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HomeMy WebLinkAbout2017 Resolution No. 008• , RESOLUTION NO. L SERIES OF 2017 A RESOLUTION SUPPORTING THE CITY OF ENGLEWOOD'S ARAPAHOE COUNTY OPEN SPACE (ACOS) GRANT APPLICATION FOR BELLEVIEW PARK IMPROVEMENTS. WHEREAS, in 2003 Arapahoe County voters approved a ten ( I 0) year, quarter-of-a-penny sales and use tax to pay for preservation of open space, protect lands, preserve water quality and provide, maintain and improve neighborhood parks, sport fields, picnic facilities and trails; and WHEREAS, in 2005 Arapahoe County set aside a portion of the revenues to fund competitive grant projects; and WHEREAS, each year, the City of Englewood is eligible to apply for up to two (2) grants; and WHEREAS, the Open Space Grant funds will be used for the Belleview Park Improvements project to construct a new 16' X 28' picnic shelter with 3 picnic tables and 2 barbeque grills, and a 15 space parking lot with improved single lane access drive, a 2 unit toilet enclosure, and improved asphalt trails; and WHEREAS, the current number 3 shelter is a safety concern due to rotting structural beams and is scheduled to be demolished, and the new shelter and proposed improvements will replace the existing number 3 shelter; and WHEREAS, the City of Englewood is committed to complete the Belleview Park Improvements and will be responsible for any cost overruns; and WHEREAS, the total project costs are estimated at $333,900; if this application for the Arapahoe County Open Space Grant is awarded it will provide $250,000; the additional funding of $83,900 has been budgeted in the 2017 Open Space Shareback fund for Parks and Recreation Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section I . The City Council for the City of Englewood, Colorado, hereby supports the City's Arapahoe County Open Space grant application for the Belleview Park Improvements project, attached hereto as Exhibit A. Section 2. The City Council for the City of Englewood certifies that the Belleview Park Improvement project will be open to the public and serve a public purpose upon completion. 1 Section 3. The Director of Parks, Recreation and Library Services is authorized to sign all necessary documents for the Arapahoe County Open Space Grant application for and on behalf of the City Council and the City of Englewood. ADOPTED AND APPROVED this 17th day of January, 2017. ATTEST: I, Stephanie Carlile, Acting City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. ~. Series of 2017. 2 2017 Arapahoe County Open Space Grant Application for Standard and·small Grants Part A -Application Summary Form Applicant Information Name: City of Englewood Address: 1000 Englewood Parkway, Englewood, CO 80110-2373 Primary Contact: Mr. Dave Lee I Title: Open Space Manager Telephone: 303-762-2687 Email: dlee@englewoodgov.org Primary Partner Information (Additional partners should be discussed in Part F} Name: Address: I Contact: I Title: Telephone: Email: Partner Responsibilities: Project Information Grant Category: Standard Project Type: Construction Project Title: Belleview Park Improvement Project Address: 4990 S. Windermere Street, Englewood, CO 80110 City or Unincorporated Arapahoe County: City of Englewood GPS Coordinates {must be in decimal degrees): Latitude: 39.6261111; Longitude: -105.0047222 Grant Request: $250,000 Cash Match Total: $83,900 I Percentage of Total Project: 25% Total Project Amount: $333,900 Executive Summary: The Belleview Park Improvement Project includes installation of a new 16' x 28' shelter, a vault toilet, renovated walkways/trails, a metal gate, and parking area. The proposed shelter area will be completed with new park amenities including picnic tables, benches, and BBQ grills benefitting park users and increasing rental opportunities for Englewood. Currently, this shelter is not rentable due to its dilapidated condition. Belleview Park reflects local and regional users providing a diverse range of recreational opportunities including multiple playgrounds, hard/soft surface trails/paths, a dog park, a petting zoo, a train ride, athletic fields, tennis courts, a wading stream, picnic areas and shelters. Improvements to this park are vital to enhance park use and increase shelter reservations. Since only 3 of the 4 shelters are available at this time, constructing a new shelter and picnic area will provide much needed amenities to meet the community needs. During the busy shelter rental season, there is a wait list for shelters at Belleview Park. An additional shelter will help alleviate the community reservation demands and the proposed improvements will enhance the visitor's experience at the park. E ,c .. I e I "T A Part B -Minimum Qualification and Eligibility Form Certify the below minimum qualifications and eligibility criteria: Applicant Name: City of Englewood Application Category and Type: Large; Construction Project Name: Belleview Park Improvement Project Briefly answer the following qualification questions: 1. Is applicant in good standing with Arapahoe County Open Space? Discuss past performance (past five years); discuss all on-going Arapahoe County Open Space Grants, and the number and types of grants for which your agency is applying in this cycle. The applicant is in good standing with the Arapahoe County Open Space Department. For the past five years, the applicant has provided the required progress and final reporting documents per the grant agreement according to the time schedule. The applicant has three open projects with Arapahoe County including: Gateway Enhancement Project-Phase II, Northwest Greenbelt Trail Connection Project, and Rotolo Park Playground. The projects are on track for being completed within the designated time frame and within the approved budgets. There are no outstanding funds or required documentation specific to Arapahoe County Open Space Grants. The applicant will be submitting 2 ACOS grant proposals this cycle -one standard grant and one small grant. 2. Discuss project alignment with the Arapahoe County Open Space Master Plan; local adopted Master Plan; OR other approved planning documents. The Open Space Master Plan provides a 100-year vision, 25-year master plan and 5-year action plan for implementing the purpose and goals of the program. The vision states that the County will be forward thinking, understand and embrace the open space, park and trail needs of current residents, and define a harmonious relationship between people and nature in the County for future generations, The vision for the program is summarized as "Healthy Lands, Healthy Communities, and Healthy People". The Arapahoe County Open Space Master Plan's Mission and Purpose Statement proposes to maintain and improve neighborhood parks in the study area of the Master Plan including the City of Englewood. Goal# OS 1.2 establishes level of service standards for parks and trails in growth areas policy. 