HomeMy WebLinkAbout2014 Ordinance No. 038•
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CONTRAC'.t NO. IA v, .
ORDINANCE NO. :,f'
SERIES OF 2014
BY AUTHORITY
COUNCIL BILL NO. 39
INTRODUCED BY COUNCIL
MEMBER OLSON
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT
ACCEPTING A 2014 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS
PROJECT NAME: HOSANNA SYNTHETIC TURF FIELD, BETWEEN ARAPAHOE COUNTY
AND THE CITY OF ENGLEWOOD.
WHEREAS, the Englewood City Council authorized an Intergovernmental Agreement
between the City of Englewood and Arapahoe County School District No. 1 in order to
consolidate previous shared service and joint activity intergovernmental agreements between the
two parties; modifying agreements concerning Hosanna Filed and authorizing applications for
grants with the passage of Ordinance No. 63, 2013; and
WHEREAS, Ordinance No . 63, Series of2013 stated that Englewood Schools and the City of
Englewood will share in the development of a synthetic field at the 7 -12 Campus, and
authorized the City Manager or designee to apply for grants to help fund the construction of the
new field; and
WHEREAS, Ordinance No. 63, Series of 2013, also stated that the School District will fund
any additional costs and will assume all costs related to maintenance; and
WHEREAS, Ordinance No. 63, Series of 2013 the City will schedule all activities on the site
and Englewood Schools will continue to have first priority on usage with the City having second
priority regarding usage; and
WHEREAS, the synthetic turf field project will be an integral part of the community by
connecting the new Englewood 7-12 Campus to the surrounding community and providing
access to additional field space for the public; and
WHEREAS, the synthetic turf field will provide sports practice and physical education space
for students at the Englewood School Campus; and
WHEREAS, the turf field will provide Englewood Parks and Recreation a year-round space
for recreational programs and also provide both Englewood youth sports associations a new
game and practice field; and
WHEREAS, the City of Englewood Parks and Recreation Department applied for Arapahoe
County Open Space Grant funding for the 2014 Hosanna Synthetic Turf Grant and has been
approved for funding in the amount of $250,000; and
WHEREAS, there are no federal funds being used for the 2014 Grant of Arapahoe County
Open Space Program Funds Project Name: Hosanna Synthetic Turf Field.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the
acceptance of the 2014 Grant of Arapahoe County Open Space Program Funds Project Name:
Hosanna Synthetic Turf Field, attached hereto as Attachment 1.
Sectio n 2. N o funds shall be paid from the Grant until the City Manager confirms that the
work bas been completed pursuant to specifications and all truces and fees have been paid.
Section 3. The Mayor and City Clerk are hereby authorized to sign and attest said
Agreements for and on behalf of the City of Englewood, Colorado.
Introduced, read in full, and passed on first reading on the 7th day of July, 2014.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 11th day of
July, 2014.
Published as a Bill for an Ordinance on the City's official website beginning on the 9th day of
July, 2014 for thirty (30) days.
Read by title and passed on final reading on the 21 11 day of July, 2014.
Published by title in the City's official newspaper as Ordinance No. 3( Serles of 2014, on
the 25 th day of July, 2014 .
Published by title on the City's official web site beginning on the 23rd day of
July, 2014 for thirty (30) days.
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing is,t)/.1le copy of the Ordinance passed on final reading and published by
title as Ordinance No. ~ Series of 2014.
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INTERGOVERNMENTAL AGREE1\1ENT REGARDING
2014 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS
PROJECT NAME: HOSANNA SYNTHETIC TURF FIELD
This Intergovernmental Agreement ("Agreement''), is made and entered into by and
between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
ARAPAHOE, STATE OF COLORADO, (the "County") and THE CITY OF
ENGLEWOOD, a municipality and political subdivision of the State of Colorado (the
"Grantee") (collectively, "Parties" and individually a "Party").
WHEREAS, on November 4, 2003, and on November 1, 2011, 'the voters of Arapahoe
County approved a county-wide sales and use tax to be deposited in the Arapahoe County Open
Space Fund and used for specified open space purposes as set forth in County Resolution No.
030381, as amended by Resolution No. 110637 (Open Space Resolution); and
WHEREAS, the Open Space Resolution authorizes the County to award discretionary
grants from its Open Space Fund to municipalities and special districts, as more fully set forth
therein; and
WHEREAS, on May 27, 2014 the County approved the Grantee's Grant Proposal for the
Project ("Grant Project"), which is attached hereto and incorporated by reference herein as
Exhibit A, subject to the execution of an intergovernmental agreement and subject to the terms
and conditions contained herein; and
WHEREAS, this intergovernmental agreement is authorized by Article XIV, Section 18
of the Colorado Constitution and COLO. REV. STAT.§ 29-1-203.
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NOW, TIIEREFORE, the County and the Grantee agree as follows:
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Amount of Grant. The County hereby awards Grantee an amount not to exceed
$250,000 ("Grant Funds") for the Grant Project from the Arapahoe County Open
Space Fund.
Use of Grant Funds. The Grantee agrees that it shall only use the Grant Funds for
the Grant Project, as described in Exhibit A.
Disbursement of Grant Funds Grant Funds shall be transferred within 45 days of
the execution of this Agreement. The required method used by the County for
transfer of the Grant Funds is by ACH Authorization. ACH Authorization form
must be submitted with the IGA for execution. Grantee agrees to this method.
Time for Use of Grant Funds. The Grantee agrees that the Grant Project will be
completed and the Grant Funds will be expended by no later than two years from
the date of this fully executed IGA, unless a longer period of time is otherwise
agreed to by the County in writing. The Grantee understands and agrees that if
the Grant Project cannot be completed by the end of the agreed upon time period
the County may require that the Grant Funds be refunded to the County Open
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Space Grant Fund, be re-distributed to another agency and/or be used for another
viable and timely grant project.
5. Interest on Grant Funds. The Grantee further agrees that, after receipt of the
Grant Funds, the Grantee will use any interest earned on the Grant Funds only for
the Grant Project as set forth in Exhibit A.
6. Administration of Grant Project. The Grantee shall be responsible for the direct
supervision and administration of the Grant Project. The County shall not be
liable or responsible for any cost overruns on the Grant Project. Nor shall the
County have any duty or obligation to provide any additional funding for the
Grant Project if the Grant Project cannot be completed with the Grant Funds
awarded by the County to the Grantee. Grantee also agrees to comply with all
local, state and federal requirements while completing the Project unless
specifically waived.
7. Grant Project Site Visits. Upon 24 hours written notice to the Grantee, the
Grantee agrees to allow the County to make site visits before, during, at the
completion of and/or afte r the Grant Project.
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Acknowledgement of County by Grantee. The Grantee agrees to acknowledge
the County as a contributor to the Grant Project in all publications, news releases
and other publicity issued by the Grantee related to the Grant Project and agrees
to allow the County to do the same. If any events are planned in regard to the
Grant Project, the County shall be acknowledged as a contributor in the invitation
to such events. Grant ee shall cooperate with the County in preparing public
information pieces, providing photos of the Grant Project from time to time , and
providing access to the Grant Project for publicity purposes.
Required Sign at Project Site. The County agrees to purchase a standard sign for
each grant project. Grantee agrees to pay the sign cost to the County for each
grant project. Grantee agrees to ere ct and permanentl y m aintain at le ast one sign
in a publicly visible area in recognition of the Grant from the Arapahoe County
Open Space Program. If the Grantee wishes to use their own sign and design, the
Grantee must su bmit the sign location, design, and w ording to the Co unty Grant
Administrator for approval prior to manufacture and/or installation of such sign.
Such sign shall be erected prior to the completion of the Grant Project or its
publi c opening, whichever is earlier.
Report Requirements. On or before January 31~t and June 30th annually, the
Grantee agrees to provide the County with Grant Proj ect Status Reports that
conform to the format provided by the County. Each Grant Project Status Report
shall include supporting financial documentation as requested in the form
provided . Upon completion of the Grant Project, the Grantee also agrees to submit
to the County a Final Report that conforms to the format provided by the County;
a final spreadsheet comparing the original budget to actual expenses that certifies
what the Grant Funds have been used for and that the Grant Funds have been used
in accordance with the Open Space Resolution ; and GIS data with location and
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boundaries of the Grant Project. The Final Report shall also include supporting
financial docwnentation as requested in the County report fonn and high
resolution photographs of the progress and finished results of the Grant Project.
