HomeMy WebLinkAbout2015 Ordinance No. 045•
ORDINANCE NO. ~
SERIES OF 2015
BY AUTHORITY
COUNCIL BILL NO. 53
INTRODUCED BY COUNCIL
MEMBER GILLIT
AN ORDINANCE APPROPRIATING MONIES FOR ALL MUNICIPAL PURPOSES IN THE
CITY OF ENGLEWOOD, COLORADO, FOR FISCAL YEAR BEGINNING JANUARY 1, 2016,
AND ENDING DECEMBER 31, 2016, CONSTITUTING WHAT IS TERMED THE ANNUAL
APPROPRIATION BILL FOR FISCAL YEAR 2016.
WHEREAS, a public hearing on the Proposed 2016 Budget was held September 21, 2015; and
WHEREAS, the operating budgets and Multiple Year Capital Plan for all City departments and
funds were reviewed at a budget workshop held on September 28, 2015; and
WHEREAS, the Charter of the City of Englewood requires the City Cowicil to adopt bills for
ordinances adopting the Budget and Appropriation Ordinance no later than thirty days prior to the
first day of the next fiscal year.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. That there be and there hereby is appropriated from the revenue derived from
taxation in the City of Englewood, Colorado, from collection of license fees and from all other
sources of revenue including available fund balances during the year beginning January 1, 2016,
and ending December 31, 2016, the amounts hereinafter set forth for the object and purpose
specified and set opposite thereto, specifically as follows:
Legislation
City Manager's Office
City Attorney's Office
Municipal Court
Finance and Administrative Services
Community Development
Public Works
Police
Library Services
Parks and Recreation Services
Contingencies
Debt Service -Civic Center
Debt Service -Other
Other Financing Uses
Total General Fund
GENERAL FUND
$
$
1
365,572
6,586,762
810,022
1,058,583
3,965,669
2,134,378
6,208,706
13,247,547
1,241,179
6,136,594
250,000
1,520,979
350,665
2,330,000
46,206,656
CONSERVATION TRUST FUND •
Total Conservation Trust Fund $ 556,500
COMMUNITY DEVELOPMENT FUND
Total Community Development Fund $ 360,000
DONORSFUND
Total Donors Fund $ 228,000
PARKS AND RECREATION TRUST FUND
Total Parks and Recreation Trust Fund $ 13,000
MALLEY CENTER TRUST FUND
Total Malley Center Trust Fund $ 5,000
OPEN SPACE FUND
Total Open Space Fund $ 937,000
GENERAL OBLIGATION BOND FUND
Total General Obligation Bond Fund $ 1,108,113
PUBLIC IMPROVEMENT FUND
Total Public Improvement Fund $ 5,399,165
CAPITAL PROJECTS FUND
Total Capital Projects Fund $ 2,242,458
WATERFUND
Total Water Fund 9,112,957
2
•
Total Sewer Fund
Total Storm Drainage Fund
Total Golf Course Fund
Total Concrete Utility Fund
SEWER FUND
$
STORM DRAINAGE FUND
$
GOLF COURSE FUND
$
CONCRETE UTILITY FUND
$
HOUSING REHABILITATION FUND
Total Housing Rehabilitation Fund $
Total Central Services Fund
Total ServiCenter Fund
CENTRAL SERVICES FUND
$
SERVICENTERFUND
$
CAPITAL EQUIPMENT REPLACEMENT FUND
17,626,078
343,220
2,103,184
877,664
1,000,000
332,407
2,267,000
Total Capital Equipment Replacement Fund $ 1,106,447
RJSK MANAGEMENT FUND
Total Risk Management Fund $ 1,435,555
EMPLO)'EEBENEFITSFUND
Total Employee Benefits Fund $ 5,880,572
3
Section 2. The foregoing appropriations shall be considered to be appropriations to groups
within a program or department within the fund indicated but shall not be construed to be
appropriated to line items within any groups, even though such line items may be set forth as the
adopted budget for the fiscal year 2016.
