HomeMy WebLinkAbout2016 Resolution No. 058r ,-
•
•
•
RESOLUTION NO.~
SERIES OF 2016
A RESOLUTION APPROVING A SUPPLEMENTAL APPROPRIATION TO THE 2016
BUDGET AND TRANSFER BETWEEN FUNDS.
WHEREAS, the City of Englewood is required by City Charter to ensure that expenditures do
not exceed legally adopted appropriations; and
WHEREAS, the 2016 Budget was submitted and approved by the Englewood City Council on
November October 19, 2015; and
WHEREAS, this supplemental appropriation to the 2016 Budget is due to the 4th of July Event
was not budgeted in to 2016 Budget and not appropriated at the time of the 2016 Budget was
prepared.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Budget for the City of Englewood, Colorado, is hereby amended for the year
ending 2016, as follows:
2016 SUPPLEMENTAL APPROPRIATION
SOURCES AND USES OF FUNDS:
GENERAL FUND
SOURCE OF FUNDS:
Unassigned Fund Balance
USE OF FUNDS:
4th of July Family Festival and Fireworks Show
Total Use of Funds
$ 67,588
$ 67,588
$ 67,588
Section 2. The City Manager and the Director of Finance and Administrative Services are
hereby authorized to make the above changes to the 2016 Budget for the City of Englewood.
ADOPTED AND APPROVED this 20th day of June, 2016.
ATfEST:
I, Loucrishia A. Ellis, City Clerk for ~jty of Englewood, Colorado, hereby certify the
above is a true copy of Resolution No.-.:>_·_~--' Series of 2016. •
•
•
•
•
COUNCIL COMMUNICATION
Meeting Date: Agenda Item: Subject:
06/20/2016 11ciii 4th of July Event
Initiated By: Staff Source:
Council Action Murphy Robinson, Assistant City Manager
PREVIOUS COUNCIL ACTION
Council gave direction to staff to plan and execute the 4th of July event for 2016.
RECOMMENDED ACTION
The 4th of July event was not budgeted for in the 2016 budget, so City Staff is
requesting a budget appropriation in the amount of $67,588.00 for the 2016 4th of July
event.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The 21st annual Fourth of July Family Festival and Fireworks Show will be held on
Monday, July 4 and encompasses the cities of Englewood and Littleton, South Suburban
Parks and Recreation. This event attracts an audience of over 50,000 people, a cross-
section of our communities. With an emphasis on a free event for families, there is also a
focus on safety and encouraging communication with local law enforcement, the Denver
Fire Department, the Littleton Fire Department and the Denver Health Ambulance
Company.
Historically the cost of this event has been absorbed in the separate departments of all of
the entities involved and a formal fiscal analysis has never been performed. After review,
it is estimated that the City of Englewood has spent approximately $155,000 on this event
in years past to include personnel, equipment and services. This amount does not include
sponsorships and donations. Partnering municipalities and districts are estimated to have
spent approximately $90,000 totaling a historic cost of approximately $245,000 a year .
Understanding the financial impact of this event, staff made significant changes to
programming, operational cost and resource allocations saving approximately 43% from
previous years. The City has acquired a total of $30,050 in donations and vendor fees. A
breakdown of the final cost for the event has been included with this document.
FINANCIAL IMPACT
The event will cost $67,588.00 out of the general fund unassigned fund balance.
• LIST OF ATTACHMENTS
Resolution
Spreadsheet of Cost for Event
'\
• 2016 4th of July Financial Impact
Revenues
Sponsor Contributions $27,000.00·
Vendor Fees $3,050.00
Total $30,050.00
ven ,,:,era ,ona xpenses E tO f IE
Personnel Expenses _ $40,930.0o .··· ·
Event Coordination $10,000.00
Purchased Materials/ Services . $' 46,708.00
Total $97,638.00
•
•