HomeMy WebLinkAbout2017 Resolution No. 044RESOLUTION NO. 44
SERIES OF 2017
A RESOLUTION APPROVING A YEAR-END SUPPLEMENTAL APPROPRIATION TO
THE 2016 BUDGET.
WHEREAS, the City of Englewood is required by City Charter to ensure that expenditures
do not exceed legally adopted appropriations; and
WHEREAS, the 2016 Budget was submitted and approved by the Englewood City Council
on October 19, 2015; and
WHEREAS, the City Manager's Office, Finance and Administrative Services, and the Human
Resources Department incurred additional costs at the end of the 2016 fiscal year due to
expenses related to personnel transferred from other departments; and
WHEREAS, the Malley Center sustained unexpected expenses at the end of the 2016 fiscal
year related to their training room; and
WHEREAS, additional funds are necessary to fund approved capital projects; and
WHEREAS, the Risk Management Fund had higher than anticipated expenditures related to
prior year claims, and
WHEREAS, total expenditures for 2016, including those listed above, have now been
identified and paid, necessitating these supplemental appropriations to be hereby presented for
the consideration and approval of the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Budget for the General Fund, the Malley Center Trust Fund, the Capital Fund,
and the Risk Management Fund of the City of Englewood, Colorado, is hereby amended for the
year 2016, as follows:
GENERAL FUND:
SOURCE OF FUNDS:
Unassigned Fund Balance
USE OF FUNDS:
City Manager's Office -Costs associated with transfer
of positions
Finance and Administrative Services , Human Resources Department-
Costs associated with transfer of personnel and functions from
other departments
TOTAL USE OF FUNDS
1
$150,361
$129,114
$ 21,247
$150,361
MALLEY CENTER TRUST FUND:
SOURCE OF FUNDS:
Available Fund Balance
USE OF FUNDS:
Unexpected additional costs of installing new televisions in
the training room
PUBLIC IMPROVEMENT FUND:
SOURCE OF FUNDS:
Unassigned Fund Balance
USE OF FUNDS:
Transfer to the Capital Projects Fund
CAPITAL FUND:
SOURCE OF FUNDS:
Transfer in from Public Improvement Fund
USE OF FUNDS:
Planned transfer for approved projects
RISK MANAGEMENT FUND:
SOURCE OF FUNDS:
Unrestricted Funds Available
USE OF FUNDS:
Unanticipated Insurance Claims -Hail Storms
$ 1,000
$1,000
$450,000
$450,000
$450,000
$450,000
$90,000
$90,000
Section 2. The City Manager and the Director of Finance and Administrative Services are
hereby authorized to make the above changes to the 2016 Budget for the City of Englewood.
ADOPTED AND APPROVED this 15th day of May, 20
ATTEST:
I, Stephanie Carlile, Acting City Clerk for the City of Englewood, lorado, hereby certify the
above is a true copy of Resolution No. 44, Series of 2017.
2
· Eriglewood COUNCIL
COMMUNICATION
TO: Mayor and Council
FROM: Kathleen Rinkel
DEPARTMENT: Finance & Administrative Services
DATE: May 15, 2017
Resolution for a year-end supplemental appropriation to
SUBJECT: the 2016 Budget
DESCRIPTION:
Resolution for a year-end supplemental appropriation to the 2016 Budget
RECOMMENDATION:
Staff recommends City Council approve the attached resolution for a year-end supplemental
appropriation to the 2016 Budget.
PREVIOUS COUNCIL ACTION:
City Council has not discussed this supplemental appropriation or transfer specifically . Council
approved the 2016 Budget and Appropriations Ordinances on final reading on October 19,
2015.
SUMMARY:
The supplemental appropriations for 2016 are presented for Council's consideration at this time
because total expenditures for the year are often not fully known until alt expenditures are paid,
which is often months after year-end. This year-end review and approval aligns to City past
practices.
ANALYSIS:
General Fund:
SOURCE OF FUNDS: $150,361
Unassigned Fund Balance-although distributed from fund
balance, these transfers of costs between departments are fully
off-set by lower expenditures in the departments where the
personnel were transferred.
USE OF FUNDS: $129,114
City Manager's Office-Costs associated with the transfer of
positions from other departments for budget analysts (position
transfers from Parks & Rec and Finance)
Finance and Administrative Services (HR) -Costs associated i21,247
with the transfer of personnel and function from other departments
for operational efficiencies (position transfer from Parks & Rec)
Total Use of Funds $150,361
Malle~ Center Trust Fund:
SOURCE OF FUNDS: $1,000
Available Fund Balance
USE OF FUNDS: $1,000
Unexpected additional costs of installing new televisions in the
training room
Public lm~rovement Fund:
SOURCE OF FUNDS: $450,000
Unassigned Fund Balance
USE OF FUNDS: $450,000
Transfer out to the Capital Projects Fund
CaQital Fund:
SOURCE OF FUNDS: $450,000
Transfer from Public Improvement Fund
USE OF FUNDS: $450,000
Planned Transfer of funds to cover approved Capital Projects
Risk Management Fund:
SOURCE OF FUNDS: $90,000
Available Fund Balance
USE OF FUNDS: $90,000
Higher than anticipated expenditures related to prior year claims
Please note: The transaction across the Public Improvement Fund (PIF) and the Capital Fund
is the same $450,000.
Due to reflection of the Accounting across two funds, two separate transactions have to be
recognized. The unappropriated balance from the PIF has to be appropriated for transfer in the
same fund and approved to be moved to the Capital Fund. Subsequently, once in the Capital
Fund, it has to be approved to be used on projects.
FINANCIAL IMPLICATIONS:
Including this request for supplemental funding, the total 2016 end of year General Fund's
unassigned fund balance has increased approximately $2,100,000 from end of year
2015. This request for supplemental funds is off-set with planned underruns in other
departments.
ATTACHMENTS:
Resolution