HomeMy WebLinkAbout2014 Ordinance No. 003..
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ORDINANCE NO. J
SERIES OF 2014
BY AUTHORITY
COUNCil.. Bil..L NO. 4
INTRODUCEDBYCOUNCil..
MEMBER OLSON
AN ORDINANCE AUTHORIZING AN APPLICATION FOR AND ACCEPTANCE OF THE
2014 COLORADO DMSION OF EMERGENCY MANAGEMENT PERFORMANCE GRANT
(EMPG) BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE STATE OF
COLORADO DMSION OF EMERGENCY MANAGEMENT FOR ENGLEWOOD'S
EMERGENCY MANAGEMENT PROGRAM.
WHEREAS, the Emergency Management Performance Grant (EMPG) program is designed to
provide supplemental funds for strengthening of local government emergency management
offices in preparing their communities for disaster planning, mitigation, response and recovery,
while conserving local resources; and
WHEREAS, the City of Englewood received grants starting with the FY2007-Supplemental
Grant to assist in the development of the disaster preparedness for the City of Englewood; and
WHEREAS, the Colorado Division of Homeland Security and Emergency Management -
Office of Emergency Management has stated that the EMPG program is expected to continue for
the foreseeable future and has encouraged the City's participation; and
WHEREAS, the City of Englewood bas an emergency management program that is growing
in both achievement and capability, engaging staff members from across the full array of City
services; and
WHEREAS, the passage of this Ordinance will approve an application for the 2014
Emergency Management Performance Grant (EMPG) program for funds of up to $85 ,421.25, to
fund the City's emergency management program by:
• Fully funding the Emergency Management Specialist position, currently g 30-
hour per week position.
• Reimbursing the City for a portion of the salary for the City's Emergency
Management Coordinator's position.
• Training City staff in emergency management related activities.
• Purchasing equipment to assist the City's efforts in preparedness, resiliency and
continuity of operations capabilities.
• Other expenses related to emergency management, including the City's
continuity of operations planning process and hazard mitigation, response and
recovery planning.
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WHEREAS, the applications are made through the State of Colorado, who manages the
distribution of the EMPG funds, which originate at the Federal level with Federal Emergency
Management Agency (FEMA); and
WHEREAS, the City.has, to date, only used soft matches to meet the requirements of this
grant process, which does not require. the City to provide a hard ( cash) match in order to receive
an award; and
WHEREAS, the 50% City's match will be from funds already allocated for this purpose in the
2014 Budget.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes an application
for 2014 Emergency Management Performance (EMPG) program for funds up to $85,421.25,
attached hereto as Exhibit A
Section 2. The City Manager is hereby authorized to sign the 2014 Emergency Management
Performance (EMPG) Grant Application, for and on behalf of the City of Englewood.
Section 3. The City Council of the City of Englewood, Colorado hereby authorizes the
acceptance of a 2014 Emergency Management Performance (EMPG) Grant upon award by the State
of Colorado.
Section 4. Upon award of the 2014 Emergency Management Performance (EMPG) Grant the
Mayor is hereby authorized to sign for and on behalf of the City of Englewood, Colorado in
accepting this grant
Section 5. There are Federal Emergency Management Agency (FEMA) funds being received
for the 2014 Emergency Management Performance (EMPG) Grant.
Introduced, read in full, and passed on first reading on the 21st day of January, 2014.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 24th day of
January, 2014.
Published as a Bill for an Ordinance on the City's official website beginning on the 22nd day of
January, 2014 for thirty (30) days.
Read by title and passed on final reading on the 3rd day of February, 2014.
Published by title in the City's official newspaper as Ordinance No. 3 , Series of 2014, on
the 7tlt day of February, 2014.
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Published by title on the City's official website beginning on the 5th day of
February, 2014 for thirty (30) days.
I, Loucrishia A Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is 9,Jrue copy of the Ordinance passed on final reading and published by
title as Ordinance No.~ Series of 2014 .
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Colorado Office of Emergency Management (COEM)
Emergency Management Program Grant (EMPG)
Local Emergency Manager Support (LEMS)
Pro ram Fundin A lication
Staffing Pattern and Program Funding for FFY2014
Note: This for MUST be resubmitted whenever the Jurisdiction has personnel changes.
