HomeMy WebLinkAbout2015 Ordinance No. 040ORDINANCE NO . .!/2.
SERIES OF 2015
BY AUTHORITY
COUNCIL BILL NO. 45
INTRODUCED BY COUNCIL
MEMBER OLSON
AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN
THE CITY OF ENGLEWOOD AND THE MARMOT LIBRARY NETWORK.
WHEREAS, The City uses an integrated library system (ILS) to handle basic operations; and
WHEREAS, the Mannot Library Network. is a member network of libraries and library
districts, and
WHEREAS, Mannot Library Network. provides cost-effective access to an up-to-date ILS as
well as access to shared items in the member libraries' collections, and
WHEREAS, this Network of libraries and library districts will also provide support and
training for library staff at favorable prices; and
WHEREAS, the City Council of the City of Englewood approved an IGA with Mannot
Library Network by the passage of Ordinance No. 42, Series of 2012, with annual renewal
options for 3 additional years; and
WHEREAS, the passage of this proposed ordinance will allow for Mannot and the
Englewood Library to continue their partnership in 2016 and provides renewals through
December 2019.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The City Council of the City of Englewood hereby authorizes the Intergovernmental
Agreement entitled "Mannot Library Network Service Agreement" by and between the City of
Englewood and the Marmot Library Network as attached hereto as Exhibit A.
Section 2. The Mayor is authorized to execute and the City Clerk to attest and seal the
Intergovernmental Agreement for and on behalf of the Englewood City Council.
Introduced, read in full, and passed on first reading on the 8th day of September, 2015.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 10th day of
September, 2015.
Published as a Bill for an Ordinance on the City's official website beginning on the 9th day of
September, 2015 for thirty (30) days.
Read by title and passed on final reading on the 21st day of September, 2015.
Published by title in the City's official newspaper as Ordinance No. fil Series of 2015, on
the 24th day of September, 2015.
Published by title on the City's official website beginning on the 23rd day of
September, 2015 for thirty (30) days. _ T::?-~
'-} 1'---==
'y P. Penn, Mayor
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is JJ[Ue copy of the Ordinance passed on final reading and published by
title as Ordinance No. !:I!!.., Series of 2015.
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MARMOT LIBRARY NETWORK
SERVICE AGREEMENT WITH
Englewood Public Library
This Mannot Library Network Service Agreement (" Agreement") is made by and between Marmot Library
Network, with offices in Grand Junction, Colorado, hereafter referred to as "Marmot ,• and Englewood Public
Library with administrative offices in Englewood, Colorado, hereafter referred to as "Member.■
RECITALS:
A. Member Is a public library with one library located in Englewood, Colorado.
B. Mannot is a 501 (c)(3) membership organization providing infonnation technology services to libraries.
C. The parties want to define services to be provided by Marmot to Member, the cost thereof, and the
rights, duties, and obligations of the respective parties.
The parties agree as follows:
1. Definitions.
a. "Member" shall include Member's branch locations, if any, provided that no operations located
at a branch location constitute a separate legal entity apart from the Member.
b. "Network Node" is either A) One telecommunications link to the Marmot Library Network by a
dedicated circuit administered by Marmot; OR B) an Internet data connection administered by
Member.
c. "Access Session" is the unit by which multiple simultaneous library staff users are measured,
limited, and licensed. Each Network Node supports multiple Access Sessions on the Mannot
Library Network.
d. "Enrichment Data" means the form and content licensed by Marmot to be gathered from web
services and displayed in the online public access catalog along with the Member's own
catalog data.
e. "Enrichment Services• means the services by which the Enrichment Data is delivered to
Member, Including any software contained therein.
f. "Enrichment Providers" include, but are not limited to such organizations as EBSCO
(Novelist), Bowker (Syndetics), Openlibrary, Googlebooks, and Wikipedia. The list of
Enrichment Providers may change from time to time. Marmot maintains licenses as
appropriate, and passes specif le terms and conditions to Member as required. In the event
Mannot changes any of the Enrichment Providers, this Agreement shall apply to all new or
substituted Enrichment Providers.
