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Home My WebLink About2016 Resolution No. 091• • • RESOLUTION NO. !lL SERIES OF 2016 A RESOLUTION AWARDING A SOLE SOURCE CONTRACT FOR THE PURCHASE OF TWO REAR DISCHARGING BIOSOLIDS TRAILERS FROM TRANSWEST TRAILERS. WHEREAS , Section 116(b) of the Englewood Home Rule Charter and Section 4-1-3-1 of the. Englewood Municipal Code 2000, allow contracts for public works or improvements to be negotiated, provided that contracts for which no competitive bids have been requested to be approved by resolution declaring the reason for the exception to the competitive bidding requirement; and WHEREAS, the Littleton/Englewood Wastewater Treatment Plant uses rear discharging biosolids trailers to transport dewatered biosolids from the Littleton/Englewood Wastewater Treatment Plant to application sites in eastern Adams and Arapahoe Counties ; and WHEREAS, the trailers currently used by the Littleton/Englewood Wastewater Treatment Plant were purchased in 2002 are at the end of their useful service life, and were scheduled for replacement in 2012 which was deferred until 2016 ; and WHEREAS, maintenance costs are increasing due to off-road operation and Steel trailers are recommended for longer service live, over aluminum trailers ; and WHEREAS , live-bottom construction of recommended trailers increases hauling capacity slightly, resulting in reduced hauling costs , prevention of loss of liquids, requires less hydraulic fluids, and are aerodynamically superior resulting in reduced fuel costs; and WHEREAS , Transwest Trailers. and NJP A (National Joint Powers Alliance), currently have cooperative pricing agreements and has established and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contacting Law, which is similar to the State b ids , thus providing the sole source best offer for the purchase of two live-bottom biosolids trailers; and WHEREAS, the cost of this purchase w ill be shared 50/50 by the Cities of Englewood and Littleton. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO, AS FOLLOWS: Section 1. The Englewood City Council hereby authorizes the negotiated contract from Transwest Trailers for the purchase of two rear discharging biosolids trailers to be used to transport dewatered biosolids from the Littleton/Englewood Wastewater Treatment Plant to application sites in eastern Adams and Arapahoe Counties , in lieu of the competitive bid process as allowed by Section 116(b) of the Englewood Home Rule Charter in the amount of $175 ,971.00 , attached hereto as Exhibit A. 1 ADOPTED AND APPROVED this 18th day ofJuly, 2 16. ----• I, Loucrishia A. Ellis, City Clerk for ~e City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. _'ti_, Series of 2016. , _ ~ • • 2 To: Attn: Phone: Cell: FAX: Email: Qty Item Littleton -Englewood WWTP 2900 S Platte River Dr, Englewood, CO 80110 Duglas Graham (303) 762-2618 dgraham@englewoodgov.org Category Description Reference: OLB236NG-HSW, Littleton Trail King NJPA #(052015-TKI) Est. Completion Date: PO Number: Issued: May 25, 2016 Expires: Contact: Ryan Eidsness Phone: 720-394-1931 FAX: Email: reidsness@transwest.com Weight (lbs) Unit Price Total OLB36-102NG-HSW "Advantage Series" Live Bottom Trailer 82050 -Kingpin to Center of Last Axle : 35' 11 "" • Overall Length : 40' 7" Overall Height (w/ 48" fifth wheel and no hopper extensions): 1 O' O" 48" Direct Drive Live Floor 3" Pitch Roller Chain 2 Ply 3/8" Belt w/ Steel Z-Bar Support Hydraulic Tap Chain Oiler Overal Width : 102" Capacity (w/o extensions): 42.6 cubic yards Liquid Filled Pressure Guage (w/ air ride only) Center Mud Flap LED Lights 10195-Base Materials Hauling OLB36-102NG-HSW "Advantage 14 ,669 80,541.00 Series" Live Bottom Trailer Fifth Wheel / King 48" 5th-wheel height Pin Fifth Wheel / King Removeable King Pin Pin Hopper Sheets Alternative Option Selected. See Add'I Options Section Below. Hopper No Extensions w/ Universal Tarp 90 233.00 Shelf Exterior Sheeting Aluminum Exterior Sheeting 