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Home My WebLink About2014 Ordinance No. 054., . - • ORDINANCE NO SERIES OF 2014 CONTRACT NO, 00---2o v-~\ BY AUTHORITY COUNCIL Bll,L NO. 57 INTRODUCED BY COUNCIL MEMBER GILLIT AN ORDINANCE AUTHORIZING ACCEPTANCE OF "COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT (CDPHE) GRANT" BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE STATE OF COLORADO. WHEREAS, the Colorado Emergency Medical and Trauma Services (EMTS) Provider Grant program, a part of the Colorado Department of Public Health and Environment (CDPHE), is intended to assist public and private organizations in maintaining, improving and expanding the emergency medical and trauma services in Colorado; and WHEREAS, the monitor/defibrillators currently in use by the Fire Department are experiencing an increasing level of down time per unit due to age and high usage, and Physio Control is no longer supporting the older.units; and WHEREAS, new Lifepak 15 cardiac monitor/defibrillators are necessary for the Fire Department to continue to be able to perform advanced life support care that comprises about 83% of the EMS call volume; and WHEREAS, the City Council of the City of Englewood authorized the application of a grant from the Colorado Department of Public Health and Environment (CDPHE) to assist in the purchase of three new Lifepak 15 cardiac monitor/defibrillators by the passage of Resolution No. 35, Series of 2014; and WHEREAS, the Colorado Emergency Medical and Trauma Services (EMTS) Provider Grant has been awarded the City a grant for 50%, which is a matching grant requiring a 50% match by the City of$48,669.88. NOW, THEREFORE, BE IT ORDAJNED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the acceptance of the Colorado Emergency Medical and Trauma Services (EMTS) Provider Grant awarded by the State of Colorado, attached hereto as Exhibit A. Section 2. The Mayor is authorized to sign the acceptance agreement for and on behalf of the City of Englewood, Colorado. 1 11 bvi ., Section 3. The Colorado Emergency Medical and Trauma Services (EMTS) Provider Grant funds • are being awarded by the State of Colorado. Introduced, read in full, and passed on first reading on the 6th day of October, 2014. Published by Title as a Bill for an Ordinance in the City's official newspaper on the 10th day of October, 2014. Published as a Bill for an Ordinance on the City's official website beginning on the 8th day of October, 2014 for thirty (30) days. Read by title and passed on final reading on the 20th day of October, 2014. Published by title in the City's official newspaper as Ordinance No!:f!l Series of 2014, on the 24th day of October, 2014. Published by title on the City's official website beginning on the 22nd day of October, 2014 for thirty (30) days. I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a tDie copy of the Ordinance passed on final reading and published by title as Ordinance No 6t/ Series of 2014. 2 COI.Olt.lDO STATE OF COLORADO Department of Public Health and Environment Page 1 of 1 <4J Date: ber must appear on all and correspondence Description: ,_;... ______ ....,EMERGENCY MED SVCS-HPDP-fu\,fS-A2 4300 CHERRY CREEK DRIVE SO DENVER. CO 80246-1S30 Buyer: Email: VENDOR Cl1Y OF ENGLEWOOD 1000 ENGLEWOOD PKWY ENGLEWOOD. CO 80110-2373 Contact: vendor Phone: 999-999-9999 :X:TENDFD DE·SClUPTrON El\-1£RGENCY MED SVCS-HPDP-EJ.\,1S-A2 4300 CHERRY CREEK DRIVE SO DENVER. CO 80246-1S30 Delivery/Install Date: F.O.B: · VENDOR INSTRUCTIONS: IHMA.4090,City of Englewood-Englewood Fire Department, Provider Grant FY15• EMTS equipment. ~his award is made in accordance with the vendor's 2015 grant request statement of work which is incorporated ,erein. The state must be invoiced within 30 days· after the ending date of this PO. The state will fund costs for each ra ategory up to the amounts listed on this PO. Should the grantee realize savings, it will be shared onatel between tee and state at match rate r the statement of work. - ~~J~gf ~ Conmioclity/It~m ~~~ ~QM -QTY ,·--J~Jii~.