HomeMy WebLinkAbout2014 Ordinance No. 008•
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ORDINANCE NO. K._
SERIES OF 2014
CONTRACT. NO, L\\-2C)\,_\
BY AUTHORITY
COUNCIL BILL NO. 9
INTRODUCEDBYCOUNCIL
MEMBER OLSON
AN ORDINANCE AUTHORIZING THE APPLICATION FOR AND ACCEPTANCE OF A
VICTIM ASSISTANCE LAW ENFORCEMENT (VALE) GRANT FROM THE VICTIM
ASSISTANCE LAW ENFORCEMENT BOARD OF THE 18TH JUDICIAL DISTRICT.
WHEREAS, the City of Englewood Police Department applied for funding under the VALE
Grants Program to be used for funding the Victim/Witness Program in the Englewood Municipal
Court; and
WHEREAS, the Victim/Witness Program in the Englewood Municipal Court has served the
victims of domestic violence since 1990; and
WHEREAS, the Englewood City Council authorized the 2013 VALE Grant acceptance by the
passage of Ordinance No. 19, 2013; and
WHEREAS, the staff seeks Council approval of an Ordinance authorizing the application and
if granted the acceptance of a 2014 VALE grant funding in the amount of $19,435.82, for the
period ofJuly 1, 2014 to June 30, 2015 .
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the
application for and acceptance of the VALE Grant and accompanying intergovernmental
agreement, a copy of which is marked as "Exhibit A" and attached hereto.
Section 2. The Mayor, the Chief of Police and the Director of Finance/Administrative Services
are hereby authorized to sign said VALE Grant and accompanying intergovernmental agreement on
behalf of the City of Englewood.
Section 3 . The funds for the VALE grant come from fines assessed by the Colorado 18th
Judicial District. No Federal funds will be used.
Introduced, read in full, and passed on first reading on the 18th day of February, 2014.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 21st day of
February, 2014.
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Published as a Bill for an Ordinance on the City's offici al website beginning on the 19th day of
February, 2014 for thirty (30) days. •
Read by title and passed on final reading on the 3rd day of March, 2014.
Published by title in the City's official newspaper as Ordinance No. V, Series of 2014, on
the 7th day of March, 2014.
Published by title on the City's official website beginning on the 5th day of
March, 2014 for thirty (30) days.
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado,. hereby certify that the
above and foregoing is a true copy of the Ordinance passed on final reading and published by
title as Ordinance No. K, Series of 2014. ·
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For Offlclal Use Only:
Date Received _______ _ Application Number ___ _ V/S or UE
Project Duration ___ to ___ _ Previously Funded Yes No All Materials Included Yes
No
Date of Board Review _____ _ Approved __ Denied __ _
VICTIM ASSISTANCE AND LAW ENFORCEMENT
GRANT APPLICATION
18th Judicial District
6450 S Revere Pkwy
Centennial, CO 80111
(720) 87 4-8608
tlassiter@da18.state.co. us
Please be advised that the board may revoke any contract/grant If used inappropriately. Application must be typed or printed
In black Ink. Applications must be copied on both sides (duplex). All application pages must be numbered. Please submit
one original and eight copies of your application. Limit appllcaUon to 12 pages Including cover sheet and signature
page, but excluding attachments. Do not use a font any smaller than 12 point
I. APPLICANT AGENCY Englewood Police Department
II. PROJECT TITLE Victim/\Nitness Advocate
Project Director Nancy Wenig
Phone 303-762-2452 Fax 303-783-6902
Address 3615 S. Elati St Englewood, CO 80110
E-mail: nwenig@englewoodgov.org
Web page http://www.enqlewoodqov.org/lndex.aspx?paqe=487
II. AMOUNT REQUESTED ~$..:..:19:::.i.,4.:..::3:.:::5.:.:::.8:.2 ___________ _
IV. NON-PROFIT STATUS: __ Yes x __ No __ In Progress
Tax ID Number ____________ _
GOVERNMENT AGENCY: _x__ YES NO
V. REQUIRED ATTACHMENTS (Include with all copies):
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A. Budgets
1. Agency Budget (Waived for governmental agencies)
2. Victim Assistance Program Budget
3. Itemized Project Budget (must Include budget narrative)
B. Copy of 501 (c) (3) IRS Tax Ruling (if applicable)
C. Listing of Board of Directors and Key Officers
D. Copy of current Financial Statement and Audit Report -(Waived for governmental agencies) (Attach to
original copy only)
E. Management Letter from Auditor -(Waived for governmental agencies)
F. Random Sampling of Client Satisfaction Surveys
G. If you are requesting a full or part-time position, you must attach your agency's classification of that position
and job description
H. Resume of program/project administrator
APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED
(10/2009)
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SECTION A: PROJECT CONCEPT/DESIGN
1.Description of the applicant agency:
Englewood Police Department provides emergency response to crime and non-crime
incidents within the City of Englewood as the primary law enforcement agency for the City.
