HomeMy WebLinkAbout2015 Ordinance No. 030•
ORDINANCE NO. Jt}
SERIES OF 2015
BY AUTHORITY
COUNCIL BILL NO. 30
INTRODUCED BY COUNCIL
MEMBER OLSON
AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN
ARAPAHOE COUNTY CLERK AND RECORDER AND THE CITY OF ENGLEWOOD,
COLORADO, TO CONDUCT A COORDINATED ELECTION ON NOVEMBER 3, 2015.
WHEREAS, pursuant to the Uniform Election Code of 1992 (Articles 1 to 13 of Title 1,
C.R.S.) as amended, governmental entities are encouraged to cooperate and consolidate elections
in order to reduce taxpayer expenses; and
WHEREAS, the City of Englewood has participated with Arapahoe County in conducting
coordinated elections since 1993; and
WHEREAS, Arapahoe County and the City of Englewood have determined that it is in the
best interest of the taxpayers and the electors to conduct a Coordinated Election on November 3,
2015;and
WHEREAS, the City shall provide the Coordinated Election Official with a copy of the
ordinance stating that the City has adopted the exclusive use of Title 1 of the Colorado Election
Code and that the City will participate in the Coordinated Election in accordance with the terms
and conditions of this Agreement; and
WHEREAS, the ordinance shall further authorize the presiding officer of the City or other
designated person to execute this Agreement; and
WHEREAS, Arapahoe County and the City of Englewood desire to set forth their respective
responsibilities for the Coordinated Election pursuant to the Intergovernmental Agreement.
NOW, TIIEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The Intergovernmental Agreement for Coordinated Election is attached hereto as
"Exhibit A". The Intergovernmental Agreement for Coordinated Election is hereby accepted and
approved by the Englewood City Council .
Section 2. The Mayor is authorized to sign said Agreement for and on behalf of the City of
Englewood.
Introduced, read in full, and passed on first reading on the 6th day of July, 2015.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 9th day of
July,2015.
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Published as a Bill for an Ordinance on the City's official website beginning on the 8th day of
July, 2015 for thirty (30) days.
Read by title and passed on final reading on the 20th day of July, 2015.
Published by title in the City's official newspaper as Ordinance No. h, Series of 2015, on
the 23rd day of July, 2015.
Published by title on the City's official website beginning on the 22nd day of
July, 2015 for thirty (30) days. > r:=r-"---> L -1 -,1--
~y P. Penn, Mayor
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I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing i~ 1:1e copy of the Ordinance passed on final reading and published by
title as Ordinance No. Series of 2015 .
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INTERGOVERNMENTAL AGREEMENT
BETWEEN
ARAPAHOE COUNTY CLERK AND RECORDER
AND
CITY OF ENGLEWOOD
REGARDING THE CONDUCT AND ADMINISTRATION OF THE
Arapahoe County Elections IGA
NOVEMBER 3, 201 S
COORDINATED ELECTION
PREPARED BY:
MATT CRANE
ARAPAHOE COUNTY CLERK AND RECORDER
S334 S. PRINCE STREET
LITTLETON, COLORADO 80120
303 -79S-4239
P .. el
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THIS AGREEMENT is made by and between the Board of County Commissioners of the
County of Arapahoe, State of Colorado, on behalf of the Arapahoe County Clerk and Recorder
(hereinafter ref erred to as the "County") and City of Englewood (hereinafter ref erred to as
the "Jurisdiction") (hereinafter collectively referred to as the "Parties"); and
WHEREAS, pursuant to the Uniform Election Code of 1992 (Articles 1 to 13 of Title 1,
C.R.S.) as amended, governmental entities are encouraged to cooperate and consolidate
elections in order to reduce taxpayer expenses; and
WHEREAS, pursuant to section 1-7-116, C.R.S. if more than one jurisdiction holds an
election on the same day in November and the eligible electors for each such election are the
same or the boundaries overlap, the County Clerk and Recorder ts the coordinated election
official and, pursuant to section 1-5-401, C.R.S. shall conduct the elections on behalf of all
jurisdictions whose elections are part of the coordinated election utilizing the mail ballot
procedures set forth in article 7.5 of title 1; and
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WHEREAS, the County and Jurisdiction have determined that section 1-7-116, C.R.S.
applies and it is in the best interest of the taxpayers and the electors to enter into this
Agreement to conduct a Coordinated Election on November 3, 2015; and
WHEREAS, such agreements are authorized by State law.
NOW, THEREFORE, for and in consideration of the promises herein contained, the
sufficiency of which is hereby acknowledged, the Parties hereto agree as follows:
This election shall be conducted as a Coordinated Election in accordance with the Uniform
Election Code of 1992 (Articles 1-13 of Title 1, C.R.S.). The election participants will execute
agreements with Arapahoe County for this purpose and may include municipalities, school
districts, and special districts within the Arapahoe County limits and the State of Colorado.
The Arapahoe County Clerk and Recorder shall be designated as the Coordinated Election
Official (hereinafter "CEO") and the Jurisdiction hereby identifies Loucrishia Ellis as its
Designated Election Official {hereafter .. DEO).
FURTHER, the Parties agree as fallows:
SECTION I.
PURPOSE AND GENERAL MATTERS
1.01 DEFINITIONS:
Arapahoe County Elections IGA Pagel
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A. "Address Library Report" means the address report from the Secretary of State voter
registration system (hereinafter "SCORE") which defines street addresses and
precincts within the jurisdiction.
8. "Coordinated Electfon Offfcfal" (hereinafter "CEO") shall mean the County Clerk and
Recorder who shall act as the "coordinated election official," as defined within the
Code and Rules and, as such, shall conduct the election for the Jurisdiction for all
matters In the Code and the Rules which require action by the CEO.
C. "Colorado Election Code" or "Code" means any part of the Uniform Election Code of
1992, (Articles 1-13 of Title 1, C.R.S.) or any other Title of C.R.S governing
participating Jurisdiction's election matters, as well as the Colorado Constitution, and
the State of Colorado Secretary of State (SOS) Rules.
D. "Coordinated Election" means an election where more than one jurisdiction with
overlapping boundaries or the same electors holds an election on the same day and
the eligible electors are all registered electors, and the County Clerk Is the
Coordinated Election Official for the jurisdictions.
E. ""Contact Officer" means the tndMdual who shall act as the primary liaison or contact
between the Jurisdiction and the County Clerk. The Contact Officer shall be that
person under the authority of the County Clerk who will have primary responsibility
for the coordination of the election for the Jurisdiction and the procedures to be
completed by the County Clerk hereunder.
F. "Designated Election Official" (hereinafter "DEO") means the individual who shall be
identified by the Jurisdiction to act as the primary liaison between the Jurisdiction
and the Contact Officer and who will have primary responsibility for the conduct of
election procedures to be handled by the Jurisdiction hereunder. To the extent that
the Code requires that an Election Official of the Jurisdiction conduct a task, the DEO
shall conduct same.
G. "General Election" means the election held on the Tuesday succeeding the first
Monday of November in each even-numbered year.
H. "IGA" or "Agreement" means this Intergovernmental Agreement between the County
and the Jurisdiction for election coordination .
Arapahoe County Elections IGA Page3
I. "Jurtsdfctfon., means a political subdivision as defined in S 1-7.5-116, C.R .S. and
referenced In the Code and, In this Agreement, is Interpreted to ref er to
[Coordinating Entity Name].
J. "Mail Ballot Packet" means the packet of Information provided by the CEO to eligible
electors in the mall ballot election. The packet includes the ballot, Instructions for
completing the ballot, a secrecy envelope, and a return envelope.§ 1-7.5 -103(5),
C.R.S.
K. "Post Election Audit" means such audit as set forth substantially in the Colorado
Election Code.
L. "Precinct" means an area with established boundaries within a jurfsdfctfon used to
establish election districts.
M. "Proposed Jurisdiction" means a jurisdiction which may be formed pursuant to this
election which is not yet identified by a tax authority code in the County Assessor
database. When the context of this Agreement so requires, a Proposed Jurisdiction
will simply be referred to as a Jurlsdtctf on ,
N ... Regular Bfennf al School Election" means the election held on the first Tuesday in
November of each odd-numbered year.
