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Home My WebLink About2016 Ordinance No. 033• BY AUTHORITY ORDINANCE NO. !:/)_; SERIES OF 2016 COUNCIL BILL NO. 36 INTRODUCED BY COUNCIL MEMBER GILLIT AN ORDINANCE AMENDING TITLE 1, CHAPTER 6, SECTION 2 -DEPARTMENT AL ORGANIZATION BY COMBINING THE DEPARTMENT OF LIBRARY SERVICES; AND THE DEPARTMENT OF PARKS AND RECREATION INTO THE PARKS, RECREATION AND LIBRARY SERVICES; AND THE CREATION OF A NEW COMMUNICATIONS DEPARTMENT, OF TIIE ENGLEWOOD MUNICIPAL CODE 2000. WHEREAS, prior to 2015 the City of Englewood Parks and Recreation Department and Library Services have been separate departments; and WHEREAS, since 2015 the administration has operated the Park, Recreation and Library Services as one department; and WHEREAS, since the consolidation the combined Park, Recreation and Library Services Department has been a proven success; and WHEREAS, in order to streamline collaboration across the organization and assisting departments to meet their communication and marketing goals, a Communications Department is to be created; and WHEREAS, in order to consolidate Departments and establish a new administrative department the City Manager must have prior approval of the City Council by ordinance, as set forth under Article VII, Section 52(g) of the Englewood Home Rule Charter. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 1, Chapter 6, Section 2 -Departmental Organization of the Englewood Municipal Code 2000 to read as follows: 1-6-2: Departmental Organization. A. The departmental organization of the City shall be divided under the City Manager into the following departments: Community Development Finance and Administrative Services Fire Department Human Resources l Information Technology LibfOf)' Semoes Parks, Recreation and Library Services Pa aae ReefeatioB: Communications Police Department Public Works Utilities B. Reference to a department director in this Code by any title other than set forth in this Section shall be construed to ref er to the department director as set forth herein. C. The City Manager may, on a temporary basis, reassign duties and responsibilities to departments in the best interests of the City. Section 2. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 1, Chapter 6, Section G -Department of Library Services of the Englewood Municipal Code 2000 to read as follows: Article G. DEPARTMENT OF PARKS, RECREATION AND LIBRARY SERVICES. 1-6G-1: General Responsibilities. The Department of Parks. Recreation and Library Services shall provide recreation programs and setyices utilizing the various recreatjon facilities in the community and shall operate and maintain the golf cow;se. ball fields. shelter houses. playgrounds. beach. or any other open area owned and used by the City devoted to or designated for active or passive recreation; and shall operate the City's libraries and administer the same in the interest of the entire community. Section 3. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 1, Chapter 6, Section H -Department of Parks and Recreation of the Englewood Municipal Code 2000 shall be repealed in its entirety and combined in Article G-Library Services. ARTICLE H. l>EP,ARTl\ONf 0¥ PARKS I.ND RECR:E."'..TION 1 eH 1: GeneF&l Respensieilities. The D8J:1artmeB:t of PMlEs asEl Reel'Elatioa shall pFe¥iEle reGfeatioB: f)rOgFamS asEl sen<iees :etiliasg the ¥arieHS reereatios faei:Hties iB: the eelBHN:lnity asEl shal:l oper:ate asEl maie.~aiB the golf eoUfSe , eall fiel85, shelter boYSes, f)l~igFeYB85, eeaeb; or 9ftY other of)en afea owned asEl 'l:!Sed e:y the City Ele•.•e~ee te er designated for eeti"rre or p95si¥e reereatios. Section 4. The City Council of the City of Englewood, Colorado hereby authorizes amending Title 1, Chapter 6, by the addition of a new Section H -Department of Communications of the Englewood Municipal Code 2000 to read as follows: 2 • • • • ARTICLE R. DEPARTMENT OF CQMMJJNTCATJQNS. 1-§H-J; General Responsibilities. The Department 0( communications shalt provide collaboration across the organization assisting departments to meet their communication and marketing goals Section 5. Safety Clauses. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Englewood, that it is promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Section 6. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the application thereof to any person or circumstances shall for any reason be adjudged by a court of competent jurisdiction invalid, such judgment shall not affect, impair or invalidate the remainder of this Ordinance or it application to other persons or circumstances. Section 7 Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of such inconsistency or conflict. Section 8. Effect of repeal or modification. The repeal or modification of any provision of the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter, modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which shall have been inCUITed under such provision, and each provision shall be treated and held as still remaining in force for the purposes of sustaining any and all proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or order which can or may be rendered, entered, or made in such actions, suits, proceedings, or prosecutions. Introduced, read in full, and passed on first reading on the 3rd day of October, 2016. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 6th day of October, 2016. Published as a Bill for an Ordinance on the City's official website beginning on the 5th day of October, 2016 for thirty (30) days. Read by title and passed on final reading on the 17th day of October, 2016. Published by title in the City's official newspaper as Ordinance Nos Series of 2016, on the 20th day of October, 2016. Published by title on the City's official website beginning on the 19th day of October, 2016 for thirty (30) days . 