3. Describe how this project addresses specific objectives in the County Open Space Resolution #030381/#110637. Document is posted on the Open Space Grant Program page of the County Website. ,:he construction projects at Belleview Park Park in Englewood addresses the specific objectives set forth in the County Open Space Resolutions #030380 and #110637 by providing, maintaining and improving neighborhood parks per Section Vlll.C. 3. D. The proposed project and applicant meet the current objectives of the County Open Space Resolution -#110637 adopted 12/5/11. Specifically, this project meets the approved ballot element identified including: Provide, maintain and improve neighborhood parks, open space, sports fields, picnic facilities, and biking, walking and multi-use trails; Construction of the Belleview Park Shelter and park improvements meet this fundamental need. This project will enhance Belleview Park by increasing shelter facilities and community park components. Improvements made by this project will enhance the outdoor experience and promote engagement in the outdoors for a wide range of park users. Acknowledge the minimum qualification components listed below by checking each box. All components are required to meet minimum qualifications: All items on the enclosed application checklist are included in the application ·•. X All questions are answered in Part F and all supporting documents are attached in Part G X All budget forms are attached and complete X Application format and document order follow instructions X Above eligibility and qualification questions are answered and meet Arapahoe County Open Space eligibility requirements X Application is signed by agency's highest authority (or authorized individual) X Minimum cash match requirement met(% of total project) Applicant certifies that all of the above items are included in the application and that all information submitted is true to the best of their knowledge. Authorized Signature: Date: -----'1./--4t~7.,..l_.l'--+-7--- ( must be signed by highest auth ri d individual) Print Name & Title :_ti_....~.,._tR,...,p_Z: ..... "/.l .... ...,/1/ _ ____........._.W_.._8""''6 ......... ,,P. .... ;::>....,£(,._.k?)=~~-..l)I /?~Cr~ Part c-Application Checklist Use the application checklist to verify that all of the required documents are included in this application in the order listed below. All sections are required and must be complete to meet minimum qualifications. One original signed application and one copy must be included for all sections below. Part A through Part G of the Checklist must be included as one complete pdf document on a thumb drive and labeled with the Entity Name, Project Name, Application (ie. ArapahoeCounty.ParkPlan.Application). X Part A-Application Summary Form X Part B -Minimum Qualifications and Eligibility Form (signed) X Part (-Application Checklist X Part D -Project Timeline (must be detailed) X Part E-Project Budget Narrative and Forms (all forms must be completely filled out) X Part F -Project Details (narrative response ta project questions; include Land Acquisition section if applicable) X Part G -Attachments (Identify each attachment with a cover page. Prepare attachments in the order listed be/aw. This section does NOT need page numbers.) 1. Evidence of support from highest authority (official Jetter or reso/ution)- including commitment to complete and maintain the project; statement that matching funds are secured and/or efforts to secure funds are underway (give detailed amount); acknowledgment of responsibility of cost overruns; and certification that the project will be open to the public or serve a public purpose upon completion. See attached sample resolution. 2. Evidence of community support (letters of support-maximum of 5) 3. Documentation of opposition and responses (state if applicable) 4. Evidence of commitment from project partners (cash match/in-kind match support letters/partner support letters -no maximum) 5. Photos (pre-submittal phatas)and Conceptual Drawings (if desired) 6. Maps (include site map & vicinity map) 7. Site Visit Form (plan and project site visitform with driving directions) 8. Evidence of commitment to long-term maintenance, including the maintenance budget and agency capacity to maintain (letter from management/maintenance agency) 9. Evidence of property ownership/legal access (legal documentation) 10. Other (clearly title: acquisition documentation: appraisal, title commitment, contract option (if applicable) or other supporting documents) •Part D -Project Timeline Use the below project timeline sample as a guide to complete your proposed project timeline. Project timeline must be detailed, realistic and coincide with Part F. Timeline should include the IGA execution and project start date (must be within 60 days of the award notification}. Project timeline must conclude within 2 year requirement. k nt :ification . Execution ject Start e citation of 1dors ject Bid ard(s) •Council ,roval er terials und/Site p 1stniction nd ming II Report Jun 17 Jul Aug Sep Oct Nov Jan Feb Mar Apr May Jun 17 17 17 17 17 18 18 18 18 18 18 Jul Aug Sep Oct Nov 18 18 18 18 18 Part E -Project Budget Narrative and Forms Budget Narrative: Provide a clear and concise budget narrative for this project (300 words or less). The total project budget is $333,900. The City of Englewood has committed and secured $83,900 in Open Space Shareback funds reflecting a 25% required cash match. Englewood will be responsible for any overages in the project costs. The line item project costs included have been calculated based on the planning and design team's estimations from prior park improvement construction budgets. With Englewood's long history of constructing, updating and maintaining park amenities, these budget numbers represent current costs. • Mobilization -$ 22,900 • Demolition -$36,800 • Erosion Control -$13,800 • Site Improvements (parking lot, entry road, irrigation, excavation, sod} -$136,400 • Gable Shelter (16' x 28'} -$48,500 • 2-User Vault Toilet Installed -$64,900 • Site Amenities (Trash receptacle, picnic tables, BBQ grill, pet station, steel barrier gate) - $10,600 All of the costs reflected above have been reviewed by the planning team; the costs identified represent extremely competitive costs for this type of construction project. Budget Forms: All project budget forms must be completely filled out following the rules set forth in the application guidelines and instructions. The following project budget forms are attached and required to be complete and included in the application to meet minimum qualifications: • Summary Budget Form (choose the correct summary budget form -small or standard grant summary budget form): The summary budget form must be fully completed and successfully match up with the budget narrative, the detailed budget form and the selection criteria questions. • Detailed Expense Budget Form: The detailed expense budget form must be completed with sufficient detail to be accepted. Please reference the sample budget for the expected level of detail. Budget items are