~i(-, ··, ·.To!i)_~~~ . M~Q~ Req .. 01000 0 S0.00 $48,669.87 >escription: Grant Commodity tart Date: 08/29/14 End Date: 06/30/15 - ER.\!S :\~D CON[)[TIO~S ttps:llwww,colo@do,12011/osc/purcha~e-order-terms-condltlons DOCUMENT TOTAL= $48,669.87 II ~ a + A 0 COUNCIL COMMUNICATION Date: Agenda Item: Subject: October 6, 2014 11 a viii EMTS Provider Grant Award FY 2014 Initiated By: Staff Source: Fire Department Andrew Marsh, Fire Chief COUNCIL GOAL AND PREVIOUS COUNCIL ACTION On February 3, 2014, City Council approved Resolution 35 authorizing the application of a grant from the Colorado Department of Public Health and Environment (CDPHE) to assist in the purchase of three new LifePak 15 cardiac monitor/defibrillators. The project to replace this vital equipment is contained in the 2014 approved budget and helps maintain the Fire Department's emergency medical services (EMS) at the same high level that the City and its citizens have come to expect. RECOMMENDED ACTION Staff recommends Council adopt a bill for an ordinance authorizing the acceptance of a $48,669.87 grant award from the CDPHE to assist in the purchase of three new Lifepak 15 cardiac monitor/defibrillators with associated equipment and extended warranty package. This project requires a 50 percent match by our City in the amount of $48,669.88, which is included in the 2014 approved budget. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The Colorado Emergency Medical and Trauma Services (EMTS) Provider Grant program, a part of CDPHE, is intended to assist public and private organizations in maintaining, improving and expanding the emergency medical and trauma services system in Colorado. The monitor/defibrillators currently in use by the Fire Department are experiencing an increasing level of down time per unit due to age and high usage, and Physio Control is no longer supporting the older units. New Lifepak 15s are necessary for the Fire Department to continue to perform acceptably the advanced life support care that comprises about 83 percent of the EMS call volume. The Lifepak 15 model is currently in its fourth year, allowing the company to work out any initial problems and have all the enhancements that keep the equipment on the technological cutting edge. The new model is similar to our current Lifepaks which enables a smooth operational transition, and our neighboring entities all work with the new Lifepakl 5s, so this will allow cross-staffed calls to run more efficiently. FINANCIAL IMPACT The final bid from Physio Control for the three Lifepak 15s is $97,339.75 . The EMTS provider grant award is for 50 percent of this total or $48,669.87. The City's required 50 percent match is within the approved 2014 budget for this project. LIST OF ATTACHMENTS Physic Control Quote Proposed Bill for an Ordinance - To. PHYSIO CONTROL Sieve Green Englewood Fire Department 3615 SouUIBlllsnet ENGLEWOOD. CO 80110 Phone: (303) 762-2470 sgreenOlnglewoodgov org Contract: Non, Quote#: Revt: Quote Data· Sales Consutlant : FOB. Phy■lo-Control, Inc. 11811 VWlows ROid NE P.O. Box D7023 Redmond, WA 98073 •9723 U.SA www.physlo-control com tel 800 ... 