HomeMy WebLinkAbout2017 Resolution No. 007/
• RESOLUTION NO. j__
SERIES OF 20 I 7
•
A RESOLUTION SUPPORTING THE CITY OF ENGLEWOOD'S ARAPAHOE COUNTY
OPEN SPACE (ACOS) GRANT APPLICATION FOR ROTOLO PARK SHELTER PROJECT.
WHEREAS, in 2003 Arapahoe County voters approved a ten ( I 0) year, quarter-of-a-penny
sales and use tax to pay for preservation of open space, protect lands, preserve water quality and
provide, maintain and improve neighborhood parks, sport fields, picnic facilities and trails; and
WHEREAS, in 2005 Arapahoe County set aside a portion of the revenues to fund competitive
grant projects; and
WHEREAS, each year, the City of Englewood is eligible to apply for up to two (2) grants; and
WHEREAS, the Open Space Grant funds will be used for the Rotlo Park Shelter project with a
16' X 28' picnic shelter with 2 picnic tables, a barbeque grill, and a six foot wide ADA accessible
concrete walk to the newly remodeled playground in the park; and
WHEREAS, the new shelter and amenities will further enhance the playground by adding
covered seating and a picnic area for residents to watch their children while they are playing; and
WHEREAS, the City of Englewood is committed to complete the Rotolo Park Shelter project
and will be responsible for any cost overruns; and
WHEREAS, the total project costs are estimated at $63,200; if this application for the
Arapahoe County Open Space Grant is awarded it will provide $50,000; with a required cash
match of $13,200 which has been budgeted in the 2017 Open Space Shareback fund for Parks and
Recreation Department.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section I. The City Council for the City of Englewood, Colorado, hereby supports the City's
Arapahoe County Open Space grant application for Rotolo Park Shelter project, attached hereto
as Exhibit A .
Section 2. The City Council of the City of Englewood certifies that the Rotolo Park Shelter
project will be open to the public and serve a public purpose upon completion.
Section 3. The Director of Parks, Recreation and Library is authorized to sign all necessary
documents for the Arapahoe County Open Space Grant application for and on behalf of the City
Council and the City of Englewood.
ADOPTED AND APPROVED this 17th day of January, 2017.
ATTEST:
I, Stephanie Carlile, Acting City Clerk for the City of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No. _!L, Series of 2017.
:2
•
2017 Arapahoe County Open Space Grant Application for Standard and Small Grants
Part A-Application Summary Form.
Applicant Information
Name: City of Englewood
Address: 1000 Englewood Parkway, Englewood, CO 80110-2373
Primary Contact: Mr. Dave Lee I Title: Open Space Manager
Telephone: 303-762-2687
Email: dlee@englewoodgov.org
Primary Partner Information
(Additional partners should be discussed in Part F)
Name:
Address:
Contact: [ Title:
Telephone:
Email:
Partner Responsibilities:
Project Information
Grant Category: Small
Project Type: Construction
Project Title: Rotolo Park Shelter
Address: 4401 S. Huron Street, Englewood, 80110
City or Unincorporated Arapahoe County:
GPS Coordinates (must be in decimal degrees):
Latitude: 39.636687, Longitude: -104.997681
Grant Request: $50,000
Cash Match Total: $13,200 I Percentage of Total Project: 21%
Total Project Amount: $63,200
Executive Summary: The City of Englewood will be installing a new 16' x 26' ADA compliant
shelter adjacent to the Rotolo Park Playground. Additional project elements include an
expanded sidewalk for accessibility and connectivity, 2 picnic tables and benches; trash
receptacle, and, a BBQ grill. The households in this area are predominately lower income and
the children and families from this neighborhood will greatly benefit from having a new
shelter/picnic area. Within the past two years, the community requested a new, updated and
safe playground which ACOS has funded and is scheduled to be installed Spring 2017. The
proposed shelter project will enhance the playground project by providing a safe area during
inclement weather and shade from the sun benefitting all playground and park users. The
intended result in installing a shelter is to bring together the community in a safe and active
play area and provide picnic/seating/rest facilities for their children as well as all park users.
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Part B -Minimum Qualification and Eligibility Form
Certify the below minimum qualifications and eligibility criteria:
Applicant Name: City of Englewood
Application Category and Type: Small Grant/Site Improvement Project
Project Name: Rotolo Park Shelter Renovation
Briefly answer the following qualification questions:
1. Is applicant in good standing with Arapahoe County Open Space? Discuss past
performance (past five years); discuss all on-going Arapahoe County Open Space Grants,
and the number and types of grants for which your agency is applying in this cycle.
The applicant is in good standing with the Arapahoe County Open Space Department. For the past
five years, the applicant has provided the required progress and final reporting documents per the
grant agreement according to the time schedule.
The applicant has three open projects with Arapahoe County including: Gateway Enhancement
Project -Phase II, Northwest Greenbelt Trail Connection Project, and Rotolo Park Playground. The
projects are on track for being completed within the designated time frame and within the approved
budgets.
There are no outstanding funds or required documentation specific to Arapahoe County Open Space
Grants.
The applicant will be submitting 2 ACOS grant proposals this cycle-one standard grant and one small
grant.
2. Discuss project alignment with the Arapahoe County Open Space Master Plan; local
adopted Master Plan; OR other approved planning documents.
The Open Space Master Plan provides a 100-year vision, 25-year master plan and 5-year action plan
for implementing the purpose and goals of the program. The vision states that the County will be
forward thinking, understand and embrace the open space, park and trail needs of current residents,
and define a harmonious relationship between people and nature in the County for future
generations. The vision for the program is summarized as "Healthy Lands, Healthy Communities, and
Healthy People".