2. Substantiate or quantify the problem your program is designed to address within this
c ommunity. i.e. factually or with other s upportive documentation .
Englewood Victim Assistance provides the Victim/Witness Advocate to assist victims of
domestic violence for the Englewood Municipal Court. This position is currently held by Nicole
Maynard.
3. Description of the project, which would be funded by VALE, funds in the 18th Judicial
District. (Be specific regarding what services VALE funds will provide to this community.)
The Victim/Witness Advocate for the Englewood Municipal Court will provide support for
victims of domestic violence through the Court process. The position also ensures that victims are
informed of their Rights under the Constitution and assists in providing those Rights. During the
period from July 1, 2012 to June 30, 2013 there were 124 arraignments of domestic violence
crimes in the Municipal Court. The VictimJ\Afrtness Advocate contacted 281 victims during that time
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and 95 were new victims. There were 526 contacts with victims at arraignments, penalty hearings,
probation reviews, motions hearings, show cause hearings, and trials. Ms. Maynard also contacted •
victims through telephone calls, personal appointments, and letters. These contacts were to
answer questions. inform victims of their Rights, and to discuss needs. Ms. Maynard also counsels
family members who come to Court with the victims . We expect the need for services to remain the
same, or increase, for this upcoming Grant cycle.
4. A. Identify and describe the project•s goals and objectives. Your objectives must be
measurable and specific.
• To provide a Victim/Witness position to ensure support for victims of domestic violence
through the Court process according to the standards set forth in the Victim's Bill of Rights.
• To ensure that victims in the Englewood Municipal Court are informed of their Rights under
the Victim's Bill of Rights.
• To provide follow-up with victims after Court.
• To educate victims of the dynamics of domestic violence.
• To provide referrals to appropriate community resources such as Victim Compensation,
counseling, legal or financial assistance.
• To maintain contact with agencies or individuals such as Victim Compensation, Interfaith
Task Force, Human Services, shelters and therapists to maintain up-to-date resources
available to the victim.
• To work closely with the probation officer to be sure that the goals of therapy are being met
and the needs of the victim are being considered . •
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(Section A question 4. A. continued)
• To keep a client "check list" form for each domestic violence client served . This checklist
will include referrals made, Victim Compensation application given, therapists suggested
and restitution requests.
• To maintain Court information, brochures and referral resources for clients from various
ethnic backgrounds using translation and counseling services listed in our Resource Book.
B. What is your timetable and work plan for accomplishing your objectives?
Our timeline is ongoing.
5. A. Address what problems, if any, you anticipate in implementing the program/ project goals
and objectives.
Last year there was a change in procedure for the Municipal Court that made it difficult to
receive timely and accurate information regarding hearings or probation appointments. Ms.
Maynard has been extremely responsive to this dynamic and is maintaining a high level of victim
contact despite the change.
B. How do you plan to resolve these problems?
A Victim Assistance has an excellent working relationship with the Prosecutor's Office and the w Court. Victim Assistance is part of a collaborative effort to solve the problem and represent victims
in the solution. This includes constant conversations with all parties to ensure victims are being
kept informed and considered in the solutions.
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SECTION B: SERVICE INFORMATION
1.A. Define the population and geographic area targeted for services through this project.