2. Marmot's Scope of Services. Marmot wiU provide the following services to Member:
a. Operate and maintain the Marmot Library Network computer systems;
b. Maintain, revise, and upgrade the Marmot Library Network computer hardware and software;
c. Provide user support to include troubleshooting, system analysis, and development;
d. Train Member employees as often as needed and as scheduled by mutual agreement;
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I
B
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A
e. Inform Member of its responsibilities for the purchase of terminal equipment and materials
required and specified by Marmot to connect to the Marmot Library Network. At Member
request, Marmot will broker the purchase of computer equipment and software according to
the standard fee schedule (Attachment B) or of other equipment and software as mutually
agreed;
f. Install and maintain Marmot administered telecommunications service for Network Nodes, as
detailed in Attachment A, including telecommunications hardware and equipment; OR
Configure the Marmot Wide Area Network (Y'o/ AN) to accept user connections over the Internet
where Member opts to use its own Internet Service Provider Instead of Marmot-administered
telecommunications service;
g. Support Access Sessions as listed in Attachment A;
h. Provide optronal equipment maintenance service to Member for workstations and other
equipment as listed in Attachment A; and
I. Support other software and services that may be listed In Attachment A.
3. Member's Obligations. Member shall:
a. Purchase its own workstations, cables to Network Nodes, barcode readers, barcode labels,
printers, and other equipment and materials;
b. Assume responsibility for all ongoing cataloging and retrospective conversion of local
library collections;
c. Prepare all materials to accommodate use with the Marmot Library Network;
d. Maintain its own database records;
e. Follow troubleshooting procedures and emergency/downtime contingency plans provided
by Marmot;
f. Identify contact person(s); and
g. Follow Marmot policies and procedures posted at http://www.marmot.org/node/42.
4. Cost of Services, Equipment and Materials. Member shall pay Marmot the fees for service and
purchase prices for equipment and software as listed In Marmot's standard fee schedule,
referenced ln Attachment 8. Marmot may at any time, in its sole discretion, increase or decrease
the fees for service and purchase prices for equipment and materials. Each addition or revision
shall be effective at such time specified by Marmot, which will be at least thirty (30) days after
Marmot gives written notice of such increase or decrease. As required by Marmot bylaws, price
changes are approved by the Marmot Executive Board. In the event Marmot increases any prices
or charges under the Agreement, Member may, at its option and without llabllity, terminate the
Agreement by giving ninety (90) days written notice to Marmot.
5. Time of Payment. Marmot shall bill Member on a quarterly basis, in advance. Each quarterly billing
shall be in an amount equal to one-fourth (1/4) of Member's total annual service and maintenance
fees. Marmot shall bill Member for the purchase price of equipment or software when delivered to
Member.
In the event Member should request additional Network Nodes or Access Sessions for the Mannot
Library Network during any tenn of this Agreement, the Member's cost of services shall be prorated
from date of access and a billing sent to Member.
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All payments by Member to Marmot shall be due within thirty (30) days of the date a billing is
delivered. Marmot shall biH Member late payment fees at the rate of 8% per annum.
Member may withhold any payment in whole or in part for products/services found by Member to
be defective, untimely, unsatisfactory, otherwise not conforming to the description, or not in
accordance with all applicable warranties, laws, ordinances, rules and regulations. Payment or
acceptance/use by Member shall not be deemed a waiver or settlement of any defect or
nonconformity In the products/set'Vices.
6. Default In Payment. Should Member fail to make any payment due to Marmot within the period
set forth in paragraph 5, Marmot shall give Member written notice of such default In payment. If
Member fails to correct the default within thirty (30) days after the date of such written notice,
Marmot shaN have the right to discontinue services to Member.
7 . Term and Renewal of Agreement. The initial term of this Agreement shall begin on [DATE],
and shall expire on [DATE]. This Agreement shall automatically renew at the end of each year
for three years as provided below unless either party provides notice to terminate In writing
ninety (90) days prior to expiration of the Initial Term or any renewal term. Notice of annual
pricing will be distributed to Member on or before September 1 of each calendar year. All the
provisions of this Agreement shall remain in full force and effect during any renewal term. The
following table clarifies these terms.