!JURISDICTION:
Salarlea & Benefll9
LEMS Eligible Salary
A (Staffing Report Block 1 0 Total): $104,121
. ~
LEMS Eligible Benefits
B (Staffin g Re port Block 11 Total): $10,156
C Total Salary and Benefits (a+b): $ $114,277 I
T ravel Expenses
< Local Travel
D (mileage, fleet expense, or other): $ 604.00
I: Out of State Travel:
Conference & Seminars (Registration Fees,
F Hotels, etc.): $ 480.00
Training
G (Registration Fees, hotels, etc.):
H Per Diem: $ -
Other (Dues, Certifications and Membership
I Fees): $ 90.00
J Total Travel Expenses (D+E+F+G+H+I): $ I 1,114.UUI
J_ ' o mce Support expenses (more man ~~uu tor year)
I\ -Equipment for resDonse command vehicle $ 5,000.00 ,
L Equipment Purchase: $ 150.00
M Equipment Lease : $ 132.00
N Contractor SU DDOrt for HRIA development $ 30,000.00
u Printing & Copy-Ing: $ 109.20
~ Connectlvit,r for Management 13ersonnel $ 8,000.00
Q IT managed remote data backup $ 12,000.00
R Total Office Suoaort Exoenses (K+L+M+N+O+P+Ql: $ $ 55,391.20
s Total Request (C+J+RI: $ 170,842.50
T Federal (Ellalble for Reimbursement) Amount (One half of S}: $ 85,421 .25
Jurisdiction Emergency Manager Signature __________ Date
Jurisdiction Chief Financial Officer Signature __________ Date
Regional Field Manager Signature __________ Date
Personnel
Steve Green
Rose Lynch
Christian Contos
Tl E !rt
Hours dedicated to EM
20 hours per week
30 hours per week
4 hours er week
6h k
Compensation Related
to OEM
$49,690
$39,000
$8,700
$16 887
fo{l;J);·lt)}t}1t:f.~1~;J{ft~S1f/:~::?.1}~\:~t?tit-:J~-;(.I:{:{:~\-.Y~'--~/;~---_:'.}F)-:t~I/ ::··_;-
Annual Expense
Local mileage 90 miles per month @.56 $604.08
Conferences (registration fees) Annual State EM conference $480.00
$160.00 x 3 personnel
Training (registration fees, hotel)
Other (membership dues, Annual CEMA membership $45.00 $90.00
certifications) x 2 personnel
1~$.i-t;I~X/I~;ff5t~ti:rjf?;;~;:;~5~1~~~f!-}/-;i;L/t:-_~\~i~i~:-:~;-·\~~--~ .. _: __ --~:::~~ .;:}t~?_L·j;(:\~
Equipment purchases
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Equipment lease
Printing/copying
Other: IT Managed Remote Data Backup
Connectivity for management personnel
Equipment for Command vehicle
Budget approved by:
Chief Andrew Marsh
Englewood Fire Department
Equipment related to full-scale
exercise
Porta potties for use during full
scale exercise
Approx. 3640 x .03
Expense
$150.00
• $132.00
$109.20
$12,000.00
$8,000.00
$5,000.00
$30,000
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Part I
FFY 2014 EMPG-LEMS Grant Activities
Work Plan Template
Instructions
Use the 15 EMF categories as a framework for planning your annual work program and consider
Identified capablllty gaps or shortfalls that need to be addressed. This can be done In four steps.
1. First, consider your community's long-term strategy for developing and sustaining an all-
hazards preparedness strategy, Including Initiatives that can be accomplished during the
grant performance period as well as those objectives that will need to be phased over
multiple years.
2. Second, identify Planned Activities that, when completed, will assist you In achieving
your long-term strategy. Complete the Work Plan Template by identifying Planned
Activities for each Emergency Management Function (EMF) that Is relevant to your
strategy. Identify to the extent possible the measurable outcome for each Planned
Activity.