0. "SOS" means State of Colorado Secretary of State.
P. "SOS Election Calendar" means the most recent election calendar as published on the
SOS website located at www.sos.state.co.us and attached hereto as Attachment B
and Incorporated herein by this reference.
1.02 JOINT RESPONSIBILITIES
A. All parties shall familiarize themselves with all statutory and regulatory requirements
impacting coordinated elections and TABOR notices ff required.
B. Nothing herein shall be deemed or construed to relieve the CEO or the Jurisdiction
from thef r offfdal responsibilities for the conduct of the election.
Arapahoe County Elections IGA Page 4
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• C. All parties shall adhere to all applicable provisions of the Colorado Election Code
which are necessary or appropriate to the performance of the above duties, as well
as to the time guidelines schedule as attached hereto as these relate to the election.
D. All parties shall enforce all provisions of the Fair Campaign Practices Act as they may
apply to the conduct of the election.
1.03 JURISDICTIONAL LIMITATION
A. The Jurisdiction encompasses territory within Arapahoe County. This Agreement shall
be construed to apply only to that portion of the Jurisdiction within Arapahoe County.
B. Where the Jurisdiction is entirely contained within Arapahoe County, the CEO has
authority in setting ballot order and number. When the Jurisdiction Is split among
more than one county, the Jurisdiction agrees to coordinate with the CEO prior to
agreeing upon ballot order or numbering.
SECTION If.
COUNTY/ JURISDICTION RESPONSIBILITIES
The County and the Jurisdiction shall each perform their respective duties and/or functions
within the context of this Agreement:
2.01 THE COUNTY SHALL PERFORM THE FOLLOWING TASKS IN RELATION TO SAID
ELECTION:
A. Give assistance and information to the DEO of the Jurisdiction on any matter related
to elections to ensure the smooth and efficient operation of the election (such
information shall not include legal advice).
B. Designate a Contact Officer with the specific duty of assisting with the election of the
Jurisdiction (such oversight shall not preclude such Contact Officer from assisting
with the elections of other jurisdictions or from performance of other tasks as
delegated by the CEO).
C. Adhere to all applicable provisions of the Colorado Election Code that are necessary or
appropriate to the performance of the above duties.
Arapahoe County Elettlons IGA Pages
D. Use the Address Library Report and any documents provided regarding annexation,
inclusion and or exclusion, to Identify eligible electors within the Jurisdiction .
a. Provide the Jurisdiction with an Address Library Report which defines
Jurisdictional boundaries In terms of residential street ranges based on County
Assessor data.
b. County will verify errors, omissions, and/or corrections Identified by the
Jurisdiction against County Assessor data, and where appropriate, modify
street ranges to accurately define the eligible electors within the Jurisdiction.
E. Deliver a proposed election plan to the Secretary of State no later than 90 days prior
to the Election.
F. Contract for Mall Ballot Packets with a vendor acceptable to the CEO and remit
payment directly to the vendor.
G. Lay out the text of the official ballots in a format that complies with the Code . (See
also Section 1.03 (B) herein).
H. Provide ballot printing layouts and text for proofreading and signature approval by the
Jurisdiction prior to final ballot printing.
I. Mail the ballot packets as required by the Code .
J. Make available a certified list of registered voters on or before the deadline as set
forth within Attachment B.
K. Appoint, instruct, oversee, and administer the payment of the judges of the election.
L. Coordinate, Instruct, and oversee the Canvass Board.
M. Prepare and run the required logic and Accuracy test deck, along wf th a test deck
provided by the Jurisdiction.
Arapahoe County Elections IGA Page 6
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N. If applicable, provide daily business day pick-up of the sealed ballot container(s)
containing voted ballots from all assigned locations. Provide replacement sealed
empty ballot container(s).
0. Publish and post the required legal notices pursuant to§ 1-5-205(1) and§ 1-7.5-
107(2.S)(a)(I), C.R.S. Notice shall be published for the Jurisdiction's ballot issues,
ballot questions, and/or candidates on or before the deadline as set forth withfn
Attachment B.
P. CEO will refer members of the public and press to the OEO regardfng specific questfons
about candfdates or ballot questfons.
Q. Provide the necessary electronfc voting tabulation equipment, personnel properly
trained in electronic tabulating equipment, programming of the vote tabulating
equipment, and the facility to conduct the ballot tabulation.
R. Establish and maintain mail ballot drop-off locations and designate and operate Voter
Service and Polling Centers as required by and in conformance with the Colorado
Election Code .
S. Maintain a list of names and precinct numbers of eligible electors together with the
date on whfch the mail ballot was sent and the date on which the mail ballot was
returned or cast.
T. Conduct and oversee the process of counting the ballots and reporting the results by
Jurisdiction.
U. Conduct a recount of the ballots where the ffnal ballot tabulation results are close
enough to require a recount by law, or If not required by statute, upon the request of
the Jurisdiction, for any reason . In either scenario, the cost of the recount will be
charged to the Jurisdiction. If more than one Jurisdiction is involved f n the recount,
the cost will be pro-rated among the partfdpating Jurisdictions equally.
V. Provide unofficial results of the election on election night by telephone or electronic
transmittal upon request.
W. In conjunction with the Jurisdiction, prepare and run the required Post Election Audit
before certifying electfon results.
Arapahoe County Elections !GA Page7
X. Conduct a canvass of the votes and certify the results of the Jurisdiction's election
within the time required by law and f orthwlth provide the Jurisdiction with a copy of
all election statements and certificates which are to be created under the Code.
Y. Submit to the Jurisdiction an itemized Invoice for all expenses incurred under this
Agreement. Within sixty (60) days from the dat~ of receipt of such Invoice, the
Jurisdiction shall remit to the County t_he total payment.
Z. Keep a careful and accurate accounting of time, supplies, printing costs and salaries
attributable to the County's administration of the election for the Jurisdiction. The
Jurisdiction's proportional share of actual costs shall be based on County
expenditures relative to the Election.
AA. Store all election records as required by the Code In such a manner that they may be
accessed by the Jurisdiction, if necessary, to resolve any challenges or other legal
questions that might arise regarding the election.
2.02 THE JURISDICTION SHALL PERFORM THE FOLLOWING TASKS IN RELATION TO SAID
ELECTION AND TABOR NOTICE (IF REQUIRED):
A. DEO shall familiarize themselves with all statutory and regulatory requirements
Impacting the Jurisdic tion.
B. Identify a DEO to act as liaison between the Jurisdiction and the CEO.
C. Identify Immediately to CEO ff Jurisdiction Is shared by any additional county.
Procedures will be followed as per SOS Rule 4.2 to determine controlling county for
purpose of setting up shared races, issues, and questions in coordinated elections.
(See Section 1.03 (B) herein).
D. The Jurisdiction shall provide the CEO with a copy of the ordinance or resolution
stating that the Jurisdiction has adopted the exclusive use of Title 1 of the Colorado
Election Code and that the Jurisdiction will participate in the Coordinated Election in
accordance with the terms and conditions of thfs Agreement. The ordinance or
resolution shall further authorize the presiding officer of the Jurisdiction or other
designated person to execute this Agreement.
E. The Jurisdiction conff rms that It has sufficient funds available and appropriated In its
approved budget to pay Its prorated election expenses for this Coordinated Election.
See Attachment A.
Arapahoe County Elections IGA Pase B
F. The IGA must be returned to the CEO with all signatures executed on or before the
deadline as set forth within Attachment B in order to enter into an intergovernmental
agreement, per the Code.
G. Use the Address Library Report provided by the County to Identify eligible electors
within the Jurisdiction. In order for the CEO to provide correct ballots to electors,
the information contained in the Address Library Report must be accurate. If the
street list Information and/or certification are not provided by the date specified in
Attachment C, the Jurisdiction may not participate in this Coordinated Election.
H. Identify any errors, omissions, and/or corrections to the street ranges used to define
Jurisdictional boundaries, In writing eighty (80) days prior to Election Day.