This program will be available to all victims of domestic violence who are victi mized in
Englewood and whose case is heard in the Englewood Municipal Court.
B. If the project is not located entirely in the 18th Judicial District, what percentage of services
would be for victims and witnesses in the 18th Judicial District?
The project is located entirely in the 18th Judicial District .
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2. A. Include a brief description of how the project strives to provide culturally competent
services. Cultural competence is defined as a process in which an agency continuously strives to
achieve the ability to work effectively within the cultural context of an individual or community from
a diverse culture/ethnic background. If the project does not now strive to offer culturally competent
services, how will you do this in the coming grant period? Include cultural competency efforts in
the goals and objectives in Section A, question 4.
• We use the services of the Translation and Interpreting Center for translations in Court to
include spoken languages as well as sign language.
• The Court is equipped with a FM system for people who are Deaf or Hard of Hearing.
• All of the Court information is translated into Spanish. We have a Spanish speaking
translator for Court hearings which are scheduled once a month for all the Spanish speaking
clients. These services are provided by Executive Languages. Ms. Maynard is currently
revising the Spanish language information packet. ·
• We have available a list of agencies from many ethnic backgrounds and are constantly
updating this list. Examples include : Asian Pacific Development Center, DOVE, CHAI ,
Servicios de la Raza, and Muslim Family Services.
• We have packets designed specifically for the Gay, Lesbian, Bisexual, Transgendered,
Queer population and the unique dynamics presented.
• We have packets designed to address male victims .
In addition to providing information in native lang uages , the program strives to provide cultura lly
competent services by attending trainings and meetings to update the Advocates. Ms. Maynard
and Ms. Wenig have attended several trainings, provided by the Colorado Coalition Against
Domestic Violence and the Colorado Organization for Victim Assistance, on culturally appropriate
responses and interventions. Ms. Maynard and Ms. Wenig take advantage of training opportunities
to further cultural competence and the conversation continues within the Victim Assistance Unit
and the Department as a whole . This information is then incorporated into the packet for victims .
3. A. What number of people is in need of the services as proposed by this project?
(Identify source of information).
From July 1, 2012 to June 30, 2013, there were 95 new victims and 281 total victims served
in the Municipal Court as documented by Court records. The Victim/Witness Advocate attempts to
contact all those whose lives are impacted by domestic violence, identified by either offense
reports or incident reports. During this time period, Ms . Maynard contacted 225 people affected by
domestic violence outside of th e Court process . These victims made contact with the Police
Department and the incident did not rise to the level of an arrest; however, services were offered to
these victims . Historically, these numbers remain similar and we anticipate the same level of need
for the upcoming Grant cycle.
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B. What number of people are currently being served in the 18th Judicial District and how? 4I (Identify source of information.) Explain how you report client numbers and service numbers.
At present, there are approximately 255 domestic violence cases active in the
Municipal Court and approximately 195 victims being served from 2013 and previous years.
Each month, approximately 1 O cases are finalized; hence, the number of active cases is
constantly changing. Ms. Maynard keeps a written record of all client contacts. At any point
during the case, a victim may require notification or intervention. There are approximately 15
to 20 new cases each month.
C. What percent of the victims you serve are monolingual Spanish speakers?
There are approximately 2% monolingual Spanish speaking victims. One afternoon
per month is designated as a Spanish-speaking docket. All of the Spanish-speaking
domestic violence cases are set on this docket. The VictimM'itness Advocate has access to
an interpreter and is able to interview victims.
D. How will your project diminish or eliminate any duplication of services?
There are no similar services available through the Municipal Court. This program is
designed to refer victims to agencies that are providing services outside of the scope of this
program to avoid duplication of services. Each victim is matched with referral resources that
meet her or his needs.
E. How will you coordinate services with similar or like programs?
The program is designed to refer victims to services that will respond to their specific
needs. Through appropriate referral, each victim is matched with referral resources that
meet her or his needs. Ms. Maynard continuously networks with other agencies and
advocates in order to better coordinate services when needed.
4. Define the management plan for the program/project. Identify specifically who will:
• be responsible for daily operations
• be accountable for the expenditure of grant funds.
