee or its
a.gents, except as permitted' in this Grant or approved in writing by the State.
D.Disclosure-Liability
Disclosure of State records or other confidential information by Grantee for any reason may
be cause for legal action by third parties against Grantee, the State or their respective
agents. Grantee shall indemnify, save, and hold harmless the State, its employees and
agents, against any and all claims, damages, liability and court awards including costs,
expenses, and attorney fees and related costs, incurred as a result of any act or omission by
Grantee, or its employees, agents, Subgrantees, or assignees pursuant to this §10.
11.CONFLICTS OF INTEREST
Grantee shall not engage in any business or personal activities or practices or maintain any relationships
which conflict in any way with the full performance of Grantee's obligations hereunder. Grantee
acknowledges that with respect to this Grant, even the appearance of a conflict of interest is harmful to
the State's interests. Absent the State's prior written approval, Grantee shall refrain from any practices,
activities or relationships that reasonably appear to be in conflict with the full performance of Grantee's
obligations to the State hereunder. If a conflict or appearance exists, or if Grantee is uncertain whether a
conflict or the appearance of a conflict of interest exists, Grantee shall submit to the State a disclosure
statement setting forth the relevant details for the State's consideration. Failure to promptly submit a
disclosure statement or to follow the State's direction in regard to the apparent conflict constitutes a
breach of this Grant
12.REPRESENTATIONS AND WARRANTIES
Grantee makes the following specific representations and warranties, each of which was relied on by the
State in entering into this Grant.
A.Standard and Manner of Performa nce
Grantee shall perform its obligations hereunder in accordance with the highest standards of
care, skill and diligence in the industry, trades or profession and in the sequence and manner
set forth in this Grant.
B.Legal Authority-Grantee and Grantee's Signatory
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Grantee warrants that it possesses the legal auth ority to enter into this Grant and that it
has taken all actions required by its procedures, by-laws, and/or applicable laws to exercise
that authority, and to lawfully authorize its undersigned signatory to execute this Grant, or
any part thereof, and to bind Grantee to its terms. If requested by the State, Grantee shall
provide the State with proof of Grantee's authority to enter into this Grant within 15 days of
receiving such request.
C.Licenses, Permits, Etc.
Grantee represents and warrants that as of the Effective Date it has, and that at all times
during the term hereof it shall have, at its sole expense, all licenses, certifications, approvals,
insurance, permits, and other authorization required by law to perform its obligations
hereunder. Grantee warrants that it shall maintain all necessary licenses, certifications,
approvals, insurance, permits, and other authorizations required to properly perform this
Grant, without reimbursem ent by the State or other adjustment in Grant Funds.
Additionally, all employees and agents of Grantee performing Services under this Grant
shall hold all required licenses or certifications, if any, to perform their responsibilities.
Grantee, if a foreign corporation or other foreign entity transacting business in the State of
Colorado, further warrants that it currently has obtained and shall maintain any applicable
certificate of authority to transact business in the State of Colorado and has designated a
registered agent in Colorado to accept service of process. Any revocation, withdrawal or non
renewal of licenses, certifications, approvals, insurance, permits or any such similar
requirements necessary for Grantee to properly perform the terms of this Grant shall be
· !:.eemed·to b� a material breach by Grantee and constitute gi·ounds for tA:!rmination of this
Grant.
13.INSURANCE
Grantee and its Subgrantees shall obtain and maintain insurance as specified in this section at all times
during the term of this Grant: AU policies evidencing the insurance coverage required hereunder shall be
issued by insurance companies satisfactory to Grantee and the State.
A.Grantee
i.Public Entities
H Grantee is a "public entity" within the meaning of the Colorado Governmental
Immunity Act, CRS §24-10-101, et seq., as amended (the "GIA'), then Grantee shall
maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is neces sary to meet its liabilities under the GIA.
Grantee shall show proof of such insuran ce satisfactory to the State, if requested by the
State. Grantee shall require each Grant with Subgrantees that are public entities,
providing Goods or Services hereunder, to include the insurance requirements nec essary
to meet Subgrantee's liabilities under the GIA.
ii.Non-Public Entities
If Grantee is not a "public entity" within the meaning of the GIA, Grantee shall obtain
and maintain during the term of this Grant insurance coverage and policies meeting the
same requirements set forth in §13(B) with respect to Subgrantees that are not "public
entities".
B.Grantee and Subgra ntees
Grantee shall require each Grant with Sub grantees, other than those that are public entities,
providing Goods or Services in connection with this Grant, to include insurance requirements
substantially similar to the following:
i.Worker's Compensation
Worker's Compensation Insurance as required by State statute, and Employer's Liability
Insurance covering all of Grantee and Subgrantee employees acting within the course
and scope of their employment.
ii.General Liability
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Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93
or equivalent, covering premises operations, fire damage, independent contractors,
products and completed operations, blanket contractual liability, personal injury, and
advertising liability with minimum limits as follows: (a) $1,000,000 each occurrence; (b)
$1,000,000 general aggregate; (c) $1,000,000 products and completed operations
aggregate; and (d) $50,000 any one fire. If any aggregate limit is reduced below
$1,000,000 because of claims made or paid, Subgrantee shall immediately obtain
additional insurance to restore the full aggregate limit and furnish to Grantee a
certificate or other document satisfactory to Grantee showing compliance with this
provision.
iiL Automobile Liability
Automobile Liability Insurance covering any auto (including owned, hired and non
owned autos) with a minimum limit of $1,000,000 each accident combined single limit.
iv. Additional Insured
Grantee and the State shall be named as additional insured on the Commercial General
Liability and Automobile Liability Insurance policies (leases and construction Grants
require additional insured coverage for completed operations on endorsements CG 2010
11/85, CG 2037, or equivalent).
v.Primacy of Covera ge
Coverage required of Grantee and Sub grantees shall be primary over any insurance or
self-insurance program carried by Grantee or the State.
vt-i.'lancellation
The above insurance policies shall include provisions preventing cancellation or non
renewal without at least 45 days prior notice to the Grantee and Grantee shall forward
such notice to the State in accordance with §16 (Notices and Representatives) within
seven days of Grantee's receipt of such notice.
vii.Subrogation Waiver
All insurance policies in any way related to this Grant and secured and maintained by
Grantee or its Subgrantees as required herein shall include clauses stating that each
carrier shall waive all rights of recovery, under subrogation or otherwise, against
Grantee or the State, its agencies, institutions, organizations, officers, agents,
employees, and volunteers.
C.Certificates
Grantee and all Subgrantees shall provide certificates showing insurance coverage required
hereunder to the State within seven business days of the Effective Date of this Grant. No
later than 15 days prior to the expiration date of any such coverage, Grantee and each
Subgrantee shall deliver to the State or Grantee certificates of insurance evidencing
renewals thereof. In addition, upon request by the State at any other time during the term of
this Grant or any subgrant, Grantee and each Subgrantee sh all, within 10 days of such
request, supply to the State evidence satisfactory to the State of compliance with the
provisions of this §13.
14.BREACH
A.Defined
In addition to any breaches specified in other sections of this Grant, the failure of either
Party to perform any of its material obligations hereunder, in whole or in part or in a timely
or satisfactory manner, constitutes a breach. The institution of proceedings under any
bankruptcy, insolvency, reorganization or similar law, by or against Grantee, or the
appointment of a receiver or similar officer for Grantee or any of its property, which is not
vacated or fully stayed within 20 days after the institution or occurrence thereof, shall also
constitute a breach.
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B.Notice and Cure Period
In the event of a breach, notice of such shall be given in writing by the aggrieved Party to the
other Party in the manner provided in §16. If such breach is not cured within 30 days of
receipt of written notice, or if a cure cannot be completed within 30 days, or if cure of the
breach has not begun within 30 days and pursued with due diligence, the State may exercise
any of the remedies set forth in §15. Notwithstanding anything to the contrary herein, the
State, in its sole discretion, need not provide advance notice or a cure period and may
immediately terminate this Grant in whole or in part if reasonably necessary to preserve
public safety or to prevent immediate public crisis.
15.REMEDIES
If Grantee is in breach under any provision of this Grant, the State shall have all of the remedies listed in
this § 15 in addition to all other remedies set forth in other sections of this Grant following the notice and
cure period set forth in §14(B). The State may exercise any or all of the remedies available to it, in its
sole discretion, concurrently or consecutively.
A.Termination for Cause and/or Breach
If Grantee fails to perform any of its obligations hereunder with such diligence as is required
to ensure its completion in accordance with the provisions of this Grant and in a timely
manner, the State may notify Grantee of such non-performance in accordance with the
provisions herein. If Grantee thereafter fails to promptly cure such non-performance within
the cure period, the State, at its option, may terminate this entire Grant or such part of this
. '1ptnt qs to which th�re has been delay o� R failure to prorun·ly perform. E.xr.rcise by the State
of this right shall not be deemed a breach of its obligations hereunder. Grantee shall
continue performance of this Grant to the extent not terminated, if any.
i.Obligations and Rights
To the extent specified in any termination notice, Grantee shall not incur further
obligations or render further performance hereunder past the effective date of such
notice, and shall terminate outstanding orders and subcontracts with third parties.
However, Grantee shall complete and deliver to the State all Work, Services and Goods
not cancelled by the termination notice and may incur obligations as are necessary to do
so within this Grant's terms. At the sole discretion of the State, Grantee shall assign to
the State all of Grantee's right, title, and interest under such terminated orders or
subcontracts. Upon termination, Grantee shall take timely, reasonable and necessary
action to protect and preserve property in the possession of Grantee in which the State
has an interest. All materials owned by the State in the possession of Grantee shall be
immediately returned to the State. All Work Product, at the option of the State, shall be
delivered by Grantee to the State and shall become the State's property.
ii.Payments
The State shall reimburse Grantee only for accepted performance up to the date of
termination. n: after termination by the State, it is determined that Grantee was not in
breach or that Grantee's action or inaction was excusable, such termination shall be
treated as a termination in the public interest and the rights and obligations of the
Parties shall be the same as if this Grant had been terminated in the public interest, as
described herein.
iii. Damages and Withholding
Notwithstanding any other remedial action by the State, Grantee also shall remain
liable to the State for any damages sustained by the State by virtue of any breach under
this Grant by Grantee and the State may withhold any payment to Grantee for the
purpose of mitigating the State's damages, until such time as the exact amount of
damages due to the State from Grantee is determined. The State may withhold any
amount that may be due to Grantee as the State deems necessary to protect the State,
including loss as a result of outstanding liens or claims of former lien holders, or to
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reimburse the State for the excess costs incurred in procuring similar goods or ser vices.
