HomeMy WebLinkAbout2018 Resolution No. 030RESOLUTION NO. 30
SERIES OF 2018
A RESOLUTION A WARDING A CONTRACT FOR THE
INSTALLATION OF A VIDEO MANAGEMENT SYSTEM FOR
SURVEILLANCE AT THE NEW ENGLEWOOD POLICE
DEPARTMENT HEADQUARTERS, UNDER THE TERMS OF A
COOPERATIVE PURCHASING AGREEMENT BY AND BETWEEN
THE INTERLOCAL PURCHASING SYSTEM (TIPS) (REGION 8) AND
PRESIDIO NETWORKED SOLUTIONS, LLC.
WHEREAS, Section l 16(b) of the Englewood Home Rule Charter allow contracts for public
works or improvements associated with capital improvements to be negotiated, provided that
contracts for which no competitive bids have been requested are approved and accepted by
Resolution declaring the reason setting forth the exception to the competitive bidding
requirement;
WHEREAS, Section 4-1-3-1 of the Englewood Municipal Code 2000 allows for the purchase
of materials, equipment, machinery or devices without competitive bids where the standardization
of such materials and equipment is necessary to ensure the proper function ing of existing
equipment, machinery or devices and/or to prevent the duplication of existing equipment;
WHEREAS, the City as a municipality, has the opportunity to take advantage of the pricing
offered through the TIPS Cooperative Purchasing Agreement which has been utilized by the State
of Colorado and is available for local jurisdictions to take advantage of the pricing structure
negotiated by another entity through the competitive bidding process;
WHEREAS, the video management system provided by Presidio pursuant to its cooperative
pricing agreement uses Avigilon camera systems, which is currently in use in other areas of the
City;
WHEREAS, Presidio is a Avigilon camera dealer, which signifies that it is experienced in the
design, installation and operation the Avigilon monitoring system;
WHEREAS, the funds for the purchase would come from the Police Headquarters bond
premium which is being used to construct the headquarters building; and
WHEREAS, the cost for the installation of the video management system offered by Presidio
Networked Solutions, LLC, is $87,719.88.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section I. The Englewood City Council hereby authorizes the purchase and installation of a
video management system for surveillance at the Englewood Police Department's new
headquarters from Presidio Networked Solutions Group, LLC, pursuant to the terms of a
cooperative agreement obtained through a bidding process, in lieu of the City's internal bid
process, such contract to be in the amount of $87,719.88, all as set forth in the Contract for
Services, attached hereto and incorporated herein.
ADOPTED AND APPROVED this 17111 day of December, 2018.
ATTEST:
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above
is a true copy of Resolution No. 30, Series of 2018.
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CONTRACT FOR SERVICES
AGREEMENT NUMBER CFSf18-36
Surveillance System $87,719.88
THIS CONTRACT made and entered into on __________ , 20 by and
between Presidio Networked Solutions Group. LLC, 1400 16th Street, Suite 400, Denver, CO
80202
Name Address City St Zip
hereinafter called the CONTRACTOR and the CITY OF ENGLEWOOD, hereinafter called the
CITY.
WITNESSETH; The parties do hereby contract and agree as follows:
1. The CONTRACTOR shall furnish the CITY the following services:
Surveillance System at EPD HQ
At the location of: 3615 South Elati Street. Englewood, CO 80110 (if applicable)
for a total contract price of: Eighty Seven Thousand Seven Hundred Nineteen Dollars
and Eighty-Eight Cents
($87,719.88) Dollars
2. The initial term of this contract is for one year. The term of this contract shall begin upon
the date that both parties have signed the contract with the work to be completed upon
the date set forth in the Statement of Work attached hereto, but at no time shall the
contract be longer than a one year period.
In the event that the parties desire to extend the contract beyond the one year period,
written notice shall be given to the City no later than thirty (30) days prior to the end of the
contract by the Contractor. If the City agrees to the request for renewal, the parties shall
then enter into an amendment extending this Contract including an amended Statement
of Work, if necessary.
Any renewal of this contract is subject to approval by the Englewood City Council.
3. The Contractor shall not commence work under this Contract until the insurance required
under Paragraph 20 of the General Terms and Conditions has been acquired and
satisfactory proof of such insurance has been submitted to the City.
4 . The project or services being provided hereunder shall be supervised or inspected by the
Project Manager for the City, or his or her authorized designee.