to be broken down into categories, and then broken down into the detailed use offunds within each category by line item and cost. The detailed expense budget form includes, grant funds, cash match (applicant and partner cash match) and in-kind match. Only cash match counts toward the percentage of match required. The minimum cash match requirement is 25% of the total project cost for Standard Grants and 10% of the total project cost for Small Grants. In-kind match is significant and shows partnership and community support for the project. Administrative costs to prepare the grant application are not an eligible expense. (Review the Grant Application Instructions for eligibility details.) Sources of Funds Arapahoe County Open Space Applicant Cash Match (Specify)Partner Cash Match/Other Funding Source (Specify)Partner Cash Match/Other Funding Source Date Secured Applicant: City of Englewood Requirements: Toto/Project Amount: In-kind Match: Toto/Project w/out In-kind: Cash Match Percentage Require, Required Cash Match Amount: Project Cash Match 10.31.2016 Summary Budget Form Belleview Park Project Title: Improvements $333,900;00 $0.00 $333~900.00 25.00% $83,475.00 $83,900.00 Minimum Met: Y or N Year: Total Project Funds $250,000 $83,900 $0 $0 2017 Use for Standard Grant Applications Only City of Englewood DETAILED EXPENSE WORKSHEET NUMBER Category Description Line Item Detial ACOS Grantee Partner All TOTAL Code (Or In-Kind Description) Description Grant Cash Match Cash Match In-kind Match Mobilization $22,900.00 $22,900.00 Demolition Landscape and asphalt removal $15,600.00 $21,200.00 $36,800.00 Erosion Control $13,800.00 $13,800.00 Tree protection; fencing; vehicle tracking control Site Improvements Asphalt and road base; parking lot. Excavation, grading, soil preparation, sod. $110,400.00 $26,000.00 $136,400.00 Gable Shelter (16' x 28') $48,500.00 $48,500.00 2-User Vault Toilet; installation $64,900.00 $64,900.00 Amenities: Trash receptacle, picnic tables, BBQ grill, pet station, steel barrier gate. $10,600.00 $10,600.00 ACTUAL TOTALS $250,000.00 $83,900.00 $0.00 $0.00 $333,900.00 Applicant: City of Englewood Project title: Belleview Park Improvement Project Date: January 30, 2017 10.31.2016 Use for All Grant Applicaitons Part F -Project Details Applicants must limit this section to 10 pages and answer all questions to meet minimum qualifications. If attachments/supporting documentation apply, please fully answer the question and reference the document in Part G. Please do not answer a question as "N/A". If a question is not applicable, please explain why it is not applicable. Select the Grant Category: X Standard Grant: $50,100-$300,000 funding opportunity, 25% of total project amount minimum cash match requirement □ Small Grant: $100-$50,000 funding opportunity, 10% of total project amount minimum cash match requirement Select the Project Type: Project Type/Project Details: The project categories for the small and standard grant applications are below: □ Trail Project: Projects that are mostly trail construction or renovation/restoration, trail- related bridges, trail-related road crossings, or trail head parking and shelters. □ Site Improvement Projects: Projects for site improvement, restoration and repair/replacement including: natural re-vegetation/restoration, park improvements, restoration, repair/replacement (may include playgrounds, shelters, sport fields, landscaping). This category may include interior trail segments or connections, but the majority of the project should be site improvements other than trail. X Construction Project: Construction projects may include new park amenities such as playgrounds, shelters, sport fields, restrooms, and interior trails or connections. □ Acquisition Project: Eligible projects involve fee simple acquisition of land for public open space, park or trails; acquisition of buffer land; acquisition of a conservation easement and/ or acquisition of water rights. □ Environmental Project/Cultural Education or Interpretation Project: Projects focused on environmental or cultural education/interpretation installations may include associated sign bases, panels, landscaping, benches and shelters. □ Other Project: Other allowable project categories include: stream-related projects, wildlife habitat, and water quality. These projects should not fit into any of the other project categories. Please contact the County Grants Program Administrator for questions related to allowable projects. Selection Criteria Questions: 1. Describe the project goal, extent of scope and expected results. Be specific; discuss what the project will provide, quantities, size, project elements, useful life of project components, and deliverables. Discuss the current condition of the project site and what improvements or changes are being proposed and why. Provide detailed maps, plans and photos in Part G. Describe how the project will be designed, constructed, and managed. Describe how this project improves access and connectivity to any existing trail network, natural resources, and/or community resources. If this is an educational project, discuss the long-term educational outcomes expected as a result of this project and how the project connects people to each other, the natural environment and/or community resources. Complete the budget forms in Part E consistent with this narrative. Belleview Park (36+ acres) is located in south Englewood along Belleview Avenue and is classified as a community park. Belleview Park is the centerpiece of the Englewood park system with a wide range of facilities, amenities, and terrain which not only attracts local residents yet also engages residents from throughout Arapahoe County. The Park includes athletic/multipurpose fields, basketball court, playgrounds, tennis courts, multiple picnic shelters (4 of these are rentable), dog park, restrooms, and off-street parking lots. The park also contains a children's train maintained and a children's farm maintained and operated by the Parks and Recreation Department. The western portion of the park is more passive in nature including footpaths that are consistently used by residents. The Park is bisected by the regional Big Dry Creek Trail and adjacent stream. Additionally, directly adjacent to Belleview Park and along Belleview Avenue, there is Pirates Cove, a multi-use water park that attracts participants from throughout Arapahoe County. The project site for this grant is located in the northwest section of Belleview Park and is situated on a hill overlooking the lower park section and it has a separate vehicle entrance. The lower and upper park areas are connected via walkways, bridges and trails. The northwest park area includes two ofthe four large rentable picnic shelters. All ofthe shelters and the entire park are open to the public during designated hours. The project goal is to construct new park components for the northwest park area and install new amenities benefiting all park visitors. The current site is in