The Grantee further agrees to provide the County with digital copies of said
photographs, delivered as separate high resolution jpeg images. The Final Report
shall be submitted within three (3) months of Grant Project completion unless a
longer period of time has been agreed to by the County in writing. The County
shall be allowed to use infonnation and images from these reports in publications,
public infonnation updates, and on the County's web site.
Failure to Submit Reguired Reports. Upon written notice from the County's Open
Space Grants Administrator, infonning the Grantee that it has failed to submit any
required status report and/or final report, the Grantee shall submit such reports to
the County through the County's Open Space Grants Administrator within thirty
(30) days, and, if it fails to do so, the Grantee shall be deemed to be in violation
this Agreement pursuant to Paragraph 15, below.
Record Keeping Reguirements. The Grantee shall maintain a complete set of
books and records docwnenting its use of the Grant Funds and its supervision and
administration of the Grant Project. The County or any of its duly authorized
representatives shall have reasonable access to any books, documents, papers, and
records of the Grantee which are pertinent to the Grant Project for the purpose of
making an audit, examination, or excerpts. The Grantee shall keep all books,
docwnents, papers, and records, which are pertinent to the Grant Project, for a
minimwn of three years. Grantee agrees to report to the County any unexpended
Grant Funds and consult with the County concerning proper accounting for
unexpended Grant Funds prior to completion of the Grant Project final report.
Changes to Grant Project. The Grantee agrees and understands that its Grant
Project, once it has been approved by the County, may not be changed without the
County's prior approval. Proposed changes must be fonnally requested using the
applicable Grant Project Form provided by the County. Changes may not begin
until the County has issued an approval, which may also require the execution of
an amendment to this Agreement.
Maintenance. Grantee agrees to assume responsibility for continuous long-term
maintenance and public safety of open space lands, trails, recreation facilities,
amenities, signage or other projects funded by the Grant Funds.
Failure to Comply and Reimbursement of Grant Funds. The Grantee understands
and agrees that if any portion of the Grant Funds are not used in accordance with
its approved Grant Proposal and/or this Agreement, the County may require the
Grantee to reimburse the County in the amount of such Grant Funds that are not
used for the Grant Project or that are not used in accordance with this Agreement.
Failure to comply with the tenns of this Agreement shall result in default and the
Grantee shall be ineligible for any future Grant Funds until the violation is
remedied or such other time period as determined by the County.
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16. Remedies. The rights and remedies of the County as set forth in this Agreement
shall not be exclusive and are in addition to any other rights or remedies provided
by law.
17. No Waiver of Rights. A waiver by either Party to this Agreement of the breach of
any term or provision of this Agreement shall not operate or be construed as a
waiver of any subsequent breach by either Party.
18 . Relationship of the Parties. The Grantee shall perform all duties and obligations
under this Agreement as an independent contractor and shall not be deemed by
virtue of this Agreement to have entered into any partnership, joint venture,
employer/employee, or other relationship with the County.
19 . No Third Party Beneficiaries. Nothing in this Agreement shall give or allow any
claim or right of action whatsoever by any third party, including, but not limited
to, any agents or contractors of the Grantee.
20. Severabilitv. Should any one or more provisions of this Agreement be
determined to be illegal or unenforceable, all other provisions nevertheless shall
remain effective; provided, however, the Parties shall forthwith enter into good
fa ith negotiations and proceed with due diligence to draft a provision that will
achieve the original intent of the P arties hereunder.
21. Written Amendment Required. This Agreement may be amended, modified, or
changed, in whole or in part, only by written agreement duly authorized and
executed by the County and the Grantee.
22. Venue. Venue for the trial of any action arising out of any dispute hereunder shall
be in Arapahoe County District Court, pursuant to the appropriate rules of civil
procedure.
23. Notices. Notices, as referred to in this Agreement, shall be sent to:
COUNTY: Board of County Commissioners of Arapahoe County
5334 South Prince Street
Littleton, Colorado 80120-1136
and
Arapahoe County Attorney
5334 South Prince Street
Littleton, Colorado 80120-1136
and
Arapahoe County Open Space Grants Administrator
6934 S Lima St, Unit A
Centennial, Colorado 80112
and
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GRANTEE:
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City of Englewood
1155 W. Oxford Avenue
Englewood, CO 8011 O
Applicable Law. This Agreement shall be construed and enforced in accordance
with the laws of the State of Colorado.
Counterparts. This Agreement may be executed in multiple counterparts, each of
which will be deemed to be an original and all of which taken together will
constitute one and the same agreement.
Incorporation of Exhibits. Unless otherwise stated in this Agreement, any
exhibits, applications, resolutions, or other documents referenced in this
Agreement shall be incorporated by reference into this Agreement for all
purposes.
Section Headings. The headings for any section of this Agreement are only for the
convenience and reference of the Parties and are not intended in any way to
define, limit or describe the scope or intent of this Agreement.
Assignment. The rights, or any parts thereof, granted to the Parties herein may be
assigned only with the prior written consent of the non-assigning party .
Extent of Agreement. This Agreement constitutes the entire agreement of the
Parties hereto. The Parties agree that there have been no representations made
regarding the subject matter hereof other than those, if any, contained herein, that
this Agreement constitutes the entire agreement of the Parties with respect to the
subject matter hereof, and further agree that the various promises and covenants
contained herein are mutually agreed upon and are in consideration of one
another.
Signatures. The signatories to this Agreement represent that they are fully
authorized to execute this Agreement and bind their respective entities.
IN WITNESS WHEREOF, the County and the Grantee have executed this Agreement as
of the date set forth below.
DATEDthis ____ dayof _______ 2014.
ATTEST: GRANTEE:
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By: ___________ _
Name-Randy P. Penn
Title -Mayor
ATTEST:
By: ___________ _
Name -Loucrishia A. Ellis
Title -City Clerk
By:. _____________ _
Name
Title
COUNTY OF ARAPAHOE
STATE OF COLORADO
By: _____________ _
Shannon Carter, Director, Intergovernmental
Relations and Open Spaces
Pursuant to Resolution No. 130152
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ARA'8AHOE COUNTY
2014 Standard Grant
Grant Proposal
Arapahoe County Open Spaces
City of Englewood
Exhibit A
Parks and Recreation Department
Hosanna Synthetic Turf Field
(Rlfg@9~@
FEBO 6 201~
TABLE OF CONTENTS
Hosanna Synthetic Turf Field
Part A -Basic Project Information
Part B -Project Details
Part C -Maps, Plans, Drawings
Part D -Photos
Part E -Timeline
Part F -Resolution and Letters of Commitment
Part G -Budget
Standard Grant Application
Page 2 of 32
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PART A-Basic Project Information -Standard Grants
Applicant / Project Profile
Name of Applicant (city, town or district) : City of Englewood
Name of Project (five words or less, please) : Hosanna Synthetic Turf Field
Contact Information
Primary Contact Name: Dave Lee Phone (work): 303-762-2687
Phone (cell): 303-884--7808
Title: Open Space Manager E-mail: dlee@englewoodgov.org
Address
(street address, city, state, zip code for mail delivery): 1155 W. Oxford Ave. Englewood, CO 80110
Project Type: ( 0 check box to the left)
Trail
X Site Improvement /Construction
Acquisition
Environmental or Cultural Education/Interpretation
Other (please describe):
Project Site Location Information
Proiect Site Address: 3800 South Loaan St Englewood, CO 80113
Nearest maior cross streets: Hamoden Ave (US 285) & Logan St
Citv: Enalewood I or Unincorporated Arapahoe County
If anv part of site is outside Arapahoe Countv. please iustifv proposed use of funds outside Countv:
In three words, summarize the bener,ts of this project to your city, town or district: play, fitness, athletics
Name(s) of iurisdiction(s) governing the project site: Arapahoe Countv School District 1 (Englewood Schools)
Zoning descriotion at oroiect site: R-1-C
Is re-zonin'3 reauired to implement this oroiect? No
Name of landowner(s) of project site or trail corridor: Englewood Schools
Has a site clan for this oroiect location been aaaroved? Yes When? November 5, 2012.
If not. is a site plan pendin!:I? Expected date to be adopted?
Summarv Project Description
In one sentence tell us what you will do with the grant money and what the end result will be:
Englewood Schools, in partnership with the City of Englewood, will construct a synthetic turf field for use
by the students and citizens.