5. Terms of Payment The City agrees to pay the Contractor for the performance of all
the work required under this contract, and the Contract or agrees to accept as the entire
and only compensation therefore. such sum or sums of money as may be proper in
accordance with the total estimated price or prices set forth i n the Contractor's proposal
attached hereto and made a part hereof. Payment shall be made in a lump sum upon
1000 Englewood Parkway, Englewood, Colorado 80110-2373
(303) 762-2300 www.englewoodgov.org
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final completion of the project unless other payment terms are agreed to by the parties
and set forth in the Statement of Work attached hereto.
6 . This Contract includes Attachment A -General Terms and Conditions as printed and set
forth in the following pages, and the Contractor, by executing this Contract, agrees to
comply with all such General Terms and Conditions. In addition, to the general terms
and conditions.any Exhibits provided by the Contractor, shall be incorporated and made
a part of this Contract. All additional documents shall be clearly marked and
delineated as an Exhibit.
CITY OF ENGLEWOOD
By: _______________ Date: ________ _
(Department Director)
By: _______________ Date: _______ _
(City Manager)
By: _______________ Date: _______ _
(Mayor)
ATTEST: __________ _
City Clerk
Presidio Networked solutions Group, LLC
Con~Jeul», company name)
By: ~ Date: _10_1_1s_1_2_01_s ___ _
Kim oukf~fllffll~-~i rector of Sal es operations
(Print name and TiUe)
NOTE: Federal Regulations (Code Sections 6041 and 6209) require non-corporate
recipients of $600.00 or more to furnish their taxpayer identification number to the payer.
The regulations also provide that a penalty may be imposed for failure to furnish the
taxpayer identification number. In order to comply with these regulations, the City
requires your federal tax identification number or Social Security Number, whichever is
applicable.
1000 Englewood Parkway, Englewood, Colorado 80110-2373
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ATTACHMENT A-GENERAL TERMS AND CONDITIONS
GENERAL TERMS AND CONDITIONS
1. PROPOSAL ACCEPTANCE. Proposals are subject
to acceptance by the signing of a contract and Issuance of an
appropriate purchase order at any lime within sixty (60) days
after the receipt of quotes unless otherwise stipulated. The City
reserves the right to accept or reject any and all quotes and
reserves the right to waive any infonnality ln any quote. All
contracts over $25,000 are subject to approval by City Council.
This contract and any attachments are not valid until such
approval has been obtained.
2. SITE EXAMINATION. Ir applicable, Contractor must
examine the site and certify all measurements, specifications
and conditions affecting the work to be perfonned at the site. By
submitting their quote, the Contractor warrants that he or she
(hereinafter he or his) made such site examination as they deem
necessary regarding the condition of the site; its accessibility for
materials, workmen and utilities and the Contractor's ability to
protect existing surface and subsurface improvements. No claim
for allowance of lime or money will be allowed as to such
matters or for any other undiscovered conditions on the site.
3. EQUIPMENT AND LABOR. The Contractor shall
fumish all tools, equipment. apparatus, facilities, transportation,
labor, and material necessary to furnish the services herein
described. The services shall be perfonned at such limes and
places as directed by the authorized City representative as
indicated in the work specifications or statement of work
attached hereto.
4. SUBCONTRACTORS. Contractor agrees to bind
every subcontractor to the tenns of this contract as far as such
terms are applicable to subcontractor's work. If Contractor shall
subcontract any part of this contract, Contractor shall be fully
responsible to the City for acts and omissions of his
subcontractor and or persons either directly or indirectly
employed by himself. Nothing contained in the contract
documents shall create any contractual relations between any
subcontractor and the City.
5. DEFAULT BY CONTRACTOR. When Contractor, or
any subcontractor, or vendor shall fail to deliver any article or
service or shall deliver any article or service which does not
conform to the work specifications or the Statement of Work, the
City may, upon five (5) business days' prior written notice
describing the default, at its option, annul and set aside the
contract entered into with said Contractor, subcontractor or
vendor either in whole or in part, and enter into a new contract in
such a manner which would be to the best advantage of the City.
The City reserves the right to cancel any articles or services
which the Contractor may be unable to fumish because of
economic conditions, governmental regulations or other similar
causes beyond the control of the Contractor provided
satisfactory proof is furnished to the City, if requested.
6. CONTRACT CHANGES. No changes or alterations
to this contract shall be made without specific prior written
approval by both parties.