2.1142 fax 800.732.0956 1·269739779 3 09117/2014 Nikki Knlner 800-442-1142 lC 72793 Rtdmond,WA Tem11: Al. quolea IUbjld lo credil approval lf1d the following 1erms & condlllons Exp Date: 12/16/2014 L ne C2ta,cg t: I Desc·1pt.::in Oty Pr.er. U1,t D,sc Tr~dc !n lJr.1! P:1ce Ex! Total 1 lff77-00125S • LP15 MONITORIDEFIB, CPR. 3 S29.1195.00 55.399.10 SO.DO 124,59590 $73,787.70 Paca, IO 3GOt, SP02, 121. GL. NIBP, CO2, T,-nd,BT THE LIFEPAK 15 IS AN ADAPTIV BIPHASIC FULLY ESCALATING (TO 360 JOULES) MULTI-PARAMETER MONITORJDEFIBRUATOR • INCLUDED AT NO CHARGE: 2 PAIR QUIK-COMBO ELEClRODES PER UNIT · 11998-000091, TEST LOAD • 21330-001385 , IN-SERVICE OW· 21330-001486. SERVICE MANUAL CO. 21300-008084 (one pet onlef) llnd Shlpl(II, 41577-000138 . HARO PADOi.ES, BATTERIES AND CARRYING CASE NOT INCLUDED. 2 11577-000004 • STA110N BATTERY 2 S1 .682 .00 $252.30 sooo S1,429.70 S2.859.40 CHARGER AC OPERATION FOR STATIONARY APPLICATIONS, FOR USE WITH THE LI-ION 5.7 AMP BATTERY, INCWDESAC POWER CORD , MOUNTING BRACKET AND OPERATING INSTRUCTIONS 3 21330•001171-U.ION BATTERY 1.7 AMP 9 5424.00 Si3.60 S0.00 $3604'0 $3,243.60 HOUR CAPACITY RECHARGEABLE LITHIUM-ION, WITH FUEL GAUGE 4 11140-000072 • LP15 AC Pow.r Supply 1 S1 .524.00 $228.60 SO.DO $1,295 .40 S1 ,295.-40 5 111411-00DOBG • CAIILE-EXlERNAL POWER, $274 .00 $41 .10 S0.00 1232.SIO S232.90 EXTENSION CABLE-EXTERNAL POWER, EXTENSION II 11140-000015 • AC POWER CORD 1 $7300 S1095 $000 S6205 S82 .05 7 11171-ooGMO • M-LNCS PDTX,PED 1 $350.00 $52.50 SD.00 $297.50 1297.50 ADHESIVE SENSOR.20/80)(, REF 2510 M-t.NCS PED ADHESIVE SENSOR,20ISOX , REF 2510 8 11171-G00046 • 11-LNCS DCt, ADULT 3 $295 .00 $4425 SO.DO 5250.75 S752.25 REUSABLE SENSOR. REF 2501 M,LNCS CCI.ADULT REUSABLE SENSOR, REF 2501 9 111io.GU0003 • NIBP CUFF• 3 $24.00 S3.60 SO.DO $20.40 581.20 REUSEABLE,CHILD 1 0pqr, PmctYEU {epntlnumft Quote#: Rev#; Quote Dale. 1 •269739TT9 3 09/1712014 Line Ca!alog # / Descr1p:ion fry Price Uni! Oise ~rade-lr .;~: P· :e Ext T:::'..;; 10 11160-000007 -NIBP CUFF-3 $32.00 $480 SO.DD S27.20 581.60 REUSEABLE,LARGE ADULT 11 21300-007211 • NIBP TUBING• 9 FOOT 3 554.00 $8.10 SD.DO $45.90 S137.70 FOR USE WITH LIFEPAK 15 MONITORIOEABRIUATOR 12 11577-oGDOOZ • LIFEPAK 15 Basic Cany Casa w/ right & fart pouchas 3 $284.00 542.60 50.00 5241.40 S724.20 Includes &hlltllder 1trap 11577-000001 13 11220-000021 • Tap Pouch 3 $50.00 S7,50 SO .OD $42.~ $127.50 Slorage far sensors and ~ Insert In plac:e or standard paddles. 14 11260-000039 • LP16 Rear Pouch for carrying 3 $73.00 S10.95 SOOD S6205 S186.15 case 15 LP15-0SCOMP~up ,UFEPAK15POS 3 $5,040.00 561M 80 SO .DO $4,43520 $13,305 BO Service Contract• 3 YEAR. On•slta Comprehensive Cavaraga. Price par unlL Pricing contingent en payment In full up front. 16 &0999-000117 • ZONE TRAVEL CHARGE: 3 SD.00 SO.DO SO.OD SO.DO SO.DD ZONE1 SUBTOTAL $97,154.76 ESTIMATED TAX $0.00 ESTIMATED SHIPPING & HANDLING $185.00 GRAND TOTAL $97,339.75 Pricing Summary Tolal1 List Price; S116,942.DD Cash OlscounlS· • $19,787.25 Tax+S&H: + $185.00 GRAND TOTAL FOR THIS QUOTE $97,339.75 2 - • TO PLACE AN ORDER, PLEASE FAX A COPY OF THE QUOTE AND PURCHASE ORDER TO: # 800.732-095&, ATTN: REP SUPPORT PHYSIO-CONTROL, INC. REQUIRES \IVRITTEN CUSTOMER APPROVAL (AUTHORIZED SIGNATURE) VERIFICATION OF THIS ORDERA PURCHASE ORDER IS REQUIRED ON ALL ORDERS S10.000 OR GREA-raR BEFORE NAME APPLICABLE FREIGHT AND TAXES THE UNDERSIGNED IS AUTHORIZED TO ACCEPT THIS ORDER IN ACCORDANCE TITLE WITH THE TERMS ANO PRICES DENOTED HEREIN. SIGN TO THE RIGHT: DATE Ref. Code: JYJ03871501/1-4GLGJH llSllai. Taxes, &hipping and handling fees ate esumales only and ara subject lo change at Iha Ume of anler. Shipping and hand~ apples to ground lrlnspo,t only. Ptr,slo-Conlrol wlU assess a $10 handHng fee on any Order lesa lhan S200.00. Above pricing valid only If au Hems In quote are pwchased (optional Items nol requl,-1). To receive a kade-ln aedll, Buyer agrees to retum 1h11 trade-In devlce(s) wllhln 30 days of receipt of Iha replacement devtce(1) to Physlo• Contrors place or business ar to an authorized Physlo-Conlrol