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Home My WebLink About2016 Resolution No. 036• RESOLUTION NO.~ SERIES OF 2016 • • A RESOLUTION FOR AN INFORMATION TECHNOLOGY NETWORK INFRASTRUCTURE UPGRADE BY SOLE SOURCE FOR THE CITY OF ENGLEWOOD. WHEREAS, Section 116(b) of the Englewood Home Rule Charter and Section 4-1-3-1 of the Englewood Municipal Code 2000, allow contracts for public works or improvements to be negotiated, provided that contracts for which no competitive bids have been requested to be approved by resolution declaring the reason for the exception to the competitive bidding requirement; and WHEREAS, the City IT Department utilizes Microsoft Software products in the City's Network; and WHEREAS, this Contract will allow the City to purchase Microsoft products at a discount; and WHEREAS, this is an annual renewal allowing the City to maintain software which meets the City IT Department specifications for enterprise software and is compatible with the City network; and WHEREAS, the renewal of the Insight -Microsoft Software annual licensing and support Agreement for Microsoft related products will help offset financial penalties from Microsoft and will maximize return on investment by purchasing the Software Assurance for the time covered by a Volume Licensing agreement for the fiscal year; and WHEREAS, Insight was selected as a sole source provider to protect network security and standardization among existing software infrastructure components; and WHEREAS, funding for this project is included in the 2016 IT annual budget as a routine software application support agreement, a total of $67 ,805.46 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS : Section 1 . The Englewood City Council hereby authorizes the Insight contract, in lieu of the competitive bid process as allowed by Section 116(b) of the Englewood Home Rule Charter in the amount of$ 67,805.46, attached hereto as Exhibit A. ADOPTED AND APPROVED this 1st day ofFebryary, 2016 . 1 I, Loucrishia A. Ellis, City Clerk for ~ ,.City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. '4-., Series of201 . • ~ • • 2 • City of Englewood State of Colorado WSCA Agreement 10/20/2015 Microsoft Select Plus (USD) Coverage: 1/ 1/ 16 -12i31/ 18 Part Number Item Name 312-02250 ExchgSvrStd SNGL SA MVL 269-05708 OfficeProPlus SNGL SA MVL 021-05471 OfficeStd SNGL SA MVL 076-01920 Prjct SNGL SA MVL 359-00800 SQLCAL SNGL SA MVL DvcCAL 228-04529 SQLSvrStd SNGL SA MVL T6L-00247 SysCtrDatactr SNGL SA MVL 2Proc D86-01252 VisioStd SNGL SA MVL MX3-00117 VSEntwMSDN ALNG SA MVL 6VC-01290 WinRmtDsktpSrvcsCAL SNGL SA MVL UsrCAL R18-00086 WinSvrCAL SNGL SA MVL UsrCAL P71-07306 WinSvrDataCtr SNGL SA MVL 2Proc P73-05865 WinSvrStd SNGL SA MVL 2Proc Total: Annual payment: Annual Payments due on 1/1/16, 1/1/17 and 1/1/18 • Level D $ D $ D $ D $ D $ D $ ·. D $ D $ D $ D $ D $ D $ D $ Prorated Product Qty Price 346.15 1 288.33 200 211.25 300 319.60 13 102.17 264 438.87 22 1,176.61 1 141.44 15 3,208.41 1 64.36 150 18.54 540 3,012.43 4 431.59 7 Extended Product Price $ 346.15 $ 57,666.96 $ 63,375.48 $ 4,154.86 $ 26,973.30 $ 9,655.03 $ 1,176.61 $ 2,121.61 $ 3,208.41 $ 9,653.58 $ 10,013.54 $ 12,049.70 $ 3,021.15 I $ 203,416.38 I $ 67,805.46 • ~ ~ B I T A , • • • COUNCIL COMMUNICATION Meeting Date: Agenda Item: Subject: February 1, 2016 9cii Microsoft Software Assurance Renewal for 2016 Initiated By: Staff Source: The Finance and Administrative Services Justice Saifa-Bonsu, Interim IT Manager PREVIOUS COUNCIL ACTION City Council has previously approved this Microsoft/Insight Software Maintenance agreement. This agreement is for a continuation of Microsoft application use and licensing. RECOMMENDED ACTION The Finance and Administrative Services Department recommends Council approve a resolution approving a contract for $67,805.46 with Insight for annual Microsoft Software Assurance license renewal. The renewal allows the City to acquire Microsoft products as needed without paying the full retail price over the term of the agreement. Over the term of the agreement, the City saves approximately 15-20% per each application license purchased. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED This is the annual renewal quote from Microsoft Product Licensing and Support Agreement for Microsoft related products used throughout the City of Englewood. The Software Assurance renewal agreement, provides access to valuable benefits such as training, deployment planning, software upgrades, and product support that help to boost the productivity of the City's application usage. This renewal is associated with the State of Colorado Purchase agreement signed with Microsoft that offers the City a shared portion of the State's purchasing discount. The most important benefit of the Software Assurance is New Product Version Rights, the entitlement to a new version of the software when it becomes available. For example, the City purchase Office 2016 with Software Assurance six months before Office 2017 is set to release. When Office 2017 is released the City is licensed to use Office 2017 without appropriating new funds for the upgrade. Per EMC 4-1-3(8) IT has elected to use Microsoft application infrastructure products as the sole source to eliminate the addition of too many vendors and mix applications in our environment. FINANCIAL IMPACT Funds for this product renewal is included in the 2016 IT annual budget as a routine software application support agreement. The application annual licensing renewal will help offset financial penalties from Microsoft if the products continue to be used inside the City. In addition, the City gains the maximized return on investment by purchasing the Software Assurance for the time covered by the State of Colorado's Volume Licensing agreement. LIST OF ATTACHMENTS Resolution Contract • • •