HomeMy WebLinkAbout2018 Resolution No. 023•
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RESOLUTION NO. 23
SERIES OF 2018
A RESOLUTION AUTHORIZING THE CITY OF ENGLEWOOD, COLORADO,
TO FILE AN APPLICATION WITH ARAPAHOE COUNTY FOR 2019
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.
WHEREAS, the Englewood City Council has approved CDBG applications since 1977 and
approved the execution of an Intergovernmental Agreement with the passage of Ordinance No. 37,
Series of 1991, covering the City's participation in the Arapahoe County CDBG Entitlement Program
for funding years 1992 through 1994;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 13, Series of
2006, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Entitlement Program
for funding years 2007 through 2009;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 22, Series of
2009, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2010 through 2012;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 25, Series of
2012, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2013 through 2015;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 19, Series of
2015, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2016 through 2018;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 81, Series of
2017, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2018 through 2019;
WHEREAS, the Arapahoe County Community Development Block Grant Program provides
grants to participating municipalities to meet housing and community development needs; and
WHEREAS, to compete in the Arapahoe County Community Development Block Grant Program,
local governments must submit an application; and
WHEREAS, the City of Englewood has received a notice of fund availability; and
WHEREAS, the City of Englewood, Colorado, desires to apply for these funds through the
Arapahoe County 2019 Community Development Block Grant Program to fund the Energy Efficiency
Englewood Project and House of Hope staffing project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
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ENGLEWOOD, COLORADO, THAT:
Section I. The City of Englewood, Colorado, is hereby authorized to file an application for 2019
Arapahoe County Community Development Block Grant funds.
Section 2. The Mayor and City Clerk are authorized to sign and attest all necessary forms,
documents, assurances and certifications for the Community Development Block Grant application for
and on behalf of the City Council and the City of Englewood.
ADOPTED AND APPROVED this 5th day of November, 2018.
~JL~ Linda Olson, Mayor
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution 23, Series of 2018.
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ARAPAHOE COUNTY
COU>RADO'II FIRST
2019
Community Resources Department
Ho us ing and Community Development Servi ces
1690 W. Lillleton Boulevard, Suite 300
Littleton, CO 80120
(303) 738-8062
Community Development Block Grant
(CDBG) Application for Funding
Applicant: City of Englewood
Project: Energy Efficient Englewood (E 3 )
CDBG Request: $115,000
ti)
EQUAL HOUSING
OPPORTUNITY
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ORGANIZATION
Organization: City of Englewood
Type: Government Agency
Faith Based Organization: No
DUNS Number: 07-575 -0133
Tax ID Number: 84-6000583
Active SAMS Registration Yes
Mailing Address: 1000 Englewood Parkway
City, State, Zip Code: Englewood, Colorado 80110
Phone Number: 303 -762-2343
Website: http://www.englewoodco.gov
PERSONNEL
Chief Official: Linda Olson
Title: Mayor
Phone Number: 303.762.2310
Email Address: lolson@englewoodco.gov
Add to COBO Mailing List
Project Manager: Nancy G. Fenton
Title: Executive Assistant
Phone Number: 303.762.2347
Email Address: nfenton@englewoodco.gov
Add to CDBG Mailing List
PROJECT
Project Name: Energy Efficient Englewood (E 3 )
Project Type: Housing
Project Address, or Project City of Englewood
Service Area:
CDBG Funds Requested: $115,000.00
Tota l Project Cost: $156,702.00
CDBG Funds as% of Total 73%
Project Cost:
Summarize Project in One Provi de grants to low and moderate income households for energy
Sentence: conservation and efficiency upgrades. •
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1. Project meets the following CDBG National Objective: (Only Choose One)
IZI Low and Moderate Income Benefit
D Slum or Blight
D Catastrophic or Urgent Need
2. Project meets the following secondary CDBG National Objective: (Only Choose One)
1ZJ Create Suitable Living Environments
D Provide Decent Affordable Housing
D Create Economic Opportunities
3. Project meets the following CDBG Low to Moderate Income Benefit Categories:
(Only Choose One: Area Benefit, Limited Clientele, Housing Rehabilitation, Jobs)
□ Area Benefit:
At least 51 % of the residents within the activity area are LMI
If selected, please include a map of the project and/or organization's service
area and most recent Census Tract/Block Group data for the proposed area
benefit
D Limited Clientele:
Choose one of the following groups that best describes the persons served
D At least 51% of the clientele served are LMJ persons
Requires Income Eligibility Documentation
□. The activity has income eligibility requirements limiting the activity
exclusively to LMI persons
0 The activity is of such nature and location that it may be reasonable concluded
that the clientele are LMI persons
D The activity serves a "presumed benefit" population, including:
□ Abused Children
D Elderly Persons (62 or Older)
D Battered Spouses
D Severely Disabled Adults
□ Illiterate Adults
□ Persons Living with AIDS/HIV
□ Migrant Farm Workers
□ Homeless Persons
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Housing Rehabilitation:
Identify the types of housing units this project will serve
~ Single-Family
D Multi-Family
D Owner Occupied
D Renter Occupied
* Housing units MUST be occupied by LMI persons
□ Jobs
Choose the category that best reflects the project goal:
□ Job Creation
□ Job Retention
* At least 51% of jobs MUST be filled/retained by LMI persons
4. Project meets one of the following CDBG National Outcomes:
□
□
Availability/Accessibility
Affordability
~ Sustainability
5. Which Priority Need outlined in the Arapahoe County 2014-2019 Consolidated Plan
docs your project meet?
~ Housing Needs
D Community Development Needs (Non-Housing)
D Economic Development
D Public Facilities and Infrastructure
D Public Services
D Homelessness
6. Which Goal outlined in the Arapahoe County 2014-2019 Consolidated Plan does your
project meet to address the aforementioned Priority Need?
IZI Preservation of Existing Housing Stock
D Expanding and Preserving Homeownership
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D Public Services
D Handicapped Services
D Senior Services
D Youth Services
0 Public Facility Improvements
0 Public Infrastructure Improvements
0 Homeless Prevention Services
0 Emergency Housing and Shelter for Homeless
0 Fair Housing
7. Provide a brief narrative on the purpose of this project and how it will address the
mission, objectives and priorities of the CDBG program by elaborating on your
answers to questions 1-6 above.
Sixty•six percent of Englewood's housing stock was built prior to 1970, and 83% was built before
1980. Energy conservation and efficiency upgrades are need in a significant number of those
homes. The Energy Efficient Englewood (E 3) project will provide grants of up to $8,000 with a
homeowner's match of 20% for conservation and energy efficiency repairs and upgrades. The
project is limited to low and moderate income households at or below 80% AMI. The project will
help preserve the existing Englewood housing stock and provide a more sustainable premises for
Englewood's low and moderate households .
8. Provide a brief narrative describing the project goals, measureable outcomes and
anticipated community impact, focusing specifically on the target population and clients
served, as well as the issue(s) being addressed.
For each Measurable Outcome, Please Identify:
a. Outcome Measurement
b. Data Source
c. Data Collection Methodology
OUTCOME#l
Provide a grant to finance conservation and energy efficiency work items t o 12 low and moderate income
homeowners whose homes are located through the City of Englewood.
OUTCOME MEASUREMENT
The completion of work items recommended by an independent energy audit for 12 Low/Mod
households.
DATA SOURCE
~pplications, financial documents, energy audits, lead based paint testing (when required).
DATA COLLECTION METHODOLOGY
The Project Manager will track the project completion status in the internal database and collect the
required homeowner demographics. Project case files will also be maintained.
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OUTCOME#2
OUTCOME MEASUREMENT
DATA SOURCE
DATA COLLECTION METHODOLOGY
OUTCOME#3
OUTCOME MEASUREMENT
DATA SOURCE
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DATA COLLECTION METHODOLOGY
9. Provide the specific numher of Arapahoe County residents served by your
organization annually.
N/A
10. Specific to this project only, estimate the numher and percentage of Arapahoe County
residents that will benefit from this project.
* Please identify if beneficiaries will be counted as: D Persons or l8l Households
* Please provide the best estimate for the number of beneficiaries in each municipality:
Municipality Number Served Percent of Total
Served
Aurora 0 0
Bow Mar, Columbine Valley, Foxfield, Cherry Hills
i 0 0
Village
Centennial 0 0
Deer Trail
I 0 0
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Englewood I 12 100%
Glendale I I 0 0
Greenwood Village
I 0 0
Littleton 0 0
Sheridan 0 0
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Unincorporated Arapahoe County 0 0
TOTAL (Excluding Aurora) 12 100%
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FY 2018 Income Limits for Arapahoe County
n·!ots #o!PenomhaFamily
IDN-1.imit
, Catecoey 1 ! 3 .. s ' 7 8
30% 518,900 521,600 $24,300 516,950 519,4.."0 533,740 $38,060 542,380 lltffmtly Lot,-I
so~ 50~, S31,SOO S36,000 $40,SOO 54-t,950 $48,SSO S52,ISO $55,150 $59,350 Lou-
80% SS0,350 SS7,S50 S64,7.SO S71,900 rn.100 583,450 $89,200 S94,9.SO ?Jodent•
NOlE1~CoamyrspartcftheDemw.Aunn-ukNOOd,COM~SbtisliolAiu(MSA). ~all
infmmtim~beruppbesto allctthel>emw•Alln:n·~ COMSA. lllhichccabim the m11awmg -.u: Aibzm
Comity;~ Comity; City and CCl\lldy ofBrocm!Wd; Cur Creek Comity; City Zl>d Cc,amy gf~ Dongw Coamr, Elbert
Comit); Gilpm COllllfy; JeSccn ~ Zl>dPm Comity.
11. Based on the HUD 2018 Income Guidelines, estimate the number and percentage of
income-qualified Arapahoe County residents that will benefit from this specific project.
Extremely Low Low Moderate Non-LMI
0-30% 31-50% 51-80% >80%
AMI AMI AMI AMI
Number Served 1 4 7
Percent of Total 8.33% 33.33% 58.33%
12. How many Arapahoe County residents received this senicc during your last fiscal
year?
Twelve (12)
13. What is the CDBG cost per client for this specific project?
$9,583.33
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14. How will CDBG income eligibility be documented and met? Please provide a short •
narrative, describing how clients certify their eligibility, e.g. proof of residency, monthly or
annual income, family size etc •..
The following information is required of each applicant:
1. Income verification for all household members over 18 years old, such as two current wage stubs,
current 1040 income tax forms, award letters from Social Security, VA, Worker's Compensation, SSI,
OAP, etc.
2. All current bank statements, with account numbers, for checking, savings, IRA and/or certificates of
deposit; verification of the value of stocks and/or bonds; cash value for any whole life insurance policies,
etc.
3. Signed Affidavit of residency status, with a copy of a valid ID
4. Deed ofTrust, Warranty Deed, Quit Claim Deed showing current ownership
5. Current homeowner's insurance policy showing coverage
6. Current property tax statement from Arapahoe County showing taxes are not in arrears
7. Divorce papers verifying any amount of child support or alimony being received
15. Provide a thorough description of the project parameters, detailing who, what, when,
where, why and how this project will address the aforementioned CDBG priorities and
goals.
The Energy Efficient Englewood Project will offer grants to low and moderate income homeowners up
to a maximum of $8,000 per household focusing on conservation and energy efficiency repairs and
upgrades to their existing homes. Examples of eligible repairs or upgrades are installation of high-
efficiency furnaces, water heaters (including tankless water heaters), Energy Star rated windows,
exterior doors, storm doors, skylights, metals roofs, insulated siding, insulation, evaporative coolers,
refrigerators, etc. The grant requires a 20% match from the homeowner. If the homeowner does not
have the required match, then the grant will be secured by a Deed of Trust recorded on their property
with repayment established as a 4-year declining lien that will be forgiven at a maximum of $2,000 per
year. This project will begin when a Notice to Proceed has been received from Arapahoe County and
conclude within 12 months, targeting April 30, 2020.
The entire City of Englewood is being designated as the targeted neighborhood due to the dispersed
nature of the homes needing conservation and energy efficiency repairs and upgrades. All applicants
will be at or below 80% of the HUD area median income as determined by a face-to-face interview and a
review of all financial documents.
Initial marketing of the program will begin upon notification of approval. An article will be published in
the Englewood Citizen magazine which is mailed to every residence within the City. Articles, if needed
will also be published in local newspapers of general circulation. Currently there are 25 families on the
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Project waiting list. Additional requests for assi stance will be added to the waiting list on a first-come,
first-served ba sis until the Notice to Proceed has been received from the County. An application will be
completed by each homeowner based on a face -to-face interview documenting and verifying each
applicants' gross annual income and eligible work items. A construction escrow account will be
established in each approved owner's name. An energy audit will be required for each applicant prior
to the start of construction to determine the areas of greatest energy efficiency need. Construction
funds will be disbursed to the homeowner or contractor based on receipts for materials and labor
expenses.
The homeowners participating in this program will increas e the en ergy efficiency of their homes and
realize a saving on their energy bills. These improvements will be long lasting and encourage all
residents to continue improvements on their own.
An attempt will be made not to duplicate the services provided by the Arapahoe County Weatherization
Division's program. Referrals will be made to the Weatherization Division for services if the family
appears to qualify with that Program's income guidelines.
This project will comply with the UD consolidated "Federal Lead +Based Paint Regulation" issued on
September 15, 1999.
16. Provide an estimated timeline for completing the project during the 2018 grant year
(May 1, 2019-April 30, 2020), including relevant dates/phases.
Project Activity or Phase Month, Year
Start of Grant May 1, 2019
Notice to Proceed June 2019
Marketing Project to Neighborhoods June -November 2019
Interviewing and Eligibility Determination June 2019 -January 2020
Rehabilitation of Units July 2019 -April 2020
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End of Grant April 30, 2020
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17. What obstacles could delay the start and/or completion of this project; how will these
potential delays be addressed?
There are no obstacles. There are currently 25 households requesting services through this
program. No delays are anticipated in the start-up of this project. Interviews will begin as
soon as the Notice to Proceed is received with the completion of the project targeted by April
30, 2020 or sooner. The selected sites will be based on the actual applications, income
requirements, environmental review, and work to be completed.
18. Is there a minimum amount of CDBG funding needed to make this project feasible and
viable given your current funding and commitments? If so, what is the minimum
amount of CDBG funds needed to complete this project?
$115,000. If full funding is not received, then fewer homes will be made energy efficient and
the project could be considered as ineffective causing families to wait longer for the needed
upgrades.
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19. Provide a detailed proicct budget (not organizational budget).
Request Funds
Administration/ Personnel
ialaries and benefits $10,180.Qq $17,702.01 City Budget $27,882.00
,dmin-LBP Testing/Energy Audits .BP Report/Energy Audit Reports 1
Operations
Contract Services
Project.Delivery
rants for Energy Efficiency 112 grants @ $8,000 eac-h $96,000.0q $24,000.0q $120,000.0Q Homeowner Match $24,001
J10~TA'.L $11s,ooo.oq $41,102 .oq $1sG,102 .rn
%, 0F· l',OJ'Af. 73% 27% 100%
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20. Please provide information about your agency:
a. Background/History
The City of Englewood, founded in 1903, is a municipal corporation with a Council-Manager form of
government. Members of the seven member Council are elected to staggered four-year terms with term
limits of three consecutive terms. The Mayor and Mayor Pro-Tern are selected from among the Council
members.
b. Mission
To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community
identify.
c. Goals
Vision: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable
community density through the delivery of reliable, affordable, and flexible services and by proactively
collaborating with our citizens and businesses to develop an environment that fosters safety and
opportunity.
Organizational Values:
• Integrity
• Trust
• Respect
• Excellence
• Accountability
• Teamwork
d. Scniiccs
Englewood provides a full range of services, including police protection emergency medical services, the
construction and maintenance of streets and other infrastructure, library services, and general
government services . The City operates and maintains its own water treatment plant and distribution
system, maintains a wastewater collection system and manages a jointly held wastewater treatment plan
with the City of Littleton.
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-e . Personnel
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Ms. Nancy Fenton has administered the City of Englewood's Homeowner Fix-Up Project and E3 Projects
since 2005, which were funded through CDBG monies. She has conducted interviews with homeowners,
reviewed financial documentation to determine financial eligibility and compliance with Federal
regulations, and completed the quarterly and monthly reports . She monitors the project execution to
completion by tracking each individual project's scope per schedule and budget.
f. Finances
See Attachment A: 2018 Annual City Budget, 2017 Comprehensive Annual Financial Report, 2018
Community Development Budget, Proposed 2019 Annual City Budget, and Proposed 2019 Community
Development Department Budget.
g. Federal Grant
See Attachment Y for list of all grants.
h. Audits
The most recent Comprehensive Annual Financial Report (CAFR) details the City's financial condition for
2017. The CAFR is prepared by a firm of Certified Public Accountants selected by the City Council. In
addition to the CAFR excerpts provide in Attachment F, the complete report is also available online at:
http://www.englewoodco.gov/home/showdocu ment ?id=21951
i. CDBG Experience
The City of Englewood Community Development staff have been directly responsible for the
administration and monitoring of CDBG funded projects since 1981 as funded through HUD, the Colorado
Division of Housing, and Arapahoe County.
21. Docs your organization currently:
181 YES ONO
181 YES □ NO
181 YES ONO
181 YES ONO
181 YES □ NO
□ YES ONO
181 YES ONO
Conduct an annual independent financial audit?
Have a written policy and procedure for determining client eligibility?
Collect and maintain demographic information for each client?
Have a written employee conflict of interest policy and procedure?
Allocate employee's salaries and benefits to multiple grants, or funding
streams?
If not, does your organization have the resources and capacity to
allocate and track staff time to specific projects/grants?
Have a written procurement/purchasing policy?
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22. Please list the names and titles of all persons with the authority to sign contracts or
other legal documents for your agency.
• Linda Olson, Mayor
• Dorothy Hargrove, Acting Deputy City Manager
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on1plete for Acquisition, Housing Rehabilitation and Public Facility Projects
I. Provide a detailed scope covered by this project (identify all phases).
Please see pages 5,6, 7, 8, 9, and 10 of the Application.
2. Does your agency have experienced staff, or volunteers, or will you hire contractors?
Ms. Nancy Fenton has administered the City of Englewood's Homeowner Fix-Up Project and E3 Projects since 2005,
which were funded through CDBG monies. She has conducted interviews with homeowners, reviewed financial
documentation to determine financial eligibility and compliance with Federal regulations, and completed quarterly
and monthly reports. She monitors the project execution to completion by tracking each individual project's scope
per schedule and budget.
Two other staff members have a combined total of six year's experience with CDBG in other states, in addition to
being on the El Paso County Advisory Board reviewing and recommending applications.
3. Does the project manager have experience with federal procurement regulations and labor requirements?
Describe the size and scope of projects previously administered.
Yes; in addition to the projects listed above, Ms. Fenton manages the Housing Rehabilitation Program and
Colorado Division of Housing loan programs with a combined loan portfolio in excess of $2.2 million. Further, two
additional staff members have experience with administering CDBG-funded projects in other states.
. Does the proposed use meet zoning requirements? 0 YES □ NO f8I NIA
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Complete for Acquisition, Housing Rehabilitation and Public Facility Projects
5. Does your agency own the building or have site control?
i. If not, will you own it by May 1, 20 I 9?
11. Has your agency executed a contract to purchase the property?
111. Does your agency have a lease?
Please ide11tify term of/ease am/ wlle11 it will be renewed.
6. Will persons or businesses be displaced?
□ YES □NO 181 NIA
□YES □ NO l8l NIA
□ YES □ NO 181 NIA
□YES □ NO l8l NIA
181NIA
□YES □ NO l8l NIA
i. If yes, does your agency have non-CD BG funding available to pay relocation expenses?
7. How long will the site be used for its intended purpose? 181NIA
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J have reviewed this application and agree that the description, goals, impact, budget and other
aspects of the described project are reasonable and accurate. I agree that the project will be
completed as presented in this application (without modification) if my agency receives CDBG
funds.
ton Title: Executive Assistant
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\ ~..::/;__ __ _
The Statements and data in this application arc correct and true to the best of my knowledge, and
its submission is authorized by the governing body of the applicant. I understand that Arapahoe
County may verify any and all statements contained in this application, and that any false
information or omission may disqualify m y agency from further consideration of CDBG
funding . I a·lso understand that, upon submission, this application becomes the property of
Arapahoe County and will not be returned to my agency in whole or in part.
Name: Linda Olson
Authorized Signature: ,~ •
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onflict of Interest Certification
Per 2 CFR Part 200, Subpart B §200.112, the non-Federal entity (Sub-recipient) must disclose in writing any
potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with
applicable Federal awarding agency policy.
This document certifies that, to the best of the Sub-recipient's knowledge:
• All financial disclosures related to the activities that may be funded by or through a resulting agreement
will be made as required by the Federal Agency Conflict of Interest policy and Arapahoe County Purchasing
Policy §1.8, Ethics and Professional Conduct.
• All identified conflicts of interest will be or have been satisfactorily managed, reduced or eliminated in
accordance with the policies listed above prior to the expenditures of any funds under any resultant
agreement and within a timely manner sufficient to enable timely reporting.
l8J Sub -recipient does have an active and/or enforced conflict of interest policy.
□ Sub-recipient does not have an active and/or enforced conflict of interest policy.
SignatufeAutllorizedOtticial
Brad Power. Community Development Director
Name and Title of Authorized Official
City of Englewood
Organization Legal Name
303.762.2342 October 22. 2018
Phone Date
bpower@englewoodco.gov
Email
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andatory Disclosures Certification
The applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding
agency or pass -through entity, all violations of Federal criminal law involving fraud, bribery, or gratuity
violations potentially affecting the Federal award. Non-Federal entities that have received a Federal award
that include the term and condition outlined in 2 CFR 200 Appendix XII, Award Term and Condition for
Recipient Integrity and Performance Matters, are required to report certain civil, criminal, or
administrative proceedings to SAM.
The sub-recipient certifies the entity and any employee participating in this project: (answer all questions)
□ are 181 are not presently debarred, suspended, proposed for debarment, or declared ineligible for award
of Federal contracts.
□ are 181 are not presently indicted for, or otherwise criminally or civilly charged by a government entity.
D have 181 have not within three years preceding this offer, been convicted of or had a civil judgment
rendered against them for commission of fraud or criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state or local) contract of subcontract; a violation of
Federal or State antitrust statutes relating to the submission of offers; a commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen
property.
□ have 181 have not within three (3) years preceding this offer, had one or more contracts terminated for
default by any Federal agency
The information, certifications and representations above have been read, signed and made by an
authorized official of the sub -recipient named herein. The appropriate programmatic and administrative
personnel involved In this application are aware of the sponsor policy in regard to sub -awards and are
prepared to establish the necessary agreements consistent with those policies.
gnat e ofAuthorized Official
Brad Power, Community Development Director
Name and Title of Authorized Official
City of En glewood
Organization legal Name
303. 762.2342
Phone
bpower@englewoodco.gov
Email
October 22, 2018
Date
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Pre-Award Risk Assessment Questionnaire
In compliance with CFR 200.331, Arapahoe County must evaluate each organization's risk of noncompliance
with Federal statutes, regulations and terms and conditions of the award agreement. The results of this risk
assessment will determine the level of monitoring required if an award agreement is granted by the County.
Organization Legal Name: _....;C=i._.ty-'o::.:.f-=E.:..ng...,l=ew=oo::..:d=-------------------------
Address: 1000 En glewood Parkwa y
City; ----=E..:.:n..,gl"""ew=o:::cod=---------'St at e: CO Zip :. __ __,,8<-"0"'-1..._1·-=-2~37:..3......_ ________ _
E-mail: ___________ Pho ne: 303.762.2300 Fax: __________ _
Federal Employer Identification Numb er (EIN) ______________________ _
DUNSnumber __ ~07~•~5~75~-~0~13~3,_ _________________________ _
D Yes 181 No Is the organization owned or controll ed by a parent entity?
If "Yes", please provide the following:
Parent Entity Legal Name:-----------------------------
Parent Entity Address:------------------------------
City, State, Zip:---------------------------------
Parent Entity Congressional District: _________________________ _
Parent Entity EIN: _______________________________ _
Parent Entity DUNS: ______________________________ _
SAM.gov Registration? (Must be completed prior to executing contracts (free registration))
181 Yes D No
If yes,
SAM.gov Active Exclusions? (Yes means you have active exclusions and are not eligible to receive federal funds; No
means you do not have an active exclusion and are eligible to receive federal funds; Please check your SAM.gov status
for confirmation)
D Yes [81 No
SAM.gov Delinquent Federal Debt? (In SAM.gov, this is listed as "Debt Subject to Offset?")
D Yes 181 No
Core Information
1. Facilities and Administrative (F&A) Rates are calculated based on:
D Our federally-negotiated F&A rates for this type of work. (If this box is checked, please attach a copy
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of your F&A rate agreement or provide a URL link to the agreement.)
0 Other rate (please specify) ________________________ _
181 Not applicable -Organization is not requesting payment of F&A costs.
2. Fringe Benefit (FB) Rates are calculated based on:
D Rates consistent with or lower than our federally-negotiated rates.