3. Third, place those activities that can be accomplished during the current performance
period in the quarter that you expect the activity to be completed (it Is recognized that
schedules and priorities change and that activities may actually be accomplished in a
different quarter than the one projected).
• 4. Finally, submit the finished document to your assigned COEM Regional Field Manager.
Please don't hesitate to contact your COEM Regional Field Manager for assistance In
completing this Work Plan Template.
Signatures
Must be signed (in Ink) or (Adobe Acrobat digital signature) by the emergency manager and
forwarded to the assigned COEM Regional Field Manager for approval.
By signing, the applicant acknowledges that he/she has read and understands the FFY 2014
Program Guidelines and Application Kit.
Jurisdiction: _____ City of Englewood. __________ _
Emergency Manager of Jurisdiction: ___ Steve Green. ______ _
Date: ______ _
COEM Regional Field Manager: ________________ _
Date: -------
EMF-1
Part I
FFY 2014 EMPG-LEMS Grant Activities
Work Plan Template
FFY 2014 EMPG-LEMS Grant Activities
Finance and Administration
Objectlve(s) of Planned Activities: Budget preparation, grant administration, LEMS application, expense
tracking, quarterly reimbursement requests, quarterly performance reports, equipment monitoring
Mandatory Federal Activities for this EMF: Submit updated FFATA
1st Quarter Planned Activities: Results:
10/1/ll-12/31/13 Submit completed 2014EMPG application
packet.
Submit 1st Quarter report and
reimbursement request.
2nd Quarter Planned Activities: Results:
1/1/14-3/31/14 Submit 2nd Quarter report and
reimbursement request.
Work with Finance Department to
establish emergency spending protocols.
3n1 Quarter Planned Activities: Results:
4/1/14-6/30/14 Submit 3rd Quarter report and
reimbursement request.
4t11 Quarter Planned Activities : Results:
7/1/14-9/30/14 Submit 4th Quarter report and
reimbursement request.
Integrate Finance Department staff Into
resource mobilization planning.
FFY 2014 EMPG-LEMS Grant Acti vities
EMF-2
Laws and Authorities
Objectlve(s) of Planned Activities: Ordinances, resolutions, emergency declarations, EMAP accreditation,
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compliance with laws and regulations
Mandatory Federal Activities for this EMF: None
1st Quarter Planned Activities: Results:
10/1/ll-12/31/13
2"a Quarter Planned Activities: Results:
1/1/14-3/31/14
3rd Quarter Planned Activities: Results:
4/1/14-6/30/14
4111 Quarter Planned Activities: Results:
7/1/14-9/30/14
FFY 2014 EMPG -LEMS Grant Activities
EMF•3
Risk Assessment • Objectlve(s) of Planned Activities: Development/upgrade of local/tribal THIRA (Threat and Hazard Risk
Identification and Assessment) or (HIRA Hazard Risk Identification and Assessment), development of
corresponding risk management strategies
Mandatory Federal Activities for this EMF: None
1st Quarter Planned Activities: Results:
10/1/13 -12/31/13 Assist with UASI THIRA development
process.
2nd Quarter Planned Activities: Results:
1/1/14-3/31/14
Meet with Water Treatment plant to
assess the risk of a dam failure at
McClellan Reservoir.
Research cost and necessary man power
associated with conducting a HIRA.
3rd Quarter Planned Activities: Results:
4/1/14-6/30/14
Meet with Littleton OEM to discuss
preparedness strategies and potential TTX
for dam failure.
Begin HIRA process (dependent on
avallabillty of funding).