Grantee shall be liable for excess costs incurred by the State in procuring from third
parties replacement Work, Services or substitute Goods as cover.
B.Early Termination in the Public Interest
The State is entering into this Grant for the purpose of carrying out the public policy of the
State of Colorado, as determined by its Governor, GeneralAssembly, and/or Courts. If this
Grant ceases to further the public policy of the State, the State, in its sole discretion, may
terminate this Grant in whole or in part. Exercise by the State of this right shall not
constitute a breach of the State's obligations hereunder. This subsection shall not apply to a
termination of this Grant by the State for cause or breach by Grantee, which shall be
governed by §15(A) or as otherwise specifically provided for herein.
I.Method and Content
The State shall notify Grantee of such termination in accordance with §16. The notice
shall specify the effective date of the termination and whether it affects all or a portion
of this Grant.
iL Obligations and Rights
Upon receipt of a termination notice, Grantee shall be subject to and comply with the
same obligations and rights set forth in §15(A)(i).
iiL Payments
If this Grant is terminated by the State pursuant to this §15(B), Grantee shall be paid
an amount w bich bears the same ratio to the total reimbursement under this Grant as
the Services satisfactorily performed bear to the total Services covered by this Grant,
less payments previously made. Additionally, if this Grant is less than 60% completed,
the State may reimburse Grantee for a portion of actual out-of-pocket expenses (not
otherwise reimbursed under this Grant) incurred by Grantee which are directly
attributable to the uncompleted portion of Grantee's obligations hereunder; provided
that the sum of any and all reimbursement shall not exceed the maximum amount
payable to Grantee hereunder.
C.Remedi es Not Involving Termination
The State, in its sole discretion, may exercise one or more of the following remedies in
addition to other remedies available to it:
i.Suspend Performance
Suspend Grantee's performance with respect to all or any portion of this Grant pending
necessary corrective action as specified by the State without entitling Grantee to an
adjustment in price/cost or performance schedule. Grantee shall promptly cease
performance and incurring costs in accordance with the State's directive and the State
shall not be liable for costs incurred by Grantee after the suspension of performance
under this provision.
ii. Withhold Payment
Withhold payment to Grantee until corrections in Grantee's performance are
satisfactorily me.de and completed.
iii.Deny Payment
Deny payment for those obligations not performed, that due to Grantee's actions or
inactions, cannot be performed or, if performed, would be ofno value to the State;
provided, that any denial of payment shall be reasonably related to the value to the
State of the obligations not performed.
iv.Removal
Demand removal of any of Grantee's employees, agents, or Subgre.ntees whom the State
deems incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable, or
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whose continued relation to this Grant is deemed to be contrary to the public interest or
not in the State's best interest.
v.Intellectual Property
If Grantee infringe s on a patent, copyright, trademark, trade secret or other intellectual
property right while performing its obligations under this Grant, Grantee shall, at the
State's option (a) obtain for the State or Grantee the right to use such products and
services; (b) replace any Goods, Services, or other product involved with non-infringing
products or modify them so that they become non-infringing; or, (c) if neither of the
foregoing alternatives are reasonably available, remove any infringing Goods, Services,
or products and refund the price paid therefore to the State.
16.NOTICES and REPRESENTATIVESEach individual identified below is the principal representative of the designating Party. All notices required to be given hereunder shall be hand delivered with receipt required or sent by certified or registered mail to such Party's principal representative at the address set forth below. In addition to, but not in lieu of a hard-copy notice, notice also may be sent by e-mail to the e-mail addresses, if any, set forth below. Either Party may from time to time designate by written notice substitute addresses or persons to whom
such notices shall be sent. Unless otherwise provided herein, all notices shall be effective upon receipt.
A.State:
Beck:v Calomino
Denartme nt of Law-POST
1300 Broadwav, 9th Floor
Denver, CO 80203
Emailbeckv.calomino@coag.gov
B.Grantee:
Chief John Collins
Citv ofEne:lewood
1000 Ene:lewood Parkwav
Enelewood CO 80110
Email icollins@endewoodeov .ore:
17.RIGHTS IN DATA, DOCUMENTS, AND COMPUTER SOFTWAREAny software, research, reports, studies, data, photographs, negatives or other documents, drawings, models, materials, or Work Product of any type, including drafts, pr epared by Grantee in the perfonnance of its obligations under this Grant shall be the exclusive property of the State and, all Work Product shall be delivered to the State by Grantee upon completion or tennination hereof. The State's exclusive rights in such Work Product shall include, but not be limited to, the right to copy, publish, display, transfer, and prepare derivative works. Grantee shall not use, willingly allow, cause or permit such Work Product to be used for any purpose other than the performance of Grantee's obligations hereunder without the prior written consent of the State.
18.GOVERNMENTAL IMMUNITYNotwithstanding any other provision to the contrary, nothing herein shall constitute a waiver, express or implied, of any of the immunities, rights, benefits, protection, or other provisions of the Colorado Governmental Immunity Act, CRS §24-10-101, et seq., as amended. Liability for claims for injuries to persons or property arising from the negligence of the State of Colorado, its departments, institutions,
agencies, boards, officials, and employees is controlled and limited by the provisions of the
Governmental Immunity Act and the risk manag ement statutes, CRS §24-30-1501, et seq., as amended.
19.STATEWIDE GRANT MANAGEMENT SYSTEMIf the maximum amount payable to Grantee under this Grant is $ I 00,000 or greater, either on the Effective
Date or at anytime thereafter, this §19 applies.
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Grantee agrees to be governed, and to abide, by the provisions ofCRS §24-102-20S, §24-102-206, §24-103-
60 l, §24-103.S-101 and §24-1OS-102 concerning the monitoring of vendor performance on state Grants
and inclusion of Grant performance information in a statewide Grant management system.
Grantee's performance shall be subject to Evaluation and Review in accordance with the terms and
conditions of this Grant, State law, including CRS §24-103.5-101, and State Fiscal Rules, Policies and
Guidance. Evaluation and Review of Grant ee's performance shall be pert of the normal Grant
administration process and Grantee's performance will be systematically recorded in the statewide
Grant Management System. Areas of Evaluation and Review shall include, but shall not be limited to
quality, cost and timeliness. Collection of information relevant to the performance of Grantee's
obligations under this Grant shall be determined by the specific requirements of such obligations and
shall include factors ta ilored to match the requirements of Grantee's obligations. Such performance
information shall be entered into the statewide Grant Management System at intervals established herein
and a final Evaluation, Review and Rating shall be rendered within 30 days of the end of the Grant term.
Grantee shall be notified following each performance Evaluation and Review, and shall address or
correct any identified problem in a timely manner and maintain work progress.
Should the final performance Evaluation and Review detennine that Grantee demonstrated a gross failure to
meet the performance measures established hereunder, the Executive Director of the Colorado
Department of Personnel & Administration (Executive Director), upon request by the DOL, and
showing of good cause, may debar Grantee and prohibit Grantee from bidding on future Grants. Grantee
may contest the final Evaluation, Review and Rating by: (a) filing rebuttal statements, which may result
in either removal or correction of the evaluation (CRS §24-105-102(6)}, or (b) under CRS §24-10S-
-l 0�0. exercising the debarme,1t pro.test and appeal .rights pr,t;.ided in CRS §§24-! n�-106, 10�, 201'.;r
202, which may result in the rev ersal of the debarment and reinstatement of Grantee, by the Ex ecutive
Director, upon a showing of good cause.
20.GENERAL PROVISIONS
A.Assignment and Subgrants
Grantee's rights and obligations hereunder are personal and may not be transferred ,assigned or subgranted without the prior, written consent of the State� Any attempt at assignment, transfer, or subgranting without such consent shall be void. All assignments, sub grants, or Sub grantees approved by Grantee or the State are subject to all of the provisions hereof. Grantee shall be solely responsible for all aspects of subgranting arrangements and performance.
B.Binding EffectExcept as otherwise provided in §20(A), all provisions herein contained, including the
benefits and burdens, shall extend to and be binding upon the Parties' respective heirs, legal representatives, successors, and assigns .
C.CaptionsThe captions and headings in this Grant are for conven ience of reference only, and shall not
be used to interpret, define, or limit its provisions.
D.Counterparts
This Grant may be executed in multiple identical original counterparts, all of which shallconstitute one agreement.
E.Entire Understanding
This Grant represents the complete integration of all understandings between the Partiesand all prior representations and understandings, oral or written, are merged herein. Prior
or contemporaneous additions, deletions, or other changes hereto shall not have any force or
effect whatsoever, unless embodied herein.
F.Indemnification-General
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Grantee shall indemnify, save, and hold harmless the State, its employees and age nts,
against any and all claims, damages, liability and court awards including costs, expenses,
and attorney fees and related costs, incurred as a result of any act or omission by Grantee, or
its employees, agents, Subgrantees, or assignees pursuant to the terms of this Grant;
however, the provisions hereof shall not be construed or interpreted as a waiver, express or
implied, of any of the immunities, rights, benefits, protection, or other provisions, of the
Colorado Governmental Immunity Act, CRS §24-10-101 et seq., or the Federal Tort Claims
Act, 28 U.S.C. 2671 et seq., as applicable, as now or hereafter amended.
G.Jurisdiction and Venue
All suits, actions, or proceedings related to this Grant shall be held in the State of Colorado
and exclusive venue shall be in the City and County of Denver.