representative. Physlo-Cootrol wiR provide lnslruclons for returning the devk:e(s) and wll pay for the assodalad shipping cosl In lhe event lhat trade-In devlce(s) are not received by Physlo-Control wllhln lhe 3G-day window, Buyer acknowledges lhat this quole shal constllute a purchase onler and agrees to be lnvoleed for 1h11 amount or lhe kade•ln dlsc:aunt. Invoice shall be payable upon receipt Hems Uslad abow at no change are Included as part of a paclcage discount lhal Involves lhe purchase of a bundle of Items. Buyer Is solely responsible for appropnetely allacallng 1h11 dlscour1t extended on lhe bundle when fulfilling any reporting obllgatlDns II might have, If Buyer Is onlerlng service, Buyer allinns reading and accepts the terms of the Physlo-Control, Inc. Technleal Service Suppo11 Agreement Which Is avaBable rrom your sales reprasentatlve « httpJ/www.physlo-control.com/UploadedFlles/products/servlce- plan&'TachnicalServlceAgteement.pdf 3 TERMS OF SALE Genrnil T,mis Physlo-Control, lnc.'1 aa:eptanat or lhe Buyer's order Is expressly condllloned on product avallablllty and the Buyel's aaunt lo the terms set forth In lhls document and Its allachments. Physlo-Conlrol, Inc. agrees to fumlsh lhe goods and servlc:a onleted by the Buyer only an these terms, and lhe Buyer's acceptance of any portion of lhe goods and setllices covered by this document stiall confirm their acceptance by the Buyer. These terms constHUle the complete agreement belWHn 1he parties and they &hall govem any conlllcllng or ambiguous lerms on the Buyer's purchase cxder or on olher documents submitted to Physlo-Conlrol, Inc. by the Buyer. These terms may only be revised or amended by a written agreement signed by an all1hortzad representative of both partie&. Prirl11i Unless olherMse Indicated In this docament, pnces of goods and services covered by this document shall be Physlo-Control. Inc. standard prices In etrecl at the llme of delillefy. Pricer. do not Include freight Insurance, &eight f01Warding fees, taxes, dulle1, Import or export permit rees, ar any Dlher similar charge of any kJnd applcable lo the goods and services COYell!d by this document. Sales or use taxes on domeslk: (USA) dellverles wUI be Invoiced In addiUon to the price or lhe goods and seNlce$ covered by this document unless Physlo- Control, Inc. rec:ehft a copy of a valid an uempllon c:ef1111cate prior to dellvety. Please forward Vo'l' lax iuempllon c:ettfflcate to 1tle Physlo- Conlrol, Inc. Tu Oepirtmenl P.O. Box 97006, Redmond, Washington 98073-9708. r.,,..,.t Unless olheMise Indicated In lhls document or olheMlse conlirmed by Physlo-Control, Inc. In wrtllng. payment for goods and setVlces supplied by Physlo-Control, Inc. shal be subjad to the folowlng terms: • Domesllc (USA) Sales -Upon approval of credit by Physlo-Conlrol, Inc.. 100% of Invoice due thirty (30) days alter Invoice date. • lntemallon■t Sales• Sigh& draft or acceptable (conllffned) Irrevocable letter of aedit. Physlo-Conlrol, Inc. may change Iha term& of payment at any !me prior lo delivery by providing written notice to the Buyer. Delivery Unless otherwise Indicated In this document, delive,y shall be FOB Phyalo-Contral, Inc. point of shipment and tllle and risk oflou 1hall pass to the Buyer al that point. Partial deliveries may be made and partial Invoices shall be permitted and shaU became due In ac:corclance With the payment terms. In Iha absence of shipping l111truct1on1 from the Buyer, Physlo-Conlrol, Inc. wll obtain transpo11a11on on the Buyer's behalf and ror the Buyer's accaunt. Del■y1 Delvery dates are app,mdmate. PhyslD-Control , Inc. wiN not be Hable far any loss ar damage of any kind due to delays In delivery or non- dellvefy ~ from any cause beyond Its ~asonabte c:onlrol. Including but