Loading...
HomeMy WebLinkAbout2017 Resolution No. 007/ • RESOLUTION NO. j__ SERIES OF 20 I 7 • A RESOLUTION SUPPORTING THE CITY OF ENGLEWOOD'S ARAPAHOE COUNTY OPEN SPACE (ACOS) GRANT APPLICATION FOR ROTOLO PARK SHELTER PROJECT. WHEREAS, in 2003 Arapahoe County voters approved a ten ( I 0) year, quarter-of-a-penny sales and use tax to pay for preservation of open space, protect lands, preserve water quality and provide, maintain and improve neighborhood parks, sport fields, picnic facilities and trails; and WHEREAS, in 2005 Arapahoe County set aside a portion of the revenues to fund competitive grant projects; and WHEREAS, each year, the City of Englewood is eligible to apply for up to two (2) grants; and WHEREAS, the Open Space Grant funds will be used for the Rotlo Park Shelter project with a 16' X 28' picnic shelter with 2 picnic tables, a barbeque grill, and a six foot wide ADA accessible concrete walk to the newly remodeled playground in the park; and WHEREAS, the new shelter and amenities will further enhance the playground by adding covered seating and a picnic area for residents to watch their children while they are playing; and WHEREAS, the City of Englewood is committed to complete the Rotolo Park Shelter project and will be responsible for any cost overruns; and WHEREAS, the total project costs are estimated at $63,200; if this application for the Arapahoe County Open Space Grant is awarded it will provide $50,000; with a required cash match of $13,200 which has been budgeted in the 2017 Open Space Shareback fund for Parks and Recreation Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section I. The City Council for the City of Englewood, Colorado, hereby supports the City's Arapahoe County Open Space grant application for Rotolo Park Shelter project, attached hereto as Exhibit A . Section 2. The City Council of the City of Englewood certifies that the Rotolo Park Shelter project will be open to the public and serve a public purpose upon completion. Section 3. The Director of Parks, Recreation and Library is authorized to sign all necessary documents for the Arapahoe County Open Space Grant application for and on behalf of the City Council and the City of Englewood. ADOPTED AND APPROVED this 17th day of January, 2017. ATTEST: I, Stephanie Carlile, Acting City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. _!L, Series of 2017. :2 • 2017 Arapahoe County Open Space Grant Application for Standard and Small Grants Part A-Application Summary Form. Applicant Information Name: City of Englewood Address: 1000 Englewood Parkway, Englewood, CO 80110-2373 Primary Contact: Mr. Dave Lee I Title: Open Space Manager Telephone: 303-762-2687 Email: dlee@englewoodgov.org Primary Partner Information (Additional partners should be discussed in Part F) Name: Address: Contact: [ Title: Telephone: Email: Partner Responsibilities: Project Information Grant Category: Small Project Type: Construction Project Title: Rotolo Park Shelter Address: 4401 S. Huron Street, Englewood, 80110 City or Unincorporated Arapahoe County: GPS Coordinates (must be in decimal degrees): Latitude: 39.636687, Longitude: -104.997681 Grant Request: $50,000 Cash Match Total: $13,200 I Percentage of Total Project: 21% Total Project Amount: $63,200 Executive Summary: The City of Englewood will be installing a new 16' x 26' ADA compliant shelter adjacent to the Rotolo Park Playground. Additional project elements include an expanded sidewalk for accessibility and connectivity, 2 picnic tables and benches; trash receptacle, and, a BBQ grill. The households in this area are predominately lower income and the children and families from this neighborhood will greatly benefit from having a new shelter/picnic area. Within the past two years, the community requested a new, updated and safe playground which ACOS has funded and is scheduled to be installed Spring 2017. The proposed shelter project will enhance the playground project by providing a safe area during inclement weather and shade from the sun benefitting all playground and park users. The intended result in installing a shelter is to bring together the community in a safe and active play area and provide picnic/seating/rest facilities for their children as well as all park users. E X H I B I T A Part B -Minimum Qualification and Eligibility Form Certify the below minimum qualifications and eligibility criteria: Applicant Name: City of Englewood Application Category and Type: Small Grant/Site Improvement Project Project Name: Rotolo Park Shelter Renovation Briefly answer the following qualification questions: 1. Is applicant in good standing with Arapahoe County Open Space? Discuss past performance (past five years); discuss all on-going Arapahoe County Open Space Grants, and the number and types of grants for which your agency is applying in this cycle. The applicant is in good standing with the Arapahoe County Open Space Department. For the past five years, the applicant has provided the required progress and final reporting documents per the grant agreement according to the time schedule. The applicant has three open projects with Arapahoe County including: Gateway Enhancement Project -Phase II, Northwest Greenbelt Trail Connection Project, and Rotolo Park Playground. The projects are on track for being completed within the designated time frame and within the approved budgets. There are no outstanding funds or required documentation specific to Arapahoe County Open Space Grants. The applicant will be submitting 2 ACOS grant proposals this cycle-one standard grant and one small grant. 2. Discuss project alignment with the Arapahoe County Open Space Master Plan; local adopted Master Plan; OR other approved planning documents. The Open Space Master Plan provides a 100-year vision, 25-year master plan and 5-year action plan for implementing the purpose and goals of the program. The vision states that the County will be forward thinking, understand and embrace the open space, park and trail needs of current residents, and define a harmonious relationship between people and nature in the County for future generations. The vision for the program is summarized as "Healthy Lands, Healthy Communities, and Healthy People". The Arapahoe County Open Space Master Plan's Mission and Purpose Statement proposes to maintain and improve neighborhood parks in the study area of the Master Plan including the City of Englewood. Goal# OS 1.2 establishes level of service standards for parks and trails in growth areas policy. 