Initial Term:
Automatic Renewal 1 :
Automatic Renewal 2:
Automatic Renewal 3:
January 1, 2016
January 1, 2017
January 1, 2018
January 1, 2019
December 31, 2016
December 31, 2017
December 31, 2018
December 31, 2019
8. Termination. Upon termination, pursuant to paragraphs 6 or 7 above, Marmot may enter Member's
facilities to disconnect or remove its equipment upon reasonable advance notice, at a time that is
mutually convenient to the parties and which will be minimize disruption of Member's operations.
Member shall pay all costs for services rendered up to the effective date of termination and shaH
pay Marmot for an equipment and materials ordered by Member. Member shall also pay all costs
associated with removal from the Integrated Library System and termination of the
telecommunication circuits including, but not limited to extraction of records, deletion of scopes,
disconnect fees and Marmot staff time, in accordance with the fee schedule in Attachment B, as it
may be amended.
9. Warranty, Warranty Disclaimer, and Limitation of Liability.
a. Marmot warrants that it owns or has rights to use all assets, including software, hardware
and equipment, necessary for the operation of the Marmot Library Network. It Is expressly
agreed that there is no warranty of merchantability or fitness for a particular purpose,
expressed or implied, by Marmot with regard to any software used in connection with the
Marmot Library Network. Any workstations or peripherals that Marmot purchases on behalf
of, and delivers to, Member immediately become the property of Member, and shal only
Include the warranties provided by each manufacturer. Marmot makes no warranties of any
type or nature concerning any such workstations or peripherals. Marmot does not
manufacture, assemble, or warrant hardware procured on behalf of Member. Marmot
agrees to perform the services contemplated by this Agreement to the satisfaction of
Member and with the standard of care and skill of an expert regularty rendering services of
the type required by this Agreement and in conformance with applicable law. Marmot shall
not be liable for any direct, special, or consequential damages arising out of this Agreement
by use of the hardware or software by Member or the Marmot Library Network.
b. As to Enrictvnent Data and Enrichment Services, Marmot makes no warranties, express or
implied, and expressly excludes all warranties of merchantability and fitness for a particular
purpose. Marmot makes no warranties or representations regarding the accuracy,
adequacy, or completeness of Enrichment Data or Enrichment Services. In no event shall
Marmot be liable for any Indirect, Incidental, special, or consequential damages arising out
of the use of or inability to use Enrichment Data or Enrichment Services.
c. All rights In Cover Images are reserved by the original copyright owners. Cover Images
Oacket art on the covers of books, CDs, DVDs, etc.) are provided "as is," and with all faults,
without warranty of any kind. Without limiting the foregoing, as to Cover Images, Marmot
expressly disclaims any and all warranties, whether express, implied, or statutory, Including
without limitation any warranties of title, noninterference, non-infringement, infom,ational
content, merchantability and fitness for a particular purpose.
1 O. Excusable Delays. The parties shall use their best efforts to perform their duties under this
Agreement In a timely fashion. However, the obligation of a party shall be postponed automatically
if the party is prevented from meeting its obllgatlon by reason of any causes beyond its reasonable
control, except the obligation to make payment as provided in paragraphs 4, 5 and 6, provided the
party prevented from rendering performance notifies the other party immediately of the
commencement and nature of such a cause, and provided that such party uses its best efforts to
render performance In a timely manner utilizing to such end all resources reasonably required in
the circumstances, including obtaining supplies or services from other sources if same are
reasonably available.
11. Enforcement. The prevailing party in any litigation concerning this Agreement shall be
reimbursed by the other party for all costs and expenses incurred in such proceeding, including
reasonable attorneys' fees.
12. Notices. All notices required or provided herein shall be in writing, and shall be addressed to the
party to whom said notice Is directed as set forth below and shall be deposited in the United States
mail, certified mail, return receipt requested, with postage prepaid thereon. Such notice shall be
effective on the date of receipt.
Marmot:
Member:
Marmot Library Network, Inc.
