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Home My WebLink About2016 Resolution No. 090• • • RESOLUTION NO. tft} SERIES OF 2016 A RESOLUTION AW ARD ING A SOLE SOURCE CONTRACT FOR THE PURCHASE OF A BENEFICIAL USE FARM TRACTOR FROM JOHN DEERE, INC. WHEREAS, Section 116(b) of the Englewood Home Rule Charter and Section 4-1-3-1 of the Englewood Municipal Code 2000, allow contracts for public works or improvements to be negotiated, provided that contracts for which no competitive bids have been requested to be approved by resolution declaring the reason for the exception to the competitive bidding requirement; and WHEREAS, the Littleton/Englewood Wastewater Treatment Plant uses Rubber-tracked farm tractors in the Beneficial Use program to pull manure spreaders in the application of stabilized wastewater biosolids; and WHEREAS, soil compaction is reduced, repetitive, close-row application ofbiosolids with a rubber tired tractor results in more deep soil compaction. Low axle loads on a rubber-tracked tractor reduce this deep soil compaction allowing for increased crop yield. This is an important farm management practice; and WHEREAS, ground slip is reduced resulting in less field damage; and WHEREAS, the current tractor is under powered to pull large spreaders and has difficulties pulling a loaded spreader up inclines in the application process; and WHEREAS, John Deere, Inc. and NJP A (National Joint Powers Alliance), currently have cooperative pricing agreements and have established and provide nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contacting Law, which is similar to the State bids, thus providing the sole source best offer for the purchase of John Deere Rubber-tracked farm tractors; and WHEREAS, the cost of this purchase will be shared 50/50 by the Cities of Englewood and Littleton. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Englewood City Council hereby authorizes the negotiated contract from John Deere, Inc. for the purchase of the Rubber-tracked farm tractor to be used in the Beneficial Use program to pull manure spreaders in the application of stabilized wastewater biosolids, in lieu of the competitive bid process as allowed by Section 116(b) of the Englewood Home Rule Charter in the amount of $265,497.13, attached hereto as Exhibit A. 1 ADOPTED AND APPROVED this 18th day of July, 2016 • I, Loucrishia A. Ellis , City Clerk for t~~ity of Englewood, Colorado, hereby certify the above is a true copy of Resolution No . V, Series of 2 16. • • 2 • • • . D JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID : 36-2382580; DUNS#: 60-7690989 Prepared For: City Of Englewood Wastewater Treatment 2900 S Platte River Dr Englewood, CO 80110 Business : 303-762-2392 Equipment Summary JOHN DEERE 8320RT Tractor 4RIVERS EQUI P MENT ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: 4 Rivers Equipment 4225 N . Strasburg Road Strasburg, CO 801360237 303-622-4207 ccrouch@4riversequipment.com Quote Summary Delivering Dealer: 4 Rivers Equipment John Crain 4225 N. Strasburg Road Strasburg, CO 801360237 Phone: 303-622-4207 jcrain@4riversequipment.com Quote ID: 13378319 Created On: 18 May 2016 Last Modified On: Expiration Date: Qty 1 ~ ~-~Z~' 20~':: 20 June 2016 Extended Contract: NJPA Ag Tractors and/or lmplements_021815-OAC Price Effective Date: May 18 , 2016 Equipment Total Trade In Summary 1997 JOHN DEERE 8200T -RW8200T902004 Payoff Total Trade Allowance Trade In Total Salesperson : X _____ _ Qty Each $22 ,000.00 Quote Summary Equipment Total Trade In Sub Total Total Balance Due $287,497.13 Extended $22,000.00 $ 0 .00 $22,000.00 $22,000.00 $ 287.497 .13 $ (22,000.00) $ 265,497.13 $ 265.497 .13 $265,497.13 Accepted By: X ____ _ Confidential E X H I B I T A . D JOHN DEERE 4RIVERS Selling Equipment EQ UI PME NT Quote Id: 13378319 Customer Name: CITY OF ENGLEWOOD WASTEWATER