(Jf this box is checked, please attach a copy of your FS rate agreement or provide a URL link to the
agreement.)
[8] Other rates (please specify) ________________________ _
3. D Yes 181 No Si gnificant changes in key personnel?
If "Yes", name and title held? ______________________ _
4. 0 Yes [81 No Small Business e:oncern Organization represents that it is a small business concern as defined in 13
CFR 124.1002.
Cost Sharing
5. 0 Yes D No Cost Sharing, if "Yes":
Amount:$ __________ _
Cost sharing, matching and/or in-kind amounts and justification should be included in the organization's budget. Any
offered cost share is considered a binding fiscal obligation and must be documented accordingly.
How does the organization determine that it has met cost-sharing goals? _____________ _
Compliance
6. [81 Yes O No Does organization conduct an annual audit in accordance with OMS Regulations (2 CFR Part
200.331 (f}, as applicable}?
If "Yes", Most recent fiscal year completed: ---=2""0 .... 17 ________ _
By who? _..,H.:.:i.:.:.nk:.:.:l .... e-=&:...;C:ao,..ma.:=pa::.:n.,_,y'-------------
If "No", Organization is a:
D Non-profit entity below federal funding threshold
0 Foreign entity
0 For profit entity
0 Government entity below funding threshold
Please attach a complete copy of your most recent single audit report or independent audit or provide the URL link to
a complete copy.
7.181 Yes O No Was the previous years' audit(s) completed by the same audit firm? If "Yes", how many years has the
23
same firm completed the audit? __ _.2'-'y..,e..,,a:.:..:rs:!.._ ___ _
8. D Yes 181 No Were any audit findings specifically related to sub~awards?
If "Yes," please explain:---------------------------------
9. Does the most recent audit report reveal any of the following?
D Yes D No Material Weakness
D Yes D No Significant Deficiency
D Yes D No Instances of Material Non ·compliance
If "Yes" to any of the above, indicate what actions are being taken to resolve:
Internal Controls
10.181 Yes D No Does your organization have internal controls to prevent the spending of funds in excess of
approved budgeted amounts?
If "Yes", please describe:
The Program Administrator utilizes The Mortgage Office to track all project costs and the City Finance Department
reconciles project expenditures through New World.
11.181 Yes D No Does your organization's procedures ensure that costs deemed unallowable, per the federal
guidelines noted above, are excluded from the amount billed to the county under this award
agreement?
If "Yes", please describe:
12.181 Yes D No Does the organization have procedures which provide assurance that consistent
treatment is applied in the distribution of charges to all grants?
13.181 Yes D No Are duties separated so that no one individual has complete authority over an entire financial
transaction?
14. D Yes 181 No Does your organization have bond Insurance for employees handling cash?
24
•
1S. l81 Yes D No Does your accounting system segregate cost and revenues by funding source?
Cash Management
16. l81 Yes O No
17. l81 Yes O No
18 l8I Yes D No
Payroll
19.181Yes0No
Are all bank accounts reconciled monthly?
Are all costs properly documented with evidence of receipt of goods or performance of
services?
Are U.S. Federal Government funds deposited in a separate bank account or accounted
for through grant-loan fund control accounts?
Are payroll charges checked against program/project budgets?
What system does your organization use to control paid time, especially time charged to sponsored agreements to
ensure accurate allocation of employee time?
Time Clock Plus ________________________________ _
Procurement
20 . 181 Yes D No Are there procedures. to ensure purchasing at competitive prices that are compliant with 2 CFR
§§200.317-200.326?
21 . 181 Yes D No Does your organization have the ability to account for equipment purchases greater than $5,000 per
item?
22 . 181 Yes D No ls there an effective system of authorization and approval of Capital equipment costs?
23. l81 Yes D No Is there an effective system of authorization and approval of Travel costs?
Property Management
24 . 181 Yes D No Are detailed records of individual capital assets kept and periodically balanced with the general ledger
records?
2S. l81 Yes D No Are there effective procedur es for authorizing and accounting for the disposal of property and
equ ipme nt?
26. l81 Yes D No Are d et ailed pr operty r eco rd s p erio d ically checke d by physi cal inventory?
Br iefly des cri be the o r ganizati on's pol ici es concerning capitalizat ion and depreci ation:
25
ther Compliance
27.181 Yes D No Has your organization received grants, contracts, or cooperative agreements from Arapahoe County
Government in the past?
28. D Ye1 181 No If "Yesu, were any of those agreements terminated early for fiscal negli gence or di screpancies, or due
to l ack of technical progress or misrepresentati on of outcomes?
29 D Ye s 181 No Does your organization engage in any lobbying or partisan political activi ty which is charged d irectly
or indirectly to a federally assisted program?
30. 181 Y!!s D No Does your organization have a formal system for complying with the Davis•Bacon Act whi ch requires
p ayment of prevailing wages on Federal contracts?
If "Yes", pl ea se describe:
31 181 Yes D No Does your organization have a formal policy of non-discrimination and a formal system for complying
with U.S. Federal civil r ights requirements?
32 . 181 Yes O No Does your organization have a cash forecasti ng process which will minimize the time elapsed between
the drawing down of funds and the disbursement of those funds? •
33 181 Yes O No Is your organization familiar with the U.S. Government Federal Financial Reports requirements that
the reports be completed in an accurate and timely manner when required?
Should this risk assessment indicate the potential need, Arapahoe County reserves the right to conduct additional
monitoring by any combination of requesting audit reports, performing random audits, performing site visits to observe
program operations, review preliminary financial records, or other actions as necessary.
The information above has been read, completed and signed by an authorized official of the Organization named herein.
The appropriate programmatic and administrative personnel involved in this application are aware of sponsor policy in
regard to sub -awards and are prepared to establish the necessary agreements consistent with those policies.
~~-~O~ct~o~b~er~2~2~1 ~20~1~8c..... _______ _
SI~ Authorized Official Date
Brad Power, Community Development Director
Name and Title of Authorized Official
City of Englewood
Organization Legal Name
303. 762.2342 bpower@englewoodco.gov
Phone Email
26
•
List of Attachments;
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment E:
Attachment F:
Attachment G:
Attachment H:
Attachment I:
Attachment J:
Attachment K:
Attachment L:
Attachment M:
• Attachment N:
Attachment 0:
Attachment P:
Attachment Q:
Attachment R:
Attachment S:
Attachment T:
Attachment U:
Organizational Budget
Balance Sheet
Income Statement
Cashflow Statement
Statement of Shareholders' Equity
Financial Audit with Management Letter
Articles of Incorporation / Bylaws
Non-profit Determination / Tax Status C ertification
W-9
Board of Directors
Designation of Authorized Official / Signatory Resolution
Organization Chart
Key Staff Resumes
Employee Conflict of Interest Poi icy
Procurement Policy
References
Agency Application Form and/or Intake Form for Client Services
Project Service Area Map
Project Drawings and Specifications (Public Facility and Infrastructure)
Capital Needs Assessment
Lease Agreement
Optional Attachments;
Attachment V:
Attachment W:
Attachment X:
Attachment Y:
Letter(s) of Support
Agency Brochures and Marketing Materials
Project Photographs
Other Relevant Documents
27
Attachment A: Organizational Budget •
•
•
28
General Fund Sources
Revenue
■ Sales & Use Taxes
• Charges for Services
° Franchise Fees
□ Property Tax
• Cultural & Recreation Program Fees
c Intergovernmental Revenue
• Fines & Forfeitures
0 Specific Ownership & Cigarette Taxes
• Licenses & Permits ° Component Units Contribution
• Other
□ Interest
Total Revenue
0 Other Financing Sources
Total Sources of Funds
City of EnglewM d, Colorado
2018 Budget Overview
Amount % General Fund Uses
Expenditure
$ 27,922,380 60% □ Police Services
2,939,487 6% 0 Parks, Recreation & Library Services
3,294,000 7% ° City Manager's Office
4,002,000 8% • Public Works
2,844,600 6% □ Finance & Administrative Services
1,326,671 3% • Community Development
891,450 2% □ Information Technology
517,000 1% • Debt Service
1,375,804 3% 0 Municipal Court
1,548,000 3% □ City Attorney's Office
597,476 1% □ Human Resources
49,946 0% ■ Communications
47,308,814 ■ Legislation-City Council & Boards
Contingencies
120,272 0% Total Expenditure
0 Other Financing Uses
$ 47,429,086 100% Total Uses of Funds
Net Sources (Uses) of Funds
Estimated Fund Balance -January 1, 2018
Estimated Fund Balance Before Reserves
Reserves
Estimated Unassigned Fund Balance -December 31, 2018
Amount %
$ 14,083,628 28%
7,609,755 17%
7,133,210 15%
6,334,875 13%
1,494,052 3 %
2,644,501 6%
2,717,469 6%
1,565,297 3%
1,106,719 2%
848,822 2%
771,274 2%
434,015 1%
330,002 1%
228 ,300 0%
47,301,920
500,000 1%
$ 47,801,920 100%
$ (372,834)
11,190,855
10,818,021
{6,317,099)
$ 4,500,922
December 31,
2018
City of Englewood, Colorado
2018 Budget Overview
January 1,
2018
Est Fund
Balance
Sources of Est Fund •
Funds Uses of Funds Balance
GOVERNMENTAL FUND TYPES
General Fund is the operating fund of the City. It is used to account for all financial resources except for
those required to be accou_nted in another fund.
General Fund 11,190,855 47,429,086 47,801,920 10,818,021
Special Revenue Funds account for the proceeds of•specific revenue sources that are legally restricted
to expenditure for sp~cified purposes. _
Conservation Trust 114.413 310,000 310,000 114,41 3
Community Develo(!ment
Donor's 604,009 107,560 490,060 221,509
Malley Center Trust 221,247 7,000 100,000 128,247
Parks and Recreation Trust 368,858 6,500 300,000 75,358
Oeen Seace 205,409 805,000 615,000 395,409
Det,t ~ervice F.und accounts for the acfcumulation ·ancJ payment of long-term debt principal and interest
other; tflan long-term debt accounted for i[J ente_TP._rise fund§
General Obli gation Bond 1,102,000 1,105,688 51,302
Police HQ General Obligation Bond 979,343 2,199,250 2,215,813 962,780
· account for firJ • resource use.d for. the. acquisition ancll(ir cQ.nstruction
, ___ ........,~.....,...(QtHe r,,than th ancecl,b~ PJ1!f!.i'1eta ry,furft:Js or,seecial ~e'lPe lunds),.;,,,, __ _,
902,861 3,890,000 4,425,352 367,509 Public Improvement
Capital Proj ects 58,432 2,217,052 1,965,833 309,651
Police HQ Construction 24,070,017 150,000 24,157,003 63,01 4
PROPRIETARY FUND TYPES
J;:nterprise Funds accoj!ht foj op_erations finan9ei:J and,operated in a manrfer simil9 r (Q priya_te busin!J.SS
ente-;;ses. ,...._.........;..;:..::;.c,;;....,.._..__
Water 11 ,801 ,963 8,790,323 10,484,540 10,107,746
Sewer 6,382,232 16,249,395 21,042,797 1,588,830
Storm Drainage 1,204,709 332,514 479,012 1,058,211
Golf Course 691,841 2,266,300 2,249,341 708,800
Concrete Utili!}'. 895,062 884,200 898,565 880,697
Housing Rehabilitation 1,470,368 445,326 1,068,505 847,189
Internal Service Funds account for the financing of goods or services provided by one department or
agency to other aepartments or agencies of the g9vernment, ahd to oth er g overnmental unit$, on a co~t
reimburse,uerit basis.
Central Services 92,392 306 ,815 275,983 123,224
ServiCenter 775,9Q1 ~ 2,234,958 2,219,813 791,046
Ca eital Eguiement Reelacement 2,260,932 1,005,483 1,393,857 1,872,558
Risk Management 484,291 1,401,443 1,415,694 470,040
Emplo~ee Benefits Fund 562,057 6,397,725 5,773,051 1,186,731
All Funds Total 65,392 ,182 98,537,930 130,787,827 33,142,285 -
•
•
INTRODUCTION
Based upon conservative revenue estimates, the budget quantifies in dollars the many services and amenities
the citizens of Englewood receive. The City offers a full range of services, including police and fire protection,
emergency medical services, construction and maintenance of streets, sidewalks and other infrastructure,
library services and general government services. A variety of recreational resources are available in
Englewood, including fifteen parks (including a dog park), nine athletic fields, an award-winning recreation
center, an affordable, redesigned and upgraded golf course, one of the most successful senior centers in the
area and Pirates Cove, a family aquatic center offering a variety of water-based activities. The City also
operates its own water treatment plant, maintains its water distribution system, maintains its wastewater
collection system and jointly manages the wastewater treatment plant in conjunction with the City of Littleton,
our neighbor to the south.
The budget is incorporates the City's Mission, Vision and Value Statements:
Mission: To Promote and ensure a high quality of life, economic vitality, and uniquely desirable community
identity.
Vision: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community
identity through the delivery of reliable, affordable, and flexible services and by proactively collaborating with
our citizens and businesses to develop an environment that fosters safety and opportunity.
Values (ITREAT): Integrity I Trust I Respect I Excellence I Accountability I Teamwork
Budget Elements
A. Budget Summary
W The budget provides a comprehensive financial plan for quality services and amenities for the Englewood
community, based upon conservative revenue estimates.
Budget Challenges and Opportunities -The following items continue to impact the budgetary decisions
made by both management staff and City Council:
• Sales and Use Tax represents approximately 60% of the General Fund's total sources of funds. This
revenue source is volatile and tends to expand when the economy is growing and contracts as the
economy slows.
• Property Tax is approximately 7% of the General Fund's sources of funds. Property values have been
relatively stable over the last ten years. Annual Property Tax collections have ranged from $2,400,000 to
$3,000,000 over the last ten years .
• On average, department budgets are 70-80% personnel costs (wages and benefits). The personnel
expenditure category is somewhat fixed unless Council and Citizens determine service levels and
programs are not sustainable. The City provides its employees competitive market and performance
based wages and health and dental insurance coverage. Small wage and benefit increases have a big
impact on the budget.
• Pension contributions as determined by the investment performance of the plan and outside actuarial
analysis, are nondiscretionary expenditure with a significant budgetary impact.
• The unpredictable fluctuation of fuel and other energy costs over the past few years have had an impact on
the operation and maintenance expenditure of the departments' budget.
• The delay of infrastructure projects is also looming. The City has been in "maintenance mode" for several
years but eventually the replacement of major structures will need to be addressed in the budget.
City of Englewood, Colorado 5 BUDGET2018
The following chart depicts the City's fund types in relation to each other in terms of financial sources and
uses. The General Fund accounts for approximately 48 and 33 percent of the City's budgeted fund sources
and uses respectively.
Sources and Uses of Funds Budget Summary -All Funds
2018 Budget
SOURCES OF FUNDS
Fund Type
General Fund
Special Revenue Funds
Debt Service funds
Capital Projects Funds
Enterprise Funds
Internal Service Funds
Totals
Service
funds
City of Englewood, Colorado
Special
Revenue
Funds
Est Begfnnfng
Fund Balance
$ 11,190,855 $
$ 1,513,936 $
$ 1,034,333 $
$ 25,031,310 $
$ 22,446,175 $
$ 4175,572 $
$ 65 392.182 $
Fund Sources
47,429,086 $
1,236,060 $
3,301,250 $
6,257,052 $
28,968,058 $
11346424 $
98 537,930 $
6
USES OF FUNDS
Fund Uses
47,801,920
1 ,815,060
3,321,501
30,548,188
36 ,222,760
11 .078 398
130.787 827
Service
funds
Est Ending
Fund Balance
$ 10,818,021
$ 934,936
$ 1,014,082
$ 740,174
$ 15,191,473
$ 4443 598
$ 33 142 285
Sources Uses
% %
48.1% 32.6%
1.3% 2 .8%
3.4% 3.1%
6.3% 2.2%
29.4% 45.8%
11.5% 13.4%
100.0% 100.0%
BUDGET2018
•
•
~-~~--------------------------
Consolidated Budget Summary Sources and Uses By Fund
-~;;::;::;;.::~ -~~=-=-=-~-~--.....--------~-----,
Estimated
Beginning Sources of
Balance Funds
General Fund 11,190,855 47,429,086
Special Revenue Funds
Conservation Trust Fund 114,413 310,000
Community Development Fund
Donors Fund 604,009 107,560
Malley Center Trust Fund 221,247 7 ,000
Parks & Recreation Trust Fund 368,858 6,500
Open Seace Fund 205,409 805,000
Total Seeclal Revenue Funds 1,513,936 1,236,060
Debt Service Fund
General Ob6gation Bond Fund 54,990 1,102,000
Police HQ GO Bond 979,343 2,199,250
Total Debt Service Fund 1,034,333 3 ,301 ,250
Capital Projects Funds
Public Improvement Fund 902,861 3,890,000
• Capital Projects Fund 58,432 2,217,052
Potice HQ Construction Fund 24,070,017 150,000
Total C!!eltal Projects Funds 25.031,310 6 12571052
Total Governmental Funds Ja,no.434 58,223,448
Estimated
Beginning Sources of
Balance Funds
Enterprise Funds
Water Fund 11,801,963 8,790,323
Sewer Fund 6,382,232 16,249,395
Stormwater Drainage Fund 1,204,709 332,514
Golf Course Fund 691,841 2,266,300
Concrete UtiDty Fund 895,062 884,200
Housing Rehabifitation Fund 1,470,368 445,326
Total Entere rlse Funds 22,446,175 28,968,058
Internal Service Funds
Central SenAces Fund 92,392 306,815
ServiCenter Fund ns,so1 2 ,234,958
Capital Equipment Replacement Fund 2 ,260,932 1,005,483
Risk Management Fund 484,291 1,401 ,443
E!:!!!lo~ee Benefits Fund 562,057 6 ,397,725
Total Internal Service Funds 4 ,175,572 11 ,346,424
Total Proprietary Funds 26,621,748 40,314,482
Total All Funds 65,392,182 98,537,930
City of Englewood, Colorado 7
Uses of
Funds
47,801,920
310,000
490,060
100,000
300,000
615,000
1,815,060
!'
1,105,688
2,215,813
3,321,501
4 ,425,352
1,965,833
24,157,003
30,548,188
83,486,669
Uses of
Funds
10,484,540
21,042,797
479,012
2,249,341
898,565
1,068,505
36,222,760
275,983
2,219,813
1,393,857
1,415,694
s ,n3.os1
11 ,078,398
47,301,158
130,787,827
Estimated Estimated
Ending Unappropriated
Balance Reserves Balance
10,818,021 6,317,099 4 ,500,922
114,413 114,413
221 ,509 221,509
128,247 128,247
75,358 75,358
395,409 395,409
934,936 934,936
51,302 51,302
962,780 962,780
1,014,082 1,014,082
367,509 367,509
309,651 309,651
63,014 63,014
740,174 742z 174
13,507,214 6,317,099 7,190,115
Estimated Estimated
Ending Unreserved
Balance Reserves Balance
10,107,746 10,107,746
1,588,830 1,588,830
1,058,211 1,058,211
708,800 708,800
880,697 880,697
847,189 847,189
15,191,473 15,191,473
123,224 123,224
791,046 791,046
1,872,558 1,872,558
470,040 470,040
1,186,731 1,186,731
4 ,443,598 4 ,443,598
19,635,071 19,635,071
33,142,285 6,317,099 26,825,186
BUDGET2018
Combined Summary Statement of -Revenues, Expenditures and Changes in Fund Balance
Special Debt Capital f ~ Total Internal --Totaf
General Revenue Service Projects Gavernmental , Enterprise Service Proprietary Total All
Fund Funds Funds Funds I Funds Funds Funds• Funds Funds
Estimated Beginning Funds I
Available $11,190,855 S115131936 s1 10341333 $251031,310 L $ 3811101434 ~ sg446111s S411751572 S2616211748 $65,392,182
Sources of Funds t I
Revenues 1
Taxes 35,735,380 3 ,296,750 3,380,000 42,412.130 42,412,130
Uc:enses & Pemil5 1,375,804 1,375,ll(l4 1,375,804
lntergowrnrren!al 1,326,671 1,100,000 2,426,671 114,750 114,750 2,541 ,421
Charges for Sen.Ices 5,784,087 5,784,087. 27,826,313 11,211,232 39,037,545 44,821 ,632
Sys!em Dewtopment Fees 266,224 266,224 266,224
Fine:11, & Forf~lures 891,450 891,450 891 ,450
Net lnwstment Income 49,946 15,500 4,500
210.~ l 69,91_6 760,771 135,192 895,963 965,909
Other 2,145,476 120,560 2,476,036 2,476,036
Total Revenues 47,308,814 1,236,060 3,301,250 3,590,000 j 55,436,124 28,968,058 11,346,424 40,314,482 95,750,606
Other Financing Sources 120,:112 2,6671052 2;7871324 j •A 2,787,324
Total Sources of Funds 47,429,086 1,236,060 3,301,250 s,257,052 r 58,223,448 ' 28,968,058 11,346,424 40,314,482 i 98,537,930
Uses of Funds
Expenditures
General Gawmment
Legislation 330,002 ~;902 330,002
City Managers Office 7,133,210 7,133,210 7,133,210
City Attorney's Office 848,822 848:822 848,822
Mmlclpal Court 1,106,719 1,106,719 1,106,719
HJman Resources 771,274 77°(27.!1 1 7,188,745 7,960,019
Finance and
AdmlnlstratiY& Ser.ices 1,494,052 110,000 1,604;052 275,983 1,880,035
Information Technology 2,717,469 435,833 3,153:-302' 3,153,302 • Carrmmlty OeY&iopment 2,644,501 z !!i.001 2,644,501 , ~
Cmm.mlcations 434,015 -~~ 434,015
Polee 14,083,628 85,000 24.1n.003 38,31,5,631 38,345,631
Fire
PubRc Worl<s 6,334,875 3,519,000 9,8531875 3,613,670 13,467,545
Culture & Recreation
Parks and Recreation 7,609,755 1,570,000 629,028 s:'~·7,_83 -1 9,808,783
Library Sel'\4ces 50,060 ~ • .060 50,060
Debt Ser.ice 1,565,297 3,321,501 j,!16,7!8 4,886,798
Contingency 228,300 228,300 228,300
Watsr Distribution System 10,484,540 10.~;~ 10,484,540
sewer Colection System 21,042,797 21,.Qi~~ 21,042,797
SIDrmwalsr Drainage Sysm 479,012 479,012 479,012
Golf course 2,249,341 2,2~~-~1 2,249,341
Conc:rets Uli6ty 898,565 ~~ 898,565
tbuslng RehablU!ation 568 ,505 5§8 . 568,505
Total Expenditures 47,301,920 1,815,060 3,321,501 28,760,864 28,000,503
0Ch8f Financing Uses 500,000 1,787,324 2,7871324
Total Uses of Funds 47,801,920 1.815,060 3,3211501 30,548,188 t 30,787,827
Net Sources (Uses) of Funds 372 B34 579000 20251 24 291136 ~ 32249 8
Estimated Ending Funds
Available 10,818,021 934,936 1,014,082 740,174 1~.so1;214 15,191,473 4,443,598 33,142,285
Lass Reserves/ Restrictions:
Elrergency Reserw 1,490,000 1,490,000 1,490,000
LTAR 4,827,099 4,827,099 4 ,827,099
Other •
Estimated Unassigned Funds
Available $ 4,500,922 s 934,936 $1,014,082 s 740,174 $ 7,1901115 , $15,191,473 $4,443,598 $19,63510711 $26,825,186
•E,pendltures are listed by Iha department responsible fDf' the Internal Senlce Fund.
•
City of Englewood, Colorado 8 BUDGET2018
,.____, _______________________________________________ _
Five Year Combined Statement of Fund Sources and Uses
Governmental Funds
Balance
General Fund
Beginning Fund
Total Rewnue
Olher Financi
Total Sources o
ngSources
f Funds
lure Total E,cpendi
Olher Flnanci
Total Uses of Fu
ng Uses
nds
es) of Fund! Net Sources (Us
Ending Fund Ba lance
ue Funds
Balance
Special Reven
Beginning Fund
Total Revenue
Other Flnancl
Total Sources o
ngSources
f Funds
Total E,cpendilu
Olher Flnanci
Total Uses of Fu
re
ng Uses
nds
Net Sources (Use
Ending Fund Ba
s) of Fundi
lance
unds
Balance
Debt Service F
Beginning Fund
Total Revenue
Other Flnancl
Total Sources of
ng Sources
Funds
re Total E,cpend,b.J
Other Financl
Total Uses of Fu
ngUses
nets
Net Sources (Uses
Ending Fund Ba
) or Fund:
lance
ts Funds Capital Projec
Beginning Fund
Total Rewnue
Olher Flnancln
Total Sources of
Balance
g Sources
Funds
re Total E,cpendilu
Other Flnanc in
Total Uses of Fu
gUses
nds
Net Sources (Uses
Ending Fund Ba
) of Fund!
lance
_ental Fupds
J
iT otal Govemm
Beginning Fund
Total Rewnue
pther Financing
Balance
Sources -
Total Sources of Furids
Actual
2012
8,817,685
39,889,799
1,968,243
41,858,042
40,265,587
1,339,330
41,604,917
253,125
9,070,810
4,071,943
2,sa1,1n
383,751
3,064,928
2,314,644
454,343
2,768,987
295,941
4,367,884
154,267
856,535
.
