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Home My WebLink About2014 Resolution No. 083• RESOLUTION No . .zi SERIES OF 2014 A RESOLUTION AUTHORIZING THE APPLICATION FOR A FEMA ASSISTANCE TO FIREFIGHrERS GRANT (AFG) AW ARD TO THE CITY OF ENGLEWOOD, COLORADO. WHEREAS, the City of Englewood has received grant awards from the FEMA Assistance to Firefighters Grant Program in 2002, 2003, 2004, 2009 and 2011; and WHEREAS, the radio communication systems currently in use by the Fire Department were acquired approximately 11 years ago and are now obsolete; and WHEREAS, technical support through the manufacturer and service provider ended last year, and while repairs are still possible, parts for the current radios will no longer be available when the current inventory of parts on the market is depleted; and WHEREAS, the Federal Communications Commission (FCC) has mandated a new emergency response framework that will go into effect in 2017 (originally 2013) requiring all emergency service providers to have P25 compliant radio equipment with a narrowband format, which the Fire Department currently does not have; and WHEREAS, the Englewood Fire Department desires to submit an application to AFG for funding to purchase nineteen P25 compliant mobile (vehicle) and thirty-four P25 portable (handheld) radios along with five P25 base station radios (stationary) to bring the department up to the P25 standard as well as to replace currently obsolete radios; and WHEREAS, the AFG for the City of Englewood's population, is a 90% federal grant (the expected total cost of the project to be approximately $279,453, expected 90% federal grant to be approximately $254,049, which means the City responsibility would be $25,404 for the project if awarded by FEMA and then approved by City Council; and WHEREAS, the City's matching funds are not currently budgeted and an appropriation request is anticipated from the Fire Department should this Grant be awarded. 1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the Englewood Fire Department to submit an application for a FEMA Assistance to Firefighters Grant (AFG), for federal funding to purchase nineteen P25 compliant mobile (vehicle), and thirty-four P25 portable (handheld) radios along with five P25 base stations radios (stationary} to bring the Department up to the P25 standard as well as to replace our currently obsolete radios, attached hereto as Exhibit A. ADOPTED AND APPROVED this 1st day of December, 2014. I, Loucrishia A. Ellis, City Clerk for ~ City of Englewoo above is a true copy of Resolution No. _d, Series of~ 1 . 2 do, hereby certify the 4ci • • • . Appli~ant's Acknowledgements Page 1 of 1 • • Applicant's Acknowledgements • I certify the DUNS number In this application is our only DUNS number and we have confirmed It ls active in SAM.gov as the correct number. • As required per 2 CFR L 25.205, I certify that prior to submission or this application I have checked the DUNS number listed in this application agmst the SAM.gov website and It Is a correct and active at time of submission. • I certify that the appDcant organization has consulted the appropriate Funding Opportunity Announcement and that all requested activities are programmaticaly allowable, technically feasible and can be completed within the award's one (1) year Period of Performance (POP). • I certify that the appffcant organization Is aware that this application period Is open from 11/03 to 12/05/2014 and will close at 5 PM EST; further that the applicant organization Is aware that that once an application Is submitted, even If the application period Is still open, a submitted application cannot be changed or released back to the applicant for modification. • f certify that the applfcant organization Is aware that It Is solely the applicant organization's responslblllty to ensure that all activities funded by this award(s), comply with Federal Environmental planning and Historic Preservation (EHP) regulations, laws, and Executive Orders as applicable. The EHP Screening Form designed to Initiate and facilitate the EHP Review Is available at http://www.fema.gov/medla· librarv/assets1documen1s/Jos21 ?Jd=S9Q6 • I certify that the applicant organization is aware that the appficant organization is ultimately responsible for the accuracy of all application Information submitted. Regardless of the apptlcanrs Intent, the submission of lnfonnation that is false or misleading may result In actions by FEMA that Include, but are not limited to: the submitted application not being considered for award, an existing award being locked pending investigation, or referral to the Office of the Inspector General • Signed by Kraig Stovall on 2014•11•14 https://eservices.fema.gov/FemaFireOrant/firegrant/jsp/share/acknowledgementjsp?sysA... 11/20/2014 E X H I B I T A · · Overview Page 1 of l • Overview ·Did you attend one of tha workshops conducted by an AFG regional flra program spaclallst? No, I have not attended workshop ·Did you participate In a weblnar that was conducted by AFG? No ·Are you a member, or are you currently Involved In tha management, of the ftra department or nonafflHated EMS organization or a Slate Fire Training Academy applying for thle grant with Ihle application? Yes, r am a member/officer of this applicant If you answered "No", please complete Iha Information below. If you answered "Yes", please skip the Preparer Information section. Fields marked with an • are required. • Preparer's Name • Address 1 Address2 • City ·State • Zip Preparer lnformatfon Nftd bllP rorze .. z In the space below