In 150 words or less, write a press/news release about your project (project name, location, agency, goal for the
project/end result, who will benefit, why it is important, etc.):
Hosanna Synthetic Turf Field, 3800 S. Logan St. Englewood, CO 80113, City of Englewood The synthetic
turf field will provide sports practice and physical education space for students at the Englewood School
campus. In addition, the turf field will provide Englewood Parks & Recreation a year-round space for
recreation programs In soccer and lacrosse and also provide both Englewood youth sports associations a
new game and practice field. The synthetic field wlll be llned for multiple sports events in order to
accommodate football, soccer, lacrosse and band practices. When the field Is not scheduled for use it will
be open for drop-in public use. The project will be an Integral part of the community by connecting the new
Englewood High School to the surrounding community and providing access to additional field space for
the public.
Project Financial Summary: (same numbers as budget page -round all figures to nearest $100)
1. Grant Reauest
2. Cash Maleh Funds +
$ 250,000 total requested from County
$ 407,000 applicant cash match must be minimum of 25%
of the grant amount requested (25% of line 1) or
Standard Grant Application
Page3of32
50% of the municipal shareback, whichever Is less
3. Other Cash Sources + $ 0 funding from other sources
4. In-kind contributions + $ 0 total value of in-kind contributions
5. Project sub-total = $ 657,000 total of lines 1, 2, 3 and 4
6. Contingency + $ 65,700 estimate, may not be charged to County and may
not be used as cash match
7. TOTAL PROJECT COST = $ 72.2,700 Total must equal lines 5 and 6 above
Line 7 (above) must equal all expenses plus contingency and must be the same as the $ figure on the detailed
budget page included later in the grant application. Please double check that all figures are the same on this page
and on the budaet attachment.
Project Partners (list contributing partners -cash or in-kind; itemize in the budget; attach letter(s) with Part F
Funding / In-kind Partners Contact Information: (Name, Phone, E-mail)
Brian Ewert 303-806-2010
Englewood Schools brian ewert@enalewood.k12.co .us
Authorized Agent and Signature
I, Jerrell Black , hereby affirm that I am the authorized agent for the City of Englewood applying
for the grant as described herein, and that I am legally authorized on behalf of said entity to apply for, as its agent,
this Arapahoe County Open Space Grant and that I have received and agree to abide by the grant gu idelines,
policies and procedures.
Signature & Title QJ Authorized Agent: . , / --. .• / ,.. ,
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Standard Grant Application
Page 4 of 32
Date:
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PART B-Project Details
Describe project goal and extent/scope and expected results (what will project provide, size, square or lineal feet,
number of plants or square feet of landscaping, Irrigation, acres re-vegetated or restored, etc.):
Our goal Is to provide a quality synthetic turf field that will provide sports practice and physical education
space for students at the Englewood School campus. Previously, the field has been a space that was
generally unfit for use as It was uneven, hazardous, poorly drained and would cause sprained ankles and
risk for other Injuries. We would llke to transfonn a basically unusable natural grass field Into a widely used
space for students and the community at large, The new field will have overall dimensions of 165 feet by 380
feet and markinas for soccer, football, marching band and lacrosse.
Discuss how the site is currently managed and programmed, and the impacts of multiple uses:
This field Is currently being used as construction staging because the School District Is currently In the
process of constructing a new high school and Junior high school. In the past, the field was used only for
football practice In extreme cases when no other site was available. Even then, depending on conditions,
only certain parts of the field would be usable at any one time. No other programming has occurred on the
field.
Describe the service area for this project (distance people can expect to travel to use improvements):
The primary service area for the field project Is approximately seven mile radius and will serve the
Englewood community with Englewood Schools having first priority for use followed by Englewood Parks
and Recreation programs Including youth sports associations. The secondary service area is approximately
a twenty-five mile radius and wlll serve additional user groups. We will rent the field for practice and games.
Rental fees collected wlll go towards the future svnthetlc turf replacement cost.
Describe the type of users (families, children, seniors, etc.):
Scheduled physical education classes, athletic practice and games for both Englewood Schools and the
Parks and Recreation Department wlll be the primary use of the field. These users wlll be prlmarily youth
ages 5 through 18 as well as adults ages 19 through 35. When the field Is not scheduled It wlll remain open
for drop-in use for the community. Drop-In use will Include football, soccer, lacrosse and other field s0orts.
Discuss steps you will take to minimize Impacts to the environment
The field site ls currently being utilized as a construction storage site during the construction of the new
Englewood High School. Currently, silt fencing, sod and waddles are In place to minimize sediment and
runoff Into storm drains.
Summarize your planning efforts to date and investments made prior to submitting a grant proposal. Quantify and
describe any past funding commitments or grant used to pre-plan this project:
In 2011, the Englewood School District was successful in passing a bond that has allowed the Schools to
construct a 7-12 grade campus. In November 2013, the campus reached the midpoint in the construction
process. The athletic turf field project has been a part of the Englewood Schools master plan from the start
of the design of the new campus. Design and preliminary work such as access, parking, and basic
Infrastructure that surrounds the proposed synthetic turf field has been completed for a total investment of
$202,650. This was funded within the orlglnal bond project design and paid by the Englewood School
District.
On November 18, 2013, Englewood City Council and Englewood Schools signed an Intergovernmental
Agreement In support of this project as well as determining the priority usage, maintenance and
sustalnablllty of the svnthetlc turf field.
Describe efforts made, dates and outcomes of required pre-submittal meetings with the planning department in your
jurisdiction:
Englewood Schools Construction Management Team participated In several Design Review Team meetings
with City officials In the first part of 2012 to discuss the overall campus project as well as the so called
"Lehigh extension" that provides Improved access and parking at the proposed site of the new synthetic
turf field. Moreover, the District conducted Design Advisory Group (DAG) meetings every other week In
January through May of 2012 to discuss the project. The DAG was attended by all stakeholders Including
community members as well as city officials including the mayor of Englewood, City Council members and
Englewood Parks and Recreation officials. Finally, the Superintendent of Schools participated In a number
of community outreach events regarding the high school project, Including visits to City Council. While the
entire construction project was the topic at these meetings, parking and access near the practice field and
stadium were significant discussion points.
Standard Grant Application
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Describe how the project will be designed, constructed and managed for sustalnabtlity:
The synthetic field was designed by MOA Architecture and will be constructed by Saunders Construction. A
Both companies are currently working on the construction of the new high school project. Saunders will W
utilize Academy Sports Turf as their sub-contractor for the installation of the syntheti c turf. The School
District Is paying the upfront costs for design and architectural work. The synthetic turf field Is being
constructed for sustainability reasons. There will be no need for mowing, Irrigation, fertilizer and other
cultural practices, thus the field wll/ be more sustainable by reducing the need for maintenance practices.
The synthetic field has greater sustalnablllty because It can be more heavlly scheduled and utilized than a
natural turf field. It Is anticipated that the field will last an estimated 16 years. After construction, the School
District will cover any maintenance costs, such as raking and adding crumb rubber. The School District will
also cover the cost to replace the field when the time arises. A fund will be created using rental fees that wlll
go towards turf reDlacement.
Discuss contingency plans. On the budget page Include a contingency line item in both the revenue section and
expense section (both assigned to the applicant).
T he contingency budget for the synthetic turf field Is $65,700. Contingency funds will be used for any
unforeseen Items or Issues which arise during project construction.
Describe how the project improves connectivity to local or regional trails, natural resources and/or community
resources:
The synthetic turf field project wlll be an added amenity to a destination and resource for athletics and open
space for the entire community. The Hosanna AthleUc Complex wlll provide practice and game space for
baseball, softball, soccer, football, lacrosse and band actlvHies. Participants can gain access to the site by
using the City's neighborhood bicycle routes. The City's neighborhood bicycle routes were laid out In a
pattern designed to connect to all of the active City parks and schools. The Hosanna Athletic Complex Is
connected into this system through a neighborhood bicycle feeder route that connects Little Dry Creek
trail/on-street trail connections (E26 Kenyon Ave, E9 Clarkson St, local route -Sherman St.),
Discuss the need and urgency for this project, and why it is a priority:
Title IX of the Educational Amendments Act of 1972 ls a federal law prohibiting sex discrimination in
educational institutions related to students' services, Including athletics and recreational services.