4'111 Quarter Planned Activities: Results:
7 /1/14-9/30/14
FFY 2014 EMPG-LEMS Grant Activiti e s
EMF-4
Hazard Mitigation Plans and Projects
Objectlve(s) of Planned Activities: Development of local/tribal hazard mitigation plans, implementation
of hazard mitigation projects, coordination of Environmental and Historic Preservation {EHP) reviews
Mandatory Federal Activities for this EMF: None
1st Quarter Planned Activities: Results:
10/1/8-12/31/13
2nc1 Quarter Planned Activities: Results:
1/1/14-3/31/14
3ra Quarter Planned Activities: Results:
4/1/14 -6/30/14
4t11 Quarter Planned Activities: Results:
7 /1/14 -9/30/14
FFY 2014 EMPG -LEMS Grant Act ivities
EMF-5
Emergency Operations Plans
Objectlve(s) of Planned Activities: Development/upgrades of /ocol/trlbal emergency operations plans
(EOPs) In accordance with CPG-101, Version 2.0, fostering partnerships with EOP stakeholder agencies
and organizations
Mandatory Federal Activities for this EMF: All EMPG Program grantees/sub-grantees must maintain, or
revise as necessary, Jurisdiction-wide all-hazards Emergency Operations Plans that are consistent with
CPG-101 v.2 (November 2010) and provide copies of new and revised EOPs/Annexes to COEM Regional •
Field Manager.
1st Quarter Planned Activities: Results:
10/1/13-12/31/13 Submit current EOP to Field Manger
Assist Englewood High Scholl with
evacuation plan and drill.
2nd Quarter Planned Activities: Results:
1/1/14-3/31/14 Update elements of the EOP that are more
than 3 years old
Assist Englewood school District In
development of district-wide emergency
plan.
3raQuarter Planned Activities: Results:
4/1/14-6/30/14 Update elements of the EOP that are more
than 3 years old
Assist Englewood High School with school
emergency plan and drills.
• 4m Quarter Planned Activities: Results:
7/1/14-9/30/14 Submit revised EOP to FM
FFY 2014 EMPG-LEMS Grant Activities
EMF-6
Recovery Plans
Objectlve(s) of Planned Activities: Development/upgrades of local/tribal recovery plans, fostering
partnerships wit~ recovery stakeholder agencies and organizations
Mandatory Federal Activities for this EMF: None
1st Quarter Planned Activities: Results:
10/1/13-12/31/13
2nd Quarter Planned Activities: Results:
1/1/14-3/31/14 Tailor the Denver UASl's Regional
Recovery plan to Englewood specific.
3rd Quarter Planned Activities: Results:
4/1/14-6/30/14 Tailor the Denver UASl's Regional
Recovery plan to Englewood specific
4th Quarter Planned Activities: Results:
7 /1/14 -9/30/14 Tailor the Denver UASl's Regional
Recovery plan to Englewood specific
FFY 2014 EMPG-LEMS Grant Activities
EMF-7
Tralnlna
Objectlve(s) of Planned Activities: NIMS training delivery, staff professional development, development
of Training & Exercise Plans (TEPs)
Mandatory Federal Activities for this EMF: (1) Update NIMSCAST data by 8-31-2013, (2) all EMPG
program funded personnel (State/Local/Tribal) must complete the following NIMS training courses and
record proof of completion: IS 100; IS 200; IS 700; and IS 800; FEMA Professional Development Serles: IS
139; IS 230.a; IS 23S.a; IS 240.a; IS 241.a; IS 242.a; and IS 244.a, (3} all grantees and sub-grantees are
required to develop a Multi-Year TEP that incorporates linkages to core capabilities and update It
annually.
1st Quarter Planned Activities: Results:
10/1/13 -12/31/13 Update multi-year training and exercise
plan. This plan should Include required
training for EMPG funded personnel
Report completed training for EMPG
funded perso M el.
Review lessons learned from FSE to
Identify training needs.
2nd Quarter Planned Activities: Results:
1/1/14-3/31/14 Submit updated TEP to FM
Report completed training for EMPG
funded personnel.
Meet with regional police partners to
discuss multljurisdlctional training and
exercising.
Identify and meet with EOC staffing
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personnel to begin regular EOC trainings.
3ra Quarter Planned Activities: Results :
4/1/14-6/30/14 Implement training plan
Report completed training for £MPG
funded personnel.
Conduct EOC training.
4tn Quarter Planned Activities: Results:
7 /1/14 -9/30/14 Implement training plan
Report completed training for EMPG
funded personnel.
Participate In the Regional TEPW
Conduct EOC training.