Section 3. All monies in the hands of the Director of Finance and Administrative Services, or to
come into the Director's hands for the fiscal year 2016, may be applied on the outstanding claims
now due or to become due in the said fiscal year of 2016.
Section 4. All unappropriated monies that may come into the hands of the Director of Finance
and Administrative Services during the year 2016, may be so distributed among the respective
funds herein as the City Council may deem best under such control as is provided by law .
Section 5. During or at the close of the fiscal year of 2015, any surplus money in any of the
respective funds, after all claims for 2014 against the same have been paid, may be distributed to
any other fund or funds at the discretion of the City Council.
Introduced, read in full, and passed on first reading on the 5th day of October, 2015.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 8th day of
October, 2015.
Published as a Bill for an Ordinance on the Cityts official website beginning on the 7th day of
October, 2015 for thirty (30) days.
Read by title and passed on final reading on the 19th day of October, 201 5.
-------Published-bytitle in the City's officiah1ewspap cras-On:linmce-No:~Scrics-of20l5;-nTT""-------
the 22nd day of October, 2015.
Published by title on the City's offic ial webs ite beginning on the 21st day of
October, 2015 for thirty (30) days.
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is ,a)!9e copy of the Ordinance passed on final rea · and published by
title as Ordinance No. ':/ti., Series of 2015.
4
COUNCIL COMMUNICATION
b Date Agenda Item Subject
October 19, 2015 11bii Bill For An Ordinance Appropriating
Funds For Fiscal Year 2016-2nd Readina
Initiated By Staff Source
Department of Finance and Administrative Services Eric Keck, City Manager
PREVIOUS COUNCIL ACTION
City Council and staff began the 2016 budget process at the June 29, 2015, Study Session with an
overview of the Five Year Forecast, Long Term Asset Reserve (L TAR) and preliminary budget
discussion.
The Proposed Budget was discussed with Council at the August 10 Study Session. The Proposed
Budget was reviewed again with Council and staff at the August 24 Study Session.
On September 8, 2015, the Budget Advisory Committee provided Council with an update of their
activities and provided an Annual Report regarding their findings and recommendations.
A public hearing to gather citizen input regarding the 2016 Proposed Budget was held on September
21, 201'5.
A "budget workshop" was held at the September 28, 2015, Study Session to discuss input from
· ·zens at the public hearing and the Budget Advisory Committee as provided in their 2015 Annual
ort.
RECOMMENDED ACTION
Staff recommends Council approve, on second reading, the proposed bill for an ordinance
appropriating funds for 2016.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Charter of the City of Englewood requires the City Council to adopt next year's Budget and
Appropriation Ordinances no later than thirty days prior to the first day of the next fiscal year to insure
there is legal authority to expend funds.
Due to limited growth in the revenue sources available to the City, the 2016 Budget limited
expenditures increases as much as possible while limiting the impact on the citizens. Many City
employees continue to sacrifice to make this budget work by using and not cashing out personal
leave and taking on additional duties ~o help maintain service levels and the City's financial reserves.
City staff and Council worked together to hold expenditure increases in check as much as they could
but some expenditures, mainly personnel-related, continue to grow outside of the control of staff.
FINANCIAL IMPACT
T e City of Englewood 2016 Budget for all funds provides for total sources of funds of $93,181,551
total uses of funds of $99,140,976. The below chart depicts at a fund level the Estimated
Beginning Balance, Sources of Funds, Uses of Funds and Estimated Ending Balance for 2016.
