HomeMy WebLinkAbout2016 Resolution No. 030•
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RESOLUTION NO. Jf}
SERIES OF 2016
A RESOLUTION AWARDING A SOLE SOURCE CONTRACT FOR THE PURCHASE OF
TWENTY POLICE PORTABLE RADIOS TO MOTOROLA SOLUTIONS.
WHEREAS, Section 116(b) of the Englewood Home Rule Charter and Section 4-1-3-1 of the
Englewood Municipal Code 2000, allow contracts for public works or improvements to be
negotiated, provided that contracts for which no competitive bids have been requested to be
approved by resolution declaring the reason for the exception to the competitive bidding
requirement; and
WHEREAS, in 2014 and 2015 the Englewood City Council approved the replacement of
portable radio equipment by taking advantage of reimbursement funding available through the
Arapahoe County E911 Authority; and
WHEREAS, the Englewood Police Department would like to use E911 funding again to
purchase 20 portable radios and 1 mobile radio to replace outdated equipment; and
WHEREAS, Motorola is currently the sole source provider for radio equipment used by the
City of Englewood which is compatible with the State Digital Trunked Radio System (DTRS)
which is used by agencies in Arapahoe County; and
WHEREAS, the Arapahoe County E911 Board requires the City of Englewood make the
"upfront" purchase and request reimbursement; and
WHEREAS, the funds for the upfront purchase would come from 2016 Police Budget; and
WHEREAS, the cost of 20 portable radios, 1 mobile radio, and associated accessory
equipment was quoted at $80,429.10.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS :
Section 1. The Englewood City Council hereby authorizes the negotiated contract from
Motorola Solutions for the purchase of Englewood Police Department twenty portable radios, 1
mobile radio, and associated accessory equipment, in lieu of the competitive bid process as
allowed by Section 116(b) of the Englewood Home Rule Charter in the amount of$ 80,429.10,
attached hereto as Exhibit A.
ADOPTED AND APPROVED this 19th day of J
ATTEST:
I, L?ucrishia A. Ellis, City ~lerk for t,ti.e_ City o~ Englewood, Colorado, hereby certify the
above 1s a true copy of Resolut10n No. _;!:f)_· _, Senes of 2016. •
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Quote Number:
• MO"rOROLA SOLUTIONS Effective:
Effective To:
QU0000345391
01 JAN2016
21 MAR2016
&m-To:
ENGLEWOOD POLICE DEPARTMENT, CITY
OF
1000 ENGLEWOOD PKWY
ENGLEWOOD, CO 80110
United States
Attention:
Name: Tim Englert
Ultimate Destination:
ENGLEWOOD POLICE DEPARTMENT, CITY
OF
3615 S ELATI ST
ENGLEWOOD, CO 80110
United States
Sales Contact:
Name: Clint Goldenstein
Email: tenglert@englewoodgov.org Email: clint.goldenstein@wiradcom.com
Phone: 9703309415
Contract Number:
Freight terms:
WSCASTANDARD
FOB Destination
Payment terms: Net 30 Due
Item Quantity Nomenclature Description
20 H98UCF9PW6AN APX6000 700/800 MODEL 2.5
PORTABLE
la 20 Q806BM ADD: ASTRO DIGIT AL CAI
OPERATION
lb 20 QA05100AA ENH:STD WARRANTY APPLIES-NO
SFS
le 20 QA01222AB ADD: BELT CLIP 3.0" (HLN6875)
Id 20 H38BT ADD: SMARTZONE OPERATION
le 20 Q361AR ADD: P25 9600 BAUD TRUNKING • 20 QA00580AC ADD: TDMA OPERATION
20 WPLN7080A CHR IMP sue EXT US/NA/CA/LA
3 20 PMMN4069A IMPRES RSM, 3.5MM JACK, IP55
4 2100 SVC03SVC0I 15D SUBSCRIBER PROGRAMMING
M25URS9PWIAN APX6500 7/800 MHZ MID POWER
MOBILE
5a G806BE ADD: ASTRO DIGITAL CAI
OPERATION
5b G442AJ ADD:O5CONTROLHEAD
Sc G67BC ADD: REMOTE MOUNT MID POWER
5d W22BA ADD: PALM MICROPHONE
Se GA05100AA ENH: STD WARRANTY APPLIES-NO
SFS
Sf G444AE ADD: APX CONTROL HEAD
SOFTWARE
5g Gl74AD ADD: ANT 3DB LOW-PROFILE 762-870
5h Bl8CR ADD: AUXILARY SPKR 7.5 WATT
Si G51AU ENH: SMARTZONE OPERATION
APX6500
5j G361AH ADD: P25 TRUNKING SOFTWARE
5k GA005 80AA ADD: TOMA OPERATION
Total Quote in USD
.is quote contains items with approved price exceptions applied against it
List price
$5,065.00
$125.00
$110.00
$1.00
$5,563.00
Your price
$3,545.50
$93.75
$82 .50
Sl.00
$3,894.10
Extended Price
$70,910.00
$1,875 .00
$1 ,650.00
$2,100.00
$3,894.1 0
$80 ,429.10
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WSCA
PO Issued to Motorola Solutions Inc . must:
. >Be a v alid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead.
· >Have a PO Number/Contract Number & Date
>Identify "Motorola Solutions Inc." as the Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill-To Address with a Contact Name and Phone Number
>Include a Ship-To Address with a Contact Name and Phone Number
>Include an Ultimate Address ( only if different than the Ship-To)
>Be Greater than or Equal to the Value of the Order
>Be in a Non-Editable Format
>Identify Tax Exemption Status (where applicable)
>Include a Signature (as Required)
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Note: Purchase Requisitions cannot be accepted
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COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
January 19, 2016 9ci Police partial portable radio
replacement
Initiated By: Staff Source:
Police Department Deputy Chief Jeff Sanchez
PREVIOUS COUNCIL ACTION
In 2014 and 2015 City Council approved the replacement of outdated radio equipment for police
officers by taking advantage of reimbursement funding available through the Arapahoe County
E911 Authority. The Police Department would like to again use E911 funding to purchase 20
portable radios and 1 mobile radio to replace outdated equipment.
This action supports the ongoing project to replace outdated equipment by providing police
officers with state-of-the-art, quality communications equipment.
RECOMMENDED ACTION
The Police Department Recommends that City Council approve a resolution approving the
purchase of twenty (20) portable radios and one (1) mobile radio from Motorola and will be
reimbursed by the Arapahoe E911 Authority.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Arapahoe County E911 Authority Board provides reimbursement funding for approved
equipment which is directly related to the delivery of 911 service. The Authority Board has
recently added radio equipment to the list of equipment available for reimbursement.
Motorola is currently the sole source provider for radio equipment used by the City of
Englewood. Motorola equipment is compatible with the State Digital Trunked Radio System
(DTRS) which is used by agencies in Arapahoe County. The City of Englewood recently
upgraded the console radios in the dispatch center with Motorola equipment which was funded
E911 with reimbursement funds.
The Arapahoe County E911 Board requires the City of Englewood make the "upfront" purchase
and request reimbursement. The cost of 20 portable radios, 1 mobile radio, and associated
accessory equipment is quoted at $80,429.10. The Arapahoe County E911 Board approved the
reimbursement of this expenditure at the January 14, 2016 meeting.
LIST OF ATTACHMENTS
Resolution