disrepair and needs major improvements to meet the parks demands from the community. A 30+ year old dilapidated, unusable shelter sits on the site and is an eyesore to the park and the entire open space area. The shelter was built in the 1980's and does not meet today's standards for shelter requirements. Additionally, this area has very limited parking (a dirt area off the maintenance road) and does not have any restroom facilities for park patrons. The existing pathways are cracked and do not meet the current ADA requirements. This grant would fund the construction of a new 16' x 28' Gable Arch shelter composed of recycled steel frame with a standing seam red metal roof where the old dilapidated shelter #3 once stood. A 20' x 14' concrete pad will be poured to support the new shelter. The shelter construction project will include installing 3 picnic tables, 2 trash receptacle, 2 BBQ grills, and an ADA accessible asphalt path (8' wide) accessing the shelter; all which will provide much needed amenities to support the shelter use. There are 4 shelters that can be reserved at Belleview Park but only 3 are available due to the state of disrepair Shelter #3 is in; it has not been usable for over a year. The 3 shelters are usually booked to capacity and the community demands exceed what the City can provide. A new shelter is needed to meet the demands of City residents for large outdoor event space. In addition, the shelter reservations provide needed revenue to the City of Englewood and the new shelter will support the budget. In addition to the shelter, an asphalt parking lot (15 spaces total including one designated ADA space), 500+ linear feet of new 8' wide asphalt trails, a pet station, and two-hole vault toilet will be installed enhancing the use of the site area as well as the entire park. The shelters are rented for large events of all types (birthdays, graduations, weddings, anniversaries, recognitions, etc.) for a wide range of local and regional visitors (children, youths, seniors, families, employers! community members). The Belleview Park Improvements will directly benefit all park users and specifically those wanting to picnic at the upper park area. The proposed parking lot and walkway improvements will increase access to the shelters and throughout the entire park providing connections to the wide range of park amenities. Park users attending events at the northwest shelters will have enhanced access to the local and regional trails within the park as well as all the activities Belleview Park offers. The improved access will invite pedestrian and vehicular users from major trails (Littleton Community Trail, Big Dry Creek Trail) and roads (Belleview, Windermere). This project will increase trail and park users accessibility to regional outdoor amenities including the Big Dry Creek Regional Greenway and Littleton Community Trail which provide connections to the South Platte River/Mary Carter Greenway and the High line Canal. From these trails, visitors can reach Progress Park, Cornerstone Park, and Centennial Park on foot or bike. 2. Describe the community/neighborhood and user groups the project will serve. Discuss the type of users (children, adults, seniors, families, sports leagues, youth groups, etc.) the project will serve and estimate the number of user groups annually that will benefit from the project. Be specific. How did you arrive at this estimate? Describe the service area for this project (how far will users travel to use the project site). Belleview Community Park serves visitors of all ages from throughout Arapahoe County. The southeast section provides outdoor recreation and fitness opportunities to young children (petting zoo, train, creek), youth (athletic/multi-purpose playing fields), young adults, families (picnic areas, playgrounds), and seniors (walking paths) through the diverse range of amenities. The park is used for playing, relaxing, running, cycling, dog walking, picnicking, tennis, athletics and more. This project will serve all the park users mentioned above as well as guests attending events at the northwest shelter; the entire park is open to the public. Anticipated park guests include families, youth groups, civic groups, church groups, seniors from throughout Englewood and Arapahoe County attending birthday celebrations, graduation parties, anniversaries, recognitions and more. Based on 2016 numbers, we anticipate an increase of 4500+ guests that will use the proposed shelter from Memorial Day through Labor Day on weekends and holidays. This number will likely increase when the parking lot, vault toilets, and improved walkways are completed. In addition to the shelter use, guests visit the site for walking (dogwalking), running, and to access the adjacent park areas and trails. With the addition of 500+ linear feet of renovated walkways/trails, pet station and a new parking lot, we expect a significant increase in daily visitors to this area as well. We anticipate community members from Englewood and throughout Arapahoe County visiting the new shelter for some type of special event. The shelters are extremely popular during the spring, summer and fall for a wide range of events. The shelters are available on a "first come, first" serve basis pending reservations scheduled. In addition, visitors from the Denver metro area will likely visit the park and shelter to attend gatherings as well. The City estimates over 500,000 community members visit Belleview Park on an annual basis. 3. Describe the planning process that identified this specific project as a priority. Is this project listed as a priority in a master plan, site specific plan or other adopted planning document? If so, discuss that plan. Describe the relationship ofthe project to any local, regional, state or system-wide master plan. Give the name of each plan and list related element(s) within the plan. Was this project identified through an independent community planning process? Describe this process. Is this project a working group project? If so, was it prioritized? Is this project a part of a larger project or phased project? If yes, explain the whole project, other funding sources and partners involved. The City's new 2017 Parks and Recreation Master Plan has a recurring theme to replace and upgrade the outdated park components throughout Englewood's park system. Specifically, this plan recommends replacement and enhancements to playgrounds, shelters, restrooms and prioritizes that all walkways, curbs and restrooms need to be ADA compliant. (Page 38) Throughout the years, Englewood has been achieving these recommendations by renovating city-wide playgrounds, shelters, athletic fields and trails. This project would expand and solidify the commitment to improving the quality of community parks. Improvements to Belleview Park were deemed necessary due to the state of disrepair the shelter is in. The community requests more reservations then can be provided for since there are only 3 ofthe 4 shelters that are available. Reservations opened on January 3, 2017 and the City received an overwhelming number of calls for 2017 shelter reservations. A new shelter is needed to meet the reservation needs of Englewood and countywide residents. The proposed parking, toilet, accessibility improvements and amenities are needed to support the anticipated increase in park visitors once the shelter is completed. A new parking lot is needed to provide safe and easy access; the vault toilets will support the restroom needs for large events; and, the new 500+ LF asphalt walkway will provide connectivity to the shelters and park at large. The proposed shelter continues the commitment to meet the neighborhood and community's park needs as well as adhering to the 2017 Parks and Recreation Master Plan's priorities. 