The Arapahoe County Open Space Master Plan's Mission and Purpose Statement proposes to
maintain and improve neighborhood parks in the study area of the Master Plan including the City of
Englewood. Goal# OS 1.2 establishes level of service standards for parks and trails in growth areas
policy.
3. Describe how this project addresses specific objectives in the County Open Space
Resolution #030381/#110637. Document is posted on the Open Space Grant Program
page of the County Website.
The shelter renovation project at Rotolo Park in Englewood addresses the specific objectives
set forth in the County Open Space Resolutions #030380 and #110637 by providing, maintaining and
improving neighborhood parks per Section VIII.C. 3. D.
The proposed project and applicant meet the current objectives of the County Open Space Resolution
-#110637 adopted 12/5/11. Specifically, this project meets the approved ballot element identified
including:
Provide, maintain and improve neighborhood parks, open space, sports fields, picnic facilities,
and biking, walking and multi-use trails;
Construction of the Rotolo Park Shelter meets this fundamental need. This project will enhance an
underserved neighborhood by providing a common location to gather around the newly completed
playground. Improvements made by this project will enhance the outdoor experience while
encouraging youth and their families to spend more time outdoors in their community.
Acknowledge the minimum qualification components listed below by checking each box. All
components are required to meet minimum qualifications:
X All items on the enclosed application checklist are included in the application
X All questions are answered in Part F and all supporting documents are attached in Part G
X All budget forms are attached and complete
X Application format and document order follow instructions
X Above eligibility and qualification questions are answered and meet Arapahoe County
Open Space eligibility requirements
X Application is signed by agency's highest authority (or authorized individual)
X Minimum cash match requirement met(% of total project)
Applicant certifies that all of the above items are included in the application and that all
information submitted is true to the best of their knowledge.
Authorized Signature Date: __ 1,____,,_I ...... C:-11---;.? __ _
(must be signed by hi ed individual) 1 1 I
Print Name & Title: ~[2&~'/y_----1-~~~~~::,__L) '.RL<.£ r~
Part C -Application Checklist
Use the application checklist to verify that all of the required documents are included in this
application in the order listed below. All sections are required and must be complete to meet
minimum qualifications. One original signed application and one copy must be included for all
sections below. Part A through Part G of the Checklist must be included as one complete pdf
document on a thumb drive and labeled with the Entity Name, Project Name, Application (ie.
Arapaho eCo u nty. Pa rkPlan .Application).
X Part A-Application Summary Form
X Part B -Minimum Qualifications and Eligibility Form (signed)
X Part C -Application Checklist
X Part D -Project Timeline (must be detailed)
X Part E -Project Budget Narrative and Forms (all forms must be completely filled out)
X Part F -Project Details (narrative response to project questions; include Land Acquisition
section if applicable)
X Part G -Attachments (Identify each attachment with a cover page. Prepare attachments
in the order listed below. This section does NOT need page numbers.)
1. Evidence of support from highest authority (official letter or resolution)-
including commitment to complete and maintain the project; statement that
matching funds are secured and/or efforts to secure funds are underway (give
detailed amount); acknowledgment of responsibility of cost overruns; and
certification that the project will be open to the public or serve a public purpose
upon completion. See attached sample resolution.
2. Evidence of community support (letters of support-maximum of 5)
3. Documentation of opposition and responses (state if applicable)
4. Evidence of commitment from project partners (cash match/in-kind match
support letters/partner support letters -no maximum)
5. Photos {pre-submittal photos)and Conceptual Drawings (if desired)
6. Maps (include site map & vicinity map)
7. Site Visit Form {plan and project site visit form with driving directions)
8. Evidence of commitment to long-term maintenance, including the maintenance
budget and agency capacity to maintain (Jetter from management/maintenance
agency)
9. Evidence of property ownership/legal access (legal documentation)
10. Other (clearly title: acquisition documentation: appraisal, title commitment,
contract option (if applicable) or other supporting documents)
Part D -Project Timeline
Use the below project timeline sample as a guide to complete your proposed project timeline. Project
timeline must be detailed, realistic and coincide with Part F. Timeline should include the IGA execution
and project start date (must be within 60 days of the award notification). Project time line must
conclude within 2 year requirement.
Rotolo Park Shelter
rask
5rant
\Jotification
GA Execution
>roject Start
)ate
iolicitation of
/endors
>roject Bid
\ward(s)
:ity Council
\pproval
)rder
Jlaterials
iround/Site
'rep
:onstruction
irand Opening
:inal Report
Jun
17
Jul
17
Aug Sep
17 17
Oct Nov Dec
17 17 17
Jan
18
Feb Mar Apr
18 18 18
May Jun
18 18
Jul
18
Aug Sep
18 18
Part E -Project Budget Narrative and Forms
Budget Narrative: Provide a clear and concise budget narrative for this project (300 words or
less).
The total project budget is $63,200. The City of Englewood has committed and secured
$13,200 reflecting a 21% cash match (11% over the 10% required) and will be responsible for
any overages in the project costs.
The line item project costs included have been calculated based on the planning and design
team's estimations from prior shelter construction budgets. With Englewood's long history of
constructing, updating and maintaining park amenities, these budget numbers represent
current costs.
o Mobilization -$5,160
o Demolition -$1,712
o Site Improvements including grading, sidewalk, irrigation, soil preparation and sod -
$18,288
• 16' x 26' Hip Shelter -$33,000
o Site Amenities (Picnic Tables, BBQ Grill, Bench) -$5,040
The costs reflected above have been reviewed by the planning team and project partners; the
costs identified represent extremely competitive costs for this type of project.