7. WORKERS. Contractor shall at all times enforce strict
discipline and good order among his employees and shall not
employ on work any unfit person or anyone not skilled in work
assigned to him or her. Any person in the employ of the
Contractor who the City may deem incompetent or unlit shall be
dismissed from the job site and shall not again be employed at
lhe site without written consent from the City.
8. SUBSTITUTIONS. No substitutions of materials or
persons from those specified in the Statement of Work shall be
made without the prior written approval of the City.
9. CONTRACTOR SUPERVISION. Contractor shall
provide competent supervision of personnel employed on the job
site, use of equipment, and quality of workmanship.
10. CLEAN UP. Debris shall be removed from the
premises. The job site shall be kept in good order at all times
when work is not actually being performed and shall be
maintained in a safe and clean condition.
11. ACCESS TO WORK. City representatives shall al all
times have access lo work wherever it is in preparation or
progress. Contractor shall provide safe and proper facilities for
such access.
12. PROTECTION OF WORK AND PROPERTY. The
Contractor shall erect and properly maintain at all times, as
required by conditions and progress of work, all necessary
safeguards, signs, barriers, lights, and watchmen for protection
of workmen and Iha public, and shall post danger signs warning
against hazards created by such features in the course of the
construction.
13. OCCUPANCY. The City reserves the right to occupy
buildings at any time before formal contract completion and such
occupancy shall not constitute final acceptance or approval of
any part of the work covered by this contract, nor shall such
occupancy extend the date specified for substantial completion
of the work.
14. ASSIGNMENT OF CONTRACT AND PURCHASE
ORDER. The Contractor shall not assign or transfer by
operation of law or otherwise any or all of its rights, burdens,
duties, or obligations under this contract without the prior written
consent of the City.
15. FORCE MAJEURE CLAUSE. The parties to the
Contract shall be excused from performance hereunder during
the lime and to the extent that they are prevented from
obtaining, delivering, or perfonning by an act of God, fire, strike,
loss, shortage of transportation facilities, lock-out, or the
commandeering of materials, products, plants or facilities by the
government: when satisfactory evidence thereof is presented to
the other party(ies), provided that it is satisfactorily established
that the non-performance is not due to the fault or neglect of the
party not performing.
16. HOLD HARMLESS CONTRACT. The Contractor
shall save, defend, hold harmless and indemnify the City from
and against any and all losses, damages, liabilities, claims, and
costs of whatsoever kind and nature for injury to or death of any
person and for loss or damage lo any property occurring in
connection with or in any way incident to or arising out of the
occupancy, use, service, operations, or perfonnance of work on
property under the terms of this contract by any employee,
agent, or representative of Contractor and/or its subcontractors
unless such loss was a result of the negligent acts or omissions
of the City.
17. PAYMENT. Unless otherwise specified, the
Contractor shall render invoices for materials delivered or
services perfonned under the Contract or Purchase Order. The
City shall make payment for materials, supplies or other services
furnished under this Contract in lump sum on completion of the
work within thirty (30) days after delivery to and approval by the
1000 Englewood Parkway, Englewood, Colorado 80110-2373
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authorized City representative of all invoices and other
documentary evidence reasonably required by the City including
the satisfactory release of all liens or claims for liens by
subcontractors, laborers, and material suppliers for work or
materials provided under this Contract or Purchase Order (which
approval shall not be unreasonably withheld).
18. PERMITS AND LICENSES. The Contractor and all of
his employees, agents, and subcontractors shall secure and
maintain in force, al Contractor's sole cost and expense, such
licenses and permits as are required by law, including any
licenses or permits required by the City in connection with the
furnishing of materials, supplies, or services herein listed.
19. CONTRACTOR NOT AN OFFICER, EMPLOYEE. OR
AGENT OF THE CITY. While engaged in or carrying out other
terms and conditions of the Contract or Purchase Order, the
Contractor is an independent Contractor, and not an officer,
employee, agent, partner, or joint venture of the City.