I. Provide CEO certification of the accuracy of the Address Library Report including any
changes, additions, or deletions to be made to the street ranges and return with
signed IGA on or before the deadline as set forth within Attachment B.
J. A Proposed Jurisdiction, not already Identified by a tax authority code in the County
Assessor's records, will provide the CEO's office with a certified legal description,
map, and a street list, Identifying the street ranges for all streets within the Proposed
Jurisdiction on or before eighty (80) days prior to Election Day. In the event
residential addresses are not available, the Proposed Jurisdiction agrees to provide a
list of the land parcel numbers that are within the boundaries of the Proposed
Jurisdiction.
K. Provide CEO certiffcatfon of any annexations, Inclusions, and/or exclusions, to the
Jurisdiction, including all supporting documents, on or before eighty (80) days prior
to Election Day.
L. Review all petition information and verify the Information against the registration
records, and, where applicable, the county assessor's records as per§ 1-4-908, C.R.S.
After review, the DEC shall notify the candidate of the number of valid signatures and
whether the petition appears to be sufficient or fnsufffcfent. Upon determining that
the petition Is sufficient and after the time for protest has passed , the DEC shall
certify the candidate to the ballot and, If the election is a Coordinated Election, so
notify the CEO.
M. Jurisdiction Is strongly encouraged to write initiatives In plain, non-technical
language, worded with simplicity and clarity in compliance with all statutory
requirements as per§ 1-40-105(1), C.R.S.
Ar.ipahoe County Electrons IGA Page9
N. Respond to f nqufr1es as follows: The CEO shall respond to all correspondence and calls
within its expertise relating to election procedures. The DEO shall ref er
correspondence and calls relating to election procedures, and which are outside of
the DEO's expertise, to the Contact Officer for response. The CEO and Contact
Officer shall refer correspondence and calls concerning the substance of the ballot
Issues or the operations of the Jurisdiction to the DEO or a person designated by the
Jurisdiction to respond to correspondence and calls, which person the DEO shall
identify and designate at least forty-ffve (45) days prior to the election. The DEO
and/or the person so designated by the DEC shall respond to correspondence and
calls within a reasonable time after being notified of the same by the CEO.
O. Determine the ballot title and text. Certify, if applicable, the candidate, the list of
ballot Issues and/or ballot questions electronically (with receipt confirmed by the
County Election Department) in a plain text format on or before the deadline as set
forth within Attachment B. The ballot content must be certified In the order In which
it will appear on the ballot. The certified list of candidates (order determined by lot
drawing, or if applicable, city/town charter), ballot Issues, and/or ballot questions
shall be final and the CEO will not be responsible for making any changes after the
certification, except those prescribed by statute. Due to limitations in the voting
software, the CEO will not accept text that Includes, but is not limited to, bold,
italic, underline, bullets, tables, strikethrough or indentations. All caps are reserved
for TABOR Issues only per the Code.
a. The Jurisdiction shall defend and resolve at its sole expense all challenges
relative to the candidates, ballot issues and/or ballot questions as certified to
the County for Inclusion on the ballot.
P. Jurisdiction Is to provide the phonetic pronunciation of each candidate's name to
assist with the preparation of the audio ballot at the time ballot content is certified
to the County . This Information shall be left In a voice message recording at (303)
734-5365 and shalt include the candidate name, jurisdiction and title of office.
Candidate information must be provided by the date specified in Attachment C.
Q. Jurisdiction must f ndfcate whether question(s) are a referred measure or an initiative
from a citizen petition. The Jurisdiction understands and agrees that any ballot
content submitted to the CEO after the ballot content has been certified, may result
in its candidates, Issues, or questions not being on the ballot for the election.
R. Within one business day of receipt, proofread the layout and the text of the
Jurisdiction's portion of the official ballots and TABOR notice (if applicable) and
provide written notice (electronic format) of acceptance before the printing of the
ballots and TABOR notice (if applicable).
Arapahoe County Electlons IGA Page 10
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S. Prepare, hand-count, and deliver to the CEO, the required test deck of ballots for
testing the electronic vote counting equipment by the date specified.
T. For elections where owning property in the Jurisdiction ts a requirement for voting In
the election, utilize the onUne Inquiry terminal to access the State of Colorado and
Arapahoe County voter registration records to confirm voter registration and verify
"property ownership" Information.
U. Provide the CEO with an initial and supplemental certlffed lfst of "property owners" (if
applicable) eligible to vote In the election, as determined by the Jurisdiction, who:
a. Own property within the Jurisdiction, appear on the State of Colorado list of
registered voters, reside at an address as shown, that Is not within the
boundaries of Arapahoe County ("Out of County" property owners); or,
b. Own property within the Jurisdiction, appear on the Arapahoe County Ust of
registered voters, reside at an address that may not match the property
address as shown on the County Assessor's list, but Is within the boundaries of
Arapahoe County ("In County" property owners) .
c. The lists shalt be submitted as an electronic copy. The electronic copy shall be
submitted to the CEO using Microsoft Excel format. The spreadsheet shall
contain no more than one (1) eligible elector's name per line. Each line shall
consist of the following separated fields: elfgible elector's voter identification
number (If applicable), last name, first name, middle name, malling address,
city, state, z1p, parcel number, phone number, ff available, and Arapahoe
County precinct number, if applicable.
V. Publish and post any required legal notices for the Jurisdiction's candidates, ballot
issues and/or ballot questions, other than the notice required by S 1-5-205, C.R.S. A
copy of such published legal notice shall be submitted to the County for Its records.
W. Notify the CEO with In twenty-four hours of the completion of the final ballot
tabulation whether a recount Is required or desired. The Jurisdiction shall reimburse
the County for the full cost of the recount. If other Jurisdictions are Included f n the
recount the cost of the recount will be pro -rated among the participating
Jurisdictions as per S 1-10.5-101, C.R.S.
X. Within sixty (60) days from the date of receipt of an Invoice relating to the
Jurisdiction's prorated share of costs for the printing and mailing of ballots, TABOR
Arapahoe County Elections JGA Pace 11
Notice (if required), and all other election expenses, the Jurisdiction shall remit to
the County the total payment.
Y. Pay any additional or unique election costs resulting from Jurisdiction delays and/or
spectal preparations or cancellations relating to the Jurisdiction's participation in the
Coordinated Election.
2.03 TABOR
A. If the election Includes a ballot question and/ or Issue governed by Colorado
Constitution, Article X, Section 20, ("TABOR"), the County shall perform the following
tasks in relation to the TABOR Notice:
a. Certify the complete number of registered electors and/or household addresses
with one or more active registered voters, within the Arapahoe County portion of
the Jurisdiction in accordance with the dates in Attachment B.
b . Determine the "least cost" method for mailing the TABOR Notice package .
Nothing herein shall preclude the County from sending the TABOR Notice or
Notice package to persons other than electors of the Jurisdiction if such
transmittal arises from the County's efforts to mail the TABOR Notice package at
the "least cost. 11
c. Include the text, and provide a proof as written and in the order submitted, in
accordance with the TABOR requirements for the TABOR Notice. Coordinate and
mall the TABOR Notice package In the time frame as required by law.
d. Keep a careful and accurate accounting of time, supplies, printing costs and
salaries attributable to the County's TABOR Notice services for the Jurisdiction.
The Jurisdiction's proportional share of actual costs shall be based on the
County's total expenditures relative to the TABOR Notice.