• Include the resume of program/project administrator
The Victim Services Coordinator, Nancy Wenig is the coordinator and supervisor of the project.
The VictimM'itness Advocate, Nicole Maynard, submits a daily record of court activity to Ms.
Wenig which includes victim name, referrals made, victim compensation information, restitution
requests, and any other pertinent information. Ms. Wenig is responsible for the expenditure of the
grant funds under the supervision of the Chief of Police, John Collins, and the Director of Finance,
Frank Gryglewicz.
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5. In compliance with the American Disability Act (ADA) on providing access, how does your •
agency provide accommodations for crime victims or victim service providers?
The Englewood Municipal Court is fully accessible to persons with disabilities. We
collaborate with other service providers to address all areas of disability.
SECTION C: EVALUATION INFORMATION
1. How will you evaluate whether or not this project has met its stated goals and objectives?
Explain how you evaluate the following:
• Process Evaluation -Did the program meet the project goals and objectives?
• Outcome/Impact Evaluation -Did the program achieve the stated outcomes or behavioral
changes? How did the delivery of services improve the life situation of your clients?
• Overall agency success -How do you measure if your agency is "doing its job" well?
Process Evaluation: The program will have met its goals and objectives by providing all
victims with ongoing support during and after his/her Court appearance. The program will
have provided all victims with information on their Rights.
Outcome Evaluation: Our goal is to provide safety and support for victims of domestic
violence as well as to ed ucate victims of the Court process and services available. One
measure of success is the rate of acceptance of Victim Compensation applications for
counseling. In 2013, 76 victims contacted at arraignment took applications for Victim •
Compensation. We constantly encourage victims to participate in counseling. We hope
our efforts to encourage counseling for victims will help them recover. It is difficult to
quantify this measure of success. It is noted; however, that many v ictims contact the
Advocate months or years later when facing a separate life crisis. It is a measure of
success that the victim feels safe contacting Ms. Maynard to receive counsel, advice, and
knowledge of systems even after the case is final.
Overall agency success: Our relationship with the City Attorney and Judge is excellent.
The process with which victims move through the Court process is efficient and
informative. Survey reports and follow up phone calls reflect a positive experience in the
Court. Victims are encouraged to keep in contact with Ms. Maynard to work through any
rough spots in their recovery. If a victim has a concern or complaint at any time during the
process, it is immediately staffed between Ms. Maynard and Ms. Wenig. The concern is
then addressed where the problem is concerned. This may be with Court, Prosecution, or
Victim/Witness procedures and the solution is always victim-centered and allows the
victim to have a voice in the process.
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SECTION D: CONSTITUTIONAL AMENDMENT
1. A. Define how this program/project will address the guidelines for assuring the rights of victims
and witnesses as outlined in the Victim Rights Act (Section 24-4.1-302.5 C.R.S.). List specific
services to be provided.
• Each victim is given a brochure at the arraignment, which outlines Victim's Rights.
These Rights are reviewed by the Victim/Witness Advocate periodically to determine the
victim's comprehension of these Rights.
• Victims are informed of each stage of his/her case.
• No plea agreement is made with the defendant without consulting the victim.
B. What services are you providing as outlined in the VALE statute (Section 244.2-
105C.R.S.).
The legislative intent is to assure that all victims of and witnesses to crime are
honored and protected by law enforcement agencies in a manner no less vigorous than the
protection afforded criminal defendants.
• The Victim/Witness Advocate ensures compliance with the guideline listed for assuring
these Rights to victims of domestic violence in the Municipal Court.
• Englewood Police Department has made a clear effort to provide victims
with the services entitled to them by the Victim Bill of Rights. The Court program
addresses all of these rights including: the right to be present and informed of critical
stages in Court, to be heard at Court proceedings, and to confer with the prosecuting
attorney prior to disposition.
• The victim is asked if restitution is requested and is offered services such as financial or
legal help, shelters, or Victim Compensation.
• The Victim/Witness Advocate has a private office and waiting room at Court so that the
victim is assured of safety and privacy before Court proceedings.
2. Does your agency have a statutory mandate to notify victims under the Victim Rights
Amendment (VRA)? X_ Yes_ No If yes, please answer the following questions.