4. Discuss the need and urgency for this project and why it is a priority. What opportunities will be lost if this project is not funded now? The need and urgency for a new shelter and park improvements are significant since the existing shelter is basically falling to pieces. Last year, the City had to permanently close this shelter for safety concerns. The proposed shelter and amenities will meet the growing needs for large outdoor space to host special/community events. The City is challenged to meet the reservation requests due to limited space specifically during peak seasons; additional shelter space is needed. Additionally, a new parking lot will provide the space for vehicles to park in a safe, orderly way. Currently, guests just pull up and park to the side on a dirt path adjacent to the maintenance road. The installation of vault toilets will meet the restroom needs of larger groups as well as making it more convenient than walking to the other side of the park. Englewood is at a pivotal stage in enticing new families to the area as new housing is being developed in the City. These park improvements and shelter will provide families the opportunity to host a special outdoor event/celebration in Englewood's "gem" community park. Englewood is requesting funds to complete the shelter construction by September 2018. Strong community and agency support exists and we do not want to lose the momentum for this project. The City of Englewood's Parks and Recreation Commission is fully supporting this project. The City of Englewood has secured $83,900 in matching funds (25% of total project) for this improvement project. However, if this project is delayed, the City funds will likely be shifted to other priority projects identified in the new 2017 Parks and Recreation Master Plan; Cushing, Miller and Jason Parks. We do not want to miss this opportunity; this would impact the community by limiting their recreational and outdoor needs. There is always potential for development costs to rise so we would like to secure current costs. This project is ready to go and our goal is to begin site preparation in April 2018 and complete the project by September 2018. This project is also a priority since once it is completed; the City will be able to generate revenue from the rental of the shelter. We estimate over $6500 per year will be received from the rental of the new shelter. This revenue will help support maintenance of the park. 5. Summarize any investments made prior to submitting a grant proposal. Discuss pre- submittal meetings, dates and outcomes. Be detailed and include eligible pre-planning costs on the match section of the Detailed Expense Budget Form in Part E. (See application instructions for details. Proof of pre-submittal planning expenses must be submitted as an attachment in Part G. All attachments should be clearly labeled on the Table of Contents and on the Part G cover page.) The City has hired a consultant from PKM Design Group, Inc. at a cost of $16,940 demonstrating their investment and commitment to this project; this cost is included in this request or as the City's match. This group is providing designs and estimated budgets for the shelter and parking lot construction, paths, toilets and amenities. The City has a recently approved 2017 and a past 2006 Parks and Recreation Master Plan that has guided the process for park improvements. The 2017 Master Plan prioritizes the City to upgrade park amenities and ADA accessibility city wide to meet the growing demand for park use. (Page 38) The City is not requesting the reimbursement of any planning costs that are already incurred. We have initiated designs and budgets for this project with the goal of expediting the project if ACOS funds are secured. 6. Describe how this project will be completed within the two year grant timeframe. Project timeline must begin within 60 days of the award notification. Is design and engineering complete or is there still work to be done? List any permits that will need to be obtained for implementation of the project and existing status of obtaining those permits. (Federal 404, County or City Planning or Public Works, Storm Water Drainage, etc). If permits are needed now or in future phases, explain the process. Does the project necessitate a change in zoning? Itemize anticipated costs for permits, government fees and consultants. Detail costs in the correct Part E Budget Form. Correlate response with the Project Timeline in Part D. If your project is an acquisition, complete the Land Acquisition Narrative Section at the end of Section F. Include detailed costs in Part E. The City retained a consultant to design the shelter, parking lot, and adjacent paths; that work is currently being completed. Park improvements and the shelter will require a building permit from the City of Englewood which will be secured by the project contractor in 2017. A review of the Belleview Park improvements will be scheduled for Englewood's Development Review team. The DRT is comprised of City staff and from various departments for the purpose of reviewing projects that occur within the City and provides recommendations based on impacts to those departments and City Code Regulations. There are no zoning changes required for this project. The City will work closely with the planning and construction team to complete each task on schedule. The schedule outlines ground and site preparation to be completed April 2018 to June 2018; construction completion from June 2018 through September 2018. This project is fully anticipated to be completed within the required two year time frame. 7. Discuss any efforts to obtain public input, disseminate public information, develop partnerships, develop partnerships for cash finding or in-kind contributions, and garner community support specifically related to this project. Evidence of a transparent public process will be required. Discuss any objections or opposition to this project and what was done to address concerns. Include any letters, petitions, news articles, or other documents evidencing opposition. To date, there have been no objections to the proposed park improvements demonstrated at any planning meetings. The majority of feedback has been through calls received requesting a reservation to host outdoor special events. In 2016, the shelters were filled up to 88% capacity during the peak months and each year the reservations requested increase. Please review support letters attached in Part G; 2. 