H.Modification
i.By the Parties
Except as specifically provided in this Grant, modifications of this Grant shall not be
effective unless agreed to in writing by the Parties in an amendment to this Grant,
properly executed and approved in accordance with applicable Colorado State law, State
Fiscal Rules, and Office of the State Controller Policies, including, but not limited to, the
policy entitled MODIFICATIONS OF CONTRACTS - TOOLS AND FORMS.
ii.By Operation of Law
This Grant is subject to such modifications as may be required by changes in Federal or
Colorado State law, or their impleme nting regulations. Any such required modification
·automatically shall be incorporated into and be part cifthis Grant on the effective date of
such change, as if fully set forth herein.
I.Order of Precedence
The provisions of this Grant shall govern the relationship of the Parties. In the event of
conflicts or inconsistencies between this Grant and its exhibits and attachments including,
but not limited to, those provided by Grantee, such conflicts or inconsistencies shall be
resolved by reference to the documents in the following order of priority:
i.Colorado Special Provisions,
ii.The provisions of the main body of this Grant,
iii.Exhibit A,
iv. Exhibit B,
v.Exhibit C.
J.Severability
Provided this Grant can be executed and performance of the obligations of the Parties
accomplished witlrin its intent, the provisions hereof are severable and any provision that is
declared invalid or becomes inoperable for any reason shall not affect the validity of any
other provision hereof.
K.Survival of Certain Grant Terms
Notwithstanding anything herein to the contrary, provisions of this Grant requiring
continued performance, compliance, or effect after termination hereof, shall survive such
termination and shall be enforceable by the State if Grantee fails to perform or comply as
required.
L.Taxes
The State is exempt from all federal excise taxes under me Chapter 32 (No. 84-7301231{)
and from all State and local government sales and use taxes under CRS §§39-26-101 and 201
et seq. Such exemptions apply when materials are purchased or services rendered to benefit
the State; provided however, that certain political subdivisions (e.g., City of Denver) may
require payment of sales or use taxes even though the product or service is provided to the
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State. Grantee shall be solely liable for paying such truces as the State is prohibited from
paying for or reimbursing Grantee for them.
M.Third Party Beneficiaries
Enforcement of this Grant and all rights and obligations hereunder are reserved solely to the
Parties, and not to any third party. Any services or benefit s which third parties receive as a
result of this Grant are incidental to the Grant, and do not create any rights for such third
parties.
N.Waiver
Waiver of any breach of a term, provision, or requirement of this Grant, or any right or
remedy hereunder, whether explicitly or by lack of enforcement, shall not be construed or
deemed as a waiver of any subsequent breach of such term, provision or requirement, or of
any other term, provision, or requirement.
0.CORA Disclosure
To the extent not prohibited by federal law, this Grant and the performance measures and
standards under CRS §24-103.5•101, if any, are subject to public release through the
Colorado Open Records Act, CRS §24-72-101, et seq.
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21. COLORADO SPECIAL PROVISIONS
These Special Provisions apply to all Grants except where noted in italics.
A.CONTROLLER'S APPROVAL. CRS §24-30-202 (1)
This Grant shall not be deemed valid until it has been approved by the Colorado State
Controller or designee.
B.FUND AVAILABILITY. CRS §24-30-202(5.5)
Financial obligations of the State payable after the current :fiscal year are contingent upon
funds for that purpose being appropriated, budgeted, and otherwise made available.
C.GOVERNMENTALIMMUNITY
No term or condition of this Grant shall be construed or interpreted as a waiver, express or
implied, of any of the immunities, rights, benefits, protections, or other provisions, of the
' Colorado Governmental Immunity Act, CRS §24-10-101 et seq., or the Federal Tort Claims
Act, 28 U.S.C. §§1346{b) and 2671 et seq., as applicable now or hereafter amen ded.
D.INDEPENDENT CONTRACTOR
Grantee shall perform its duties hereunder as an independent contractor and not as an
employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be an
agent or employee of the State. Grantee and its employees and agents are not entitled to
unemployment insurance or workers compensation ben efits through the State and the State
shall not pay for or otherwise provide such coverage for Grantee or any of its agents or
employees. Unemployment insurance benefits will be available to Grantee and its employees
and agents only if such coverage is made available by Grantee or a third party. Grantae shall
pay when due all applicable employment taxes and income taxes and local head taxes
incurred pursuant to this Grant. Grantee shall not have authorization, express or implied, to
bind the State to any agreement, liability or understanding, except as expressly set forth
herein. Grantee shall (a) provide and keep in force workers' compensation and
unemployment compensation insurance in the amounts required by law, (b) provide proof
thereof when requested by the State, and (c) be solely responsible for its acts and those of its
employees and agents.
E.COMPLIANCE WITH LAW
Grantee shall strictly comply with all applicable federal and State laws, rules, and
regulations in effect or hereafter established, including, without limitation, laws applicable
to discrimination and unfair employment practices.
F.CHOICE OF LAW
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this grant. Any provision included or
incorp orated herein by reference which conflicts with said laws, rules. and regulations shall
be null and void. Any provision incorporated herein by reference which purports to negate
this or any other Special Provision in whole or in part shall not be valid or enforceable or
available in any action at law, whether by way of complaint, defense, or otherwise. Any
provision rendered null and void by the operation of this provision shall not invalidate the
remainder of this Grant, to the extent capable of execution.
G.BINDING ARBITRATION PROHIBITED
The State of Colorado does not agree to binding arbitration by any extra-judicial body or
person. Any provision to the contraey in this Grant or incorporated herein by reference shall
be null and void.
H. SOFTWARE PIRACY PROHIBITION Governor's Executive Order D 002 00
State or other public funds payable under this Grant shall not be used for the acquisition,
operation, or maintenance of computer software in violation of federal copyright laws or
applicable licensing restrictions. Grantee hereby certifies and warrants that, during the term
of this Grant and any extensions, Grantee has and shall maintain in place appropriate
Page 15
systems and controls to prevent such improper use of public funds. If the State determines
that Grantee is in violation of this provision, the State may exercise any remedy available at
law or in equity or under this Grant, including, without limitation, immediate termination of
this Grant and any remedy consistent with federal copyright laws or applicable licensing
restrictions.
L EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST. CRS §§24-18-201
and 24-50-507
The signatories aver that to their knowledge, no employee of the State has any personal or
beneficial interest whatsoever in the service or property described in this Grant. Grantee has
no interest and shall not acquire any interest, direct or indirect, that would con flict in any
manner or degree with the performance of Grantee's services and Grantee shall not employ
any person having such known interests.
J, VENDOR OFFSET. CRS §§24-30-202 (1) and 24-30-202.4
[Not applicable to intergovernmental agreements] Subject to CRS §24-30·202.4 (3.5),
the State Controller may withhold payment under the State's vendor offset intercept system
for debts owed to State agencies for: (a) unpaid child support debts or child support
arrearages; (b) unpaid balances of tax, accrued interest, or other charges specified in CRS
§39-21·101, et seq.; (c) unpaid loans due to the Student Loan Division of the Department of
Higher Education; (d) amounts required to be paid to the Unemployment Compensation
Fund; and (e) other unpaid debts owing to the State as a result of final agency determination
or judicial action.
K.PUBLIC GRANTS FOR SERVICES. CRS §8-17.5�101
[Not applicable to agreements relating to the offer, iBBuance, or sale of securities,
in.vestment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Grantee certifies, warrants, and agrees that it does not knowingly employ or
contract with an illegal alien who will perform work under this Grant and will confirm the
employment eligibility of all employees who are newly hired for employment in the United
States to perform work under this Grant, through participation in the E•Verify Program or
the State program established pursuant to CRS §8·17.5•102(5)(c), Grantee shall not
knowingly employ or contract with an illegal alien to perform work under this Grant or enter
into a grant with a Subgrantee that fails to certify to Grantee that the Subgrantee shall not
knowingly employ or contract with an illegal alien to perform work under this Grant.
Grantee (a) shall not use E•Verify Program or State program procedures to undertake pre•
employment screening of job applicants while this Grant is being performed, (b) shall notify
the Subgrantee and the granting State agency within three days if Grantee has actual
knowledge that a Subgrantee is employing or contracting with an illegal alien for work under
this Grant, (c) shall terminate the subgrant if a Subgrantee does not stop employing or
contracting with the illegal alien within three days of receiving the notice, and (d) shall
comply with reasonable requests made in the course of an investigation, undertaken
pursuant to CRS §8-17.5•102(5), by the Colorado Department of Labor and Employment. If
Grantee participates in the State program, Grantee shall deliver to the granting State
agency, Institution of Higher Education or political subdivision, a written, notarized
affirmation, affirming that Grantee has examined the legal work status of such employee,
and shall comply with all of the other requirements of the State program. If Grantee fails to
comply with any requirement of this provision or CRS §8•17.5•101 et seq., the granting State
agency, institution of higher education or political subdivision may terminate this Grant for
breach and, if so terminated, Grantee shall be liable for damages.
L.PUBLIC GRANTS WITH NATURAL PERSONS. CRS §24-76.5-101
Grantee, if a natural person eighteen (18) years of age or older, hereby swears and affirms
under penalty of perjury that he or she (a) is a citizen or otherwise lawfully present in the
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United States pursuant to federal law, (b) shall comply with the provisions of CRS §2~76.5-
101 et seq., and (c) has produced one form of identification required by CRS §24-76.5-103
prior to the effective date of this Grant.