FFV 2014 EMPG-LEMS Grant Activities
EMF-8
Exercises
Objectlve(s) of Planned Activities: Participation In exercises as "Sponsoring" and/or "Participating"
agencies
Mandatory Federal Activities for this EMF: (1) All EMPG program funded personnel (State/Tribal/Local)
must participate In at least three exercises In a 12-month period. Sub-grantees may sponsor and/or
participate In other sponsor's exercises to fulfill this requirement, (2) all grantees and sub-grantees are
required to develop a Multi-Vear TEP that Incorporates linkages to core capabilities and update It
annually.
1,i Quarter Planned Activities: Results:
10/1/U -12/31/U Implement exercise program as outlined In
the TEP
Develop plan to meet FEMA exercise
requirement and review with FM.
Report on completed exercises Include
AARorCAP
Conduct multi-jurisdictional full scale
active shooter exercise.
Participate in the regional TEPW
Participate in regional Training and
Exercise Committee
2nd Quarter Planned Activities: Results: • 1/1/14-3/31/14 Implement exercise program as outlined In
the TEP
Report on completed exercises Include
AARorCAP
Participate In regional Training and
Exercise Committee
3n1 Quarter Planned Activities: Results:
4/1/14-6/30/14 Implement exercise program as outlined In
the TEP
Report on completed exercises Include
AARorCAP
Participate In regional Training and
Exercise Committee
4th Quarter Planned Activities: Results:
7/1/14-9/30/14 Implement exercise program as outlined In
the TEP
Report on completed exercises Include
AARorCAP
Participate In regional Training and
Exercise Committee
FFY 2014 EMPG-LEMS Grant Activities
EMF-9
Incident Management
Objectlve(s) of Planned Activities: EOC management, COG, mu/ti-agency coordination, support of
Incident command operations
Mandatory Federal Activities for this EMF: None
l"Quarter Planned Activities: Results:
10/1/13-12/31/13 Will meet with Arapahoe County to
discuss coordination during Incidents.
Continue to meet with neighboring
jurisdictions to plan for coordinated
Incident response.
2naQuarter Planned Activities: Results:
1/1/14-3/31/14 WIii investigate joining South Metro Fire's
IMT.
Continue to meet with neighboring
jurisdictions to plan for coordinated
Incident response.
Outfit vehicles with command equipment
to Increase response capability.
3n1Quarter Planned Activities: Results:
4/1/14-6/30/14
Continue to meet with neighboring
jurisdictions to plan for coordinated .
Incident response.
4m Quarter Planned Activities: Results:
7 /1/14-9/30/14
Continue to meet with neighboring
jurisdictions to plan for coordinated • incident response •
FFY 2014 EMPG-LEMS Grant Activities
EMF-10
Communications
Objectlve(s) of Planned Activities: Activities supporting lnteroperabillty, Including cooperative planning,
equipment tests, drills, radio checks, purchases, etc
Mandatory Federal Activities for this EMF: None
1st Quarter Planned Activities: Results:
10/1/13-12/31/13
Participate In Tri-County Health's quarterly
radio checks.
Will continue to work with our dispatch
center on multljurlsdlctlonal
communications plan .
2nd Quarter Planned Activities: Results:
1/1/14 -3/31/14 Participate In Tri-County Health's quarterly
radio checks.
WIii continue to work with our dispatch
center on multljurlsdlctlonal
communications plan.
3rd Quarter Planned Activities: Results:
4/1/14-6/30/14 Participate In Tri-County Health's quarterly
radio checks.
WIii continue to work with our dispatch
center on multljurlsdlctlonal
communications plan.
4tn Quarter Planned Activities: Results:
7 /1/14 -9/30/14 Participate In Tri-County Health's quarterly
radio checks.
WIii continue to work with our dispatch
center on multljurlsdlctlonal
communications plan.