Budget Forms:
All project budget forms must be completely filled out following the rules set forth in the
application guidelines and instructions. The following project budget forms are attached and
required to be complete and included in the application to meet minimum qualifications:
o Summary Budget Form (choose the correct summary budget form -small or standard
grant summary budget form): The summary budget form must be fully completed and
successfully match up with the budget narrative, the detailed budget form and the
selection criteria questions.
o Detailed Expense Budget Form: The detailed expense budget form must be completed
with sufficient detail to be accepted. Please reference the sample budget for the
expected level of detail. Budget items are to be broken down into categories, and then
broken down into the detailed use of funds within each category by line item and cost.
The detailed expense budget form includes, grant funds, cash match (applicant and
partner cash match) and in-kind match. Only cash match counts toward the percentage
of match required. The minimum cash match requirement is 2S% of the total project
cost for Standard Grants and 10% of the total project cost for Small Grants. In-kind
match is significant and shows partnership and community support for the project.
Administrative costs to prepare the grant application are not an eligible expense.
(Review the Grant Application Instructions for eligibility details.)
Match
(Specify)Partner
Cash Match/other
Funding Source
(Specify)Partner
Cash Match/other
Funding Source
Applicant: City of Englewood
Requirements: Total Project Amount:
In-kind Match:
Tata/ Project w/out In-kind:
Cash Match Percentage Require,
Required Cash Match Amount:
Project Cash Match
10.31.2016
Summary Budget Form
$13,200
Project Title: Rotolo Park Shelter
$63,200.00
$0.00
$63,200.00
10.00%
$6,320.00
$13,200.00 Minimum Met: Y or N
Year:
Total Project
Funds
$50,000
$13,200
$0
$0
2017
Use for Planning and Small Grant Applications Only
City of Englewood
DETAILED EXPENSE WORKSHEET
NUMBER Category Description line Item Detial ACOS Grantee Partner All TOTAL
Code (Or ln-l<ind Description} Description Grant Cash Match Cash Match In-kind Match
.· I:.
Mobilization $5,160.00 $5,160.00
$0.00
Demolition $1,712.00 $1,712.00
$0.00
Site Improvements $0.00
Grading $1,692.00 $1,692.00
Sidewalk $11,700.00 $11,700.00
Irrigation, Soil
Preparation and Sod $4,896.00 $4,896.00
$0.00
Site Amenities $33,404.00 $4,636.00 $38,040.00
Shelter, Picnic Tables,
BBQ Grill, Bench, Trash
Recptacle
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
ACTUAL TOTALS $50,000.00 $13,200.00 $0.00 $0.00 $63,200.00
Applicant: Cit~ of Englewood Project title: Rotolo Park Shelter Date: Februarl". 1, 2017
10.31.2016 Use for All Gr;int Annlk;iitnn~
Part F -Project Details
Applicants must limit this section to 10 pages and answer all questions to meet minimum
qualifications. If attachments/supporting documentation apply, please fully answer the
question and reference the document in Part G. Please do not answer a question as "N/A". If a
question is not applicable, please explain why it is not applicable.
Select the Grant Category:
□ Standard Grant: $50,100 -$300,000 funding opportunity, 25% of total project amount
minimum cash match requirement
X Small Grant: $100-$50,000 funding opportunity, 10% of total project amount
minimum cash match requirement
Select the Project Type:
Project Type/Project Details: The project categories for the small and standard grant
applications are below:
□ Trail Project: Projects that are mostly trail construction or renovation/restoration, trail-
related bridges, trail-related road crossings, or trail head parking and shelters.
□ Site Improvement Projects: Projects for site improvement, restoration and
repair/replacement including: natural re-vegetation/restoration, park improvements,
restoration, repair/replacement (may include playgrounds, shelters, sport fields,
landscaping). This category may include interior trail segments or connections, but the
majority of the project should be site improvements other than trail.
X Construction Project: Construction projects may include new park amenities such as
playgrounds, shelters, sport fields, restrooms, and interior trails or connections.
□ Acquisition Project: Eligible projects involve fee simple acquisition of land for public
open space, park or trails; acquisition of buffer land; acquisition of a conservation
easement and/or acquisition of water rights.
□ Environmental Project/Cultural Education or Interpretation Project: Projects focused
on environmental or cultural education/interpretation installations may include
associated sign bases, panels, landscaping, benches and shelters.
□ Other Project: Other allowable project categories include: stream-related projects,
wildlife habitat, and water quality. These projects should not fit into any of the other
project categories. Please contact the County Grants Program Administrator for
questions related to allowable projects.
Selection Criteria Questions:
1. Describe the project goal, extent of scope and expected results. Be specific; discuss what the
project will provide, quantities, size, project elements, useful life of project components, and
deliverables. Discuss the current condition of the project site and what improvements or
changes are being proposed and why. Provide detailed maps, plans and photos in Part G.
Describe how the project will be designed, constructed, and managed. Describe how this
project improves access and connectivity to any existing trail network, natural resources, and/or
community resources. If this is an educational project, discuss the long-term educational
outcomes expected as a result of this project and how the project connects people to each
other, the natural environment and/or community resources. Complete the budget forms in
Part E consistent with this narrative.