please lfst the person your organization has selected to be the primary point of contact (POC) for this grant This should be a department officer or member of the organization who wlfl see this grant through completion, to Include closeout Reminder: If this person changes at any time during the period of performance please update this Information. Please Hst only phone numbers where we can reach the POC. • Title Prefix (select one) • First Name Middle lniUal • Last Name • Primary Phone(e.g. 12~56-7890) • Secondary Phone (e.g. 123-456-7890) Optional Phone (e.g. 123-458-7890) Fax (e.g. 123-456-7890) • Email (e.g. user@xyz.org) Primary Point of Contact Battalion Chief NIA Andrew C Fox 303-762-2474 Ext. Type work 303-748-8286 Ext Type cell Type Select 303-762-2406 afox@englewoodgov.org https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2014/application/new _ overvie... 11/20/2014 Alternate Contact Information Page 1 of l . Contact Information ~-· -=.,=====--==-=-=· .---,---.. , ....... • 1 C •••·• --•. ">½...,._.,,.....·-..,:;·.:...· ..-.::;....;:.=======~•=·"'""·•' • Title Prefbc (select one) •First Name Middle Initial •Last Name • Primary Phone ·Secondary Phone Optional Phone Fax ·Email • Tille Prefix (select one) • First Name Middle Initial ·Last Name • Primary Phone ·Secondary Phone Optional Phone Fax •Email Alternate Contact lnfonnation Number 1 Are Chief NIA Andrew Marsh 303-762-2470 Ext. Type work 303-782-2481 Ext Type home 303-929-8410 303-782-2408 amarsh@englewoodgov.org Type call Altamata Contact lnfonnalion Number 2 Deputy Chief NIA Richard Petau 3D3-782-2475 Ext Type work 303-762-2470 Ext. Type home 303-358-7043 Type cell 303-762-2406 rpetau@englewoodgov.org https://eservices.fema.gov/FemaFireGrant/tiregrant/jsp/fire2014/application/contact_info.... 11/20/2014 • • • Applicant lnfonnation Appllc1nl lnform■Uon • Olllftlzallan Namt Eng1IW0Cld Finl Otp1f1menl Fn Depal1IIMlnl/Fn Dlslrlcl • Type of Appbnl • F1nt ~ Nonallilated EMS, and Regionlt appllcanls, CltJ select lype of Jurflddlon Served lrOlhet', plelU enter the type of l!llfldlc:llort ~ (Sy1t1m For Award M1n191ment) •Whlllsblltlll name of your Enllly Hlllllf)lalaln SAM.gov? Note: This lnbmaUon fflUlt fflllch your Engllwood Fire Olplltlnlllt ~pralhlf ycu cxv■nullDn 11 llllnghDUNS numbltofyaw Jtltsdlcllon. • 'Nial ls Ille legalbuslnaa lddresl otyaur EnMty u I appui9 In ,S&ml!(l Nola: This 1nronneuan IIIUlt fflllch your ~Plolill If your arganlzallalt II using lie DUNS IWmblr ol YOII' .lullldlc:Clon. •MallngAddrna 1 3815 S. ElalSl Malling Addreu 2 •Cly •Slate ·ErnPIPYtr ldenU&:atlgn Numbg Engl9wood Coloiado 110110-3519 NWbt!Ptsrzie.•tr ~ 1ii::::.. IM-8000583 fflUlt mlllCh yall' ~pdle. •lsyour~ using UNI DUNS numblr of ,our Judsdldlon? lce,tfylllalfflV orv■,IIZallonla aullorlhd ID Ula Ille DUNS number cl ff'¥ JurlldldlOnpftJl!ded In .,,. appllclllan. IAequhdlfyau SIied Yu lbovl) • Wlllll ls JIU 8 dlDII DUffS IIUff)bl(? If you were lllueda4 dgltlUllber(OUNS pl1114)~yow Jtnlldlcdon In a4dlllon 1o your I digit,_.., pleaM enter II hera. Note: This II onlf requndllyoua,e ullngyour Jullsdlcllon'I DUNS numllel' lllld llllWa ---bank ac:count tam your JU11sdk:110n. I.NW the 1111d blink If you antutlrlDyour Jurtsdlcllon'I ... acc:GIIC or have yaw own~ 111\d blnll account Ya 785280027 (cal t.aG8-705-5711 lo get a DUNS number) Page 1 of2 https://eservices.fema.gov/F emaFireGrant/firegrant/jsp/fire2014/application/applicant_ inf... 11/20/2014 Applicant Infonnation llplrlll l'nlm ,ocs Jllllldlcllon. • l1yowml?§ ~ l'l!Qlsllrld In ~ (Sysllm rar v .. AWanl Managtffllllt pmlously CCR.gov)? • I cartlfy lhat my ./ OlglnlDUanlenllty Is ,ealslttllld 111d lcllVtl ali8d.m ■nd ,egllllallon will bl r■newed IMUlly In camplance wllh Fednl ,egulalla111. r ldulawltdp lhal .. lnl'almlllan IUbmlllad In this appbllan II amnla, aimint Ind conllllent will my 0118111zalan'sfenlt(a ~nconl. H11dqv1rt1ra er Main Stallon Physlcll Addl9SI • Phyllcal Addt■ll 1 3815 S. Ball St, Phyllc■I Addrell 2 ·a~ Englawaad • state Colorado • Zip 80110-35111 f:111!11!1!1119!il~~, Mallng Adcnu • Mallng Addnta 1 3815 S. Elall SL Mallng Addresa 2 • City Englewood • Stal■ Colorado •Zip 80110-35111 tmll llllll bit :El!!!•? Page2of2 . Bank Acmunt lnfonnatlan • The ~ ICCOUnl N belna UMd II: (PIN•• olr. If 1111111 Hllctld, a 4 digit DUNS plus 4 Is requlrld If you lnlWlf9d "YES" lo U1i1111 Ille DUNS nLll'lb• of your Jullsclldlon. select one tam llght) Malnlalned by my Jurfsdtc:tlon Nole: Thi followk1cl banking lnfannallon must match your SAM.gov pn,lh. • Type of banll acmunl • Bank roullng number ih~.!nui::ri:c, 121000248 comer of yourdllck •Your 1C:C0Unt numb• 41591185353 Addlllonal lnfonnallan • For 1h11 IIICII yeer (Federal) Is your organlzlllan receMng Federal rundlng from anv olher 1111111t prugram lhat may duplcn 1111 purpose No Ind/or 10111» of 1h11 grant l9qvlll? ' Ir IIWl!d9d, WIii your m;anlzallan upend more 1111n 5750,GOO In Federal fundldultng ycurorganlallan'1 IIKal yHr? lf"YN", your orv■nlz.allon may ba raqund lD undargo an A-133 ■udl. Ramnabll costs lncurllld roran A-133 euclt an, an~llla expendilln and should No be Included In the applicants praposad budael Pluse anler audll casta only ma undlr an, "Addlllonll F&nikIIt In Ula "Requett 0e11..