SPs Effective 1/1/09
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Page 17
22.SIGNATURE PAGE
Grant Routing NUD1ber
THE p ARTIES HERETO HAVE EXECUTED Tms GRANT
•Persona signing for Grantee hereby swear and affirm that they are authorized to act on Grantee'■ behalf
and acknowledge that the State is relying on their representation■ to that effect,
CITY OF ENGLEWOOD
Print Name: John Collins
STATE OF COLORADO
Cynthia H. Coffman, Attorney General
by and throufh
Colorado Attorney General's Office
Department of Law Title: Chiefof Police
By:. _______________ _ By:--------------
*Signature Melanie J. Snyder, Chief of Staff
Date: _________ _ Date: ________ _
AT;L GRANTS REQUIRE APPROVAl J BY THE ST4biTE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Grants. Thia Grant is not valid until
aimed and dated below by the State Controller or delegate. Grantee ia not authorized to begin performance until such time. Ir Grantee be fins performing prior thereto, the State of Colorado is not
obligated to pay Grantee for such performance or for any goods and/or service■ provided hereunder,
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:. _________________ _
Melissa Moynham, Controller
Colorado Department of Law
Date: _______ _
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EXHIBIT A-STATEMENT OF WORK
All terms not defined in this Exhibit A shall be the meaning given in the main body of the Grant.
1.PROJECT DESCRIPTION
1.1 Work. Grantee hes submitted a Grant Application (Exhibit B) to POST detailing the Work to be
performed by Grantee throughout the term of this Grant. Grantee agrees to complete the Work
identified in Exhibit B by the Grant termination date specified in §S(A).
2.PERSONNEL2.1 Replacement. Grantee shall immediately notify POST if the Responsible Administrator
specified in §2.2 ceases to serve. Provided there is a good-faith reason for the change, if
Grantee wishes to replace its key personnel, it shall notify POST and seek its approval,
which shall be at POSTs sole discretion as the State issued this Grant in part reliance on
Grantee's representation regarding key personnel. Such notice shall specify why the
change is necessary, who the proposed replacement is, what their qualifications are, and
wh en the change will take effect. Anytime key personnel cease to serve, the State, in its
sole discretion may direct Grantee to suspend work on the Project until such time as their
replacement is approved.
···2.2·Res)Jonsible Administrator. Grantee's performance hereunder shall be under the direct
supervision of Chief John Collins an employee or agent of the Grantee, who is hereby
designated as the responsible administrator of this Project.
3.BUDGET
3.1 Budget. The maximum amount payable under this Grant to Grantee by the State is
$613,397.50.
3.2 Budget Flexibility, Grantee may adjust indiviudal budget line item expenditure
amounts within an indiviudal training course without approval of POST, provided that,
there is no increase to the administrative line items, and the cummulative budgetary line
item changes do not exceed ten percent (10%) of the total budgeted amount of the line
item. All other budgetary modifications shall require POST approval in accordance with
the Modification subsection of the General Provisions of this Grant.
4.PAYMENT
4.1 Payment. Grantee shall submit a request £or reimbursement at a minimum on a
calendar quarter basis. All invoices must be submitted within 60 days of the
training date to be eligible for payment. All requests shall be for eligible expenses, as
described in detail in Exhibit B using the Grant Management System and accompanied by
supporting documentation equal to 100¾ of the reimbursement request and applicable
POST-approved Student Attendance Roster or Certificate of Completion and a completed
reimbursement form.
4.2 Final Payment. The final grant payment request must be requested no later than June
30 th and shall include only actual expenses for training attended or equipment purchased
prior to June 30th • Payment for training can only be approved for actual services received
or performed and completed by June 30th• Equipment purchases must be made and the
receipt of the equipment must be completed by June 30th to be eligible for payment.
4.3 Electronic Fund Transfer. Payments shall be remitted by electronic fund transfer.
ExhibitA-1
5.ADMINISTRATIVE REQUIREMENTS
5.1 Accounting. Grantee shall maintain properly segregated accounts of Grant Funds and
other funds associated with the Work and make those records available to the State upon
request. Grantee must have a system that classifies all revenues and expenditures by
funding source. The accounting system must be designed with an adequate method of
internal controls to safeguard the funds. Expenditures must be tracked and reconciled
with the general ledger.
5.2 Allowable Program Costs, Expenditures shall be in accordance with the approved
budget detailed in Exhibit B.
5.3 Audits. Grantee is required to submit to DOL any audit performed for any fiscal year
covering a portion of the term of this Grant or any other grants/contracts with DOL. Such
audits include but are not limited to a financial,statement audit or single audit in
accordance with the Office of Management and Budget's (0MB) A-133 is required when
non-federal entities expend $500,000 or more in federal awards in the entity's fiscal year.
Grantee shall insure that audits required are pe rformed and submitted to POST within 6
months of Grantee's fiscal year-end. The final audit report shall be sent to:
Department of Law
Criminal Justice Section, POST
Attention: Becky Calomino, Grant Manager
1300 Broadway, 9th Floor
Denver!· co· 80203
5.4 Reporting, Grantee shall submit the following reports, and any other reports requested
by POST using the State-provided reporting forms by their due date. A report must be
submitted for every calendar quarter, including partial calendar quarters, as well as for
periods where no grant activity occurs. Future awards and fund draw-downs may be
withheld if these reports are delinquent.
Report Period Reuort Tvue
Julv lst-Sentember 30th Pron-ess and Financial
October 1st• December 31 at Pron-ess and Financial
Januarv 1 st-March 31st Proln'ess and Financial
April let-June 30th Final Proeress and Final Financial
Due Date
October 31st
Januarv 31st
Auril 30th
Julv 31st
5.fi Reporting of Unexpended Funds. Grantee shall inform POST in writing, no later
than March 31, 2017 of the status of any potential unexpended balance. Grantees failure
to notify POST of any unexpended balance may result in the reduction or termination of
future awards.
5.6 Monitoring. The State shall monitor this Grant through review of submitted reports and
other documents as necessary, or may also conduct on-site monitoring of the Grantee to
determine whether performance goals, adrninisf:tative standards, financial management
and other requirements of the Grant have been met.
5. 7 Mandatory Attendance. Grantee attendance at webinars and trainings conducted by
POST to enhance the adrninisn-ation of the Grant program is required. Grantee will be
notified of all such training at least 30 days in advance and shall be reimbursed by POST
for per diem and lodging.
5.8 POST Acknowledgement. Grantees are encouraged to make the results and
accomplishments of their project activities available to the public. All materials published
or resulting from award activities, including videos must contain an acknowledgement of
POST support.
5.9 Public ations. The grant recipient agrees that any publications, whether written, visual
or audio, but excluding press releases, newsletters and issue analysis, issued by the
ExhibitA-2
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grantee describing training funded in whole or part shall contain the following statement:
"This training was supported by a grant from the State of Colorado Office of Peace Officer
Standards and Training''.
5.10 Curriculum and Instructor Review. All training courses (except for scholarship
training) and instructors funded by the POST Region Grant Program. must be reviewed by
POST and assigned a course number prior to the course start date, The Course Approval
form and an example of the course outline are available on the POST website.
5. i1 Eligible Training Recipients. POST funds are for peace officers who are current
employees of law enforcement agencies within the State of Colorado. Civilian employees,
civilian employees oflaw enforcement agencies or military personnel may enroll in these
courses only if there are extra spaces available and no peace officers are displaced or wait
listed. Civilian and military personnel may not be provided POST funds for scholarships,
nor may funds be used to provide refreshments or class supplies. If personnel attending
classes are not peace officers the Training Region is responsible to remove their names
from the attendance roster prior to submitting the roster to POST. Grantees may not
include civilian or military personnel in their reporting numbers to POST or include them
in the number of students attending in the grant management data base.
5.12 Ineligible Tr aining Recipients: Law enforcement agencies who are suspended from
receiving or attending any POST funded training may not benefit from POST-funded
classes. The suspension remains in affect until December 31, 2016. The Contractor is
responsible to ensure officers from these agencies are not the recipients of POST-funded
·· ·'nttlm.!lg. POS1i1 1.s nodfuble to reimburse the Contractor-for personnel aUaniliug i!1nssea
from law enforcement agencies who are suspended from receiving or attending POST
funded training. The following law enforcement agencies are suspended from receiving or
attending any POST funded training until December 31, 2016:
Agency Name Training Agency Name Training
Relrion Relrion
Aguilar Marshal's Office Southeast Manassa Police Dep artment San Luis Valley
Antonito Police Department San Luis Valley Manzanola Police Department Southeast
Brush Police Department Northeast Mount Crested Butte Police Dept. West Central
Collbran Marshal's Office West Central Nederland Police Department North Central
Colorado Springs Police Dept. Central Mountain Oak Creek Police Department Northwest
Costilla County Sheriffs Office San Luis Valley Olathe Police Department West Central
Del Norte Police Department San Luis Valley Pitkin County Sheriffs Office I-70West
Denver Police Department Greater Metro Rio Grande County Sheriffs Office San Luis Valley
Fort Lupton Police Department North Central Saguache County Sheriffs Office San Luis Valley
Gilpin County Sheriffs Office Greater Metro San Miguel County Sheriffs Office West Central
Granada Police Department Southeast Sanford Police Department San Luis Valley
Huerfano County Sheriff's Office Southeast South Fork Police Department San Luis Valley
Jackson County Sheriffs Office North Central Wiggins Police Department Northeast
La Jara Police Department San Luis Valley
5.13Equipment Report. If your grant purchased equipment a POST-Inventory Equipment
Report form must be sub mitted for each equipment item by June 30th each year.
Equipment records must be retained for seven (7) years from the date the report is
submitted to POST. If any litigation, claim or audit is started before the expiration of the
seven-year period, the records shall be retained until the litigation, claims, or audit
findings involving records have been resolved.
Exhibit A-3
5.14Retention of Records. All grant records must be retamed for seven (7) years after the
end of the state fiscal year that includes the end date of the grant. For example, if the
grant ended 6/30/2015, the state fiscal year would be July 1, 2015 to June 30, 2016. The
files could be destroyed after June 30, 2023. If an audit is in progress and/or the findings
of a completed audit have not been resolved satisfactorily, then records must be retained
beyond the seven-year period until such issues are resolved.
5.15Grant Records. Grant records include all financial records, supporting documentation,
statistical records, and all other records pertinent to the grant. These include books of
original entry, source documents supporting accounting transactions, the general ledger,
subsidiary ledgers, personnel and payroll records, consultant/volunteer time and activity
reports, canceled checks, related documents and records.