B. If the election includes a ballot question and/or issue governed by Colorado
Constitution, Article X, Section 20, ("TABOR"), the Jurisdiction shall perform the
following tasks in relation to the TABOR Notice:
a. Publish all required legal notices for the Jurisdiction's ballot questions/ballot
issues, other than the notice that Is required by § 1-5-205, C.R.S. that is
published no later than 10 days before the election, which covers all pertinent
Arapahoe County Electlans IGA Page 12
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• Information required by statute. A copy of such published legal notice shall be
submitted to the County for its records.
b. Comply with the provisions of the Uniform Election Code of 1992 (Articles 1-13
of Title 1, C.R.S.), and the time guidelines schedule, as these relate to the
election in the Jurfsdictfon, unless superseded by other legal authority.
c. Receive petition representative's written summary of comments relating to
ballot issues/ballot questions.
d. The Jurisdiction shall certify a final and exact text and summary of comments
concerning Its ballot Issues and/or ballot questions, along with the required
fiscal information to the County, on portable data storage device or email (with
receipt confirmed by the Election Department) In Microsoft Word and with a
paper copy, within one business day of receipt, for Inclusion in the TABOR
Notice maflfng as required by Section 20 of Article X of the Colorado
Constitution. The process of receiving written comments relatf ng to ballot
Issues/ballot questions and summarizing such comments, as required by Section
20 of Article X of the Colorado Constitution, fs the sole responsibility of the
Jurisdiction. The certiffed text, summary of comments and fiscal Information
shall be final and the County will not be responsible for making any changes
after the certification.
e. The Jurisdiction shall defend and resolve, at Its sole expense, all challenges
relative to the TABOR Notices certfffed to the County for inclusion In the
TABOR Notice package for Its election.
SECTION Ill.
CANCELLATION OF ELECTIONS
3.01 CANCELLATION OF ELECTION BY THE JURISDICTION.
A. In the event that the Jurisdiction resolves not to hold the election, then notice of such
resolution shall be provided to the CEO Immediately. The Jurisdiction shall be liable
for the full actual costs of the activities of the CEO relating to the electl on incurred
both before and after the CEO's receipt of such notice. The Jurisdiction shall provide
and post notice by publication as defined In the Code. In the event that the
Jurisdiction resolves not to hold the election after the last day for the DEO to certify
the ballot order and content to the CEO (see Attachment 8), the text provided by the
Jurisdiction cannot be removed from the ballot and/or the Ballot Issue notice (TABOR
Notice).
Arapahoe County Elections IGA Page 13
SECTION IV.
MISCELLANEOUS
4.01 NOTICES.
A. Any and all notices requf red to be given by this Agreement are deemed to have been
received and to be eff ectfve: (1) three days after they have been mailed by certified
mail, return receipt requested; (2) immediately upon hand delivery; or (3)
fmmedf ately upon recef pt of con ff rmation that an email or fax was received; to the
address of a Party as set forth below or to such Party or addresses as may hereafter
be designated f n writing:
To County:
To Jurisdiction:
4.02 TERM OF AGREEMENT.
Matt Crane
Arapahoe County Clerk and Recorder
Elections Department
5334 S. Prince St.
Littleton, Colorado 80120
Fax: (303) 794-4625
mcrane@arapahoegov.com
Loucrfshfa Ellis
City Clerk
1000 Englewood Parkway
Englewood, CO 80110
Fax: (303) 783-6896
Email: lellls@englewoodgov.org
A. The term of this Agreement shall continue until all statutory requirements concerning
the conduct of the election and the creation, printing, and distribution of the TABOR
Notice, ff needed, are fulfilled.
4.03 AMENDMENT.
A. This Agreement may be amended only in writing, and following the same formality as
the execution of the initial Agreement.
4.04 INTEGRATION.
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• A. The Partf es acknowledge that this Agreement constitutes the sole and entfre
Agreement between them relatf ng to the subject matter hereof and that no Party fs
relying upon any oral representation made by another Party or employee, agent or
offtcer of that Party.
4.05 CONFLICT OF AGREEMENT WITH LAW, IMPAIRMENT.
A. In the event that any provision f n this Agreement conflicts wfth the Code or other
statute, this Agreement shall be modified to conform to such law. No resolution of
either party to this Agreement shall f mpafr the rights of the CEO or the Jurisdiction
hereunder wf th out the consent of the other party to thfs Agreement.
4 .06 TIME OF ESSENCE.
A. Time Is of the essence for thf s Agreement. The time requirements of the Code shall
apply to completion of the tasks required by this Agreement. Failure to comply with
the terms of this Agreement and/or the deadlines In Attachment C or the Code may
result In consequences up to and Including termination of this Agreement.
-4.07 GOOD FAITH.
A. The parties shall implement this Agreement In good faith, including acting In good
f afth in all matters that require jof nt or general action.
4.08 NO WAIVER OF GOVERNMENTAL IMMUNITY ACT.
A. The Parties hereto understand and agree that the County, its commissioners, officials,
officers, directors, agents, and employees, are relying on, and do not waive or intend
to waive by any provisions of this Agreement, the monetary limitations or any other
rights, immunities, protections or defenses provided by the Colorado Governmental
Immunity Act (the "CGIA"), §§ 24-10-101 to 120, C.R.S., or otherwise available to the
County or the Jurfsdictlon. To the extent the CGIA Imposes varying obligations or
contains different waivers for cities and counties, both the Jurisdiction and the
County agree that they will remain liable for their independent obligations under the
CGIA, and neither party shall be the agent of the other or liable for the obligations of
the other.
4.09 NO THIRD PARTY BENEFICIARIES.
Arapahoe County Elections IGA Pase 1s
A. The enforcement of the terms and conditions of this Agreement and all rights of action
relating to such enforcement shall be strictly reserved to the County and the
Jurisdiction, and nothing contained in this Agreement shall give or allow any such
claim or right of action by any other or third person under such Agreement.
4.10 GOVERNING LAW: JURISDICTION AND VENUE
A. Unless otherwise agreed In writing, this Agreement and the Interpretation thereof
shall be governed by the laws of the State of Colorado. Venue for any and all legal
actions arising under this IGA shall lie in the District Court in and for the County of
Arapahoe, State of Colorado.
4. 11 SEVERABILITY
A. Should any provision of this Agreement be determi ned by a court of competent
jurisdiction to be unconstitutional or otherwise null and void, It fs the intent of the
parties hereto that the remaining provisions of this Agreement shall be of full force
and effect.
4.12 ATTACHMENTS.
B. The following attachments are incorporated herein by this reference.
Attachment A 2015 Cost Estimates
Attachment B SOS Election Calendar (subject to updates)
Attachment C Arapahoe County Key Election Dates
END OF PAGE
Arapahoe County Elections IGA Page 16
•
•
ARAPAHOE COUNTY BOARD OF COUNTY COMMISSIONERS
Nancy N. Sharpe, Chair Date
Matt Crane, Coordinated Election Official Date
City of Englewood
By: Randy P. Penn
Title: Mayor
Date
Loucrishia Ellis, Designated Election Official Date
•
Arapahoe County Elettlans IGA Pase 17
A TT AC HM ENT A
CITY OF ENGLEWOOD· COST ESTIMATE
2015 COORDINATED ELECTION
~RAPAHOI! COUNTY
COLORAllO'I PIRBT
Cost Estimate Based On:
Active Registered Voters 17,219
Coordinating Entitles 15
2013 Turnout 44.3%
Estimated Election Day Turnout 76
Estimated Mall-In Turnout 7,552
Estimated Households for TABOR 11,611
Estimate UOCAVA Voters 99
Mail Ballot Costs
Ballot Materials & Processing Qty. Unit Cost
Outer Envelopes 17,219 $ 0.05
Return Envelope 17,219 $ 0.14
Ballot Packets 17,219 $ 0.80
Supplemental -Packets Processing 3 $ 30.00
Instruction Sheets 17,219 $ 0.04
Secrecy Sleeve 17,219 $ 0.04
Pre-Marked Test Deck 1 $ 110.16
Car Rental 7,552 $ 0.06
Ballot Team Mileage 7,552 $ 0.01
Sub Total
Postage
Freight Charges 17,219 $ 0.0012
Postage Out-Bound 17,219 $ 0.10
Sub Total
Mail Ballot Teme Personnel Costs Qty. Unit Cost
Ballot Processing Temp Staff 7,552 $ 0.81
Signature Verification Temp Staff 7,552 $ 0.09
Temp Staff Background Check 7,552 $ 0.04
Sub Total
Mail Ballot Election Expense Estimate
I Mail Ballot Cost per Vote Cast
Page 1
•
Total ! -
$ 860.95
$ 2,324.57
$ 13,775.20 .