177 2,976 .00 • Drive / Hydraulics Single Drive (for payloads under 75 ,000 lbs) Belt/ Chain Gravel Service Belt (3,274.00) $80 ,541 .00 $233 .00 $2,976.00 $(3 ,27 4.00) E X H I B I T A ~ [TRANSWEST] TRAILERS Belt/ Chain Tailgate/ Controls Suspensions Suspensions Axles Axles Brakes/ Air 2 .. i-;ub / Drum 4 Down Axie Wheels (inside) 4 Down Axle Wheels (outside) Lift Axle Wheels (inside) Lift Axle Wheels (outside) 8 Down Axle Tires Lift Axle Tires Ladder Lights / Electrical Tarps Flaps , Mud Guards & Fenders • Standard Chain Crossmembers (.120" Grade 80) Lock & Lift Air Tailgate: Electric Cab Controls Tandem Axle: (2) 23k Air Ride 160 1,943 .00 $1,943.00 49" I 50" Spacing 5/8" Wall Axle -25,000 lb Nominal Rating (per axle) 21 k Standard Life Brakes w/ 6" Autoslacks (per axle) 2S1 M / 2S2M Anti-Lock Brake System S\8el Hut:--Piloted -Cast Drum (ps;-60 (83 .30) $(1 66-.60 ) axle) 8.25 x 24.5 10-hole steel disc wheel 64 10 .00 $40.00 • (per wheel) ILO Std 8.25 x 22.5 10- hole steel disc wheel 8.25 x 24.5 10-hole steel disc wheel 64 10.00 $40.00 (per wheel) ILO Std 8.25 x 22.5 10- hole steel disc wheel No Lift Axle No Lift Axle 11 R24 .5 General HT 14 Ply (per tire) 64 24 .00 $192 .00 ILO Std Tire No Lift Axle Ladder Over CS Fender (std location) LED Lights -DOT Required w/ Midturn Alternative Option Selected . See • Add'I Options Section Below. Aluminum Front Fenders --~ e(TR~!_~!!Sl] Flaps , Mud Aluminum Rear Fenders Guards & Fenders Flaps, Mud Front Mudflaps : Short Guards & Fenders 1 Flaps, Mud Interior Mudflaps: None Guards & Fenders 1 Flaps, Mud Rear Mudflaps: Post-Mounted Flip- Guards & Fenders Up Landing Gear Two-Speed (crank road side) 165 738.00 $738.00 1 Spray System No Spray System Document Holder Document Holder: 4-1/2" Round Paint Grey S7230 with black decals (735- 489-029) Decals Black Logo and Stripe Custom Options 82133 (OLB) Dual LED Spotlights 2 628 .00 $628 .00 • (std location) 1 Custom Options 82051 (OLB*36NG-HSW) Hopper (427) (1,518 .00) $(1,518.00) Sheets : Full 12 Ga Steel 1 Custom Options 82052 (OLB*36NG-HSW) 1/4" HMW 703 7 ,336.00 $7 ,336 .00 Plastic Hopper Liner -Sides , Front Wall, & Door 1 Special Pricing 80491 (OLB) Full Width one piece 28 331 .00 $331 .00 Rear Mudflap 1 Special Pricing 80492 (OLB) (2) Safety Door Locks -25 641.00 $641 .00 Twist Lock Special Pricing 82115 (OLB) Air Weigh Digital Scale 16 2 ,802 .00 $2,802 .00 -2 Readouts (Truck & Trailer) on RS, No Warning Lights, located ahead of suspension. Quick Air Disconnect at front for truck . • Special Pricing 80496 (OLB) Parker 1" Quick (18.00) $(18 .00) Couplers (Female HS-62, Male HS- ~ [TRANSWEST] TRAILERS Custom Options Special Pricing Lights / Electrical Axles 82116 (OLB36-102) Shurco "Shur Trak" Tarp, Electric w/ 6.5" Low Rise Bows ILO std. 12" Bows 80497 (OLB) Tarp & Halogen Light Switch (3 way toggle) mounted on RS Front Fender in Box Back-up Alarm -107 db (std location) Hubometer (front axle) Retail Price F.O.B. West Fargo, ND NJPA (National Joint Powers Alliance) Discount Total due F.O.8. West Fargo, ND Freight to: 2900 S Platte River Dr, Englewood, CO 80110 473 11 2 Total Price Delivered per Each to Littleton -Englewood WWTP 6,317.00 467 .00 178.74 144 .03 $6,317.00 $467.00 $178.74 $144.03 $100,571.17 15% $85,485.50 $2,500.00 $87,985.50 • • • r ' • • • 2016 CAPITAL OUTLAY REQUEST ! Department: LIE WWTP I Fund /Division: 90-1702-61401 Description of equipment or object expenditure: Rear discharging biosolids trailers (2) Explanation of necessity or benefits of this expenditure: Current units 11 years old/or planned JO-year replacement schedule. Hydraulics will be moved to tractor for weizht distribution/capacity improvement. Total costs of placing equipment in full operation Estimated Costs Unit Cost Total Cost Purchase Price 110,000 220 ,000 Installation -hydraulics 5,000 10,000 Total 115 ,000 230,000 Less Trade-In Total Net Cost 1 Amr .. m.l Q ;-,crating Cost Total First Year Cost 115,000 230,000 Is this expenditure necessary because