5.16Conflict of Interest. In addition to any other applicable laws, the provisions of this
section shall apply to all POST grant agreements:
The following individuals shall not solicit or accept, directly or indirectly, any personal
benefit or promise of a benefit from the grant recipient or a person nego tiating, doing
business with, or planning, within the individual's knowledge, to negotiate or do business
with the contracting agency:
A member, or any other person or entity under contract with any governmental
body that exercises any func tions or responsibilities in the review or approval of
the undertaking or carrying out of the project, including but not limited to any ·,.,� • · employee of the contrac:ti.ng agency or any-person serving at1 the monitor of-a·
p ersonal services contract or a member of the immediate family of any individual
described above.
No individual described in paragraph (2) of this subsection shall use his or her position,
influence, or information concerning such negotiations, business, or plans to benefit him
or hers elf or another.
A grant recipient shall agree that at the time of contracting the grant recipient has no
interest and shall not acquire any interest, direct or indirect, that would conflict in any
manner or degree with the performance of the grant recipient's services. The grant
recipient shall further covenant that, in the performance of the contract, the grant
recipient shall not employ persons having any such known interests.
5.17Insurance. Grantee shall obtain and mamtam insurance as specified in the grant
agreem ent at all times during the term of the award.
5.18Revision to Guidelines. In response to new state regulations, or to changing
cir cumstances among law enforcement training community or to resources available to
peace officers, it may, from time to time, be necessary to change the POST Region Grant
Program Guidelines. Changes impacting grant recipients will be communicated prior to
their implementation and will only be implemented at the beginning of a grant cycle.
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
ExhibitA-4
•
-
SUMMARY
Comments:
Training $368,725.00 $366,725.00
Equipment $30,000.00 $30,000.00
Scholarships $70,000.00 $70,000.00
Subtoti:11, $466,7?5.00 $4�6,7'-5.00
Grant Management $23,336.25 $23,336.25
--·--·-·--
Program Delivery
Grant Total
$23,336.25
$513,397.50
$23,336.25
$513,397.50
Greater Metro Training Region
Appllcatlon FY 2016/2017
$513,397.50
TRAINING
--·--·----·---·---------·-·---------·----···---
Training 1 Interview and lnterogatlons
Class Data: From 10/17/2016 to 10/18/2018
Description: Two-day patrol-based Interview and
interrogation class to help front line officers be more
proficient at Interviewing and Interrogating suspects and arrestee's. Jim Bryne, Rocky Mountain Training
Group, $175.00 per person, will teach up to 50
st udents.
Training Category: Interview and Interrogation
Name of Faclllty: Broomfield PD
Class Location: Broomfield , CO
Hosting Agency: Brighton Police Department
Anticipated Number of Students: 50
Estimated length of class: 16.0 hour{s)
Training 2 Interviewing Sexual Deviants
Class Data: From 9/12/2018 to 9/14/2016
Description: Interviewing and Understanding Sexual
Deviant Behavior including Registered Sex Offenders. The discipline of Interviewing both
suspects and victims Is a sensitive Issue and has
evolved over the past few years. this course has been designed to inform and educate individuals who
are responsible for conducting these types of Interviews and interrogations
Training Category: Interview and Interrogation
Name of Faclllty: Lakewood PD
Class Location: Lakewood , CO
Hosting Agency: Lakewood Police Department
Anti cipated Number of Students: 50
Estimated length of class: 24.0 hour{s)
Expense Categories
Requested Approved
$4,000.00 $4,000.00 Instructor Costs
$4,000.00 $4,000.00 Total
Expense Categories
Requested Approved
$9,500.00 $9,500.00 Instructor Costs
$9,500.00 $9,500.00 Total
Exhibit B-2
•
•
•
---------------------------------------
• Training 3 Bowmac
Class Date: From 1/30/2017 to 2/1/2017
Description: "Simulation-based training for Command Post Operations" Very Intense live training to instruct first responders In the art of setting up a command post In a critical incident this Includes Multi jurisdictional cooperation on scene which Includes Fire EMS and Police. This class has been very well received In the Metro area and all agencies could and will benefit from this great hands on training. The class Includes a miniature model city to conduct the slmulated exercises,
Training Category: Crime Scene Investigation
Name of Faclllty: Parker PD
Class Location: Parker , CO
Hosting Agency: Parker Police Department
Anticipated Number of Students: 24
Estimated length of class: 24.0 hour(s)
Expense Categories
Requested Approved
$17 ,500.00 $17,500.00 Instructor Costs
$17,500.00 $17,500.00 Total
L ··------------------------------·-···-----------' --------··-------------I Training 4 0.0.D.A. Loop
··- ---.. --·----. ----------1
j Class Date: From 8/29/2016 to 8/30/2016
Description: 0.0.D.A. Loop training Is a two day Officer Survival training that covers all aspects of police work from patrol officers, Field training officers, School Resource officers, Detectives and SWAT officers. This training covers the mental side of officer survival as well as the tactical. This course teaches the survival mindset, danger signs of every situation, ambushes on officers, as well as teaching muscle memory for the brain and mind tactics to keep the officers one step ahead of every situation.
Training Category: Other
Name of Facility: Arvada PD
Class Location: Arvada, CO
Hosting Agency: Arvada Police Department
Anticipated Number of Students: 45
Estimated length of class: 16.0 hour(s)
'····-... -----···•--.. ·--· ---·--·-·-·--··· -·-·---·-·-·-.......
Expense Categories
Requested
$8,200.00
$8,200.00
Approved
$8,200.00 Instructor Costs
$8,200.00 Total
ExhibitB-3
I
Training 5 0.0.D.A. Loop
Class Date: From 3/13/2017 to 3/14/2017
Desc ription: 0.0.D.A. Loop training is a two day Officer Survival training that covers all aspects of
police work from patrol officers, Field training officers,
School Resource officers, Detectives and SWAT
officers. This training covers the mental side of officer
survival as well as the tactical. This course teaches
the survival mindset, danger signs of every situation,
ambushes on officers, as well as teaching muscle memory for the brain and mind tactics to keep the
officers one step ahead of every situation.
Training Category: Other
Name of Faclllty: Littleton PD
Class Location: Littleton , CO
Hosting Agency: Littleton Police Department
Anticipated Number of Students: 45
Estimated length of class: 16.0 hour(s)
I--------------------
Expense Categories
Requested
$8,200.00
$8,200.00
Approved
$8,200.00
$8,200.00
! .. ----·-·· ---·-·-------------------
Training 6 CDR
Class Date: 10/26/2016
Description: CDR is your vehicles "Black Box", this
class teaches the officers how to download the Data from a vehicle into a computer program for accident reconstruction information. This Information Is used
by all accident reconstructionist to assist I the
reconstruction of serious bodily injury and fatal car
crashes. The information in the CDR is vital to speed,
braking and direction of the vehicle and the time of the collision. (C.A.R.T.S. is the provider of this
course)
Training Category: Accident Investigation
Name of Facility: Westminster PD
Class Location: Westminster PD , CO
Hosting Agency: Westminster Police Department
Anticipated Number of Students: 10
Estimated length of class: 16.0 hour(s)
Expense Categories
Requested
$2,500.00
$2,500.00
Approved
$2,500.00
$2,500.00
Exhibit B-4
-
Instructor Costs
Total
____ J -
Instructor Costs
Total
-------------·-·---------
-
-
•
---------·-·--•·.-----•-·•----------
Training 7 CPTED
Class Date: From 10/24/2016 to 10/26/2016
Desc ription: 3 day basic CPTEO (Crime Prevention Through Environmental Design) course that accommodates 50 students in the basic class.
Expense Categories
Training Category: Miscellaneous
Name of Facllfty: Aurora PO
Class Location: Aurora , CO
Hosting Agency: Aurora Police Department
AntJclpated Number of Students: 50
Estimated length of class: 40.0 hour(s)
Requested
$9,750.00
$9,750.00
Approved
$9,750.00 Instructor Costs
$9,750.00 Total
______ .,, __________ _-----------·--·-·------···. --·--
Training 8 Beyond the Cones
Class Date: 11/16/2016 Expense Categories
Requested Approved Description; ·'(:Joyond the Cones" Police Driving safety awareness course is part of the below 100 init iative. $5,900.00 $5,900.00 Instructor Costs
Training Category: Dr iving $5,900.00 $5,900.00 Total
Name of Facility: Westminster PD
Class Location: Westminster , CO
Hosting Agency: Westminster Police Department
AntJclpated Number of Students: 125
1 Estimated length of class: 8.0 hour(s)
!... __________ _ ----·------····--·--.. -· - --·--_ _J ··-·------------····-----··---·-··--·--·------------· -·····---------······ ··-... ··--·-·-· ---··· -1
Training 9 Beyond the Cones
Class Date: 5/31/2017 Expense Categories
Description: "Beyond the Cones" Police Driving Requested Approved I safety awareness course is part of the below 100 initiative. $5,900.00 $5,900.00 Instructor Costs
Training Category: Dr iving
Name of Facility: Parker PD
Class Location: Parker , CO
$5,900.00 $5,900.00 Total
Hosting Agency: Parker Police Department
Anticipated Number of Students: 100
Estimated length of class: 8.0 hour(s)
ExhibitB-5
--------
-------------------·--··--·-·-·-· ··--------·-·
-------------•--··-·
Training 1 O EVOC Instructor Course DR0016
Class Date: From 8/15/2016 to 8/19/2018
Description: This course training officers to be Instructors In pollce pursuit driving that Includes, backing, patrol driving and pursuits. This course Is Instructed by Denver PD Driving Instructors. Training Category: Driving
Name of Facility: Denver PD Class Location: Denver , CO
Hosting Agency: Denver Pollce Department
Anticipated Number of Students: 40
Estimated length of class: 15.0 hour(s)
Expense Categories
Requested
$9,000.00
$9,000.00
Approved
$9,000.00 Instructor Costs
$9,000.00 Total
-------------·-----___ _J --·---·-------! I Training 11 EVOC Instructor Course DR0016
c:ass O.:tt�r.Jm 9/26/2010 to 9/30/201C
Des cription: This course training officers to be instructors in police pursuit driving that includes, backing, patrol driving and pursuits. This course Is Instructed by CLEDSA Driving Instructors.