-sedlon of lhe IPPIICIIIDn • • ,. Iha appllcanl dcllOMDI on MY Fldml deb!? No If you answand '"Yarf' to any orlha addition■! quasllanl above, plHsa pravlda III elqllan■llan In llHI apm:e p,ovlded llelow: https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2014/application/applicant _inf... 11/20/2014 • • • • Fire Department Characteristics (Part I) Ff ra Department/Fire District Department Characteristics (Part I) • Is this appllcallon being submitted on behalf of a Federal Are Oeparbnent or organization contracted by Iha Federal government which Is solely responsible for the suppression of fires on Federal property? Page 1 of3 No • What kind of organization do you represent? If you answered "Combination" above, what Is the pen:entage of career members in your organization? An Paid/Career % If you answered "Volunteer", "Combination" or"Pald on-cal", how many of your volunteer Firefighters are paid members from another can,er department? • What type of community does your organlzalion S&Ne? • Is your Organization considered a Metro Department? • What Is the square mileage of your finst-due response area? Urban No Primary/First Due Response Area Is a geographical area p10xfmate to a fire or rescue 7 faclllty and normally served by the personnel and apparatus from that faclllty In the event of a fire or other emergency and does not Include daily or seasonal population &urgel. • What percentage of your primary response area is protected by hydrants? 1 oo % • In what county/parish Is your organization physically located? If you have more lhan one station. In what county/parish Is your main station located? • Does your organization protect critical Infrastructure? If "Yes", please describe the critical Infrastructure prolectecl below: Englewood Municipal Water Supply Littleton/Englewood Wastewater Treatment Plant 2 Regional Transportation Light Rall Stations Swedish Hospital • LeveJ 1 Trauma Center Heavy Rall through Jurisdiction 3 State Highways through Jurisdiction • How much of your prlmaty response area Is for agriculture, wildland. open space, or undeveloped properties? • What percentage of your primary response area Is for commercial and Industrial pwposes? • 'M1at percentage of your primary response area Is used for residential purposes? • How many occupied structures (commercial. lndustrtaJ, residential, or Institutional) in your prima,y response area are mare than ltuee(3) stDrfea lal? Do not Include structures which are not regularly occupied such as silos, towers. steeples. elc. Arapahoe County Yes 5% 30 • V\lhat ts lhe permanent resident population or your PrimaryJArst-oue Response Area or 32000 jurisdiction §ltved? •Do you have a seasonal Increase In population? No If "Yes' what Is your seasonal Increase In population? • How many active firefighters does your department have who perform firefighting duties? 55 • How many members In your department/organizaUon are traJned to the level of EMT-I 26 or EMT-Advanced? Does your department have a Community Pnrnedlcc program? No https://eservices.fema.gov/F emaFireGrant/firegrant/jsp/fire2014/application/gen _ ques.jsp... 11/20/2014 Fire Department Characteristics (Part I) How many personnel ara trained to Iha Community paramedic level? • How many stations are operated by your organization? • Is your department compliant to your local Emergency Management standard for the National Incident Management System (NIMS)? • Do you currently report to the National Fire Incident Reporting System (NFIRS)? Note; You will be required to report to NFIRS for the entire period of Iha granl If you answered "Yes" above, please enter your FOIN/FDID • How many of your active firefighters are trained ta the level of Firefighter I? (lndude all personnel who have attained Firefighter I) • How many of your active firefighters are trained to the level of both Firefighter I and Firefighter II? If you answered less than 100% to either question above, are you requesting far training funds In this application to bring 100% of your firefighters into compliance With NFPA 1001? 0 3 Yes Yes 000545 100% 100% Page2 ofl If you indicated that less than 100% of your firaflghtera are trained to the Firefighter II level and you are not asking for training funds to bring everyone to the FF II level In this application, please describe In the box below your training program and your plans to bring your membership up to Firefighter II. • What services does your organization provide? Advanced Life Support Formal/Year-Round Fire Prevention ProgramRescue Operational level Haz-Mat Operational Leval Rescue Technical level Basic Life Support Haz-Mat Technical Level Structural Fire Suppression Emergency Medical Responder Wlldland Fire Suppression • Please describe your organization and/or community that you setve. The City of l:nglewclod Is an urban, full-service com111t.1nlty which barders the city of Denver ColOf'Bdo on the south side. The city Is located near the Intersection of two state highways, the SouU, Platte River, and Is an employment site for close to 80,000 people during the work-day. The city Is home to Swedish Health One -a regional level 1 trauma center, and Craig Hosplta~ a world recognized spinal rehabilitation hospital. The city occupancies Include a mix of light Industry. commercial and residential prcpertles. The Englewood Fire Department [EFD] Is a full-service urban career department serving the citizens, work force, and visitors of the city of Englewood. The Fire Oepariment provides the following services: • Fire suppression / Investigations • ALS-level EMS treatment and transport • Hazardous Materials response I mitigation • Technical Rescue -confined space / trench / rope • Code Enforcement -IFC / IBC code enforcement • Fire Prevention & Safety Education programs The Fire Department fs an active member In the Arapahoe/Douglas County Regional Hazardous Materials Response Team, and the regional trench rescue