of increased personnel? No Recommendation for equipment displaced: Auction Approximate date of purchase: Summer 2014 List and describe similar equipment in department: 2002 SOMERSET TRANSFER -units (8474, 84 75, 8478) Purchasing Agent's Comments: City Manager's Review: Approved : __ Not Approved: __ H:\Admini stration\BUDGET \2 016 Budget\ 1702 -2016\2016 Beneficial Use budget.docx • COUNCIL COMMUNICATION Date July 18, 2016 INITIATED BY Agenda Item 11ciii Littleton/Englewood Wastewater Treatment Plant - Supervisory Committee COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Subject Biosolids Trailer Purchase STAFF SOURCE Dennis W . Stowe, Plant Manager Jim Tallent, Treatment Division Manager Council approved the capital purchase of two, rear discharging biosolids trailers in the 2016 budget. RECOMMENDED ACTION The action recommended is to approve, by motion, the purchase of two, rear discharging , biosolids trailers from Transwest Trailers (Model OLB36-102NG-HSW "Advantage Series" Live Bottom Trailer) in the amount of $175,971 .00. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Aluminum, rear discharging , trailers are currently used to transport dewatered biosolids from the Littleton/Englewood Wastewater Treatment Plant to application sites in eastern Adams and Arapahoe Counties . Originally purchased in • 2002 , three trailers of like age and condition are beyond scheduled replacement in 2012. Due to favorable condition assessment at the time, the units' replacement was deferred until 2016 . This recommendation for replacement is being made for the following reasons : • Trailers are at the end of their useful service life . • Maintenance costs are increasing due to off-road operation . • Steel trailers are recommended for longer service life, over aluminum. • Live-bottom construction of recommended trailers increases hauling capacity slightly, resulting in reduced hauling costs . In consideration of a preferred trailer specification , Transwest Trailers and NJPA (National Joint Powers Alliance), have a cooperative pricing agreement for $87,985.50 for each trailer ordered . NJPA's cooperative contract purchasing leverages the national purchasing power of more than 50 ,000 member agencies while also streamlining the required purchasing process. As a municipal national contracting agency, NJPA establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting Law. This cooperative is similar to state bids . This price does not include a firm trade-in or auction value for the used units. However, the dealer estimates a $6,000 -$8,000 trade-in allowance for each trailer, determined at time of order. FINANCIAL IMPACT The cost of this expenditure will be shared 50/50 by the Cities of Englewood and Littleton . Purchase price is under the budgeted amount of $230,000 for these units . • LIST OF ATTACHMENTS 1. Capital Outlay Request 2. Price quote from TransWest Trailers • • • 2016 CAPITAL OUTLAY REQUEST ! Department: LIE WWTP I Fund/Division : 90-1702-61401 Description of equipment or object expenditure: Rear discharging biosolids trailers (2) Explanation of necessity or benefits of this expenditure: Current units 11 years old for planned JO-year replacement schedule . Hydraulics will be moved to tractorfor weiJ;ht distributio n/capacity improvement. Total costs of placing equipment in full operation Estimated Costs Unit Cost Total Cost Purchase Price 110,000 220,000 Installation -hydraulics 5,000 10,000 Total 115 ,000 230,000 Less Trade-In Total Net Cost Annual Operating Cost Total First Year Cost 115,000 230,000 Is this expenditure necessary because of increased personnel? No Recommendation for equipment displaced: Auction Approximate date of purchase: Summer 2014 List and describe similar equipment in department: 2002 SOMERSET TRANSFER-units (8474 , 84 75, 84 78) Purchasing Agent's Comments: City Manager's Review: Approved : __ Not Approved: __ H:\A drninistration\BUDGET\2 016 Budget\1 702-2016\2016 Beneficial Use budget.docx