8. How much of your planned cash match is secured? How much still needs to be raised and what are your plans for raising additional funds? What is your back up plan if you are unable to raise those funds? Do you understand that all overruns are the responsibility of the applicant/grantee? Describe the cash and in-kind partnerships established for this project. This does not include partners who have contributed to previous phases or partners that plan to contribute to future phases. Explain if partnerships were not possible or necessary for this project. Include all partner support letters in Part G. Include match from all partners in the Part E Budget. All support letters must be dated within the last six months to be eligible. The 25% cash match ($83,900) is fully secured for this project using ACOS Shareback funds. This project will not need to raise funds to secure the match. Englewood fully understands all overruns are the responsibility of the City. At this time, partnerships were not identified as a need to complete this project. 9. Briefly discuss support from entities and user groups that are supporting the project in other ways than cash or in-kind contributions. Support letters should come from users, working groups, user groups, community members, volunteers, schools, etc. A maximum of five (5) community support letters should be attached in Part G. All letters should be dated within the last six months. As discussed, the community has demonstrated their need for additional shelters for large group events as well as improved amenities at Belleview Park. In addition to the shelter use, guests visit the site for walking (with and without dogs), running, and to access the adjacent park areas and trails. They are concerned about the making sure the park maintains the quality features it provides. The community seeks out increased shelter amenities at affordable rental rates in the area. The community is very supportive of the proposed shelter improvements and park amenities. Support letters from Englewood Parks and Recreation Commission, community resident, and shelter host. Attached in Part G. 10. Describe any scenic, historic or cultural values associated with this project. Will they be preserved or restored? Describe specific natural resources at the site, including habitat and/or water. List predominant wildlife species and vegetation on site. Discuss impacts to these resources as a result of this project. If this is a conservation easement acquisition project, describe the conservation values and public benefits/value of the land, easement or water resource. There are no scenic, historic or cultural values within the construction project site. There are no native ecosystems that will be impacted by this project. The park shelter project will result in little or no impact to the natural resources in the area; no mitigation is required. Predominant wildlife species include red fox squirrel, rabbit, skunk, raccoon, red fox, coyote and various bird species typical in the urban/suburban setting. Belleview Park does include scenic views and cultural amenities but the project site does not reflect on these features. 11. Discuss the ownership and legal access to the proposed project site, including right of access without trespassing on adjacent property. Detail any third-party rights, easements or other encumbrances that exist. Provide supporting documentation proving ownership, legal access or permission from landowner and a site map in Part G. The City of Englewood owns the property designated for the proposed construction. During construction, the crews will not need to access any other land/property owner for right of way. All construction access will be on the City of Englewood's property. The project site is maintained as open space/park land. Please view Part G; 6. maps. 12. Describe long-term maintenance of the project site and components. Estimate the annual costs to maintain the site, how those numbers were calculated, how you intend to fund maintenance and who is responsible for maintenance. Explain how maintaining this project site changes your agency's maintenance budget. (Provide projected budget changes, detailed cost estimates, how you plan to accommodate these changes, and explain how you arrived at those numbers.) Provide a commitment letter from the management/maintenance agency addressing long-term maintenance and include budgeting for funding maintenance in Part G. The City of Englewood will manage the long term and complete maintenance of this construction project including litter control, trail clean-up, shelter cleaning, and vandalism repairs. Since this project is for new construction, there will be minimal maintenance. The vault toilets will be maintained on predetermined schedule based on monthly usage. If this project is funded, the maintenance budget for Belleview Park will be increased to fund the litter control, vandalism repairs needed, and toilet cleaning. The City of Englewood has demonstrated their stewardship of the parks, playgrounds and open spaces throughout the years. We will continue to follow the high quality maintenance currently provided with this project. 13. Describe how this project addresses inclusivity per the Americans with Disabilities Act guidelines. The construction improvements include designs to fully comply with current ADA guidelines. The proposed shelter will include ADA accessible bench/seating accessibility; the parking lot will meet the ADA standards including one handicap stall and hard surface path to the shelter; and, the vault toilet will include handicap components. The City is dedicated to the commitment of making the shelter, parking lot, pathway, and toilet accessible for all patrons and follows ADA requirements as mandated by law. 14. If successful in obtaining this grant, how will the agency use this project to inform citizens about the value of the Arapahoe County Open Space sales and use tax? Address the public outreach plan, signage plan, celebration, dedication, etc. Please write a brief press release statement. Explain how the County will be recognized and informed that materials, articles and ceremonies have/are taking place. This information is required to include County acknowledgement and should be relayed to the County Grants Program Administrator for review and filing. The City of Englewood will partner with Arapahoe County on all media releases, articles and stories relevant to the Belleview Park Improvements. The use of ACOS sales tax dollars supporting the shelter project will also be included in the Englewood Herald newspaper and additional local community publications. Information will also be disseminated via the City's web site, Facebook page