not llmlled to. ads of God, labor disputes, lhe reqUlrements of any 11ovemmental authority, war, clvll unresL tel'Tllrill ads, delays In manufadu~. obtaining any required llcansa or pennlt, and Physlo- Control, Inc. Inability to obtain good& from Its usual sources . Nii such delay shall nol be consldentd a breach of Physlo-Control. Inc. Ind the Buye(s agreement and the delivery dales shaa be extended for the length of sud! delay. lmprttlon1 a■d Rttu1"111 Claims by lhe Buyer for damage to or shortages of goods delivered •hall be made within thirty (30) days after shipment by providing Physlo- Controt, Inc. with wrttten notice of any dericlency. Payment Is not conllngent upon Immediate corredlon or any deftclencles and Physlo• Contral, Inc. prior approval la required before lhe l'l!tum of any goods to Physlo-Control. Inc. Physlo-Contral, Inc. reHfVeS the right to charge a 15% rutocldng ree for retums . The Physlo-Conllol Retumed Ptoduct Polley Is located at hltp:J/wNw.physlo-conllDl.c:om/uploadellFlles/supp011/ReunPollc:y_3308529_A.pdr. Scnolrc Tcnm AU devloa service will be govemed by lhe Physlo-Control, Inc. Technical SefVlces Support Agreemenl whlc:h Is available from your sales rapresenlallve or hllp:JAw.w.physfo.control.comluploadedFlles/pfDduds/servlce-plans/TechnlCIIServlceAgreemenlpdf. All devices that are not ll1der P~ontrot Limited Warranty or a current Technical Sen/lea Suppo,t Aglftmenl must be lnspec:ted and repaired vr necessary) to meet original apeciflcallons at then-current 11st prices prior to being covered under a Tec:hnlcal Service SUpport Agreement. II Buyer Is ordering seNfce. Buyer allinns reading and accepts the temw or lhe Technk:al Service Support~ W■rn•ly Physlo-Conlrol, Inc. warrants Its products In accordance with the lerms ol lhe lllandard Physlo-Conlrol, Inc. product warranty applicable to the product to be supplied. Physlo-Conlrol. Inc. warrants seNlces and n:placement parts provided In perfonnlng such services against delecls In acconlance with the lerms of the Physlo-Contro~ Inc. service warranty set fol1h In lhe Technical Service ~Agreement. Tha remedlas provided under suc:h warranties lhal be the Buyer's IDie and exdullve remedies. Physlo-Conlrol, Inc. makes no olher warranlles, express or lmpHed, lndudlng, without llmllatlon. NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICUI.AR PURPOSE, AND IN NO EVENT SHALL PHYSIO-CONTROL, INC. BE LIABLE FOR INCIDENTAL. CONSEQUENTIAL. SPECIAL OR OTHER DAMAGES. Patent & lademally Upon receipt or prompt notice from the Buyer and with the Buyer's aulhortty and assistance, PhyslD-Controt, Inc. agrees to defend. Indemnify end hold the Buyer tlannless against any claim that the Physlo-Conlrol, Inc. products covered by 1h11 docurnenl dlll!dly lnftlnge any United Statas or America patent. Mlstcllaacou a) The Buyer agrees that produc:ls purchased hereunder wlD not be ~hipped ar resold 10 any persons or places prohibited by the laws of lhe United States of America. b) Tllrough Iha purchase of Physlo-Conlnll, Inc, products. Iha Buyer does not acquire any lnlerest In any tDDllng, dl'awtng1, design lnfonnatlon, computer programming, patents or copyrighted or conlldenllal lnfonnatlon related to Aid products, and lhe Buyer expressly agres not lo te11911e engineer or decomplle such products or related software and Wonnatlon. c) Thll rights and obllgatlons of Physlo-Con!JOI, Inc. and tha Buyer related to Iha purchase and sale of pn>duds and services described In this document lhal be govemed by the laws of the State or Washington, United Slates of America All costs and expenses Incurred by the prevailing party related lo enfortement or Its rights under this document, lndudlng msonable anomeys fees, shall be reimbursed by the other party. 4 •