Training Category: Driving
Name of Facility: Adams County Training
Class Locatfon:.Brlghton, CO
Hosting Agency: Adams County Sheriff's Office
Anticipated Number of Students: 15
Estimated length of class: 40.0 hour(s)
!EAiJGiHiG CatGiorlva· I Requested Approved $9,000.00 $9,000.00 Instructor Costs
$9,000.00 $9,000.00 Total
-------------·--·---·•·-·-·----·---·•---· .., _____ .. •·-----.. -·.-·___ _,_., _____ ...__
Exhibit B-6
•
-
•
-----------
--------
---·----•··----·---··-··- . ---r··
-Training 12 EVOC Instructor Course DR0016
-
Class Date: From 11/14/2016 to 11/18/2016
Description: This course training officers to be
Instructors In police pursuit driving that Includes,
backing, patrol driving and pursui ts. This course Is
Instructed by CLEDSA Driving Instructors.
Training Category: Driving
Name of Faclllty: Adams Co Train ing
Class Locati on: Brighton , CO
Hosting Agency: Adams County Sheriffs Office
Anticipated Number of Students: 15
Estimated length of class: 40.0 hour{s) l ·-
Expense Categories
Requested
$9,000.00
$9,000.00
Approved
$9,000.00
$9,000.00
Instructor Costs
Total
Training 13 EVOC 4x4 Instructor course DR0015
-----·-----··--·--·-1
Description: evoc Driving course for Four Wheel
Drive Police Vehicles, this course teaches the details
and in tricacies of driving a high profile vehicle In the
pu rsuit driving situations.
Training Category: Driving
Name of Faclllty: Adco Train ing
Class LocaOon: Brighton , CO
Hosting Agency: Adams County Sheriffs Office
Anticipated Number of Students: 12
Estimated length of class: 24.0 hour(s)
�panse·Cata\jotl&s-
Requested
$5,400.00
$5,400.00
Approved
$5,400.00 Instructor Costs
$5,400.00 Total
--------·"-·-----·-·-···-·-·-·········---· -··· ··-···--·----·-
Exhibit B-7
--------------------------------------
Training 14 ADVANCED L.E. DRIVING INSTRUCTOR PROGRAM
Class Date: From 8/1/2016 to 8/19/2016
Description: This Is an 80-hour advanced skillscurriculum Intended to provide those attending course development and validation techniques, pursuit operations, pursuit ending techniques, high center of gravity vehicle operations, adult Instructional methodology, coaching skills, remedialinstruction, and additional skill building training for those who attend. This Is a two week course that Isboth classroom and physical skills training. Those attending must have successfully completed a Colorado POST approved driving instructor program prior to the course, and will need to provide a copy oftheir certificate to attend.
Training Category: Driving
Name of Faclllty: Flatrock Training
Class Location: Brighton , CO
Expense Categories
Requested
$14,500.00
$14,500.00
Approved
$14,500.00
$14,500.00
Instructor Costs
Total
Hosting Agency: Adams County Sheriffs Office
·-��nth;IJ'lrdP.rt.tJumbar t1f.�tud-.nt8: 12..
I Estimated length of class: 80.0 hour(s)
L -----------------------·----.. -·-_ ....... ____ ----·----·------J
' -· ·-·------------------·-------------1
Training 15 WINTER DRIVING & ACCIDENT AVOIDANCE COURSE
Class Date: 2/16/2017
Description: This Is a 10-hour course that providesattendees exposure to operating vehicles in inclement weather and avoidance of vehicle accidents In winter conditions. Those attending willbe provided repetitious practice In skid recovery, st eering techniques In inclement weather, and skidmanagement to augment vehicle performance ln adverse weather conditions. This course will be conducted In winter months, and In a cold weatherenvironment. Those wishing to attend should be prepared for operating a vehicle in extremely cold conditions.
Training Category: Driving
Name of Faclllty: ADCO
Class Location: Brighton , CO
Hosting Agency: Adams County Sheriffs Office
Anticipated Number of Students: 12
Estimated length of class: 10.0 hour(s )
Expense Cate gories
Requested Approved
$1,800.00 $1,800.00 Instructor Costs
$1,800.00 $1,800.00 Total
. ········--------· -·-··--------·----... -·-·.. _ .. _,_ ------·-·-····-·-· .. - ·-· ----· ' ... ·-. -· ···••-• ...... ·--· ----
Exhibit B,8
•
-
•
-
r--
Training 16 VEHICLE COUNTER AMBUSH TECHNIQUES PROGRAM
Class Date: From 5/15/2017 to 5/18/2017
Description: This is a 40-hour course intended for
members of specialized units responsible for
high-risk transports (such as high profile Inmate,
at-risk witnesses, etc.). Training will be conducted in four 10-hour days. Those attending will be pro vided
training In fdentlfylng ambush points and kill-zones, techniques in preventing and evading vehicle
ambushes, dynamic vehicle operations, team
operations, vehicle caravanning techniques, and
transport plan ning. On the last day the attendees wfll be required to demonstrate these techniques In a
variety of sc enario based training. Those attending
will need to complete a proficiency evaluation during
the first day of training. This course Is intended for
those who have a better than average ability to
operate vehicles, and must be a member of a
specialized unit within their agency. This course requires a host agency to facllitate. There are
specific equlpment and facility needs that Include
classroom, AV equipment, training facility, training
Yehicle!".�l.!!!'.l!'� far 1\11/P!T t!'alr.ir,c,.and
Slmunitlon training weapons. The total number of
attendees is capped at 12.
Training Category: Driving
Name of Faclllty: Flatrock Training
Class Location: Brighton , CO
Hosting Agency: Adams County Sheriffs Office
Anticipated Number of Students: 12
Estimated length of class: 40.0 hour(s}
Expense Categories
Requested Approved
$4,800.00 $4,800.00 Instructor Costs
$4,800.00 $4,800.00 Total
----------.-·-·-··. - -··-•··---_______ J -------· .. -··--··-· ----··-·----··--· ·-· --·- --·-· -·. ------···---.._I
Training 17 Advanced CPTEO
Class Date: From 6/5/2017 to 6nl2017
Description: Advanced CPTED 3 day Advanced
CPTED course accommodates 50 students in the
advanced class
Training Category: Miscellaneous
Name of Faclllty: Jeffco SO
Class Location: Golden , CO
Hosting Agency: Jefferson County Sheriffs Office
Antlcf pated Number of Students: 50
Estimated length of class: 24.0 hour(s)
Expense Categories
Requested Approved
$8,400.00 $8,400.00 Instructor Costs
$8,400.00 $8,400.00 Total
L_ .... -·--···•-·--· ...
Exhibit B-9
---------·-----------·----·---·••--·····•-··-·-·----------·
Training 18 Basic on Scene Accident Investigations
Class Date: From 9/12/2016 to 9/16/2018
Description: Basic on-scene Accident Investigations
teaches evidence Identification, collection and photography to assist other higher trained officers In
accident Investigations.
Training Category: Accident Investigation
Name of Faclllty: Denver Police Academy
Class Location: Denver , CO
Hosting Agency: Denver Police Department
Anticipated Number of Students: 25
Estimated length of class: 40.0 hour(s)
Expanse Categories
Requested
$2,500.00
$2,500.00
Approved
$2,500.00 Instructor Costs
$2,500.00 Total
.....__ _____________ ------------···-· ---·---------·--··------·-··---
Training 19 Basic on Scene Accident Investigations
Description: Basic on-scene Accident Investigations
teaches evidence identification, collection and photography to assist other higher trained officers in
accident investigations.