EMF-11
O rations Procedures
Objectlve(s) of Planned Activities: Development/maintenance of systems (e.g., Web EOC), processes
(e.g., resource order process), capabll/tles (e.g., EOC management training), and Plans (e.g., COOP} to
support Incident operations
Mandato Federal Activities for this EMF: None
1st Quarter Planned Activities: Results:
10/1/13-ll/3'1/13 Before February 28 2014 hold a meeting
with the jurisdiction's emergency services
and partner agencies to Include: law
enforcement, fire, EMS, public works,
health and medical, behavioral health,
mass care (human services, Red Cross,
VOAD), schools, public utilities, public
Information, and other relevant
stakeholders. Develop the agenda Provide
minutes and sign In sheet to your Regional
Field Manager
2" Quarter
1/1/14-3/31/14
Planned Activities:
Meet with neighboring jurisdictions to
Results:
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discuss development of an active shooter
response plan.
Review and revise EOC processes and train
personnel as needed.
3111 Quarter Planned Activities: Results:
4/1/14-6/30/14 Before September 30 2014 hold a second
meeting with the jurisdiction's emergency
services and partner agencies to Include:
law enforcement, fire, EMS, public works,
health and medical, behavioral health,
mass care (human services, Red Cross,
VOAD), schools, public utilities, public
Information, and other relevant
stakeholders. Develop the agenda with
your Regional Field Manager. Provide
minutes and sign In sheet to your Regional
Field Manager
Meet with neighboring jurisdictions to
discuss development of an active shooter
response plan
Review and revise EOC processes and train
personnel as needed.
4th Quarter Planned Activities: Results:
7/1/14-9/30/14
Meet with neighboring jurisdictions to
discuss development of an active shooter
response plan.
Finalize EOC processes and train personnel
as needed.
FFY 2014 EMPG -LEMS Grant Activities
EMF-12
Mutual Aid
Objectlve(s) of Planned Activities: Maintenance of local, lnteragency, regional and statewide
intergovernmental agreements
Mandatory Federal Activities for this EMF: None
1st Quarter Planned Activities: Results:
10/1/13 -12/31/13 Schedule mutual aid meeting with all
mutual aid partners for 2nd Qtr
21111 Quarter Planned Activities: Results:
1/1/14-3/31/14 Hold mutual aid meeting with all mutual
aid partners
3t11 Quarter Planned Activities: Results:
4/1/14-6/30/14 Revise mutual aid agreements as
necessary
4th Quarter Planned Activities: Results: ,
7 /1/14 -9/30/14 Revise mutual aid agreements as
necessary
FFV 2014 EMPG-LEMS Grant Activities
EMF-13
Resource Management
Objectlve(s) of Planned Activities: Development/maintenance of resource mobilization plans and
processes, Including database management systems, financial controls and relevant forms
Mandatory Federal Activities for this EMF: None
1st Quarter Planned Actlvities:Begln development of Results :
10/1/13 -'12/31/13 draft resource management annex to
jurisdiction EDP
Submit working draft to Field Manager
Review and maintenance of all resource
data In the WebEOC Resource
Management System
2nd Quarter Planned Actlvitles :Complete draft plan Results:
1/1/14-3/31/14 Submit draft to Field Manager
3rd Quarter Planned Activities: Results:
4/1/14 -6/30/14 Meet with Field Manager to review plan
Conduct a resource management drill with
EOC personnel, local resource
management personnel from Jurlsdlctlonal
agencies, and your OEM Regional Field
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4mQuarter Planned Activities: Results:
7 /1/14-9/30/14 Finalize plan and adopt in accordance with
local procedures
Submit adopted plan to FM
FFY 2014 EMPG-LEMS Gr.mt Activities
EMF•14
Facilltles Management
Objectlve(s) of Planned Activities: Monitoring & maintenance of EOC/Alternate EOCfacllitles and
equipment
Mandatory Federal Activities for this EMF: None
1st Quarter Planned Activities: Results:
10/1/13 -12/31/13 Conduct monthly #activation" to ensure
equipment and processes are In a state of
ready.