Attn: Mr. James M. Thomas
123 N. 7th Street
Grand Junction, CO 81501
Englewood Public Library
Attn: Dorothy Hargrove
1000 Englewood Pkwy
Englewood, CO 8011 o
13. Waiver. Any waiver by either party of any provision of this Agreement shall not imply a subsequent
waiver of that or any other provision.
14. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed
an original and all of which together shall constitute the same instrument.
15. Relevant Colorado Laws.
a. Financial obligations of Member payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted, and otherwise made available. The
parties acknowledge that appropriation of moneys by Member is a governmental function
which Member cannot contractually commit to in advance and that this Agreement does not
constitute: (i) a multiple fiscal year direct or indirect debt or financial obligation; or (ii) an
obligation payable in any fiscal year beyond the fiscal year for which funds are lawfully
appropriated; or (iii) an obligation creating a pledge of or a lien on Member tax or general
revenues . In the event Member's board does not approve an appropriation of funds at any
time during the term of this Agreement for any payment due or to become due for a fiscal
year during the term of this Agreement, Member shall have the right to terminate this
Agreement on the last day of the fiscal period for which sufficient appropriations were
received, without penalty or expense. Member may terminate this Agreement by giving
notice in writing that (a) funds have not been appropriated for the fiscal period, and (b)
Member has exhausted all funds legaUy available for the payment.
b. Mannot understands that certain information, Including this Agreement and all Exhibits
thereto, are public records available for public Inspection and copying under the Colorado
Public Records Act, C.R.S. §§24-72-201, et seq. and other applicable laws.
c. No term or condition of the Agreement shall be construed or Interpreted as a waiver, express
or Implied, of any of the immunities, rights, benefits, protections, or other provisions, of the
Colorado Governmental Immunity Act, CRS §24-10-101 et seq.
16. Independent Contractor Role. Marmot shall perform its duties hereunder as an independent
contractor and not as an employee, agent, partner or joint venturer. Neither Marmot nor any agent
or employee of Marmot shall be deemed to be an agent or employee of Member.
17. Use of Intellectual Property. By signing below, Member agrees and acknowledges that the
collection, creation, and arrangement of the Enrichment Data offered by Enrichment Providers
constitutes Intellectual property wholly owned by Enrichment Providers and/or their licensors.
While it Is understood that the Enrichment Data will be publicly available on open electronic
networks, Member wil use the Enrichment Data only for the intended purpose of augmenting
Member's library online public and student access catalog and web site.
18. Proprietary Rights . Enrichment Data and Enrichment Services made available to Member under
this Agreement are protected by copyrights, trademarks, trade secrets, or other proprietary rights.
Member acknowledges that Enrichment Providers, thelr licensors, or both own au right, title and
interest, Including, without Hmitation, the copyright, in and to the Enrichment Data and the
Enrichment Services and all components thereof. The copyright and title to all property interests
in or to the Enrichment Data and the Enrichment Services are and shall remain in Enrichment
Providers, their llcensors, or both as owner and this Agreement shall not grant to Member, or any
Member affiliate or agent, or any Member patron, student, volunteer, employee or user, any right
of ownership therein. Member warrants and represents that Member and Member's patrons,
students, volunteers, employees, users and agents shall not modify, remove, delete, augment,
add to, publish, transmit, participate in the transfer or sale of, create derivative works from, or in
any way exploit any of the Enrichment Data or the Enrichment Services, in whole or in part. If no
specific restrictions are displayed, Member and users of the Enrichment Services may make
copies of select portions of the Enrichment Data, provided that the copies are made only for
personal use and any notices contained In the Enrichment Data, such as all copyright notices,
trademark legends, or other proprietary rights notices are maintained on such copies. Except as
otherwise permitted In this Agreement or as permitted by the fair use privilege under the U.S.
copyright laws (see, e.g., 17 U.S.C. Section 107), neither Member nor users of the Enrichment
Services may upload, post, reproduce, or distribute in any way Enrichment Data protected by
copyright, or other proprietary right, without obtaining permission of the owner of the copyright or
other propriety right.