response teal)l. The department cooperates in automatic aid and mutual aid agreements with Its surrounding jurisdictions. Additionally, the department maintains a local training center In cooperation with the City of Littleton Fire Department. The City of Englewood covers 7 square miles. Heavy and light rail lines run through the city at a rate of 15 trains per day. Approximately 200,000 vehicles travel the city's two major highways each day. The city contains four buildings of ten stories or more, and twenty-eight of four or more stories. The city Is home to 31, 727 residents as of the last census. The Ara Department consists of three stations, fifty-one llne personnel and six administrative staff. The department staffs two engine companies, one heavy rescue engine, and two ALS medic units. The department also houses a haz mat response unit, a mobile alr/llght trailer, and a utility/support response vehicle. Shift personnel work a modified Berkeley schedule and average 4,000 responses per year, or twelve calls per day. AdmlnlstraUve staffing includes the Fire Chief, Deputy Chief of Operations, Assistant Chief of Support Services, EMS Bureau Chief, Training Bureau Chief, Fire Marshall, Assistant Ara Marshall and Administrative Assistant. https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2014/application/gen_ ques.jsp... 11f}.0/2014 • • Fire Department Characteristics (Part I) Page 3 of3 • • https://escrvices.f ema.gov/FemeFireGrant/firegrant/jsp/fire2014/application/gen _ ques.jsp... 11/20/2014 Fire Department Characteristics (Part II) Fire Department Charactarfstlca (Part II) • 'Mlat fs the total number of fire--related civlUan ratantJes In your jurisdiction over the last three calendar years? • What Is the total number of fire-related clvHlan Injuries In your Jurisdiction over the last three calendar years? • What Is the total number of line or duty member fatafflies In your jurisdiction over the last three calendar years? • 'Mlat Is the total number of llne of duty member Injuries in your jurisdlcUon over the last three calendar years? • Over the last three years, what was your organization's average operating budget? • What percentage of your TOTAL budget Is dedicated to personnel casts (salary, overtime and fringe benefits)? • VVhat percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up lo 100% Taxes? Bond Issues EMS Billing? Grants? Donations? Fund drives? Fee for Service? Other? If you entered a value Into Other field (other than 0), pfeasa explain Does your organization Intend to provide a cost share greater than the required amount? (If apptylng for a Micro Grant please select "NIA") If yes, how much additional funding In excess of the required cost share Is your organization willing to conbibule? Enter lhe amount In the box to the right Note: This figure will not affect lhe budget calculations • 2013 1 0 0 24 7889065 91% 2013 90% 0% 0% 0% 0% 0% 10% 0% No s • Please describe your organizaUon's need for Federal financial assistance. Page 1 of2 _ 2012 2011 0 0 3 2 0 0 24 18 n111a2 7666842 91% 91% 2012 2011 90% 90% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 10% 10% 0% 0% The City of Englewood, Colorado has slowly recovered from lhe 2008 financial downturn. Since 2009 the City's revenues have exceeded expenditures only once. The City's revenue growth which Is mainly driven by sales taxes, while recovering, still struggles to meet personnel cost Increases which comprise 91 % of the Fire Department budget The City has relied on using one-time transfers and reserves to make up the lack of revenue growth. The City has held fire positions open and kept other vllal city personnel positions open to reduce spending. While the City expects revenues to meet or exceed expendlbJres In 2014, the 2015 Budget projects a deficit of $2.5 million. The capital budget for 2014 and 2015 is extremely limited and will mainly consist of maintenance needs with little remaining to fund additional capital requests. The Rra Department has many https://eservices.fema.gov/FemaFireGrant/firegrantljsp/fire2014/application/org_ char Jsp?... 11/20/2014 • • ..., • • Fire Department Characteristics (Part II) Page2of2 capital requests Include station refurbishing/station replacemen~ and replacement of an aging apparatus fleel The lack of capital funds wilt also severely restrict the ability of the Fire Department to be approved fUnds to upgrade Its radios. • How many vehicles does your organlzalion have In each type or class of vehk:le listed below? Yau must lnclud1 veh1cl11 that are laaaed or on long-tenn loan u well u any vehlctes that have be1n arderld or otherwise currently under contract for purchase or 11111 by your organization but not yet In your po1aeHlon. llst1d below? ( Enter numbers only and enter o If you do not have any of the vehlclea below. ) Number of Number of Number of Seated Type or Clas• of V1hlcl1 FrontUne Reserve Riding Apparatus Apparatu1 Position• Engines or Pumpers (pumping capacity of 750 gpm or greater and water capacity of 300 gallon, or more): Pumper. Pumpedl'anller. Rtsc:IIIIPumper, Foam Pumper, CAFS Pumper, Type lor Type II Engine Urban lnlttflm 3 2 20 Ambulances for transport and/or emergency response: 2 1 9 Tankers or Tenders (pumping capacity of less lhan 750 gaUoM 0 0 0 per minute (gpm} and water capacity of 1,000 galons or more): Aerial Apparatus: Aarial Ladder Trude, Telescaplng, Artlc:utaling, Laddlr Towe,a. Pfalfann, l1llr Lidder Tnick. 