20. CONTRACTOR'S AND SUBCONTRACTOR'S
INSURANCE. The Contractor shall not commence work under
this contract until he has obtained the insurance required under
this paragraph and satisfactory proof of such insurance has
been submitted to City. Except for worker's compensation
insurance, the policy shall not be amended or modified and the
coverage amounts shall not be reduced without the City's prior
written consent. The City shall be named as an additional
insured and be furnished thirty (30) days written notice prior to
cancellation. The Contractor shall not allow any subcontractor,
employee or agent to commence work on this contract or any
subcontract until this insurance has been obtained.
a) INSURANCE TYPES AND AMOUNTS. The City
requires the following minimum amounts of insurance coverage:
Commercial General Liability in the amount of $3,000,000 per
occurrence; Professional Liability Errors and Ommissions in the
amount of $1,000,000 per occurrence; and Employee
Dishonesty and Computer Fraud in the amount of $1,000,000
per occurrence. The above amounts may be amended upward
or downward depending on the overall cost of the services
provided, and only with the approval of the City.
b) WORKER'S COMPENSATION INSURANCE. The
Contractor shall procure and shall maintain during the life of this
contract, Worker's Compensation Insurance on all of his
employees to be engaged in work on the project under this
contract and in case of any such work subcontradld, the
Contractor shall require the subcontractor provide Worker's
Compensation Insurance for all of the subcontractors employees
lo be engaged in such work unless such employees are covered
by the Contractor's Worker's Compensation Insurance.
c) CONTRACTOR'S PUBLIC LIABILITY AND
PROPERTY DAMAGE INSURANCE. The Contractor 2&d any
subcontractor shall procure and shall maintain during the life of
this contract, Contractor's Public Liability Insurance in an amount
not less than $1 ,000,000 for injuries, including accidental death
to any one person, and subject to the same limit for each
person, in an amount not less than $1,000,000 on account of
one accident. and shall also maintain Contractor's Property
Damage Insurance in an amount not less than $1 ,000,000.
21. WARRANTY/QUALITY. Contractor shall furnish all
manufactures' and supplier' written guarantees and warranlees
covering materials and equipment furnished pursuant to this
Contract or Purchase Order. Contractor warrants that all
Servi ces will be provided in a professional and workmanlike
manner consistent with industry standards for thirty (30) days
from delivery. Except as expressly provided 1n this Agreement,
Contractor makes no warranlfes, express or impUed, and
specifically disclaims any warranty of merchantability, fitness for
a particular purpose, title, or noninfringement or any warranty
arising by usage of trade, course of dealing or course of
performance. Contractor does not warrant that the services will
be uninterrupted or error free. Equipment provided by
Contractor in conjunction with any service is provided on an •as-
is" basis. Contractor does not authorize anyone to make a
warranty on its behalf and City should not rely on anyone making
such statements. City agrees that any software products
provided to City under this agreement that are neither
manufactured nor designed by Contractor will carry the warranty
carred by the manufacturer, if any, and Contractor makes no
independent warranty with respect to such products.
22. ASSIGNMENT OF CLAIMS. In submitting a quote on
this project, the Contractor or any subcontractor agreeing to
supply goods, services, or materials, and entering into this
contract, the Contractor and/or subcontractor do offer and agree
to assign to the City all rights, title, and interest in and to all
causes of action it may have pursuant this contract or
subcontract. This assignment shall be made and become
effective at the time the City tenders final payment to the
Contractor without further acknowledgment by the parties.
23. COMPLIANCE WITH LAWS. Contractor shall give all
notices and comply with all laws, ordinances, rules and
regulations bearing on conduct or work as indicated or specified
i n the Statement of Work. If Contractor observes that any of the
work required by this contract is at variance with any such laws,
ordinances, rules or regulations, Contractor shall notify the City,
in writing, and, al the sole option of the City, any necessary
changes to the scope of work shall be made and this contract
shall be appropriately amended, in writing, or this contract shall
be terminated effective upon Contractor's receipt or a written
termination notice from the City. If Contractor performs any work
knowing it to be in violation of such laws, ordinances, rules or
regulations and without first notifying the City of such violation,
Contractor shall bear all costs arising therefrom.
24. TIME IS OF THE ESSENCE. Time is of the essence
in the performance of and compliance with each of the
provisions and conditions of this contract.
25. GOVERNING LAW. This contract shall be governed
by and construed in accordance with the laws of the Slate of
Colorado. Venue will be proper in Arapahoe County, CO.
26. NO ORAL MODIFICATION. Any waiver, amendment,
modification. consent or acquiescence with respect to this
contract or any provision of this contract or with respect to any
failure to perform in accordance therewith shall be set forth in
writing and duly executed by or on behalf of the party to be
bound thereby.