19. Indemnification.
a. Except as may otherwise be excluded from Marmot's liability under this Agreement, Marmot
shall defend, hold harmless and indemnify Member, its officers, directors, employees,
agents and attorneys, for, from and against any and all claims, demands, suits, fines,
penalties, costs, expenses (including, without limitation, reasonable attorney's fees), and
losses of every nature whatsoever, ("Marmot Damages") resulting from or caused by the
negligence or fault of Marmot or its employees and agents and/or for Marmot's breach or
violation of any of Marmot's representations, warranties, covenants or agreements
contained In this Agreement.
b. Except as may otherwise be excluded from Member's liability under this Agreement,
Member shall defend, hold harmless and indemnify Marmot, its officers, directors,
employees, agents and attorneys, for, from and against any and all claims, demands, suits,
fines, penalties, costs, expenses (including, without limitation, reasonable attorney's fees),
and losses of every nature whatsoever, ("Member Damages") resulting from or caused by
the negligence or fault of Member or its officers, directors, employees, uses, students,
volunteers, invitees, patrons, contractors, subcontractors and agents and/or for Member's
breach or violation of any of Member's representations, warranties, covenants or
agreements contained in this Agreement.
20. Severability. If any provision of this Agreement is held to be illegal, invalid or unenforceable
under present or future laws effective during the term hereof, such provision shall be fully
severable and this Agreement shall be construed and enforced as if such illegal, invalid or
unenforceable provision never comprised a part hereof; and the remaining provisions hereof
shall remain in full force and effect and shall not be affected by the Illegal, invalid or
unenforceable provision or by its severance. Furthermore, In lieu of such illegal, invalid or
unenforceable provision, there shall be added automatically as part of this Agreement a
provision as similar in its tenns to such illegal, invalid or unenforceable provision as may be
possible and be legal, valid and enforceable.
21. Entire Agreement and Amendment. Thls Agreement and its Attachments contain the entire
agreement of the parties. There are no other agreements between the parties. Except with respect
to Attachment 8, which may be amended by Mannot in its discretion, this Agreement may be
amended, modified or supplemented only by an Instrument in writing executed by the parties
hereto. in the event Marmot increases any prices or charges under the Agreement, Member may,
at its option and without liability, terminate the Agreement by giving ninety {90) days written notice
to Marmot.
22. Assignment. Neither this Agreement nor any right created hereby shall be assignable by either
party without the consent of the other party.
23. Attachments. The provisions of the fallowing attachments are included as part of this Agreement
A. Marmot Services
B. Fee Schedule
24. Binding. This Agreement shall be binding on the parties hereto and their permitted successors;
provided, however, that this Agreement may not be assigned by either party without the written
consent of the other party.
25. Effective Date of Agreement. This Agreement shall be effective as of January 1, 2016.
MEMBER MARMOT LIBRARY NElWORK
ENGLEWOOD PUBLIC LIBRARY
By:-----------By:-----------
Randy P. Penn
Title: May;or Title: ____________ _
Date: ____________ _ Date: ____________ _
ATTEST:
Loucrishia A. Ellis, City Clerk
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Attachment A
Sample of 2015 quarterly invoice
Marmot Library Network
Invoice
123 N. 7th Street
Suite 302
Grand Junction, CO 81501
BILL TO
Englewood Public Library
1000 Englewood Parkway
Englewood, CO 80110
DESCRIPTION
Jiic System
ff SellSions
I
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nquirics: 970-242-3331 x 112 or FAX 970-24S-78S4
DATE
7/1/2015
SHIP TO
P.O.NO. TERMS
I
QTY RATE
l 1S0.00
13 S14.00
Total
Payments/Credits
i
Balance Due
INVOICE#
06-07-
3834
DUE DATE
7/1/201S
AMOUNT
7S0.00
6,682.00
$7 ,432.00
-$7 ,432 .00
SO.OD
Attachment B
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Marmot Library Network
Home
Schedule of Fees (Jan-Dec 2015) IJl\dll Edit Tnadc ~ contrd
I··------·-·····~-------··------··---. -----· --. -····-·. --.. ----··--· ··--· -"J
Page Sd,edJfe al Fees (Jan-Dec 201S) has been updab:d.