In order to satisfy Title IX requirements, a girls' softball field was constructed on an athletic fiel d that was
most recently used for soccer, football and lacrosse. This resulted In the loss of a multi-use field that was
programmed by the School District and the City of Englewood. The Englewood School campus wlll now be
hosting three schools, resulting in a greater need for an athletic field for physical education, marching band
practice, sports practice and drop-In use by the community. Currently, there Is Insufficient space for youth
sports and soccer In the community and for the Schools' sports teams to practice. The demand far
outweighs the availability of space for kids to have these opportunities. Additionally. natural grass fields
can onlv handle so much use, while synthetic turf can be used much more frequently.
Describe any historic values within the site-historic trails, buildings, landscapes, etc.:
The synthetic turf field site Is on School District property. The site has been used for Englewood High
School for 50 years. There are no historic values for the property.
Identify the native ecosystems, in general, underlying the project site (e.g. short grass prairie, wetlands , etc.): Do
any portions of the native systems remain Intact? If so, are they being preserved or restored?
The area of the proposed synthetic turf field has not had any native ecosystems during the past 60 years. In
the past, the site has been used as an Irrigated bluegrass practice field for high school sports and
communitv use.
Describe specific natural resources including scenic and water resources. List predominant wildlife species and
vegetation on site. Discuss impacts, positive and negative, to these resources to result from your project Highlight
any species on state or federal lists. (For birds please group species -i.e. songbirds, raptors , etc.):
There are minimal natural resources associated with the site. The site Is currently being used as a
construction storage lot as the new Junior-senior high school is being constructed. Once school
construction has been completed, the storage area wllf revert back to a practice field. Before the
construction, the site was an Irrigated natural turf practice field. The area surrounding the field has larae
Standard Grant Application
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cottonwood, ash and elm trees along with an expansive area of irrigated bluegrass used for athletic events.
Animal species that frequent the area are songbirds, raccoons, foxes, coyotes and Canada geese. Anlmal
species mainly access the area through the nearby Uttle Dry Creek riparian corridor just to the north of the
field site. There are no known animal species from state or federal llsts. The impacts from the construction
of a synthetic turf field are minimal. A small reduction In area for animal forage Is expected and there
should be no Impact toward precipitation runoff as the field wm have subsurface drainage.
Estimate the number of end-users monthly that will benefit from this project:
The Synthetic Turf Field wlll have an Immediate Impact within our community. The School use alone during
the academic year (9 months) wlll provide an average estimated 12,000 users per month from physical
education classes and athletics. The Parks and Recreation Department will also schedule a variety of Youth
Sports Associations and field rental groups that will Increase weekend and evening use at an estimated
2000 users per month. Groups Include Englewood Soccer Association, Englewood Youth Sports
Association -Football and Colorado Coed -Adult Soccer rental group. Community drop-In use wlll also
add an estimated 500 users per month.
January • 4,000
February -4000
March -9,000
April -15,000
May-20,000
June-7,000
July-7,000
August-15,000
September -20,000
October-18,000
November-15,000
December -4,000
Total number end-users annually -138,000
Describe how this project addresses specific objectives of County Open Space Resolution #030381/#110637:
The Hosanna Synthetic Turf Field project specifically addresses the following objective of the County Open
Space Resolution #030381/#110637.
• Provide, maintain and Improve neighborhood parks, open space, sports fields, picnic facilities, and biking,
walking and multi-use tralfs;
The development of a synthetic turf field fills the fundamental basic need of providing park and open space.
This project will replace a field that was lost due to other construction and will redevelop a space that Is
basically unusable In Its current condition. The turf field will be an upgraded space that will allow year
round access. The field wlll benefit the Schools by providing additional field space for physical education
and athletics but wlll also serve the community by allowing the youth sport associations access to Improved
field s p ace as well as p rovide Improved recreational s p ace for neiahbors, famllles and the communitv.
List the elements of the Arapahoe County Open Space Master Plan that apply to this project:
The Open Space Master Plan provides a 100-year vision, 25-year master plan and 5-year action plan for
lmplementlng the purpose and goals of the program. The vision states that the County wlll be forward
thinking, understand and embrace the open space, park and trail needs of current residents, and define a
harmonious relationship between people and nature In the County for future generations. The vision for the
Program is summarized as: Healthy Lands, Healthy Communities, and Healthy People.
The Hosanna Synthetic Turf Field project aligns with the mission of the Arapahoe County Open Space Plan.
• Acquire, conserve and protect open space -Shareback Funds will be used In this project.
• Build county open space parks and trails -With the completion of this project It will refurbish an
unusable space and create a permanent athletic field space that will be available year round as well as
provide field space for an underserved neighborhood of residents in Arapahoe County.
• Cooperative partnership work-Partnerships between ACOS, Englewood School Di strict, City of
Englewood, Englewood Soccer Association, Englewood Youth Sports Association and neighbors have
bound together with the goal of providing a needed space that wlll be utilized by residents as well as
surrounding communities.
• Leverage funding for open space, parks and trails -This Hosanna Synthetic Turf Field project will
leverage a number of funding sources Including ACOS Grant Funds, Shareback Funds and Englewood
Schools Funds • • .____ __________ _____,
Standard Grant Application
Page7 of 32
Discuss the community benefits and enhancement to quality of life to result from the completion of this project (both
for the immediate community and the wider public in the surrounding region):
This synthetic field will provide more space for the annual district-wide field day event There wlll be 900
students In three schools on the same campus, necessitating more space for PE and sports. It Is also a
beautification project on the property as It enhances the entrance to the school and to the stadium venue. It
creates additional outdoor space for those looking for a park-llke atmosphere In the commons area. During
lunch and breaks, students wlll be able to walk and enjoy the open space. In addition, the Immediate
community wlll have access to the field for drop In play during times when the field Isn't scheduled. This
field wlll help create much needed open space In a section of the City where there Isn't much open space
available. Currently, there Is a new apartment home complex being constructed and a large apartment
complex that Is belnR refurbished Just blocks awav from this site.
Describe relationship of the project to any local, regional, state or system wide master plan. Give the name of each
plan and list related element(s) within the plan -DO NOT attach any plan beyond a one-page rendering:
The new synthetic turf field fills a void left when the School District was required to build a new softball field
on the site of an existing athletic field at the Hosanna Athletic Field Complex located adjacent to the
proposed synthetic turf field. The construction of the new field wlll allow the School District, youth sports
associations, adult sports teams and community members to have a surface even better that the one
surrendered to the glrls' high school softball program. The field fits within the master plan of the
construction of the new Englewood Junior High and High School campus.
The Englewood Parks and Recreation Master Plan was approved In 2006 and funded In part by Conservation
Trust Funds. The Master Plan was then adopted by ordinance Into the City of Englewood Comprehensive
Plan. It Is Important to note that at the time (200512006) of the Master Planning process, It was unknown that
the Englewood School District would be required to build a softball field causing the reduction in athletic
field space. With the completion of this project Englewood would still have a deficit of two athletic fields as
noted on paae 3 ·29 of the Master Plan based upon our current population.
Describe the steps taken to date to make this project ready for implementation, and how, if funded your agency will
complete the project within one to two years after the receipt of funds:
The City understands the shovel ready requirements of the ACOS grant process. City Council and
Englewood Schools have committed to completing the project within months of the ACOS grant award. As •
our tlmeline indicates, In 2014, the City and Schools wlll lmmedlately begin the construction process. Final
design has been completed and construction documents have been finalized. The project design and
architecture plans will be paid for by the School District with bond funds. The field fits within the master
plan of the construction of the new Englewood Junior Hiah and Hlah School campus.
Describe the process you will use to choose consultants and/or contractors who will be paid during this project:
Saunders Construction and MOA Architecture are currently conducting a design/build for the new Junior
high-high school project on site. In order to control costs, the School District wlll be using the same
design/build team to construct the synthetic turf field. Englewood Schools had developed a solid
relationsh ip w ith Saunders Construction and MOA A rchitecture and t o m aintain cont inuity of the project, a
chanae order has been implemented for deslnn and construction of the svnthetlc turf field.