TREATMENT ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID : 36-2382580 ; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: 4 Rivers Equipment 4225 N. Strasburg Road Strasburg , CO 801360237 303-622-4207 ccrouch@4riversequipment.com JOHN DEERE 8320RT Tractor Hours: Stock Number: ontract: NJPA Ag Tractors and/or lmplements_021815- DAC Selling Price * $ 287,497.13 Price Effective Date: May 18, 2016 * Price per item -includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Contract Extenaed Amount Price Contract 07 JORW 8320RT Tractor 1 $ 23 .00$80,251 .14 348,918 .00 -: ,.. S~nc;fard -.Qpti<>n~~d ~.er.,Uni~i./" 0202 United States 0409 English 0500 680A 1550 No Package Standard Mid -Rol lers AutoPowr IVT Transmiss ion 42 km/h (26 mph) 1 $ 1,900.00 23 .00 $ 437 .00 1 1 1 $ 0.00 23 .00 $ 0.00 $ 0 .00 $ 0 .00 $0.00 23 .00 23.00 23.00 $ 0 .00 $ 0 .00 $ 0 .00 D-~--I lt"'V $ $ 268,666 .86 268 ,666.86 $1,463.00 $1,463.00 $ 0.00 $ 0 .00 $ 0 .00 $ 0 .00 $ 0 .00 $ 0 .00 $0 .00 $ 0.00 2066 2660 2703 Premium CommandView Ill Cab 1 $1 ,860 .00 23.00 $ 427 .80 $ 1,432.20 $ 1,432.20 3037 3260 3341 Standard Radio Package Right Hand Reverser Lever-Type Transmission Controls John Deere PowerTech 9 .0 L (549 cu . In .) 6 Cyl Tier 4/ Stage 4 Compliant Diesel Eng ine 1 1 1 227.1 L/Min (60 gpm) 1 Hydraulic Pump Four Prem ium Rear Remote 1 Selective Control Valves with Electro Hydraulic Controls, Premium Couplers and High Pressure Relief Levers $ 0.00 $ 0 .00 $ 0 .00 $ 0.00 $ 0 .00 Confidential 23.00 23.00 23 .00 23 .00 23.00 $ 0 .00 $ 0 .00 $ 0 .00 $ 0 .00 $ 0 .00 $ 0.00 $0.00 $0.00 $ 0 .00 $ 0 .00 $ 0 .00 $0 .00 $ 0.00 $ 0 .00 $ 0.00 • • • • • • .JOHN DEERE 4RIVERS Selling Equipment EQ UIP MENT Quote Id: 13378319 Customer Name: CITY OF ENGLEWOOD WASTEWATER TREATMENT ALL PURCHASE ORDERS MUST BE MADE OUT TO {VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID : 36-2382580 ; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: 4 Rivers Equipment 4225 N . Strasburg Road Strasburg, CO 801360237 303-622 -4207 ccrouch@4riversequipment.com 4048 9702 kg (20,000 Lb.) $ 0.00 Capacity 3-Point Hitch (Cat 23 .00 $ 0 .00 $ 0.00 $ 0 .00 4N/3) with Sway Block and Cat 4N/3 Implement Qu ick Coupler 4322 Cat. 4 Adjustable Swinging $ 605 .00 Drawbar with 50 mm (2 I n.) 23 .00 $ 139.15 $ 465 .85 $ 465.85 Pin with Heavy Duty Support C8 04 ,,600 mm (24 In.-} Wi dth, 185 1 · $ -3 ,263:00 23 ,00 ' $ -750 .4 9 $ u2,512 .5 1 $ -2,5t?..51 6841 7201 8064 8242 8251 8300 8726 8960 1946 1820 1849 mm (7 .3 In .) Pitch Camoplast DURABU IL T 4500 Tracks 1930 mm (76 In .) Spacing 1 Standard Lighting Ethernet Switch Radar, Dual Beam Sensor 1 Antenna Mount and W iring for Business Band (2-Way) Radio Cold Weather Start Kit Second Rotary Beacon Light $ 0 .00 $ 0.00 $ 0 .00 $ 946 .00 $ 136 .00 $ 145.00 $ 358 .00 Weight, Front Support with 1 $ 3,038 .00 Twenty-Two Suitcase Weights 23.00 23.00 23.00 23 .00 23.00 23.00 23.00 23 .00 $ 0.00 $ 0 .00 $0.00 $ 217 .58 $ 31 .28 $ 33 .35 $ 82 .34 $ 0 .00 $ 0 .00 $ 0 .00 $ 728.42 $ 104.72 $ 111 .65 $ 275 .66 $ 0 .00 $ 0 .00 $ 0 .00 $ 728.42 $ 104 .72 $ 111.65 $ 275 .66 $ 698.74 $ 2,339.26 $2 ,339 .26 Standard Options Total $5,725.00 $1,316.75 $4,408.25 $4,408.25 ' ; .. 'ff,i !,Gh~Q,l~QY.,,:P,e,~C),n,!/N~q~q!]ttjlcJ!Ppe,~iM•r~~;t,,,,~:,:, ;_:: K('.,{ t:"<\ ,; . ' ';,, 4600 Processor 1 $ 1,500.00 23 .00 $ 345 .00 $ 1,155.00 One 10 In . CommandCenter 1 $ 6,660.00 23.00 $ 1 ,531 .80 $5,128.20 Display with GreenStar 3 2630 Display $1,155.00 $5,128.20 Auto Trac Activation -GS3 with iTEC Pro Activation - GS3 $6,000.00 23.00 $ 1 ,380.00 $ 4,620.00 $ 4 ,620.00 1837 StarFire 3000 Receiver - SF1 with Deluxe Shroud $3,195.00 23 .00 $ 734 .85 $ 2,460 .15 $ 2,460.15 188K JDLink Connect -3 Year $ 1,200 .00 23 .00 $ 276.00 $ 924.00 $ 924 .00 Subscription Included Technology Options Total $18,555.00 $4,267.65 $14,287.35 $14,287.35 ' ; : '\'.