'
Estimated Estimated
Beginning Ending
Balance Sources Uses Balance
---~-~~n°•....-:;f,,l =--• --.,:·.·. --·,.•_r••-:q_~ :,• ,•• -. ; "':"·••-"¥w:tf"W.t~"t a " · -... t i.:1i:-~ d T -t ~ ... 1 -• · v '! ~ ... .J-~-1, ..... • ~,,. • •1;.1 n~ .9.v~rnmen ~ .. _llll , ypes.·:. -"~\;,,;~: .. · ~ .;_ ., · ~ .:,:;_t•':.tt':.. ..... ~~i!: i, ••• -General Fund 9,658,951 44,234,436 46,206,656 7,686,731
Special Revenue Funds
Conservation Trust Fund 281,606 310,000 556,500 35,106
Commercial Revolving Loan Fund
Conununity Development Fund 360,000 360,000
Donors Fund 364,705 105,000 228,000 241,705
Malley Center Trust Fund 235,626 7,000 5,000 237,626
Parks & Recreation Trust Fund 461,594 15,000 13,000 463,594
Special Assessment and Surplus Fund
Open Space Fund 276,342 735,000 937,000 74,342
Total Special Revenue Funds 1,619,873 1,532,000 2,099,500 1,052,373
Debt Senice Fund
General Obligation Bond Fund 57,792 1,102,000 1,108,113 51,679
Total Debt Senice Fund 57,792 1,102,000 1,108,113 51 ,679
Capital Projects Funds
Public Improvement Fund 1,579,054 4,509,000 5,399,165 688,889
Capital Projects Fund 662,319 1,830,500 2,242,458 250,361
Total Cal!tal Projects Funds 2,241,373 6,339,500 7,641 ,623 939,250
Total Governmental Funds 13,577,989 53,207,936 57,055,892 9,7 30,033
'."'l, ... ;Ff? -.,:_~~~S:J' ' ' P:rl(--eta · ,,, Fund T es ·-~. P!! ....... IT-·-···. Y.P.. ~ -Fnterprise Funds
Water.Eun ,785,231 8,318,241--9.,l 12,957 9,0SO,S2l
Sewer Fund 2,547,522 16,207,602 17,626,078 1,129,046
Stonnwater Drainage Fund 1,117,192 329,013 343,220 1,102,985
Golf Course Fund 470,393 2,141,498 2,103,184 508,707
Concrete Utility Fund 523,919 884,200 877,664 530,455
Housing Rehabilitation Fund 1,685,060 1,000,000 1,000,000 1,685,060
Total Fnterprise Funds 16,129,317 28,940,560 31,063,103 14,006,774
Internal Senice Funds
Central Services Fund 46,333 301,975 332,407 15,901
ServiCenter Fund 1,194,203 2,394,408 2,267,000 1,321,611
Capital Equipment Replacement Fund 2,003,106 981,437 I, 106,447 1,878,096
Risk Management Fund 60,537 1,445,446 1,435,555 70,428
Employee Benefits Fund 75,332 5,909,789 5,880,572 104,549
Total Internal Ser~ce Funds 3,379,511 11,033,055 11,021,981 3,390,585
Total Proprietary Funds 19,508,828 39,973,615 42,085,084 17,397,359
Total All Funds 33,086,817 93,181,551 99,140,976 27,127,392
LIST OF ATTACHMENTS: Proposed bill for an ordinance •
..
COUNCIL COMMUNICATION
Date Agenda Item Subject
October 5, 2015 11aiii Bill For An Ordinance Appropriating
Funds For Fiscal Year 2016
Initiated By Staff Source
Deoartment of Finance and Administrative Services Eric Keck, Citv Manager
PREVIOUS COUNCIL ACTION
City Council and staff began the 2016 budget process at the June 29, 2015, Study Session with an
overview of the Five Year Forecast, Long Tenn Asset Reserve (LTAR) and preliminary budget
discussion.
The Proposed Budget was discussed with Council at the August 1 O Study Session. The Proposed
Budget was reviewed again with Council and staff at the August 24 Study Session.
On September 8, 2015, the Budget Advisory Committee provided Council with an update of their
activities and provided an Annual Report regarding their findings and recommendations.
A public hearing to gather citizen input regarding the 2016 Proposed Budget was held on September
21,2015.