_ ... __ --· ·--.. ,~ ..... --·-·---............. ___ , _____ .. _____ . ., _____ ·---... ·---..---..
lnrt,...W ~S plmn (llS) &atherh..wservl~ On.-Annual
tlmeF-F1!e ·-·--·--·----··-···----···--·•""--...... ,----... -···-· ............ , ...... --.-~ .. ,Ut:'"_._ • .,,,.,.~1, ... 4 .. ,--, •••
B.lslc Sysmn Includes Sierra (Cn:ulatlan, catalaglng, Acqulsitlans, Serials, WAM, Patn1n
APL Web Managarmnt Rasiorts)i Dedlic:lrl c.ar; VuRncl (OPAC); Catalog Enrkhn-,b
0 3,000 Traailng 6. C:intinuing Education1 Email~ Oaind Se;itJ l>.lrticipation in Task
Fon:.& Qmmitt.u.
Slaff sessian• (simubn-u_...) 0 2,05&
~. a...ne ~ saftware licznse and 21up 3,200 700
SIPZ 5l!!l'Vel' (far 3nl-p,rty self-check a. atti_. S!P2 ~) sabani bnsa ax1
2.500 1.000 setup
Praspacmr r.. ara paid by MINmot ta the ColarD Allanca ta a,ppo,t and hmt the
Pllusp«h., .,yst:an_ A Praspectarsubscriptlan dou NOTlnduda Alllanm membinhlp.
Alianat mmnbers do nat pay this'" to Ma-mat. but 1mr the Alllanca clredty. :, 9,250 4,064 :~ <200,D00
' 11!1,500 I 200,000 • 499,999
.' 27,7SO :• >•500,000
INN Reach fi!es an, s-Jd by Marmot to Innovative fir .dwaw mnnaalng Mannat tn
Pllaspedaar. (Allanm members paying the Allianca clndly rar Praspmtm sdl pay this f'N 0 1,020
tDMamat.)
O...o.rivll am: sharing is mmplicatad. ~bid the &acutin Dndlr, 0 TBD
Ositlonal madule Slb,p (Aaqulsitian-.. s.ta1s. ._.,_ Raam, Paban Rllglswl:lan, Prcgnm
Regjsbatlon, and 11th• optional mcxfula) BIOi lnmr a an.-tinul r.. far setup and 2,500 0
training.
NtlblnlrkS.Vkes
Broall,and ..w:a {m WAH T-'-n Sarvlai) Jiff met, "DUt:slda• dmlit includa
teleaian ~ + niub!r + Marmot staff & f.ldlities. so 1,450
LDcal An5I Netwartc (LAN) IP addn!sa pB'-iatat:ian, _,,.., Clf'Dth.-davic:111 (Dmpt
n/• 138
m1maged ruuters ar wfniea accesa pomb)
Wifeless amess paint (WAP) 100 2.50
~T~gdavic:a 1.000 450
App,\Dlll'aeadaipb-Wlndows S.--(thissoftwa.limnsarequns•local~ 1.000 includld crHIWI')
AppAnur. 8ldaip (arWJncfaws Senr & SQL Sentw (this saftw-lanse nqulres • lac:al 1,.500 lndudad ,...\◄4••~
S--mantananca (]iba~ -,,ad) • 450
Wofllstation malnta:na11cie (firpublc and staff) • 450
EnvislanW .. PClw + LPT1 lllr' WOI btation (Managlment Cansala and RliaaA Sblians 2~tn
V1tindudld} E'l'S/sfta 58
EnvislonW-~ pardiilric:a 2~hrs 321 Era/sb
EnYislonW-MablePnnt par sita
Mhrs
ETS/sita 1.000
ProfeafonalSvvlcu
ExtandadTechnlcal s.ntc:as (ETS) par haur 6D n/a
YuFincl Qinsulting Sen,lcas .. hour 100 n/a
N-manbir pojc management. satup, and tralnk\g 15.000 n/•
N-manb.-da mlgratiDn (3rd-party 9fVICII may n..ct ID ba purdland) TIID n/a
• Marmot levr.tgB graup buying dismunts far -"stations. manlan. prfntas. ban::acla mMan, Appt.mure badcup
sclutions, m:.1 illld lnvaims mamber &lnrias at cast. EqulprMnt picas v--, ~ tlma fly.a-and mnflguratJan. CGnt.t
Marmot tn clsalSS your needs.