Rotolo Park is adjacent to Huron Street near the intersection of Stanford Avenue and is
considered a neighborhood park. In 2016, Englewood received a Standard Site Improvement
grant from ACOS to renovate the Rotolo Park Playground and construction on the playground is
scheduled for Spring 2017.
The Rotolo Park Shelter improvement project will enhance the future playground benefitting
the overall visitor experience. Rotolo Park is approximately 3¼ acres in size and in addition to
the future renovated playground, the park includes a multi-purpose athletic field, a backstop,
and on street parking. There is a slight rise on the northeast where the playground is located
and the southern park area is green open space providing passive and active outdoor recreation
opportunities.
The scope of this project includes installing a new 16' x 26' ADA compliant shelter adjacent to
and northwest of the playground; a 6' wide sidewalk connection to the entrance path; 2 picnic
tables and benches; one BBQ grill; and one trash receptacle. The goal will be to use recycled
steel products for the shelter, grill and trash receptacle. The useful life ofthese project
components are 25-30 years.
The households in this area are small bungalows (<1500 SF.) and residents are predominately
lower income. The children and families from this neighborhood will greatly benefit from
having a new shelter/picnic area to enhance this neighborhood and their park. Over the past
two years, the community requested a new, updated and safe playground which ACOS has
funded and is scheduled to be installed Spring 2017.
The proposed shelter project will enhance the playground by providing a shaded area from the
sun and a safe area during inclement weather. The intended result in installing a shelter is to
enhance all park visitors experience by providing a sheltered picnic area with a table seating,
and a grill, for all park patrons to use.
This funding request includes connecting the walkway from the playground to the proposed
shelter. All design components of the 6' wide walkway will include ADA elements. Please see
Part G; 6 for detailed site plans.
2. Describe the community/neighborhood and user groups the project will serve. Discuss the type
of users (children, adults, seniors, families, sports leagues, youth groups, etc.) the project will
serve and estimate the number of user groups annually that will benefit from the project. Be
specific. How did you arrive at this estimate? Describe the service area for this project (how far
will users travel to use the project site) ..
Rotolo Park is considered a neighborhood park and represents a historically lower income level
within Englewood. The houses in this neighborhood are small, single family bungalows
approximately 1000-1500 SF. Park users include families, children, seniors that might be
running, walking, playing, dog walking, relaxing, and simply enjoying being outdoors within an
urban environment. The majority of park visitors live within one-half mile walking distance of
the park. It is truly a neighborhood park.
The proposed project is directly adjacent to the future playground being built which will be
predominately visited by children ages 2 to 12 and their parents. We anticipate these visitors
will be primary users of the shelter. Additionally, seniors who live in the area appear to visit the
park alone or with their grandchildren to play on the playground. Based on current use, park
visitors use the park for passive and active recreation and fitness.
Today, you might see neighbors resting on the bench that overlooks the southern park open
space; walking their dogs to and from as well as within the park; children playing on the
playground; stretching and relaxing on the grass open space; and picnicking near the
playground. Once the shelter is constructed, we anticipate park users of all ages sitting on the
benches, picnicking, reading a book in the shade, and grilling with friends, families and
neighbors.
There is a small grass field area that is utilized by local sport groups. Englewood estimates 550+
annual players; 2-3 times per week for 24 weeks out of the year. In addition, based on
participant observation at a set period of time of day, duration and averages, approximately
400 monthly end users (siblings, family members, neighbors) that attend the sport events will
benefit from the shelter renovations.
Upon completion of the Rotolo Park Playground Renovations, we anticipate a significant
increase in park usership and these users will greatly benefit from the shelter improvements.
Current and future users of the shelter include walkers, strollers and runners due to the
enhanced connectivity with the addition of the adjacent sidewalk.
During the planning process, the City was approached by "Mommy and Me" type groups who
demonstrated a need for a renovated playground. These groups will benefit from year round
use by having a shelter to protect them from the Colorado summer and winter elements. They
will have a place to bring their children, socialize and use the picnic area year round.
3. Describe the planning process that identified this specific project as a priority. Is this project
listed as a priority in a master plan, site specific plan or other adopted planning document? If
so, discuss that plan. Describe the relationship of the project to any local, regional, state or
system-wide master plan. Give the name of each plan and list related element(s) within the
plan. Was this project identified through an independent community planning process?
Describe this process. Is this project a working group project? If so, was it prioritized? Is this
project a part of a larger project or phased project? If yes, explain the whole project, other
funding sources and partners involved.
The City's new 2017 Parks and Recreation Master Plan has a recurring theme to replace and
upgrade the outdated park and playground equipment throughout Englewood's park system.
Specifically, this plan recommends replacement and enhancements to playgrounds, shelters,
restrooms and prioritizes that all walkways, curbs and restrooms need to be ADA compliant.
(Page 38)
Throughout the years, Englewood has been achieving these recommendations by renovating
city-wide playgrounds located at the Northwest Greenbelt, Belleview Park, River Run Trail head,
Duncan Park, and in 2017, Rotolo Park. This project would expand and solidify the commitment
to improving the quality of parks and playgrounds for our community.
Renovations of the park arose with the input ofthe need for a new playground from the
surrounding neighbors representing families, seniors, original home owners, new residents, and
children of all ages. Neighbors contacted the City staff to pursue their desire to see the
playground rejuvenated with new playground equipment as well as future enhancements
(shelter). The neighborhood was very vocal via phone calls and e-mails demonstrating their
desire to upgrade the park amenities and components.
The proposed shelter simply continues the commitment to meet the neighborhood and
community's park needs as well as adhering to the 2017 Parks and Recreation Master Plan's
priorities.