Training Category: Accident Investigation
Name of Faclllty: Denver Police Academy
Class Location: Denver , CO
Hosting Agency: Denver Police Department
Anticipated Number of Students: 25
Estimated length of class: 40.0 hour(s)
Requested Approved
$2,500.00 $2,500.00 Instructor Costs
$2,500.00 $2,500.00 Total
----------· --·-·---·-··· --· --·--·-·--··--·-··-·---··---······
-
•
Exhibit B-10
-
------·----·--···--··-·-·-·--··· . __ ., ____ _
Expense Categories
Requested Approved
Training 20 Level II Accident Investigations
Class Data: From 10/31/2016 to 11/11/2016 Description: Level II Accident Investigations class teaches the physic of traffic accidents and the mathformulas to determine speeds of vehicles. This $5,000.00 $5,000.00 Instructor Costs course also teaches the time/distance formula to determine the position of the vehicles leading up to $5,000.00 $5,000.00 Total the crash. Training Category: Accident Investigation Name of Facility: Aurora Training Center Class Location: Aurora , CO Hosting Agency: Aurora Police Department Anticipated Number of Students: 20 Estimated length of class: 80.0 hour(s)
Class Data: From 5/15/2017 to 5/26/2017 Expense Categories Description: Level II Accident Investigations class teaches the physic of traffic accidents and the mathformulas to determine speeds of vehicles. This course also teaches the time/distance formula to determine the position of the vehicles leading up tothe crash. Tr aining Category: Accident Investigation Name of Faclllty: Aurora Training Center Class Location: Aurora , CO Hosting Agency: Aurora Police Department Anticipated Number of Students: 20
Requested $5,000.00
$5,000.00
Approved $5,000.00
$5,000.00
Instructor Costs Total
l-����d Ian� M class: �-0 �=--·----··-. --·--·· ·-· ·-----·-···-···· -· -·--------··
Exhibit B-11
7
Training 22 IPMBA Police Bike School •
Class Date: From 5/1/2017 to 5/4/2017 Expense Categories
Description: IPMBA traines officers the basic bicycle safety and patrol procedures needed for the safe and effective bike patrol
Training Category: Bike Training
Name of Faclllty: Jeffco SO
Class Location: Golden , CO
Hosting Agency: Jefferson County Sheriff's Office
Anticipated Number of Students: 24
Estimated length of class: 40.0 hour(s)
Requested
$3,800.00
$3,800.00
Approved
$3,800.00
$3,800.00
Instructor Costs
Total
----·--------···-·· ·--·· -----·----·----· ----·••· ---··--.. ··-----......... •·
Training 23 IPMBA Police Bike School
Class Date: From 5/8/2017 to 5/11/2017
'L.1e!icrlpttar1:· IPMBA traineli officers the "basic b1cyi::le · safety and patrol procedures needed for the safe and effective bike patrol
Training Category: Bike Training
Name of Facility: Westminster PD
Class Location: Westminster, CO
Hosting Agency: Westminster Police Department
Anticipated Number of Students: 24
Estimated length of class: 40.0 hour(s)
Expense Categories
Requested
$3,800.00
$3,800.00
Approved
$3,800.00
$3,800.00
Instructor Costs
Total
'·-·-·-·-----·-··-----·•-··-·-···------····----·-·-·-···--•··•···--:. _____________ -· - J -··· --·------
Training 24 Jeffco New Detective Academy
Class Date: From 4/10/2017 to 4/14/2017
Description: Jefferson County DA's Office hosts and trains new detectives on the proper ways to investigate and file a case with the District Attorneys office
Training Category: Basic Detective School
Name of Factllty: Jefferson County DA's Office
Class Location: Golden , CO
Hosting Agency: Jefferson County Sheriff's Office
Anticipa ted Number of Students: 60
I Estimated length of class: 40.0 hour(s) l
Expense Categories
Requested Approved
$2,000.00 $2,000.00 Training Supplies
$1,500.00 $1,500.00 Refreshments
$3.500.00 $3,500.00 Total
' ' I .. ---------------. • - • -· • , ... . -· •• -.,_ I Exhibit B-12
•
•
--··
-
-
•
----------·----------------------·····-···-·---·--···-·-··-·•-
Training 25 NTOA Patrol Supervisor Response to Crltlcal Incidence
Expanse Catego ries
Requested Approved
Class Date : From 9/19/2016 to 9/20/2018
Description: Patrol Supervi sors response to critical
incidents. This course filled very quickly again this
year as a favorite for departments to get patrol
supervisors very good training in two days
$4,700.00 $4,700.00 Instructor Costs
$4,700.00 $4,700.00 Total Training Category: Supervision
Name of Faclllty: Parker PD
Class Location: Parker , CO
Hosting Agency: Parker Police Department
Anticipated Number of Students: 25
Estimated length of class: 16.0 hour(s)
-----------------------------·----··-·-·-···-----·--·· ---·--·----· ...... ·-·--·--·-·-··-·-----------
Training 26 NTOA Patrol Supervisor Response to Critical Incidence
_Class Da�;._i=rom..11n12o�a,10.111so.011:.1 ....
Description: Patrol Supervisors response to critical
incidents. This course filled ver y quickly again this
year as a favorite for departments to get patrol
supervisors very good training in two days
Training Ca tegory: Supervision
Name of Facility: Lakewood PD
Class Location: Lakewood , CO
Hosting Agency: Lakewood Police Department
Anticipated Number of Students: 25
Estimated length of class: 16.0 hour(s)
Requested
$4,700.00
$4,700.00
Approved
$4,700.00
$4,700.00
Instructor Costs
Total
l _____________ -------------·--···-.. -·-.... -----·------..... -----··--·--------·--------------
Exhibit B-13
l
·-------.. --·-------------------------···----···------------·-------,
Training 27 LSAT
Class Date: From 10/3/2016 to 10/5/2016
Description: "LSAT: Detecting DecepUon In Written
Statements" this course teaches officers/detectives
to analyse written statements fr om suspects and
witnesses on deception. A tool well used by officers/detectives to determine crimes, truths and
deception in statements written on a criminal
investigation.
Training Category: Other
Name of Facility: Broomfield PO
Class Location: Broomfield , CO
Hosting Agency: Broomfield Police Department
Anticipated Number of Students: 50
Estimated length of class: 20.0 hour(s)
Expense Categories
Requested Approved
$5,800.00 $5,800.00 Instructor Costs
$5,800.00 $6,800.00 Total
I_ ___ _ --------------------------•-•-• .. ----·-·--------·--------------···--·-·---··---··
'Training 28 GMR Training Symposium/Conference
Class Date: From 3/1/2017 to 3/2/2017
Description: GMR training Symposium/Conference
is a two day training symposium open to state wide
law enforcement em,ployees. This training will include local and National speakers on several law
enforcement topics. This symposium gives hundreds
of officers a chance to see and hear trainings that are
not always avallable In smaller venues and at no cost to their departments.
Training Category: Miscellaneous
Name of Facility: Arvada Center
Class Location: Arvada , CO
Hosting Agency: Other
Anticipated Number of St u dents: 500
Estimated length of class: 16.0 hour(s)
Expense Categories
Requested Approved
$8,500.00 $8,500.00
$2,000.00 $2,000.00
$9,975.00 $9,975.00
$25,000.00 $25,000.00
$45,475.00 $46,475.00
Facility Fee
Training Supplies
Refreshments
Instructor Costs
Total
----· -·---·-·-···--··--·--... -----------··-....._, _________ ---------·•··-···-.. --·--··. ---··-�--···-··-·--··-..
Exhibit B-14
•
-
•
-
----·-·. --·· --·-·-----·-·-·-----
Training 29 Basic SRO ss0001
Class Date: From 8/15/2016 to 8/19/2016
Description: Basic 40 hours SRO course
Training Category: Miscellaneous
Name of Facility: Lakewood PD
Class Location: Lakewood , CO
Hosting Agency: Lakewood Polfce Department
Anticipated Number of Students: 20
Estimated length of class: 40.0 hour(s)
Training 30 Single Officer Response ss0002
Class Date: From 9/14/2016 to 9/15/2016
Description: Single officer response class to active shooter
Training Cittegory: Other
Name of Faclllty: Martinsen Elementary
Class Location: Arvada , CO
Hosting Agency: Arvada Police Department
Anticipated Number of Students: 20
Estimated length of class: 16.0 hour(s)
Expense Categories
Requested
$16,600.00
$18,600.00
Approved
$16,600.00 Instructor Costs
$16,600.00 Total
·-· ·--··----··••·--·--•·---· -,
Expense Categories
Requested Approved
·;:i,ooo.oc:,ia.ooo.ov 11ainin9 �up�ie;l' · ·
$10,000.00 $10,000.00 Instructor Costs
$13,000.00 $13,000.00 Total
!.. ___ , __ _ -·----····----------·---·•·---·-·--···· .. ., ___ _r------------···---· --··-··-----· ------.. -····-...
Training 31 FTO Kaminsky class
Class Date: From 7/25/2016 to 7/29/2016
De scription: Kaminsky FTO class for new FTO's
Training Category: Field Training Officer
Name of Faclllty: Westmlnster PD
Class Location: Westminster , CO
Hosting Agency: Westminster Police Department
Anticipated Number of Students: 24
Estimated length of class: 40.0 hour(s)
Expense Categories
Requested Approved
$7,750.00 $7,750.00 Instructor Costs
$7,750.00 $7,750.00 Total
--·. --�· ·-' -- . .. j
Exhibit B-15
I .
Training 32 FTO Kaminsky class
Class Date: From 10/17/20 16 to 10/21/2016
Description: Basic FTO Kaminsky class
Training Category: Field Training Officer
Name of Faclllty: Auraria PD
Class Location: Denver , CO
Hosting Agency: Auraria Police Department
Anticipated Number of Students: 24
Estimated length of class: 40.0 hour(s)
Training 33 FTO Kaminsky class
Class Date: From 1/23/2017 to 1/27/2017
Description: Basic FTC Kaminsky class
T.�!aln� r,.�ag!il'l': Flf!lld Tra!nlng Offic�r,,. ·· ·•·.
Name of Faclllty: Lakewood
Class Location: Lakewood , CO
Host ing Agency: Lakeside Police Department
Anticipated Number of Students: 24
Estimated length of class: 40.0 hour(s)
Training 34 FTO Kaminsky class
Class Date: From 5/1/2017 to 5/5/2017
Description: Basic FTO Kaminsky class
Training Category: Field Training Officer
Name of Faclllty: Jeffco
Class Location: Golden , CO
Hosting Agency: Jefferson County Sheriffs Office
Anticipated Number of Students: 24
Estimated length of class: 40.0 hour(s)
----·---·-------,
Expense Categories
Requested
$7,750.00
$7,750.00
Approved
$7,750.00
$7,750.00
Instructor Costs
Total
-··-·---_________,
Expense CJtegorles
Requested Approved
·· $7,75({,00 · · $7,750:oa · ,·111struc;tor Cost� ..
