HomeMy WebLinkAbout2014 Resolution No. 042-... ,.
• RESOLUTION NO. tj.:z..
SERIES OF 2014
A RESOLUTION QUANTIFYING AND APPROPRIATING FUNDS FOR DUNCAN PARK
IMPROVEMENTS.
WHEREAS, the City of Englewood is required by City Charter to ensure that expenditures do
not exceed legally adopted appropriations; and
WHEREAS, the 2014 Budget was submitted and approved by the Englewood City Council on
October 21, 2013; and
WHEREAS, the Englewood City Council authorized a phased, three-year purchase of Duncan
Park from Englewood Schools, with the acquisition of the final parcel completed in 2010; and
WHEREAS, in 2011 the City began the formal process of designing improvements to Duncan
Park; and
WHEREAS, in 2012 demolition of the old school building was completed and the area was
graded, seeded and irrigated to provide additional green space for the park; and
WHEREAS, in 2013 construction drawings (for bidding) were completed and the project was
advertised in early 2014; and
WHEREAS, the base bid includes all of the major elements and amenities; additional
alternatives were included in the bid documents for potentiai upgrades to the playground
surfacing, restroom facility, lighting, seat walls, and phasing with the acceptance of the alternates
at the City's discretion; and
WHEREAS, the alternative recommended for acceptance requires the contractor to perform
work in two phases, always leaving a portion of the park open for the public's use.
. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section I. The Budget for the General Fund of the City of Englewood, Colorado, is hereby
amended for the year 2014, as follows:
CONSERVATION TRUST FUND:
SOURCE OF FUNDS:
CTF Contingency Fund
USE OF FUNDS:
Transfer Out to Open Space Fund
OPEN SPACE FUND:
SOURCE OF FUNDS:
Grant Funds
Matching Funds
$107,905
$107,905
$600,000
$615,860
Duncan Park Development
Unassigned Fund Balance
Transfer in from Conservation Trust Fund
Total Source of Funds
USE OF FUNDS:
Construction Contract
Britina Design Group (Addendum for Construction
Administration Phase)
Construction Contingency
Total Use of Funds
$ 25,000
$100,000
$107,905
$1,448,765
$1 ,283,717
$ 19,975
$ 145,073
$1,448,765
Section 2. The City Manager and the Director of Finance and Administrative Services are
hereby authorized to make the above changes to the 2014 Budget for the City of Englewood.
ADOPTED AND APPROVED this 5th day of May, 2014.
~
R P. Penn, Mayor
I, Loucrishia A. Ellis, City Clerk for ~~ty of Englewood, Colo
above is a true copy of Resolution No. Series of 2014
o, hereby certify the
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COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
May 5, 2014 9 Ci Resolution to Appropriate Funds for
Duncan Park Improvements
Initiated By: Staff Source:
Finance and Administrative Services Department Frank Gryglewicz, Director
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council has discussed the Duncan Park improvements on a number of occasions. Council gave
direction to move forward with awarding the construction contract to American Civil Constructors, Inc. at
the April 14, 2014 Study Session.
RECOMMENDED ACTION ·
Staff recommends City Council approve the attached resolution quantifying and appropriating funds for the
Duncan Park project.
SOURCES AND USES OF FUNDS:
CONSERVATION TRUST FUND:
SOURCE OF FUNDS:
CTF Contingency Account
USE OF FUNDS:
Transfer Out to Open Space Fund
OPEN SPACE FUND:
SOURCE OF FUNDS:
Grant Funds
Matching Funds
Duncan Park Development
Unassigned Fund Balance
Transfer in from Conservation Trust Fund
Total Source of Funds
USE OF FUNDS:
Construction Contract
Britina Design Group
Construction Contingency
Total Use of Funds
$107,905
$107,905
$600,000
$615,860
$25,000
$100,000
$107,905
$1,448,765
$1,283,717
$19,975
$145,073
$1,448,765
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Redevelopment of Duncan Park is supported by the Parks Master Plan, adopted in 2006. The Parks and
Recreation Commission identified redevelopment of Duncan Park as a high priority.
In 2007, Council authorized a phased, three-year purchase of Duncan Park from Englewood Schools.
Acquisition of the final parcel was completed in 2010.
In 2011, Parks and Recreation, along with Britina Design Group, began the formal process of designing
improvements to Duncan Park. The design process included extensive public involvement Citizens,
neighbors and user groups were offered ample opportunity to provide input toward the amenities they seek
for the park. Three open house meeting were held, along with presentations to the Parks and Recreation
Commission, Planning Commission, and City Council. Members of the community helped finalize the
overall park design and select the preferred park improvements.
In 2012, demolition of the old school building was completed. The demolished area was graded, seeded,
and irrigated to provide additional green space for the park.
In 2013, Britina Design Group completed construction drawings (for bidding) and the project was
advertised in early 2014. The base bid includes all of the major elements and amenities. Additional
alternatives were included in the bid documents for potential upgrades to the playground surfacing,
restroom facility, lighting, seat walls, and phasing. Acceptance of the alternates is at the City's discretion.
Staff recommends accepting one alternative (Alternative Number 4). This Alternative requires the
contractor to perform work in two phases, always leaving a portion of the park open for the public's use.
Pending Council approval of this action, construction will begin in May, 2014. Notification regarding the
anticipated construction schedule will be provided to the adjacent neighborhood.
FINANCIAL IMPACT
Funds available in the Conservation Trust Fund will be reduced by $107,905. The remainder of the funds
will come from closing out projects and reducing the Open Space Fund reserves.
LIST OF ATTACHMENTS
Proposed Resolution
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