27. TABOR. The parties understand and acknowledge
that each party is subject to Article X, § 20 of the Colorado
Constitution ("TABOR"). Any provision of this contract or its
attachments which fmposes upon the City, directly or indirectly,
any financfal obligation whatsoever to be performed or which
may be performed in any fiscal year subsequent of the year of
execution of this contract is expressly made contingent upon and
subject to funds for such financial obligation being appropriated,
budgeted and otherwise made available.
28. PROVISIONS REQUIRED BY LAW DEEMED
INSERTED. Each and every provision of law and clause
required by law to be inserted in this contract shall be deemed to
be Inserted herein and this contract shall be read and enforced
as though it were included therein .
1000 Englewood Parkway, Englewood , Colorado 80110-2373
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29. DISCLOSURE OF CONFIDENTIAL INFORMATION.
The City as an ann of the state is govemed by the tenns or the
Colorado Open Records Act, C.R.S. 24-72-201 et. seq. In the
event a Disclosing Party receives an Open Records request, the
Disclosing Party shall notify the other party to this Contract of
such request.
30. ATTORNEY'S FEES. In the event that either party to
this Contract shall commence any action against the other party
arising out or or in connection with this Contract, or contesting
the validity of the Contract or any provisions of the Contract, the
prevailing party shall be entitled to recover from the other party
reasonable attorney's fees and related costs, and fees and
expenses incurred by the prevailing party in connection with
such action or proceeding.
31. VERIFICATION OF COMPLIANCE WITH C.R.S. 8°
17.5-101 ET.SEQ. REGARDING HIRING OF ILLEGAL
ALIENS
(a) Employees, Contractors and
Subcontractors: Contractor shall not knowingly employ or
contract with an Illegal alien to perfonn work under this contract.
Contractor shall not contract with a subcontractor that fails to
certify to the Contractor that the subcontractor will not knowingly
employ or contract with an illegal alien lo perfonn work under
this Contract. [CRS 8-17.5-102(2)(a)(I) & (II).]
(b) Verification: Contractor will participate in
either the E-Veriry program or the Department program, as
defined in C.R.S. 8-17.5-101 (3.3) and 8-17.5-101 (3.7)
respectively, in order to confinn the employment eligibility or all
employees who are newly hired for employment to perfonn work
under this public contract for services. Contractor is prohibited
from using the E-Verify program or the Department program
procedures to undertake pre-employment screening of job
applicants while this contract is being perfonned.
(c) Duty to Terminate a Subcontract: If
Contractor obtains actual knowledge that a subcontractor
perfonning work under this contract knowingly employs or
contracts with an illegal alien, the Contractor shall;
(1) notify the subcontractor and the City
within three days that the Contractor has actual
knowledge that the subcontractor is employing or
contracting with an illegal alien; and
(2) terminate the subconlract with lhe
subcontractor if, within three days of receiving notice
required pursuant to this paragraph the subcontractor
the contract with the subcontractor if during such three
days the subcontractor provides infonnation to
establish that the subcontractor had not knowingly
employed or contracted with the illegal alien.
d) Duty to Comply with State Investigation:
Contractor shall comply with any reasonable request of the
Colorado Department of Labor and Employment made in the
course or an investigation by that the Department Is undertaking
pursuant to C.R.S. 8-17.5-102 (5).
(e) Damages for Breach of Contract: The City may
terminate this contract for a breach of contract, in whole or in
part, due to Contractor's breach of any section of this paragraph
or provisions required pursuant to C.R.S. 8-17.5-102.
Contractor shall be liable for actual and consequential damages
to the City In addition to any other legal or equitable remedy lhe
City may be entilled lo for a breach of this Contract under this
Paragraph 29.