$7,750.00 $7,750.00 Total
---... ' ·-... ---·-----·--··----,
Expense Categories
Requested
$7,750.00
$7,750.00
Approved
$7,750.00
$7,750.00
Instructor Costs
Total
....... ··--·-·· ----�··-.·-•·•.··-·•------... -.. , --. ,-... .._' ·--··
Exhibit B-16
•
•
► ···-------------------------
-·----·-----··--···--··--·-·-----·-·---------··-----·-
Training 35 Street Crimes / Pat McCarthy
Class Date: From 10/18/2016 to 10/20/2016
Description: Street Crimes Seminar Is an officer safety/Officer Survival seminar by national speakerPat McCarthy
Training Category: Street Survival Name of Faclllty: Broomfield PD Class Location: Broomfield , CO
Hosting Agency: Broomfield Police Department
Anticipated Number of Students: 120
Estimated length of class: 20.0 hour(s)
Expense Categories
Requested Approved $12,000.00 $12,000.00 Instructor Costs
$12,000.00 $12,000.00 Total
___ J -· --·------ -----··---·--·
Training 36 CSOC Supervisor Institute
Class Date: From 2/20/2017 to 3/3/2017
1 �-�v.,1c.riJ,,lv·,1•;rO'i;;tiol'Jisur lnsiitut& by csoc
Training Category: Supervision
Expense Categories
Requested
$8,500.00
Approved
$8,500.00 Instructor Costs
Name of Faclllty: Jeffco -Class Location: Golden , CO $8,500.00 $8,500.00 Total
Hosting Agency: Jefferson County Sheriff's Office
Anticipated Number of Students: 30
Estimated length of class: 80.0 hour(s)l _______ _ ---·---·--·-•-------·---·-·--·· --------·-·--
1 ··-;�ain ing 37 Red�an lnstructo;-.. ---. �---··----.. --------------·----··----------·1
Class Date: From 7/25/2016 to 7/29/2016 Expense Categories I Description: Arrest Control REDMAN instructor course
Training Category: Other
Name of Facility: Glendale PD
Class Location: Glendale , CO
Hosting Agency: Glendale Police Department
Anticipated Number of Students: 15
Estimated leng th of class: 40.0 hour(s)
Requested Approved
$25,000.00 $25,000.00 Instructor Costs
$25,000.00 $25,000.00 Total
• -------
-
··----··-
.
.
.
.
.
___
_
·
·
-
·
-
_
.
.
.
.
......... 4' ... ____ ·-... ---
·
-
-
•• -· •·· ...... --• -• . • ......... ·•�-•· · _ ...... ·-·-----····•-·---.
Exhibit B-17
-·,
---
---------------------···•···-------------,
[�ral�lng 38 PTO Train the tralnlnerlClass Date: From 8/15/2016 to 8/19/2016Description: PTO train the trainer classTraining Category: Field Training OfficerName of Faclllty: Parker PDClass Location: Parker, COHosting Agency: Parker Police DepartmentAnUclpated Number of Students: 25EsUmated length of class: 40.0 hour (s)
Training 39 Bold PatrolClass Date: 5/17/2017 Description: Tina Rowe class on patrol self Initiated patrolTraining Cat�gory: Miscellaneous Name of Facility: Arvada PD Class Location: Arvada , CO Hosting Agency: Arvada Police Department Anticipated Number of Students: 40 Estimated length of class: 8.0 hour(s)
Expense Categories
Requested Approved $25,000.00 $25,000.00 Instructor Costa $25,000.00 $25,000.00 Total
Expense Categories
Requested Approved $'/,501'.J.0Cr ··. ·:i;t,o-UO:l>o ., 'instructor Costs'$7,500.00 $7,500.00 Total
L---··---------·--------·---•·-•... -·-------·---.. -_,_... _______ _ -----·---·-·-------•·· ·-----------. --··-----
Training 40 Spanish on PatrolClass Date: From 9/19/2016 to 9/20/2016 Description: 2 day class on street spanish Training Category: Miscellaneous Name of Faclllty: Auraria PD Class Location: Denver , CO Hosting Agency: Auraria Police Department Anticipated Number of Students: 24 Estimated length of class: 16.0 hour(s)
., .... -·· .--_,.. __ ,. __ -... -·· _..,_ ···-�·. -. --..
Expense Categories
Requested
$8,000.00 $8,000.00
Exhibit B-18
Approved $8,000.00 $8,000.00 Instructor Costs
Total
-·-•-.. -------··---I
-
•
•
•
EQUIPMENT ·------------·--·------
Equlpment1 Description: Additional Equipment to add onto the Tl Simulator such as force on force and addition weapons systems Equipment Category: Shooting Systems
SCHOLARSHIP
Description: Request made by agencies for training money for specialty classes that GMR Is not able to buy/host $70,000.00 divided by 7300 officers (in the regiontis $9.5�..oer..ci{fic�r.. • . . : . . ' .. .. i j
Expense Categories
Requested $30,000.00 Approved $30,000.00
--------·-----7 Expense Categories
Requested Approved
'-·-···------·--·----
$'i u,Uui.i:O(i · �itl,000.Gti " ·• u1tion/R.Jgistration j $70,000.00 $70,000.00 Total
----·--·-··-·--·----.... --
Exhibit B-19
EXHIBIT C -GRANT FUNDING CHANGE LETTER (OPTION LETTER)
GRANT FUNDING CHANGE LETTER
(GRANTEE NAME)
Date: Original Contract CMS Grant Funding Change
#: Letter#
CMS Routing#
TO: Grantee Name:
In accordance wit h Section 7 of the Original Contract between the State of Colorado, on behalf and through the Department of Law. and (Grantee Name) beginning (Effective Date) an d ending on (Termination Date) the undersigned commits the following funds to the Grant:
The amount of grant fund s available and specified in Section 7 are increased $1Amnnnt} to a new total funds available of$ (Amnunt) for law enforcement training. I : Amount Project Description
Section 7. A is hereby modified accordingly.
The effective date of hereof is upon appr oval of the State Controller or .Gl!wtl whic hever is later.
STATE OF COLORADO
John W. Hickenlooper. Governor
by and through the
DEPARTMENT OF LAW
By:. ____________ _
Melanie J. Snyder, Chief of Staff
Date: ________ _
ALL GR.ANTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §2�0-202 requires the State Controller to approve all State contracts. This Grant Funding Change
Letter is not valid until signed and dated below by the State Controller or delegate, Grantee is not
authorized to begin performance until such time. If Grantee begins performing prior thereto, the State of
Co lorado is not obligated to pay Grantee for such performance or for any goods and/or services provided
hereunder.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By: __________ _
Melissa Moynham, Controller
Date: ______ _
Exhibit C-1
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COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
August 1, 2016 9bi P.O,S.T. Grant Agreement-Fiscal
Agent
Initiated By: Staff Source:
Police Department Commander Sam Watson
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council previously approved Ordinance #45 in 2012 authorizing this agreement.
RECOMMENDED ACTION
The Police Department is recommending that City Council adopt a Bill for an Ordinance on
second reading authorizing the Chief of Police to sign a contract with the State of Colorado that
will authorize the City of Englewood to act as the Fiscal Agent on behalf of the Peace Officer
Standards and Training Board Greater Metro Region Training Committee.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Peace Officer Standards and Training Board (P.O.S.T) of the Office of the Colorado
Attorney General has the primary mission to establish and maintain the standards for peace
officer training and certification that are relevant, realistic and responsive to an ever-changing
world. The purpose of this grant is to assist the State in fulfilling its responsibility to provide
professional quality training programs to Colorado peace officers who risk their lives every day
in the normal course of their duties. Quality training is crucial for peace officers who are
expected to make quick and difficult health and safety decisions that are in the best interests of
the citizens of Colorado and to the officer. State funding for peace officer training programs
enable the P.O.S.T. board to provide substantial training for peace officers who serve the
citizens of Colorado.
Each year, various regions within the State submit applications for the grant award that has
been established. The Greater Metro Region, of which the Englewood Police Department is a
voting member, provides low-cost and free training to the members of the Greater Metro
Region, as well as scholarships to those agencies that could not otherwise afford the training.
One of the requirements for each region is that a Fiscal Agent be established so that
disbursement of training dollars can be issued to vendors or local law enforcement agencies.
The Greater Metro Re gion has asked the City of Englewood's Finance and Administrative
Services Department to act as their Fiscal Agent.
FINANCIAL IMPACT
The Fiscal Agent will be responsible for distributing checks, estimated to be about fifty checks
per year. In turn the P.O.S.T. Board has authorized that the City of Englewood receive a 5%
Administrative fee for acting as the Fiscal Agent.
LIST OF ATTACHMENTS
Bill for an Ordinance
P.O.S.T. Grant Agreement
P.O.S.T. Grant Guidelines
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•
COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
July 18, 2016 9ai P.O.S.T. Grant Agreement -Fiscal
Agent
Initiated By: Staff Source:
Police Department Commander Gary Condreay
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council previously approved Ordinance #45 in 2012 authorizing this agreement.
RECOMMENDED ACTION
The Police Department is recommending that City Council adopt a Bill for an Ordinance on first
reading authorizing the Chief of Police to sign a contract with the State of Colorado that will
authorize the City of Englewood to act as the Fiscal Agent on behalf of the Peace Officer
Standards and Training Board Greater Metro Region Training Committee.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Peace Officer Standards and Training Board (P.O.S.T) of the Office of the Colorado
Attorney General has the primary mission to establish and maintain the standards for peace
officer training and certification that are relevant, realistic and responsive to an ever-changing
world. The purpose of this grant is to assist the State in fulfilling its responsibility to provide
professional quality training programs to Colorado peace officers who risk their lives every day
in the normal course of their duties. Quality training is crucial for peace officers who are
expected to make quick and difficult health and safety decisions that are in the best interests of
the citizens of Colorado and to the officer. State funding f or peace officer training programs
enable the P.O.S.T. board to provide substantial training for peace officers who serve the
citizens of Colorado.
Each year, various regions within the State submit applications for the grant award that has
been established. The Greater Metro Region, of which the Englewood Police Department is a
voting member, provides low-cost and free training to the members of the Greater Metro
Region, as well as scholarships to those agencies that could not otherwise afford the training.
One of the requirements for each region is that a Fiscal Agent be established so that
disbursement of training dollars can be issued to vendors or local law enforcement agencies.
The Greater Metro Region has asked the City of Englewood's Finance and Administrative
Services Department to act as their Fiscal Agent.
FINANCIAL IMPACT
The Fiscal Agent will be responsible for distributing checks, estimated to be about fifty checks
per year. In tum the P.O.S.T. Board has authorized that the City of Englewood receive a 5% •
Administrative fee for acting as the Fiscal Agent. The City has administered this grant since
2011.
LIST OF ATTACHMENTS
Bill for an Ordinance
P.0.S.T. Grant Agreement
P.O.S.T. Grant Guidelines
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