-:. .:>: pealerA~ctl~umts/No~~eo,n_t,a~t/O~o '-'ar~~t ~-,:',: . _.,_, ;< .. , BRE 10191 Battery Disconnect, Tracks 1 $ 174.90 23.00 $ 40.23 $ 134.67 $ 134 .67 Confidential > D JOHN DEERE 4RIVERS Selling Equipment EQUIPMENT Quote Id: 13378319 Customer Name: CITY OF ENGLEWOOD WASTEWATER TREATMENT ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 ; DUNS#: 60-7690989 Dealer Attachments Total Suggested Price ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: 4 Rivers Equipment 4225 N . Strasburg Road Strasburg, CO 801360237 303-622-4207 ccrouch@4riversequipment.com $174.90 $ 40.23 $134.67 $ 134.67 $287,497.13 Total Selling Price $ $ 85,875.77 $ $ 373,372.90 287,497.13 287,497.13 Confidential • • • • • • . fl JOHN DEERE 4RIVERS Trade-in EQUI P MENT Quote Id: 13378319 Customer Name: CITY OF ENGLEWOOD WASTEWATER TREATMENT ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary , NC 27513 FED ID : 36-2382580 ; DUNS#: 60-7690989 Machine Details Description 1997 JOHN DEERE 8200T SN# RW8200T902004 Your Trade In Description ddltJonal Optlon~-.1-/<<: Hour Meter Reading Three Point 1997 JOHN DEERE 8200T SN# RW8200T902004 7027 3 Pt. -lncl./Opt: I ncl Net Trade Value $22,000.00 Axle Rear Tracks 24" Total $22,000.00 Original Factory Build Codes · .. ~:·· :•·:~-.. ~-~-~ .~-~:-~;; ~. ;' .~-<;·~ :~ ccxt_a~r~r-~~?><:-<:·.~-Lj_~ _ ;.: ·{\1Qt,~~~atj9~it~\~§~;~;_}?t~~::~Ll'~~i2B.:~1::~;~i~-:;~:-~~~~1~t2~~~:;:;::~J_:s~~£~ ~-~~~~~:~·;j::/~;::: · .. ~.~ ~-:~ > __ -. ~·.: ·:·· 9416 7072 0986 2300 2570 9110 4724 Warranty Coverage BASIC WARRANTY EXTENDED WARRANTY (POWERTRAIN) EMISSIONS WARRANTY QUIK-TATCH WGT SUPT W/16 WTS TRACKS SPACING-72 INCH 5GB W/HTAR STANDARD THREE REM CYLINDER CONTROLS RS W/HITCH(CAT3/3N)15650LBS. AM-FM RADIO W/CASS W/4SPKS. TRACK BELT 241N WIDE BASIC 24M/2000H PG 60M / 5000H D500 SENTRY EMISSION 60M/3000H Confidential 18-Dec-1 999 17-Dec-2002 18-Dec-2002 0 0 0 D JOHN DEERE Quote Id: 13378319 All PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID : 36-2382580; DUNS#: 60-7690989 4RIVERS EQUIPMENT ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: 4 Rivers Equipment 4225 N. Strasburg Road Strasburg, CO 801360237 303-622-4207 ccrouch@4riversequipment.com Prepared For: City Of Englewood Wastewater Treatment Delivering Dealer: John Crain 4 Rivers Equ ipment 4225 N. Strasburg Road Strasburg, CO 801360237 ccrouch@4riversequipment.com Date : 18 May 2016 Proposal For: Quote Prepared By: John Crain jcrain@4riversequipment.com Offer Expires : 20 June 2016 Confidential • • • • • • .. C, JOHN DEERE Quote Id: 13378319 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID : 36-2382580; DUNS#: 60-7690989 18 May 2016 2900 S Platte River Dr Englewood , CO 80110 John Crain 303-622-4207 4 Rivers Equipment 4RIVERS EQ UI PME N T ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: 4 Rivers Equipment 4225 N . Strasburg Road Strasburg , CO 801360237 303-622-4207 ccrouch@4riverseq uipment.corn Confidential • • • 2016 CAPITAL OUTLAY REQUEST ! Department: LIE WWTP I Fund/Division: 90-1702-61401 Description of equipment or object expenditure: Farm tractor Explanation of necessity or benefits of this expenditure: Current unit (1999) is under-powered to pull large spreaders. Unit has difficulties pulling loaded spreader up inclines in application process -drivers slip in tread This is an early request for replacement as normal expected equipment replacement life is 20 years. Total costs of placing equipment in full operation: Estimated Costs Unit Cost Total Cost Purchase Price 280,000 280,000 Installation Tot~! Less Trade-In Total Net Cost 280,000 280,000 Annual Operating Cost Total First Year Cost 280,000 280,000 Is this expenditure necessary because of increased personnel? No Recommendation for equipment displaced: Trade-in or auction Approximate date of purchase: Fall 2016 List and describe similar equipment in department: 2009 John Deere 8330T Purchasing Agent's Comments: City Manager's Review: Approved: __ Not Approved: __ H:\Administration \BUDGET\2016 Budget \1702 • 2016\2016 Beneficial Use budget.docx ·- . . • • • COUNCIL COMMUNICATION Date Agenda Item July 18 , 2016 11cii Subject: Beneficial Use Farm Tractor Purchase INITIATED BY STAFF SOURCE UE WWTP Supervisory Committee Dennis W . Stowe , UE WWTP Plant Manager Jim Tallent -Treatment Division Manager COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Council approved the capital purchase of one , low ground pressure , rubber-tracked , farm tractor in the 2016 budget. RECOMMENDED ACTION The action recommended is to approve, by motion , the purchase of one , low ground pressure , rubber-tracked , farm tractor from John Deere, Inc . (Model 8320RT) in the amount of $265,497 .13 . BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Rubber-tracked farm tractors (2 currently in service) are used in the Beneficial Use program to pull manure spreaders in the application of stabilized wastewater biosolids in our beneficial use program . One tractor (purchased 1999) is budgeted in the 2016 Beneficial Use budget for replacement. This replacement recommendation for a low ground pressure , rubber-tracked farm tractor is being made for the following reasons : • Soil compaction is reduced . Repetitive , close-row application of biosolids with a rubber tired tractor results in more deep soil compaction . Low axle loads on a rubber-tracked tractor reduce this deep so il compaction allowing for increased crop yield. This is an important farm management practice. • Ground slip is reduced resulting in less field damage . • Current tractor (8200T) is underpowered to pull large spreaders and has difficulties pulling loaded spreader up inclines in application process . John Deere, Inc. and NJPA (National Joint Powers All iance), currently have cooperative pricing agreements , which is the basis for this quote . NJPA's cooperative contract purchasing leverages the national purchasing power of more than 50 ,000 member agencies while also streamlining the required purchasing process . As a municipal national contracting agency , NJPA establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting Law . This cooperative is similar to state bids . This quote also includes a $22 ,000 trade-in allowance, from the dealer, for the 8200T tractor. FINANCIAL IMPACT The cost of this expenditure will be shared 50/50 by the Cities of Englewood and Littleton . Purchase price is under the budgeted amount of $280 ,000 for this unit. LIST OF ATTACHMENTS 1. Capital Outlay Request 2. Price quote from John Deere, Inc. . . • • • • • • 2016 CAPITAL OUTLAY REQUEST ! Department: LIE WWTP I Fund/Division: 90-1702-61401 Description of equipment or object expenditure: Farm tractor Explanation of necessity or benefits of this expenditure: Current unit (1999) is under-powered to pull large spreaders. Unit has difficulties pulling loaded spreader up inclines in application process -drivers slip in tread. This is an early request for replacement as normal expected equipment replacement life is 20 years. Total costs of placing equipment in full operation: Estimated Costs Unit Cost Total Cost Purchase Price 280,000 280 ,000 Installation Total Less Trade-In Total Net Cost 280,000 280,000 Annual Operating Cost Total First Year Cost 280,000 280,000 Is this expenditure necessary because of increased personnel? No Recommendation for equipment displaced : Trade-in or auction Approximate date of purchase: Fall 2016 List and describe similar equipment in department: 2009 John Deere 8330T Purchasing Agent's Comments: City Manager 's Review: Approved: __ Not Approved: __ H :\Adrninistration\BUDGET\2016 Budget\1 702 -2016\2016 Beneficial Use budget.docx