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Home My WebLink About2016 Resolution No. 035/ RESOLUTION NO . ¼ • SERIES OF 2016 A RESOLUTION FOR AN INFORMATION TECHNOLOGY NETWORK INFRASTRUCTURE UPGRADE BY SOLE SOURCE FOR THE CITY OF ENGLEWOOD. WHEREAS, Section 116(b) of the Englewood Home Rule Charter and Section 4-1-3-1 of the Englewood Municipal Code 2000, allow contracts for public works or improvements to be negotiated, provided that contracts for which no competitive bids have been requested to be approved by resolution declaring the reason for the exception to the competitive bidding requirement; and WHEREAS, the City IT infrastructure, undergoing a significant hardware overhaul due primarily to end-of-life and out of service hardware, upgrades in operating systems , cabling and cable management; and WHEREAS , this will allow the City to take advantage of the infrastructure, allow future network expansion and improve network performance; and WHEREAS , this is an annual renewal allowing the City to maintain network equipment which meets the City IT Department specifications for enterprise hardware and is compatible with the City network; and WHEREAS , the renewal of the 24/7 Networks annual licensing renewal will help offset financial penalties for late renewal, prevent network outage, avoid emergency support fees and • retain equipment warranty for the fiscal year ; and • WHEREAS, 24/7 Networks was selected as a sole source provider to protect network security and standardization among existing hardware infrastructure components; and WHEREAS , funding for this project is contained in the 2016 Capital Projects budget, a total of $45 ,570 .13 was budgeted for hardware and professional services for this project in the 2016 Capital Projects budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO, AS FOLLOWS : Section 1. The Englewood City Council hereby authorizes the 24/7 Networks contract, in lieu of the competitive bid process as allowed by Section 116(b) of the Englewood Home Rule Charter in the amount of$ 45 ,570.13, attached hereto as Exhibit A. ADOPTED AND APPROVED this 1st day of Febru ATTEST: 1 I, Loucrishia A. Ellis, City Clerk fort~ <;itY of Englewood, Colorado, hereby certify the above is a true copy of Resolution No.~, Series of 2016. • • • 2 ~ E • • • X H .-I B 24/7 Networks I T SMARTnet Renewal Workbook A NGTWORt-<S Contract Number Service Level Product Number _ .. ---~roduct Description Service Begin Date Service End Date Qty Customer Price -··---·-------~----- 93661376 SNT N5K-CS548UP-FA Nexus 5548 UP Chassis, 32 l0GbE Ports, 2 PS, 2 Fans 01-Mar-2016 28-Feb-2017 SSl173506LE 1 $ 1,375.20 SSl173506CV 1 $ 1,375.20 SSl180805XK 1 $ 1,375.20 SSl1808075K 1 $ 1,375.20 N2224TP-FA-BUN Standard airflow pack: N2K-C2224TP-1GE, 2AC PS, Han 01-Mar-2016 28-Feb-2017 SSl17200B72 1 $ 165.60 SSl17200DAW 1 $ 165.60 SSl182201D4 1 $ 165.60 SSl182201DN 1 $ 165.60 WS-C4500X-16SFP+ Catalyst 4500-X 16 Port l0G IP Base, Front-to-Back, No P/S 01-Mar-2016 28-Feb-2017 JAE174909LN 1 $ 972.00 JAE1825002B 1 $ 972.00 JAE1826003S 1 $ 972.00 18-Jun-2016 28-Feb-2017 JAE191208GG 1 $ 681 .73 WS-C4500X-24X-ES Catalyst 4500-X 24 Port 10G Ent. Services, Frt-to-Bk, No P/S 01-Mar-2016 28-Feb-2017 JAE17420NDF 1 $ 2,052.00 JAE17420NEH 1 $ 2,052.00 UCSC-DBUN-C240-332 AUCS C240M3 LFF,2xES-2640,2x8GB,9266CV,2x650W,SD,RAILS,EXPDR 01-Mar-2016 28-Feb-2017 FCH1652V1KC 1 $ 364.50 FCH1652V1K8 1 $ 364.50 ASA5515-SSD120-K9 NGFW ASA 5515-X w/ SW,6GE Data,lGE Mgmt,AC,3DES/AES,SSD 120G 01-Mar-2016 28-Feb-2017 FTX17451110 1 $ 603 .90 FTX17451111 1 $ 603.90 AIR-CT5508-50-K9 5508 Series Controller for up to 50 APs 01-Mar-2016 28-Feb-2017 FCW1801L031 1 $ 2,631.60 CISCO2951/K9 Cisco 2951 w/3 GE,4 EHWIC,3 DSP,2 SM,256MB CF,512MB DRAM,IPB 01-Mar-2016 28-Feb-2017 FTX1746AH8M 1 $ 890.10 CISC02911/K9 Cisco 2911 w/3 GE,4 EHWIC,2 DSP,l SM,256MB CF,512MB DRAM,IPB 01-Mar-2016 28-Feb-2017 FTX1746AK0U 1 $ 407.70 CISCO2901-SEC/K9 Cisco 2901 Security Bundle w/SEC license PAK 01-Mar-2016 28-Feb-2017 FTX181482LH 1 $ 282 .60 94703911 ECMU LIC-CUCM-9X-BAS-A UC Manager-9.x Basic Single User-Under lK 01-Mar-2016 28-Feb-2017 30 $ 540.00 LIC-CUCM-9X-ESS-A UC Manager-9.x Essential User License User-Under lK 01-Mar-2016 28-Feb -2017 24/7 Networks Confidential 1/14/2016 Page 1 of 2 I rv£TWORKS Contract lll111!