$ 90.00 • $ 602.67
$ 688.76
$ 110.16
$ 431 .79
$ 57.35
$ 18,941 .44
$ 20.65
$ 1,727.07
$ 1,747.71
Total
$ 6,150.03
$ 678.31
$ 283.22
$ 7,111.56
$ 27,800.71
$ 3.68) •
ATTACHMENT A• CONT.
VSPC Costs
Egulement & SueRlles Qty. Unit Cost Total
WIFI Connection 76 $ 0.04 $ 2.87
Laptop Computers 76 $ 4.02 $ 306.97
IPad Rental 76 $ 0.74 $ 56.29
Machine Seals 76 $ 0.08 $ 6.30
Dymo Labels 76 $ 0.01 $ 0.63
VSPC Supplies 76 $ 0.58 $ 44.08
VSPC Ballots 76 $ 2.91 $ 221.87
Blank Stock for BOD 76 $ 0.27 $ 20.97
Toner for BOD 76 $ 0.59 $ 45.34
Provisional Ballot Envelope 76 $ 0.21 $ 15.68
Machine Delivery 76 $ 0.52 $ 39.92
Sub Total $ 760.91
Personnel Costs Qty. Unit Cost Total
VSPC Election Judges 76 $ 6.52 $ 497.45
Election Judge Background Check 76 $ 0.88 $ 67.19
-Sub Total $ 564.65
VSPC Election Expense Estimate $ 1,325.56
I VSPC Cost per Vote Cast $ 17.381
Other Costs
Additional Costs Qty. Unit Cost Total
Ballot Bridging 1 $ 80.00 $ 80.00
UOCAVA Online Ballot Marking Tool 99 $ 0.01 $ 0.99
Sub Total $ 80.99
Notices Qty. Unit Cost Total
TABOR Printing 11,611 $ 0.36 $ 4,179.96
TABOR Postage 11,611 $ 0.10 $ 1,161.68
Notice of Election 1 $ 60.00 $ 60.00
Sub Total $ 5,401.64
Total Election Expense Estimate $ 34,608.90
Less Cost Shared by Coordinating School Districts & State $ (17,685.35)
Estimate of Total Due to Arapahoe County $ 16,923.55
Page 2
Secretary of State
~ f· -·· . ' .,.
3•0ecember
Wednesdavl
4-0ecember
(Thursdavl
, S-01cember
Frldavl
ll•December
(Thursday)
:" .. ~ .
2-January
(Friday)
9•January
(Friday)
14-January
!Wednesday)
2-February
(Monday)
27•February
(Friday)
. '
3·Aprll
(Friday)
15-Aprll
Wednud1vl
: . -
14-May
[Thursda.vl
~ .. ' ..
1-June
Mondavl
24-July
(Friday)
3-August
!Monday)
3-August
(Monday)
5-August
Wednesday)
5-August
(Wednesday)
5-August
Wednesdavl
20-August
{Thursdavl
25-August
'Tuesday)
Attachment B.
201S Election Calendar
Coordinated ElectJon: November 3, 2015
I •.;: •~.. _", ~~ -,:~ ,; ::,-· ; .. ~; ~:~::. · ~etember;,2014~:.t:,, ~ = Ir ·r~ ··.-·r ~ ~~' :_v ." ;: 'i>· .~. }I,,.__ ....
r ·• 'I ( ;•· ,'r-'. jJ.\ ,· ,..
First date for meeting of the tide board, (No sooner than the first Wednesday In December after an electlon]. 1-40-106(1)
Last day for the Secretary of State to complle and total returns from all counties and complete statutory recounts, l -11>-103(2)
If anv.130 davs after the General Electlonl 1-10.s-102121
Last day an Interested party may request a recount of the results of the General Election at their own expense. 1-10.5-106(2)
(Within 31 davs after the electlonl
Last day to complete a requested recount by an Interested party, (No later than the 37th day after the General 1-10.S-106(2)
Electlonl
,>" .,, .-... "'/;: .:._.:-... :.•· ,January,,201sr.:,;·; ,, • • t ' {'-'Ii,·· ~·.:-,-~? .. ~ "~ ~ :., ; '.
' .-' .,,. ....
Last day for Secretary of State to generate a 11st of electors showln& who voted and who did not vote In the 1-2-30S
electlon. 1-1-106151
Last day for stllte office holders/appointees to rue personal financial dlsdosures, or update form.
24-6-202(41
1-1-106(5)
Last day for General Assembly to convene 2015 regular session. Art. V, Sect. 7
.. . _;• 1.' February, 201s· ~ r. +. ·• ,._,..-:.. .! • r ~ ',' ~-. .~ ,,:, .. ' ,• ;.. I
Deadllne for the county clerk and record tr ta provide the county chairpersons of the maJar polltlca1 parties with a 1-2-60S(B)
11st of records cancelled under the NVRA. (no later than 90 days after the general election)
J
'
Deadline for the Secretary of State to distribute a free 11st of who voted In the 2014 general election to each maJor 1·2·305(4); 1-1·106(5)
and minor political party, (no later than March 1 following the aeneral electlon)
. ,, . ' '
, April~ 201S' .. ,.• · . ..'.' ~ .. -. , ,, , .. .-· -: ' ..
' 1: I ~ .. ,.
last day to submit a draft to the Secretary of State of a 2015 proposed Initiative to be heard by the lltle Board If 1-40-106(1)
the Initiative Is to be voted on In November. (by 3:00pm, 12 days before the last Tide Board Hearing)
Last lltle Board Hearing for meas um that wlll appear on the 2015 Coordinated election baltoL 1-40-106(1)
~ ' -".,. , ' • J.,. :· r ,,, .. ··•.
,., • May;2015' -~';'f> ~ ,.· .,,..., .. :·• h':i· • ' : • I~ ,.i. -i ·-.-~ ~ -~~ •'. -\•
The General Assembly must adjoum no later than this date. (regular sessions must not l!llCeed 120 calendar davsl Art. V, Sect. 7
.-, -;.~ ' ' • I ·,,.':'~ • ~· -June,2015;:t, ~ . -..... ' ~ .. ': ,.,;.,;,·:. .. ,/•·!.. ., ,· . ' . . '• .
Last day for the Secretary of State to notify county derks of quallfled polltlcal organizations' loss of quallfled Rule 3.7
status. (no later than June 1 of each odd-numbered vearl
I< . .. ", July, 2015 ' ·! ·; -. "\1Y• . ·,, '
If a political subdivision has taken formal action to participate In the Coordinated Electlon, It must notify the 1-7-116(5)
county clerk In writing, (100 days before the election, If the 1ovemln1 body !las taken formal actlcm) H ·l06(SI
. ,. t ·• . August,20151,,"'·~. •: , . ;-
., . ., . . . ,· .. . -
Last day to fife an Initiative petition with the Secretary of State for the 201S Coordinated Election. (no later than Art. V, Sect. 1(2)
3:00 PM, at le ast 3 months before the eh!ctlonl 1-40-108
Last day to file an addendum to a previously flied Initiative petition that was deemed Insufficient (within 15 days Art. V, Sect, 1(2);
after determination of Insufficiency, but no later than 3:00pm at least 3 months before the election) 1-40-117(3l(b)
Last day for the county cleric to submit a mall ballot plan to the Secretary of State. (no later than 90 days before 1-7.S-105(11
the electfonl Rule7.1.1
Last day to designate Voter Service and Polling Centers and Drop Off locations for the 2015 Coordinated election Rule 7.9 and submit accessibility surveys to the Secretary of State. (no later than 90 days before the election)
First day a candidate for the office of school district director may drculate a nomlnat!on petition. (no sooner than 1-4-803(1)(b)
90 davs before the electlonl
Last day far the Secretary of State to give written approval or disapproval to a submitted mall bJ llot plan, If the 1-7.5-105(2)(a)
olan was flied on Aullllst 5th. /within 15 davs after submission of the olanl Rule 7.1
Oeadllne ,for the county cleric and coordinating po!ltlcal subdivisions to sign lntersovemmental i greements for the 1-7-116(2)
2015 Coordinated Electlon . lno later than 70 days before the election)
~11t updated: 6/1/2015
Use this as I reference aulde only. Always 11ftr ta the talon do Constitution,
Revised Statutes, and Secretary of State Rules far appllcable provisions. P111la!4
•
•
Secretary of Stat1 2015 Election Calendar Coordinated Election: November 3, 2015
28-August Last day for candidates for the office of school district director to file a nomination petition. (no later than 67 days
Friday} before the election)
31-Ausust Last day to flle an affidavit of Intent to run as a write-In candidate for a non-partisan coordinated election . (by
Mondavl close of business on the 64th dav before the ele<:ttonl
~ ..• , ,. ,! • September, 2015 • : -.. , .'~.> . .; .. :~,, • \r .:,.. ~ ~·· , ,
j_ '· ·• ' I •• . ' , . .,.