List any pennits that will need to be obtained for implementation of the project and existing status of obtaining those
permits. (Clean Water, Federal 404, County Planning or Public Works, City Planning or Public Works). On the
budget page, itemize expected costs for permits, government fees and consultants:
The synthetic field project Is being constructed by Englewood Schools. They are under the Jurisdiction of
the State of Colorado. An overall bulldlng permit from the State Department of Fire Safety wlll be required
along w ith permits f rom the State Department of R egulatory Agenci es (DORA) f or a ny electrical or plum bing
work. The Department of Fire Safety permit wlll be pulled by the design/builder, while Individual sub-
contractors will be required to pull the DORA permits for their portions of the project. All permits were
submitted and paid by Englewood Schools as the school camous oroJect began.
Does the present zoning of the site permit the suggested use? If not, what changes will need to be accomplished?
What is the timeline to accomplish any required changes?
Current zoning for the area Is R-1-C. The site Is on school property and Is designated as School
Faclllty/Field/Playground. The present zoning for the site allows for the suggested use as a recreational
athletic field.
Standard Grant Application
Page 8 of 32
•
•
•
Discuss any efforts to obtain public input, disseminate public information, develop partnerships for cash funding or
in-kind contributions, and gamer community support specifically related to this project:
The project Is a partnership between the City of Englewood, Englewood School District and youth sports
organizations. Public Input was sought and received formally and Informally by phone, email and at the
eight community meetings held to discuss the Englewood School campus construction project. The School
District Is committed to paying the difference between the grant funds and the remainder of the project.
Describe ownership or legal access to the site, including right of access without trespassing on adjacent property. If
the agency does not have fee simple ownership of the site, attach letter with Part F below, from property owner(s}
granting access and support for this project:
The entire campus site and public right of way Is owned by Englewood Schools. There Is paved street
access that leads directly to the s ynthetic field and o ublic o arkina for the facility.
Describe long-term maintenance of project/ site. Attach with Part F below, a letter of commitment or evidence of
agreement from the managemenVmaintenance agency addressing long-term maintenance I funding for completed
project:
Englewood Schools Department of Operations and Maintenance will be responsible for the overall
maintenance of the site and facility. The department Is staffed by a full time grounds keeper. The nature of
the project Is such that the site will actually require less day to day maintenance than in its current
condition. The addition of synthetic turf will drastically reduce the need for Irrigation and eliminate the need
for mowing, fertilizer and vegetation control. Dally clean-up of the site will be the responsibility of the user
of the site with both the Englewood High School custodial staff and the operations and maintenance staff as
back U P.
Describe how this project addresses inclusivity per the Americans with Disabilities Act guidelines:
The synthetic turf field will be constructed using the 201 O ADA Standards for Accessible Design. The
following elements have Incorporated Into the design throughout the complex and comply with a fully
accessible ADA park.
• Remove all barriers to access
• Provide an accessible route of travel and accessible route of travel to the play equipment
The development will provide the following park amenities: an athletic field accessible by exterior sidewalks,
and concrete sidewalk all ADA compliant. The field, parking and walkways are all designed to be ADA
accessible. This project is located on school property; therefore, during school events ADA restrooms will
also be available.
Jf successful in obtaining this grant, how will the agency use this project to inform citizens about the value of the
Arapahoe County Open Space sale tax? Address public outreach plan , signage plan, celebration, etc .
Temporary signage announcing the construction project will be Installed on site. The slgnage will Identify all
funding partners for the project and list the project timeline. Permanent slgnage Identifying ACOS support
and funding will be installed at the main entrance to the park once the project has been completed.
Information will also be added to the City of Englewood's web site Identifying the project and funding
sources during and following construction. The Englewood Herald will run Information and a news story
related to the project as construction commences and before the ribbon cutting ceremony. Social media
such as Facebook and Twitter will be used to provide project updates, recognize accomplishments and
promote funding partners.
A ribbon cutting celebration will be scheduled at the completion of thi s project as a way to recognize the
partnerships, funding agents, citizens, county and local dignitaries that assisted with thls project.
Standard Grant Application
Page 9 of 32
Driving Directions from A:rapahce County
Open Spa::e (?lfiee.
Take Lima St. north to Arapahoe Rd . and turn left on to a und Arapahoe Rd Continue west to the 1-25
and make a right hand turn en to north-bound 1-25
e nor.h to the US 2B5 Hampden Avenue ex·1,
and make a left turn onto west bound Hampden Avenue
Continue west lo Clarkson Street and make a left tum on to
south-bound C arkson St. Continue south to the Lehigh
Ave entrance to En;tewood High School on your right.
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PART D -Photos
Standard Grant Application
Page 13 of 32
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School District Decem◊er 5, 2Q13 Scalo: ,. =-4()'.o·
Hosanna Practice Field (current conditions)
Task
Grant Notification
Site Demolition
Earthwork
Site Utilities
Retaining Wall
Field Underdrains
Site Concrete
Turf Sub-Grade
Landscape and Irrigation
Synthetic Turf
Netting
Fencing
Ribbon Cutting/Grand Opening
Estimated TOT AL Hours and/or
Final Date of Completion
PART E-Project Timeline
Estimated Hours
and/or Responsible
Date to Complete Person/Grouo
June 2014 ACOS
June 6, 2014 Saunders
Construction
June 13, 2014 Saunders
Construction
June 20,2014 Saunders
Construction
June 27, 2014 Saunders
Construction
June 27, 2014 Academy
SoortsTurf
July 14, 2014 Saunders
Construction
July 14, 2014 Academy
Sports Turf
July 21, 2014 Saunders
Construction
August 4, 2014 Academy
Sports Turf
August 11, 2014 Saunders
Construction
August 18, 2014 Saunders
Construction
September 2014 Englewood
August 18, 2014
Standard Grant Application
Page 16 of 32
Measurable Objective/Deliverable
Award Grant Funding
Demolition or removal of existing
infrastructure
Site excavation
Water and electrical
Retaining wall construction
Field drainage system installation
Concrete construction work
Sub-grade preparation and
installation
Installation of irrigation and
landscaping
Synthetic turf installation
Install netting behind goals
Install fencing around field
Opening Ceremony and
Reco~nition
1....-________ PA_R_T_F_-_Le_tte_r_s_o_f_c_o_m_m_i_tm_en_t_a_n_d_s_u_p_p_o_rt ________ __.l .
1. Resolution
2. City of Englewood Letter of Commitment
3. Englewood Schools Letter of Commitment
4. Englewood Schools-Brian Ewert, School Superintendent
5. Englewood Board of Education -Duane Tucker, President
6. Englewood Youth Sports Assoc. -Debbie Penn, Member At Large, Community Liaison
7. Englewood High School Band -Tyler Hastings, Student
8. Haley Ebert -8th Grade Student
Standard Grant Application
Page 17 of 32
•
•
ORDCNANCE NO. ~D
SERlESOf 2013 -
BY AUTHORITY
COUNCll. Bll.L NO. 59
INTRODUCED BY COUNCU.
MEMBER Oil.LIT
AN ORDINANCE APPROVING AN INTEROOVERNMENT AL AGREEMENT BEnVEEN
THE CITY OF ENGLEWOOD AND THE ARAPAHOE COUNTY SCHOOL DISTRICT NO. I
CONSOLIDATING PREVIOUS SHARED SERVICE AND JOINT ACTCVITY
INTERGOVERNMENTAL AGREEMEITTS BEnVEEN THE nvo PARTIES; MODlFYL'1G
AGREEMENTS CO~CERNlNG HOSANNA FrELD AND AUTHORIZTKG APPLICATIONS
FORGRANTS.
WHEREAS, shared service and joint acti\'ily intergovernmental agreements ha\'c been
identified between du: Englewood Parks and Recreation Department and the Englewood School
District; and
WHEREAS, many of the agreements shall remain in plate and do not need to be modified;
and
'WHEREAS, Ordinance No. 1. Series of 1998/1999 pertaining to the City hosting the
Englewood Schools Website has terminated because Englewood Schools now ha\'e their own
website; and
WHEREAS, an lruergo..-emmental Agreement dated July lS. 1974 pertainin1 to tennis and
handball couns is tcnninatcd because the handball couns now belong to che School District nnd
the tennis couns were removed and rq,laced \\ith an inline hockey rink; and
WHEREAS, Ordinance No. 41, Series of 19S4 pertaining lo Maddox Elementary Use space
for Nature Center has tcnninated because the Nature Center no longer exists; and
WHEREAS, Ordinance No. 6, Series of 1984 penaining to the Englewood High School
Swimmin1 Pool Use has terminated because the EHS swimming pool has been tom do\\11 as pan
of the new 7-12 Campus Project: and
WHEREAS, a Joint Responsibility Letter regarding Englewood High School Tennis Courts
has terminated because the EHS tennis couns have been tom down as pan of the new 7-12
Campus Project; and
\\'liEREAS, Ordinance No. 17, Series of 1983 and Ordinance No. ll, Series of 1987,
concemin1 the Hosanna Complex need to be modified so as to reflect the current agreement
between the panics; and
WHEREAS. the parties wish to share in the de,•clopment of a synthetic field at the 7-12
Campus and desire to set f onh their understanding in lhat regard .