856,535
sss,1n
.
955,177
(98,642)
55,625
1,761,434
2,519,808
804.000
3,323,808
1,936,368
962,517
2,898,885
424,923
2,186,357 ~-
14,805,329
45,947i319
3,155994
49,103,313
Actual Actual Actual Actual Budget Estimate
2013 2014 2015 2016 2017 ~ 2017
9,070,810 10,913,833 12,211,250 10,729,246 8,851,902 10,850,049
40,901 ,819 42,872,493 44,334,925 43,962,372 45,069,198 45,216,763
1,139,574 892,544 395,ns 350,655 117,033 117,033
42,041,393 43,765.037 44,730,701 44,313,027 45,186,231 45,333,796
40,125,364 42,467,620 44,337,189 42,662,224 44,983,109 44,992,990
73.006 . 1,875,516 1,530,000 . .
40,198,370 42,467,620 46,212,705 44,192.224 44,983,109 44,992,990
1,843,023 1,297,417 (1 ,482,004) 120,803 (2,472,507) 340,806
10.913,833 12,211,250 10,729,246 10,850,049 6,379,395 11. 190,855
4,367,884 4,655,645 4,092,530 4,718,654 1,624,756 4,486,889
2,653,918 2,087,173 2,347,789 2,384,199 1,580,987 1,578,927
208.001 . . . . . .
2,861,919 2,087,173 2,347,789 2,384,199 1,580,987 1,578,927
1,889,389 2,650,288 1,721,665 2,615,964 2,512,060 4,551,880
684,769 . . . . .
2,574,158 2,650,288 1,721,665 2,615,964 2,512,060 4,551,880
287,761 (563,115) 626,124 (231,765] (737,0101 (2,972,953I
4,655,645 4,092,530 4,718,654 4,486,889 887,746 1,513,936
55,625 46,839 61,105 70,248 64 ,135 63,703
946,791 1,120,218 1,116,208 1,098,230 3,302,000 3,304,500 . . . . . .
946,791 1,120,218 1,116,208 1,098,230 1,107,000 3,304,500
sss,sn 1,105,952 1,107,065 1,104,nS 3,308,113 2,333,870
. . . . . .
sss.sn 1,105,952 1,107,065 1,104.ns 1,106,963 2,333,870
(8,786) 14,266 9,143 (6,545: 37 970,630
46,839 61,105 70,248 63,703 38,749 1,034,333
2,186,357 2,698,207 3,317,936 6,092,254 1,848,561 7,632,396
3,723,246 4,058,265 4,980,156 3,373,024 3,048,356 3,363,356
600,000 1 ,267,000 2,521,516 3,227,500 1 ,350,000 34,176,363
4 ,323,246 5,325,265 7,501,672 6,600,524 4 ,162,000 37,539,719
2 ,221,822 2,958,992 3,783,028 3,012,227 4,100,500 18,572,387
1,589,574 1,746,544 944,326 2,048,155 1,467,033 1.568.418
3,811,396 4,705,536 4,727,354 5,060,382 4,342,795 20,140,805
511,850 s1s,n9 2,n4,318 1,540,142 (180,795) 17,398,914
2,698,207 3,317,936 6,092,254 7,632,396 898,914 25,031,310 --------
15,680,676 18,314,524 19,682,821 21,610,402 12.~9,354 23,033,038
48,225,774 5Q,1l8,1 ~9 52:~.QJ!l .• SQ,817,826 53,000,541 53,463,546
1,947,575 2159,544 2917;292 3,578155 1467033 .34,293,396
50,173,349 , 52,297,693 i.. 55,696,370 54,395,981 '54,467,574 87,756,942
Tojal E,q:,end,iut
9ther Financing
lT'ol! l}s!sor'F~
e
Uses
~sJi1~ tra -;r?.! ~. 1!2, ~9~!~ so;~sg ~¼!f39s1 91{
J -•~
,2 756190 2 347 349 1 1 ·746,544 2 819,M2 "78 -155!
~ ;:o,
76"4s'"f.128' 1,Sfu.90~,!82 ~-•.~.:-
1467,033 t ,1,568,418
Net Sources (Uses
Endi,:ig _Fund ~
) of Funi:k
8
-·· ~!18;227;966 ~ '47,539,501 L'50·929;395-'53;768·789 152;973;345 ♦
~ ---,875,347L 2-:iJI1iifa,.._'1 368,297L-ll,927,581 1.4~636 .
15,680,676• 18,314,524 19,682,821. ·-21 610,402 23,033,038
l56;-a10;51s; ll.!""12;019;5461
1(1;903,241] IJ ... ~5;737"396[
10,486,113. 38,no,434:
Budget
2018
11,190,855
47,308,814
120.272
47,429,086
47,301,920
500,000
47,801.920
(372,8341
10.818,021
1,513,936
1,236,060
.
1,236,060
1,815,060 .
1,815,060
1579.0001
934,936
1,034,333
3,301,250 .
3 ,301,250
3,321,501
.
3 ,321,501
(20,2511
1,014,082
25,031,310
3,590,000
2,667,052
6,257,052
28,760,864
1,787,324
30,548,188
(24,291,136)
740,174 --
·38,770,434
55,436,124
2,787 -324.
,58,223,4148
'lif:-1~~-
2 287-324
-'.83,486,669.
~(25,263,.i-\'1
13,507,214.
City of Englewood, Colorado
Continued on next page
9 BUOGET2018
Continued from previous page
Five Year Combined Statement of Fund Sources and Uses
Proprietary Funds and Total All Funds
Enterprise Funds
Actual
2012
Beglnnlng Fund Balance 20,127,357
To!al Rewnue 27,739,882
Actual
2013
Actual
2014
Actual
2015
Actual
2016
18,401,205 18,667,497 19,921,962 20,047,658
28,758,365 29,798,946 28,905,968 29,608,597
Budget
2017
17,615,710
28,326,499
Estimate
2017
22,621,637
28,803,717
Budget
2018
22,446,175
28,968,058
Other Financing Sources __ ..;;3;.:.;;,2;.;.14.;.:•~77~0 _ _,,,~!',~ -~~:'.""':"'-..,._"":"'."~~· ~-=~---,....,..,,t-..,.,...,..,.,....,-..,.,..+-.,..,...-,---___,1-----· --1
Total Sources of Funds 30,954,652 2B,758,365 29,798,946 28,905,968 29,608,597 30,948,816 28,803,717 28,96 8,058
Total El<pendilure 30,164,223 28,429,073 28,481,481 26,725,443 27,034,618 31,080,750 28,979,179 36,222,760
Other Financing Uses 2,516,581 63,000 63,000 --
Tota! Uses of Funds 32,680,804 28,492.073 28,544,481 26,725,443 27,034,618 33,723,909 28,979,179 36,222,760
NetSources(Uses)ofFund: ___ ,._(1 __ ,7_2 __ 6,_15_2..__)_2_66 __ ,_29_2 __ 1 __ ,254 ___ .4_6_5 __ 2 __ ,1_B0 __ ,5_25 __ 2 __ ,57_3 __ ,9_7_9_ ... < .... 2,_77_5 __ ,0_9_.3'-t-......,(1_7_5, __ 46_2.._!l-(._7 __ ,254 ___ ,_70_2-tl
Ending Fund Balance 18,401,205 18,667 497 19,921 962 22,102 487 22,621,637 11,812,620 22,446,175 15,191.473
Internal Service Funds
Beginning Fund Balance 3,789,485 2,977,858 3,303,687 3,187,531 4,528,156
Total Rewnue 10, 106:278 10,505,156 11,136,839 11,150,268 10,098,797
4,513,701
11,007,625
4,986,109
10,903,725
4,175,572
11,346,424
Other Financing Sources 795,000
Total Sources of Funds --1'""0"'",s~o'""'1,~27~8-1 ... 0,..,,5'.!"05""'",.,..1 ss!"".'.""'"_1,..,1"'""., 1.,..36""'",8""'"3 ... 9-,-1,..,1"'""., 1.,..50~.2""'"68'.""."'"'""'"".1""'0..,.,os"!"a .... 7""'9"!"7 -t-..,.1.,-1,""'"00'""1,..,,6,.,.25~....,..1 o-, 9"'"03-, .... 725~1--1--1-,34..,.6--,4.,..2--4-1
To!al El<pendilure 10,649,905 9,929,327 10,902,995 9,865,082 9,640,844 13,464,717 11,714,261 11,078,398
Other Financing Uses 1,063,000 250.000 350 000
Total Uses of Funds 11,712,905 10,179,327 11,252,995 9,865,082 9,640,844 13,464,717 11,714,261 11,078,398
Net Sources (Uses) of Fundl;..._ __ .a.a(IB"'"1-'1,..,62,..n,..._. __.3_25..,829....,.. __ l.,.1 ... 16,.., .... 156_i_l_1..,2 .... BS..,1 ... a...,6 ___ 4.._57..,,9""'53"-+__.(2_.4 __ 57 ____ ,0 __ 92=t-_.,_ (,8;...1""'0,"'"53"""6"'1" 1-----"26'""8""",0""'2""6-I
Ending Fund Balance 2 977 858 3 303,687 3 187,531 4.472 717 4,986,109 2,056,609 4,175,572 4,443,598
ftl'otal_Proprietar~t unds... "' Ii(
~in~~Balance 23,916,842 21 ;379,ooi ,21,97. ,1 84 ~!493 2l575,814 122;·129,41,1 27;~7;,7!.6; !~ 26,621 :7-48~
T3ful Revenue 37_.~60 39)63;52 . 40,935,7!!5 ~.Q.56 239 39}707;3~ 39,334,-124 39,:70N42' A0,31ftXi2 1
Ottl8~-F)~ncl1J9§6Urces ~.;;a;..-=.;!.''.!1~009~-~~v~o~tJ.....,,..,,....,,.,,..,,....;-----,...,.,.,,.,..,,.,,..,,....;-'.-=-=__,.,=..,,....;-,,..,,.,,,.....,,..,,=:,o-;-~~:;;::::;;;~~~·;.:..;.,.-,..,;.~-~-b,,..,..::-:,.,,.,;;_,:-d 11
total Sour~~ of F~ . ..._llj~855;930~39"263 521 .:140;935,nlS~ 056,236' 39·707,394• 39;334~1241 39"·707!M2l Cl40l31!1~1
icilaFExpenditilre 40~~1 4;J"28 38,~.l!OO" .39~~7p 36,5!!().525 36,675,462) 4'4,545;467 ~ 4!(6?if.~1 ~~t301,isa 1
.otherFlnancll'.!9 ~ 3579581 3130001 .:.413000 --,,_ -1. -, ·~
I Total Uses of Funos f44:393~·709) 38'671 400 ·39;797'476 36.590:S251 36,675,462 i :.i4,545':46 7~ 8'.-40;693;4il0] ~7i30O58
~.~rces(~}ofF.und:-1.12.,531~11i -592.121 .1 ;138,309'\. 3 ,46~;7j L _ ... 3:03(932', 1rS,2W343J ~ .r/985 ·998' • ...1,6,986,676
Efic:1$9'.EYnd:s~lance -,',..;_=-_=_=:..;;2;1,~37~9~;053~· t1J:-~2;;;,;1~rs:_1:1,:1M~:~~-2·;a~.:.;,1~09~?i;.:..•~~9~3:1 ~i'.26;_;-=57~=.;;,s~;:;;;2:7:,04;;.·:tq,:•2~7:,60~=:7;.:.•=·7~"6~!; :~:1-~a_.~9;.;1~8£ • .,"068~-;d'='.~l!:1;:26~~::.;;;62;1:}7~A8~1;:"'~~~9;:635~:.;:.~;:;0,;;,;7t2~
Total All Funds
Beginning Fund Balance 38,722, 171 37,059,739 40,285,708 42,792,314 46,186,216 34,518,765 50,640,784 65,392,182
To!al Rewnue 83,793,479 87,489,295 91,073,934 92,835,314 90,525,219 92,334,665 93,170,988 95,750,606
Other Financing Sources ___ 7 __ , 1_6 __ 5,_764 __ 1 .... ,94_7 ... ,_57_5 __ 2 ..... 1_59 ... ,544 ___ 2 __ ,9_17-'-,29_2 __ 3 __ ,57_8 .... , 1_ss __ 1,..,4_6_7 .... ,0_33-+-_34_,_,29__,3_396......,1--_2._,7_87_.3_2_4-1
Total Sources of Funds 90,959,243 89,436,870 93,233,478 95,752,606 94,103,374 93,801,698 127,464,384 98,537,930
Total Elcpenditure 86,285,904 83,550,552 88,567,328 87,539,472 86,070,652 99,449,249 111,144,568 128,500,503
Other Finan cing Uses 6,335,771 2,660,349 2,159,544 2,819,842 3,578,155 1,467,033 1,568,418 2,287,324
To!al Uses of Funds 92,621,675 86,210,901 90,726,872 90,359,314 89,648,807 100,916,282 112,712,986 130,787,827
Net Sources (Uses) of Fundi __ .._(1_,6_62_,4_3_2,.__1_3._,225 ____ ,96_9 __ 2._,506 ____ ,606 ___ 5 __ ,3_93 .... ,2_9_2 __ 4,_4_54_,568 ___ ,1_,_11_4_,5_84_.:1_1_4_,7_5_1,_39_8_.._(3_2,_2_49_,8_9_7'
Ending Fund Balance 37,059,739 40,285,708 42,792,314 48,185,606 50,640,784 27,404,181 65,392,182 33,142,285
City of Englewood, Colorado 10 BUDGET2018
•
L..__ .----------
•
Economic Outlook
Colorado The 2018 forecast is taken from the Colorado Business Economic Outlook 2018 prepared by the
Business Research Division of the University of Colorado Leeds School of Business. The Colorado Business
Economic Outlook 2018 reports that over the past 70 years, the US economy is in its third longest recorded
expansion period of 8 and one half years. The longest expansion period recorded was in the 1990s for 10
years and the shortest expansion period of 12 months was in the 1980s. The national economy has structural
dynamics that are constraining growth. The most significant of these are demographic changes. Baby boomer
retirements have dampened wage growth and curbed inflation. The effect of this will become more evident as
additional workers leave or retire from the labor force. The number of retirees is expected to peak in the early
2020s. The federal policy targets two components of the economy, employment and inflation. While the
nation is experiencing full employment, inflation is restrained as evidenced by seasonally adjusted average
price changes of 2.1 % through October 2017. This economic condition has signaled the Federal Reserve to
implement higher interest rates (As of October 2017, the Federal Reserve has increased the federal funds rate
twice.). The US dollar remains high relative to other currencies; however, its strength is affected by the
uncertainty of the current political climate and the slowing economic growth experienced worldwide. The
economic markets of -Eurozone and Asia Pacific regions are expected to grow slower in 2018 as compared to
2017.
As illustrated in the chart below, Colorado's employment is expected to grow in 2017 (2.2% or 56,300 jobs)
and 2018 (1.8% or 47,100 jobs), although the growth will be at lower rates than experienced in 2016 (2.3% or
57,300 jobs).
2008-2018 Colorado Nonagricultural Wage and Salary Employment (In Thousands)
~ector 2o~oa!2·cr1 s l;ij~yisecl E_itimated ,1for~cast 2018_~
ir Average J20:16 a\ fWZl5 I I~
2018c l ·~J7 ~
Ii ~
Natural Resources and Minina 28.8 23.7 25.0 26.1 1.1
Construction 131.9 155.1 162.0 164.5 2.5
Manufacturing 133.0 142.5 144.0 145.6 1.6
llotal[Gooctsf P.focf ucina
.. 2 -93.7 32~1 .. 3 1 ~33.1.0, 33.6.2 -5 :2 .
Trade, Transportation and Utilities 417.7 454.8 461.7 470.4 8.7
Information 71 .9 71.7 72.1 72.4 0.3
Financial Activities 150.3 163.6 167.6 169.6 2.0
Professional and Business Services 359.0 405.3 415.2 425.2 10.0
Education and Health Services 277.4 326.7 335.0 343.4 8.4
Leisure and Hospitality 281.5 323.3 330.8 337.0 6.2
Other Services 96.5 105.2 106.3 108.0 1.7
Government 398.2 427.3 435.8 440.4 4.6
.... T.otal Services Produ·ciimf ' ·2O52i 6 I 221,,1:9 1--2324!5 'T 28~66:4 41.9
Total Sectors 2346.3 2599.2 2655.5 2702.6 47.1
Year-Over-Year Chanae 57.3 56.3 47.1
a Revised. b Estimated. c Forecast.
Sources: Colorado Department of Labor and Employment (CES Data) and Colorado Business Economic
Outlook Committees.
On July 1, 2017, Colorado's estimated population was 5,538,180; an increase of 90,125, over the prior year.
Population fluctuates based on natural increase (births minus deaths) and net migration. Over the year, 33%
(30,100) of the population change was due to a natural increase and 67% (60,000) from net migration .
According to the chart on the next page, Colorado Resident Labor Force 2008-2018 the Colorado
unemployment rate is anticipated to fall to 2 .5% in 2017 and increase to 2.6% in 2018.
City of Englewood, Colorado 11 BUDGET2018
Department Community Development
Fund General -Account 02.0801
Description The Community Development Department oversees planning, zoning, environmental,
neighborhood, urban renewal, economic development, building safety and housing
initiatives in the City of Englewood.
The Building Division offers a variety of services to help citizens and contractors.
Primarily, the Division is responsible for ensuring that building structures in Englewood are
safe and conform to international building codes. Office staff is available to provide
information on building permits and codes and to perform inspections. Staff members are
trained and certified in all aspects of code administration.
History and Actu al Act ual Act ual Act ual .Actual Budget Estinate Budget
Budget 2012 2013 2014 2015 2016 2017 2017 2018
Rewnue
TIDl!S
Licenses & Pernits 850,936 1,153,422 1,223,786 1,224,590 1,104,878 976,600 925,330 954,735
lntergmerrvnental 75,535 4,500 16,300 16,729 16,800 16,800 92,335 92,335
Charges for Sef'l.ices 127,128 89,388 11.379 14,500 17,789 17,120 16,070 409,437
Fines & Forfeitures
lnwsbnenl Income
Olher 81 81
LT Debt Proceeds
Transfers In • TotalP.evenue 1,053,599 1,247,310 1,251,465 1,255,819 1,139,468 1,010,601 1,033,816 1,456,507
Percent Change 18.39% 0.33% 0.35% -9.26% -11.31% 2.30% 40.89%
~en<iture
Personnel 1,522,079 1,510,308 1,513,902 1,448,382 1,483,011 1,674,544 1,552,638 1,669,091
Commdities 46,413 37,003 27,694 38,046 38,638 37,066 37,680 35,985
Conlraclual 426,928 287,356 391,333 439,175 418,362 579,430 580,730 9231668
Captal 8,555 12,028 14,793 10,393 14,176 11,757 11 ,757 15,757
Debt Ser.ice
Transferru
Total Elq>erdture 2,003,975 1,846,695 1,947,722 1,935,996 1,954,188 2,302,797 2,182,806 2,644,501
Percent Change 9.69% -7.85% 5.47% •D.60% 0.94% 17.84% ,5,21% 21.15%
Employees FTE 18.00 18.00 18,00 16.00 16.00 17.00 17.00 17.00
Percent Change FTE 0.00% 0.00% 0.00% -11.11% 0.00% 6.25% 0.00% 0.00%
The following Budgeting for Community Goals Department Program List estimates the 2018 Total Cost based on the 2017
personnel and non-personnel costs and FTE department allocations. Before we begin the 2019 budget process , the
departments will review their program lists to determine any changes that may expand or contract the program list. Once
the program list is finalized, departments will allocate the 2018 budget costs and FTE to programs.
Please note: The costs associated with Admlnistration Programs (that display zero dollars, even though FTEs are
provided), are allocated to the non-administrative programs as these costs support the department's overall operations.
City of Englewood, Colorado 2 0 2 BUDGET2018
General Fund Sources
Revenue
11 Sales & Use Taxes
• Charges for Services ° Franchise Fees
□ Property Tax
• Cultural & Recreation Program Fees
a Intergovernmental Revenue
• Fines & Forfeitures
0 Specific Ownership & Cigarette Taxes
• Licenses & Permits
c Component Units Contribution
• Other Income
0 Interest
Total Revenue
c Other Financing Sources
Total Sources of Funds
City of EnglewdJ, Colorado
Proposed 2019 Budget Overview
Amount %
$ 29 ,904,086 61%
2,992,299 6%
3,544,000 7%
4,002,000 8%
2,816,549 6%
1,231,024 2%
890,950 2%
642,000 1%
1,329,743 3%
1,548,000 3%
518,457 1%
59,946 0%
49,479,054
123,599 0%
$ 49,602,653 100%
2% 2%2% 1%
3~'
General Fund Uses
Expenditure
c Police Services
0 Parks, Recreation & Library Services ° City Manager's Office
• Public Works
□ Finance & Administrative Services
• Community Development
□ Information Technology
• Debt Service
0 Municipal Court
□, City Attorney's Office
a Human Resources
a Communications
a Legislation-City Council & Boards
Contingencies
Total Expenditure
■ Other Financing Uses
Total Uses of Funds
Net Sources (Uses) of Funds
Estimated Fund Balance -January 1, 2019
Estimated Fund Balance Before Reserves
Reserves
Estimated Unassigned Fund Balance -December 31, 2019
Amount %
$ 14,642,956 27%
7,899,809 15%
7,286,214 14%
6,669,193 13%
1,696,121 3%
2,525,060 5%
3,367 ,836 6%
1,568,159 3%
1,154,896 2%
914 ,043 2%
837,447 2%
486,312 1%
336,032 1%
218,315 0%
49,602,392
3,100,000 6%
$ 52,702,392 100%
$ (3,099,739)
15,241,922
12,142,183
$
(6 ,512 ,897)
5,629,286
City of Englewood, Colorado
2019 Budget Overview
GOVERNMENTAL FUND TYPES
January 1,
2019
Est Fund
Balance
Sources of
Funds Uses of Funds
December 31,
2019
Est Fund
Balance
General Fund is the operating fund of the City. It is used to account kJ r all financial resources except for
tho~_!§qHfred to be ~ccoun~d in anotl]_er fund.
General Fund 15,241,922 49,602,653 52,702,392 12,142,183
~
Special Revenue Funds account for the proceeds of specific revenue sources that are legally restricted to
expenditure for specified purposes.
Conservation Trust 215,413 310,000 312,000 213,413
Communi ty Develoe ment
Donor's 594,565 106,085 622,560 78,090
Malle~ Center Trust 228,646 3,000 35,000 196,646
Parks and Recreation Trust 453,529 2,500 5,000 451,029
O e en Space 600,356 805,000 774,755 630,601
~l>t,Service F.una acpoun .. ts for the accumulation ~nd pa.yment,of,/al:1g-term debt principal ancl interest L g{he~~}gn_g ;,t®;n.debt-a·ccauntea far in entem,rise fun"ds . _____ _ _
General Oblig ation Bond 57,210 1,102,000 11110,800 48,410
Public Improvement 1,639,130 4,058,599
Capital Projects 558,494
4,200,000
3,150,000 3,085,000
Police HQ Construction 14,710,234 105,000 13,366,779
PROPRIETARY FUND TYPES
[
rJ . tions :financfa "il!)g_ operate'd In B.f[!Tfifiik ,.§f
en em~n ;.;:;;.·s=--
Water 12,016,204 8,790,323 10,322,681
Sewer 4,917,945 17,860,970 22,263,250
Storm Drainage 948,154 682,514 510,086
Golf Course 1,009,861 2,308,800 2,235,798~
884,200 Concrete Utility 1,056,497
Housing Reh abilitation
865,211
1,039,172 469,900 659,850
1,780,531
623,494
1,448,455
10,483,846
515,665
1,120,582
1,082,863
692,914
849,222
lnterna erv ce unds account for the fina ""~~.-.~----"-·""" -'=-· de aitment or
agency. t r 'aeRa'ftiftertls or agen~les pf . t, ===--I .
·reimburs ,g asi~.
Central Services 11 ,993 155,000 159,925 7,068
Servi Center 927,518 2,439,714 2,594,583 772,649
Caeital E9uiement ReE:lacement 1,921,626 1,005,576 1,478,234 1 ,448,968
Risk Management 1,652,660 7,489,555 7,598,073 1,544,142
Eme lo~ee Benefits Fund
All Funds Total 60,585,358 1031675,290 127,1671875 37,092,773
•
INTRODUCTION
Based upon conservative revenue estimates, the budget quantifies the many services and amenities the
provided to the citizens of Englewood. The City offers a full range of services, including police and fire
protection, emergency medical services, construction and maintenance of streets, sidewalks and other
infrastructure, library services and general government services. A variety of recreational resources are
available in Englewood, including fifteen parks (including a dog park), nine athletic fields, an award-winning
recreation center, an affordable, redesigned and upgraded golf course, one of the most successful senior
centers in the area and Pirates Cove, a family aquatic center offering a variety of water-based activities. The
City also operates its own water treatment plant, maintains its water distribution system, maintains its
wastewater collection system and jointly manages the wastewater treatment plant in conjunction with the City
of Littleton, our neighbor to the south.