2-September Last day for the Secretary of State to Issue statements of sufficiency or Insufficiency for Initiative petitions flied on
(Wednesday) Ausust 3rd, (no more than 30 calendar days after the petition Is flied)
Last day far the designated election official from each palltlcal subdivision that Intends to conduct an election to
4-September certll'y the ballot content. If the election w1I be coordinated with the county, the certification must be delivered to
(Friday) the county clerk and recorder of each county that hu territory within the polltlcal subdivision. (no later than 60
davs before the ell!Ctlonl
4-September Deadline for the county clerk to me security and cont1n1ency plans with the Secretary of State. (no later than 60
Frtdavl davs prior to the first electlon where the Pl'OCedures wlll be usedl
4-September Deadline for the county clerk ta begin video surveillance of desl111ated areas for the Coordinated Election (at least
Frtdavl 60 davs before the ell!d!Onl
4-September Last day for the Secretary of State to send notice and certlflcatlon of the Coordinated election ballot to the county
Frldavl clerks. (no later than the 57th dav before the Coordinated Electlonl
9-September Last day for the designated election official to submit a mall ballot plan to the Secretary of State to conduct a
(Wednesday) nonpartisan election by mall balot If the Jurisdiction ls not coordlnat1n1 with the county derk. (no later than SS
davs before the electlonl
18-September Last day to flle pro/con comments pertalnln1 to local ballot Issues with the desllflated election official In order to
(Friday) be Included In the ballot Issue notice. (the Friday before the 45th day before the election)
19-September Deadline to send mall ballots to mllltary and overseas electon. (no later than 45 days before the election) Saturdavl
21-September Last day for a petition representative to submit a summary of comments In favor of their local ballot Issue. (no
Monday) later than 43 davs before the electlonl
22-September Last day for the designated election official to deliver ballot Issue notices to the county clerk. (no later than 42
ITuesdavl davs before the election!
24-September last day for the designated election official to onler registration and pniperty owner records for use by election
(Thursday) fudges In a local election that Is not coordinated with the county. (no later than the 40th day before the election)
24-September Last day for the Secretary of State to give written approval to a mall ballot plan submitted by a designated etectlon
(Thursday) offlclal for a nonpartisan election, If plan was flied on September 9th. {within 1S d.lys after submission of the plan)
: ' October, 2015-~ -4 ~+ . .. ., I
2-0ctober
(Friday) Last day to mall notice of election for ballot Issues, (At least 30 days before a ballot Issue electlon)
2-0ctober Last day for the Le11lslatlve Council staff to print and distribute the ballot Information booklet for statewide
IFrldavl measures to active l'PDlstered voters. !At least 30 divs before the electloril
Deadline for the county clerk to provide Initial registration ftsts, and county assessor to provide lllltlal property 2-0ctober
(Friday) owner's fist ordered by political subdivisions. (first 11st provided by the 30th day before the etectlon and the
supplemental 11st provided the 20th day before the election)
9-October Deadline to complete changes In the boundaries or division of precincts for nonpartisan elections. (No later than
(Friday) 25 days prior to the election)
12-0ctober last day to submit an appllcatlon to re1lsterto vote throuah a voter registration drive for the Cootdlnated
IMondavl Election. lNo later than 22 davs before the electlonl
12-0ctober First day mall ballots may be sent to voters, eKcept for UOCAVA voters. IMondavl
14-0ctober Deadline for the county cleric and recorder to provide supplemental registration lists, and co1111ty assessor to
(Wednesday) provide supplemental property owner's list ordered by polltlcal subdivisions. (no later than 20 days before the
election\
14-October Last day for the designated or coordinated election offlclal to publish notice of the Coordinated Election. (no later
(Wednesday) than 20 days before the election)
last updated: 6/1/201.S
Use this as a merenc• 1Uld1 only. Always refer to the Collndo Constitution,
Revised Statute,, and secreta,y af Stat, Rules far applicable pnivlslons,
1-4-803(21
1-4-1102(2)
• ◄'-•,I: t ·,:.; ·, ,,
1-40-116{2)
1·S·203(3)(a)
1-S-616(S)(bl
Rule 20.7.2
1•5·203(1)
1-1-106151
1-7.5-105(1)
1•7-901(41
1-83-110(1)
1·1-1061S1
1•7-903(31
1•7·904
1-5-303(11
l·S-304(1), (2)
1•7.S-10S(2)(a)
..
Art. X, Sect. 20(31{b)
1•7•116
1-1-106ISI
Art. V, Sect. 1(7.Sl(b)
1•1-106151
1-5-303(1)
1·5-304
1•7.S-107(2l(a)
1-1-106(5)
1-5-104(1)
1·2-201(3)(b)(I)
1-7.S•107(3)(al
l·S-303(1),(2)
l·S-304(1),(2)
1-7.S-10712llbl
1-1-104(34)
1-5-205(1)
1•7.5-107(2.Sl{a)ll)
Pece2of4
Secretary of State 2015 Election Calendar Coordinated Election: NOYember 3, 2015
14-0ctober Deadline for the designated election offlclal to mall a copy of the notice of election to the county derti of each
(Wednesday) county In which the polltlcal subdivision Is located If the election Is not coordinated by the county. (no later than
20 days before the electlonl
14-0ctober Last day to post Voter Service and Polllng Center, Polllng Location, and Drop-off sl1ns for the Coordinated Election.
Wednesday) 1at least 20 days before the elect!onl
16-0ctober Oeadllne for the county clerk to send mall ballots to each active elector for the Coordinated Election. (no later
Frldavl than 18 d""" before the Electlonl
19-0ctober Last day to appoint board of canvassen for a nonpartisan election that ls not coordinated by the county. If the
(Monday) electlon ls coordinated, the canvass board wlll be appointed In accordance with the lntergovemmental
aareement. (At least 15 davs before electlonl
19-0ctober Last day the designated election offldal for a munlclpal or special district election may mall a voter Information
card to each household. It may be Included with the ~lot Issue notice. (no later than 15 days before a (Monday) non0artlsan electlonl
19-0ctober Counting of mall ballots may begin. Na results may be dlsclosed untll after 7:00pm on Electlon Day. (1S days prior
'Monday) to the election)
23-0ctober Equipment Inventory llsts due to the Secretary of State. (no later than 10 days before use In the Loctc & Accuracy
(Friday) Test and the Post-Election Audit Test)
23-0ctober The election notice must be posted In the designated e~cttan offlcl,l's office. (at least 10 days before the electlon
S•November. and until 2 days after the election)
26-0ctober Last day to submit an appllcatlon to register to vote through the maU, a voter registration agency, a local driver's
(Monday) llcense examination facility, or onllne to receive a mall ballot for the Coordinated Election. (through the 8th day
Drior to the electlon)
26-0ctober Arst day Voter Servtce and Polllng Centers must be open (At least 8 days before and on election day, except
Mondavl Sundavl
27-0ctober E~ns Setup Records are due to the Seaetary of State for the Coordinated Electlon. (No later than 5:00pm on
Monday) the 7th day before the electlonl
30-0ctober First day Drop-off locations must be open. (At least 4 days before election day, lncludlng Saturday) Friday)
•.:.. ·~ r ~ • November, 2015 · • • : · ·.!. ·-,, I ,. -" . . ' .•
3-November Coordinated Election
(Tuesday) (Polls open 7:00am to 7:00pm, Flnt Tuesday In November)
3•November All ballots must be In the hands of the county derll by 7:00pm on election day In order to be counted. Ballots cast
(Tuesday) by mllltary and overseas voters must be sent no later than 7:00pm on election day and received by the close of
business on the 8th day after the election.