4. Discuss the need and urgency for this project and why it is a priority. What opportunities will be
lost if this project is not funded now?
The need and urgency for a new shelter and park improvements is significant. The park area
has not had any improvements in over 25 years. With the 2017 playground improvements, the
timing is perfect to continue completing park enhancements for this neighborhood park.
The proposed concrete sidewalk connection to the shelter will include the same dimensions,
materials and elements of the future playground project providing a more accessible
connection from the parking, to the playground, to the shelter. Extending the sidewalk as part
of the shelter project will provide consistent design and increase accessibility especially for
visitors with disabilities.
The future playground and proposed shelter will attract young families to this area as a needed
amenity for their children. Englewood is at a pivotal stage in enticing younger families to the
area as new housing is being developed in the City. This park and the proposed shelter will
provide parents with young children a safe, pleasant outdoor play experience.
Englewood is requesting funds to complete the shelter construction by August 2018 to meet
the community and the neighborhood needs. Strong community and agency support exists and
we do not want to lose the momentum for this project. We have received calls from the
neighborhood demonstrating their support to renovate this park/play area and the City of
Englewood's Parks and Recreation Commission is fully supporting this project.
The City of Englewood has secured $13,200 in matching funds (21% of total project) for this
shelter. However, if this project is delayed, the City funds will likely be shifted to other projects
(Cushing, Miller, and Jason Parks) prioritized in the 2017 Master Plan. We do not want to miss
this opportunity; this would impact the neighboring communities by limiting their recreational
and outdoor needs.
There is always potential for development costs to rise so we would like to secure current costs.
This project is ready to go and our goal is to begin construction in May 2018 and complete the
project within five months.
The City will be installing a new community playground adjacent to this shelter site with ACOS
grant funds. It is important to continue investing funding and support into these low income
neighborhoods to maximize community resources.
5. Summarize any investments made prior to submitting a grant proposal. Discuss pre-submittal
meetings, dates and outcomes. Be detailed and include eligible pre-planning costs on the match
section of the Detailed Expense Budget Form in Part E. (See application instructions for details.
Proof of pre-submittal planning expenses must be submitted as an attachment in Part G. All
attachments should be clearly labeled on the Table of Contents and on the Part G cover page.)
The City has hired a consultant from PKM Design Group, Inc. at a cost of $10,440. This group is
providing designs and estimated budgets for the installation of the shelter, walkway and
amenities. The City has a new 2017 and a past 2006 Parks and Recreation Master Plan that has
guided the process for park improvements. The 2017 Master Plan includes recommendations
to upgrade park amenities and ADA accessibility. (Page 38)
The City is not requesting the reimbursement of any planning costs that are already incurred.
We have initiated designs and budgets for this project with the goal of expediting the project if
ACOS funds are secured.
6. Describe how this project will be completed within the two year grant timeframe. Project
timeline must begin within 60 days of the award notification. Is design and engineering
complete or is there still work to be done? List any permits that will need to be obtained for
implementation of the project and existing status of obtaining those permits. (Federal 404,
County or City Planning or Public Works, Storm Water Drainage, etc). If permits are needed now
or in future phases, explain the process. Does the project necessitate a change in zoning?
Itemize anticipated costs for permits, government fees and consultants. Detail costs in the
correct Part E Budget Form. Correlate response with the Project Time line in Part D. If your
project is an acquisition, complete the Land Acquisition Narrative Section at the end of Section
F. Include detailed costs in Part E.
The City retained a consultant to design the shelter and adjacent walkway; that work is
currently being completed. The shelter project will need to be bid out as designated by the
City's policy and charter. This project requires a separate mobilization and grading contract
from the playground project.
Park improvements and the shelter will require a building permit from the City of Englewood
which will be secured by the construction contractor at a minimal cost (<$200). A review of the
Rotolo Park Shelter improvements will be scheduled for Englewood's Development Review
team. The DRT is comprised of City staff and from various departments for the purpose of
reviewing projects that occur within the City and provides recommendations based on impacts
to those departments and City Code Regulations. There are no zoning changes required for this
project.
The City will work closely with the contractor to complete the shelter which we anticipate will
take minimal time (3 months) to construct due to the small scale of the project.
7. Discuss any efforts to obtain public input, disseminate public information, develop partnerships,
develop partnerships for cash finding or in-kind contributions, and garner community support
specifically related to this project. Evidence of a transparent public process will be required.
Discuss any objections or opposition to this project and what was done to address concerns.
Include any letters, petitions, news articles, or other documents evidencing opposition.
In the fall of 2015, signage was posted at the playground site to solicit public input on the
awarded playground project; the sign age included a link to the City website. During that time,
there were no objections to the proposed playground improvements. The majority of feedback
relative to this park site has been through verbal and written communications directed to City
staff regarding the misuse of the park. The neighborhood input has truly demonstrated full
support of improving this aged, decrepit park in the hopes of alleviating inappropriate activity
not conducive to the family friendly usership.
Please review support letters attached in Part G; 2.
8. How much of your planned cash match is secured? How much still needs to be raised and what
are your plans for raising additional funds? What is your back up plan if you are unable to raise
those funds? Do you understand that all overruns are the responsibility of the
applicant/grantee? Describe the cash and in-kind partnerships established for this project. This
does not include partners who have contributed to previous phases or partners that plan to
contribute to future phases. Explain if partnerships were not possible or necessary for this
project. Include all partner support letters in Part G. Include match from all partners in the Part
E Budget. All support letters must be dated within the last six months to be eligible.