32. LIMITATION OF LIABILITY. TO THE EXTENT
ALLOWED BY LAW, IN NO EVENT SHALL EITHER PARTY BE
LIABLE FOR ANY INDIRECT, INCIDENTAL SPECIAL,
EXEMPLARY, PUNITIVE OR CONSEQUENTIAL DAMAGES,
OR DAMAGES FOR LOSS OF PROFITS, REVENUE, DATA,
OR USE, INCURRED BY EITHER PARTY OR ANY THIRD
PARTY, WHETHER IN AN ACTION IN CONTRACT, TORT,
STATUTORY OR OTHERWISE (ANY LEGAL THEORY), EVEN
IF THE OTHER PARTY OR ANY OTHER PERSON HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
TO THE EXTENT ALLOWED BY LAW, EACH
PARTY'S ENTIRE LIABILITY AND EXCLUSIVE REMEDY FOR
DAMAGES FROM ANY CAUSE WHATSOEVER, INCLUDING,
BUT NOT LIMITED TO, NONPERFORMANCE OR
MISREPRESENTATION, AND REGARDLESS OF THE FORM
OF ACTIONS, SHALL BE LIMITED TO THE AMOUNT WHICH
HAS ACTUALLY BEEN PAID TO PRESIDIO BY CLIENT FOR
SERVICES UNDER THE APPLICABLE PROPOSAL.
does not stop employing or contracting with the illegal (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK)
alien; except that the Contractor shall not terminate
1000 Englewood Parkway, Englewood, Colorado 80110-2373
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1. GENERAL
ATTACHMENT B
STATEMENT OF WORK
(Provide the requested information below)
Presidio Networked Solutions Group, LLC (EIN#76-0515249)
TIPS USA Contract #1071615
2. NAMES, PHONE NUMBERS AND EMAILS OF PROJECT COORDINATORS
Doug Fisichella -503.594.0377 -dfischella@presidio.com
Michael Beck-303-225-6581 -mbech@presidio.com
3. SUMMARY OF PURPOSE FOR STATEMENT OF WORK
Presidio is pleased to propose the following solution to The Englewood Police Department
("Client") for a new surveillance system at The Englewood Police Headquarters. This Proposal
summarizes the results of the Pre-Sales Envisioning and Proposal Phases and details the
services to be provided by Presidio. This document provides a roadmap for the proposed
solution and a foundation for the Systems Engineering, Planning, and Execution Phases.
The Englewood Police Department has engaged Presidio Networked Solutions Group, LLC, a
wholly owned subsidiary of Presidio Networked Solutions, LLC ("Presidio"), to provide
procurement, planning, design, configuration, and deployment of an Avigilon IP Video
Surveillance solution.
• Presidio will provide and configure a new Video Management System for the
surveillance of the Police Headquarters. Presidio will be responsible for the installation,
configuration and programming of the system as detailed in this Scope of Work . Cabling
will be provided, installed and tested by the Englewood PD through the structured
cabling contractor. This includes any building penetrations and raceway as necessary.
4. EQUIPMENT AND PROGRAMMING TO BE PROVIDED BY CITY (IF ANY)
• Client will provide IP Addresses as well as Switch and Patch Bay capacity and patch
cables for the Server Appliance, Client Workstations, Monitors, and Cameras .
• Client will provide logical access to a computer or virtual machine housing the Main
Directory Server which will hold the database for all archivers and cameras.
• Client will provide Power outlets for the Server, Switches, Client Workstations, and
Monitors. Presidio recommends they be powered by an uninterruptable power source.
• Provide all connectivity, network routing or VLAN for Main Directory as well as
communications path for Cameras, Archiver and Client machines.
• Provide all structured cabling for video/data (CAT 5 or better) to the cameras. Exterior
cams will be powered by PoE coming from the network switch and require only the data
cable.
• Provide appropriate conduit raceway, penetrations and boxes for camera mounting .
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5. OTHER CONSUL TANT RESOURCES
N/A
6. DESCRIPTION OF WORK PRODUCT AND DELIVERABLES
• Presidio will Configure the Avigilon software on the Recommissioned Avigilon Archiver
Appliances (2) provided by the Client-The unites are assumed to be fully functional fit
to the task. Presidio does not warrant their usability.
• Presidio will Install and configure Avigilon Control Center Video Surveillance software
and update as necessary.
• Presidio will deploy the Avigilon software and licenses
• Presidio will configure the Archiver for connection to the existing Avigilon system with IP
addresses provided by the client. The network path and any remote links necessary for
the communication is the responsibility of the client.
• Presidio will configure Avigilon client software on a machine provided by The City of
Englewood IT.
• Presidio will configure the Database including devices, additional users and groups
along with information on the archive server etc. in order to create a fully functional
system.
• Presidio and the Client will coordinate the conversation of the current Archiver in use at
the old PDHQ to be used as the recording device for the (9) Cell cameras for minimal
impact on PD safety. The possibility of loss of stored video from the old location exists.