The budget was developed in conjunction with the City's Mission and Vision Statements and Values:
Mission: To Promote and ensure a high quality of life, economic vitality, and uniquely desirable community
identity.
Vision: To promote and ensure a high quality of life, economic vitality, and a uniquely desirable community
identity through the delivery of reliable, affordable, and flexible services and by proactively collaborating with
our citizens and businesses to develop an environment that fosters safety and opportunity.
Values (!TREAT): Integrity I Trust I Respect I Excellence I Accountability I Teamwork
Budget Elements
Economic Forecast The following national and state economic update is from the nonpartisan
Colorado legislative Council Staff Economic Section's June 20, 2018 report titled "Focus Colorado: Economic
and Revenue Forecast". The national and Colorado economies are firing on all cylinders and the forecast
anticipates strong growth in the near term but is expected to taper off through 2020. The uncertainty over
trade negotiations, rising commodity prices, and the fluctuation of the US Dollar, are factors to a volatile global
economy. On the Colorado home front, the agriculture industry is threatened by the relatively strong dollar,
retaliatory tariffs and drought conditions. The strong housing market is impacted by the rising housing costs
which is pricing out buyers. The higher housing prices contributes to a slower anticipated population growth
and limited consumer spending elsewhere in the economy.
The following two tables provide various economic indicators for the nation and specific to Colorado.
National Economic Indicators, June 2018 Forecast (Calendar Years) Dollar Amounts in 8,illions
201,3 -~--;.--201sr··~-2016 -2017 f .. Eo~e~sf201s'·•Forecast 2019 ForecasiToW .z -,. --201~-~ T
Inflation-adjusted GDP $ 15,612 16,013 16,472 16,716 17,096 17,592 17,997 18,375
percent change 1.7% 2.6% 2.9% 1.5% 2.3% 2.9% 2.3% 2.1%
Nonfarm Employment 136.4 138.9 1418 144.3 146.6 148.7 150.3 151.7 (millions)
percent change 16% 1.8% 2.1% 18% 16% 14% 11% 0.9%
Unemployment Rate 7.4% 6.2% 5.3% 4.9% 4.4% 3.9% 4.1% 4.3%
Personal Income (millions) $ 14,073.7 $ 14,818.3 $ 15,553.0 $ 15,928.7 $ 16,427.3 $ 17,216 $ 18,094 $ 18,926
percent change 1.1% 5.2% 4.4% 3.6% 3.1% 4.8% 5.1% 4.6%
Wage and Salary Income $ 7,116.7 $ 7,476.8 $ 7,858.9 $ 8,085.3 $ 8,351.3 $ 8,794 $ 9,207 $ 9,603
percent change 2.7% 5.1% 5.1% 4.3% 3.3% 5.3" 4.7% 4.3%
• Inflation Rate (Consumer
Price lndex•CPI-Uj 1.5% 16% 0.1% 1.3% 2.1% 2.6% 2.3% 2.1%
Sources: US Bureau of Economic Analysis and US Bureau of Labor Statistics.
City of Englewood, Colorado 5 Proposed BUDGET 2019
Colorado Economic tidicators, June 2018 Forecast (Calendar Years)
~~ ~ -----. h ~ ~ Forecast Forecast
2013 2014 20,s , 2016 2017 For11_cast 201B 2019 2020
Population (thoursands, July 1) 5,262.6 5,342.3 5,440.4 5,530.1 5,607.2 5,680.0 5,753.9 5,828.7
oercenl chanoe 1.5% 1.5% 1.8% 1.6% 1.4% 1.3% 1.3% 1.3%
Nonfarm Employment (thousands) 2,380.8 2,464.0 2,541.7 2,602 .6 2,658.7 2,711.9 2,755 .3 2,793.8
oercenl chanoe 3.0% 3.5% 3.2% 2.4% 2.2% 2.0% 1.6% 1.4%
Unemployment Rate 6.9% 5.0% 3.9% 3.3% 2.8% 2.9% 3.1% 3.2%
Personal ticome (mHf10ns) $ 246,648 $ 267,225 $ 282,665 $ 288,103 $ 300,006 $ 317,406 $ 337,403 $ 356,635
oercent chanae 5.4% 8.3% 5.8% 1.9% 4.1% 5.8% 6.3% 5.7%
Wage and Salary ticome (mfllions) $ 129,597 $ 138,678 $ 146,635 $ 151,322 $ 159,120 s 168,667 $ 178,956 $ 188,083
oercent chanae 3.7% 7.0 % 5.7% 3.2% 5.2¾ 6.0% 6.1% 5.1%
Retail Trade Sales (mffions) $ 83,569 S 90,653 $ 94,920 S 98,812 $ 102,863 $ 109,241 $ 114,921 s 12,093
oercent chanae 4.4 % 8.5% 4.7% 4.1% 4.1 % 6.2% 5.2% -89.5%
1-bne Permits (thousand) 27.3 29.3 30.5 37.1 41.1 49.7 51.9 51.6
oercent chanae 27.9% 7.3% 4.1% 21 ~6% 10.8% 20.9% 4.4% -0.6%
Nonresidential 8UJ1ding (millions) $ 3,624 S 4,351 $ 4,982 S 5,948 $ 5,843 $ 6,673 $ 7,120 $ 7,426
oercenl chanoe -1.9% 20.1% 14.5% 19.4% -1.8% 14.2% 6.7% 4.3%
Denver-Boulder-Greeley tiflaoon Rate 2.8% 2.8% 1.2% 2.8% 3.4% 3.1% 2.9% 2.7%
Sources: US Census Bureau, US Bureau of Ecooomic hlalysis, US Bureau of Labor Statistics, FW Dodge, Colorado Stale Demography Office and Legislative Counci
Staff.
0
ENGLEWOOD-The City's year-to-date Sales and Use Tax collections through July, 2018 was $18,572,747 as
compared to $17,052,631 and $15,858,515 for the same period in 2017 and 2016, respectively. This
represents an increase of $1,520,116 (9%) in 2018, an increase of $1,194,116 {8%) in 2017 and a decrease of
$430,638 (-3%) in 2016. As the City's major revenue source, representing approximately 60% of the General •
Fund's revenue sources, Sales and Use Tax tends to expand and contract with the local economic conditions.
The General Fund is in compliance with the fund balance reserve policy of setting aside two months of
operating funds or 16.67% of estimated revenues or expenditures whichever is more predictable. The fund
balance reserve consists of the Long-Term Asset Reserve plus the unassigned fund balance . The 2018
estimate fund balance reserve is 27.9 % of estimated total revenues or $13,661,922. The 2019 estimated fund
balance reserve is estimated at $10,562, 183 or 21.3 % of estimated total revenues .
Guidelines The 2018 initial budget assumptions and projections were discussed with City Council on
March 26, 2018. The City Manager provided two high level updates on the proposed 2019 Budget on June 4
and August 6. Departments presented to City Council their Capital and Operation Programs on August 13 and
August 27 respectively. A Special Meeting was held on August 28 to finalize the proposed Capital and
Operation requests. In developing the proposed 2019 Budget, Departments were requested to adhere to the
following:
• Based on the Denver-Boulder-Greeley Consumer Price Index, a three percent increase over the 2017
actual is a reasonable target for the 2018 estimate and a three percent increase over the 2018 estimate
is the target for the 2019 budget.
• Workers Compensation premiums have been entered as provided by Human Resources.
• Property and Liability premiums have been entered as provided by Human Resources.
• Health insurance rates changes will be provided by Human Resources as they become available.
• Transfers into the General Fund are limited to the Public Improvement Funding for capital lease payments.
• Program Templates fonns are to be completed for new Operating and Capital Improvement Plan •
Programs. No new program or personnel may be added without the City Manager's prior approval. Upon
completion of a Program Template fonn, the department director will submit the form to the Budget
Team for the City Manager's consideration and inclusion in the 2019 Budget.
City of Englewood, Colorado 6 Proposed BUDGET 2019
• All departments should review the services and programs they provide that may be eliminated,
reduced, contracted, "regionalized," or privatized with minimal impact on the City's service
levels.
• Please identify any new revenue sources available or charges/fees that may be increased without a
TABOR (tax increases, etc.) vote.
• Please review current fee structure and make adjustments if applicable.
GENERAL FUND
The proposed 2019 estimated fund balance reserve forecasts a decrease over the 2018 estimate fund balance
reserve, representing a $3,100,000 transfer-out to the Capital Projects Fund. As our revenues are not
expected to grow as fast as our current trend of expenses, the City is developing a strategy to provide a
sustainable financial model for the future. The creation of the budget is becoming more difficult each year
without the guidance and direction of a revenue and funding strategy. This is something that the staff and City
Council must develop in 2019 to help drive the direction of the City in the future. Cost containment alone as a
strategy simply is not sustainable.
Estimated Revenue Before interfund transfers, General Fund revenues are projected at $49,479,054
for 2019, an increase of 3.9 % from the 2018 amended budget of $47,606,868. Sales and use tax revenue,
comprise approximately 60 % of the General Fund revenues in 2019, are estimated at $29,904,086 a 7.1 %
increase over the 2018 amended budget of $27,922,380. In 2019, the City will implement an additional 1.5%
Sales Tax rate applied to the sale of retail marijuana. The total City Tax rate applied to the retail marijuana
sales is 8 .5 % in 2019 while the City Tax rate for the sale of medical marijuana remains at 3.5%.
Other Revenue Budget Information
• Property tax revenue is estimated at $4,002,000 and $4,002,000 for 2019 and 2018 respectively. The
2018 appraisal valuation is based in part to property sales for the two year period July 1, 2014 through
June 30, 2016. The next bi-annual property appraisal carried out by the Arapahoe County Assessor's
Office is scheduled for 2019 and is payable 2020 (for the period July 1, 2016 through June 30, 2018). The
residential assessment rate changed from 7.96% to 7.20% in 2017 effective January 1, 2018.
• The estimated Englewood Mclellan Reservoir Foundation (EMRF) net tenant rental income in 2019 and
2018 is $1,548,000.
Expenditure Appropriations The 2019 proposed expenditure of $49,602,392, represents a 4.2%
increase over the 2018 amended budget of $47,599,974 . The expenditure amount provides for additional
positions, salary and benefit increases, pension contributions and anticipated increases in fuel/energy costs.
Also included in this amount is $218,315 contingencies or unforeseen event(s).
Net Transfers The General Fund plans, in 2019, a net Transfers-Out from the General Fund in the
amount of $2,976,401 .
General Fund Transfer-Out Amounts
Public Improvement Fund
Capital Projects Fund
Total
$ (123,599)
3,100,000
$ 2,976,401
The following provides support information for net transfer-out from the General Fund:
• The inter-fund transfer from the Public Improvement Fund to the General Fund is $123,599.
This amount represents the annual lease payment for the Selbe property ($15,000}, and debt service
payment for the Qualified Energy Conservation Bonds ($108,599).
• The inter-fund transfer from the General Fund to the Capital Projects Fund to finance capital projects is
$3,100,000.
Estimated Fund Balance Reserve Through extensive staff and Council review and input, various
ost reduction measures, revenue increases, and one-time inter-fund transfer, the 2019 proposed budget fund
balance reserve is in compliance with the City's fund balance reserve policy. The fund balance reserve policy
sets aside two months (or 16.67%) of operating revenues or expenditures whichever is more predictable. The
City of Englewood, Colorado 7 Proposed BUDGET 2019
targeted reserve policy amount based on estimated revenues is $8,245,324. The 2019 fund balance reserve is
the sum of the Long-Term Asset Reserve plus the Unassigned Fund Balance or $10,545,183, an excess of •
$2,299,858 over the targeted reserve policy amount.
The total fund balance of the General Fund is made up of two components, reserves and an unassigned
amount available for appropriation .
• Fund Balance Reserves -The General Fund reserves as follows total $6,512,897.
♦ Reserve for TABOR Emergency -Emergency reserves have been provided for as required by
Article X, Section 20 of the Constitution of the State of Colorado. The amount set aside for 2019 is
$1,580,000.
♦ Long Term Asset Reserve (LTAR) -The reserve represents funds from the sale, lease, or earnings
from long-term assets. The funds restricted in this account may only be expended if the funds are
appropriated in the annual budget or by supplemental appropriation. The 2019 estimated balance i n
LTAR is $4,932,897.
• Fund Balance Unassigned -The estimated 2018 General Fund unassigned fund balance is $5,612,286.
The 2019 ending estimated fund balance for the General Fund is projected to be $12,125,183.
The following highlights department proposed changes for 2019
l!lil Legislation -The budget provides for no new programs or services.
l!lil City Manager's Office -The budget provides for no new programs or services.
lriil City Attorney's Office -The budget consists of no new programs or services; however, a part-time
Assistant City Attorney position is added to help with legal matters previously sent to outside attorneys.
lriil Communications -The budget contains no new programs or services.
lffiJ Municipal Court -The budget incorporates no new programs or services.
lriil Finance and Administrative Services -The budget provides for no new program or servi ces. A
Deputy Finance and Administrative Services Director position is included to provide additional oversi ght
and support to help manage the workload and provide succession knowledge for continuity of the
Finance organization.
lffll Human Resources -The budget includes no new programs or services.
lffll Information Technology -The budget provides for the consolidation of City-wide software application s
and contractual increases.
mil Community Development -The budget includes no new programs or services but does reflect the
incorporation of the art Shuttle program from the Community Development Fund which closed out in
2017.
lffll Public Works -The budget includes no new programs or services.
lffll Police -The budget adds one Fire Inspector position, increases the Dispatchers by one position and
augments the sworn officers by one position .
In 2018, the City contracted with AIIHealth to provide a Crisis Intervention Team (CIT) Co-Responder.
The CIT Co-responder works with community members and officers to determine appropriate resources
and resolutions to crisis and chronic mental health and substance abuse issues. In 2018, this
contracted position worked on average 16 hours per week at no cost. The 2019 contracted amount
represents an additional 16 hours per week. The contracted position provides services for a total of 32
hours per week.
~ Parks Recreation and Library Services -The proposed budget incorporates no new programs or
services.
Pending Council's final consideration and recommendation, the proposed General Fund Budget provides for
minimal impacts to existing programs and services. The Proposed Budget provides for salary and wage
increases for all employee groups, a 15% increase in medical premiums and no increase to dental premiums,
additional pension contributions based on actuarial studies, property and liability insurance, workers'
compensation insurance, and anticipated fuel and energy rate increases affecting operating and mai ntenance
costs.
City of Englewood, Colorado 8 Proposed BUDGET 2019
•
•
SPECIAL REVENUE FUNDS
• The Conseivation Trust Fund will provide funding for parks, recreation and open space projects estimated
at $312,000 for 2019.
• Donors Fund will fund several programs and projects from various donor contributions.
• The Parks and Recreation Trust Fund's proposed budget funds donor specified park and recreation
projects. The Malley Center Trust Fund funds programs and projects for the benefit of the Malley Senior
Recreation Center.
• The Open Space Fund will fund several parks and open space projects and one full-time park maintenance
and part-time temporary positions with an estimated amount of $774,755.
DEBT SERVICE FUNDS
• The General Obligation Bond Fund will provide debt seivice for the General Obligation Bonds issued that
financed the building of Pirates Cove and improvements at Englewood's two recreation centers. The 2019
debt seivice payment for principal and interest totals $1,110,800. The 2018 property tax mill levy
assessment collected in 2019 is 1.614 mills. This debt will retire in the 2023.
• The Police Headquarters General Obligation Bond Fund will provide the debt service for the construction of
a new Police Headquarters Building as authorized by the Englewood voters in 2016. The 2019 debt
seivice payment for both principal and interest totals $2,216,013. The 2018 property tax mill levy
assessment collected in 2019 is 3.216 mills. This debt is scheduled to retire in 2036.
CAPITAL PROJECTS FUNDS
• The Public Improvement Fund (PIF) receives its funding from three major sources: Vehicle Use Tax,
Building Use Tax and Arapahoe County Road and Bridge Tax. The PIF proposed budget will provide
funding of $3,935,000 for essential infrastructure maintenance projects and equipment. Additionally, the
PIF will transfer $123,599 to the General Fund for current capital lease obligations.
• The Capital Projects Fund receives its funding from transfers from either the General Fund or the PIF. In
addition, capital grants from the federal or state governments are used to fund projects designated in this
fund. In addition to the 2018 estimated fund balance carryover, the Capital Projects Fund proposed budget
provides funding from the General Fund in the amount of $3,100,000. The Capital Projects Fund proposed
budget will finance projects totaling $3,085,000.
• The Police Headquarters Construction Fund accounts for the costs to build the new Police Headquarters
facility financed with General Obligation Bonds issued in 2017. The anticipated completion is in February
2019. The budget anticipates spending $13,366,779 in 2019. The 2018 and 2019 amounts are high level
estimates based on the current construction schedule .
ENTERPRISE FUNDS
• The Water Fund's 2018 proposed budget incorporates no rate increase for water delivery services.
• The Sewer Fund last raised rates on January 1, 2015. A seven percent fee increase is proposed effective
January 1, 2019.
• Effective in the last quarter of 2018, a rate increase is proposed for the Storm Water Drainage Fund
customers. This rate increase will approximately double the monthly fee to $3.00.
• The Concrete Utility Fund last raised fees 25% ($.098 to $1.225 per square foot) in 2013 . No fee increase
is anticipated for 2019.
• The Golf Course Fund does not anticipate to raise fees in 2019.
• The Housing Rehabilitation Fund's budget cons ists of the revenue and expenses associated for the
housing rehabilitation and loan seivicing programs.
INTERNAL SERVICE FUNDS
• The Central Seivices Fund plans to hold its mail services operations to 2018 levels, adjusted for
anticipated increases in salary and wages, benefits and energy/fuel costs. The print shop seivices is
expected to close by the end of 2018.
• The fleet size and usage is monitored on a regular basis and is adjusted to meet the City's need. The
ongoing assessment of the City's fleet inventory is expected to result i n cost savings of acquiring and
maintaining the City's "rolling stock." Both the Seivicenter and Capital Equipment Replacement Funds are
City of Englewood, Colorado 9 Proposed BUDGET 2019
proposing a budget based on modest increases over 2019 levels for anticipated increases in salary and
wages, benefits and energy/fuel costs. •
• City staff continues to find ways to negotiate lower insurance premiums for employee benefits as well as for
City property. The Employee Benefits Fund's proposed budget provides for a 15 % increase in medical
health and no increase in dental insurance premiums for 2019 as compared to premiums budgeted in
2018. The Risk Management fund will incorporate the Employee Benefits in 2019 in addition to Property
and Liability insurance and Workers Compensation.
City Council and staff believe that the proposed budget provides a comprehensive financial plan for providing
quality services and amenities to the community, based upon conservative revenue estimates.
BUDGETING FOR COMMUNITY GOALS: STRATEGIC PLAN
Why is the City of Englewood in Business? The City's Strategic Plan, Community Goals and
the programs and services address this fundamental question. The City of Englewood's 2017-2019 Strategic
Plan is the foundation on which the Budgeting for Community Goals is developed and modified.
Strategic
Plan '
Strategic
Plan
The following five key priorities of the strategic plan were identified for initial focus:
Key Priorities Strategic Strategic Initiatives
Objectives
-
People • Compensation 1. Implement equitable and competitive compens-ation pian.
Institute revised merit-based compensation process based on
pertormancereviews.
City of Englewood, Colorado
2.
3. Address city-wide pay compression Issues.
4. Ensure affordable and sustainable benefits package for eligible
employees.
10 Proposed BUDGET 2019
•
•
---------------------
Key Priorities Strategic Strategic Initiatives
Objectives
• Accountability
• Engagement
• Growth
• Safety
Communications • Internal
Infrastructure
Governance
• External
• Capital
• Asset
Management
• Direction
City of Englewood, Colorado
1. Set standard performance objectives .
2. Define and implement management competency model.
3. Create and implement equitable and effective performance
management process/tool.
4. Develop individual work plans for all staff.
1. Increase and/or improve city-wide employee engagement
activities.
2. Develop individual departmental employee engagement
strategies and actions.
1. Develop city-wide training program that targets areas of
improvement fqr management.
2. Develop city-wide training program, including job-specific
training for all staff that furthers professional and personal
development.
3. Encourage additional professional development opportunities for
all staff.
1. Ensure workplace environments are safe through training,
procedures, and structural changes.
1. Implement SharePoint.
2. Improve communication within and across departments.
3 . Schedule regular meetings with departments and
communications staff.
1. Identify areas of improvement and seize opportunities for
meaningful public engagement.
2. Implement marketing strategy guidelines.
3. Improve social media utilization.
4. Develop and Implement customer service standards.
5. Improve city-sponsored events and publications.
6. Improve communication with other agencies (incl. legislative,
regulatory, and contractors).
1. Develop multi-year capital projects/equipment replacement plan
{Capital Improvement Plan).
2. Facilitate quarterly CIP work sessions with department directors.
3 . Identify and pursue diverse funding sources for priority projects.
4. Develop a capital projects •scorecard" to communicate with
public.
5. Implement project management system.
1. Develop preventative maintenance end asset protection
program.
2. Complete an inventory and document building operations
systems and equipment.
3. Evaluate and Integrate overall maintenance plan for all facilities.
4. Implement !3Sset management system.
1. Implement Strategic Plan and •Englewood s•.
2. Develop and Implement departmental plans.
3. Develop standard tracking/monitoring of progress on strategic
plan.
11 Proposed BUDGET 2019
--------------
Key Priorities Strategic Strategic Initiatives
Fiscal
Fundamentals
Objectives
• Consistency
• Innovation
• Continuity _
(Resiliency)
• Structure
• Emergency
Management
• Structurally
Balanced
Budget
• Cost
Containment
• Revenue
Sustainability
1. Revise and implement city-wide policies and procedures;
provide required training.
2. Include adherence to policies/procedures as a part of
performance review.
3. Establish ongoing process to review and revise policies and
procedures.
4. Revise and implement departmental policies/procedures.
1. Actively encourage a culture of innovation throughout the city.
2. Create an internal work group that tackles efficiency problems.
3. Track, monitor, and reward innovative solutions.
1. Develop a city-wide business continuity (resiliency) plan.
2. Develop process/procedures to ensure adequate security for the
city.
1. Conduct span of control analysis; implement any necessary
changes.
2 . Analyze departmental structure, make adjustments as
necessary.
1. Update Continuity of Operations Plan (COOP).
2. Establish city-wide emergency response plan.
1. Departmental training for budget comprehension and planning.
2. Develop and Implement fiscal strategy to ensure funding for
current and Mure operations.
3. Analyze and Improve Enterprise Funds (Water, Sewer, Golf, etc.) •
fees and cost allocations.
4. Identify and address policy barriers (local and state) when
appropriate
1. Implement best practices in the Enterprise Resource Planning
(ERP) solution.
2. Conduct a space utilization study for the Civic Center and
Implement outcomes.
3. Implement remote office/office sharing opportunities.
4. Conduct In-depth analysis of technology expenses.
5. Implement automation to Improve efficiency.
1. Evaluate economic development marketing tools and Incentives.
2. Implement redevelopment program to drive real estate
Investment.
3. Analysis of all taxes, including special districts, In relationship to
metro area cities.
4. Evaluate all city-imposed and sponsorship fees.
Budgeting for Community Goals (BCG) In 2015, the City partnered with the Center for Priority
Based Budgeting to implement a new budgeting methodology to enable the Englewood leadership understand
the larger community goals and values, and budget accordingly to those goals and values, while providing
flexibility in order to meet the changing community needs. The BCG approach has help us develop a strategic
budget that both reflects the community goals and values and ensures that residents will continue to receive a
high level of city seivices. Rather than reviewing the budget at a department level, this practice transitions to a
program based budget that will enable the Citizens, City Council and Staff to better allocate resources to those
programs that best meet the goals and values established by the community.
The BCG process includes a review of programs and their costs and any attributable revenues based on
quartile placement. The quartile placement is based on how the program influences the outcome of the
City of Englewood, Colorado 12 Proposed BUDGET 2019
Community Goals in light of the five basic program attributes. The department and peer review scores are
weighted roughly 75% and 25% to the Community Goals and the five basic program attributes respectively.
Once the scores are compiled, City Staff has a chance to review the program quartile placement to determine
if any adjustments to program costs or revenues may be incorporated into future budgets.
In 2018, the departments reviewed their programs with an increased understanding of the Priority Based
Budgeting philosophy and process and updated their program inventory. New programs were added, some
old programs deleted and some initial programs were consolidated into larger efforts as they were determined
to be integral elements of those programs. The departments then allocated the 2018 Budget to the revised
program inventory and rescored the programs as they related to the eight Community Goals and the following
five Basic Program Attributes: Mandated to Provide Program, Reliance of City to Provide Program,
Change in Demand for Program, Cost Recovery of Program and Portion of Community Served by
Program.