3. Describe how this project addresses specific objectives in the County Open Space Resolution #030381/#110637. Document is posted on the Open Space Grant Program page of the County Website. The shelter renovation project at Rotolo Park in Englewood addresses the specific objectives set forth in the County Open Space Resolutions #030380 and #110637 by providing, maintaining and improving neighborhood parks per Section VIII.C. 3. D. The proposed project and applicant meet the current objectives of the County Open Space Resolution -#110637 adopted 12/5/11. Specifically, this project meets the approved ballot element identified including: Provide, maintain and improve neighborhood parks, open space, sports fields, picnic facilities, and biking, walking and multi-use trails; Construction of the Rotolo Park Shelter meets this fundamental need. This project will enhance an underserved neighborhood by providing a common location to gather around the newly completed playground. Improvements made by this project will enhance the outdoor experience while encouraging youth and their families to spend more time outdoors in their community. Acknowledge the minimum qualification components listed below by checking each box. All components are required to meet minimum qualifications: X All items on the enclosed application checklist are included in the application X All questions are answered in Part F and all supporting documents are attached in Part G X All budget forms are attached and complete X Application format and document order follow instructions X Above eligibility and qualification questions are answered and meet Arapahoe County Open Space eligibility requirements X Application is signed by agency's highest authority (or authorized individual) X Minimum cash match requirement met(% of total project) Applicant certifies that all of the above items are included in the application and that all information submitted is true to the best of their knowledge. Authorized Signature Date: __ 1,____,,_I ...... C:-11---;.? __ _ (must be signed by hi ed individual) 1 1 I Print Name & Title: ~[2&~'/y_----1-~~~~~::,__L) '.RL<.£ r~ Part C -Application Checklist Use the application checklist to verify that all of the required documents are included in this application in the order listed below. All sections are required and must be complete to meet minimum qualifications. One original signed application and one copy must be included for all sections below. Part A through Part G of the Checklist must be included as one complete pdf document on a thumb drive and labeled with the Entity Name, Project Name, Application (ie. Arapaho eCo u nty. Pa rkPlan .Application). X Part A-Application Summary Form X Part B -Minimum Qualifications and Eligibility Form (signed) X Part C -Application Checklist X Part D -Project Timeline (must be detailed) X Part E -Project Budget Narrative and Forms (all forms must be completely filled out) X Part F -Project Details (narrative response to project questions; include Land Acquisition section if applicable) X Part G -Attachments (Identify each attachment with a cover page. Prepare attachments in the order listed below. This section does NOT need page numbers.) 1. Evidence of support from highest authority (official letter or resolution)- including commitment to complete and maintain the project; statement that matching funds are secured and/or efforts to secure funds are underway (give detailed amount); acknowledgment of responsibility of cost overruns; and certification that the project will be open to the public or serve a public purpose upon completion. See attached sample resolution. 2. Evidence of community support (letters of support-maximum of 5) 3. Documentation of opposition and responses (state if applicable) 4. Evidence of commitment from project partners (cash match/in-kind match support letters/partner support letters -no maximum) 5. Photos {pre-submittal photos)and Conceptual Drawings (if desired) 6. Maps (include site map & vicinity map) 7. Site Visit Form {plan and project site visit form with driving directions) 8. Evidence of commitment to long-term maintenance, including the maintenance budget and agency capacity to maintain (Jetter from management/maintenance agency) 9. Evidence of property ownership/legal access (legal documentation) 10. Other (clearly title: acquisition documentation: appraisal, title commitment, contract option (if applicable) or other supporting documents) Part D -Project Timeline Use the below project timeline sample as a guide to complete your proposed project timeline. Project timeline must be detailed, realistic and coincide with Part F. Timeline should include the IGA execution and project start date (must be within 60 days of the award notification). Project time line must conclude within 2 year requirement. Rotolo Park Shelter rask 5rant \Jotification GA Execution >roject Start )ate iolicitation of /endors >roject Bid \ward(s) :ity Council \pproval )rder Jlaterials iround/Site 'rep :onstruction irand Opening :inal Report Jun 17 Jul 17 Aug Sep 17 17 Oct Nov Dec 17 17 17 Jan 18 Feb Mar Apr 18 18 18 May Jun 18 18 Jul 18 Aug Sep 18 18 Part E -Project Budget Narrative and Forms Budget Narrative: Provide a clear and concise budget narrative for this project (300 words or less). The total project budget is $63,200. The City of Englewood has committed and secured $13,200 reflecting a 21% cash match (11% over the 10% required) and will be responsible for any overages in the project costs. The line item project costs included have been calculated based on the planning and design team's estimations from prior shelter construction budgets. With Englewood's long history of constructing, updating and maintaining park amenities, these budget numbers represent current costs. o Mobilization -$5,160 o Demolition -$1,712 o Site Improvements including grading, sidewalk, irrigation, soil preparation and sod - $18,288 • 16' x 26' Hip Shelter -$33,000 o Site Amenities (Picnic Tables, BBQ Grill, Bench) -$5,040 The costs reflected above have been reviewed by the planning team and project partners; the costs identified represent extremely competitive costs for this type of project. Budget Forms: All project budget forms must be completely filled out following the rules set forth in the application guidelines and instructions. The following project budget forms are attached and required to be complete and included in the application to meet minimum qualifications: o Summary Budget Form (choose the correct summary budget form -small or standard grant summary budget form): The summary budget form must be fully completed and successfully match up with the budget narrative, the detailed budget form and the selection criteria questions. o Detailed Expense Budget Form: The detailed expense budget form must be completed with sufficient detail to be accepted. Please reference the sample budget for the expected level of detail. Budget items are to be broken down into categories, and then broken down into the detailed use of funds within each category by line item and cost. The detailed expense budget form includes, grant funds, cash match (applicant and partner cash match) and in-kind match. Only cash match counts toward the percentage of match required. The minimum cash match requirement is 2S% of the total project cost for Standard Grants and 10% of the total project cost for Small Grants. In-kind match is significant and shows partnership and community support for the project. Administrative costs to prepare the grant application are not an eligible expense. (Review the Grant Application Instructions for eligibility details.) Match (Specify)Partner Cash Match/other Funding Source (Specify)Partner Cash Match/other Funding Source Applicant: City of Englewood Requirements: Total Project Amount: In-kind Match: Tata/ Project w/out In-kind: Cash Match Percentage Require, Required Cash Match Amount: Project Cash Match 10.31.2016 Summary Budget Form $13,200 Project Title: Rotolo Park Shelter $63,200.00 $0.00 $63,200.00 10.00% $6,320.00 $13,200.00 Minimum Met: Y or N Year: Total Project Funds $50,000 $13,200 $0 $0 2017 Use for Planning and Small Grant Applications Only City of Englewood DETAILED EXPENSE WORKSHEET NUMBER Category Description line Item Detial ACOS Grantee Partner All TOTAL Code (Or ln-l<ind Description} Description Grant Cash Match Cash Match In-kind Match .