1
9 b il
NOW. THEREFOR£, BE IT ORDAINED BY THE cm· COUNCn. OF THE CITY OF
ENGLEWOOD, COLORADO, Tll.\ T:
~tion I . The following Agreements shnll relllilin:
Ordinance No. 57, Series of 2012 -New 7•12 Campus Projects for Bldg. Use To:<
• The following projcct:i were identified 11nd have been completed asp.in of the
sales tax rebate: Allcmate 2 (includes S24,000 for intersection improvements);
Parking alon~ Lehi gh (not less than 40 spaces); Ma nsfi eld Parking (not less
than 29 spaces); Traffic Signal unp,o,·cments at Logan/Mansfield.
Ordinance No. JS, Series of 2005 -Inline Hockey, Joint Responsibility of
Rink/Basketball Coun at Sinclair ~JS (Alteniath·e High School)
Ordinance No. 37, St:ries orl0l 1 • Community Gardens at Clwlcs HnyfCla)10n
Ordinance No . 36, Series of 199S -Cln}10n Elementnry Athleric Fic:ld
Ordinnnce No. I 4, Series of 2013 -CF AHS 'Gyms Use of Gymnasiums by City lGA
Ordinance No. 66, Series of 20 l l • Flilt I 4ers Project to keep kids heahhylocti\'e IGA
All Schools Memorandum of Understanding Distribution of Program Flyers .
Section 2. The following Apements shall be terminated:
OrdinilllCC No . I, Series of l998 'l999-Citr to Host School Website
lntcrgo\'cmmcntal Agreement dated July 15, 1974 •Tennis & Handball Couns
Ordinance No. 41, Series of 1984-Maddox. Elementary Use space for Nature Center
Ordinance No . :56, Series of 1999-Flood Middle School Beautification Project
Ord inance No. 6, Series of 19S4 -Entlewood Hiih School Swimmin1? Pool Use
Joinl Responsibility Letter -Englewood High School Tcnrus Couns.
Section 3. The following Agreements shal\ be modified as follows:
Ordinance No. l 7, Series of 1983 -Hosaooa Complex Detention Pond lntergoYcnunental;
A~eemen1 and Ordinance No . 12, Series or 1987 -Hosanna Complex Detention Pond;
Intergo\'emmcntal Aifeemcnt Sbared Maintenance Adjustment shall be modified as
follows:
• School District and City will share the annual maintenance costs at a S0.'50
split l~s any re\'enues rectived from the rental o(thc site (Athletic Fields,
Baseball Field and Softball field).
2
•
•
• A.II scheduling of the complex will continue to be administered by the City.
• Englewood Schools will continue to have first priority on usage. The City
will receive second priority regarding usnge. After City use, the City wi\l
rent the facilities out to the public to help offset the total maintenance cost.
(Revenues generated from rentals will be deducted from the total
maintenance cost before the maintenance e~penditures arc split between
both parties).
• The School District will be responsible for school :i.cth ity t\mclions (lining
fields, field sci up, restrooms, access, etc.). The City will be responsible for
City and rental acth'itics (field set up, restrooms, access, etc.).
• Enalcwood Schools will maintain and be responsible for all above ground
facilities at the Hosanna Athletic Complct. These arc items such as:
buildings, fencing, dugouts, bleachers, goals, etc.
• Porks end Recreation will maintain and be responsible for all below i!'Ound
facilities at the Hosanna Athletic Complelt. TiuJ i5 10 include: mowing,
aeralion, fertilization, irriiation, pesticide application, tree maintenance,
infield and warning track amendments ond maintenance and all ball
field/athletic field maintenance (sod, infield edges, mounds, warning track,
bases and onchors).
• Eucb organization shall be responsible for the oclMtii:s and functions which
they schedule on the fields. This includes field lining, restrooms, access,
trnsh disposal, etc. Ourinii the remainder or the year, Parks staff will empty
trash receptacles when there ore no functions scheduled.
• Supplies for the restrooms will be supplied by the Schools (TP, paper towels,
soap). Snow removal will be completed by Parks staff throughout the
complex, up to but not including the stairs on the southern portion of the
complex.
• lt h also agreed upon that Parks staff and School staff will conduct a
monthly meeting in order to funher communication on tbe scheduling of
events at the complex., field striping and any other maintenance related
issues that arise. Monthly meetings will occur between February and
September on a mutually agreed upon day and time for the season .
Section 4. Enalcwood Schools and the City of Enslewood will share in the development of a
synthetic field at the 7 -12 Campus.
• City Council authorizes the City Manager or designee to apply for grants 10
help fund the construction ofthe new field.
• The School District will fund any additional costs beyond the grant amounts
recei,..ed by the City.
• The School District will maintain tbe field and will assume o\\ costs related
to main1enancc.
• Titc City will schedule 1111 acti\'ities on the site. Englewood Schools will
con1inue to have first priority on usage . The City will recci\'e second
priorily regarding usage.
• All rc,·cnues rccei\'ed from rental or dte site will be deposited in a capital
replacement fund account. This fund will be used strictly for replacement of
the turf at the end of its life span.
l
Section S. The Agreement Between the City of Englewood and the Arapahoe County School
District No. l is auachcd hereto as E.wbit A.
Introduced, rend in full, ond passed on first readin: on &he 4th day of November, 2013.
Published by Title as a Bill for an Ordinance in the City's official ne\\'Spapcr on the 8th day of
N0\'Cmber, 2013.
Published as a Bill for an Ordinance on the City's officinl website begiMin g on the 6th da y of
No\'cmber, 2013 for 1hirty (30) days.
Read by title and passed on final reading on the 18th dayofNo\·cmbcr. 201l.
Published by tide: in the City's official newspaper as Ordinance No. ~j Series of 2013, on
lbe 22"" day of November, 2013 ,
Published by title on the Cilf s orficiat website beginning on the 20111 day of
No,·cmber, 2013 for thiny (30) days . ~~:.:f:1----..J-..J
·tilt
l, Loucrishia A. Ellis, City Clerk of the City or Englewood, Colorado,. hereby cenify that the
aborc and foregoing is 1 J21C copy of rhc Ordinance passed on final rcadini and published by
titl e as Ordinance No. ~Series of 2013 .
•
AGREEMENT BETWEEN THE CITY Of ENGLEWOOD AND
THE ARAPAHOE COUNTY SCHOOL DISTRICT NO. l
This agrecmc~ entered into this /f'~y orlJH~;p;,O~by and between the City
of Englewood, a Colorado Home Ruic Municipality (herein called "City") and the Ena}cwood
School District.
WHEREAS, shared services and joint activities have been identified between the Englewood
Parks and Recreation Department and the Englewood School District.
Section 1. The following Aereements shall remain in place:
Ordinance No. 57, Series of 2012-New 7•11 Campus Projects for Bldg. Use Tax
• The following projects were identified and have been completed as part of the
sales tax rebate: Alternate 2 (includes $24,000 for intCTSCCtion improvements);
Parking along Lehigh (not less than 40 spaces); Mansfield Parting (not less
th3n 19 spaces); Traffic Signal Improvements at Logan/Mansfield.