Based on program scoring and the allocation of the 2018 Budget, the following and bar graph displays what
portion of the City's programs impacts the Community Goals:
t
I l Ql
Q2
I Q3
I Q4 llllllll 2,014,690
t
33,338,060
22,611,042
17,246,126
0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 ,
Programs that fall within quartile 1 and 2 have a stronger influence on
the Community Goal outcome as compared to those within quartiles 3
and 4. Some programs have administrative and/or fixed costs
components that are not attributable to a specific program. Examples
of administrative cost programs would be the time devoted to
employee annual performance reviews, purchasing card
reconciliation, financial reporting review, processing vendor invoices,
processing employee timecards, etc. Examples of fixed cost
programs are debt service, capital acquisitions, etc.
Quartile
Q1
Q2
Q3
Q4
Dept
Admin
Fixed
Total
2018 2018
Budg et FTE
33,338,060 146
22,611,042 93
17,246,126 85
2,074,690 11
75,269,918 336
3,332,210 17
52,303,505 3
130,905,632 355
The Community Goals were identified through review of the 2014 Citizen Survey, Comprehensive Plan, and
the City's Vision/MissionNalue Statements. City Council and Staff underwent an exercise to define the results
in 2015.
The following page contains a table that spans the next few pages and provides the definitions for the ei ght
Community Goals:
City of Englewood , Colorado 13 Proposed BUDGET 2019
Community Goals
City of Englewood, Colorado •
N Attractive, Engaged, Inclusive and Welcoming
~ Community with Desirable, Livable Neighborhoods
filil Encourages well-designed , well-planned, sufficiently regulated and future-focused
neighborhood development and revitalization that upholds community standards
filil Facilitates a culture that is transparent, innovative, accessible and responsive to the needs of its
residents, businesses and visitors
filil Ensures availability of a variety of quality housing options to accommodate the diverse needs of
community
~ Instills a sense of community pride by proactively encouraging communication, engagement,
involvement, outreach, participation and volunteerism
I@ Offers and supports a diverse and affordable variety of activities, events and programs that
provide "things to do" for residents and visitors alike
I@ Provides accessible parks, trails, green spaces and public areas that are safe and well
maintained
1ml Sustains a safe, clean and visually appealing community with well-kept properties, well-
maintained and connected transportation infrastructure and access to quality utility services
[■] Effective Mobility and Reliable Infrastructure
lrID Collaboratively plans and funds for the development, improvement and enhancement of
sustainable infrastructure systems that meet the growth needs of the community
I@ Constructs and proactively maintains a reliable utility infrastructure that delivers safe, clean
water, controls storm water drainage and effectively manages sewage treatment
1ml Designs, builds and continually invests in a well-planned transportation infrastructure network
that is safe, reliable and well-maintained
1ml Offers and maintains safe, accessible and connected mobility alternatives for cyclists and
pedestrians
I@ Partners to ensure local and regional access to reliable, affordable and convenient public
transportation options
Iii Provides a safe, multi-modal transportation system that eases congestion, improves traffic flow
and enhances mobility
l Orderly Well-Managed Growth and Development
@:I Attracts, encourages and supports a balanced mix of sustainable new business development
and existing business expansion that serves the diverse needs of residents and visitors
1ml Builds and maintains a well-planned infrastructure network that adequately supports both the
existing needs and future growth of the community
1ml Develops and consistently follows integrated land-use, zoning and comprehensive plans that
encourage well-balanced commercial and residential development, redevelopment and
community revitalization that stimulates economic growth
Iii Partners with all community stakeholders to encourage input, foster clear communication and
develop a sense of shared responsibility for sustainable growth that aligns with community
values •
1ml Plans for, encourages and supports appropriately regulated, sustainable and future-focused
development that is consistent with community standards
City of Englewood, Colorado 14 Proposed BUDGET 2019
II
Community Goals
City of Englewood, Colorado
Recreational, Cultural, Educational and Life-Long
Learning Opportunities
1ml Collaboratively promotes a diverse variety of accessible opportunities that focus on the arts,
advance cultural enrichment, stimulate life-learning teaming and knowledge enrichment
1ml Ensures access to quality education, technical training information resources, literacy
enhancement and life-long learning opportunities for all ages
1ml Provides a diverse mix of affordable, safe and convenient recreational and leisure-time venues
and programs that meet the interests and needs of a variety of ages and abilities
1ml Provides a network of safe, clean and well-maintained parks, trails, green spaces and natural
areas for the use and enjoyment of the community
1ml Supports and encourages community events and celebrations that faster a sense of community
and embraces its cultural diversity
Safe and Healthy Community
~ Creates an informed, involved and engaged community through public outreach, volunteerism
and increased participation
1ml Fosters an environment where people feel safe, ensuring a visible, responsive and accessible
presence that promptly addresses community concerns and proactively focuses on prevention,
intervention and education activities
1ml Ensures sufficient regulatory compliance and enforcement to provide a clean, healthy
environment and promote community revitalization and redevelopment that improves the
appearance and safety of the community
1ml Maintains and invests in public infrastructure that ensures safe travel for vehicles and
pedestrians, ensures the delivery of safe water and provides reliable and effective sewer and
storm water management
Iii Offers access to a variety of parks, recreational opportunities and outreach programs that
promote a healthy and active community lifestyle
!ill Offers protection from harm and wrong-doing, enforces the law and is well prepared, equipped
and trained to promptly respond to emergencies and calls for service
1ml Provides for the physical and socio-economic needs of the community, working together to
improve the welfare of those in need or at-risk [ffil) Sustainable Natural Environment
lffil Engages the community in providing for the renewal of the environment through waste
reduction, reuse, recycling and effective waste and refuse disposal
IMI Ensures access to a reliable utility infrastructure that delivers safe, clean water, enables
effective wastewater treatment and provides effective storm drainage management
1ml Preserves, protects and safeguards its parks, trails, open spaces, green spaces and natural
areas for the enjoyment of future generations
1ml Promotes energy efficiency, energy conservation, alternative energy/fuel solutions and other
green initiatives through incentives and community awareness education
l1ffl Provides for a safe, orderly, clean well-cared for and revitalized community that is visually
appealing and welcoming
RID Provides for the protection, conservation, efficient use and quality of its natural environment (air,
water and natural resources) and river amenities
City of Englewood, Colorado 15 Proposed BUDGET 2019
Community Goals
City of Englewood, Colorado
Thriving and Vibrant Local Economy
Actively attracts, recruits and retains a diverse mix of desirable and sustainable businesses that
contribute to the local economy
mil Facilitates and supports business development and growth through appropriate incentives,
community partnerships; shared resources and efficient, "business-friendly" processes
1ml Partners to encourage and invest in well planned and designed development and
redevelopment that enhances existing commercial corridors and revitalizes underutilized and
distressed areas
mil Promotes quality and diverse job creation and expansion, partnering with the community to
provide a skilled and educated workforce that meets the needs of community employers
1ml Provides safe, efficient and well-maintained transportation and utility infrastructure that enables
business efficiency and investment
~ Supports and encourages a diverse balance of affordable dining, shopping, entertainment and
business services that meet the needs of residents and attract visitors from the surrounding ~
area
Good Governance
1ml Attracts, develops, equips, retains and values a high-quality workforce dedicated to service
excellence
1ml Fosters financial sustainability, operational excellence, trust and transparency through
accountability, honesty, efficiency, innovation and best practices
1ml Protects, manages, optimizes and invests in its human, financial, physical and technology
resources
mil Provides assurance of regulatory, policy and safety compliance to minimize an mitigate risk
mil Provides responsive, fair and accessible leadership, facilitates timely and effective two-way
communication and utilizes input from all stakeholders
~ Supports decision-making with timely and accurate short-term and long-range analysis that
enhances vision and planning
The five Basic Program Attributes (BPA) provide a qualitative and quantitative element to the program scoring
process. While most programs influence the outcome of the Community Goal, the five BPA add a descriptive,
dimension to programs that demonstrates the program's community outreach. The five BPA are as follows:
• Mandated to Provide Program -Programs that are mandated by another level of government (i.e. federal,
state or county) receive a higher score for this attribute compared to programs that are mandated
solely by the City or have no mandate whatsoever.
• Reliance of City to Provide Program -Programs for which residents, businesses and visitors can look
only to the City to obtain the service will receive a higher score for this attribute compared to programs that
may be similarly obtained from another intergovernmental agency or a private business.
• Change in Demand for Program -Programs demonstrating an increase in demand or utilization will
receive a higher score for this attribute compared to programs that show no growth in demand for the
program. Programs demonstrating a decrease in demand or utilization will actually receive a minus score
for this attribute.
• Cost Recovery of Program -Programs that demonstrate the ability to "pay for themselves" through user
fees, intergovernmental grants or other user-based charges for services will receive a higher score for this
attribute compared to programs that generate limited or no funding to cover their cost. •
• Portion of Community Served by Program -Programs that benefit or serve a larger segment of the
City's residents, businesses and/or visitors will receive a higher score for this attribute compared to
programs that benefit or serve only a small segment of these populations.
City of Englewood, Colorado 16 Proposed BUDGET 2019
Department Community Development
Fund General
3,000,000
12,250,000
'E f 1,500,000
750,000
0
1,600,000
1,200,000
~
800,000 !
400,000
2014 2015 2016 2017 2018 2018 2018 2019
Actual Actual Actual Actual Budget Amended Estimate Budget
Budget
1001>/o -
80% -
60%
40% -
20% -
0%
:!Hi!
Actual
2014
c::::i Expenditure
Actual
2015
Actual
2016
Actual
2017
-Revenue
Budget Amended Estimate Budget
2018 Budget 2018 2019
2018
Ill Personnel CJ Commodities c.i Contractual BB Capital m Debt Service •Transfer Out
.Ama"dad'
Actual Actual Actual Actual Budget Budgiat Estimate Budget
2014 2015 2016 2017 2018 .2018 J 2018 2019
Sources
Taxes
Licenses & Pennlls 1,223,786 1,224,590 1,104,878 1,366,889 954,735 954,735 1,171,235 891,650
lntergowmmenlal 16,300 16,729 16,800 16,950 92,335
9Z3351 16,800 16,800
Charges for Ser\ices 11,379 14,500 17,789 15,434 409,437 ~.4S7 321 ,174 331,195
Fines & Forfeitures
lnwstment Income
Other Income 25,936
Transfers In
LT Debt Proceeds
Total Sources 1,251,465 1,255,819 1,139,468 1,425,209 1,456,507 i=:1 -:~n 1,509,209 1,239,645
Percent Change 0.35% -9.26% 25.08% 2.20,. 3.62% -17.86%
Uses
Personnel 1,513,902 1,448,382 1,483,011 1,454,813 1,669,091 •1.1189,091 1,660,451 1,606,683
Commodities 27,694 38.046 38,638 41,017 35,985 8:5;~ 65,005 67,005
Contractual 391,333 439,175 418,362 386,347 923,668 9Zii668 818 ,4 32 835,615
Capital 14,793 10,393 14,176
Debt Ser\ice
12,480 15,757 .1~7W 15,757 15,757
Transfer Out
Total Uses 1 947,722 1,935,996 1,954,188 11194,657 2 644,501 2.559,645 2 525 060
Percent Change -0.60% 0.94o/. -3.05% 39.58% -3,21"1. -1.35%
Employees FTE 18.00 16.00 16.00 17.00 17.00 f7~®1 17.00 17.00
Percent Change FTE -11.11% 0.00% 6.25% 0.00% 0;~ 0.00% 0.00%
City of Englewood, Colorado 211 Proposed BUDGET 2019
-.---
• Attachment B: Balance Sheet
•
•
29
• Attachment C: Income Statement
•
•
JO
-------~-------------------------,---
• Attachment D: Cashflow Statement
•
•
31
--•--'----------------------------------------
• Attachment E: Statement of Shareholders' Equity
•
•
32
• Attachment F: Financial Audit with Management Letter
•
•
33
L.__ __ -·---------------~--------------------
--J
HINKLE &
COMPANY
Strategic PC
Business Advisors
•
5950 S. Willow Dr., Ste. 302
~Vlage.
Ua.c1oso111
TEL: 303.796 .1000
FAX: 303.796.1001
www.HlnkleCPAs.com
Independent Auditors' Report
Honorable Mayor and Members of the City Council
City of Englewood
Englewood, Colorado
We have audited the accompanying financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate
discretely presented component units and remaining fund information of the City
of Englewood as of.and for the year ended December 31, 2017, and the related
notes to the financial statements, which collectively comprise the basic financial
statements of the City of Englewood, as listed in the table of contents.
Management's Aesponslbllity for the Financial Statements
Management is responsible for the preparation and fair presentation of these
financial statements in accordance with accounting principles generally accepted
In the United States of America; this Includes the design, Implementation, and
maintenance of Internal control relevant to the preparation and fair presentation of
financial statements that are free from material misstatement, whether due to fraud
or error.
Auditors' Responsibility
Our responsibility Is to express opinions on these financial statements based on
our audit. We conducted our audit In accordance with auditing standards generally
accepted In the United States of America. Those standards require that we plan
and perform the audit to obtain reasonable assurance about whether the financial
statements are free from material misstatement
An audit Involves performing procedures to obtain audit evidence about the
amounts and disclosures In the financial statements. The procedures selected
depend on the auditors'-Judgment, Including the assessment of the risks of material
misstatement of the financial statements, whether due to fraud or error. In making
those risk assessments, the auditor considers Internal control relevant to the
preparation and fair presentation of the financial statements In order to design audit
procedures that are appropriate In the circumstances , but not for the purpose of
expressing an opinion on the effectiveness of the Internal control. Accordingly. we
express no such opinion. An audit also Includes evaluating the appropriateness
of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluating the overall presentation of
the financial statements.
We believe that the audit evidence we have obtained Is sufficient and appropriate
to provide a basis for our aucrit opinions.
Honorable Mayor and Members of the City Council
City of Englewood
Page2
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects,
the respective financial position of the governmental activities, the business-type activities, each
major fund, and the aggregate discretely presented component units and remaining fund
Information of the City of Englewood as of December 31, 2017, and the respective changes in
financial position and cash flows, where applicable, for the year then ended In accordance with
accounting principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting prin,ciples g1;1lierally accepted in the United States of America require that the
management's discussion and analysis and the required supplementary information listed in the
table of contents be presented to supplement the basic financial statements. Such Information,
although not a part of the basic financial statements, is required by the Governmental Accounting
Standards Board, who considers It to be an essential part of financial reporting for placing the
basic financial statements In an appropriate operational, economic, or historical context. We have
applied certain limited procedures to the Information In accordance with auditing standards
generally accepted In the United States of America, which consisted of Inquiries of management
about the methods of preparing the Information and comparing the Information for consistency
with management's responses to our Inquiries, the basic financial statements, and other
knowledge we obtained during our audit of the basic financial statements. We do not express an
opinion or provide any assurance on the information because the limited procedures do not
provide us with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the City of Englewood's basic financial statements. The Introductory
section, combining and individual fund statements and schedules, other Information, and
statistical section listed In the table of contents are presented for purposes of additional analysis
and are not a required part of the basic financial statements. The combining and Individual fund
statements and schedules and the other Information are the responsibility of management and
were derived from and relate directly to the underlying accounting and other records used to
prepare the basic financial statements. Such Information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and certain additional
procedures, Including comparing and reconciling the Information directly to the underlying
accounting and other records used to prepare the basic financial statements or to the basic
financial statements themselves, and other additional procedures in accordance with auditing
standards generally accepted In the United States of America. In our opinion, the Information Is
fairly stated, In all material respects, In relation to the basic financial statements as a whole. The
introductory and statistical sections have not been subjected to the auditing procedures applied
in the audit of the basic financial statements and, accordingly, we do not express an opinion or
provide any assurance on them.
Greenwood Village, Colorado
May 25, 2018
•
•
Management's Discussion and Analysis
As management of the City of Englewood, Colorado (the "City"), we offer readers of the City's Comprehensive Annual
Financial Report (CAFR), this narrative overview and analysis of the financial activities of the City for the year ended
December 31, 2017. We encourage readers to consider the Information presented here In conjunction with additional
information that we have fumished In our letter of transmittal.
Financial Hlghllghts
• The assets of the City exceeded its liabilities at the close of 2017 by $166.4 million ($71 .8 mUlion In governmental
activity net posiUon and $94.6 million In business-type activity net position). Of the governmental activities net position
total, $14.3 million, or 19.9%. is unrestricted and may be used to meet the City's obligations to the public and
creditors. Simllarly, $43.8 million, or 46.3%, of business-type activity net position Is unrestricted.
• The City's total net position increased by $9.0 million, or 5 . 7% compared to 2016. Net position of the City's
govemmental activities increased $5. 7 million, or 8.5%. Net position of the business-type activities increased $3.3
mlllion, or 3.6%, from 2016.
• The total cost of the City's programs increased $1 .5 mlllion, or 1.9%, compared to 2016. The cost of governmental
aclivlties program expenses increased $0.6 million to $51 .7 million, and the cost of business-type activllies Increased
$884,000.
• Total revenues Increased $7.0 million or 8.6%, compared to 2016. Governmental activities revenues increased $6.0
million, or 11.6%, to $57.4 million while revenues of business-type activities increased $1 .0 million or 3 .5% to $30.5
mlllion compared to 2016.
• The City's governmental funds reported combined ending fund balances of $58.5 million, an increase of $36.0 million
when compared to 2016. Of the combined ending governmental fund balances, approximately 23%, or $22.1 million
Is available for spending at the City's discretion subject to the City Council's approved policies (committed, assigned
and unassigned fund balances) .
• The General Fund reported a fund balance of $14.1 mUlion as of December 31, 2017, of which $1 .6 mUlion Is
restricted for TABOR emergencies, $3.4 million Is committed to Long Term Asset Reserve and $9.2 million Is
unassigned.
• The net pension liability reported In the City's governmental activities for 2017 is $11.4 million compared to $11 .9
million In 2016.
Overview of the Financial Statements
This discussion and analysis Is Intended to serve as an introduction to the City's basic financial statements. The City's
basic financial statements comprise three components: 1) government-wide financial statements, 2) fund financial
statements, and 3) notes to the financial statements. This report also contains other supplementary Information in addition
lo the basic financfal statements themselves.
Government-wide financial statements
The government-wide financial statements are designed to provide readers with a broad overview of the City's finances, In
a manner similar to a private-sector business.
The statement of net position presents Information on all of the City's assets, liabilities and deferred Inflows and outflows,
with the di fference reported as net position. Over time, Increases or decreases In net posltlon may serve as a useful
Indicator of whether the financial position of !he City Is improving or deteriorating.
The statement of activities presents information showing how !he City's net position changed during the mos! recent fiscal
year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless
of the timing of related cash flows. Thus, revenues and expenses are reported In this statement for some Items that will
only result ln cash flows In future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave).
Both of the government-wide financial statements distingui sh functions of the City that are principally supported by taxes
and Intergovernmental revenues (governmental activities) from other functions that are Intended to recover all or a
significant portion of their costs through user fees and charges (business-type activities). The governmental activities of
the City Include general government, whfch consfsts of the City Council and the various Boards and Commissions, the City
Attorney's Office, Municipal Court, the City Manager's Office, Community Development, Human Resources, Finance and
Administrative Services and Information Technology. Governmental activities also Include Pollce, Public Works and
13
Cullure and Recreation (Including Library Services). The business-type activities of the City include the water, sewer, golf
course, storm drainage, concrete utility and housing rehabilitation operations.
The government-wide financial statements include not only the City itself (known as the primary government). but also the
Englewood Urban Renewal Authority (EURA), the Englewood Environmental Foundation, Inc. (EEF) and the Englewood
Mclellan Reservoir Foundation, Inc. (EMRF). All three (known as component units) are legally separate entities for which
the City Is financially accountable. Financial Information for these component units are reported separately from the
financial Information presenled for the primary government itself.
Fund financial statements
A fund Is a grouping of related accounts that Is used to maintain control over resources that have been segregated for
specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and
demonstrate compliance with finance-related legal requirements. The funds of the City can be divided into three
categories: governmental funds, proprietary funds, and fiduciary funds .
Governmental funds. Governmental funds are used to account for essentially the same functions as governmental
activities In the government-wide financial statements. However, unlike the government-wide financial statements,
governmental fund financial slalemenls focus on near-term inflows and outflows of spendable resources, as well as on
balances of spendable resources available at the end of the year. Such Information may be useful In evaluating a
government's near-term financing requirements.
Because the focus of governmental funds Is narrower than that of the government-wide financial statements, it is useful to
compare the information presented for governmental funds with similar Information presented for governmental activities in
the government-wide financial statements. By doing so, readers may better understand the long-term Impact of the
government's near-term financing decisions. Both the governmental funds balance sheet and the governmental funds
statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison
between governmental funds and governmental activities.
•
The City maintains eleven Individual governmental funds. Information is presented separately in the governmental funds •
balance sheet and in the governmental funds statement of revenues, expenditures, and changes in fund balances for the
General Fund and the Police Headquarters Construction Fund, which are considered to be major funds. Data from the
other nine governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these
nonmajor governmental funds is provided In the form of combining statements elsewhere in this report.
The City adopts an annual appropriated budget for Its General Fund. A budgetary comparison statement has been
provided for the General Fund to demonstrate compliance with the budget.
Proprietary funds. The City maintains two different types of proprietary funds. Enterprise funds are used to report the
same functions presented as business-type activities In the government-wide financial statements. The City uses
enterprise funds to account for six separate operations: Waler, Sewer, Golf Course, Storm Drainage , Concrete Utility and
Housing Rehabilitation. Internal service funds are an accounting device to accumulate and allocate costs lntemally among
the City's various functions. The City uses Internal service funds to account for in-house printing, vehicle replacement and
maintenance, and Insurance costs. Because these services predomlnanUy benefit governmental rather than buslness-type
functions, they are primarily Included withln governmental activities in the government-wide financial statements.
Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail .
The proprietary fund financial statements provide separate information for each of the six enterprise operations, all of
which are considered major funds of the City. Conversely, the Internal service funds are combined Into a single,
aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is
provided in the form of combining statements later In this report.
Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government.
Fiduciary funds are not reflected In the government-wide financial statements because the resources of those funds are
not available to support the City's own programs. The accounting used for fiduciary funds is much like that used for
proprietary funds.
Notes to the financial statements. The notes provide additional Information that Is essential to a full understanding of the
data provided in the government-wide and fund financial statements.
Other Information. In addition to the basic financial statements and accompanying notes, this report also presents certain
required supplementary Information (RSI) including the City's progress in funding its obllgation to provide pension and •
other post-employment benefits to employees.
The combining statements referred to earlier in connection with non-major governmental and proprietary funds as well as
budget to actual schedules for all funds are presented immediately followlng the RSI.
14
Government-wide Financial Analysis
A. Analysis of Net position
As noted earlier, net position may serve over time as a useful Indicator of a government's financial position. The analysis
below focuses on the net position and changes In net position or the City's governmental and business-type aclivlties. At
the end of the current fiscal year, the City Is able lo report positive balances in all three categories of net position, both for
the governmental and business-type activities. The same Is true for the prior year.
Table 1 presents an analysis of !he City's net position as or December 31. The City's assets exceeded liabilities by $166.4
million at the close of 2017. Governmental activities make up $71.8 million or (43%) of these assets, with business-type
activities making up the remaining $94.6 million or (57%). Total net position increased by $9.0 million in 2017. The
increase is comprised of the following:
• Total assets increased by $38.1 million during 2017. $32.0 milllon is due lo the Issuance of General Obligation
bonds to build a new Police Headquarters building.
• Total liabilities Increased by $25.3 million. The new General Obligation bond issue debt Increase was partially
offset by normal debt service payments.
Table 1
City of Englewood
Summary of Net Position
Governmental Business-type Total
ActlvlUes Activities Prima!}'. Govammant
2017 2016 2017 2016 2017 2016 Asaets
Current and other assets $ 74,545,736 s 37,572,651 $ 90,371,224 $ 89,762,917 s 164,916,960 $ 127,335,568
Capital assets 67,807,829 66,738,216 64,nS,497 65,293,279 132,583,326 132,031,495
Total assets 142,353,565 104,310,867 155,146,721 155,056,196 297,500,288 259,367,083
Tolal deferred oulflows of
resources 3,071,814 31TT8,901 240 718 1 271 781 3,31~532 5,048,682
Llabllltles
long-term llabllltles 56,388,353 28,003,434 42,741,562 48,549,659 99,129,915 76,553,093
Other llabUllles 9,082,050 7,206,423 17,328,642 16,455,333 26,410,692 23,661,756
Total llabllilles 65,470,403 35,209,857 60,070,204 65,004,992 125,540,607 100,214,849
Total deferred Inflows of
resources 8173194 67479n 687,255 8,860,449 67479TT
N• I Position
Net lnwstment In
capital assets 51,575,905 49,864,353 50,432,520 49,597,851 102,008,425 99,462,204
Restricted 5,902,025 4,358,086 381,680 844,405 6,283,705 5,202,491
Unrestricted 14,303,852 11,907,495 43,815,780 40,880,729 58,119,632 52,788,224
Total net poslllon s 11i7a1i7s2 $ 66.129,934 s 94,629,980 $ 91,322,985 $ 166,411?62 s 157,452,919
Capital assets make up (44.6%) or $132.6 million. This represenls the City's investment in capital assets (e.g., land,
buildings, machinery and equipment). Net Capital assets are reported less any related debt used lo acquire !hose assets
Iha! is slill outstanding. The City uses these capital assets lo provide services to citizens; consequently, lhese assels are
no! available for future spending. Although the City's investment In Its capital assets is reported nel of related debl, ii
should be noted thal the resources needed to repay the debt must be provided from other sources, since the capital assets
themselves cannot be used lo liquidate these liabilities .