How do you presently notify victims of their rights under the VRA?
A folder is provided to each victim at arraignment which contains No Contact Orders,
literature on Domestic Violence, a Victim's Rights brochure, Victim Compensation
application and the Victim/Witness Advocate's card. Ms. Maynard explains these Victim's
Rights to her/him at the arraignment and continues to keep the victim informed of changes
in the status of the case, schedules and results of hearings, availability of property return
and other information pertinent to the victim 's case while the case is active in Court. Ms.
Maynard makes these contacts in person, by phone, and by letter.
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What is the approximate number of clients who receive notifications made by your ·
agency each year? (N= # of clients) ·
There were approximately 281 victims contacted from July 1, 2012 to June 30, 2013. ,a
These victims had cases in various stages of resolution, each needing information on the W
status of the case as well as other information pertinent to the victim's needs, e.g. property
return, Victim Compensation information, etc.
What is the approximate tot.al number of notifications made by your agency each
year? (N=# of total notifications)
Each victim has on average 5 contacts with the VictimNVrtness Advocate during the
course of the case in Court. With approximately 124 new victims in this time period, this
equals 620 contacts with victims in person, by phone, and by letter. Ms. Maynard also
contacts victims who have made a police report that does not result in charges filed to
assess safety, review Rights, and provide resources and support. These additional contacts
are not reflected in these numbers.
3. Does your agency have a victim rights brochure that is distributed to victims?
A Victim's Rights Brochure is attached. This is given to each victim at the time of
arraignment or through a letter sent to the victim. We are in the process of updating the
brochure.
4. Describe the training your agency provides to all staff and volunteers about informing
victims of their rights under the Colorado Constitution.
Each volunteer and staff member has received the Colorado Guidelines for Assuring
the Rights of Victims of and Witnesses to Crimes. The volunteers have discussed this
report as well as the Victim's Rights Brochure at meetings and are instructed to give the
brochure to victims when appropriate on calls and to answer any questions regarding these
Rights. All Police and Fire personnel were trained on Victim Rights during the in-service
academy in April 2013.
Date of last training: ___ A __ p..._r ....... il __ 2 __ 0 __ 13 _______ _
Training provide by:. __ --:..;N=a=nc=-yL..W.:...:...;::e;.:.:n=ig.__ __
What percent of your staff attended the above training?
100%
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5. Are any of the services provided by your agency eligible for Crime Victim Compensation
reimbursement? ____ Yes x No
Is so, list services:
Does your agency regularly conduct or receive Crime Victim Compensation training for
direct services staff or volunteers? x Yes __ No
Describe the training on victim compensation that has been provided to your staff and
volunteers.
Date of last training:. __ ....:.:N=ov __ e=m_b=e=r-=2=0;..:.1=3 ___ _
Training provide by: __ __,N __ a=n.._c_.,y__,Wa.a.=en:.:.:i .... a ____ _
SECTION E: ADDITIONAL COMMENTS
Nicole Maynard was hired as the Victim/Witness Advocate in May of 2008. Since that time, Ms.
Maynard has immersed herself in the work of advocating against domestic violence. She has
gained experience by attending various and multiple trainings throughout the State to maintain
current best practices. This allows her to provide excellent advocacy to victims in court. Attached
is a list of training for Ms. Maynard in 2013 .
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SECTION F: BUDGET SUMMARY/FINANCIAL INFORMATION
1. Total amount of VALE funds requested: $ 19,435.82
2. Will the amount requested provide full funding for the project? __ Yes _x _ No
If no, please identify other funding sources and amounts received within the past two years .
Do not include other VALE funding. Please also include other pending grants.
Source Date of Award Amount
3. Are you currently receiving VALE funding? _x_ Yes No
If yes, please identify the Judicial District and the amount requested and received.
current year funding from the 18th Judicial District.
Date of Award District Amount Requested Amount Received
July 1, 2013 18th. __ $18,507.00 __ _ $18,507.00. __ _
4. Will you be applying to other VALE Boards for funding? _ Yes ~ No
If yes, please identify the Judicial District and the amount requested.