The cash match ($13,200) is fully secured for this project using ACOS Shareback funds. This
project will not need to raise funds to secure the match. Englewood fully understands all
overruns are the responsibility of the City. At this time, partnerships were not identified as a
need to complete this project.
9. Briefly discuss support from entities and user groups that are supporting the project in other
ways than cash or in-kind contributions. Support letters should come from users, working
groups, user groups, community members, volunteers, schools, etc. A maximum of five (5)
community support letters should be attached in Part G. All letters should be dated within the
last six months.
As discussed, residents from the surrounding neighborhood have expressed the need for a safer
and more user friendly community park. As escalating drug use, homeless use, and
inappropriate behavior became more prevalent, community residents and park users became
more concerned about the safety of their park for their friends, families and neighbors.
There have been requests for Code Enforcement and for a more visible police presence in the
area to monitor the park.
The community is very supportive of the future playground and the proposed shelter
improvements. Support letters attached in Part G.
10. Describe any scenic, historic or cultural values associated with this project. Will they be
preserved or restored? Describe specific natural resources at the site, including habitat and/or
water. List predominant wildlife species and vegetation on site. Discuss impacts to these
resources as a result of this project. If this is a conservation easement acquisition project,
describe the conservation values and public benefits/value of the land, easement or water
resource.
There are no scenic, historic or cultural values within the shelter renovation project site. There
are no native ecosystems that will be impacted by this project.
The park shelter project will result in little or no impact to the natural resources in the area; no
mitigation is required. Predominant wildlife species include red fox squirrel, rabbit, skunk,
raccoon, red fox, coyote and various bird species typical in the urban/suburban setting.
11. Discuss the ownership and legal access to the proposed project site, including right of access
without trespassing on adjacent property. Detail any third-party rights, easements or other
encumbrances that exist. Provide supporting documentation proving ownership, legal access or
permission from landowner and a site map in Part G.
The City of Englewood owns the property designated for the proposed project. During
construction, the crews will not need to access any other land/property owner for right of way.
All construction access will be on the City of Englewood's property. The project site is
maintained as open space/park land.
Please view Part G; 6. maps.
12. Describe long-term maintenance of the project site and components. Estimate the annual costs
to maintain the site, how those numbers were calculated, how you intend to fund maintenance
and who is responsible for maintenance. Explain how maintaining this project site changes your
agency's maintenance budget. (Provide projected budget changes, detailed cost estimates, how
you plan to accommodate these changes, and explain how you arrived at those numbers.)
Provide a commitment letter from the management/maintenance agency addressing long-term
maintenance and include budgeting for funding maintenance in Part G.
The City of Englewood will manage the long term and complete maintenance of this park
shelter project including litter control and vandalism repairs. Since this project is for new
construction, there will be minimal maintenance.
If this project is funded, the maintenance budget for Rotolo Park will be increased to fund the
litter control and vandalism repairs needed. The City of Englewood has demonstrated their
stewardship of the parks, playgrounds and open spaces throughout the years. We will continue
to follow the high quality maintenance currently provided with this project.
The primary maintenance needs for this project will include trash removal, shelter cleaning and
graffiti removal.
13. Describe how this project addresses inclusivity per the Americans with Disabilities Act
guidelines.
The park shelter improvements include designs to fully comply with current ADA guidelines.
The shelter will include ADA accessible bench/seating accessibility and path way/trail; the curb
ramps will also meet the ADA standards. The City is dedicated to the commitment of making
the shelter and playground accessible for all patrons and follows ADA requirements as
mandated by law.
14. If successful in obtaining this grant, how will the agency use this project to inform citizens about
the value of the Arapahoe County Open Space sales and use tax? Address the public outreach
plan, signage plan, celebration, dedication, etc. Please write a brief press release statement.
Explain how the County will be recognized and informed that materials, articles and ceremonies
have/are taking place. This information is required to include County acknowledgement and
should be relayed to the County Grants Program Administrator for review and filing.
The City of Englewood will partner with Arapahoe County on all media releases, articles and
stories relevant to the Rotolo Park Shelter improvements. The use of ACOS sales tax dollars
supporting the shelter project will also be included in the Englewood Herald newspaper and
additional local community publications. Information will also be disseminated via the City's
web site and in the Englewood Citizen newsletter, which the City distributes to all Englewood
households. An Arapahoe County Open Space sign will be installed on the site upon project
completion. County Commissioners and OSTAB Board Members will be invited to visit upon
request.
Through prior trail and park openings, ribbon cuttings, and volunteer events, Englewood has
demonstrated their support of ACOS programs to the community. We have installed public
recognition signs throughout the City's parks, trails, and open spaces demonstrating our
support of ACOS.
Part G
1. Evidence of support from highest authority
Part G
2. Evidence of community support
C T y 0 F E N G L E W 0
PARKS AND RECREATION COMMISSION
Arapahoe County Open Spaces
Open Space and Trails Advisory Board
6934 S. Lima St, Unit A
Centennial, CO 80112
December 16, 2016
Dear Advisory Board,
0 D
On behalf of the City of Englewood's Parks and Recreation Commission, I am writing this letter in support
of the City of Englewood's application for the proposed Rotolo Park shelter project. ·
One of the roles of the Englewood Parks and Recreation Commission is to review proposed recreation
facilities and programs and make recommendations to Englewood City Council in a comprehensive
fashion. The Commission guides policy in the development of a Parks and Recreation Master Plan, an
inventory of all of our existing facilities and programs and includes an assessment of equipment and
facilities that need to be added, modified or replaced.