An additional portion of the City's net position, $6.3 million (3.8%) represents resources that are subject lo external
restriclions on how they may be used. The unrestricted net position of the City's utility funds, $43.B million (46 .3%) may be
used to meet the government's ongoing obligations lo citizens and creditors. Of the $14.3 mllllon of unrestricted net
position attributed to governmental activities, $8.9 mllllon represents the unrestricted net position of the City's Internal
service funds.
lS
Governmental Activities -Total Net Position
amounts In mllllons
·-48.4 48.6 . 49.9 5L6
$50
$45
$40
$35
$30
$25
$20
$l5
$10
$5
$0
$50
$45
$40
$35
$30
$25
$20
$15
$10
$5
$0
46.6
2013 2014 2015 2016
■ Invested in capital assets ■ Restricted a Unrestricted
Business-type Activities -Total Net Position
amounts In millions
2017
2013 2014 2015 2016 2017
■ Invested In capital assets ■ Restricted ■ Unrestricted
B. Analysis of Changes In Net position
As presented In Table 2, the City of Englewood's overall net position Increased by $9.0 mllllon during 2017. This change Is
explained In the governmental and business-type activities discussion below.
Governmental Activities
• Net position of governmental activities Increased by $5.7 mllllon during 2017.
• Governmental revenues Increased by approximately $7 million or 13.6% compared to 2016. This Increase Is
due primarily a stronger local economy and higher tax collections In 2017.
• Governmental expenses Increased by approximately $0.6 mUllon or 1.3% from 2016.
16
• Table 2
City of Englewood
Summary of Changes In Net PoslUon
For Years Stated
Governmental Business-type Total
ActlvlUes Ac:tMUes Prima!}'. Government
Revenues 2017 2016 2017 2016 2017 2016
Program rewnues
Pennlts. fees, fines and
c:harges for sen.ices $ 9,.514,686 $ 8,116,506 s 29,185,187 s 28,783,037 $ 38,699,873 s 36,899,543
Operating grants and c:ontributions 3,636,871 3,745,521 114,750 127,387 3,751,621 3,872,908
Capital grants and contributlcins 188,356 1,005,486 497,104 1,005,486 685,460
General Rewnues
Taxes 42,868,732 37,701 ,075 42,868,732 37,701,075
Grants and contributions not
restricted to specific programs 50,567 156,593 50,567 156,593
lmestment earnings 347,915 120,564 185,723 533,638 120,564
Other 968,739 1,405,800 968.739 1,405,800
Total re-.enues 57,387,510 51,434,415 30,491,146 29,407,528 87,878,656 80 ,841,943
&penses
General gowmment 17,347,576 17,121,811 17,347,576 17,121,811
Public Safely 14,176,150 14,110,430 14 ,176,150 14,110,430
Public worits 9,587,168 8,978,245 9,587,168 8,978,245
Culture and recreation 9,442,157 9,761,863 9,442,157 9,761,863
Interest on long-term debt 1,182,611 676,058 1,182,611 676,058
Unallocated depreclallon 441,526 441,526 Water 8,456,592 7,988,700 8,456,592 7,988,700
Sewer 15,597,319 15,090,271 15,597,319 15,090,271 Golf Course 1,975,825 1,972,425 1,975,825 1,972,425
Stenn 209,270 204,244 209,270 204,244
Concrete 556,884 591,901 556,864 591,901
Housing rehabilitation 388,281 453,106 388,281 453,106
Total expenses 51,735,662 51,089,933 27,184,151 26,300,647 78,919,813 77,390,580
Change In Net Posldon 5,651,848 344,482 3,306,995 3,106,881 8,958,843 3,451,363
Net Position • beginning 66,373,901 89,109,564 157,452,919 155,483,465
Restatement of begiMlng net position {588,449) {893,460! !1 ,481,909!
Restated December 31. 2016 net position 66,129,934 65,785,452 91 ,322,985 88,216,104 157.452,919 154,001,556
Net Position • ending $ 71,781,782 $ 66,129,934 $ 94,629,980 $ 91,322,985 s 166,411,762 $ 157,452,919
17
The following graphs provide visual representations of the expenses and revenues for governmental activities for 2017.
Chart 1
Expenses and Program Revenues • Governmental Activities
$20,000,000
$18,000,000
$16,000,000
$14,000,000
$U,DOO,OOO
$10,000,000
sa.000,000
$6,000,000
$4,000,000
$2,000,000
$·
General
Government
Public S.~tv Public Works
■ Expenses • Rewnues
Chart2
Culture and
Recreation
Interest on lone·
term debt
Revenues by Source -Governmental Activities
Franchise and Other
taxes
6.6"
Grants and
contributions
6.7"
Property/Spedflc------r
Ownership Tax
8"
Char,es for services
16.8%
Sales and usetax
55.9"
■ Sales and use tax ■ Charges for services a Property Tax
■ Grants and contributions ■ Franchise and Other taxes II Other revenues
•
•
•
Chart 3
Expenses by Function -Governmental Activities
Interest on long•
tenndebt
2.3%
Culture and, _____ _
RecreaUon
18.3%
Public Works
18.5%
General
t-----Govemment
33.5%
;;.-___ Public Safety
27.4%
•Gener11I Government • Public Safety • Public Works
■ Culture and Recreation ■ Interest on long-tenn debt
Business-type Activities
Overall the Buslness-type activities increased the total net position of the City by $3.3 million in 2017.
The water fund experienced an Increase In net position of $1.2 million compared to an increase of $1 .1 mlllion in 2016.
Water rates were last increased 7% on January 1, 2011. An increase in raw water sales and a modest increase In
operating expenses left the fund with a net operating Income of $900,000. This, along with earnings on investments and
other income covered the interest on long-term debt of $410,315.
The sewer fund saw an increase in net position of $1.4 million compared to an increase of $1.4 m illion in 2016. The fund
experienced net operating Income of $2.7 million in 2017 compared to $2.5 million In 2016. A sewer rate increase of 4%
was Implemented in 2015. The rate Increase is designed to provide addltlonal resources to meet debt service
requirements, capital improvements, and to fund ongoing operations and maintenance requirements. The 2004 sewer fund
loans issued by the Colorado Water Resource and Power Development Agency were refinanced in 2015 and will save the
fund approximately $2.1 million in financing fees over the remaining life of the loans which have a final payment date of
2025.
The golf course fund experienced an Increase in net position of $91,700 compared to an increase of $108,000 In 2016.
Weather conditions play an Important factor for the golf course's revenues and in 2017 conditions were less favorable than
2016.
The storm drainage, and concrete uti lity funds had net position Increases of $195,000 and $318,000 respectively when
compared to 2016 and the housing rehabilitation fund had a decrease in net position of $120,000 when compared to 2016.
19
The following graphs provide visual representations of the expenses and revenues for business-type activities for 2017.
Chart4
Expenses and Program Revenues -Business-type Activities
$11,000,000
$1&,00Q.000
$14,00Q.OOO
$U,0DO,OOD
$10,000,000 • Expenses ■ Revenu es
$8,00>,0C:O
$11,Dm,OC:O
$4.om,om
$2.00>,IICXI
s-
Water -Golf Storm Concrete Houdr11
Rchabllltatlon
Chart 5
Revenues by Source -Business-type Activities
Operating grants and
contributions
0.4%
■ Charges for services
■Operating grants and contributions
a Capital grants and contributions
20
Capital grants and
contributions
3.3%
Charges for services
96.3%
•
•
L
•
Financial Analysis of the Government's Funds
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance-related legal
requirements.
A. Governmental funds
The focus or the City's governmental funds Is to provide information on near-term Inflows, outflows, and balances of
spendable resources. This Information Is necessary to assess the City's financing requirements. Types or governmental
funds reported by the City Include the General Fund, Special Revenue Funds, Debt Service Funds and Capital Projects
Funds. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available
for spending at the end or the year.
At December 31, 2017, the City's governmental funds reported combined ending fund balances of $58.5 million, an
increase of $36.0 million, or 160.4%, compared to 2016. $22.1 million (37 .7%) constitutes committed, assigned and
unassigned balances, which are available for spending at the City's discretion. Of the committed fund balance, $3.4 million
is for the Long Term Asset Reserve (L TAR) balance. The remainder of fund balance Is restricted for the following
purposes:
Restricted for parks and recreation
Restricted for law enforcement
Restricted for debt service
Restricted for TABOR emergency
$3,100,000
30,700,000
1,053,000
1,580,000
The General Fund is the primary operating fund of the City. At the end of 2017, unassigned fund balance or the General
Fund was $9.2 million while total fund balance was $14.1 million. As a measure of the General Fund's liquidi ty, It may be
useful to compare both assigned and unassigned fund balance and total fund balance to total fund expenditures. Assigned
and unassigned fund balances represent 21.1% of total General Fund expenditures, up from 17.6% In 2016, whfle total
fund balance represents 32.6% of that same amount (up from 25.4% in 2016) .
The Police Headquarters Construction Fund was created In 2017 to account for the construction of a new police
headquarters building. General Obligation bonds were Issued In the amount of $27,000,000 which will be used to fund the
construction. At December 31, 2017 the fund had a total fund balance of $30,597,398.
The total fund balance of the City's General Fund increased by $3.3 million during 2017. Revenues increased by $2.9
million or approximately 6.5% and expenditures Increased $659,000 or 1.5%. Key factors are as follows:
• Sales and use tax collections Increased 6.1 % or $1.6 million compared to 2016 due to more one-time collections
from vendors localed outside of the City and Improved economic condiUons.
• Net contributions from EMRF property rent Increased by $1 .2 mllllon.
• Net transfers amounting to $223,000 were made out of the General Fund In 2017. The primary purpose of the
transfers out of the General Fund In 2017 were to fund capital projects.
2 [
The following schedule summarizes General Fund operations for the last five years:
Rawnues
5 year
2013 201• 2015 2016 2017 chan11•
Taxes
Property s 2,900,715 s 2,892,433 $ 2,.917,413 $ 3,347,303 $ 3,378,299 s 4n,s84
Spe1.lftc ownership 266,881 291,670 305,166 344,604 573,622 306,741
Sales and use 23,433,775 24,839,296 26,603,384 26,300,116 27,921,007 4,487,232
Franchise 3 ,101,310 3,207,978 3,320,046 3,292,110 3 ,543,428 442,118
Clgarelle 195,088 188,652 188,285 193,149 193,668 (1,420)
Hotel/motel 12,039 11,949 12,060 12,734 19,641 7,602
Subtotal taxes 29,909,808 31,431,978 33,346,354 33,490,016 35,629,665 5,719,857
lnteJ901'8mmental 1,488,204 1,8 69,045 1.766.019 2,001,654 1 ,687,808 199,604
Charges for Ser.lees 3 ,470,894 3 ,215,032 2.964,142 2 ,568,493 2,618,423 {852,471)
Recreation 2 ,420,443 2,466,421 2,464,613 2,593,488 2,488,575 68,132
Net lnwstmenl Income (10,223) 68.341 43,866 44,120 66,670 76,893
Ucenses end Permits 1,446,578 1,576,298 1,612,118 1,559.986 1,798.989 352,411
Fines end Forfeitures 1,317,707 1,350,164 1,047,268 742.282 648,366 {669,341)
Net contributions from component units 573,526 684,683 873,347 350.193 1,521,799 948,273
Other 284,882 210,531 217,198 612. 140 364,589 79,707
Total Rewnues 40,901,819 42,872,493 44,334,925 43,962,372 46,824,884 4,072,572
Expenditures
General Ga.emrnent 7,079,062 7,368,401 8,096,689 8,935,815 8,997,168 1,918,106
Flru Sen.Ices 8,002,677 9,176,241 9,610,372 5,864,752 5,763,574 (2,239, 103)
Police Ser\lces 11,226,157 11,872,226 12,448,235 13,221,779 13,889,727 2,663,570
Public WOll<s 5,234,383 5,440,975 5,707,695 5 ,917,143 6,057,247 822,864
CUiture & Recruallon s,sn,255 6,739,874 6,780,438 6 ,858,400 7,054,876 4n,e21
Debt Ser\lca 2,005,830 1,869,903 1,693,760 1,864,335 1,558,367 (447,463)
Total ExpendHures 40,125,364 42,467,620 44,337,189 42,662,224 43,320,959 3,195,595 -Excess Rewnues O.er (Under) Expenditures 776,455 404,873 (2,264) 1,300,148 3,503,925
Other Ananclng Sou11:es {Uses)
Transfets In 1,139,574 892,544 39s,ns 350,655 117,033
Transfer.I Out (73,006) (1,875,516) {1 ,530,000) (340,482)
Tola! Other Financing SOUICes (Uses) 1,066,568 892,544 (1,479,740) (1,179,345) (223,449)
Total Rewnues and Other Financing
SOU1Ces O.er (Under) Total Expenditures
end Othar Financing Uses 1,843,023 1,297,417 (1,482,004) 120,803 3,280,476
Fund Balances -Beg!Ming 9,070,810 10,913,833 12,211,250 10,729,246 10,850,049
Fund Balances -Ending $ 10,913,833 s 12,211,250 $ 10,729,246 $ 10,850,049 s 14,130,525
Restricted Fund Balance $ 1,340,000 s 1,400,000 $ 1,510,000 $ 1,490,000 $ 1,580,000
Committed Fund Balance 2,698,128 2,663,099 2,663,099 1,863,000 3,384,897
Assigned Fund Balance
Subsequent year appropriation of fund balance 1,207,787 2 ,646,685 1,972,220 372,834
Unassigned Fund Balance 5,667,918 5,501,466 4,583,927 7,497,049 8,792,794
Total Fund Balance $ 10,913,833 $ 12,211,250 $ 10,729,246 $ 10,850,049 $ 14,130,525
Unrestricted Fund Balance
as a Percentage of Rewnues
r r
23.41% 25.22% 20.79% 21.29% 26.80%
Unrestricted Fund Balance
a P ercentage of Expenditures 23.86%
r
25.46%
r
20.79% 21 .94°/a 28.97'¼
Total Fund Balance as
a Percentage of Rewnues 26.68% 28.48% 24.20% 24.68% 30.18%
Total Fund Balance as
a Percentage of Expenditures 27.20% 28.75% 24.20% 25.43% 32.62%
22
I
)
The original 2017 expenditure budget adopted In 2016 for the General Fund was $44,983,109. Supplemental appropriations
of $776,820 were made during 2017 and consisted primarily of the following:
• $340,000 for capital expenditures for building security Improvements
• $315,000 for expenditures relating to various police department grants-fully offset by granl revenues
Actual expenditures were $2.1 million less than the final amended budget amount, a 4.6% variance. This Is primarily due
to cost savings throughout all Departments.
Actual revenues were $1 .4 million more than the final amended budget amount, a 3.1 % variance. Variances were seen In
the following areas:
• Higher sales tax collections due to audit compliance and strong economic conditions
Charts 6 and 7 illustrate the Budget and Actual Revenue and Expenditures for the General Fund.
Chart 6
Budget and Actual Revenue by Source -General Fund
$4,000,000
$3,000,000
$2,000,000
$1.000,000
$-
(Excluding Sales and Use Tax)
•
■ Budget ■ Actual
23
-
Chart7
Budget and Actual Expenditures by Department. less Transfers -General Fund
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000 •
$16,000,000
$14,000.000
$12,000.000
$10,000.000
$8,000,000
$8,000,000
$4,000.,000
$2,000.,000
$-
Chart7
(Continued)
Police De,artment City MIMICf PubllcWoru
llnduda lira 1ervasl
• Budget ■Aaual
24
■Budget •Actual
P1rb Reae1tlon ■nd
Ubr■tY
•
•
$15,000,000
$12,500,000
$10,000,000
$7,500,000
$5,000,000
$2,500,000
Charts
Components of General Fund Balance
2013-2017
'1 •. Restrfcted-TA~R ~~~~~oo ~}-1,.:~~00_·} 1,;1°d.~oo J -~1§._ l
L commftted•LTAR i-_-Z698,12B _ J 2,663,099 j 2,663,099 j _
7
~.•
4
:
97
.!~•~
0
°
4
00
~
9
·
l~n~~'!J~~ I ~.a15,10~ I 0~~48.151 ! 6,556,14! [
2011 I
1 ,.580 ~00 =/
3,384,897 I --, 9,165,628 ,
Fund Balance represents the accumulated excess of Revenues and Other Financfng Sources over Expenditures and
Other Financing Uses, and therefore reflects cumulative results over time. Totaf Fund Bafance consists or restricted,
committed and unassigned portions. Only the committed and unassigned portions are available to finance future
operalions.
B. Proprietary funds. The City's proprietary funds provide the same type of Jnformalion in the government-wide financial
statements, but in more detail.
Net position of the enterprise operations at December 31, 2017 follow:
Change in
Net Position Net Position
Water $ 34,905,364 $ 1,213,661
Sewer 26,579,934 1,431,191
Golf 13,125,700 91,713
Storm drainage 2,728,774 195,964
Concrete utility 12,886,097 317,870
Housing rehabilitation 31319,757 {120:269}
Total net position $ 93.545:626 $ 31130,130
Other factors concerning the finances or the enterprise funds have already been addressed in the discussion of the City's
business-type activities.
2S
Capital Assets and Debt Administration
A. Capital assets
As can be seen from the table below, the City's investment In capital assels for its governmental and business-type
activities as of December 31, 2017 amounts to $133 million (net of accumulated depreciation). This Investment In capital
assets Includes land, plant, buildings, Improvements, machinery and equipment, roads and bridges. The total Increase in
capital assets for the current year was $551,000, or .4%. Net capital assets of governmental activitres increased
approximately $1.1 million while business-type activities decreased by $520,000.
Major capital asset activity during 2017 lncluded the following:
Governmental Activities:
• $2.9 million in new construction related to the new Police Headquarters building
Business-type Activities
• $397,000 In new concrete sidewalks and alley pans were installed in the City
• $362,000 was spent on storm drain repairs at Oxford Station and $147,000 In new water mains were added by
the Water Department
• These additions were offset by $2.0 million of depreciation on existing assets
The following tables provide comparative Information on the City's capital assets for 2017 and 2016:
Capital Assets at Year-end
(Net of Depreciation)
Governmental Business-type Total
ktlvltles Activities Prima!}: Government
2017 2016 2017 2016 2017 2016
Land and Improvements $ 15,558,961 $ 15,558,961 s 11,522,825 s 11,522,825 $ 27,081,786 s 27,081,786
Works of art 273,750 273,750 273,750 273,750
Raw water 6,235,211 6,465,302 6,235,211 6,465,302
Infrastructure 11,523,357 12,898,979 27,395,957 27,319,430 38,919,314 40,218,409
lmprovem ents 5,878,933 6,347,794 14,064,346 14,292,514 19,943,279 20,640,308
BuUdings 2s,n2,s34 26,287,199 4,336,903 5,014,436 30,109,537 31,301 ,635
Machinery and equipment 5,272,951 4,733,107 791 ,935 a1a,n1 6,064,886 5,411,878
Construction In process 3,527,244 638,426 428,320 3,955,564 638,426
Total capital assets 's 67,807,829 's 66,738,216 $ 64,nS,497 s 65,293,278 $ 132,583,326 $ 132,031,494
Additional Information on capital assets can be found In the notes lo the financial statements (Note 2C).
26
---.
•
•
•
_, __
<
B. Debt Administration
The City's bond ratings carry Investment grade raUngs as follows:
Bond Issue
General OblfgaUon
COPs •
General ObligaUon Waler•
Golf Course Enterprise
Storm Water Enterprise
Standard & Poors
AA+
AA
AA
Nol requested
Nol requested
• Ratings were upgraded by Standard and Poors In 2014
Moody's
A2
f,3
Aa3
Not requested
Not requested
City Charter limits the amount of general obligation debt the City may issue to 3% of its actual total valuaUon. The current
debt limitation for the City is $156,532,587, which Is significantly In excess of the City's actual outstanding general
obligation debt that is subject to this limitation of $37.1 million. In 2017 $27 million in new General Obligation bonds were
Issued to replace the Police Headquarters building.
At the end of 2017, the City had total long-term debt of $93 million as follows:
Outstanding Debt, at Year-end
Governmental Business-type Total
Activities Activities Prima!.}'. Government
2017 2016 2017 2016 2017 2016
General obligation bonds $ 31,810,000 $ 6,295,000 $ 10,690,000 $ 10,855,000 $ 42,500,000 $ 17,150,000
Revenue bonds 2,595,000 2,790,000 2,595,000 2,790,000
Capital leases 9,036,401 10,369,885 9,036,401 10,369,885
Premiums 5,877,400 208,978 462,548 504,392 6,339,948 713,370
Noles payable 29,483,178 33,655,526 29,483,178 33,655,526
Net OPES Obligation 537,639 582,125 399,006 438,493 936,645 1,020,618
Compensated absences 1,772,971 1,707,052 306,062 311,962 2,079,033 2,019,014
Total outstanding debt 's 49,034,411 's 19,163,040 $ 43,935i794 $ 48,555,373 $ 92,970,205 $ 67,718,413
Additional information on the City's long-term obligations can be found In the notes to the financial statements (Note 2E
and 2F).
Next Year's Budget
The 2018 Budget Is essentially "status quo." In other words, staffing and service levels are maintained as close to 2017 l evels as
possible while allowing for slight salary increases and Inflationary adjusbnents rommodities.
The following were lhe general guldelines for the 2018 Budget:
• Salary increases are based on union rontracts, market surveys and perfoonance reviews.
• Health, dental, and other Insurance premiums were negotiated and provided by Human Resources. Increasing health
care and Insurance rosts continue to play a major role in budgeting decislons.
• Required pension contributions were detennined by applicable actuarial studies (defined benefit) or pre-determined
contribution levels (defined conlnbulion).
• The Increase for commodities, contractual, and capital expenditures was held as close as possible to 2017 levels.
• Capital Items were submitted separately, ranked by relative Importance and included in the Multiple Year Capital Plan
(MYCP).
The 2018 Budget projects a slight deficiency with expenditures over revenues in the amount of $373,000. The proposed
General Fund unassigned fund balance for 2018 ls projected at 22.8% of projected revenues. The City adopted a new
fund balance policy in 2017 that places a targeted fund balance In the General Fund equal to two months of operations or
16.7%.
27
Estimated Revenues
Before lnterfund transfers, total General Fund revenues are projected at $47.4 million for 2018; this is a 7.5% Increase
from the 2017 revenue budget of $44.1 million. Sales and use tax revenues, which comprised approxlmalely 59% of
General Fund revenues In 2017, are estimated at $27. 9 mlllion for 2018, whlch ls flat with 2017. The sales and use tax
estimate is based on historical collections and projected economic conditions.
Expenditure Appropriations
Both 2018 revenues and expenditures are projected at $47 .3 million.
Net Transfers
Transfers-out from the General Fund are anticipated to be $500,000 in 2018. The transfers-In to the General Fund are
estimated at $120,272. After taking into account these net transfers to the General Fund, the projected operating
deficiency for 2018 is $373,000.
Salary and wages for all City department budgets are based on the City's performance and market pay philosophy along
with negotiations between the City and its three employee unions. The City's cost to provide healthcare insurance
coverage to eligible employees is expected to remain flat In 2018 . Excluding personnel, fuel and energy costs, minimal
increases are proposed for all other operating and maintenance costs for 2018.
In the event of General Fund shortfalls in revenues or unanticipated expenditures over the next year and for the next
several years, City management and City Council will need to closely monitor expenditures and revenues to maintain the
goal of a 16.7% unassigned and LTAR fund balance compared to total revenue. Looking to 2018 and beyond, the City will
be actively looking for ways to reduce operating expenditures and identify new sources of revenues. Collectively, It ls
believed that the City will be able to meet the financial challenges of the future .
Requests for Information
This financial report ls designed to provide a general overview of the City's finances for all those with an interest In the
City's finances. This report and additional financial Information is also available on the City's website at
www.englewoodgov.org. Questions concerning any of the Information provided In this report or requests for additional
financial information should be addressed to the Department of Finance and Administrative Services, 1000 Englewood
Parkway, Englewood, Colorado, 80110-2373.