S·November Deadline for the Secretary of State to notify counties of the voting devices and races selected for auditing
(Thursday) purposes. (Within 48 hours after the dose of polls)
5-November Deadline for the county clerk to send mlssln1 signature, signature verification, and mlsslns ID letters for mall and
(Thursday) provtslonal. (within 3 days from slgnati,-e/JD verification but no later than 2 days after electlon day)
12·N ovember Last day for ballots cast by mllltary and overseas electors to be received by the county clerk In order to be
(Thundavl counted. (no later than the 8th dav after election davl
12-November Last day for elector to cure s1&nature discrepancy or mlssln1 signature, or to provide missing ID for mall and
(Thunday) pr0111slonal ballot to be counted. (within 8 days •~er election day)
17-November Last day for verification and counttn1 of prolllslonal baUots to be completed. (within 14 days after e~ctlon day) 'Tuesdavl
20-November Deadline to complete the canvass for the Coordinated Election. (no later than the 17th day after the election) Friday)
20•November Deadline for the county clerk to report the results of the post-election audit to the Seaetary of State. (no later
Frldavl than 5:00pm on the 1ast day to canvass!
20-November Deadline to submit official Abstract of Votes for the Coordinated Election to the Secretary of State. (no later than
{Friday) the 18th day after the electlon)
December, 2015 --
3-December Last day for the Secretary of State to comp!le and total returns from all counties and order appropriate recounts, If
IThursdavl any. !No later than the 30th day after the Coordinated Electlonl
W t updated: &/1/'lJJts
Use thls as a 111ferenc■ guide only. Always nif■r to th• COiorado Constitution,
Revised Statutes, and s■cr■tary of State Rules for appllcable provisions.
1-5-205(1),(2)
1·5·106
1-7.S·107(3)(a)(t)
1-10-201(1)
l·S-206(2)
1-10-101
1♦7.5·107.S
Rulell.2,3
1-1-106(51
1·5·205(1.3)
l •i.106(51
1·2·201(3l(bl(lll)
1•7.S-107(4.SHcJ
Rule 11.4
1-7.S-107(4 .3Kbl
, .
Art. X, Sect. 20(3)(a)
1-1-104(6.S)
1-7-101
1-41-102(11
1•7 .5-107(4l(bl(U)
1·8,3·111
1-8.3-113 (11, 12)
Rule 11.33(al
1-7.5-107(3.S)(d)
1-7.S•107.3[2)(a)
1-8.S-11)1;{3)Cal
l·B.3·113(2)
1·1-106(4)
1·7.5·107(3.S)(d)
1•7.S•107.3(21(a)
1-s.s-1os(3llal
1-i.106(41
1-8.5-105(5)
1-10-102(1)
Rule 11.3.3(ml
1·10-103
1-1-106(51
1-10-103(21
1-10.5-102
Pac■ J of4
•
. •
•
Secreurv af Sute 2015 Election Calendar CGGtdlnated Electkln: Navember 3, 2015
4-0ecember Flrst day the county derk may stop video survelllance of dest1n1ted areas for the Coordinated Electlon. (throuat, Rule 20.7.2 !Thursday) at least 30 days after the election, unless there Is I recount!
4-December Last day an Interested party may request a recount of the results of the Coordinated Election at their own 1-10,S.106 (2) !Friday) expense. (within 31 davs after the election)
10-December last day to complete a requested recount. (no later than the 37th day after the Coordinated Electlon) 1-10.5•106 (2) (Thursdavl . t ~ ·, ' January, 201i; ., . ·l ,, L ~ _,·, ,, . .lt_ . ' .. '
Oeadllne to be afflllated with a major or minor party to run as ii party candidate. (Note: For major-party assembly 1-4-601(4)(a)
4-January 1-4-801(3)
(Monday) designation, this deadllne may be dictated by party rules.) 1-4-802(l)IBHII) DeadUne to be unaffiliated to access the ballot by petition as an unafflUattd candidate. 1-4-130412l!bl
4-January Last day to affiliate with a polltlcal party In order to vote In the prednct caucus If held on March 1. (2 months 1-3-101(1) Mond1vl before the precinct caucus)
13-January General Assembly to convene 2016 reaulu session. Art. V, Sect. 7 Wednesdavl
B•January Oeadllne to submit a petition to quallfy as a minor polltlcal party, (Must be staned by at least 10,000 re1lstered 1-4-1302(1) (Friday) electors and submitted to the Secretary of State no later than the second Friday In January)
29-January Last day for Secretary of State to Issue a statement of sufflctency/lnsufflclency reprdln1 petition to qualify as 1 1-4-1302(4)(b) (Friday) mlnor polltlcal party, lf petition ts received on January B (No later than 21 days after receipt)
• An Insufficient petition to qualify as a minor pollttcal party may be amended once prior to 3 p.m. on the 7th day 1-4-1302(4)(c) after the notice of lnsufflclencv •
Lut updated: 6/1/2015
Use this as a rererwnce sutde only. Always rwrer to th• Colorada Constitution,
R1vl11d Statutes, and Secnitary of State Rules for applfcable pnivlslons. PIIC 4ol4
Attachment C.
2015 Coordinated Electlon -Abridged Calendar
Key Dates for Coordinating Jurisdictions
Resource provided by Arapahoe County Elections. Use this as a reference guide only.
Always refer to the Colorado ConstiMlon, Revised StaMes and Secretary of State rules for applicable provisions.
Find a complete election calendar at: www.sos,state.co.yslpubs/elections/caJendars/2015ElectionCalendar,pdf
able
.?~.ul,l ~. :.~~rlspi~/o,:i t~,pro'!.l ge popi p~ JegaJ ~01.m~BJiBS t~{; .J'.!'~ ~ IGA Agreem~n~ ;: .:'. . Jurisdiction :
, .. ~ tf~·~•:_)}1 1• .cOurify.: e::1erlf~!if!f~~~f~1 ~i-}~~-~~''J;~(:.~.:i~fi\ ~1-~~;,.~;~~~;;:i:----~./ --·~\ ~--~ ·""~-,:/;;~s·:~-:~ ~~~ -'-~~: · :_ ;: -··~ •. ~ .-;1 •• -:.-~ •.•-_; • .-,·~
31-Jul County Clerk to provide copy of legal boundaries to
jurisdiction
5-Aug
5-Aug
14-Aug ·:-
28-Aug
31-Aug
,.·
' .
4-Sep
18-Sep
19-Sep
First day candidates for School District Director may
circulate nomination petition (90 days prior)
Last day for County to provide mall ballot plan to Secre-
tary of State (90 days prior)
'Jurisdiction ·to cert~ legal boundaries to Cou nty Cieri< .
-~-~ay fQ°r_ co~nty. ~,er~:~d _cogr,dln~tlng. jurisdictions ~
to slgi:1 Intergovernmental agreement (70 days prior} . ~
Last day candidates for School District Director may file
nomination petition (67 days prior)
Last day for write-In candidates for non-partisan election
to file affidavit of Intent (64 days prior)
La$t-day for P.OOrdlnatlng ji.Jrisdlctions to certify ballot ·,
contentto· county clerk (60 days prior)-: : ~, ·< ' . ;., /. ·' ·
Candidates must record their name exactly as it appears
on the statement of Intent, and must provide the record-
Ing to the county clerk no later than the deadline to file
the statement of intent
·oeadllhe. to file-TABQR pro/con ·statemen~ with jurlsdlc-·
tlon-DEO {Friday befor·e 45th day· before the ·election) ·
Deadline to send mall ballots to military and electors
( 45 days prior)
Deadlin~ for ~ p_e,t.ltipn representative to-file pro state-·
ments with furl~d_lctlon DEO (43 days· prior) .. ·
22:-9ep . Deadline for jurisdlctjqn to'file TABOR. Issue notices with ;
·: . · · county clerk (42 days prior)· i · · · '' · •
24-Sep . .. .... ., .