Every effort will be made to minimize this risk. It is recommended that the Client perform
a back-up of all stored data on the Archivers set to be repurposed prior to
recommissioning.
• Presidio will provide and install cameras and mounts as detailed in the BoM.
• Presidio will configure Cameras and Locations. Review creation of Views, Users, and
Permissions with a Client systems administrator.
• Presidio will install and position all cameras and ancillary hardware.
• Presidio will provide Knowledge Transfer of the Avigilon System to the IT/System
Administrators and Users of the system. This will be in 2 phases.
• The first phase will be for Administration of the system so Administrators can determine
Best Practices.
• The second phase will be for Users of the system that need to know how to view live and
recorded video.
The following deliverables will be created by Presidio and provided to The Englewood Police
Department as part of the Project Deliverables. All three of these deliverables may be delivered
as a single document.
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Document Description
1000 Englewood Parkway, Englewood, Colorado 80110-2373
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Final Project Documentation Visio Diagrams
Copies of device configurations
Verification Testing Results Results of the Verification Plan agreed to in
the Systems Engineering & Planning Phase
Project Completion and Agreement that project is complete
Acceptance
7. SPECIAL PROJECT REQUIREMENTS, IF ANY
ASSUMPTIONS
Services and service pricing are based upon the following assumptions and exclusions
("Assumptions"). Any additional costs identified as a result of deviations from these
Assumptions will be managed through the Change Management Procedures specified in this
SOW. The parties agree that any changes in the Assumptions may result in an adjustment in
the pricing stated in this SOW.
a) All Presidio activities will take place during normal working hours (Monday
through Friday, 8:00 AM to 5:00 PM, excluding holidays) unless noted as "Off
Hours" in this SOW.
b) Any items or tasks not explicitly listed as in-scope within this SoW are considered
to be outside of the scope and not included within this SoW.
c) If integration of the product is performed at a Presidio facility, then transfer of
ownership (acceptance) occurs upon the receipt and integration of goods at
Presidio regardless of shipment, as manufacturers will not accept return of open
product.
d) Presidio will have free and clear access throughout the facility. Delays in the
project will incur additional charges to the project.
e) There will be no customizations or modifications to the Avigilon deployment other
than those specified within this scope of work.
f) Presidio is responsible for implementing the Avigilon software only.
g) No Map creation or configuration is included in this scope.
h) No troubleshooting time for network connectivity, internet access or routing of IP
data is included in this quote.
Client General Responsibilities
1000 Englewood Parkway, Englewood, Colorado 80110-2373
(303) 762-2300 www.englewoodgov.org
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The following items are listed as responsibilities of the Client for this engagement. The Client is
responsible for performing the items and activities listed in this section, or arranging for them to
be performed by a 3rd party if appropriate.
Client will:
a) Ensure that adequate rack space, power and cooling exist for the new
hardware.
b) Provide safe and secure storage for Presidio's equipment used during the
project.
c) Provide a single point of contact with the authority and the responsibility of issue
resolution and the identification, coordination and scheduling of Client personnel
to participate in the implementation of the SOW.
d) Provide or procure all appropriate hardware, software, licensing and media
required for implementation of the SOW.
e) Client is responsible for having in place, active manufacturer support contracts
on all devices that are the subject of this SOW.
f) Schedule appropriate maintenance windows for system upgrades and installs
and notify user community.
g) Dispose of all packaging materials and retired equipment.
h) Provide to Presidio all IP addresses, passwords, system names, and aliases
required for Presidio to complete the project. This includes user/password
information for all cameras.
i) Assure site readiness prior to the dispatch of Presidio personnel to perform the
services being contracted.
j) Provide adequate facilities for the installation of the hardware. This includes all
necessary peripheral hardware (KVM ports or monitors, keyboards, mice,
network access, etc.) as well as electrical and space needs.
k) Provide all required physical access to the Client's facility (identification badge,
escort, parking decal, and so forth), as required by the Client's policies; and will
provide all required functional access (passwords, IP address information, and
so forth), as required for Presidio to complete the tasks
I) Provide high speed Internet access to Presidio consultants for verification of
device support requirements, software update downloads, and other critical
project needs.
m) With Presidio, verify operation of the installed/upgraded equipment per the pre-
defined Verification Plan.
n) Provide approvals and timely sign-offs at various points in the engagement, e .g.,
Design Document, Verification Plan and Results, and Engagement Closure
documents.