28
•
•
L_,_. _ _;___ ________ --------~----
•
BASIC FINANCIAL STATEMENTS
•
•
29
CITY OF ENGLEWOOD, COLORADO • Statement of Net Position
December 31, 2017
Prima!l'. Government
Governmental Business-Type
Assets Activities Activities Total
Cash and Investments $ 31,207,297 $ 29,986,098 $ 61,193,395
Receivables:
Property taxes 7,377,000 7,377,000
Sales and use taxes 4,273,487 4,273,487
Interest 216,900 108,339 325,239
Accounts 306,590 5,151,199 5,457,789
Intergovernmental 656,398 656,398
Other 410,258 410,258
Land held for resale
Internal balances (1,084,354) 1,084,354
Inventories 177,918 263,666 441,584
Other assets
Equity in joint venture 47,509,579 47,509,579
Restricted assets -cash and Investments 31,219,850 3,881,680 35,101,530
Noncurrent notes receivable 1,976,051 1,976,051
Net pension asset 194,650 194,650
Lease receivable
Capital assets not being depreciated 19,359,955 18,186,356 37,546,311
Capital assets, net of accumulated depreciation 4814471874 46,589,141 9510371015
Total assets 142,353,565 155,146,721 297,500,286
Deferred Outflows of Resources
Pension related deferred outflows 3,071,814 71,847 3,143,661
Deferred charge on refunding 168 871 168 871
Total deferred outflows of resources 3 071,814 240?18 313121532 • Liabilities
Accounts payable 2,124,958 498,551 2,623,509
Accrued payroll and related liabilities 397,391 77,267 474,658
Unearned revenue 1,616,000 8,573,909 10,189,909
Other liabilities 120,144 3,049,316 3,169.460
Accrued interest payable 144,547 588,858 733.405
Claims payable 618,704 618,704
NonC\Jrrenl liabilities:
Due within one year 4,060,306 4,540,741 8,601,047
Due in more than one year 561388,353 42z741,562 99,129,915
Total liabilities 65.470.403 60,070,204 125,540,607
Deferred Inflows of Resources
Deferred revenue-property tax 7,377,000 7,377,000
Pension related deferred inflows 796194 6871255 1,4831449
Total deferred Inflows of resources 81173,194 687,255 818601449
Net Position
Net Investment in capital assets 51,575,905 50,432,520 102,008.425
Restricted for:
Capital projects 63.408 63,408
Debi service 1,052,976 318,272 1,371,248
Parks and recreation 3,080,384 3,080,384
Law enforcement 188,665 188,665
TABOR emergencies 1,580,000 1,580,000
Unrestricled 14,303,852 43,815,780 58,119,632
Total net position $ 71,781,782 $ 94,629,980 $ 166,411,762
The notes to the financial statements are an integral part of lhls statement.
I •
30
Comeonent Units
EURA EEF EMRF
$ 167,992 $ 652,016 $ 358,984
130,802 2,186
71,62~
77,730 11,631
1,274,431
8,025,703
8,496,257 5,706,166
3,933,915
1,514,049 21,316,423 6,078,967
69,297
69,297
124,785 10,000
14,301
1,282,000
6,813,000
8,234.086 10,000
4,404,469 5,706,166
1,514,049 8,747,165 362,801
$ 1,514,049 $ 13.151,634 $ 6,068,967
3l
-----------------
CITY OF ENGLEWOOD, COLORADO • Statement of Activities
For the Year Ended December 31, 2017
Function/Program Activities
Primary government:
Governmental Activities:
General government
Public safety
Public works
Culture and recreation
Interest and fiscal charges
Total governmental activities
Business-type Activities:
Water
Sewer
Golf
Storm
Concrete
Housing Rehabilitation
Total business-type activities
Total primary government
Component Units:
EURA
EEF
EMRF
Total component units
Expenses
$ 17,347,576
14,176,150
9,587,168
9,442,157
1,182,611
51,735,662
8,456,592
15,597,319
1,975,825
209,270
556,864
388,281
27,184,151
$ 78,919,813
$ 114,107
2,403,124
1,962,443
$ 4,479,674
Permits, Fees,
Fines, and Charges
for Services
$ 5,209,179
997,494
966,882
2,341,131
9,514,686
9,177,916
16,540,812
2,058,974
395,893
867,944
143 648
29,185.187
$ 38,699,873
$
1,776,073
$
1,547,451
3,323,524
The notes to the financial statements are an Integral part of this statement.
32
Program Revenues
Operating Capital
Grants and Grants and
Contributions Contributions
$ $
591,830
1,369,181
1,675,860
3,636,871
484,176
521,310
114 750
114 750 1,005.486
$ 3,751,621 $ 1,005,486 • $ $
$ $
General revenues:
Property taxes
Sales and use taxes
Franchise tax and other taxes
Unrestricted Investment earnings
Unrestricted grants and contributions
Miscellaneous
Total general revenues
Change In net position
Net position -beginning
Net posltlon -ending
•
• Attachment G: Articles of Incorporation / Bylaws
•
•
-·--.-
• Attachment H: Non-profit Determination/ Tax Status Certification
•
•
35
Attachment I: W-9
•
•
36
• Attachment J: Board of Directors
.-
•
•
37
Principal Officials
Elected Officials
City Council
Mayor ...............•................................................... Linda Olson, District 2
Mayor Pro-Tern .................................................... Rita Russell, At-Large
Council Member ............................................... Othoniel Sierra, District 1
Council Member .......................................... Laurett Barrentine, District 3
Council Member .................................................. Dave Cuesta) District 4
Council Member ................................................. Amy Martinez, At-Large
Council Member ................................................... Cheryl Wink, At-Large
Municipal Judge ....................................................................... Joe Jefferson
• City Officials
City Manager ................................................................................ Eric A. Keck
Assistant City Manager ........................................................................ Vacant
City Attorney ............................................................. Alison McKenney Brown
Municipal Court Administrator ................................................... Tamara Wolfe
Human Resources Director .................................................... Maria Gonzalez
Finance and Administrative Services Director ........................ Kathleen Rinkel
Information Technology Director ................................... Margaret Brocklander
Community Development Director ................................................ Brad Power
Public Works Director ............................................................. Maria D'Andrea
Police Chief .................................................................................. John Collins
Parks, Recreation and Library Services Director ................. Dorothy Hargrove
Utilities Director ........................................................................ Tom Brennan
Communications Manager ........................................................ Alison Carney
C ity of Englewood, Colorado Proposed BUDGET 2019
Attachment K: Designation of Authorized Official
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38
RESOLUTION NO.
SERIES OF 2018
A RESOLUTION AUTHORIZING THE CITY OF ENGLEWOOD, COLORADO,
TO FILE AN APPLICATION WITH ARAPAHOE COUNTY FOR 2019
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.
WHEREAS, the Englewood City Council has approved CDBG applications since 1977 and
approved the execution of an Intergovernmental Agreement with the passage of Ordinance No. 3 7,
Series of 1991, covering the City's participation in the Arapahoe County CDBG Entitlement Program
for funding years 1992 through 1994;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 13, Series of
2006, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Entitlement Program
for funding years 2007 through 2009;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 22, Series of
2009, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 20 IO through 2012;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 25, Series of
2012, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2013 through 2015;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 19, Series of
2015, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2016 through 2018;
WHEREAS, the Englewood City Council approved passage of Ordinance No. 81, Series of
20 I 7, authorizing the execution of an Intergovernmental Agreement between the City of Englewood
and Arapahoe County covering participation in the Arapahoe County CDBG Program and HOME
Investment Partnership Programs for federal fiscal years 2018 through 2019;
WHEREAS, the Arapahoe County Community Development Block Grant Program provides
grants to participating municipalities to meet housing and community development needs; and
WHEREAS, to compete in the Arapahoe County Community Development Block Grant Program,
local governments must submit an application; and
WHEREAS, the City of Englewood has received a notice of fund availability; and
WHEREAS, the City of Englewood, Colorado, desires to apply for these funds through the
Arapahoe County 2019 Community Development Block Grant Program to fund the Energy Efficiency
Englewood Project and House of Hope staffing project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The City of Englewood, Colorado, is hereby authorized to file an application for 2019
Arapahoe County Community Development Block Grant funds.
Section 2. The Mayor and City Clerk are authorized to sign and attest all necessary forms,
documents, assurances and certifications for the Community Development Block Grant application for
and on behalfofthe City Council and the City of Englewood.
ADOPTED AND APPROVED this 5th dny ofN~ I B~ ~
I :,-: 7/J (-~ <
. ~ Linda Ols0tt,.ayor
ATTEST:
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution __ , Series of 2018.
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• Attachment L: Organization Chart
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City of Englewood, Colorado -Organizational Chart
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•
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Counc,il
City
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Municipal
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Prosecutor's
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Parks,
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Police
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• . I
-.-· -,------
• Attachment M: Key Staff Resumes
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--------~ -----'---·-.
• Attachment N: Employee Conflict of Interest Policy
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3.2 CONFLICTS OF INTEREST
PURPOSE
To set forth the policy on conflicts of interest.
SCOPE
All City employees.
POLICY
The City of Englewood expects all employees to act at all times in the City's best interests and to
exercise sound judgment unclouded by personal interests or divided loyalties. Additionally, the
City requires each employee to carry out all City related business in a manner that reflects the
highest standards of ethical conduct, and in accordance with all federal, state, and local laws and
regulations.
A local government official or local gover~ment employee shall not:
(a) Engage in a substantial financial transaction for his private business purposes with a
person whom he inspects or supervises in the course of his official duties;
(b) Perform an official act directly and substantfally affecting to its economic benefit a
business or other undertaking in which he either has a substantial financial interest or is
engaged as counsel, consultant. representative, or agent; or
(c) Accept goods or services for his or her own personal benefit offered by a person who
is at the same time providing goods or services to the local government for which the official
or employee serves, under a contract or other means by which the person receives
payment or other compensation from the local government, unless the totality of the
circumstances attendant to the acceptance of the goods or services indicates that the
transaction is legitimate, the terms are fair to both parties, the transaction is supported by
full and adequate consideration, and the official or employee does not receive any
substantial benefit resulting from his or. tier official or governmental status that is
unavailable to members of the public generally.
It shall not be a breach of fiduciary duty and the public trust for a local government official or local
government employee to accept or receive a benefit as an indirect consequence of transacting local
government business. C.R.S. 24-18-109
The City recognizes and respects employees' right to engage in activities outside of employment
which are private in nature and do not in any way conflict with city business. If an employee has
any question regarding a potential conflict, the employee should discuss the issue with their
immediate supervisor.
City employment will be considered each full-time employee's primary employment. No employee
may engage in outside employment, including self-employment, which in any manner interferes
with proper and effective job performance, results in a conflict of interest, or which may subject
the City to public criticism . It is not the intent of this policy to prevent any employee of the City
from accepting other employment or following any pursuit which does not interfere with the full
and faithful discharge of such duties to the City. An employee is prohibited from performing an
act, other than in one's capacity as a City employee, which may later be subject, directly or
indirectly, to control, inspection, review or audit by such employee or by the City department in
which the employee is employed, unless specifically approved by the City Manager. An employee
26
is prohibited from transacting business with the City or any of its agencies in the course of his/her
secondary employment or business. Outside employment shall not be an acceptable reason for
not responding in a timely manner in case of emergency or when the employee is on call.
An employee is prohibited from engaging in any employment activity, or enterprise which involves
the use of the City's time, facilities, equipment, supplies, prestige, information, badge, or uniform,
except as otherwise approved by the City Manager.
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• Attachment 0: Procurement Policy
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7.2 PURCHASING REQUIREMENTS
PURPOSE
Clarifies City policy regarding purchases.
SCOPE
All employees purchasing goods or services on behalf of the City of Englewood are required to
adhere to the City's Purchasing Policies and Procedures. The Englewood Environmental
Foundation and the Englewood/Mclellan Reservoir Foundation should also follow these policies
so the public and vendors are confident the Foundations purchasing is fair and open to all qualified
vendors.
POLICY
Policy and Procedures Intent
Because the procurement of goods and services may be subject to intense internal and external
scrutiny it is vital that all City employees making purchases on behalf of the City understand the
following policies and procedures.
The intent of the Purchasing Policy and Procedures is to provide guidance on and standardize all
purchasing and procurement activities. Each employee is responsible for ensuring City funds are
used in a manner which assures the public that the funds they provide are used in an efficient
and effective manner that furthers the public good. The City Manager has the authority to
prescribe rules, regulations, and policies necessary to control purchasing activities in accordance
with the Home Rule Charter and Englewood Municipal Code.
Overview of General Policies
The following are general policies and guidelines for all employees purchasing goods or
services on behalf of the City of Englewood. .
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All purchases are for the benefit of the City of Englewood; employees should not have
any personal or financial stake in the purchase of any goads or service.
All purchases require proper authorization .
All purchases must be accounted for in the proper fund, division, and general ledger
account.
All purchases must have required and sufficient documentation, including the payee,
what was purchased, the quantity. and the amount.
All purchases must be included in the current budget or have the City Manager's
approval to prepare a supplemental budget appropriation.
All purchases should be of the best economic and functional advantage to the City. All
purchases should be evaluated on price, quality, and functionality.
All purchases should be made competitively to ensure the best pricing .
Purchases should be made from local vendors whenever possible .
All individual purchases should be accounted for as a single transaction and not
artificially separated to avoid any requirements of this Policy.
All purchases made using funding from outside City sources, i.e., grants, open space,
etc. must comply with the City Purchasing Policies and Procedures.
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All purchases involving the use of federal, state or other intergovernmental funding must
comply with all applicable laws, regulations, statutes and/or agreements.
The City's budget for the purchase of any product or service shall not be disclosed to
any potential vendor to ensure the City receives the lowest bid possible.
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Conflicts of Interest
If a potential conflict of interest exists or is perceived to exist, the employee is required to notify
his/her supervisor in writing. The supervisor will forward the information to the Department
Director who will inform the City Manager.
Duties and Functions of the Finance and Administrative Services Department
The purchasing function (FAS Department) shall serve to:
• Ensure all purchases; contracts, etc. are made in conformance with the City Charter,
Code, and any other applicable state and federal laws and regulations.
Minimize or eliminate disruptions in operations resulting from the lack of material,
equipment, or supplies.
• Procure the highest quality goods and services at the lowest possible price in a timely
manner.
Avoid duplication, waste, and obsolescence with respect to the procurement of goods
and services.
Maintain good vendor relations.
• Maintain a "level playing field" so all vendors have a chance to provide goods and
services to the City.
• Maintain vendor confidentiality regarding suppliers' prices and technical information in
order to preserve good business relations, reputation and competitive pricing.
• Support local suppliers -Section 114 of the Charter requires local purchases of products
that are not subject to competitive bidding and are comparable to products offered by
outside sources.
• Manage the disposal of items no longer of use to the City.
Protect the City and its citizens from harm, loss, or damage related to purchasing
activities.
In order to implement the following Purchasing Policies and Procedures for the City, the duties
and functions of the Finance and Administrative Services Department (FAS) are as follows:
Provide fiscal control to ensure adequate funds are available for purchases .
Ensure proper purchasing procedures were followed in making purchases.
Pay vendors, maintain all purchasing and accounts payable records.
• Administer the Purchasing Card (P-Card) program .
Maintain encumbrance and expenditure records.
• Prescribe and maintain such forms as the FAS Department shall find reasonable and
necessary to implement and support the purchasing procedures contained within this
policy.
• Offer periodic purchasing training as needed for City employees.
Duties and Functions of City Departments
In order to implement the following Purchasing Policies and Procedures of the City, the duties
and functions of the departments procuring goods and/or services are as follows:
Ensure adequate funds are budgeted and available for purchases prior to committing to
any purchase.
• Ensure City policies and procedures are followed.
• Ensure all required approvals are obtained prior to purchase.
Verify all purchases are charged to the proper accounts.
• Anticipate and communicate plans with the Purchasing Department with regard to bid
contracts. The Purchasing Department may not be able to immediately accommodate
unscheduled bids.
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• Inspect all deliveries promptly to ensure that orders were properly filled and that
materials were received in good condition.
• Ensure all employees involved in the procurement process are familiar with the policies
and procedures.
• Reconcile purchasing card (P-Card) activity monthly.
• Maintain good relations with vendors.
Authorization Levels
In order to fully implement a City wide purchasing policy that will provide sufficient standardization
and accountability as well as ensure a sufficient degree of operational flexibility to the City's
various departments, the following levels of purchasing and authorization limits are established:
$0 • $4,999
Designated employees have the authority to make purchases for commodities and services of up
to $4,999 without quote or bids for items approved in the current year budget. No formal or
competitive bids or quotations are required and the purchase is at tlie Buyer's discretion.
$5,000 -$24,999 ($49,999 Enterprise Funds)
Purchases between $5,000 and $24,999 ($49,999 for Enterprise Funds) require two or more
written quotations from vendors unless justified in writing by requestor to purchase from a sole
source. Sole source purchases must justify reasonableness of price via published price list, etc.
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• $25,000 and over ($50,000 Enterprise Funds)
Purchase of supplies, materials and equipment exceeding $25,000 ($50,000 for Enterprise •
Funds) require formal sealed competitive bidding. Cooperative purchasing may be an option.
$10,000 and over
Purchase of supplies, materials, equipment and professional services contracts (except legal
services) over $10,000 require the City Manager's approval prior to committing to the purchase
(City Manager Policy).
Capital Expenditures are subject to all Purchasing Policies and Procedures.
Purchasing Policy 6
Required Procedures .
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Designated employees hiring anyone for Services exceeding $24,999 (General and
Enterprise Funds), will be required to execute the proper contract obtained from the
Purchasing Department with all required approvals prior to submitting the request for
purchase order or request for payment.
Designated employees hiring anyone for Professional Services exceeding $9,999
(General and Enterprise Funds), will be required to execute a Professional Services
Agreement obtained from the Purchasing Division with all required approvals prior to
submitting the request for purchase order or request for payment.
All legal services require the City Attorney's approval except for those initiated/incurred
by the Municipal Court (e.g. associate judges, court~appointed counsel, etc.).
All technology hardware and software must be approved by and purchased by the IT
Department.
The purchase of city vehicles must comply with APM 7 .3 .
The City Manager must approve all purchases exceeding $10,000. Exceptions include:
• Sand-gravel aggregate and asphalt materials used for street construction and
maintenance provided the purchases are based on a unit quantity basis.
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• Wastewater and Water Distribution chemical orders provided the purchases are
based on unit quantity basis.
• Sales Tax refunds, Water/Sewer refunds, Utility payments, Court refunds.
Items Requiring City Council Approval:
• Purchase of Real Estate in any amount by ordinance.
• All formal sealed bids must be awarded by City Council.
• All professional service contracts exceeding $24,999.
The City Manager or his/her designee has the authority to purchase commodities, supplies and
equipment under any general bid or purchase contract of the United States Government, State of
Colorado or other government jurisdiction at those prices, terms and conditions if the City
Manager deems the prices, terms and conditions to be the lowest and best bid.
The City Manager or his/her designee may purchase goods for resale by the City on the open
market or through negotiations without receiving sealed, competitive bids.
All purchases of commodities or services $5,000 and over must comply with the
Purchasing/Payables Checklist or Flowchart prior to submitting a purchasing request or an
accounts payable payment request. Missing or incomplete requests will be denied and returned
to the originating department.
Purchasing Cards (P-Cards)
A purchasing card (or P-Card) is a form of City payment that allows goods and services to be
procured without using traditional purchasing processes. Purchasing cards are a convenient
method of making routine, small purchases as well as larger purchases within the confines of the
Purchasing Card Policy.
P-Cards are issued to City employees who are expected to follow the City's policies and
procedures related to P-Card use, including reviewing and approving transactions according to a
set schedule (monthly). The City has implemented a variety of controls for each P-Card; for
example, single-purchase dollar limits, monthly limits, merchant category code (MCC) restrictions,
etc.
For more detailed information, please refer to the Purchasing Card (P-Card) Policy, APM 7 .1.
Petty Cash
Petty cash funds may be used to pay for small obligations, which do not exceed $25.00 (except
for bonds returned by the Municipal Court) and cannot be paid by a check, purchase order, or
purchasing card (P-Card).
• Petty cash is maintained by various City departments.
Petty cash shall be obtained through completion of a "Petty Cash Authorization" form.
Petty cash is not to be used for labor or service expenses: these expenses should be
paid by P-Card or check.
• Petty Cash may be replenished as needed .
Petty Cash may be audited from time-to-time.
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Requisition Requirements
A Requisition is the initial stage of requesting a purchase order or cash disbursement.
Requisitions are to be used when purchases cannot be made with a P-Card and for the purchase
of computers, software, peripherals and capital items.
No City employee shall commit the City to a vendor's terms and conditions until they have been
reviewed either by Purchasing or the City Attorney. AH Credit Applications are to be completed
and signed by Purchasing.
Purchase Order "PO" type requisitions should be used for the following examples:
• Any commodities, construction or services that require the bidding process
• In instances where a purchase order is required by the vendor
Cash Disbursement "CD" type requisitions should be used for the following examples:
• Small dollar transactions
• Training
• Professional services (see Professional Services on Page 13)
• Technical services
• Refunds
• Any purchase that does not require a purchase order
• Non P-Card purchases
Cash Disbursement "Open":
• A list of CD Opens is provided by the Accounting Division every year based on prior year
purchases.
• Requisitions are not required for purchases using CD Opens.
• Invoices should be submitted to Accounts Payable with the PO number from CD Open
list.
• New CD Opens may be requested from Accounts Payable and are subject to all
Purchasing Policies and Procedures.
Purchase Orders
A Purchase Order (PO) is a document issued by the City to a vendor indicating the type, quantity,
and agreed price for products or services the vendor will provide to the City. A PO controls the
purchasing of products and services from external suppliers. Sending a purchase order to a
vendor constitutes a legal offer to buy products or services. Acceptance of a purchase order by
the vendor usually forms a contract between the City and the seller, so no contract exists until the
purchase order is accepted by a vendor.
Purchase Order requirements:
• The requesting department shall be responsible for obtaining prices, designating vendors,
and preparing Purchase Order Requests in advance of the required date.
• AU Purchase Order Requests must have proper approval to be converted to a Purchase
Order prior to placing orders with vendors.
Sole Source Purchases
A Sole Source Purchase eliminates the competition for bids and is often subjected to intense
scrutiny by the public and suppliers of goods and services. Sole Source Purchases should be
made only when a vendor has a product or service that is unique (i.e . its' product specification or
service are such that no other vendor can provide a comparable service or product that would
offer the same result or reasonably meet City requirements). Generally, the product or services
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is unique, specialized, or proprietary. Sole Source Purchases should be rare as most goods and
services can be procured from a variety of vendors. Competition between vendors ensures the
City is receiving the best price and quality. Departments are responsible for ensuring the validity
of sole source purchases and providing adequate documentation for all sole source purchases .
Competitive Bidding Requirements
Bidding procedures are used to provide vendors the opportunity to bid, to elicit greater vendor
response, and to promote competitive pricing and innovation from vendors for the purchase of
items of significant monetary value.
Purchases of supplies, materials, services, construction or equipment (excluding professional
services) $25,000 or more ($50,000 or more for Enterprise Funds) require a Sealed Competitive
Bid administered through the City's bidding process.
Budgeted supplies, equipment or materials in excess of the dollar bid limit indicates only that the
department has planned for the purchase, it does not exempt the purchase from competitive bid
if it would otherwise require one. Council approval of the Budget does not override the
requirements of these policies.
Nothing herein shall be construed to prohibit the Purchasing division from calling for sealed
competitive bidding for any purchase of supplies, materials and equipment in any case where it
is determined it is advisable to do so. The City may utilize cooperative purchasing whenever
possible through the State bid list as well as other organizations e.g., MAPO, WSCA, U.S.
Communities, etc.
Developing Specifications
The requesting Department is most knowledgeable regarding the form and function of their
projects and is responsible for the development of specifications. Specifications should be
developed with attention to the following guidelines:
Specifications should be concise, free of ambiguities, and provide a sound basis for
competitive bidding.
• Specifications should only require features or quality levels necessary for the function or
operation.
• Performance specifications are preferable to promote innovation and cost reduction.
More than one acceptable brand name should be considered when preparing
specifications.
• The use of a particular brand's specification is discouraged; however, when such a use
is justified, the bid documents must bear a statement to the effect that specifications a re
not intended to be restrictive and any equivalent meeting or exceeding specifications will
be acceptable as determined by the City.
• Suppliers should not be used to prepare specifications.
If changes to specification are necessary after the bids have been published and advertised, such
changes will be accomplished using an addendum. Any such addendum will be sent to all bidders.
All bids requiring the performance of services by a vendor shall be reviewed to determine if a bid
bond, performance bond, payment bond, Worker's Compensation insurance, General Liability
insurance, and Auto Liability insurance are required .
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Project Coordination
The Department Director, in which the project is budgeted, or his/her designee, shall serve as the
City Project Manager for the project. The responsibilities of the City Project Manager are as
follows:
• Review all plans, specifications, bid documents, and contracts prior to distribution to
ensure adequacy and conformance to City standards.