and in the Englewood Citizen newsletter, which the City distributes to all Englewood households. An Arapahoe County Open Space sign will be installed on the site upon project completion. County Commissioners and OSTAB Board Members will be invited to visit upon request. Through prior trail and park openings, ribbon cuttings, and volunteer events, Englewood has demonstrated their support of ACOS programs to the community. We have installed public recognition signs throughout the City's parks, trails, and open spaces demonstrating our support of ACOS. Part G -Attachments 1. Evidence of support from highest authority (official letter or resolution) 2. Letters of Support C T y 0 F G LEWOOD PARKS AND RECREATION COMMISSION Arapahoe County Open Spaces Open Space and Trails Advisory Board 6934 S. Lima St, Unit A Centennial, CO 80112 December i 6, 2016 Dear Advisory Board, This letter is written on behalf of the City of Englewood's Parks and Recreation Commission in support of the City of Englewood's Parks, Recreation and Library's grant application for the Belleview Park Improvement Project. Englewood's Parks and Recreation Commission is an advisory board whose role it is to review proposed recreation facilities and programs and make recommendations to Englewood City Council. The Commission guides policy in.the development of a Parks and Recreation Master Plan that includes an assessment of equipment and facilities that need to be added, modified or replaced. The City of Englewood·is fortunate to have 151 acres of developed park land but with that comes an aging park system that the City is now faced with the burden and expense of replacing old, unsafe facilities and equipment: An example of that is Belleview #3. The City of Englewood is very fortunate to have Belleview Park, a premier park in the south metro area but we do not have the facilities to accommodate the hundreds of people that it draws in every year. The Belleview Park Improvement grant will help to provide an updated shelter, parking spaces and services that are needed to serve our residents and non-residents that come to Belleview Park to experience the wonderful amenities that it provides. We hope that Arapahoe County Open Space will consider funding the Belleview Park Improvement Project grant. The project would significantly benefit our community and park visitors for years to come. Thank you for your .,, .•. , ... ~ / ·-~----. Douglqs Garrett, Chairperson Engl.13wood Parks and Recreation Commission 1155 W. Oxford Avenue Englewood, Colorado 80110 Phone 303-762-2680 Fax 303-762-2688 www.ci.englewood.co.us Arapahoe County Open Spaces Open Space and Trails Advismy Board 6934 S. Lima St., Unit A Centennial, CO 80112 January 2, 2017 Dear Advisory Board; I am writing in support of the Belleview Park Improvement Pmject. The proposed shelter, park and picnic amenities will benefit all park users and community events. Our family grew up using the Belleview #3 pavilion for Boy Scouts. The shelter provided the perfect setting for our son's cross-over ceremonies. The shelter has now become dilapidated and is an "eye sore" to the park. A new shelter and improved amenities such as the parking area and walkways will greatly enhance the experience of this park. Also, installing vault toilets will be beneficial to those of us that rent the shelters. The current restroom is a bit harder to access, especially with small children. Bellevie1,,v Park is wonderful, diverse park that provides a green open space and multiple amenities. \Ve are very excited to see the proposed enhancements for our use and for the entire commllnity of Engle,vood! \Ve hope the Arapahoe County Open Space Program will consider funding the Belleview Park Improvement Project in the City of Englewood. The project would significantly benefit our community and park visitors for years to come. Tresa Bloeman Englewood Resident Arapahoe County Open Spaces Open Space and Trails Advisory Board 6934 S Lima St, Unit A Centennial, CO 80112 December 21, 2016 Dear Advisory Board, As a user of Belleview Park shelters, in particular shelters number 3 and 4, I heartily support the proposed Belleview Park Improvement Project. l have personally rented and attended several memorable events at those two shelters many times over the last 15 years or so. Shelter number 3 has been a beloved place to gather for Cub Scouts and their various ceremonies. Unfortunately, it has fallen into such disrepair that it is no longer usable for those precious ceremonies. It would be a very welcome addition to the city of Englewood and the young families that use it for it to be repaired and upgraded. Shelter number 4 is my personal favorite. I have h~sted many graduations, baby s!lowers, wedding showers and Girl Scout events at this shelter. I love the secluded setting of this shelter. It would improve its ~sability so much if it had bathrooms that were easy to access, lighting, ~nd parking that is not thousands of feet away. · Belleview Park has always been a \Nonderful place to visit with family and friends and enhancing the_se two shelters will only make it more delightful, accessible, and usable for all. I'm very excited to see these proposed enhancements become reality. I hope the Arapahoe County Open Space Program will consider funding the Belleview Park Improvement Project in the City of Englewood. Our community would greatly benefit from this project. Sincerely, Jodi Litchfield 3. Documentation of opposition and responses The City of Englewood has not received any opposition to the proposed project to date. 4. Evidence of commitment from project partners At this time, partnerships were not identified as a need to complete this project. 5. Photos and Conceptual Drawings Belleview Park Improvements; City of Englewo<JE_ ·-· View of closed Shelter #3 looking west; Full demo of this site will be completed. Proposed parking lot will be installed on the left side of path; view looking north and the new shelter will be located behind the large evergreen. East facing side of dilapidated shelter and site area. View of the park and picnic area south of proposed improvements; looking west. Proposed parking area trails, shelter, and toilets will be to the left (north). 6. Maps (site and vicinity) City off nglewood, Colorado 2017 Arapahoe County Open Space, Parks, and Trails Grant Application 0 Belleview Park Improvement Project Site Plan Map LEGEND C Belleview Park Boundary November 2016 75 150 Feet 225 [__--/---jl...__+--+----t-t--, I l--l---t---t-1-T1-r-----rE)-E N V E R f------------+------t----! . . . . A l1J :R-.Q RA_ YALE AVE HAMPDEN AVE OXFORD AVE TUFT AVE DR ·CREEK RD . . f;O.l,ltJTYP . HIGHLANDS RANCH I City of Englewood, Colorado 2017 Arapahoe County · Open Space, Parks, and Trails Grant Application 0 Belleview Park Improvement Project Vicinity Map November 2016 :" En'0 lewood ~ g PARKS, RECREATION AND LIBRARY 1 2 Miles 7. Site Visit Form (plan and project site visit form with driving directions) 2017 ACOS Grant Applicant Site Visit Form City of Englewood Standard Grant/Site Improvement Name of Applicant Grant Category and Type Belleview Park Improvement Project Title of Grant Dave Lee dlee@englewoodgov.org 720-884-7808 Primary Contact Name Contact Email and Cell Phone Required for Site Visits: 1. Please provide the project address or the closest major intersection. 