... _:'
Deadline for jurisdiction to. order i eglstratlon and proper-
ty .owner ~ecor~~ if not_ coordfiJaling with :~ounty (40 day_s
prior) ~-\ · ' · --~,_ , · · ·
f-7-1,16(5);;-.':, , :.
i ~ 1:-1 Q6(5J· ", . · = .-!'• ·,
,,, .. . l ~ ... •· ; '
IGA Agreement,: ·
IGA Agreement
Juri sdiction .
f ' , ...
. 't ' ...• .r.-
County Clerk
1-4-803(1)(b) Candidate
1-7.5•105(1); County Clerk
Rule 7.1 .1
IGA Agr.eement -Jurisdiction
.1-7-116(2)1 . ·, Jurisdiction,
' ~ . ' -County Clerk
1-4-803(2) Candidate
1-4-1102(2) Candidate
.? ,, .:.•~~ ''f' fi"'
I l ~~~,. jl1•.::~:F! !t.: •,_j ~•. • -r.1
J-5-2Q8(1.5) Jurisdiction
1 ~5-?03(3}(a) Jurisdiction
Rule 4.6 .2 Candidate
1-7-901 (4) Voters,
Jurisdiction
1..S .3· 110(1); County Clerk
1-1-106(5)
1-7-903(3) Voters,
Jurisdiction
1-7-904 Jurisdiction .
.1-5-303(1) ; Jurisdiction
' '
•
-
2-0ct
TBD
12-Oct
12-Oct
Deadline to mail TABOR notices (30 days prior)
Clerk and Assessor provide registration list and/or prop-
erty owner list ordered by jurisdictions (30 days prior)
First day mail ballots may be sent to voters, excluding
UOCAVA {22 days prior)
Article X, Sec. 20{3)
(b);
1-7-116;
1-1-106(5)
1-5-303(1);
1-5-304;
1-7.5-107 2 a)
1-7.5-107(3}(a);
13-Oct County ballot dro · off locations and pick-ups begin
14-Oct Clerk and Assessor provide supplemental registration 1-5-303(1),(2);
list and/or property owner lists ordered by jurisdictions 1-5-304(1),(2);
(20 da rior 1-7.5-107 2)(b)
:14:oct: , ;Deadline to send:e1ectloJ1 hotlce to·county cler_k If not .:: 1-$~205(1),(2)·.
· .·;'_.: ~,. ·c:oo'rcUnatln .withcoun 20da s)~"·, ·./ '.<·t-· ···-~·:·'. '• . .
19-Oct Counting of ballots may be . In (15 days prior) 1-7.5-107.5
23-Oct Notice of election to be posted (10 days prior to election 1-5-205(1.3);
26-Oct
26-Oct
27-Oct
and 2 days after election) 1-1-106(5)
County Voter Service & Pollln Centers (VSPCs) open
Last day to register to vote through the mail, agency,
motor vehicle, or online and receive a ballot by mall
Last day to apply for and be malled a mail-in ballot
days prior)
1-7.5-107(4.S)(c)
1-2-201 (3)(b )(Ill)
1-7.5-116(3)
•1• ! iTii:jji~
-f,.'; !ff"'~
County Clerk
County Clerk
Coun Clerk
Voters
County Clerk
County Clerk
County Clerk
County Clerk,
.-Jurisdiction ·, ·
Jurtsdlctlon
County Clerk
County Clerk
County Clerk
Voters
Voters
Saturday mall ballot dro off sites open 1-5-102.9(4)(b)(l)(B) County Clerk
3-Nov
12-Nov
12-Nov
20-Nov
4-Dec
,; ~~"'iv.fmHiri;.iiift ~lmtl•' . I • . • Li1!tflii.Z~!!f;il..i1'W~-~ljl,lll"(•,~1uM:j~'1f&L:~ , , , ....... •-·-·· ..... ,. "--.~ i1lf.liJ f'~n .' h. .. .. . 11i .. 1l~;,W,-imll~if'.*ffl~lllt-~:J. t r.tH,,.:1:,,-,!.,1,
Coordinated Election Day
(Voter Service and Polling Centers and Ballot Drop-Off
locations open 7 a.m. -7 p.m.)
Last day for military and overseas ballots to be receiv~d
by Clerk in order to be counted (8 days after election)
Last day for electors to cure signature discrepancy or
missing signature, or to provide missing ID for mall and
provisional ballots to be counted. (8 days after election
Art.X, Sec. 20(3)(a); County Clerk,
1-1 -104(6.5); Voters
1-7-101;
1-41-102(1)
1-7.5-107(3.5)(d);
1-7.5-107.3(2)(a);
1-8.5-105(3}(a);
1-1-106(4)
1-8.3-113(2)
1-1-106(4)
1-10-102(1)
Voters
County Clerk,
Voters
County Clerk Deadline to complete the canvass for the Coordinated
Election. (17 days after election)
.,. •· .~". ,::":' ~. ::,:i!'I:!-:: .• r-_~-_ ~ •. ,~_en_ ~tl'_,C-..:-.Me~·3n,~' ~-'5::!Tii~•::-:,_.·_·~.·:!':"_.:~"!"'":-."' .•_~~,:;l···,i,;!J~.-. Jo;:~~il,. =~=~~'.j!'~1-~.;:-i-..4, ~ . .,,..,._-~~~""~-~LI.-.,,:'!!',,!!"',-.. :,._'l!"l.,~t,«!i~~h"!"-."!", f ;""'!n"!"'"••~ .--=,-~.-i·,
., !!.',le _ r;':~••i'ii.f.1 · ti; >J.,q~/.Pifl! •1~. _!;r•;i!;r.l,;•.1 ~·\iir/;!\/",c;.-':
Last day for Interested party to request a recount at its 1-10.5-106(2} Any
own expense.
10-Dec Last day to complete a requested recount. 1-10.5-106(2) County Clerk
.-
• COUNCIL COMMUNICATION
Date Agenda Item Subject
July 6, 2015 9 a ii Intergovernmental Agreement
with Arapahoe County for
Coordinated Election Services
INITIATED BY STAFF SOURCE
Election Commission/City Clerk's Office Loucrishia A. Ellis, City Clerk/Election Commission
Member
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
The City of Englewood has participated with Arapahoe County in conducting coordinated elections for
every City of Englewood General Municipal Election since 1993.
RECOMMENDED ACTION
The Election Commission recommends approval, by ordinance, an intergovernmental agreement between
the City of Englewood and Arapahoe County for the November 3, 2015 Coordinated Election.
Because of State Legislation and the Taxpayer's Bill of Rights (TABOR) amendment approved by the voters
in 1992, coordinated elections are to be conducted throughout the State by County Clerks. Arapahoe
County has advised the City of Englewood it will be conducting a Mail Ballot Election on November 3,
2015. The County has the capability of coordinating this election and including the City of Englewood.
The Election Commission agrees that it is in the best interest of the electors of Englewood to conduct future
elections jointly with the other political entities within the County. In order to participate in the 2015
Coordinated Election, the City of Englewood must enter into an intergovernmental agreement with
Arapahoe County.
Staff has reviewed the proposed intergovernmental agreement and concurs with the Commission's
recommendation.
FINANCIAL IMPACT
Since costs are based on several variables, e.g. the number of registered electors in the City of Englewood
at the time of the election, the number of ballot questions, the number of entities participating in the
election, the financial impact is only an estimate. Based on the known facts, the cost of the 2015 Municipal
Election has been budgeted at $25,000.00. The County has provided an estimate of our final cost.
However, we are not forwarding a TABOR issue to the ballot and their estimate is based on the number of
participating coordinating entities and/or State they anticipate, which is subject to change.
LIST OF ATTACHMENTS
Proposed Bill for an Ordinance