_l~~r _______ S!!~!C.!_~~~. _ Product Number ·----~roduct Description 94703911 ECMU LIC-CUCM -9X -ESS-A UC Manager-9.x Essent ial User License User-Under 1K UNITYCN9 -STD-USR One Unity Connection 9.x Voice Messaging User LIC -CUCM -9X-ENHP-A UC Manager-9.x Enh Plus Single User-Under 1K 24/7 N.ks Confidential 1/14/2016 • 24/7 Networks SMARTnet Renewal Workbook Service Begin Date Service End Date Qty Customer Price 01-Mar-2016 01-Mar-2016 01-Mar-2016 28 -Feb -2017 28 -Feb -2017 86 $ 464.40 440 $ 5,940.00 _1s,6~2.o_g 45,570.13 .age2of2 • • • COUNCIL COMMUNICATION Meeting Date: Agenda Item: Subject: February 1, 2016 9ci City Network Equipment Renewal for 2016 Initiated By: Staff Source: The Finance and Administrative Services Justice Saifa-Bonsu, Interim IT Manager Department PREVIOUS COUNCIL ACTION City Council has previously discussed and approved this particular issue in: Council approval of IT Network Infrastructure Upgrade -October 21, 2013 Council approval of the 2014 Littleton/Englewood WWTP Capital Infrastructure Budget. Council approval of the UE WWTP Network Infrastructure Project-Switch Replacement -April 21, 2014 and Council approval of the UE WWTP Network Infrastructure Project -NetApp Replacement-July 7, 2014. RECOMMENDED ACTION Littleton/Englewood Wastewater Treatment Plant Supervisory Committee recommended on March 17, 2015 that Council approve, by Motion, an Information Technology Network Infrastructure Upgrade Project for replacement of Network Switches and related software and maintenance support at the Littleton/Englewood WWTP. The Finance and Administrative Services Department recommends Council approve a resolution approving a contract equipment renewal for $45,570.13 based on that above previously discussed resolution approval to upgrade and replace network equipment with 24/7 Networks. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED On March 17, 2015, the City Council, Littleton/Englewood WWTP and IT selected 24/7 network as the sole source provider with Cisco corporation for network hardware maintenance renewal to align with the State of Colorado contract pricing. In addition, 24/7 network was also chosen as the sole source provider to protect environment security and standardization among existing hardware infrastructure components. This renewal solution will align with the City IT Department specifications for enterprise hardware renewal policies and provide L/E WWTP and the City of Englewood IT staff with redundancy for network support from City staff, should a failure occur when network staff is unavailable. The renewal will also provide future opportunity for improved disaster recovery between the two facilities. The State of Colorado contract pricing will be used for the equipment renewal. FINANCIAL IMPACT The financial impact of this agreement is $45,570.13, and is budgeted as an operating expense in the 2016 budget for equipment renewal and will be shared 50/50 by the Cities of Englewood and Littleton. The Cisco equipment annual licensing renewal will help offset financial penalties for late renewal, prevent network outage, avoid emergency support fees and retain equipment warranty for the fiscal year. 24/7 is the sole provider for these network assets with cisco and considered mission critical. 24n network is responsible for ensuring 99.9% system uptime on all network equipment and manages all the hardware , and disaster recovery and protection . The current contract will expire March 1, • 2016 , therefore, this PO must be issued as soon as possible . LIST OF ATTACHMENTS Resolution Contract • •