Date of Request District Amount Requested
Include
5. Does your agency receive victim assistance funding through the use of a municipal -
surcharge? If yes, you must provide specific documentation outlining your agency's
surcharge intake for the last two fiscal years and detailing how these funds were
distributed.
T he program does not receive any funding through the use of a municipal surcharge.
We are in a unique position within the State in that we have the only elected Municipal
Judge; Judge Vincent Atencio. We have approached Judge Atencio yearly to request a
VALE surcharge to no avail. Judge Atencio will not add any surcharges to the fines no
matter the case.
6. If an increased amount of funding over this year's grant award is being requested, please
provide written justification. Substantiate or quantify factually or with other supportive
documentation.
The amount we are requesting is an increase from previous Grant requests due to
increased employee costs and a continued decline in revenues.
7. Anticipated client fees if any, from this project : $. __ N/A. ____ _
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· · -8. Describe the volunteer and/or in-kind services that will be used for this program/project.
No volunteer hours contribute to this program.
9. What percentage of your total budget is this request for VALE funds?
Approximately 40% of the total budget would be VALE funded.
10. If this program/project is to continue beyond the initial funding period, please identify how the
program/project will be funded in the future. Please be specific.
The City of Englewood is committed to the VictimNvitness Program in the Municipal Court.
The City is willing to provide the difference in the total cost of the program. The City of Englewood
has been responsible in assuming their share of successful programs when it is financially able .
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The applicant assures that the following signatories and all staff and volunteers assigned t.o this•
project have read and understand the rights afforded to crime victims pursuant to section
24-4.1-302.5 C.R.S. and the services delineated pursuant to sections 24-4.1-303 C.R.S. and
23-4.1-304 C.R.S.
I hereby certify that the information contained herein is true and correct to the best of my
knowledge and belief.
Nancy Wenig Project Director
Typed Name of Project Director
Signature Project Director's Date
Chief John CoHins Agency Director
Typed Name of Agency Director
Signature, Agency Director Date
Frank Gryglewicz Financial Officer
Typed Name of Financial Officer
Signature, Financial Officer Date
Randy e Penp. Mayor Authorized Official
Typed Name of Authorized Official
Signature Authorized Official Date
Project Director: The person who has direct responsibility for the implementation of the project This
person should combine knowledge and experience in the project area with ability to administer the project
and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all
expenditures are within the approved budget This person will normally devote a major portion of his/her
time to the project and is responsible for meeting all reporting requirements. The Project Director must be
a person other than the Authorized Official of the Financial Officer.
Agency Director: The executive director of the agency. This may in some agencies be the same person
as the project director or authorized official.
Financial Officer: The person who is responsible for all financial matters related to the program and who
has responsibility for the accounting, management of funds, and verification of expenditures, audit
information and financial reports. The person who actually prepares the financial reports may be under
the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized
Official or the Project Director.
Authorized Official: The authorized official is the person who is, by virtue of such person's position,
authorized to enter into contracts for the grant recipient This could include : Mayor or City Manager,
Chairperson of the County Commissioners, District Attorney, President of Chairperson of the Board of
Directors, Superintenden~ or other Chief Executive Officer.
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COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
February 18, 2014 9 a ii 2014 Victim Assistance Law Enforcement
Grant
Initiated By: Staff Source:
Police Department Jeff Sanchez, Deputy Chief of Police
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council has previously approved Victim Assistance and Law Enforcement (VALE) grants from 1990-
2013.
RECOMMENDED ACTION
The Police Department is recommending that City Council adopt a Bill for an Ordinance authorizing the
Police Department to apply for and accept funding in the amount of $19,435.82 from the 2014 VALE
Grant.
-BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
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The VALE Grant finances approximately 40% of the salary for the Victim Witness Advocate position which
is assigned to the Englewood Municipal Court. The Victim Witness Advocate provides services for victims
of domestic violence.
FINANCIAL IMPACT
The VALE Grant will fund $19,435.82 towards the Victim Advocate position.
The funding for the VALE grant program comes from fees that are collected by courts in the 18th Judicial
District.
LIST OF ATTACHMENTS
Proposed Bill for an Ordinance