Ordinance No. 38, Series of2005-Inlinc Hockey, Joint Responsibltityof
R.int/Basketball Court at Sinclair MS (Alternative High School)
Ordinance No. 37, Series of 2011 • Community Gardens at Charles Hay/Clayton
Ordinance No. 36, Series of 1998-Clayton Elementary Athletic Field
Ordinance No. 14, Series of 2013 -CF AHS/Gyms Use of Gymnasiums by City IGA
Ordinance No. 66, Series of 20 l 1-Flat 14ers Project to keep lcids healthy/active IGA
All Schools Mcmorandwn of Undmtanding Distn'bution of Program flyen
Sec lion 2. The fallowing Agrccmcots shall be tcnninated:
Ordinance No. 1, Series 0£ 1998/1999-Cily to Host School Website
Intergovernmental Agreement dated July ts.1974-Tennis &. Handball Courts
Ordinance No. 41, Series of 1984 -Maddox Elementary Use space for Nature Center
Ordinance No. 56. Series of 1999 -Flood Middle School Beautification Project
Ordinance No. 6 1 Series of 1984 -Englewood Hi&h School Swimmin1 Pool Use
Joint Responsibility Letter-Enatewood High School Tennis Couns
Secr1on 3 Ordin.ince No. l 7, Series of 1983 ·· HosaM:1 Complex Detention Pond
lntergo\emmem:d Agreement and Ordin.ince No . 12, Series of 1987 -Hos.iM:i. Comple-.:
Delen1ion Pond lntergo\'emment.il Agre~ent Sh:ircd M.1in1enance AdJus1men1 shall be modified
as t'bllows:
• School District and Cit>· ,., ill sh.ire 1he nnnuill milintenanc:e costs at .i SO. SO
iplil l.:ss nn:: rc\enucs rccehcd from the renrll of the: site (..\thletk Fields.
Bilscbnll Fidd and Softb:ill Field).
• All schi!dultng-of the complex \\ ill cominue 10 be adm.inish!red by the City .
• Engle\\"Ood Schools will cominue hl h:J\·e first priorit~· on us:ige . The City
\\ ill rec eh e second priori!} re~arding u~:i~e. After Cit) u:;e, the Cit}' \\ ill
rem 1he ibc:i1111c:s ou1 to the public 10 help ome1 1he 101:il main1enance cost.
(Re:, cnue.s generated from remals \\ ill be dcdu.:1ed fr.,m the ti'll.ll
m:un1en:ince cost befMe 1he n,;11men:ince e,p,md11ure:; are spht bc:t\\l!tl\
both panies),
• The Si:hool Dimict "ill be r~pi>n~ibk for school a~th itr functions (lining
fic:ld.s. tic:ld set up, restrooms. access. etc,). The City,\ ill be responsible ror
City and rcnial a.:ti\mes (field set up, rcstr~oms, o.:.:ess. c:1.:.).
• Englewood Schools \\ ill m:untain and be responsible for all above ~ound
facilnies al the Hosanna Athletic Comple.x . These arc: items such as:
buildings, fencing, dugouts, ble:ichers, goals, etc.
• Parks and R.ecreauon \\ill m:iintain and b\! responsible for all below ground
facilities at the Hosanna Athletic Complc:\. This is to include: mowing,
aeration, fenilization, irrigation, peslicidc application. cree maintenance,
infield and warning track amc:ndment:1 and maintenance and all ball
fic:ld/athlc:lic field maintenance (sod, infield edges, mounds, warning 1111ck,
bases and anchors}.
• Each org.irtization shall be responsible for the activities and functions which
they schedule: on the fields. This includes field lining. restrooms, access,
trash dlSposal. etc. During the remainder of the rear. Parks staff will empty
m1sh receptacles whim there are no functions schedulCJ:I,
• Supplies for the restrooms \\ill be supplied by the Schools (TP, paper towels.
so.ip). Snow remo\'nl \\ill becompl~ted by Parks s1affthrou:hout the
complex, up to but not including the stairs on the southern ponion of the
comple~.
• It i3 also :igr~d upon thal Parks staff and School staff will conduct a
mon,hh meetiny in orci~ to funhcr communkation on the scheduling of
e, cnts at the comp!¢:~, field stripint and any other maimenanc:c reh1t..?d
issues that arise ~lonchl>· mec:tin15 will occur betw~n February and
September on a mu1uall)· agreed upan da~· and time for the sea.son.
•
•
ection 4. Englewood Schools and the City ofEngtewood will share in the development uf a
synthetic field at the 7 -12 Campus.
• City Council authorizes the City Manager or designce to apply for grants to
help fund the construction of the new field.
• The School District wilt fund any additional costs beyond the grant amounts
received by the City.
• The School District will maintain the field and will assume all costs related
to maintenance.
• The City will schedule all 1ctivlties on the site. Englewood Schools will
continue to have first priority on usage. The City will receive second priority
regarding usage.
All revenues received from rental of the site will be deposited in a capital
replacement fund accounL This fund will be used strictly for replacement of
the turf at the end of its life span.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year
first written above.
-
RlCT
3
•t, Englewood Schools
A Relentless Focus On Learning
Arapahoe County Open Spaces
6934 South Lima Street, Suite A
Centennial, CO 80112
Dear ACOS Board:
BRIAN K. EWERT
Superintendent of Schools
December 8, 2013
I would like to thank you for your consideration of Englewood Schools and the
City of Englewood for a $250,000 open spaces grant that will assist us in building
a new, synthetic turf practice field for our students and a space for the City and
citizens of Englewood to use outside of school hours.
This field will fill a tremendous gap for our students and community as we
recently transformed some of our multi-use practice space into a girls' softball
field. In addition, it will improve the look and utility of a piece of land that has
mostly been barren and unusable for quite some time.
Because of the importance of this field to our students and the community, the
school district will provide any remaining funding necessary to transform the
space that the grant will not cover, including all pre-design and architectural
plans. In addition, the district will provide all necessary funds and/or labor for
ongoing maintenance, including eventual replacement of the turf after such time
has passed that it requires replacing.
Thank you again for your consideration as Englewood Schools and the City of
Englewood further our partnership to better serve the youth and adults of this
community.
Sincerely,
Brian Ewert
Superintendent
Englewood Schools
Roscoe L Davidson Administration Building • 4101 S. Bannock St. • Englewood, CO 80110 • Phone: 303-761-70S0
Englewood Schools
A Relentless Focus On learning
November 27, 2013
Duane Tucker
4101 S. Bannock St.
Englewood, CO 80 I 10
November 25, 2013
Arapahoe County Open Spaces
6934 South Lima Street, Suite A
Centennial, CO 80112
Dear ACOS Board:
Brion Ewert
SuJ)llllnlendenl
On behalf of the Englewood Schools Board of Education, I would like to voice my
support for a grant that would help the school district transform an unusable piece of land
into a multi-use practice field for the schools and the community. This is by far the best
-use this piece of land could provide.
Having use of another quality practice field would ease the burden on our sports teams in
finding practice space. We recently used the space on one of our fields to create a girls'
softball facility. We are happy to offer a home field for our girls' softball, but changing
the composition of the space eliminated many of the other uses the field previously
provided.
Our football teams, marching band, lacrosse teams, soccer teams and PE classes would
make great use of a high-quality, synthetic turf field available for their use. In addition, it
would restore our facilities to the same amount of space we previously offered for
community use before the addition of the softball field.
Thank you for your consideration of Englewood Schools for this grant.
#}
Duane Tucker
President, Board of Education
Englewood Schools
Brion I<. Ewert • Superintendent of Schools
Roscoe L. Davidson Admlnislrotton Building • 4101 S Bannock St. • En<jewood. CO 80110 • Phone: 303-761•7050 • Fox 303-806-2064
£~ Youtb,sporg,AHOCiatJ'.<m,
www.englewaodysa.com
November 19, 2013
Arapahoe County
Open Space, Parks and Trails
10730 E Briarwood Ave, Sulte 100
Centennfal, CO 80112
Dear Board Members,
This letter ts written on behalf of Englewood Youth Sports Association (EVSA), I am writing this
letter to support a grant application for a turf flefd In conjunction with Englewood Parks and
Recreation and Enslawood Schools.
EVSA ts non-profit, all volunteer organization that serves the Youth of Englewood by pr0vldln1
competitive sports for boys and airls, second through eighth a,ade.
We support this request as we are contlnually looklna for space to meet the needs of our youth
athletes. Our organization Is very fortunate to have a cooperative, working partnership with
Englewood Parks and the Enalewood School District. Both of these groups provide our
organization with practice and playlns fields for all our sportins events. They have the difficult
task of scheduling both practice and game venues for a variety of sroups which Includes EYSA.