· I:. Mobilization $5,160.00 $5,160.00 $0.00 Demolition $1,712.00 $1,712.00 $0.00 Site Improvements $0.00 Grading $1,692.00 $1,692.00 Sidewalk $11,700.00 $11,700.00 Irrigation, Soil Preparation and Sod $4,896.00 $4,896.00 $0.00 Site Amenities $33,404.00 $4,636.00 $38,040.00 Shelter, Picnic Tables, BBQ Grill, Bench, Trash Recptacle $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ACTUAL TOTALS $50,000.00 $13,200.00 $0.00 $0.00 $63,200.00 Applicant: Cit~ of Englewood Project title: Rotolo Park Shelter Date: Februarl". 1, 2017 10.31.2016 Use for All Gr;int Annlk;iitnn~ Part F -Project Details Applicants must limit this section to 10 pages and answer all questions to meet minimum qualifications. If attachments/supporting documentation apply, please fully answer the question and reference the document in Part G. Please do not answer a question as "N/A". If a question is not applicable, please explain why it is not applicable. Select the Grant Category: □ Standard Grant: $50,100 -$300,000 funding opportunity, 25% of total project amount minimum cash match requirement X Small Grant: $100-$50,000 funding opportunity, 10% of total project amount minimum cash match requirement Select the Project Type: Project Type/Project Details: The project categories for the small and standard grant applications are below: □ Trail Project: Projects that are mostly trail construction or renovation/restoration, trail- related bridges, trail-related road crossings, or trail head parking and shelters. □ Site Improvement Projects: Projects for site improvement, restoration and repair/replacement including: natural re-vegetation/restoration, park improvements, restoration, repair/replacement (may include playgrounds, shelters, sport fields, landscaping). This category may include interior trail segments or connections, but the majority of the project should be site improvements other than trail. X Construction Project: Construction projects may include new park amenities such as playgrounds, shelters, sport fields, restrooms, and interior trails or connections. □ Acquisition Project: Eligible projects involve fee simple acquisition of land for public open space, park or trails; acquisition of buffer land; acquisition of a conservation easement and/or acquisition of water rights. □ Environmental Project/Cultural Education or Interpretation Project: Projects focused on environmental or cultural education/interpretation installations may include associated sign bases, panels, landscaping, benches and shelters. □ Other Project: Other allowable project categories include: stream-related projects, wildlife habitat, and water quality. These projects should not fit into any of the other project categories. Please contact the County Grants Program Administrator for questions related to allowable projects. Selection Criteria Questions: 1. Describe the project goal, extent of scope and expected results. Be specific; discuss what the project will provide, quantities, size, project elements, useful life of project components, and deliverables. Discuss the current condition of the project site and what improvements or changes are being proposed and why. Provide detailed maps, plans and photos in Part G. Describe how the project will be designed, constructed, and managed. Describe how this project improves access and connectivity to any existing trail network, natural resources, and/or community resources. If this is an educational project, discuss the long-term educational outcomes expected as a result of this project and how the project connects people to each other, the natural environment and/or community resources. Complete the budget forms in Part E consistent with this narrative. Rotolo Park is adjacent to Huron Street near the intersection of Stanford Avenue and is considered a neighborhood park. In 2016, Englewood received a Standard Site Improvement grant from ACOS to renovate the Rotolo Park Playground and construction on the playground is scheduled for Spring 2017. The Rotolo Park Shelter improvement project will enhance the future playground benefitting the overall visitor experience. Rotolo Park is approximately 3¼ acres in size and in addition to the future renovated playground, the park includes a multi-purpose athletic field, a backstop, and on street parking. There is a slight rise on the northeast where the playground is located and the southern park area is green open space providing passive and active outdoor recreation opportunities. The scope of this project includes installing a new 16' x 26' ADA compliant shelter adjacent to and northwest of the playground; a 6' wide sidewalk connection to the entrance path; 2 picnic tables and benches; one BBQ grill; and one trash receptacle. The goal will be to use recycled steel products for the shelter, grill and trash receptacle. The useful life ofthese project components are 25-30 years. The households in this area are small bungalows (<1500 SF.) and residents are predominately lower income. The children and families from this neighborhood will greatly benefit from having a new shelter/picnic area to enhance this neighborhood and their park. Over the past two years, the community requested a new, updated and safe playground which ACOS has funded and is scheduled to be installed Spring 2017. The proposed shelter project will enhance the playground by providing a shaded area from the sun and a safe area during inclement weather. The intended result in installing a shelter is to enhance all park visitors experience by providing a sheltered picnic area with a table seating, and a grill, for all park patrons to use. This funding request includes connecting the walkway from the playground to the proposed shelter. All design components of the 6' wide walkway will include ADA elements. Please see Part G; 6 for detailed site plans. 