2n°Quarter Planned Activities: Results:
1/1/14-3/31/14 Conduct monthly "activation" to ensure
equipment and processes are In a state of
ready
3ra Quarter Planned Activities: Results:
4/1/14 -6/30/14 Conduct monthly "activation" to ensure
equipment and processes are In a state of
ready
4t11 Quarter Planned Activities: Results:
7 /1/14-9/30/14 Conduct monthly "activation" to ensure
equipment and processes are in a state of
ready
HY 2014 EMPG-LEMS Grant Activities
EMF·lS
Crisis Communication, Public Information and Education
Objective(s) of Planned Activities: Development/maintenance of Joint Information System (JIS) protocols
and procedures, web page management, and procedures for utillzlng social media. Development and
maintenance of Alert and Warning Plans and procedures.
Mandatory Federal Activities for this EMF: None
ln Quarter Planned Activities: Results:
10/1/13 -12/31/13 Review status of alert and warning plan
with the Regional Field Manager
2"11 Quarter Planned Activities: Results:
1/1/14-3/31/14 Alert and warning plan development
Citizens educated and encouraged to "opt
In" to Arapahoe County's Citizen Alert
Program.
Keep EM website updated with seasonal
and disaster preparedness Information
3rd Quarter Planned Activities: Results:
4/1/14-6/30/14 Alert and warning plan training and testing
Citizens educated and encouraged to "opt
In" to Arapahoe County's Citizen Alert
Program.
Keep EM website updated with seasonal
and disaster preparedness Information
4111 Quarter Planned Activities: Results:
7/1/14-9/30/14
Citizens educated and encouraged to "opt
in" to Arapahoe County's Citizen Alert
Program.
Keep EM website updated with seasonal
and disaster preparedness Information
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COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
January 21, 2014 9 a i 2014 Emergency Management
Performance Grant
Initiated By: Staff Source:
Englewood Office of Emergency Management
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
This grant supports the following Council Goals:
Steve Green, Emergency Management Coordinator
1 ) Englewood as a city that is safe, clean, healthy and attractive.
2) Englewood as a progressive city that provides responsive and cost efficient services.
Council has approved several previous grants from this program.
RECOMMENDED ACTION
Staff seeks Council's approval of a bill for an ordinance authorizing an application to the 2014 Emergency
Management Performance Grant (EMPG) program for funds of up to $85,421.25, and to accept such funds
as may be awarded to the City.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Funds from this grant will support the City's emergency management program by:
• fully funding the Emergency Management Specialist position, currently a 30-hour per week position.
• reimbursing the City for a portion of the salary for the City's Emergency Management Coordinator's
position.
• training City staff in emergency management related activities.
• purchasing equipment to assist the City's efforts in preparedness, resiliency and continuity of
operations capabilities.
• other expenses related to emergency management, including the City's continuity of operations
planning process and hazard mitigation, response and recovery planning.
The Emergency Management Performance Grant (EMPG) program is designed to provide supplemental
funds for the strengthening of local government emergency management offices in preparing their
communities for disaster planning, mitigation, response and recovery, while conserving local resources. The
City of Englewood has an emergency management program that is growing in both achievement and
capability, engaging staff members from across the full array of City services.
The City of Englewood has consistently received EMPG grants, starting with the FY2007-Supplemental
Grant, to assist in the development of the emergency management program for the City. The Colorado
Division of Homeland Security and Emergency Management• Office of Emergency Management has stated
that the EMPG program is expected to continue for the foreseeable future and has encouraged the City's
participation. -
We have been able to use past funding for a number of improvements in the City of Englewood
emergency management program, including:
• Funding for one part-time staff member to perform day-to-day emergency management duties.
• Exercising the City's Emergency Operations Guidelines and other related plans, as they are developed.
• Training of emergency management personnel and other city staff members in disaster planning and
preparedness, continuity of operations planning and emergency operations center activities.
• Significant improvements and development of the emergency operations center infrastructure,
including visual displays, data and information management, back-up electrical capabilities,
connectivity capabilities and storage cabinets.
• Integrating the City of Englewood personnel and planning processes with other agencies in the Denver
Metro region.
FINANCIAL IMPACT
The award is a soft-match grant, so it is not required that the City provide a hard (cash) match in order to
receive an award. Required matching funds have historically been accounted for through the existing
salaries of full-time employees who work in emergency management as a part of their regular duties.
LIST OF A 1T ACHMENTS
Proposed Bill for an Ordinance
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