The process in Itself requires a dedicated effort on behalf of all the arpnizations to get
adequate field avaHablllty In order to service everyone's needs. The demands for fields are very
difficult to meet when youth and adult orpnlzatfons as well as the schools are vying for the
same fields. The addition of a turf field would certainly e&S@ some of the problems we
e nco unter, especfaltv \\'Ith Inclement weather. When the weather prevents us from using the
grass fields we only have one field to meet everyone's needs. An additional turf field would
provide us with another option to fulfill the obtlgatlons of field avaHabllity. Turf facJlftles also
reduce maintenance costs and help conserve water which Is a reaf need rn today's
environment.
Having an additional playing field would certainly extend the athletic opportunities for children
ln our city. As a community we want to be able to offer as many programs as possible and thls
request would assist us In achlevlng that goal. Thank you for your consideration of our request.
Sincerely, ,. ~,,.. : ~
Debbie Penni ~
Member at Larse-Community UaJson
EnBJewood Youth Sports Association
•
•
November 25, 2013
To Whom It May Concern :
Englewood High School Bands
Englewood Leadership Academy Bands
Phil Emery, Director
3800 S. Logan Street
Englewood, Colorado 80113
(303) 806·2231
philip_emery@eng1ewood.k12.co.us
As an Englewood High School student involved in multiple activities that use our current
turf field, 1 see obtaining grant money for a new synthetic n1rf to be nn item of immense
worth. I am involved in marching band, as well ns soccer and lacrosse. Since all three of
those activities and others often use the field at the same time. there is incessantly a space
conflict.
With the addition of a new field, various sports nnd activities can all have usage of a turf
field without having to stress over being in the way of someone else. Sports could run
practices that utilize the full field width and teams could still practice with another having
a game.
-Once we have EMS, EHS, and ELA on campus, P.E. classes could each use a separate
turf and not have conflicts with each other. Now. on the other side of utilization is the
fact that our current turf is fairly run-down. Over the years since it has been installed. a
notable amount of wear and tear has naturally befallen it. There are patches throughout it
where it is mashed down to the point that it is nearly worn through.
With a new field and renovated stadium, we could hold sporting events, band
competitions, and anything of the like on a brand new field to match our beautiful new
school. Having these activities here would mean more money for said activities, meaning
they would not have to obtain so much using other means. I think a new field would pay
for itself in no time both monetarily and academically.
T~syou~// ..
~~
Tyler Hastings
Englewood High School
"Believe in the Blue"
Englewood Schools
A Relentless Focus On Learning
January 17, 2014
Arapahoe County Open Space
6934 South Lima St, Suite A
Centennial, CO 80112
Roscoe L. Davidson Admlnlsttatlon BuUdlng • 4101 S. Bannock SL • Englewood. CO 80110 • Phone · 303•761-7050
.
•
--· -·• ·-. . ·-----· -·
anna Synthetic Turf Field
Date
>ace June 2014
June 2014
June 2014
roject) June 2014
s June 2014
tures Proiected Date
Fees Jun-Aug 14
1trols Jun -Auo 14
June 2014
Jun-Aug 14
June 2014
Jun-Aug 14
June 2014
July 2014
Auoust2014
Auoust 2014
July 2014
August2014
JO July 2014
June 2014
Jun -Auo 14
Jun -Auo 14
~ing install upon
comoletion
PART G -Budget
Name of City/ District _ _,:C;.:.:ity:.i....;:;o.:..:f E::.:n~gl;.;:le:,;,W:.;:0;,,:;O,:.d __
Countv Grant Request Cash Match
$250,000 nla
nla $25,000
$382,000
-not from County grant-$65,700
$250,000 $472,700
From County Grant Cash Match
$250,000
minimum $400 required
budi:iet expense line item
Standard Grant Application
Page 31 of 32
$18,300
$4,400
$4,900
$500
$85,500
$1,900
$12,300
$15,200
$107,800
$18,800
$38,000
$8,000
$57,000
$18,600
$1,500
$13,900
$400
In-Kind Match Total Project Funds
nla $250,000
$25,000
$382,000
$ other cash/in-kind
$65,700
$ Other match $722,700
In-Kind Match Total Project Costs
$18,300
$4,400
$4,900
$500
$85,500
$1,900
$12,300
$15,200
$357,800
$18,800
$38,000
$8,000
$57,000
$18,600
$1,500
$13,900
$ 400 required budget
expense
7
•
•
osts .
$250,000 $407,000 $657,000
Lt) -not charged to County -$65,700 $65,700
·ency $250,000 $472,700 $ total in-kind $722,700
IGHT COLUMN JMust equal grant request+ cash match + in-kind match (= subtotal) + contlngencv) $722.700 ,--...
Standard Grant Application
Page32 of 32
ARAPAHOECOUNTY,COLORADO
AUTHORIZATION AGREEMENT
FOR AUTOMATIC DEPOSITS (ACH CREDITS)
I (we) hereby authorize Arapahoe County Government to initiate credit entries,
and if necessary, reverse any incorrect ACH credit entries made in error to our
bank account indicated below.
ENTITY NAME: __________________ _
FEDE RAL E.I.N .. __________________ _
ADDRESS:
STREET _____________________ _
CITY, STATE, ZIP __________________ _
DEPOSITORY NAME. _________________ _
ADDRESS :
STREET -------------------------
CI TY. STATE, ZIP ___________________ _
DEPOSITORY TRANSIT NUMBER ----------------
DEPOSITORY ACCOUNT NUMBER. ____________ _
CHECKING □ SAVINGS □
This agreement is to remain in full forc e and effect until Arapahoe County Government has
received written notification from the ENTITY of its termination in such time and manner to afford
Arapahoe County Government and DEPOSITORY a reasonable opportunity to act on it. It is the
responsibility of ENTITY to fill out a new agreement if the ENTITY changes banks or accounts.
Date. _____ Phone _______ Email address. ________ _
Authorized Signature. _____________________ _
Title. __________________________ _
Authorized Signature _____________________ _
Title ---------------------------
•
, .
COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
July 7, 2014 9 a iii Intergovernmental Agreement to Accept
Grant Funds for Hosanna
Initiated By: Staff Source:
Department of Parks and Recreation Jerrell Black, Parks and Recreation Director
Joe Sack, Recreation Services Manager
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council Goal: A City that provides diverse cultural, recreational and entertainment opportunities.
Council previously approved Ordinance No. 63, Series of 2013 approving an intergovernmental agreement
between the City of Englewood and the Arapahoe County School District No. 1. The Ordinance
consolidated previous shared service and joint activity intergovernmental agreements between the two
parties; modifying agreements concerning Hosanna Field and authorizing applications for grants.
RECOMMENDED ACTION
Staff recommends that council approve an ordinance for an intergovernmental agreement (IGA) with
Arapahoe County for the transfer and use of open space grant funds in the amount of $250,000 for the
Hosanna Synthetic Turf Field.
BACKGROUND, ANALYSIS AND ALTERNATIVES IDENTIFIED
The synthetic turf field will provide sports practice and physical education space for students at the
Englewood School campus. In addition, the turf field will provide Englewood Parks & Recreation a year-
round space for recreational programs and also provide both Englewood youth sports associations a new
game and practice field. The synthetic field will be lined for multiple sports events in order to
accommodate football, soccer, lacrosse and band practices. When the field is not scheduled for use it will
be open for drop-in public use. The project will be an integral part of the community by connecting the
new Englewood 7 • 12 Campus to the surrounding community and providing access to additional field
space for the public.
Per Ordinance No. 63, Series of 2013, Englewood Schools and the City of Englewood will share in the
development of a synthetic field at the 7 -12 Campus. City Council authorizes the City Manager or
designee to apply for grants to help fund the construction of the new field. The School District will fund
any additional costs beyond the grant amounts received by the City. The School District will maintain the
field and will assume all costs related to maintenance. The City will schedule all activities on the site.
Englewood Schools will continue to have first priority on usage. The City will receive second priority
regarding usage. All revenues received from rental of the site will be deposited in a capital replacement
fund account. This fund will be used strictly for replacement of the turf at the end of its life span.
The Arapahoe County Open Space grant for the Hosanna Synthetic Turf field was awarded to the City on
June 27th, 2014.
FINANCIAL IMPACT
Arapahoe County Open Space Grant
Cash Match (Englewood Schools)
Project Sub-total
Contingency
Total Project Cost
LIST OF ATTACHMENTS
Bill for an Ordinance
$250,000
$407,000
$657.000
$65.700
$722,700