2. Describe the community/neighborhood and user groups the project will serve. Discuss the type of users (children, adults, seniors, families, sports leagues, youth groups, etc.) the project will serve and estimate the number of user groups annually that will benefit from the project. Be specific. How did you arrive at this estimate? Describe the service area for this project (how far will users travel to use the project site) .. Rotolo Park is considered a neighborhood park and represents a historically lower income level within Englewood. The houses in this neighborhood are small, single family bungalows approximately 1000-1500 SF. Park users include families, children, seniors that might be running, walking, playing, dog walking, relaxing, and simply enjoying being outdoors within an urban environment. The majority of park visitors live within one-half mile walking distance of the park. It is truly a neighborhood park. The proposed project is directly adjacent to the future playground being built which will be predominately visited by children ages 2 to 12 and their parents. We anticipate these visitors will be primary users of the shelter. Additionally, seniors who live in the area appear to visit the park alone or with their grandchildren to play on the playground. Based on current use, park visitors use the park for passive and active recreation and fitness. Today, you might see neighbors resting on the bench that overlooks the southern park open space; walking their dogs to and from as well as within the park; children playing on the playground; stretching and relaxing on the grass open space; and picnicking near the playground. Once the shelter is constructed, we anticipate park users of all ages sitting on the benches, picnicking, reading a book in the shade, and grilling with friends, families and neighbors. There is a small grass field area that is utilized by local sport groups. Englewood estimates 550+ annual players; 2-3 times per week for 24 weeks out of the year. In addition, based on participant observation at a set period of time of day, duration and averages, approximately 400 monthly end users (siblings, family members, neighbors) that attend the sport events will benefit from the shelter renovations. Upon completion of the Rotolo Park Playground Renovations, we anticipate a significant increase in park usership and these users will greatly benefit from the shelter improvements. Current and future users of the shelter include walkers, strollers and runners due to the enhanced connectivity with the addition of the adjacent sidewalk. During the planning process, the City was approached by "Mommy and Me" type groups who demonstrated a need for a renovated playground. These groups will benefit from year round use by having a shelter to protect them from the Colorado summer and winter elements. They will have a place to bring their children, socialize and use the picnic area year round. 3. Describe the planning process that identified this specific project as a priority. Is this project listed as a priority in a master plan, site specific plan or other adopted planning document? If so, discuss that plan. Describe the relationship of the project to any local, regional, state or system-wide master plan. Give the name of each plan and list related element(s) within the plan. Was this project identified through an independent community planning process? Describe this process. Is this project a working group project? If so, was it prioritized? Is this project a part of a larger project or phased project? If yes, explain the whole project, other funding sources and partners involved. The City's new 2017 Parks and Recreation Master Plan has a recurring theme to replace and upgrade the outdated park and playground equipment throughout Englewood's park system. Specifically, this plan recommends replacement and enhancements to playgrounds, shelters, restrooms and prioritizes that all walkways, curbs and restrooms need to be ADA compliant. (Page 38) Throughout the years, Englewood has been achieving these recommendations by renovating city-wide playgrounds located at the Northwest Greenbelt, Belleview Park, River Run Trail head, Duncan Park, and in 2017, Rotolo Park. This project would expand and solidify the commitment to improving the quality of parks and playgrounds for our community. Renovations of the park arose with the input ofthe need for a new playground from the surrounding neighbors representing families, seniors, original home owners, new residents, and children of all ages. Neighbors contacted the City staff to pursue their desire to see the playground rejuvenated with new playground equipment as well as future enhancements (shelter). The neighborhood was very vocal via phone calls and e-mails demonstrating their desire to upgrade the park amenities and components. The proposed shelter simply continues the commitment to meet the neighborhood and community's park needs as well as adhering to the 2017 Parks and Recreation Master Plan's priorities. 4. Discuss the need and urgency for this project and why it is a priority. What opportunities will be lost if this project is not funded now? The need and urgency for a new shelter and park improvements is significant. The park area has not had any improvements in over 25 years. With the 2017 playground improvements, the timing is perfect to continue completing park enhancements for this neighborhood park. The proposed concrete sidewalk connection to the shelter will include the same dimensions, materials and elements of the future playground project providing a more accessible connection from the parking, to the playground, to the shelter. Extending the sidewalk as part of the shelter project will provide consistent design and increase accessibility especially for visitors with disabilities. The future playground and proposed shelter will attract young families to this area as a needed amenity for their children. Englewood is at a pivotal stage in enticing younger families to the area as new housing is being developed in the City. This park and the proposed shelter will provide parents with young children a safe, pleasant outdoor play experience. Englewood is requesting funds to complete the shelter construction by August 2018 to meet the community and the neighborhood needs. Strong community and agency support exists and we do not want to lose the momentum for this project. We have received calls from the neighborhood demonstrating their support to renovate this park/play area and the City of Englewood's Parks and Recreation Commission is fully supporting this project. The City of Englewood has secured $13,200 in matching funds (21% of total project) for this shelter. However, if this project is delayed, the City funds will likely be shifted to other projects (Cushing, Miller, and Jason Parks) prioritized in the 2017 Master Plan. We do not want to miss this opportunity; this would impact the neighboring communities by limiting their recreational and outdoor needs. There is always potential for development costs to rise so we would like to secure current costs. This project is ready to go and our goal is to begin construction in May 2018 and complete the project within five months. The City will be installing a new community playground adjacent to this shelter site with ACOS grant funds. It is important to continue investing funding and support into these low income neighborhoods to maximize community resources. 