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HomeMy WebLinkAbout2016 Ordinance No. 045• BY AUTHORITY ORDINANCE NO. ~ SERIES OF 2016 COUNCIL BILL NO. 34 INTRODUCED BY COUNCIL MEMBER GILLIT AN ORDINANCE ADOPTING THE BUDGET OF THE CITY OF ENGLEWOOD, COLORADO, FOR FISCAL YEAR 2017. WHEREAS, pursuant to the provisions of Part I, Article X, of the Charter of the City of Englewood, Colorado, a budget for fiscal year 2017 was duly submitted by the City Manager to the City Council on September 12, 2016; and WHEREAS, a public hearing on said budget was held by the City Council within three weeks after its submission at the meeting of the City Council on September 19, 2016. Regular notice of the time and place of said hearing was published within seven days after submission of the budget in the manner provided in the Charter for the publication of an ordinance; and WHEREAS, the City Council of the City of Englewood has studied and discussed the budget on numerous occasions; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. That the budget of the City of Englewood, Colorado, for fiscal year 2017, as submitted by the City Manager, duly considered by the City Council and with changes made by the City Manager to reflect Council discussion after public hearing, is adopted as the budget for the City of Englewood for the fiscal year 2017. Section 2. GENERAL FUND Total Fund Balance, January 1, 2017 Sales/Use Tax Property and Specific Ownership Tax Franchise/Occupation/Cigarette Tax/Hotel License/Permits Intergovernmental Revenue Charges for Services Cultural & Recreation Fines & Forfeitures Interest Contribution from Component Units 2017 BUDGET $ 8,851,902 Revenues 27,135,452 3,656,000 3,415,550 1,387,998 1,374,706 2,592,400 2,750,090 893,450 55,446 1,400,000 Other 408,106 -Total Revenues $ 45,069,198 Other Financing Sources 117,033 Total Sources of Funds $ 45,186,231 Exnenditures Legislation 406,616 City Manager's Office 6,391,949 Municipal Court 1,100,207 City Attorney's Office 858,949 Finance and Administrative Services 2,582,592 Information Technology 1,759,062 Community Development 2,302,797 Public Works 6,325,495 Police Services 13,665,968 Parks, Recreation and Library Services 7,417,441 Communications 410,554 Contingencies 200,000 Debt Service 1,561.929 Total Expenditures $44,983, I 09 Other Financing Uses -0- Total Uses of Funds $44,983,109 Total Fund Balance, December 31, 2017 $ 9,055,024 Section 3. SPECIAL REVENUE FUNDS - Conservation Trust Fund Fund Balance, January 1, 20 I 7 $ 188,552 Revenues $ 310,000 Expenditures $ 440,000 Fund Balance, December 31, 2017 $ 58,552 Communi!l'. Develonment Fund Fund Balance, January I, 2017 $ -0- Revenues $ 330,000 Expenditures $ 330,000 Fund Balance, December 31, 2017 $ -0- Donors Fund Fund Balance, January 1, 2017 $ 505,231 Revenues $ 107,560 Expenditures $ 490,060 Fund Balance, December 31, 2017 $ 122,731 • 2 Parks and Recreation Trust Fund Fund Balance, January 1, 20 I 7 $ 459,278 Revenues $ 15,000 Expenditures $ 320,000 Fund Balance, December 31, 2017 $ 154,278 Malley Center Trust Fund Fund Balance, January 1, 2017 $ 237,328 Revenues $ 7,000 Expenditures $ 20,000 Fund Balance, December 31, 2017 $ 224,328 Open Space Fund Fund Balance, January I, 2017 $ 234,367 Revenues $ 811,427 Expenditures $ 912,000 Fund Balance, December 31, 2017 $ 133,794 Section 4. DEBT SERVICE FUND General Obligation Bond Fund • Fund Balance, January I, 2017 $ 64,135 Revenues $ 1,102,000 Expenditures $ 1,110,713 Fund Balance, December 31, 2017 $ 55,422 Section 5. CAPITAL PROJECT FUNDS Public Improvement Fund Fund Balance, January 1, 2017 $ 1,693,001 Revenues $ 2,998,356 Expenditures and Transfers $ 4,104,043 Fund Balance, December 31, 2017 $ 587,314 Capital Projects Fund Fund Balance, January 1, 2017 $ 155,560 Revenues and Transfers In $ 1,400,000 Expenditures $ 1,463,490 Fund Balance, December 31, 2017 $ 92,070 • 3 Section 6. ENTERPRISE FUNDS Water Fund Fund Balance, January 1, 2017 $ 10,900,168 Revenues $ 8,507,927 Expenditures $ 8,907,461 Fund Balance, December 31, 2017 $ 10,500,634 Sewer Fund Fund Balance, January 1, 2017 $ 3,467,126 Revenues $ 16,225,259 Expenditures $ 17,854,174 Fund Balance, December 31, 2017 $ 1,838,211 Storm Drainage Fund Fund Balance, January l, 201 7 $ 1,222,343 Revenues $ 332,514 Expenditures $ 379,085 Fund Balance, December 31, 2017 $ 1,175,772 