0uk'4 0 0 0 Brush/Quick attack(pumping capacity of less Dtan 750 gpm and water carrying capacity of at least 300 gallons): 0 0 0 BI\IIII Tflldl. Patrol Unit (Pickup w/ Skid Unll), Qufd(Altac:k Unit,~. Type Ill &glne, T)119 "1 Engine, Type V Engine. T)'lle VI Ena-. 1')119 VI Engine Rescue Vehicles: Rescue Squad, Rascu9 (Ughl. Medium, Huvy), Technical R-=ua Vebldt. Hazardous M ...... Uni 1 0 2 Additional Vehicles: EMS Chase Vehlda, ~lit Uni. Rahab U.-. Bomb Uni, Technlcll Support 0 14 (Command, Operallonal SuppartlSupply), Hose Tender, Salvage Truck, AAfF (Aln:raft Rncua Flldghtlng). Command/llable Colllnunlc:atlo Vehlde https ://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2014/application/org_ char.jsp? •.. 1 l /20/2014 Fire Department Call Volume Page 1 of2 Fire Department Call Volume • 2013 2012 2011 • How many ~sponses per year by category? (Enlar whole numbefs only. If you have no calls for any of th• categolln, Enler 0) Structural Fires 15 21 19 False Alanns/Good Intent Calls 310 247 269 Vehicle Fires 9 12 a Vegetation Fires 6 10 16 EMS-BLS Response Calls 0 0 0 EMS-ALS Response Calls 3050 3160 2970 . EMS-BLS Scheduled 0 0 0 Transports EMS-ALS Scheduled 0 0 0 Transports Community Paramedic; 0 0 0 Response Calls Vehicle Accidents w/o 188 200 152 Exlrlcatlon Vehicle Extrications 0 0 0 Other Rescue 4 4 12 Hazardous Condltlon/Malerlals 117 84 105 Calls SeNlce Calls 76 117 97 Other Calls and Incidents 899 638 617 Total 4472 4491 4265 • How many responses per year by category? (Enter whole numbe11 Oflly. If you have no calls ror any of the categoitu, Enter 0) What is the total acreage of all 1 0 0 vegetation fires? • How many responses per year by category? (Enter whole numbers only. If you have no cals for any of th• categories, enter 0) In a par11cular year, how many times does your organization 52 109 43 receive Mutual Aid? In a particular year, how many times does your organlzatJon 0 0 0 receive Automatic Aid? In a particular year, how many times does your organization 90 45 41 provide Mutual Aid? In a particular year, how many times does your organization D D D provide Automatic Aid? 142 154 84 • https://eservices. fema .gov/Femaf ireGrant/firegrant/jsp/fire2014/application/response.jsp? ••• l 1/20/2014 • • Fire Department Call Volume Total Mutual / Automatic Aid (please total the responses frcm the previous two blocks) Out of the Mutual / Automatic Aid responses, how many were structure fires? 5 Page2 of2 0 1 https://eservices.fema.gov/Femlf reGrant/firegrant/jsp/fire2014/application/responseJsp?... 11/20/2014 Request lnfonnation Page 1 ofl Request Information &IA AP .I S • L WZ ~~ 1. Select the program for which you are applying. You can apply for as many activities within a program as you need. If you are Interested in applying under Vehicle Acquisition or Operation a and Safety, you wlll nald to 1ubmf t separate applfcatfons. Program Name Operations and Safety 2. VVill this grant directly benefit more than one organization? Yes If you answered ''Yes .. to Question 2, please explain how this request benefits other organfzatio.ns below: The radios requested in this grant will provide for better communication and contribute ta better Interoperability with our Mutual/Automatic Aid Departments and make us compliant w/ FCC requirements. 3. Enter grant-writing fee associated with the preparation of this request Enter 0 If there Is no fee. so • 4. Are you requesting a Micro Grant? A Micro Grant Is limited to $25,000 Federal share. Modification No to Facilities activity Is lnellglble for Micro Grants. https://eservices.fema.gov/F emaFireOrant/firegrant/j sp/fire2014/application/requestdetail... l l /20/2014 • • • • · Fire Operations and Firefighter Safety Request Details Page 1 of 1 Request Detalf1 The activities rar program Operations and Safety are listed In the table below. Activity Equipment Number of Entries Tolal Cost Additlonal Funding Action Modify Facllltles Personal Protective Equipment Training Wellness and Fitness Programs 3 0 0 0 0 $258,484 $0 $0 $0 $0 Grant-writing fee associated with the preparation of this request vrewoetails s 20,969 View Additional Funding Narratives s o view oeta11s $ O View DataHs s o vrew 0etana S O View Detalls $0 https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2014/application/requestdetail... 11/20/2014 Budget Budget Budget Oblect Class a. PeJSOnnel b. Fringe Benefits c. Travel d. Equipment e. Supplies f. Contractual g. Construction h. Other I. Indirect Charges J. State Taxes Federal and Applicant Shara Federal Share Applicant Share Applicant Share of Award (o/o) • Non-Federal Resources 1111• comblnod Nan-Fadan:I Rssourc.smust equal Ille Applicant Shan, al $ 25,404) a. Appllcant b. State c. Local d. Other Sources Page 1 of I $0 $0 $0 $279,453 $0 $0 $0 $0 $0 $0 $254,049 $25,404 10 $25404 $0 $0 $0 If you entered a value In Other Sources other than zero (0), Include your explanatlon below. You can use this space to provide information on the project, cost share match, or if you have an Indirect cost agreement with a federal agency. Total Budget https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2014/application/budget_total.... 11/20/2014 • • Assurances and Certifications Page 1 of7 Assurances and CartlflcaUon• FEMA Form SF 424B You must read and sfgn these assurances. These documents contain the Federal requirements attached to all Federal grants Including the right of the Federal government to review the grant activity. You should read over the documents to become aware or the requirements. The Assurances and Certlftcatlons must be read, signed, and submitted as a part of the application. Note: Fields marked with an • are required. O.M.B Control Number 4040-0007 Assurances Non-Construction Programs Note: Certain of these assurances may not be appllcable to your project or program. If you have any questions, please contad the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such Is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capablllly (Including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and complatlon of the project described in this appllcatlon. 