5. Summarize any investments made prior to submitting a grant proposal. Discuss pre-submittal meetings, dates and outcomes. Be detailed and include eligible pre-planning costs on the match section of the Detailed Expense Budget Form in Part E. (See application instructions for details. Proof of pre-submittal planning expenses must be submitted as an attachment in Part G. All attachments should be clearly labeled on the Table of Contents and on the Part G cover page.) The City has hired a consultant from PKM Design Group, Inc. at a cost of $10,440. This group is providing designs and estimated budgets for the installation of the shelter, walkway and amenities. The City has a new 2017 and a past 2006 Parks and Recreation Master Plan that has guided the process for park improvements. The 2017 Master Plan includes recommendations to upgrade park amenities and ADA accessibility. (Page 38) The City is not requesting the reimbursement of any planning costs that are already incurred. We have initiated designs and budgets for this project with the goal of expediting the project if ACOS funds are secured. 6. Describe how this project will be completed within the two year grant timeframe. Project timeline must begin within 60 days of the award notification. Is design and engineering complete or is there still work to be done? List any permits that will need to be obtained for implementation of the project and existing status of obtaining those permits. (Federal 404, County or City Planning or Public Works, Storm Water Drainage, etc). If permits are needed now or in future phases, explain the process. Does the project necessitate a change in zoning? Itemize anticipated costs for permits, government fees and consultants. Detail costs in the correct Part E Budget Form. Correlate response with the Project Time line in Part D. If your project is an acquisition, complete the Land Acquisition Narrative Section at the end of Section F. Include detailed costs in Part E. The City retained a consultant to design the shelter and adjacent walkway; that work is currently being completed. The shelter project will need to be bid out as designated by the City's policy and charter. This project requires a separate mobilization and grading contract from the playground project. Park improvements and the shelter will require a building permit from the City of Englewood which will be secured by the construction contractor at a minimal cost (<$200). A review of the Rotolo Park Shelter improvements will be scheduled for Englewood's Development Review team. The DRT is comprised of City staff and from various departments for the purpose of reviewing projects that occur within the City and provides recommendations based on impacts to those departments and City Code Regulations. There are no zoning changes required for this project. The City will work closely with the contractor to complete the shelter which we anticipate will take minimal time (3 months) to construct due to the small scale of the project. 7. Discuss any efforts to obtain public input, disseminate public information, develop partnerships, develop partnerships for cash finding or in-kind contributions, and garner community support specifically related to this project. Evidence of a transparent public process will be required. Discuss any objections or opposition to this project and what was done to address concerns. Include any letters, petitions, news articles, or other documents evidencing opposition. In the fall of 2015, signage was posted at the playground site to solicit public input on the awarded playground project; the sign age included a link to the City website. During that time, there were no objections to the proposed playground improvements. The majority of feedback relative to this park site has been through verbal and written communications directed to City staff regarding the misuse of the park. The neighborhood input has truly demonstrated full support of improving this aged, decrepit park in the hopes of alleviating inappropriate activity not conducive to the family friendly usership. Please review support letters attached in Part G; 2. 8. How much of your planned cash match is secured? How much still needs to be raised and what are your plans for raising additional funds? What is your back up plan if you are unable to raise those funds? Do you understand that all overruns are the responsibility of the applicant/grantee? Describe the cash and in-kind partnerships established for this project. This does not include partners who have contributed to previous phases or partners that plan to contribute to future phases. Explain if partnerships were not possible or necessary for this project. Include all partner support letters in Part G. Include match from all partners in the Part E Budget. All support letters must be dated within the last six months to be eligible. The cash match ($13,200) is fully secured for this project using ACOS Shareback funds. This project will not need to raise funds to secure the match. Englewood fully understands all overruns are the responsibility of the City. At this time, partnerships were not identified as a need to complete this project. 9. Briefly discuss support from entities and user groups that are supporting the project in other ways than cash or in-kind contributions. Support letters should come from users, working groups, user groups, community members, volunteers, schools, etc. A maximum of five (5) community support letters should be attached in Part G. All letters should be dated within the last six months. As discussed, residents from the surrounding neighborhood have expressed the need for a safer and more user friendly community park. As escalating drug use, homeless use, and inappropriate behavior became more prevalent, community residents and park users became more concerned about the safety of their park for their friends, families and neighbors. There have been requests for Code Enforcement and for a more visible police presence in the area to monitor the park. The community is very supportive of the future playground and the proposed shelter improvements. Support letters attached in Part G. 10. Describe any scenic, historic or cultural values associated with this project. Will they be preserved or restored? Describe specific natural resources at the site, including habitat and/or water. List predominant wildlife species and vegetation on site. Discuss impacts to these resources as a result of this project. If this is a conservation easement acquisition project, describe the conservation values and public benefits/value of the land, easement or water resource. There are no scenic, historic or cultural values within the shelter renovation project site. There are no native ecosystems that will be impacted by this project. The park shelter project will result in little or no impact to the natural resources in the area; no mitigation is required. Predominant wildlife species include red fox squirrel, rabbit, skunk, raccoon, red fox, coyote and various bird species typical in the urban/suburban setting. 