Golf Course Fund Fund Balance, January 1, 201 7 $ 551,168 • Revenues $ 2,115,300 Expenditures $ 2,078,625 Fund Balance, December 31, 2017 $ 587,843 Concrete Utility Fund Fund Balance, January I, 2017 $ 663,704 Revenues $ 884,200 Expenditures $ 836,905 Fund Balance, December 3 1, 2017 $ 710,999 Housing Rehabilitation Fund Fund Balance, January l, 2017 $ 811,201 Revenues $ 261,299 Expenditures $ 1,024,500 Fund Balance, December 31, 2017 $ 48,000 Section 7. INTERNAL SERVICE FUNDS Central Services Fund Fund Balance, January 1, 2017 $ 31,546 Revenues s 306,815 • 4 • • Expenditures $ 290,214 Fund Balance, December 31, 2017 $ 48,147 Servicenter Fund Fund Balance, January l, 2017 $ 1,540,324 Revenues $ 2,263,151 Expenditures $ 3,635,504 Fund Balance, December 31, 2017 $ 167,971 Cagital Eguinment Renlacement Fund Fund Balance, January 1, 2017 $ 2,303,684 Revenues $ 1,042,489 Expenditures $ 2,170,804 Fund Balance, December 31, 2017 $ 1,175,369 Risk Management Fund Fund Balance, January 1, 20 I 7 $ 437,476 Revenues $ 1,476,156 Expenditures $ 1,433,645 Fund Balance, December 31, 2017 $ 479,987 Emgloyee Benefits Fund Fund Balance, January I, 2017 $ 200,671 Revenues $ 5,919,014 Expenditures $ 5,934,550 Fund Balance, December 31, 2017 $ 185,135 Section 8. That the said budget shall be a public record in the office of the City Clerk and shall be open to public inspection. Sufficient copies thereof shall be made available for the use of the City Council and the public, the number of copies to be determined by the City Manager. Introduced, read in full, and passed on first reading on the 3rd day of October, 2016. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 61h day of October, 2016. Published as a Bill for an Ordinance on the City's official website beginning on the 5th day of October, 2016 for thirty (30) days. Read by title and defeated on final reading on the 17th day of October, 2016. Reintroduced, read in full, and passed on first reading on the 7th day of November, 2016 Published as a Bill for an Ordinance in the City's official newspaper on the 10th of November, 2016. 5 Published by title on the City's official website beginning on the 9th day of November, 2016 for thirty (30) days. Read by title and passed on final reading on the 21st day of November, 2016. Published by title in the City's official newspaper as Ordinance No. Kseries of 2016, on the 24th day ofNovember, 2016. Published by title on the City's official website beginning on the 23rd day of November, 2016 for thirty (30) days. I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing i: f~ copy of the Ordinance passed on final reading and published by title as Ordinance N~ Series of 2016. ~~« • • 6 . . COUNCIL COMMUNICATION C) Date Agenda Item Subject November 21, 2016 11biv Bill For An Ordinance Adopting the Budget For Fiscal Year 2017 -2nd Reading Initiated By Staff Source Department Of Finance and Administrative Services Kathy Rinkel, Director PREVIOUS COUNCIL ACTION City Council and staff began the 2017 budget process at the April 18, 2016 Study Session with an overview of the City's Fiscal Health and Wellness by means of the Center for Priority Based Budgeting's Fiscal Health and Wellness Tool, General Fund Reserve Policy and preliminary budget discussion. The Proposed Budget was discussed with Council at the August 22, Study Session. The Proposed Budget was reviewed again with Council and staff at the August 29 Study Session. On September 12, 2016, the Budget Advisory Committee provided Council with an update of their activities and provided an Annual Report regarding their findings and recommendations. A public hearing to gather citizen input regarding the 2017 Proposed Budget was held on September 19, 2016. Due to no public comment from the public hearing necessitating changes to the proposed budget, the ~budget workshop" scheduled for the September 26, 2016 Study Session was not held. On October 3, 2016 a first reading was conducted and the ordinance was passed 5-2. n October 17, 2016 on second reading the motion failed on a 3-2 vote. The Englewood's home rule charter, Article V, Section 37 requires that every ordinance shall require the affirmative vote of the majority of the membership of the entire council for final passage. This item was resubmitted for first reading on November 7, 2016, and passed on a 5-2 vote. RECOMMENDED ACTION Staff recommends Council approve the proposed bill for an ordinance, on second reading, adopting the 2017 Budget. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The Charter of the City of Englewood requires the City Council to adopt next year's Budget and Appropriation Ordinances no later than thirty days prior to the first day of the next fiscal year to insure there is legal authority to expend funds: Due to limited growth in the revenue sources available to the City, the 2017 Budget limited expenditures increases as much as possible while limiting the impact on the citizens. City staff and Council worked together to hold expenditure increases in check as much as possible but some expenditures, mainly personnel-related, will continue to grow outside of the control of staff. FINANCIAL I MP ACT The City of Englewood 2016 Budget for all funds provides for total sources offunds of $91,601,698 and total ses of funds of $98,718,882. The below chart depicts at a fund level the Estimated Beginning Balance, urces of Funds, Uses of Funds and Estimated Ending Balance for 2017. . r Governmental Fund Types Estimated Estimated Estimated Beginning Sources of Uses of Ending Unappropriated Balance Funds Funds Balance Reserves Balance General Fund 8,851,902 45,186,231 44,983,109 9,055,024 4,773,099 4,281,925 Special Revenue Funds Conservation Trust Fund 188,552 310,000 440,000 58,552 " 58,552 Community Dewlopment Fund 330,000 330,000 ,. Donors Fund 505,231 107,560 490,060 122,731 ,. 122,731 Malley Center Trust Fund 237,328 7,000 20,000 224,328 " 224,328 Parks & Recreation Trust Fund 459,278 15,000 320,000 154,278 ,. 154,278 Open Space Fund 234,367 811,427 912,000 133,794 " 133,794 Total Special Revenue Funds , 1,624,756 ' 1,580,987 ' 2,512,060 ' 693,683 ' , 693,683 Debt Service Fund General Obligation Bond Fund 64,135 1,102,000 1,110,713 55,422 " 55,422 Total Debt Service Fund , 64,135 ' 1,102,000' 1,110,713' 55,422' , 55,422 capital Projects Funds Public lmprowment Fund 1,693,001 2,998,356 4,104,043 587,314 " 587,314 Capital Projects Fund 155,560 1,400,000 1,463,490 92,070 ,. 92,070 Total capital Projects Funds, 1,848,561 4,398,356 5,567,533 679,384 679,384 Total Governmental Funds 12,389,354 52,267,574 54,173,415 10,483,513 4,773,099 5,710,414 Proprietary Fund Types Estimated Estimated Estimated Beginning Sources of Uses of Ending Unreserved Balance Funds Funds Balance Reserves Balance Enterprise Funds Water Fund 10,900,168 8,507,927 8,907,461 10,500,634 " 10,500,634 -Sewer Fund 3,467,126 16,225,259 17,854,174 1,838,211 " 1,838,211 Stormwater Drainage Fund 1,222,343 332,514 379,085 1,175,772" 1,175,772 Golf Course Fund 551,168 2,115,300 2,078,625 587,843 587,843 Concrete Utility Fund 663,704 884,200 836,905 710,999 710,999 Housing Rehabilitation Fund 811,201 261,299 1,024,500 48,000 48,000 Total Enterprise Funds '17,615,710 '28,326,499 ' 31,080,750 '14,861,459 ' , 14,861,459 Internal Service Funds Central SeNces Fund 31,546 306,815 290,214 48,147 48,147 SeNCenter Fund 1,540,324 2,263,151 3,635,504 167,971 167,971 Capital Equipment Replacement Fund 2,303,684 1,042,489 2,170,804 1,175,369 1,175,369 Risk Management Fund 437,476 1,476,156 1,433,645 479,987 479,987 Employee Benefits Fund 200,671 5,919,014 5,934,550 185,135 185,135 Total Internal Service Funds • 4,513 ,701 '11,007,625 ' 13,464,717 ' 2,056,609 ' , 2,056,609 Total Proprietary Funds 22,129,411 39,334,124 44,545,467 16,918,068 16,918,068 Total All Funds 34,518,765 91,601,698 98,718,882 27,401,581 4,773,099 22,628,482 LIST OF ATTACHMENTS: Proposed bill for an ordinance • COUNCIL COMMUNICATION Date Agenda Item Subject 0 November 7, 2016 11aiv Bill For An Ordinance Adopting the Budget For Fiscal Year 2017 Initiated By Staff Source Department Of Finance and Administrative Services Kathy Rinkel, Director PREVIOUS COUNCIL ACTION City Council and staff began the 2017 budget process at the April 18, 2016 Study Session with an overview of the City's Fiscal Health and Wellness by means of the Center for Priority Based Budgeting's Fiscal Health and Wellness Tool, General Fund Reserve Policy and preliminary budget discussion. The Proposed Budget was discussed with Council at the August 22, Study Session. The Proposed Budget was reviewed again with Council and staff at the August 29 Study Session. On September 12, 2016, the