The City's 2006 Master Plan has a recurring theme to replace and upgrade the outdated park and
playground equipment throughout Englewood's park system. The 2017 Master Plan continues with this
recurring theme. Two years ago, the Rotolo Park community requested a new, updated and safe
playground which ACOS funded and will be installed spring 2017. This shelter project will enhance the
new playground by providing a safe, shaded area for playground users and help to bring together the
community in a safe and active play area.
The Englewood Parks and Recreation Commission enthusiastically supports the Rotolo Park Shelter
project and hopes that Arapahoe County Open Space will do the same and support the funding for the
project.
Thank you for your consideration.
Douglas , Gl']a:irpersoh'·-··•· .. -· ·
EngJewood Parks ari'B Recreation Commission
1155 W. Oxford Avenue Englewood, Colorado 80110 Phone 303-762-2680 Fax 303-762-2688
··.•:,•·-··.···· .. · ... ,,:·,,·:· ... =.•:.": ..
Arapahoe County Open Spaces
Open Space and Trails Advisory Bonrcl
6934 S. Lima St., Unit A
Centennial, CO 80112
January 2, 2017
Dear Ac!Yisory Board;
I am writing this letter in support of the Rotolo Park shelter project. I am an Englewood resident that
uses Rotolo Park on a daily basis. \Vhen I was approached about writing a letter of support for a new
shelter, I was thrilled to hear that the City is wanting to make improvements at our neighborhood park.
The proposed shelter and amenities wm benefit all park users. I was aware that the City received a grant
for a new playground which was desperately needed. My children grew up playing at Rotolo Park. We,
along with the neighbors, appreciated having a neighborhood park where we could take the children to
play. I now continue to visit the park on my daily walks \Vhere I have met wonderful friends, families
and neighbors that I would not have met otherwise.
Currently the only shade proridecl at the park is an old picnic table that is minimally covered. The new
shelter will provide much needed shade during the summer months and a space for families to have a
picnic or 11eighbors to gather to watch children on the playground.
I hope Arapahoe County Open Space v;ill consider funding the Rotolo Park Shelter grant. The project
\Vould benefit the neighbors, families and friends for years to come.
Sincerely,
Tresa Bloeman
Englewood Resident
Arapahoe County Open Spaces
Open Space and Trails Adviso1y Board
6934 S. Lima St, Unit A
Centennial, CO 80112
Janua1-y 14, 2017
Dear Advisory Board,
As a park user and neighbot of Rotolo Park, I folly support the proposed Rotolo Park Shelter
project. 'fl1e new shelter and picnic amenities will provide a much needed shaded and covered area
for all park users including myself, my wife and my grandchildren. With the new playground being
completed this spring, a new shelter directly adjacent will truly benefit our neighbors, family and
friends who visit tl1e park.
\'Xie visit the park regularly to walk, relax, and my grandchildren play there; we value it's outdoor
feahues. The park and playground provides a great opportunity to get outside right in our own
backyard. This park provides a g1:een open space and with the renovated playground, will benefit
the local community and adjacent neighborhoods. \Xlc're very excited to sec the proposed
enhancements!
\'Xie hope the Arapahoe County Open Space Program will consider funding tl1e Rotolo Park Shelter
project in the City of Englewood. The project would significantly benefit our community and park
visitors for years to come.
Mr. William .J. Kubilus
Arapahoe County Open Space
Open Space and Trails Advisory Board
6934 S. Lima St., Unit A
Centennial, CO 80112
December 20, 2016
Dear Advisory Board;
I am writing to express my \vholehearted support for the City of Englewood's grant
application to fund improvements in Rotolo Park. My husband and I live around the
corner from Rotolo Park where we have raised our two daughters. We now have
grandchildren and are excited for the improvements being planned for the Park. We
frequently visit the park with our granddaughter and on our walks \v:i.th the dog. The
proposed sidewalk ·will make a world of difference for those of us \v:i.th baby strollers in
accessing the new playground area; and those \v:i.th limited mobility. Community groups
and families will appreciate being able to meet in a new, enlarged shelter instead of
squeezing around the old picnic table. These improvements will make Rotolo Park the
pride of the neighborhood for years to come.
This park is an important part of why so many people are proud to call this neighborhood
their home. We ½111 all look forward to enjoying these long-overdue improvements.
Thank you so much for supporting this valuable project.
Yours Sincerely,
Linda Trujillo
Part G
3. Documentation of opposition and responses
No opposition or responses to include
Part G
4. Evidence of commitment from project partners
No funding partner commitment to include
Part G
5. Photos
ROTOLO PARK PHOTOS
City of Englewood
View looking northwest where the proposed shelter will be installed; to the left of the bench. The
existing bench will be reused and relocated to the back of the sidewalk that will be completed on the
outer ring of the playground; where the concrete curb is.
View looking north. This is the project site location for the proposed shelter.