1000 Englewood Parkway, Englewood , Colorado 80110-2373
(303) 762-2300 www.englewoodgov.org
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DocuSign Envelope ID: 6E5C2E7Q..62D5-4F74•B4FB·166BCBEB9F99
8. MODE OF PAYMENT
9. PAYMENT SCHEDULE
City will pay Consultant for the work in accordance with the following payment schedule. All
payments to Consultant are contingent on Consultant's satisfying the Deliverables/Milestones
set forth below. Payments shall be made upon City's written confirmation to Consultant that the
Deliverables-Milestones have been satisfied.
MIiestone Milestone Description Progress Payment
1 Upon P/O Release (Includes all BOM items) $57,739.92
2 Compute Install $9,993 .32
3 Camera Install $9,993.32
4 Upon Completion of Acceptance and Testing $9,993.32
Total $87,719.88
Presidio wil bill the Client upon written acceptance of each Milestone in accordance with
this Statement of Work. The notice of acceptance or rejections shall be provided no later
than thirty (30) days from delivery, if such acceptance or rejection is not provided within
this time period the work shall be deemed accepted. Invoices may contain multiple
Milestones. Payment is due within thirty (30) days from the date of invoice. Fees stated
are exclusive of, and Client shall pay all taxes, duties, levies, fees or similar charges
imposed on Presidio or on the Client by the authority (other than taxes imposed on
Presidio's income) relating to these Services and the delivery location. If a withholding
tax is required by law, Customer must contact a Presidio representative to discuss the
appropriate procedures.
If the Client requires a change in the scope of work, the parties will negotiate in good
faith to generate a written change order memorializing the additional labor and
requirements that will be mutually agreed upon by the parties prior to the onset of the
additional work.
If the client fails to provide a notice of acceptance or a statement of issues to be resolved
within ten (10) business days of project conclusion, the project will be deemed accepted.
10. SCHEDULE AND PERFORMANCE MILESTONES
This schedule sets for the target dates and performance milestones for the preparation and
delivery of the Deliverables by Consultant.
1000 Eng lewood Parkway, En gl ewood , Co lorado 80110-2373
(303) 762-2300 www.englewoodgov.org
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DocuSign Envelope ID: 6E5C2E70-62O5-4F74-B4FB-166BCBEB9F99
Performance
Milestone
Responsible
Party
Target
Date
P/O Release/Ordering of EquipmenUFinalize Initial Design Docs -Presidio -November 5, 2018
Compute Install -Presidio -Date TBD by GC
Camera Install -Presidio -Date TBD by GC
Completion/Acceptance and Testing -Presidio -Date TBD by GC
11. DATE FOR COMPLETION OF WORK: TBD by GC.
12. ACCEPTANCE AND TESTING PROCEDURES, IF NECESSARY.
13. LOCATION OF WORK FACILITIES
Substantially all of the work will be conducted by Consultant at its regular office located in 1400
161h St., Suite 400, Denver, CO.
City will provide the City office space and support as it agrees may be appropriate, at 3615 S.
Elati Street, Englewood, CO facility.
(REMAINDER OF PAGE INTENTIONALLY LEFT BLANK)
IN WITNESS WHEREOF, pursuant and in accordance with the Professional Services
Agreement between the parties hereto dated ______ , 20_, the parties have
executed this Statement of Work as of this ___ day of _______ , 20_.
CITY OF ENGLEWOOD, COLORADO
By: ___________ _
(S ignature )
1000 Englewood Parkway, Englewood , Colorado 80 110-2373
(303 ) 762-2300 www.englewoodgov.org
8
DocuSign Envelope JD: 6E5C2E70-62D~F74-B4FB-166BCBEB9F99
(Print Name)
Title: _____________ _
Date: ---------------
Presidio Networked Solutions Group, LLC
Consult~an,
By:
--.~=r1173i305ilt!liiii§9~1i'P.iiMHiiRJifl)-::---------
K1 m Dukes
(Print Name)
Title: __ o_i_r_e_c_to_r_o_f_sa_l_e_s_o_p_e_r_a_t_i o_n_s_
Date: 10/18/2018 ---------------
ATTACHMENT C
CONTRACTOR'S PROPOSAL
(If necessary)
1000 Englewood Parkway, Englewood, Colorado 80110-2373
(303) 762-2300 www.englewoodgov.org
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