2. Please provide Point-To-Point Driving Directions from ACOS offices to project location. If you are providing an intersection, please provide Tum-By-Turn directions from ACOS to the intersection and then from the intersection to the project site (recommended site visit location). 3, Please attach driving directions to this form (behind). Yahoo driving directions are preferred. 4. Propose a meeting location at the project site. 5. Other important information. (Example: parking, clean restrooms on site or nearby, necessary walking from parking to site, any clarification needed from the attached maps) 4990 S. Windermere St. Meet in entry to the South Suburban ballfields (off of Windermere St.). 7.:J'+ u Lllllcl ul LU 't77U 0 VV 111uc;1111c;n;; .:)L, LHLH:aon, l..,V CV l.LV -1.Joog1e:; lVlaps GougleMaps 6934 S Lima St to 4990 S Windermere St, Littleton, CO 80120 ii.·r.r;,, !'~'.~ ~ Drive 9.8 miles, 27 min ·, li,W/-;c,•; !tFiJ'O.:ll P;Jrk__ · " \.~, .\, .. -:>., .-t sWrh Villlllf:P_~ik: . J;;J~~.-.· il. ·< ' ' 6934 South Lima Street Englewood, CO 80112 t 1. Head north on S Lima St ' (~·.:~ ,.,;i~-.:.~=)o, ''" -~ --~\ :-~1,e!~; c/•"'li \.: {Iai!!! P1r~ •~- -~-'°':' . .-',~ ! ' Map data ©2017 Google 2 mi~•---··----" 59 s (0.3 mi) Follow E Arapahoe Rd, 1-25 N and E Belleview Ave to S Windermere St in Englewood 19 min (9.3 mi) ... 2. Turn left onto E Arapahoe Rd 1.4 mi A 3. Turn right onto the 1-25 N ramp 358 ft ,. 4. Keep left at the fork and merge onto 1-25 N 7.9mi V' 5. Use the right 2 lanes to take exit 199 for CO-88 W 0.3mi ... 6. Use the left 2 lanes to turn left onto CO-88 W/E Belleview Ave 0.4mi t 7. Continue straight onto E Belleview Ave 5.2mi .L tps://www.google.com/maps/dir/6934+South+Lima+Street, +Englewood,+... 1/6/2017 7.Y+ 0 Llllli:1 0 L LU '+77U 0 vv 1uuc;1111c;1 c; 0L, LlLLl\;;LUll, L,V OU 1.::,u -\JUUt,l\;; iYii:11':> r+ 8. Turn right onto S Windermere St 4990 South Windermere Street Littleton, CO 80120 These directions are for planning purposes only. You may find that construction projects, traffic, weather, or other events may cause conditions to differ from the map results, and you should plan your route accordingly. You must obey all signs or notices regarding your route. 21 s (O.l mi) tps://www .google.com/maps/ dir/6934+South+Lima+Street, +Englewood,+... 1/6/2017 8. Evidence of commitment to long-term maintenance, including the maintenance budget and agency capacity to maintain {letter from management/maintenance agency) ~ ................. Eff 0lewood g PARKS. RECREATION AND LIBRARY Arapahoe County Open Space and Trails Board 6934 S. Lima Street, Unit A Centennial, CO 80112 January 4, 2017 Re: Long Term Maintenance Dear Open Space Board; The City of Englewood Parks, Recreation and Library Department is committed to the long-term maintenance and management of all Englewood parks and park infrastructure within the City. The City of Englewood allocates funds for the long-term maintenance, repair and replacement of park infrastructure. Ongoing maintenance functions include: sign maintenance, sign repair/replacement, graffiti removal and landscape maintenance. The Parks, Recreation and Library Department is funded annually through the City of Englewood's General Fund as part of the core services provided to the citizens of the City of Englewood. Maintenance of the Belleview Park Improvement Project is currently included in all long-term maintenance programs and activities and will continue to be a part of all such activities into the future. Dorothy Hargrove Director Parks, Recreation and Library City of Englewood Parks & Recreation 303-762-2680 Library 303-762-2560 Broken Tee Golf Course 303-762-2670 Pirates Cove Water Park 303-762-2683 1155 West Oxford Avenue • Englewood, Colorado 80110 • www.englewoodgov.org -· II 9. Evidence of property ownership/legal access {legal documentation) ArapaMAP 3.6.2 Enter address: (4900 south wlndennere street ,~;: O(f,~) Get Address Info Typo 1n an uddross, ns you type, a hst of potontu1I motchaii will bn displnyod In this eroa Cllcle an n matched address 111 zoom direct!)' 10 11. 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Other o 2017 Master Plan; page 38 o Belleview Park Aerial Maps (2) As the numberof residents in the community and interest in an active lifestyle increase, the immediate priority isto improve the existing parks so that they can withstand additional use pressures. Many of Englewood's older parks need upgrades or enhancements to meet current recreational and aesthetic needs and trends, and increase resident's satisfaction levels. This will be key at popular parks such as Cushing, Miller, Belleview, Jason, Centennial, Romans, and Rotolo. Most of the facility replacements and upgrades recommended in the 2006 Plan remain top priorities. System-wide enhancements at most parks should include: 1. Pla'ygfo611·1/id/igiiiH_es,rs'li_~ilers',,i.estrggl]lE,.~'.'.fl.'.CiRftiIRaci~.aii.d.:o.aJSJll'.al•ar_e_asJ'i;hereriiit-.iilr¢;,£!,-rnm,P.lete,:i), 2. •;i(Ii'Aicon,piiaiit(~a'lk«i~y~i·l~,bs;,a n,:1 restrB0 m'si · --. 3. Replacement of diseased/dying and previously removed shade trees and ornamental plantings. Street trees along park frontages are especially needed. 4. Application of Crime Prevention Through Environmental Design (CPTED) principles, which will help improve public safety. 5. Completion of irrigation system upgrades. The current irrigation system is more than 50 years old and is becoming a major maintenance burden with continuous repairs needed. Additionally, the system is highly inefficient in its water use compared to the technology available today. Replacing irrigation throughout the entire park system is a highly expensive undertaking, but one that should be anticipated in a capital replacement program. At the current time, the Parks Department is in the process of replacing valves and heads for irrigation in all parks. 6. Mobility improvements are needed to ensure that access is equitable and good connectivity to parks is provided. The City should complete sidewalk gaps and improve crosswalks and on-street bike lanes and curb cuts within 500 feet of every park. Some parks, like Barde and Baker Parks, have no crosswalks or pedestrian safety improvements in the surrounding neighborhood. The top three priorities for major park redesigns inc\ude~nd ~~on Parks, because of the parks needs and greatest appeal to the community.All major park renovations will undergo~~liti=esign and feasibility studies beyond this Master Plan and will need to include additional public input opportunities. 38 CITY OF ENGLEWOOD PARKS ANO RECREATION MASTER PLAN DRAFT 5 ec..-+ioV\ Belleview Park 3 of 3 Nov-+hwes+ Belleview Park 2 of 3