11. Discuss the ownership and legal access to the proposed project site, including right of access without trespassing on adjacent property. Detail any third-party rights, easements or other encumbrances that exist. Provide supporting documentation proving ownership, legal access or permission from landowner and a site map in Part G. The City of Englewood owns the property designated for the proposed project. During construction, the crews will not need to access any other land/property owner for right of way. All construction access will be on the City of Englewood's property. The project site is maintained as open space/park land. Please view Part G; 6. maps. 12. Describe long-term maintenance of the project site and components. Estimate the annual costs to maintain the site, how those numbers were calculated, how you intend to fund maintenance and who is responsible for maintenance. Explain how maintaining this project site changes your agency's maintenance budget. (Provide projected budget changes, detailed cost estimates, how you plan to accommodate these changes, and explain how you arrived at those numbers.) Provide a commitment letter from the management/maintenance agency addressing long-term maintenance and include budgeting for funding maintenance in Part G. The City of Englewood will manage the long term and complete maintenance of this park shelter project including litter control and vandalism repairs. Since this project is for new construction, there will be minimal maintenance. If this project is funded, the maintenance budget for Rotolo Park will be increased to fund the litter control and vandalism repairs needed. The City of Englewood has demonstrated their stewardship of the parks, playgrounds and open spaces throughout the years. We will continue to follow the high quality maintenance currently provided with this project. The primary maintenance needs for this project will include trash removal, shelter cleaning and graffiti removal. 13. Describe how this project addresses inclusivity per the Americans with Disabilities Act guidelines. The park shelter improvements include designs to fully comply with current ADA guidelines. The shelter will include ADA accessible bench/seating accessibility and path way/trail; the curb ramps will also meet the ADA standards. The City is dedicated to the commitment of making the shelter and playground accessible for all patrons and follows ADA requirements as mandated by law. 14. If successful in obtaining this grant, how will the agency use this project to inform citizens about the value of the Arapahoe County Open Space sales and use tax? Address the public outreach plan, signage plan, celebration, dedication, etc. Please write a brief press release statement. Explain how the County will be recognized and informed that materials, articles and ceremonies have/are taking place. This information is required to include County acknowledgement and should be relayed to the County Grants Program Administrator for review and filing. The City of Englewood will partner with Arapahoe County on all media releases, articles and stories relevant to the Rotolo Park Shelter improvements. The use of ACOS sales tax dollars supporting the shelter project will also be included in the Englewood Herald newspaper and additional local community publications. Information will also be disseminated via the City's web site and in the Englewood Citizen newsletter, which the City distributes to all Englewood households. An Arapahoe County Open Space sign will be installed on the site upon project completion. County Commissioners and OSTAB Board Members will be invited to visit upon request. Through prior trail and park openings, ribbon cuttings, and volunteer events, Englewood has demonstrated their support of ACOS programs to the community. We have installed public recognition signs throughout the City's parks, trails, and open spaces demonstrating our support of ACOS. Part G 1. Evidence of support from highest authority Part G 2. Evidence of community support C T y 0 F E N G L E W 0 PARKS AND RECREATION COMMISSION Arapahoe County Open Spaces Open Space and Trails Advisory Board 6934 S. Lima St, Unit A Centennial, CO 80112 December 16, 2016 Dear Advisory Board, 0 D On behalf of the City of Englewood's Parks and Recreation Commission, I am writing this letter in support of the City of Englewood's application for the proposed Rotolo Park shelter project. · One of the roles of the Englewood Parks and Recreation Commission is to review proposed recreation facilities and programs and make recommendations to Englewood City Council in a comprehensive fashion. The Commission guides policy in the development of a Parks and Recreation Master Plan, an inventory of all of our existing facilities and programs and includes an assessment of equipment and facilities that need to be added, modified or replaced. The City's 2006 Master Plan has a recurring theme to replace and upgrade the outdated park and playground equipment throughout Englewood's park system. The 2017 Master Plan continues with this recurring theme. Two years ago, the Rotolo Park community requested a new, updated and safe playground which ACOS funded and will be installed spring 2017. This shelter project will enhance the new playground by providing a safe, shaded area for playground users and help to bring together the community in a safe and active play area. The Englewood Parks and Recreation Commission enthusiastically supports the Rotolo Park Shelter project and hopes that Arapahoe County Open Space will do the same and support the funding for the project. Thank you for your consideration. Douglas , Gl']a:irpersoh'·-··•· .. -· · EngJewood Parks ari'B Recreation Commission 1155 W. Oxford Avenue Englewood, Colorado 80110 Phone 303-762-2680 Fax 303-762-2688 ··.•:,•·-··.···· .. · ... ,,:·,,·:· ... =.•:.": .. Arapahoe County Open Spaces Open Space and Trails Advisory Bonrcl 6934 S. Lima St., Unit A Centennial, CO 80112 January 2, 2017 Dear Ac!Yisory Board; I am writing this letter in support of the Rotolo Park shelter project. I am an Englewood resident that uses Rotolo Park on a daily basis. \Vhen I was approached about writing a letter of support for a new shelter, I was thrilled to hear that the City is wanting to make improvements at our neighborhood park. The proposed shelter and amenities wm benefit all park users. I was aware that the City received a grant for a new playground which was desperately needed. My children grew up playing at Rotolo Park. We, along with the neighbors, appreciated having a neighborhood park where we could take the children to play. I now continue to visit the park on my daily walks \Vhere I have met wonderful friends, families and neighbors that I would not have met otherwise. Currently the only shade proridecl at the park is an old picnic table that is minimally covered. The new shelter will provide much needed shade during the summer months and a space for families to have a picnic or 11eighbors to gather to watch children on the playground. I hope Arapahoe County Open Space v;ill consider funding the Rotolo Park Shelter grant. The project \Vould benefit the neighbors, families and friends for years to come. Sincerely, Tresa Bloeman Englewood Resident Arapahoe County Open Spaces Open Space and Trails Adviso1y Board 6934 S. Lima St, Unit A Centennial, CO 80112 Janua1-y 14, 2017 Dear Advisory Board, As a park user and neighbot of Rotolo Park, I folly support the proposed Rotolo Park Shelter project. 