3 This Ordinance shall take effect thirty (30) days after publication following final passage. I, Loucrisbia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is A $jlle copy of the Ordinance passed on final reading and published by title as Ordinance No.~ Series of 2016. 4 • • • COUNCIL COMMUNICATION Meeting Date: Agenda Item: Subject: October 17, 2016 9biii Consolidation of the Department of Parks & Recreation with the Department of Library Services and the creation of a new Commun ications Department- 2nd Reading Initiated By: Staff Source: Council Action Murphy Robinson , Assistant City Manager PREVIOUS COUNCIL ACTION Communications Department: Council reached consensus on the Communications Strategy and the creation of a Communications Department at the August 15, 2016, Study Session. RECOMMENDED ACTION Since both changes require an ordinance, staff recommends adopting both actions in the same ordinance, on second reading. In accordance with Charter Article VII; Section 52(g); the consolidation of city departments and the creation of a new department must be codified into ordinance by the City Council. The recommended action is to adopt the consolidation of Parks, Recreation and Library Services and the creation of the Department of Communications. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Since 2015, Parks, Recreation, and Library Services have operated as one department. As this methodology has been tested and has proven successful, an official consolidation into one department for Parks, Recreation, and Library is being recommended. After a thorough analysis conducted by Cahoots Communications, Inc., several areas of improvement and opportunity were identified and presented to Council in the areas of communication, marketing, and brand strategy. The Council approved the direction of creating a new communications department and consolidating and coordinating communication activities through the new department. Communications activities were historically managed through staff in the City Manager's Office. This new department allows for better collaboration across the organization, assisting departments to meet their communication and marketing goals. The new management of the department, through Cahoots Communications in 2017, will the allow the City to improve internal communications, increase brand reach and efficacy , and provide a high level of proactivity in marketing and public communication . This will deliver a high quality product while stretching limited public resources further. Furthermore, consolidation of city departmental resources through the new department and the expertise of Cahoots will maximize reach, effectiveness, and long-term sustainability of the Communications Strategy. FINANCIAL IMPACT Parks, Recreation, and Library Services No fiscal impact. Communications Department The departmental activities, staffing, and other costs are currently budgeted as reflected in the 2017 Budget. LIST OF ATTACHMENTS Ordinance • COUNCIL COMMUNICATION Meeting Date: Agenda Item: Subject: 10/03/2016 11avi Consolidation of the Department of Parks & Recreation with the Department of Library Services and the creation of a new Communications Department Initiated By: Staff Source: Council Action Murphy Robinson, Assistant City Manager PREVIOUS COUNCIL ACTION Communications Department: Council reached consensus on the Communications Strategy and the creation of a Communications Department at the August 15, 2016, Study Session. RECOMMENDED ACTION Since both changes require an ordinance, staff recommends adopting both actions in the same ordinance. In accordance with Charter Article VII; Section 52(g); the consolidation of city departments and the creation of a new department must be codified into ordinance by the City Council. The recommended action is to adopt the consolidation of Parks, Recreation and Library Services and the creation of the Department of Communications. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Since 2015, Parks, Recreation, and Library Services have operated as one department. As this methodology has been tested and has proven successful, an official consolidation into one department for Parks, Recreation, and Library is being recommended . After a thorough analysis conducted by Cahoots Communications, Inc., several areas of improvement and opportunity were identified and presented to Council in the areas of communication, marketing, and brand strategy . The Council approved the direction of creating a new communications department and consolidating and coordinating communication activities through the new department. Communications activities were historically managed through staff in the City Manager's Office. This new department allows for better collaboration across the organization, assisting departments to meet their communication and marketing goals. The new management of the department will allow the City to improve internal communications, increase brand reach and efficacy, and provide a high level of proactivity in marketing and public communication. This will deliver a high quality product while stretching limited public resources further. Furthermore, consolidation of city departmental resources through the new department will maximize reach, effectiveness, and long- term sustainability of the Communications Strategy. FINANCIAL IMPACT Parks, Recreation, and Library Services No fiscal impact. Communications Department The departmental activities, staffing, and other costs are currently budgeted as reflected in the 2017 Budget. LIST OF ATTACHMENTS Ordinance