Part G
6. Maps
2017 Arapahoe Count~
01Jen Snacel Pa1~ks, and Trails
Grant Aenlication
Rotolo Park
Picnic Shelter Replacement
Site Plan Map
LEGEn~D
{Cl Rotolo Park Bounda1y
November 2016
0 75 150 225
r:~Wl@¥FI
Feet
YALE AVE
ENGLEWOOD
TUFTS AVE
HIGHLANDS RANCH
I
City of Englewoo4 Colorado
2017 Arapahoe County
011.en Space, Parks, and Trails
Grant Application
Rotolo Park
Picnic Shelter Replacement
Vicinity Map
November 2016
0 1
MtWIM 1HEf
2
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3
Part G
7. Site visit form
2017 ACOS Grant Applicant Site Visit Form
City of Englewood Standard Grant/Site Improvement
Name of Applicant Grant Category and Type
Rotolo Park Shelter
Title of Grant
Dave Lee dlee@englewoodgov.org 720-884-7808
Primary Contact Name Contact Email and Cell Phone
Required for Site Visits:
1. Please provide the project address or the closest major intersection.
2. Please provide Point-To-Point Driving Directions from ACOS offices to project location. If
you are providing an intersection, please provide Turn-By-Turn directions from ACOSto the
intersection and then from the intersection to the project site (recommended site visit
location).
3. Please attach driving directions to this form (behind). Yahoo driving directions are preferred.
4. Propose a meeting location at the project site.
5. Other important information. (Example: parking, clean restrooms on site or nearby,
necessary walking from parking to site, any clarification needed from the attached maps)
Rotolo Park 4480 South Huron Street, Englewood, CO 80110
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Part G
8. Evidence of commitment to long-term maintenance
PARKS. RECREATION AND LIBRARY
Arapahoe County Open Space and Trails Board
6934 S. Lima Street, Unit A
Centennial, CO 80112
January 4, 2017
Re: Long Term Maintenance
Dear Open Space Board;
The City of Englewood Parks, Recreation and Library Department is committed to the long-term
maintenance and management of all Englewood parks and park infrastructure within the City. The City of
Englewood allocates funds for the long-term maintenance, repair and replacement of park infrastructure.
Ongoing maintenance functions include: sign maintenance, sign repair/replacement, graffiti removal and
landscape maintenance.
The Parks, Recreation and Library Department is funded annually through the Clty of Englewood's
General Fund as part of the core services provided to the citizens of the City of Englewood. Maintenance
of the Rotolo Shelter is currently included in all long-term maintenance programs and activities and will
continue to be a part of all such activities into the future.
Parks, Recreation and Library
City of Englewood
Parks & Recreation Library Broken Tee Golf Course Pirates Cove Water Park
Part G
9. Evidence of property ownership/legal access
Arapahoe Com1ty-Parcel Search
New Search
PIN:
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Full Owner List:
Ownersl1lp Type:
Owner Address:
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Neighborhood Code:
Acrea.ee:
Land Use:
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"Photo I View Parcel Map
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2.4800
Page 1 of I
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10. Other
o 2017 Master Plan; page 38
o Site Plan
As the number of residents in the community and interest in an active lifestyle increase, the immediate priority is to improve
the existing parks so that they can withstand additional use pressures. Many of Englewood's older parks need upgrades
or enhancements to meet current recreational and aesthetic needs and trends, and increase resident's satisfaction levels.
This will be key at popular parks such as Cushing, Miller, Belleview, Jason, Centennial, Romans, and Rotolo.
Most of the facility replacements and upgrades recommended in the 2006 Plan remain top priorities. System-wide
enhancements at most parks should include:
1. Playground upgrades, shelters,,restrooms, and open space and natural areas (where not already completed).
2. ADA compliant v,.ralkways, curbs 1 and restrooms.
3. Replacement of diseased/dying and previously removed shade trees and ornamental plantings. Street trees along
park frontages are especially needed.
4. Application of Crime Prevention Through Environmental Design (CPTED) principles, which will help improve public
safety.
5. Completion of irrigation system upgrades. The current irrigation system is more than 50 years old and is becoming a
major maintenance burden with continuous repairs needed. Additionally, the system is highly inefficient in its water
use compared to the technology available today. Replacing irrigation throughout the entire park system is a highly
expensive undertaking, but one that should be anticipated in a capital replacement program. At the current time,
the Parks Department is in the process of replacing valves and heads for irrigation in all parks.
6. Mobility improvements are needed to ensure that access is equitable and good connectivity to parks is provided.
The City should complete sidewalk gaps and improve crosswalks and on-street bike lanes and curb cuts within 500
feet of every park. Some parks, like Barde and Baker Parks, have no crosswalks or pedestrian safety improvements
in the surrounding neighborhood.
The top three priorities for major park redesigns include Cushing, Miller, and Jason Parks, because of the parks needs and
greatest appeal to the community. All major park renovations will undergo additional design and feasibility studies beyond
this Master Plan and will need to include additional public input opportunities.
38 CITY OF ENGLEWOOD PARKS ANO RECREATION MASTER PLAN DRAFT
R TOLO PARK IMPROVEMENT PROJECT
Englewood, CO
16'x26' HIP SHELTER
ONCONC.PAD
PICNIC TABLES (2}
TRASH RECEPTACLE
BBQ GRILL
w/ SUPPORT POST
s
Horizontal Scale: 1"=16'
O' 16' 32' 48'
EXISTING BENCH TO BE
REUSED AND RELOCATED
TO BACI< OF SIDEWALK
Hip Shelter, 16'x26'
Recy,:led steel frame.standing se~m roofw/ve,,t and lattice
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December 1, 2016
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PROPOSED MATERIALS & SITE FURNISHfNGS
Picnic Table {2)
Aluminum c,ble with 6 ft. benches; approx.dim:60-.71";
Color. ar.iv aluminum: 20-vear w.rr3ntv
Trash Receptacle
Recycled steel receptacle VI/ rim cover,32-g31. Recycled steel grill with P<><t embedment;
Color. Green; 20-~earworranty Color. black steel: 3-vear warrantv