HomeMy WebLinkAbout2016 Resolution No. 042•
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RESOLUTION NO.~
SERIES OF 2016
A RESOLUTION FOR AN INFORMATION TECHNOLOGY NETWORK
INFRASTRUCTURE UPGRADE BY SOLE SOURCE FOR THE CITY OF ENGLEWOOD.
WHEREAS, Section 116(b) of the Englewood Home Rule Charter and Section 4-1-3-1 of the
Englewood Municipal Code 2000, allow contracts for public works or improvements to be
negotiated, provided that contracts for which no competitive bids have been requested to be
approved by resolution declaring the reason for the exception to the competitive bidding
requirement; and
WHEREAS, the current network infrastructure at Broken Tee Golf is at the end of useful life
and is no longer able to adequately support the day-to -day operations required by the City; and
WHEREAS, the network infrastructure at Broken Tee Golf must be upgraded to insure that the
City can support the increasing amounts of data that will be transported over this network, such as
the Cloud applications, video data, and increasing size the of general data; and
WHEREAS, this will align Broken Tee Golf with the City IT Department specifications for
enterprise network improvement and redundancy should a failure occur when network staff is
unavailable; and
WHEREAS, this will provide future opportunity for additional service improvement for Golf
and improved disaster recovery between the Civic Center and other City facilities; and
WHEREAS, Structured Plus Communications was selected as a sole source provider to protect
environment security and standardization among existing hardware infrastructure components;
and
WHEREAS, the State of Colorado contract pricing will be used for project purchases; and
WHEREAS, funding with Structured Plus Communications for fiber connection and network
connectivity from Broken Tee Golf Course to the City of Englewood Network, a total of
$43,088.70 was budgeted for hardware and professional services for this project in the 2015
Capital Projects budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Englewood City Council hereby authorizes the Structured Plus
Communications contract, in lieu of the competitive bid process as allowed by Section 116(b) of
the Englewood Home Rule Charter in the amount of$ 43,088 .70, attached hereto as Exhibit A.
ADOPTED AND APPROVED this 16th day of February, 2016 .
I, Loucrishia A. Ellis, City Clerk for t~t~ of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No. , eries of 2016. •
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STRUCTURED PLUS
COMMUNICATIONS
1357 W . Alameda Ave
Denver, Co 80223
Office: 720-570-2016
Fax: 720-570-2031
January 22, 2016
Justice Saifa-Bonsu
City of Englewood
1000 Englewood Parkway
Englewood, Colorado
RE: Structured Plus Proposal No. 1569
Conduit and Fiber Backbone Installation
Dear Justice,
• Structured Plus proposes the following:
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Fiber Optic Cabling
• Utilize HOPE conduits below ground for main cable pathway and off shoots. All pathways will comply with
ANSI/TIA/EIA-569 Commercial Building Standard for Inter-building Backbone pathways and spaces.
• Provide and install (1) 12-Strand of indoor/outdoor rated plenum Single mode fiber optic cable from the Broken
Tee Golf Course TER to the Englewood Recreation Center TER. Fiber optic cable to be fusion spliced onto pre-
terminated LC cassettes at both ends and housed in 1 U 360G2 Fiber Shelves mounted in equipment cabinets .
• Fiber Optic Cable testing will utilize a Fluke Cable Analyzer with LC modular adapters . All testing will be
measured in an end-to-end testing solution including connectors, couplers and cassettes . Total loss shall be
measured and reported for each strand in both directions at 1310nm and 1510nm wavelengths.
• Provide completed As-built diagram including outlet locations with ID's, main pathways and symbols .
• Provide and install appropriate Fire stopping material in accordance with the ANSI/NECA/BICSl-568-2006
Standard for installing Commercial Building Telecommunications cabling, to maintain the fire rating of all wall
penetrations after the install of fiber optic cabling .
Fiber Conduit and Inner-duct Installation
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Pothole existing underground utilities .
Directional bore and place 2" HOPE conduit from existing vault located next to simulator area in golf course to the
vault outside of th.e golf course main entry labeled "Fiber Optic Handhole" per walkthrough .
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• Directional bore and place 2" HDPE conduit from existing handhole located next to no parking sign in front of
recreation center to the new handhole installed on the right-side of main entry doors of recreation center per
walkthrough.
• Provide and install NEMA box and include core bore at (1) building entrance.
• Provide and install (1) 24"X36"X18" hand hole .
• Excavate conduit and splice where applicable.
• Provide and place mule tape in conduit and provide pictures of start and end footages to customer.
• Restore (80) square feet of landscaping that will be disturbed during installation.
• Provide traffic control for conduit between the golf course and recreation center.
Recreation Center EMT Install
• Provide and install (1) 2" EMT conduit from Gymnasium entry to above ceiling entry point in Administration area
for new fiber backbone feed.
Assumptions and Exclusions:
1. All work may be performed during normal working hours .
2. Any additional labor or materials requested, that have not been included in the scope of work section of this
agreement, shall constitute a change order. All change orders shall be in writing, signed by the Customer and
Structured plus Communications prior to any material ordered or scheduling labor.
3. Any after hours (out of this scope) work will be calculated at an overtime rate of time and one half. Saturdays,
Sundays and holidays are at a double time rate.
4. Network equipment and hardware.
5. Conduit.
6 . Electrical work.
7. Telecommunications Ground Bus Bars.
8 . Bore/Trench pricing is based on favorable soil conditions. If we encounter sandy or rocky soil or buried debris
there will be additional charges.
9 . This bid does not include permit fees or bonds.