Members paying mont than $90.000/year across~ Marmot saw::a ,.._a !5~ clsalunt an th total bi1L (ltiis doas not
apply tD hanfware or softwarw purchasas.)
EffactiYe January 1, 2015.
COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
September 21, 2015 9bii 2No READING-Englewood Public Library
Service Agreement with Marmot Library Network
Initiated By: Staff Source:
Library Department Dorothy Hargrove, Director of Library Services
PREVIOUS COUNCIL ACTION
Council approved an agreement between the Englewood Public Library and the Marmot Library
Network in July 2012. The Library Department has exercised the annual renewal option in each
subsequent year as provided in the original contract.
RECOMMENDED ACTION
The Library Department recommends City Council approve by ordinance, on second reading,
the attached •Marmot Library Network Service Agreement with Englewood Public Library" in
order to continue the partnership for another term. The agreement becomes effective January
1, 2016 with options for three additional annual renewals.
-BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
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The expected benefits of membership have met or exceeded expectations. The consortium
pricing for the integrated library computer system continues to be significantly below the cost
that an independent vendor would charge and has actually been below initial estimates. The
Marmot system offers cutting-edge customer service, so much so that Marmot is able to sell its
product to other libraries throughout the United States and use the revenue to keep costs low
for full member libraries. Because of Englewood's participation in this network residents have
access to over 4 million items, whether in print or in digital format. Marmot has also been able
to negotiate favorable contracts with publishers and distributors so that the direct cost to the
Englewood Public Library for books and other library materials remains low. The IT support,
staff training, and responsiveness to local needs have all been exemplary.
FINANCIAL IMPACT
The 2016 annual expense will be $29,728. This is approximately 15% below the 2012 expense
and should remain relatively stable in subsequent years of the proposed contract. These funds
are included in the 2016 proposed Library Department budget so no additional funds will be
required.
LIST OF ATTACHMENTS
Ordinance
•
COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
September 8, 2015 9ai Englewood Public Library Service Agreement
with Marmot Library Network
Initiated By: Staff Source:
Library Department Dorothy Hargrove, Director of Library Services
PREVIOUS COUNCIL ACTION
Council approved an agreement between the Englewood Public Library and the Marmot Library
Network in July 2012. The Library Department has exercised the annual renewal option in each
subsequent year as provided in the original contract.
RECOMMENDED ACTION
The Library Department recommends City Council approve by ordinance the attached "Marmot
Library Network Service Agreement with Englewood Public Library" in order to continue the
partnership for another term. The agreement becomes effective January 1, 2016 with options
for three additional annual renewals .
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The expected benefits of membership have met or exceeded expectations. The consortium
pricing for the integrated library computer system continues to be significantly below the cost
that an independent vendor would charge and has actually been below initial estimates. The
Marmot system offers cutting-edge customer service, so much so that Marmot is able to sell its
product to other libraries throughout the United States and use the revenue to keep costs low
for full member libraries. Because of Englewood's participation in this network residents have
access to over 4 million items, whether in print or in digital format. Marmot has also been able
to negotiate favorable contracts with publishers and distributors so that the direct cost to the
Englewood Public Library for books and other library materials remains low. The IT support,
staff training, and responsiveness to local needs have all been exemplary.
FINANCIAL IMPACT
The 2016 annual expense will be $29,728. This is approximately 15% below the 2012 expense
and should remain relatively stable in subsequent years of the proposed contract. These funds
are included in the 2016 proposed Library Department budget so no additional funds will be
required .
LIST OF ATTACHMENTS
Proposed Ordinance