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HomeMy WebLinkAbout2014 Resolution No. 049RESOLUTION NO. L/7 SERIES OF 2014 A RESOLlITION AMENDING RESOLUTION NO. 41, SERIES OF 2009 PERTAINJNG TO THE ENGLEWOOD CITY COUNCll.. POLICY MANUAL-USE OF DISCRETIONARY FUNDS. WHEREAS, it is the policy of City Council to limit the discretionary use of taxpayer funds; and WHEREAS, it is the policy of the City Council to encourage accountability to the public for the use of taxpayer funds; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCll.. OF THE CITY OF ENGLEWOOD, COLORADO, THAT: Section 1. Section 2. Discretionary funds in the sum of $600.00 shall be allocated for each Council Person per annum. It is the intention of the City Council that these funds be used in the metropolitan area surrounding the City of Englewood. Those funds not used in any calendar year shall not be later used by the Council Person but shall be returned to the general fund. Discretionary funds shall not to be used for out-of-state expenses unless approved by City Council. An application for use of Discretionary Funds for an out-of-state trip may be applied for after the fact, but if the City Council disapproves of the expenditure the Council Member must pay back any of the discretionary funds used during the trip . Section 3. Discretionary funds may be used for books, publications, newspapers, or materials directly related to the responsibilities of the City Council. The materials may not be used for personal uses and shall be made available to other Council Members on request, that is any materials (tapes, publications, etc.) obtained at a conference or purchased with discretionary funds shall be made available to all of the Council members and City Staff on request. Section 4. Individual memberships to an organization (service clubs, etc.) may be paid from discretionary funds provided they have a City pwpose. Section 5. · Discretionary funds may be used for meals that are directly related to the responsibilities of the City Council. Expenditures for alcoholic beverages shall only be as part of a meal as opposed to separate expenditure. Where it is necessary as a part of the establishments policy to have separate tickets for food and beverage purchases, compliance shall be satisfied so long as noted on the receipts by the council person. Section§. Additional discretionary funds may be used to purchase a tablet, computer or other technical equipment for City business so Jong as the money is appropriated in the City Council Budget, 12 b ii Sectione 1. All receipts must be turned in within 15 days of date of expenditure to facilitate reconciliation with Finance Department. Failure to comply may result in non- payment for that expense. Section:,. .J. Discretionary funds shall not be used in a manner that would violate the Fair Campaign Practices Act or any other law. Section & 2-Discretionary Funds shall not be used for individual charitable contributions as such contributions are made by Council Motion using funding from the Council Aid to Other Agencies Account. Section 9 ,lil. Usage of a City-issued credit card is permissible for discretionary expenditures subject to separate credit card usage agreement attached. Section -1-Q ,U. Expenditure Form attached shall be used for documentation of all expenses. Section -1-1-,ll. Resolution No. 11, Series of 1992 is hereby amended to reflect changes in the Council Policy made by this resolution. ADOPTED AND APPROVED this 16th day of June, 2014.