'fl1e new shelter and picnic amenities will provide a much needed shaded and covered area for all park users including myself, my wife and my grandchildren. With the new playground being completed this spring, a new shelter directly adjacent will truly benefit our neighbors, family and friends who visit tl1e park. \'Xie visit the park regularly to walk, relax, and my grandchildren play there; we value it's outdoor feahues. The park and playground provides a great opportunity to get outside right in our own backyard. This park provides a g1:een open space and with the renovated playground, will benefit the local community and adjacent neighborhoods. \Xlc're very excited to sec the proposed enhancements! \'Xie hope the Arapahoe County Open Space Program will consider funding tl1e Rotolo Park Shelter project in the City of Englewood. The project would significantly benefit our community and park visitors for years to come. Mr. William .J. Kubilus Arapahoe County Open Space Open Space and Trails Advisory Board 6934 S. Lima St., Unit A Centennial, CO 80112 December 20, 2016 Dear Advisory Board; I am writing to express my \vholehearted support for the City of Englewood's grant application to fund improvements in Rotolo Park. My husband and I live around the corner from Rotolo Park where we have raised our two daughters. We now have grandchildren and are excited for the improvements being planned for the Park. We frequently visit the park with our granddaughter and on our walks \v:i.th the dog. The proposed sidewalk ·will make a world of difference for those of us \v:i.th baby strollers in accessing the new playground area; and those \v:i.th limited mobility. Community groups and families will appreciate being able to meet in a new, enlarged shelter instead of squeezing around the old picnic table. These improvements will make Rotolo Park the pride of the neighborhood for years to come. This park is an important part of why so many people are proud to call this neighborhood their home. We ½111 all look forward to enjoying these long-overdue improvements. Thank you so much for supporting this valuable project. Yours Sincerely, Linda Trujillo Part G 3. Documentation of opposition and responses No opposition or responses to include Part G 4. Evidence of commitment from project partners No funding partner commitment to include Part G 5. Photos ROTOLO PARK PHOTOS City of Englewood View looking northwest where the proposed shelter will be installed; to the left of the bench. The existing bench will be reused and relocated to the back of the sidewalk that will be completed on the outer ring of the playground; where the concrete curb is. View looking north. This is the project site location for the proposed shelter. Part G 6. Maps 2017 Arapahoe Count~ 01Jen Snacel Pa1~ks, and Trails Grant Aenlication Rotolo Park Picnic Shelter Replacement Site Plan Map LEGEn~D {Cl Rotolo Park Bounda1y November 2016 0 75 150 225 r:~Wl@¥FI Feet YALE AVE ENGLEWOOD TUFTS AVE HIGHLANDS RANCH I City of Englewoo4 Colorado 2017 Arapahoe County 011.en Space, Parks, and Trails Grant Application Rotolo Park Picnic Shelter Replacement Vicinity Map November 2016 0 1 MtWIM 1HEf 2 itttt Miles 3 Part G 7. Site visit form 2017 ACOS Grant Applicant Site Visit Form City of Englewood Standard Grant/Site Improvement Name of Applicant Grant Category and Type Rotolo Park Shelter Title of Grant Dave Lee dlee@englewoodgov.org 720-884-7808 Primary Contact Name Contact Email and Cell Phone Required for Site Visits: 1. Please provide the project address or the closest major intersection. 2. Please provide Point-To-Point Driving Directions from ACOS offices to project location. If you are providing an intersection, please provide Turn-By-Turn directions from ACOSto the intersection and then from the intersection to the project site (recommended site visit location). 3. Please attach driving directions to this form (behind). Yahoo driving directions are preferred. 4. Propose a meeting location at the project site. 5. Other important information. (Example: parking, clean restrooms on site or nearby, necessary walking from parking to site, any clarification needed from the attached maps) Rotolo Park 4480 South Huron Street, Englewood, CO 80110 Meeting location will be on Huron Street. There are no restroom facilities at either site. Driving directions to 4480 S Huron St. Englewood, CO BOl 10--5634 on Yahoo Mnps, Dri... Page 1 of 2 t.tzip I!, D!n!dlcn:a I Map Only J I Dlmc!IO!E Only r I Pnnl I IJj 15 Hotal!I In EnEJf ~ co bcakJng,cam/EngJG'MlOC!-H0tsb lowoJI price IJU!IRin!OOI Book your Halal In Elll)!awcod ca YAHOO! MAI'S ~ 6934 S Uma St Englawooc2, CO 8011~81 Cj) 4480 s Huron St, Englewood. co BD11 IJ..5634 TO!af Dlslanc!!! !l.64 ni-Taal Tlmo: 24 mm 11.ap Layaul @ 0 0 j~il~l!!ffitffi! .. ··· .,. , ....• iif:il 1_'.;: -~·--:~ :·i ~ 6934 S Lima St, Englewood, CO 80112-3881 Hoad lcward E Bdmwoed A.YO on s Urns St .., Twn klll cn1G E Anlpahoo ~ (C0-88) 'Ii Tokarmnpon!Ol-25N f' Tlllco axlt 199 lcwanl C0-8tUBekwrN A.YlllXJO Rotolo Plldc Flaygrcund lllld Soulhwll:t GmnbQ?tare dlnldly ~ Iha arroat &cm llach lllhor. 161 7'L,}~LI 'f; ,; '\v.{ff'] ·:•,'<··- . ~~·~t;~~-· .. ' -·.- /:t1?---".[ ,;;_ t .,.. ..... ~':"t"i~"'"' ~~~ i _,. ij .0 •. ' ' ~-:1;~ . !an,,,~·=-=•·'~· ~iJi"---; c-,-,:~· ,:.,., '~'.:.,_:½ ~-r-~ : .. r .• Ju ii .~ .. ! .;: L-~ '-...... ~:i..~~ '' t ~y I ·., ~~ ~ :~·:= ~® (:\~(~ Gofix'O.Srnl Gofol'1.4ml Gofct1Sml GofcrD.3rnl Expand All H[dQ Hide Hide tl!dB Ad https-J/maps.yahoo.1:om/obp/directions/?laL::=39.6130941462S36S&lon--J 04.92.75016714-12121/2015 Driving directions to 4480 S Hwon S~ Englewoo<I, CO 80110.5634 on Yoooo Maps, Ori... Page 2 of2 ~ Tum loll cnlo E fle!lovlew A'iO (C0-88) 6"fc,4,0m! Hldo ~ Tum rlgtA cnto 8 Bn,odway SI (C0-7ll) llo tor 0,7 ml Hldo +ii Tum loft cnlo W Slnnlcnl Ava Gofor0.5ml Hid• ~ Tum righl cnlo s Huron SI Go lor111 ft Hldo Anivo DIS Huron SL YOI.O'oollnollon 13 en !ho r,gl,L Hlda ~ 4480 S Huron St, Englewood, CO 80110-5634 E,pand A!I When ~tng IUtf W.,g d'ndcn:I rirmy, ltb a~~ 1::1 ~ Cl,acl:and liWlll.i~ OWi rad :,OI ~, rcldl aJ L:i't,:;nslMl.'cn. end f®"/ a.I lr.!1flc s..alaty~llllcr.a. Th!:! ls C/1)/bbciioodamalalc,P.,.'Wl\:ll https://maps.ynhoo.comfobp/direc&nsl?lat=39.61309414625365&1oll"-104.9275016784... 