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Home My WebLink About2014 Resolution No. 037RESOLUTION NO. M SERIES OF 2014 A RESOLUTION APPROVING A SUPPLEMENT AL APPROPRIATION OF FUNDS TO THE 2014 BUDGET FOR AV ARIETY OF CAPITAL PROJECTS THAT WERE NOT INCLUDED IN THE 2014 BUDGET. WHEREAS, the City of Englewood is required by City Charter to ensure that expenditures do not exceed legally adopted appropriations; and WHEREAS, the 2014 Budget was submitted and approved by the Englewood City Council on October 21, 2013; and WHEREAS, the City Council of the City of Englewood has continually supported acquiring, repairing, and upgrading its valuable infrastructure assets; and WHEREAS, one of the City's outcomes has been "a City that provides and maintains quality infrastructure"; and WHEREAS, City Council discussed a variety of possible capital projects for funding in 2014 that were not included in the original 2014 Budget; and WHEREAS, the Englewood City Council desires to appropriate $567,000 for Building System Replacements, Road and Bridge Repair, Permit Tracking System development, and a Solar -Garden Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Budget for the City of Englewood, Colorado, is hereby amended for the year 2014, as follows: 2014 SUPPLEMENTAL APPROPRIATION PUBLIC IMPROVEMENT FUND: SOURCE OF FUNDS: Unassigned/Unrestricted Reserves USE OF FUNDS: Building Systems Replacement Road and Bridge Repair Transfer to the Capital Project Fund Total Use of Funds $567,000 $300,000 $100,000 $167,000 $567,000 CAPITAL PROJECTS FUND: SOURCE OF FUNDS: Transfer in from Public Improvement Fund USE OF FUNDS: Pennit Tracking System Project Solar Garden Project Total Use of Fund $167,000 $137,000 $ 30.000 $167,000 Section 2. The City Manager and the Director of Finance and Administrative Services are hereby authorized to make the above changes to the 2014 Budget for the City of Englewood. ADOPTED AND APPROVED this 18th day of February, 2014. I, Loucrishia A. Ellis, City Clerk for t9?Z. 'ty ofEnglewoo above is a true copy of Resolution No. J Series of 01 . • • COUNCIL COMMUNICATION Date: Agenda Item: Subject: February 18, 2014 11 Ci Resolution appropriating funds for a variety of capital projects not included in the 2014 Budget Initiated By: Staff Source: Finance and Administrative Services Department Frank Gryglewicz, Director COUNCIL GOAL AND PREVIOUS COUNCIL ACTION City Council has continually supported acquiring, repairing, and upgrading its valuable infrastructure assets. One of the City's outcomes has been "a City that provides and maintains quality infrastructure." City Council discussed a variety of possible capital projects for funding in 2014 that were not included in the original budget at the January 27, 2014 Study Session. Council determined to appropriate $567,000 for Building System Replacements, Road and Bridge Repair, Permit Tracking System development, and a Solar Garden Project. RECOMMENDED ACTION • Staff recommends City Council approve the attached resolution for a supplemental appropriation to the 2014 Budget for the following: SOURCES AND USES OF FUNDS: PUBLIC IMPROVEMENT FUND: SOURCE OF FUNDS: Unassigned Fund Balance USE OF FUNDS: Building Systems Replacement Road and Bridge Repair Transfer to the Capital Project Fund Total Uses CAPITAL PROJECTS FUND: SOURCE OF FUNDS: Transfer in from Public Improvement Fund USE OF FUNDS: Permit Tracking System Project Solar Garden Project Total Use of Fund $567,000 $300,000 $100,000 $167,000 $567,000 $167,000 $137,000 $30.000 $167,000 BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood owns and maintains a wide and varied infrastructure asset base, including, streets, buildings, "rolling stock," computer systems, and other assets. All of these assets require constant monitoring, repairing, upgrading, and replacement. Many of the City's assets have been in service many years and are approaching the end of their useful lives and will require a comprehensive plan to fund the replacement. The $300,000 for Building System Replacements is seed money for a program to fund needs in the various buildings the City maintains. The Road and Bridge Repairs will fund repairs on Dartmouth Bridge. The Permit Tracking System will help improve customer service. The Solar Garden project will help the City in its "green" energy efforts. The attached memorandum from Deputy Manager Flaherty is provided for additional information. FINANCIAL IMPACT This action will reduce the Public Improvement Fund's Unassigned Fund Balance by $567,000. LIST OF ATTACHMENTS Memorandum from City Manager's Office re: 2014 Capital Project Appropriations Proposed Resolution • • • • • Memorandum City Manager's Office TO: Mayor Penn and Members of City Council THROUGH: Gary Sears, City Manager FROM: Michael Flaherty, Deputy City Manager February 11, 2014 DATE: SUBJECT: 2014 Capital Project Appropriations During the January 2 7, 2104 City Council Study Session, Council gave approval for formal consideration of appropriations for four capital projects: • Building Systems Replacement • Road and Bridge Repair • Permit Tracking System Project • Solar Garden Project $300,000 $100,000 $137,000 $ 30,000 The appropriations resolution will come forward on February 18, 2014. The resolution appropriates funds for each of the above projects; however, any subsequent contracts related to these projects will be subject to Council review and approval. The specifics of each project are described below. • Building Systems Replacement-The Public Works Director and Buildings Operation Manager will establish priorities from the several building systems projects and implement the most critical. • Road and Bridge Repair-The appropriation will fund a replacement of a ''test section" of the Dartmouth Bridge over the South Platte River. • Permit Tracking System -The Information Technology Director, with input from affected department directors and staff, witl initiate a review of the City's current "Trakit" software system and plan for implementation of system upgrades for on-line functionality. • Solar Gardens Project -City staff will evaluate proposals from the Clean Energy Collective, the firm that is administering the Arapahoe County solar array on behalf of Xcel Energy. An agreement for City purchase, or lease purchase, of solar panels will be established. In addition to the supplemental appropriations being considered on February 18, additional capital funding remains available, should Council wish to consider projects not currently included. Those projects for which funding could be considered at a later date include Fire Department equipment, a City Council meeting web-streaming system and the Hampden Avenue streetscape design. Two projects presented on January 27 have been withdrawn by Department Directors include the Police locker room remodeling project and 2014 funding for the River Run trailhead at Broken Tee Golf Course. These projects will either be deferred or funded from other sources .