10. Others will perform private facility locates; we are not responsible for damage to un-located private facilities.
11. If we have to pothole existing utilities, we will patch the hole with cold patch. If the city/county requires full panel
replacement it will be an additional charge.
12. Wildlife, environmental or storm water impact studies are not included in this quote.
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Planned Bill of Materials
Structured Plus Communications proposes to install the following materials for this project. Material quantities are
based on the supplied drawings and specifications.
QUANTITY DESCRIPTION MANUFACTURER PART NUMBER UNIT EXTENDED
PRICE PRICE
4,000 FT 12STR IN/OUT COMMSCOPE 373-COMOS2-TBD-12 $1.19 $4,760.00
PLENUM FIBER
2 360G2 1U SHELF COMMSCOPE 360G2-1 U-MOD-FX $231 .00 $462.00
2 12STRAND FIBER COMMSCOPE 360G2CARTRIDGE1 $57.40 $114.80 CARTRIDGE
200 FT 1" PLENUM GENERIC GENERIC $2.38 $476.00 INNERDUCT
1 12STRAND FIBER COMMSCOPE 12STRLCLCSM-3M $189.00 $189.00 PIGTAIL
Misc. materials
including: CAD
Drawings, tie-wraps,
Velcro, hangers, all-
1 lot thread, anchors, nuts, GENERIC GENERIC $2,100.00 $2,100.00
bolts, screws, ground
lugs, ground wire,
shipping, and fire stop
materials .
Fiber Installation Labor $6,000.00
Conduit Proofing $1,326.60
HOPE Boring $18,271 .24
2" EMT conduit install $1,309.00
Materials $8,101.80
Tax Exempt $0 .00
Bid Total $35,008.64
Terms:
• All work to be performed during regular daytime hours, Monday-Friday except holidays recognized by
Structured Plus Communications. Overtime and Premium time is excluded, unless otherwise specified.
• Any alteration or deviation from the above description/scope of work involving extra costs will be executed only
upon written authorization .
• Projects with a duration of less than 30 days, will be invoiced upon completion. Terms are Net 30.
• Projects exceeding a 30 day duration will be billed monthly, based on percent of completion. Terms are Net 30 .
• This proposal is void if work area is hazardous or contains asbestos.
• This proposal is valid for 30 days after the issue date .
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We thank you for the opportunity to submit our proposal and look forward to a favorable response. If you would like •
us to proceed with this work, endorse and return a copy of this proposal with the acceptance section completed .
Sincerely,
Structured Plus Communications
Paul Atencio
Project Manager
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. Structured Plus Communications is
authorized to do the work as specified. Payment will be made as outlined above.
Contract Contact/Project Manager (Paul Atencio)
Signature line _________ _
Date line _________ _
City of Englewood Interim IT Manager (Justice Saifa-Bonsu)
Signature line ________ _
Date line _________ _
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COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
February 16, 2016 9ci Golf Network Infrastructure
Improvement Project
Initiated By: Staff Source:
The Finance and Administrative Services Justice Saifa-Bonsu , Interim IT Manager
Department
PREVIOUS COUNCIL ACTION
City Council has not previously discussed this particular issue.
RECOMMENDED ACTION
The Finance and Administrative Services Department recommends Council approve a
resolution approving a contract for $43 ,088.70 with Structured Plus Communications for fiber
connection and network connectivity from Broken Tee Golf Course to the City of Englewood
Network with money from the Capital Projects Fund . The fiber link cost will be $35,008 .64 and
the replacement of the horizontal cabling in the building will be $8,080.08 for a total of
$43,088 .70 .
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The current network infrastructure at Broken Tee Golf is at the end of its useful life and is no
longer able to adequately support the day-to-day operations required by the City. In addition,
upgrading the infrastructure will insure that we can support the increasing amounts of data that
will be transported over this network. This will include new Cloud applications, video , and the
increasing size of general data.
The current horizontal cabling is copper CAT5/5e wire and is more than 20 years old . The rated
life for most of this cable was set by the manufacturer for 15 years. Some of the cables have
Teflon jackets that are dried out and prone to cracking . Data loss and cross-talk are becoming a
normal occurrence . Total failure has occurred on a few cables and will become more common .
The replacement horizontal cabling will comply with the current recommended industry
standard , CAT6 . This will allow for faster speeds , up to 1 GB , to the computer user. The new
cabling has a longer guarantee of 20 years .
The current data link is over a Centurylink circuit. The maximum available bandwidth is
3Mb. The current retail infrastructure lacks expansion capability . This is far from adequate for a
modern network running cloud provided software , video (security feeds and for training), and
day to day access to network file systems.
Installing a direct fiber link will alleviate the bandwidth constraint by increasing it to 10 GB with
current equipment installed at the Recreation Center and the Golf network closets
This solution will align with the City IT Department specifications for enterprise network
improvement and redundancy should a failure occur when network staff is unavailable. The
project will also provide future opportunity for additional service improvement for Golf and
improved disaster recovery between the Civic Center and other City of Englewood facilities.
State of Colorado contract pricing will be used for project purchases.
FINANCIAL IMPACT
No significant financial impact as the $43 ,088 .70 required is budgeted in the 2016 IT budget for •
network improvement. In addition , earlier this year, the City gained the opportunity from a
private business that pulled fiber down Oxford to River Point Parkway . As a result, there is a
bored conduit from Inca and Oxford to the entrance of the Broken Tee Golf Course which has
also reduced the network infrastructure cost. By taking advantage of this opportun ity , the City
will save approximately $43 ,750 in boring costs , which would have been added to this network
improvement project for Golf.
LIST OF ATTACHMENTS
Proposal, Fiber Optics Cabling
Horizon Cabling -Broken Tee Golf Course
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