A "budget workshop" was held at the September 28, 2015, Study Session to discuss input from
itizens at the public hearing and the Budget Advisory Committee as provided in their 2015 Annual
eport.
RECOMMENDED ACTION
Staff recommends Council approve the proposed bill for an ordinance appropriating funds for 2016.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Charter of the City of Englewood requires the City Council to adopt next year's Budget and
Appropriation Ordinances no later than thirty days prior to the first day of the next fiscal year to insure
there is legal authority to expend funds.
Due to limited growth in the revenue sources available to the City, the 2016 Budget limited
expenditures increases as much as possible while limiting the impact on the citizens. Many City
employees continue to sacrifice to make this budget work by using and not cashing out personal
leave and taking on additional duties to help maintain service levels and the City's financial reserves.
City staff and Council worked together to hold expenditure increases in check as much as they could
but some expenditures, mainly personnel-related, continue to grow outside of the control of staff.
FINANCIAL IMPACT
The City of Englewood 2016 Budget for all funds provides for total sources of funds of $93,181,551
and total uses of funds of $99,140,976. The below chart depicts at a fund level the Estimated
ginning Balance, Sources of Funds, Uses of Funds and Estimated Ending Balance for 2016.
Estimated Estimated
Beginning Ending
Balance Sources Uses Balance
Government.al Fund Types
General Fund 9,658,951 44,234,436 46,206,656 7,686,731
Special Rewnue Funds
Conservation Trust Fund 281,606 310,000 556,500 35,106
Comrrercial Revolving Loan Fund
Community Developrrent Fund 360,000 360,000
Donors Fund 364,705 105,000 228,000 241,705
Malley Center Trust Fund 235,626 7,000 5,000 237,626
Parks & Recreation Trust Fund 461,594 15,000 13,000 463,594
Special Assessrrent and Surplus Fund
Open Space Fund 276,342 735,000 937,000 74,342
Total Special Rewnue Funds 1,619,873 1,532,000 2,099,500 1,052,373
Debt Senice Fund
General Obligation Bond Fund 57,792 1,102,000 1,108,113 51,679
Total Debt Service Fund 57,792 1,102,000 I, 108,113 51,679
Captal Projects Funds
Public Improvement Fund 1,579,054 4,509,000 5,399,165 688,889
Capital Projects Fund 662,319 1,830.500 2,242,458 250,361
Total Capital Projects Funds 2,241,373 6,339,500 7,641,623 939,250
Total Gowrnmental Funds 13,577,989 53,207,936 57,055,892 9,730,033
-
Prg-eriet.a,;y_: Fun<l -:r~s -Enterp-ise Fund!;
Water Fund 9,785,231 8,378,247 9,112,957 9,050,521
Sewer Fund 2,547,522 16,207.602 17,626,078 1,129,046
Stonnwater Drainage Fund 1,117,192 329,013 343,220 1,102,985
G:ilfCourse Fund 470,393 2,141,498 2,103,184 508,707
Concrete Utility Fund 523,919 884,200 877,664 530,455
Housing Rehabilitation Fund 1,685,060 1,000,000 1,000,000 1,685,060
Total Enterp-ise Funds 16,129,317 28,940,560 31,063,103 14.006,774
Internal Service Fund!;
Central Services Fund 46,333 301,975 332,407 15,901
ServiCenter Fund 1,194,203 2,394,408 2,267,000 1,321,611
Capital Equipment Replacement Fund 2,003,106 981,437 1,106,447 1,878,096
Risk Management Fund 60,537 1,445,446 1,435,555 70,428
Employee Benefits Fund 75,332 5,909,789 5,880,572 104,549
Totul Internal Service Funds 3,379,511 I 1,033,055 I 1,021,981 3,390,585
Total Proprietary Funds 19,508,828 39,973,615 42,085,084 17.397,359
Total All Funm 33,086,817 93,181,551 99,140,976 27,127,392
LIST OF ATTACHMENTS: Proposed bill for an ordinance •