12/21fl015 Part G 8. Evidence of commitment to long-term maintenance PARKS. RECREATION AND LIBRARY Arapahoe County Open Space and Trails Board 6934 S. Lima Street, Unit A Centennial, CO 80112 January 4, 2017 Re: Long Term Maintenance Dear Open Space Board; The City of Englewood Parks, Recreation and Library Department is committed to the long-term maintenance and management of all Englewood parks and park infrastructure within the City. The City of Englewood allocates funds for the long-term maintenance, repair and replacement of park infrastructure. Ongoing maintenance functions include: sign maintenance, sign repair/replacement, graffiti removal and landscape maintenance. The Parks, Recreation and Library Department is funded annually through the Clty of Englewood's General Fund as part of the core services provided to the citizens of the City of Englewood. Maintenance of the Rotolo Shelter is currently included in all long-term maintenance programs and activities and will continue to be a part of all such activities into the future. Parks, Recreation and Library City of Englewood Parks & Recreation Library Broken Tee Golf Course Pirates Cove Water Park Part G 9. Evidence of property ownership/legal access Arapahoe Com1ty-Parcel Search New Search PIN: AIN: Situs Address: Situs City: Full Owner List: Ownersl1lp Type: Owner Address: City/Stille/Zip: Neighborhood: Neighborhood Code: Acrea.ee: Land Use: 031987326 2077-09-1-00-053 "Photo I View Parcel Map Englewood City Of Fee Simple Owne~hip 1000 Englewood Pkwy Englewood, CO 80110-2373 Jensen Sub Neighborhood 250,00 2.4800 Page 1 of I Printer Friendly Treasurer's Tax lnfcnnauon Sales by Tax Vear end Nelghbol'11Dod 2D15/2016 201312014 2011/2012 2001112010 2007/2008 2oos120oe Complete NelghbOl'11QGd Sales lnrormalion HlslDIY Tax Disbfet Levies Legal Desc: Beg 995 Ft S & 30 Fl WorNeCorOfNe 1/4 Sec9 To W65.2 Ft Th Nw 140 Fl Th Sw60 Ft Th Ne 32.09 Ft Th Nw 11,92 Ft Th N 80.92 A & 258,97 Fl To Se 154.65 Fl Th E 121 Ft To Pl On W line S Huron St Th S 47 Ft & 144 Ft & 164 Ft To Pob 34-4-68 2015 Appraisod Value 2015 Auessed V1:1fui, Total 500 145 Bulldlng 0 0 Land 500 145 2014 MIii Levy: 72,792 Land una Units Land Value Land Use 1.0000 LT 500 Tract Note: Land Une data abova co118sponcls to the 111/tlal appra/sed v11tua afld does not reflect subsequent appaal rolatad adjustmants, If any, • Not 11II paruls have avaifable pholos / sketches. In some at!e!I a sketch may be d!lficult lo read. Please contact the Assessor.i Offico for 8"1stance. Measurements taken from Iha exterior of 1h11 bulld!ng, The Arapahoe County Assessors Office does nol warranty the accuracy of any skelch, nor assumes ,my l'l!llponslbllily orllablllly lo any user. Allhough some parcel$ may have mulUple bu!ldlngs and photos. al !his Ume our syslem Is llmlted lo 1 sketch and 1 pholo per parcel number. Sony for any Inconvenience. New Search httn•//n::1rrPl-,,.r~h Rr-lnRhnl'!onv.r.nm/PPTNnm i:1,;:ny nn11201s ArapaMAP 3.6.2 {4B48 south huron street O (4,\l) Get Address lnfo Typo ., an adcliass, ns you typo, a list of potont,ol matches will bo <11cp!ay!ld In this araa CIiek on 11 rnatch<id ~ddre as to warn diroc!ly la II If nn oxact match ,s not fou<>d yau may •ill saon;h lor 11 by prcss!no lho Search bullon Dy chocking 'Gal Adclrca• Info• infanna!ion far Iha arldress 11,ik oo rolurnoo ottor i! ,s!oe~lad Thero ware mulllplo posslbla matches, The tap ona h;,tii b<!.on .::oc:m,-r~-[I to:- 4848 S HURON ST (On A<1:lrcss Folflt) ZDoffl In .. c~ on poJnt bJ zoom klta, or-dr.119 llO~t.ozoomtn Print Map Title to dlsplay on Map; (Enter a Mu() ·m1e Here Create Prio~ j (1:1EOO Map Size (~) 8.5" X 11 • (Ltr) Q 11' X 17" (8) Q 17" X 22" (C) Q 24" X 36" (0) b.ttp :/ / gis.arapahoegov .com/ arapamap/ Orientation Scale to Display on Mop !1,1500 G E2l Flt Pont to Page tJ t Lat: 39• 31r 12.90" N t 1.on1 1 □s• o· o.so· w l AraQaMAP 11/4/2016 10. Other o 2017 Master Plan; page 38 o Site Plan As the number of residents in the community and interest in an active lifestyle increase, the immediate priority is to improve the existing parks so that they can withstand additional use pressures. Many of Englewood's older parks need upgrades or enhancements to meet current recreational and aesthetic needs and trends, and increase resident's satisfaction levels. This will be key at popular parks such as Cushing, Miller, Belleview, Jason, Centennial, Romans, and Rotolo. Most of the facility replacements and upgrades recommended in the 2006 Plan remain top priorities. System-wide enhancements at most parks should include: 1. Playground upgrades, shelters,,restrooms, and open space and natural areas (where not already completed). 2. ADA compliant v,.ralkways, curbs 1 and restrooms. 3. Replacement of diseased/dying and previously removed shade trees and ornamental plantings. Street trees along park frontages are especially needed. 4. Application of Crime Prevention Through Environmental Design (CPTED) principles, which will help improve public safety. 5. Completion of irrigation system upgrades. The current irrigation system is more than 50 years old and is becoming a major maintenance burden with continuous repairs needed. Additionally, the system is highly inefficient in its water use compared to the technology available today. Replacing irrigation throughout the entire park system is a highly expensive undertaking, but one that should be anticipated in a capital replacement program. At the current time, the Parks Department is in the process of replacing valves and heads for irrigation in all parks. 6. Mobility improvements are needed to ensure that access is equitable and good connectivity to parks is provided. The City should complete sidewalk gaps and improve crosswalks and on-street bike lanes and curb cuts within 500 feet of every park. Some parks, like Barde and Baker Parks, have no crosswalks or pedestrian safety improvements in the surrounding neighborhood. The top three priorities for major park redesigns include Cushing, Miller, and Jason Parks, because of the parks needs and greatest appeal to the community. All major park renovations will undergo additional design and feasibility studies beyond this Master Plan and will need to include additional public input opportunities. 38 CITY OF ENGLEWOOD PARKS ANO RECREATION MASTER PLAN DRAFT R TOLO PARK IMPROVEMENT PROJECT Englewood, CO 16'x26' HIP SHELTER ONCONC.PAD PICNIC TABLES (2} TRASH RECEPTACLE BBQ GRILL w/ SUPPORT POST s Horizontal Scale: 1"=16' O' 16' 32' 48' EXISTING BENCH TO BE REUSED AND RELOCATED TO BACI< OF SIDEWALK Hip Shelter, 16'x26' Recy,:led steel frame.standing se~m roofw/ve,,t and lattice i.nfnr-Pvt1m.-.....n-c o; rnnf hb:.rk ~t@@I fr~mlll~ 10--.,.-~rwarr:tntv December 1, 2016 r w w 0::: r Cf) z 0 0::: ::> :r: PROPOSED MATERIALS & SITE FURNISHfNGS Picnic Table {2) Aluminum c,ble with 6 ft. benches; approx.dim:60-.71"; Color. ar.iv aluminum: 20-vear w.rr3ntv Trash Receptacle Recycled steel receptacle VI/ rim cover,32-g31. Recycled steel grill with P<><t embedment; Color. Green; 20-~earworranty Color. black steel: 3-vear warrantv