• Ensure that all bid documents, contracts, general conditions, special conditions and
bond forms are reviewed by the Purchasing Division, other than standard forms, prior to
distribution.
Recommend and coordinate issuance of the "Notice to Proceed."
• Act as the City liaison with consultants, engineers, architects, and other professionals
responsible for contract administration , including general contractors.
• Review all periodic payment requests and coordinate processing of such requests.
• Review and recommend action on any contract change orders.
• Inform the City Manager of the contract progress and any problem areas .
Coordinate financial status of contract with the FAS Director.
Initiate the release of retainage, performance bond, and appropriate advertising.
Retainage
Retainage is a portion of the contract price that is deliberately withheld from payment until the
work is complete or substantially complete to assure the contractor or subcontractor(s) will satisfy
its' obligations and complete the construction project. The City of Englewood holds five (5) percent
of the contract amount in retainage. State Statutes dictate the amount of retainage the City of
•
Englewood can require so it is important to stay current on any changes introduced or enacted .,
by the state legislature.
Bid Documentation Requirements
All bid documents become public information upon completion of the bid opening . Bid documents
are filed and retained in the Purchasing Division and contain the following information, as
applicable to the specific project:
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Instructions to bidders
Where the bidder can obtain bid
documents
Any costs of bid documents
Bid submittal deadline
Date, time, and location of bid
openings
Any bond and/or insurance
requirement
Any special requirements
Form of contract to be signed
General conditions
• Minimum specifications
• A statement that the City reserves
the right to reject any and all bids,
and accept the bid deemed to be the
lowest cost from the most reliable
and responsible bidder
Bid proposal form
• Delivery date or completion date
• Period of bid validity
• Scope of work and/or project
description
• Addendums
All bids requiring labor to be performed at a City owned site shall require, as applicable:
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Performance Bond (above $50,000
both General and Enterprise Funds)
Payment Bonds (above $50,000
both General and Enterprise Funds)
Certificates of Liability
All Risk Property Insurance
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Workers' Compensation and
Employers Liability Insurance
Excess Liability
Cyber Liability
Errors and Omissions Insurance
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All bids requiring the contractor to provide a Certificate of Liability (COL) will name the City as an
additional insured. The COL must detail the Department, work to be performed and a description
of the property and/or activity/operation that it covers and the expected contract completion date.
The COL amounts for the following insurance coverages are:
General Liability: Automobiles:
• $1,000,000 each occurrence • $1,000,000 combined single limit
• $2,000,000 general aggregate
All required bonds and insurance shall be in the amount mandated by Colorado State Statutes.
Bid Evaluation
In addition to the bid amount, additional factors need to be considered as an integral part of the
bid evaluation process, including, but not limited to:
• The bidder's ability, capacity and skill to perform within the specified time limits.
• The bidder's experience, reputation, efficiency, judgment and integrity.
• The quality, availability and adaptability of the supplies or materials bid.
• The bidder's past performance.
• Sufficiency of bidder's financial resources to fulfill the contract.
• The bidder's ability to provide future maintenance and/or service.
• Other applicable factors as the City determines necessary or appropriate (such as
compatibility with existing equipment or hardware) .
If a bid other than the low bid is recommended, the requesting Department must demonstrate
how that bid serves the best interests of the City and obtain City Council approval.
Change Orders
A Change Order is required when an amendment (due to unforeseen circumstances) to an
existing contract is necessary. A well thought out contract should eliminate the need for most
change orders. Multiple change orders or a change order at the onset of a project may indicate a
contractor did not submit a legitimate initial bid or the project specifications were inadequate. If a
contractor submits a change order at the onset of a project, the Project Manager should review
the change order to determine if the change order is due to unforeseen circumstances, if not, the
change order should be denied. All change orders need to be on a Change Order Form (provided
by the Purchasing Division) with a clear and detailed reason for the change order. The project
manager is responsible for the initial approval of all changes orders. If a change order is
necessary, the following guidelines are used for approval of the change order:
• Change order requests of $4,999.99 or under (but not more than 10% of the original
contract amount) shall be in writing and approved by the Project Manager and
Department Director.
• Change order requests of $5,000 or more (or more than 10% of the original contract
amount) shall be in writing and approved by the Project Manager, Department Director,
and City Manager.
• A completed Change Order Request Form and documentation from the vendor must
accompany every change order.
• A requisition must be created for all change orders.
Professional Services
Agreements for the procurement of professional services, including architectural, engineering,
legal, consulting services or other services that require the services of a professional, shall be
negotiated based on demonstrated competency and qualification to the type of service required
102
by the City at fair and reasonable fees. The City's budget for the service shall not be disclosed to
any professional service provider to ensure the City receives the lowest cost possible. Justification
shall be provided on the Purchase Request as to the selection of the firm for professional services.
The authority and limits for procurement of professional services shall be as follows:
• A standard City "Professional Services Contract" must be completed for all professional
services exceeding $10,000 prior to starting work.
• Up to $9,999.99 approved by Department Director.
• Over $10,000 but under $25,000 approved by the Department Director, reviewed by the
City Attorney and then approved by the City Manager.
Over $25,000 approved by the Department Director, revi ewed by the City Attorney, and
then approved by the City Manager and City Council.
All purchases of professional services must comply with the Professional Services Checklist
or Flowchart prior to submitting a purchasing request or an accounts payable payment request.
Missing or incomplete requests will be denied and returned to the originating department.
Property Sales (Disposal of City Property)
Section 117 of the City Charter dictates the sale and disposal of items no longer of use or value:
"The purchasing officer shall determine the value of surplus items no longer of use to the City.
Articles without value may be disposed of in a manner most advantageous to the City. Items of
value shall be advertised for sale in a manner deemed most effective and efficient to the City; if
no bids are received for the advertised articles, the purchasing officer shall dispose of the articles
in a manner most advantageous to the City." City employees are not permitted to purchase or bid
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on City property, but City employees may bid on City property that is auctioned or sold by a third •
party on behalf of the City.
Section XVII -Penalty for Failure to Comply
Any employee of the City who willfully violates the provisions of this policy shall be subject to
disciplinary actions up to and including dismissal or discharge, as well as civil and/or criminal
action.
Emergency Purchases
City Charter allows that "In cases of emergency affecting the public property, health, peace or
safety, City Council may waive all provisions for competitive bidding and direct the purchasing
division to purchase necessary supplies in the open market at not more than commercial prices.
Lack of planning or non-compliance with the City's purchasing policies is not a valid reason for an
emergency purchase.
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• Attachment P: References
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CDBG Funding References
1. State of Colorado, Division of Housing Alison O'Kelly , NSP Asset
Manager 1313 Sherman Street, Rm 518
Denver, CO 80203
2. Colorado Housing & Finance Authority Brian Miller, Asset Manager
1981 Blake Street
Denver, Colorado 80202-1272
3. Vectra Bank
Andrea Tucker, Branch Manager
2000 South Colorado Boulevard #2-900
Denver, CO 80222
4. US Bank
Doug van der Zwaag, Vice President of Business Banking
8401 East Belleview Avenue
Denver, CO 80237
Planning & Zoning
303-762-2342
Building
303-762-2356
Economic Development
303-762-2599
1000 Englewood Parkway • Englewood, Colorado 80110 • www.englewoodgov.org
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• Attachment Q: Application Form/ Intake Form for Client Services
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(Date)
(Homeowner)
RE: Englewood Energy Efficiency Grant
Dear (Homeowner):
The intent of the grant is to improve energy and water efficiency of homes. The maximum grant is
$8,000 and requires a 20% homeowner match. If you do not have the 20% match , we can discuss other
options.
Please contact me at (303) 762-2347 to schedule an interview in my office at the Englewood Civic
Center, 1000 Englewood Parkway, located in the Community Development Department on the 3rd floor to
the left of the elevator. If I do not hear from you within that time, I will assume you are no longer
interested in the project and will move to the next person on the waiting list
When you come in for your interview, please bring with you all of the following items that apply to your
situation:
1. Completed grant application.
2. Income verification for all household members over 18 (i.e. two current wage stubs, 2016 or 2017
completed 1040 Income Tax forms (including all Schedules), award letters from Social Security, VA,
Worker's Compensation, SSI, OAP, etc.)
3. All current statements (showing account numbers) for checking, savings, IRA and/or certificates of
deposit; verification of the value of stocks and/or bonds; cash value for any whole life insurance policies,
etc.
4. Signed Affidavit of your residency status, which is enclosed .
5. Deed of Trust, Warranty Deed, Quit Claim Deed showing current ownership.
6. Current homeowners insurance policy showing coverages.
7. Current property tax statement from Arapahoe County
8 . Divorce papers verifying the amount of child support or alimony being received (if applicable)
Please call me if you have any questions about the interview or the application form .
Sincerely,
Nancy Fenton
Energy Efficiency Grant Coordinator
Planning & Zoning
303-762-2342
Building
303-762-2356
Economic Development
303-762-2599
1000 Englewood Parkway • Englewood, Colorado 80110 • www.englewoodgov.org
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• CITY OF ENGLEWOOD
Englewood Energy Efficiency Grant
1000 Englewood Parkway
Englewood, CO 80110-2373 303.762.2347
Englewood
COLORADO
GRANT APPLICATION
INTERVIEW DATE:
PLEASE PRINT OR TYPE
APPLICANT
Name: _________________ _
Present Address: No ofYears
Street: _________________ _
City/State/ZIP ______________ _
Former Address:
~I.reel: _________________ _
City/State/ZIP _____________ _
Years at Former Address__ [ ) Own I I Rent
Name and Address of Current Employer:
Position/Title: _______________ _
Years on the fob: __
Social Security
I I Self Employed
Number: ______________ _
Home Phone: _________________ _
Work Phone· _________________ _
Date of
Birth .. · _________________ _
Marital Status ( ) Married [ J Separated
( ) Unmarried (indude Single, Divorced or Widowed)
GRANT AMOUNT:
CO-APPLICANT
Name:. _________________ _
Present Address No.of Years _
Street. _________________ _
City/State/ZIP ______________ _
Former Address:
Street-----~--------------
City/StatelZIP _______________ _
Years at Former Address___ I ] Own I I Rent
Name and Address of Current Employer:
Position/Titre. _______________ _
Years on the Job· __ _ I I Self Employed
Social Security
Number: ______________ _
Home Phone:. _________________ _
Work Phone: _________________ _
Date or Birth.: ________________ _
Marital Status I J Married [ ] Separated
( J Unmarried (inelude Single, Divorced or Widowed)
Information for Government Monitoring Purposes
The following information is requested by the Federal Government for certain types of loans related to a dwelling, In
order to monitor the lender's compliance with equal eredit opportunity and fair hous ng laws You are not required to
furnish this information. but are encouraged to do so. The raw provides that a lender may neither discriminate on the
basis of this information, nor on whether you choose to furnish It. However, If you choose not to furnish It, under Federal
regulations this lender is required to note race, ethnicity and sex on the basis of visual observation or surname . If you d o
not wish to furnish the above information, please check the box be~w.
Applic:.al\t. ( l I do not wish to furnish this information
Race:
[ ) American Indian or
Alaskan Native
[ ) Native Hawa1an or
other Pacific Islander
I ] Black/African American
I ] Caucasian
( I Asian
I I American Indian or
Alaskan Native AND
Caucasian
[ J Asian AND Caucasian
[ J Blaek/Afrlcan American
AND Caucasian
I I American Indian or
Alaskan Native AND
Black/African Ameriean
I ] Other (specify)
Ethnicity: ( J Hispanic
I I Non-
Hispanic
Sex: I I Male I I Female
Ct>Applic:ant. [ J I do not wish to furnish this Information
Race:
I J American Indian or
Alaskan Native
I ) Native Hawaiian or
other Pacific Islander
[ ) B'ack/African American
[ J Caucas.~an
[ )Asian
I ) American lnd·an or
Alaskan Native ANO
Caucasian
I I Asian AND Caucasian
I ] Black/African American
AND Caucasian
[ ) American Indian or
Alaskan Native AND
Black/African American
I I Other (specify)
Ethnicity: [ J Hispanic
I I Non-
Hispanic
Sex: I I Male I I Female
GROSS MONTHLY INCOME CALCULATOR:
Include the following sources o f income when listing "Total Household Income" below:
Ba se Empl. Income _________________ _
Overti me. ____________________ _
Bo nuses ____________________ _
Di vide nds/Interest, _________________ _
NetRenlal Income. _________________ _
Social Sec urity/SS I _________________ _
Veterans Bene fits. _________________ _
RetiremenVPension _________________ _
TANF/OAP __________________ _
.. Other _____________________ _
TOTAL GROSS MONTHLY HOUSEHOLD INCOME $. _____ _
List all persons living in lhe Applicant's household (lisl additional members on a separate sheet),
Name Relationship to Applicant Ag e SS# Gross Income
1 .. ________________________________________ _
2------------------------------------------
3. ________________________________________ _
4 .. ________________________________________ _
fi ____________________ ~---------------------
6 . ________________________________________ _
7 . ________________________________________ _
8 .. ________________________________________ _
TOTAL ANNUAL GROSS HOUSEHOLD INCOME. ________ _
Include all household members' Incomes who are 18 and over, regardless if they contribute lo the household.
NOTE: Total annual household income includes gross salary/wages (before deductions) of all household members, all
commlssions , lips, bonuses, net profit from business. Interest from savings and other Investments, social security, pensions,
VA benefits , unemployment, disabl ~ty. alimony, child support. life insurance Income, royalties/residuals. etc.
BANKING INFORMATION
Show names of Institutions for all a"ounts
1 Account Name _________ _ 2 Account Name _________ _
II Checking II SaoirlJ s 11 Oth!r 11 Checking 11 Savings ( (Other
Add ress. ___________ _ Address ___________ _
Cit y ____________ _ City ____________ _
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PROPERTY INFORMATION
Property Address· ____________________ No. of Units Year Built ____ _
Homeowner's Insurance Carrier: _________________ _ Agent ________ _
Mailing Address ___________________________________ _
Polley Number _________________ _ Phone ______________ _
Amount of Coverage on Dwelling s _______ _
Person(s) listed on the property's Deed of Trust
Do you own any other property?
Do you file Income taxes?
LEAD-BASED PAINT
YES ___ _
YES ___ _
NO ___ _
NO ___ _
If your household has a permanent resident under seven (7) years of age, does he/she have an Identified elevated blood lead
(EBL) level?
YES_ NO_ DON'T KNOW
PROJECT INFORMATION
List Energy Repairs or Replacements Desired
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AGREEMENT
The undersigned applies ror the grant Indicated pursuant to lhe City of Englewood's Energy Efficiency Project described herein,
and represents that the property will not be used for any Ill egal or restricted purposes .
The undersigned understands that this application will cause a physical inspection or the property. The inspection is intended lo
reveal conditions that might be considered Imminent hazards and those hazards might disqualify the property from this Project.
The undersigned certifies that all statements made In this application, and all information furnished In support or this application,
are true and complete and are made for the purpose or obtaining a grant from this Project. Verification may be obtained from any
source named in this application. The City of Englewood will retain the original of this application. even If the grant Is not made.
The undersigned understand that the Program may collect nonpubUc personal information rrom the fol!owing sources: 1)
Information received from your applications or other forms (e.g . name, address , social security number, income, assets and
llabililles): 2) information about your transactions with us or olhers (e.g. account balances, payment hJstory, credit history, parties
to a transaction and transaction-frequency) ; and 3) lnrormation from a consumer reporting agency (also known as a credit
history).
This Information and any other nonpubl.c personal lnrormation wiU be kepi in complete confidentiality within the Program and will
not be disclosed to third pa~es not arrmated wilh tl'le Program except to government entities or other parties when requ·red by
law or the loan process. We will NOT sell or provfde our client lists to telemarketing or independent direct mail companies.
The undersigned [ ) Intends or ( ] does not Intend to occupy the property as their primary residence.
The undersigned understands that their names. address, phone numbers and contractor selected may be given to future grant
applicants as references on that contra ctor. The undersigned is under no obligation lo furnish any informat1on to any lnqu·ries,
The undersigned understands It is their responsibility to check contractor references . Past participation by a contractor in a City
program Is NOT an endorsement of a contractor by the Project or the City of Englewood.
The underslgned agrees to allow photographs or the exterior of their home before, during and after rehabilitation , No name,
address or confidential Information will be used wilh the photographs without the undersigned's consent.
The undersigned understands that it is a federal crime punishable by a fine or Imprisonment, or both, to knowingly make any
false statements concemlng any or the above facts as applicable under the provisions or TiUe 18, United Stales Code, Section
1014.
The underslgned acknowledges receipt of the EPA "Renovale Right" booklet and acknowledge having been lnstructed to read
both before any construction begins.
The undersigned acknowledges that only lead-free paint will be used. If it is determined that lead-base paint exists in a
hazardous fonn or location, Contractor/Owner must cover all areas Involved with a lead-free paint.
LEAD SAFE WORK PRACTICES
On all work items flagged as "Interim Controls" or as requiring "lead safe work practices", workers must use lead sare work
practices per 24CFR 35.1350. These practices are represented In the "Lead Safety Field Gulde" (Lead Paint Safety: A Field
Guide for Painting, Home Maintenance, and Renovation Work) published by HUD-1779-LHC, March 2001 or any HUD-approved
Lead Safe Work Practices class. Work disturbing lead-based paint Is not considered complete until clearance, Ir required, Is
achieved.
INTERIM CONTROLS
All persons carrying out activities flagged as "interim Controls" or as required "lead safe work practices" must either be
supervised by an EPA abatement supervisor or provide proof of complelion of HUD-approved worker training course In lead safe
work practices prior lo start of work.
Applicant's Signature Co-Applicant's Signature
Date Date
Official Use Only
Income Ellglble:
Energy Audit Received:
Contractor(s) Cleared:
Comments:
Rev3/2011
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AFFIDAVIT FOR LAWFUL PRESENCE VERIFICATION
Because of Colorado House Bill 06S-1023 (C.R.S. 24-76.5-103), this affidavit is MANDATORY and must be submitted along
with a copy of one of the accepted forms of identification to prove lawful presence in the United States. Colorado law now
requires that the City of Englewood verify all natural persons 18 years or older or sole proprietors who are applying for a
public benefit are lawfully present in the United States prior to receiving the public benefit. A public benefit includes the
application or a renewal of a grant, loan, contract, and professional or commercial licenses provided by an agency of the
state or local government. This is ONLY for "natural persons."
FOR "NATURAL PERSONS" ONLY
I am a "natural person." NOT a corporation, partnership, company or other similar entity and MUST complete this
affidavit and submit it with the required documentation.
I. I, _________________________ swear or affirm.under penalty of perjury
under the laws of the State of Colorado that (check one):
D I am a United States citizen; or
D I am a Permanent Resident of the United States; or . D I am lawfully present in the United States pursuant to Federal law.
Q. I understand this sworn statement is required by law because I have applied for a "Public Benefit."
3. I understand state law requires me to provide proof that I am lawfully present in the United States prior to
receipt of this public benefit.
4. I acknowledge that making a false, fictitious, or fraudulent statement or representation in this sworn affidavit is
punishable under the laws of Colorado.
5. I have attached a copy of one of the acceptable documents provided by the state of Colorado and I presented it to
the agency as proof of identification that I am at least I 8 years of age and I am lawfully in the United States.
Applicant's Printed Name Applicant's Signature
ACCEPTED FORMS OF IDENTIFICATIO~ TO
PRO\'E LAWFUL PRESENCE IN TIIE UNITED STATES:
Date
(I) Valid Colorado Driver's License or Hllid Colorado Identification card; or (2) United States Military card or n Military Dependent's
Identification card; or (3) United Stales Coast Guard Merchant Mariner Card; or (4) Nati\'e American Tribal Card; or (5) In the case of a
resident of another stale, the driver's license or II state-issued identification card from the state of Alabama, Arizona, Arkansas, California,
Connecticut, Delaware, District of Columbia. Florida, Georgia, Idaho, Indiana, Iowa, Kansas, Kentuclq , Louisiana, Maine, Minnesota,
l\liss issippi, Missouri, Montana, Ne\·ada, Ne\\ Hampshire, New Jersey, Ne\\ York, N o rth Dakota, Ohio, Oklahoma, Pennsyhania, Rhode
Island, South Carolina. South Dakota , Virg ini a. West Virginfo. or Wyoming . ; or
Alternatin Identification
lf)OU cannot produce one of the abo,·e fonns of ID, but can prove lhat)OU arc lawfully present in the United States, please request a copy of
the City of Englewood's Pamphlet outlining the Colorado Department of Revenue's ncccplnble forms of idcntilicalion to pro,·e lawful presence.
\Y11h·er Process
If )OU cannot produce any documentation ncccssal)' to prove lawful presence, }OU may request n waiver. (fom1 DR 4678). The \\aiver is
available for indh·iduals who: (n) Due to chronic health or medical condition, lack sufficient mobility to appear in person to apply for a
Colorado drh·er's license or Colorado identilicntion card; or (b) Due to lack of n pennancnt physical address in Colorado, do nol qualify for
a Colorado driver's license or Colorado identification card; or (c) May lack sufficient documentation to receive a Colorado drh·er's license
or Colorado identification card. Any wnh·er ond nil supporting documentation must be presented by you or n representative at a participating
Colorado driver's license office, not nt the City Department where you are requesting the benefit. Englewood cnnnot approve the benefit
until the waiver process has been completed .
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• Attachment R: Project Service Area Map
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Attachment S: Project Drawings and Specifications,(Public Facility
and Infrastructure)
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• AttachmentT: Capital Needs Assessment
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• Attachment U: Lease Agreement (If Applicable)
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• Attachment V: Letter(s) of Support
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• Attachment W: Agency Brochures and Marketing Materials
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• Attachment X: Project Photographs
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• Attachn1cnt Y: Other Relevant Documents
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• ____________ _::C:.:IT..:..:.\'....::O:..:Fc...'E="N:.;,G;:::•.::L :::E .:,;\V=OOl)~,c ... o ___ L _O _IL_\_l>_O ___ ,--__ _
' 2015 2016 2017
Fcd~rnfGn,nt~ --_-:_-:_ ____ _
Justice Dept-Equitable Sharing rrogram
Traffic cnr~~m~~~n ;;;;jii grants c~ --. ---
·r Revenue
1
~cv~ Revenue Total
I ..... _ 5 ,oo l. ,.m.04 I "'·"'", 12,,..., .. ,
,506 23 . 9,303 34 11,22 R 20 34,037.77
,50000 127,364 .99 j, 114,7SO·oo:~.6149911
L<;T A Ca~rOnline I-IS Grant
Orcration Flymg I hgh -Trcnsury ~EqWlll.~bl~c~S~h-an_n_g~P~ro-g_ra_m __________________ t-
~ O.Oll O 00
1
__ 1_0.~50 oo 10,950.00
_ o.oo f __ o_.l!Q_ ___ 4~s .6o I 498.60
I o.oo 11.19 o .oo 11.19 1
Bullet PmofVcst l'artnershir Program I .. ,u,v.vu I
1
_ Hl<lO 1111 I ., soo 7R I O 00 I 6 S9078°
E-Cit_nlion_ grant ----0.00 I 7S,R45 ,00 0 .00 75,R45,00
Summer Fnod ProJl.ram
Justice Assistance Gram
2 t .R9R 00 11 .597.56 0 .00 I 33,495.56
Movi,:ig _a_head ~sinthe21 Century I
Urbanized Arca fonnula fund Program (5307)/Englewood Light rail Cnmdor Next
5,590.16 I 0,00 o.oo I 5,590.16 1
114,970.00 I 0.00 o.oo I 124,970.00
l91.0'l6.7)1 o.oo I
Tolal Fedc.ra!_grnn1s ---------I llfnn.u.11., .. I -~·,,n ,, 7U . • ~·
0.00 191 ,096.73
I .JRJI li4;:I 1-, I .,,11 R71 •m I 259,228.22 I '177,75 1.24
I t I I
lsinkiJ !n'n (G rnnl~ L_ -----1 . -
Library
Radio console rcplacemen.:..t _____ _ EZgrant
VALE
.. •>Woo _ . 9,74000r 9,67300 I 28,97300_
0 00 163,487 60 0 00 16),487.60
---·~--16-,7-:?.c.Rc....6_1+ 16,80000 --1-6,'lSOOO-~ • .rnTi
ISCFD
DUI -e-nfi~o_rc_c_m_cn-,
~-----' -17.~R_OO ~ 19,716.50 --').6R4_2 8 ____:!2.Q_~R.7R
_________ ' 15,000 00 ~~-18,547.00 __ I_R.211 00 __ 5_1,758 00
------~ ~~------,....--.:.:.19,094.79 23,48947 39,77040 82,)54.66
!Summer Meals 18,402.44 t ----0:00-:--· · ·o.oo --1-8,40244
!otal S1a1e/local grants 96,453.84 I :?51.780.57 I 94,288 .68 I 442 ,523 09
I L 1 f Total grants 585,104.96 I 481_,_652.47 I 353,516 .90 I t,420,274 33
0 A,
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