2. WIii give the awarding agency, the Comptroller General of the United States, and If appropriate, the State, through any authoriZed representative, access to and the right to examine all records, books, papers, or documents related lo the awan:I; and wiU establish a proper accounting system In acc:ordance with generally accepted accounting standards or agency directives. 3. WII estabff sh safeguards to prohibit empfayees from using their positions for a purpose that constitutes or presents the appearance of persona! or organizational conOict of Interest. or personal gain. 4. WIii initiate and complete the work within the applicable Orne rrame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Sectfon 4728- 4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified In Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with an Federal statutes relating to nondlsafmlnatfon. These indude but are not limited to: (a) Title VI of the Clvll Rights Act of 1964 (P.L 88-352) which prohibits discrimination on the basis of race, color or national origin: (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabllltallon Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L 92-255), as amended, relating to nondlscriminallon on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehablntatlon Act of 1970 (P.L 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Seavlce Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.}, as amended, relating to nondiscrimination in lhe sale, rental or financing of housing; (I) any other nondiscrimination https://eservices.f ema.gov/FemaFireGrant/firegrant/jsp/fire2014/application/assurances _ f... I I /20/2014 Assurances and Certifications Page2 of7 provisions in the specific statute(s) under which appllcaUon for Federal assistance Is being made; and (I) lhe requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of liUe II and Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-848) which provide for fair and equitable treatment of persons displaced or whose property Is acquired as a result of Federal or federally-assisted programs. These requirements apply to all Interest In real property acquired for project purposes regardless of Federal participation In purchases. B. Will comply, aa applicable, with provisions of the Hatch Act (5 U.S .C. §§1501-1508 and 7324-7328) which limit the political acUvltlea of employees whose principal employment activities are funded In whole or In part with Federal funds. 9. WIii comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §278c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements. 1 o. Will comply, If applicable, with flood insurance purchase requirements of Section 102(s) of the Flood Disaster Protection Actof 1973 (P.L 93-234) which requires recipients In a special flood hazard area to participate In the program and to purchase flood Insurance if the total cost of Insurable construction and acquisition Is S10,000 or more. 11. WIii comply with environmental standards which may be prescribed pursuant to the following: (a) Institution of environmental quality control measures under the National Environmental Polley Actof 1969 (P.L 91-190) and Executive Order(EO) 11514; (b) notification of vlolating fadlitles pursuant to EO 11738; (c) protection af wettands pursuant to EO 11990; (d) evaluation of flood hazards In floodplains In accordance with EO 11988; (e) assurance or project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (18 U.S.C. §§1451 et seq.); (t} canfonnlly of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking water Act of 197 4, as amended (P .L 93-523); and, (h) protection of endangered spacles under the Endangered Species Act of 1973, as amended (P.L 93-205). 12. WIU comply with the WIid and Scenic Rivers Act of 1988 (18 U.S.C. Section 1271 et seq,} related to protecting components or potential components of the national wRd and scenic rivers system. 13. WIii assist the awarding agency In assuring compNance with Section 106 of the National Historic Preservauon Act of 1966, as amended (18 U.S.C. 470), EO 11593 (identification and protection of historic prcpertles), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 489a•1 et seq.). 14. V\lill comply with P.L 93-348 regarding the protection of human subjects Involved In research, developmen~ and related activities supported by this award of assistance. 15. Wdl comply with the LaboralDJy Anlmat WelfaRt Act of 1966 (P.L 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held ror research, teaching, or other activities supported by this award of assistance. 16. V\1111 comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint In construction or rehabilitation of residence structures. 17. Will cause ta be performed the required financial and compliance audits In accordance with the Single Audit Act Amendments of 1998 and 0MB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations.• 1 B. VVill comply with all applicable requirements of all other Federal raws, executive orders, regulations and policies governing this program. https://eservices.f ema.gov/FemaFireGrant/firegrant/jsp/fire2014/application/assurances _f... 1 l /20/20 14 • Assurances and Certifications Per.e 3 of7 • SlgM1d by Andtew ~x on 11/1912014 • • https://eS{lrvfces.fema.gov/FemaFireGrantlfiregrantljsplfire2014/applicalion/assurances_f... I 1f20!2014 Assurances and Certifications Page4of7 Form 20-16C .....,..,.,,_.,__,___,,--:-,--... .,..r;,:-""'r.:;:.-..... · .... ----··c6"'d·--··---L.., ... =_..,,,_..,., ... ,......,.,, . .,,., .. ·~--•·--" .. Ir > =·== === W4-WWA"""'""" .... ·-...... You must read and sign thne assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Note: Fields marked with an • are required. O.M.B Control Number 1660-0025 Applicants should refer to the regulations cited below to determine the certfflcatlon to which they are required to attest Applicants should also review the Instructions for certiffcalion Included In the regulations before compleHng this form. Signature on this form provides for compllance with certiffcatlon requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certfflcaUons shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (OHS) determines ID award the covered transaction, grant. or cooperative agreement 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) Into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for Influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or emptoyee of congress, or an employee of a Member of Congress In connection with Iha making of any Federal grant. the entering Into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement (b) If any other funds than Federal appropriated funds have been paid or Will be paid to any person for Influencing or attempting ta Influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress In connection with this Federal grant or cooperative agreemen~ the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying ActlvtUes". In accordance with its Instructions. (c} The undersigned shall require that the language of lhls certification be Included In the award documents for all the sub awards al all tiers (Including sub grants, contracts under grants and cooperative agreements and sub contract(&)) and that all sub recipients shal certify and disclose accordingly. 2. Debarment Suspension and Other Responsibility Matters (Direct Recipient) A. As required by ExecuUve Order 12549, Debarment and Suspension, and Implemented at 44CFR Part 67, ror prospective participants In primary covered transactions, as defined at44 CFR Part 17, Section 17.510-A, the applicant certifies that it and Its principals: (a) Are not presently debarred, suspended, proposed ror debarmen~ declared Ineligible, sentenced to a denial of Federal benefits by a State or Federal court. or voluntarily exduded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense In connection with obtaining, attempting ID obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlemen~ theffi rorgety, bribery, falsification or destruction of records, making false statements, or receiving stolen property . https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2014/application/assurances _f... 11/20/20 I 4 • • Assurances and Certifications Page5 of7 (c) Are not presently Indicted for or otherwise crlmlnally or civllly charged by a government entity (Federal, State, or focal) with commission of any of the offenses enumerated In paragraph (1 )(b) of this certification: and (d) Have not within a three-year period preceding this application had one or more pubHc transactions (Federal, State, or local) terminated for cause or default, and B. Where the appllcant Is unable to certify to any of the statements In this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) As required by the Drug-Free Workplace Act of 1988, and Implemented at 44CFR Part 17, Subpart F, for grantees, as defined at44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that Iha unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance Is prohibited In the grantee's workplace and specllylng the actions that wlll be taken against employees fer violation of such prohlbltlonj (b) Establlshfng an on-going drug free awareness program to Inform employees about (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug.free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be Imposed upon employees for drug abuse viol atlons occurring In the workplace; (c) Making It a requirement that each employee to be engaged In the perfonnance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee In the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the s1atement and (2) Notify the employee In writing of his or her conviction for a violation of a criminal drug statute occurring fn the workplace no later than five calendar days after such conviction . (e) Notifying the agency, In writing within 1 O calendar days after receiving notice under subparagraph (d){2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position tiUe, to the applicable OHS awarding office, i.e. regional office or OHS office. (f) Taking one of the fellowing actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who Is so convicted: (1) Taking appropriate personnel action against such an employee, up to and Including tenninaUon, consistent with the requirements of the Rehabllltation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to conUnue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2014/application/assurances _f... l l /20/2014 Assurances and Certifications Page6 of7 (B) The grantee may lnsert In the space provided below the slte(s) for the performance of work done In connection with the specific grant Place of Perfonnance Street City State Zip Action If your place of performance is different from the physical address provided by you In the Applicant lnfonnatlon, press Add Place of Performance button above to ensure that the correct place of performance has been speclfied. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that Is a Slate may elect to make one certification In each Federal fiscal year. A copy of which should be Included with each application for OHS funding. States and State agencies may elect to use a Statewide certification. Signed by Andrew Fox on 11/19/2014 https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/firc2014/application/assurances _f... 1 l /20/2014 • Assurances and Certifications Page 7 of7 FEMA Standard Form LLL Only complete If applying for a grant tor more than $100,000 and have lobbylng activities. See Form 20·16C for lobbying activities definition. https ://eservices. f ema. gov/F emaFireGrant/firegrant/jsp/fire2014/application/assurances _ f... 11/20/2014 COUNCIL COMMUNICATION Date: Agenda Item: Subjed: December 1, 2014 11 Ci Assistance to Firefighters Grant (AFG) Application Initiated By: Staff Source: Fire Department Andrew Fox, Acting Assistant Chief of Support Services COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The Assistance to Firefighters Grant (AFG) program through the Federal Emergency Management Agency (FEMA) provides funding for a variety of programs, equipment and facility needs within the United States fire services. The AFG conforms to the following City Council objectives: • A City that provides and maintains quality infrastructure • A safe, clean and attractive City • A progressive City that provides responsive and cost efficient services City Council has approved AFG applications during the past 12 years since the inception of the program in 2002. The Fire Department has received grants through AFG in 2002, 2003, 2004, 2009 and 2011. RECOMMENDED ACTION Staff recommends Council approve a resolution authorizing an application to AFG for the purchase of replacement portable radios, mobile radios and base station radios for the Fire Department BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The communications systems currently used by the Englewood Fire Department are now approaching end of life and will no longer be supported by the manufacturer. Parts and repairs will become increasingly more difficult to find and more expensive to purchase. Further, the Federal Communications Commission (FCC) has mandated a new emergency response framework that will go into effect in 2017 requiring all emergency service providers to have P25 compliant radio equipment with a narrowband format Englewood Fire Department radios do not meet the 2017 FCC P25 requirement City Council approved a similar AFG application in 2013 but the Fire Department was unsuccessful in obtaining that grant The Fire Department desires to submit another application to AFG for funding to purchase 19 P25 compliant mobile (vehicle) and 34 P25 portable (handheld) radios along with five P25 base station radios (stationary) to bring the department up to the P25 standard as well as to replace our currently obsolete radios. Communication equipment is a high funding priority for the 2014 AFG program. The amount of federal money allocated to the Assistance to Firefighter Grant program is evaluated annually as part of the Federal Budget. It is unknown how much money will be allocated in the future, or what the funding priorities may be in future grant periods. The AFG application deadline is December 5, 2014. FINANCIAL IMPACT The AFG, for a city of Englewood's population, is a 90% Federal grant, which means the City would be required to provide a 10% match in funds for the project if awarded by FEMA and then approved by City Council. The Fire Department is actively preparing the application and is still working out the details of the total cost of the project with our current service provider. The current estimate of the total cost of the project including radios, batteries, chargers, and accessories is $279,453. The AFG amount would be $25410491 and the City's responsibility would be $25,404. The upcoming move to MetCom Dispatch does not affect this need whatsoever. Englewood Fire Department is still required to have our own radios and to meet the Federally Mandated P25 standard by 2017. Our City's Public Improvement Fund (PIF) for capital purchases could be used as a source for the required match. Submitting this grant application does not commit the City to accepting the funds should the grant be awarded. LIST OF ATTACHMENTS 2014 AFG Communications Upgrade Pricing Proposed Resolution - - 2014 AFG Communications Upgrade pricing Portable Radio, Spare Battery and Accessories {34) $4339/each $147,526 Motorola APX6000XE Portable Mobile Radio and Accessories (19} $3850/each $73,150 Motorola APX6500 Mobile Base Station Radio and Accessories (S) $5440/each $27,200 Motorola APX7500 Base Station Single Vehicle Charger {34) $312/each $10,608 Multi-Unit Vehicle/120V Charger (9) $1013/each $ 9,117 120V Single Unit Charger {8} $94/each $ 752 Programming -$500 setup fee+ $100/radio(SS) $ 6300 Mobile and Base Station lnstallation(24) $200/each $ 4800 Total Cost of Project $279,453 This reflects an increase of $32,224 {13%) over the 2013 AFG grant. This is due to costs increases and changes in equipment. The city's matching responsibility increase is approximately $3222 over 2013. This pricing was obtained from Clint Goldstein of Wireless Advanced Communications and reflects Western States Contracting Alliance (WSCA) Pricing (Colorado State Contract).