HomeMy WebLinkAbout2014 Resolution No. 077RESOLUTION NO . ..fl.._'7
SERIES OF 2014
A RESOLUTION APPROPRIATING FUNDS FOR THE PURCHASE OF POLICE
DEPARTMENT RADIOS.
WHEREAS, the City of Englewood is required by City Charter to ensure expenditures do not
exceed legally adopted appropriations; and
WHEREAS, the 2014 Budget was submitted and approved by the Englewood City Council on
October 21, 2013; and
WHEREAS, Arapahoe County E91 l Authority Board approved partial funding of radio
consoles for the seven Public Safety Answering Points (PSAPs) in Arapahoe County; and
\ WHEREAS, Englewood Dispatch Center has four positions with the Arapahoe County E911
Authority Board funding $50,000 per position which equals $200,000 funded; and
WHEREAS, the Authority also provides each Public Safety Answering Points with an annual
Agency Operating Fund (AOF) with Englewood receiving $100,000 allotment per year; and
WHEREAS, Motorola proposal for the replacement of the City's console radios is $355,922,
and the Motorola consoles are compatible with the State Digital Trunked Radio System and
associated software; and
WHEREAS, amounts spent over $350,000 are the responsibility of the City; and
WHEREAS, replacing the consoles is required per Federal Communication Commission
(FCC) mandates and Motorola ending support of the Department's current consoles; and
WHEREAS, the Arapahoe County E911 Agreement requires the City of Englewood make the
''upfront" purchase and request reimbursement after the Motorola contract is signed; and
WHEREAS, the passage of this Resolution appropriates the funds for the purchase of the
Police Department Radios.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Budget for the General Fund of the City of Englewood, Colorado, is hereby
amended for the year 2014 as follows:
GENERAL FUND:
SOURCE OF FUNDS:
Fund Balance
Police Department Operating Machines and Equipment
Total
USE OF FUNDS :
Police Radio Console Replacement
$350,000
$ 5,922
$355,922
$355,922
Section 2. The City Manager and the Director of Finance and Administrative Services are
hereby authorized to make the above changes to the 2014 Budget for the City of Englewood.
ADOPTED AND APPROVED this 15th day of September, 2014.
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COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
September 15, 2014 11 Ci Resolution for a supplemental appropriation of funds
for the purchase of Police Department radios
Initiated By: Staff Source:
Finance and Administrative Services Department Frank Gryglewicz, Director
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council has discussed Police Department operations/communications on numerous occasions; the
most recent discussion was at the July 28, 2014 Study Session. Commander Tim Englert discussed police
console radio replacements and the 911 Authority Agreement (to reimburse the majority of the purchase
price)
This action supports the outcome "A safe, clean, healthy and attractive City" by providing police officers
with state-of-the-art, quality communications equipment.
RECOMMENDED ACTION
Staff recommends City Council approve a supplement appropriation as follows:
-SOURCES AND USES OF FUNDS:
GENERAL FUND:
SOURCE OF FUNDS:
Fund Balance
Police Department -Operating Machines and Equipment
Total
USE Of FUNDS:
Police Radio Console Replacement
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
$350,000
$5,922
$355,922
$355,922
Arapahoe County E911 Authority Board approved partial funding of radio consoles for the seven Public
Safety Answering Points (PSAPs) in Arapahoe County. The Board authorized $50,000 per position in the
PSAPs. The Englewood Dispatch Center has four positions, equaling $200,000. The Authority also
provides each PSAP with an annual Agency Operating Fund (AOF) to fund PSAP needs. The City receives
$100,000 allotment per year; which can be carried over year-to-year. Englewood has an AOF balance of
$150,000. The total of the AOF and PSAP funds is $350,000.
The proposal from Motorola for the replacement of the City's console radios is $355,922. The Motorola
consoles are compatible with the State Digital Trunked Radio System and associated software. This
compatibility supports a sole source purchase from Motorola.
Replacing the consoles is required per Federal Communication Commission (FCC) mandates and Motorola
ending support of the Department's current consoles.
The Arapahoe County E911 Agreement requires the City of Englewood make the "upfront" purchase and
request reimbursement after the Motorola contract is signed. The City is responsible for amounts
exceeding $350,000.
FINANCIAL IMPACT
The Unassigned Fund Balance in the General Fund will show a temporary reduction of $350,000 as the
Arapahoe County E911 Authority will reimburse the City $350,000. The remaining $5,922 will be absorbed
by the 2014 Police Department Budget.
LIST OF ATTACHMENTS
Proposed Resolution
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