Budget Advisory Committee provided Council with an update of their activities and provided an Annual Report regarding their findings and recommendations. A public hearing to gather citizen input regarding the 2017 Proposed Budget was held on September 19, 2016. Due to no public comment from the public hearing necessitating changes to the proposed budget, the "budget workshop" scheduled for the September 26, 2016 Study Session was not held. On October 3, 2016 a first reading was conducted and the ordinance was passed 5-2. October 17, 2016 on second reading the motion failed on a 3-2 vote. The Englewood's home rule charter, Article V, Section 37 requires that every ordinance shall require the affirmative vote of the majority of the membership of the entire council for final passage. RECOMMENDED ACTION Staff recommends Council approve the proposed bill for an ordinance adopting the 2017 Budget. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The Charter of the City of Englewood requires the City Council to adopt next year's Budget and Appropriation Ordinances no later than thirty days prior to the first day of the next fiscal year to insure there is legal authority to expend funds. Due to limited growth in the revenue sources available to the City, the 2017 Budget limited expenditures increases as much as possible while limiting the impact on the citizens. City staff and Council worked together to hold expenditure increases in check as much as possible but some expenditures, mainly personnel-related, will continue to grow outside of the control of staff. FINANCIAL IMPACT The City of Englewood 2016 Budget for all funds provides for total sources of funds of $91,601,698 and total uses of funds of $98,718,882. The below chart depicts at a fund level the Estimated Beginning Balance , Sources of Funds, Uses of Funds and Estimated Ending Balance for 2017 . Estimated Estimated Estimated Beginning Sources of Uses of Ending Unappropriated Balance Funds Funds Balance Reserves Balance General Fund 8,851,902 45,186,231 44,983,109 9,055,024 4,773,099 4,281,925 Special Revenue Funds Conservation Trust Fund 188,552 310,000 440,000 58,552 r 58,552 Community Dewlopment Fund 330,000 330,000 ,. Donors Fund 505,231 107,560 490,060 122,731 r 122,731 Malley Center Trust Fund 237,328 7,000 20,000 224,328 ,. 224,328 Parks & Recreation Trust Fund 459,278 15,000 320,000 154,278 ,. 154,278 Open Space Fund 234,367 811,427 912,000 133,794 " 133,794 Total Special Revenue Funds ,. 1,624,756' 1,580,987 ' 2,512,060' 693,683' , 693,683 Debt Service Fund General Obligation Bond Fund 64,135 1,102,000 1,110,713 55,422 r 55,422 Total Debt Service Fund , 64,135 ' 1,102,000 " 1,110,713" 55,422' , 55,422 Capital Projects Funds Public lmprowment Fund 1,693,001 2,998,356 4,104,043 587,314 " 587,314 Capital Projects Fund 155,560 1,400,000 1,463,490 92,070 r 92,070 Total Capital Projects Funds 1,848,561 4,398,356 5,567,533 679,384 679,384 Total Govemmental Funds 12,389,354 52,267,574 54,173,415 10,483,513 4,773,099 5,710,414 .,. ,,.. -p -l?roP-ffieta __ ...._._ -l\ fl Estimated Estimated Estimated Beginning Sources of Uses of Ending Unreserved Balance Funds Funds Balance Reserves Balance Enterprise Funds Water Fund 10,900,168 8,507,927 8,907,461 10,500,634 " 10,500,634 Sewer Fund 3,467,126 16,225,259 17,854,174 1,838,211 " 1,838,211 Stormwater Drainage Fund 1,222,343 332,514 379,085 1,175,772,.. 1,175,772 Golf Course Fund 551,168 2,115,300 2,078,625 587,843 587,843 Concrete Utility Fund 663,704 884,200 836,905 710,999 710,999 Housing Rehabilitation Fund 811,201 261,299 1,024,500 4B,000 48,000 Total Enterprise Funds '17,615,710 '28,326,499 ' 31,080,750 '14,861,459 ' , 14,861,459 Internal Service Funds Central SeNces Fund 31,546 306,815 290,214 48,147 48,147 SeNCenter Fund 1,540,324 2,263,151 3,635,504 167,971 167,971 Capital Equipment Replacement Fund 2,303,684 1,042,489 2,170,804 1,175,369 1,175,369 Risk Management Fund 437,476 1,476,156 1,433,645 479,987 479,987 Employee Benefits Fund 200,671 5,919,014 5,934,550 185,135 185,135 Total Internal Service Funds , 4,513,701 '11,007,625" 13,464,717 ' 2,056,609 ' ,. 2,056,609 Total Proprietary Funds 22,129,411 39,334,124 44,545,467 16,918,068 16,918,068 Total All Funds 34,518,765 91,601,698 98,718,882 27,401,581 4,773,099 22,628,482 LIST OF ATTACHMENTS: Proposed bill for an ordinance ..